Juneau Soccer Club

Transcription

Juneau Soccer Club

Juneau Soccer Club
Board Meeting Minutes
December 7, 2009
Dimond Park Fieldhouse
DRAFT
Call to Order at 7:00 pm
Board members present: Tom Paul, Nick Lyons, Christy Odum, Glenn Walton, Martin Morris.
Others present were DOC Matt Dusenberry and former DOC Colin Barton.
Drawing for 2009 JSC Raffle – The raffle drawing was held on the field house turf with two of
the practicing U9-U10 players drawing the 4 winning ticket stubs from the bag. Winners were:
$500 – Lori Fredenberg, Doug Rountree; $1,000 – Michelle Workman; $2,500 Grand Prize –
Tammy Morris. After the drawing the board moved to the upstairs gallery area. Raffle sales
totaled $23,500 with 80% going to players’ accounts. Thanks to Christy Odum for expert
coordinating of the raffle which went extremely smoothly.
Agenda approved.
Minutes of November 2, 2009 amended and approved.
Public comment/guest presentations – Colin Barton asked to address the Board. He said he is
very pleased and thrilled with the club expanding to include younger age group kids. “The club
must be doing something right to have so many young kids enjoying soccer.” He would like to
see JSC take over recreational soccer in Juneau from CBJ Parks and Recreation and integrate the
recreation program with the current competitive and development programs. He believes that is
the future of soccer in Juneau and the next step for JSC. It is common for soccer clubs to have
both recreation and competitive programs. He also said that JSC is fortunate to have Matt
Dusenberry as DOC and that Matt is the best Director of Coaching in the state. The Board
thanked Colin for thoughts and his continued interest in the JSC.
Reports
Treasurer – Nick passed out the updated financial sheets. Budget is good but we will not
be receiving any more pull-tabs money this year. We are “out-of-play” and we do not know when
we will get money again. It may not be until next fall or later. Registrations are ahead of last year
in all age groups except HS. Lists of registered players will go to coaches to see if any
unregistered or unpaid players are attending clinics or practice.
Director of Coaching – The club now has 231 registered players. However, 4 comp teams
have low numbers U12G (2 players), U14B Cosmos (about 8), U16B Torment (8), and U14G
(10). U15B Rapids have 15 players but no coach. Currently they are practicing with U14B and
that is working out for both teams. Matt suggested we develop a poster for Holiday Cup that lets
people know we are looking for players for those age groups.
Uniforms have been ordered for U13B, U14B and U18B. Also the order for shorts, socks,
practice top, and balls has been placed. Matt needs at least 2 more volunteers to sort through the
order for disbursement to teams when the order comes in, probably after the holidays.
The Board discussed the option of replacing the cloth JSC patch on uniforms with a
silkscreen patch. There is a higher upfront cost for the silkscreen but a considerable long term
cost savings in not having to sew patches on shirts. The Board decided to defer silk-screening to
next year and to factor in the $1500 upfront cost to our upcoming YAB grant request.
JSC coaches met Dec. 4 and have set up a webpage to share coaching resources, video
clips, calendars, etc. They identified a club need for a DVR and DVD burner to tape practice
sessions for team and coach development, also to record players’ skills for select team tryouts,
etc.
Whitehorse exchanges – The Whitehorse club is going through a reorganization so can’t
be certain about future plans. However, their coaching director said he thought June 18-20 would
be best for a summer tournament.
Matt has managed to acquire the equipment approved at the last meeting for $1,432 Considerably less than the budgeted amount. In addition, Play-it-Again Sports has offered to
carry our shorts and socks styles for players who missed the ordering deadline. (Thanks Rusty).
Competitive Team Committee – no report
Development Committee – no report
AYSA – no report
New business
Goal Cards – Sales are scheduled to begin January 9, but no coordination has begun. The
board agreed to ask Marty McKeown to line up businesses and arrange for card printing again
this year.
Old business
Mark Kelley Calendar sales status – Sales are underway. Reports are that they are easy to
sell.
Scholarships status – The Board discussed scholarship status. We currently have 9
scholarship players with funds for a 10th “regular” club scholarship available. In addition, the
Irene and Anne Shima Memorial Fund through the Juneau Community Foundation has enough
for 4 or 5 more scholarships. It was suggested that if needed, budgeted JSC travel scholarship
money could be transferred to use for club fees scholarships; the thinking is that the most
important thing is to have players on a team. Once players are on a team, the team travel
fundraising could help scholarship players with travel costs if needed.
Continue discussion on club financial reserves – Tom went over Carl’s email thoughts on
the reserves. The Board briefly discussed various options for reserves but deferred further
discussion until more Board members are available.
Discuss revision of Player Discipline Policy – deferred until more Board members are
available.
Meeting adjourned at 8:30 pm
Juneau Soccer Club
November 2, 2009
Thunder Mountain High School Library
Call to order at 6:30pm
Members Present: Rusty Scudder(RS), Glenn Walton (GW), Christy Odum(CO), Thomas Paul (TP), Carl
Ferlato(CF), Nic Lyons (NL), Marty McKeown (MM), Alexander Hoke (AH), Roger Healy (RH). Quorum
present.
Agenda Approved.
Board Reports
Treasurer. Treasurer Nic Lyons outlines end of year 2009 registration numbers.
YAB Grant – monies received through this grant pass through the budget. Monies are still available to
spend until June.
High School Program Expense – this is the last year the High School program will be on the books.
Update on pulltabs – we have a gaming permit, but the operator will sell our allotment to meet the
operator’s purposes (sharing of revenue between non-profits, use of all our allotted tickets, etc.). So
revenues to JSC cannot be estimated perfectly.
In summary, as of September 30, 2009, the budget is in good order with approximately $45,000 in net
reserves. Typical annual budget is about $117,000, so the reserves provide a good back up for the
following year.
Competitive Team Committee. Christy Odum provides update, although CTC has not had a chance to
meet yet. Names of teams need to be approved and names of parents for bank account. U12 Boys
A need was expressed for an explanation sheet for team fundraising activities. It was agreed that an
explanation sheet should be prepared to assist coaches, parents, and players in fundraising events.
Motion for approval of bank accounts for U12 Boys and Girls and U14 Girls Teams, by Tom Paul.
Seconded by Nic Lyons, pending check signer names, and team names.
Motion approved.
Background checks for team coaches are needed. Christy will scan those forms and send out to team
managers this week. The background checks are an AYSA requirement, so they may not be waived.
Bookkeeper meeting will be scheduled next week.
Litter Pick Up. Carl Ferlato provided an update on Litter Pick Up activities. This year’s operation netted
approximately $1200 to $1500 which was greater than the $850 projected. Food and drink was
donated this year. A need for a thank you note from JSC Board was advanced.
Raffle Status. CO provides update. About out of the 3000 raffle tickets printed, down to about 10
booklets. CF suggested an email to team managers asking whether more booklets should be printed.
Booklets are due back by November 29th. Suggestion was made for next year that top kid seller receive
a $100 prize.
Alaska Youth Soccer Association (AYSA). Alexander Hoke – Liaison for AYSA – provided update on AYSA
meeting. AYSA is undergoing budget issues. Cook Inlet Soccer (CIS) had decided to move its
membership out of AYSA. CIS provides a good deal of revenue to AYSA, so this move pushed AYSA to
demand that 10% to 15% of CIS membership stay with AYSA. AYSA has issued letters to CIS stating that
non-AYSA sanctioned events will not be covered by AYSA insurance umbrella.
Update on AYSA Disciplinary Action. AYSA Disciplinary Board heard an appeal by Fairbanks coach for
using illegal players on his competition team. Fairbanks board suggested suspension for a year, but
Fairbanks’ disciplinary policy did not support the year’s suspension, rather a two game suspension.
AYSA Disciplinary Board stated that Fairbanks policies did not support Fairbanks Board’s decision to
suspend the coach for a full year. AYSA has sent issue back to Fairbanks Board twice.
Director of Coaching (DOC). Matt Dussenberry handed out DOC report that outlines status and
requested equipment purchases.
Some red jerseys have been trashed and need to be replaced. Matt reviewed ordering of jerseys and
accessories, each team should save their spreadsheets under their team name. Ordering should be
done by November 22nd.
DOC recommends more games and more competitive matches. Matt suggests that to increase
games/competitive matches, we should play outdoor games in October next year. JSC tried the October
outdoor games this year, and it worked well. Turf field rates are $15/hour for no lights, and $30/hour
for lights. The fields are reserved through Community schools. Matt also suggests 3 hours per week at
the downtown turf in May and possibly more games in June and July, again at the downtown turf.
Whitehorse Tournament – Matt trying to commit Whitehorse now. If we get a date, it would be good to
have the CTC support the event.
Matt suggested that the JSC Board should consider a waiver of fees for assistant student coaches. Matt
had been approached by a student assistant coach about this issue. The process for JSC Board
consideration is that if the student assistant coaches perform well and meet standards set by the JSC
coaches, that the JSC coach would make a recommendation to the Competitive Team Committee that
the student’s annual fees be waived in full or in part. As the waiver of fees would have some
implications to the budget, the CTC recommendation may have to be approved by the Board. It was
recognized that the student assistant coach would need an E license. The JSC Board expressed support
for the idea.
DOC Recommended Expenditures.
•
$500 for juggling;
Motion for expenditure of no more than $2000 for new equipment.
•
20 balls – estimated amount $500
•
12 Pugg Goals - estimated amount $500
•
10 Futsal Balls - estimated amount $200
•
Extra Socks and Shorts - estimated amount $250
•
New Uniforms to replace damaged red jerseys ($500)
•
Field times – estimated amount $300.
Motion Approved, although Secretary is unclear about total amount approved ($2,000) versus
line item estimate totals ($2,300) – clarification needed. Was field time not included?
Mark Kelley Calendar Sales Coordinator – Rusty will give Dawn Wolfe a call, she performed task last
year.
JSC Policies and Procedures. TP moves through recommended changes. Code of Conduct is now in the
P&P. Discussion ensued regarding disciplinary actions taken by coaches and subsequent notification to
parents, DOC, and JSC Board.
Motion to approve all changes to Policy and Procedures except Section 11. More discussion ensued.
New Business.
None at this time.
Old Business.
None at this time.
Meeting adjourned at 9:15 pm
Juneau Soccer Club
October 5, 2009
Dimond Park Field House
Call to order at 6:40pm
Members Present: Rusty Scudder (RS), Glenn Walton (GW), Christy Odum (CO), Tom Paul (TP), Carl
Ferlato (CF), Nick Lyons (NL), Roger Healy (RH), Martin Morris (MM). Quorum present. Director of
Coaching Matt Dusenberry was also present.
Agenda Approved.
Election of Board Officers:
•
•
•
•
Tom Paul was nominated and approved for Board Chair. Tom noted that this would be his last
year on the board. Board members thanked him for his past work.
Marty McKeown was nominated as Vice-Chair. Approved.
Nick Lyons was re-nominated as Treasurer. Approved.
Roger Healy was nominated as Secretary. Approved.
Approval of Minutes. No minutes to approve.
Public Comment. No members of the public commented.
Board Committee Assignments
Youth Activities Board (YAB) Grant Coordinator.
TP provided background information on YAB program. YAB is a CBJ funded program. Annually, $400K is
typically appropriated to be distributed amongst a number of youth sports programs. JSC has typically
received $15K to $25K annually that funds items which benefit all players and teams (i.e., travel costs to
Whitehorse and State cup, uniforms, balls, etc.). TP has been YAB Coordinator for JSC for past 3 years.
Grant application is typically due in March of each year, a follow-up meeting in April should be attended
to answer questions. Monies will be distributed after June 15th of each year. A JSC report needs to be
submitted by September identifying how monies were spent. The application is a relatively simple
affair, and is similar to previous years. Things to emphasize are number of kids served, high hours per
kid, and other things that provide focused training to kids. JSC Board consideration should be applied to
grant request amount.
No assignment of new YAB Coordinator.
Competitive Team Committee (CTC) Members:
• Rusty Scudder
• Glenn Walton
• Christy Odum, Chair
• Nick Lyons
• Matt Dusenberry (MD)
Membership Approved. CTC is four JSC Board members plus Director of Coaching (5 total).
Responsibilities range from equipment needs, resolving and/or forwarding disputes, etc. Discussion
ensued regarding each team being financially responsible for the care and replacement of jerseys, as
these have gone missing in the past.
Fund Raising Committee (FRC) Membership:
• Marty McKeown, Chair
• Rusty Scudder
• Carl Ferlato
Membership Approved.
Development Committee (DC) Membership:
• Carl Ferlato, Chair
• Marty McKeown
• Christy Odum
Membership Approved.
Board Reports.
Raffle Status. CO provided status of Fall raffle. Tickets are ordered, and coaches will be notified by
email of Ticket availability. December 7th is Raffle Drawing Date. Sunday, November 29th is the DROP
DEAD date for turning all raffle tickets into Christy. Ticket cost is $10/each.
NL provided do’s and don’ts of raffle tickets. Do fill them out, do submit them on time, don’t lose them.
NL provided background of gaming revenue. JSC has about $500K per year of gaming receipts, including
raffles and pulltabs. This amount must be maximized as much as possible, but cannot exceed the $500K.
Timing is critical in notifying pulltab operator of JSC approaching gaming limit, as pulltab operator will
probably default and stop selling tickets, thereby stopping revenue stream.
Treasurer’s Report. NL provided background on JSC finances, including incomes and expenses.
Distributed proposed FY10 budget. Balance sheet is relatively strong. End of year budget is not yet
available from Vicki Williams, Bookkeeper and Registrar, since JSC’s fiscal year ends on September 30th
but will be by next month’s meeting.
Director of Coaching. MD discussed coaching strategies, web site ideas, links, and coaching status.
Coaching is in good order.
Discussion ensued regarding the status of the web page. NL informed Board that web site is mostly
current, but ‘Links’ page is a forum that is hard to keep current. AYSA will require web based
application. Suggestions were made that one person or entity be in charge of maintaining web site
status. CF will bring to Board some web site options with costs.
New Season Kickoff Review. GW recommends JSC Coaches and Board Members have clothing
identifying their JSC affiliation. Discussion ensued about sweatshirts, color coordinated clothing and
gear bags that may promote merchandizing of JSC. It was agreed that this needs further thoughts and
recommendations at a future date.
Members forwarded ideas for future improvements to Kickoff event.
New Business.
Annual Calendar was reviewed and no objections were made. All future JSC Board meetings will be
located at Thunder Mountain High School (TMHS) unless otherwise identified. Monday nights are
recommended. December 7th Board Meeting is at Dimond Field House since that is raffle drawing night.
Mark Kelley Calendars. Board will assign a representative to coordinate with Mark Kelley in next
meeting. Mark is typically busy until Public Market at Thanksgiving. Calendar sales are concentrated in
December.
Next Meeting is November 2nd.
Old Business.
Discussion regarding JSC letter to AYSA regarding Thunder team and cup tournament.
Meeting adjourned at or near 8:50pm
Juneau Soccer Club
Minutes of Board Meeting
May 5, 2009, 7:00 p.m. - 9 p.m.
Dzantiki Heeni Middle School Library
Call to Order: Tom Paul called the meeting to order at 7:07. Board members present were Tom
Paul , Margaret Tharp, Jean Mischel, Nick Lyons, Glenn Walton, and Tom Rutecki. Those absent
were Christy Odum, Dave Newton and Marty McKeown. Matt Dusenberry, Director of
Coaching was also present.
Approval of March 3, 2008 minutes – Not approved because copies were not available.
Public comment/guest presentations – None
Reports
Treasurer’s Report – Nick reported that the budget overall looks good, however, many
players still owe fees. Total owed is about $11,000. Nick plans to send out notices during the
coming week to let people know they still owe. Nick believes many of the late fees are due to
people not knowing that status of their accounts. It’s primarily a communication issue. Margaret
said the club has a critical need to be able to easily send emails to all members. The Board agreed
and discussed options. Margaret will make inquiries on possibilities of linking that capability to
our website management.
The raffle sales totaled $22,310, considerably below the $30,000 sold last year. Raffle costs were
low, only 60 cents per ticket, so players will get to keep $9.40 of each ticket sold. Some teams’
raffle record keeping will need follow up, as it is not clear in some cases what players should be
credited with tickets sold.
The CBJ Finance Committee is to decide May 6 whether to fund YAB grants and give additional
money to school district for sports and activities during 2009-2010. Tom R. urged all Board
members to contact Assembly members as the funding is critical for soccer and other sports.
Director of Coaching – Tryouts went well with several new players in various age groups
joining the club. One of the 3 tryout dates was cancelled because snow made the field
unavailable. Several prospective players have expressed interest in having another tryout day so
the 3rd day of tryouts will be rescheduled. One of the May Sunday team practices will be
designated a tryout day. Margaret will get details from Matt and put out PSAs to radio stations
and get an item in the Sports in Juneau info box in the newspaper.
Only 3 competitive teams are going to State Cup this year – U17B Jambaars, U16B Thunder,
U16G Two-Steppers. U12B and U12G are both going to Zane Cup. Other teams will travel to
out-of-state tournaments and camps. U14B and U15B may field a combined team at a tourney. At
least U13B team will do a camp in Juneau (Corver Training) and seek games with Whitehorse.
Sitka and Ketchikan teams have committed to come to our Sister City Showdown Tournament
scheduled for the 2nd week in June. It is hoped some WH teams will also come.
JSC Board meeting minutes 5/5/09
High School season and GKC report – Tom R. passed out an information sheet
supporting random drug testing for HS students involved in extracurricular activities. He also
circulated a petition supporting random drug testing.
Competitive Team Committee – No report.
AYSA – No report.
Old Business
Review of tram social – All reported it was an excellent event with about 70 parents/adult
members attending. Tom R. suggested we combine a social event with the Annual General
Meeting so we have a better turnout at the AGM.
Scholarships for travel – Nick asked for Board guidance on how to distribute the Pulltabs receipts that we have dedicated toward helping players pay for travel. After discussion Glenn
moved, and Tom P. seconded, that the travel scholarship money be divided equally among the
teams planning to travel this season. The teams will be notified of the availability of the money
and they will nominate players from their teams who will split the team’s share. To receive
money, players must demonstrate good faith by participating in team or club fundraisers for
travel. The club will match the amount fundraised by those players up to the limit of the
scholarship money available. The motion passed unanimously.
New business
Colin Barton gift – The Board decided to contribute $250 as a gift to Colin’s retirement
as an Alaska ODP coach.
Fundraising Calendar proposed changes – Margaret suggested that we change next
season’s fundraising calendar to avoid conflicting with high school teams’ fundraisers. She
suggested that when members register in the fall we have a Fundraising Packet (Goal Cards
and/or Raffle tickets) ready to hand out to them for immediate sale. All agreed that we need to
avoid conflict with HS teams’ fundraising somehow. It was recognized that calendar sales must
occur between Thanksgiving and Christmas. The Board discussed the pros and cons of changing
the fundraising calendar and also discussed briefly some fundraising options and what actions we
would have to take to change fundraisers to the Fall. We made no decisions on the proposal at
this meeting.
Meeting was adjourned at 9 pm.
Major actions or decisions
• The club approved a means of distributing scholarship travel money.
• The club approved a gift for Colin Barton’s ODP retirement
2
Juneau Soccer Club
April 7, 2009 6:30 p.m. - 9 p.m.
Call to Order: Meeting was not officially called to order because we lacked a quorum.
Four Board members were present: Tom Paul, Jean Mischel, Nick Lyons, Glenn Walton.
Matt Dusenberry, Director of Coaching, and Alex Hoke our AYSA representative was
also present. Raphael Betit, Leslie Houston, and another person representing the
Jambaars Youth Soccer Academy were also present.
Approval of agenda – Agenda was approved for presentation of reports and discussion
only.
Approval of March 3, 2008 minutes – Not approved because copies were not available.
Public comment/guest presentations:
Representatives of the Jambaars Youth Soccer Academy explained their program and
their plans. They have acquired Non-profit status and are currently using Floyd Dryden
gym for their sessions. Their primary focus is young kids, U6-U11, 5-10 years old.
Academy sessions will be 12 weeks long with 1.5 hour sessions on Tuesday and
Saturday. Cost is $75 per 12 week session. They are also offering team and individual
training for older players.
Reports
Treasurer’s Report – Budget looks good. We received another Pull-tabs payment
for February.
Director of Coaching Report – Matt said tryouts are scheduled for April 19th 25th
and 26th. Because of snow, the sessions on the 19th will be at the Downtown Turf Field.
All competitive team uniforms have been received and Matt has passed them out to
teams. Matt asked if it was possible to pay for 15 more hours of DPFH time in April and
May – 3 hours per week for 5 weeks for skills and GK clinics for younger players. Board
will be polled by email. [Board was polled at a later date and agreed to fund the extra
DPFH time.]
Whitehorse results – Local tournament went very well. Thanks to Christy and
Matt for organizing. Juneau girls’ teams were in every final. Jean and Nick reported that
booking seats for flights to WH went down to the wire with last minute cancellations and
substitutions. Flight costs were less than expected so all travelers will be getting a refund
from the $200 fare paid. Alex Hoke reported on his team’s experience. There was some
bad atmosphere in the older boys’ games. In the final game, teams exchanged players and
that defused the situation. He recalled in earlier years there was an exchange of referees
with some Juneau refs going to WH and vice versa. He suggested we consider
resurrecting that practice. The Whitehorse community provided large potluck meals for
players and Alex said we need to be sure we reciprocate with what we offer here. He
suggested that JSC have a pre-WH exchange meeting with all teams hosting so that we
can set up potlucks and communicate expectations to parents and coaches. Some players
who were not club members went to WH. It was suggested that in the future we institute
a $25 guest player fee and have insurance waiver forms signed by non-club travelers to
cover them for the trip.
New business
Spring Litter pickup – This fundraiser is not likely to happen as club’s coordinator
cannot do it and persistent snow cover has delayed our ability to do it before Litter-Free’s
black-out dates.
Fundraising Calendar proposed changes – Jean introduced Margaret’s idea that
the club fundraising calendar be changed next year to avoid competing with HS
fundraisers. A brief discussion was held but the issue was deferred to a full board
meeting.
Disposition of comp team travel stipend – Nick asked for direction on how to
distribute the Pull-tabs receipts we dedicated to assist team travel. It was suggested teams
receive portions based on number of players traveling as YAB travel money is disbursed.
The board will be polled by email to determine if some of the travel money should be
used to reduce WH travel costs. [Board was polled at later date and agreed to designate
some of the travel money for WH.]
Summer tournament/camp planning – Matt said Sitka and Ketchikan teams were
lined up to come to the Sister City Showdown, the 2nd week in June. He is hoping to get a
commitment from WH teams as well.
Meeting was adjourned at 8:30 pm
No actions taken because a quorum of the board was not present.
Juneau Soccer Club
Board Meeting Agenda
March 3, 2009 6:30 p.m. - 9 p.m.
Dzantiki Heeni MS Library
Call to Order at 6:40. Members present were Tom Paul, Nick Lyons, Marty McKeown,
Tom Rutecki, Glen Walton, Christy Odum, Jean Mishel, Margaret Tharp and Matt
Dusenberry. Alex Hoke with AYSA
Approval of agenda: Approved
Approval of February 3, 2009 minutes: Approved with changes
Public comment/guest presentations
Reports:
Treasurer: Budget is in good shape. Don Ashe Memorial Donations have come
in at the amount $5075.00 plus JSC Contribution of $5000.00 to the Goal Keepers
Club.
Director of Coaching: New possible coach for U13 Girls, Kris Coffee is
interested. Sister City Classic…contact has been made with Whitehorse and Sitka
with a call into Ketchikan. Bartlett is definitely coming, both boys and girls.
Soldotna boys and girls are definitely interested in coming for the Spring Fever
April 24 and 25. U10/U11 girls are not showing because they only wanted to train
with girls. U10/U11 boys might be able to move up and train with the U12 boys
so the girls can train with a “girls only” team.
Competitive Team Committee: Ben White and Jeremy Gleason received their
“E” License, Phil Subveldia received his “D” License. Congrats to all.
AYSA: Report from Alex Hoke: New Roster limit of U17 and older for roster
numbers has been increased to 22 players. A proposal to raise minimum age from
14-17 for youth players playing in adult leagues in Anchorage, this proposal
failed but debate continues. Anchorage was selected for 2010 State Cup. A new
website www.alaskayouthsoccer.org. New penalties for offenses against referees
and others have been broken out into multiple classifications.
Goal Keepers Club - HS report: Tom Rutecki: Ads artwork and money are due
by March 9th. Meeting on 03/10/09 for All Sports for organizing parents. GKC
decided that they are going to get their own 501K Non-profit status. Discussion
of frustrations for 2010 State High School Tourney and the lack of precise
information regarding exactly when the tourney will be. Housing a key issue
because of commitment to offer housing.
Development Committee: N/A
Fundraising Committee: AML has been contacted. Corporate donation coming
from Princess, $1000.00 is expected. Heckla/Greens Creek donated last year to
the Sister City Classic and should be asked again this year.
Raffle status: Erin Smith is the coordinator, thank you Erin. Club members only,
will be allowed to sell raffle tickets. High School players that have not paid their
$200.00 membership fee will not be able to take part in the fundraiser. The
reason for this is because of our gaming laws and this must be for JSC members
to partake. Drawing will be held on April 25th. Tickets sales until approximately
04/11/09.
Juggling club status – sponsor? We are still waiting for a reply from the
Carpenters Union. Glen to follow up with a reminder phone call.
Whitehorse status: The rules for Juneau games have been changed to mirror
Holiday Cup Rules. Awards have been ordered. Idea proposed for a Whitehorse
Tourney link for our Website so we are not reinventing the wheel each year.
There are seven girls teams from Juneau and Whitehorse is trying to do the same.
There are six possible boys team going to Whitehorse.
Club social: Wine tasting suggested.
Coaches’ First Aid Training: Matt D. will find out where all of our coaches stand
on this issue and then Glen Walton will look into what it will take to certify
people needing training.
Adjournment: 8:45pm
Juneau Soccer Club
Special Budget Meeting Minutes
February 12, 2009
D’zantiki Heeni Middle School Room C-207
6:30 – 9:00 pm
Agenda Items
Call to Order
Tom Paul called to order at 6:30pm.
Board members present: Tom Paul, Nick Lyons, Tom Rutecki, Christy Odum, Jean Mishel, Glenn Walton, Margaret
Tharp and Marty McKeown, DOC :Matt Dusenberry
Others present: Gary Lehnhart and Alex Hoke
Moctar’s Proposal:
A lot of debate regarding the amount of pay suggested and whether there is a need to add another paid position for
coaching. There are a few other coaches willing and capable of coaching on our staff currently. There was a lot of
discussion and no conclusion as to which direction we should go. The subject is tabled for now and to be discussed
at a later date.
