Fall 2015 Parent Meeting Presentation

St. Mary’s High School
AGENDA:
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Opening Prayer – Father Andy Costello
Athletic Department Staff Introductions
Before The First Tryout Information
During The Season Reminders
Roles/Expectations of Parents
Saints Sportsmanship
Important Dates
Understanding Concussions
SMAA Representative
Meet the Coaches
ATHLETIC DEPARTMENT STAFF
Athletic Director: Mrs. Allison Fondale
• Office located in B Hall
Assistant Athletic Director: Mr. Ben Rubeor
• Office located in B Hall
Administrative Assistant: Mrs. Patty Gateau
• Main Office, A Hall
Head Athletic Trainer: Mrs. Kimberly Holt
– Office located in the Weight Room/Gym
Father Andy Costello, Athletics Chaplain
FALL SPORTS
• IAAM AND MIAA ATHLETIC CONFERENCES
• Cross Country (Boys and Girls): IAAM A/MIAA B Conference
• Field Hockey: Varsity and JV, IAAM A Conference
• Football: Varsity and JV, MIAA B Conference
• Soccer (Boys and Girls): Varsity and JV, IAAM/MIAA B
Conference
• Volleyball: JV and Varsity, IAAM B Conference
BEFORE THE FIRST TRYOUT:
• All students: cleared by Kimberly Holt, Athletic Trainer
(To be discussed in depth next)
• Boy Transfer students:
– Enrollment Verification Form (EVF) submitted to MIAA via
St. Mary’s Admissions Dept.
• Shuttle Participation Form –
Found on St. Mary’s Athletics
website and handed out
tonight
TRYOUT DATES
• Boys Sports:
• Football: August 4th
• Boys Soccer/Boys CC: August 10th
– Girls Sports:
• Soccer/Field Hockey/Volleyball/Cross Country: August 17th
**Coaches will discuss all tryout specifics this evening**
BEFORE THE FIRST TRYOUT – Kimberly Holt
What's Required?
1. Sports Physical
– Students must have a current
physical examination by their
physician every year
– Physicals are only valid 365 days
– It is encouraged to have a physical
completed between May and July so
the physical will be valid the entire
school year.
– Link to print a copy of the physical is
also located in the Parent Community
What’s Required?
2. Parent Consent Form (ONLINE)
– Click on the form to open the link,
under “FORMS” your child/children
name(s) will be listed
– Click on “Parent Consent Form” to the
right of your child’s name to start and
complete
– Enter all the required information and
click submit
3. Athletic Handbook Compliance
Form (ONLINE)
– First read the Athletic Handbook, then
click on form to open, complete, and
click submit
How to
Access
Forms and
Complete
Paperwork?
Log-in to the
Parent
Community
using your:
NetClassroom
user ID and
Password
Log-in to the St. Mary’s Community:
http://www.stmarysannapolis.org/HSAthleticForms
Once Logged In:
This page allows you
to:
1. Find out where to
send the completed
physical
2. Complete the
Parent Consent Form
3. Complete the
Athletic Handbook
Compliance Form
4. Print a copy of the
Physical
5. Read the Athletic
Handbook
6. Verify paperwork
status
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Parent Consent Form:
• Click on the PCF Link
• Under “FORMS” click on “START” link
• Select your student, and click on the “PARENT CONSENT FORM” Link to
begin completing the form
Parent Consent Form:
• There are 5 sections to complete
• An * denotes required information
• Some information may be pre-populated for you
• Be sure to click “SAVE” or “SAVE & EXIT WITHOUT
SUBMITTING” so you do not accidently loose the
information you entered, or if you need to exit and
return to work on the form at a later time
• Click submit when done with all 5 sections
• The box below will appear after you begin the
form, and will reference the date and time you
started the form, and if the form is completed,
or needs to “RESUME”
Athletic Handbook
Compliance Form
• After
reading the
Handbook Compliance
Booklet ( ) ; Click on
Athletic Handbook
Compliance Form
• Enter information
into required fields
• Click submit when
done
Checking
Paperwork Online:
Snapshot of your Student Profile Page:
Once forms have been
completed, you will receive
an auto-generated email
response, and a received
indicator on the forms
page of the Student’s
Profile Page in Parent
Community under Manage
My Information will be
marked after the
information has been
processed.
This will serve as your
reference point to
determine that all athletic
paperwork has been
completed for the school
year.
Must have a YES next to all three lines in order
to be cleared for athletics for the school year.
Frequently asked questions….
I RECEIVED AN ERROR MESSAGE WHEN LOGGING IN TO THE PARENT
COMMUNITY?
