president`s note - Association des Expositions Agricoles du Québec

March 2015 Volume 11, n° 2
PRESIDENT’S NOTE
In this issue:
Dear agricultural exhibitions administrators,
President’s Note
1
Annual General Meeting
2
Spring has finally arrived and it will be energy and renewal we all need! But with
it also rings the bell as expos season will soon be here!
Schedule of the Meeting
2
And are we ready?
Order of the day
3
2015 Board Members
3
AssistExpo training
4
Festivals et
Événements Québec
4
2015-2016 Material
5-6
Already some among you have presented to your regional office the different
lines in your next edition. With a program that is still not signed, we have to be
imaginative and refine our presentations because it is important not to be limited
to conduct a simple repetition of previously proposed activities. It must inevitably
forget the 'copy / paste'! If it is not necessary to rewrite and reinvent the world
each edition, it is essential to cool, to be proactive and to commit to the
successful completion of our event to offer a renewed experience to our visitors.
TV Show
7
UPA Publicity Deal
8
It is good to have in mind the experience of last year, highlighting the strengths
and address the weaknesses. Too often, wanting to increase our number of
visitors, we lose the thread of our event which must be and remain a place of
demonstration and reflect the agricultural community of our region, a meeting
between producers and consumers, a place of discovery and wonder for the
whole family. A good preparation is a better guarantee of future success.
While some exhibitions experiencing difficulties; sometimes financially,
sometimes at the permanent establishment and the level of experience or in
succession, I repeat, do not hesitate to contact your association. We may revise
your business plans, make suggestions and help find possible solutions for your
projects, etc. We are here to help you and can even move us to visit you!
Finally, in a few weeks it will be our spring meeting and I want to assure you
how much your presence is important. This will be an opportunity for you,
participating in the election of directors, to assert your views and your
appreciation towards work done by your association. Also, if you think you can
bring more to the network and you have to heart to participate in its evolution,
take time to think about it, there might be a place for you.
I expect many of you there because our entire network must be represented.
André Labonté, President
Page 2
2015 ANNUAL GENERAL MEETING
The Annual General Assembly of the AEAQ is in our doors and it is in your interest to participate in it!
Regular members, you have an important role, use your voting right!
Date: Friday May 1st , 2015
Time: 10 AM to 4:30 PM
At: Hotel Best Western Drummondville (www.universel.com), Room: Québécois-Patriote
Payment before April 17 th: $ 25 (plus taxes), including the lunch. After April 17th: $ 35 (plus taxes)
The AGM will take place at the Hotel Best Western Drummondville located at 915 rue Hains,
Drummondville (Quebec) J2C 3A1. Entering Drummondville by Highway 20, turn left at the first traffic light.
For those who wish for a room, you will have to make your own room reservation with the hotel at this phone
number: 1-866-705-6584 and assume the cost. For more information, you can visit their web site at
www.universel.com
Please send us your registration form before April 24th so that we can retain the necessary services from the
hotel.
SCHEDULE OF THE DAY
9:30 to 10 am:
Arrival, welcome and registration of the participants
10 am:
Welcoming word, presentation of the participants
10:15 am:
The beginning of the training AssistExpo (in an another room)
10:15 am:
Presentation of Festival et Événements Québec on the situation of the industry
Noon:
Lunch
1:30 pm:
Annual General Meeting
1:30 pm:
AssistExpo
4:30 pm:
End of the day
Page 3
ORDER OF THE DAY
2015 Annual General Meeting
Opening of the assembly
1- President’s note
2- Ratification in the opinion of summons
3- Adoption of the order of day
4- Adoption of the report of the general assembly of May 2rd and Special assembly of October 25th, 2015
5- Follow up on the report of May 2rd and October 25th, 2015
6- Presentation of the verified financial statements ending on March 31st, 2015
7- Appointment of the verifiers for the exercise ending on March 31st, 2016
8- Presentation of the orientations for 2015-2016
9- Modifications of Cahier des Normes de Bestiaux.
10- Modification of the “Recognition of an Agricultural Exhibition Regulations”
11- Milk compensation for 2015.
12- Presentation of the roles of a director on the Board of Directors of the AEAQ
11- Election of the administrators to the board of directors
12- 2015 Fall Convention
13- A word from the representative of the MAPAQ
14- A word to the consultative members
15- Other business
16- Period of questions
17- End of the assembly
YOUR 2015 AEAQ MEMBERS OF THE BOARD
The current Board of Directors is composed of the following persons:
Seat 1. Lucie Duschesne, Expo Rive-Nord
Seat 2. Yvon Breton, Expo BBQ Bellechasse
Seat 3. Hugo Bouvier, Expo St-Hyacinthe, Vice-président
Seat 4. Guylaine Tétreaul, Expo de Brome
Seat 5. Louis-Joseph Jean, Expo de Chicoutimi
Seat 6. André Labonté, Expo St-Isidore, Président
Seat 7. Christian Pons, Expo provinciale Montmagny
Seats that are up for elections this year:
Seat 1. Lucie Duschesne, Expo Rive-Nord
Seat 3. Hugo Bouvier, Expo St-Hyacinthe
Seat 5. Louis-Joseph Jean, Expo de Chicoutimi
Seat 7. Christian Pons, Expo provinciale Montmagny
We need you to get involve in your Association !