Main Business – Budget Review
Discuss current budget and make midyear changes if needed
Motion by Jean Mischel: Allocate up to $500.00 from money earned by the March Youth Academy for Martin
Morris for coaching assistance during JSC clinics. Marty McKeown 2nd. Passed.
Discuss Framework for disposition of 2008 and future Pull-tab receipts
Discussion on how to spend the monies earned from Pulltabs. Tom P. had written up a proposal for allocation of
these funds, breaking it down into different percentages and categories. Motion set forth by Jean to accept Tom’s
proposal in principle for both percentages and categories with options to adjust categories in our August meeting.
Marty McKeown 2nd. Passed.
Annual Percentage Allocation of Pull-tabs receipts
Forward fund next year’s budget for JSC operations JSC Savings/Reserves Support HS programs (split equally ) Comp team Tournament and travel support (can use for Whitehorse
travel or other travel as well as visiting team stipends
for local tournaments) Scholarships and travel scholarships Total
Adjournment - The meeting was adjourned at 9:00pm.
40%
15%
18%
17%
10%
100%
Juneau Soccer Club
January 6, 2009 6:30 p.m. - 9 p.m.
Dzantiki Heeni MS Room C207
Call to Order at 6:45 by Tom Paul. All Board Members present. Guests present were:
Carl Ferlauto, Josh Odum, Peter Ord, Tonya Essary and Alex Hoke.
Approval of December 2, 2008 minutes: Approved with changes to add the names
authorized to sign for checking accounts. Motion set to approve minutes by Tom Paul,
Seconded by Christy Odum. Unanimously approved.
One Cause: Carl Ferlauto stated that we have accumulated $162.00 in donations.
Goal Cards: Tonya Essary was present to report. 810 left out of 2000. Printing
cost for the cards was $898.00.
Reports
Treasurer: Budget is in the black, with a huge help from the Pull Tabs income.
Director of Coaching: Matt Dusenberry…John Newell’s team got accepted to the
Directors Cup in Tri-Cities Washington in June. Nobu and Krista are at the
training for their C License now. We are in the Field House in March, the same
month that High School starts. High School aged comp teams don’t typically
train during the High School season. The time slots should be given to other
comp teams for extended time to train. Juggling Club prizes on order, water
bottles…wrist bands…etc. Moctar has started talking about working “with” the
Club rather than strictly with his Academy. More discussion to follow after some
proposals are brought forward.
Calendars fundraiser status: Most of the money has been turned in, a couple more
teams left to turn in money after their bank accounts are set up.
Goal Keeper Club - HS committee report: Peter Ord to report. Concessions at
Holiday Cup brought in $5000.00 across the counter with a net profit of
approximately $2000.00. Went well, but some great lessons learned for next year.
Next GKC meeting this week on Thursday.
Competitive Team Committee - coach training date: Frank Trovato will be in
town Feb 24-March 1st for D and E Licensing training. Grant proposal for Goal
Coaching training funds in the amount of $2000.00. Injuries on the WFDPFH
have increased with a total of at least 5 injuries. There are some with the opinion
that outdoor cleat/turf fields may have something to do with it, but this is not a
definite cause. The Board Members all agree that the 5 injuries so far in the last 3
months is a bit disturbing. Tom R. will make some calls and find out more on the
Shoe Theory. All coaches and Board Members are to get the word out about the
importance of ACL Prevention Training.
AYSA: Nothing new to report this month
Fundraising Idea for JAGS: Idea put forth for a Balloon Bouquet Sale for
Valentines Day. Approved unanimously
Old business
Pull-tabs receipts use: $22K in hand from Pull Tabs without December’s take.
Lots of discussion on how to allocate these funds…with no decisions made other than we
need to have a special meeting to figure this out.
5K to HS proposed
Corporate fundraising
Juggling club – sponsor?
Raffle planning status
Whitehorse planning
Adjournment
Juneau Soccer Club
Board Meeting Agenda
December 2, 2008 6:30 p.m. - 9 p.m.
Dzantiki Heeni MS Library
Call to Order: At 6:40. Present were…Tom Paul, Nick Lyons, Marty McKeown,
Margaret Tharp, Tom Rutecki, Glenn Walton, Christy Odum, Matt Dusenberry
Approval of November 6, 2008 minutes: Approved
Public comment/guest presentations: Alex Hoke, Matt Odum and Carl Ferlauto
Reports
Director of Coaching: We have hit over 200 kids signed up so far this year, 40
or so more than we had at this time last year. Matt will be running a Winter
Academy for 5-6-7 year olds and has proposed a $50-$75 fee structure. He is
still working on the details but will be a short season to get these younger kids
thinking of JSC and Soccer! Question of players U11 and younger on whether
they are considered “Rec” or “Comp” players and if they need the same insurance
since they will not be traveling with a competitive team.
Jordan Cunningham is interested in Coaching the U13 Girls as soon as numbers
are high enough for them to break away. The new name proposed for U12 and
U13 Girls team to be JAGS. Unanimously approved. “JAGS” (Juneau Alaska
Girls Soccer) A motion to approve a checking account for the JAGS was set forth
by Jean Mishel and seconded by Christy Odum. Unanimously approved. Signors
for the checking account for the JAGS U12 Team will be Azucenia Susie Frenzel
(bookkeeper), Randy Bates and Ben White. Signors for the JAGS U13 Team will
be Steve Brokett (Bookkeeper), Randy Bates and Ben White.
Thunder Mountain High School’s new turf needs to be reserved through
community schools, Matt will take care of this. Field time December 15th and
17th to be donated to Holiday Cup Teams…as needed. Matt Dusenberry will try
and prioritize this as fairly as possible with Leslie Houston. 4 hours each night. D
and E Licensing course to be offered by Frank Trovato on Feb 14-15th 2009.
$100 fee. ODP is in Wasilla Jan 20-22 2009. Troy, Nobu and Krista are taking
their “C” License course.
Treasurer: The state of Juneau Soccer club is in the Black! Things are looking
good and we received our first check from Pull Tabs in the amount of 15700.00.
Goal Cards fundraiser status: Tonya Essary is doing a great job in distributing
to the teams and kids are out selling.
Calendars fundraiser status: They are done and being distributed.
Goal Keeper Club - HS committee report: Boys and Girls High School teams
will have concession at Holiday Cup. Girls will be having a team from Colorado
come up for play in the Spring. They are interested in bringing their JV squad as
well. Great idea for our youngsters to play at half time during our High School
games. GKC meeting on 12/04/08 7:00pm at the DPFH.
Competitive Team Committee: No meeting, but application for
Motion: by Jean Mischel to pay $1000.00 towards “C” Licensing for Troy, Nobu
and Krista. 2nd by Christy. Approved.
AYSA : Nothing new to report
Old business
Practice T-shirts status/funding - do we need business sponsors? Club will be
buying them this year using YAB money. These will say JUNEAU SOCCER CLUB on
the front. Next round of Jerseys to hopefully have corporate sponsors, individually
handled by teams. Example, $350 cost for jersey with…corporate costs to have name on
back $500.00?
Holiday Cup recruiting plans: Carl offered to create name tags for Board
Members and Parents to wear during Holiday Cup to help parents wanting to know how
to get their kids involved with JSC. Great idea Carl!
New business
Pull-tabs receipts use: Board Members to think of ideas to allocate Pull Tab
Funds and work on this in the future.
Corporate fundraising plan:
Juggling club: Motion set forth for the Club to front the Juggling Club seed
money in the amount of $1000.00 for start up costs. This is a club wide opportunity for
all kids to try and hit different levels of juggling and prizes. The fundraising committee
to find a corporate sponsor to sponsor the approximate cost of $1500.00 per year.
Website/prizes/etc…
Raffle planning: We need a Raffle Coordinator…ask for parent volunteers.
Whitehorse planning: April 4,5,6…Girls here and Boys go to Whitehorse.
Scholarship Process: Motion: by Nick Lyons the process to obtain a scholarship
to be loosened up and made easier to give out per coaches suggestion.
Adjournment: 9:00pm
Juneau Soccer Club
Monthly Board Meeting
November 6, 2008 6:30-8:30 pm
Dimond Park Field House
Minutes
Call to Order: Tom Paul called meeting to order at 6:40. Present: Tom Paul, Chair, Jean
Mischel, Vice chair, Nick Lyons, Treasurer, Tom Rutecki, Dave Newton, Glenn Walton, and
Christy Odum, board members. Matt Dusenberry, DOC. Peter Ord, Goal Keepers club and HS
Girls' team treasurer. John Thurston, U15B parent.
Approval of October 7, 2008 minutes: Approved
Reports:
Director of Coaching: Matt reported excellent turnout for MS skills' clinics at 35 - 40;
ATP boys 7th-8th grade, increasing to 16 - 17; U-8/U-9 at 13- 15; U10- U12 at 20 - 30; GK
at 10 -13, and HS skills at 12- 15; ATP HS girls at 14 -18 and HS boys >20 participants.
Matt has been hired as HS girls' coach by the JSD. He also reported that uniforms are being
collected for redistribution to comp. teams and that a full set of gear is now available at the
field house, including first aid kits, 5 sets of pinneys (which he washes), cones, and balls.
He is currently reviewing equipment needs with coaches. Game balls and goals are stored in
the shed at AK. Tom P. sent general e-mail to all returning players explaining changes this
season. Jean is to apply for NSCAA grant for coach training. Matt suggests adding flyers
and JSC ad to Holiday cup notices and FH. Matt has produced monthly schedules posted on
the web both as an excel and pdf document. Matt reported that Midnight Suns baseball is
requesting a switch for our Wednesday evening skills sessions at the fieldhouse. The need
and disruption to our program is unclear and the board decided to table the discussion for
further information.
Matt requested help with updating the policies in the coaches' handbook. Nick Lyons agreed
to take that task on. Matt is requesting the development committee meet and search for
donors for practice t shirts. The board approved purchase of one practice jersey per
registered player in the meantime, to be paid from uniform and equipment funds.
HS Committee: Tom R. reported that the Juneau Activities' committee expects full TMHS
sports options next school year with the possible exception of hockey and swimming. He
represented to the committee that the JSC Board supports two booster clubs under the JSC
umbrella: the JDHS GK club and the JSC Board can offer technical assistance to TMHS.
The TMHS activities' director, Rhonda Hickock expects to use JSD state championship
travel funds for programmatic expenses in the first year and limit competition to SE venues.
Tom does not know effect of adding TMHS on JDHS activities budget.
Peter Ord reported a change to the HS budget that raised fees from the proposed $400 per
player to $480 per player, excluding outside travel. The JSC fee of $200 was questioned by
Peter and further explained that it was a break even expense for training, insurance,
coaching, and other fees. The HS budget now includes $1500 for coach training each for
boys' and girls' teams, a boys C team coach and travel to Ketchikan. That assumes 54 boys
and 40 girls sign up for HS soccer. Peter requested a loan from the JSC, as in years past, to
1
reimburse Gary Lehnhart for tickets to Spokane, an off budget trip. Discussion about precise
amount, date of reimbursement, the need for advance fund raising for next season by the
GK, and equity for the girls' HS team took place.
MOTION: by Glenn Walton, seconded by Nick Lyons for discussion: Table the decision to
the December meeting as suggested by Dave Newton. Motion failed.
MOTION: by Jean Mischel, seconded by Nick Lyons: Approve for this season a one time
loan of up to $10,000 each to the boys' and girls' HS teams to be paid in full from
fundraising efforts by the GK and players on or before April 1, 2009. Passed unanimously.
Peter also reported that he was selected to be HS girls' team treasurer and Brent Wilson,
boys' team treasurer. Nick pointed out that if the teams do not use JSD accounts for
collecting fees and fundraising they will each need a JSC account approved.
MOTION: by Nick Lyons, seconded by Christy Odum: The Board approve the opening of
two separate checking accounts, one identified as "JSC Goal Keeper's Club, HS Girls", with
Peter Ord as account representative; and the other as "JSC Goal Keeper's Club, HS Boys,
with Brent Wilson as account representative. Peter, Brent, and Nick are the authorized
signers for both accounts.
Treasurer's Report: Nick reported that registrations are below normal for this time of year
for HS aged players. Matt agreed to again notify coaches of comp. teams and Peter will
remind Gary about registering players. MOTION by Nick Lyons, seconded by Tom P.:
amend our budget to reflect new HS fee of $480 to be collected by the GK club. Passed
unanimously.
Fund Raising: Jean will organize Mark Kelley Calendar sales. Matt notified Jean of a
parent who was willing to help and Jean will contact other volunteers. Marty and Tom P. are
ready to distribute goal cards soon. Peter Ord and Marty will organize the raffle sales
beginning in January. Christy Odum, on behalf of her team, Gale Force, requested approval
of four team fund raisers: Krispy Kreme sales in November, flower bulbs in March, a
garage sale in April and sock sales throughout the season. The board approved these
unanimously and Tom R. offered soccer ball umbrellas to the first team expressing interest.
Tom P. reported that the club social has been postponed to January or February. Fall litter
pick up made $860 with only 20 participants.
Competitive Team Committee: Two new coaching applications were reviewed for the
U17B: Alexander Hoke, D. lic., and Mark Smith, E lic. The applications were approved
unanimously. A quick review of coach training needs for comp. team coaches revealed that
several needed D licensing including Martin, Ben, Randy, Mark, and perhaps two interested
former players, Allen Hopkins and Eric Holst. Tom P. suggested that HS players would be
interested. Jean will contact Frank Travato and try to set up another southeast training
session.
The meeting was adjourned at 8:35 p.m.
Major board actions:
• Approved loans to HS teams to pay for travel and other early season expenses - repaid by
April 1.
• Approved opening checking accounts for HS boys and girls teams
• Amended budget to reflect change in HS fees
2
•
Approved Gale Force U15G fundraisers
3
Juneau Soccer Club
October 7, 2008 6:30 p.m. - 9 p.m.
DZ Library
Call to Order: Tom Paul called meeting to order at 6:45. Tom Paul, Christy Odum, Margaret
Tharp, Matt Dusenberry, Marty McKeown, Jean Mischel and Nick Lyons.
Election of board officers:
Chair of the Board, Tom Paul was elected unanimously. Jean Mischel was unanimously elected
as Vice Chair. Nick Lyons elected as Treasurer. Marty McKeown as Secretary.
Approval of Sept. 8, 2008 minutes: Approved previously at the AGM.
Public comment/guest presentations: John Thurston came to observe, possibly interested in
being on the Board in the future.
Reports
Director of Coaching:
Friday 17th 7:30 to 9:00 Northstar College Seminar, the Saturday 18th 12:00-2:00 SAQ
Seminar training/planning session at Marie Drake. $20 fee, anything above and beyond
covering their travel costs will be a fundraiser to JSC. Coaches are placed for all teams.
We may need a U13 girls coach depending on turnout. U15 Girls needed to complete
that team as well. Jambaars maybe in need of a coach if they decide to stay together.
Early planning is recommended for all teams planning on going to State Cup in Kenai
because of costs being higher for this area.
Competitive Team Committee: The CTC is looking into a different coaching plan or
potential plan. Possibly bringing in specialized coaches from time to time to help offer a
different perspective. Coaching gear needs to be self-policed in storage shed and shared.
Treasurer: The High School contract is in and the new thing was that there are
scholarships available this year. Year end financial report shows that we are roughly
$2,300.00 to the good. Our pull tab game has been put into play and we should expect
some income to be coming in the 4th quarter.
AYSA annual meeting: No report
New season kickoff review: Wed/Sunday Opening Kick Off went very well. We set up
a table and had Board Members there taking registrations and answering questions.
There was a very good turn out and a lot of interest…with many new players joining the
club. A success to say the least.
New business
Board committee assignments and other needs:
CTC: Jean Mischel Chair, Tom Rutecki, Christy Odum, Nick Lyons, Matt
Dusenberry
Fundraising: Marty McKeown Chair, Margaret Tharp, Tom Paul, Nick Lyons,
Glenn Walton, Bob Janes (offered to help)
Development: Christy Odum Chair, Marty McKeown, Matt Dusenberry
Communications: Tom Paul Chair, Margaret Tharp
Annual calendar - New season activities and assignments
Litter pickup: Jana Mayer volunteered to help coordinate, Christy will talk to her and
help her get going.
Club Social: Margaret and Christy will look into organize this.
Old business
Goal Cards fundraiser status: Marty is working on this and should have these ordered
by 10/20/08.
Other business
There was a discussion of Moctar Diouf's proposed academy. Jean and Matt will explore
his idea with him further.
Adjournment
Major actions:
1) Board officers were elected
2) Committee assignments were made
Juneau Soccer Club
2008-2009 Annual General Membership Meeting
September 21, 2008 4:00 p.m. – 6:00 p.m.
DZ Library
Call to Order: Tom P. called meeting to order at 4:15.
Members present…Tom P., Tom R., Marty McKeown, Nick Lyons, Margaret Tharp,
Dave Newton, Glenn Walton, Peter Ord, Jean Mischel and Matt Dusenberry (DOC)
5 members of the public were in attendance as well.
Review and Approval of agenda: Motion by Tom P. to approve the agenda, approved.
Director of Coaching Report:
Matt Dusenberry: Successful 6v6 this September. SAQ training to continue through out
the year and some videos are available to entire coaching staff. June tourney was a
success and this coming year to hopefully be bigger. Addition of younger kids…U8.
The DPFH will be a huge draw for the club. This field will help our players with the
skills needed to per form better on a State Level. State Cup…2 teams made the Semifinals. Several coaches planning on getting “C” license, which will be a big step. First
week of October to be our Kick Off Season at the DPFH. 10/01 Wednesday Skills
Sunday Oct 5th 9am-6pm. Huge success of having 6 Seniors go on to play at the
Collegiate level.
Report from the Chair:
Tom Paul: Nice acknowledgements to fellow board members. Year wrap up…budget
has been changed to separate the High School for the JSC. Successful crab feed as a
fundraiser and a club social event. High School boys took state and High School Girls
took third place. Consolidated uniforms purchases. New tournament…Sister City
Showdown. Adding U8-U9 kids. Pull Tab money will be coming in soon, some of
which will be used for Scholarships. Fee reduction for comp teams this year as well as
High School through the new booster club, the Goal Keepers Club. Increasing support
for coaching staff, training and small stipends. 2010 Juneau will be hosting the State
Tournament, due to huge efforts of Amy Skilbred. Thanks to all the folks that have
stepped up to help out with the Goal Keepers Club. Thanks to all the helped with
fundraisers…ad sales, raffles, goal cards and Mark Kelley Calendars. Thanks to Vickie
Williams, our accountant. Thanks to all volunteers and coaching staff.
By-Law Change:
Motion made to change our by-laws to be able to contact our members via email. Motion
passed unanimously.
Treasurer’s Report:
Nick Lyons: We are a $433.00 to the good, which will probably change a bit by the end
of our fiscal year. Income was down but our expenses were down as well. We have
$25000.00 plus in reserves, so financially the club is in good shape. Both last years
budget and next years proposed budget will be available via the website.
There is a new fundraising model as well. Check the website.
Review and Approval of 2008-2009 JSC Budget: Tom moved, Jean 2nd…passed
unanimously.
Board Election:
4 Seats available. Nick, Tom P. and Glen have decided to run again. Christy Odum
decided to run as well. Motion passed for all unanimously.
JSC Volunteer Needs:
Club registrar
Event organizer
Whitehorse exchange
Litter Free Pick up (Coaching fundraiser)
Sister City Show Down
Calendar Sales
Raffle Ticket Sales
Corporate Fundraising
YAB Grant Co-ordination and grant writing (Spring)
Spring Fever
High School State Champs
Team Mangers
Adjournment:
Meeting adjourned at 6:00.
Juneau Soccer Club
September 8, 6:30 p.m. - 9 p.m.
Call to Order: Tom P. called meeting to order at 6:40.
Board members present: Tom Paul, Jean Mischel, Margaret Tharp, Nick Lyons, Glenn Walton, Dave
Newton and Marty McKeown. Also present…Matt Dusenberry, DOC.
Approval of July 29, 2008 minutes: Motion by Jean to approve, passed.
Reports
DOC report on State Cup: Motion made by DOC to move this report forward to the AGM.
New business
September program what events? 6v6 etc.?: ODP is 09/13-14. Board members will be meeting with
Frank Trovato for lunch to touch base with him. DPFH Grand Opening…Marty will check on schedule
and see if it would be o.k. to set up a table to try and recruit.
Plans for Sept. 21 AGM meeting: 4:00pm DZ Library, DOC Report, Elect new officers, present and
approve budget, Calendar
Review proposed language for JSC policy and By-laws amendments:
Motion made to give the DOC a vote on the Competitive Teams Committee, motion passed.
Motion made to add other policies passed in several of the past meetings to be officially added to the JSC
Policy, motion passed unanimously.
New season advertising – who will organize, what will we do? Jean, Marty and Margaret will organize
advertising for Kick Off.
Comp team coaches status: All current coaches plan on staying on at this point, as far as Matt knows.
There is some interest from a couple of new guys that would like to coach.
Goal card planning:
Marty will get this out asap…earlier the better.
Report from Goal Keepers Club on HS budget with follow-up discussion:
Survey: Jean sent out a survey, 9 replied and most comments were positive. Almost all mentioned the
fees being a bit much. Everyone were very impressed with ATP and Skills clinic…and Matt Dusenberry.
Budget Discussion
Treasurer’s Report: Overall, we are in good shape with approximately $7500.00 to the good. However
there are still a few bills to pay but all in all we should have a positive balance.
Further discussion of 2008-09 budget – Comp/Devel programs and HS program combined:
Old Business
JSC calendar review and approval for 2008-2009 season/ Tuesday JSC board meetings starting
October? Looked over and made changes…final to be added to the website.
Board member terms ending – suggested new board members?
Adjournment - 9 pm
Juneau Soccer Club
July 29, 2008
Floyd Dryden Middle School Library
6:30 – 9:00 pm
Agenda Items
Call to Order
Tom Paul called order. Members attending: Tom Paul, Tom Rutecki, Margaret Tharp, Glenn Walton, Dave
Newton, Marty McKeown, Jean Mischel, Nick Lyons and Peter Ord.
Others in attendance: Matt Dusenberry and Alexander Hoke
.
Approval of June minutes – Approved
Public comment/guest presentations – Christy Odum and Kris Coffee
New Business
Who should get excess fundraising money from players who quit, club or teams?
Jean Mischel made a motion to remove clause that JSC holds fundraised monies for players that quit.
Motion passed unanimously.
Thunder Mt. Camp use of equipment: Glenn brought up the issue that TMC has been using JSC’s
equipment without permission or liability. Motion made by Tom Paul that club equipment can be used with prior
approval but user must take responsibility for any equipment and replace if broken. Passed.
Club membership without fees for out-of-town players going to state cup: Motion made by Tom Paul
to waive our membership fees for out of town players to join our teams going to State Tourney, make sure players
fill out our membership paperwork and pay an administrative fee of $25.00. This is for players who are not
practicing in Juneau with the team. Passed.
Reports
Treasurer’s Report: n/a
CTC Report: Coaches and managers have all had background checks. Suggestion that teams revisit our
code of conduct policy. JSC is in need of some new coaches. All of the uniforms have been distributed,
including jackets for the coaches. Carl Ferlauto is asking for some reimbursement after incurring more
expenses than he had expected when completing his “D” license. There isn’t any money in the budget for
this, so this request will be declined, unfortunately.
DOC Report and outline of ideas for coming year–Matt: Matt has written a very informative and exciting
outlook for the upcoming year. Covering many items, schedules, hours, etc…
Report on July 23 HS Activities Advisory Committee recommendations-Tom R.: Entire board approves of
Tom R. accepting the City/Activities Advisory Committee proposal for funding of Soccer for 2008/2009
School Year.
Old Business
Progress on restructuring budget-set meeting dates: August 19, 2008 Tuesday Budget Board Meeting
Budget Discussion
Discussed HS Activities Advisory Committee recommendations and affect on HS budget and fees–
The meeting was adjourned at 9:00pm .
Juneau Soccer Club
June 2, 2008
Floyd Dryden Middle School Library
7:00 – 9:00 pm
Agenda Items
Call to Order
Board members present Tom Paul, Dave Newton, Marty McKeown, Margaret Tharp, Peter Ord, Tom Rutecki and
Glenn Walton.
Others in attendance were: Director of Coaching Matt Dusenberry
Approval of May 5, 2008 minutes – Approved
Reports
Treasurers report –
6v6 recap – Great job…all went well. There was concern of whether non-club members are covered under
our insurance policy. This is an open issue.
HS Season results – Girls tied for 3rd and Boys took State Championship!
Old business
Summer tournament/camp needs –Matt: Needing funds for referees and field expense. Marty to look at
getting a few corporate sponsors. Each team will be charged a tourney fee to cover these costs as well, but
any corporate funds raised will go towards future tournaments. U13 girls and U14 boys and an adult select team all
coming from Whitehorse. All club teams will be playing at least 3 games over the weekend and some games will be
“qualifiers” for the state tournament.
HS refund policy draft– Some final changes were made, policy to be posted on website
Progress on restructuring budget- Nick Lyons put together a new format with a paradigm showing a new
better way to budget the club's income and expenses, not including fundraising. It is a bit more of a “pay as you go”
structure. Finalizing this exciting new budget cannot be completed without knowing how much the Juneau School
District will be participating.
New Business
YAB funding – Total of $25000.00 granted this year. $12700 for equipment, $500 for first aid, $2500 local
tourney and $9300 for travel for state tourney.
JSC Ethics policy – We should work on making some policy to keep ourselves in check. More on this in
the future.
Summer board meeting schedule –
Club funding for downtown turf field summer useBoard member terms ending-who intends to run again for board?
Other Reports
The meeting was adjourned at 9 pm.
Juneau Soccer Club
May 5, 2008 6:30 p.m. - 9 p.m.
Call to Order: Tom Paul called the meeting to order at 6:40. All board members present with the exception
of Dave Newton and Marty McKeown.
Alexander Hoke was also present.
Approval of April 7, 2008 minutes
None
Reports
Treasurer’s Report – Nick reported that the budget overall looks good. Tom reported that the
Youth Activity Board only approved about a $15,500 grant compared to our request of $28,000. Another
$10,000 would be awarded to us if the CBJ Assembly approves a $100,000 increase in YAB grant funding.
Board members are urged to talk to assembly members they know to convince them to approve the
increase.
Competitive Team Committee – Jean reported that April tryouts went well with 10 to 12 new
players joining the club. The U12 Boys team are short one traveling player for Zane Cup. The coach
requested a U11 player be allowed to tryout for the team. The CTC decided that the player can tryout only
if all U11 boys are also allowed to tryout.
