Exhibitor Prospectus and Application

S P O N S O R / E X H I B I TOR P R OS P E CTU S
Sponsorship, exhibit and advertising opportunities now available…
AHMP 2015 National Conference • August 30-September 2, 2015
The Phoenician • Scottsdale, AZ
More than 75 percent of AHMP National Conference
attendees influence their organization’s purchasing
decision-making process or make these decisions
themselves. And, they spend on average $200,000 per
year on products and services! Your organization needs
to be in front of these professionals!
For up-to-date information visit the AHMP 2015 Web site at www.AHMPnet.org/scottsdale2015
AHMP
ORGANIZATIONAL
ORGANIZATIONAL
MEMBERSHIP
APPLICATION
MEMBER BENEFITS
We are excited that you will be joining us as an organizational member of the Alliance of Hazardous Materials Professionals™
Level IComplete
Benefits this
$395
(AHMP).
form and return it with your payment to AHMP at 9650 Rockville Pike, Bethesda, MD 20814 or fax
•
One
AHMP
Annual
Membership
it to (301) 634-7431. The
primary contact person will receive a membership card two weeks after processing the completed
• Receive AHMP e-weekly newsletter The Essentials Hazmat News*
application. If you have any questions please contact AHMP at (800) 437-0137 or e-mail at [email protected].
• Listing on AHMP website
• Access to National Conference archived technical presentations
Application
forconference
Organizational
Membership
• One AHMP
registration
at member rate
(Must
redeem
by
Early
Bird
Registration
Deadline)
Organization Name _________________________________________________________________________________________
• $100 discount on AHMP exhibit space rental (excludes special discount pricing)*
Address
__________________________________________________________________________________________________
• 10% off
AHMP banner advertising in weekly e-newsletter*
City/State/Zip
• One AHMP_____________________________________________________________________________________________
webinar at member rate*
•
20%
off
AHMP
rentals (must use third party mail house)
Phone Number/Fax mailing
Numberlist_________________________________________________________________________________
• Access to the Online Membership Directory*
Website
• Use of__________________________________________________________________________________________________
AHMP Organizational Member logo*
• Membership recognition certificate*
Primary Contact
Level II Benefits $995
Includes
Level I benefits
(designated
plus: Individual Membership application to take advantage of complimentary
and
communications
from AHMP.
Complete by
the*)AHMP
•
Two
AHMP
Annual
Memberships
membership(s) listed for each Organizational Membership Level.
• Listing on AHMP website with hyperlink to organization’s website**
Contact Person’s Name _____________________________________________________________________________________
• One 30-day Career & Employment Services listing in AHMP Career Center**
Contact
Person’s Title ______________________________________________________________________________________
• One complimentary
AHMP conference registration
(Must
redeem
by
Early
Bird Registration Deadline)
Contact Person’s Email _____________________________________________________________________________________
• One AHMP Leadership Workshop registration at member rate (not held every year)
Contact
Direct Onsite
Phone _______________________________________________________________________________
• 10% Person’s
off Conference
Program Advertising
• 30% off first mailing list rental (must use third party mail house)
Type
of Organization
• 10%
off subsequent mailing list rental orders (must use third party mail house)
❑ Academic
❑ Laboratory
❑ Other________________________________________________________
Level III Benefits $2,500
❑ Includes
ConsultingLevel I and II
❑ benefits
Military (designated by * and **) plus:
•
Five
AHMP
Annual
Memberships
❑ Government
❑ Private Industry
• Two complimentary AHMP conference registrations
(Must redeem by Early Bird Registration Deadline)
•
$250 discount
on AHMP exhibit space rental (excludes special pricing discount)
Membership
Dues
• 20% off AHMP banner advertising in weekly e-newsletter
Date
Application
Received
Level I
Level II
Level III
Level IV
• 20%
off Conference
Program Advertising
•
50%
off
first
mailing
list
rental***
(must
use
third
party
mail
house)
January 1 – March 31
$395
$995
$2,500
$5,000
• 20% off subsequent mailing list rental orders*** (must use third party mail house)
April 1 – June 30
$296.25
$746.25
$1,875
$3,750
Level IV Benefits $5,000
July 1 – September 30
$197.50
$492.50
$1,250
$2,500
Includes Level I and II and III benefits (designated by *, **, and ***) plus:
October
1 – December
31
$395
$995
$2,500
$5,000
• Ten AHMP
Annual Memberships
of •the
following
year
Three
complimentary
AHMP conference registrations
(Must redeem by Early Bird Registration Deadline)
• $500 discount on AHMP exhibit space rental (excludes special pricing discount)
Payment
• 30% offInformation
AHMP banner advertising in weekly e-newsletter
• 25% off Conference Program Advertising
Make checks payable to AHMP. AHMP Employer ID (EIN): 52-1834056
❑ Annual
Level I Billing:
❑ Level II
❑ Level III
❑ Level IV
Amount $___________
❑ Organizational
Check __________
❑ Visa will expire December
❑ MasterCard
❑ AMEX
membership
31 of each calendar
year.
