Exhibitor Manual - International Road Federation

Transcription

Exhibitor Manual
2nd IRF ASIA REGIONAL CONGRESS &
EXHIBITION 2016
PUTRA WORLD TRADE CENTER
th
th
16 – 20 OCTOBER 2016
CONTENTS
1. GENERAL INFORMATION
2. EXHIBITION INFORMATION
3. USEFUL CONTACTS
4. SERVICES ORDER FORMS
Form 1
: Exhibitor Passes
Form 2
: Fascia Name
: Standard Shell Scheme Dimension
Form 3
: Furniture & Electrical Rental
Form 4
: Non-official Contractor
Form 5
: Audio Visual Rental
Form 6
: Exhibitor Guide Information
EXHIBITOR’S MANUAL
2nd IRF ASIA REGIONAL CONGRESS & EXHIBITION 2016
16th – 20th OCTOBER 2016, PWTC
Page 1/13
Important Note:
1. Please read the General Information and Exhibition Information page before proceeding to fill in the forms.
2. Please note that all forms must be completed in full and returned to ensure that all services required will
be provided on time. Kindly make copies for your own reference.
3. This manual is accurate at the time of printing. The organizer reserves the right to amend if needed.
1. GENERAL INFORMATION
All Exhibitors are advised to ensure that all goods are
adequately insured at all times including third party risk as the
Organizer, Official Contractor, Forwarders cannot be held
responsible for any damages, loss, total or partial of goods
whilst in their care.
EXHIBITION
1.
2.
Venue
PUTRA WORLD TRADE CENTRE (PWTC),
41, Jalan Tun Ismail, 50480 Kuala Lumpur, Wilayah
Persekutuan Kuala Lumpur, Malaysia
Exhibition Date and Time
th
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The Exhibition will be opened on 16 – 19 October 2016. The
exhibition hall is opened to Exhibitors from 09:00 hours – 17:00
hours on show day. Exhibitors are not permitted to close their
booth or remove any of his exhibits, displays/merchandise from
the hall during the entire duration of the designated exhibition
times.
Exhibitors will also be responsible for the loss or damage to
property (including those belonging to other Exhibitors and
persons) or injury caused by themselves, their employees or
agents. Every Exhibitor participating in the exhibition is
strongly advised to arrange insurance coverage against such
loss or damage, including risk of fire, natural disaster or any
act of god throughout the duration of the exhibition.
7.
National Pavilion / Group Stands
Contracting parties for pavilion stands are responsible for
ensuring that all Exhibitors within their group are fully aware of,
and agree to abide by these Terms and Conditions and by the
Rules and Regulations of the Exhibition.
8.
Subletting of Stands
Exhibitors must not transfer, dispose of, part with or otherwise
sublet the whole or any part of their site, whether for financial
consideration or otherwise. Exhibitors must, if they are acting
as agent, distributor or licensee, state at the time of contract
the names of the principals to be represented. This does not
prohibit Exhibitors from displaying the products of a principal
for whom they become agent, distributor of licensee after the
time of contract, with the prior written permission from the
Organizer.
9.
Force Majeure
The Organizer shall not be liable by the Exhibitors by reason
of any cancellation or part-time opening of the exhibition, either
as a whole or in part, for any non-performance of their
obligations under this contract for any amendments or
alterations to all or any of the Rules and Regulations of the
Exhibition in each case to the extent that such occurrence is
due to any circumstances not within their control.
Exhibition Hours:
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16 – 19 October 2016 (Sunday – Wednesday)
09:00 hours – 17:00 hours
3.
Moving In of Exhibits
Exhibitors may appoint a forwarding contractor of their choice
for the clearance and transportation of their exhibits to the
exhibition premises.
Exhibitors must arrange for an authorized representative to be
present at the booth to receive and position exhibits. The
organizer / official contractor will not accept any delivery on
behalf of the Exhibitors.
4.
