Betung_POM_RSPO_ASA

Transcription

Betung_POM_RSPO_ASA

PT. MUTUAGUNG
LESTARI
ASSESSMENT REPORT
Roundtable on Sustainable Palm Oil Certification
RSPO
[ ]Stage-1
[ ] Stage-2
[√] Surveillance [ ] Re-Certification
Plantation Management/Owner
:
Plantation Name
:
Location
:
Certificate Code
Date of certificate issue
Date of expiry of certificate
:
:
:
Assessment
ASA-1
PT LAGUNA MANDIRI – SIME DARBY
Plantation Sdn Bhd.
Betung Factory; Betung Estate and Sekayu
Estate.
Betung Village, Sub District of Pamukan Utara,
District of Kotabaru, Province of Kalimantan
Selatan, Indonesia.
MUTU-RSPO/035
01 April 2014
31 March 2019
Assessment
Date
PT. Mutuagung Lestari
Auditor
Review
by
Approve
by
15 – 18 February 2015
Yudwi Wisnu Rahmanto (Lead
Auditor); Moh Arif Yusni; Sapto Hadi
Winarno; Brigitta Prita; Entin
Hendartin
Toni Arifiarachman
Taufik Margani
Assessment
Approved by MUTUAGUNG LESTARI on:
ASA-1
6 March 2015
Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia
Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6
Email : [email protected] ● www.mutucertification.com
MUTU Certification • Accredited by Accreditation Services International on March 12th, 2014
PT. MUTUAGUNG
LESTARI
ASSESSMENT REPORT
1.0
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
TABLE OF CONTENT
FIGURE
Figure 1. Location Map of Betung Factory
Figure 2. Operational Map of Betung Estate
Figure 3. Operational Map of Betung Estate
SCOPE of the SURVEILLANCE ASSESSMENT
Assessment Standard Used
Organization Information
Type of Assessment
Location of Plantations, Mill and Area Statement
Description of Supply Base
Planting Year and Cycles
Approximate Tonnage Certified
Other Certifications
Time-Bound Plan
2.0
2.1
2.2
2.3
2.4
2.5
ASSESSMENT PROCESS
Certification Body
Assessment Team
Assessment Methodology, Assessment Process and Locations of Assessment
Stakeholder Consultation and Stakeholders Contacted
Determining Next Assessment
3.0
3.1
3.2
3.3
3.4
3.5
3.6
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
Summary of Assessment Report of Supply Chain Requirement
Conformity Checklist of Certificate and Logo Use
Summary of RSPO Partial Certification
Identification of Findings, Corrective Actions, Observations, Opportunity for Improvement and
Noteworthy Positive Components
Summary of Arising Issues from Public, Management and Auditor Responses
4.0
4.1
CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
Formal Signing of Assessment Findings
59
1.
2.
3.
APPENDICES
List of Stakeholders Contacted in the RSPO Certification Process
Assessment Program
Glossary
60
61
63
SPO – 4006a.5
ii
Prepared by Mutuagung Lestari for Betung Factory – PT Laguna Mandiri (Sime Darby Plantation Sdn Bhd)
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PT MUTUAGUNG LESTARI
RSPO ASSESSMENT REPORT
Figure 1. Location Map of PT Laguna Mandiri – Betung Factory
SPO – 4006a.5
1
Figure 2.Operational Map of PT Laguna Mandiri - Betung Estate
SPO – 4006a.5
2
Gambar 3.Operational Map PT Laguna Mandiri – Sekayu Estate
SPO – 4006a.5
3
PT. MUTUAGUNG LESTARI
1.0
SCOPE OF THE CERTIFICATION ASSESSMENT
1.1
Assessment Standard Used
1.2
1.2.1
Organization Information
Company name
1.2.2
1.2.3
Contact person
Company address and site address
1.2.4
1.2.5
1.2.6
1.2.7
1.2.8
1.2.9
1.2.10
National Interpretation, RSPO Principles and
Criteria (P&C) for Sustainable Palm Oil Production,
Republic of Indonesia - RSPO INA-NIWG, May 2008
and RSPO Supply Chain Certification Standard
November 2011 for CPO Mill.
PT LAGUNA MANDIRI – SIME DARBY Plantation
Sdn Bhd
Men Kon Tang
Malaysia : No 2, Plantation Tower Jalan PJU 1A/7
Petaling Jaya,Malaysia 47301.
Telephone
Fax
E-mail
Web page address
Company status
Management Representative who completed the application for
certification
Registered as RSPO member
1.3
1.3.1
Type of Assessment
1.3.2
1.3.3
Type of certificate
1.4
1.4.1
Locations of Mill, Plantations and Area Statement
Location of Mill
Scope of Assessment and Number of management unit
Company names listed in the certificate
Name of Mill
Betung Factory
1.4.2
Location
Village of Betung, Sub District of
Pamukan utara, District of Kotabaru,
Kalimantan Selatan Province
Indonesia : The Plaza Lt. 36 Jl MH Thamrin Kav. 2830 Jakarta 10350.
+62-21-2992600
+62-21-29922686
[email protected]
www.simedarby.com
Swasta
Mohamad Pirabaharan
(Head of PSQM Plantation)
1-0008-04-000-00 – 7 September 2004
Palm Oil Mill and supply base
Betung Factory, Betung Estate and Sekayu Estate
Single.
PT LAGUNA MANDIRI – SIME DARBY Plantation Sdn
Bhd.
GPS
Latitude
Longitude
2° 22’ 45”
S
116°12’ 11”
E
Location of Supply Base
Name of Supply Base
Betung Estate (BTE)
Sekayu Estate (SKE)
Location
Village of Betung, Sub District of
Village of Sekayu, Sub District of
GPS
Latitude
Longitude
2°24’16” - 2°18’25”
S
116°10’51” – 116°14’10”
E
2°23’19” -2°18’23”
S
116°06’31” – 116°11’55”
E
SPO – 4006a.5
Page 4
1.4.3
1.4.4
1.5
1.5.1
Tenure
 State
 Community
Area Statement
 Total area
 Mature area
 Mill
 Emplashment
 Infrastructure (Road, Bridge and Canal)
 Elevation Area, River, valley and Swamp
 Occupation
 HCV
Betung Factory
Ha
Ha
Ha
Ha
Ha
Ha
Ha
Ha
7,580
5,943.83
17.18
90.68
272.61
22
1,076.66
157.04
Capacity
(tonnes/ hour)
FFB
Processed
(tonnes/
year)
Out put
(tonnes)
Extraction
(%)
Out put
(tonnes)
Extraction
(%)
45
106,670.32
25,008.34
23.44
5,071.50
4.75
CPO
Palm Kernel
*Source Production Data on February 2014 – January 2015
Description of Certified Estates
Total Area
(Ha)
Planted Area
(Ha)
FFB
(tonnes/year)
Yield
(tonnes/ha/year)
Betung Estate
3,314.00
2,705.52
45,937.32
Sekayu Estate
4,266.00
3,238.31
TOTAL
7,580
5,943.83
Name of Estates
1.5.3
Ha
Ha
Description of Supply Base
Description of Mill
Name of Mill
1.5.2
7,580
Supplied to Mill
FFB
(tonnes/year)
%
16.98
45,937.32
100
61,062.96
18.86
61,062.96
100
107,000.28
18.00
107,000.28
100
*Source Production Data on February 2014 – January 2015
FFB description from other source
Name of source
Member
-
Location
-
TOTAL
*Betung Factory didnt receive FFB from another source
1.5.4
Product categories
1.6
1.6.1
Planting Year and Cycles
Age profile of planting year
Planting Year
-
FFB / CPO / PK
Hectarage
Page 5
SPO – 4006a.5
Supplied to Mill
FFB
%
(tonnes/year)
Name of Estate
(Ha)
Name of Estate
(Ha)
Total
(Ha)
1994
-
320.25
320.25
1995
-
1,194.99
1,194.99
1996
741.64
801.49
1,543.13
1997
893.73
872.20
1,765.93
1998
882.75
49.38
932.13
2007
133.20
-
133.2
2009
54.20
-
54.2
TOTAL
2,705.52
3,238.31
5,943.83
1.6.2
1.6.3
New Planting area after January 2010
Planting Cycle
1.7
1.7.1
Approximate Tonnage Certified
Past Annual Claim Certified Product
1.7.2
1.7.3
1.8
1st/2nd
Ha
Years
Cycle
Previous Certificate Claim
(tonnes/year)
 FFB Production
125,408
 CPO Production
29,095
 Palm Kernel (PK) Production
6,326
** Certificate Claim period 01 April 2014. – 31 Maret 2015
** Actual Claim periode 01 April 2014. – 14 February 2015
Claim Certified of FFB
Actual certified product
(tonnes/year)
94,845.96
21,910.94
4,516.88
Name of Estates
Total Area
(Ha)
Planted Area
(Ha)
FFB
(tonnes/year)
Yield
(tonnes/ha/year)
Betung Estate
3,314.00
2,705.52
51,000
18.85
Sekayu Estate
4,266.00
3,238.31
68,000
21.00
TOTAL
7,580
5,943.83
119,000
20.02
Claim Certified of Palm Product
Name of Mill
Capacity
(tonnes/ hour)
FFB
Processed
(tonnes/year)
Out put
(tonnes)
Extraction
(%)
Out put
(tonnes)
Extraction
(%)
Betung Factory
45
119,000
27,965
23.5
5,625.5
4.75
Other Certifications
ISO 9001:2008
ISO 14001: 2004
OHSAS 18001:2007
ISCC
Others
CPO
Palm Kernel
ISPO (Indonesian Sustainable Palm Oil) MUTU-ISPO/004 valid
from 4 December 2012 until 3 December 2017
Oth
Page 6
SPO – 4006a.5
1.9
1.9.1
Time Bound Plan
Time Bound Plan for Other Management Units
MANAGEMENT UNIT
Estate (Supply
Time
Base)
POM
Bound
Sekunyir.
Certified
Sekunyir
PT. Indotruba Tengah
2010
Seruyan
Manggala.
PT. Tunggal Mitra
Plantations
Certified
2010
PT. Sime Indo Agro
Certified
2010
Teluk Siak.
PT Aneka Inti Persada
Certified
2011
Sungai Pinang.
PT. Bina Sains Cemerlang
Certified
2012
Sukamandang.
PT. Kridatama Lancar
Certified
2011
Pemantang.
PT. Teguh Sempurna
Certified
2011
Alur Dumai.
PT Lahan Tani Sakti
Teluk Bakau.
PT. Bhumireksa Nusa
Sejati
Certified
2011
Certified
2011
Mandah.
PT. Bhumireksa Nusa
Sejati
Angsana Mini.
PT Sajang Heulang
Certified
2014
Angsana.
PT Ladangrumpun
Suburabadi
Certified
2011
Mustika.
PT Sajang Heulang
Certified
2013
Certified
2011
Time Bound
LOCATION
Certified 2010
Certified 2010
Seruyan and West Kotawaringin
District – Central Kalimantan
Manggala 1
Manggala 2
Manggala 3
PT. Sime Indo
Agro
Certified 2010
Certified 2010
Certified 2010
Certified 2010
Rokan Hilir District – Riau
Teluk Siak
Pinang
Sebatang
Aneka Persada
Sungai Pinang
Bukit Pinang
Sukamandang
Sapiri
Baras Danum
Kuala Kuayan
Pemantang
Kawan Batu
Hatan Tiring
Batang Garing
Alur Dumai
Certified 2011
Certified 2011
Pekanbaru, Siak District – Riau
Teluk Bakau
Nusa Perkasa
Nusa Lestari
Mandah
Rotan Semelur
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Indra Giri Hilir District – Riau
KKPA-1
PT.SHE
Pantai Bonati
Angsana
Gunung Sari
KKPA-4
PT.SHE
KKPA-2
PT.SHE
KKPA-3
PT.SHE
KKPA-5
PT.SHE
Certified 2013
Tanah Bumbu District – South
Kalimantan
Certified 2011
Certified 2012
Certified 2012
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2011
Certified 2013
Certified 2013
Sanggau District –West
Kalimantan
Musi Rawas District – South
Sumatera
Seruyan and East Kotawaringin
Seruyan and East Kotawaringin
Rokan Hilir District – Riau
Indra Giri Hilir District – Riau
Kalimantan
Kalimantan
Certified 2013
Certified 2013
Page 7
SPO – 4006a.5
Gunung Aru.
PT Bersama Sejahtea
Sakti
Bebunga.
PT. Langgeng
Muaramakmur
Certified
2011
Pondok Labu.
PT Paripurna Swakarsa
Certified
2012
Selabak.
PT Swadaya Andhika
Certified
2012
Rantau.
PT Laguna Mandiri
Certified
2012
Gunung Aru
Gunung
Kemasan
Laut Timur
Pantai Timur
Sungai Cengal
Bebunga
KKPA Sungai
Cengal
Binturung
Pondok Labu
Rampa
Sesulung
Selabak
Randi
Sangkoh
Lanting
Rantau
Matalok
Betung.
PT Laguna Mandiri
Certified
2014
Betung
Sekayu
Certified 2012
Certified 2012
Kotabaru District – South
Kalimantan
Ungkaya.
PT Tamaco Graha Krida
Certified
2012
Ungkaya
Certified 2012
Morowali District – Sulawesi
Tengah
Plasma TGK
Ladang
Panjang
Plasma BGR
Rantau Panjang
Bumi Ayu
Karang Ringin
Napal
Mangun Jaya
KKPA Sungai
Pinang
Tamiang (PT
PPP)
Batang Ara ((PT
PSK))
Blang Simpo-01
(PT PPP)
Blang Simpo-02
(PT PPP)
MAS 1
MAS 1
MAS 1
Lembiru
Awatan
2015
Certified 2012
Ladang Panjang.
PT Bahari Gembira Ria
Certified
2011
Certified
2012
Rantau Panjang.
PT Guthrie Pecconina
Indonesia
Certified
2012
Blang Simpo.
PT Perkasa Subur Sakti
Certified
2013
MAS.
PT Mitra Austral Sejahtera
2020
Lembiru.
PT Sandika Nata Palma
Certified
2014
Certified 2011
Certified 2011
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Kalimantan
Certified 2011
Certified 2011
Certified 2011
Certified 2011
2014
2015
Certified 2012
Certified 2012
Certified 2012
Certified 2012
Certified 2012
2015
Certified 2013
Certified 2013
Kalimantan
Kalimantan
Kalimantan
Kalimantan
Muaro Jambi District - Jambi
Musi Banyuasin District – South
Sumatera
Aceh Tamiang and East Aceh
District – Nanggroe Aceh
Darussalam
Certified 2013
Certified 2013
2020
2020
2020
Certified 2014
Certified 2014
Sanggau District – West
Kalimantan
Ketapang District – West
Kalimantan
Page 8
SPO – 4006a.5
Pelanjau (PT
2014
BAL)
Sungai Putih
2014
(PT BAL)
Baturus (PT
2014
BAL)
Sime Darby has achieved 39 managament units in Malaysia and 21 Management Units in Indonesia RSPO certified.
There was change of the Time Bound Plan under Sime Darby cause the Sime Darby postpone the others
certification process. Change of the Time Bound Plan explaination:
PT Mitra Austral Sejahtera. There are social issue still unresolved from the Serikat Petani Kelapa Sawit (SPKS)
Sanggau, however the improvement are in progress.
Based on RSPO website the progrest between PT MAS and Serikat Petani Kelapa Sawit (SPKS) Sanggau
preseentaed as a below:
- On 29 May 2014, DSF had a dialogue session with the Kerunang & Entapang community to understand their
position and to explain the services DSF can offer.
- In a letter dated 12 June 2014, the villagers of Kerunang & Entapang wrote to RSPO requesting among others,
that DSF assist and facilitate the resolution of the dispute pertaining to partnership arrangement with PT MAS.
- On 27 August 2014, a meeting was held in Entapang village comprising representatives from Sime Darby,
Kerunang & Entapang villagers, TuK, WALHI, Oxfam & RSPO. At that meeting, the community presented their
claims and points of view.
- It was agreed that Sime Darby will look into their claims and it was also agreed that the parties will meet every 2
months towards the resolution of the dispute.
- Further meeting was held between the disputing parties in the village on 12 December. Several bilateral
meetings were also held between Sime Darby and TuK to discuss the appropriate way forward.
- Latest progress (as of February 2015): TuK, on behalf of the Kerunang/Entapang community would propose
solutions to Sime Darby by March 2015 on the settlement of the land issues especially those pertaining to HGU
1.10
Sime Darby has informed the Time Bound Plan progress, MUTUAGUNG has consider that Sime Darby still comply
with the RSPO requirement for partial certification.
Progress of Associated Smallholders and Outgrowers for Certifiable Standard
PT LMI – Betung Factory didnt receive FFB from another source
2.0
ASSESSMENT PROCESS
Page 9
SPO – 4006a.5
2.1
Certification Body
PT Mutuagung Lestari
Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953
Telp. +62-21-8740202; Fax +62-21-87740745/46
Website: www.mutucertification.com Email : [email protected]
2.2
ASA-1
Assessment Team
1. Yudwi Wisnu Rahmanto (Auditor) Bachelor of Forestry with Silviculture background. He worked at professional
independent Certification Body as an Auditor for last 3 years and has involved in auditing activities with various
certification schemes. Selected training which have been followed, such as RSPO Endorsed Lead Auditor
Training Course, ISPO Auditor/Lead Auditor Course, Quality Management System (QMS) ISO 9001:2008
Auditor/Lead Auditor Course, GIS-Basic Mapping and Spatial Analysis, Timber Legality Assurance System
(SVLK), Verification Organization Training C.A.F.E Practices (Starbucks) and others internal training programs.