Card Number Expiration Date ________________________________________________________________________________
Name on Card Signature ____________________________________________________________________________________
9650
Rockville
Pike
MD
20814
9650
Rockville
Pike• Bethesda,
• Bethesda,
MD
20814• P
• 800.437.0137
P 800.437.0137• F
• 301.634.7431
F 301.634.7431• www.ahmpnet.org
• www.ahmpnet.org• [email protected]
• [email protected]
HELPING YOU DO BUSINESS AT AHMP 2015!
Traffic Building Activities…
• Daily Exclusive Expo Time
• Monday Welcome Reception
• Expo Only Passes to Exhibitor Customers and Prospects
• Passport for Prizes
• Limited 10x20 exhibit booth space for product
demonstrations (free signage) or customer meetings.
78%
of the attendees
influence the
FINAL decision.
Plus…
• Affordable exhibit booth packages that include: 6ft table,
two chairs, waste basket and carpeted area for one price!
• Complimentary pre-show and post-show mailing lists
with basic contact information to market your products
and services.
• Company listing in the Final Conference Program and
Conference Website.
• Discounted advertising opportunities in AHMP e-Weekly
Newsletter, AHMP website and Final Conference Program.
• Excellent Sponsorship Opportunities to maximize your
presence in front of attendees.
Attendees Level of Purchasing Power
37% Have the final say.
20% Help assess the specifics before
the final purchasing decision.
33% Recommend vendors from
which to review.
9%
41% Make final recommendations.
No role in the purchasing process.
Wide and Overlapping Industry Professionals
Represented at AHMP
54% Hazardous materials
27% Hazmat transportation
17% Health
18% Industrial hygiene
29% Emergency response
81% Environmental
9%
Other
7%
Security
38% Safety
54% Waste Management
AHMP 2015—WHERE ALL EHS&S DISCIPLINES CONNECT
The AHMP 2015 Conference—Where All EHS&S Disciplines Connect—
will attract more than 500 EHS&S, hazardous materials and waste
management professionals.
Don’t miss this opportunity to maximize your presence and
connect with this key audience in New Orleans.
Order your SPONSORSHIP…Reserve your EXHIBIT BOOTH…
And, place your PROGRAM GUIDE AD today!
Reasons to Exhibit, Sponsor
and Advertise
• AHMP is the environmental,
health, safety and security
(EHS&S); hazardous materials;
and waste management
industries’ essential forum
for national and international
information exchange and
networking.
• Maximize visibility and
build brand awareness by
showcasing products and
services.
• Fast-track the buying process
with face-to-face interaction
with attendees.
• Develop and reaffirm customer
relationships.
• Your competition will be there!
4
Who Attends the AHMP
Conference?
Among the 500+ environmental,
health, safety and security;
hazardous materials; and waste
management professionals at
AHMP 2015 you will meet:
• Buyers and purchasing agents
• Corporate policy decision-makers
• Directors of health and safety
• Environmental health and safety
compliance officers
• Environmental health and safety
managers
• Environmental scientists and
engineers
• First-responders
• Government officials
• Hazardous materials specialists
• Hazmat transportation managers
• Industrial hygienists
• Plant managers
• Persons responsible for their
organization’s EHS&S challenges
• Professionals preparing for
the CHMM and CSP
Certification Exam
Organizational Membership
Offers unparalleled opportunities
to gain visibility and build
connections for your organization
to reach AHMP members and
other EHS&S professionals
across a spectrum of AHMP
activities throughout the year at
the lowest possible prices. Each
level includes at least one (1)
complimentary membership in
AHMP and a minimum savings
of $100 off exhibit booth space
rental, plus many more year-round
benefits. See page 2 for listing
of benefits or contact AHMP at
301-634-7430.
SPONSORSHIP PACKAGES
TIER I • PLATINUM SPONSORSHIP OPPORTUNITIES
Conference Supporting
Sponsor
$20,000 by Jan. 31 / $25,000 after
(Exclusive)
Two opportunities @
$10,000 by Jan. 31 / $12,000 after
• Recognition as a sponsor in the
event promotional brochure (if
reserved before the print deadline)
• Organization logo on Conference
Welcome banner hung in hotel
public area (where permitted)
• Two Premium Exhibit Booth
packages, includes two full
conference registrations and
more—valued at over $4,500.
(See page 7 for details.)
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• Organization logo and special
sponsorship recognition to
appear on the conference
program guide cover
• Biweekly button ad (sidebar
placement) to run in AHMP’s
weekly e-newsletter
• Rotating banner ad to appear on
AHMP’s Web site homepage
• Prominent placement of
organization logo with link to
appear on all conference Web
pages and e-mail
marketing promotions
• Reserved premium inside front
or inside back cover, full-page
color ad to run in the conference
program guide
• Opportunity to include small
promotional item (e.g., CD,
brochure, flyer, pen) in
attendee tote bags (pending
AHMP approval)
EXCLUSIVE Conference
Presentation Recordings
Sponsor
$10,000 by Jan. 31 / $12,000 after
• Recognition as a sponsor in the
event promotional brochure (if
reserved before the print deadline)
• Exclusive banner ad advertisement
for one year on conference
presentation download website
• Two Premium Exhibit Booth packages,
includes two full conference
registrations and more—valued at over
$4,500. (See page 7 for details.)
