notice - City of Compton

Transcription

NOTICE
COMPTON CITY COUNCIL
AGENDA
Tuesday, November 16, 2010
5:45 PM
HEARING(S)
OPENING
ROLL CALL
INTRODUCTION OF SPECIAL GUESTS
PUBLIC COMMENTS ON AGENDA ITEMS AND NON-AGENDA MATTERS
CONSENT AGENDA
Consent items are routine and expected to be non-controversial. They will be acted upon by the
Council at one time without discussion unless a Council Member requests an item be removed or
discussed.
APPROVAL OF MINUTES
REPORTS OF OFFICERS AND COMMISSIONS
BUILDING AND SAFETY
1.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON
ACCEPTING THE BID FROM MELAD AND ASSOCIATES FOR BUILDING
PLAN CHECK SERVICES AND AUTHORIZE THE CITY MANAGER TO
ENTER INTO A CONTRACT AGREEMENT
CITY CLERK
2.
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF
LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY
RELATING TO THE CONDUCT OF A PRIMARY NOMINATING AND
GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
APRIL 19, 2011 AND JUNE 7, 2011, RESPECTIVELY
-2-
3.
City Council Agenda
REQUESTING MARTIN AND CHAPMAN COMPANY TO RENDER
SPECIFIED SERVICES AND SUPPLIES FOR THE PRIMARY
NOMINATING AND GENERAL MUNICIPAL ELECTIONS TO BE HELD ON
APRIL 19, 2011 AND JUNE 7, 2011, RESPECTIVELY
CITY FIRE DEPARTMENT
4.
AUTHORIZING A PURCHASE ORDER WITH L. N. CURTIS & SONS FOR
FIREFIGHTER PERSONAL PROTECTIVE EQUIPMENT, FIRE HOSE,
WATER APPLIANCES AND OTHER MECHANICAL TOOLS.
RECREATION DEPARTMENT
5.
AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO BIETAK
PRODUCTIONS FOR THE RENTAL OF A SKATING RINK FOR THE
WINTER WONDERLAND COMMUNITY EVENT
APPROVAL OF WARRANTS
END CONSENT AGENDA
REPORTS OF OFFICERS, BOARDS, COMMISSIONS AND COMMITTEES
CITY MANAGER'S REPORT
6.
REQUEST TO RESCHEDULE A PUBLIC HEARING OF THE CITY
COUNCIL AUTHORIZING A PROPOSED SUBSTANTIAL AMENDMENT TO
THE CITY OF COMPTON’S HUD MANDATED FY 2010-11 ANNUAL
ACTION PLAN (December 14, 2010 at 5:35 p.m.)
CITY ATTORNEY'S REPORTS
7.
CLAIMS AGAINST THE CITY:
Laura Hill Jones and Vicki Varnado v City of Compton - (I-8374/LI0000029A)
Robert Beltran v City of Compton - (I-8376/LI0000031A)
BFI Waste Systems of North America, Inc. v City of Compton - (I8377/LI0000035A)
CITY TREASURER'S REPORTS
-3-
City Council Agenda
UNFINISHED BUSINESS
8.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COMPTON
AMENDING CHAPTER XIX OF THE COMPTON MUNICIPAL CODE BY
DELETING OBSOLETE PROVISIONS REGULATING THE USE OF
BILLBOARDS TO RECONCILE WITH CURRENT PROVISIONS OF
CHAPTER XXX REGULATING THE USE OF BILLBOARDS(Second
Reading)
NEW BUSINESS
COUNCIL COMMENTS
ADJOURNMENT
NEXT REGULAR MEETING: Tuesday, November 23, 2010 @ 5:45 PM.
Visit our website at http://www.comptoncity.org
#1.
November 16, 2010
TO:
MAYOR AND CITY COUNCIL MEMBERS
FROM:
CITY MANAGER
SUBJECT:
SUMMARY
A resolution of the City Council of the City of Compton accepting the bid from Melad and
Associates and authorizing the City Manager to enter into a contract agreement for building plan
check services.
BACKGROUND
The Building and Safety Department utilizes the services of a variety of vendors for its operations
each fiscal year. Among these services is the review of building plans to ensure compliance with all
applicable codes and ordinances.
In addition to our in-house plan check services, Building and Safety Department must hire a qualified
consultant to provide specialized plan check review, expedited plan check and supplemental plan
checks.
On September 22, 2010 and September 29, 2010, staff advertised for plan check services from
qualified firms in the local publication, the City’s website and other communications. On October
18, 2010, one bid was received from Melad and Associates.
Melad will provide qualified reviews and plan check for completeness and conformance to all City
Ordinances, State and Federal Regulations pertaining to the model codes. Plan Check will
encompass reviewing of Structural design calculations, fire life safety, and energy conservation and
disabled access involved in building design.
STATEMENT OF THE ISSUE
The Building and Safety Department is requesting authorization to issue a purchase order to Melad &
Associates. The bid received by Melad and Associates will be cost efficient and timely in their
services to the City of Compton.
Melad and Associates currently has an existing contract and has provided excellent service and
delivered our plans in a timely manner. Melad and Associates will be providing services as needed
for the period of 9/1/2010 through 6/30/2011.
-1-
#1.
MELAD AND ASSOCIATES
November 16, 2010
Page Two
FISCAL IMPACT
The table below illustrates the breakdown in how the funds are disbursed between the consultant and
the City of Compton. The consultant receives 75% of the building permit fees and the City receives
25% of total building permit fees collected.