He has involved in auditing activities, such as Sustainable Forest Management by FSC FM/COC Scheme,
Sustainable Palm Oil by RSPO and ISPO Scheme, Coffee And Farmer Equity (C.A.F.E Practices) Starbucks,
Organic Standard (EU, NOP, JAS) for Coffee Farmers and Organic Exchange for Textile. During this audit, he
assignedto verify of Land Legality, SCCS, and Conservation (HCV) aspect.
2. Moh. Arif Yusni (Auditor) A bachelor of Agriculture, majoring of Plant Pest and Diseases (Plant Protection). He
has a working experience for 2 (two) years in oil palm Plantation Company in Indonesia. Selected training which
have been followed, such as RSPO Endorsed Lead Auditor Training Course, ISPO Auditor/Lead Auditor Course,
Quality Management System (QMS) ISO 9001:2008 Auditor/Lead Auditor Course. During this audit, he
assignedto verify of BMP and OHS aspect.
3. Sapto Hadi W (Auditor). ). Forest Product, Faculty of Forestry, Bogor Agriculture Institute. He has work
experience as air sensing photograph consultant since 1994 to 1997. He was working on company of plywood
and he was appointed as IPK Manager of Palm Oil Company. He was also appointed as Company Operational
Director of PMDN and PMA Manufacture Company on 1998 to 2005. He has certificates of assessor/
/auditor/lead auditor on Forest Management and Wood Assurance Certificate since 2005 to recently. He has
competence certificate for PHPL and VLK auditor. The professional experience he was dealing with was as the
trainer of PHPL and SLK workshop for the Supervisor of Forest. He is now as professional consultant for forestry.
In ASA-01 he conducted an assessment on Social and Environmental Impact Assessment and conservation
aspect.
4. Entin Hendartin (Auditor). Doctor from the Faculty of Forestry, Bogor Agricultural University in 2011. She was
attended training RSPO Lead Auditor, ISPO Lead Auditor Training and Sustainable Forest Management (SFM)
with LEI Scheme) and the Ministry of Forestry. Experts in the Environmental, Social, Economic and Cultural.
Previously has been a lecturer at the Institute of Technology Bandung. On this assessment was observations on
environmental and social aspects.
5. Brigitta Prita ( Auditor) Bachelor of Forestry, Department of Forest Resources Conservation and Ecotourism,
Bogor Agricultural University. Attended training ISPO Auditor training, certification of ISO 9001:2008 Quality
Management System (QMS), Training IHT Awareness RSPO, Training QMS 19011, IHT Awareness 17021 and
17065 and Training HCV On this assessment was observations on environmental and social aspects.
2.3
2.3.1
ASA-1
Assessment Methodology, Assessment Process and Locations of Assessment
Figure of person days to implement assessment
Number of auditors : 5 auditor
Number of days for ASA-1 at site : 3 days
Number of working days for ASA-1 at site : 15 Working days
2.3.2
ASA-1
Detail process of assessment
The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the PT
Laguna Mandiri – betung factory to the requirements of National Interpretation of the Republic of Indonesia from
RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008 and Supply Chain
Requirement for CPO Mill
SPO – 4006a.5
Page 10
The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or
substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the
information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site.
Some opportunities for improvement of the results ASA-1 delivered by the MUTU auditor to the management unit
and the results are the subject will be verified at the next assessment phase (ASA-2).
Improvement of findings from main assesment findings were observed by auditors at this ASA-1 assessment. All
information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU)
The assessment program please find Appendix 2
2.3.3
ASA-1
Locations of Assessment
Locations of field observation are as presented below:
Betung Mill
 Betung Reservoir (Block K31). Auditor team observed the reservoir for POM operational. According to the
result of observation, company has well maintained reservoir. Therefore, water will always be available for
POM.
 Betung POM WWTP Pool. Auditor team observed the system of Rantau POM waste management.
According to the result of observation, the Rantau POM WWTP is well functioned for supporting operational
such as daily effluent monitoring and measurement of effluent quality periodically.
 Processing Stage. According to field observation and interview with the processing station employees; the
employees have aware of the procedure in each of their job position, company has provided PPE and
employees have used PPE to support their work, there are also safety sign in each processing station,
regular medical check up has been conducted by company and employees have been trained to achieve
certificate and SIO. (during the field visit, mill was not processing FFB due to the lack of FFB).
Betung Estate
 Land Use Title Boundary Pool of Division 3 Betung (Block J.31/32, I.30/31, I.29/H.29, I.27).
 Enclave area of Division 3 Block K.39/40, Belong to community of Srogok Hamlet, Bakau Village.
 Landfill of Block J.39 Observation related to landfills operation. According to the field observation, the
domestic waste hoarding and filling has been conducted by referring to the procedures applied by company.
For example, the waste is collected and transported periodically to landfills.
 HCV 4.1 Area: Riparian Area and Forest Area of Block I.29.
 Warehouse of Land Fire Extinguish Equipments. According to the observation on land fire extinguishing
facilities and interview with land fire team .
 Workshop. According to the observation and interview with workers in workshop, the workers have used
standard PPE, they have been aware of the risk of their job and its level as well, the welding expert has
achieved certificate of training and they have received regular medical check up.
 Chemicals Warehouse. According to the interview and observation with the warehouse workers,
employees have been equipped with proper PPE, they have received regular medical check up and they
have been aware of the work procedure in chemical warehouse.
 Chemicals and Oil Warehouse. According to the observation of ex pesticide containers waste
management, the waste reporting and transporting to the licensed warehouse is monthly monitored.
 Block D37/36 Division 2. According to the observation on location of NK Blen Dosage Manuring refer to the
research team recommendation, the manurer has implemented occupational health and safety princples.
Entire workers have been equipped with PPE, avron, and masker in order to avoid the direct fertilizer
contamination. There is no pregnant or breastfeeding women workers who work closely with chemicals.
 Block D37, D36, According to the inspection on the nest box, there are signs of the existence of Tyto Alba in
form of its owlet, rest of the food, feather, and mature owl.
 Harvesting program in Block C10 Division 2. Observation on haresting program. According to the field
observation, the harvesting program has been conducted by referring to the applied SOP. Harvester has
aware of the procedure of OHS, harvest basic, and the applied waging system.
Page 11
SPO – 4006a.5





Herbicide Application Programs D38/39 Division 2. Observation and interview related to the herbicide
application. According to the observation, the sprayers have used PPE such as helmet, apron, gloves, and
boots. Sprayers have aware of the target and the type of weed that must be exterminated. There is no
breastfeeding nor pregnant women who conducts herbicide application. The workers have been aware of
the waging system (the wage received is not less than the wage minimum standard). The workers have also
receive regular medical check up.
Housing Complex. According to the observation and interview with the employees in housing complex,
employees have aware of the procedure of complaint delivery, domestic waste management, and they have
received emergency response situation when fire occured.
Diesel Fuel Tank. According to the observation in diesel fuel tank, the person in charge has aware of the
procedure of diesel fuel tank filling, there is proper PPE and proper safety sign.
BSS Station. According to the observation, there are proper safety signs, workers have been aware of the
SOP of PPE and knapsack washing and they have received OHS training and regular medical check up.
Clinic. According to the field observation, the management of medical waste has been conducted by
referring to the applied regulation. According to the interview with the medical assistants, they have received
hyperkes training with the permits from the associated agency as well.
Sekayu Estate
 Warehouse of Land Fire Extinguish Equipments, Observation on land fire extinguishing equipments and
interview with the land fire officer.
 Workshop. According to the observation and interview with workers in workshop, the workers have used
standard PPE, they have aware of the risk of their job and its level as well, the welding expert has achieved
certificate of training and they have received regular medical check up.
 Chemicals Warehouse, According to the interview and observation with the warehouse workers,
employees have been equipped with proper PPE, they have received regular medical check up and they
have been aware of the work procedure in chemical warehouse.
 Chemicals and Oil Warehouse. Observation on used pesticide package, known that there is monthly
monitoring on its reporting and delivery to permitted hazardous waste storage.
 Block G25 Divisi 2. According to the observation on location of NK Blen Dosage Manuring refer to the
research team recommendation (3.5 Kg / Plant), the manurer has implemented occupational health and
safety princples. Entire workers have been equipped with PPE, avron, and mask in order to avoid the direct
fertilizer contamination. There is no pregnant nor breastfeeding women workers who work closely with
chemicals.
 Block D37, D36, According to the inspection on the nest box, there are signs of the existence of Tyto alba in
form of its owlet, rest of the food, feather, and mature owl.
 Harvesting program in Block G 29/30 Division 2. Observation on harvesting program. According to the
field observation, the harvesting program has been conducted by referring to the applied SOP. Harvester
has been aware of the procedure of OHS, harvesting payment system by production target, and the applied
waging system.
 Land Use Title Boundary Pool of Division 2 of Sekayu Estate (Block G.31, H.31, G.25/F.25), Division 3
(Block G.19, G.13).
 Enten River Riparian (Block D.26/E.26), Kulum River Riparian (Block D.16/E.16).
 HCV 3 Area: Rabah Cave (Cave location is beyond the Land Use Title Area and directly bordering
community’s land).
 Housing Complex, According to the observation and interview with the employees in housing facility,
employees have been aware of the procedure of complaint mechanism, domestic waste management, and
they have received emergency response situation training when fire occured.
 Diesel Fuel Tank, According to the observation in diesel fuel tank, the person in charge has been aware of
the procedure of diesel fuel tank filling; there is proper PPE and proper safety sign.
 BSS (Block Spraying System) Station. According to the observation, there are proper safety signs,
workers have been aware of the SOP of PPE and knapsack washing and they have received OHS training
and regular medical check up.
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SPO – 4006a.5

Empty Fruit Bunch Application. Observation in term of solid waste utilization in form of empty fruit bunch
to the land. According to the result of observation, the empty fruit bunch application is effective to reduce
POM solid waste and reduce the usage of fertilizer in estate as well. Company has implemented empty fruit
bunch application refer to the applied procedure (dosage: 40 Ton / Ha).
2.4
Stakeholder Consultation and Stakeholders Contacted
2.4.1
Summary of stakeholder consultation process.
ASA-1
Summary of stakeholder consultation process
Consultation of stakeholders for Laguna Mandiri – Betung Factory was held by:
1. Public Notification 30 days before assesment on Website of PT Mutu Agung Lestari
2. Public consultation meeting with internal stakeholders by interviews and local stakeholders conducted by visits to
villages and interviews with local peoples on 16 February 2015
3. Public consultation meeting with goverment on 16 February 2015
4. Quesioner by email to NGO
Numbers of input from stakeholders were clarified by PT Laguna Mandiri be a part of this report
Stakeholder contacted
Please find appendix 1
2.4.2
2.5
3.0.
Determining Next Assessment
The next visit (ASA-2) will be determined one year after this ASA-1
ASSESSMENT RESULT
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SPO – 4006a.5
3.1.
Summary of Assessment Report of the RSPO Certification
MUTUAGUNG LESTARI has conducted an assessment of Betung Factory – PT. Laguna Mandiri, Minamas-SIME
DARBY Plantation Sdn Bhd operation existing one mill and two palm oil estate
During the assessment, there were two (2) Nonconformities were assigned against Major Compliance Indicators and
three (3) opportunities for improvement were identified.
Further explanation of the non-conformities raised and corrective actions taken by the company are provided in section
3.5. The company has already prepared and implemented the corrective action(s) that had been reviewed and accepted
by Auditors in form of documentation evidences e.g. (document record/photographic/etc...). Those corrective actions
taken that consist o two 92) Major non-conformities had been closed out shall be verified during next assessment.
MUTUAGUNG LESTARI found that Betung Factory – PT. Laguna Mandiri, Minamas-SIME DARBY Plantation Sdn Bhd
complied with the requirements of RSPO Principles & Criteria and National Interpretation, RSPO Principles and Criteria
(P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008
Therefore MUTUAGUNG LESTARI Recommends RSPO Certification of compliance is maintained
Std.
VERIFICATION RESULT of MUTU-Certification
NCIPLE #1 COMMITMENT TO TRANSPARENCY
tation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effec
cipation of stakeholders in decision-making.
ord over the incoming information request is documented on the book of incoming letter and response letter to the stakeholders. According to the res
ment verification on January 2014 – February 2015, there was no information request from the stakeholders despite there was assistance req
rding to the result of interview with Employees, Chief of Village, the nearby community, and the associated agencies during the public consultation, t
no information request purposed to the company.
pany has regulated the information request and response record maintaining period on the SOP of record Control with Policy Number : 743/TQEM-ES
oint 6.5 which was describing that the valid period and termination period of the documents were as follows:
For the need of assessment (3 years)
For the need of reference (10 years)
Government Law and Statutes (until revision)
Request of costumers and response of information (2 years)
Company policy (until revision)
Record of land compensation will always be maintained as long as the company keep operating.
Status: Full Compliance
agement documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information
d result in negative environmental or social outcomes.
agement unit has the list of documents that can be given to the stakeholders as written on SOP of Information Request (012/LMI-PI/2012) dated Jan
2012 as follows:
1. Hectarage of LC, Immature Plant, Mature Plant, Facilities
2. Evidence of Payment to Labour Social Assurance
3. Evidence of Employees Medical healing payment
4. Employees Public Facilities
5. Data of Pest and Disease Attack
Page 14
SPO – 4006a.5
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Data of Heavy and Light Equipment
Data of the supporting machines
Data of CSR that was used to be applied
Data of Bridge
Data of Road Length
Data of Operational Building
Data of Public Building
Data of School Building
Type of the Fertilizer used by
Type of the Agrochemical used by
Data of Permanent Employees
Data of School Students
e are classified data that cannot be given to the stakeholders unless the data shown previously.
NCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
e is compliance with all applicable local, national and ratified international laws and regulations.
ence of the law compliance is proven by the List of the must-complied Regulation owned by PT Laguna Mandiri (up dated September 2014) for Be
unit. The regulations are associated with Land Acquisition, Environment and Manpower.
rding to the result of field visit and interview with the associated agencies (Forestry Agency, Plantation Agency, and Environment Agency) of Kota
ct on February 16th 2015, PT LMI (including Betung POM) has consistently complied the regulation in term of palm oil estate management and pal
essing. For example, Report of Environmental Management and Monitoring Plan is always been reported on time and refer to the EIA document guidan
ence of the effort to conduct adjustment over the changes of the rule. Auditor team was interviewing several workers. According to the interview result
workers of estate and mill (represented by labour union) on February 16th – 17th 2015, the manpower aspect, specifically in term of wage and s
rance have been referred to the minimum wage standard in District, Province, and National. The workers were also admit that the wage offere
pany has referring to the minimum wage standard for period of 2015.
documented system of the law requirements for PT LMI unit (Betung POM) was conducted by reviewing the evaluation over the regulation complian
associated statutes and regulations such as must complied Regulation List associated with Land Acquisition, Environment and Manpower.
uation of regulation compliance and its changes, entire Minamas Plantation estate unit and mill was conducted by Plantation Services Department (P
Plantation Sustainable and Quality Management (PSQM) Officer in each region. PSQM Officer was in charge of the unit of Betung POM and its e
lier.
right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights
ng POM unit is a part of PT LMI with Sekayu and Betung Estate supplier. Therefore, the ownership of land is includded on the hectarage of the Land
owned by PT LMI. Total of the land right in form of PT LMI Land Use Title is 15,300 Ha, it consisted of 10 Land Use Title certificate. Meanwhile, the s
etung POM, Sekayu and Betung Estate Unit, the total area is 7,580.00 Ha. It consisted of 4,266.00 Ha for Sekayu Estate and 3,314.00 Ha for Be
e. Entire copy of the document of the land ownership are well maintained.
ence of the demarcated legal area is clearly maintained as follows:
ng Estate (BTE): Field visit to Division 3 on February 16th 2015
Page 15
SPO – 4006a.5
Figure 1. HGU poles in block
J31-32, Div.3
Figure 2. . HGU poles in block
I30/31
Figure 3. . HGU poles in block
I30/31; border of enclaved area.
yu Estate (SYE): Field visit to Division 2 & 3 on February 17th 2015
Figure 4. . HGU pole 131 in
blockBlok G31 Div.2 SYE; HGU
pole 133 in Block G31-H31
Figure 5. HGU pole 129 in Block
H31
Figure 6. HGU pole 9 in Block
F/G 25
rding to the result of interview with Betung and Sekayu Village community on February 16th 2015, there was no conflict and disputes over the land with
by community in last 5 years. The community’s land within Betung and Sekayu Estate work area are considered as enclaved area (exclude Land Use
dastral Map). Furthermore, the commodities planted by community is not palm oil.
ng Estate (BTE): Field visit to Division 3 on February 16th 2015, Enclave of Srogok Hamlet community, Bakau Village, Block K39 – 40.
yu Estate (SYE): Field visit to Division 2 on February 17th 2015, Enclave of community.