Moving Out of Exhibits
While the Organizer maintains security surveillance at all
times, Exhibitors are reminded that exhibits/goods are at most
risk during exhibition period. Exhibitors should also ensure
that their booths are not left unattended until all personal
property and portable exhibits have been removed and hired
items have been collected by appropriate suppliers.
5.
Limitation of Liability
The Organizer shall not be liable for the safety of Exhibitors,
their servants, agents, contractors or invitees during the
exhibition nor for any exhibits, articles or other property of
whatever kind brought into the exhibition by Exhibitors, their
servant, agents, contractors or invitees or members of the
public.
The Organizer shall not in any event be held responsible for
any restriction or conditions which prevent the construction,
erection, completion, alteration or dismantling of stands or the
entry, sitting or removal of exhibits, or for the failure of any
services or amenities provided by the hall owner or other third
parties.
6.
10. Payment Terms and Conditions
Exhibitors will not be allowed to occupy their space or stands
until the Organizer has received full payment. These terms
cannot be varied under any circumstances.
11. Cancellation of Exhibition Space
In all cases of an exhibition space being cancelled at the
exhibitors’ will, all deposits and payment(s) will be forfeited
automatically by the Organizer.
ACCESS
Exhibitor’s Insurance
Page 2/14
For safety reasons, minors below the age of 18 will not be
allowed to accompany exhibitors nor visitors into the exhibition
halls from build-up to tear down period.
BOOTH CONSTRUCTION &
Exhibitors wishing to construct a false ceiling at their booth
must submit duplicate drawings to Qube for approval by the
Fire & Safety Authority. Ceilings can only be constructed of
large mesh or egg box materials, which permit the passage
of water in the event of fire.
DRESSING
No devices, such as electricity cables, water / compressed
air pipes and telephone lines inside or near the booth may
be removed, cut or diverted without the permission of the
Organizer.
1. Contractor
Qube Integrated Malaysia Sdn Bhd is appointed as the
nd
official contractor for 2 IRF ASIA REGIONAL CONGRESS &
EXHIBITION 2016 for all the Shell Scheme booths. However,
an Exhibitor may employ a contractor of his choice to construct
booth interior and any free standing displays or fitments which
may be required, provided that the contractor is conformed to
the rules and regulations.
For safety reasons, only official contractor, Qube, can carry out
electrical wiring and connections. Exhibitors must refer to
Qube to obtain approval if changes need to be made to the
standard wiring laid out by Qube. The Organizer reserves the
right to stop all activities of an Exhibitor should it deem that
electrical rules & regulations have been breached.
No nailing or drilling will be allowed. If you require
assistance in hanging or displaying your exhibits, please
consult the official contractor, Qube. No painting or wall
papering on the shell scheme booth panels is allowed.
Exhibitors who wish to have the panel papering on the shell
scheme booth panels are allowed. Exhibitors who wish to
have the panel painted must inform Qube, who will provide
quotations on request. No financial credit will be given for
any shell scheme package item not utilised.
3.
All contractors are expected to clean the booths and remove
all construction debris before hall closing time on build-up and
teardown day.
Before a contractor is permitted to commence work, either the
contractor or the exhibitor is required to place a refundable
Performance Bond (RM 3,000.00 for booth 36sqm and below
& RM5,000.00 37sqm and above) with Qube and sign and
undertaking to guarantee conduct, proper schedule of
production and observance of the exhibition and the hall
regulations. Only when the Performance Bond is placed and
the undertaking signed, will the contractor be allowed to bring
in materials into the halls to commence work. Provided no
damage is caused during build-up, show days and teardown,
the Performance Bond shall be returned to the contractor /
exhibitor, in full within 30 days of the completion of the
exhibition.
BOOTH CONSTRUCTION &
Contractors shall be provided with a maximum five (05)
contractor badges which are valid during the Build Up and
Tear Down Periods only, will be issued for 9 sq metres of
construction.