EXPEDITED
PLAN CHECK FEES (*)
Consultants
Melad and Associates
Consultant
75%
Compton
Consultant
25%
50%
Compton
+ 50%
SUPPLEMENTAL
Consultant
$60 per hr
Compton
+ 25%
(*) The City collects 25% of plan check fees when plans are required.
Example:
Commercial/Residential Improvement Value $25,000 (Determined by scope of work)
Plan Check collected
Consultant will collect
City will obtain
$332.25
$249.19
$ 83.06
Funds are available in Account No. 10017700004269 in the amount of One Hundred Thousand
Dollars ($100,000.00) for these services. All fees for plan check services are paid by the applicants
prior to plan check services being rendered as part of the building permit process. These funds are
deposited into the General Fund.
RECOMMENDATION
Staff recommends the City Council accepts the bid submitted by Melad and Associates for the
building plan check services and authorizes the City Manager to enter into a contract.
PATRICK STEWARD
CHIEF BUILDING INSPECTOR
WILLIE NORFLEET
CITY MANAGER
-2-
#1.
RESOLUTION NO_____________
WHEREAS, the Building and Safety Department utilizes the services
of a variety of vendors for its operations; and
WHEREAS, the Building and Safety Department requires the assistance of a
qualified firm to review building plans to ensure compliance with all applicable codes and
regulations; and
WHEREAS, Melad and Associates has an existing contract with the City and has
been performing satisfactorily on an as needed basis; and
WHEREAS, in addition to our in-house additional plan check services, Building
and Safety Department must hire a qualified plan check consultant to provide plan check,
expedited plan check and supplemental plan checks.
WHEREAS, On September 22, 2010 and September 29, 2010, staff advertised for
plan check services from qualified firms in the local publication, the City of Compton’s
website and other communications.
WHEREAS, On October 18, 2010, one bid was received from Melad and
Associates in the amount of $100,000.
WHEREAS, the table below illustrates the breakdown in how funds are disbursed
between the contractor and the City of Compton.
EXPEDITED
PLAN CHECK FEES (*)
Consultants
Melad and Associates
Consultant
75%
Compton
25%
Consultant
50%
Compton
+ 50%
SUPPLEMENTAL
Consultant
$60 per hr
Compton
+ 25%
(*) The City collects 25% of building permit fees when plans are required.
WHEREAS, Melad and Associates is a licensed contractor in the State of
California and operates out of Huntington Beach, California;
WHEREAS, funds in the amount of $100,000 are available in the Building and
Safety 2010-2011 budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON
RESOLVES AS FOLLOWS:
Section 1.
That the City Manager is authorized to accept the bid of, enter into a
contract with, and issue a purchase order to Melad and Associates in an amount not to
exceed One Hundred Thousand Dollars ($100,000) for plan check services.
Section 2.
That the term of the contract shall be from September 1, 2010
through June 30, 2011.
Section 3.
That funds in the amount of One Hundred Thousand Dollars
($100,000.00) is available in the Building and Safety 2010-2011 fiscal year budget.
-3-
#1.
RESOLUTION NO.________________
PAGE TWO
Section 4.
That a certified copy of this Resolution shall be filed in the offices of
the City Clerk, City Manager, City Attorney, and City Controller and the Department of
Building and Safety.
Section 5.
That the Mayor shall sign and the City Clerk shall attest to the
adoption of this Resolution.
ADOPTED this_________ day of_________________, 2010.
_____________________________________
MAYOR OF THE CITY OF COMPTON
ATTEST:
_________________________________________
CITY CLERK OF THE CITY OF COMPTON
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF COMPTON:
I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing
Resolution was adopted by the City Council of the City of Compton, signed by the Mayor
and attested by the City Clerk at a regular meeting thereof held on the ________ day
of______________, 2010.
That said Resolution was adopted by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERS-
_________________________________________
-4-
#1.
COMPENSATION FOR SERVICES
_______________________________________________________________
BUILDING PLAN CHECKING
MELAD AND ASSOCIATES will provide qualified reviews and plan check for completeness
and conformance to all City Ordinances, State and Federal Regulations pertaining to the model
codes. Plan check will encompass reviewing of Structural design calculations, fire life safety,
energy conservation and disabled access involved in building design.
BUILDING PLAN CHECK FEES
Fees to be established and governed by the fees established by the City of Compton and the
most current adopted Codes.
•
Complete Plan Review is to be seventy-five percent (75%) of the fee established by the City
or at an hourly rate of $50.00.
•
Repetitive checks shall be seventy-five percent (75%) of the model and fifteen percent (15%)
for repetitive plans. Included on repetitive plan check is construction observation for models
only, to assist City Inspectors in discovering and eliminating any deficiencies and/or
clarifications on approved plans prior to start of production.
•
Accelerated or Fast tracking will be charged when only requested by the City at regular fee
plus fifty percent (50%) of plan check fee.
Consultant allows only one initial check and two subsequent recheck submittals under above
mentioned fees. Any plans going beyond two rechecks may be charged additional hourly rates.
In lieu of complete building plan checking, requests may be approved for separate model code
checks and fees may be charged accordingly:
ELECTRICAL / Title 24: 25% of Building plan check fee or $50 per hour.
MECHANICAL / Title 24: 25% of Building plan check fee or $50 per hour.
PLUMBING: 15% of Building plan check fee or $50 per hour.
GRADING PLAN REVIEW - To review grading and other related civil engineering work. This
work is not included on the complete plan check scope of work. Fees to be established by the
City or $75.00 per hour with minimum of $300.00.
TIMELY PERFORMANCE OF BUILDING PLAN REVIEW
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#1.