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• Organization logo and special
sponsorship recognition to appear on
the conference program guide cover
• Biweekly button ad (sidebar
placement) to run in AHMP’s
weekly e-newsletter
• Rotating banner ad to appear on
AHMP’s Web site homepage
• Prominent placement of
organization logo with link to appear
on all conference Web pages and
e-mail marketing promotions
• Reserved one premium inside front or
inside back cover full-page color ad
location (first come first serve basis) to
run in the conference program guide
• Opportunity to include small
promotional item (e.g., CD,
brochure, flyer, pen) in attendee tote
bags (pending AHMP approval)
EXCLUSIVE Conference Tote
Bag Sponsor
$6,000 by Jan. 31 / $7,500 after
Receive maximum exposure even
after the conference ends!
• Organization name or logo will
appear with AHMP’s logo on one
side of the attendee tote bag
• Recognition as a sponsor in the
event promotional brochure (if
reserved before the print deadline)
• Organization name and logo will
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• One Premium Exhibit Booth package,
includes one full conference
registration and more—valued over
$1,500. (See page 7 for details.)
• Button ad (sidebar placement)
in AHMP’s weekly e-newsletter
once a month
• Organization name and logo to appear
in the conference program guide
• Full-page, black & white ad to run in
the conference program guide
• Opportunity to include small
promotional item (e.g., CD,
brochure, flyer, pen) in attendee
tote bag (pending AHMP
approval)
EXCLUSIVE Attendee
Badge Lanyard Sponsor
$6,000 by Jan. 31 / $7,500 after
Excellent medium to promote
organization Web site, product
name and brand!
• Organization name or logo on
badge lanyards that must be worn
by conference attendees
• Recognition as a sponsor in the
event promotional brochure (if
reserved before the print deadline)
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• One Premium Exhibit Booth package,
includes one full conference
registration and more—valued over
$1,500. (See page 7 for details.)
• Button ad (sidebar placement) in
AHMP’s weekly e-newsletter once
a month
• Organization name and logo to appear
in the conference program guide
• Full-page, black & white ad to run in
the conference program guide
• Opportunity to include small
promotional item (e.g., CD,
brochure, flyer, pen) in attendee tote
bag (pending AHMP approval)
EXCLUSIVE Conference
Notebook Sponsorship
$6,000 by Jan. 31 / $7,500 after
Tremendous opportunity for
organization branding!
• Recognition as a sponsor in the
event promotional brochure (if
reserved before the print deadline)
• Organization logo appears on the
front cover of each conference
notebook
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• One Premium Exhibit Booth
package, includes one full conference
registration and more—valued over
$1,500. (See page 7 for details.)
• Button ad (sidebar placement) with
link in AHMP’s weekly e-newsletter
once a month
• Organization name and logo to appear
in the conference program guide
• Full-page, black & white ad to run in
the conference program guide
TIER II • GOLD SPONSORSHIP OPPORTUNITIES
Keynote Speaker Sponsor
Emergency Response Scenario Sponsor
$4,500 before Jan. 31 / $5,000 after
• Exclusive sponsorship of the Opening General Session speaker
• Opportunity to place a one-page promotional flyer on all seats at sponsored
featured speaker session (approximately 800 flyers)
• Organization name and logo displayed on signage before and after the session
• Recognition by an AHMP representative during the sponsored keynote session
• One Standard Exhibit Booth package—valued at $1,150.
(See page 7 for details.)
• Organization name and logo to appear on screen during the opening and
closing general sessions and during the AHMP Business Meeting
• Organization name and logo to appear in the conference program guide
• Half-page, black & white ad to run in the conference program guide
$4,500 before Jan. 31 / $5,000 after
Popular event with many opportunities for organization exposure
and recognition!
• Recognition in AHMP pre- and post-conference press releases
• Potential media coverage by local and national outlets
• One Standard Exhibit Booth package—valued at $1,150.
(See page 7 for details.)
