2014-2015 SSSAA Handbook - Surrey Secondary Schools Athletics

Transcription

SURREY SECONDARY SCHOOLS ’
ATHLETIC ASSOCIATION
COACHES’
HANDBOOK
2014 - 2015
TABLE of CONTENTS
Table of Contents ............................................................................................................. i
Surrey Champions ........................................................................................................... ii
DIRECTORY ................................................................................................ 1-8
SSSAA Executive / Past Presidents ................................................................. 2
Sports Coordinators ...................................................................................... 3-4
PE Dept. Heads, Sports Coordinators & Athletic Directors............................. 5
Member Schools .............................................................................................. 6
Contact Information & Numbers ..................................................................... 7
FVSSAA Sport Commissioners....................................................................... 8
SPORT COORDINATOR INFORMATION ........................................... 9-11
Sport Coordinator Responsibilities ........................................................... 10-11
Reporting Scores............................................................................................ 11
Running a Surrey Championship ................................................................... 11
CALENDAR OF EVENTS ....................................................................... 13-23
2014-2015 YEAR at a GLANCE CALENDAR ........................................... 24
RULES & REGULATIONS ..................................................................... 26-47
Code of Ethics for Athletes & Coaches ......................................................... 27
Out-of-Season Play ....................................................................................... 28
Out-of-Season Opportunities ......................................................................... 28
RULES & REGULATIONS OF THE SSSAA ................................. 29-47
Article I
Leagues ............................................................................. 29-30
Article II
Rules of Competition & Practice ...................................... 30-39
Article III
Discipline .......................................................................... 39-46
Article IV
Suspension ............................................................................. 46
Article V
Jury of Appeal ........................................................................ 46
Article VI
Association Fees .................................................................... 46
CONSTITUTION & BY-LAWS .............................................................. 47-56
SSSAA June 2014 AGM MINUTES ........................................................ 57-59
DISTRICT & SSSAA FORMS ................................................................ 60-70
Volunteer Driver Registration ....................................................................... 61
Discipline Report ........................................................................................... 62
Sample Community Coach Letters ................................................................ 63
Community Coach Application Form ............................................................ 64
Consent for Disclosure .................................................................................. 65
Coordinators Report ...................................................................................... 66
Scholarship Information and Application Forms ...................................... 67-70
RECOGNITION AWARDS…………………………………………….71-73
i
SURREY CH AM PI ON S
Volleyball
Grade 8 Girls
Grade 8 Boys
Grade 9 Girls
Gr. 8 Girls Tier II
Gr. 8 Boys Tier II
Junior Girls
Junior Boys
Jr. Girls Tier II
Jr. Boys Tier II
Volleyball
Volleyball
Volleyball
Volleyball
Volleyball
Volleyball
Volleyball
Volleyball
Volleyball
Pacific Academy
Elgin Park
No League
Johnston Heights
Johnston Heights
Pacific Academy
Pacific Academy
Clayton Heights
L.A. Matheson
Grade 8 Girls
Grade 8 Boys
Junior Girls
Junior Boys
Senior Girls
Senior Boys
Cross Country
Cross Country
Cross Country
Cross Country
Cross Country
Cross Country
Grade 8 Girls
Grade 8 Boys
Gr. 8 Girls Tier II
Gr. 8 Boys Tier II
Grade 9 Girls
Grade 9 Boys
Junior Girls
Junior Boys
Jr. Girls Tier II
Jr. Boys Tier II
Basketball
Basketball
Basketball
Basketball
Basketball
Basketball
Basketball
Basketball
Basketball
Basketball
All Levels
Cricket
Cross Country
No League
No League
No League
No League
No League
No League
Basketball
Sullivan Heights
Semiahmoo
Clayton Heights
No League
No League
Tamanawis
Lord Tweedsmuir
Panorama Ridge
Queen Elizabeth
Frank Hurt
Cricket
Princess Margaret
Wrestling
Girls
Boys
Wrestling
Wrestling
Junior Girls
Gr. 8 Boys Tier I
Gr. 8 Boys Tier II
Jr. Boys Tier I
Jr. Boys Tier II
Rugby
Rugby
Rugby
Rugby
Rugby
Grade 8
Junior
Badminton
Badminton
Grade 8
Junior Golf
Senior Golf
Golf
Golf
Golf
Queen Elizabeth
Guildford Park
Rugby
No League
*Not Available
*Not Available
Early Marriott
Clayton Heights
Badminton
*Not Available
Semiahmoo
Golf
No League
Earl Marriott
Earl Marriott
ii
SURREY CH AM PI ON S
Track & Field
Grade 8 Girls
Grade 8 Boys
Grade 9 Girls
Grade 9 Boys
Grade 10 Girls
Grade 10 Boys
Senior Girls
Senior Boys
Track & Field
Track & Field
Track & Field
Track & Field
Track & Field
Track & Field
Track & Field
Track & Field
Semiahmoo
Holy Cross
Elgin Park
Semiahmoo
Semiahmoo
Lord Tweedsmuir
Lord Tweedsmuir
White Rock Christian Academy
iii
Directory
2014 - 2015
- 4-
SSSAA 2014-2015
EXECUTI V E
Liaison Officer for:
President
Simon Mah
588-3418
Johnston Heights
Kwantlen Park
L.A. Matheson
Queen Elizabeth
L.A. Matheson
#079
Vice-President
Dean Maion
Fraser Heights
#141
582-9231
Guildford Park
Fraser Heights
Regent Christian
Tamanawis
Administrators’ Rep.
Brian Tait
582-9231
Enver Creek
Southridge
White Rock Christian
595-8890
Panorama Ridge
Princess Margaret
Semiahmoo
543-8749
Lord Tweedsmuir
North Surrey
Pacific Academy
Sullivan Heights
Clayton Heights
Elgin Park
Frank Hurt
Fraser Heights
#141
Secretary-Treasurer
Christi Miller
Panorama Ridge
#032
Member at Large
Ryan Neufeld
Sullivan Heights
#164
Member at Large
538-6678
Tom Myring
Elgin Park
#156
Past President
Mykola Misiak
531-8354
Earl Marriott
#105
PE & Athletics
Coordinator
595-6056
Glenn Young
Fleetwood Park
Holy Cross
Surrey Christian Sec.
Earl Marriott
Gabrielle Roy
Education Services
#425
PAST PRESI D EN TS
M y k ol a M i si ak
M i k e Sw een ey
Cr ai g Er b
Ker r y Tay l or
M u r r ay M cLeod
Ron Di r k sen
Gr eg Wor sl ey
Tr acy Ti f en b ach
Ran d y Pau l s
2 0 1 2 -1 3
2 0 1 0 -1 2
2 0 0 8 -1 0
2 0 0 6 -0 8
2 0 0 4 -0 6
2 0 0 2 -0 4
1 9 9 9 -0 2
1 9 9 8 -9 9
1 9 9 6 -9 8
M y l es Wi n ch
Kev i n DeBoi ce
Pau l Lan gt on
M ar y an n e Wi n t h er
Col l i n Yor k
M o M acKen d r i ck
Fr ed Col b u r n
Ken Bar t on
Way n e Sear l e
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1 9 9 2 -9 6
1 9 9 0 -9 2
1 9 8 8 -9 0
1 9 8 6 -8 8
1 9 8 4 -8 6
1 9 8 2 -8 4
1 9 8 0 -8 2
1 9 7 8 -8 0
1 9 7 6 -7 8
SSSAA 2014-2015
SPORTS COORD I N ATORS
LEAGUE
Volleyball
Grade 8 Girls’
(Playoffs) Host
Grade 8 Boys’
(Playoffs) Host
Gr. 8 Girls Tier II
Gr.8 Boys Tier II
Grade 9 Girls
Junior Girls’
(Playoffs) Host
Junior Boys’
(Playoffs) Host
NAME
SCHOOL
PHONE
FAX
Ryan Neufeld
Sullivan Heights
543-8749
543-9684
Sullivan Heights
543-8749
543-9684
Jeni Robinson
Lord
Tweedsmuir
574-7407
574-4759
Sean Engbers
Surrey Christian
581-1033
581-1712
590-1311
590-9013
Fleetwood Park
597-2301
597-6481
Lord
Tweedsmuir
574-7407
574-4759
North Surrey
581-4433
581-1150
TBA
TBA
Ryan Neufeld (TBC)
TBA
Tier II Jr Girls’ Host
TBA
Tier II Jr Boys’ Host
Cross Country
Basketball
Grade 8 Girls’
(Playoffs) Host
Grade 8 Boys’
(Playoffs) Host
Tier II Grade 8 Girls’
(Playoffs) Host
Tier II Grade 8
Boys’
(Playoffs)
Grade 9 Girls’
(Playoffs) Host
Grade 9 Boys’
(Playoffs) Host
Junior Girls’
(Playoffs) Host
Junior Boys’
(Playoffs) Host
T-II Jr Girls’
(Playoffs) Host
T-II Jr Boys’
(Playoffs)
TBA
TBA
Cricket
TBA
TBA
TBA
TBA
Sharon Staples
TBA
Mike Mitro
Hamid Sorkhou
(TBC)
TBA
TBA
TBA
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SSSAA 2014-2015
LEAGUE
NAME
SCHOOL
PHONE
FAX
Fraser Heights
582-9231
582-9268
Wrestling
Senior
Girls & Boys
TBA
Grade 8 Boys
TBA
Rugby
Junior Girls
TBA
Tier 1 Jr Boys
TBA
Tier II Jr Boys
TBA
Badminton
Grade 8
Junior
TBA
Glenn Slade
Golf
Grade 8
TBA
Junior
TBA
Senior
TBA
Track and Field
TBA
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SSSAA 2014-2015
PE D EPT H EAD S / ATH LETI C D I RECTORS
M EM BER SCH OOLS
SCHOOL
PE DEPT HEAD
ATHLETIC DIRECTORS
Clayton Heights
Chris MacIver
Glen Sandve
Earl Marriott
Bryn Johnson
Taylor Clift
Elgin Park
Tim Booker
Tom Myring
Enver Creek
Phil Deeks
Greg Reid
Fleetwood Park
Sharon Staples
Craig Erb / Mike Sweeney
Frank Hurt
Allen De la Paz
Steve Semren
Fraser Heights
Joan Stock
Dean Maion/Tyler Shears
Guildford Park
Alexis Biggar
Ken Strain
Johnston Heights
Kim Hill/Tracey Riddoch
Mike Gilray
Kwantlen Park
Dona Wilkie
Travis Mackenzie
L.A. Matheson
Simon Mah
Simon Mah
Lord Tweedsmuir
Jeni Robinson
Brien Gemmell / Mike Mitro
North Surrey
Donna Carroll
Hamid Sorkhou
Panorama Ridge
Darrell Fast
Derek Duke
Princess Margaret
Les Bezeredi / Ryan Sperling
Jason Wilkinson
Queen Elizabeth
Danielle Calbick
Tavis Bowie / Tanner Wellington
Semiahmoo
Lori Pajic
Myles Winch
Sullivan Heights
Shawn Stroh
Aaron Davis / Ryan Neufeld
Tamanawis
George Paille
Par Bains
Gabrielle-Roy
Jean-Rock Roy
Jean-Rock Roy
Holy Cross High School
Lance Hurtubise
Khalsa School
Harman Goraya
Pacific Academy
Scott Knapp
Southridge School
Kara Wickstrom
James Porpaczy
Gary Chapman
Sean Engbers
Terry Neufeld
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SSSAA 2014-2015
M EM BER SCH OOLS
Courier
No.