TYPE OF PLANS
INITIAL CHECK
TENANT IMPROVEMENT
RESIDENTIAL ADDITION/ACCESSORY
SINGLE FAMILY DWELLING/DUPLEX
THREE OF MORE UNITS COMPLEXES
COMMERCIAL / INDUSTRIAL
5 working days
5 working days
10 working days
14 working days
14 working days
RECHECK
5 working days
5 working days
7 working days
10 working days
10 working days
BUILDING INSPECTIONS
MELAD AND ASSOCIATES will provide certified combination building inspectors to inspect
construction within the City of Compton. All inspectors will be qualified to inspect construction
based on approved plans based on the California Building Code, California Mechanical Code,
California Plumbing Code, California Electrical Code, Disabled Access and Energy Code. All
inspections will conform to all City Ordinances, Department Procedures and all regulated State
and model codes and regulations mandated by all City Ordinances
Written communication of correction notices, Stop work notices and all Final Inspections will be
provided to representative agencies involved in the development process of projects inspected by
said consultant while under contract to the City of Compton, reporting directly to the Building
Official or designated department head.
COMBINATION BUILDING INSPECTOR
$ 55.00 PER HOUR*
*Charges are based on a minimum four hours upon each request of services.
Mileage is $.50 per mile if the City does not provide transportation for the performance of this
duty.
-6-
#1.
REFERENCES:
Cities
Contact Persons
Phone Number
1.
City of South Gate
8650 California Avenue
South Gate, CA 90280
Mr. William Campana
Building Official
323-563-9515
2.
City of Manhattan Beach
Ms. Carol Jacobson
1400 Highland Avenue
Building Official
Manhattan Beach, CA 90266
310-802-5525
3.
City of Signal Hill
2175 Cherry Avenue
Signal Hill, CA 90755
Mr. Donn Showers
Building Official
562-989-7347
4.
City of Monrovia
415 S. Ivy
Monrovia, CA 91016
Mr. Chon Cervantes
Building Official
626-932-5530
5.
City of Westminster
8200 Westminster Avenue
Westminster, CA 92683
Mr. Soroosh Rahbari
Building Official
714-548-3468
-7-
#1.
RESOLUTION SIGN-OFF FORM
DEPARTMENT:
Building and Safety
RESOLUTION TITLE:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COMPTON ACCEPTING THE BID FROM MELAD AND ASSOCIATES
FOR BUILDING PLAN CHECK SERVICES AND AUTHORIZE THE
CITY MANAGER TO ENTER INTO A CONTRACT AGREEMENT
Patrick Steward
11/1/2010 12:19:49 PM
DEPARTMENT MANAGER’S SIGNATURE
DATE
REVIEW / APPROVAL
Ruth Rugley
11/1/2010 4:42:15 PM
CITY ATTORNEY
DATE
<ControllerName>
<ControllerDate>
CITY CONTROLLER
DATE
Willie Norfleet
11/4/2010 10:20:40 AM
CITY MANAGER
DATE
Use when:
Public Works:
When contracting for Engineering Services.
City Attorney:
When contracting for legal services; contracts that require City Attorney’s review.
Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting
positions; any resolution having account numbers.
Asst. City Manager/OAS: All personnel actions.
-9-
#2.
November 16, 2010
TO:
MAYOR AND CITY COUNCIL
FROM:
CITY CLERK
SUBJECT:
ELECTION SERVICES
It is herewith requested that the City Council adopt the attached resolution authorizing
Los Angeles County, Board of Supervisors to provide necessary services as it relates to
the upcoming 2011 elections.
Alita L. Godwin, CMC
City Clerk of Compton
-11-
#2.
RESOLUTION NO. _________________
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS
ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO
THE CONDUCT OF A PRIMARY NOMINATING AND GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, APRIL 19, 2011 AND JUNE 7, 2011,
RESPECTIVELY
WHEREAS, a Primary Nominating and General Municipal Election is to be held
in the City of Compton, California, on April 19, 2011 and June 7, 2011; and
WHEREAS, in the course of conduct of the election it is necessary for the City to
request services of the County; and
WHEREAS, all necessary expenses in performing these services shall be paid by
the City of Compton;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
COMPTON, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND
ORDER AS FOLLOWS:
SECTION 1. That pursuant to the provisions of 10002 of the Elections Code of the
State of California, this City Council requests the Board of Supervisors of the County to
permit the County Election Department to prepare and furnish the following for use in
conducting the election:
(a) A listing of county precincts with number of registered voters in each, so
city may consolidate election precincts into city voting precincts, and
maps of the voting precincts;
(b) A list of polling places and poll workers the county uses for their election;
(c ) The computer record of the names and address of all eligible registered
voters in the City in order that the City’s consultant may:
1. Produce labels for vote-by-mail voters;
2. Produce labels for sample ballot pamphlets;
3. Print Rosters of Voters and Street Indexes;
(d) Voter signature verification services as needed;
(e) Make available to the City election equipment and assistance as needed
according to state law.
SECTION 2. That the City shall reimburse the County for services performed
when the work is completed and upon presentation to the City of a properly approved
bill.
SECTION 3. That the City Clerk is directed to forward without delay to the
Board of Supervisors and to the County Election Department, each a certified copy of
this resolution.
-13-
#2.
RESOLUTION NO. _________________
Page 2
SECTION 4. That the Mayor shall sign and the City Clerk shall attest to the
adoption of this resolution.
ADOPTED this__________ day of ___________________, 2010.
______________________________________
ATTEST:
_________________________________________
STATE OF CALIFORNIA
CITY OF COMPTON:
I, Alita L. Godwin, City Clerk of the City of Compton, hereby certify that
the foregoing resolution was adopted by the City Council of the City of Compton,
signed by the Mayor and attested by the City Clerk at a regular meeting
thereof held on the__________
day of ____________________, 20010.