• Half-page, black & white ad to run in the conference program guide
• Two tickets to the Emergency Response Scenario—valued at $200
• Organization name and logo to appear on screen during the opening and
closing general sessions and during the AHMP Business Meeting
• Strategic placement of signage and a session announcement recognizing
your organization during the sponsored event
• Organization name and logo to appear in the conference program guide
• Opportunity to provide t-shirts emblazoned with organization’s name and/or
logo to ERS attendees (approximately 100 t-shirts needed)
5
SPONSORSHIP PACKAGES
TIER III • SILVER SPONSORSHIP OPPORTUNITIES
Closing Session Speaker
Sponsor
Going Green Initiative
Sponsor
AHMP Community
Service Project
Technical Track Session
Sponsor
$3,000 by Jan. 31 / $3,500 after
• Sponsorship of featured speaker
• Opportunity to place a one-page
promotional flyer on all seats at
the sponsored speaker session
(approximately 500 needed;
pending AHMP approval)
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• Strategic placement of signage
and a session announcement
recognizing your organization
during the sponsored event
• Organization name and logo
to appear in the conference
program guide
$2,000 after Jan. 31 / $2,500 after
• Exclusive sponsorship of the
conference recycling program
• Organization name and logo to
appear on recycling signage placed
throughout the conference area
• Half-page, black & white ad to run in
conference program guide
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• Strategic placement of signage and
a general session announcement
recognizing your organization
• Organization name and logo to
appear in the conference
program guide
$2,000 before Jan. 31/$2,500 after
Mutiple Opportunities
• Organization logo to appear
on back of Community Service
t-shirt
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting as a Silver
Level Sponsor
• Strategic placement of
signage and a general session
announcement recognizing your
organization
• Organization name and logo
to appear in the conference
program guide
$1,000 before Jan. 31/$1,500 after
Nine Opportunities Available
• Sponsorship of a technical track
• Organization name and logo to
appear on screen during the
opening and closing general
sessions and during the AHMP
Business Meeting
• Strategic placement of
signage and technical session
presentation announcements
recognizing your organization
• Organization name and logo
to appear in the conference
program guide
PASSPORT FOR PRIZES CONTEST
Back by popular demand, AHMP will promote a Passport to Prizes Contest to all registered
attendees. Participation in this program is a fun and proven effective way to boost traffic at your
booth and to keep attendees on the exhibit floor.
Here’s how the program works:
1. Each attendee will receive a passport with their registration credentials.
2. Each attendee must stop by each participating exhibitor booth to receive a stamp on his or her passport. (Each exhibitor will be supplied a stamp at the Exhibitor Registration Desk)
3. The attendee must complete the entire Passport in order to be eligible for the Prize Drawing that will be held on
the final day of exhibits (Tuesday, September 1). Please ensure that someone is always staffing your booth during
exhibit hall hours. Attendees must be present at the Prize Drawing to win.
Exhibitor can receive prizes too!
Attendees will be asked the following two questions about the exhibitors and their interaction with booth staff personnel:
1. Which exhibitor had the best booth staff personnel?
2. Which exhibitor had the best new product?
The exhibitors with the most votes for each question will be awarded 50% off next year’s exhibit booth package
(excludes Special Offer 2015 pricing) for the AHMP 2016 National Conference in Washington, DC.
Register today as an exhibitor and participate! Donate great prizes to this exciting traffic boosting
contest! (Minimum value $100).
6
4
EXHIBIT BOOTH PACKAGES & TENTATIVE SCHEDULE
EXHIBIT BOOTH PACKAGE
If your organization does not wish to become
a sponsor, it is invited to exhibit in the AHMP
2015 Exhibit Hall. As an exhibitor your
organization will receive an Exhibit Booth
Package.
The Premium Booth
Package includes:
• Free pre and post show mailing lists
• One (1) complimentary full conference
registration and two (2) complimentary
booth staff passes (three-day conference).
Additional daily sta passes for the exhibit
area will be available onsite for $50 per
person, per day. (Savings of $1,030).
• Five (5) Expo Only passes for exhibitor
customers
• Two (2) additional tickets for AHMP 2015
receptions and luncheons (excluding
special events)
• 10’ x 10’ draped booth in the exhibit area
• 6’ draped table, two chairs and a wastebasket
• Carpeted exhibit space
• Overnight security for the exhibit area
• Listing on the conference Web page and in
the conference program guide
Corner and Standard
Booth Packages include:
• Free pre and post show mailing lists
• Two (2) complimentary booth staff passes
(three day conference). Additional daily
staff passes for the exhibit area will be
available onsite for $50 per person, per
day. (Savings of $300).
• Three (3) Expo Only passes for exhibitor
customers
• 10’ x 10’ draped booth in the exhibit area
• 6’ draped table, two (2) chairs and a
wastebasket
• Carpeted exhibit space
• Overnight security for the exhibit area
• Listing on the conference Web page and in
the conference program guide
Exhibit Hall Schedule - Subject to Change
Sunday, August 30
10 am – 5 pm
Exhibitor Move-in (Badge is required for entry into Exhibit Hall)
Monday, August 31
9:00 am – 7:00 pm
Exhibit Hall Open
9:15 am – 10:00 am
Refreshments & Exhibitor Exclusive Time
12:10 pm–1:30 pm
Exhibit Hall Closed
Refreshments & Exhibitor Exclusive Time
2:30 pm – 3:00 pm
4 pm – 4:45pm
5 pm–7 pm
Exhibit Hall Closed – Exhibitors Entry at 4:50pm
AHMP 2014 Welcome Reception in the Exhibit Hall
Tuesday, September 1
9:00 am – 4:00 pm
Exhibit Hall Open
9:30 am – 10:00 am
Refreshments & Exhibitor Exclusive Time
12:00pm – 1:30 pm
Exhibit Hall Closed - Speaker Lunch in General Session (Exhibitors invited)
3:15 pm – 4:25 pm
Refreshments & Exhibitor Exclusive Time
4:00 pm – 8 pm
Exhibits Tear Down (Badge is required for entry into
Exhibit Hall)
Limited 10x20 Exhibit Booth Space Available
Excellent Opportunity for Product Demonstrations or Customer Meetings!