Contractor’s badge can be collected from Qube staff on
th
14 October 2016 (10:00 to 18:00 hrs) at Qube Service
Counter at Putra World Trade Centre (PWTC)
2.
Stand structures or designs which are not approved, or do
not conform to the technical
regulations or the laws governing such items, must be
altered or removed. Exhibitors or their
appointed contractor will be responsible for all costs
incurred with regards to the necessary
alterations.
A stand that has a roof or ceiling fitted is required to contain
additional fire protection, such as the fitting of a smoke
and/or fire detector and the placement of a portable CO2 or
dry chemical extinguisher within the stand.
All stands, irrespective of height must have at least 50% of
any frontages facing an aisle open. This area must be left
visibly free of obstruction.
EXHIBITS
DRESSING
Any other contractor is required to pay a non-refundable
administration fee of RM 30.00 per sq metre to the official
contractor, Qube Integrated Malaysia Sdn Bhd.
Booth Fittings / Display
For Shell Scheme Booth – No additional booth fittings or
display may be attached to the shell scheme structure
except for those approved by Qube. Any protruding or
cantilever signage must conform to the specifications
approved by the Organizer.
Neither fitting, display or self adhesive stickers/ signs may
be attached to or suspended from the ceiling of any part of
the exhibition halls, nor any item be nailed, screwed, drilled
or punched into the floor. If this instruction is ignored, the
Convention Centre / organizer / Qube has the right to
remove the items and charge the exhibitor / contractor
concerned for the damage caused.
Special Design Stand Structure Guidelines
Please note that all special design stands are limited to
maximum height of 2.5m only. Kindly consult official
contractor for any clarification on stand build heights.
Design plans must include details of the construction
material and the methods to be used for assembly.
1.
Promotion during the Exhibition
Exhibitors are reminded not to place stickers; signs or
posters anywhere in the hall other than within their own
stand. Likewise, Exhibitor’s representative(s) may not
distribute brochures, invitations, etc. along the gangways or
near the entrances. This is unfair to other Exhibitors and an
inconvenience to visitors.
2.
Pirated Exhibits
Under no circumstances and due to regulation laws of
Malaysian copyright Act, neither pirated nor unlicensed
exhibits are allowed to be exhibit in the exhibition.
3.
Operating Machinery or Exhibits
(a) Moving machinery must be fitted with safety devices
and these safety devices may be removed only when
the machines are not in operation and not connected to
the source of power.
(b) No motors, engines, contrivances or power-driven
machinery may be used without adequate protection
against fire risk.
(c) All pressure valves or equipment under pressure must
conform to safety standards and regulations. Approval
for its use is required.
Page 3/14
(d) All machinery or exhibits must submit the specification
and gain approval from the Organizer. The Organizer
reserves the right to determine the acceptance sound
level and extent of demonstrations for operating exhibits
in the event of justifiable complaints from other
Exhibitors.
4.
Dangerous Materials – The following are NOT ALLOWED
into exhibition hall.
1. Naked lights and lamps, or temporary gas.
2. Explosives, petrol, dangerous gases or highly
inflammable substances.
3. Radioactive materials.
4. Arms, guns, swords, ammunition and other goods of
dangerous nature and goods prohibited by the Laws of
Malaysia.
Exhibitors requiring water and waste should contact Qube
about availability and costs by submitting the relevant order
form with a detailed plan for their requirements. The
extraction of water must be done by the approved supplier.
Any damages incurred in this extraction of water will be
borne by the exhibitor.
2.
The ringing of bells, blowing of whistles, microphones or any
other form of sound producing mechanisms to attract
attention is strictly prohibited. Exhibitors will have to lower
or turn off recordings or equipments should the noise levels
exceed the acceptable level of other exhibitors and visitors
to the exhibition.
5. Storage & Removal of Waste Materials
All exhibitors’ materials and properties kept within the
venue shall be at Exhibitor’s risk. All exhibitors are
required to store materials in an orderly manner to avoid
any obstruction.