That said resolution was adopted by the following vote, to wit:
AYES: COUNCILMEMBERSNOES: COUNCILMEMBERSABSENT: COUNCILMEMBERS-
__________________________________________
-14-
#3.
December 16, 2008
TO:
HONORABLE MAYOR AND CITY COUNCIL
FROM:
CITY CLERK
SUBJECT:
ELECTION SUPPLIER
It is herewith requested that the City Council adopt the attached Resolution authorizing a
contract with Martin and Chapman Election Suppliers, for furnishing election supplies
and services for the Primary Nominating and General Elections, to be held on April 21,
2009 and June 2, 2009, respectively.
_______________________________________
Alita L. Godwin, CMC
City Clerk of Compton
AG/dd
-15-
#3.
RESOLUTION NO. _________________
REQUESTING MARTIN AND CHAPMAN COMPANY TO RENDER
SPECIFIED SERVICES AND SUPPLIES FOR THE PRIMARY NOMINATING
AND GENERAL MUNICIPAL ELECTIONS TO BE HELD ON APRIL 19, 2011
AND JUNE 7, 2011, RESPECTIVELY
WHEREAS, a Primary Nominating and General Municipal Election is to be held
in the City of Compton, California, on April 19, 2011 and June 7, 2011; and
WHEREAS, in the course of conduct of the election it is necessary for the City to
request services of Martin and Chapman Company; and
WHEREAS, all necessary expenses in performing these services shall be paid by
the City of Compton;
COMPTON, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND
ORDER AS FOLLOWS:
SECTION 1. That the services of Martin and Chapman Election Suppliers are
hereby accepted to furnish supplies and services for the Primary Nominating and General
Municipal Elections to be held on April 19, 2011 and June 7, 2011, respectively.
SECTION 2. That the Election Official is hereby authorized to disburse funds
deemed necessary to conduct said elections.
SECTION3. That the funds are available in account number 10014800004262.
SECTION 4. That the Mayor shall sign and the City Clerk shall attest to the
ADOPTED this ______________ day of ____________________, 2010
___________________________________
ATTEST:
_________________________________________
STATE OF CALIFONRIA
CITY OF COMPTON
I, Alita L. Godwin, City Clerk of the City of Compton hereby certify that the
foregoing resolution was adopted by the City Council of said City, signed by the Mayor
and attested by the City Clerk at a regular meeting thereof held on the ___________ day
of ___________________, 2010.
That said resolution was adopted by the following vote to wit:
AYES: Council MembersNOES: Council MembersABSENT: Council Members-
_________________________________________
-17-
#4.
November 16, 2010
TO:
MAYOR AND COUNCIL MEMBERS
FROM:
CITY MANAGER
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF COMPTON AUTHORIZING A PURCHASE ORDER
WITH L. N. CURTIS & SONS FOR FIREFIGHTER PERSONAL
PROTECTIVE EQUIPMENT, FIRE HOSE, WATER APPLIANCES
AND OTHER MECHANICAL TOOLS
SUMMARY
This resolution authorizes the City Manager to establish a purchase order not to exceed
the amount of $30,000.00 with L.N. Curtis & Sons to purchase safety equipment, hose,
appliances and other tools for firefighters.
BACKGROUND
The Fire Department has firefighters who are currently in need of back-up personal
protective gear and front line protective gear which is aging and needs to be replaced. In
addition, new fire hose, nozzles and other tools are also needed. The items purchased will
be used for both our front line and reserve apparatus. L. N. Curtis has been one of the
suppliers we have used for the past fifteen years. Their prices have been competitive and
their service has been efficient. They are one of the only local distributors in our area
that has the majority of the needed equipment that we use.
Because LN Curtis is a broker, they deal with various manufacturers that make specific
firefighting equipment that is tailored to accomplish our operational objectives. It would
be virtually impossible to attempt to compare all of their product prices the same way you
would with a vendor or a broker who provides a service. Again, the Fire Department has
used LN Curtis for many years and has built a productive working relationship with them
that allows us to get quality equipment in an expeditious time frame
STATEMENT OF ISSUE
City Council approval is needed because the expenditure is in excess of $30,000.
FISCAL IMPACT
There is no further impact to the budget. Funds for this purchase are allocated in account
No. 1001-69-000-4240 of the FY 2010-2011 Annual Budget.
RECOMMENDATION
Staff recommends that Council approve the attached resolution.
JON THOMPSON
FIRE CHIEF
WILLIE NORFLEET
CITY MANAGER
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#4.
RESOLUTION NO. _____________
COMPTON AUTHORIZING A PURCHASE ORDER WITH L. N.
CURTIS & SONS FOR FIREFIGHTING PERSONAL PROTECTIVE
EQUIPMENT, FIRE HOSE, WATER APPLIANCES AND OTHER
MECHANICAL TOOLS
WHEREAS, the Fire Department is required to provide personnel with the
safety gear and tools needed to perform their jobs; and
WHEREAS, L.N. Curtis & Sons is the Fire Department’s current supplier of
firefighting equipment and can supply the tools in a reasonable time frame and at the
best price and service available; and
WHEREAS, funds for this payment has been allocated in the Fire Department’s
2010-11 Fiscal Year budget.
COMPTON DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the City Manager is authorized to establish purchase orders with
L.N. Curtis & Sons in an amount not to exceed $30,000.00.
Section 2. The funds for said purchase orders shall come from the Fire
Department’s 2010-11 Fiscal Year Budget, Account No. 10016900004240.