School
Postal
Code
Phone
Fax
Address
604-576-4138
604-576-4793
7003 - 188 Street
V4N 3G6
175
Clayton Heights
105
Earl Marriott
604-531-8354
604-531-6174
15751 - 16 Ave
V4A 1S1
156
Elgin Park
604-538-6678
604-538-6491
13484 - 24 Ave
V4A 2G5
114
Enver Creek
604-543-8149
604-543-9762
14505 - 84 Ave
V3S 8X2
157
Fleetwood Park
604-597-2301
604-597-6481
7940 - 156 Ave
V3S 3R3
106
Frank Hurt
604-590-1311
604-590-9013
13940 – 77 Ave
V3W 5Z4
141
Fraser Heights
604-582-9231
604-582-9268
16060 - 108 Ave
V4N 1M1
047
Guildford Park
604-588-7601
604-588-7762
14577-106A Ave
V3R 1T5
045
Johnston Heights
604-581-5500
604-583-9286
15355 - 98 Ave
V3R 0R9
048
Kwantlen Park
604-588-6934
604-588-2139
10441-132 Street
V3T 3V3
079
L.A. Matheson
604-588-3418
604-588-7245
9484 - 122 Street
V3V 4M1
041
Lord Tweedsmuir
604-574-7407
604-574-4759
6151 - 180 Street
V3S 4L5
028
North Surrey
604-581-4433
604-581-1150
15945 - 96 Ave
V4N 2R8
032
Panorama Ridge
604-595-8890
604-595-8891
13220 - 64 Ave
V3W 1X9
046
Princess Margaret
604-594-5458
604-594-4689
12870 - 72 Ave
V3W 2M9
022
Queen Elizabeth
604-588-1258
604-584-5294
9457 - 136 Street
V3V 5W4
023
Semiahmoo
604-536-2131
604-536-4970
1785 - 148 Street
V4Z 4M6
164
Sullivan Heights
604-543-8749
604-543-9684
6248 - 144 Street
V3X 1A1
150
Tamanawis
604-597-5234
604-597-4450
12600 - 66 Ave
V3W 2A8
6887 132 Street
V3W 4L9
Francophone
Gabrielle-Roy
604-599-6688
604-599-6628
Independent
Holy Cross
604-581-3023
604-583-4795
16193 - 88 Ave
V3S 2T9
Pacific Academy
604-581-5353
604-581-0087
10238-168 Street
V3R 4S9
Khalsa School
604-591-2248
604-591-3396
6933 - 124 Street
V3W 3W6
Southridge School
604-535-5056
604-535-5241
2656 - 160 Street
V3S 0B7
604-581-1033
604-581-1712
15353 - 92 Ave
V3R 1C3
604-531-9186
604-531-1727
2265 - 152 Street
V4A 4P1
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SSSAA 2014-2015
CON TACT I N FORM ATI ON
Organization
Name
Phone / Fax
E-mail / Website
BCSS :
Christine Bradstock
Executive Director
Ph. 604-477-1488 Fax. 604-477-1484
S.D. #36
Ed Services :
Glenn Young
PE Helping Teacher
Ph. 604-595-6056 Fax. 604-595-5326
[email protected]
S.D #36 :
Ed Services
Shannon Beaver
PE Clerk
Ph. 595-6032
FIELD
HOTLINE:
Surrey Parks &
Recreation
Ph. 604-590-7217
FVSSAA :
Lynn Haywood
Secretary
Ph. 604-576-0346 (leave message)
Fax. 604-576-4482
[email protected]
School District
#36 (Surrey)
C#425-4
Education Services
P.E. Department
14033 – 92 Ave.
Surrey, BC V3V 0B7
Ph. 595-6032
Fax. 604-595-5326
Fax. 604-595-5326
SCORE REPORT E-MAIL :
[email protected]
SCORE REPORT SITE :
http://www.sssaa.org
SSSAA :
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Fraser V alley Sec. Schools’ Athletic Association
SPORT COMMISSIONERS
2014-2015
Fraser Valley Secondary Schools’ Athletic Association
E Mail address: [email protected]
[email protected]
- 8-
Sports
Coordinator
Information
2014-2015
- 9-
Sport Coordinator Responsibilities
Attend Fraser Valley Organizational meeting
Call organizational meeting
• Book meeting room (goodies/munchies for meeting would be a nice
touch).
• Develop agenda (include location, room, date, and time).
• Develop coaches’ package to answer Frequently Asked Questions.
• Email agenda to all member schools (have extra agendas for meeting).
• Have copies of last year’s minutes (obtain from AD or previous
coordinator.
• Have a copy of last year’s AGM Report with Recommendations (obtain
from Athletic Director or SSSAA President).
• Keep minutes of this meeting and email to all member schools.
• Sample Agenda items:
1. Welcome and intros.
2. New business and recommendations (allow for additions to the
agenda).
3. Move to adopt agenda, need a seconder, and then vote to adopt.
4. Circulate previous year’s minutes-allow for any additions and
deletions.
5. Move to accept last year’s minutes, need a seconder, and then vote
to adopt.
6. Action items (may need to have motion to discuss, need seconder,
allow for discussion, and then call question to vote, simple majority
to pass (all schools get one vote per team). (No vote for the
coordinator.)
7. Information items:
 Declaration of teams (via email or at meeting).
 Playoff draw, locations, and entry fees.
 Fraser Valley coordinators.
 Fraser Valley playoffs, location, dates, and number of berths.
 Announcements re tournaments, exhibition games, etc.
 Reporting scores via website www.sssaa.org or e-mail to
[email protected]
 Post on the website through the Executive Coordinator.
8. Move to adjourn, need a seconder, and then vote to adjourn.
Create a schedule
• Use declaration of teams to develop.
• Look at last year’s schedule/format.
• Single round-robin, double round-robin, divisions of play, etc.
• For divisions geographically.
• Stay in line with traditional days of play.
DO NOT SCHEDULE ON STAFF MEETING MONDAYS!
• Adjust to what happened in meetings.
- 10 -
• Post on internet.
• Your discretion for schools that declare teams late.
• Receive results and pass on to the Executive Coordinator to post
on the website.
Reporting Scores
SSSAA Score Report Site: (VB, BB)
[email protected]
Leave information in the following order:
1. Date of game (according to league schedule)
2. Level of play (e.g. Jr. Boys, Tier II Girls, etc.)
3. Zone (e.g. North, Central, etc.)
4. Schools involved
5. Score(s) and winner
Running a Surrey Championship
1.
Booking your playoff site location (your school, check with AD; if using
field, book with PE Helping Teacher @ DEC).
2.
Follow playoff format decided by Executive Coordinator.
3.
Email draw directly to coaches involved (include time and location,
which team is home and away, etc). The website can be used as well
through the Executive Coordinator.
4.
Budgets: Spend money first and then get reimbursed by SSSAA
Treasurer (keep original receipts!) when you send in your report.
 Check SSSAA AGM minutes/annual report to confirm budget
amount.
 Pay for officials. Charge schools later for games played.
 Use the budget to cover all expenses.
5.
Award medal/T-Shirts (provided by the SSSAA).
 T-shirts awarded to championship teams in Volleyball, Basketball,
Cricket, Rugby, and Ball Hockey.
 Medals awarded in Cross Country, Badminton, Golf, and Track &
Field.
6.
Filling out your final report.
 Use template to send report to SSSAA Treasurer & President by
email.
 Send original receipts to the SSSAA Treasurer by mail or courier.
7.
Send in your playoff results to the Fraser Valley Coordinator ASAP.
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.
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Calendar of
Events
2014-2015
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15
16
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2014-2015 SCHOOL CALENDAR
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Rules &
Regulations
2014-2015
- 26 -
SSSAA 2014 - 2015
Code of Ethics for Athletes & Coaches
Adapted from BC School Sports Handbook
CODE FOR PLAYERS
Players shall:
1. Treat opponents with respect;
2. Play hard, but within the rules;
3. Exercise self-control at all times;
4. Respect the decisions of officials without gesture or argument;
5. Win with humility, lose with dignity;
6. Show that it is a privilege to represent their school and community;
7. Recognize and applaud honestly and wholeheartedly the efforts of
teammates or opponents regardless of colour, creed or race.
CODE FOR COACHES
Coaches shall:
1. Treat their own players and opponents with respect;
2. Inspire a love of the game and a desire to compete fairly;
3. Discipline those on the team who display unsportsmanlike
behaviour;
4. Respect the judgment and interpretation of the officials;
5. In no way seek to recruit a student to attend any particular school;
6. Remember that the athletic area is a classroom, with moral and
legislative obligations required of the coach at all times.
During Provincial Championships, Commissioners shall form a disciplinary
committee to deal with any gross violations of behaviour or conduct considered
unacceptable by the committee. While discipline might include banning an
athlete from further participation in a tournament, the coach of the player must
still assume responsibility for the supervision of the athlete and deal with further
disciplinary action in accordance with school or district regulations.
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SSSAA 2014 - 2015
Out-of-Season Play
Consistent with the concept that interscholastic athletics are a part of the
educational system, and consistent with the established goals of health, safety,
sportsmanship and equality of competition, the following guidelines for out-ofseason regulations are set forth:
1.
2.
3.
The basic responsibility of all administrators, teachers and coaches is to
provide students, who are participating in interscholastic athletics, with a
worthwhile, educational experience.
All sports have a defined season and no sport shall operate to the detriment
of any other sport.
A student should have the opportunity to participate in as many interscholastic athletic experiences as reasonably possible, and anything that
serves to prevent this opportunity is contrary to the philosophy of BC
SCHOOL SPORTS and this association.
Out-of-Season Opportunities for School Students
If a school coach, athlete or combination group wishes to compete in a sport
recognized by BC SCHOOL SPORTS outside the seasons-of-play as defined in
the BCSS Handbook, the following steps must be taken and/or regulations
followed:
1.
2.
3.
4.
5.
The individual or team desiring to compete must affiliate with the
appropriate provincial sport organization.
The individual or team must not use the school name, stationery, accounting
system or wear the school uniform during competition.
The individual, league or team is responsible for suitable and appropriate
insurance coverage (medical, liability, etc.).
The individual or team must book school facilities in accordance with school
or district policy. These facility times must not be in conflict with in-season
practices or league play.
The Administrators of the school shall ensure that the out-of-season sport not
operate to the detriment of any in-season sport.
Recommendation:
The parents of the individuals competing must receive notification from the
school and acknowledge in writing that the competitive experience being
provided is not part of the regular interscholastic athletic program of the school.
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SSSAA 2014 - 2015
Rules & Regulations of the SSSA A
Any discrepancies in SSSAA Rules and Regulations will be superseded by BCSS
Rules and Regulations.
Article I – Leagues & Championships
Organized sport carried out under the auspices of the association shall be
organized by leagues. A league or any member of a team thereof shall only be
entitled to participate in the activities of the association upon the adoption of the
rules of competition practice hereinafter set out.
SECTION I - LEAGUE EXECUTIVE COORDINATOR
a) League Coordinator shall be elected by the SSSAA executive and announced
at the Annual General Meeting.(Note: call for applicants will be made by the
executive prior to the AGM should the existing League Coordinator vacate
the position or the executive deem it necessary to look at other applicants.
b) The Executive Coordinator will have the following responsibilities for both
volleyball and basketball:
i) Call, organize and chair league meetings
ii) Circulate minutes for league meetings
iii) Create league schedules which will be posted on the SSSAA website
iv) Update the website with information for the coaches
v) Respond to SSSAA league inquiries via email
vi) Receive all league scores via email
vii) Update all league scores on the website daily
viii) Provide league stats and information for playoff coordinators
ix) Post playoff information (schedule, scores, etc.) provided by playoff
coordinators
x) Attend SSSAA Executive meeting to provide input
xi) Post schedules, scores, information, etc. (provided by league
coordinators) for all other sanctioned sports.