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SPO – 4006a.5
of enclaved area in BTE and SYE is 1,076.66 Ha. The area is considered as the area excluded from PT LMI Land Use Title area. Land compens
ment on the Land Use Title achievement process was conducted during period of 1995 – 2003. Entire data are provided on the office of PSD (Plant
ice Department).
rding to the result of interview with Betung and Sekayu village community, there is no land conflict occured due to the establisment of the establishme
A Sungai Cengal (Division 7 of Betung) Bepara Village. Meanwhile, the community of Betung and Sekayu village are willing to be involved on
eration for scheme smallholders establishment. However, no available land left.
of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent
rding to the result of interview on February 16th 2015 in Sekayu and Betung Village, there was no traditional right within Sekayu and Betung Es
ever, there was community’s land that was planted with rubber and agroforestry commodities in order to make a living.
e community’s land is considered as enclaved area. Entire of the identified enclaved area have been mapped on the Sekayu and Betung E
ational area.
NCIPLE #3 Commitment to long-term economic and financial viability
e is an implemented management plan that aims to achieve long term economic and financial viability.
ument of company’s long term plan for minimum 3 years work plan in term of production projection with the budget year for Betung Estate and
agement unit on period of July – June. The 3 years term production plan is as follows:
No
1
Keterangan
Produksi
(ton):
2014/2015
Proyeksi
2015/2016
Proyeksi
2016/2017
Proyeksi
2017/2018
TBS
- Betung Estate
- Sekayu Estate
2
Actual
Budget
2014/2015
34,966.83
68,005.00
26,042.33
36,112.48
50,445.62
72,643
48,161.00
67,080
49,349.62
59,644
20.30
21.00
28,820
9.67
13.36
15,108.16
20.63
22.43
27,663
21.80
22.99
26,565
22.34
22.45
26,447
Yield (ton/Ha):
- Betung Estate
- Sekayu Estate
3
CPO (ton)
4
OER (%)
5
PK (ton)
6
KER (%)
23.50
23.39
6,132
5.00
3,022.75
4.91
23.30
5,936
5.00
23.50
5,785
5.10
23.75
5,679
5.10
of Replanting Program for period of 2015/16 to 2029/30
tate
ung
ayu
2015/16
246.04
-
2016/17
235.65
315.25
2017/18
261.77
2018/19
257.77
228.17
2019/20
264.65
111.73
Total
1,004.11
916.92
Page 17
SPO – 4006a.5
al
246.04
550.90
261.77
485.94
376.38
1,921.03
e was also map of replanting area per period. Meanwhile, replanting review should be conducted at least 1 month before its implementation. There
nting analysis for Betung Estate unit shall be conducted on the next budget year on July 2015.
NCIPLE #4 Use of appropriate best practices by growers and millers
rating procedures are appropriately documented and consistently implemented and monitored.
agement unit has SOP of Cultivation and Mill Practice as reference for estate operational. In order to ensure the implementation runs well, the com
procedure of monitoring in form of ‘Mill and Plantation Advisory and internal operational audit”. The program is conducted in each semester.
agement for each estate and mill is periodically report its operational to top management. Report of the operational program is a result of daily com
ational recapitulation. Company has also had dicussed each item of the program. Procedure of evaluation over the estate and mill operationa
ucted by manager.
rding to the result of field visit to Division 2 of Betung and Sekayu Estate, the company operational programs have referred to the applied procedure
mple, on the harvesting program, the harvesters have been aware of the FFB maturity standard, frond arrangement, and PPE usage. Furthermore, on
ment program (chemist and manuring), the employees have been aware of the work technical, PPE usage and the foreman has been aware of the firs
n.
tices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.
pany conducts annual leaf analysis for the recommendation of the manuring for the manuring period of the next year. The result of leaf analysis is w
yzed by MRC (Minamas Research Centre) Riau Province. Measurement over the substance of Nitrogen, Phospore, Kalium, Magnesium and Boron.
arch team was analyzing the substance of the soil nutrient (Nitrogen, Posfat, Kalium, Magnesium, Boron and Carbon) in order to recommend manu
e next year.
n effort to maintain and improve soil fertilizy, the company has conducted manuring, empty fruit bunch application and land application. Manuring, e
bunch application is conducted by referring to the recommendation of the soil and leaf analysis result. According to the field visit conducted by comp
rogram has been in accordance with the applied recommendation. Furthermore, according to the field visit to Betung and Sekayu Estate, the man
ram has referring to the applied recommendation. For example, NK Blen fertilizer is 3.5 Kg / Plan in Block D37/36 Division 2 of Sekayu Estate and B
29 Division 2 of Betung Estate.
tices minimize and control erosion and degradation of soils.
pany has conducted Survey of Tinjau Soil which was then followed up by conducting Detail Soil Survey for Betung Estate on 2011 and for Sekayu E
010. It was authorized to Minamas Reserch Centre (MRC), Minamas Plantation. According to the review of the both document, there was no margina
n Betung and Sekayu Estate Area.
rding to the result of the detail soil survey on 2010 (Sekayu Estate) and on 2011 (Betung Estate), PT LMI (SYE ad BTE) operational area was domin
rea with slope level between 3 – 8% which was covering 3,226 Ha or 53.67%. Therefore, the entire PT LMI operational area has slope level below
h means it is suitable for palm oil plant cultivation.
nd effort to manage the area with specific slope (by considering soil and climate condition), company has compiled SOP 724/TQEM-SPMS/09 d
ust 27th 2010 which was legalized by CEO. Meanwhile, in order to monitor the erossion level, company has also compiled Guideline of Soil Ero
surement Number 008/LMI-SYE/2010 which was legalized on December 16th. 2010.
pany has conducted efforts to reduce erosion and surface water overflow such as;
eveloping cover crop vegetation by conducting selective weeding and developing Nephrolepsis sp as well.
Page 18
SPO – 4006a.5
reating siltpit in order to reduce surface water overflow as well as improving water infiltration to the ground. Realization of siltpit construction untill A
udit was as follow;
Siltpit Realization
Estate
Unit
Ha
Betung
Sekayu
Jumlah
19,774
28,306
48,080
2,717
1,668
4,385
rond arrangement in order to form alphabet “U” (U shape front stacking), empty fruit bunch application and planting of Vertiver zizanioides. For examp
ock J 33 (BTE) and Block E 18 (SYE).
Water Management in order for balancing water availability on the dry season and water overload on the wet season.
tices maintain the quality and availability of surface and ground water.
rding to the field visit to the Pinang Riparian, Betung Estate, company has conducted water current protection by installing signboard informing rip
, constructing riparian area boundary: the mark of riparian is painted with yellow, planting buffer area with forest plants or vertiver grass, prohibitio
uring application and spraying along the riparian area, cycle cleaning shall be conducted manually, and testing river water quality each seme
hermore, company has also conduct water quality over employees well and reservoir used for providing employees water need. For example, Betung P
ervoir, Well of Division 2 and 1 Housing Complex (Betung Estate), and Well of Division 2 and 4 Housing Complex (SYE).
agement unit has had program of water management as described on the environment document, specifically on the Report of Environm
agement and Monitoring Plan Implementation which is reported to the associated agencies each semester. According to the report, the condition of PT
condition has pretty big land slope (8 – 30% and 45.60% of land slope according to the detail soil survey result) with the length of cliff is 50 met
age, land infiltration and land permeability are considered slow and frequent rainfall rate (>200 mm/month) in specific months. Furthermore, the effor
age water quality are conducted as follows;
Maintaining cover crop vegetation by conducting; selective weeding and developing Neprolepsis sp,
Creating siltpit in order to reduce surface water overflow as well as improving water infiltration to the ground and Frond arrangement in order to
alphabet “U” (U shape front stacking), empty fruit bunch application and planting of Vertiver zizanioides.
Water management by constructing sewer system and water gate.
Maintaining river water quality by several efforts such as weed control by implementing concept of ground management and also by develo
Nephrolepsis sp and selective weeding.
Controling pest and disease by implementing IPM. For example, raising owl to prey rats (pest) and planting beneficial plant to control bagworm.
Testing river water quality and monitoring well quality in community’s settlement in laboratory each semester.
Utilization of POM effluent for land application.
agement unit conducts routine test over the effluent quality monthly by cooperating with the laboratory of Research Department and Ind
dardization of Banjarbaru District, South Kalimantan (accreditation number: KAN LP-543-IDN). According to the result of effluent quality test, the
e is still below the quality threshold determined by referring to the Environment Ministry Decree Number 28 Year 2003 in term of technical guideline o
oil-generated effluent utilization in palm oil estate.
pany has reservoir to maintain water availability for water usage in POM. During the period of 2014, mill has processed 107,782,527 Kg FFB with
me of water usage for 141,986 m3. Therefore, the ratio of water usage per ton of FFB was 1.32 m3 per ton of FFB. According to the data, it was still b
udget determined by company (1,5 m3 per ton of FFB).
s, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) technique
ipally, company is always prioritizing Pest and Disease control by conducting preventive action such as census and biological control. Company
ral procedures to control palm oil pest and disease. For example:
uidance of Rhinoceros Beetle control on the immature palm oil plant (110/EST-ARM/08 part 16.1)
uidance of general pest control chemically (110/EST-ARM/08 part 16.1.1)
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SPO – 4006a.5
uidance of bagworm and nettle caterpillar control (110/EST-ARM/08 part 16.2)
he use of beneficial plant to control leaf pest through cultivation control (110/EST-ARM/08 part 16.2.1)
uidance of barn owl usage for controling Rats (110/EST-ARM/08 part 16.3.1)
uidance of the control of rod tip decomposing process (110/EST-ARM/08 part 16.4).
rding to the document review on the budget period of 2014 – 2015 (July – June), there was pest attack exceeding economy threshold which was the
ant leaf eater.
 Sekayu Estate
According to the document review and the interview with census officer, there was palm oil plant leaf eater attack exceeding economy thresho
division 1 with hectarage 151.69 Ha. For example in blocks D27, D28, C27, C28, C22 and C55. Company has conducted action by using deltame
active substance to overcome the pest attack. According to the census on February – December, the pest attack level has been considered below
economy threshold.
 Betung Estate
According to the document review and the interview with census officer, there was no palm oil plant leaf eater attack exceeding the econ
threshold. For example, on period of December, the hectarage of census was 278.03 Ha with average of attack was 0.79.
rding to the result of field visit and interview with the census officer in Sekayu Estate, the officers have been aware of the method used for taking
ple and identifying the pest and disease attacking palm oil plant.
der to anticipate the palm oil leaf eater attack, company was planting beneficial plants such as Turnera Subulata and Antigonon leptosus. Furthermor
r to prevent rats attack, company was monitoring the existence of barn owl box monthly (there are 61 barn owl box in Betung Estate and 44 barn owl b
yu Estate). According to the inspection on barn owl box in block B44 and B45 of Betung Estate; and in block E25 and E26 of Sekayu Estate, there
s of Tyto alba existence refer to the bones of its prey and the owl feather.
agement unit has conducted monitoring of pesticide usage per Ha and per ton of FFB which is reported monthly in each estate refer to the type o
cide used by, active substance, unit (liter or kg), and period of its usage.
ochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in spe
ations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Typ
B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.
agement unit is able to show the list of pesticide used by company. According to the result of field visit to the pesticide warehouse in Betung Estate
yu Estate, entire of the agrochemicals substances used by company have been registered and allowed by the authority (government agency) refer to
tration code written on the agrochemicals containers. Record of the pesticide usage is written on the Document of Pesticide Usage Per Hec
toring. It describes the total volume of the pesticide used by company, number of applications and quantity of the pesticide used by company.
agement unit has had MSDS (Material Safety Data Sheet) for each of the type of agrochemicals (pesticide). It was describing the guideline of its sto
od and substance handling, handling when accident occured (first aid action), danger identification, physical and chemical property, reactivity and sta
ology information, ecology information, waste disposal, and its transport. The usage of agrochemicals was referring to the dosage recommendation w
e label of each type of pesticide and the applied budget. According to the field visit to Division 2 of Betung and Sekayu Estate, the dosage for spraying
and interrow was 0.25 liter /Ha. In order to manage the pesticide containers, company was managing the pesticide containers by washing the ex-pest
ainers and then collecting the ex-pesticide containers and then transporting the ex-pesticide containers to the licensed hazardous waste storage in Be
It was proven by the result of the field visit to the Sekayu and Betung Estate.
agement unit has held regular medical check up for the employees whom working closely with chemicals. The latest medical check up was hel
pany on July 6th 2014. According to the result of medical check up, entire employees were in good condition and ready to work. The medical check up
sing on Spirometri and Cholinesterase along with the physical medical check up. Furthermore, according to the result of field visit to Division 2 of Se
Betung Estate, there was no pregnant nor breastfeeding women workers whom work as sprayer. The employees have been aware of the policy
her pregnant or breastfeeding women are not allowed to work with chemicals.
ccupational health and safety plan is documented, effectively communicated and implemented.
Page 20
SPO – 4006a.5
agement unit has had OHS policy on December 2011 which was describing that Plantation Upstream Indonesia has committed to provide and mai
y and healthy work environment by implementing effective management to prevent work accident to be occured and create healthy work environm
rding to the result of interview with employees in Sekayu and Betung Estates, the commitment has been socialized to the employees each mor
ng and by installing posters and signboards in term of safety work practice. Furthermore, company was holding trainings in term of OHS.
agement unit has formed OHS Guiding Committee in each management unit (Betung Mill, Sekayu and Betung Estate) and it has been legalize
baru District Manpower and Transmigration Agency. According to the document review, management unit has informed the report of OHS Gu
mittee routinely (each quarter). The report of OHS Guiding Committee covers entire OHS programs such as OHS Guiding Committee Recomenda
t of work accident investigation, recapitulation of work accident, report of OHS Guiding Committee program, report of employees medical check up
tes of meeting of OHS Guiding Committee assembly (monthly).
agement unit has registering entire permanent employees (SKU H and SKU B) on the Labour Social Assurance program which covers the work acc
ance, death insurance, and pension insurance. According to the result of document review and interview with the labour union, harvester, and treat
oyees in Division 2 of Betung and Sekayu Estate, entire employees have been registered to the Labour Social Assurance Program.
rding to the result of document review and interview with workers in Betung Mill and workers in Division 2 of Betung and Sekayu Estate during the
the management unit has conducted medical check up for the high-danger risk workers. The latest medical check up for treatment employees
ucted on July 6th 2014 and for mills employees, it was conducted on May 5th 2014. It was authorized by Mandiri Healthycare Clinic, Kotabaru. Acco
e result of medical check up, the employee was healthy.
agement unit has had document of risk analysis for OHS program. The document was compiled to support dangers potential analysis and identific
n entire company operational area and to minimize the work acident as well. According to the result of document review and field visit to mill and es
pany has conducted socialization of risk analysis document to entire employees. Company has evaluated the socialization on the morning briefing.
rding to the result of field visit to Division 2 of Betung and Sekayu Estate during the field visit, the management unit has provided PPE for employees
mple, harvester was given helmet, glasses, and gloves. According to the result of field visit, the foreman has also equipped with first aid kit and there
aid kit in Betung Mill. The foreman has also aware of the method to conduct the first aid action and the foreman will then transport the victim to the polic
treated by estate medical assistant. Furthermore, there were informations when emergency situations occured such as earthquake and so on. Acco
e result of field visit to Betung Mill, there was gathering area when emergency situation occured, evacuation route, and 4 monthly-monitored hydr
ng the field visit, the auditor team has conducted fire simulation and entire fire extinguishing equipments were well functioned as well as the competen
re team when handling fire.
agement unit has consistently monitored the work accident and completely inform it. It was informing the month of the incident, number of case,
dent location, type of work accident, impact, missing work hours, causes, follow up, and the result. Work accident was monitored monthly. Evaluation on
accident was also conducted by OHS Guiding Committee each quarter. The analysis was conducted by making safety statistic to recognize the cau
accident. According to the result of analysis, the main cause of the work accident was the employee recklessness at work. Preventive and corre
n conducted by company were HIRAC socialization, and implementation of regular briefing in term of work accident.
taff, workers, smallholders and contractors are appropriately trained.
agement unit has had program of POM and Estate employees training in PT LMI as written on the program of training & matrix of training identificatio
d of 2014 – 2015. For example, IPM training, training of beneficial plants planting, training of bagworm control, training of barn owl box installation, tra
PE implementation, training of OHS, training of first aid simulation, training of fire extinguishing program, etc.
hermore, management unit has shown the evidence of Betung POM and estate training implementation. For example:
 IPM training which was conducted on January 31st 2015, the trained materials were identification of bagworm attack, selective method to co
bagworm attack chemically; and method to control bagworm attack biologically. The training attendants were BTE supervisors. (Photographs
available).
 Health & Safety briefing training which was conducted on January 18th 2014. The attending participant was Betung POM Grading Team. The tra
materials were the procedure of work; PPE usage; HIRAC; accident alert; and prohibition.
agement unit has committed to cooperate with well trained contractor. The company was able to show the memorandum of Sungai Durian Estate
ber GM-est/008/SD/VII/2013/M dated July 11th 2013 in term of local tender process. According to the point 1m the chosen contractor must show
record.
SPO – 4006a.5
Page 21
NCIPLE #5 Environmental responsibility and conservation of natural resources and biodiversity
ects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts
mote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.