Section 3. That a certified copy of this resolution shall remain on file in the
offices of the City Manager, City Controller and the Fire Department.
Section 4. That the Mayor shall sign and the City Clerk shall attest to the
ADOPTED this _________________ day of ___________, 2010
____________________________________
ATTEST:
_________________________________________
STATE OF CALIFORNIA
CITY OF COMPTON
I, Alita Godwin, City Clerk of the City of Compton, do hereby certify
that the forgoing resolution was adopted by the City Council, signed by the Mayor, and
attested to by the City Clerk at a regular meeting thereof held on ____ day of
____________, 2010
That said resolution was adopted by the following vote, to wit:
AYES:
Council MembersNOES:
Council MembersABSENT: Council Members________________________________________
-21-
#4.
DEPARTMENT:
Fire Department
RESOLUTION TITLE:
COMPTON AUTHORIZING A PURCHASE ORDER WITH L. N.
CURTIS & SONS FOR FIREFIGHTER PERSONAL
PROTECTIVE
EQUIPMENT, FIRE HOSE, WATER APPLIANCES
AND OTHER
MECHANICAL TOOLS.
Jon Thompson
11/2/2010 3:42:12 PM
DATE
REVIEW / APPROVAL
<LegalName>
<LegalDate>
CITY ATTORNEY
DATE
<ControllerName>
<ControllerDate>
CITY CONTROLLER
DATE
<CityManager>
<CityManagerDate>
CITY MANAGER
DATE
Use when:
Public Works:
City Attorney:
-23-
#5.
November 16, 2010
TO:
FROM:
CITY MANAGER
SUBJ:
COMPTON AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER
TO BIETAK PRODUCTIONS FOR THE RENTAL OF A SKATING RINK
FOR THE WINTER WONDERLAND COMMUNITY EVENT
SUMMARY
Authorizes issuance of a purchase order to Bietak Productions in the amount of $35,000.00 for
the rental of an ice skating rink for the Winter Wonderland community event, to be held
Saturday, December 4, 2010.
BACKGROUND
Pursuant to Section 4, Policy 4.5 (“Procurement) of the City of Compton’s Standard Operating
Manual, which sets forth the requirements and procedures for materials, supplies, equipment,
service and construction solicited by any City department, agency and/or office, the Parks,
Recreation and Special Services Department (“the Department”) requested written quotes for the
rental of a 40’ X 40’ (1,600 square feet) ice rink, with the following minimum specifications
(based on last year’s ice rink):
Ice Skating Rink Minimum Specifications
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
40’ X 40’, 1600 square feet; capacity 65 skaters
100-Ton Air Cooled Refrigeration System/Pumps/Hoses/Expansion Tank
Modular Railing System; 42” high Timber Railings
Ice Rink Maintenance Equipment
150 pair of roller skates
Skate change area (approximately 400 square feet)
Benches and chairs for skate change area
Professional set-up, prevailing wages for all laborers
On call assistance through duration of use
Commercial General Liability Coverage, Commercial Automotive Insurance
Coverage, and all applicable insurances as required, with the “City of Compton” as
“Additional Insured”
Execution of an “Equipment Rental and Professional Services Agreement”
-25-
#5.
Ice Skating Rink
Page 2
Written quotes were received as follows:
Willy Bietak Productions
Dennis Gibbs
1404 Third Street Promenade
Suite 200
Santa Monica, CA 90401
TEL: (310) 576-2400
FAX: (310) 576-2405
$28,500.00
Oh Wind, Inc.
DBA “Ice Rink Events”
Dave Fies
Oh Wind, Inc
Postal Office Box 9419
The Woodlands, TX 77387
TEL: (936) 273-3887
FAX: (866) 834-4133
$51,000.00
[email protected]
www.icerinkevents.com
Aggreko Event Services
Rick Strole
15600 John F. Kennedy Blvd., Suite 200
Houston, TX 77032
TEL: (281) 985-8200
www.aggreko.com
$71,500.00
Bietak Productions is the lowest most responsible bidder.
This item appears before Council because the total cost of the rental of the ice rink is $28,500.00
and staff is recommending a $6,500 contingency, totaling $32,000, which exceeds the amount
that a purchase order may be issued for without the approval of the City Council.
FINANCIAL IMPACT
The Department proposes to fund the purchase of the equipment from the following accounts:
FROM
DESCRIPTION
AMOUNT
1001-610-E23-4249
Special Projects
$35,000.00
-26-
#5.
Ice Skating Rink
Page 3
RECOMMENDATION
Staff recommends approval of the attached resolution.
HOMER POST, INTERIM DIRECTOR
PARKS, RECREATION AND SPECIAL SERVICES
WILLIE NORFLEET
CITY MANAGER
-27-
#5.
RESOLUTION NO. ______________
COMPTON AUTHORIZING THE ISSUANCE OF A PURCHASE
ORDER TO BIETAK PRODUCTIONS FOR THE RENTAL OF A
SKATING RINK FOR THE WINTER WONDERLAND
COMMUNITY EVENT
WHEREAS, the Winter Wonderland event includes a 40’ X 40’ ice skating rink as one
of its main attractions; and
WHEREAS, the procurement of such an ice skating rink is addressed in the City of
Compton Standard Operating Manual, Section 4, Policy 4.5, requiring the procuring department
to obtain at least three quotes; and
WHEREAS, the Parks, Recreation and Special Services Department requested bids from
four (3) dually qualified firms over a period of two (2) months resulting in the following bids:
Dennis Gibbs
1404 Third Street Promenade
Suite 200
Santa Monica, CA 90401
TEL: (310) 576-2400
FAX: (310) 576-2405
$28,500.00
Oh Wind, Inc.