Booth Package include:
• Free pre and post show mailing lists
• Two (2) complimentary full conference registrations and four (4) complimentary
booth staff passes.
• Four (4) additional tickets to receptions and luncheons (excluding special events)
• Ten (10) Exhibitor Hall Only passes to distribute to customers
• Signage if conducting product demonstrations
• Two draped 6ft tables, four chairs and wastebasket
• Carpeted exhibit space
• Listing on the conference web page and in the conference program guide
To learn more about these opportunities please
call Cedric Calhoun at (301) 634-7430 or toll
free at (800) 437-0137, from 8:30am - 4:30pm.,
Monday thru Friday (Eastern Time), except
holidays.
To reserve your exhibit space complete the
AHMP 2015 Sponsor/Exhibitor Application
form and submit for processing.
7
CONFERENCE PROGRAM & WEB SITE ADVERTISING
Sponsors & Exhibitors! Save Up to $750 on Program Guide Ads!
Sponsors and exhibitors are encouraged to
advertise in the AHMP 2015 conference
program and on the conference Web site.
SPECIFICATION S FOR PRINTED
PROGRAM GUIDE ADS:
Cover and Full-Page Ads: Size: 7.5” x 10”
live area, 8.5” x 11” trim size, 8.75” x 11.25”
bleed size.
Half-Page Ads: Size: 7.5” x 4.875”
1/4 Page Ads: 3.375” x 4.5”
Business Card Ads: 3.5” x 2”
PREFERED FORMAT:
COVER AND INSIDE COVER ADS:
Full-color, hi-res PDF with all fonts
embedded and 300 dpi photos.
ALL OTHER ADS:
Black & white, hi-res PDF with all fonts
embedded and 300 dpi photos.
8
ACCEPTABLE FILE FORMATS:
InDesign CS2 with all fonts/graphics
included; Illustrator EPS (v10 or earlier)
with all fonts/graphics included.
SPECIFICATIONS FOR
E-NEWSLETTER ADS:
All image files must be JPG or GIF format. File
types Flash, BMP and PDF are not supported.
Note: Ads and artwork not received by July
11, 2014 cannot be guaranteed inclusion in
the conference program guide.
Image Dimensions:
Banner: 468w x 80h pixels
Button: 150w x 600h pixels
SPECIFICATIONS FOR WEB SITE ADS:
All Web site ads should be in JPG or GIF
format. JPGs should be in RGB mode; GIFs
may be Indexed Color. Animated GIF and
Flash files are accepted.
AD SUBMISSION:
Please e-mail camera-ready and/or
Web-ready art to [email protected].
Image Dimensions:
Banner: 468w x 60h pixels
Button: 120w x 90h pixels
QUESTIONS?
For answers to your questions about
sponsorships, exhibits or advertising or
to customize a sponsorship package, call
Alison Heron at (301) 634-7449, (301) 6347430 or toll-free at (800) 437-0137 from
8:30am - 4:30pm. Monday through Friday
(Eastern Time), except holidays.
2015 EXHIBIT HALL FLOOR PLAN
AHMP SPONSORS/EXHIBITORS
When you join us for AHMP 2015 you will be in good company.
Past Sponsors/Exhibitors Over the Last Three Years
24 HR Safety
3E Company
American Society of Safety Engineers
Ansell Protective Solutions
BEAC/Auditing Roundtable
Beacon Occupational Health & Safety
Services, Inc
Board of Certified Safety Professionals
BP
Bureau of Dangerous Goods
BW Technologies by Honeywell
Capital Safety
CB&I
Center for Toxicology & Environmental Health
CH2M HILL
CHEMTREC
Clean Harbors
Columbia Southern University
Compliance Solutions
Conestoga-Rovers & Associates
ConocoPhillips
Cornerstone Environmental, Health and Safety
Dakota Software Corporation
DGI Training Institute
Du Pont Protection Technologies
Eagle Enterprises, Inc.
Environmental Restoration LLC
EQ The Environmental Quality Company
EWS Alabama, Inc.
ExxonMobil
Failsafe Hazmat Compliance
Galson Laboratories
Geroline Inc.
Grainger Industrial Supply
Heritage Environmental Services
Imbibitive Technologies
Institute of Hazardous Materials Management
Labelmaster
Labelmaster Software
LRS Oil & Gas Support Services
Majestic Glove
Mancomm Inc.
McCoy and Associates
MECX
Microbac Laboratories Inc
MSA
MSDSpro LLC
Muscle Wall
Nexeo Solutions
Northern Industrial Training
OverNite Software Inc.
Paramount Supply Company
Pioneer Natural Resources
PSC Environmental Services
Reliance Label Solutions, Inc.
SafeStart SafeTrack
SET Environmental, Inc.