The Executive Coordinator will be selected by the SSSAA executive prior to
the SSSAA AGM for the next year based on applications which must be
received by May. The position pays $100 per member school and the term
is for one year. (e.g. we have 28 member schools - $2,800.00)
The applicant must have the following qualifications:
i) be an educator in Surrey
ii) have coordinated a SSSAA league or playoff in the past
iii) be proficient with computers, website management, data entry and
email
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SSSAA 2014 - 2015
SECTION II – LEAGUES
Leagues may be organized in sports sanctioned by voting members at the Annual
General Meeting.
SECTION III - LEAGUE ORGANIZATIONAL MEETINGS
Organization meeting for the various leagues shall be called as follows:
FALL SPORTS:
WINTER SPORTS:
SPRING SPORTS:
before the third week of the fall term
before the last week of November
before the first week of March
These meetings shall be called by the League Executive Coordinator or by the
President of the association.
SECTION IV - VOTING AT LEAGUE MEETINGS
The voting members at the organization meetings of the league, and at
subsequent meetings of the league that season shall consist of one member from
each of the member schools entering a team or teams in the league.
SECTION V
Host schools may not charge admission for any league or championship play.
The teachers of member schools shall not be charged admission.
SECTION VI
All league and playoff games must be played under the rules of the recognized
authority for that sport, unless exceptions have been incorporated in the Rules of
the League.
Article II - Rules Of Competition And Practice
SECTION I - SCHOOL OBLIGATION TO PARTICIPATE
Schools are not committed to play in all sports or enter all divisions of a
particular Local Association League. Where the SSSAA does not offer a specific
sport, the SSSAA Executive may, upon application of a member school, permit
participation in a league not under the SSSAA jurisdiction.
SECTION II - ORGANIZATION OF LEAGUES
a) Local Association Leagues may be organized in more than one age division.
b) A second team from a school may compete if agreed upon by a simple
majority of schools present at the organizational meetings of that age
division.
c) Each recognized sport must have a League Coordinator in place at least one
week before the start of exhibition play, or no league will be established.
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SSSAA 2014 - 2015
d) To qualify for league play, a sport must have at least four (4) schools and be
sanctioned by the membership at the Annual General Meeting. Where there
are less than four (4) schools wishing to participate in a sport, a request may
be made to the executive of the SSSAA for sanctioning as an exhibition
sport.
e) If a sanctioned sport does not run for two (2) years, it loses its status as a
sanctioned sport and must re-apply as per part d).
f) Member schools wishing to compete in a specific sport must register with the
League Coordinators.
g) Only member schools may participate in SSSAA leagues and playoffs.
SECTION III - ORGANIZATION OF PLAYOFFS
a) Organization of SSSAA schedules and playoffs is under the jurisdiction of
the SSSAA.
b) Playoff teams must pay for the cost of certified officials during the playoffs
on a pay-as-you-go basis. Playoff Coordinators or host schools shall not
make a profit hosting a SSSAA playoff.
SECTION IV - GAME RULES
a) All association games must be played under the rules of the recognized
authority for the sport, unless exceptions have been incorporated in the Rules
of the League.
b) Coaches must attend all games. No game is to be started unless a coach is in
attendance.
c) The coach is responsible for the conduct of his/her players while they are
participating in a SSSAA competition or representing a Surrey school.
d) Coaches are responsible for the behaviour of their players prior to and after
practices and for the entire duration of team trips. Unsportsmanlike conduct,
as well as the use of drugs and/or alcohol by students, shall be reported to
both the association Executive and the school principal as soon as possible.
e) If a coach is ejected from a game by an official, the game must be
discontinued unless a different coach from the same school takes over the
responsibilities of the ejected coach. Discontinued games shall be awarded to
the team of the non-offending coach.
SECTION V - SEASONAL LIMITS FOR EXHIBITION & LEAGUE PLAY
a) The following shall be the limits for exhibition and league play by members
of the SSSAA, as adopted by the BCSS.
Start Exhibition/League Play
Finish
Fall
September 2
November 29
Winter
November 24
March 7
Spring
March 2
June 6
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b)
In all cases, a student registered with a seasonal sport team which is still
participating in SSSAA League schedule playoffs, in the FVSSAA playoffs
or BC playoffs, shall not take part in exhibition games and practices of a
sport of the following season, unless there is mutual consent between the
two coaches of the sport concerned and it is within the published starting
dates. If mutual consent between the two coaches is not reached, the school
principal shall decide in the best interest of all concerned.
SECTION VI - ELIGIBILITY
* The following eligibility quick check and overview is taken from the BC
School Sports website. For more detailed rules regarding eligibility, please refer
to the BC School Sports Handbook.
BC SCHOOL SPORTS
2014-2015 Eligibility
QUICK CHECK
Team and Player Registration:
ALL Member School teams and Student-Athletes competing in BC School
Sports (BCSS) approved sports MUST be registered on a team in
accordance with the BCSS rules prior to competing in all competition.
Student Eligibility:
General Rule 1:
Student-Athletes can only compete for the school at which they are
registered.
General Rule 2:
There is a maximum age allowed for each level of competition.
General Rule 3:
Students-Athletes are athletically eligible for five years, from entry into
Grade 8.
General Rule 4:
Student-Athletes cannot have graduated from secondary school.
General Rule 5:
Student-Athletes must be full-time.
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BC SCHOOL SPORTS
2014-2015 Eligibility Overviews
BC School Sports is a registered Society, and is the governing body for extra-curricular
inter-school sport in British Columbia. BCSS is a membership organization of
approximately 425 Middle, Junior and Senior Secondary schools in British Columbia.
Membership is voluntary, but through membership, schools are agreeing that StudentAthletes, coaches and other participants will comply with the policies and Rules and
Regulations established by the organization.
All Member School teams and Student-Athletes competing in BCSS approved sports
MUST be registered on a team in accordance with the BCSS rules prior to competing in all
Restricted competition.
Official Rules:
For a complete copy of the BCSS Eligibility Rules and Regulations, please go to the
BCSS website at www.bcschoolsports.ca
Team and Player Registration:
All Member School teams and Student-Athletes (grade 8-12) competing in BCSS
approved sports MUST be registered on-line with BCSS. Failure to properly register
a team or an individual Student-Athlete will result in that team or Student-Athlete
being ineligible for further competition (see rules for School Team Eligibility). A
Student-Athlete’s full name as written on their birth certificate must be used when
registering.
Rationale for Competitive Rules:
All BCSS eligibility rules are in place to ensure fair and equitable competition among
Member Schools.
This same rationale is the basis for many other BCSS competitive policies, such as
having specific seasons of play, having multiple tiers based on school enrollment, and
having a strong policy against recruiting Student-Athletes.
Student-Athlete Eligibility:
There are five basic eligibility rules for students participating in BCSS competition.
All Member School teams and Student-Athletes competing in BCSS approved sports
MUST be registered on a team in accordance with the BCSS rules prior to competing in all
competition.
General Rule 1:
Student-Athletes can only compete for the school at which they are registered.
Some exceptions do exist and must be approved by BCSS.
These exceptions are due to the variety of school configurations in B.C. as well as the
BCSS purpose -to encourage participation - especially in the more rural and remote
communities where smaller schools have had a history of not being able to field teams.
Other than the above, students cannot play for another school. The goal is and continues to
be on maintaining a competitive balance.
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General Rule 2:
There is a maximum age allowed for each level of competition.
To encourage participation, proper athletic development, and equitable competition, many
BCSS sports are organized in age-group competition. There is a maximum age allowed at
each level of competition, as well as a limited number of years for which a Student-Athlete
can be eligible for a particular level of age-group competition. See Section III D3.
Grade 8 Competition:
Student-Athletes must be under 15 years of age as of December 31, 2014 and be in their
first year of eligibility.
Grade 9 Competition:
Student-Athletes must be under 16 years of age as of December 31, 2014 and be in no
more than their 2nd year of eligibility.
Junior Competition:
more than their 3rd year of eligibility.
Senior Competition:
more than their fifth year of eligibility.
General Rule 3:
Student-Athletes are athletically eligible for five years, from entry into Grade 8.
To encourage athletic opportunities throughout the normal five years of high school and in
support of equitable competition, Student-Athletes are limited to athletic eligibility for a
five year period, starting with initial entry to Grade 8. (See Section III D4.1)
The eligibility calendar continues to run regardless of a Student-Athlete’s actual
participation on a team. If a Student-Athlete doesn’t try out for a team, doesn’t make the
team, withdraws from school, is asked to leave school, or the school doesn’t offer a
particular sport during a time period, that school year or portion still counts toward the
Student-Athlete’s five year period of eligibility. Job action in a School District or school
does not extend eligibility dates.
A Student-Athlete who has been out of BC on a BCSS approved Exchange Program and
meets conditions in Section III D4.1.5 may have up to one year of eligibility restored.
Member Schools are encouraged to file an eligibility appeal for Student-Athletes who have
not completed their academic requirements in a five year period due to a serious accident
or illness.
The key to Section III D4.1.3 is that the Student-Athlete has been unable to academically
progress during the specific period of time directly due to the severity of the medical
condition. Medical documentation and school absentee records are required as part of the
appeal. Information regarding a Student-Athlete’s involvement in a school or School
District’s “hospital / homebound” program should also be submitted.
General Rule 4:
Student-Athletes cannot have graduated from secondary school.
Student-Athletes cannot have completed BC Ministry of Education graduation
requirements in the preceding school year, nor can they have accepted a Senior Secondary
Certificate of Standing in the current school year and be athletically eligible. A StudentAthlete may complete graduation requirements during 2014-2015
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, continue to take courses, and remain eligible as long as they don’t accept the Certificate
of Standing and they stay at their home school. (Section III D2.4)
General Rule 5:
Student-Athletes must be full-time.
It is required that Student-Athletes must be enrolled in the equivalent of a 75% course load
during the 2014- 2015 school year to remain eligible. (See Section III D2.2)
Transfers:
A transfer of schools after the start of the first year of eligibility may limit athletic
eligibility at the new school.
All Student-Athletes who transfer schools after the first year of eligibility must have their
Athletic Director determine the Student-Athletes eligibility based on BCSS Rules. For
eligible Student-Athletes an online transfer must be completed and any documentation
sent to and approved by the BCSS office before the Student-Athlete becomes eligible to
compete. And for ineligible Student-Athletes, an eligibility application form must be
completed and sent to the Eligibility Officer for processing.
In support of the goal of equitable competition, Student-Athletes are eligible for the school
at which they are registered on the first day of his/her 1st year of eligibility: this is a
Student-Athlete’s “home school”. Any transfer to another school after that day may affect
athletic eligibility at the new school for a 12 month period. (see Section III D9) A StudentAthlete who has transferred into a new school and participates on a team at the new school
affects the competitive balance of the team and therefore the competitive balance of the
league or regional competition.
Student-Athletes already at the school may lose their opportunity to participate. The
transfer restrictions do not assume or imply that any recruiting or “shopping around” has
taken place. It is simply to protect the competitive balance inherent between schools’
existing student populations.
All transfers must be approved by the BCSS office.
Eligibility Application Process:
(See Section III D11) BC School Sports has a two level application / appeal process
available to Member Schools if the school believes that there are extraordinary
circumstances regarding the eligibility status of a Student-Athlete.
1st level – an application to the Eligibility Officer
2nd level – an appeal to the Eligibility Appeal Committee– (comprised of 6 experienced
volunteers from the BCSS membership,) are all well-versed in the BCSS Eligibility Rules
and the intent and spirit of those rules
The Eligibility Officer will accept applications from August 15 through until June 1 each
year.