DBA “Ice Rink Events”
Dave Fies
Oh Wind, Inc
Postal Office Box 9419
The Woodlands, TX 77387
TEL: (936) 273-3887
FAX: (866) 834-4133
$51,000.00
[email protected]
www.icerinkevents.com
Rick Strole
15600 John F. Kennedy Blvd., Suite 200
Houston, TX 77032
TEL: (281) 985-8200
www.aggreko.com
$71,500.00
WHEREAS, Bietak Productions was the lowest most responsible bidder at $28,500.00;
and
WHEREAS, staff is recommending a $6,500 contingency to cover any unforeseen costs,
and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager shall issue a purchase order to Bietak Productions
in the amount of $28,500.00 for the rental of an ice rink for the Winter Wonderland community
event.
-28-
#5.
RESOLUTION NO. _________________
Page 2
SECTION 2. That a contingency amount of up to $6,500.00 is hereby authorized.
SECTION 3. That the aforementioned purchase order shall be issued from the following
account:
FROM
DESCRIPTION
AMOUNT
1001-840-000-4238
Special Projects
$35,000.00
SECTION 4. That a certified copy of this resolution shall be filed in the office of the
City Manager, City Controller, City Clerk and the Parks, Recreation and Special Services
Department.
SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of
this resolution.
ADOPTED this _____ day of __________________________ 2010.
____________________________________
ATTEST:
_________________________________________
STATE OF CALIFORNIA
CITY OF COMPTON
I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing
Resolution was adopted by the City Council of the City of Compton, signed by the Mayor, and
attested by the City Clerk at a regular meeting thereof held on the _______ day of
___________________, 2010.
That the Resolution was adopted by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERS-
_________________________________________
-29-
#5.
DEPARTMENT:
Recreation
RESOLUTION TITLE:
COMPTON AUTHORIZING THE ISSUANCE OF A PURCHASE
ORDER TO BIETAK PRODUCTIONS FOR THE RENTAL OF A
SKATING RINK FOR THE WINTER WONDERLAND COMMUNITY
EVENT
Homer Post
11/2/2010 11:02:37 AM
DATE
REVIEW / APPROVAL
Ruth Rugley
11/4/2010 10:40:05 AM
CITY ATTORNEY
DATE
<ControllerName>
<ControllerDate>
CITY CONTROLLER
DATE
<CityManager>
<CityManagerDate>
CITY MANAGER
DATE
Use when:
Public Works:
City Attorney:
-31-
#6.
November 16, 2010
TO:
FROM:
CITY MANAGER
SUBJECT:
REQUEST TO RESCHEDULE A PUBLIC HEARING OF THE
CITY COUNCIL AUTHORIZING A PROPOSED SUBSTANTIAL
AMENDMENT TO THE CITY OF COMPTON’S HUD
MANDATED FY 2010-11 ANNUAL ACTION PLAN
SUMMARY
Staff respectfully requests that the City Council schedule and set a public hearing for December
14, 2010, at 5:35 p.m. to amend the HUD-Mandated FY 2010-11 Annual Action Plan. The
purpose of the public hearing is to revise and appropriate additional funds to the current Deferred
Equity Loan Program and Fix-It Grant Program which are existing programs listed in the City’s
FY 2010-2014 Consolidated Plan.
In accordance with the requirements of the U.S. Department of Housing and Urban Development
(HUD) and HOME Investment Partnership (HOME), a public hearing must be held to receive
input from the public on the proposed substantial amendment.
BACKGROUND
The 2010-11 Annual Action Plan outlines the City of Compton’s planned uses of HOME
Investment Partnership (HOME) funded programs, which are administered by the Community
Redevelopment Agency (Agency).
On May 18, 2010, the City Council adopted resolution #23,111 approving the use of HOME
funding. The City of Compton’s HOME allocation is $868,951.
Presently, the City’s HOME funds are designated to implement activities as follows:
−
−
−
−
−
Administration 10% - in the amount of $86,895
CHDO 15% - in the amount of $130,343
First Time Homebuyers Program – in the amount of $400,000
Deferred Equity Loan – in the amount of $200,000
Fix-It Grant Program – in the amount of $51,713
The proposed substantial amendment will allocate unexpended HOME Program Income in the
amount of $93,926.01 received from loan payoffs in FY 2009-10.
-33-
#6.
The proposed substantial amendment will allocate funds within the HOME program as follows:
Program
Funding Allocations
Administration 10%
CHDO 15%
First Time Homebuyers Program
Deferred Equity Loan Program
Fix-It Grant Program
Current
Revised
$86,895
$130,343
$400,000
$200,000
$51,713
No Change
No Change
No Change
$250,000
$95,639.01
In compliance with the City’s approved Citizen Participation Plan and the Consolidated Plan
implementing regulation 24 CFR 91.105, and the amended review period as per the HOME
Investment Partnership (HOME) regulations, a public hearing is necessary to solicit comment
from the public on the manner in which the City proposes to utilize the HOME funds.
RECOMMENDATION
Staff respectfully requests that the City Council set a public hearing for Tuesday, December 14,
2010 at 5:35 p.m. to consider amending the HUD-Mandated FY 2010-11 Annual Action Plan
and modifying the Residential Rehabilitation Program allocation and allocating funds to the
Deferred Equity Loan Program and Fix-It Grant Program.
DR. KOFI SEFA-BOAKYE
DIRECTOR OF REDEVELOPMENT
WILLIAM NORFLEET
CITY MANAGER
-34-
#7.
