Driver Approval Checklist

Driver Approval and Training Information
If you will be driving a 12 passenger van as an employee of the university or on a university
sponsored trip, you are required to complete driver training. All training for Spring Break
trips need to be completed two weeks prior to the trip. For all other trips we require a one
week lead time. We have limited hours for training, plan ahead!
WE WILL NOT TRAIN ANYONE AFTER THE TWO WEEK
CUT OFF DATE FOR SPRING BREAK
You must complete the steps listed below to become an approved and trained driver.
Complete an MVR request form. Send it via intercampus mail to the Fleet Manager at
1111 Sentry Drive or submit it to [email protected]. A copy of your driver's license must
be submitted with your MVR request form. This must be submitted two weeks prior to
your trip.
Read the Carroll University Vehicle Use Policies and Procedures.
Study the defensive driver information packet that came with the MVR request form.
Watch the interactive "Coaching the Van Driver" DVD at:
1.
2.
3.
Van Male - For Athletics
Lowry – For Science Classes
General Services in Physical Plant (1111 Sentry Drive) between the hours of
10:00am - 4:00pm. Set up an appointment by contacting Fleet Services at
[email protected].
Complete the written multiple choice test contained in the packet.
After studying the driver's packet, watching the DVD, and completing the
written test, you may schedule an appointment for your behind-the-wheel session by e-mailing
[email protected]. Behind-the-wheel training is done 1:00pm-3:00pm Monday – Friday.
Complete the behind-the-wheel training session. Bring your completed written test,
your signed driver's pledge form, (found in your packet) and your driver's license.
Driver Training
1111 Sentry Drive
Waukesha, Wisconsin
53186 | USA
Phone: 262-951-3560
MVR REQUEST FORM
Please return:
1. This completed form.
2. A photocopy of your driver's license.
3. Proof of auto insurance (for personal vehicle use only) to:
General Services
1111 Sentry Drive
262.951.3560 | Brian Bernhardt
By signing this Motor Vehicle Record Request, I hereby provide
my authorization for Carroll University or its insurance company
representative(s) to procure information and reports, as well as
additional reports about me from time to time as deemed
appropriate, to evaluate my insurability and my eligibility to be a
university-approved driver. These reports may be procured by
Carroll University or its insurance company representative(s)
and may include personal information obtained from state motor
vehicle departments, my driving record or an assessment of my
insurability for the insurance program. I am aware that any
information obtained by Carroll University pursuant to this
authorization may be used to evaluate any current or future job
application to and/or employment at Carroll University.
[email protected]
Internal Use Only
Order Number
YES
Date Submitted
Date Returned
NO
Approved
If NO | Recheck Date
Order Number
Date Submitted
YES
Date Returned
NO
Approved
If NO | Recheck Date
Order Number
Date Submitted
YES
Date Returned
NO
Approved
If NO | Recheck Date
Order Number
Date Submitted
Print name as it appears on driver's license
Driver's license number
YES
License expiration date
State of issuance
Date of birth
Carroll email Address
Date of first planned trip
Department Requesting
STUDENT
FACULTY
STAFF
NO
Approved
If NO | Recheck Date
Order Number
Date Submitted
YES
Trained
Date Returned
NO
Approved
YES
Signature of applicant
Date Returned
If NO | Recheck Date
NO
Vehicle Use Policies and Procedures April 1, 2011
Carroll University operates a pool of leased and rental vehicles. Drivers of vehicles used by university programs, departments or
university-recognized organizations and personal vehicles used for university business are subject to this policy. University
vehicles may be used only for official university business. All passengers must be designated and approved as "agents" involved
in university related business or functions. The transportation of other personnel, such as, friends or family members for
purposes not related to university business is prohibited. Noncompliance with this policy may result in suspension of all vehicle
privileges for the offending individual or organization for up to two years.
Policy:
All drivers must be at least 18 years old, have a valid U.S. driver’s license and at least two (2) years driving experience and be
authorized by the office of Fleet Services prior to operating a university leased or rented vehicle. All drivers of oversized vehicles
must also complete a comprehensive driver training program. Only authorized faculty, staff, students or volunteers may drive
university vehicles. Applicants must complete and submit the MVR Request Form to become an authorized university driver.
Driving privileges may be denied, suspended or terminated if the applicant’s record indicates an unacceptable number of
accidents or violations. For the safety and well being of passengers, Carroll University reserves the right to deny or revoke
any applicant. The office of Fleet Services will review driving records and authorize drivers annually. Authorized Drivers MUST notify the Office
of Fleet Services at 262-951-3560 or [email protected] of any traffic violations within 24 hours of the citation or conviction.