AYSA – Alexander reported that AYSA is looking at different online registration system because
the previously approved one is not working well. US Youth Soccer has decided that runners up teams at
Regional tournaments will play in a Director’s Cup tournament. The AYSA Board is trying to take a hard
line on state comp team policies and is resisting granting waivers for most cases. The AYSA is encouraging
more coaches in Alaska to get their A license. In that regard they are fronting Matt Dusenberry $1,000 for
work he will do later as help toward getting his A. There is difficulty recruiting young referees for soccer in
Alaska because of poor and hostile behavior of fans and coaches. Most young people don’t want to deal
with the hostile game environments.
Old Business
Whitehorse review – Peter reported a successful tournament although there were a few games that
did not have referees. Some young referees were traveling with the HS teams and so weren’t in town.
Referee cost for the tournament was $585. Not all girls’ teams who traveled have reimbursed the club for
travel costs yet. The fieldhouse has been booked for the first weekend in April next year. We will need to
insist on that date when scheduling with Whitehorse next winter.
Summer tournament/camp and 6v6 needs – Peter said that the 6v6 tournament is scheduled for
May 29-31. It will be free, open to all, and informal with teams made up on the spot from players who
show up. Teams will be reshuffled after every game. Peter will try to get T-shirts ordered if we can get GCI
and others to sponsor. Matt has about 6 teams from Whitehorse and maybe Ketchikan lined up for a
summer tournament the first weekend in June. The club will try to get corporate support for this to pay
referees. Referee cost is estimated at $1,000.
New business
Sponsoring CCSL girls team – John Newell requested the club sponsor a girls’ team in the
summer adult league. The club ended support of CCSL teams a couple of years ago to address a budget
shortfall. After discussion over possible club liability for injuries and also giving equal support to a boys’
team if asked, the board approved a $200 donation to help with a girls’ team registration fee and an equal
JSC Board meeting minutes 5/5/08
amount if a boys’ team requests support. However neither team can use the JSC name as it is not an official
club team.
HS refund policy – Several HS players have quit the program and a few have inquired about
refunds of club membership and participation fees. The board discussed what timing and circumstances
would be appropriate for granting refunds. Nick will write up a refund policy for the board to consider next
meeting.
School district contract – The school district has asked us to renew/approve the club contract with
them for HS soccer for next year. However, the board decided that a contract for the 2008-09 school year is
bound to be different than this year and we cannot negotiate a contract until we know what funding the
district is prepared to give to soccer.
Form club restructuring subcommittee – Tom P. suggested the board set up a subcommittee to
look at ways to restructure the club budget so that HS and Development/Comp team programs are separate.
Tom R. said that because the Goal Keepers Club is taking over management of the HS program it should be
the one to figure out the HS fees, budget, and fundraising needs. After a lengthy discussion it was agreed
that the GKC with Tom R. and Peter would come up with a HS program budget, and other board members
– Tom P., Nick and others – would work out what the Developmental/Comp budget and fee structure
would look like. Once the 2 groups have developed some scenarios, we will send them out to the general
membership for feedback.
Other Reports/Business – No time was available for other reports or business
Meeting was adjourned at 9 pm.
Major actions or decisions
• The club will donate $200 each to one girls and one boys team of club members that want to join
the CCSL adult league. The teams may not use the JSC name however.
• The GKC will take on restructuring of the HS program budget and a separate group will work out
a budget for the developmental/comp team program over the early summer months.
2
Juneau Soccer Club
April 7, 6:30 p.m. - 9 p.m.
Call to Order: Tom at 6:30. All members present with the exception of Dave Newton.
Members of the public present were Christy Odum, Amy Skilbred and Sue Gullufsen
Approval of agenda
Approval of March 3, 2008 minutes
Christy Odum brought up the question corporate sponsorship. A local Doctor would like
to sponsor the Gale Force team. Details will be discussed further on this issue and we will
outline what he can and cannot sponsor.
A $125.00 limited membership is sought by a Gale Force player in addition to
granting her the $200.00 Scholarship. Motion was passed unanimously.
Treasurer’s Report – At this point in time, Nick calculates that we are approximately
$5000.00 to the good based on the revised budget due to lower than expected HS travel
costs.
New business
In-kind donations for ads – The board discussed at length whether it was
acceptable for club members to receive ad credit for in-kind donations in lieu of cash
payment for ads. The board passed a motion to only accept in-kind donations for ads for
on-budget items starting fiscal year 2009. In-kind donations require documentation
showing the value/savings the club receives beyond any normal discounts available to it.
Uses for AML and Princess Cruise Lines corporate donations: Some board
members objected to the collection of corporate donations in connection with HS ad sales
where the donations are solicited for a purpose not first agreed to by the board. After a
lengthy discussion, the board voted to use corporate donations from AML ($400) and
Princess Cruise Lines ($750) for HS boys’ and girls’ teams off-the-books travel if the
teams’ fundraising for those trips came up short.
Old Business
Whitehorse – Planning for upcoming tournament was discussed with a suggestion that
tournament should be shifted to June in the future.
Fundraising Programs status
Raffle – Raffle tickets need to be turned in. Drawing is April 19.
Ad and HS game program – Program is at printer. Approx. 10 unsold “extra” ads
were passed out at the last minute to HS team members to sell for team travel.
Summer tournament/camp update – Matt said 4 out-of-town boys teams and 1 girls
team were already lined up for a summer tournament in early June.
Reports
Director of Coaching Report – Matt: Tryouts are scheduled for April 20th 26th and
27th. Skills attendance is up as well as Goal Keeping. Coaches meeting last week
went well. Yukon has a new DOC and there is talk of not only coming to our
tourney in June but possibly adding another tourney. Matt is working on having
speed/agility/quickness camp in late June.
No time was available for additional reports or business.
Adjournment: Meeting was adjourned at 9:00pm
Juneau Soccer Club
February 8, 2008
Glacier Valley Elementary Library
6:30 – 9:00 pm
The meeting was called to order at 7:05 by Tom Paul. Other members present: Glenn
Walton, Peter Ord, Tom Rutecki, Jean Mischel, and Nick Lyons. Others present: Matt
Dusenberry, DOC, Kayla Walton, HS player
The minutes from January were approved with the caveat that information may be added
as detail as needed by amendment.
Old Business
Fundraising Programs status
Raffle planning – Peter: Alaska Airlines rejected donation request as in
years past, stating that soccer commitment will be limited to AYSA tickets (10) each
year, used for referees. Has commitment from 9 other businesses as donations, the
largest being Taku Glacier Lodge. Suggested options include a cash prize, to be
determined at budget meeting later this month. Plan to include Zipline prizes as well,
possibly as player incentives. Scheduled to start late February, drawing to be held on the
field at spring fever.
Ad Sales/Goal Cards – Tom P: Ad sales on schedule with few complaints
or errors. New ads now up. Many more players participating this year, as was intended
by policy change. Goal cards were distributed in December and January. Tom to
coordinate money returns by the end of February. Will send out notices to team contacts.
Pull Tabs – Nick: Vendor clarified that JSC permit not in rotation at
outlets yet. Expect revenue stream to start in third or fourth quarter.
Budget review meeting date Feb. 23 – reminder/location: Rescheduled to
Sunday, Feb. 24 @ Nick's house, 4 - 6 p.m.
YAB grant proposal – needs: Committees need to bring budget requests to
budget meeting. Application is due March 3rd. Tom R. suggested continuing request for
state cup travel.
AYSA Background checks – coaches, mgrs.,chaperones: Tom P. reported that
AYSA policy has little flexibility. Will be checking for these at state this year for coaches
and managers. Matt and Jean to work out procedure and notification. Teams to make up
cost of $7 each. Consider more direct check through Matt's membership for chaperone's
at $1.75 each. Must be done every three years.
Whitehorse – status/planning needs: Peter reported that dates have been
confirmed for April 11- 13 with girls traveling. Carlene Nore to organize flights. Each
team to coordinate housing. Matt noted that three age groups available from Juneau only
although U13 and U15 girls' teams could create several teams of 8 on a roster. Board did
not object to U11 girls being asked to travel with six registered U12 girls at the coaches'
and parents' discretion. Some discussion was held about the possibility of a U16 Boys'
team participating with Moctar coaching since Whitehorse intends to send those boys
here.
JSC Board minutes February 8, 2008
New business
Uniform orders proposal – Matt:
(1) Comp. teams. Matt is intending to take inventory and to pass down jerseys
each year, rather than every-other-year. Carl Ferlauto volunteered to help coordinate.
Plan is to purchase white jerseys for all teams to the extent funding is allowed, combining
all comp. team uniform money and to purchase two goal keeper jerseys for each traveling
team. Entire sets will be posted on web site for personal purchases. Teams will be
encouraged to place orders for shorts and socks as bulk order with JSC jerseys. No
names will be allowed. U12 teams will receive U13 uniforms each year. Jean noted that
all of this, with the exception of U12's getting passed down jerseys, is consistent with
CTC goals of standardizing club uniforms over the past three years. The board thanked
Matt and gave approval for his plan, including direct purchase with mileage credit this
year as well as encouragement to have Play it Again Sports stock shorts and socks
locally.
(2) H.S. The HS teams have not had new uniforms in at least two years due to an
oversight in the grant request. No one knew whether the girls' or the boys' teams had last
purchase, or the inventory of uniforms currently available. In years past, those teams
alternated year to year. Peter to clarify h.s. need and get back to the board. Tom P.
stressed the desire to have like uniforms for all boys, regardless of travel status to avoid
'class distinctions' and psychological effect of attending games without a uniform. Glenn
noted that both boys and girls have had to trade jerseys and shorts on the field.
Jean moved and Peter seconded to transfer $2,500 from the development program
for equipment to HS uniforms, divided equally or as need dictated. Peter to request more
information on quantity and cost for budget meeting if funding is insufficient for both
teams' needs. HS uniforms are to be included in grant request in future years.
Summer tournament/camp – Matt: Working with comp. team coaches, a
summer jamboree is planned for southeast and other teams to play here in Juneau in early
June. AYSA o.k.'d without adherence to USSYFL tournament rules if not structured as a
traditional tournament. Format will be outdoor, 8v.8 or smaller sided games, along with
skill clinics. Price estimated at $75-100 per player which will cover all costs. Each
coach to recruit at least one team. Housing to be provided by Juneau families. Jean
nominated Marty to act as board liaison in support of the event.
Trades Unions may sponsor event – Glenn: The six union group will place one
full page ad again this year but requested sponsorship for next and future years instead.
Would like to coordinate an opening event of the new Dimond Field House. Glenn
working with Reed Stoops to coordinate this event which could be combined with the
summer jamboree or act as our JSC season start. Commitment is $3,000. Glenn to
follow up and report back to the board on more details.
Meet with Frank T. at ODP time? The board expressed interest in meeting with
Frank at lunch again this year. Proposed Friday, February 22nd. Matt to talk to Frank
and get back to us.
2
Reports
Treasurer’s Report – Nick: Nick deferred his report to Feb. 24 meeting.
Recruitment/registration status – Nick: A printout of current registrations
showed low numbers coming into the club at younger age groups. To be
discussed more at Feb. 24 meeting.
Non-agenda proposal to transfer stipend money from girls' HS team to boys'-Tom P. presented a request from Gary that approximately $1000 be shifted to
boys' team to offset $3,500-4,000 offered to bring Mead H.S. from Spokane here
for J.V. competition for boys' team only. Tom thought that would give more boys
competitive play since we had high numbers this year. Tom R. suggested
conditioning the transfer on non-varsity field time although Jean questioned our
ability to make those decisions for coaches. Parent complaint in years past was
that all players paid same fees regardless of travel and outside competition
opportunity. Jean asked about girls' response and Tom P. said he hadn't heard
from Sandi yet but that he was told that the girls' team failed to recruit a team for
travel here. Jean and Glenn expressed concern that the stipend had been
transferred in past years to other uses and that we need to look at problems with
recruiting teams and try to address that first. Nick asked about availability of the
money at all given the registration picture but generally did not have a problem
transferring the money if the girls' team would not use it and if the money were
available. All agreed that more information was needed and the the discussion
would be tabled for Feb. 24 budget meeting. Tom R. agreed to get in touch with
Sandi about this request.*
*An e-mail was sent the following day stating that Sandi was still recruiting teams
and would get back to the board by March 1.
The meeting was adjourned at 9 pm. and the remaining agenda items were tabled
for the next meeting.
HS schedule – Tom P. and Tom R. reported on girls' team schedule as currently
proposed. Board noted conflict for both boys and girls' teams Ketchikan games in
Juneau with Whitehorse tournament. The boys' schedule was not otherwise
discussed.
Major actions taken:
Unanimously approved
• $2,500 transferred from Development Program to H.S. for uniform purchase
based on priority need.
• Matt's pass back and travel jersey proposal along with standardized socks and
shorts approved for comp. teams.
3
Juneau Soccer Club
January 7, 2008
Floyd Dryden Library
6:30 – 9:00 pm
Call to Order Tom P. called to order @ 6:40 All board members present
Approval of agenda— Approved
Approval of December 3, 2007 minutes – Approved
Old business
Ad sales next steps: Tom Paul generously appointed himself as the parent for the younger players to get
our new plan up and running. Revised ad forms to fix dates, new packets of all existing ads and packets with new
forms and policy. Proposing dates: new ads can sell starting Jan. 24th. Kids with existing ads need to have their
sales at least contacted by the 26th of Jan. Tom raised the question, should a player be able to fundraise if the player
isn’t registered? The general consensus is to require they be before they can pick up an ad packet.
Raffle planning status: Peter is hoping to have 8-10 prizes within the next two weeks. Tickets for sale by
Feb 10th and drawing by mid April. Sales complete by early April. More discussion at next meeting.
Scholarships-update on quicker approval: Discussion of how to raise awareness and if we need to help
them register. There are 6 families applying right now.
Goal Cards sales competition idea-update: This idea to be brought up next year.
Calendar sales final report: Purchased 2075 calendars
New Business
Change of meeting nite to Thursday evenings to allow pending a discussion with Matt.
Whitehorse-status: Looks like the weekend of April 11th-13th. Dave will try to reserve gym time.
Budget review meeting date: Feb 23 Sat. 3:00-5:00 Possibly at Jean’s home
YAB grant proposal: Add additional funding proposal for more 6v6 and more 1st aide. Committee
meetings to meet before next month.
Equipment/Uniform purchases with Play-it-Again sports: Board was in favor.
Reports
AYSA: Alex Hoke reporting. ODP and Club Coaches, managers and AYSA Staff to undergo background
checks at a cost of $7 each. This would be a 3 year cycle. A motion by Nick for JSC to pay the fees. No
date as of yet to implement this program but they are motivated to get this done soon. Travel application’s
new process via email for $25 and hard copy fee of $30.
Treasurer’s Report: Calendar sales were a success.
OneCause: Is up and running on the website.
Competitive Team Committee
Recruitment/registration status
Scheduler/Field use-January-March schedule update: Several Saturdays are available and Dave will redo
the schedules to swap some of the teams Sunday practices.
Goal Keepers Club booster committee
HS home games and travel planning status
Summer Tournament: Matt inquiring about how much support would there be from the board for a June
Invitational Tourney. Most everyone agreed that there would be support.
Other Reports
Director of Coaching Report
The meeting was adjourned at 9:00pm
.
JSC Board minutes January 7, 2008
2
• Budget review meeting 02/23/2008 3:00-5:00 tentatively at Jean Mischel’s house.
• Support of Summer Tourney
• Formulating the new ad sales policy
Juneau Soccer Club
December 03, 2007
D’zantiki Heeni Middle School Library
7:00 – 9:00 pm
Agenda Items
Call to Order
Tom Paul called to order at 7:00pm
Board members present: Tom Paul, Nick Lyons, Tom Rutecki, Peter Ord, Jean Mishel, Glenn Walton, Margaret
Tharp and Marty McKeown
Others present: Myiia Whistler and Alex Hoke
Approval of agenda
Approval of November 5, 2007 minutes – Approved!
Old business
Meeting on combining with Parks and Rec: Tom Rutecki addressed his ideas as a general idea of a few
benefits of having access to all the kids interested in playing soccer. Talks of costs to administer taking over the Rec
program. The board agreed to have Tom R., Nick, and Matt to meet with Myiia Whistler of CBJ to come up with
possible options for JSC and P&R soccer programs to work more closely together.
Ad sales next step: Suggestion made to appoint an apprentice to learn the process for next year, as the
parents running it now are parents of Seniors. Tom R. to call a meeting of a nine member Goal Keeper’s Committee
to figure this procedure out. Peter will check with Amy and Kate and find out how far along they are. There are
thoughts that the kids could use some sales training.
New business
Raffle planning: Peter agreed to take the lead.
John Heifitz, a parent of the Rapids, requested reimbursement for airfare for their coach, Matt Dusenberry,
to travel to the State tourney. They feel that he would need to be going anyway in his role as DOC. During a
lengthy discussion, Tom Paul pointed out that the DOC contract provides a $500 stipend for expenses to the state
cup. Matt agreed that car rental and airfare will more than likely not be more than $500.00. The Board requires
designated chaperones for travel, however the expenses incurred for chaperones are paid for by various methods.
Each team needs to decide how they would like to address this. The Board is unaware of any teams that have
covered airfare, lodging and food for chaperones. The Board will put together a list of guidelines and examples of
how club teams have handled travel costs and organization over the years.
Holiday Cup sweatshirt costs: Jean Mishel put forth a motion for the club to pay for the sweatshirts, to be
the tournament. Approximately a $1000.00 is needed and in years past the girls High School team has been
successful in repaying this debt. Motion passed.
Goal Cards sales competition idea: Peter and Nick will look into drumming up some items as prizes to
reward individual players for exceptional sales!
Scholarships: Noel Shima Foundation: We need to speed up Scholarship approvals. Jean offered to talk to
Noel about this. The board approved a motion that foreign exchange students need to follow the same guidelines as
everyone else in applying for club scholarships.
One Cause fundraiser: The board agreed to add a “One Cause” banner to the website. Similar to the
Eurosport portal, this will kickback a percentage of any online purchase to the club and purchaser if the buyer goes
through the JSC website in making a purchase. Nick will work on this.
Reports
AYSA Report: Given by Alex Hoke. Proposed the possibility of $6.50 fee per coach to perform a
background check. This will be brought up in future discussions, many members were in favor and asked
Alex to pursue the issue. Some discussion on players (high school) from South coming up for the summer
JSC Board minutes December 3, 2007
2
and joining clubs without being authorized by our statewide association. Board opinion is this is a nonissue in our club.
No other reports were given due to lack of time.
Adjournment
The meeting was adjourned at 9:00pm.
.
Major board actions
• A subcommittee of the board will meet with CBJ Parks and Rec to look at ways to coordinate better and
possibly merge some functions.
• Agreed to a motion to require foreign exchange students to apply for scholarships like other players.
• Agreed that doing background checks of club coaches is a good policy and will pursue ways to do this.
Juneau Soccer Club Monthly Board Meeting
November 5, 2007
D'zantiki Heeni Middle School Library
7:00 - 9:00 p.m.
Call to order: The meeting was called to order at 7:00 p.m. by chair Tom Paul. Board members
present were: Margaret Tharp, Peter Ord, Glenn Walton, Nick Lyons, Jean Mischel, Dave
Newton, and Tom Rutecki. Board member absent: Marty McKeown. Others present:
Alexander Hoke, AYSA rep., Myiia Whistler, Juneau Parks and Recreation; Matt Dusenberry,
JSC Director of Coaching; Kirsten Jorgensen, player.
Agenda Approval: Two items were added as reports: AYSA and Scholarships.
Approval of October 1, 2007 minutes: approved unanimously.
Reports
Crab Feed--Margaret reported an estimated $4,900 income to date and $3,200 in costs.
Additional income may be outstanding and will be collected from teams by Margaret. Tickets
printed were: 400 adult, 200 kids, and 800 live crab. Peter reported good sales of live crab with
approximately 100 remaining, All felt that the event was an excellent JSC social and could be
either expanded to a larger venue and/or used primarily as a JSC gathering. Gerry Donohoe did
all food ordering and cooking other than crab fishing. Some left over food was sold. Nick
expressed concern about handling of money by one member (himself) and would like added
security measures next year. All feedback from participants was very enthusiastic and this could
be made an annual or semi-annual event with more volunteer help and advertising.
Litter pick up--Peter coordinated this with his son and reported that more money could be
made with a little additional push for volunteers. Easy half day commitment. May need to move
it up for weather. He estimated approximately $900 in money raised.
Goal cards--Tom reported that artwork was at AK Litho; Marty got all necessary
business commitments. Will be printed in red and black, JSC colors. Estimated cost for 3000
cards is $1,200 which is $200 over budget that will require cost recoupment from proceeds. Will
sell for $10 each and be distributed to teams around Thanksgiving week.
Treasurers' report--Nick presented October's statement that showed JSC membership
down by 8 players overall as compared to this time last year, with h.s. players slightly higher
than last year. Nick will send out rosters to coaches and managers and ask for help getting kids
registered who are currently practicing.
Margaret requested that a cost per M.S., Elem., and HS player be broken down for
available JSC programs.
Nick is reorganizing the balance sheets to more clearly show expenses and income. He
expressed concern that "off budget" expenditures were in fact being paid from JSC funds such as
ad sales proceeds. Last year, JSC spent $8,000 on outside high school travel not shown on our
budget. That, he said, was the exact amount of our budget shortfall last year.
Nick also proposed that the budget show all up front costs for expenditures and that we
approve policies to recoup those costs before individuals apply to membership and travel costs.
JSC runs money through its budget for non-JSC income and expenses such as the high
JSC Board November 5, 2007 minutes
school travel down south with JSC paying those costs up front and being reimbursed by later
fund raising. Nick discussed with Gary Lehnhart those travel costs and all h.s. ticket purchasing
to improve our procedures, save money, and reserve air miles. Gary will continue this year to
use his own bankcard and to use a travel agent for outside trips (at a cost saving of $200 per
ticket). Gary will not use a travel agent for in state travel since the cost savings no longer
justifies those fees.
A JSC credit card has been approved with 10,000 mileage credit for an initial limit of
$2,500 and that will be used to purchase some tickets on a business line from Alaska Airlines
(limited to 7 each reservation).
Nick has also opened a money market account at 4.9% interest for our reserves.
Nick added an Alaska Airlines affiliate option on the JSC website that provides $2 per
ticket purchased and all teams will be encouraged to use.
Tom Paul succeeded in getting a pull tab contractor to accept JSC as a client for the
coming year. Final paperwork still needs to be done. No estimates yet of monthly income which
should start in calendar year 2008. Jean reminded the board that money was prioritized for
spending on scholarships, high school, and other needs at a previous board meeting.
Competitive team committee--Jean reported that equipment purchases and team
recruitment needs were recently discussed. Matt has purchased futsals for training as well as
additional speed and agility equipment using YAB funds. The board agreed to categorize futsals
as 'game balls' for budget purposes since they will be used in small sided games and since we
have some left over game balls from last season. Myiia indicated that as long as money is used
for equipment, YAB money can also be transferred among categories, with YAB approval. Jean
also asked about whether remaining 07 indoor balls purchased for fund raising could be used by
comp. teams and there was no objection.
The numbers for U12's and for U14G are very low. Some general discussion took place
about combining teams and/or practices with no resolution. Jean also reported that the U15G
coach petitioned for an age waiver for the goal keeper.
Scheduler-field use--Dave reported that he published the Nov.-Dec. schedule and that we
were maxed out on indoor space alloted by community schools. Myiia said that she may be
releasing some MD time soon. Jean expressed Matt's concern that AB was too small for high
school skills since we had excellent numbers there. Dave also asked for any suggestions
regarding the U15G request for two hour practices and there was no recommendation since the
gyms are full.
High school committee--Tom reported that he held his first meeting with general
agreement on the structure of a booster club to support high school teams. He needs two
freshman reps--one for boys and one for girls as well as a senior girls rep. He will hold another
meeting soon to discuss h.s. fund raising. The two high school issue has been discussed at the
JDHS site council and at an ad hok booster club group organized by Amy Skilbred. Both groups
have voted to recommend that no ASAA activities be included at TMHS in the first year,
including student votes, to allow for students to choose a school based upon academics and to
allow sports groups to work out budgets and income sources for two full programs. Students
would all participate in sports for JDHS.
AYSA--Alex reported that a meeting is scheduled for Nov. 11. Board members generally
agreed that Alex should express concern about the tie breaking method of counting up goals
scored since that discouraged second string play and unsportsmanlike competition. Board
members also asked to resubmit our request for consolation games at state.
2
JSC Board November 5, 2007 minutes
New Business
Ad sales--Tom P. and Nick presented an overview of current sales and use of funds as
well as a proposal to cap ad sales for individuals to allow for greater participation. Nick
prepared graphs showing the majority of players sell $500 or less in ads and that only eight
families sold more than $1,000. Some of the money earned over participation fees was directed
at off-budget expenditures for team travel. Kirsten Jorgensen stated that the money may not
otherwise be earned and that the money earned over a players' fees was either used for siblings
or, in her case, distributed to the h.s. girls' team as a whole so that individuals did not unfairly
benefit. Glenn stated that his daughter would not be able to play soccer and travel outside
without high earnings. Kirsten pointed out that attempts at redistributing 'senior ads' from last
year were generally unsuccessful since those students receiving ads did not try hard to sell them.
She said that the captains had to step in to earn that money that would otherwise be lost. Tom P.
stated that the money, if unearned, is not a loss to the club only to the individual who failed to
sell the ad. Kirsten said that the outside trip would not have happened without the added
revenue.
A written proposal was reviewed that would have, among other things, allow ad sales
proceeds to be used for high school related expenses and not be passed to sibling or to
competitive team travel accounts. The goal is to work toward equitable distribution of ads for
sales by high school players to support JSC high school expenses and player participation fees
only within one year. A cap of $660 would apply to ad sales to allow players to pay for hs
participation and membership.
No decision was made due to a lack of time and it was generally agreed to meet within
one week to finalize a policy.
Calendar Sales--Jean will coordinate but needs help. She will send out notices.
Director of Coaching Report--Matt was unavailable until late in the meeting due to a
conflict with skills clinics. He expressed concern about the low numbers of players in the U12
group and asked for additional recruiting including advertising. Jean pointed out that the notices
to P&R teams went out last month with information that stated no deadline applied. Matt said
that he had two additional U11 players sign up in response. Matt will hold a coaches' meeting
this Saturday. Matt would like to discuss coach training needs when time allows.
Parks and Recreation--Myiia stated that her boss asked her to develop a plan for
combining programs but she lacked information. Tom R. stated that he met with Matsil to
discuss but no details were discussed. The item was postponed due to lack of time.