At the end of each day, Exhibitors are responsible for
ensuring that contractors / staff / agents remove all
unwanted materials from the exhibitions halls. Each
assigned booth contractor is expected to clean the booths
and remove all debris. The organizer shall invoice
exhibitors for removal of waste such as packing materials,
crates and cartons and etc., left by the exhibitors or their
contractors.
3.
Furniture Rental
A range of items is available for hire from Official Contractor,
Qube Integrated Malaysia Sdn Bhd.
4.
Manning of Booth
The booth must be fully staffed, operational and exhibits
must be displayed during exhibition hours. Exhibitors must
not participate in any activity that in the opinion of the
Organizer, likely to cause annoyance to visitors or other
Exhibitors. A contact of professional human resource
company will be provided to Exhibitors who require more
personnel in their booth.
5.
Management’s Special Conditions
All Exhibitors are bound by the following conditions as laid
down by Putra World Trade Centre (PWTC).
6. Replenishment of Exhibits
Exhibitors are only allowed to move-in exhibit/stock one hour
before the exhibition opens. Movement of exhibit/stock in the
hall during exhibition’s opening hours is strictly prohibited.
SECURITY
1.
Exhibitors and their staff will NOT be allowed into the
exhibition hall after the show hours. If Exhibitors’ displays are
very valuable or sensitive and should they wish to hire
security personnel to attend to the stand exclusively during
off show hours, please contact the Organizer for security
services. Please note that Exhibitors may not use personnel
from any other security agency.
Exhibitor’s Pass
All personnel in the exhibition hall must wear identification
badges at all times. Exhibitors’ passes can be collected on
15 October 2016 (09:00 to 18:00 hrs) at Putra World Trade
Centre,.
Exhibitors
are
strictly
prohibited
from
exchanging passes and badges. The Organizer will
confiscate all such badges and passes with no further
reasons provided.
2.
For security & safety reasons, movement of exhibits in or out
of the hall during show hours is not permitted.
3.
Security guards will patrol the exhibition site in general but
their duties will not include specific attention to individual
stands.
ON-SITE SERVICES AND FACILITIES
1.
Audio Visual Equipment
Exhibitors can rent directly from Qube Integrated Malaysia
Sdn Bhd. Quotation based on request. However, exhibitors
are permitted to bring their own audio-visual equipments,
such as TVs and CD players into the exhibitions area. These
must be placed inside the confines of your own booth area
and must not be on walkways or any other common area.
Exhibitors are not allowed to use their PA/sound system to
avoid disruption to the immediate neighbours.
(a) Exhibitors shall not bring any rodent, pest or vermin into
the exhibition hall and shall not, without the written
consent of Putra World Trade Centre/Organizer, bring
livestock or animals into the hall unless they are
connected with the purpose of the exhibition.
(b) Putra World Trade Centre / Organizer has the right to
refuse entry to the facilities of any person whose
presence is, in the reasonable opinion of the hall
management, undesirable.
7.
Food & Beverage
No outside food and beverage may be brought into the
th
th
exhibition of 16 – 20 October 2016 and served on stand
without prior approval from the The Putra World Trade
Center/Organizer. Putra World Trade Center /Organizer
reserve the right to remove any food that is not authorized by
the Organizer.
8.
Unforeseen Occurrences
In the event of any occurrence not foreseen in these Rules
and Regulations, the decision of the Organizer shall be final.
Water and Waste
Page 4/14
9.
Loading Route and Dock
The height limit of the loading route and service road is 2.4
metre in compliance with the Building Control Division.
Should there be any movement of vehicles through this area,
the height of the vehicles must be in compliance with the
height limit to gain access without causing any damage to
structural, mechanical and electrical services.