The Eligibility Appeals Committee will meet 6 times in 2014-2015
Appeal meeting dates are:
• September 20, 2014
Deadline for Submission September 10, 2014
• October 18, 2014
Deadline for Submission October 8, 2014
• November 29, 2014
Deadline for Submission November 19, 2014
• January 17, 2015
Deadline for Submission January 7, 2015
• March 7, 2015
Deadline for Submission February 25, 2015
• May 30, 2015
Deadline for Submission May 20, 2015
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All new additional information MUST be submitted to the BCSS office at least 8
school days prior to the scheduled meetings. No late appeals will be accepted. At this
time member schools may request an appointment to talk with the Eligibility Appeals
committee as well.
Over the years of province-wide Eligibility Rules, decisions made have established
numerous but specific precedents. Appeals that appear to be similar on their surface, may
in fact be very different in detail, and may result in different decisions being made by the
committees.
If an application is denied by the Eligibility Officer and there is either new information or
there has been a technical error made by the Eligibility Officer, the Member School may
submit a 2nd level appeal to the Eligibility Appeals Committee, who meet 6 times per year
as noted above.
Eligibility Appeals can only be filed by a Member School, and must include
permission from the Student-Athlete or parent (guardian) for the release of the
Student-Athlete’s personal records and academic information.
Applications must be submitted on the 2014- 2015 Eligibility Application Form, and
include all required documentation. There is a $50 administrative fee for each eligibility
application. There is a $200 fee for an eligibility appeal application. The $200 will be
returned if the appeal is accepted.
Decisions made by the Eligibility Officer will be made within a week.
SECTION VII - PLAYER REGISTRATION
a) To be eligible for any competition (Gr.8, 9, Jr. Sr.) a list of team members
with their birth dates shall be submitted to BC School Sports as per Section
VI Eligibility.
b) Additions and changes in team registration lists must be submitted with the
required information to BCSS.
c) Playing a player or players who are ineligible according to Article II, Section
VI, results in forfeiture of game points to the other team.
d) The information required on the registration list must be obtained from the
permanent record cards on file in the school office by a coach or member of
the office staff. Forms must be signed by the School Administrator.
(e) The BCSS STARS Registration forms will be used as official rosters in the
Surrey Championships in the sports of Volleyball and Basketball. Players not
on the STARS registration will be ineligible to participate and any games
played with ineligible players will be declared a forfeit. Players deemed
ineligible will be declared eligible when the coach provides an updated
STARS registration form with the player in question added. Teams deemed
ineligible will be ineligible to participate until they have registered with
BCSS.
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SECTION VIII - DEFAULTS, POSTPONEMENTS, FORFEITURES
a) Default:
Forty-eight (48) hours notice must be given to the scheduled opponent by
any team intending to default a game. Full explanation of the details
connected with the default must be sent to the League Coordinator who shall
decide the penalty for a default. The coordinator shall be notified
immediately if a default is anticipated.
b) Postponements:
Scheduled games may be postponed only for weather conditions or other
reasons beyond the control of the school and with the specific consent of the
other school involved. The League Coordinator must be notified within 48
hours. The game must be re-scheduled at the earliest convenience of both
schools.
c) Forfeit:
If a school, for reasons beyond its control, cannot play a scheduled game, the
League Coordinator may award the game to the other team involved. This
shall be called a forfeit.
d) Withdrawals:
A school team withdrawing from a league, playoff, or championship
competition may be placed on probation or may face possible suspension
from further competition in that sport. The decision shall be made by the
executive in consultation with the coordinator. The coach of a team or player
withdrawing from playoff competition after qualifying shall notify the
coordinator immediately so that the next eligible team or player can
participate.
e) For the purpose of this section, the Executive of the Local Association shall
decide whether failure to play as scheduled shall be classed as "default",
"postponement" or "double-forfeit", i.e. loss of points by both teams.
SECTION IX - PROTESTS
a) Protests must be made in accordance with the rules of the sport notwithstanding local association rules.
b) The protest will not be considered unless it is in writing and received by the
association President within two (2) school days of competition.
c) The following people shall receive a copy:
- Local Association President
- Student Activities Coordinator/Athletic Director and/or Principal
and coach of opposing school
- Coordinator
- Coach's own principal
d) The Local Association Executive shall form a protest committee. The
protest committee's decision shall be binding.
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SECTION X - COACH CONTROL
a) For SSSAA league and exhibition play and the FV Association playoff
competition, a coach must be in attendance. When a school fails to fulfill
this requirement, it shall forfeit all rights to that game, even if the other
school consents to play the game.
b) Referees:
For the SSSAA association competition, competent officiating must be
provided.
Coaches or sponsors are expected to maintain control of games officiated by
students. Where students are needed to officiate games, they be partnered
with a competent responsible adult.
SECTION XI – VOLUNTEER COMMUNITY COACHES
A community coach is defined as any individual who is not a school district
employee who coaches a school team. This applies to a head coach(es) or
assistant coach(es) of a school team either with or without a school district
employee sponsor.
a)
Community coaches must be determined by the administration (in
collaboration with the Athletic Director) to have the necessary ability to
work with people, and the appropriate level of training required for the sport,
and age level in question, especially in high risk sports such as gymnastics,
rugby and wrestling. Community coaches must also undergo an annual
criminal records check.
b) Community coaches must complete the Community Coach Application
Form and criminal records check each year and submit copies to both the
Athletic Director and School Administrator. The form will enable School
Representatives to start to determine the qualifications and suitability of the
prospective community coach to supervise and coach students of school age
and receive from the prospective community coach references and
authorization to conduct a criminal records check faxed to the SSSAA Vice
President.
c) Where community coaches are in place, a “staff sponsor,” a teaching staff
member or an administrative officer, will report to the principal on a regular
basis about the program and schedules of the team.
d) “Staff sponsors,” where a community coach is in place, are expected to be in
the building during practices or should arrange for a designated staff contact
for those times when the sponsor is not present. “Staff sponsors” must be
present at and visible to the organizers of all games, tournaments and travel
events of that team. In a secondary school, the administrative officer may
choose to take responsibility for waiving this requirement with some
community coaches at his/her discretion for games, tournaments and travel
events not involving overnight travel. Parents should be advised of all travel
and supervision arrangements.
e) Student coaches and coaches under nineteen years of age must be under the
direct supervision of a teacher sponsor at all times.
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f)
Student teachers operate, as in all other aspects of their placement, under the
supervision of their “sponsor teacher”.
g) When a school’s community coach fails to have a staff sponsor and/or their
documentation from the administration, the team shall forfeit all rights to that
game, even if the other school consents to play the game as per Section X
Coach Control.
h) ALL community coaches must have documentation provided by the school
that certifies them as a volunteer community coach. The volunteer
community coach must have this documentation with them at all athletic
events. (Sample Volunteer Community Coach Documentation contained in
District and SSSAA Forms.)
SECTION XII - SCHOOL RESPONSIBILITY
a) During a game, the coach and/or sponsor is responsible for the conduct of
spectators that are readily identifiable as students or supporters from his/her
school.
b) The proper conduct of the game demands the full cooperation of members of
both teams including coaches and fans from the participating schools.
c) Any cost incurred as a result of a team not fulfilling a commitment to a
contest where there are costs incurred will result in that school being responsible for payment of said costs upon notification to the SSSAA
executive within 5 school days of the contest.
SECTION XIII - UNIFORM DRESS
Any member school participating in Surrey school sports competition must have
appropriate uniform dress. Appropriate uniform dress shall include:
a) school identification top;
b) gym shorts (no cut-offs);
c) appropriate foot wear.
Article III - Discipline
SECTION I - PROCEDURE GOVERNING STUDENT ATHLETES'
CONDUCT
a) Anytime a student represents a member school, he/she is under the
jurisdiction of the SSSAA
i) All incidents involving fighting, gross misconduct or an ejection
MUST be reported to the League Coordinator (Discipline Report
contained in District and SSSAA Forms). This must take place within
72 hours of the incident.
Failure to do so may result in disciplinary action against the coach,
team or school.
b) The following discipline matters in Section I shall be under the jurisdiction
of the SSSAA and the principals:
i) incidents between competitors;
ii) incidents between competitors and spectators;
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iii) incidents between competitors and game officials;
iv) incidents between competitors and adults in position of authority;
v) incidents involving improper conduct by players of the same
association for league games in the vicinity of the place of the game,
but not during the game.
c) Improper conduct of players of different associations either during play, or in
the vicinity of the place of the games, shall be dealt with jointly by the
Executives of the associations involved.
d) Improper conduct by players while traveling to and from games or while
away overnight shall be dealt with by the Executive in conjunction with the
administration of the school(s) involved.
e) Disciplinary Action Penalties:
i) Competitors ejected from competition for the following reasons are
subject to a suggested minimum penalty of one league, exhibition, or
playoff game suspension to a maximum penalty of suspension for the
remainder of the competitor's current athletic season and one more
complete athletic season:
a. fighting
f. swearing
b. gross misconduct
g. rough play
c. use of alcohol or drugs
h. disrespect to a coach or official
d. violation of rules
i. unsportsmanlike conduct not
e. spitting
listed above
ii) Competitors ejected before, during, or after competition for the
following reasons are subject to a suggested minimum penalty of
suspension from competition and practices a maximum penalty of
suspension from the remainder of the current athletic season and an
additional calendar year (three athletic seasons).
The matter will be dealt with in all possible haste but not longer than
14 days following the receipt of the Disciplinary Reports by the
President of the SSSAA.
f) The President will convene a jury of appeal within five working days upon
receipt of the application.
SECTION II - PROCEDURE FOR DISCIPLINARY ACTION AGAINST
PLAYER
a) Reports of incidents of misconduct should be submitted on Disciplinary
Report Form(s) by the coach of the offending player(s), the competitors, the
opposing coach, and the referee(s) to the President of the SSSAA.
b) Interim notification should be given to the coach, the Athletic Director and
principal of the offending player(s) of suspension until such time as written
reports are received from the referee(s), coach(es) and student(s) involved.
(The Athletic Director or principal should notify the student of this fact.) A
student may not participate in practice or competition until granted
permission by the SSSAA Executive.
c) The Disciplinary Committee:
i) The SSSAA Executive will form the Disciplinary Committee.
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ii) The Committee shall meet at the call of the President and shall rule on
disciplinary matters under its jurisdiction.
iii) The President of the SSSAA shall have the authority, upon verbal
communication with the other members of the Executive, to permit a
competitor to participate in exhibition, league or playoff competition
prior to a Disciplinary Hearing involving the competitor.
d) A competitor that has been involved in a disciplinary incident but not
disqualified from a game may participate in subsequent exhibition, league,
or playoff games at the discretion of the SSSAA Executive. The SSSAA
Executive should communicate with the principal to ensure consistency of
disciplinary action. This provision is intended to be an interim measure
pending a decision by the SSSAA Executive.
e) Disciplinary Hearing:
i) The Disciplinary Hearing shall be held as soon as possible after the
required reports have been received by the President of the SSSAA.
ii) The competitor in question may, if he/she wishes, attend the
Disciplinary Hearing and may be accompanied by a parent, coach,
and/or advisor.
iii) The competitor in question or his/her representatives shall advise the
SSSAA President of his/her intention to attend the Disciplinary
Hearing.
iv) The competitor in question shall be given an opportunity to present
his/her explanation of the disciplinary incident.
v) After the competitor in question or his/he representative(s) have
appeared before the hearing, the Disciplinary Committee shall meet to
consider its position.
vi) The decision of the Disciplinary Committee shall be communicated to
the competitor and the coach, in writing, as soon as possible. The
coach should be first notified of the decision by telephone.
f) Appeals:
A member may appeal the decision of the Disciplinary Committee by
submitting a letter requesting an appeal, with the signature of his/her
Principal, to the President of the SSSAA. The President will convene a jury
of appeal within five working days upon receipt of the application.
