CT TyMetrix 360

CT TyMetrix 360°
Everything You Need to
Manage the Business of Law
More Easily and Effectively.
Every Day.
Gain the perspective and control
to manage your department’s
performance from every angle—with
the leading solution for e-billing and
matter management. CT TyMetrix 360°
unifies processes and transforms raw
data into the knowledge you need
to reduce costs, strengthen strategic
planning, and improve collaboration
with outside counsel.
Give your team the
power and perspective
to manage the
business of law—
even as it changes.
The legal world is an
increasingly complex place.
The demands on legal
professionals—for time,
decisions and answers—
continue to grow. Only
CT TyMetrix 360° has
everything you need to
stay on top of it all, with
strengths that make it the
most intelligent solution
and the corporate world’s
leading choice.
The scalable solution for companies
large and small
CT TyMetrix 360° integrates
e-billing, matter management,
budgeting and reporting in a single,
ASP-delivered solution that’s available
in three levels of scalability. You can
start with one module—e-billing,
matter management, budgeting and
forecasting or reporting—and add
others when you’re ready.
Immediate reductions in outside
counsel costs and improved
business efficiency
Legal expenses are generally reduced
3 to 10 percent from consistent
application of billing guidelines
and more powerful invoice review.
Processing and review costs are
typically reduced by $15 to $30
per invoice. And that’s just the
beginning; CT TyMetrix 360° is
the only solution focused on more
than just reducing processing costs.
The biggest savings come from
more informed legal strategies,
streamlined workflows, and more
effective, efficient collaboration
with outside counsel.
Improved outside counsel selection
and distribution of work
Inform your selection of outside
counsel with deep demographic and
background information on the
firm, based on its history with your
organization, its subjective scorecard
ratings, and the financial proposal
or budget it presents to earn your
business. Stronger, more objective
partnerships are formed in an
information-rich environment.
Unparalleled management reports
and analysis give legal executives
the most complete, actionable data
to improve department performance
CT TyMetrix 360° reports give
you new insight to identify trends,
summarize inventory and legal
spending levels, improve budgeting
and forecasting, and compare law
firms, best practices, and outcome
patterns.
Our market leadership: your legal
advantage
By every measure—from product
functionality to clients served to
revenue and growth—CT TyMetrix
is the market leader. And the most
important measure of all is our
clients’ success. Like every offering
in CT’s best-in-class solutions for
legal and claims professionals, it’s
built on a deep understanding
of the way corporate counsel,
claims professionals and their law
firms work—and a commitment
to ensuring your success with
consultative services that help you
leverage the full value of your data.
General Counsel
VP/Director of Claims
Managing Attorney
Claims Professional
With quick access to and control
over management information
from a single platform, you have
the best-in-class tools to defend
and support legal expenditures.
Increase cost savings. And
implement strategies that deliver
measurable results for your
department.
Your claims department gains the
critical metrics to better control
internal and external expenses.
Manage internal staff and
outside counsel more efficiently.
Strengthen engagement
decisions. And decrease exposure
for the benefit of all stakeholders.
With CT TyMetrix 360°, all
the tools needed to manage
your department and outside
counsel are self-contained. Our
technology innovations make it
easier to manage the business
of law, including configurable
approval workflows, matter
tables, alerts, and a clear view
into the work performed by
internal and external teams.
Deploy a solution designed
for controlling the business of
law. Your department sets the
guidelines and budgets so that
outside counsel are held to your
expectations of acceptable fees
and total case cost. Innovative
tools provide seamless
integration with your existing
claims process while limiting
exposure.
Capture the data you need and reveal
what’s important—including a clearer
picture of invoices and payments.
Integrated matter management and
e-billing tools make it quick and easy.
Reduce costs and improve
outcomes. CT TyMetrix 360º
matter management and
e-billing lead to higher
efficiency and greater
transparency. Unite team
members on one platform
Greater insight, greater control
Get a complete view of your entire
matter portfolio—and know
you’re just a quick click away from
any information you need. Our
configurable toolset lets you decide
exactly what information to collect
and how it should be organized,
giving you far greater control than
ordinary matter tracking systems.
to achieve your goals.
CT TyMetrix 360°
Home Page
A personalized
home page that
displays frequently
accessed reports
and rolls up matter,
financial, and task
information.