Failure to do so will result in removal from the approved driver list. Individuals required to transport others in a personal vehicle
for university business must also have their driving record checked to become an approved driver.
All drivers going on a trip out of state must be trained 2 weeks prior to their trip. There will be NO exceptions.
The University provides comprehensive collision and liability insurance for all university leased or rented vehicles. If a vehicle is
damaged, the program, department or organizational account will be charged up to the amount of the insurance deductible.
When using a personal vehicle for university business, the primary liability coverage shifts from the university to the driver’s
personal auto insurance. The personal auto insurance of the driver is the primary payer in the event of a liability loss. The
university provides secondary coverage for liability in excess of the driver’s personal auto liability insurance up to the limits of the
university’s policy.
The university is not responsible for physical damage to a privately owned vehicle. Therefore, it is recommended that drivers also
have their own collision and comprehensive insurance coverage.
Procedure:
Vehicle use requests for academic, program, departmental, and other student organization activities of the university must
be arranged through the office of Fleet Services at least one week in advance of the trip. It is advisable to make reservations for
fall semester and spring break well in advance as demand is much higher. Use of university vehicles is subject to the current fee
schedule.
Vehicles may be requested via the Vehicle Request Form. A faculty or staff sponsor must be identified and must either
participate in the trip or provide written acknowledgement of his or her willingness to serve as an emergency contact on campus.
The driver is responsible for preparing an accurate passenger list of all occupants prior to departure. Copies must be provided to
the trip sponsor and the Public Safety office.
The driver must operate the vehicle in a safe manner, observing all ordinances and laws pertaining to the operation of motor
vehicles. Fines resulting from traffic or parking violations will be the obligation of the driver. Accidents must be promptly reported
to law enforcement authorities and the Public Safety office at 262-524-7300.
The driver is not allowed to drive more than four (4) consecutive hours and must have a navigator awake in the front passenger
seat. The navigator cannot become the driver immediately following their four (4) hour shift as navigator. The driver and navigator
are prohibited from using any substance that may reduce attentiveness or cause drowsiness.
The driver and passengers are prohibited from using or transporting any tobacco products, alcohol or illegal drugs. The driver
must not operate the vehicle for a minimum of twelve (12) hours after his or her last ingestion of any controlled substance.
The driver must not use a mobile phone or other similar device while the vehicle is moving. Vehicle load capacities must not be
exceeded, including number of passengers, cargo weight or any combination thereof (3,000lbs.). Seat belts must be worn at all
times by all occupants and vehicle headlights must be turned on at all times while vehicle is in operation.
Additional resources, procedures and recommendations are available in the Office of Fleet Services.
GENERAL DRIVER TRAINING OUTLINE:
VEHICLE INSPECTION
•
Equipment condition
•
Interior inspection
•
Location of controls
•
Equipment adjustments
•
Location of emergency equipment
THE TRANSPORTATION TRIAD:
•
The vehicle is the constant factor in the triad
•
The environment – Roadways are built and maintained to the best possible level.
Weather, debris, traffic, pedestrian, road conditions and traffic controls, man-made changes or
obstructions affect the environment, and we cannot control this.
•
The driver – is the only flexible factor. They are responsible to control the vehicle physically and
mentally.
DEFENSIVE DRIVING:
Defensive driving is driving to prevent and avoid traffic crashes, regardless of the unsafe condition and
actions created by other drivers and adverse road and/or weather condition.
TECHNIQUES OF DEFENSIVE DRIVING:
•
Aim high in steering – glancing well ahead in the direction of travel. Looking 2 or 3 vehicles ahead.
Observing the problems that may be ahead of you before you reach them.
•
Get the big picture – learn to see the entire roadway. Sweep the scene, sides and back. Avoid
“Tunnel Vision”, KEEP YOUR EYES MOVING.
•
ALWAYS allow an escape route – leave a cushion by slowing or moving ahead of the vehicles
beside you.
•
Keep your vehicle positioning – slightly offset traffic. When making left turns across oncoming
traffic leave wheels straight so as not to be pushed into oncoming traffic in the event of a rear-end
crash.
•
Entering intersections – learn to practice looking LEFT/RIGHT/LEFT. Be sure of traffic conditions
before entering.
•
Hazards – Learn to compensate for hazards such as weather, debris, potholes, loose gravel, or
sand.
•
Caution – ALWAYS maintain a cautious attitude.
PRINCIPLES OF VEHICLE OPERATION:
•
Attitude is the single most important factor in the operation of any motor vehicle.
•
Techniques
o Steering

