KISTS - KYPSO

Kentucky Post School Outcome Study
Human Development Institute
University of Kentucky
www.kypso.org
You are viewing this page because you have
been designated as the Kentucky In School
Transition Survey (KISTS) Coordinator for
your Local Education Agency (LEA)/school
district
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The purpose of this training is to provide KISTS
Coordinators with information regarding the
purpose of the KISTS and to assure that it is
conducted in the appropriate manner.
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KISTS Coordinators will understand :
1. why collecting post school outcome data is
important
2. importance of their role in data collection
3. the role of the KISTS in the overall Kentucky Post
School Outcome Study (KyPSO)
4. how to access the survey on-line
5. the three components of the KISTS
6. different strategies to employ for students who
may need assistance in completing the Student
Surveyportion of the survey
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We really don’t know what
happens to Kentucky youth
who had IEPs after high
school….
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For students who are successful, did school
help and how?
For students who aren’t successful, was there
something school could have done
differently/better?
What kinds of supports do young adults need
most after high school?
What changes are needed to better support
students, families, schools, agencies?
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The Office of Special Education Programs (OSEP)
requires all states follow up with former
students who had IEPs to determine:
“the percent of youth who had IEPs, are no
longer in secondary school and who have been
competitively employed, enrolled in some type
of postsecondary school, or both, within one
year of leaving high school (U.S. Department of
Education, 2006a).”
OSEP defines former students who received
special education" as those students, with
IEPs, who exited school one year prior with
` a standard diploma
` a certificate of attainment
` dropping out, or
` aging out
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1). During Final Year of School
data collected about student post
school plans
2). One Year After School Exit
data collected about student post
school outcomes
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Data are collected by the Local Education
Agencies (LEA)
The LEA determines who, within the district,
will be responsible for conducting/collecting
the data
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•KyPSO @ the Human Development
Institute (HDI)/University of
Kentucky (UK), conducts secondary
data analysis
•KyPSO compiles reports for
KDE/DECS, LEAs, parents, and other
stakeholders
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• The KISTS Coordinator is the school person(s)
responsible for assuring that KISTS are completed
on every exiting student with an IEP.
• The KISTS Coordinator may be a teacher,
administrator, support staff or other school
personnel who are allowed access to student
records.
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You are collecting data that tells us about the high
school experiences and post school plans of
students with disabilities across Kentucky
The information you collect will be compiled and
reported to districts, the state, and federal
governments
Important decisions will be made based on these
reports and recommendations.
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`As
a KISTS Coordinator, you will be
accessing personal information about
students
`By
law, student confidentiality is protected
(Family Educational Rights and Privacy Act or
FERPA; Individuals with Disabilities Education
Act or IDEA)
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Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and
the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement
Number H324S040002) with the U.S. Department of Education, Office of Special Education and
Rehabilitative Services.
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Youth are protected by ensuring that responding to the KISTS
survey is strictly voluntary.
Students and their families will have received information
from their LEA about the survey and are given a chance to opt
out of it.
When you meet with the student (s) to initiate completion of
the Student Interview, be prepared to respond to the question
“Do I have to do this?” or “Why should I do this?” ( response
example: “no, you do not have to do it. However, by
participating you will be providing the school with valuable
information that may help improve the school”).
Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and
the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement
Number H324S040002) with the U.S. Department of Education, Office of Special Education and
Rehabilitative Services.
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`Youth
are also protected by ensuring that all personal
information about them is confidential.
`All paper and electronic information containing personally
identifiable information must not be available to anyone
outside of school personnel with designated access.
`Never leave survey materials in a public place (e.g. leaving
your computer screen open to a student record).
`Never allow unauthorized persons to look at them.
`Notify your supervisor if you lose any confidential materials.
`Never talk about who you conducted the KISTS on or what
they say.
Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and
the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement
Number H324S040002) with the U.S. Department of Education, Office of Special Education and
Rehabilitative Services.
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To assure accuracy of information obtained from
Sections 1, Student Contact Information After High
School and 2, Record Review:
◦ Try to arrange a block of time when you are least
likely to be interrupted
◦ Have the resources needed to complete readily
available (e.g. STI/SETS, IEP, etc.).