SECTION III – PENALTIES FOR VIOLATIONS OF THE COACH’S
CODE OF CONDUCT
The role and conduct of a coach in a school sport setting is crucial and critical for
the positive development of student-athletes. A strong Code of Conduct and
decisive steps in dealing with violations supports the education-first and studentcentered philosophy of the organization. Unless specified otherwise, all the
references in this policy refer to days that school is in session.
Procedures for Dealing with Incidents That Occur During a Game, Practice
or Athletic Contest:
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a)
Filing a Complaint:
i) The offending coach (“respondent”) must be notified in writing at
least 24 hours (1 school day) prior to a formal complaint being filed
with the applicable disciplinary body. Notification may be affected
by delivery of a fax, e-mail or letter to the coach, c/o his/her school.
ii) The complainant and the respondent may wish to pursue informal
resolution prior to the formal complaint being filed with the local
athletic association or sport commission, but this process will not
preclude a formal complaint submission if the informal resolution
attempt affects the 5 working days timeline.
iii) A written complaint for the specific incident must be filed with the
president of the applicable athletic association (league or athletic
association play) or sport commission (zone play-offs and
championships). The written complaint must be copied to the
“respondent”, school athletic director, school administrator of the
“respondent” and BC School Sports. Complaints should be filed using
a BCSS code of conduct complaint form, available from athletic
directors, the BCSS office, or the BCSS website.
iv) The formal complaint filed under this policy must be filed within 5
school days after the situation or incident has occurred, unless the
athletic association or sport commission receiving the complaint
determines that the period should be extended.
v) The complaint must cite the specific clause of the coach’s code of
conduct alleged to have been violated, the date of the occurrence and
the particulars of the alleged violation, including naming other parties
involved (if applicable).
vi) The complaint can be filed by any person who has information that
leads him or her to believe that a violation has occurred.
vii) Additional information in support of the complaint can be submitted
as written evidence and be attached to the complaint. This additional
information may take the form of letters from students or spectators,
reports or letters from tournament or game/event officials, or
confirming information from other coaches or school officials. If any
of the evidence is submitted by a minor, the letter must be co-signed
by the minor’s parent or guardian. All submitted information must be
dated.
b) Disciplinary Hearing:
i) The hearing between the athletic association or sport commission
disciplinary committee, the complainant and the “respondent” will
take place within 15 school days of the formal written complaint
being received.
Contact your local Athletic Association President or the BC SCHOOL SPORTS
office for a complete set of procedures for a Disciplinary Hearing for a complaint
filed under this section.
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c)
Discretionary Penalties:
The athletic association or sport commission disciplinary committee will rule
on the complaint, with the following options available to them. These are not
written as progressive penalties, but should be applied with due care taken
regarding the severity of the offence and the discipline history of the
respondent.
i)
ii)
iii)
iv)
no steps taken; complaint not upheld.
the complaint upheld, but no action taken.
a letter of reprimand to offending coach.
a letter of reprimand to offending coach and instructions to take a
coaching certification theory course within 12 months.
v) a letter of reprimand and a probationary period for the offending
coach of up to twelve (12) months.
vi) penalty as in iv) and v) but with an additional probationary period for
the member school of the offending coach.
vii) the suspension of the offending coach from coaching restricted and
unrestricted school competition in British Columbia (all sports and all
levels) for a minimum period as decided by the athletic association or
sport commission disciplinary committee, to a maximum permanent
suspension from school sport coaching in BC.
viii) any coach disciplined under vii) will receive an automatic minimum
twelve (12) month suspension for a second instance of a violation of
the coach’s code of conduct, within a three (3) year period from the
first instance.
d) The Ruling: The Ruling must be made within five (5) days of the Hearing,
in writing, to the offending coach, cc: School Athletic Director, School
Administrator, School District Superintendent, the Athletic Association
President (if ruling made by the Sport Commission) and BCSS. BCSS will
inform the BCTF and the College of Teachers if the offending coach is a
member.
e) Reminder: In the case of any probationary period or suspension that
continues past the end of a school year, prior to the next school year, BCSS
will send a reminder letter of the penalty an the terms of the penalty to the
Coach, the School Athletic Director, the School Administrator, the School
District Superintendent, the Athletic Association President and the applicable
Sport Commission.
f) Membership Notification: At the conclusion of the hearing and any appeal
period, BCSS will publish the names and applicable time period for any
coach who is on probation or under suspension for the remainder of a season
of play or more, in the next issue of the BCSS report magazine.
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Procedures for Dealing with Incidents Involving Recruiting, Multiple
Athletic Associations or General Misconduct:
a)
Filing a Complaint:
i) The offending coach (respondent) must be notified in writing at least
5 school days prior to a formal complaint being filed with BC
SCHOOL SPORTS. Notification may be effected by delivery of a
fax, e-mail or letter to the coach, c/o his/her school.
ii)
The complainant and the respondent may w ish to pursue informal
resolution prior to the formal complaint being filed w ith BCSS, but this
attempt w ill not preclude a formal complaint submission if the
informal resolution attempt affects the 365 day time line noted in this
regulation.
iii) A written complaint for the specific situation or occurrence is filed
with the president of BC School Sports. Copies of the written
complaint must also be distributed to the respondent, the respondent’s
school athletic director and school administrator, and to the president
of the respondent’s local athletic association, at least 48 hours before
the written complaint is filed with BCSS. Complaints should be filed
using a BCSS code of conduct complaint form, available from athletic
directors, the BCSS office, or the BCSS website.
iv) The formal complaint submitted under this policy must be filed within
a 12 month period after the situation or incident has occurred, (12
months consecutive time, not school in session) unless the hearing
panel chairperson determines that the period should be extended.
v) The complaint must cite a specific clause of the coach’s code of
conduct alleged to have been violated, the date of the occurrence and
the particulars of the alleged violation, including the naming of other
parties involved (if applicable).
vi) The complaint can be filed by any person who has information that
leads him or her to believe that a violation has occurred.
vii) Additional information in support of the complaint can be submitted
as written evidence and be attached to the complaint. This additional
information may take the form of letters from students or spectators,
reports or letters from tournament or game/event officials, or
confirming information from other coaches or school officials. If any
of the evidence is submitted by a minor, the letter must be co-signed
by the minor’s parent or guardian. All submitted information must be
dated.
b) Disciplinary Hearing:
i) Four members of the BCSS management committee shall act as the
hearing panel, and shall select the chairperson from the panel. If four
members of the management committee are not available due to
conflict of interest or time or location, the BCSS president will
appoint other members from the BCSS board of directors to sit on the
panel.
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ii) The hearing will take place within 30 school days of the complaint
being received. The hearing may take place as a conference call if
most expedient.
Contact the BC SCHOOL SPORTS office for a complete set of procedures
for a Disciplinary Hearing for a complaint filed under Procedures for
Dealing with Incidents involving Recruiting, Multiple Athletic Associations or
General Misconduct.
c)
Discretionary Penalties: The hearing panel will rule on the complaint, with
the following options available to them. These are not written as
progressive penalties, but should be applied with due care taken regarding
the severity of the offence and the discipline history of the “respondent”:
i) no steps taken; complaint not upheld.
ii) the complaint upheld, but no action taken.
iii) a letter of reprimand to offending coach.
iv) a letter or reprimand to offending coach and instructions to take a
coaching certification theory course within 12 months.
v) a letter of reprimand and a probationary period for the offending
coach of up to twelve (12 ) months.
vi) penalty as in iv) and v) but with an additional probationary period for
the member school of the offending coach.
vii) the suspension of the offending coach from coaching restricted and
unrestricted school competition in British Columbia (all sports and all
levels) for a minimum period as decided by the athletic association
disciplinary committee or the sport commission disciplinary
committee, to a maximum permanent suspension from school sport
coaching in BC.
viii) any coach disciplined under vii) will receive an automatic minimum
twelve (12) month suspension for a second instance of a violation of
coach’s code of conduct, within a three (3) year period from the first
instance.
d) The Ruling: The Ruling must be made within five (5) days of the Hearing,
in writing, to the offending coach, cc: School Athletic Director, School
Administrator, School District Superintendent, the Athletic Association
President (if ruling made by the Sport Commission) and BCSS. BCSS will
inform the BCTF and the College of Teachers if the offending coach is a
member.
e) Reminder: In the case of any probationary period of suspension that
continues past the end of a school year, prior to the next school year, BCSS
will send a reminder letter to the Coach, the School Athletic Director, the
School Administrator, the School District Superintendent and the Athletic
Association President and the applicable Sport Commission (if a sportspecific penalty).
f)
Membership Notification: At the conclusion of the Hearing and any
Appeal Period, BCSS will publish the names and applicable time period for any
coach who is on probation or under suspension for the remainder of a Season of
Play or more in the next issue of the BCSS Report magazine.
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Procedures for Dealing with a Coach Ejection from a Game/Meet/
Tournament/Event:
a)
For ALL game ejections, the offending coach is REQUIRED to submit,
within 72 hours and in writing, an incident report to his/her Athletic Director,
School Administrator and Athletic Association President. The School
Athletic Director and/or School Administrator may choose to take
disciplinary action.
The offending coach should be notified in writing of any disciplinary action
by the school, with copies to the School Athletic Director, School
Administrator and the Athletic Association President.
i) There is no BC School Sports appeal procedure regarding a school’s
decision to reprimand the coach.
b) If a complaint on the same incident is received from another source by the
Athletic Association, Sport Commission or BC School Sports, then
Procedures for Dealing with Violations of the Coach’s Code of Conduct…)
must be initiated.
Article IV – Suspension
Upon proof of the violation of the Constitution or by-laws of the association, the
Executive may suspend the offending team coach, sponsor, or school from
participation in activities of the association or its leagues, or impose such lesser
punishments as it shall decide. Such suspension shall stand until it is raised by the
association Executive or by a general meeting of the association.
Article V - Jury of Appeal
The Jury of Appeal shall consist of:
a) the Superintendent or his/her designate who will act as chairman;
b) one SSSAA member as appointed by the SSSAA Executive, but who is
not an Executive member;
c) one Surrey Administrative Association delegate.
The decision of the Jury of Appeal shall be considered final. The chairman will
forward the decision in writing to the parties involved and the Executive within
two weeks of the appeal being filed.
Article VI - Association Fees
The SSSAA will levy an annual fee:
a) from the member schools of $375.00.
b) from each parochial and private member school an additional $500.00
operating grant.
c) from the member schools, an Executive Coordinator fee of $150.
d) Payment Schedule as follows: (Deadline dates)
- SSSAA Member Fee
October 1
- Volleyball Fee
December 1
- Basketball Fee
March 1
- SSSAA Banquet Costs
1st Wednesday of June
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Constitution and
Bylaws
2014 - 2015
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SOCI ETY ACT CON STI TUTI ON
1.
The name of the Society is the "Surrey Secondary Schools' Athletic
Association".
2.
The purposes of the Society are:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
To provide an opportunity for students enrolled in secondary schools
to develop their athletic potential through participation in
competitive sports within the secondary school systems in Surrey;
To organize and coordinate interschool athletic competitions which
will be open to competitors of all affiliate schools;
To ensure that competitions are fair and equitable;
To determine which interschool athletic competition for the Surrey
championships will take place each year;
To determine which teams and individuals will be eligible to
compete for Surrey championships each year;
To determine and recognize secondary school championships in
Surrey;
To determine which individuals and teams are qualified to represent
Surrey in the Fraser Valley or other area championship competitions;
To provide an ultimate authority within the secondary school athletic
systems in Surrey to mediate disputes and protests;
To foster high standards of courtesy and respect among athletes,
coaches, spectators and competing teams and schools;
To foster the development of high quality athletics, coaches, and
officials.
3.