must be smooth

choppy or excessive steering causes unnecessary weight change that could
result in loss of control.

Hand position should be 9 & 3 or 10 & 2.

Do not cross your arms while turning the steering wheel. This could result in
loss of control.
o Braking

Stab & Jab method – pumping the brakes in ½ second intervals. This reduces
the possibility of wheel lock. Also it allows the brakes, drums & rotors to cool
allowing the braking system to function at peak performance.

ABS (Anti-lock Braking System) has a microcomputer on board that provides the
stab and jab method of braking for you. So when your vehicle is equipped with
ABS brakes DO NOT USE THE STAB AND JAB METHOD OF BRAKING. Apply
firm and constant pressure to the brake pedal, and release the pressure when
the need to brake has passed.
o Habits

Do not use your left foot to brake.
o Proper use of vehicle weight

Erratic weight change can cause loss of control.

Front to rear weight shift is caused by acceleration
o

Rear to front weight shift is caused by braking

Sided to side weight shift is caused by cornering
Cornering

Braking should be done prior to entering the curve/turn

Enter the curve slowly and accelerate after reaching the apex
THE “SIX DEADLY SKIDS” AND HOW TO CONTROL THEM
•
Front wheel skid - get off the brakes and allow the front wheels to regain their rolling traction. This
allows steering control to be re – established. Counter-steer if necessary and steer around the
obstacle.
•
Rear wheel skid – Get off the brakes and counter – steer into the direction of the skid. Counter
steering must be done quickly. If the vehicle reaches the POINT OF NO RETURN (between 15 &
25 degrees) uncorrected, the operator will not be able to counter-steer out of the skid and reestablish control.
•
All wheel braking skid – this is the most common type of skid. Get off the brakes to regain rolling
traction and steering control. Counter steer if necessary. Proper braking (stab and jab method)
prevents this skid.
•
Power skid – get off the gas and counter-steer if necessary.
•
The spin out – Many spinouts cannot be corrected. Counter-steering and getting off the gas allow
the vehicle to slow naturally and will reduce the violence of the spin and the severity of the crash.
Entering curves slowly will in most cases prevent this skid. TO ATTEMPT TO CORRECT:
Counter- steer in the direction of the skid and DO NOT BRAKE.
•
Hydroplaning – this skid takes place while driving on wet roads. Depending on conditions, partial
loss of control can occur as slow as 25 MPH. Total loss of control can occur at 55 MPH. In a
hydroplaning situation, the tires are riding on a cushion of water between the tire tread and the road
surface. Braking, steering and cornering control are non-existent. The operator has no
control. TO CORRECT: get off the gas and allow the vehicle to slow naturally. When rolling
traction is regained, counter-steer if necessary.
BACKING MANEUVERS:
•
Avoid backing whenever possible. If you have to back up, back as little as you need to, to go safely
forward
•
Never use the mirrors alone to back up.
•
Place your left foot on the floor for stability
•
Rest right arm on seat allowing the body to be elevated. This allows for a better line of sight out of
the rear window. Remember that your clear field of vision through the rear window of a large
capacity van may begin 30’ beyond the rear bumper of the van – leaving a large area unobservable
to the vehicle operator. If you use the side mirrors to aid you in backing up remember that objects
will be closer to the vehicle than they appear.
•
Look over your right shoulder
•
Back slowly to avoid swinging the front end of the vehicle that may result in loss of control
•
Always make sure the path is clear. If necessary, exit the vehicle and look behind it
DRIVING RESPONSE:
•
The operator’s attitude is the controlling factor and they must realize their limitations and the
limitations of the vehicle. They must make split second decisions, as they react to changing traffic
pattern, and driving environmental changes.
Winter Driving Tips
The two most important reminders are to adjust your speed and increasing stopping distance
during winter (or less than ideal) driving.
Slow down. Increase your following distance in snow and ice.
If you must travel in bad weather make sure to check your tires, wipers and fluids.
Avoid situations where you have to make a quick move. Your car may not respond the way you
want it to.
If you have anti-lock brakes, DO NOT pump brakes in attempting to stop. You must apply
pressure and steer.
Watch for traffic ahead of you. If you see brake lights it will alert you to problems ahead.