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To assure accuracy of information obtained from Section 3,
Student Interview:
◦ If student is having difficulty reading a question(s), read
question to student exactly as written every time.
◦ If you must rephrase a question for student to understand,
preserve the neutral character of the original question.
◦ For example the question “how confident are you that you
will be successful in achieving your post school plans?”
non-neutral rephrasing…”you feel pretty confident about
achieving your post school goals, don’t you?”
neutral rephrasing…”How certain do you think you’ll do
what you plan to after high school?”
Potsdam Institute for Applied Research (PIAR) at State University New York (SUNY) Potsdam and
the National Post-School Outcomes Center, Eugene, Oregon, (funded by Cooperative Agreement
Number H324S040002) with the U.S. Department of Education, Office of Special Education and
Rehabilitative Services.
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The Kentucky In School Transition
Survey (KISTS) is an on-line instrument
that collects information about
students’ post school plans
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1.
2.
3.
Student Contact Information
After High School
Record Review
Student Survey
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The KISTS is accessed from the Kentucky Post
School Outcome Study web-site:
www.kypso.org
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Every school district or LEA, every year, on
every student with an IEP exiting that school
year
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Data may be collected at any point during the
student’s final year of high school…but…
KISTS must be completed by the second week
in June of any given year.
Schools are informed of the exact date each
year.
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Go to the Kentucky Post School Outcome Study
(KyPSO) web site located at: www.kypso.org
Let’s Go to the Web Page!
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Point your cursor to “Tools for Data Collection” on the left
hand side of the home page
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Place your cursor over the “KISTS” heading
You should see three drop down choices:
1. Student Contact Information After High School
2. Record Review
3. Student Survey
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These are the three sections of the KISTS
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You can complete each of the three sections
at different times.
For example, you may start out by collecting
all exiting student Section #1 “Student
Contact Information After High School”
information; then complete Section #2
“Record Review”; and, finally, Section #3
“Student Survey”
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From www.kypso.org
1. Go to “Tools for Data Collection”
2. Go to “KISTS”
3. Go to “Student Contact Information After
High School”
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Computer
Student IEP
Student ILP
Student Unique Identifying Number
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The information provided by the student will
allow the school to follow up with the student
one year after high school
This will allow comparison of what students
plan to do following high school and what
they actually do.
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An Excel spreadsheet developed for your
use
Unlike Section 2 “Record Review” and
Section 3 “Student Survey”, Section 1,
“Student Contact Information After High
School” is kept at the LEA or building level
and is for LEA or building use only
Student Contact Information After High
School is not sent to the Kentucky Post
School Outcome Study
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It is recommended that you complete the Student
Contact Information After High School Section as
part of identifying the students for whom a KISTS
must be completed
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Students with Individual Education
Programs (IEP) who are leaving school
during, or at the end, of the current
school year by either:
x Graduating with a standard diploma
x Graduating with a certificate of
attainment
x Aging out (exceed age for Free
Appropriate Education)
x Dropping out
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The Student Contact Information After High School
section requests documenting the Student Unique
Identifying Number, a ten (10) digit number.
As part of the process of completing the KISTS,
make sure to have a list of the Student Unique
Identifying Numbers available to you.
Use the student record, including IEP, as well as
STI/SETS data to complete the Student Contact
Information After High School Section.
`See the following link to see where in STI/SETS this
number can be found
..\..\KDE\SSID.doc
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Save the file on a secure (used only by school
personnel) school computer located in a room
which can be locked.
Make sure the file is clearly labeled
◦ For example: “KISTS_Student Contact ”
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From www.kypso.org
1. Go to “Tools for Data Collection”
2. Go to “KISTS”
3. Go to “Record Review”
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The Record Review provides certain
demographic (e.g. gender, type of disability)
information as well as a snapshot of the
student’s school and transition experiences
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Student IEP
Student Individual Learning Plan (ILP)
STI/SETS data
Student Unique Identifying Numbers
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`You
will use text boxes, drop down menus,
and arrows to move through the Record
Review
`You will note that some items will allow you
to select only one option while others will
allow you to select all that apply
`When you click “done” at the end of the
Record Review, the data you entered
automatically goes directly to the KyPSO at
HDI/UK
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Once an individual Record Review is started,
you must complete that entire individual
record before closing.