MI (Betung and Sekayu Estate) has had document of Environment Impact Assessment which covers the Document of Environment Impact Assessm
Report, Document of Environmental Management and Monitoring Plan for the scope of study:
a. EIA Document, Legalization of Agriculture Department, Division of Agribusiness Number 008/ANDAL/BA/II/1995, dated February 27th 1995 which
compiled by PT. ANIMA REKAYASA PERKASA, Jakarta. The document is valid for the estate area of PT. Laguna Mandiri, PT. Langgeng M
Makmur, PT. Paripurna Swakarsa and PT. Swadaya Andika. The capacity of each mill is 60 Ton of FFB / Hour.
b. Betung POM; Betung POM is the second mill of PT LMI and it has had EIA documents which have been approved by Commision of Assessor
Technical Team of EIA of Kotabaru District with legalization Number 660/22/BLHD-AMDAL, dated August 20th 2010. It was compiled by Facu
Forestry, Lambung Mangkurat University, South Kalimantan for the Plan of Palm Oil Mill Establishment of PT LMI with hectarage for 20 Ha
capacity up to 60 Ton of FFB / Hour. It has been legalized by Kotabaru Regent refer to the Legalization Letter Number188.45/293/KUM/2010 in ter
Environment Suitability for Palm Oil Mill Establishment in North Pamukan Sub-District, Kotabaru District, South Kalimantan.
agement unit has compiled the Report of Environmental Management and Monitoring Plan Implementation of PT LMI Estate and POM as follow:
It has been reported to the associated agencies (Regional Environment Agency of Kotabaru District) on 2nd Semester of 2013 (July – December 2013
February 26th 2014 refer to the evidence of its handover received by Kotabaru District Environment Agency Officer (Mr. H. Syahrudin, S.Sos).
It has been reported to the associated agencies (Regional Environment Agency of Kotabaru District) on 1st Semester of 2014 (January – June 2014
September 29th 2014 referring to the evidence of its handover received by Kotabaru District Environment Agency Officer (Mrs. Hj Wardiah, M.Kes).
ort of Environmental Management and Monitoring Plan has been compiled by referring to the parameters of environmental management and monito
legalized by Kotabaru Regent via Legalization Letter Number 188.45/293/KUM/2010 in term of Environment Suitability for Palm Oil Mill Establishme
h Pamukan Sub-District, Kotabaru District, South Kalimantan.
status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that coul
cted by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.
ord of the result of identification of the protected species was written on the document of PT LMI HCV assessment for Rantau estate, Matalok es
yu estate and Betung estate. According to the result of HCV identification conducted by ISPOF (Indonesia Sustainable Palm Oil Foundation) on Decem
, there were forest-identificed and HCV-identified area.
rding to the result of interview with foreman 1 of Division 3 of Betung Estate and field visit to HCV 4.1 and HCV 5 area of Pinang River and the ne
t area, there are still many of wildlife found such as Bekantan (Nasalis larvatus), Beruk (Macaca nemestrina), Freshwater Crocodile, Skunk, and Deer.
of the effort for protection over the species and habitate included on HCV is by conducting socialization and installation of HCV area signboard.
rding to the result of interview with employees on February 16th – 17th 2015, (Harvester, Manuring, Chemist Operator, people of Betung Viilage
yu Village) socialization over the protected wildlife and HCV area has been routinely conducted by company. There is no wildlife hunting nor trap
ucted by employees and community.
board and posters which informing the protection over wildlife and habitate.
Page 22
SPO – 4006a.5
Figure 7. Sign Board of forbidden
hunting
Figure 8. Sign Borad HCV 4.1
dan HCV 5 Riparian Zone of
Pinang River
Figure 9. Sign Board of
HCV 3
Figure 10. The condition of Pinang River Riparian Zone S
Figure 11. Rabah Cave (HCV 3), located outside HGU area
Officer in Estate Management are:
CV Officer of Betung Estate unit refer to the Decree of Manager Number EST-Int/099/X/2014, dated October 13th 2014.
CV Officer of Sekayu Estate unit refer to the Decree of Manager Number 004/SYE-Int/IV/2014, dated April 1st 2014 in term of HCV Foreman Prom
ee. Evidence that the officers have been well trained are proven by HCV Identification they conducted on 2009 in form of their involvment on
cting program conducted by ISPOF.
te is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
agement unit has conducted waste source identification and stages to manage the generated waste. For example:
 Hazardous waste is placed in permitted hazardous waste storage.
 Domestic was is disposed to landfills.
 The ex-pesticide containers are collected in permitted hazardous waste storage and then it will be delivered to the licensed collector.
 Effluent generated by mill processing stage is utilized for land application.
 Solid waste (shell and fiber) is utilized for diesel fuel substitution.
Page 23
SPO – 4006a.5
rding to the result of field visit and document verification, management unit has implemented waste management by referring to the applied plan
mple:
Betung Mill
- Company has permits of hazardous waste storage in PT LMI POM, North Pamukan Sub-District, Kotabaru District by referring to the Decre
Kotabaru Regent Number 188.45/883/KUM/2014 dated Deceber 5th 2014 which was describing the permits of hazardous waste storage as desc
by Diktum KESATU was granted to:
Company Name
: PT Laguna Mandiri Betung Factory
Address
: North Pamukan, Kotabaru District
Type of Business
: Palm Oil Estate and Palm Oil Mill
Location of Business
: North Pamukan, Kotabaru District
Type of Waste
: Used Oil, Rag and Used Gloves, Used
Filter, Used Battery, Laboratory Waste,
Elector Waste, Pesticide Containers,
Used TL Lamp.
Hazardous waste Coordinate and : Effluent storage on Coordinate
storage size
S :020 22’40.0”, E: 1160 12’21.3”
Size 7m X 5m X3m
Source of Waste
: Business Operational
-
According to the result of field visit to Betung Mill, the shell and fiber were re-utilized as boiler fuel.
According to the field visit to Betung Mill WWTP pool and Betung Estate LA area, the effluent was applied to the land.
According to the field visit, the empty fruit bunch was applied to the land.
Betung Estate and Sekayu Estate
- According to the interview with workers and their families, the domestic waste was transported by company once a week to be disposed to landfills
- According to the field visit to hazardous waste storage, entire of the generated hazardous waste storage was collected in the licensed Betung
hazardous waste.
- Medical waste was managed by cooperating with Sengayam Public Health Center (West Pamukan Sub-District) with Cooperative Agreement L
Number 445/02/VII/TU-PUSK which was agreed for period of July 16th 2014 to June 16th 2015. According to the result of field visit, medical w
was transported once a month to the central policlinic.
- According to the result of field visit to BTE Clinic, there were medical waste storage symbolized “Infectious Waste”.
- Furthermore, there was official record of medical waste delivery from Betung Estate Policlinic to Central Policlinic on January 23rd 2015. There
10 types of medical waste, spuit 3 cc, neddle, vial kb, vial neuro, flabot infus, infus set, bisturi, needle and medicine package.
hazardous waste was still stored by company untill ASA-1 audit (have not yet delivered to the licensed collector). However, the company was still ab
w hazardous waste monitoring and hazardous waste balance sheet. Furthermore, according to the result of field visit to Block J39 of Division 03 of Be
e, the landfills was in full capacity and has not yet hoarded by company. It did not run properly referring to the result of waste identification, the dom
e was one of the waste type that should be managed. SOP of domestic waste management (097/LMI-DOM-2013 dated October 1st 2013) was descr
the non organic domestic waste such as plastic, metal, can, glass and other solid materials should be hoarded when the landfills has reached it
city. Nonconformity Number 2015.02 on the Major Indicator 5.3.2
ication on February 19th 2015
ng Estate management has conducted corrective action over the landfills by hoarding the landfills in Block J39. The delivered evidence in form of O
ord of the old landfills hoarding and new landfills hole digging. Therefore, the auditor team considers that Nonconformity Number 2015.02 on the M
cator 5.3.2 has been Closed
iency of energy use and use of renewable energy is maximized.
agement unit has had record of renewable energy usage monitoring along with the efficiency analysis as follows:
Page 24
SPO – 4006a.5
ONTH
PROCESSED
FFB
SHELL
FIBER
kg
Kg /KWH
kg
Kg /KWH
TOTAL of
Kwh
ptember
7,952,277
516,898
4,135
1,415,505
42,465
46,600
ctober
6,797,915
441,864
3,535
1,210,029
36,301
39,836
vember
9,027,740
586,803
4,694
1,606,938
48,208
52,903
cember
11,895,746
773,223
6,186
2,116,253
63,488
69,673
Total
106,422,239
6,917,446
55,340
18,885,936
566,578
621,918
pany has provided the record of petroleum fuel usage monitoring for the reference of operational purpose along with the efficiency for period of Janua
ust 2013 as written on the tabel below:
Month
ptember
ober
vember
cember
Total
Kwh
TURBIN
204,142
188,481
273,343
320,367
2,462,468
Total Kwh
Generator
60,184
57,760
51,511
58,212
839,538
TURBIN & Generator
264,326
246,241
324,854
378,579
3,302,006
Efficiency
143,958
130,721
221,832
262,155
1,622,930
calculation of diesel fuel efficiency and retrenchment for the period of 2014 is shown below:
Month
ptember
ober
vember
cember
Total
TOTAL KWH
TURBINE & EFFICIENCY
GENERATOR
RETRENCHMENT
KWH / KG of FFB
DIESEL
FUEL
Diesel Fuel
Retrenchment
Ltr / Kwh
Diesel
Furel Price
(IDR
12,000)
264,326
246,241
324,854
378,579
143,958
130,721
221,832
262,155
0,018
0,019
0,025
0,022
20,825
21,265
19,108
17,050
377
409
470
376
4,523,875
4,907,002
5,634,322
4,508,915
3,302,006
1,622,930
0,015
19,108
291
51,207,841
of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guideline
r regional best practice.
agement unit has policy of zero burning written on the procedure of land preparation. The procedure was supported by Manual SOP with Policy Num
PTK-LPG/2004 Index Number II/04, dated December 1st 2004. On the SOP, entire land clearing program must refer to the Decree of Plantation Direc
eral Number KB.110/SK/DJ BUN/05.95 dated May 30th 1995 in term of technical guideline of land clearing mechanically. Meanwhile, in order to man
estic waste in housing complex of Betung and Sekayu Estate, the management unit was collecting the was in one garbage bin and then the waste w
ported to the landfills. It was supported by the result of field visit to housing complex in both estates.
rding to the result of field visit, document review, and interview with management unit, there was a land fire occured in 2014, specifically in October
with the hectarage of the burned area was 0.2 Ha and the number burned plants were 27 plants. According to the result of investigation, the fire
ed by the community whom was burning the land and the wind which directing the fire right to the Block H30. The action conducted by fire team
guishing the fire as soon as possible. Therefore, the land fire was totally handled at 6 P.M. The preventive action conducted by company wa
ucting socialization to the community in term of the prohibition to burn the land. Company has reported the land fire the the associated agencies.
agement unit has conducted identification of the high-potential fire area. According to the identification, most of the high-potential fire area are the
Page 25
SPO – 4006a.5
h directly adjacent to the community’s estate. Furthermore, company has conducted mapping of the water source that can be used for supporting the
. According to the water source mapping program conducted by company, there are 21 water sources in Betung Estate and 6 water sources in Se
e.
agement unit has facilities to handle the fire by referring to the risk level. The facilities are monthly monitored. According to the result of inspection ove
ies warehouse, the facilities are well functioned.
s to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
agement unit has had the result of emission source’s identification and management of PT LMI as shown on the tabel below:
Location
Betung POM
Emission Source
Boiler
Generator
POME
Land Clearing (if exist)
Manuring
Betung and Sekayu
Estate
Diesel Fuel Usage
Transportation
POME
Industrial Waste
Domestic Waste
Type of Emission
Management
CO2, partikulat, NO2, SO2, Regular air quality monitoring
debu
and
measurement,
and
preventive maintenance
CO2
Regular air quality monitoring
and
measurement,
and
preventive
maintenance
reforestration, diesel fuel
usage
CO2
Plan of methane trap usage
CO2
Zero burning policy for entire
land program
CO2 dan NO2
Fertilizer usage reduction and
empty fruit bunch application
to reduce fertilizer
CO2
Diesel Fuel Reduction
CO2
Regular emission test
CH4
Plan of methane trap usage
CO2
No burning conducted
CO2
No burning conducted
rding to the result of document verification, management unit has conducted:
- Routine air quality test twice a year and reporting the result of test on the report of Environmental Management and Monitoring Plan. According to
result of the test, the substance of NO2, SO2 and CO in the location of the test was still below the quality threshold.
- Noise and vibration intensity tests in Boiler Station, Engine Room Station, Pressing Station, Loading Ramp Station, Office Front, and Kernel St
were conducted. According to the result of laboratory test, there was noise parameter exceeding quality threshold in Kernel Station. The
conducted by company to reduce the bad impact was by providing proper PPE (ear plug and ear muff) for the employees stationed in the high-n
station.
- Non-Moving Emission Source Test was conducted by Banjarmasin Safety Work and Hyperkes Department. According to the test result, there wa
air emission parameter exceeding the determined quality threshold.
e effluent were processed on the POM WWTP ponds. The effluent must have pH 5 – 9 and BOD ≤ 5000 mg/l before it can be used for land applica
TP management was conducted by company using biological system through anaerob process, aerob process, and control pool. Effluent from the W
outlet was then pumped and flowed to the location determined by company. company has had permit for using effluent to the land in PT LMI estate, N
ukkan Sub-District, Kotabaru District refer to the Decree of Kotabaru Regent number 188.45/884/KUM/2014 which was legalized on December 5th
valid for 5 years. Hectarage of the land permitted for land application program was 180.3 Ha. It was located on Block J35, J36, I34, I35, I36, I37, H33,
H36, and H37. Method of effluent utilization was using irigation method and Flatbed system. According to the result of the test conducted by laborato
earch Department and Industry Standardization of Banjarbaru District with acreditation number LP-543-IDN, there was no parameter of the eff
eding the quality threshold.
pany also conducts monitoring well water quality to ensure that the effluent used for land application was no contaminating water. According to the res
Page 26
SPO – 4006a.5
est conducted by laboratory of Research Department and Industry Standardization of Banjarbaru District with acreditation number LP-543-IDN, there
arameter of the monitoring well water exceeding quality threshold.
NCIPLE #6 Responsible consideration of employees and of individuals and communities affected by growers and mills
ects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to miti
negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement.
e was no differences of the management unit owned documents since ST-1, ST-2 and Surveillance-1. The documents were:
1. Report of PT LMI Social Impact Analysis which was conducted by Indonesia Sustainable Palm Oil Foundation (ISPOF) on 2010 was creating se
recommendations such as:
a Assigned person / division to communicate with the stakeholders.
b Compiling SOP of External Communication as reference for public relation to communicate with stakeholders.
c Forming Specific Division to handle CD/CSR.
d Creating more participative and sustainable CSR programs.
The compilation of the Document of Social Impact Assessment has involving the nearby community with FGD (Forum Group Discussion) method.
2. Record of management /monitoring of social impact analysis result for period of 2011 has considering the impacted-parties, social management
compilation was conducted by company’s involvment on Forum of Planning and Development in Sungai Durian Sub-District on February 15th
and the assembly between company with Mangka Village representative on April 4th 2011.
3. Environment Impact Analysis of POM within PT LMI Estate Area (Betung Mill), according to the Decree of Kotabaru Regent Num
188.45/293/KUM/2010, dated July 13th 2010 with the scope of study up to ± 20 Ha and Mill Capacity up to 60 ton of FFB/hour).
der to reduce the negative effect and improve the positive impact over social aspect, the management unit used the data of Forum for Planning
elopment as reference for compiling CSR plan. For example, according to the result of Ekayu Village Forum for Planning and Development for perio
, there were plans for adding new classroomin at Sekayu Baru Secondary School (3 locals), provision of village electricity, and construction of produ
. Meanwhile, the result of Betung Village Forum for Planning and Development was to increase to honorarium of the village apparatus.
ord of impact management and monitoring conducted by management unit was written on the report of Environmental Management and Monitoring
h was reported to the Kotabaru District Environment Agency. The report of Environmental Management and Monitoring Plan has described the s
ct management and monitoring such as community’s restlesness, workforce absorption, and increase of income. It was all the result of questionn
adt by company to the community.
e was no revision of social management untill surveillance 1 due to there was no changes on the scop of operations implemented by management
managed and monitored social economy aspects were:
 Social aspect such as population growth, community’s health, community’s perception
 Economy aspect such as smallholders business scheme, job opportunity, employees and community’s income
e was a report of the implementation of Environmental Management and Monitoring Plan in 1st Semester of 2014 (January – June 2014 which has
rted to the Kotabaru District Environment Agency, there was evidence of the agency’s receipt over the document. Meanwhile, the report of Environm
agement and Monitoring Plan has not yet reported to the associated agencies due to late of Hyperkes Data..
aguna Mandiri does not has scheme smallholders. However, Minamas Plantation has conducted scheme smallholder establishment that is specifi
aged by KKPA Sungai Cengal Management.
rding to the data of KKPA Areal Statement, the scheme smallholders program has been realized for 2,385.50 Ha. Menawhile, for the area nearby PT
ealized scheme smallholders program in Bepara Village was 157.57 Ha of the 585 Ha of the planned area.
e are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affe
terested parties.