November 16, 2010
TO:
FROM:
CITY ATTORNEY
SUBJECT:
CITY ATTORNEY REPORT/CLAIM NO. I-8374/LI0000029A
SUMMARY
Council will consider the claim of Laura Hill Jones and Vicki Varnado (Claim No. I8374/LI0000029A), presented to the City on October 5, 2010, pursuant to Govt. Code §915,
912.4(a) and 912.6(a).
BACKGROUND
On October 5, 2010, the above claim was presented to the City Controller by Laura Hill Jones
and Vicki Varnado for property damage. Claimants allege that tree roots from a City tree
cracked and clogged the clay sewer pipe extending from the sidewalk to twenty five (25) feet
from the main line causing a backup in plumbing. Claimants allege that this damage occurred on
June 15, 2010 and have presented three invoices, the lowest of which is $12,500 to replace a six
inch clay pipe.
Claimants submitted a DVD and pictures in support of their claim. After staff’s investigation, it
was determined that any damage to a water pipe on the property would be an issue between the
Park Water Company and the homeowner and not the City. In addition, in regard to the sewer
pipe in question, staff’s review of the claimants DVD did not illustrate tree roots having caused
the damage alleged.
FINANCIAL IMPACT
Twelve Thousand Five Hundred Dollars ($12,500).
RECOMMENDATION
Staff recommends that this claim be denied.
___________/S/________________
CRAIG J. CORNWELL
CITY ATTORNEY
-35-
#7.
November 16, 2010
TO:
FROM:
CITY ATTORNEY
SUBJECT:
CITY ATTORNEY REPORT/CLAIM NO. I-8376/LI0000031A
SUMMARY
Council will consider the claim of Robert Beltran (Claim No. I-8376/ LI0000031A), presented to
the City on October 15, 2010, pursuant to Govt. Code §915, 912.4(a) and 912.6(a).
BACKGROUND
On October 15, 2010, the above claim was presented to the City Controller by an attorney
representing, Robert Beltran for personal injury. Claimant alleges that he was injured on or
about May 22, 2010 when he fell into an uncovered light fixture box while walking on the
sidewalk immediately to the west of the 91 westbound off ramp onto E. Artesia Boulevard.
Staff has conducted an investigation and concluded that the site where the alleged incident
occurred is in an area owned and maintained by CalTrans. Based upon this investigation, the
City has no liability for Claimant’s personal injuries, because it neither owns nor maintains the
area where the alleged incident occurred.
FINANCIAL IMPACT
At least One Hundred Five Thousand Dollars ($105,000)
RECOMMENDATION
Staff recommends that this claim be denied.
___________/S/________________
CRAIG J. CORNWELL
CITY ATTORNEY
-37-
#7.
November 16, 2010
TO:
FROM:
CITY ATTORNEY
SUBJECT:
REQUEST FOR APPROVAL OF CLAIM NO. I-8377/LI0000035A
SUMMARY
Council will consider the claim of BFI Waste Systems of North America, Inc. (Claim No. I8377/LI0000035A), presented to the City on October 7, 2010, pursuant to Govt. Code §915,
912.4(a) and 912.6(a).
BACKGROUND
On September 11, 2007, the City entered into a Settlement Agreement and Release with BFI
Waste Systems of North America (hereinafter referred to as “BFI”). Pursuant to the terms of the
Settlement Agreement, the City was, among other things to pay Two Hundred and Fifty
Thousand Dollars ($250,000) plus interest by October 15, 2009. On October 7, 2010, BFI
demanded that the City pay Seventeen Thousand Thirteen Dollars and Ninety Three Cents
($17,013.93) for interest accrued under the Settlement Agreement.
Under the terms of the Settlement Agreement, BFI is entitled to a certain amount of interest. BFI
has agreed to accept Sixteen Thousand Four Hundred Forty Eight Dollars ($16,448.00) to
resolve its claim.
FINANCIAL IMPACT
Sixteen Thousand Four Hundred Forty Eight Dollars ($16,448.00).
RECOMMENDATION
Staff recommends payment of this claim.
___________/S/________________
CRAIG J. CORNWELL
CITY ATTORNEY
-39-
#8.
November 16, 2010
TO:
HONORABLE MAYOR AND COUNCIL MEMBERS
FROM:
CITY ATTORNEY
RE:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
COMPTON AMENDING CHAPTER XIX OF THE COMPTON
MUNICIPAL CODE BY DELETING OBSOLETE PROVISIONS
REGULATING THE USE OF BILLBOARDS TO RECONCILE
WITH CURRENT PROVISIONS OF CHAPTER XXX
REGULATING THE USE OF BILLBOARDS
SUMMARY:
The City Council will consider adopting an Ordinance amending Chapter 19 of
the Compton Municipal Code by deleting obsolete provisions regulating the use
of billboards to reconcile with current provisions of Chapter 30 regulating the use
of billboards.
BACKGROUND:
The enactment of federal, state, and local legislation necessitate various sections
of the Compton Municipal Code to be amended so that obsolete and/or
inconsistent provisions contained within the Code are reconciled with current
provision. Various obsolete sections of Chapter 19 that were adopted on March
11, 1952 need to be repealed in order to reconcile with current provisions
contained in Chapter 30 (Zoning) of the Code.
STATEMENT OF ISSUE:
The City Council amended Chapter XXX to regulate the use of billboards by the
adoption of Subsection 30-22.9 on November 4, 2008. The Council adopted
Subsection 30-22.9 for the purpose of establishing a comprehensive general
scheme and/or plan for the regulation, installation and use of billboards. The act
of adopting this section was an implied revocation of the inconsistent provisions
of Chapter 19.
This proposed Ordinance will expressly repeal those inconsistent sections of
Chapter 19 effective retroactively to November 4, 2008.