The organizer shall not use the loading dock for the storage
/ staging of goods or for any other purpose other than for the
prompt loading and unloading of goods. All the necessary
unloading or loading of items from or to individual vehicles
shall be carried out at Putra World Trade Centre Loading
Dock. The carting of goods shall only be routed to or from
the Centre and the exhibitions halls. No personal or
company’s vehicle that is not loading or unloading is allowed
to park at Putra World Trade Centre Loading Dock.
10. Balloons
Air balloons are allowed as give-away to patrons only
within the Venue and can used as decoration within the
venue. Helium-filled balloons are not allowed in the
centre
11. Smoking
Putra World Trade Center is a non-smoking venue.
Smoking is also strictly NOT allowed during the moving
in or moving out periods at all area of the venue.
Page 5/14
2. EXHIBITION INFORMATION
2.1
THE EXHIBITION
2
nd
IRF ASIA REGIONAL CONGRESS & EXHIBITION 2016
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Date : 16 – 19 OCTOBER 2016
Venue : LEGAR PUTRA LEVEL 2, PWTC
Time : 0900-1700 hours
2.2
STAND BUILD UP AND DISMANTLING SCHEDULE
Date
Time
BUILD UP SCHEDULE
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0900 – 2100 hours
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0900 – 2100 hours
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1200 – 2100 hours
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0900 – 1800 hours
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1800 – 2100 hours
Build up by Official Contractor- Qube
15 October 2016, Saturday
Standard Shell Scheme Standing Set-up
Non-official Contractor move-in
Exhibitor Booth Set-up
16 October 2016, Sunday
Final Cleaning by Organiser
16 October 2016, Sunday
SHOW DAYS
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Exhibition hall open
17 October 2016, Monday to
th
19 October 2016, Wednesday
0900 – 1700 hours
DISMANTLING SCHEDULE
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1700 hours
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1700 hours
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1700 – 1900 hours
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1900 – 2300 hours
Exhibition Hall Closed
Disconnection of all electrical
Exhibitor Move out (Hand Carry only)
Dismantle by Official Contractor / Non Official Contractor
2.3 REGISTRATION/ PASSES COLLECTION
Exhibitors’ registration/ passes collection
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Page 6/14
0900 to 1800 hrs
3. USEFUL CONTACTS
THE ORGANIZER
Road Engineering Association of Malaysia (REAM)
46A, Jalan Bola Tampar 13/14,
Section 13,
40100 Shah Alam,
Selangor Darul Ehsan, Malaysia.
Tel: +603 – 5513 6521
Fax: +603 – 5513 6523
Contact Information:
•
Rosmah binti Marhamdan
•
Kamarulzaman @ Idham Bin Hassan
Email : [email protected]
Email : [email protected]
OFFICIAL CONTRACTOR
QUBE INTEGRATED MALAYSIA SDN BHD
Wisma Qube,
No 32-3, Jalan Nautika B U20/B,
Seksyen U20, TSB Commercial Centre
40160 Shah Alam,
Selangor
Tel: +603 6151 9973
Fax: +603 6151 3673
[email protected]
Contact Person:
Mr. Lee Boon Siang
Mr. Kai Sam
[email protected]
[email protected]
Special Design Booth Request:
Mr. Ong Wue Kian
+6012 308 1628 ([email protected])
THE VENUE
PUTRA WORLD TRADE CENTRE (PWTC),
41, Jalan Tun Ismail,
50480 Kuala Lumpur,
Wilayah Persekutuan Kuala Lumpur, Malaysia
Page 7/15
4. SERVICES ORDER FORM
Exhibitors are required to fill up the forms and returned to respective companies for their actions before
the deadlines.
DEADLINE
SUBMITTED TO
th
Qube Integrated Malaysia Sdn Bhd
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th
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International Road Federation
Form 1: Exhibitor Passes
14 September 2016
Form 2: Fascia Name
14 September 2016
Form 3: Furniture & Electrical Rental 14 September 2016
Form 4: Non-official Contractor
14 September 2016
Form 5: Audio Visual Rental
14 September 2016
Form 6: Exhibitor Guide Information 14 September 2016
NOTE: 100% Late surcharge will be imposed for any order placed after the deadline.