99.9% of the time this message will appear if:
* You clicked on NEW USER REGISTRATION **(Do not do this!)**
* You attempted to login using a Students User ID & Password **(Do not do this!)**
* You attempted to use your Elementary School User ID & Password**(Do not do
this!)**
In order to Login to the Parent Community, you must use the Parent’s
NETCLASSROOM User ID & Password. This information is sent home in a letter to all
new students, including incoming 8th Graders after the registration process has been
finalized. For previous Elementary families, this will be different than the User ID &
Password you used in the Elementary School.
For current parents, this is the same User ID & password you would use to login to
check your child/children’s High School grades.
ATHLETIC PAPERWORK DEADLINES
• All paperwork is due no LATER than:
**Thursday, July
rd
23
**
• NO Paperwork = NO Tryouts
Physical Night for Returning Students
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WHEN:
WHERE:
WHO:
TIME:
TUESDAY MAY 26, 2015
St. Mary’s High School, A Hall
Returning St. Mary’s Students
Juniors (2016): 5:30PM
Sophomores (2017): 6:00PM
Freshman (2018): 6:30PM
• COST: $20.00 (Cash or check made out to St. Mary’s High School)
• WHAT TO BRING: PHYSICAL – 1ST page of questions are REQUIRED
to be completed by parents in order to participate.
• NOTE: If you need a copy of this physical for summer camps, please
request a copy at check-out.
DURING THE SEASON
• Practice/Game Field Locations:
– St. Mary’s Turf Field
– All soccer/football/field hockey games are played at the turf; field
turf
– Tent is available for team use at the field; facility request required
– Parents/Fans wishing to take pictures must receive permission in
advance
– Annapolis Boys and Girls Club Heritage Turf Field
– Practice site, field turf
– Germantown Elementary School
– Practice site (2 grass fields)
– Russell Gymnasium
– All practices and games for volleyball
TRANSPORTATION
• Practice Transportation:
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Shuttle bus takes students to all practice locations after school
Bus transportation form due to Mrs. Patty Gateau by August 21st, 2015.
Shuttle bus to all practice fields beginning on August 31st.
Buses departs at 2:45 pm and 3:45 pm everyday on full days of school
Players are given a pass that is checked by the bus drivers
Practice Shuttle Fee: $175.00 and is good for the entire fall season
Weekly schedule is posted outside of the Main Office and announcements made at
school
ol
• Game Transportation
– Bus service provided to all away contests
– Some exceptions are local contests discussed ahead of time with coach
– Weekly bus departure schedule/early dismissals are sent to all teachers ahead of
time
– Most dismissals are after 1 pm so students are attending fourth period class
– A coach will ride the bus to every away game
– A coach will wait until every person is picked up following all practices and games
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Bus transportation release form for away contests
– Due to Mrs. Gateau the day before a contest
DURING THE SEASON:
• ACADEMIC GUIDELINES:
– In order to participate in a practice/game in the
afternoon a student must be in school the entire day. If a
student arrives after 1st period they must have a
doctor’s note for excusal. Any questions can be directed
to Assistant Principal, Mr. Reinhart.
• Awareness of Activity and Mass Schedules
– Eligibility: Any student receiving a failing grade (“F”) on
the 10/29/15 report card will be prohibited from
participating in after school activities from 11/2/14 to
11/16/15 (10 days) which is playoff season. Students will
reinstated by Dr. Morgan following an improved grade
and note from teacher.
COSTS TO PLAY A FALL SPORT:
• St. Mary’s provides team uniforms (home and away)
• Student required to have all necessary equipment to play the
sport (field hockey stick, soccer shin guards, etc.).
– Football shoulder pads and helmets are reconditioned and issued
• Practice shuttle fee if necessary
• Some teams choose to set up a team website to purchase optional
team gear (sweatshirts, etc.).
• Fundraising:
– Some teams choose a fundraising activity
• Optional for parents
• All fundraising money put into an account for that sport. AD and
head coach decide how it gets spent: additional equipment,
coaches gear, team dinners/senior night, team trip, etc.
Keeping up with St. Mary’s Sports:
• All athletic games for the week are in the Monday weekly “Happenings”
(sent to all students primary and secondary email addresses)
• Athletic updates/game cancellations can be found on our website and
twitter: @StMarysSaints
• Updates can also be found in the Athletic Director’s Update in parent
monthly newsletter found in the Parent Community online
• Schedule changes are also announced at school to all students during
daily announcements
• Coaches send weekly emails to all team members and parents
• Some teams have Facebook and Twitter accounts
What Does a St. Mary’s Team Look Like?