Page 27
SPO – 4006a.5
agement unit has had SOP of Complaint Handling Procedure for Entire Parties (060/LMI-RAM/2012) which was used as a guideline to handle
plaint over PT LMI operation sent by stakeholders to Operational Unit. Furthermore, management unit has had Procedure of Communication (058/
2010) dated December 16th 2010 and Procedure of Information Request (012/LMI-PI/2010) dated December 16th 2010 as reference for communic
several parties.
agement unit was also able to show the record of communication and consultation with the community. For example, by participating on the Forum
ning and Development for period of 2014 and 2015. The result of forum discussion was used as legal standing for compiling company’s CSR program.
agement unit has the list of partner stakeholders for managing estate. Those are Sub-District Apparatus, Village Apparatus, Hamlet, Police, Hos
ernment Agencies, Pers, NGO, Supplier and Contractor.
ord of community’s aspiration and management response is written on the book of incoming letter and response letter to the stakeholders. There wer
s sent by stakeholders during period of 2014. Most of the letter contains assistance request for fund, assistance request for equipment, assistance req
e clean water, assistance request for ambulance, and other assistance requests.
agement unit has appointed incharge personnel for responding information request from the parties outside (Head of Administration). Acording to
view with the Chief of Village, Village Apparatus, and community in Sekayu and Betung Cillage, they have had the telephone number of the offic
ge to conduct communication and consultation with the community.
e is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all partie
agement unit has had procedure to receive complaint and solve the complaint with the parties. Those are:
SOP of Complaint Handling for All Parties (060/LMI-RAM/2012). The purpose was to guide the management unit to overcome the complaints sen
parties or stakeholders over the PT LMI operation.
SOP of Conflict Management (059/LMI-PK/2010). The purpose was to guide the management unit to overcome the dispute occured with the commun
erm of land acquisition and other traditional rights.
rding to the result of interview on February 16th 2014 with the Chief of Betung and Sekayu Villages and the communities as well, there was no compl
m of estate nor mill operational.
edure of compensation was regulated on the Procedure of Land Acquisition on the Occupied Land Number 343/PSD-OKUP/11 dated February 23rd 2
procedure regulates the future-acquisitioned land on the occupied land, negotiation with the land owner, map of compensation, map of the main
isition, Citizen ID (KTP), Compensation Receipt, documentation of land compensation, waiver, official record of the forum, recapitulation of
pensation, formulir of land inventory, plants and other businesses, report of land acquisition payment in estate, soil sketch, land certificate, declaration l
land ownership. Furthermore, management unit has also procedure in term of compensation which was written on the procedure of conflict managem
/LMI-PK/10) dated December 16th 2010. According to point 6 (Forum), it must involve Estate Manager, PSD, Land Owner, Village Apparatus, and or H
ub-District Forum along with the research division for its measurement. The result of the forum was the agreement of the compensation value and pay
ning. It was also supported with the evidence of payment along with the Official Record of Forum.
Status:
negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that ena
genous peoples, local communities and other stakeholders to express their views through their own representative institutions.
rding to the result of interview on February 16th 2015 in Sekayu and Betung Village, there was no traditional right within Sekayu and Betung Es
ever, there was community’s land that was planted with rubber and agroforestry commodities in order to make a living.
e community’s land is considered as enclave area. Entire of the identified enclave area have been mapped on the Sekayu and Betung Estate operat
.
of enclave area in BTE and SYE is 1,076.66 Ha, the area is considered as the area excluded from PT LMI Land Use Title area. Land compens
ment on the process of Land Use Title achievement was conducted during period of 1995 – 2003. Entire data are provided on the office of PSD (Plant
ice Department)
and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficie
Page 28
SPO – 4006a.5
ide decent living wages.
wage in PT LMI was referring to:
 Decree of South Kalimantan Governor Number 188.44/0595/KUM year 2013, dated December 24th 2013 in term of South Kalimantan Sec
Minimum Wage Standard for period of 2014 was IDR 1,675,000.
 Memorandum of HRM General Manager in term of Daily Permanent Workers Payment and Monthly Permanent Workers Payment Structure for pe
of 2014 in South Kalimantan.
 Memorandum of Sungai Durian Estate GM in term of contract workers that was determined for IDR 67,000/day (IDR 1,675,000/25 day) which
since January 1st 2014.
 Decree of South Kalimantan Governor Number 188.44/0633/UM/2014 dated December 16th 2014 in term of Minimum Wage Standard for perio
2015 was as much as IDR 1,913,000
rding to the result of employees list review and interview with management unit, there is no employees wage below the determined sectoral wage stan
to the Decree of South Kalimantan Governor for IDR 1,675,000. The minimum wage standard for period of January 2015 has not yet still complied
to minimum wage standard for period of 2014) by management unit due to the unissued Morandum of HRM General. However, the rest of unpaid w
238,000) standard for period of 2015 will be calculated to be paid to employees. For example:
ayu Estate:
 Leto, Harvester. Wage on January 2015: IDR 1,675,000 Premium 10,501, Social Assurance (Company’s expense): IDR 82,174, Rice: IDR 262
Gross Income: IDR 2,029,755. First Wage Period + deduction: IDR 250,000, Total of Social Assurance: IDR 118,374, Allowance: IDR 262,080, To
Deduction: IDR 630,454, Nett Income: IDR 1,399,301.
 Opi Pobutangan, Wage on January 2015: IDR 1,675,000. HRV Premium: IDR 1,149,360, Non HRV Premium: IDR 191,600, Social Assur
(Company’s expense): IDR 82,174, Rice: IDR 430,704, Gross Income: IDR 3,438,838. First Wage Period + deduction: IDR 468,675, Total of S
Assurance: IDR 118,374, Allowance: IDR 340,704, Total of Deduction: IDR 927,753, Nett Income: IDR 2,511,085.
ng Estate:
 Suna, Plant Treatment Employees. Wage on December 2014: IDR 1,675,000. Non HRV Premium: IDR 200,000, Social Assurance (Compa
expense): IDR 81,629, Rice: IDR 125,085, Gross Income: IDR 2,081,714. Tax Income Clause 21: IDR 13,550, First Wage Period + deduction:
250,000, Total of Social Assurance: IDR 117,589, Allowance: IDR 125,085, Total of Deduction: IDR 506,224, Nett Income: IDR 1,575,490.
 Sukidi, Plant Treatment Employees. Wage on December 2014: IDR 1,675,000. Social Assurance (Company’s expense): IDR 81,629, Rice:
200,136, Gross Income: IDR 1,956,765. Tax Income Clause 21: IDR 3,200, First Wage Period + deduction: IDR 250,000, Total of Social Assura
IDR 117,589, Allowance: IDR 200,136, Total of Deduction: IDR 570,925, Nett Income: IDR 1.385.840.
ng Factory:
 Noor Ipansyah, Security Officer. Wage on January 2015: IDR 1,752,355. Overtime: IDR 3,234,695, Social Assurance (Company’s expense):
92,292, Rice: IDR 399,110, Gross Income: IDR 5,478,452. First Wage Period + deduction: IDR 300,000, Total of Social Assurance: IDR 130
Allowance: IDR 399,110, Total of Deduction: IDR 829,149, Nett Income: IDR 4.649.303.
 Rano, Security Officer. Wage on January 2015: IDR 1,702,505. Overtime: IDR 3,606,974, Social Assurance (Company’s expense): IDR 89,854, R
IDR 270,365, Gross Income: IDR 5,668,698. First Wage Period + deduction: IDR 300,000, Total of Social Assurance: IDR 126,604, Allow
Rp270.365, Total of Deduction: IDR 696,969, Nett Income: IDR 4,971,729.
or the legal standing of cooperation between company with the workers, company has had Cooperative Labour Agreement which has been legalize
ring to the Decree of the Head of Kotabaru District Manpower, Transmigration, and Social Agency Number 568/KEP-1511/HIPK/PDF.PKB/VIII/Na
13 dated December 31st 2013 in term of Registration of Cooperative Labour Agreement between PT Minamas Gemilang with the Labour Unio
mas Plantation, Sungai Durian Area Labour Union, and Sungai Pamukan Area Labour Union (PT Laguna Mandiri Labour Union is a part of Sungai Du
Labour Union of Minamas).
rding to the result of field visit, management unit has been providing shelter, education, clean water, and other public facilities such as place of wo
sport hall. According to the result of field observation, the company-provided facilities are accessible.
rding to the result of document verification and interview with contractor, the contract of cooperation with the management unit has required contract
ort Minamas plantation policy in term of OHS-zero work accident and required contractor to comply the applied OHS standard as part of manp
ation. It was referring to the Clause 10.4 in term of manpower aspect. The termination of contract was written on Clause 10.5 in condition that there
Page 29
SPO – 4006a.5
tion over Clause 10.3 and 10.4.
employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to free
ssociation and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association
aining for all such personnel.
rding to the document of Guideline of Sustainable Estate Management (No. POLICY: 724/TQEM-SPM/09) which was issued by Minamas Plant
agement since November 8th 2010 in term of Social Policy point 5, company was expected to respect entire rights of the employees for forming and jo
ur Union and company was expected for willing to negotiate with them as well.
hermore, the policy in term of Labour Union was also regulated on clause 5, clause 6, clause 7, and clause 8 in term of company’s recognition over La
n and vice versa, Facilities Provided to the Labour Union, and Industrialist Dispensation to the Board of Labour Union.
r the implementation of the policy, the company showed:
- Record of Labour Union of Kotabaru District Manpower, Transmigration, and Social Agency Number 568/100/SP/Dissosnakertrans dated Febr
26th 2013 for Labour Union in Sekayu Estate
- Record of Labour Union of Kotabaru District Manpower, Transmigration, and Social Agency Number 568/099/SP/Naker-2/2013 dated December
2013 for Labour Union in Betung Estate
- Labour Union of Kotabaru District’s Manpower, Transmigration, and Social Agency Number 568/100/SP/Naker-2/2013 dated December 18th 201
Labour Union in Betung Mill
ce, labour union within PT LMI operational area has complied with Clause 2 Verse 1 of RI Manpower Agency Decree Number 16/MEN/2001 d
uary 15th 2001 in term of Labour Union Recording Procedure.
pany has shown the evidence of assembly with the Labour Union. For example:
- Offical record and minutes of meeting of the assembly between Betung Estate Management with the Betung Estate Labour Union on July 5th 20
term of eid mubarak day off replacement.
- Record and minutes of meeting of the assembly between Betung Mill Management with the Betung Mil’ Labour Union in term of employee’s
medication, permit of the head of labour union in term of socialization of minimum wage standard of reimbursement of employees wife medication.
- Offical record and minutes of meeting of the assembly between Sekayu Estate Management with the Sekayu Estate Labour Union on November
in term of Kotabaru Minimum Wage Standard development.
dren are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering
cation program. Children are not exposed to hazardous working conditions.
pany policy in term of workers minimum age requirements was written on the policy Number 028/PSQM-UM/VII/2012 dated December 2011 in ter
al policy which was describing that Plantation Upstream Indonesia did not allow the recruitment of underage workers or slave. Furthermore, managem
has memorandum in term of Children Protection Policy Number PUD-UM-121/VI/2010 dated June 7th 2010 which was regulating the prohibition to
rage workers refer to the Manpower Statute.
rding to the PT LMI employees data on January 2015, the employees age is about 18 – 47 years old. Furthermore, according to the field visit and inter
sprayer and manurer in Division 2 of Betung and Sekayu Estate, there is no underage workers and the employees have aware of the minimum
rement.
form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, poli
ation, or age, is prohibited.
y in term of equal opportunity and treatment was written on the policy Number 028/PSQM-UM/VII/2012 in term of social policy to treat entire emplo
lly regardless their tribes, skin colour, gender, etc.
Page 30
SPO – 4006a.5
rding to the data of employee for period of January 2015, employees are coming from several regions such as Java, Sumatera, Maluku, NTB, and
hermore, according to the result of field visit and interview with sprayer and manurer in Division 2 of Betung and Sekayu Estate, the company does
rd the race, caste, nationality, religion, disability and etc.
cy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed
ied.
he document of Guideline of Sustainable Estate Management (No. POLICY: 724/TQEM-SPM/09) dated November 8th 2010 in term of social polic
4, it was described that company shall implement their policy to protect women workers away from sexual harasshment and protect their reprodu
hermore, Management unit (Betung Mill, Sekayu Estate and Betung Estate) has had policy in term of Gender Committee which describes:
. Company respects the right and obligation equality of the country citizen refer to Statute 1945 on Clause 4 and Verse 27.
. Company respects the right of workers to form labour union refer to Manpower Statute Number 13 Year 2003 on Clause 104 Verse 1.
. Company maintains the security of women workers in the workplace refer to the Manpower Statute Number 13 Year 2003 on Clause 76 Verse 3B.
. Company prevents the sexual harasshment and any type of violation over women in order to protect their reproduction right refer to the RSPO P&
indicator of Major 6.9.
or the implementation of the policy, the Gender Committee was formed in the level of management unit and guided by Estate Manager. According to
t of interview with the secretary and member of gender committee in Betung and Sekayu Estate, and Betung Mill, each employees have been aware o
ific complaint delivery procedure in term of gender issue. Furthermore, according to the interview with sprayer and manurer in Divsion 2 of Sekayu
ng Estate, and the Board of Gender Committee, there was no complaints in term of sexual harasshment and violation in household and women wo
been aware of the procedure of report delivery when sexual harashment occured.
policy in term of protection over reproduction right was written on the Collective Labour Agreement such as childbirth leave for 45 days before and 45
and they have right to receive 45 days leave when they experience misbirth refer to the doctor’s or midwife’s recommendation with full paid sa
rding to the result of interview with the employees and the document verification, the policy has been implemented by company refer to the ap
ation.
wers and mills deal fairly and transparently with smallholders and other local businesses.
ng Mill receives only the FFB from estate (within one management) untill ASA-1.
wers and millers contribute to local sustainable development wherever appropriate.
ribution of management unit over the regional development is implemented in form of CSR, and tax payment along with regional retribution. Accordin
esult of document observation and interview with village apparatus along with community figure, the company’s contribution are implemente
owering the workforce nearby, providing education assistance, empowering economy, scholarship, assistance for any villages event.
NCIPLE #7 Responsible development of new plantings
omprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new planting
ations, or expanding existing ones, and the results incorporated into planning, management and operations.
e is no new planting nor expansion over PT LMI estate area, the entire plants are located within the scope area of Land Use Title owned by PT LMI.
e are documents such as;
EIA Document, Legalization of Agriculture Department, Division of Agribusiness Number 008/ANDAL/BA/II/1995, dated February 27th 1995 which
compiled by PT. ANIMA REKAYASA PERKASA, Jakarta. The document is valid for the estate area of PT. Laguna Mandiri, PT. Langgeng Muara Mak
PT. Paripurna Swakarsa and PT. Swadaya Andika. The capacity of each mill is 60 Ton of FFB / Hour.
The EIA Document Analysis was identifying crucial impact such as:
- Land Acquisition
SPO – 4006a.5
Page 31
- Land Clearing
- Waste Disposal / Waste Management
- Recruitment
- Implementation of Estate Plants Cultivation System.