CT TyMetrix 360° Home Page
Matter management
Matter profile—Top-line
information includes invoicing,
budgeting, financials, summary
information and matter staffing;
your portal to all matter details.
n Configurable matter details—
Mirror your organizational
hierarchy: operating units,
business divisions, practice areas
and matter types.
n Case team management—Easily
identify and track all individuals
involved in the case/matter.
n Collaborative model—Choose
the level of information-sharing
among internal and external teams.
n Dynamic fields: matter creation—
Configure fields and data capture
elements for each business area,
streamlining the process for data
capture requirements.
n Dynamic fields: security—
Apply security restrictions to
dynamic fields to keep selected
information private.
n Bulk matter import—Import
multiple matters simultaneously.
n
n
Configurable web forms—
Capture summary information at
various stages in the case lifecycle
(planning, assessment, disposition
and counsel evaluation).
Matter inventory management
Matter searching and filtering—
Quickly access matters and filter
search results.
n Dynamic fields: custom filters—
Configure search criteria and
specify the comparison type.
n Matter grouping—Organize
matters for easy access, tracking
and reporting.
n Matter status history—See a
complete history of every matter.
n Field history—See a history of
changes to all matter items.
n
Schedule management
n
Calendars—View, search and
add matter-related items such
as depositions, due dates and
trial dates; track dates across all
matters with an aggregated,
top-line calendar.
Tasks—Assign matter-related
tasks and track their progress;
receive reminders of what needs
to be completed.
n Notes—Add matter-related notes
to capture key case developments.
n Alerts—Automatic notifications
are triggered when key events
require immediate attention.
n
End-to-end e-billing
CT TyMetrix 360° gives law firms a
secure, Web-based entry point into
your billing system. Invoices can
be easily reviewed for approval or
rejection, tracked throughout the
process by law firms and in-house
users, then paid electronically.
n Easy law firm submission—
Standardized invoice submission
and review reduce the
administrative work of preparing
and processing invoices.
n Invoice entry tool (manual
invoicing)—Easily create invoices
for review, inclusion in payment
files, and reporting.
Flexible and configurable invoice
testing program—Tests invoices
for completeness, mathematical
accuracy, and compliance with
your outside counsel guidelines.
n Multi-dimensional and
configurable invoice routing
workflow—Supports multiple
invoice review workflows.
n Flexible review functionality—
Quickly identify which invoices
can be reviewed and approved
or rejected and which require
additional scrutiny.
n Payment facilitation—Combines
invoice, matter and vendor
information for all approved
invoices into a single file.
n Powerful invoice history, tracking
and searching tools—View a
complete audit trail of all actions
taken on an invoice.
n Searching and filtering—Find
invoices fast through a wide range
of search and sort types.
n Invoice status information—
Status information published
to law firms and responsible
reviewers.
n
CT TyMetrix 360º
Invoice Review
Rules enforcement
and automated
review workflow
reduce processing
costs 3-10%.
CT TyMetrix 360º Invoice Review
Make sense of all your data and
documents today, and plan more
strategically for tomorrow.
Integrated document management,
budgeting and forecasting tools put
you in control.
CT TyMetrix 360° brings
together the dynamic
information you need,
when and in the form you
need it, to make insightful
business decisions and plan
for the future.
CT TyMetrix 360º Collaborative Matter Management
Document Management made easy
CT TyMetrix 360° provides
an organized strategy for case
documentation, with the ability
to link all related documents and
store them with matters or cases, in
invoices, or in the document library.
No more searching for documents
in massive repositories; all of your
important files reside with their
related matters or invoices. You can
also use keyword or filter-based
searching to find what you need.
Document Management
Folders—Familiar Microsoft®
Windows Explorer®-style
navigation.
n Security—Choose between
folder and document-based
security levels.
n Metadata engine—Configure
the elements to help define and
further classify documents in
the system.
n Versioning—Identify the
author of each version, when
it was posted, and any related
documents.
n Check-in/check-out—Lock
a document while one person
is editing to prevent creation
of multiple versions.
n Searching and filtering—Isolate
key document items such
as descriptions, open text,
document modification dates,
or “check-out” individuals.
n Associations—Link documents
to matters/claims, invoices
and people.
n
CT TyMetrix 360º Budgeting and Forecasting
Type—Dynamic support for the
most popular file types, such as
.doc, .html, .pdf, .ppt, .rtf, .txt,
.wpd, .xls, .xml, and .zip.
n Viewing—View documents
in the native format or our
embedded .html viewer.
n
Comprehensive Budgeting and
Forecasting Tools
CT TyMetrix 360° is the only
solution that combines features for
estimating spend at both macro
and micro levels with enforcement
tools that monitor adherence from
the top down and bottom up.