• On The Field Expectations:
– Represented and led by coaches that support and represent the mission
of St. Mary’s High School
• Team captains are an extension of the coaches, go through
leadership training, communicate with coaches and officials,
represent St. Mary’s in a positive manner at all times
– Competitive, strong individual and team work ethic, sportsmanship,
team work, camaraderie
– Individual and team growth
– Strive for excellence
– Catholic Values/Sportsmanship
– Humble in victory and gracious in defeat
– Every player has a role and is a valued member of a team
What does a St. Mary’s Team Look Like?
Off The Field Expectations:
– Catholic experience
– Team Mass and Bible Study
– Academic Achievement
– Team Study Hall, Coaches
monitor academic progress
– Team Bonding Activities
– Team meals
– Growth
– Support each other – school spirit
– Community Service
– Volunteer at shelters, food/toy drives, etc.
Parental Role in Athletics
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“Consistent with St. Mary’s High School as a whole, the Athletic Department is
committed to the quest for excellence; to the personal formation of our students
in their development as whole persons –spiritually, intellectually, physically, and
socially, through a commitment to teamwork and the development of a strong
sense of community. All of this is done within a firm foundation of time-honored
Catholic values.”
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Student success begins with support from the parent
Read and be familiar with the SMHS Athletic Handbook
SUPPORT the student-athletes, the team and the Athletic Department.
– Attend other sporting events
Appreciate the hard work and commitment it takes to be a coach
Be good role models by supporting the coach and team in public at all
times – practices/games – be supportive without being a distraction
Follow the Chain of Command with questions regarding the team: Direct
Communication
– Player/Parent - Assistant Coach – Head Coach – Athletic Director
Understand and Support the Mission of the Athletic Department
Lets be a model to other schools and make our school and alumni proud
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SAINTS SPORTSMANSHIP
• Athletes:
– Support the mission of
SMHS at all times
– Set an example to those
watching you
– Treat opponent with
respect
– Treat officials with respect
– Social Media
– Captains are role models
– Who do you want to be if
someone is watching you
for the first time?
• Parents:
– Support the mission of
SMHS at all times
– Be an example at all times
(home and away)
– Support the coaches and
captains of team
– Read and be familiar with
the SMHS Athletic
Handbook
– Follow Chain of Command
– “24 hour rule”
AFTER THE FALL SEASON
• Return all uniforms/equipment
• Within 2 days after the season to Mrs. Fondale
• Fall Sports Banquet (11/10/15):
– Varsity Letter Policy
• 1st Varsity Sport = Varsity Letter
– A pin for each additional varsity sport
• 1st JV sport = JV Letter
– Certificate each additional JV team
– Iron Saint Award – A student-athlete
must participate in a sport every season
all four years at St. Mary’s
IMPORTANT DATES
• 8/4, 8/10 and 8/17: Tryout dates for fall
sports
• 8/21: Shuttle Fee Due
• 8/24/15: First day of school
• 8/31/15 Practice Shuttle Begins
• 10/9/15: Homecoming Football Game
• 11/10/15 Fall Sports Awards Night
• Senior days: Usually teams last home
game
St. Mary’s Website
• Athletic Handbook
• Transportation Release Form
• Athletic Schedules – Practices, Games and Game
Results
What
is
a
concussion?
What is a concussion?
• TBI – traumatic brain injury
 TBI – traumatic brain injury
• ALL concussions are serious.
 ALL concussions are serious.
• 1.6-3.8 millon sports and recreation mTBI/year
 1.6-3.8 millon sports and recreation mTBI/year
• Among
US children
ages 5-18,
sports
 Most
concussions
occur without
loss of135,000
consciousness.
and10%
recreation
related
TBI’s.
 Only
of concussions
involved LOC
• Most concussions occur without loss of
consciousness.
(MMWR, July 2007)
– Only 10% of concussions involved LOC
How does a concussion occur?
• Concussion occurs from a fall or blow to the body
that causes the head and brain to move rapidly
back and forth.
• Even a mild bump can be serious.