The managed and monitored follow-up refer to the guidance of Environmental Management and Monitoring Plan Matrix are:
- Air Quality
- Soil Chemical and Physical Property
- Erossion and sedimentation
- Hydrology / flood
- Effluent (liquid)
- Vegetation and the protected wildlife
- Community Restlesness
- Job Opportunity
- Community’s and Employees income
- Agriculture business scheme
nvironment Impact Analysis of POM within PT LMI Estate Area (Betung Mill), according to the Decree of Kotabaru Regent Number 188.45/293/KUM/2
ated July 13th 2010 with the scope of study up to ± 20 Ha and Mill Capacity up to 60 ton of FFB/hour).
ecord of management /monitoring of social impact analysis result for period of 2011 has considering the impacted-parties, social management
ompilation was conducted by company’s involvment on Forum of Planning and Development in Sungai Durian Sub-District on February 15th 2011 and
ssembly between company with Mangka Village representative on April 4th 2011.
eport of PT LMI Social Impact Analysis which was conducted by Indonesia Sustainable Palm Oil Foundation (ISPOF) on 2010 was creating se
commendations such as:
a. Placing person / division to communicate with the stakeholders.
b. Compiling SOP of External Communication as reference for public relation to communicate with stakeholders.
c. Forming Specific Division to handle CD/CSR.
d. Creating more participative and sustainable CSR programs.
compilation of the Document of Social Impact Assessment has involving the nearby community with FGD (Forum Group Discussion) method.
e is no new area development within PT LMI estate area. Entire plant is located within company’ land use title area. Example of the socialization re
the records of the estate establishment of PT LMI at the beginning. For example, document of socialization of estate establishment plan on Block D
socialization was conducted in forum which was attended by estate representative, Public Service Department of Minamas Group, North Pamukan Di
ernment and Village Community Representatives on May 1st 2007. There were also Official Record of Implementation and Attendance List.
ord of the existed land compensation was a record of land compensation at the beginning of the estate establishment. Example of the record of
pensation (report of land compensation over the occupied land stage IV including permits in the PT LMI Estate Area) for 34 Ha in Mangka Village, N
ukan Sub-District, Kotabaru District on 1998 was supported with the document of the result of Forum between PT LMI and smallholders witnessed by C
angka Village and the Head of North Pamukan Sub-District. There were also document of land waiver and evidence of compensation (receipt).
surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated
s and operations.
pany has conducted survey over the planting area before 2007 on 2005 and then followed-up by conducting Detail Soil Survey for Betung Estate on
or Sekayu Estate on 2010. It was authorized to Minamas Reserch Centre (MRC), Minamas Plantation. According to the the result of both document, t
no marginal soil within Betung and Sekayu Estate operational area. It was then described on the Internal Letter (No: 039/RST-BJB/06/2011, dated
2011) in term of BTE and SYE Marginal Soil Map. According to the description, there was no marginal soil in PT LMI.
result of the survey was supported with Map of Soil Unit (SPT), Map of Land Slope, Map of Land Unit (SPL) and Map of Land Class with Scale 1:50
ea with slope level between 3 – 8% which was covering 3,226 Ha or 53.67%. therefore, it shows that entire PT LMI operational area has slope level b
(suitable for palm oil plant cultivation).
e operational area of Betung and Sekayu Estate has been developed by considering the result of Soil Survey Monitoring in 2005 and then followed-u
SPO – 4006a.5
Page 32
ucting Detail Soil Survey for Betung Estate on 2011 and for Sekayu Estate on 2010.
plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conserva
es.
ing year of Sekayu and Betung Unit Estate was in period of 1994, 1995, 1996, 1997, 1998, 2007, 2009. Environment and Social Impact Assessment
ucted on 1994. Meanwhile, Betung POM has had EIA since 2010. According to the result of EIA review, entire Betung POM and its Estate Sup
ational area is not located within primary forest and the land is indeed purposed for palm oil cultivation refer to the spatial plan. Meanwhile,
ification was conducted on 2009 where the HCV identified area was not planted with palm oil.
nsive planting on steep terrain, and/or on marginal and fragile soils, is avoided.
ea with slope level between 3 – 8% which was covering 3,226 Ha or 53.67%. therefore, it shows that entire PT LMI operational area has slope level b
(suitable for palm oil plant cultivation).
nd effort to manage the area with specific slope (by considering soil and climate condition), company has compiled SOP 724/TQEM-SPMS/09 d
ust 27th 2010 which was legalized by CEO. Meanwhile, in order to monitor the erossion level, company has also compiled Guideline of Soil Ero
surement Number 008/LMI-SYE/2010 which was legalized on December 16th 2010.
new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented sys
enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions
e is no new area development within PT LMI estate area. Entire plants are located within the scope of Land Use Title owned by company. Example o
alization record was the records of the estate establishment of PT LMI at the beginning. For example, document of Socialization of estate establishm
on Block D019. The socialization was conducted in forum which was attended by estate representative, Public Service Department of Minamas Gr
h Pamukan District Government and Village Community Representatives on May 1st 2007. There were also Official Record of Implementation
ndance List.
al people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent
otiated agreements.
e is no new area development within PT LMI estate area. Entire plants are located within the scope of Land Use Title owned by company. Record o
ng land compensation was a record of land compensation at the beginning of the estate establishment. Example of the record of land compens
ort of Land Compensation over the Occupied Land Stage IV including permits in the PT LMI Estate Area) for 34 Ha in Mangka Village, North Pam
District, Kotabaru District on 1998 was supported with the document of the result of Forum between PT LMI and Smallholders and witnessed by Chi
gka Village and the Head of North Pamukan Sub-District. There were also document of land waiver and evidence of compensation (receipt).
of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regi
practice.
agement unit has policy of zero burning written on the procedure of land preparation. The procedure was supported by Manual SOP with Policy Num
PTK-LPG/2004 Index Number II/04, dated December 1st 2004. On the SOP, entire land clearing program must refer to the Decree of Plantation Direc
eral Number KB.110/SK/DJ BUN/05.95 dated May 30th 1995 in term of technical guideline of land clearing mechanically. Meanwhile, in order to man
estic waste in housing complex of Betung and Sekayu Estate, the management unit was collecting the was in one garbage bin and then the waste w
ported to the landfills. It was supported by the result of field visit to housing complex in both estates.
rding to the result of field visit, document review, and interview with management unit, there was a land fire occured in 2014, specifically in October
with the hectarage of the burned area was 0.2 Ha and the number burned plants were 27 plants. According to the result of investigation, the fire
ed by the community whom was burning the land and the wind which directing the fire right to the Block H30. The action conducted by fire team
Page 33
SPO – 4006a.5
guishing the fire ASAP. Therefore, the land fire was totally handled at 6 P.M. the preventive action conducted by company was by conducting socializ
e community in term of the prohibition to burn the land. Company has reported the land fire the the associated agency.
agement unit has conducted identification of the high-potential fire area. According to the identification, most of the high-potential fire area are the
h directly adjacent to the community’s estate. Furthermore, company has conducted mapping of the water source that can be used for supporting the
. According to the water source mapping program conducted by company, there are 21 water sources in Betung Estate and 6 water sources in Se
e.
agement unit has facilities to handle the fire by referring to the risk level. The facilities are monthly monitored. According to the result of inspection ove
ies warehouse, the facilities are well functioned.
NCIPLE #8 Commitment to continuous improvement in key areas of activity
wers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continu
ovement in key operations.
e is a plan of management and monitoring refer to the result of social impact assessment on 2011 and it has considering the impacted parties. The s
compilation was conducted by the involvment of company on the forum of planning and development of Sekayu and Betung Estate. According to the r
erview with the Chief of Betung Village, Community and Apparatus of Sekayu Village, the company has been invited and participated on the foru
e and sub-district level and the result of forum will be informed to the level of Kotabaru District.
agement unit has conducted internal audit on January 21st 2015. It was conducted by internal audit team (according to the result of internal audit, th
onformities have been corrected by PT LMI).
Summary of Assessment Report of Supply Chain Requirement
3.2.
Clause
1
(Module D) CPO Mills - Segregation Requirements
Documented Procedures
1.1
The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified
in these requirements. This shall include at minimum the following:
a) Complete and up to date procedures covering the implementation of all the elements in these requirements.
b) The name of the person having overall responsibility for and authority over the implementation of these requirements
and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities
procedures for the implementation of this standard.
Betung POM has SOP of Supply Chain Certification System dated May 1st 2013: the document contains:
a. Scope: The procedure is implemented started from the FFB receipt, production process, bulking station, and
delivery process to the buyer; the supply chain implemented on the procedure is Segregation (SG).
b. General Informaton Covers:
- Description of Segregation.
- Flow Chart of SG supply chain process.
- Requirements of Supply Chain.
c. Raw Materials Identification: FFB Covering Letter; Inspection on FFB Quality; Product Traceability.
d. Special Condition when the mill receive FFB beyond the certified estate which is processed in same mill. Hence:
- Document of weighbridge ticket must be separated (certified and non-certified).
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SPO – 4006a.5
-
Making a quarter-based balance sheet over the CPO and Kernel production (certified and non-certified).
Oficer in charge to implement the aplied requirements are:
a. Mill Manager:
- Maintaining entire documents and records associated with the raw materials usage for the production process.
- Verifying the products delivered to the buyers refer to the document (invoice, Delivery order, sales contract,
Official record of product delivery.
- Holding the training of supply chain certification requirements for the entire involved staff.
b. PSQM Assistant:
- Inspecting the FFB quality in POM and making daily recapitulation.
- Monitoring the product delivery and load / unload.
c. Laboratory Assistant:
- Analyzing and testing the raw materials and products in entire production process.
- Maintaining and distributing the result of analysis and test of the raw materials and product.
d. Assistant/Senior Assistant/Bulking Manager:
- Monitoring the CPO and Palm Kernel Product transportation from POM to Bulking Station.
- Handling CPO / Palm Kernel storage in Bulking Station Area.
According to the result of interview with WB Operator and production clerk on February 16th 2015, they have aware of the
certified supplier is marked by considering the stamp of RSPO Certified Segregation.
1.2
The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.
Betung POM unit is receive and process only the certified FFB from Sekayu Estate and Betung Estate (RSPO-Certified). No
uncertified raw materials allowed to be processed.
2
Purchasing and goods in
2.1
The facility shall verify and document the volumes of certified and non-certified FFBs received.
Betung POM unit is receive and process only the certified FFB from Sekayu Estate and Betung Estate (RSPO-Certified).
No uncertified raw materials allowed to be processed.
Page 35
SPO – 4006a.5
2.2
The facility shall inform the CB immediately if there is a projected overproduction.
According to the attachment 1 of certificate of Betung POM (MUTU-RSPO/035) for period of April 1st 2014 – March 31st
2015, the claim of the certified products is as follow:
FFB production total: 104,466 ton (BTE: 46,221 ton; SYE: 58,245 ton).
CPO: 24,027 ton.
PK: 5,223 ton.
Capacity: 45 ton of FFB/hour (60 ton of FFB/hour is installed).
Actual production for period of April 1st 2014 – February 14th 2015 is as follow:
FFB production total: 94,845.96 ton (BTE: 40,555.17 ton; SYE: 54,290.79 ton).
CPO: 21,910.94 ton
PK: 4,516.88 ton
Actual Capacity up to HI: 45.49 ton of FFB/hour.
Production of the certified FFB, CPO and PK was still below the claim of certificate, despite there was still 45 days of the
certificate valid period (April 1st 2015).
3
Record keeping
3.1
The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these
requirements.
Entire records of the certified FFB processing stage and certified CPO and PK production in Betung POM was recorded and
maintained on the server system using SAP. The report of the certified production result is composed each quarter since
April 1st to February 14th 2015 (ASA-1 audit) is as follows:
MONTH
April 2014
INCOMING FFB (TON)
SEKAYU
BETUNG
ESTATE
ESTATE
5,277.92
4,298.13
TOTAL of
INCOMING FFB
(TON)
9,576.05
PROCESSED
FFB (TON)
9,953.56
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SPO – 4006a.5
May 2014
5,572.80
June 2014
5,839.43
Sub total
16,690.15
July 2014
4,381.14
August 2014
5,993.66
September 2014
4,387.34
Sub total
14,762.14
October 2014
4,060.18
November 2014
5,443.40
December 2014
7,086.77
Sub total
16,590.35
January 2015
4,760.01
14
February
1,488.14
2015
Sub total
6,248.15
Grand total
54,290.79
4,499.88
4,616.38
13,414.39
3,397.58
4,662.71
3,388.35
11,448.64
2,730.18
3,816.91
4,570.76
11,117.85
3,475.82
1,098.47
10,072.68
10,455.81
30,104.54
7,778.72
10,656.37
7,775.69
26,210.78
6,790.36
9,260.31
11,657.53
27,708.20
8,235.83
2,586.61
9,213.65
10,569.77
29,736.98
8,133.50
10,394.95
7,952.28
26,480.73
6,797.91
9,027.74
11,895.75
27,721.40
8,178.72
2,659.01
4,574.29
40,555.17
10,822.44
94,845.96
10,837.72
94,776.83
3.2
Retention times for all records and reports shall be at least five (5) years.
maintained on the server system using SAP
3.3
The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and palm
kernel meal on a three-monthly basis.
maintained on the server system using SAP. The report of the certified production result is composed each quarter since
April 1st to February 14th 2015 (ASA-1 audit) is as follows:
MONTH
April 2014
May 2014
June 2014
Sub total
July 2014
August 2014
September 2014
Sub total
October 2014
November 2014
December 2014
Sub total
January 2015
14
February
INCOMING FFB (TON)
SEKAYU
BETUNG
ESTATE
ESTATE
5,277.92
4,298.13
5,572.80
4,499.88
5,839.43
4,616.38
16,690.15
13,414.39
4,381.14
3,397.58
5,993.66
4,662.71
4,387.34
3,388.35
14,762.14
11,448.64
4,060.18
2,730.18
5,443.40
3,816.91
7,086.77
4,570.76
16,590.35
11,117.85
4,760.01
3,475.82
1,488.14
1,098.47
TOTAL of
INCOMING FFB
(TON)
9,576.05
10,072.68
10,455.81
30,104.54
7,778.72
10,656.37
7,775.69
26,210.78
6,790.36
9,260.31
11,657.53
27,708.20
8,235.83
2,586.61
PROCESSED
FFB (TON)
9,953.56
9,213.65
10,569.77
29,736.98
8,133.50
10,394.95
7,952.28
26,480.73
6,797.91
9,027.74
11,895.75
27,721.40
8,178.72
2,659.01
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SPO – 4006a.5
2015
Sub total
Grand total
MONTH
6,248.15
54,290.79
CPO
PRODUCTIO
N (TON)
OER (%)
April 2014
2,148.92
21.59
May 2014
2,236.80
22.45
June 2014
2,292.75
22.19
Sub total
6,678.47
22.08
July 2014
1,798.52
22.11
August 2014
2,465.99
23.72
September
1,953.87
24.57
2014
Sub total
6,218.38
23.47
October 2014
1,588.95
23.37
November
2,053.01
22.74
2014
December
2,740.33
23.04
2014
Sub total
6,382.29
23.05
January 2015
1,995.37
24.40
14 February
636.43
23.93
2015
Sub total
2,631.80
24.17
Grand total
21,910.94
4,574.29
40,555.17
KERNEL
PRODUCTI
ON (TON)
10,822.44
94,845.96
10,837.72
94,776.83
DISPATCH
KER (%)
CPO (TON)
452.89
468.20
449.56
1,370.66
332.40
487.50
418.29
4.55
4.70
4.35
4.53
4.09
4.69
5.26
1,945.66
2,491.20
2,176.00
6,612.86
1,974.35
2,067.00
1,621.76
KERNEL
(TON)
422.09
554.66
423.35
1,400.10
273.99
601.16
445.05
1,238.19
355.43
455.87
4.68
5.23
5.05
5,663.11
1,616.35
2,567.90
1,320.20
371.90
395.78
578.65
4.86
2,431.00
670.58
1,389.95
394.97
123.11
5.05
4.83
4.63
6,615.25
2,668.51
529.82
1,438.26
396.70
72.65
518.08
4,516.88
4.73
3,198.33
22,089.55
469.35
4,627.91
3.4
The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g.
*product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.
Betung POM management unit does not sales CPO product directly. The entire CPO products are dispatched to the Bulking
Station within range +/- 7 km from Betung POM. According to the result of interview with one of the Bulking Station staff, the
dispatched CPO from Betung POM are stored at the storage tank in each POM within Sungai Durian area. Therefore,
Betung POM has 2 unit of storage tank bulking with capacity of 2,500 ton. Hence, the CPO from Betung POM shall always
been separated from the CPO from other POM.
Meanwhile, entire PK are dispacthed to the Rantau KCP (1 complext with Rantau POM – PT LMI).
The attaching document during CPO and PK dispatch is as follows:
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SPO – 4006a.5
Figure 12. CPO Dispatch Weighbridge Ticket
Figure 13. PK Dispatch Weighbridge Ticket
4
Sales and goods out
4.1
The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information:
Page 39
SPO – 4006a.5
(a)
(b)
(c)
(d)
(e)
The name and address of the buyer
The date on which the invoice was issued
A description of the product, including the applicable supply chain model (Segregated)
The quantity of the product delivered
Reference to related transport documentation
Meanwhile, entire PK are dispacthed to the Rantau KCP (1 complext with Rantau POM – PT LMI).
The attaching document during CPO and PK dispatch is as follows:
Figure 14. CPO Dispatch Weighbridge Ticket
Page 40
SPO – 4006a.5
Figure 15. PK Dispatch Weighbridge Ticket
5
Processing
5.1
The facility shall assure and verify through clear procedures and record keeping that the RSPO certified palm oil is kept
segregated from non certified material including during transport and storage and be able to demonstrate that is has taken
all reasonable measures to ensure that contamination is avoided. The objective is for 100 % segregated material to be
reached. The systems should guarantee the minimum standard of 95 % segregated physical material9; up to 5 %
contamination is allowed.
The entire supply of Betung POM is delivered from Sekayu Estate and Betung Estate (RSPO Certified). No RSPO
Uncertified FFB allowed.
The report of the certified production result is composed each quarter since April 1st to February 14th 2015 (ASA-1 audit) is
as follows:
MONTH
April 2014
May 2014
June 2014
Sub total
July 2014
August 2014
September 2014
Sub total
October 2014
November 2014
December 2014
INCOMING FFB (TON)
SEKAYU
BETUNG
ESTATE
ESTATE
5,277.92
4,298.13
5,572.80
4,499.88
5,839.43
4,616.38
16,690.15
13,414.39
4,381.14
3,397.58
5,993.66
4,662.71
4,387.34
3,388.35
14,762.14
11,448.64
4,060.18
2,730.18
5,443.40
3,816.91
7,086.77
4,570.76
TOTAL of
INCOMING FFB
(TON)
9,576.05
10,072.68
10,455.81
30,104.54
7,778.72
10,656.37
7,775.69
26,210.78
6,790.36
9,260.31
11,657.53
PROCESSED
FFB (TON)
9,953.56
9,213.65
10,569.77
29,736.98
8,133.50
10,394.95
7,952.28
26,480.73
6,797.91
9,027.74
11,895.75
Page 41
SPO – 4006a.5
Sub total
16,590.35
January 2015
4,760.01
14
February
1,488.14
2015
Sub total
6,248.15
Grand total
54,290.79
11,117.85
3,475.82
1,098.47
27,708.20
8,235.83
2,586.61
27,721.40
8,178.72
2,659.01
4,574.29
40,555.17
10,822.44
94,845.96
10,837.72
94,776.83
5.2
The facility shall provide documented proof that the RSPO certified palm oil can be traced back to only certified segregated
material.