Showa Best Glove
SPAN International Training
SWS Environmental Services
Texas A&M Engineering Extension Service (TEEX)
Texas Molecular LP
Tradebe Environmental Services
Travelers Laboratory
TTT Environmental
United States Risk Management
Univar USA Inc.
University of Findlay
Veolia ES Technical Solutions, LLC
W.E. Train Consulting
Waste Management
Westex
Weston Solutions
Wheelabrator Technologies Inc
Working Concepts
Workrite Uniform Company
9
SPONSOR / EXHIBITOR APPLICATION FORM
AHMP 2015 NATIONAL CONFERENCE
Please PRINT legibly
August 30 - September 2, 2015 • The Phoenician • Scottsdale, AZ
____________________________________________________________________________________________________
Official Name of Firm/Organization (Program Guide listing will appear exactly as shown)
_____________________________________________________________________________________________________
Official Address
_____________________________________________________________________________________________________
City, State, ZIP
_____________________________________________________________________________________________________
Official Web Address
_____________________________________________________________________________________________________
Name of Contact Person
_____________________________________________________________________________________________________
Address (if different from above)
Phone _____________________________ Fax ____________________________ E-mail ___________________________
Please check the desired sponsorship level, check the correct fee and enter all requested information for that category:
TIER I | PLATINUM SPONSORSHIP OPPORTUNITIES Discounted Fee By Jan 31
Conference Supporting EXCLUSIVE
$20,000
Conference Supporting (2 available)
$10,000
Conference Presentation Recordings EXCLUSIVE
$10,000
Conference Tote Bag EXCLUSIVE
$6,000
Attendee Badge Lanyard EXCLUSIVE
$6,000
Conference Notebook Sponsor EXCLUSIVE
$6,000
Booth assignment preferences: 1 ________ 2 _________ 3 _________
$4,500
$4,500
Complete this Sponsor/Exhibitor Application Form and
return it to AHMP with payment via:
MAIL
Alliance of Hazardous Materials
Professionals® (AHMP)
9650 Rockville Pike
Bethesda, MD 20814-3999
FAX
301-634-7431
Regular
$25,000
$12,000
$12,000
$7,500
$7,500
$7,500
TIER II | GOLD SPONSORSHIP OPPORTUNITIES
Keynote Speaker EXCLUSIVE
Emergency Response Scenario (ERS) EXCLUSIVE
SPONSOR/EXHIBITORS APPLY TODAY
Early Application Discount ends January 31, 2015.
Apply by January 31 and SAVE UP TO 20%!
$5,000
$5,000
[email protected]
Apply early to take advantage of premium booth space
availability. Sponsor/Exhibitor booth assignments will be
made on a first-come, first-served basis. Booth selections
are not confirmed until payment is received. To include
your organization’s listing in the conference program
guide AHMP must receive your application by July 31, 2015.
Booth assignment preferences: 1 ________ 2 _________ 3 _________
TIER III | SILVER SPONSORSHIP OPPORTUNITIES
Closing Speaker EXCLUSIVE
Going Green Initiative EXCLUSIVE
AHMP Community Service Project
Technical Track Session (nine available)
$3,000
$2,000
$2,000
$1,000
$3,500
$2,500
$2,500
$1,500
Credit Card Number
_________________________________________________________________________
New - 10x20 Booth
$2,500
$1,425
Premium Booth
Corner Booth
$1,275
Standard Booth
$1,125
Booth assignment preferences: 1 ________ 2 _________ 3 _________
$3,000
$1,675
$1,425
$1,225
Name on Card (PRINT)
_________________________________________________________________________
Authorized Signature
Invoice Firm/Organization PO # ____________________________
Billing Address (if different from top of form):
______________________________________________________________________
CONFERENCE PROGRAM ADVERTISING
$1,300
$950
$650
$450
$250
$1,700
$1,200
$800
$600
$375
$800
$1,000
$ 500 x _____
$ 500 x _____
$ 750 x _____
$ 750 x _____
MARKETING OPPORTUNITY
TOTAL AMOUNT DUE:
AMEX
_____________________________________________________________________
Expiration Date
CVV #
EXHIBIT BOOTH PACKAGE (Booth Only; No Sponsorship)
AHMP Weekly E-Newsletter
Banner 468 x 80 pixels
Button 150 x 600 pixels
MasterCard
_________________________________________________________________________
___Sign me up as an Organizational Member! (deduct $100 from Total Cost)
Please complete the Organizational Membership Application on page 11.
Conference Tote Bag Insert
Check Payable to AHMP)
Charge to Credit Card (check one):
VISA
ORGANIZATIONAL MEMBERSHIP
Outside Back Cover (color)
Full-Page (black & white)
Half-Page Horizontal (black & white)
1/4 Page ad (black & white)
Business Card ad (balck & white)
PAYMENT INFORMATION
TOTAL AMOUNT PAID: ___________________________
______________________________________________________________________
______________________________________________________________________
SPONSOR/EXHIBITOR CANCELLATION DEADLINE
(50% refund): June 26, 2015. No refunds after this date.