Page 8/15
Form 1:
LEGAR PUTRA LEVEL 2, PWTC
DEADLINE: 14th September 2016
EXHIBITOR PASSES FORM
nd
Exhibitors are required to wear Exhibitor Passes at all times during 2 IRF ASIA REGIONAL CONGRESS &
th
EXHIBITION 2016 from build-up / move- in to tear-down / move-out. The Exhibitor Passes can be collected on 15
October 2016 (09:00 to 18:00 hrs) at Exhibition Service Counter.
Two (2) Exhibitor Passes will be issued for every 9SQM booth per exhibitor. For example, if you have 2 booths, you will
be given Four (4) Exhibitor Passes. Additional Passes required are subject to availability and will be charged RM10 per
pass.
We require a total of _______Exhibitors Passes for our personnel manning our
booth.
Notes:
1. All Exhibitor Passes MUST be collected in one time by the authorized representative/contact person as below
stated.
2. The Organizer serve the rights to confiscate all passes with no further reasons provided.
………………………………………………………………………………………………………...............................................
.
THIS FORM TO BE RETURNED / FAX TO THE FOLLOWING:
Contact Person: Mr. Lee Boon Siang
Email
Tel
Wisma Qube, No 32-3, Jalan Nautika B U20/B, Seksyen U20. Fax
TSB Commercial Centre, Sumgai Buloh,
40160 Shah Alam,
Selangor Darul Ehsan
: [email protected] / [email protected]
: (+603) 6151 9973 / 6151 9673
: (+603) 6151 3673
Exhibiting Company :
Booth No :
Person In Charge:
Tel No:
Signature & Company Stamp:
Fax No:
Mobile No:
Email:
Page 9/15
Form 2:
FASCIA NAME FORM
This form to be returned / faxed to Mr. Lee Boon Siang (QUBE INTEGRATED MALAYSIA SDN BHD)
Tel : 603 – 6151 9973 / 6151 9673
Fax : 603 – 6151 3673
Email : [email protected] / [email protected]
30 characters MAXIMUM, including spacing. Please print clearly.
Each Shell Scheme Booth comes with:•
Back and side walls: 2.44m (8ft) high white laminated 3mm thick plywood panels joined by aluminium section.
Each panel is 1m wide.
•
Fascia (Name Board): 350mm (1ft) high with exhibitor’s name and booth number. Aluminium frame, letters on
infill panels.
•
Lightings: continuous fluorescent tubes mounted behind fascia. 2 fluorescent tube per 9sqm.
•
Furniture: 1 unit of info counter, 2 unit of folding chairs and 1 unit of waste paper basket
•
Power: 1 unit of 13amp power point (single-phase-230v, not for lighting use)
•
Maximum exhibit height: 2.44m(8ft)
Note:
1. Damage to booth: nailing, drilling and any other modification on the Shell Scheme panels are STRICTLY
PROHIBITED. Any damage done on the panels shall be charged to exhibitors.
2. Booth boundaries and design restrictions: no exhibitor may place any display material or allow dividing wall or
any part of their booth design and fittings beyond their contracted boundary.
3. Fire refulations: all materials used in booth construction shall be properly fireproofed to normal international
standards and in accordance with local regulations.
4. Only ONE company name to be appeared on each board. Additional company name (even on different board)
subjected to charge by the official contractor.
Booth No :
Person In Charge:
Tel No:
Fax No:
Mobile No:
Email:
Page 10/15
Each 3m x 3m standard shell scheme stand includes:
•
•
•
•
•
•
•
•
2.5m high wall and dividing wall partition with white laminated in-fill panels.
One (1) 13-Amp, single-phase power point.
Two (2) 40-Watt fluorescent tube lights.
Overhead fascia panel with organisation’s name and stand number.
Carpet floor covering.