Page 4
AssistExpo 2015 Training
Date: Friday May 1st , 2015
Time: 10 AM to 4:30 PM
At: Hotel Best Western Drummondville (www.universel.com),
Room: Da Vinci
Payment before April 17 th: $ 90 (plus taxes), including the lunch. After April 17th: $ 100 (plus taxes)
The AssitExpo Training will take place at the Hotel Best Western Drummondville located at 915 rue Hains,
Drummondville (Quebec) J2C 3A1. Entering Drummondville by Highway 20, turn left at the first traffic light.
For those who wish for a room, you will have to make your own room reservation with the hotel at this phone number: 1866-705-6584 and assume the cost. For more information, you can visit their web site at www.universel.com
Please send us your registration form before April 17th so that we can retain the necessary services from the hotel.
A minimum of 12 registrations is required to hold the training
Message from Michel St-Pierre, AssistExpo
There are now 30 years since I started developing the AssistExpo software. Since the beginning, the goal is always the
same, facilitate and simplify the agricultural exhibition management work, saving time and money. Each year, new
features are added to the software to allow you to be even more effective. Learning how to use the software make you
save time and money. The formation of May 1st is the perfect opportunity to learn, to make special requests and interact
with us. I hope you'll be there for this training. I look forward to working with you this summer. Thanks
Michel
NEW CATEGORIE JUST FOR US
Festivals et Événements Québec has open a new search category
just for us, « Expositions agricoles du Québec » on it web site
www.quebecvacances.com .
To discover all the Fairs of the Province, visit http://staging.quebecvacances.com/exposition-agricole
The morning of the General Assembly, the people from Festivals et Événements Québec will introduce the
status of the évents industry, including agricultural fairs, and will present the services and tools available for
the fairs.
Page 5
2015-2016
THE EDUCATIVE CIRCUIT «FROM THE FARM TO THE MARKET»
Several fairs will present the educational circuit
«from the Farm to the Market » this summer:
Expo agricole Rive-Nord
June 25 till 28 juin
Expo agricole de Calixa-Lavallée
July 3 till 5
Expo agricole d’Huntingdon
August 7 till 9
Expo agricole d’Ayer’s Cliff
August 27 till 30
Journée Portes Ouvertes UPA
September 13
There are still
some weekends available
If you want to have the educative circuit.
Note that again this year,
the circuit will be available for rent
outside of the Exhibition Circuit.
THE INTERACTIVE LEARNING ZONE
The Interactive zone is still available this season.
Invite your visitors to test their knowledge of agriculture
on our interactive tables.
Several fairs will present the «Interactive learning zone»
this summer:
Expo agricole de Bécancour
June 5 till 7
Expo de la Vallée de la Coaticook
August 7 till 9
Expo provinciale Montmagny
August 26 till 30
Expo agricole d’Ayer’s Cliff
August 27 till 30
Inquire availability with AEAQ !
Page 6
2015-2016
NEW 2015 ACTIVITY BOOK - New cover and 6 new illustrations
POSTER ON BREEDS WILL BE TRANSFORM INTO AN EDUCATIONAL BOOK
POSTERS ON WHAT IS GROWING IN OUR FIELDS WILL BE PRODUCED
Same concept as the posters on breeds:
What is growing in our fields—from seads to transform products
In development !
Page 7
2015-2016
TV SHOW ON FAIRS AND PRODUCERS
Page 8
UPA – PUBLICITY DEAL
The AEAQ has renewed the agreement with the UPA and La Terre de Chez Nous for 2015.
In this agreement, all Fairs get a special rate for advertising in La Terre de Chez Nous.
Indeed, the agreement offers a great offer of 2 for 1 or 50% off the regular price of the 2015 rate card.
Talk to your representative!
« JOURNÉE PORTES OUVERTES » ORGANIZED BY THE UPA – SEPTEMBER 13, 2015
Again this year, the AEAQ will be present at the “Journée Portes
Ouvertes” organized by the UPA to promote the network. That's over
38,000 visitors in 6 hours and thousands of promotional items will be
given away.
The next issue of Quoi de Neuf? shoud be published in June 2015.
If you have any suggestions for topics to share, or if you believe that
some training would be required, please send us your comments!
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Québec (Qc) G1N 2C9
T. 418-527-1196 F. 418-527-6954
[email protected]
expoduquebec.com