Adjournment. The meeting was adjourned at 9:00 pm.
3
Juneau Soccer Club
October 1, 2007
7:00 – 9:00 pm
Agenda Items
Call to Order
Chair Jean Mischel called the meeting to order at 7:00 pm. Board members present were Tom Paul, Jean Mischel,
Nick Lyons, Margaret Tharp, Marty McKeown, David Newton and Tom Rutecki . Missing were Peter Ord and
Glenn Walton.
Others in attendance were: Director of Coaching Matt Dusenberry
Election of board officers: Tom Paul, Chair
Jean Mischel, Vice-chair
Nick Lyons, Treasurer
Marty McKeown, Secretary
Approval of September 13, 2007 minutes – Approved
New Business
Board committee assignments and other needs –
Fundraising Committee: Nick, Marty, Peter, and Margaret.
Communications Committee: Nick, Margaret, Tom Paul, and Christina Starzinsky
Development Committee: Dave, Marty, Matt Dusenberry, and possibly Peter.
Competitive Team Committee: Jean (chair), Tom Rutecki, Nick, Glenn, Matt Dusenberry
High School Committee: Tom Rutecki, Dave, Margaret, Cathy Connor and Amy Skilbred
Annual calendar – Nick will circulate to board by email to finalize then post on web
Goal Cards organization – Committee formed: Marty, Jean, and Tom Paul. Goal right now is to get the
cards ordered and here before the new year! Jean is going to get the information from Chris Francis in regards to
corporate sponsorships and amount of cards to order.
Old business
New season activities and assignments –
Crab feed – Margaret, Glenn, Marty and Peter committee. Margaret was on top of facility and tickets.
Gerry Donohoe and Margaret were figuring out cost per meal and getting food ordered along with Peter who was
taking care of the crab.
Reports
Director of Coaching Report – Matt Dusenberry reported on his proposed schedule and the first Skills and
ATP sessions.
Two high schools meeting – Nick Lyons handed out a draft outline with questions regarding where our
funds went. Nick had a breakdown and was going to present later in the week at a two high schools meeting.
Competitive Team Committee – All comp teams have coaches approved for the season.
Other Reports
Did not have time for other reports
The meeting was adjourned at 9:00pm .
• Elected officers and made committee assignments
Juneau Soccer Club
October 7, 2008 6:30 p.m. - 9 p.m.
DZ Library
Call to Order: Tom Paul called meeting to order at 6:45. Tom Paul, Christy Odum, Margaret
Tharp, Matt Dusenberry, Marty McKeown, Jean Mischel and Nick Lyons.
Election of board officers:
Chair of the Board, Tom Paul was elected unanimously. Jean Mischel was unanimously elected
as Vice Chair. Nick Lyons elected as Treasurer. Marty McKeown as Secretary.
Approval of Sept. 8, 2008 minutes: Approved previously at the AGM.
Public comment/guest presentations: John Thurston came to observe, possibly interested in
being on the Board in the future.
Reports
Director of Coaching:
Friday 17th 7:30 to 9:00 Northstar College Seminar, the Saturday 18th 12:00-2:00 SAQ
Seminar training/planning session at Marie Drake. $20 fee, anything above and beyond
covering their travel costs will be a fundraiser to JSC. Coaches are placed for all teams.
We may need a U13 girls coach depending on turnout. U15 Girls needed to complete
that team as well. Jambaars maybe in need of a coach if they decide to stay together.
Early planning is recommended for all teams planning on going to State Cup in Kenai
because of costs being higher for this area.
Competitive Team Committee: The CTC is looking into a different coaching plan or
potential plan. Possibly bringing in specialized coaches from time to time to help offer a
different perspective. Coaching gear needs to be self-policed in storage shed and shared.
Treasurer: The High School contract is in and the new thing was that there are
scholarships available this year. Year end financial report shows that we are roughly
$2,300.00 to the good. Our pull tab game has been put into play and we should expect
some income to be coming in the 4th quarter.
AYSA annual meeting: No report
New season kickoff review: Wed/Sunday Opening Kick Off went very well. We set up
a table and had Board Members there taking registrations and answering questions.
There was a very good turn out and a lot of interest…with many new players joining the
club. A success to say the least.
New business
Board committee assignments and other needs:
CTC: Jean Mischel Chair, Tom Rutecki, Christy Odum, Nick Lyons, Matt
Dusenberry
Fundraising: Marty McKeown Chair, Margaret Tharp, Tom Paul, Nick Lyons,
Glenn Walton, Bob Janes (offered to help)
Development: Christy Odum Chair, Marty McKeown, Matt Dusenberry
Communications: Tom Paul Chair, Margaret Tharp
Annual calendar - New season activities and assignments
Litter pickup: Jana Mayer volunteered to help coordinate, Christy will talk to her and
help her get going.
Club Social: Margaret and Christy will look into organize this.
Old business
Goal Cards fundraiser status: Marty is working on this and should have these ordered
by 10/20/08.
Other business
There was a discussion of Moctar Diouf's proposed academy. Jean and Matt will explore
his idea with him further.
Adjournment
Major actions:
1) Board officers were elected
2) Committee assignments were made
Juneau Soccer Club
September 13, 2007
6:30 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 6:35 pm. Board members present were Margaret Tharp, Peter Ord,
Nick Lyons, Tom Lawson, Tom Paul, Amy Skilbred, Glenn Walton, Jean Mischel, and Jamie Waste.
Others in attendance were: Director of Coaching Colin Barton and Matt Dusenberry
Approval of July 2, 2007 minutes – Approved
Reports
Treasurer’s Report – Deferred to budget discussion
Director of Coaching Report – Colin reported on the Zane and State Cup tournaments. The U12 boys and
girls teams went to Zane and the girls reached the semi-finals. Five boys teams and only 2 girls teams attended state.
Only the U15 Jambaars reached the semi-finals but several other teams came very close. Generally, the teams that
did the best had the biggest rosters. The board should protest the “most goals scored” method used at the tournament
to determine which team advances when point totals are the same. It caused dominant teams to run up the score and
keep first string players in as long as possible. “It is not soccer.” The Kenai fields were excellent and the Kenai club
were good hosts. The board asked Tom Paul to send a letter to the Kenai club thanking them for a good tournament.
Competitive Team Committee – Jean reported on the recent CTC meeting. The CTC approved six team
coaching applications received to date. Two were submitted by Matt Dusenberry. Approval of Matt’s applications
was contingent on changing the coaching policy to allow the Director of Coaching to coach competitive teams. The
CTC also:
- approved the Katie Tarver “playing up” petition at that time.
- reviewed a coaching letter drafted by Matt that we expected to go to all coaches upon approval.
Jean reported that we expect to have all coaching spots filled by the end of the month and Matt is recruiting assistant
coaches. She also noted we need a new scheduler since Tom Lawson is not able to continue doing that.
Old business
Annual membership meeting – The AGM is scheduled for Sunday September 23, 4-6 pm at the DZ library.
Approval of the FY 2008 budget and election of new board members will be the main agenda items. Amy will
present the budget and explain it. Tom Paul will be responsible for printing the ballots and running the election. Five
board seats are up for re-election. Jamie, Amy, and Tom L. will not run again. Jean and Margaret will run. The
board brainstormed possible candidates for the new board and collectively agreed to continue to seek willing
candidates.
New season activities and assignments – Jamie and Margaret will do the publicity for the new season
startup October 1. We agreed to try to get an ad on one of the movie screens in town as well as the newspaper. Nick
will handle updating of website documents including a new registration form. Peter has scheduled the fall Litter Free
cleanup fund raiser for October 13, 11-1 pm. Matt has talked to MS coaches and teams about soccer club. Tom
Lawson reported that he has booked gyms for the whole indoor season through December. Managers, coaches,
board members and the registrar should be at practices the first 2 weekends of the season to help with questions and
registration. The board decided to add the U10 age group to its development program for the season and asked the
CTC and the new DOC to work out the specifics.
6 v 6 – The tournament is scheduled for Sundays Sept. 16 and 26 at Adair-K for elementary and middle
school and downtown turf field for HS. It will be an informal event with teams chosen on the spot. Volunteers are
needed. Both middle school coaches are supportive and talking it up and Myiia Whistler at Parks and Rec sent out
an email announcement for it to all those registered for P&R teams.
JSC Board minutes September 13, 2007
2
Crab feed – Peter reported that the Tlingit-Haida hall at Salmon Creek has been reserved for Oct 20 for a
“Juneau Soccer Club Community Crab Feed” to serve as a big event fund raiser for the club. A committee to plan
the event needs to be assembled. Margaret, Tom P., and Glenn volunteered for the committee.
New business
Policy for coaching more than one team – Matt D. would like to coach 2 competitive teams this season.
Current board policies discourage coaching more than one team and also prohibit the Director of Coaching from
coaching a competitive team. After a discussion of the best approach to resolve the issue, the board voted to clarify
the wording on the 2 team policy in Section 5.7.1 of the club policies to allow coaching 2 teams if the CTC finds
there is no disadvantage to either team. In addition, the board voted to delete the prohibition on the DOC coaching
competitive teams from Section 5.2 of the club policies.
CBJ/P&R Adair spring access – Jamie and Tom P. reported on their recent meeting with city Parks and
Recreation staff about the earliest time in the spring we can count on access to the Adair-Kennedy turf field for HS
home games. We asked that P&R make the commitment have the field in game condition, snow-free, by April 1
each year because of the difficulty of getting other teams to come to Juneau in May. P&R said they could not
guarantee that and do not want to because seasonal staff do not come on until mid-April and the overtime costs of
$12,000 it paid last year to clear the field are prohibitively high. We discussed some options at the meeting but came
to no final agreement. P&R will send a policy out soon to field users. We will try to schedule home soccer games
after May 1 but whether successful or not will contact P&R with booked dates as soon as possible. We also agreed
to hold joint meeting to discuss field condition each March 10 at the beginning of the HS soccer season.
Registrar replacement – Paul Bertholl will not be continuing as club registrar. Tom P. agreed to search for a
replacement. Board members suggested names of possible candidates.
Other Reports
No other reports
07/08 budget discussion
The board had a lengthy discussion of the proposed budget and after making some adjustments, approved
an approximately $165,430 annual budget. Because of apparent declining membership in middle school and
elementary ages and expected cost increases in high school travel and indoor field time when the Dimond Park field
house opens in 2008, the budget will require a fees increase to the fundraising portion of members’ fees and an
increase in the family fees ceiling. In addition, the proceeds from the upcoming Crab Feed fundraiser will be used to
offset some of the FY07 budget deficit of about $7,000. The board collectively recognized the need to increase
fundraising efforts especially with regard to corporate donations and will focus on improved fund raising during the
coming year.
Miscellaneous
Departing board members were recognized and thanked by all for their excellent service to the club in their roles on
the board – Jamie Waste for his service as board chair, Amy Skilbred for establishing order and reorganizing the
club finances as treasurer, Tom Lawson for serving in the time-consuming role of club scheduler.
The meeting was adjourned at 9:00 pm.
• Decided to add the U10 age group to the development program.
• Changed club policies to allow the DOC to coach competitive teams and to coach more than one comp
team if the CTC determines that neither team will be disadvantaged.
• Approved a proposed budget that includes fee increases to present to the membership at the Annual
General Membership meeting.
Juneau Soccer Club
Annual General Membership Meeting Minutes
September 23, 2007
4:00 – 6:00 pm
Call to Order
Chair Jamie Waste called the meeting to order at 4:05. Board members present were: Tom Paul, Nick
Lyons, Peter Ord, Margaret Tharp, Tom Lawson, Jean Mischel, Amy Skilbred, and Jamie Waste.
Reports
Board Chair – Jamie reviewed highlights of the year from his perspective. They included: 250 kids in the
club; finding a successor for Colin Barton as DoC; improving the website; getting lower 48 trip for the
HS girls’ team; training for 11 coaches and CPR training for 9 coaches and managers.
Treasurer – Amy reviewed the FY2007 budget and reported we have a deficit of $7,747. The club will hold
a crab feed/social event in November to make up $4,000 the deficit. The rest will be covered by club
savings. Savings total approximately $46,000.
Director of Coaching – Colin Barton thanked the board for the opportunity to serve for the past 10 years
and praised his successor, Matt Dusenberry, as an excellent choice for Director of Coaching. The board
presented Colin a small gift and he was enthusiastically applauded by all.
AYSA President – Joe Ver gave a report on statewide soccer news.
Dimond Field House – Reed Stoops reported on progress of the new indoor facility. The hoped for
completion date is February 2008. It will have a 100x200 foot turf field, batting cages, and a suspended
3-lane, 200 yard track. The schedule will start with each sport, soccer, baseball, and softball having the
facility for 2 nights and 1 weekend day a week. Fridays will be a mixture. Estimated costs will be
$50/hour. It will be open Sept.-May and closed during the summer except for clinics to save money.
The facility board will seek corporate sponsors.Fundraising committee – There was a lengthy
discussion on future fundraising challenges and strategies, particularly with regard to the coming 2nd
high school. Besides Reed who is chair, JSC has 3 members on the field house board, Tom Lawson,
Alex Hoke, and Kurt West.
Two high schools – Tom Paul and Amy reported on the current school district planning status for how
activities and athletics will be handled with 2 high schools.
FY08 Operating budget presentation and vote
Amy went over the proposed budget in detail for membership approval. In order to balance the budget in
the coming year a fee increase of $25 per member is needed as well as a $50 increase in high school
participation fees. There were several questions from the floor. The budget was approved by the
membership.
Election for open Board of Directors seats (5 vacancies)
Jamie, Amy, and Tom Lawson are stepping down from the board. Jean Mischel and Margaret Tharp are
standing for reelection. Three other candidates indicated interest in running for the board – David Newton,
Marty McKeown and Tom Rutecki. All five candidates were approved by acclamation.
Crab Feed
Peter Ord described plans for the club Crab Feed and social planned for November 3 at the Tlingit-Haida
hall at Salmon Creek. VOLUNTEERS ARE NEEDED.
Volunteer Opportunities
Jean talked about the many volunteer opportunities and needs at the club and asked people to sign up for
tasks. Carlene Nore has agreed to be the new club registrar.
New DOC – Matt Dusenberry the incoming Director of Coaching spoke briefly about the coming year’s
program and clinics. We will be opening the club to the U10 age group for the first time this year.
Meeting was adjourned at 9:00 pm.
Juneau Soccer Club
July 2, 2007
Downtown Library Meeting Room
6:30 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 6:36 pm. Board members present were Margaret Tharp, Peter Ord,
Tom Paul, Amy Skilbred, Glenn Walton, Jean Mischel, and Jamie Waste.
Approval of June 4, 2007 minutes – Approved
Reports
Treasurer/Registrar – Several hundred dollars remain unspent in the 2007 YAB grant for the 6v6
tournament and equipment. They need to be spent before July 31. The YAB approved JSC’s request for contingency
grant funds to help pay for the HS teams’ travel to the HS state tournament. The contingency grant totaled
approximately $3,100.
New business
2007 outdoor competitive season – Seven JSC teams will be going to the state tournament and 2 to Zane
Cup. Alex Thibodeau was approved to take over coaching the U12B team this summer. It was suggested that we put
profiles of older JSC players interested in college play on the website at the end of the competitive season to give
them more exposure to college recruiters.
New season: budget prep, AGM meeting date, board elections, season promotion, fall newsletter, Crab
Feed fundraiser, fall 6v6 league. – We had a lengthy discussion about planning for the upcoming season. Meeting
dates for budget preparation we set for August 23-24. Colin and Matt will be invited as well as Sandy and Gary to
talk about the HS budget. The AGM meeting will be sometime in mid-Sept. with an email announcement sent to all
members 2 weeks or more ahead of time. In regard to board elections, we discussed the pros and cons of 1)changing
board terms to 3 years instead of 2 so that the turnover of board members is not so great each year, and 2) holding
board elections in January in the middle of the season to assure experienced board members are functioning at the
beginning of the season. Season promotion should start in mid Sept. or earlier. First call for fall newsletter articles
should be in mid August. We discussed the value of the newsletter compared to the time it takes to put together. We
decided to continue it as it does serve as a history and a chronicle of the JSC. Crab feed dates were tentatively set for
the 3rd week of October.
Club equipment use policy – We had a lengthy discussion about the use of JSC equipment and controlling
access to the locked equipment shed at Adair-Kennedy field. Some equipment has recently gone missing and the
shed has not been locked after some events or practice sessions. Several solutions were proposed such as frequent
change of combinations, prohibiting out-of-town use of JSC equipment and notifying the board prior to use of
equipment for non-JSC events. Jean offered to draft an equipment use policy for board consideration at a future
meeting.
Club fee structure – Several board members asked that we review the club fee structure, particularly for
high school age players. Some parents of 9th grade boys are concerned that they are paying the same fees as varsity
and JV players but not traveling. They question what they are getting for their added HS membership fees. Points
made during the discussion: Splitting out travel from membership fees may free up money for other competitive
teams’ programs but may result in prohibitive costs for HS players who do travel. Parents have also commented that
the switch to emphasis on the HS program for older teens, often leaves players without a competitive soccer
program for most of the year. Jamie urged board members to put together some concrete alternatives for fee
structure changes for the August budget meetings.
Other reports – No reports this meeting
JSC Board minutes July 2, 2007
2
• Set budget meeting dates as August 23-24.
• Approved Alex Thibodeau as new U12B coach for the summer
Juneau Soccer Club
June 4, 2007
D’zantiki Heeni Library
6:30 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 6:33 pm. Board members present were Tom Lawson,
Margaret Tharp, Peter Ord, Nick Lyons, Tom Paul, Amy Skilbred, and Jamie Waste.
Others in attendance were: Colin Barton Director of Coaching, Alexander Hoke AYSA representative
Approval of May 2, 2007 minutes – Approved
Reports
Treasurer/Registrar – Amy went through the current financial report (through May 31) provided by
bookkeeper Vickie Williams. The current projection is that the club will be $10,000 in the red this season.
Fundraising is below the budgeted estimated although the club has raised more this year than before. The
primary shortfall is in corporate donations. Membership numbers are down in the lower ages but membership
income is only $500 less than budget. The board discussed what to do about the shortfall. Two likely
solutions were to make a renewed effort to raise corporate and business donations especially from “summer
businesses”, and to hold a “Big Event” fundraiser in the fall. Peter suggested a crab feed for the big event.
Board members were asked to commit to working on one or the other approach in the coming months.
Director of Coaching – Preparations are going well for the competitive season. Speaking as a cocoach of the HS girls, Colin said this was an extremely successful season, perhaps the most successful of all.
It included out-of-state travel for the girls for the first time where they found they could compete with
anyone. An unfortunate aspect of the season was ACL injuries to 2 girls. On the other hand, more freshmen
competed on the varsity than in the past and the JV team is strong. He described the season overall as “very,
very pleasing.”
AYSA – Alex Hoke reported on the latest AYSA teleconference. Most of the teleconference was
taken up with discussion of the new U10 Comp Team policies. It appears some clubs in the state are eager to
start U10 programs and want guidance. Alex described some of the features of the policy and asked if JSC
had any feedback. As it is unlikely JSC will form U10 competitive teams the board has little to say at this
time, although we did ask that the 100 mile limit on travel be dropped as arbitrary and unworkable for
Southeast Alaska. In regard to consolation games at the state tournament, Alex reported the tournament
committee is favorable to the idea, but holding consolation games depends on how many teams sign up for
them. Board members suggested that if the tournament schedules consolation games, teams will sign up.
Scheduler/Dimond Park Field House – Tom Lawson reported that there is nothing new since last
meeting regarding the field house. All seems to be on schedule. He said scheduling for the downtown turf
field is not easy because of summer staff reductions at the community schools office and accommodating all
coaches’ requests for extra practice time. Other uses have scheduled the field Monday-Wednesday nights.
The board directed him to schedule 3 90-minute practice sessions each Thursday and Friday evening (4:309:00) and make them available to competitive teams.
Old business
Tryouts: U13 girls – The U13 girls team has no coach and too few players to be functional. In order
to give the 4 current U13 girls opportunity to practice and scrimmage, the board decided after a lengthy
discussion to combine the U13 and U14 girls’ teams for the balance of the season if John Newell, coach of
the U14 girls, is willing to continue to run combined practices. This would be effective for the balance of the
year only with a new attempt at recruiting more players in the fall. Board members reiterated the need for the
board to discuss and review policies and practices for all age group teams at length in the near future.
6 v 6 – The tournament has been a success so far, with at least 140 kids participating in the
elementary and middle school age groups. Two things that may have contributed to the success (besides good
JSC Board minutes June 4, 2007
2
weather) are a consolidated schedule and no fees for participation. Club costs were $1,600 for t-shirts and
$408 for movie passes. A goal was broken and needs replacement. The board agreed that holding another 6v6
tourney in the fall may help with recruiting for the new season. Tentative dates of Sept 22-23 were selected
for a short tournament.
New business
2007 outdoor competitive season – No discussion
Board transition and recruitment – A poll of existing board members whose seats are up for
reelection in the fall suggested that none would continue on the board. They and other board members were
encouraged to recruit new board candidates.
DOC transition and training request – Matt Dusenberry has asked if the club would contribute to
paying for his attending a Director of Coaching diploma course in late July. After discussion, the board
agreed it was a good idea for the incoming DOC to attend such training. The board voted to contribute
$1,000 for the training. In compensation, $1,000 will be pulled from next year’s high school coaches’
training budget. Jamie will contact Matt about his availability this summer to meet with board members and
discuss his program ideas for the upcoming season.
Webpage corporate sponsorship – No time for discussion.
Coach evaluation feedback form – No time for discussion.
Membership survey – No time for discussion
Draft letter to school board – Amy reported that JYFL, Juneau Ice Association (hockey), and the
Rebounders Club (girls basketball) all support the draft letter about funding for teams for the 2 high schools.
She will make some edits and try to get signatures so she can present the letter to the school board meeting
June 5.
Committee reports – No reports this meeting
• Committed to a greater effort to raise corporate donations and to holding a club-wide fundraising event
in the fall
• Approved combining U13 and U14 girls’ teams for the season
• Approved contributing $1,000 to DOC diploma training for Matt Dusenberry
Juneau Soccer Club
May 2, 2007
D’zantiki Heeni Library
6:30 – 9:00 pm
Agenda Items
Call to Order
Margaret Tharp, Peter Ord, Nick Lyons, Jean Mischel, Tom Paul, Amy Skilbred, Glenn Walton, and Jamie
Waste.
Approval of April 9, 2007 minutes – Approved with amendment to CTC section on mixed gender teams.
Reports
Treasurer/Registrar – The budget looks okay but middle school age memberships are still down
from last year. The raffle grossed $34,600. Ad sales brought in $37,000. Preliminary indication from the city
is that our YAB grant requested was funded for $21,570.
Director of Coaching – Tryouts went well. Only 2 teams had to cut players. We need to make sure
that coaches evaluate all kids equally even those who are showing up for the team for the first time. The
skills of 2 girls were evaluated by the DOC and both were judged able to play up an age-group, one
specifically only as a goalkeeper. Colin reiterated his opinion that the DOC should be in charge of
showcasing college age players during their last years in high school. Although the North Stars organization
is doing a good job, we should not concede that work solely to them.
Competitive Teams Committee – Tryouts went well. 5 new U12B signed up as JSC members at the
tryouts. The U13G team practices with the U14G because it still does not have enough players for its own
team. One HS-aged team and its coach did not show up or hold tryouts. Some board members expressed
dissatisfaction with that and asked if the club should tolerate 2 separate policies, one for HS-aged teams and
one for younger teams. A lengthy and wide-ranging discussion followed about high school club teams and
what is to be done for age groups which don’t have enough players to field a team. Board members’ views
varied on the whether the club is meeting the needs of HS members with a more relaxed approach to HSaged club teams. It was agreed that with a change in the DOC the board has an opportunity to reexamine how
the club is organized at all age levels. To this end the board agreed to send all club members a survey asking
their opinions on a wide-range of club policies and practices. Margaret and Nick agreed to take the lead on
developing the survey with input from other board members. The proposed Memorial Day cup tournament is
not happening this year due to lack of volunteer organizing support.
Program Development Committee – Did not meet since last board meeting.
Fundraising Committee – Did not meet. Goal cards are out. See Treasurer’s report for funds raised
through raffle and ads. U12G earned in $450 with Spring Fever tournament concessions. Some board
members are not completely happy with the way ad sales are run. The Fundraising Committee was assigned
to discuss the issue and bring alternatives to the board if they come up with some.
Scheduler/Dimond Park Field House – Tom Lawson asked if the club should pay for the downtown
turf field for one weekend practice for each team during the summer when Adair-Kennedy is not available.
The board agreed it was important for teams to practice on turf rather than dirt in the weeks leading up to
state cup. The board agreed to set club funds aside to pay for the downtown field up to a maximum of $500
for the summer (current fee is $5/hr.). The city is expected to approve the lease of land for the field house.
Bids for construction will be let out in June. The hope is that work on foundation and infrastructure can begin
in August with full construction beginning in Sept.-Oct. if bids meet architects estimate. Higher bids mean a
delay of a year. The board selected Alex Hoke as the third JSC representative on the field house managing
board. (Tom Lawson and Reed Stoops are the other JSC reps.)
Communications Committee – To save money, the newsletter was published online this spring
rather than printed and mailed to members. Jamie wondered if members actually read it online. Spring
JSC Board minutes May 2, 2007
2
tryouts got lots of publicity through newspaper ads and radio interviews with board members. Doug Jones the
webmaster is archiving all old articles taken off line. A JDHS button has been added to the website for
schedule and scores as has a Corporate Sponsors button with list of supporters.
JDHS Committee – The Spring Fever tournament went well. A group of parents volunteered to help
with organizing and did an excellent job. Amy reported on the forum regarding sports teams and the new
high school that she attended last month. She said the message from several sports clubs representatives
including JSC was that if the Juneau School District thinks that after-school activities are important, the JSD
and CBJ should contribute more to funding them.
AYSA – Alex Hoke reported on the latest AYSA teleconference. State Cup will be held in
Fairbanks in 2008. Bids for hosting the 2009 cup should be submitted by fall 2007. The state cup coordinator
has expressed interest in having a consolation bracket for the tournament but it is not clear if it would happen
this summer. The AYSA board discussed a new U10 Comp team proposal. It recommended: that U10 teams
be limited to tourneys held within a 100 mile radius of home; that there be no trophies, records, scores, or
assigned coaches; that the comp teams can’t play in rec tourneys; that coach player ratios be kept low; and
that teams need to have AYSA affiliation. With the distance limitation, it does not appear that Juneau could
field such teams.