Two (2) white folding chairs.
One (1) information desk (1000mmL x 540mmD x 760mmHt)
One (1) waster paper basket.
The following Regulations must be observed:
i.
No additional stand fitting or display may be attached to the shell stand structure i.e. no nailing or
drilling is allowed.
ii.
No painting on the shell stand panels is allowed.
iii.
No freestanding structure may exceed the height of 2.5 meters or extend beyond the boundaries of
the site allocated.
iv.
No change to the type or colour of the floor covering provided.
v.
An Exhibitor occupying a corner stand is not permitted to close any part of the corner.
Page 11/15
Form 3:
FURNITURE & ELECTRICAL RENTAL FORM
Tel : 603 – 6151 9973 / 6151 9673
Fax : 603 – 6151 3673
TERMS AND CONDITIONS
1.
2.
3.
Order must be made before the deadline above prior to event date with full payment to ensure confirmation and availability,
items ordered without full payment prior to event date will not be delivered.
Order received after deadlines are subjected to an additional 50% surcharge. A 100% surcharge will be imposed for orders
received onsite.
All payments must be made upon confirmation of order. Cheque or bank draft payments should be made in favor to
Company Name :
Bank
:
MALAYAN BANKING BERHAD
Account No.
:
514392310009
DESCRIPTIONS
FURNITURE ITEM
Information Counter
Lockable Cupboard
Low Round Table
Tall Round Table
White Formica Coffee Table
Square Table
Black Leather Arm Chair
Low Display Cube
Tall Display Cube
Shelf – Flat or Slope
Folding Chair
Bar Stool
Black PVC Sofa
Low Showcase
High Showcase
Refrigerator – Medium
Brochure Rack
Basket
SPECIFICATION (mm)
COST PER UNIT
(RM)
1030L x 535W x 760H
1030L x 535W x 760H
800Ø x 720H
800Ø x 1000H
600L x 600W x 500H
600L x 600W x 500H
560D x 560W x 760H
600L x 600W x 500H
600L x 600W x 760H
1000L x 300W
400L x 400W x 780H
460L x 410W x 920H
710D x 560W x 760H
1030L x 535W x 1030H
1030L x 535W x 2070H
560L x 550W x 1040H
285L x 285W x 1380H
-
80.00
100.00
110.00
150.00
55.00
95.00
55.00
70.00
90.00
55.00
25.00
100.00
130.00
260.00
300.00
350.00
100.00
6.00
100 Watt
100 Watt
40 Watt
50 Watt
50 Watt
50 Watt
300 Watt
240 Volt
240 Volt
Max. up to 100 Watt
90.00
95.00
90.00
105.00
105.00
95.00
330.00
85.00
95.00
70.00
ELECTRICAL ITEM
Spotlight
Longarm Spotlight 100 watts
Fluorescent Tube 4’
Halogen Spotlight
Halogen Arm Spotlight
Halogen Downlight
Floodlight
13Amp Single Phase Outlet
15Amp Single Phase Outlet
Light Fitting Connection (per lighting)
QUANTITY
TOTAL (RM)
TOTAL COST :
RM ______________
6% GST :
RM ______________
GRAND TOTAL:
RM ______________
………………………………………………………………………………………………………........................................................................
Company Name:
Contact Person :
Contact No.
:
Designation
Fax No.
:
:
Booth / Lot No.
Date
Signature
:
:
:
Page 12/15
Form 4:
NON-OFFICIAL CONTRACTOR (LETTER OF UNDERTAKING)
Tel : 603 – 6151 9973 / 6151 9673
Fax : 603 – 6151 3673
Please tick [X] as appropriate.
[ ] We will be building our own stand and enclose drawing, with dimensions, illustrating the design of our stand. We
understand that all electrical and piping installation must be carried out by the official contractors and as exhibitor and
contractor, agree to abide by all the Rules and Regulations of the exhibition, particularly in respect of those stipulated in
the term and regulation section of the Exhibitor Manual.