-41-
#8.
FISCAL IMPACT:
None.
RECOMMEDATION:
Staff recommends that the City Council adopt the attached Ordinance amending
Chapter 19 of the Compton Municipal Code by deleting the obsolete provisions
regulating the use of billboards contained therein to reconcile with the current
provisions provided for by Subsection 30-22.9 of Chapter 30 regulating the use of
billboards.
CRAIG J. CORNWELL
CITY ATTORNEY
Attachment: Proposed Ordinance
2
-42-
#8.
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF COMPTON AMENDING CHAPTER XIX OF THE
COMPTON MUNICIPAL CODE BY DELETING OBSOLETE
PROVISIONS REGULATING THE USE OF BILLBOARDS
TO RECONCILE WITH CURRENT PROVISIONS OF
CHAPTER
XXX
REGULATING
THE
USE
OF
BILLBOARDS
WHEREAS, the enactments of federal, state and local legislation necessitate
various sections of the Compton Municipal Code to be amended so that the obsolete
and/or inconsistent provisions contained within the Code are reconciled with current
provisions; and
WHEREAS, various obsolete sections of Chapter XIX, adopted by Ordinance
884 on March 11, 1952, of the Compton Municipal Code need to be repealed to
reconcile with current provisions in Subsection 30-22.9, adopted by Ordinance 2,179 on
November 4, 2008, of Chapter XXX (Zoning); and
WHEREAS, the City Council amended Chapter XXX to regulate the use of
billboards by the adoption of Subsection 30-22.9; and
WHEREAS, the City Council adopted Subsection 30-22.9 of Chapter XXX of the
Compton Municipal Code for the purposes of establishing a comprehensive general
scheme and/or plan for the regulation, installation and use of billboards; and
WHEREAS, the City Council finds that the act of adopting Subsection 30-22.9 on
November 4, 2008 was an implied revocation of the inconsistent sections of Chapter
XIX; and
WHEREAS, it is now City Council's desire to expressly repeal inconsistent
sections of Chapter XIX as indicated below and establish the retroactive effective date
of November 4, 2008.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES
HEREBY ORDAIN AS FOLLOWS:
That the amendments, additions, deletions, and revisions set forth
SECTION 1.
in ATTACHMENT 1, attached hereto and made a part of this Ordinance by reference,
are made to Chapter 19 of the Compton Municipal Code.
SECTION 2.
SEVERABILITY
That the City Council declares that, should any provision, section, subsection, sentence,
paragraph, clause, phrase or word of this ordinance, hereby adopted, be rendered or
declared invalid by any final court action in a court of competent jurisdiction, or by any
reason of any preemptive legislation, the remaining provisions, sections, subsections,
sentences, paragraphs, clauses, phrases or words of this ordinance hereby adopted
shall remain in full force and effect.
-43-
#8.
RESOLUTION NO. __________________
Page 2
SECTION 3.
DISTRIBUTION
That a copy of this ordinance shall be forwarded to the offices of the City Manager, City
Attorney, Planning, Building and Safety and City Clerk.
SECTION 4.
ATTESTATION
That the Mayor shall sign and the City Clerk shall attest to the adoption of this ordinance
and shall cause same to be published as required by law.
SECTION 5.
EFFECTIVE DATE
This ordinance shall be effective on the 4th day of November, 2008 and be operative as
if adopted by the City Council on said date.
_______________________________
ATTEST:
________________________________________
STATE OF CALIFORNIA
CITY OF COMPTON
I, Alita Godwin, City Clerk of the City of Compton, do hereby certify that the
foregoing ordinance was adopted by the City Council of the City of Compton, signed by
the Mayor and attested by the City Clerk at a regular meeting thereof held on the
__________ day of ____________________, 2010.
That said ordinance was adopted by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSENT:
COUNCILMEMBERS–
COUNCILMEMBERS–
COUNCILMEMBERS–
COUNCILMEMBERS–
_____________________________________
-44-
ORDINANCE NO. _________
SECTION
19-1 DEFINITIONS.
Amend:
(To read as follows:)
ATTACHMENT 1
Advertising structure (as amended):
Advertising structure shall mean any ground sign, billboard or other
structure and all parts thereof which is erected or used for advertising
purposes or upon which any poster, bill, bulletin, printing, painting, device
or other advertising matter of any kind whatsoever is placed, posted,
tacked, nailed, pasted, or otherwise fastened, including also glass tube
outlining for advertising and electric signs; but shall not include any board,
sign, or surface used exclusively to display official notices issued by any
court or public office, or posted by any public officer in the performance of
a public duty, or a private person giving a legal notice; nor shall it include a
sign twelve (12) square feet or less in area and the highest portion thereof
less than six (6) feet in height above grade when such sign is located on
private property and used to advertise the carrying on of any business or
any profession conducted on the premises on which such sign is located;
nor shall it include any real estate sign advertising the property on which it
stands, providing the advertising surface of such sign is twelve (12)
square feet or less and the highest portion thereof is not more than six (6)
feet above grade; nor shall it include any sign painted on the permanent
part of any building when such sign advertises only the business
conducted or carried on within such building.
Delete:
Billboard (In its entirety.)
Add:
Billboard shall mean an advertising structure which advertises goods,
products, services or facilities not sold, produced, manufactured or
furnished on the premises on which the sign is located (also known as
outdoor advertising, off-premise sign or off-site sign).
SECTION 19-4
BILLBOARDS.
Delete:
Section 19-4 (In its entirety.)
Add:
See Subsection 30-22.9 of the Compton Municipal Code.
-45-
#8.

notice - City of Compton

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