Old business
Club team tryouts - See above
6 v 6 League volunteers – Peter Ord volunteered as lead organizer for the tournament. Glenn
volunteered to help out.
Club team websites – The board will develop standard Terms of Agreement for these sites. JSC will
provide links to teams’ websites as long as the teams abide by these terms of agreement. Tom Lawson and
Jean will look over the Terms document, then it will be sent to the Communications Committee for final
polishing and implementation.
Board elections and transition between seasons – The board decided to delay until the fall
membership meeting the proposal to elect new board members in the spring to facilitate transitions to new
seasons. In the meantime, the board will begin recruiting potential new board members so that a good slate of
candidates is available in the fall.
New business
DOC transition and training request – No time for discussion.
Webpage corporate sponsorship – No time for discussion.
2007 Competitive season – See info on tryouts above.
2010 State Tournament – The state high school sports association, the ASAA, has awarded the 2010
state high school championship tournament to Juneau. The board thanked Amy and Margaret and David
Lendrum for their work in preparing the application and lining up potential housing and transportation deals
for visiting teams. It will be the first state high school sports championship to be held in Juneau for many
years.
• Selected Alex Hoke as the third JSC representative on the Dimond Park Fieldhouse managing board
• JSC will pay for the downtown turf field for one weekend practice for each team during the summer
when Adair-Kennedy is not available up to a maximum total cost of $500 (100 hours).
• Delayed until fall membership meeting consideration of whether to change bylaws and policies to hold
board member elections in late spring rather than fall.
Juneau Soccer Club
April 9, 2007
D’zantiki Heeni Middle School Language Room
6:30 – 9:00 pm
Agenda Items
Call to Order
Margaret Tharp, Peter Ord, Nick Lyons, Jean Mischel, Tom Paul, Amy Skilbred, Glenn Walton, and Jamie
Waste.
Approval of March 5, 2007 minutes – Approved
Reports
Treasurer/Registrar – Club membership is up 9 compared to this time last year on the High School
teams, down 23 from last year in the middle school ages, and down 10 in the elementary ages. Amy asked if
the board would support JSC applying to the Alaska School Athletic Association (ASAA) to hold the state
high school soccer championships in Juneau. Although the ASAA wants cities to host for 3 successive years,
we could apply for just one of the 3 and see how it goes. Deadline for application is April 24. Margaret
agreed to help Amy with the application and getting information on hotel rooms, rental cars and housing for
visiting teams. The board supported applying to hold the championships sometime in the next 3 years.
Amy needed to leave early to represent the board at a forum regarding athletic teams and the new
high school. The board had a lengthy discussion on the issue of 1 high school soccer team or 2, and what its
preference is if 2 separate high schools is the option chosen by the school district. A shortage both of money
and playing room are the issues facing all high school sports in town. The board decided that currently JSC
finances and fundraising can provide the money to support only 1 school’s varsity teams. Philosophically
however, we support having 2 teams if there are 2 schools. We need and want an additional outdoor turf field
for soccer use. The board also believes the school district needs to financially support more interscholastic
sports than it does now.
Competitive Teams Committee – The board formally approved Andrea Cariotti as the new coach for
U11 girls. A draft schedule for tryouts was decided on and has been posted. They will be the weekends of
April 21-22 and 28-29. It was decided that those weekends would be recruiting sessions rather than tryouts
for the U13 girls team that has low numbers. On the mixed-gender team tryouts issue, there is no prohibition
in JSC policies for having mixed gender teams. Consequently, the CTC recommended that as long as a player
(girl) does not have a team of their own gender and age to tryout for, or is not able to play up, they should be
able to try out for a boys’ team of the appropriate age. A number of board members expressed disagreement
with the idea of allowing girls to play on boys’ teams if boys do not also have the option of playing on girls’
teams. The issue was tabled for further discussion at another time.
Program Development Committee – The committee has not met since the last board meeting
because of spring break vacations and jury duty.
Fundraising Committee – Peter said we were unable to get sponsorship the Spring Fever
tournament. Raffle tickets need to be turned in. The drawing is in 3 days in the HS commons.
Communications Committee – The newsletter will be posted to the web soon.
JDHS Committee – Information on the Spring Fever tournament is posted on the web. The girls’
teams will play Wheatridge High School from Colorado and Colony. The boys’ teams will play teams from
Cheyenne, Wyoming and South Anchorage. The board discussed whether to give pins and patches to the outof-state teams as souvenirs. We decided to give them Alaska pins rather than club pins.
AYSA – Alex Hoke reported that the next AYSA board meeting is later in the month and said he
will pursue with them having consolation games at the state tournament and/or a hotline for friendly games.
Board members suggested he emphasize the consolation games first.
JSC Board minutes April 9, 2007
2
Old business
Whitehorse exchange – All planning is going well. Local referees will be paid $15/game.
Community schools has given its okay for concessions at the games.
Club team tryouts - See above
6 v 6 League volunteers – No time for discussion
Board elections and transition between seasons – No time for discussion
New business
2007 Competitive season – See info on tryouts above.
Club team websites – As a board policy on this has been slow to develop and at least one team (U15
B Jambaars) is eager to put a website together, the board decided to let teams go ahead with website
development and deal with any problems if they arise.
• Approved applying to the ASAA to hold high school state championships in Juneau one of the next
3 years.
• With regard to 2 high schools - Decided that currently JSC finances and fundraising can provide the
money to support only 1 high school’s varsity teams. Philosophically however, we support having 2
teams if there are 2 schools. An additional outdoor turf field is needed for soccer use and the Juneau
School District needs to financially support more sports than it does now.
Juneau Soccer Club
March 5, 2007
KTOO Meeting Room
6:30 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 6:35 pm. Board members present were Peter Ord, Nick
Lyons, Jean Mischel, Tom Paul, Amy Skilbred, Glenn Walton, and Jamie Waste.
Others in attendance were: Matt Dusenberry, Alexander Hoke
Approval of February 5, 2007 minutes – Approved
Reports
Treasurer/Registrar –The board conducted a mid year budget review in a special meeting February
25. Amy distributed a revised mid year budget document that included changes in the budget that the board
discussed during the special meeting. After a brief discussion, the board approved the mid year budget
revision. Jean reported her informal survey of teams confirmed that numbers of Elementary and Middle
School aged club memberships are down this year compared to recent years, while High School aged
memberships are the same or higher than last year. Tom Paul has submitted materials to the city for a Youth
Activity Board grant. JSC is requesting $27,810 for next year.
Competitive Teams Committee – Jean report the CTC has cut down to meeting monthly rather than
weekly. The most recent meeting was a productive lunch meeting with state AYSA Director of Coaching
Frank Travato in late February. Frank shared ideas about club development, affiliation with Parks and Rec,
and coach training and retention. JSC currently has more non-parent coaches than parent coaches and a
talented group of young coaches. During the recent very successful coach license training, 8 “D” licenses and
5 “E” licenses were awarded to JSC coaches. It was a good opportunity for coaches to communicate with
each other. Andrea Cariotti is the new coach for the U11 Girls. Glenn said a parent had pointed out that the
JSC policy against mixing boys and girls on competitive teams is at odds with the AYSA state policy. The
CTC will work on a recommendation regarding the mixed gender policy. It was noted that 3 JSC teams have
indicated they are not going to state this year. Jean said the CTC hopes to work on setting up a schedule of
consolation/friendly games at state cup to make the trip more productive for teams that travel.
Program Development Committee – The club has the opportunity to make some major changes in
its development program next year but any changes need a thorough discussion by the board. Amy suggested
the board have an extra meeting in April or May to consider those changes. The board agreed. The PDC will
put together a list of ideas for a new program and distribute them before the next board meeting and at the
next meeting the board can set a date for a special Development Program meeting. The “North Stars” state
showcase team was mentioned as a good program that we need to tie into better for our older players.
Fundraising Committee – Peter, as a co-chair of the committee, has two ideas he wants to pursue: 1)
Sponsorship for tournaments like Spring Fever, and 2) selling club merchandise to tourists during the
summer. Other fundraising news: Peter will contact Litter Free and pick a good date for the Spring Litter
Pickup. Goal Card printing and distribution has been delayed until April. Raffle ticket sales are underway.
High School teams are planning a garage sale at the Boat Show. Amy has written GCI and asked for a
donation to sponsor Spring Fever and the Whitehorse tournaments. Peter will use her letter as a model for
other letters to possible corporate donors. During the discussion it became clear the club needs to develop
standards for donor sponsoring packages.
Communications Committee – There are new updates to the website homepage including: a
Eurosport link that brings the club 7.5% of each Eurosport order placed through the link; a credit to CBJ
sales taxes for funding part of the JSC program. An electronic JSC documents repository has been
established. A page documenting the exploits of JSC alumni is in the works as is one for the Shima Fund
scholarship. Jamie noted that a Spring Media blitz will be needed get out the word on HS and comp. team
tryouts, and local tournaments. AYSA has approved the “Count-Me-In” player registration program. Nick
JSC Board minutes March 5, 2007
2
will try to understand the software and get together with Paul Bertholl and Alex Hoke to decide if it is
something we want to adopt.
JDHS Committee – The girls’ varsity will take an out-of-state trip (their first) to San
Francisco/Sacramento March 26-31. The boys’ varsity will travel to Spokane April 4-7. The boys’ schedule
is near finalized, the girls’ are still hoping to get one or two more teams to Juneau. Sue Gullufsen will head
up the HS booster club organization working with parents to do media promotion, run the concessions,
arrange senior night activities, PA announcements at home games, etc. Margie Wagner and Kate Wolf are
leading team fundraising efforts.
AYSA – Alex Hoke reported that the next AYSA board meeting is March 18 and asked for input
from board members on issues he might raise. Jean referred him to the petition we submitted last year
regarding cost equalization for teams traveling to state. The board agreed the issue is worth pursuing again.
Alex said he has talked to Polly Beth Odom about having consolation games at state tournament.
Old business
Whitehorse exchange – Peter reported that Whitehorse planning is going well. Although JSC boys
are going north while the girls are hosting Whitehorse girls teams, Whitehorse 91-92 boys are coming to
Juneau to get a JV game with our sophmore and freshmen boys. Jamie and Peter will see if a similar
arrangement with WH JV girls is possible. Looks like 76 players and coaches on boys teams will be traveling
north. Their cost will be about $160. Cost for JSC girls will be $25. The WH organizers want to coordinate
planning on both ends of the exchange in regard to awards, “billeting” of players, games, etc. so that
experiences for all players are similar. JSC girls’ teams families will arrange housing for Whitehorse teams.
Glenn was asked to order more JSC pins (approx. 300) as gifts for Whitehorse teams and to be available for
JSC teams to give out at tournaments.
6v6 Tournament volunteers – This will be addressed by the PDC
Board elections and transition between seasons – Jamie will draft a letter to the membership about
the proposed change in timing for board elections and changes needed in the bylaws and the need for a
special membership meeting in late spring to consider those changes.
Credit Card – The board discussed whether or not the club should have its own credit card rather
than rely on coaches’, board members’ or other club members’ cards when we need to purchase equipment,
plane tickets, etc. The advantage of a club card is that the club would accrue Alaska Airlines miles on
approximately $50,000 of purchases annually that could be used for player tickets. The disadvantages are the
difficulty of control of the credit card number with the dangers of unauthorized use, and the need to have
someone who takes responsibility for charges. During the discussion it became evident that no current board
member wants to be the responsible party for a club credit card. Jean moved that at this time we not pursue
having a club credit card. The motion passed 5-2.
New business
Mid year budget revision – addressed during the treasurers report
Refund policy – Amy needs some direction on how to respond to requests for membership fee
refunds from those who have dropped out of the club. Nick agreed to write a draft policy for board
consideration.
2007 Competitive season – The CTC will set spring competitive team tryout dates in consultation
with Colin.
Coach evaluation feedback form – We agreed to resurrect this idea but make it more of a clubwide
“feedback” form that asks members’ views of club programs, organization, communication, fundraising
efforts, etc. Nick will try to refashion the original form to fit that mold.
The meeting was adjourned at 8:59:40 pm.
• Approved mid year budget revision
• Approved revising policy to allow mixed boys-girls competitive teams in some circumstances
• Agreed to have a special development program meeting
• Decided not to pursue a club credit card at this time
Juneau Soccer Club
February 5, 2007
6:30 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 6:34 pm. Board members present were Tom Lawson, Nick
Lyons, Jean Mischel, Tom Paul, Amy Skilbred, Glenn Walton, Margaret Tharp, Peter Ord, and Jamie Waste.
Others in attendance were: Colin Barton-Director of Coaching, Nelda Stewart, Paul Bertholl, Tim Cottingim
Approval of January 8, 2007 minutes – Approved
Referee pay – Tim Cottingim, speaking for local referees, inquired about a higher pay scale than last year for
refs that is closer to the pay scale paid to refs in Anchorage. Amy said that for the current year, the board
budgeted almost twice as much for referee costs as last year. JSC is aiming to provide refs with pay more in
line with that put forward by Tim Cottingim, however, the actual pay scale for high school refs will be
determined based on the number of games the high school has in Juneau. Amy will let Tim know the number
of games once the high school schedule is set. Then the pay per game per ref will be determined.
U12 B team name/bank account/fundraising – Nelda Stewart represented the U12 Boys team seeking board
approval for the team name, JSC Torment, and for a team fundraising idea. The board approved the name
and Amy provide the documentation the team needs for a bank account. The team proposes to register with
Safeway as a non-profit entity eligible to receive a percentage of every purchase of Safeway Club card
holders who designate the team as the beneficiary for their purchases. The board thought that an excellent
idea that might work for all club teams. Nelda was asked to see if multiple teams could register under the
JSC non-profit auspices and to provide more detailed information to the board on the proposal before
approval. The board will review and give the team its decision before next month’s meeting.
Margaret Tharp appointment to board – The appointment of Margaret Tharp to the board seat vacated by
Chris Francis, previously approved by e-mail, was approved in-person by the board. Besides her other
qualifications for the position, Margaret informed us that during her youth she was the only girl to play on an
all boys soccer team – a true pioneer.
Director of Coaching report – Colin announced that a 4-day coach training session would be held Feb. 1720 for D and E licenses. All is moving smoothly and we have 5 coaches signed up for D training and 4 for E
training. He is pleased that we have competent young coaches willing to fill in for Skills, GK, and ATP
clinics and Friday open gyms when necessary but is concerned they don’t get overworked or burned out with
too many requests for their time. National C license training will be held in Hawaii in March.
Old business
Director of Coaching recruitment – Matt Dusenberry has accepted JSC’s offer to be Director of
Coaching beginning October 1 after Colin’s retirement.
Gaming revenue (pull tabs) – Tom Paul reported both Nick Lyons (Principal) and Carlene Nore
(Alternate) are the gaming permit holders for the club, having taken the state test. There are no openings for
pull-tab operators yet. Tom will check with the operator(s) periodically.
Whitehorse exchange: club coordinators/dates – Peter Ord reported on Whitehorse Exchange
planning. The dates for the exchange are fixed, April 13-15. Gale Force U12G have asked to sell socks and
concessions at the Juneau games. The board approved sale of socks but said concessions can be sold only if
the team can handle all details including paperwork. Peter is in search of volunteers for various tasks of
tournament organizing and will put out an e-mail request for them clubwide.
Injury prevention training – This will be instituted as part of the regular club program next year.
Details of implementation will need to be discussed with Matt D. prior to season start so that the program
gets underway smoothly.
2
Club Social – Item was tabled after an inconclusive discussion.
Coach training requests – Training details were covered in Colin’s report. Training costs are $300$400 over budget however. The board voted to increase the budget for this item by $400 to insure as many
coaches are trained as possible.
Code of Conduct – The board discussed its interest in and responsibilities for requiring club or team
disciplinary action for criminal activity by a club member. The board decided its interest should be restricted
to incidents that occur during JSC sanctioned trips and events, that is, within the domain of the club. Teams
are required by club procedures to have their own disciplinary policies and ultimate authority for action rests
with team coaches and the CTC. Outside its domain, JSC defers to civil authorities and to parents for
disciplinary action. The board unanimously agreed that the existing Code of Conduct approved last meeting
is a sufficient formal conduct policy for the club as a whole.
New business
Midyear budget review – Postponed until next meeting.
Youth Activity Board grant request funding – The CTC, High School, and Program Development
committees submitted funding requests for this grant totaling $27,540. Tom Paul will prepare the grant
paperwork and submit it to the YAB before the March 1 deadline.
Registered Agent vote ratification – The board ratified its e-mail poll naming Tom Paul as the
registered agent for JSC for state reporting purposes.
Credit Card – Discussion deferred until later.
Board elections and transition between seasons – Concerned that the election of new board members
just before the beginning of each season hampers the smooth and efficient club operation at a critical time,
Jamie proposed new models for the board elections and transition. Option 1 would elect and seat new board
members in June with old board members stepping down immediately. Option 2 would elect new board
members in June but delay the beginning of their terms and voting privileges until October. After an
unusually succinct discussion, the board collectively agreed that the advantage of Option 2 was that newly
elected members could attend summer board meetings and budget prep meetings and be better acquainted
with club business when they assume their seats as active members. The board voted to pursue Option 2 and
determine in the coming months how to involve the general membership in the discussion, possible vote, and
by laws change.
JDHS Sports Auction – Discussion deferred until later.
Reports
JDHS Committee – Don Ashe reported that Cheyenne, Wyoming High School (Wyoming state
champion) has agreed to come for Spring Fever tournament. This may also mean that South Anchorage HS
will attend as well. The girls’ team has a $6,500 fund raising burden for its California trip.
Other reports were deferred for lack of time.
• Approved Margaret Tharp as board member
• Approved higher pay for referees
• Decided that the existing Code of Conduct approved last meeting is a sufficient formal conduct policy
for the club as a whole
• Approved a funding level request for YAB grant
• Voted to pursue a new schedule for board elections and transition
Juneau Soccer Club
January 8, 2007
7:00 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 7:02. Board members present were Tom Lawson, Nick
Lyons, Jean Mischel, Tom Paul, Amy Skilbred, Glenn Walton, and Jamie Waste.
Others in attendance were: Myiia Whistler
Approval of December 11, 2006 minutes – Approved
Old business
Director of Coaching recruitment – An offer has been made to a candidate for the DoC position and
the board should get a reply to the offer within the next few days.
Gaming revenue (pull tabs) – After a discussion of the pros and cons of JSC involvement in pull
tabs, the board voted to pursue setting up a contract with a pull tab operator to enhance the club’s fundraising
with an as yet undetermined percentage of revenue realized from pull tabs being earmarked to fund JSC
scholarships. Nick volunteered to be the principal gaming permittee for JSC. Tom Paul will continue to look
for an operator to contract with.
Age Policy clarification – The board reviewed a rewritten section of the age-based teams policy
dealing with exceptions for tournament-bound teams needing additional players. After discussion, the new
language requiring tryouts be held and requiring that players resume practice with their age-based teams
immediately after tournaments was approved unanimously by the board. The clarified age-based policy
section will be inserted into the JSC Policies and Procedures posted on the website.
Club Social – Discussion of the social focussed on whether it should be a major fundraising event or
be primarily a social occasion, and on which teams should benefit and do the organizing. The board High
School Committee will meet with the coaches this week and determine how much the HS program needs.
Other options are for 1) the Juneau Riptide state champion team to use the event to help offset the cost of
going to Regionals, or 2) open the event up to other club teams to host on a first-come basis. Final decision
was postponed to a later meeting.
Whitehorse exchange: club coordinators/dates – Peter will talk with Whitehorse organizers in the
next few days to try to nail down dates. April 13-15 works best for JSC. Once dates have been decided, Tom
Lawson will reserve venues. The HS committee will ask HS coaches if downtown turf field and Marie Drake
gym can be made available. Parent volunteers will be needed to help organize the exchange.
Code of Conduct – The draft JSC Code of Conduct was discussed and adopted unanimously by the
board in concept pending some edits in the draft and in referenced sections of the JSC Policy and Procedures.
The code is intended as a standard for all JSC teams, but teams will have an option to further elaborate on the
code or develop specifics for their team as long as the specifics do not conflict with the JSC code.
Alcohol-related fundraisers – The board discussed the issue again at length and decided to adopt a
neutral policy, neither for nor against, serving alcohol at a team fundraiser. Amy reiterated her opposition to
allowing alcohol at any JSC fundraisers and asked that her dissenting vote be recorded.
New business
Fundraising assignments – Amy reviewed a list of fundraising things that needed doing. The club
Fundraising Committee is not active and needs to be revitalized and a new chair appointed. Lead people for
the Goal Card and Raffle fund raisers are needed, and a parent of a younger player is needed to help out with
the Ad Sales. Large businesses should be contacted and asked for donations. Board members suggested
some parents to contact to help. Peter will join the fundraising committee. Jean will contact parents. Jamie
and Tom L. will make some corporate contacts. Amy has contacted some businesses, will recontact those
offering Goal Card deals, is taking on Ad Sales organization, and will continue on the Fundraising
Committee.
JSC Board minutes January 8, 2007
2
Open Board seat – Board members did not have any suggested candidates for the open seat. Jamie
suggested that we continue to think about possible candidates and communicate via email. Candidates who
have some interest fundraising issues and those who are parents of younger club members would fill current
needs on the board.
Injury prevention training – The board agreed on the importance of adding this to club programs,
especially for high school and middle school aged players. After some discussion of possible options that
were discussed at a recent Competitive Teams Committee meeting, action was deferred and the issue was
assigned to the Program Development Committee for further work.
Policy Revisions to Club and Team Finance sections – The board approved these revisions which
were drafted by a working group consisting of Sue Gullufsen, Vickie Williams, Joann Craig, and Amy
Skilbred and reorganized by Tom Paul. The changes standardize and clarify several of the things that have
become our operating procedures and separate Club and Competitive Team finances into two sections. They
also address some specific issues, including:
1) Suggesting that teams limit the amount they can carry forward to the new soccer year both as a team and
individually.
2) Clarifying what fundraised funds can and cannot be used for and more clearly define reimbursements and
refunds.
3) Reiterate current policy: club wide fundraisers are for U12 and older
Coach training requests – Jean reported that at least 2 JSC coaches want statewide/national D level
license training and two need E licenses. Frank Trovato, AYSA director of coaching, can come to Juneau to
hold coach training in late April. After some discussion the board decided it would be best to try to find 5
coaches who want D licenses for Frank’s training session and see if Colin can do the training for “local” E
licenses. Myiia Whistler offered to use the Parks & Rec network to advertise the sessions if we needed. Jean
will check to see if “local” E-licensed coaches can, after one or two years experience, qualify for statewide D
license training.
Reports
Parks & Rec – Myiia Whistler assured the board that the damaged indoor goals at Floyd Dryden
would be replaced in time for this Friday’s open gym and competitive teams practices scheduled for Sunday.
She reported that for the first time in many years there was an increase in the number of players participating
in the Parks and Rec soccer season just past. She said that requests for outdoor field time for spring and
summer are due in two weeks.
• Approved pursuing pull-tabs as a method of fundraising while earmarking some of the revenue for
scholarships
• Approved clarifying language for the age-based teams policies
• Approved a standardized JSC Code of Conduct
• Approved revision of the Club and Competitive Teams finance sections in the JSC Policies and
Procedures
Juneau Soccer Club
December 11, 2006
D’zantiki Heeni Middle School Language Room
6:00 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 6:01. Board members present were Tom Lawson, Nick
Lyons, Jean Mischel, Tom Paul, Amy Skilbred, Glenn Walton, Jamie Waste. Chris Francis has tendered his
resignation from the board.
Others in attendance were: Director of Coaching Colin Barton, Alex Hoke, Margaret Tharp and Matt
Dusenberry
Approval of November 6, 2006 minutes – Approved.
Old business
Director of Coaching recruitment – An ad was posted in the Juneau Empire for 2 Sundays and on
the club website. The board will meet in executive session at the end of this meeting to discuss the position
and interview a candidate.
Gaming revenue (pull tabs) – The board held a formal discussion of the pros and cons of getting
revenue through pull tabs. It was decided unanimously to explore the matter further and that board action
whether or not to approve seeking pull tabs revenue for the club would be taken when we had more
information. Tom Paul will research the issue and board members are to email him any questions they have
about pull tabs.
AYSA representative – Alexander Hoke agreed to be the Southeast Alaska representative on the
Alaska Youth Soccer Assn. Board. After he described his experience in soccer as a coach and his interest in
the game and the position, he was unanimously approved. He and Glenn Walton took part in an AYSA
Board teleconference on Sunday.
Age Policy language clarification – The board reviewed a 3rd section of the age-based teams policy
dealing with exceptions for tournament-bound teams needing additional players. After discussion the section
was tabled and sent back to the CTC for further clarification regarding who would petition for the exceptions
and whether tryouts would be necessary.
Dimond Park Field House – Tom Lawson reported on the latest planning for the DPFH. He
proposed that we consider committing to 237 additional hours of use so that JSC teams would have access to
a turf field for Friday open scrimmages, outdoor Sunday practices March – July, and MWF team practices in
July before State Cup when the field is hard to get because of football and other demands. The additional
hours would cost about $12,000 in use fees. The board decided to reaffirm our commitment to use the field
house for 378 hours a year and let the DPFH committee know we may possibly use more depending on our
funding and teams’ willingness to pay for extra time.
Club Social – Peter Ord will take the lead for the board on working with the High School teams to
organize the club social and equipment swap. It is tentatively planned for February. Board members should
send Peter ideas for the social.
First Aid & CPR – The board agreed to allocate $300 to provide CPR training for head coaches and
others who are interested. The board recognized the importance of the training and the need to build the cost
into future budgets and place a requirement that coaches have the training into JSC policies and procedures.
Code of Conduct – Discussion and approval of the draft JSC Code of Conduct was deferred to email
contacts between board members.
Alcohol/tobacco-related fundraisers – The board discussed the recommendation by the Fundraising
Committee that the club not approve these fundraisers. The board was divided on the issue. Jean offered to
write a statement expressing board neutrality to alcohol/tobacco-related fundraisers that the board will
consider at a later date.
JSC Board minutes Dec. 11, 2006
2
New business
U12G Gale Force and U12B bank account – The board approved the Gale Force U12G team and the
as yet unnamed U12B team establishing bank accounts.
Whitehorse exchange: club coordinators/dates – Whitehorse has scheduled its tournament venues on
a different weekend in early April than we have. A couple JSC members were suggested as possible
coordinators of the tournament for the club. Peter Ord will work with them and with Whitehorse to get our
dates to match and work out other details. Tom Lawson was asked to look into Marie Drake gym and the
new HS turf field as possible tournament locations during the second week of April.
Board elections and transition between seasons – In the interest of time this topic was deferred to
another meeting, however Jamie said it will be on each meeting agenda until the board deals with it.