This allows you to create top-line
estimates (forecasts) and component
part bottom-line estimates (budgets
for individual matters and law
firms). Powerful enforcement alerts
let you know when estimates-toactual are reaching thresholds.
Budgeting Tools
Templates—Flexible and easily
configured with many choices,
including single line, fee and
expense, task code, or phase.
n Budget periods—Designate life
of matter, fiscal calendar, etc.
n Budget history—See a complete
version history of every budget,
and quickly compare previous
budgets to each other or against
the current budget.
n Budget types—Set multiple
budgets that will roll up to a
single top-line level.
n Budget enforcement—Budget
integrity is automatically
enforced through budget-toactual displays, alerts during
invoice review, and pre-approval
requirements if proposed budget
exceeds forecasted amount.
n
Forecasting Tools
Extend your control over legal spend
into the future. The forecasting
module goes beyond budgeting,
CT TyMetrix 360º
Collaborative
Matter
Management
Shared platform
increases
collaboration
among internal
team or with
outside counsel
on strategy,
documents,
calendars and
tasks.
CT TyMetrix 360º
Budgeting and
Forecasting
Estimate top line
legal fees and
expenses for
practice areas
or regions and
monitor adherence
to case and firm
level budgets.
enabling you to estimate at a more
global level: by law firm, line of
business, and even by department.
When combined with budgeting,
you can monitor spend to ensure
that top-line estimates are not
exceeded.
n Company forecasts—For
organizational units, law firms
and vendors.
n Work area forecasts—For practice
areas, lines of business, and
geographic regions.
n Forecast periods—Designate
calendar year, fiscal year,
semiannual, quarterly,
monthly, etc.
n Forecast enforcement—Control
forecasts with your choice of
enforcement mechanisms: topdown; bottom-up with approval;
or bottom-up with verification.
n Forecast reporting—See a
detailed view at the work-area or
company level.
CT TyMetrix 360º
Integrated
Financial and
Management
Reporting
Drill down through
industry best
practice reporting
templates to
reveal underlying
actionable data
and metrics.
CT TyMetrix 360º Integrated Financial and Management Reporting
Improve decision-making and
demonstrate your department’s value.
The industry’s most powerful analysis and
reporting tools illuminate what you need
to know and share.
Gain powerful analytical
tools that give you the
knowledge to answer
tough questions with
certainty, provide greater
accountability, and
How is your department doing?
CT TyMetrix 360° puts the answers
at your fingertips with the industry’s
most advanced reporting capabilities
on everything from case financials
and inventories to departmental
business forecasts. Active, contextual
matter and e-billing reports inform
the intelligence and relevance of
document the value of
your activities.
the entire solution—growing in
richness and value as you aggregate
data. There’s never been a stronger
foundation for intelligent decisionmaking—all based on a clearer,
more complete picture of your
department’s performance and
financial value.
Analyze and share your data with
others
CT TyMetrix 360° reveals valuable
metrics about your department
that you can use to optimize
performance through improved
financial management, stronger
law firm engagement decisions,
and more strategic planning.
Publish reports to key members
of your organization to give them
easy and frequent access to critical
information.
Identify best practices and assess
performance
Add value to your organization with
metrics that identify best practices—
both with your in-house and outside
teams. It’s easy to compare case
CT TyMetrix 360º
Cost Savings
Reports
Aggregated
information on
adjustments
and rejections
demonstrates
compliance with
guidelines and
opportunities for
savings.
CT TyMetrix 360º Cost Savings Reports
cycle times, team concentrations,
budgets, risk management profiles,
outcome information, and more.
This allows you to allocate resources
more effectively and identify which
outside firms provide the most value
to your company.
n Active reporting engine—Use
active links to drill down and
through the layers in every
report to reveal the cause-andeffect relationships of your data.
Intelligent paths help to isolate
just the information you need.
n Report templates and snapshots—
Take advantage of the intuitive
reporting knowledgebase via
hundreds of unique templates
that let you run reoccurring
reports with ease. The snapshot
function makes it quick and easy
to show trends over the timeframe
important to your team.
n Departmental management
reports—Complete with matter
inventory and aging; matter
activity, status and duration; and
severity of exposure.