The entire supply of Betung POM is delivered from Sekayu Estate and Betung Estate (RSPO Certified). No RSPO
Uncertified FFB allowed.
The report of the certified production result is composed each quarter since April 1st to February 14th 2015 (ASA-1 audit) is
as follows:
MONTH
April 2014
May 2014
June 2014
Sub total
July 2014
August 2014
September 2014
Sub total
October 2014
November 2014
December 2014
Sub total
January 2015
14
February
2015
Sub total
Grand total
INCOMING FFB (TON)
SEKAYU
BETUNG
ESTATE
ESTATE
5,277.92
4,298.13
5,572.80
4,499.88
5,839.43
4,616.38
16,690.15
13,414.39
4,381.14
3,397.58
5,993.66
4,662.71
4,387.34
3,388.35
14,762.14
11,448.64
4,060.18
2,730.18
5,443.40
3,816.91
7,086.77
4,570.76
16,590.35
11,117.85
4,760.01
3,475.82
1,488.14
1,098.47
6,248.15
54,290.79
4,574.29
40,555.17
TOTAL of
INCOMING FFB
(TON)
9,576.05
10,072.68
10,455.81
30,104.54
7,778.72
10,656.37
7,775.69
26,210.78
6,790.36
9,260.31
11,657.53
27,708.20
8,235.83
2,586.61
10,822.44
94,845.96
PROCESSED
FFB (TON)
9,953.56
9,213.65
10,569.77
29,736.98
8,133.50
10,394.95
7,952.28
26,480.73
6,797.91
9,027.74
11,895.75
27,721.40
8,178.72
2,659.01
10,837.72
94,776.83
Examle of the document of raw materials traceability:
Betung Estate
Page 42
SPO – 4006a.5
Sekayu Estate:
System for backtracking
5.3
Page 43
SPO – 4006a.5
In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility
of the mill and does not need to be separately certified. The mill has to ensure that:
 The crush operator conforms to these requirements for segregation
 The crush is covered through a signed and enforceable agreement
N/A
Entire Palm Kernel are dispatched and processed at Rantau KCP.
6
Training
6.1
The facility shall provide the training for all staff as required to implement the requirements of the Supply Chain Certification
Systems
According to the interview result on February 16th 2015, POM does not operating: Weighbridge Opr. (Mr Junedi):
HAS NOT YEAT RECEIVING SCCS TRAINING and Production Clerk (Mr Nasikun): Has received SCCS training.
Evidence of SCCS Training Attendance List on December 15th 2014.
Trainer: Trijono
Production Clerk: Nasikun
Weighbridge Operator: Frila Stefila
OFI: Betung POM Management unit need to improve the awareness of supply chain model to entire associated
operators.
7
Claims
7.1
The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance
with the RSPO Rules for Communications and Claims.
Not Applicable
The support over CSPO and CSPK was declared on the Procedure of Product Identification and Product Traceability in
Minamas Plantation POM (No. Dok: RSPO/65/SCPP/LMI, rev.01, dated May 1st 2013) on Declaration-7.
Page 44
SPO – 4006a.5
3.3.
Conformity Checklist of Certificate and Logo Use
1.
ASA-1
2.
ASA-1
3.
ASA-1
4.
ASA-1
Evidence of permission or approval certificate and logo from Certification Body which
submitted by Client
PT LMI – Betung Factory has received certificate usage approval with number MUTU-RSPO/035.
Status: Complied
Implementation of certificate and logo used by Client comply with size and type (shape)
against Guideline of Logo Use
Status: Complied
Implementation of Certificate and Logo is not used on product
Status: Complied
Controlling of Certificate and Logo, including withdrawing inappropriate logo.
Status: Complied
Page 45
SPO – 4006a.5
X or√
√
X or√
√
X or√
√
X or√
√
3.4.
Summary of RSPO Partial Certification.
Name of organization : PT Mitra Austral Sejahtera
2.1
2.2
6.3
6.4
7.3
There is compliance with all applicable local, national and ratified international laws and
regulations.
PT Mitra Austral Sejahtera is compliance with applicable laws and regulations.
The right to use the land can be demonstrated, and is not legitimately contested by local
communities with demonstrable rights.
PT Mitra Austral Sejahtera has demonstrated land use and not legitimately contested by local
communities.
The company’s land acquisition process has been in accordance with the prevailing regulations
There is a mutually agreed and documented system for dealing with complaints and
grievances, which is implemented and accepted by all parties.
PT Mitra Austral Sejahtera has documented system for dealing with complaints and grievances,
which is implemented and accepted by all parties.
There is a Communication Procedure No. Policy 501/MAS-KOM-03/11 dated 8 April 2011
implemented through the Mail Box, Email, Announcements, posters, brochures / pamphlets and
meeting / briefing, etc. To resolve complaints / disputes associated with land, the company has
prepared a Compensation Negotiation Process Mechanism No Policy 501/MAS-Doc 01/11 dated
8 April 2011, which contains a flowchart of (derasa) compensation payment process through a
amicable discussion and meetings with Muspika (Task Force).
Any negotiations concerning compensation for loss of legal or customary rights are dealt
with through a documented system that enables indigenous peoples, local communities
and other stakeholders to express their views through their own representative
institutions.
PT Mitra Austral Sejahtera has a Compensation Negotiation Process Procedure No. Policy
501/MAS-Doc 01/11 dated 8 April 2011, which contains a flowchart of compensation payment
process (Derasa) through amicable discussion and meeting with Muspika. The pricing of
compensation is based on the Minutes of Agreement on Compensation (Derasa) Pricing dated
December 8, 2005 as agreed by PT MAS, Community Leaders and KUD managers,
acknowledged by Sub-District Chiefs (3 Sub-districts). Socialization was held on December 9,
2005 and attended by 35 representatives of related groups.
Status:
New plantings since November 2005, have not replaced primary forest or any area
required to maintain or enhance one or more High Conservation Values.
PT Mitra Austral Sejahtera has not replaced primary forest or any area required to maintain or
enhance one or more High Conservation Values.
Based on the company’s Plantation Concession issued through Decision of Land Agency Head of
Sanggau District No. 400-56/IL-1999 dated January 8, 1999 on the Granting of Extension
Concession the Purposes of Palm Oil Plantation located at Parindu, Bonti, Hulu and Kembayan
Tayan sub-districts in the name of PT Mitra Austral Sejahtera with a total area of 20,000 hectares
of 30,000 hectares reserved area, the concession of PT MAS is located within Other Use Area
(APL) in accordance with the Spatial Plan of West Kalimantan Province
The company management has declared to the community that the company will preserve and
will not cultivate palm oil crops in areas that have been identified as HCV (MAS-3 Estate’s
Statement Letter dated May 1, 2011).
Local people / Indigenous Figures joined in Satlak were directly involved in the identification
process of areas where palm oil planting is not allowed in accordance with the agreement.
Page 46
SPO – 4006a.5
X or√
√
X or√
√
X or√
√
X or√
√
X or√
√
7.5
No new plantings are established on local peoples’ land without their free, prior and
informed consent, dealt with through a documented system that enables indigenous
peoples, local communities and other stakeholders to express their views through their
own representative institutions.
Available EIA documents as approved by the Central EIA Committee letter the Department of
Forestry and Plantations, No: 242/Menhutbun-II/2000, on March 23, 2000.
The company has conducted studies of social impact, but until the implementation of Stage-1 is
still in draft form. SIA mentioned in the draft document;
a. Positive Impacts
1. Direct Impacts
- Significant local people are employed by the company.
- Emergence of livelihood sources.
- Increased revenue sources and incomes of the villagers.
- Increased productivity, value and status of land (impact of KKPA plasma
development).
- Increased accessibility and mobility of people, goods and services.
- Public’s positive perception to the company.
2. Indirect
- The increasingly growth of local businesses
- Increased cash flow and fund circulation in the surrounding villages.
- Increased purchasing power of the local people.
b. Negative Impacts;
1. Direct impacts;
- Reduced size of public lands,
- Public’s negative perception to the company,
- Dispute/conflict
2. Indirect impacts and Accumulation
- Clean water problem,
- Impaired traditional value system of mutual cooperation,
Change in lifestyles of rural people.
X or√
√
Based on the Plantation Development Realization Report of the socialization of new land opening
has been conducted in July to September 2010 for Bonti and Kembayan Sub-districts, and unit
has done socialization of new land opening in March 2011 (Sedae, Canal, Mua, Kampuh, and
Tapa sub-villages).
Based on interviews with residents of RT Pinsam the company’s new plantation opening process
also involved te Satlak Team consisting of Sub-village Chiefs, Indigenous leaders, KUD Sekayam
Jaya Manager and Village officials as officers who perform verification of the land to be opened.
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of
rights, subject to their free, prior and informed consent and negotiated agreements.
There is a Land Compensation Negotiation Process procedure No. 501/MAS-Doc 01/11 dated 8
April 2011 in which contains a flow chart of compensation process involving amicable deliberation
and meetings with Muspika (Task Force).
Documented process and agreement of land acquisition for new plantation area are maintained in
MAS 3 Estate’s office and RSPO secretariat office in MAS 1 Estate.
Page 47
SPO – 4006a.5
X or√
√
3.5
3.5.1
CAR
No
2013.
01
2013.
02
Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
Identification of Findings, Corrective Actions and Observations at Stage 2 Assessment
Ref Std
Finding
Grade
Area
Major
2.1.1
Compliance
with
laws
and
regulations
The company has shown a welder
training certificate of class III on behalf
Darmanto, No. 566.1118/Pelatihan
K3/X/2012 dated 22 October 2012 from
the Social, Labor and Transmigration of
Kotabaru District.
A welder of Betung Mill on behalf
Ricardo AP has not attended
appropriate training to obtain a
certificate
in
accordance
with
Permenaker 2 Year 1982.
NC
Minor
5.5.1
Infrastructure and Facilities of Fire
Countermeasures
There is a nonconformance on types of
facilities and infrastructure of fire
countermeasures as set forth in SOP of
Field Fire Countermeasures No. SOPPK/08-LMI dated 1 April 2013.
NC
Time
Limits
Corrective Action
Observation
Status
Mill
The Company must
ensure that welders
employed have attended a
training
to
obtain
certificate of welders in
accordance
with
Permenaker 2 Year 1982.
15 November 2013
The company has sent Schedule of Training,
Attendance list of Participants, the Minutes of
Training, and Trainer Assignment Letter from
Social, Labour and Transmigrations Agency
of Kotabaru District and photos of training
activities. In addition, provided certificates on
behalf of Joko Agus Priyono, Nelson, Fahrul
Raji who has followed training for welding on
11-13 November 2013 as Welder clas III
(three) Traning facilitated by Social, Labor
and Transmigration Agency of Kotabaru
District dated 13 Nov 2013.
Close
Estate
The Company must adjust
the
facilities
and
infrastructure types of field
fire countermeasures with
SOP of Field Fire
Countermeasures
No.
SOP-PK/08-LMI dated 1
April 2013.
15 November 2013
The Company has showed SOP of Field Fire
Prevention revision No. 01 SOP-PK/08-LMI
dated 20 October 2013 that has been
adapted to the condition of oil palm trees
today.
Close
Page 48
SPO – 4006a.5
Closing
Date
15
November
2013
15
November
2013
3.5.2
CAR
No
2015.
01
Identification of Findings, Corrective Actions and Observations at Surveillance 1 Assessment
Ref Std
Finding
Area
Grade
Major
3.1.1
Minimum Three Years Work Plan
Betung Mill management unit was
unable to show the CPO and PK
production projection for the next 3
years.
Mill
Major
Time
Limits
April
17
2015
Corrective Action
Observation
Management unit must be
able to show the Projection
of CPO and PK production
for the next 3 years.
Root Cause:
Data of budget projection was not able to
be shown due to the mess of the file
storing.
Status
Closed
Closing
Date
February
18th
2015
Corrective Action:
Showing the data of budget projection for
the next 3 years (2015/16, 2016/17,
2017/18).
Preventive Action:
Documenting data of budget and projection
refer to the RSPO standard request and
fragmenting the file system.
Auditor Verification:
February 18th 2015
2015.
02
Major
5.3.2
Domestic Waste Management
Estate
According to the result of waste and
identification, domestic waste is one of Mill
the type of waste need to be managed.
SOP of domestic waste management
(097/LMI-DOM-2013 dated October 1st
2013) was describing that the domestic
Major
April
17
2015
Management unit needs to
manage the waste refer to
the applied procedure.
Page 49
SPO – 4006a.5
Betung POM management unit has shown
the production budget projection for the
next 3 years (2015/16, 2016/17, 2017/18).
Therefore, NCR 2015.01 is considered
CLOSED.
Root Cause:
Closed
The landfills in Block J39 BTE was found
unsuitable for further operational due to its
overloading capacity.
Corrective Action:
Hoarding the old landfills and constructing
February
18th
2015
CAR
No
Ref Std
Finding
Area
Grade
Time
Limits
Corrective Action
waste in form of plastic, can, metal,
glass, and other materials will be
hoarded when the landfills has been
fully filled.
According to the field visit to Block J39,
Division 03 of Betung Estate, the
landfills has been fully filled and no
hoarding conducted.
Observation
new hoarding location with size 5m x 5m x
1m in same Block.
Preventive Action:
Every 1 to 2 months, new landfills must be
constructed.
Auditor Verification:
February 18th 2015
Betung Estate management unit
conducted corrective action over
landfills by hoarding landfills in Block
and constructing new landfills.
Therefore, auditor team considers
2015.02 CLOSED.
3.5.3
Ref Std
1.
Major
2.2.2
Major
4.7.2
SCCS 6.1
3.
NC
Descriptions
Land Use Title Pole Maintenance
Estate management unit needs to improve the effort of monitoring and maintenance of legal boundary periodically. (Observation).
The Board of OHS Guiding Committee
Management unit needs to follow up the changes of OHS Guiding Committee board structure in Betung Estate to the associated agencies. (Observation).
SCCS Training
Betung POM management unit need to improve the awareness over supply chain model to the entire associated operators.
Page 50
SPO – 4006a.5
has
the
J39
Opportunity for Improvement
No
2.
Status
Closing
Date
3.5.4
No
Noteworthy Positive Components
Ref Std
Descriptions
1
Company’s commitment to implement sustainable palm oil management principles
2
Personnel’s competence (staff) in their position
3
Zero Work Accident up to 919,133 Workhours in Betung Mill
Page 51
SPO – 4006a.5
3.6 Summary of Arising Issues from Public, Management and Auditor Response
Issues from Stakeholders
Kotabaru District Forestry Agency
According to the result of consultation with Kotabaru District Forestry Agency,
there was no issues in term of area status in Sekayu Estate and betung Estate
Management Response
Auditor Response
It complies the criteria 2.2 and company needs to
maintain positive performance shown by and shall
No issues in term of area status in Sekayu Estate and keep implementing sustainable improvement.
Betung Estate will be maintained
Kotabaru District Environment Agency
a. Reporting of Effluent will be routinely reported
b. Reporting of Hazardous Waste will be routinely reported
c. Reporting of Environmental Management and Monitoring Plan will be
routinely reported
Reporting of effluent, hazardous waste, and It complies the criteria 4.4; 5.1; 5.3 and company
environmental management and monitoring plan were needs to maintain positive performance shown by and
routinely reported.
shall keep implementing sustainable improvement
Kotabaru District Plantation Agency
a. Plantation development report (LKUP) has been informed collectively and
continously:
i.
Semester I dated August 12th 2014
ii.
Semester II dated January 15th 2015
b. The assessment of operationals of the 4 estates were considered GOOD
with score between 65-74
c. Permits for entire estate were issued before 2007
d. There were also scheme smallholders in each estate despite there was still
dispute with the Scheme Smallholders Future Participants (CPCL)
e. Scheme Smallholders existence was unsuitable with community’s
expectation due to the scheme smallholders shall be managed by
cooperative unit
f. There was information in term of unproper profit share
Management unit shall keep ensuring the compliance of
estate operational to the applied regulation and shall
keep maintaining the condusive circumstance with the
community nearby estate.
Page 52
SPO – 4006a.5
It complies the criteria 2.1; 2.2; 6.2; 6.3 and 6.4 and
company needs to maintain positive performance
shown by and shall keep implementing sustainable
improvement.
g.
h.
i.
j.
Management Response
Auditor Response
CSR was considered well running
There were existed proper and adequate fire extinguishing facilities.
There was no community’s disturbance
Management unit has also informing the report of Environmental
Management and Monitoring Result to Plantation Agency
Betung Village
Positive Aspect
 Good Relation with Company.
 Company has given assistance for road repairment and assistance for
rice for the old man,
 There was no land conflict.
 There was no environment contamination indication.
 Proposal or letter for assistance request was quickly responded by
company.