Signs and Symptoms
 Initial Lucid Period
– Athlete remains lucid and coherent for 10-15 minutes
post injury before s/s become present
 Thinking & Remembering
 Physical
 Emotional/Mood
 Sleep
 Learning disabilities, history of migraines, history of
concussions can prolong symptoms and recovery
Signs and
Symptoms
Thinking & Remembering
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Difficulty thinking clearly
Feeling slowed down
Difficulty concentrating
Difficulty remembering new
information
Emotional/Mood
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Irritability
Sadness
More emotional
Nervousness or anxiety
Physical
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Headache, or “pressure” in head
Nausea or vomiting
Sensitivity to noise or light
Feeling tired, having no energy –
sluggish, hazy, foggy, or groggy
– Fuzzy or blurry vision
– Dizziness
– Balance Problems
Sleep
– Sleeping more than usual
– Sleeping less than usual
– Trouble falling asleep
Sports-Related Concussion
• Research shows that:
– Until a concussed brain is completely healed it is venerable to further injury
– The effects of repeated concussion in young athletes are cumulative
• Allowing enough healing and recovery time following a
concussion is crucial in preventing any further complications
and injury
• No TWO concussion are exactly alike, and symptoms are not
definite
Sports-Related
Concussion
Postconcussion Syndrome
• Symptoms occurring for an extended
period of time after the injury
• Usually more in women than men
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Decreased attention span
Concentration problems
Impaired memory
Irritability
Persistent Headaches
Dizziness
Premature fatigue
Second-Impact Syndrome
• Second impact following prior minor
concussion
– 28% of athletes continue to play following a hit
that causes symptoms
• Up to several days post initial injury
• Catastrophic increased intracranial
pressure
St. Mary’s Concussion Protocol
 ImPACT Baseline Testing – All Freshman, Juniors & Transfers of contact &
collision sports
 By Maryland State Law athletes can not be returned to play the same day of
injury, and must follow up with a Licensed Healthcare Professional.
 Evaluation to determine injury on sideline, or in ATC office
 Emails will be sent to Administrators, Teachers, Coaches regarding injury and
Academic Modifications that are recommended for injured student-athlete
 Post-Injury ImPACT testing, ImPACT Passport App for iphone/ipad
 Recommended f/u with physician for further evaluation and modifications
(St. Mary’s Team Physician, Head First, AAMC Concussion Clinic)
 Daily check in’s with ATC
 ATC will notify Administrators, Teacher & Coaches of updates during injury
process, and will notify when modifications have been lifted
 All student-athletes must complete the Return to Play progression program
and complete the required form to Return to Play
 ATC will notify Coaches when student-athletes is cleared to return to play
Neurologist & Neuropsychologist Referrals
 A neurologist & neuropsychologist are equipped and trained to handle the impact
of concussion sequlae on cognitive, emotional, behavioral, and academic functions
 They are crucial for the transition of an athlete’s return to school and activities via
necessary support and interventions.
 Referral to one of these specialists will be based on several factors
 History of concussion, Severity of concussion, Chronic post concussion syndrome
 Area doctors who are trained in this area and have treated our students:
 AAMC Concussion Clinic
 HeadFirst Concussion Clinic
 Kennedy Kreiger Institute
 Kevin Crutchfield, MD – Siani Hospital, Berman Brain & Spine Institute, Ravens Team Neurologist
 Jerry Gioia, PhD – Children’s National Hospital Center, Washington, DC
Prevention
 There is NO way to prevent concussions from occurring, we
can use the tool available to us to minimize the effects of
concussions.
Helmets –
Designed to prevent skull fx
Proper fitting, & maintaining correct fit
Mouthguards –
Proper fit to the teeth, NO cutting
Others –
There are lots of marketed concussion “preventers” on the market – none of
them are going to “prevent” the concussion
ST. MARY’S ATHLETIC ASSOCIATION (SMAA)
Fall Sports Meeting
May 6, 2015
Who We Are
• Not-for-profit volunteer organization of parents
dedicated to the support of St Mary’s High School
Athletics
• One of multiple organizations and ministries
officially recognized and associated with St. High
School and St. Mary’s Parish
• An 11 member board, with term limits approved
by the Principal
– 4 Officers
– Athletic Director
What We Do
• Raise money in support of St Mary’s High School Athletic
Programs
– Operation of Snack Shack at turf field
– Catering for multiple events
• Hall of Fame Dinner
• Parish Picnic
• Girls Lacrosse Fundraiser
– SMAA Fundraising Events
• June 6th KOC Bull Roast
• Fall Shrimp Feast
• Donate Funds in Support of St Mary’s Athletes
– Raised and donated $40K in support of the new Team House
– Exercise/Rehab Cycles in weight room
2015/2016 Priorities
• Burger to Jersey Financial Transparency
– Within SMAA
– Between SMAA and Parish
• Closer Partnership with Athletic Director and
Parish
– Prioritization and Budgeting
– Scheduling
• Social Media Initiatives
• Volunteer Coordination
How You Can Help
• Volunteer – We Need Your Voice and Talents
• Come to the Bull Roast June 6th!
• Visit Our New Website
– www.gosaintmarys.org
• Follow us on Facebook
– St Mary’s High School Athletic Association
MEET THE COACHES
• Boys Cross Country: Tom Smith: C4
• Girls Cross Country: Melanie Arena: C10
• Field Hockey: Shannon Dickey: C11
• Football: Jason Budroni: Marian Hall
• Boys Soccer: Chris Hennings: C6
• Girls Soccer: Jess Baynton:C5
• Volleyball: C8
**Please see signs on each door**