Operational reports—Gain
insight into case inventory and
activities with these mattermanagement based reports.
n Financial reports—Quickly and
easily determine where your legal
dollars are being spent and how
the department is managing
spend against targets. Access
aggregate fees and expenses, and
budget to actuals by company,
practice area, or matter.
n Law firm performance reports—
Identify best practices for case
handling and billing, and
discover opportunities to reduce
costs. Quickly access hours and
rates, average cycle time, and fees
by timekeeper.
n Law firm management reports—
Dynamic, contextual analytics
and reports to better manage the
time and costs of outside counsel.
n
CT TyMetrix 360º
Document
Management
Versioning,
check-in/check-out,
searching/filtering,
and secure access
to documents
at matter and
department levels.
CT TyMetrix 360º
Document Management
Make the most of your
CT TyMetrix 360°
solution—with
implementation,
training and support
configured to meet
your business goals and
budget requirements.
business implementation plan that
identifies clear project deliverables
and milestones every step of the way.
We make it easy to configure a
training program incorporating just
the resources you need:
n Online tutorials and user guides
n Internet-based training sessions
n Onsite training sessions
n CT TyMetrix Virtual Classroom—
Regularly scheduled, featurespecific training for all client
users, including law firm users.
From the security
companies need now
to the comprehensive
support that’s helped
make us the industry
leader, CT TyMetrix
leads to success.
Ongoing Support
With CT TyMetrix your company
can count on the industry’s leading
support services from dedicated
professionals who know how to
align its full power with your
organization’s requirements and
objectives.
Our Implementation Services Team
uses a time-tested methodology,
working closely with your in-house
team to collect data and identify
business requirements, workflows
and business goals. The solution we
deliver is configured to your most
precise requirements and based on a
Your CT TyMetrix Decision
Support Services Team provides the
ongoing support and consultative
services to help you get the most
from your system now and as your
needs evolve. They can help identify
areas for additional cost savings,
disposition strategies, and reporting
metrics. And count on our Client
Services Department to provide
ongoing support for the life of the
engagement.
We know that in-house counsel
and claims professionals have
plenty on their minds. So there are
critical issues we focus on, every
day, so that you don’t have to.
Including system security. We also
dedicate our deep expertise in needs
assessment and ongoing support
to helping you select and optimize
the right system for your objectives
and operational criteria. Together,
our industry leadership, system
development and deployment
expertise, and our heritage as part
of the CT family make CT
TyMetrix not only the smartest
business choice, but the safest
one, too.
Security and reliability by design
n
Hosted security—CT TyMetrix
invests heavily in technology to
create a secure, comprehensive
platform based entirely on
Internet technology standards
and advanced security protocols.
Our e-business delivery platform
has been formally examined,
audited and accepted for use by
leading corporate and insurance
carrier clients, including many in
the Fortune 500.
n Security and audit systems—We
make significant investments in
the area of audit compliance. Our
data centers reside within SAS70
Type II and TruSecure-certified
hosting facilities with aroundthe-clock monitoring and onsite
security.
n Guaranteed performance and
uptime—CT TyMetrix 360° is
hosted on a high-performance
server farm. Together with our
extensive disaster recovery and
fail-over services, this enables us
to provide exceptional uptime
guarantees, reliability and
performance.
n ASP delivery model—Our
Web-based ASP means that
system development, storage and
maintenance costs are carried
by us. Your initial capital costs
are lower, and your long-term
“real costs” are spread over
time. You’ll also enjoy seamless
updates, without the need for
IT intervention or client-side
installation.
n System roles and security—Our
powerful, flexible role-based
security model allows you to
grant rights and privileges to
users and selectively limit their
ability to add, edit and view
system information.
Put the industry’s leading partners to work on your side.
CT TyMetrix is part
of CT, a Wolters
Kluwer business
that pioneered
the corporate
legal services
industry more
than 100 years
ago. Today, CT
leads the way with
a comprehensive
suite of integrated
workflow tools
and services that
help corporate
legal/claims
departments and
law firms become
more efficient
and effective. All
CT solutions are
built on a deep
understanding of
the way corporate
counsel, claims
organizations and
their law firms
work, leading to
technology that
is more intuitive,
productive and
practical. For you.
CT TyMetrix
One Corporate Center, 11th Floor
Hartford, CT 06103-3220
860 549 8795 tel
860 549 5149 fax
www.cttymetrix.com
© 2006, CT. All rights reserved.