The Society shall operate without purpose of gain or profit to its members
and any profits or other accretions to the Society shall be used in
promoting its objectives and this provision shall be unalterable.
4.
On the winding up or dissolution of the Society, the assets of the Society
shall not be distributed among the members, or any of them, unless such
recipient member or members are charitable institutions in existence
solely for charitable purposes. After all debts have been paid, or provision
for their payment has been made, the assets remaining shall be paid,
transferred and delivered to one or more charitable institutions in
existence solely for charitable purposes, which shall be chosen by
resolution of the members of the Society, or failing such resolution, by
resolution of the Directors of the Society. This provision shall be
unalterable.
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SOCI ETY ACT BY-LAWS
Part 1 – Interpretation
1.1 In these By-laws unless the context otherwise requires:
a) "Affiliate School" shall mean any secondary school which has
applied for and to which membership in the Society has been
granted and which has complied with the terms of membership;
b) "Association" means the Surrey Secondary Schools Athletic
Association, the Society herein;
c) "Directors" means the Directors of the Society for the time being;
d) "Executive Committee" means the Directors as so defined;
e) "Society Act" means the Society Act of the Province of British
Columbia from time to time in force and amendments to it;
f) "Registered Address" of the member means his address as recorded
in the register of members.
1.2 The definitions in the Society Act on the date these By-laws become
effective apply to these by-laws.
1.3 Words importing the singular include the plural and vice versa; and
words importing the neuter include the masculine and the feminine
gender and vice versa.
Part 2 – Membership
2.1 There shall be three categories of membership in the association:
a) Member schools, being
i) Any public secondary school in School District No. 36,
(Surrey), which has applied for membership and is willing to
accept and abide by the obligations of membership as set down
in the Constitution and by-laws of the association;
ii) Any non-public secondary school within the boundaries of
School District No. 36, (Surrey) which is willing to accept the
obligations of membership, and has had its membership
application approved by a two-thirds majority of the voting.
b) Any teacher who is a teacher in a member school in good standing
may qualify as a member teacher.
c) Any student who is listed on a team registration list and meets the
eligibility requirements of the association's rules and regulations
may qualify as a "non-voting student member".
2.2 Every member shall uphold the Constitution and comply with these bylaws and the rules and regulations of the Society passed pursuant
thereto.
2.3 a) There shall be an annual fee for member schools which shall be a
sum fixed from time to time by resolution of the membership in
general meeting and which shall be payable on or before the 1st of
October of each year.
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b) Failure by a member school to pay the annual fee as prescribed by
the said date shall render both that school and the school
representatives there forth not in good standing.
2.4 a) A member school shall only cease to be a member upon:
i) Cessation of the public or private secondary school, or;
ii) Receipt of notice by the Directors from the principal of that
member school that the school no longer intends to remain a
member of the association.
b) A school representative shall cease to be a member:
i) At the year-end for the association, being June 30th in the year
for which the representative was appointed;
ii) In the event that representative is transferred from or terminates
his employment with the school from which he has been
appointed, or;
iii) In the event the member school at which he is employed ceases
to be a member of the association.
c) A member student automatically ceases to be a member of the
association if:
i) he/she ceases to be student in a member school;
ii) the team that had the student registered has completed its season
play;
iii) the school at which the student attends ceases to exist or ceases to
be a member school;
iv) the member school's administration has removed the student’s
name from the team’s registration list;
v) the Executive of the association, after a disciplinary hearing,
remove the student’s name from the team registration list for
disciplinary reasons.
2.5 a) The Executive Committee shall have the power, by a majority
resolution of those present, to suspend any member school of the
association where there is deemed to have been conducted by, or on
behalf of that school, or by any school representative or participant
from that school, conduct which is considered improper, unbecoming
or likely to endanger the interest or the reputation of the association,
or where there has been willful breach of the Constitution, by-laws or
rules and regulations of the association. Such suspension may be on
such terms and upon such conditions as the Executive Committee
shall deem fit and shall remain in force until discontinued by the
majority resolution of the Executive Directors or by a general meeting
of the association.
b) Notice of intention to suspend a member setting forth the reasons for
such intended suspension and fixing a time and place for the meeting
at which the resolution to suspend shall be heard by the Directors,
shall be sent to such member not less than seven days prior to the
Executive Committee's meeting.
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c)
Notice shall be conclusively deemed to have been properly given if
mailed by ordinary mail to the last known address of such member
seven days prior to the date of such meeting, or by notification
being given to its principal; and no suspension shall be deemed
improper notwithstanding such notice has not in fact been received
by such member.
d) Suspension of a member school shall be considered the suspension
also of those school representatives from such member school.
Part 3 - Meetings of Members
3.1 General meetings of the Society shall be held at such time and place, in
accordance with the Society Act, as the Executive Committee decides.
3.2 Every general meeting, other than an Annual General Meeting, is an
Extraordinary General Meeting.
3.3 The President may, whenever she/he thinks fit, or within 21 days of the
receipt by the Executive Committee of the written request from and on
behalf of 10% of the affiliate schools, provided such a request be
countersigned by the principal of such schools, convene an
Extraordinary General Meeting.
3.4 a) Notice of a general meeting shall be given at least 14 days in
advance of that meeting and shall specify the place, the day and the
hour of the meeting, and in case of special business, the general
nature of that business.
b) Notice shall be deemed sufficiently given if sent by ordinary mail
to the principal of each affiliate school.
c) The accidental omission to give notice of a meeting to, or the nonreceipt of a notice by any of the members entitled to receive notice,
does not invalidate proceedings at that meeting.
3.5 The first Annual General Meeting of the Society shall be held not more
than 15 months after the date of incorporation and thereafter an Annual
General Meeting shall be held at least once in the month of May or June
of each calendar year and not more than 15 months after the holding of
the last preceding general meeting.
Part 4 - Proceedings at General Meetings
4.1 Special business is:
a) all business at an Extraordinary General Meeting except the
adoption of rules of order, and
b) all business that is transacted at an Annual General Meeting,
except,
i) the adoption of rules of order,
ii) the consideration of the financial statements,
iii) the report of the Directors,
iv) the report of the Auditor, if any,
v) the election of Directors,
vi) the appointment of the Auditor, if required, and
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vii)
4.2
4.3
4.4
4.5
4.6
4.7
such other business as, under these by-laws, ought to be
transacted at an Annual General Meeting, or business
which is brought under consideration by the report of the
Directors issued with the notice convening the meeting.
a) No business, other than the election of a Chairperson and the
adjournment or termination of the meeting, shall be conducted at a
general meeting at a time when a quorum is not present;
b) If at any time during a general meeting there ceases to be a quorum
present, business then in progress shall be suspended until there is a
quorum present or until the meeting is adjourned or terminated;
c) A quorum is 30% of those entitled to vote on behalf of affiliate
schools, but not less than 10 or such greater number as the members
may determine at a general meeting.
If within 30 minutes from the time appointed for a general meeting a
quorum is not present, the meeting shall be adjourned for one week or
such other time not exceeding two weeks as the Directors shall
determine. Notice shall be sent to the affiliate schools that a quorum
was not present at the general meeting, and that the meeting has been
adjourned until the date fixed in such notice. On the date fixed by such
notice, the quorum shall be those present who are entitled to vote on
behalf of their affiliate schools providing there are a minimum of three
such persons present.
Subject to By-law 4.5, the President of the association, the VicePresident, or in the absence of both, one of the other Directors present
shall preside as Chairperson of a general meeting.
If at a general meeting:
a) there is no President, Vice-President or other Director present
within 15 minutes after the time appointed for holding the meeting,
or;
b) the President and all the other Directors present are unwilling to act
as Chairperson; the Members present shall choose one of their
number to be Chairperson.
a) A general meeting may be adjourned from time to time and from
place to place, but no business shall be transacted at an adjourned
meeting other than the business left unfinished at the meeting from
which the adjournment took place.
b) Where a meeting is adjourned for 10 days or more, notice of the
adjourned meeting shall be given as in the case of the original
meeting.
c) Except as provided in this By-law, it is not necessary to give notice
of an adjournment of the business to be transacted at an adjourned
general meeting.
a) No resolution proposed at a meeting need be seconded and the
Chairperson of a meeting may move or propose a resolution.
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SSSAA 2014 - 2015
4.8
4.9
b) In case of an equality of votes, the Chairperson shall not have a
casting or second vote in addition to the vote which he may be
entitled as a member and the proposed resolution shall not pass.
a) Voting privileges shall be restricted to those members referred to
herein as school representatives, to the Director of Instruction for
Physical Education for the School District of Surrey, and to the
Physical Education Helping Teacher responsible for liaison with
secondary athletics, each of whom shall have one vote at any
general meeting of the membership.
b) School representatives, of which each member school in good
standing shall be entitled to three votes and who shall include an
administrator, being the principal or a vice-principal named by the
principal, together with two other votes as appointed by the Student
Activities Coordinator of the member school with whom they are
employed.
c) Voting is by show of hands.
d) Voting by proxy is not permitted.
Any teacher in a member school shall have the right to attend and speak
at meetings of the association, but such persons shall not be entitled to
vote at any meetings of the association unless he is an authorized school
representative member as provided herein. Coaches who are not on
staff with any such school shall be entitled to the same privileges as
teachers.
Part 5 - Directors and Officers
5.1 a) There shall be a Board of Directors, otherwise known herein as the
Executive Committee, all of whose members shall be appointed
school representatives of member schools and who shall be elected
by secret ballot for a term of two (2) years at an Annual General
Meeting. With the exception of Members at Large - these shall be
for a term of 1 year.
b) The Executive Committee shall consist of:
i) the immediate Past President;
ii) the President;
iii) the Vice-President;
iv) the Secretary-Treasurer;
v) the Administrators' Representative;
vi) the Member at Large (one-year term);
vii) the Member at Large.(one-year term)
5.2
a)
The Executive Committee of the association shall interpret the
Constitution and By-laws and may, from time to time, make any
provisional rules or regulations governing specific cases for
occasions not provided for in these By-laws but which may be
necessary for carrying out the objectives of the association. Such
interpretations, rules or regulations shall be effective as if part of
these By-laws, subject only to confirmation of approval by a
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SSSAA 2014 - 2015
5.3
5.4
5.5
5.6
5.7
5.8
majority of the voting membership present at the next general
meeting of the association.
b) No rule or regulation, made by the association in a general meeting
invalidates a prior act of the Executive Committee that would have
been valid if that rule had not been made.
No Director shall be entitled to vote at a general meeting of the
association except in his capacity as an appointed school representative
as specified herein for the purposes of that meeting.
a) In Part 5, Bylaw 5.1 (b)(i), the Past President shall automatically be
the person who last served as President, the 1st Vice President shall
automatically become President.
b) The remaining members of the Executive Committee shall be
elected at the Annual General Meeting of the association and shall
hold office from July 1st of the year of election to June 30th of the
second year.
a) Separate elections for positions on the Executive Committee shall
be held for each office to be filled;
b) An election may be by acclamation, otherwise it shall be by ballot;
c) If no successor is nominated the person previously elected or
appointed continues to hold office.
a) The Executive Committee may at any time and from time to time
appoint a member as a Director to fill a vacancy in the Executive
Committee. The 1st Vice-President shall automatically become
President;
b) A member of the Executive Committee so appointed holds office
only until the end of his predecessor's term, but is eligible for reelection at the appropriate Annual General Meeting.
a) A Director shall cease to hold office in the event he resigns.
b) The member schools, through their authorized voting representatives, may by special resolution remove a Director before the
expiration of his term of office and may elect a successor to
complete the term of office.
a) Directors may be reimbursed for all expenses necessarily and
reasonably incurred while engaged in the affairs of the association.