FOR AHMP USE ONLY:
Booth(s) Assigned: ______________________________________
Date Assigned: __________________________________________
AHMP Authorized Signature ___________________________
The exhibitor agrees to abide by all exhibit terms, conditions and regulations set forth in this contract (see page 12).
Authorized Exhibitor Representative’s Signature _____________________________________________________________________________________________________________________________
AHMPORGANIZATIONAL
ORGANIZATIONAL
AHMP
MEMBERSHIPAPPLICATION
APPLICATION
MEMBERSHIP
We
excited
that
you
joining
organizational
member
Alliance
of Hazardous
Materials
Professionals™
We
areare
excited
that
you
willwill
bebe
joining
usus
asas
anan
organizational
member
of of
thethe
Alliance
of Hazardous
Materials
Professionals™
(AHMP).
Complete
form
and
return
it with
your
payment
AHMP
9650
Rockville
Pike,
Bethesda,
MD
20814
(AHMP).
Complete
thisthis
form
and
return
it with
your
payment
to to
AHMP
at at
9650
Rockville
Pike,
Bethesda,
MD
20814
or or
faxfax
it to
(301)
634-7431.
The
primary
contact
person
receive
a membership
card
two
weeks
after
processing
completed
it to
(301)
634-7431.
The
primary
contact
person
willwill
receive
a membership
card
two
weeks
after
processing
thethe
completed
application.
If you
have
questions
please
contact
AHMP
(800)
437-0137
e-mail
at [email protected].
application.
If you
have
anyany
questions
please
contact
AHMP
at at
(800)
437-0137
or or
e-mail
at [email protected].
Application
Organizational
Membership
Application
forfor
Organizational
Membership
Organization
Name
_________________________________________________________________________________________
Organization
Name
_________________________________________________________________________________________
Address
__________________________________________________________________________________________________
Address
__________________________________________________________________________________________________
City/State/Zip
_____________________________________________________________________________________________
City/State/Zip
_____________________________________________________________________________________________
Phone
Number/Fax
Number_________________________________________________________________________________
_________________________________________________________________________________
Phone
Number/Fax
Number
Website
__________________________________________________________________________________________________
Website
__________________________________________________________________________________________________
Primary
Contact
Primary
Contact
The primary contact is the sole person responsible for registering individuals for educational programming, receiving all benefits
and
communications
from
AHMP.Complete
Complete
AHMP
Individual
Membership
application
take
advantage
complimentary
and
communications
from
AHMP.
thethe
AHMP
Individual
Membership
application
to to
take
advantage
of of
complimentary
membership(s)
listed
each
Organizational
Membership
Level.
membership(s)
listed
forfor
each
Organizational
Membership
Level.
Contact
Person’s
Name
_____________________________________________________________________________________
Contact
Person’s
Name
_____________________________________________________________________________________
Contact
Person’s
Title______________________________________________________________________________________
______________________________________________________________________________________
Contact
Person’s
Title
Contact
Person’s
Email_____________________________________________________________________________________
_____________________________________________________________________________________
Contact
Person’s
Email
Contact
Person’s
Direct
Phone
_______________________________________________________________________________
Contact
Person’s
Direct
Phone
_______________________________________________________________________________
Type
Organization
Type
ofof
Organization
Academic □
q❑
Academic
Laboratory
q❑
Laboratory
Consulting □
q❑
Consulting
Military
q❑
Military
Government
q❑
Government
Private
Industry
q❑
Private
Industry
Other________________________________________________________
q❑
Other________________________________________________________
Membership
Dues
Membership
Dues
Date
Application
Received Level
Level
Date
Application
Received
I I
Level
Level
II II
Level
Level
IIIIII
Level
Level
IVIV
January
– March
January
1 –1 March
3131
$395
$395
$995
$995
$2,500
$2,500
$5,000
$5,000
April
– June
April
1 –1 June
3030
$296.25
$296.25
$746.25
$746.25
$1,875
$1,875
$3,750
$3,750
July
– September
July
1 –1 September
3030
$197.50
$197.50
$492.50
$492.50
$1,250
$1,250
$2,500
$2,500
October
– December
October
1 –1 December
3131
following
year
of of
thethe
following
year
$395
$395
$995
$995
$2,500
$2,500
$5,000
$5,000
Payment
Information
Payment
Information
Make
checks
payable
AHMP.AHMP
AHMP
Employer
(EIN):
52-1834056
Make
checks
payable
to to
AHMP.