The following company will be our contractor for stand-building and/or other display work.
Name of Contractor Company:
Telephone:
Person In Charge:
Fax:
Address:
Email :
We understand and agree that as the exhibitor’s appointed contractor who is not Official Contractor, we are required to
pay a non refundable administration fee of RM 30.00 per sq meter and a refundable Performance bond of RM
3,000.00 for booth 36sqm and below and RM 5,000.00 for booth 37sqm and above to the official contractor, Qube
Integrated Malaysia Sdn Bhd.
We agree to abide by the rules and regulations contained in the exhibitor’s manual, to cover any damages arising directly
or indirectly from any infringements, and to settle all payments for supply and services rendered during the exhibition or
for the purposes of the exhibition. The organizer and official contractor reserves the right to forfeit this deposit in the
event of any non-compliances and / or damages however caused.
Five (5) Contractor Passes will be issued for every 9SQM booth per contractor. For example, if you have 2 booths,
you will be given Ten (10) Contractor Passes. Additional Passes required are subject to availability.
We require a total of _______Contractor Passes for our personnel manning our
booth.
Booth No :
Person In Charge:
Tel No:
Fax No:
Mobile No:
Email:
Page 13/15
Form 5:
AUDIO VISUAL RENTAL FORM
TERMS AND CONDITIONS
1.
2.
3.
Order must be made before the deadline above prior to event date with full payment to ensure confirmation and availability,
items ordered without full payment prior to event date will not be delivered.
Order received after deadlines are subjected to an additional 50% surcharge. A 100% surcharge will be imposed for orders
received onsite.
All payments must be made upon confirmation of order. Cheque or bank draft payments should be made in favor to
Company Name :
Bank
:
MALAYAN BANKING BERHAD
Account No.
:
514392310009
COST PER
UNIT (RM)
DESCRIPTIONS
AUDIO VISUAL ITEM
32” Monitor c/w table stand
42” Plasma TV
50” Plasma TV
60” Plasma TV
Free Standing Plasma Floor Stand
DVD or VCD Player
QUANTITY
TOTAL (RM)
RM 1,000.00
RM 1,200.00
RM 2,000.00
RM 5,000.00
RM 150.00
RM 100.00
TOTAL COST :
RM ______________
6% GST :
RM ______________
GRAND TOTAL :
RM ______________
……………………………………………………………………………………………………….............................................................................
THIS FORM TO BE RETURNED / FAX TO THE FOLLOWING:
Contact Person: Mr. Lee Boon Siang
[email protected]
Wisma Qube, No 32-3, Jalan Nautika B U20/B, Seksyen U20.
TSB Commercial Centre, Sungai Buloh,
40160 Shah Alam,
Selangor Darul Ehsan
Company Name:
Email
: [email protected] /
Tel
Fax
: (+603) 6151 9973 / 6151 9673
: (+603) 6151 3673
Booth / Lot No. :
Contact Person :
Designation
:
Date
:
Contact No.
Fax No.
:
Signature
:
:
Page 14/15
Form 6:
EXHIBITOR GUIDE INFORMATION FORM
The following information is what will be published in the Congress Exhibitor Guide (provided to all delegates).
Name of Organization:
Organization Website:
Address Line 1:
Address Line 2 (if necessary):
City
State/Province:
Country:
Postal Code:
Contact Person Name:
Organization Telephone:
Contact Person Telephone:
Organization Fax:
Contact Person Email:
Organization Email:
Organization description (maximum 100 words)
Description must be typed. No handwritten descriptions will be accepted. IRF reserved the right to edit descriptions for
length and/or clarity.
THIS FORM TO BE COMPLETED AND EMAILED TO THE FOLLOWING:
Mr. Timothy Corbin
Email: [email protected]
Manager, Visual Communications
International Road Federation
Page 15/15

Exhibitor Manual - International Road Federation

Transcription

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