Part 6 - Proceedings of the Executive Committee
6.1 a) The Executive Committee may meet together at such places as they
think fit for the dispatch of business, adjourn and other-wise
regulate their meetings and proceedings, as they see fit;
b) The Executive Committee may from time to time fix the quorum
necessary for the transaction of business and unless so fixed the
quorum shall be a majority of the Executive Committee then in
office;
c) The President shall be Chairperson of all meetings of the Executive
Committee; but if at any meeting the President is not present within 30 minutes after the time appointed for holding the meeting, the
Vice-President shall act as Chairperson, but if neither is present the
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6.2
6.3
6.4
6.5
6.6
6.7
6.8
Executive Committee may choose one of their members to be
Chairperson at the meeting;
d) The Executive Committee may at any time, and the Secretary, on
the request of the Executive Committee shall, convene a meeting of
the Executive Committee.
a) The Executive Committee may delegate any, but not all, of its
powers to committees consisting of such of the Directors as they
think fit;
b) A committee so formed in the exercise of the powers so delegated
shall conform to any rules that may from time to time be imposed
on it by the Executive Committee, and shall report every act or
thing done in exercise of those powers to the earliest meeting of the
Executive Committee to be held next after it has been done.
A committee shall elect a Chairperson of its meetings; but if no
Chairperson is elected or if at any meeting the Chairperson is not
present within 30 minutes after the time appointed for holding the
meeting, the Executive Committee present, who are members of the
committee, shall choose one of their number to be Chairperson of the
meeting.
The members of a committee may meet and adjourn as they think
proper.
For a first meeting of the Executive Committee held immediately
following the appointment or election of a Director or Directors at an
Annual or other general meeting of members, or for a meeting of the
Executive Committee at which a Director is appointed to fill a vacancy
in the Executive Committee, it is not necessary to give notice of the
meeting to the newly-elected or appointed Director or Directors for the
meeting to be duly constituted, if a quorum of the Executive Committee
is present.
a) Questions arising at any meeting of the Directors and committee of
Directors shall be decided by a majority of votes.
b) In case of an equality of votes the Chairperson does not have a
second or casting vote.
No resolution proposed at a meeting of Directors and placed with the
minutes of the Directors, need be seconded and the Chairperson of a
meeting may move or propose a resolution.
A resolution in writing, signed by all the Directors and placed with the
minutes of the Directors is as valid and effective as if regularly passed at
a meeting of Directors.
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Part 7 - Duties of the Executive Committee
7.1 The immediate Past President shall assist the President and VicePresidents in their duties and shall provide advice and counsel to the
Executive Committee.
7.2 The President shall be the presiding officer of the association, shall be
the Chairperson of the Executive Committee, and shall preside at all
executive and extraordinary meetings of the association. He shall also
be a member, ex officio, of all committees appointed by the Executive
Committee or by the association, and of the executive of all leagues of
the association. The President shall receive a $250.00 stipend to cover
expenses.
7.3 The Vice-President shall perform the duties of the President in his
absence.
7.4 The Secretary-Treasurer shall:
a) Keep the records of all the activities of the association and of the
leagues of the association;
b) Keep minutes of all the meetings of the Executive Committee and
of the association;
c) Conduct the correspondence of the association;
d) Prepare an annual report on the activities of the association and
present it at the Annual General Meeting;
e) Prepare a budget for the ensuing year and present it at the Annual
General Meeting;
f) Have the custody of all monies of the association and deposit the
same to the account of the association at a chartered bank;
g) Record all receipts and disbursements of the association;
h) Disburse monies only in accordance with the Director of the
Executive Committee of the association;
i) Perform such other duties as may be necessary for the purpose of
complying with the Constitution and By-laws.
7.5 The Administrators Representative shall represent the point of view of
the Administrators Association.
7.6 In the absence of the Secretary-Treasurer from a meeting, the Directors
shall appoint another person to act as Secretary at that meeting.
Part 8 – Borrowing
8.1 There shall be no power on the part of the association or the Executive
Committee of the association to borrow monies.
Part 9 - By-laws
9.1 On being admitted to membership an affiliate school is entitled to and
the Association shall provide, without charge, a copy of the Constitution
and By-laws and rules and regulations of the association currently in
force.
9.2 These By-laws shall not be altered or added to except by Special
Resolution.
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Annual
General
Meeting
June 2014
- 57 -
SSSAA 2014 - 2015
40th SSSAA Annual General Meeting
Sunrise Banquet & Conference Centre
Sunset Room
5640 – 188th Street, Surrey, BC
Friday, June 6, 2014
3:30 – 5:00 p.m.
MINUTES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Welcome
Messages
• Superintendent's Message
• Norman O Barton Scholarship presented to Kyle McComb (Fraser
Heights)
• Big Kahuna Scholarship presented to Austin Thornton (Lord
Tweedsmuir)
• Glenn Young Scholarship presented to Keesha Khehra (North Surrey
Secondary)
• BC Summer Games Legacy Bursary presented to Lindsay Stuart (Elgin
Park) & Byron Keturakis (Earl Marriott)
• President's Message: see page 2 of report
BCSS Report:
• Voting was low (even though online was available); proxies likely to
come back (quorum was lost in the afternoon)
• Zone reorganization committee startup
FVSSAA Report – Mike Sweeney
• Kerry Taylor recognized for service to the organization
Voting Procedures
Adoption of Agenda MOVED (Taylor/Erb) that the agenda be adopted.
PASSED
Adoption of 2012 - 2013 AGM Minutes (Popowich/Sarkou) PASSED
Treasurer's Report – MOVED (Miller/Shears) that the 2013-14 Income
Statement be accepted as presented. PASSED
MOVED (Miller/Robinson) that the Proposed Income Statement for
2014-15 be accepted as presented. PASSED
Administrative Rep Report
• Brian Tait thanks for all the time/participation up as well as success in
FV’s and Provincials
Coordinators' Reports
• Executive Report – want to move towards developmental approach for
grade 8’s; more discussion and organization will take place at sport
meetings
• Tiering has helped maintain competitiveness & increasing participation
MOVED (Mitro/Popowich) to accept coordinators reports as presented
- PASSED
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SSSAA 2014 - 2015
11.
12.
13.
14.
15.
Coordinators for 2014 - 2015
Old Business - none
New Business
i. Election of SSSAA Executive for 2014 -2015
Thanks to Mike Sweeney for all his time on the executive.
Past-President: Mykola Misiak
President: Simon Mah
Vice-president: Dean Maion (ACCLAIMED)
Member at Large: Tom Myring (ACCLAIMED)
Member at Large: Ryan Neufeld (ACCLAIMED)
ii. Cross Country Proposal: increase funding for aggregate school
champions – will need to address as association moving to t-shirts
instead of medals (TABLED)
iii. Kabbadi Wrestling Proposal – wanted to initiate a league;
organizers not present
iv. New Sport Ball Hockey- First Year Report – growing; more
participation
v. Special Track Meet – Fraser Heights (Vairo/Stock) organized
track meet and wanted to thank all for helping make it a success
Other:
i) Online Payment: 2 high schools using new system – issue with
going through the district portal and kinks need to be worked out
with IT department; functions well
Adjournment (Popowich/DeBoice)
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This section contains form samples only.
Copies are available, please contact PE Helping Teacher.
District and
SSSAA Forms
2014-15
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File # 11150-20
SSSAA 2014 - 2015
VOLUNTEER DRIVER REGISTRATION
____________________________ Secondary School
Driver Name:
______________________________________________
Address:
______________________________________________
______________________________________________
Telephone:
Home: ________________ Cell: ___________________
BC Drivers License #: _________________________________________________
Driver is
Parent
Vehicle Owner:
Owner Address:
Staff
Driver, or:
Student
Other (describe) ______________
________________________________________
as above, or: ______________________________________
Vehicle BC License Plate Number: _______________________________________
Vehicle Make: _____________________________Model Year: _______________
Maximum Number of Passengers, excluding driver: __________________________
DRIVER’S STATEMENT: I agree to:
Keep the safety of students as the highest priority.
• Follow instructions by the Educator-in-Charge of the field study.
• Provide a safe, roadworthy vehicle licensed in British Columbia.
• Operate the vehicle in a safe manner and as required by law.
• Maintain a zero blood alcohol level while transporting students.
• Verify the use of passenger restraint systems/seat belts by all occupants.
• Provide a non-smoking environment while transporting students.
• Refrain from using a cell telephone while driving.
__________________________
Driver’s Signature
____________________
Date
__________________
Staff Witness
I AUTHORIZE MY SON/DAUGHTER _____________________________ , TO BE A
STUDENT VOLUNTEER DRIVER:
________________________________________
Parent/Guardian Signature
__________________________
Date
PRINCIPAL OR DESIGNATE’S APPROVAL:
__________________________ ____________________ __________________
Signature
Position
Date
Form 11150.8 Approved: 2006-04-12; Reference Policy 10313, Regulation 10313.1
- 61 -
SSSAA 2014 - 2015
Surrey Secondary Schools Athletic Association
DISCIPLINE REPORT
Name:
Schools involved:
Sport:
Division:
Date of game:
Score of game:
A. Description of the incident:
B. Disciplinary action taken:
C. Other information relating to the incident:
* All incidents involving fighting, gross misconduct or the use of drugs or
alcohol MUST be reported to the President of the SSSAA within 72 hours.
- 62 -
SSSAA 2014 - 2015
SAMPLE COMMUNITY COACH LETTERS
1. Without a staff sponsor:
SURREY SECONDARY SCHOOL ATHLETIC
ASSOCIATION
To Whom It May Concern:
This letter will confirm that <Coach’s Name> has been approved to act as
a SSSAA Community Coach without a staff sponsor for athletics at the
secondary level for the 2014-15 school year. He/She has been through an
interview process and has completed a criminal records check.
Sincerely,
<Principal signs here>
Principal, (Name of School)
2. With a staff sponsor:
SURREY SECONDARY SCHOOL ATHLETIC
ASSOCIATION
To Whom It May Concern:
This letter will confirm that <Coach’s Name> has been approved to act as
a SSSAA Community Coach only with a staff sponsor for athletics at
the secondary level for the 2014-15 school year. He/She has been
through an interview process and has completed a criminal records
check, but must be under the direct supervision of a staff sponsor.
Sincerely,
<Principal signs here>
Principal, (Name of School)
- 63 -
SSSAA 2014 - 2015
Surrey Secondary Schools Athletic Association
COMMUNITY COACH APPLICATION FORM
Name:
Address:
Telephone:(H)
Age (please circle)
(B)
under 19
19 or older
1.
NCCP Qualification:
2.
Previous Coaching Experience:
3.
References (include Name, Relationship and Telephone #):
i)
ii)
I hereby certify that the information given is complete and correct and give permission that a
Criminal Record Check may be conducted.
Signature:
Date:
------------------------------------------------------------------------------------------------------
For Administrators:
I waive the requirement for this community coach to have a staff sponsor.
Name:
Signature:
Date:
- 64 -
SSSAA 2014 - 2015
- 65 -
SSSAA 2014 - 2015
- 66 -
SSSAA 2014 - 2015
Surrey Secondary School Athletic Association
Annual Scholarships
The Surrey Secondary Schools Athletic Association, SSSAA, is very proud to
announce the establishment of three annual scholarships of fifteen hundred
dollars for student-athletes.
The Norman O. Barton Memorial Scholarship, open in competition to both
boys and girls, will be awarded annually to the candidate who most fully displays
the all round qualities exemplified by Surrey’s first Supervisor of Physical
Education.
The Selection Committee, in assessing the merits of nominees, is concerned with
qualifications such as Mr. Barton possessed—high scholastic and literary
attainments, physical vigor, moral force of character and ability to serve, work
with, and lead others.
Value: $1500
The Glenn Young Scholarship, open in competition to both boys and girls, will
be awarded annually to the candidate who successfully combines academics,
leadership and service to physical education and athletics in the school.