Employer
IDID
(EIN):
52-1834056
Level
Level
Level
Level
Amount
$___________
q❑
Level
I □I
q❑
Level
II II□
q❑
Level
III III□
q❑
Level
IV IV
Amount
$___________
Check
__________ q ❑
Visa
MasterCard
AMEX
q❑
Check
__________□
Visa
□
q❑
MasterCard
□
q❑
AMEX
□
Card
Number
Expiration
Date
________________________________________________________________________________
Card
Number
Expiration
Date
________________________________________________________________________________
Name
Card
Signature
____________________________________________________________________________________
Name
onon
Card
Signature
____________________________________________________________________________________
9650
Rockville
Pike• Bethesda,
• Bethesda,
MD
20814• P
• 800.437.0137
P 800.437.0137• F• 301.634.7431
F 301.634.7431• www.ahmpnet.org
• www.ahmpnet.org• [email protected]
• [email protected]
9650
Rockville
Pike
MD
20814
AHMP 2015 NATIONAL CONFERENCE EXHIBITOR TERMS & CONDITIONS
Upon AHMP’s acceptance of the application the exhibitor
agrees to abide by the terms and conditions listed below.
C. Liability
The Exhibitor takes full responsibility for and shall
defend, indemnify, hold harmless and release AHMP, any
of its Chapters and the New Orleans Hyatt Regency
from and against all claims, causes of action, obligations,
suits, liabilities, losses, damages, expenses and/or costs,
including attorneys’ fees related to or arising from or out
of any injury to any person, or any loss of or damage to
property where such injury, loss or damage is incidental
to, arises out of or is in any way connected with the
Exhibitor’s participation in the conference, use of the
New Orleans Hyatt Regency or negligent act or omission
of Exhibitor or caused by its product.
Fifty percent of the full fees are refundable (or in the
case of unpaid purchase orders, invoices adjusted) for
cancellations received via fax or in writing by June 24,
2014. Cancellations received after June 24, 2014 are
nonrefundable. (Please note that if your organization
fails to cancel by the deadline and does not attend, your
organization is still responsible for payment.)
G. Cleanliness
A clean building will be furnished at the start of the
contract period and prior to the start of each day’s
events. Exhibitors must maintain and keep in good order
their respective exhibit spaces.
H. Smoking Policy
No smoking is allowed in the New Orleans Hyatt
Regency exhibit area.
I. Utilities
GES will be the utilities service contractor. Details and
costs regarding electric, telephone, compressed air,
water and drainage, custom cleaning, labor and special
furniture or security services will be included in your
exhibitor packet.
D. Exhibit Space
J. Delivery and Setup
E. Cancellation or Relocation of Conference
K. Security
All Exhibitors are responsible for complete security
within exhibit areas, meeting rooms and other areas
to be used by the Exhibitors. Overnight security will be
provided for the exhibit area by AHMP.
M. Payment Options
To reserve booth space return the application form
in this brochure with payment. Requests for refunds
must be made by fax or in writing and be received by
June 24, 2014 to receive the maximum 50 percent
refund. Cancellations received after June 24, 2014 are
nonrefundable and unpaid invoices are still due. We will
accept purchase orders, checks or credit cards. Payment
must be made before booth assignment will be issued.
N. Program Accessibility
We accommodate persons with disabilities. Please call
(800) 437-0137 or mark the appropriate space on the
event registration form and an AHMP representative
will contact you to discuss your accommodation needs.
To ensure accommodation, please register at least
two weeks before the start of the conference. AHMP
is committed to providing programs and activities to
all persons regardless of race, religion, color, national
origin, ancestry, sex, age, disability and veteran status. In
addition, policies prohibit discrimination on the basis of
sexual orientation, marital status and parental status.
Early Sponsor/Exhibitor Application Discount Ends: January 31, 2015
Sponsor/Exhibitor Application Deadline (for inclusion in program guide): July 31, 2015
In the event that AHMP must cancel or relocate the
conference due to circumstances not under the direct
control of AHMP, AHMP will have no liability of any kind.
Exhibitors are responsible for delivery, setup and removal
of all exhibit materials. Conference organizers will not
provide staff or equipment. Freeman will provide drayage
information.
The Exhibitor shall comply with all applicable laws
governing the use of patent, copyright or trade secret
materials. The Exhibitor shall indemnify and hold
harmless AHMP, its officers, directors, employees,
agents and any Chapter from all claims, causes of action,
obligations, suits, liabilities, losses, damages, expenses
and costs, including attorneys’ fees related to or arising
from or out of any violation or infringement (or claimed
violation or infringement) by Exhibitor, Exhibitor’s agents
or employees of any patent, copyright, trade secret rights
or privileges for other proprietary rights.
www.AHMPnet.org/scottsdale2015
Booths are 10’ x 10’. Booths will be equipped with an 8’
high backdrop, a 3’ high side drape, a 6’ draped table,
two chairs and a wastebasket. The booth area will be
carpeted.
L. Patent, Copyright or Trade Secret
Alliance of Hazardous Materials Professionals® 9650 Rockville Pike Bethesda, MD 20814-3999 B. Agreement to Conditions
F. Cancellation by Exhibitor
AHMP 2015 National Conference
Where All EHS&S Disciplines Connect
August 30-September 2, 2015
The Phoenician
Scottsdale, AZ
The application must be accompanied by a check, credit
card information or purchase order information. Full
payment must be made before a booth assignment will
be issued. Booth assignments will be made on a firstcome, first-served basis with sponsors receiving select
booth assignments.
AHMP 2015 SPONSOR/EXHIBITOR PROSPECTUS
A. Application