Reports
Director of Coaching – Colin reported that he is particularly pleased and impressed with two new
club coaches, Krista Heard who coaches the combined U11 boys and girls and helps with skills clinics and
Philip Subeldia, assistant coach of the U15 girls and who helps with the goalkeeping clinics. Both are keen
on learning. Colin reiterated the need for another coaching clinic and for getting coaches lined up and
prepared for next season. He said player recruitment is still important and suggested we try recruiting
players at the Holiday Cup tournament. The board agreed Holiday Cup may be a good time to recruit. It
recommended team coaches and players be contacted to help recruit.
Treasurer – Amy distributed a new format for displaying JSC budget categories. The board
approved the change. Amy said that because the club lacks any specific policies with regards to refunding
membership money to those who can no longer participate in the club for various reasons, she proposes to
prorate refunds based on the portion of club year remaining. The board agreed with that practice.
Competitive Team Committee (CTC) – Jean reported that we have had to consolidate the U13 and
U14 girls teams because there are too few U13 girls (5) to make a complete team. The U11 girls team
continues to add players and is up to 8 now.
The regular meeting was adjourned at 7:50 and the board met in Executive Session. The board came out of
Executive Session at 9:10 pm.
• Approved Alexander Hoke as SE Alaska representative to the AYSA Board
• Agreed to allocate $300 for CPR training for coaches and to factor costs for training into subsequent
years’ budgets.
• Interviewed Director of Coaching candidate in Executive Session.
Juneau Soccer Club
November 6, 2006
7:00 – 9:00 pm
Agenda Items
Call to Order
Chair Jamie Waste called the meeting to order at 7:00. Board members present were Chris Francis, Tom
Lawson, Nick Lyons, Jean Mischel, Tom Paul, Amy Skilbred, Glenn Walton, Jamie Waste.
Others in attendance were: Director of Coaching Colin Barton, Matt Dusenberry, Paul Bertholl, John
Newell, Krista Heard, Myiia Whistler.
Approval of October 9, 2006 minutes – Approved. Minutes of Sept. 11 Annual General Membership
meeting will also be posted on the website.
Reports
Treasurer – Amy reported a meeting with team bookkeepers/managers was held. Team financial
reports were due by 10/31/2006 and only 2 teams have not turned them in by deadline. A working group was
formed to rewrite the finances/fundraising sections of the club Policies and Procedures. Its members are Amy
Skilbred, Vickie Williams, Sherry Tamone, Joanne Craig, Sue Gullufsen, and Chris Francis. If teams need
information for filing IRS reports or getting the JSC tax ID number for fundraising events they should
contact Amy. Information on what teams need to do for financial reporting will be put into the FAQ section
of the website. The club bookkeeper produced a balance sheet. As of Oct. 31, 2006, JSC assets were $81,215.
Since then approximately $30,000 has been spent on HS team airline tickets.
Registrar – Paul Bertholl reported approximately 135 player registrations in hand which is similar to
last year at this time. He is aware of some requests for scholarships that have been passed on the scholarship
committee. The board asked him to get original copies of player registrations to team coaches as soon as
possible while keeping a copy for club use.
Scheduler/Dimond Park Field House – Tom Lawson reported that a committee representing several
Juneau sports organizations has been formed to produce a business plan showing it is feasible to operate a
new indoor facility. Commitments to use levels are needed from the organizations. Once the plan is
developed it will be presented to the city to convince it to lease land for the field house. At recent Parks and
Rec Advisory Committee and Juneau Field Users meetings, Tom, speaking for JSC, advocated for more turf
fields. The Adair-Kennedy turf field will undergo repairs for 7-9 days during June 2007 and be unavailable
for use. A representative from Juneau Youth Football agreed to send a joint letter with JSC to the city
advocating installation of more turf fields.
Fundraising Committee – Chris reported the committee met Oct. 26 and set the fundraising calendar
for the year. Earliest events are High School ad sales, early November; Mark Kelly calendar sales will occur
after Public Market (Jean will notify teams to provide calendar contact); Goal Card sales are planned to start
in early December. The committee’s consensus is that JSC not be associated with alcohol or tobacco related
events or fundraisers. Those present at the committee meeting had no objection to JSC pursuing pull-tab
opportunities. Carlene Nore volunteers to serve as the Alternate Member-in-Charge of the JSC gaming
permit. The committee recommended that a January or early February JSC Social be held this year as a
fundraiser for the Riptide U17 Boys headed for Regionals and the Girls and Boys High School teams.
Competitive Team Committee (CTC) – Jean reported on the coaching situation and acknowledged
Krista Heard as the new head coach for the U11 boys. 3 teams currently are still without coaches – U 11
girls, and U 12 and U 17 boys. Jean reported the recommendations of the CTC’s October meetings including
adoption of the language clarifying existing age-based policy, JSC sponsored CPR training for coaches,
board-provided uniforms for coaches, standardization of team uniforms, and adoption of a draft Code of
Conduct. The board discussed uniform standardization and decided that that was gradually being phased in
through YAB grant purchases of jerseys. Other items were deferred until later in the agenda. Glenn has
JSC Board minutes Nov. 6, 2006
2
compiled a list of 37 former JSC players involved in college soccer. The list will be posted on an “Alumni”
section on the website. The club will sponsor an open gym soccer night for elementary and middle school
players at DZ on Friday November 17 from 6:30-9:30. As a recruiting effort, participation will be open to
non-club members if they sign a medical release at the door.
JDHS Committee – 4 games have been arranged with teams in the S.F. Bay and Sacramento areas
for the girls’ high school team over spring break. In addition, we have gotten a commitment from a Colorado
girls team to come up for the Spring Fever tournament. Boys’ team travel has also been arranged. The teams
will have big fundraising demands and have already started.
Communications Committee – Jamie reported the committee met Nov. 3 and developed a list of
priorities for the website: 1) Create a repository for JSC master documents, 2) Put a Frequently Asked
Questions page on the web, 3) develop a policy for and get corporate sponsorships on the website, 4) develop
shopping through the website, 5) get team and parental okays where possible to post photos on the website,
6) control flow of information to the webmaster. In regard to item 6) it was decided that: requests for web
postings needed to go through the Communications Committee board members, Jamie, Tom L., or Nick;
Tom Lawson as scheduler, Chris as chair of Fundraising Committee, and Tom Paul as JSC Secretary can go
directly through the webmaster to post schedules, fundraising information, or meeting minutes. Tom Lawson
agreed to begin to develop policy language for team websites that are not part of the club website.
Director of Coaching – Colin said he has been involved in “patch-up” work with coaches and
teams. He reported that despite continuing problems it is sorting itself out. Colin lamented that the small
gyms for team practice and the spring ODP minicamp that we are sometimes forced to use are a nightmare
for coaches.
Parks and Recreation – Myiia Whistler reported that the Parks and Recreation Advisory Board is
aware of the need for more turf, more ice, a new pool and other athletic venues in the city. She said that
Youth Activity Board grant application packets for next year will be available at the end of December.
Old business
Language clarifying existing age-based policy – The board unanimously approved the new language for the
competitive team age requirements section in the JSC Policies and Procedures document. There was
discussion of the issue of multi-age teams formed when some age-based teams do not have enough players to
go to tournaments. The board asked the CTC to develop additional language for this circumstance. As
implementation of part of the clarified policy, Tom Paul will send out letters to parents of players playing up
a year with their grade-based peers formally notifying them of the option of players choosing same-age or
next-older team and asking them to let the club know their choice.
New Business
Dimond Park Field House business plan – After looking over a preliminary use plan and schedule of indoor
facility costs, the board gave its commitment to provide support for about 21 hours a week of DPFH use.
Use of the DPFH will mean increased JSC costs for indoor facility time but all agreed that it would be a boon
to soccer in the community to have the facility.
Director of Coaching recruitment – The board will try to get a job notice and job description written within
the next 2 weeks.
With regular meeting time exhausted, other new business on the agenda was deferred to action via board
email discussions, committee work, or a future meeting.
Regular meeting was adjourned at 8:45 and the board met in Executive Session.
Major board decisions:
• Approved clarifying language for age-based policy
• Committed to support a minimum use level of Dimond Park Field House.
• Designated to whom information for webposting should be sent (Jamie, Nick, Tom L.)
• E-mail will be sent to teams asking them to designate a key contact for calendar sales and asking them to
poll parents on permission to use player photos on website.
Juneau Soccer Club
October 9, 2006
7:00 – 9:00 pm
Agenda Items
Call to Order
Acting Chair Jamie Waste called the meeting to order at 7:00. Board members present were Chris Francis,
Tom Lawson, Nick Lyons, Jean Mischel, Peter Ord, Tom Paul, Amy Skilbred, Glenn Walton, Jamie Waste.
Visitors in attendance were: Director of Coaching Colin Barton, Kay Jones, Matt Dusenberry, Paul
Bertholl, Joe Ver, John Newell, Don Ashe, Kurt West, Christy and Matt Odum, Robin Mason, Kaitlin
Tarver and family, Valerie Williams, and Sarah Poor and possibly others.
Election of Officers
Jamie Waste was elected Chair
Jean Mischel was elected Vice-chair
Tom Paul was elected Secretary
Amy Skilbred was re-elected Treasurer
Approval of Agenda and Minutes
The agenda was approved with the change that the first action item regarding the Robin Mason petition was
moved to earlier in the meeting. Minutes of the May and June meetings had been approved electronically
by the previous board. There are as yet no minutes of the Annual General Membership meeting in
September, but Tom will write them up for approval at the next meeting.
John Newell asked that practice location for his team be moved to a larger gym as he has 20 team members
and Harborview gym is not large enough.
Kay Jones, AYSA Executive Director from Ketchikan spoke. She asked for more newsletter submissions
from Juneau. She encouraged us to restart a tournament in Juneau and urged us to appoint a member-atlarge to the AYSA so that Juneau has representation on the AYSA board. She encouraged us to ask her
questions about AYSA issues before they get to the complaint stage. Most AYSA business is handled in
committee and she urged people from southeast Alaska to volunteer for those committees. Committee
meetings are by teleconference.
She briefed us on plans for the 2007 State Cup. It will be in Kenai, Aug 6 – 11, Monday – Saturday.
Credentials check-in will be Sunday evening August 5. An extra day has been added to the tournament so
that a new round robin system can be used which improves schedule fairness in divisions with oddnumbered teams. Friday is the tentative off-day, with tournament finals on Saturday. It is planned that the
last finals game will start no later than noon to allow for travel on Saturday. Kenai is a 2.5 hour drive from
Anchorage. Kay was asked if consolation games for semi-final losers could be added. She said it depends
on such things as field, team, and referee availability and that it may be possible in Kenai.
Amy asked if the AYSA board had discussed cost equalization as requested by the JSC last year. She said
the JSC had suggested a set cost for each player attending State Cup as a way to share the cost burden of
going to state that is now borne disproportionately by Juneau teams. Kay said an AYSA committee had
looked at the set cost proposal, had determined that it would amount to a $2300 per team fee and decided
that was “prohibitive” for the tournament. It was noted by a few in attendance that Juneau teams pay
thousands more than that each year traveling to State Cup and that people in Anchorage and on the AYSA
board do not understand that. Kay encouraged us to raise the issue again.
JSC Board minutes Oct. 9, 2006
2
Competitive Teams Committee recommendation regarding Robin Mason petition – Action Item
Jean recounted the results of the CTC meeting last Monday at which the CTC, on the recommendations of
Colin Barton and coaches Meghan Kennedy-Brown and John Newell, unanimously approved allowing
Kaitlin Tarver to “play up” on the U14 girls team for the 2006-2007 JSC season. Robin’s petition also
asked that the waiver for her daughter be made permanent. Currently JSC policies do not allow for
permanent waivers. The CTC will further review the policy on players “playing up” at its next meeting on
Monday Oct 16. If the CTC determines that the policy needs revision, then that recommendation will be
brought to the full board for consideration and possible action at the November 6 board meeting.
Committee and other assignments
The following committee appointments were made:
Fundraising committee – Chris Francis, chair; Amy Skilbred, Peter Ord, Wendy Porter, Karlynn Welling
Competitive Teams committee – Jean Mischel, chair; Glenn Walton, Tom Lawson, Nick Lyons, Colin
Barton
Program Development committee – Amy Skilbred, chair; Colin Barton, Erin Smith, Christy Odum, Tom
Paul
Communications committee – Jamie Waste, chair; Nick Lyons, Tom Lawson, Doug Jones
JDHS committee – Jamie Waste, chair; Amy Skilbred, Peter Ord, Erin Smith, Deb Temple, Wendy Porter,
Karlynn Welling, Don Ashe, Kurt West
Gym & Field Scheduler – Tom Lawson
AYSA member-at-large – Vacant. JSC has 60 days to fill this or AYSA will look for someone elsewhere
in Southeast.
Reports
Chair – Jamie suggested the board should look at a possible by-laws change this year to have board
elections held in the spring so a new board is in place prior to the season start. A coaching clinic was held
in late September, the redesigned JSC website is up and running, Tom Lawson is the board’s liaison to the
Dimond Park Fieldhouse committee, Noel Shima and Carl Dierking are the trustees for the Irene & Anne
Shima scholarship fund.
Treasurer – Amy said last year’s budget has been closed out. We are $2,000 over budget for the year as a
whole and $3,000 over budget for the HS Spring Fever tournament. Savings from previous years will cover
the $2,000 shortfall. Spring Fever loss will be covered by taking $2,000 from excess girls’ team
fundraising and $1,000 from excess boys’ team fundraising.
JSC has submitted a report to the city on the Youth Activities Board (YAB) grant. We spent it all.
Fundraising calendar – Coming up, Litter-Free pickup, Mark Kelly calendar sales (Jean volunteered to run
that), indoor soccer ball sales (Jambaars U15B team will sell these but more need to be ordered).
Fundraising – Chris said that HS ad sales begin soon (Oct. 23) and that the Goal Card effort is 2 sponsors
away from being ready to make up and print cards. He went over a list of fundraising proposals submitted
by the Gale Force U12G team. Most look okay. The Wine Tasting Event proposal prompted discussion
with some questioning its appropriateness even though it would be run solely by adults. When asked about
an AYSA policy, Kay Jones said we need to decide as a board what are appropriate activities for teams.
She said the AYSA board has a new policy that prohibits tobacco and alcohol product names and sexual
innuendos from appearing on uniforms but has no policy on wine tasting fundraisers. Colin noted that wine
tasting fund raisers are a big success for Fairbanks teams. The Fundraising committee will discuss this
further. Other proposals and comments – Holiday Cup sales, the tournament is not a JSC event, see Leslie
Houston about sales for it; Krispy Kreme donut sales, several teams have interest in that; Scratcher
donation cards – one team has tried it in the past without much success. For any proposals which involve
approaching businesses for donations, teams should coordinate with the board to avoid potential conflicts
with other fundraising efforts, particularly the Goal Card. The Fundraising Committee will meet soon to
start building its calendar and consider an alcohol fundraising policy.
Competitive Teams Committee – Jean reported on recruiting efforts for both players and coaches. She
thanked all those involved in season start and recruitment efforts. Flyers were distributed at all elementary
JSC Board minutes Oct. 9, 2006
3
schools and at the first day of Parks & Rec games. We have received 4 coaches applications so far. We
have one coaching vacancy besides those on the new U11 teams. The CTC is considering the possibility of
holding fall tryouts for teams. Jean invited all to attend the next CTC meeting Oct 16 for discussion of
policies.
Scheduler/Dimond Park Fieldhouse – Tom reported that Sunday practices for all teams are scheduled each
week from 9:30 – 6:30 which allows 6 team practice sessions per gym. U14-16 teams will be at Floyd
Dryden and U11-13 teams at Mendenhall River. He said he may look at moving larger younger teams to
Floyd. With regard to the field house planning, the committee is looking at the management issues
involved with running it once it is built.
Director of Coaching – Colin reported good turnout at his coaching clinic in late September, although no
JSC coaches or prospects attended, only Parks & Rec coaches. He recommends holding an additional
coaching and introductory skills clinic in October. He put out a plea for anyone who wants to coach to
contact him and for all to talk to coaching prospects to fill the vacant club team positions. A coaches’
meeting will be held tomorrow, October 10. Kay Jones said AYSA will offer a C level license course if a
minimum of 28 sign up for it. It is planned for 8 days next May and June.
Colin reported the introductory skills clinic was very successful even in the rain. There are about 8 kids
that have come to U11 team practices so far. Skills Clinics start next week on weeknights. Colin believes it
is the best way to attract kids to the club because they are fun and the kids learn tricks while they are
learning soccer. ATP also begins next week for 5th – 8th graders.
Paul Bertholl, club registrar reported that there are 79 players registered for JSC today. Last year at this
time there were 37.
JDHS – Jamie and Amy reported on their efforts to line up girls high school teams from out of state to
travel to Juneau this spring. Teams contacted are from Colorado and California. Colin was asked to help
by contacting team coaches directly. Don Ashe and Kurt West were asked to contact Gary Lehnhart to see
if he needs help scheduling teams for the boys team.
Discussion items
Discussion was short because of the need to hold an executive session. Peter Ord volunteered to contact
Litter Free to set a date for the Litterfree pickup club fundraiser.
Regular meeting was adjourned at 8:40 and the board met in Executive Session.
Juneau Soccer Club
Annual General Membership Meeting Minutes
September 11, 2006
7:00 – 9:00 pm
Agenda Items
Call to Order
Chair Carl Dierking called the meeting to order at 7:00. Board members present were: Don Ashe, Carl
Dierking, Tom Lawson, Jean Mischel, Noel Shima, Amy Skilbred, Reed Stoops, Brian Sylvester, Jamie
Waste.
Reports
Board Chair – Carl reviewed the year from his perspective.
Director of Coaching – Colin Barton reviewed the year from his perspective and listed the changes he
would like to see in the future.
Fundraising committee – There was a lengthy discussion on future fundraising challenges and strategies,
particularly with regard to the coming 2nd high school.
AYSA President – Joe Ver gave a report on statewide soccer news.
Treasurer’s report
Amy presented the FY2007 budget for membership approval. The budget was approved by the
membership.
Volunteer recognition
Jamie recognized various volunteers for their contributions to the club the past year. In particular, Noel
Shima for 9 years of service on the board
Election for open Board of Directors seats (5 vacancies)
Don, Carl, Noel, Reed, and Brian are stepping down from the board. Five candidates indicated interest in
running for the board. All five were approved by acclamation. They are: Chris Francis, Nick Lyons,
Peter Ord, Tom Paul, and Glenn Walton.
Report on indoor facility (Dimond Park Fieldhouse)
Reed reported on progress of the planning for the new indoor facility. He passed out draft floor plans and
briefly listed the issues that the planning committee was discussing about the facility, its use, management,
and finances. Questions and a lengthy discussion about the facility followed.
Christy Odum U12G coach said she there is interest among some Anchorage teams in coming to a
tournament in Juneau. She said she is willing to organize a return of the Solstice Tournament we hosted in
the past. The board encouraged that. She also noted that there is nothing current in JSC policies regarding
a No Tolerance for Drugs & Alcohol policy and wants the board to revise our policies to include it.
Meeting was adjourned at 9:00 pm.
Juneau Soccer Club
June 5, 2006
Dzantik’I Heeni Middle School
7:00 – 9:00 PM
Call to Order
Chair Carl Dierking called the meeting to order at 7:00 PM. Board members present were Carl Dierking,
Tom Lawson, Jean Mischel, Noel Shima, Reed Stoops and Brian Sylvester.
Agenda Item #1: New Agenda Items and/or visitor information sharing
Carl lent CCSL the portable JSC goals for 7v7 matches and Glen said they messed up the shed while they
were retrieving them.
Amy applied for a contingency grant of $5,240 from CBJ for cost of the high school state tournament.
Agenda Item #2: Reports
Director of Coaching
Colin reports that John Newell took his D license in Anchorage last weekend. John has applied for a JSC
scholarship to defer cost. How much is available depends if Troy Choquette went up for the license also,
but this appears not to have happened.
Regarding 6 V 6 rules, Colin doesn’t agree with the rule that doesn’t allow throw-ins. Currently kick-ins
are used to bring a ball back into play if they go out of bounds. He would like to see this rule changed. He
would also like to see more kids referring youth games because it’s a good learning experience.
Colin received an email from Angel Dudley informing him he would be unable to coach a youth team as
originally anticipated. He suggested that in Angel’s place David Seid be appointed coach. This team is a
younger, non-traveling squad.
Jean said that the U-12 girls coach is having a baby and will need a substitute coach, too. They are also still
short of players. Colin said he would coach them next Sunday.
Colin held a one day soccer mini camp in June for members that showed up. The event was not as well
attended as he would have liked.
Reed suggested that JSC hand out flyers during Parks & Rec. sign up to help attract prospective new
members.
Glen Walton commented that the Juneau Empire has sports site links for other sports, but not to JSC.
It was suggested that JSC hold a one or two day free clinic open to all to attract not only players, but
coaches as well. The clinic would not only be for skills, it could examine soccer philosophy and tactics,
too. The board proposed that Colin use his remaining training time to conduct the clinic.
JSC needs to let prospective coaches know that we will help them learn to coach soccer.
Glen said we should have handouts available to give to interested referees, coaches and players.
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Field Scheduler
Tom reported that July field turf time at Adair-Kennedy will be at a premium (Gary has ½ of it booked for
his soccer camp). There is field time available at Saviiko and Dimond Parks.
Tom will turn in indoor gym request within the week, including Holiday Cup. JSC may need to find a
coordinator to replace Leslie for the Holiday Cup. Dillon and Finley will continue to support the event.
Jean feels it would be nice to develop a manual on how to run the various club sponsored tournaments and
will offered to work on it.
Chair
Carl said there will be no July board meeting.
Colin was asked to prepare his budget plan for next year so that it will be available for consideration at the
boards August budget preparation meetings.
Glen was asked to prepare an inventory of items in the shed.
There is a need to find replacements for the retiring board members (four).
Noel commented that it may be time to start thinking about hiring people to run certain club programs.
Agenda Item #3: New Business
Reed proposed that the Irene/Anne Shima soccer scholarship fund become part of the Juneau Community
Foundation in order to attract more financial donations. He suggested that a board member be appointed to
work with the foundation. The Foundation’s next meeting is Monday June 12th.
Reed gave a quick update on the new indoor turf facility to be built in the Dimond Park area back where the
Gold Rush Days event is held. Bruce Weyhrauch was instrumental in obtaining $4,000,000 from the
legislature to fund the project, which is expected to be finished around September 2007. A letter of
appreciation will be sent to Bruce for his fine effort.
Questions asked were; would it be advantageous to hire a manager and who is considered the
“owner/facilitator” of the structure? There should only be operating cost and if built privately the cost
should be less.
Agenda Item #4: JSC Calendar Review
Ina-K Tournament
• June 8-10th
6 V 6 Finals
• June 9th
Zane Cup
• August 3-6th
State Cup (Friday is a non-playing day)
• August 7-12th
Agenda Item #5: Adjourn
Meeting adjourned at 9:00 PM.
Summary of Action Taken by the Board:
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Juneau Soccer Club
April 3, 2006
7:00 – 9:00 PM
Call to Order
Chair Carl Dierking called the meeting to order at 7:00 PM. Board members present were Don Ashe, Carl
Dierking, Tom Lawson, Reed Stoops, Noel Shima, Brian Sylvester and Jamie Waste.
Agenda Item #1: Approval of minutes (03/06)
The Board approved the March minutes.
Tournament Coordinator/HS Schedule
Jamie will help Don coordinate tickets for home games the weekends of April 13-15th and April 20-22nd.
Karen Doxey is coordinating the concessions for the two April home game series.
JYFL has loaned JSC their sound system for both weekend series.
Don has lined up a color guard to march in the Spring Fever tournament.
Colony is not coming to play the varsity girls the weekend of April 7-8th as originally planned.
Chris Francis is pre selling whale watching tour tickets.
Club teams will be selling JSC T-shirts, pins and mugs during the April weekend home games and Reed
will have his team selling them at the Whitehorse tournament in Canada.
There will be a $25 per player fee for the Whitehorse tournament in Juneau.
State cup qualifying games will be held Sunday, April 23rd and 30th.
Colin held E and D license equivalent courses the weekend of March 31st – April 1st and will continue to
work with the advanced D group. There were seven E and six D license attendees.
Jamie will create JSC E and D license equivalent certificates to present to the coaches who recently
completed Colin’s training class.
JSC will look to offset cost for those coaches looking to procure their USSF coaching licenses.
Angel Dudley is the new U11 boys coach.
Winter skills clinics are over for the year.
Colin would like to see more social events, such as the trash pickup held last weekend, whale watching tour
and past barbecues.
Fund-raising Committee
Chris Francis is in charge of the Gold Card fund raiser.
Princess Tours donated a $1,000 to the general fund.
Dillon and Findley are still willing to donate the funds for the Holiday Cup, but JSC will need to replace
Leslie Houston who is stepping down from her role as tournament coordinator for the event. JSC would
like one of the younger player’s parents to take on this role.
The Litter Free pickup went well last weekend under sunny skies. There were 85 youth and 52 adults in
attendance.
Communications Committee
The JSC Spring news letter went out this past weekend and is posted on the JSC web site. Don was kind
enough to pick them up from the printer and mail them out while Jamie was out of town.
1
Colin and Don were interviewed by Chris Burns on KINY radio in support of the JDHS and club team
competitive season getting underway.
Karen Doxey is coordinating the concession stand for the upcoming two weekend home games.
Jamie will need tryout information by April 11th in order to advertise tryouts ten days in advance.
AYSA
Joe Ver (AYSA President) reported they have two new officers, Holly Beth Odom is now vice president
and Becky Woodhay is secretary.
Joe reminded us of the policy requiring AYSA permission to play in adult club leagues. This is an
insurance issue. The State Registrar, Kay Jones will be checking to make sure that players who did play in
the adult league (CISL) signed the waiver. If not they could be disqualified from their youth team (U15
and up).
The ODP player selection has been completed for the coming year, but the coaches have not been named
yet. Players can expect letters to arrive shortly.
Chair
The CBJ Youth Activities Grant has some questions that Carl will address while Amy is out of town.
Reed said the two high school committee will have a formal work session in May with Colin, Gary and
Sandi to discuss possible alternatives. The feeling is the school district is leaning toward two separate high
school teams, which could create a Southeast conference with two Juneau, one Ketchikan and a Sitka
soccer team. This could reduce travel costs since teams wouldn’t have to travel as far for competition or
bring in as many outside teams.
Jamie proposed and Noel seconded that JSC charge an admission fee for the two home game series. Adults
(19 and over) will be charged $5. Under 19 and senior citizens are free. The motion passed unanimously.