If you close a Record Review prior to
completion, you will lose all entered data and
have to start over!
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From www.kypso.org
1. Go to “Tools for Data Collection”
2. Go to “KISTS”
3. Go to “Student Interview”
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purpose of the Student Survey is to get
the student’s perspective on his high school
experiences and plans for the future
`The
`Students
should complete the Student Survey
independently when at all possible
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Computer
Student Unique Identifying Numbers
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Even though conducting the KISTS, itself, is a
federal requirement, student participation in the
Student Survey section is strictly voluntary.
Should a student choose not to complete the
Student Survey section, the other two components
of the (KISTS), the Student Contact Information
After High School and Record Review, should still
completed.
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During a classroom activity
During student IEP/Transition Planning meeting
During Advisor/Advisee activity
As part of the final counseling session for the
Individual Learning Plan (ILP)
As part of completing the Summary of
Performance
Your LEA must decide which approach works best
for them
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Sample Introduction:
`The
high school is wanting to hear from students getting
ready to graduate/leave school regarding their school
experiences and their plans for after high school. Getting
your feedback is important for school improvement.
`Your
participation is strictly voluntary. You do not have to
complete the Student Survey if you do not want to. However,
should you choose to participate, you will be contributing
important information to your school.
`Read
the “Dear Student” opening instructions from Student
Interview
`Ask
students to let you know if they have a question or do
not understand something
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While most students will be able to
independently complete the Student
Interview, some students will need assistance
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Reading questions to a student
Helping students navigate through the survey
Paraphrasing or explaining what a question is
asking
◦ this may be particularly true of the scaled questions
(e.g. “on a scale from 1-5…”)
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Using examples when necessary
Contacting a Parent/Guardian/or school
personnel familiar with the way this student
communicates to facilitate participation
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`Student’s
may not know their unique 10 digit
identification number!
`Therefore, make sure to have a list of this
information available as students sit down to
complete the Student Interview
`Again, you can find this number in the
STI/SETS data
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`Students
will utilize text boxes, drop down
menus, and arrows to move through the
Student Survey
`You will note that some items will allow the
student to select only one option while others
will allow multiple selections
`When student clicks “submit” button at the
end of the Interview, the information
automatically goes directly to the KyPSO at
HDI/UK
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`If
the Student Survey is closed prior to
completion, the student will lose all entered
data and have to start over!
`So,
even though this is stated in the opening
paragraph of the Student Survey, it is worth
emphasizing to students.
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`You
will note that each of the three sections
of the KISTS require documentation of the
Student’s Unique I.D. #
`This number is vitally important because it
will allow comparison of student post-school
plans and subsequent outcomes
`So, at risk of being redundant, you can find
the Student Unique Identifying Number within
the STI/SETS Data..\..\KDE\SSID.doc
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KISTS are required to be conducted on all
students exiting with IEPs, including students
who exit by dropping out
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If the student is going through the formal
process of dropping out of school, the KISTS
should be completed for the student as part
of this process.
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Complete the Student Information After High
School and Record Review sections of the
KISTS.
Attempt to contact student by telephone, email, or other means as directed in student
record for him/her to complete the Student
Survey section.
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• Identify yourself.
• Explain that you are helping the school conduct a survey
about students’ school experience and plans.
• Tell student that the survey is strictly voluntary and that
their information will be kept confidential
• Ask student if h/s would mind answering a few questions
(should take no more than 10 minutes) about their school
experience and plans
• If student refuses, thank them for their time and say good bye
• Read questions to student exactly as written
x May paraphrase if needed
• Record answers
• If in doubt, write down students’ response and decide how to
code it after you are off of the telephone
◦ Thank the student for their time.
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If you cannot locate a student who has
dropped out in order to have her/him
complete the KISTS Student Survey…
you must still complete the KISTS, Section #1
Student Contact Information After High
School and Section #2, Record Review for that
student
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We hope it has helped your understanding of
the KISTS purpose and process!
If you are ready to take the module quiz, close
this slide presentation and click on “quiz”
Thank you!
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