Use low beam headlights for best visibility. Make sure your lights and taillights are clean of snow.
Be aware of a truck’s blind spot and spray from snow or slush. If you can’t see the truck driver in
his or her mirrors, then they can’t see you.
Signal, when changing lanes well ahead of time. Allow space for someone else to change lanes
as they may be trying to avoid a hazard.
Avoid cutting in front of trucks as they are heavier and take longer to stop. Leave enough room
between you and larger vehicles so you can see what is happening ahead.
When entering the highway remember the highway traffic has the right of way. Maintain proper
speed and use smooth merging techniques. Avoid slowing down in front of a truck at a ramp.
Dress warmly. Make sure your cell phone is fully charged. Keep an emergency kit in your vehicle.
Include a snow shovel, blanket, warm gloves, flashlight and batteries, some non- perishable
snacks or food, and water.
Fall Driving Tips:
During the fall months, decreasing daylight and wet leaves can create challenges for
drivers. Follow these tips to be prepared.
Fallen Leaves retain large amounts of water and can create a slippery surface. Drive
slowly through them and avoid hard or panic braking.
Be aware of slippery conditions that occur with FROST. At or near freezing temperatures,
the moisture on bridges and overpasses will become ice much quicker then the approaching
roadways.
Frost, sunshine, wet leaves on roads, school buses and kids children on their way to school
can be a disaster if they come together at the wrong time. Recognize the risk and drive
accordingly.
Rain, fog, sleet and wet snow require complete driver attention. Remember the “2 second
rule” when following other drivers. In severe weather, increase your following distance. If
you are being tailgated, let the other driver pass leaving sufficient space between you and
them.
The sun rises later and sets earlier as fall approaches. You may find you are driving into
the sun. Make sure your windows are clean, have sunglasses on hand. When you lower
your visor, push it forward, and then pull it back to the proper position.
In decreasing daylight a driver’s vision, is compromised in the dark, and you become more
relaxed and less alert. To minimize the hazards take the following steps. Prepare your
eyes for night driving. When you step out of a brightly lit building to takes your eyes time to
adjust. Make sure your all your lights are working properly (head, tail, turn signal). Turn
lights on as soon as the light begins to fade. Always use low beams when traveling in
foggy conditions.
CARROLL UNIVERSITY DRIVER’S TEST
1. Compared to a car a fully loaded van:
a. tips easier
b. takes longer to accelerate
c. takes longer to stop
d. all the above
2. Properly adjusted mirrors will:
a. eliminate all blind spots
b. eliminate all side collisions
c. reduce your blind spots
d. make you more visible to other drivers
3. Vans differ from passenger cars in the following ways
a. usually have a higher center of gravity
b. are usually more affected by crosswinds
c. usually have larger blind spots
d. all of the above
4. Average reaction time in ideal conditions is:
a. 3-5 seconds
b. ¾ of a second
c. 3 seconds
d. 4 seconds
5. During your pre-trip inspection, you should check
a. lights and mirror
b. tire pressure and tread depth
c. windshield wipers and washer fluid
d. all of the above
6. While on the road, you should check your mirrors:
a. every 3-5 seconds
b. every 12-15 seconds
c. every quarter mile
d. every 3-5 blocks
7. When you must back your van, it is best to:
a. avoid using a spotter
b. place the spotter in the path of the van
c. back to the driver’s side whenever possible
d. back to the passenger's side whenever possible
8. Hydroplaning:
a. is rarely a problem because vans are heavy
b. will not occur if your tires are properly inflated and have the proper tread depth
c. can occur any time the roadway is wet and at speeds as low as 30 miles per hour
d. occurs only in heavy rains and at high speed
9. In adverse weather:
a. stopping distances are greater
b. stopping distances are the same
c. following distances shouldn’t change
d. following distances should be less
10. When driving on the highway, you should scan the road ahead:
a. every 3-5 seconds
b. 12-15 seconds, or quarter mile
c. one mile down the road
d. only to the next vehicle
11. When driving in the city, you should scan the road ahead:
a. every 3-5 seconds
b. 1 to 11/2 blocks ahead, or 12-15 seconds
c. only to the vehicle ahead
d. scanning in the city is not recommended
12. When stopped at an intersection, you should do all of the following EXCEPT:
a. stop behind the stop line
b. stop before the crosswalk