Among consideration by the board is that charging a fee will help raise much needed funds to support the
current and future soccer program and it helps legitimize the program in the eyes of the players and the
general public. The JDHS soccer program is consistently providing a high level of competitive soccer
worthy of support.
• April 7-8th
Whitehorse Exchange and boys varsity at Spokane
• April 13-15th
Home Games (boys and girls): Ketchikan, Dimond and West Valley
• April 20-22nd
Spring Fever: Chugiak (boys and girls), Bellermine Prep. (boys) and Pine Creek
(girls)
• April 22-23rd
Competitive team qualifying games
• April 29-30th
Competitive team tryouts
1. Approved March minutes
2. Approved a $5 admission fee for adults
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Juneau Soccer Club
March 6, 2006
7:00 – 9:00 PM
Call to Order
Chair Carl Dierking called the meeting to order at 7:00. Board members present were Don Ashe, Carl
Dierking, Tom Lawson, Jean Mischel, Amy Skilbred, Reed Stoops, Brian Sylvester and Jamie Waste.
Agenda Item #1: Approval of minutes (02/06)
The Board approved the February minutes. Special thanks to Jamie for taking them in Brian’s absence.
Don reported that the Spring Fever soccer tournament will be held the weekend of April 21- 23rd.
The boy’s field will include Bellermen Prep, the 2004 National Champions, and Chugiak (Anchorage).
The girls will have Pine Creek, which took 8th place in last years Colorado state tournament, and Chugiak.
Both the boys and girls squads from Dimond (Anchorage) and West Valley (Fairbanks) will come to
Juneau the weekend of April 14 -15th.
The Whitehorse tournament is scheduled for the weekend of April 7-9th. The boy’s are still looking for a
coordinator on their side. Don is meeting with Juneau coaches later this week to try and firm things up.
With the cost of airfare and gym rental rising this year the individual cost to players will need to increase.
Allen Marine will donate one sight seeing trip the weekend of the Whitehorse tournament. JSC will charge
$15 per person. Four Seasons will provide a sightseeing trip during the weekend of the Spring Fever
tournament at a cost to JSC of $3,000. JSC will help offset the cost of the Four Seasons cruise with funds
collected on the Allen Marine excursion.
Colin reports he will be wrapping up ATP when the high school soccer season begins, which is March 13th.
In addition, the skills clinics have been extremely well attended.
As of March 6th AYSA had decided to let Colin give the E-license course. They still require the minimum
$1,000 fee. The current fee structure is $100 for an E license and $200 for a D license. AYSA also is
willing to let Colin teach the first portion of the D license, but the completion must be done by Frank.
This discussion will be continued at the April JSC Board meeting.
Treasurer Bookkeeper
Amy informed the Board that high school enrollment currently has 45 boys and 36 girls. There is a serious
lack of freshman girls enrolled. The current budget is for 90 high school players to sign up.
Amy submitted the YAB grant application, another fabulous effort by our treasurer.
GCI, Cellular One and Alaska Marine Lines have all donated $1,000 and will receive full page adds in the
high school program. The Rebounders (basketball booster club) donated $500.
1
Competitive Teams Committee
Dillon and Finley is willing to continue to fund the Holiday Cup (December tournament), but isn’t willing
to run the program. Leslie Houston is stepping down from her administrative position. If the club can find a
person willing to run the program it will continue.
JSC selected April 16th and 23rd as tryout dates for the competitive teams. Tom will try and arrange for field
time on these dates.
The board tentatively approved a new U11 boys’ coach so that she could participate in coach’s training.
JSC is looking for someone to run the discount card program.
The Spring Newsletter articles are due to Jamie by March 15th. Jeff Brown has graciously offered to put the
newsletter together, in exchange for help answering phones for the KTOO fund raiser on April 1st. Jamie
will send us an email soliciting operators.
KINY and KTOO will have interviews with Colin and Jamie to discuss the soccer program in Juneau.
Field Scheduling
There is no need to schedule ATP during the summer. Skills clinics will continue, but not to the extent they
were held during the fall and winter.
Dick Schirmer wants to schedule additional indoor soccer time on Fridays using the same “Sunday soccer”
format the club provided a few years ago. Tom stated there was no available gym time at Floyd Dryden or
Dzantik’I Henni on Friday evenings.
Chair
Scott and the high school student intern’s facelift project for the JSC website haven’t made any visible
progress. JSC may need to decide on another alternative.
Carl asked that all committees meet in March.
Referee Rates
Tim Cottongim distributed a handout that compared basic referee payment for Juneau soccer referees
compared with those in Anchorage. In short, referees are paid at least twice as much to call a game in
Anchorage as Juneau. The Juneau referee community is finding it difficult to recruit or keep referees
because of the minimal wage and the additional requirement to provide their own uniforms, equipment and
licensing. In Ketchikan, the referees do not receive pay, but all their uniforms, training and licenses are
purchased for them.
Tim stated that he should soon complete his referee’s training license and will then start a Juneau soccer
referee association. What JSC needs to consider is whether they wish to assist in the development of these
referees and provide a higher wage scale in order to attract quality people. If the quality of referees in
Juneau is poor it will make it difficult to attract competitive teams to come play in Juneau.
Amount paid to Refs by the Anchorage Referee Association:
Center Line 1 Line 2
Varsity Boys
$60
$35
$35
Varsity Girls
$50
$35
$35
JV Boys
$50
$25
$25
JV Girls
$50
$25
$25
C Boys
$1.45/min per Ref
C Girls
$1.45/min per Ref
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*In addition to these rates the Anchorage school district also pays a substantial additional administrative fee
to the Anchorage Referee Association.
Amount paid to Refs by the Juneau Soccer Association:
Center Line 1 Line 2
Varsity Boys
$25
$15
$15
Varsity Girls
$25
$15
$15
JV Boys
$25
$15/$0 $15/$0 (paid linespersons as requested)
JV Girls
$25
$15/$0 $15/$0 (paid linespersons as requested)
C Boys
$25
$0
$0
C Girls
$25
$0
$0
The board discussed the possibility of establishing a youth referee development program and providing
assistance to refs for uniforms. The board referred the referee issue to the Competitive Team Committee to
develop recommendations for board consideration.
Amy moved and Jean seconded that JSC approve the use of the JSC non-profit status by the Juneau Rapids
boy’s competitive soccer team for their use in fundraising and banking. JSC Board approved the motion.
Jean moved and Jamie seconded a pilot program for this season to allow a player to practice with the high
school (JDHS) soccer team if they pay the $125 unlimited participation player fee. No additional
JSC/JDHS activities will be allowed. This program will be evaluated after the season. JSC Board
approved the motion.
Booster Club
Several of the parents of JDHS upper class players have proposed the creation of a booster club. Some of
the questions associated with the proposal include should it be boys and girls combined, or run as a separate
entity? Is this something that JSC needs to be part of? The concept will be evaluated by the high school
program committee.
Amy motioned and Reed seconded that an admission fee be charged for the Spring Fever and
Dimond/West Valley/Ketchikan weekend soccer games. The amount is yet to be determined. JSC Board
• Arctic Winter Games (Mar 6-11)
• Ad Sales end (Mar 13)
• HS season starts (Mar 13)
• Raffle sales end (Mar 31)
1. Approved February minutes
2. Approve the use of JSC non-profit status by Juneau Rapids
3. Approved a limited membership JDHS practice squad player (1 year trial basis)
4. Approved creation of admission fee to JDHS soccer games
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Juneau Soccer Club
Board of Directors
Meeting Minutes
February 6, 2006
Board members present: Carl Dierking, Amy Skilbred, Noel Shima, Reed Stoops, Jean
Mischel, Tom Lawson, Jamie Waste
Guests: Colin Barton, Matt Dusenberry, Glen Walton, Paul Berthol, Chris Francis,
Christy & Matt Odum, Myiia Whistler, Sarah Poor
Call to Order: Chairman Dierking called the meeting to order at 7:03p
Approval of minutes: Noel moved, Amy second. Minutes from 12/5/05, 12/15/05 and
1/6/05 were approved.
Reports
Treasurer: Amy reported that high school enrollment numbers are low, middle school
numbers are better but still below budget, elementary numbers are good. She reported on
a variety of revenue/fundraising items. She is working on the 07 YAB grant. Biggest
concern on expense side of budget is high school numbers thus far and cost of travel
being higher due to higher airfares. JSC has a positive balance sheet.
Director of Coaching: Colin sent a written report in advance of the meeting. He added
that skills clinics continue to be quite successful and he expressed some disappointment
that attendance at his coaching education session did not have stronger participation by
club coaches.
Fundraising: Reed discussed need to establish a fundraising calendar for JSC; need to
identify a parent or two to be in charge of the upcoming “Striker” card fundraiser
scheduled for the fall 06; working with Princess Tours for sponsorship of 6v6 League;
working with GCI on having them contribute larger donation to help cover gym costs or
some other club wide operating cost.
AYSA: Joe Ver submitted a written report. Reed reported that the JSC travel equity
proposal was not well received by Anchorage representatives. Kay Jones will follow up
with a travel cost survey.
Parks & Rec: Myiia reminded us that the YAB grant deadline is March 1st at 4:30 p.m.
Scheduling: Tom was able to secure some DZ time; HBV size is a problem for teams
with big numbers; working on ensuring gym/field time for Whitehorse Exchange.
Indoor Facility: Reed updated the board on plans for a possible indoor facility at the
Dimond Park field site; active proposal are currently being advanced with appropriate
parties.
Chair: Carl reported that high school student Lindsey Collins has agreed to help with the
JSC webpage and Tim Cottingim will conduct an Arctic Winter Games rules clinic for
Juneau players.
New Business
Action Item: Noel moved, Tom second: JSC will help cover some expenses for Paul
Berthol to join Moctar Diouf at the Region IV Coach of the Year event in Houston, TX.
Unanimous.
Action Item: Amy moved, Tom second: JSC endorses Colin’s plan to develop a one day
soccer clinic for June 1st. The clinic is not in the JSC budget so Colin is responsible for
revenue and expense. Unanimous.
Action Item: Noel moved, Amy second: Proposed language changes for Ad Sales in
Policy & Procedures. Unanimous.
Discussion Item: Request for high school student to attend practices without fundraising
or expectation to play. JDHS coaches need to tell board whether or not they want to
establish this precedent and then Board will consider.
Discussion Item: ODP recommendations regarding 1) playing time for pool and selected
players; 2) requirement for team coach to attend local mini-camps; 3) written request to
schedule pre-season mini camp in Juneau; an ODP team training session on way to
summer camps so that coaches have an opportunity to see Juneau kids playing before
they arrive at camp. Coaches are getting to see Anchorage kids play in Anchorage.
Board agreed to pursue #3 for now and pursue the other two points at a later date.
Amy/Jean will work on a draft letter to AYSA regarding these issues.
Nominations for New Committees:
High School Committee: Don (Co-Chair), Jamie, Ken Post, Sue Gullufsen (Co-Chair),
Leslie Houston, Colin, Gary, Matt & Sandi.
Competitive Committee: Noel (Chair), Jean, Tom, Colin, Don
Program Committee: Amy (Chair), Noel, Colin, Gary, Matt, Chris Francis. Amy will
solicit broader participation from interested coaches and or managers.
Discussion Item: Should there be a policy or guidelines for leftover/carry forward player
revenue? JSC does not support player specific revenue being carried forward from year to
year. JSC expects teams to raise funds to meet immediate seasonal needs. Amy will draft
guidelines and the board will revisit this topic.
Discussion Item: U11 Travel or Competitive Alternatives. There is no policy prohibiting
U11 teams from traveling for competition. JSC expressed caution about trying to travel
for competition at this age. U11 can not participate in JSC ad sales and raffle; those
fundraisers are in place for U12 and above. U11 can conduct bake sales, car washes and
other fundraisers.
Discussion Item(s): Admission fee for JDHS home games and establishing JDHS
booster clubs were referred to the program committee for review.
Meeting adjourned at 9:08p
Summary of Action Items
JSC agreed to help cover some expenses for Paul Bertholl to join Moctar Diouf at the
Region IV Coach of the Year event in Houston, TX.
JSC endorses Colin’s plan to develop a one day soccer clinic for June 1st. The clinic is not
in the JSC budget so Colin is responsible for revenue and expense.
JSC adopted proposed language changes for Ad Sales in Policy & Procedures.
Juneau Soccer Club
January 9, 2006
Dzantik’I Henni Middle School
7:00 – 9:00 PM
Call to Order
Dierking, Jean Mischel, Noel Shima, Amy Skilbred, Jamie Waste and Brian Sylvester.
Don reports that the boy’s Bellerman high school soccer team from Washington and the Golden high
school girl’s squad from Colorado are interested in playing the Spring Fever Tournament March 31st-April
1st. Depending on the available competition, Chugiak is also interested in attending.
West Valley, Dimond, and Ketchikan are scheduled to play in Juneau in April.
University high school in San Francisco has said they would play the girl’s team anytime they could make
it down this Spring. Sandi must contact the University athletic director before a commitment can be made.
The boy’s travel to Spokane for a four game set on April 6-9th. The Whitehorse tournament is scheduled for
the April 7-9th weekend.
Don said the biggest problem teams have in coming to Juneau is helped by offsetting travel cost. One
proposed consideration is to drop one of the trips to Anchorage and spend that money brining teams to
Juneau to play. At $200 per ticket times 40 players that equates to $8,000 made available for helping teams
come here.
Noel reports that the U11 boys and U12 girl’s age groups are slowly increasing in numbers.
Moctar Diouf was elected Region IV boys coach of the year for 2005. This is for all age levels! He will
make a trip to Houston, Texas to receive an award and attend a coaching symposium. Paul is writing an
article for the newspaper and Jamie will help him get on KTOO and KINY.
The Mark Kelly calendar sales are finished. Special thanks to Jean for a superb job organizing the sale and
for Mark’s continued JSC support. The membership sold 1450 calendars with gross receipts of $19,500.
Chris reported that his group has sold 2000 money raffle calendars at $5 apiece. The idea with this type of a
raffle is that each day a winner is drawn and they collect a portion of the funds.
Advertisements for the high school are due by March 1st.
The U11 girl’s team asked if they could sell raffle and advertisement and hold it over until the next year.
The board stated this was not acceptable and that selling ads wasn’t permitted until the U12 level.
The Board decided that top prize for the raffle ticket this year would be either airline tickets or $1,000 cash.
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Carl developed a prototype for the JSC website facelift. He sent these to Jamie who reviewed them and
then forwarded them on to Scott.
Jamie said he received two responses to his email request to the membership for ideas of things to include
on the website.
Glen requested that Scott put in a plug for JSC patch and pin sales.
The Spring JSC newsletter deadline for submitting articles to Jamie will be mid March. He would like to
release the publication as the high school season commences.
Dianne Walters, the Alaska ODP coordinator, would like someone in Juneau to organize registration and
housing for those coming from out of town for the February tryouts to be held in Juneau. Jean said she
would look into coordinating housing and Paul said he would take care of registration.
The Region IV ODP girl’s coordinator from Houston, Texas will be in Juneau to help with the ODP tryout.
Coaching Education
Colin is absent due to a coaching conflict. Amy said Colin is looking at doing a 10 hour course similar to
the USSF National E license. He would like to do this in June, after the high school season ends. Colin
sent two proposals, (1) a proposal for a JSC basic coaching education class and (2) a proposal for
team/coach training.
• Basic coaching education would include 3 hours of theory, 6 hours of practical sessions and 1
hour of theory testing. There would also be additional homework assignments. Colin will
combine another 8 hours with the practical evaluations done with coaches at their usual team
practices in order to meet the normal 18 hour E License requirement.
•
Team/coach training would entail one 90 minute session in the morning and one 90 minute
afternoon session. This would be done for two days and would give each coach 6 hours of
training.
Glen reported that three Juneau youths received their youth FIFA referee license. They are Matt and Kayla
Walton and Nathan Teal.
• HS Ad sales continue
• Club-wide ad sales begin January 31st
• High School raffle begins February 3rd
1. No motions made
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Juneau Soccer Club
December 15, 2005
7:00 – 9:00 PM
Call to Order
Dierking, Tom Lawson, Jean Mischel, Noel Shima, Amy Skilbred, Reed Stoops, and Brian Sylvester.
Agenda Item #1: Approval of minutes 11/21
The November 21st minutes were approved.
Don reports that University high school out of San Francisco will not be able to attend the Spring Fever
tournament due to prior commitments. Kim Waldron, the University athletic director wrote an email to
some of the Bay Area schools to see if she could find a replacement.
Sandi has still not managed to talk with Duane in Wyoming about the girls playing in Cheyenne.
Part of the problem with trying to entice high school soccer teams to play us is that outside of Juneau the
club side is the preferred team over high school. Players commit to them over their high school, especially
if they must fund raise for both.
Tom Rutecki is working on finding a couple of JV teams to play in the Spring Fever tournament and will
coordinate with Don.
Jamie and Don have organized a planning meeting for the Whitehorse Exchange on Friday, December 16th
in the DZ library.
Chair
Carl related that Sandi had presented her new high school athletic facility concerns to the Juneau Assembly
during a Thursday meeting earlier this month.
Scott recently updated the JSC website, but he does need a backup.
Ad Sales
The high school ad sales have commenced. The fund-raising committee (FRC) is proposing a slight change
in the way outgoing senior and scholarship ads are distributed. Ads made available by players leaving the
program (departing seniors or non-interested past members) will be divided equally between the boys and
girls. From this list each high school player will be given specific business to approach.
FRC proposed that advertising be allowed through the JSC website. A specific time limit would be
required.
Reed discussed the discount card proposal, which would be run similar to the Midnight Suns discount card.
Solicitation from business would begin in the Spring. During the summer the cards would be created and
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sales would commence in the fall. Overhead would include the cost of design, printing and associated
bookkeeping.
Amy moved and Noel seconded that the club proceeds with the development of a JSC discount card. Board
Coaching Education
Per Joe Ver, AYSA requires a minimum of $1,000 ($100 per person with 10-person minimum) for offering
the E or D license.
We discussed the reasons that coaches would desire to take a license course. Either (1) they would like to
be a professional, and/or (2) they want to learn more about how to coach.
Since AYSA leaves us few options, the Board prefers Colin offer a training course that would teach how to
coach but wouldn’t come with an USSA license. This would cover the JSC desire to have their club
coaches trained and assist those coaches who want to learn more but don’t care about the license. For
coaches that want a license, JSC would try to help with their costs to travel somewhere else. Summer
would be the best time for Colin’s training. The Board requests Colin draft a proposal for an “E-license”
similar course that would entail eighteen hours of training with tentative dates and cost. JSC will contact
CBJ Parks and Rec. to see if they have any interested recreation coaches.
Two High School Committee
Reed talked with Gary and then the school district about the impact two high schools would have on soccer
and reports the following:
• School opening target date is the 2008/2009 season
• Both high schools would be in a Southeast Division
• There would be a need for paid coaches for both high school teams, boys and girls. There could be
volunteer assistant coaches.
• Travel cost would diminish because competition would be nearer and incoming teams would be more
motivated if there were two teams to play in Juneau.
• Because of the playing opportunities provided by having twice as many high school teams interest in
the sport would increase.
The questions JSC needs to consider are do we want to support two, one or possibly none of the high
school teams. Would booster clubs develop to finance these teams? Also, there will probably be additional
teams for the other high school sports as well (football, baseball, and basketball…)
Reed said he would look into the costs associated with running two high school teams.
Proposal for New Board Committees
Amy proposed creating two committees that would compliment the Comp Team Committee. Some of this
would make a little more formal the work that folks are already doing (high school committee) and some
would get us to focus on work that may need to be done (JSC Program Committee).
1. High School program Committee
2. JSC Program Committee
3. Competitive Teams Committee
Having three committees would make writing the YAB grant easier and cleaner. Additionally, these new
committees would include mostly non-board members.
Amy moved and Reed seconded that JSC create two additional committees, (1) High School and (2) JSC
Program. Board approved the motion.
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YAB Grant
CBJ sent out proposal request for the YAB grant. These are due back by close of business March 1, 2006.
Indoor Soccer Facility
Reed reports that Dimond Park has land available for an indoor soccer/athletic facility. He is looking into
the feasibility of creating an O’Malley (Anchorage indoor facility) type arena and an appropriate budget.
Miscellaneous
GCI is interested in funding more than the 6v6 tournament that they have covered in past years.
• Calendar sales end December 16th
• HS advertising sales started
• Indoor ATP/Skills/Goalkeeper clinics continue
• Holiday Cup starts December17th
1. Passed minutes from the November 21st
2. Proceeds with the development of a JSC discount card
3. Create two additional committees, (1) High School Program and (2) JSC Program
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Juneau Soccer Club
December 5, 2005
Downtown Library
7:00 – 9:00 PM
Call to Order
Waste (teleconference).
Agenda Item #1: Sandi’s Letter
JDHS Athletic/Activities Director Sandi Wagner asked JSC for support when she meets with the new high
school planning team over proposed reductions to the athletic facilities. She presented a draft letter that she
will also present to the Juneau School Board Thursday December 8th. Carl said he would write a JSC letter
of concern over the proposed cuts.
Agenda Item #2: Approval of minutes 11/07
The November 7th minutes were approved.
Treasurer/Bookkeeper’s Report
There are a total of 187 registered members, which is about normal for this point in the season. The U12
girls only have seven registered participants.
Alaska Airline tickets for the JDHS teams cost $35 more than anticipated. This is because not everyone
would be able to get on the same flight and Amy had to purchase open tickets because the individual
players aren’t known at this time.
Amy sent an email describing our K&K Insurance policy, which covers only high school players. This is a
different policy from that provided by AYSA for club teams, but probably has similar coverage. Her
discussion with the people at K&K provided the following information.
Commercial General Liability: coverage protects the insured against liability claims for bodily injury and
property damage arising out of premises, operations, products and completed operations, and advertising
and personal injury liability.
Automobile Liability: this is limited to damage to another vehicle only; not damage to the van you rent or
to your own car. Van drivers should check and see if their own insurance covers them for damage to the
van rentals, however the agent thought that it probably would not. That is because this would be more like
business and not just for you and your family. You can also check and see if your credit card would cover
damage to the rental vehicle. If in doubt, she recommended purchasing the rental car insurance when
renting a car, because K&K and most insurance of this type, does not offer insurance for the rental car.
Participant Accident: this insurance acts as a secondary health insurance (primary for those who have no
health insurance) and would cover anyone involved in a car accident, even the people in the rental vehicle.
Juneau School District is listed as an additional insured on the JSC policy for the high school.
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AYSA purchases similar insurance coverage for all JSC members at AYSA events and when participating
at JSC events, except tournaments not sanctioned by AYSA (this would be Whitehorse, where JSC
purchased additional insurance last year for the hosted portion of the tournament; we should consider
purchasing the insurance for those who travel to Whitehorse as well this year).
Amy will contact K&K and have them send her a copy of our policy.
Don said the Spring Fever tournament is scheduled for the same week the varsity boys are in Spokane.
Kenai is planning to send their boys to play against a mixed varsity/JV squad of players not travelling to
Spokane. Ketchikan might be interested in sending a boy’s team to play, also.
On the girls side, University High of San Francisco, South Anchorage and Chugach are planning to attend.
Jamie reported that Sandi hasn’t made contact with the athletic director for Cheyenne, Wyoming (Duane).
Although they are still trying to coordinate some matches Sandi needs to make contact. Sandi said she
hasn’t been able to contact Duane, but has tried a few times. Jamie said he talked with Duane over
Thanksgiving weekend. Don feels that Duane will make something happen and will call him tomorrow for
an update. Jamie said he would call Sandi tomorrow, also.
Both the boys and girls squads from Fairbanks West Valley are planning on coming the third weekend of
April.
Ferris high school out of Washington called Gary and said they couldn’t come. Anchorage Dimond has
expressed interest in coming.
The Whitehorse tournament needs a coordinator for the boys who will be host in Juneau this year. The girls
are travelling to Whitehorse. The dates have not been set. Jamie will email managers to see if any are
interested in coordinating the tournament.
Fund-raising Committee/Discount Card Proposal
A meeting of the fundraising committee was held on Nov 28th. Amy, Sue, Jean, Chris and Reed were all
in attendance.
Action items:
1. I (Reed) authorized Sue to begin ad sales for JDHS soccer team players this week instead of next month
in order to permit sufficient time to complete the ad program on schedule.
The Committee recommends that the full board consider at its next meeting how to allocate ad sales that
had been made available to departing seniors. The recommendation is to divide ($3,000 in potential sales)
between the boys and girls teams. There was also debate about the tradition of passing ad sale allocations
to siblings rather than some other method.
The board should also consider this. The committee makes no recommendation on this.
2. Regarding new business sponsors: the committee recommends that the board allow the Reign to
approach Norwegian Cruise lines for a cash donation. It also recommends that any team be permitted to
seek new sponsors or donations with prior notice to the club so long as they have not previously donated to
JSC and the teams give a small percentage back to JSC (maybe an 80 -20 split?). This should also be a
subject at the next board meeting.
3. Use of JSC website for teams that use internet shopping as a fundraising tool. The committee
recommends that teams be permitted to use the website for this purpose. Ideally, all teams should set up
their own websites in the future, so the JSC website can be used as a link to each individual team website.
4. Fund raising policies and procedures. Amy has submitted a draft for board consideration.
This should also be placed on the next full board meeting agenda.
Sue started the advertising sales with the high school ages last week. If a person had an ad last year they
can go solicit it now. This will help when producing the program in the Spring. Amy feels this should be
more of a high school age endeavor.
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Noel has been busy as a substitute coach for the boy’s U11 squad while their coach is away.
The U12 girls need an assistant coach.
Parks & Recreation
Myiia asked what gyms we would like the nets and standards to remain in now that their fall indoor season
has ended. Sunday soccer is only available at Harborview for the younger kids and Floyd Dryden for the
older kids. Tom requested they be left at these schools.
AYSA
There is an opening for the treasurer’s position. Their current treasurer resigned and 1½ years remain for
the term.
Joe would like to know where JSC plans to go with the discount club card idea.
There is a new look to the AYSA newsletter.
Chair
Carl will set up a meeting with Colin and the board early in January to discuss his issues.
Agenda Item #4: JSC Web Site
Scott Manchee attended the meeting to discuss the JSC website. He stated he could tie every club team by
email address and then individual teams could create their own web page telling about themselves. Scott is
willing to do this without charging the club, but he is tied up with work until late February. Juneau.net has
the same functionality as Scott’s plan for JSC.
Tom said he was tired of looking at the same old website, but is interested in Scott’s design idea. We could
also have some of the club kids help Scott with implementation.