 Company attended the forum held by company (invited only).
 Workforce empowerment from the Betung Village (30 – 40%).
 Announcement of contract work.
 The Village Party has the phone number of the Head of Division and
Manager. Therefore, communication was easily conducted.
 There was HCV socialization
Negative Aspect:
 There were still unpromoted villagers despite they have been working
for 3 months such as Asdi Barsanasari, Sutrisno, Sumat, Wahyu
 Communication shall be improved
 Shall be maintained
 Communication with the community nearby estate
will be improved
 Assistance process authorized to the third shall be
maintained.
Shall be maintained
 Workforce composition (Local and Newcomers)
shall be evaluated.
 Shall be maintained Comminication with the third
party shall be improved (specifically with the village
nearby estate)
 Promotion of the employees is emphasizing work
achievement and loyality. Therefore, the
Page 53
SPO – 4006a.5
It complies the criteria 1.1; 1,2; 6.2; 6.3 and 6.11
and company needs to maintain positive performance
improvement.
Company needs to impove social communication and
consultation whether for environment monitoirng or
Community Development.


Hardadi, Riduansyah, Irwansyah, Eman, Sunwenhenik, and Hendi.)
Job opportunity seems to be only for specific parties, the job
opportunity announced is just a field job such as harvester
Job opportunity is announced orally
Expectation for the Company:
 Donation for village operational for IDR 500,000 is multiplied twice to
IDR 1,000,000
 Assistance for the old men (old widow and those who are unable to
work anymore)
 Scholarship for Elementary School, Secondary School, and High
School
 Coordination with the village is expected to be improved.
Management Response




Auditor Response
unpromoted employees are still on progress on
office of KPW BJB and Head office of JKT
Company is now need harvester and treatment
workers more, employees recruitment shall be
conducted in writting for the future
Shall be evaluated and considered by company
Scholarship is adjusted over the achievement of the
students
Coordination with village shall be improved
Sekayu Village
Positive Aspect
 Good Relation with company
 Nearly 60% of the villagers are PT LMI employees
 There is water assistance during drought in dry season
 Assistance for repairing roads
 Good relation between company with the community
It complies the criteria 1.1; 1,2; 6.2; 6.3 and 6.11
Company shall maintain good relation with the
community nearby estate. Company shall evaluate and
follow up the expectation informed by the community
improvement.
nearby estate.
Negative Aspect
 Ask for assistance directly to the spot
 The information of contract work is announced by the chief of village
only
Page 54
SPO – 4006a.5
Management Response
Auditor Response
Expectation for the Company:
 Request for estate teacher for Sekayu Secondary School
 The honorarium of the secondary school teacher should be paid
 Scheme smallholders for the community
Local Contractor for Road Maintenance
Positive Aspect:
 Workers are using PPE
 There is safety briefing held by company
 Nice payment referring to the Cooperative Agreement Letter
 Determining the wage more than the Minimum Wage Standard
 No underage workers recruited by contractor
Negative Aspect:
 No workers insuranced by company due to the workers are shifted
each 2 months
Expectation:
 Contract Value is expected to increase
Local Contractor for Transporting Kernel
 Aware of the content of contract
 Licenses of vehicle have been complied
 Hiring experience driver with valid driving license
 Determining the wage more than the Minimum Wage Standard
 No underage workers recruited by contractor
 Payment is always been paid on time
Company shall alway keep good relation with the It complies the criteria 4.7; 4.8; 6.11
contractor.
improvement.
BTM is empowering the local contractor from the Company needs to maintain positive performance
nearby villages such as Betung Village, Sekayu Village, shown by and shall keep implementing sustainable
Matalok Village, Balaimea Village, and Pukung Village. improvement
The copy of vehicle police letter, tax and driving license
along with the payment each 1 or 2 days after remise I
in each month and no late experienced. The
cooperation shall always been continued.
Page 55
SPO – 4006a.5
Management Response
Auditor Response
Expectation:
 Cooperation shall always been continued
Interim of the Head of Betung Mill Labour Union
 Company gives freedom to form union and unite.
 Colective Labour Agreement is composed by involving Labour Union.
 Company gives assistance in form of vehicle unit for labour union
operational if they wish to.
 Business Trip outside estate shall not considered as bunking off
action.
 The content of Collective Labour Agreement is complied by company
 The number of Labour Union Member are 62 members
 Harmonic relation between company with labour union is maintained.
 There is no unsolved issue.
Head of Betung Estate Labour Union
action.
 The content of Collective Labour Agreement is complied by company
 The number of Labour Union Member are 458 members
 Employees dues for labour union is IDR 2,000 / month / person.
 There is no unsolved issue
 The issues which were faced by were the cost of inpatient for the Daily
It complies the criteria 4.7; 4.8; 6.11
During its existence (Betung Mill Labour Union), the and company needs to maintain positive performance
relation between company and the labour union is shown by and shall keep implementing sustainable
running well. Communication between both parties are improvement.
running well and each problem shall be solved in forum.
Company gives freedom to unite and form union.
 Company is always granting freedom to unite and Company needs to maintain positive performance
form union.
 Company is always been involved on composing of improvement
the Collective Labour Agreement.
 Management unit is able to give assistance when
the operational vehicles are not being used.
 Business trip outside the estate shall not
considered as bunking off action as long as the
permits and procedures are correctly complied.
 Employees dues for labour union is IDR 2,000 /
month / person
 There is no problem. However, when problem
Page 56
SPO – 4006a.5
Workers and permit to leave the job
Head of Sekayu Estate Labour Union
action.
 The content of Collective Labour Agreement is complied by company.
 The number of Labour Union Member are 512 members.
 Employees dues for labour union is IDR 2,000 / month / person.
 There is no unsolved issue.
 The routine issue was the 7 hours / day of workhour.
Management Response
occured, it will be solved in forum.
Company shall keeping to facilitate labour union and
support labour union activity.
Page 57
SPO – 4006a.5
Auditor Response
Company needs to maintain positive performance
improvement
4.0
CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1
Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree
for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
Company Name
Management Representative
Mutuagung Lestari
Lead Auditor
Mohammad Pirabaharan
Friday, 6 March 2015
Yudwi Wisnu Rahmanto
Friday, 6 March 2015
SPO – 4006a.5
Page 58
Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
No
Institution/NGO/Community
Address
Phone/Email
Form of
Communication
Date of
Contact
1
Head of Village Betung
Villageof Betung
-
Focus Group
Discusion
2
Head of Village Betung
Village
Betung
-
Focus Group
Discusion
3
Locak Contractor (Road Maentenance)
-
Focus Group
Discusion
4
Locak Contractor (Kernel Transporter)
-
Focus Group
Discusion
5
Head of labour Union
Betung Factory
Betung Factory
-
Focus Group
Discusion
6
Betung Estate
Betung Estate
-
Focus Group
Discusion
7
Sekayu Estate
Sekayu Estate
-
Focus Group
Discusion
8
Enviromental Agency,
District of Kotabaru
District
Kotabaru
of
-
Focus Group
Discusion
9
Plantation Agency District
of Kotabaru
District
Kotabaru
of
-
Focus Group
Discusion
10
Forestry Agency, District of
Kotabaru
District
Kotabaru
of
-
Communication by
Email
11
Jakarta
12
Aliansi Masyarakat Adat
Nusantara (AMAN)
Sawit Watch
13
Wahana Lingkungan Hidup
Jakarta
14
WWF
Jakarta
Communication by
Email
Communication by
Email
Communication by
Email
Communication by
Email
15
Yayasan Selamatkan Teluk
Balikpapan
Balikpapan
[email protected]
et.id
[email protected].
id
[email protected]
d
[email protected]
d
herryadi@balikpapa
nbay.or.id
Jakarta
of
Communication by
Email
Response
Yes
No
16
February
2015
16
February
2015
16
February
2015
16
February
2015
16
February
2015
16
February
2015
16
February
2015
16
February
2015
16
February
2015
16
February
2015
9 February
2015
√
-
√
-
√
-
√
-
√
-
√
-
√
-
√
-
√
-
√
-
-
√
9 February
2015
-
√
9 February
2015
-
√
9 February
2015
-
√
9 February
2015
-
√
SPO – 4006a.5
Page 59
Appendix 2. Assessment Program
DATE
TANGGAL
Actual Time
WAKTU AKTUAL
Sunday,
15 February 2015
08.50 – 12.05
15 – 18 February 2015
PROCESSES / CLAUSES TO BE AUDITED
PROSES / HAL YANG DIAUDIT
AUDITOR
Flight Jakarta to Balikpapan
12.05 – 13.15
Travelling of Auditor team (Balikpapan Airport – Penajam Port)
13.15 – 14.15
14.15 – 18.15
Lunch at Penajam
Travelling (Penajam to Tanah Grogot)
18.15 – 19.15
Break and Dinner at Tanah Grogot
19.15 – 22.30
Continued travelling (Tanah Grogot to Betung Estate)
07.30 – 10.15
Flight Jakarta to Banjarmasin
13.30 – 14.10
Flight (continue) Banjarmasin to Kotabaru
YWR, MAY,
GIT, TIN
SHW
Stay overnight at Kotabaru
Monday,
16 February 2015
08.00 – 08.30
Opening Meeting
 Auditee Speech (Introduction of PIC, Profile of Mill and EstatesManagement Unit)
 Auditor Team Speech (Introduction, Audit Objective, Audit Scope, Audit Plan Discussion,
Determine of Audit Sample, Determine of Field Visit Audit, Transparency and Confidentiality
Clarification)
SPO – 4006a.5
Page 60
MR
BETUNG
YWR, MAY,
GIT, TIN
08.30 – 12.00
Field Visit of BETUNG ESTATE:
 Agronomy (Harvesting & Transportation, Manuring, Pesticides Application, Road
Maintenance, Biological Control Monitoring, EFB Application, Land Application of POME)
 Environmental, Occupational Health & Safety Aspect (Inspection to Chemical Storage,
Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management)
 Worker’s Facilities Aspect (Housing, Daycare, Sports Facilities, Employees Meeting Hall,
Sanitary Facilities)
 Legal Demarcation Aspect (Inspection of Legal Boundary Stones/HGU Poles, Community
Buffer Area/Enclave)
 Conservation Aspect (Inspection of HCV Identified Area, Riparian/Waterways Zone,
Reservoir, Forest Area)
 Social Aspect (Visiting of Betung Village, Interview with villagers)
12.00 – 14.00
Break and Lunch
14.00 – 17.00
Re-verification of field visit result and previous assessment findings (Stage-2)
 Interview with Estate Worker Union, Local Contractor, Gender Committee.
15.00 – 17.00
08.00 – 15.00
16.00 – 24.00
Field visit of BETUNG FACTORY:
 Supply Chain verification (FFB Receiving, Weighbridge, FFB Sorting, Processing Activity,
Despatch CPO)
 Occupational Health & Safety Aspect (Inspection to Chemical Storage, Hazardous Waste
Storage, Fire Control Simulation, POME Pond)
 Interview with Worker’s Union Mill, Contractor of CPO Transporter, Gender Committee.
Stakeholder consultation with relevant government agencies at Kotabaru
Travelling from Kotabaru to Betung Estate
SPO – 4006a.5
Page 61
MAY
MAY
GIT
YWR
YWR
TIN
YWR, MAY,
GIT, TIN
GIT, TIN
YWR
MAY
YWR
SHW
Selasa / Tuesday
17 February 2015
08.00 – 12.00
Field visit of SEKAYU ESTATE:
 Agronomy (Harvesting & Transportation, Manuring, Pesticides Application, Road
Maintenance, Biological Control Monitoring, EFB Application, Land Application of POME)
 Environmental, Occupational Health & Safety Aspect (Inspection to Chemical Storage,
Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management)
 Worker’s Facilities Aspect (Housing, Daycare, Sports Facilities, Employees Meeting Hall,
Sanitary Facilities)
 Legal Demarcation Aspect (Inspection of Legal Boundary Stones/HGU Poles, Community
Buffer Area/Enclave)
 Conservation Aspect (Inspection of HCV Identified Area, Riparian/Waterways Zone,
Reservoir, Forest Area)
 Social Aspect (Visiting of Sekayu Village, Interview with villagers)
12.00 – 14.00
14.00 – 15.00
15.00 – 16.30
16.30 – 17.00
18.00 – 20.00
Break and lunch
Re-verification of field visit result
Internal Team Discussion and Preparation of Closing Meeting
Closing Meeting:
 Presentation of Assessment Findings by Auditor Team (Explanation of Identified
Nonconformities and Completion of Corrective Timeline, Answer & Questions)
 Auditee Response against Assessment Findisngs
Travelling to BEBUNGA FACTORY – PT Langgeng Muaramakmur
SPO – 4006a.5
Page 62
MAY
MAY, SHW
GIT, SHW
YWR
YWR
TIN
YWR, MAY,
GIT, TIN
YWR, MAY,
GIT, TIN
MR
BETUNG
YWR, MAY,
GIT, TIN
Appendix 3. Glossary
AMDAL (SEIA)
APAR
APD (PPE)
B3
BLH
BOD
BHL
BPJS
BPN
BTE
CHE
CPO
CSR
DPPL
E
FFA
FR
HCV (NKT)
HGB
HGU
HPT
IK
IPAL (WWTP)
ISBPR (HIRARC)
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
IUP
Jamsostek
JHT
JJK (EFB)
JKK
JKM
K3 (OHS)
KCP
KTD
LA
LC
LCC
LMI
LSU
NPWP
P2K3
P3K
PBB
Pcs
PHT (IPM)
PK
PKB
PKO
PKS (POM)
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
Analisis mengenai dampak lingkungan (Social Environmental Impact Assessment))
Alat Pemadam Api Ringan (Fire Extinguisher)
Alat Pelindung Diri (Personal Protective Equipment)
Bahan berbahaya dan beracun (Hazardous Waste)
Badan Lingkungan Hidup (Environmental Agency)
Biological oxygen demand
Buruh Harian Lepas (Daily worker)
Badan Penyelenggara Jaminan Sosial (Social Insurance Agency)
Badan Pertanahan Nasional (National Land Agency)
Betung Estate
Cholinesterase
Crude palm oil
Company Social Responsibility
Dokumen Pengelolaan dan Pemantauan Lingkungan (Environment Monitoring Document)
Emergency
Free Fatty Acid
Frequency Rate
High Conservation Value (Nilai Konservasi Tinggi)
Hak Guna Bangunan (Building Title)
Hak Guna Usaha (Land Use Title)
Hama Penyakit Tanaman (Pest and Disease)
Instruksi Kerja (Work Instruction)
Instalasi Pengolahan Air Limbah (Waste Water Treatment Plant)
Identifikasi Sumber Bahaya dan Pengendalian Resiko (Hazard Identification Risk Assessment and
Risk Control)
Izin usaha perkebunan (Plantation Business License)
Jaminan Sosial Ketenagakerjaan (Worker Social Insurance)
Jaminan Hari Tua
Janjang Kosong (Empty Fruit Bunch)
Jaminan Kecelakaan Kerja (Work Accident Insurance)
Jaminan Kematian
Kesehatan dan Keselamatan Kerja (Occupational Health and Safety)
Kernel Crushing Plant
Kesiapsiagaan Tanggap Darurat (Emergency Response)
Land Application
Land Clearing
Legume Cover Crop
Laguna Mandiri
Leaf Sampling Unit
Nomor Pokok Wajib Pajak (Tax Registration Number)
Panitia Pembina Kesehatan dan Keselamatan Kerja (Occupational Health and Safety Committee)
Pertolongan Pertama Pada Kecelakaan (First Aid)
Pajak Bumi dan Bangunan (Land and Building Tax)
Pieces
Pengendalian Hama Terpadu (Integrated Pest Management)
Palm Kernel
Perjanjian Kerja Bersama (Work Agreement)
Palm Kernel Oil
Pabrik Kelapa Sawit (Palm Oil Mill)
SPO – 4006a.5
Page 63
POME
PP
R
RJP
RKL
RPL
RTRWP
RTRWK
SBSI
SCCS
SD
SEL
SIA
SK
SKE
SKU H
SMK3 (OHSAS)
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
SPSI
SOP
SR
STP
UPDKS
:
:
:
:
:
Palm Oil Mill Effluent
Peraturan Pemerintah (Government Regulation)
Routine
Rajawali Pramukti
Rencana kelola lingkungan (Environment Management Plan)
Rencana pemantauan lingkungan (Environment Monitoring Plan)
Rencana Tata Ruang Wilayah Provinsi
Rencana Tata Ruang Wilayah Kabupaten/Kota
Serikat Buruh Seluruh Indonesia (Indonesian Labor Union)
Supply Chain Certification Standard
Sekolah Dasar (Elementary School)
Studi Evaluasi Lingkungan (Environmental Evaluation Study)
Social Impact Assessment
Surat Keputusan (Decree)
Sekayu Estate
Syarat Kerja Umum Harian (Daily employee)
Sistem Manajemen Keselamatan dan Kesehatan Kerja (Occupational Health and Safety Management
System)
Serikat Pekerja Seluruh Indonesia (Indonesian Worker Union)
Standar Operations Procedure
Severity Rate
Sarana Titian Permata
Ulat Pemakan Daun Kelapa Sawit
SPO – 4006a.5
Page 64

Betung_POM_RSPO_ASA

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