c. back up immediately if you stop in the crosswalk
d. leave space between you and the vehicle ahead
13. If a jaywalker is waiting to cross the street at mid-block, you should:
a. cover the brake to be ready to stop if the pedestrian crosses in front of you
b. stop and let the pedestrian cross in front of you
c. stop and wave the pedestrian across, but only when you are sure all other traffic is stopped
d. turn on your hazards lights to warn other drivers, then allow the pedestrian to cross.
14. When using a helper to back, which of the following statements is NOT correct
a. make sure the helper is out of the backing path and visible in your mirror
b. agree on hand signals before backing
c. roll down your window and turn off all radios so you can hear any warnings
d. it is the helper’s responsibility to make sure you bac k safely
15. While driving, you should:
a. lean in your seat to reduce the size of your blind spots
b. adjust your seat forward or back to reduce the size of your blind spots
c. place clipboards, important papers or radios on the engine cover so you can reach them
easily
d. None of the above
16. Safety belts:
a. aren’t necessary to wear if not required by your organization
b. are recommended for the driver and all passengers
c. are optional when transporting cargo
d. are effective in reducing injury in only high speed crashes
17. When driving in the rain or other adverse conditions:
a. you should increase your following distance
b. it is safe to travel at the posted speed limit
c. you should brake harder to compensate for the increase in stopping distance
d. you should drive as you would in ideal conditions
18. When driving at night, it is recommended that you do NOT:
a. look to the right edge of the road to avoid being blinded by oncoming headlights
b. reduce your speed
c. use your high beams whenever safe and legal to do so
d. pass erratic drivers who may be impaired
19. In ideal conditions, it is recommended that you follow no closer than_______ behind
the vehicle ahead.
a. 2 seconds
b. 3 seconds
c. 4 seconds
d. two vehicle lengths
20. While waiting to make a left hand turn at an intersection:
a. wait with your wheels straight
b. wait with your wheels turned in the direction you want to go
c. wait with your foot over the accelerator to reduce your reaction time so you can accelerate
through a small break in traffic
d. try to time the light change by concentrating on the traffic light
21. As you drive you should always:
a. keep your eyes moving
b. check your mirrors every 3-5 seconds
c. leave yourself an out
d. all of the above
22. You may tailgate:
a.
b.
c.
d.
when you’re late and in a rush
if the vehicle in front of you is going dangerously slow
to avoid someone tailgating you
never
23. The most important safety feature in your vehicle is:
a. the horn
b. the brakes
c. you
d. the lights
24. If you are forced off the road you should do which of the following.
a. reduce speed
b. grip steering wheel with both hands
c. let up on the accelerator and come to a complete stop before re -entering the road
d. all of the above
25. Light rain or drizzle is:
a. not hard to drive in
b. difficult to see in
c. slippery to drive in
d. easier to drive in than bright sun
26. How long can driving privileges be revoked for non-compliance of the Carroll
University Vehicle Use Policy?
a. up to 6 months
b. up to one year
c. up to two years
d. indefinitely
27. How often must you have your license checked to be an approved driver?
a.
b.
c.
d.
once approved you don’t' have to have your license checked again
annually
after a violation
each time you drive for a different department
28. How many people including the driver can be transported in a 12 passenger van?
a.
b.
c.
d.
ten
eleven
twelve
all of the above
29. If you have an accident with a university or rental vehicle your
department/organization is responsible for the deductible?
T
F
30. Adjusting mirrors can eliminate all blind spots.
T
F
31. It is the driver's responsibility to make sure all passengers have
their seat belts on.
T
F
32. You should leave four seconds between you and the car
in front of you.
T
F
33. When you miss your exit it is ok to slowly back up on the highway and exit.
T
F
34. When using a personal vehicle for university business the primary
liability coverage shifts from the university to the driver's personal
auto insurance.
T
F
35. You may make your own reservations for a van for university
sponsored trips.
T
F
36. If I receive a violation or citation I must notify the
Office of Fleet Services within 24 hours.
T
F
WHAT TO DO IF AN ACCIDENT OCCURS
(Insurance information is located in the glove compartment)
1. Do not assume or admit fault. You are not to give any statements to any individual other than the police.