Every year there are deserving students who do not quite fit the Norman O.
Barton Memorial Scholarship, but who have contributed significantly to physical
education and athletics in their schools.
The Selection Committee, in assessing the merits of nominees, will base selection
on the demonstration of leadership to physical education, athletics and clear
financial need.
Value: $1500
The Big Kahuna Athletic Leadership Scholarship, open in competition to both
boys and girls, will be awarded annually to the candidate who demonstrates
leadership and service to high school athletics in the school.
Big Kahuna is a leader in team and institutional sporting goods including
equipment, apparel, uniforms and footwear.
The Selection Committee, in assessing the merits of nominees, will base selection
on the extent and type of leadership and service provided to the school.
Value $1500
- 67 -
SSSAA 2014 - 2015
THE NORMAN O. BARTON MEMORIAL SCHOLARSHIP
The Norman O. Barton Memorial Scholarship, open in competition to both boys and girls, will be
awarded annually to the candidate who most fully displays the all round qualities exemplified by
Surrey's first Supervisor of Physical Education.
The Selection Committee, in assessing the merits of nominees, is concerned with qualifications such
as Mr. Barton possessed--high scholastic and literary attainments, physical vigor, moral force of
character and ability to serve, work with, and lead others.
1.
Selection Committee
The Selection Committee will comprise the executive of the S.S.S.A.A. as well as a
representative of Surrey's District staff.
2.
Nominations
The winner is selected only from candidates nominated by a Secondary School principal,
who may nominate more than one candidate.
3.
Eligibility
To be eligible, a candidate must:
a. have attended Grade 12 at a Surrey Secondary School during the year of
application;
b. be qualified to enter the first year of a program leading to a Bachelor's
degree in the area of physical education or sports science;
c. rank academically in the top quarter of students in his/her graduating class.
4.
Basis of Selection
The winner is selected on the basis of:
a. leadership in and service to his/her school and/or the community;
b. participation and achievement in student activities and athletics;
c. academic achievement and promise;
d. character and personal qualities.
5.
Value of Scholarship
The Scholarship has at present an annual value of $1,500.00. Each recipient will be eligible
to apply for their award within two years following graduation.
6.
Method of Nomination
Each nomination must be submitted to the S.S.S.A.A. Executive not later than the
May 11, 2015 deadline. The material submitted must include:
a. a written biographical outline from the nominee giving details of his/her
education, employment, academic and other distinctions, interests and
activities, proposed course of study next year, and the character of the work at
which he/she aims in his/her future career;
b. a personal letter from the applicant elaborating on personal qualifications and
justification for receipt of the scholarship;
c. confidential letters of reference from two sources selected by the nominee.
One of these should be from a member of the teaching staff;
d. a record of marks from the nominee's school for his/her graduating year as
well as the nominee's rank in the graduating class.
7.
All scholarship money will be forwarded to the successful candidate after the S.S.S.A.A.
Executive receives a receipt for tuition payment, no later than the following Spring semester
after the award selection
- 68 -
SSSAA 2014 - 2015
TH E GLEN N YOUN G SCH OLARSH I P
The Glenn Young Scholarship, open in competition to both boys and girls, will be awarded
annually to the candidate who successfully combines academics, leadership and service to physical
education and athletics in the school. This scholarship was created for deserving students who do
not quite fit the Norman O. Barton Memorial Scholarship, but who have contributed significantly to
physical education and athletics in their schools.
1.
Selection Committee
2.
Nominations
The winner is selected only from candidates nominated by a Secondary School principal,
who may nominate more than one candidate.
3.
Eligibility
To be eligible, a candidate must:
a. have attended Grade 12 at a Surrey Secondary School during the year of
application;
b. be qualified to enter the first year of a post-secondary program in the field of
Education;
c. maintain a minimum GPA of 3.0 on a 4.0 scale.
4.
Basis of Selection
The winner is selected on the basis of demonstrating:
a. extent and type of leadership and service to the school involving physical
education;
b. extent and type of leadership and service to the school involving athletics;
c. clear financial need. (Annual family income is below $75,000)
5.
The Scholarship has at present an annual value of $1,500.00. Each recipient will be eligible
to apply for their award within two years following graduation.
6.
Each nomination must be submitted to the S.S.S.A.A. Executive not later than the May 11,
2015 deadline. The material submitted must include:
a. a written biographical outline from the nominee giving details of his/her
academic achievement, leadership and service provided, leadership qualities,
proposed course of study next year, and the character of the work at which
he/she aims in his/her future career;
b. a personal letter from the applicant elaborating on personal qualifications and
justification for receipt of the scholarship;
c. confidential letters of reference from two teachers selected by the nominee;
d. a record of marks from the nominee's school for his/her graduating year.
7.
All scholarship money will be forwarded to the successful candidate after the S.S.S.A.A.
Executive receives a receipt for tuition payment, no later than the following Spring semester
after the award selection.
- 69 -
SSSAA 2014 - 2015
TH E BI G KAH UN A ATH LETI C LEAD ERSH I P
SCH OLARSH I P
The Big Kahuna Athletic Leadership Scholarship, open in competition to both boys
and girls, will be awarded annually to the candidate who demonstrates leadership (active
role of decision making) and service (you follow through on something which is already in
place) to athletics in the school. Big Kahuna is a leader in team and institutional sporting
goods including equipment, apparel, uniforms and footwear.
1.
2.
3.
4.
5.
6.
7.
Selection Committee
Nominations
The winner is selected only from candidates nominated by a Secondary School
principal, who may nominate more than one candidate.
Eligibility
To be eligible, a candidate must: have attended Grade 12 at a Surrey
Secondary School during the year of application; be qualified to enter a
first year of a post-secondary program; maintain a minimum GPA of 3.0
on a 4.0 scale.
Basis of Selection
The winner is selected on the basis of demonstrating :extent and type of
leadership to the school involving athletics; (Leadership-- active role of decision
making, led by example, sportsmanship, work ethic, on time, extra work at
practice, respected by their peers, doing extra, look up to by teammates, how did
you lead people? Giving direction, organizing, planning, teaching,) extent and type
of service to the school involving athletics.
(Service—volunteering through one’s own initiative, work done that benefits
another, something you did for others,)
The Scholarship has at present an annual value of $1,500.00. Each recipient will
be eligible to apply for their award within two years following graduation.
Each nomination must be submitted to the S.S.S.A.A. Executive not later than the
May 11, 2015 deadline. The material submitted must include: a written
biographical outline from the nominee giving details of his/her academic
achievement, leadership and service provided, leadership qualities, proposed
course of study next year, and the character of the work at which he/she aims in
his/her future career; a personal letter from the applicant elaborating on personal
qualifications and justification for receipt of the scholarship; confidential letters of
reference from two teachers selected by the nominee; a record of marks from the
nominee's school for his/her graduating year as well as the nominee's rank in the
graduating class.
All scholarship money will be forwarded to the successful candidate after the
S.S.S.A.A. Executive receives a receipt for tuition payment, no later than the
following Spring semester after the award selection.
- 70 -
SSSAA 2014 - 2015
20 YEAR RECOGN I TI ON AWARDS
1989 I N AUGURAL
Gary Smith, First President
1989
Ken Barton
Richard Bury
Lawrie Chute
Bill Cliff
Fred Colburn
Des Cory
Dave Dunnison
Steve Ericson
Lorie Geary
Russ Granbois
Keith Hart
Bill Hunter
Fred John
Tom Koretchuk
Mo MacKendrick
Richard Manery
Reni Masi
Andy Molnar
Roger Pells
Frank Routley
Wayne Searle
Maryanne Vandyke
Vera Williamson
Collin York
2013-2014
Brent Derbyshire
Gale Leong
PREVIOUS AWARD WINNERS
2012-2013
Darrell Fast, Tim Osw in, George Paille,
Barb Piercy, Paulo Sarmento
2011-2012
Debbie Dillon, Joe M arrello, Bethaire Peckham,
Jan Smith, Scot Svelander, Barry Wilcox
2010-2011
Glen Fatkin, M arc Filiatrault, M urray M cDonald
2009-2010
Colin Campbell, David Kaye, M ichael M cM artin,
Dean N ociar, Grant Popow ich, M ichael Sapic.
2008-2009
Kathy Brow n, Glenn Slade
2007-2008
Valerie Beaupre
2006-2007
Kim Eagle
2005-2006
(N o A w ard Given)
2004-2005
Rob Bourne, Brian Cameron, Ray Dear,
Ross Dunning, Bill H aw orth, Earl Kosty, Kerry Taylor
- 71 -
SSSAA 2014 - 2015
20 YEAR RECOGN I TI ON AWARDS
2003-2004
Gord H ouchen, Brenda Lightfoot, Gary M cLaughlin
2002-2003
Bruce Filsinger, Paul Langton, Bernadette Weston
2001-2002
N ancy Champagne, Dave H all,
Don H andy, Terry Lescisin,
Dave N ebor, Dave Shields, Sharon Staples
2000-2001
H elmut A ntoni, Stan Gidora,
Phil H all, Kathy M urdoch,
Gord Wiebe, Rick Weidmann
1999-2000
John Dodson, Rob Turenne
1998-1999
M immo M arrello, Kevin M cGladery,
Craig M iller
1996-1997 & 1997-1998
(N o A w ard Given)
1995-1996
Diane H ill, Barb Lajeunesse,
Ed Richardson
1994-1995
Lynda Braun, Bill Cain, Derw yn Dunbar,
Sharon Erickson, Dave Pue, Rick Weston
1993-1994
Jack Brow n, Carole Depedrina,
Kevin DeBoice, Ellie H alcrow ,
Chris H amering,
Phil Layne, M o M acKendrick, (Special) M yles Winch
1992-1993
Bob Barazzuol, Roy Devereaux,
Bud H uzyk, Chuck M ullard,
M arg Pallot, Dennis Quigley
1991-1992
M ark Boomhow er, Grant Carrier,
M urray Jeakins, Paul Langton, N eil M cInnes
1990-1991
A ttila Csiszar, Rick H ill, Roger Oura,
David Short, Verne Smythe, Jack Wilkie
- 72 -
SSSAA 2014 - 2015
M O M ACKEN D RI CK SERV I CE AWARD S
Inaugural Award 1995
Mo MacKendrick
2 0 1 4 Award
Kerry Taylor
2 0 1 3 Award
Sharon St aples
2 0 1 2 Award
Colin Campbell
2 0 1 1 Award
Nancy Champagne
2 0 1 0 Award
Sharon Cart er
2 0 0 9 Award
Glenn Young
2 0 0 8 Award
Dave Nebor
2 0 0 7 Award
Rob Bourne
2 0 0 6 Award
Dave Shields
2 0 0 5 Award
Ross Dunning
2 0 0 4 Award
Ron Dirksen
2 0 0 3 Award
Laurae McNally
2 0 0 2 Award
John Dodson
2 0 0 1 Award
Terry Lescisin
2 0 0 0 Award
Dennis Quigley
1 9 9 9 Award
Chuck Mullard
1 9 9 8 Award
Phil Layne
1 9 9 7 Award
Lynn Haywood
1 9 9 6 Award
Myles Winch
GARY SM I TH M EM ORI AL
PRESI D EN T’S M ERI T AWARD
2 0 1 0 -2 0 1 1
Lynda Braun – Volleyball Coach
Earl Kost y - Principal
2 0 0 9 -2 0 1 0
Rick Inrig – RCMP Classic
Norm Massie – RCMP Classic
Pet er Drescher – Deput y Superint endent
Reni Masi - Trust ee
- 73 -

2014-2015 SSSAA Handbook - Surrey Secondary Schools Athletics

Transcription

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