2. Stay Calm.
3. Take the necessary steps to protect life and offer immediate assistance to any injured individual.
4. Contact the police by calling 911. Be prepared to tell the operator your location in addition to your name and
apparent condition of the injured. Also have the following information for the 911 operator (if possible).
• Name or number of the highway the accident is on.
• Nearest mile marker if possible
• Nearest exit
• Direction you are traveling
• Vehicle description
5. Comply with police instructions.
6. Report the accident to Public Safety at 262-524 7300
as soon as possible. The name of the responding
police department and their phone number must be included so Public Safety can obtain a copy of the
official police report.
7. Report the accident within 24 hours to our Risk Manager at 262-951-3024 per state law.
8. Notify your advisor as soon as possible.
9. Obtain as much information as possible (fill out accident information form, found in the driver's side pocket).
Get the facts as soon as possible. The longer the delay in getting the details, the harder it will be for you to
reconstruct the incident.
DRIVER PLEDGE FORM
Having completed the necessary steps to become an approved driver for Carroll
University I, ____________________ pledge to accept the responsibility to be a safe
and conscientious driver for Carroll University, whether it is a university leased vehicle
or rental vehicle. I have read the University's Van Policy and Procedure document and
will abide by its content.
In addition I agree:
1. Not to allow any alcoholic beverages, tobacco products, or drugs in the vehicle
while I am responsible for the vehicles operation.
2. Not to drive while under the influence of alcohol and/or drugs to any degree.
3. Not to lend the vehicle to any other person.
4. Not to use a cell phone (for calls or texting) while driving.
5. Authorized Drivers MUST notify the Office of Fleet Services at 262-951-3560 or
[email protected] of any traffic violations within 24 hours of the citation or
conviction. Failure to do so will result in removal from the approved driver list.
I am a current Carroll University student, faculty or staff member. I understand any
violation of the Van Policy and Procedure document will be subject to disciplinary action
by Carroll University plus the immediate suspension of my own privilege and possibly
my organizations privilege to operate University vehicles in the future.
DRIVER SIGNATURE
DRIVER ORGANIZATION
This form must be signed and brought with you to Sentry Drive for you to be able to
take the behind the wheel session.
Vehicle Driver Responsibility
The driver must operate the vehicle in a safe manner, observing all ordinances and laws pertaining to the
operation of motor vehicles.
The driver will announce at the beginning of each trip that passengers must use their seat belts. Seat belts
must be worn at all times by all occupants. Vehicle headlights must be turned on at all times while
vehicle is in operation.
The driver is not allowed to drive more than 4 consecutive hours and must have a navigator awake in the
front passenger seat. The driver and navigator are prohibited from using any substance that may reduce
attentiveness or cause drowsiness.
The driver and passengers are prohibited from using or transporting any tobacco products, alcohol, or
illegal drugs. The driver must not operate the vehicle for a minimum of 12 hours after his or her last
ingestion of any controlled substance.
The driver must not use a phone while the vehicle is moving.
Vehicle load capacities must not be exceeded, including number of passengers, cargo weight or any
combination thereof. Capacity information is located on the inside jamb of the driver's door.
No roof storage is allowed.
Passengers are not allowed to ride in the rear cargo area of the van.
All windows must be free of anything that restricts vision.
On long trips, the driver must check and maintain fluid levels, tire pressure and operation of lights. This
should be done every 200 miles or before a new driver begins to operate the vehicle.
The driver must ensure that all interior and exterior lights are turned off and all doors are locked and
windows are closed when the vehicle is parked.
Accidents must be promptly reported to law enforcement authorities and Puplic Safety (262-524-7300).
Fines resulting from traffic or parking violations will be the obligation of the driver.
Authorized Drivers MUST notify the Office of Fleet Services at 262-951-3560 or [email protected] of
any traffic violations within 24 hours of the citation or conviction. Failure to do so will result in removal
from the approved driver list.