Amy asked when we could expect to unveil a new club website. Scott’s response was that in part it would
depend on availability of the kids if they were going to help him. He could change the look of the site in the
Spring. Don suggested offering the kids an incentive to work on the project.
Scott asked for design ideas and Jamie said he would collect them. His plan is to set up a basic face-lift and
an email roster for each club team.
Noel motioned and Don seconds that off-season is from State Cup in mid-August to October 1st. From state
cup until September 1st, no team practices should be scheduled. During the month of September, teams may
hold optional, not mandatory, practices. Board approved motion.
Noel motioned and Jean seconds that Juneau Soccer Club provides 1½ hours of team practice time on
Sundays each week. The Sunday team practice is geared towards the team’s age group. Board approved
motion.
Jean motioned and Tom seconds the use of JSC website for teams, which use internet shopping as a
fundraising tool. Teams shall be permitted to use the website for this purpose. Ideally, all teams should set
up their own websites in the future, so the JSC website can be used as a link to each individual team
website. Board approved motion.
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1. Passed minutes from the November 7th meeting.
2. Approved mid-August to October 1st practice schedule.
3. Approved Sunday soccer practice.
4. Approved club team website usage.
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Juneau Soccer Club
November 21, 2005
7:00 – 9:00 PM
Call to Order
Chair Carl Dierking called the meeting to order at 7:00. Board members present were Carl Dierking, Tom
Lawson, Jean Mischel, Noel Shima, Amy Skilbred, Reed Stoops, Brian Sylvester, Jamie Waste.
Agenda Item #1: Approval of Minutes
The minutes from the September 29th meeting were approved
Treasurer/Bookkeeper
Amy had the 1st Bank CD moved to 3month maturity
The club received one adult membership.
The registrations are coming in at the normal rate. There are 170 members signed up. The 4th grade boys are
lower than expected and girls in general are arriving slowly.
Proposed handing out flyers at Park and Recreation games as their indoor season closes to entice players.
Amy purchased the Alaska Airline tickets for the upcoming high school season. The price per ticket was
$35 more than anticipated.
The newly purchased soccer balls and equipment have arrived. The Jambars are already selling balls.
Don is absent. Carl reported that University High of San Francisco is coming for Spring Fever. We’re
waiting for Sandi Wagner to finalize with them and for the trip to Cheyenne, Wyoming.
The girls have already begun fund raising for the trip to Wyoming.
The fields for the Whitehorse tournament have been reserved for the weekend of March 24-26th. Because
Whitehorse has not confirmed these dates this is subject to change.
Fund-raising Committee/Discount Card Proposal
Reed had a meeting of the fund-raising committee earlier on a "home run type card" for JSC:
Arguments in favor: Could raise $10,000 - $25,000 for JSC depending on whether we do ourselves or
contract with a Seattle firm.
Arguments against: Might generate some ill feelings with Little League if it ends up diluting their sales.
If we contract for the card, we get a 50 - 50 split in revenues after $1 per card is deducted for expenses.
Card could sell for $10 or $15. We have to supply wish list of local businesses and contact information.
No risk to JSC on costs. We only get about 2 weeks to sell cards.
Would likely do in winter rather than summer to try to avoid conflict with home run cards.
Would try to get different businesses to be part of card. Cards would be good statewide.
$ 1 of contractor's profit would go to AYSA.
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If we do card ourselves (as does Little league), cost would be about $1500 (our risk); but income would all
be ours after recovering additional expenses. Little league orders about 5000 cards – Reed doesn’t think
they sell all of them each year. We would have to do the work to
get businesses and get their advertising logo for use on cards. Card would be good locally.
Recommendation: If we decide to do the cards, we should do ourselves. Half of the proceeds are a lot of
money to send out of Juneau that could be going to support JSC.
We would need several people to be responsible to do the work. It would require a significant time
commitment.
Amy proposed JSC begin soliciting advertising for the high school program next week rather than waiting
until January like the club has done in the past. That gives us more time to put the program together and
collect all material.
Communications Committee/Recruitment
Scott Manchee has been busy at work, which has caused a delay in updating messages to the JSC web site.
Jamie has been out of town the past few months and this may be part of the bottleneck.
The board discussed hiring a web master to redesign the web. Tom knows of a few individuals who do this
type of work. Jamie said he would get Scott to come to the next meeting and give us his view on a redesign.
Reed recently had web work done and the cost ran him around $500 per page for the design work and
roughly $15 per hour for updating information.
Jean said she would contact Pat Race who is interested in doing web design and Tom will contact Doug
Jones who also does design. Before anyone is hired the board will have Scott come to a meeting with his
vision for the future.
Club teams need to go through Jamie if they desire to advertise on the JSC web.
AYSA
Noel presented the club cost equalization proposal at the last AYSA meeting (teleconference). The name of
the proposal was change to Cost Equity.
Parks & Recreation
Myiia Whistler stated that filed request are due by February 1st. Information will be mailed out on
December 1st.
The Activities Grant application is due by 5:00 PM March 1st.
The new JDHS filed will become available in August. This field is located at the present site of the JDHS
parking lot next to the swimming pool.
Chair
Kaye Jones (AYSA secretary) sent Carl an email stating that Colin’s $1,000.00 fee for instructing a license
course for AYSA last Spring is not JSC responsibility. This is between Colin and AYSA Director of
Coaching Frank Trovato.
Policies & Procedures/Comp Team Revisions
The CTC presented a clause to be added regarding multi-sport players. As follows:
In order to allow JSC members the opportunity to participate in activities other than soccer the following
guidelines should be adhered. In the event of conflicts coaches shall work with players and their families so
that participation in other activities can be accomplished and the goals of the team still be met.
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1.
2.
3.
During summer vacation a maximum of 3 practices per week once school is out can be mandatory.
Only 1 required practice per weekend. More practices can be scheduled but cannot be required or
mandatory.
During the school year: only 1 team practice per week can be mandatory. JSC skills, ATP, and goal
keeping sessions should take priority over a second team practice.
Players on a travel team should not be subject to disciplinary action by their coach for wishing to
participate in other activities.
Brain moved and Jamie seconded the revision be approved. Motion was approved.
Amy motioned and Jamie seconded that Matt Dusenberry be paid $250 for his work in writing the coaching
manual. Motion was approved.
Agenda Item #4: Executive Session
1. Passed minutes from the September 29th meeting.
2. Passed motion to add multi-sport language to Policy & Procedures
3. Passed motion to pay Matt Dusenberry for his work on the coaches manual
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Juneau Soccer Club
November 7, 2005
7:00 – 9:00 PM
Call to Order
Waste.
Colin Barton expressed his displeasure about a number of issues. His discourse consisted of several issues
with the main theme being “it seems like things never seem to get done”.
Colin’s listed these concerns:
1. Wants an appropriate pay scale for coaches, which reflects the coaching license held. He doesn’t feel
that the Board has addressed this issue.
2. He proposed that JSC send one or more coaches to continuing certification courses, (which has been
done).
3. Wants the board to begin searching for a replacement since he had informed the board he would
probably be leaving his position in 2 years.
4. He reiterated his displeasure that the Board had not actively supported his idea about him holding a
summer soccer camp.
5. He is not happy about coaching sessions being cancelled.
6. He also expressed concern about some of the Board members who felt that “Sunday soccer should be
nothing but just throwing the ball into the gym and letting the kids go”.
Given the intensity of the issues Brian suggested that the Board hold a special meeting with Colin in the
immediate future to discuss his various proposals and reiterate why the Board has chosen the course of
action they have.
Registrar
Amy stated that we need to send the club team coaches rosters. Apparently some haven’t received them.
Carl/Faye will see if League Organizer can accommodate emailing the roster information.
Jamie stated he was sending this information to the coaches on his email list.
Agenda item #2: Comp. Team Orientation
Betsy Brenneman spoke for the Juneau Reign (U16 boys) fundraising committee on the two-page proposal
they submitted to the Board. They desire to fundraise for a trip to Scandinavia to participate in a couple of
soccer tournaments. They want to approach Norwegian Cruise Lines for a sponsorship, sell sweatshirts
and/or T-shirts of their design.
There were a number of people in attendance who discussed the various problems associated with
fundraising in a community the size of Juneau, and the conflicts of competition with JSC and other club
fundraisers given Juneau’s limited resources.
JSC will only allow use of the JSC club logo. The idea is to build a cohesive club and not have a number of
decentralized smaller teams without any attachment to each other.
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The Sons of Norway bazaar is the weekend of November 12th and the Reign desires to sell club clothing
then. Amy said JSC had just invested $1,500 in clothing, which the Reign could sell and split 50/50 with
JSC per Section 2 of JSC Policies and Procedures.
Brian moved and Noel second the motioned that the Board approve the Reign fundraising proposal as
drafted in their letter to the Board, with the exception of item #5 and #7, which are not approved. These
items the club will address at a later date. Also, if the JSC club logo is not used on merchandise no other
logo is allowed.
Categories in the letter to the Board by the Reign are:
1. Selling merchandise
2. Events
3. Concessions
4. JSC calendar, raffle tickets and ad sales
5. Other possible fund raisers (including use of JSC gaming permit)
6. Individual player earnings goal
7. Corporate Sponsor
This motion passed.
Amy then moved and Jamie second that JSC allow the gaming permit to be used as specified in Amy’s
October 13th email to the Board. This motion passed.
Jamie had the coaches that were in attendance introduce themselves. Most of the competitive teams were
represented.
Held a discussion on what happens with the emails and attachments that Jamie sends to the coaches
regarding various club events. The idea is that the coaches forward the information on to their respective
players and parents. There were a variety of comments on what actually happens with these emails.
AYSA President Joe Ver commented that the U12 age group is coming back to the State Cup and will play
an 8v8 (eight-aside) format. Currently Zane Cup plays 9v9 for both U11 and U12. AYSA will evaluate how
this format works.
Kristi West is interested in club team chaperones, specifically whether JSC had developed any policy on
the issue. The question is how many and should they be compensated and then moved forward to
compensation for managers and coaches, too.
Discussed at some length how opportunities to participate in other sports activities should be permitted.
Tom Rutecki said he had drafted some basic guidelines for the hockey club on chaperones and the
participation issue and would forward them to the JSC. This would be information that should be included
in the coaches’ manual being developed by Matt Dussenberry and Colin Barton.
Suggested that the competitive team clubs be told what insurance coverage was now provided and JSC
policies in that area.
One of the parents asked what the JSC policy was toward mandatory attendance for club teams attending
State Cup. Jean felt the club should develop a written policy on this issue.
There was also discussion about why some teams were not planning to attend State Cup. Doug Badilla
pointed out that in the upper age levels teams drop off to the point where there isn’t enough competition to
warrant the trip. Although the reward for winning State Cup is a trip to the regional tournament, Reed
pointed out that smaller states like Alaska are usually so seriously over matched that the trip is a
disappointment. Given this, team funds may be better off spent on attending other tournaments.
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Jean wrote a Motion in Support of Appointing a Committee to Resolve Cost Equalization Issues Involved
with State Cup. Noel agreed to present the motion to AYSA at the November teleconference Sunday
November 13th. Reed then volunteered to take the job as AYSA Regional Representative at Large vacated
by Amy.
Colin is leaving for Europe on November 15th for a few weeks and in his absence Matt Dussenberry will
stand in Director of Coaching. He will email the Board a list of who’s covering what while he’s away.
1. Passed fundraising request by Juneau Reign
2. Passed conditional use of JSC gaming permit
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Juneau Soccer Club
January 3, 2005
7:00 – 9:00 PM
Call to Order
Dierking, Amy Skilbred, Brian Sylvester, Jamie Waste, and Kurt West.
Agenda Item #1: New agenda items and/or visitor information sharing
Glen reports that he purchased 124 new ice packs and six new first aid kits since the Board authorized their
purchase last meeting.
Present inventory of pins is 120 Keeper and 36 team (smaller pins)
JSC also has three of the older portable goals (4 x 6 size) that used to be used for 6 v 6 tournaments and the
like. These are the kinds that need to be staked into the ground in order to keep them upright.
Three Juneau ODP players are leaving for Las Vegas to play with the Alaska team in two weeks.
There are lots of items being left behind at the fields. Glen suggests we start a lost and found and keep the
stuff for a few weeks and then take anything unclaimed to Play It Again Sam for resale.
Secretary/Acceptance of Minutes
Board approved the December minutes.
Amy reports that there are now 223 registered members of the soccer club. A lot of people registered
during the winter break.
JSC received a $937 check from litter free from the fall clean up, although there were a few expenses.
Jamie is working with Scot Manchee on setting up a new look for the soccer club web site.
Scott has the January field schedule online.
Jamie and Scott are developing a link that would include team coaches and managers as well as board
members.
Colin was absent
Sue is absent, but reports that she is looking for something to replace the $1,500 raffle prize that is
presently being awarded.
The high school advertising sales commence on January 18th.
There was some discussion on how to enforce the membership and funding requirement for JDHS players.
JSC would like to get Gary and Sandi to attend a board meeting. JSC would like to have them distribute a
letter at the parent/student meeting that is held at the beginning of the season, which would explain their
financial obligation. Carl volunteered to draft the letter.
Sue would like all prospective JSC players to attend a meeting before the ad sales begin. The meeting is
tentatively scheduled for later in the week.
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Tournament Coordinator
Don reports that Central High school in Cheyenne, Wyoming is interested in sending both their boys and
girls teams to the Spring Fling. He would like to offer them a $2,000 incentive.
Lowell of San Francisco and Snohomish, Washington have decided not to come.
Colony is still interest in coming, but wants money and/or mileage tickets.
Skyview is still coming.
The question was asked whether the board should offer an additional $2,000 to the visiting Cheyenne team.
Amy stated that JSC saved $7,000 on the price of airline tickets this year. It was decided to add this to the
agenda to be addressed after the reports.
There was some discussion about charging a nominal fee of $2 to see the Spring Fling soccer games.
Noel is on vacation, but plans on having a CTC meeting in the near future to address several issues
concerning JSC coaches: parent evaluations; deadline for selection each season; length of assignment to a
team, and use of high school players.
Chair Report
JSC and JDHS haven’t signed the 2004-2005 contract yet.
Frank Trovato, AYSA State Director of Coaching, has written an evaluation of the AYSA program. Carl
will pass the evaluation along to the Board
The ODP mini camp will be held in Juneau March 4-6th. Jamie Waste agreed to coordinate housing and
registration.
Agenda Item #3: Revisions to CTC Rules
Kurt is writing a club parent evaluation survey to be released to the membership around state cup time. The
exact date has not yet been determined. The CTC committee will discuss the survey and release date when
they meet. CTC will also discuss the coaching assignment policy and appointment dates.
Sue and Amy got together and talked about a proposed budget for the YAB grant application. Amy passed
the proposal around for discussion and a final determination on what to ask for when drafting the proposal.
Agenda Item #4: YAB Grant
Sue and Amy got together and talked about a proposed budget for the YAB grant application. Amy passed
the proposal around for discussion and a final determination on what to ask for when drafting the proposal.
Agenda Item #5: Adult Membership Benefits
Proposed an adult membership for $25 as a type of booster organization. An adult membership would come
with a keeper pin. Jamie is working on an application form for the membership. An email and a flyer will
be distributed.
Agenda Item #6: Travel Stipend for Visiting Teams
Amy made a motion to offer an additional $1,000 each to Skyview and Colony to assist these teams in
traveling to Juneau for the Spring Fling. Jamie seconds and the Board passed the motion. The budget now
reflects a total travel allowance of $4,000.
Agenda Item #7: Policies and Procedures – Section 2: Finances
Amy motioned and Kurt seconds the amendments to Polices and Procedures – Section 2: Finances
The Board approved the amendments.
Agenda Item #8: Whitehorse Tournament
The tournament is scheduled for the weekend of April 1-3rd. There was some discussion on asking if the
dates could be moved up, but it doesn’t seem logistically possible.
The boys travel to Whitehorse and the girls will host in Juneau this year. Coordinators are needed for both
the boys and girls sides.
Bruce Thompson called to see if anyone was interested in coming to the Frostbite Exchange this year.
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Chair adjourned the meeting at 9:00
1.
2.
3.
December minutes approved.
The Board approved an additional $2,000 for visiting team travel.
The Board approved amendment to Policy and Procedures – Section 2: Finances
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Juneau Soccer Club
September 29, 2005
7:00 – 9:00 PM
Call to Order
Waste.
Visitors in attendance were John Newell, Matt Dusenberry, Colin Barton, Joe Verr, Glen Walton and Chris
Francis.
Agenda item #2: Election of new officers:
Carl Dierking was reelected as JSC Chair
Noel Shima was reelected as JSC Vice-Chair
Brian Sylvester was reelected as JSC Secretary
Amy Skilbred was reelected as JSC Treasurer
Agenda Item #3: Committee assignments:
Fund–raising Committee
The Board pointed out that other members outside of the Board could be members of the fund-raising
committee, although the committee chair should be a Board member.
Jean, Amy, Don, Reed and Sue Gullufsen (non-Board member) volunteered to sit on the committee. Amy
said she was willing to write the grants when the time comes.
Every club team will need a manager or bookkeeper. There will be a meeting to discuss the financial fundraising responsibilities of each club team on October 4th and a club representative will need to be in
attendance.
Competitive Team Committee Chair
Noel volunteered to chair the competitive team committee and Don, Jean and Tom will be members.
Only comment was they felt there was a need for more outreach to the individual club teams.
Communications Committee Chair
Jamie volunteered to chair the committee.
Gym and Field Scheduler
Tom Lawson said he would take this position. Kurt (last year’s scheduler) will work with Tom in the
immediate future to help the learning process.
They will work with Eric at Community Schools who organizes gym and field times.
Scholarship
The Board gave out $1,750.00 in scholarships last year.
The scholarship position is part of the Competitive Teams Committee. Noel will be the contact for
scholarships.
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Agenda Item #4: AYSA Member-At-Large
Amy is stepping down from her position as AYSA Member-At-Large. Jamie volunteered to take the
position provided he doesn’t remain as a club coach. In the event that he coaches again Tom volunteered to
take the position.
The AYSA Member-At-Large will need to make two trips to Anchorage, one around March 31st and the
other on or about September 15th. There is also a monthly teleconference.
There was some discussion about the concept of “cost equalization”. Amy feels AYSA opposition is
centered with the Anchorage area members.
JSC pays the AYSA Director of Coaching (Frank) $1,000.00 to provide an instructor licensing course.
There was not enough interest in Juneau for him to come down last year. Ketchikan has also expressed
interest in having Frank come and hold a licensing course. The question was asked why Juneau couldn’t
ask some other licensed instructor to provide this course and if there was some USSF legal reason why this
couldn’t occur. Colin complained that he hadn’t been paid for performing the licensing course for Frank
last Spring. Amy believes it is Frank’s responsibility to reimburse Colin and will check with Kay Jones
(AYSA District Commissioner). Joe Verr (AYSA President) said he would contact Frank and see what was
going on.
Agenda Item #5: Preparations for start of JSC season
Registration for the New Year starts at the first ATP session, which will be held October 2nd. Faye will have
registration for high school age membership from 10:00 until 11:30 and for middle school from 11:30 until
12:30. This is on the JSC web site. Jean volunteered to help with the registration.
Jean is interested in changing the season start date to September 1st because there is too much down time
between when State Cup ends in mid-August and October.
Had a discussion about what out-of-state tournaments are available in September and October and how
different club teams use this time to attend them.
It is apparent that some of the newer club teams (younger age groups) don’t know when the JSC year
begins and ends and what opportunities are available after State Cup.
Noel has received three applications for coaches’ approval. He has made calls trying to get more coaches
lined up. There have been no applications submitted for the younger boy’s age groups. Possibilities for
additional coaches are high school age players, but they historically don’t recruit players. Colin doesn’t like
the idea of “parent coaches”, but the Board is not all in agreement with him on this.
Set up for new teams. Part of the CBJ grant money is to supply teams with new equipment. Noel will order
a new supply of indoor soccer balls. Amy will supply Noel with the number needed. Glen will order
$500.00 worth of new first aid kits.
Amy said we had enough grant money to purchase competitive team uniforms for two age groups.
Jean offered to contact Parks and Rec. to see if we could access their 4th grade age rosters to help in
recruitment. She also offered to help with the U11 team set up with grant funds.
Coaches Manual. Matt has been working with Noel on the coaches’ manual, developing a general guide to
help not only coaches but players and parents as well.
Jamie expressed a desire for a mandatory meeting for all coaches with the Director of Coaching (Colin).
Colin would like to have JSC hold the seminars on nutrition, training, and hydration that were given a
couple of years ago. He said he would provide a proposal to the Board at the November meeting.
Policy and Procedures. Carl requested the Board members read the JSC Policies and Procedure manual for
discussion at the November meeting.
Agenda Item #6: JSC Calendar
• Oct 2 – ATP starts
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•
•
•
Oct 11 – Skills clinics start
Oct 15 – Club litter pickup
Oct 30 – Sunday soccer starts
Joe Verr discussed an idea proposed to him by James Kennedy for a fund-raiser involving the sale of cards
similar to the Midnight Suns “Homerun card”.
Colin expressed disappointment at the poor attendance at the ODP tryout held in Juneau in September. He
stated it is very important for any club to participate in ODP. Jean stated she conducted a brief survey of a
couple of girls’ teams (92 and 93) to find out why only two girls showed up and some of the parents said
they didn’t know what ODP was. Jamie confirmed that he had sent out emails in advance about the dates of
the tryout and that these were also posted on the club website.
1.
Elected officers for the 2005-20006 season
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Juneau Soccer Club
June 6, 2005
Board members present: Carl Dierking, Noel Shima, Kurt West, Jamie Waste, Reed
Stoops. Guests present: Glen Walton, Myiia Whistler
Call to order 7:15p
Minutes: There were no May Minutes ready for board approval. Need to make sure
website is current with all approved minutes.
Reports
Treasurer/Finance: year to date revenue over expense remains positive. Reed Stoops
reported success securing first time corporate contributions from AML $1000 and Wells
Fargo $750 to the JSC general fund.
AYSA: brief written report on recent AYSA activities provided by Joe Ver.
Registrar: membership currently at 271. Budget is based on membership at 275.
Fundraising: June 18 is Annual Litter Pick Up. Notice has been posted on the website and
sent to all teams via email. The board approved restocking JSC t-shirt sizes that have
been depleted.
Director of Coaching: Colin Barton provided a brief written report on club team
activities, the 6v6 league, and Axel Thibodeau’s availability to assist teams.
Competitive Team Committee: two teams going to Ina K Tournament, various teams
going to several lower 48 tournaments in June and July, majority of teams going to State
Cup in August. Credentials workshop for State Cup teams will occur soon. The 6v6
league is running smoothly.
Parks & Rec: The outdoor season will follow a new approach with two half seasons.
Indoor soccer will be Oct-Dec instead of Jan-Mar. Long time P&R employees Kim
Keiffer and Kristi Herron are resigning. TMC registrations are underway.
Chair Report: Solstice Tournament cancelled. Skills resumes June 9. Two items for board
action.
Action item: Grant a one time $30 participation fee to Anchorage player Erin Barrows for
her participation with the JSC U19G at Ina K. Noel moves, Kurt seconds. Unanimous.
Action item: Sell JSC patches and pins to members at cost. Jamie moves, Kurt seconds,
unanimous.
Discussion Items:
Budget preparation in the fall should include discussion of scholarship options/program.
JSC co-hosting State Cup is too hard to do remotely, money would be good but it would
require a level of club participation and involvement beyond the means of the current
board and organization. Possible AGM topic.
Glen is exploring affordable first aid courses. Axel Thibodeau will conduct a U19 boy
tryout. JSC will take care of general public and membership notification.
Topic of high school being a logical time to have teams receive a new coach. Another
option would be for someone like Matt Dusenberry to take over for the winter months.
Agreement that providing flexibility for high school age club teams is necessary as we
Encourage club team participation for these older age groups.
No July board meeting. Two board planning sessions will occur in August in preparation
for new club season and AGM.
Adjournment 8:55p
Juneau Soccer Club
May 2, 2005
7:00 – 9:00 PM
Call to Order
Dierking, Sue Gullufsen, Noel Shima, Amy Skilbred, Reed Stoops, Brian Sylvester, and Kurt West.
Agenda item #2: Approval of Minutes
The Board approved the April minutes.
Amy reports that the YAB grant came through and JSC received $25,240. Amy took the Board members
through the budget line by line.
There is only 13 hours left in the budget for the bookkeeper and with the upcoming fiscal year budget to
prepare this August we will need to allocate more funds for her.
AYSA
Joe Ver reports that the US Olympic committee wants to change the ODP acronym to something not
associated with Olympics.
Registrar
Sue reports that only three boys and two girls have an outstanding balance due the club.
There are 92 high school age players registered, 143 middle school and 28 elementary members.
Fund Raising Committee
The litter pickup has produced only $937 to date and $3,500 was budgeted. The final litter pickup will be
held June 18th so we need to pass the word in order to get people out.
Jamie’s girls soccer squad will be selling merchandise at the last home soccer match verse Ketchikan the
weekend of May 12-13th.
Fund raising so far this year has produced $76,894. Last year JSC raised $64,700.
Alaska Marine Lines gave JSC $1,000 for general fund use. The club should them a thank you card and let
them know what the donation was used for.
Parks and Recreation
Myiia reports that Parks and Rec. is planning to have two five-week sessions for outdoor soccer this
summer. There is also an adjustment to the coming indoor season, which will change from a spring to fall
format (Oct-Dec).
Kurt is looking for the nets for the middle school tournament that will be held May 7-8th.
1
Agenda Item #4: Business
6v6
Elementary and middle school will start May 24th and last three weeks. The high school age kids will begin
the week following and last two weeks.
Brent Wilson ran the younger age group program last year, but no one has taken responsibility for the
tournament so far this year.
Amy will send a mass email to the membership giving the tournament dates. Kurt will secure field time and
Amy will contact GCI to see if they will continue as sponsor. Brian has the pennies and banner from last
year. The goals are in the shed.
Distribution of funds for travel to Regionals
In the current fiscal period JSC has $3,000 in YAB grants available for team travel to regional competition.
Since no teams advanced to the regional meet Amy proposed and Noel seconds that JSC make those funds
available to teams traveling to outside competition. The Board passed the motion to distribute those funds.
Amy then motioned and Noel seconded that these funds be given to teams based on the number of players
per team, with an 18 player per team limit (each player gets a sum certain). The Board passed this motion.
The Nugget Mall is having a fair for sports groups. Booths are available to groups wishing to participate.
Don will contact some of the younger teams and see if any are interested in working a booth from 11:00 to
4:00. Community Schools is sponsoring the fair.
Amy and Kurt motioned that the revisions to Policy and Procedures sections 1 & 2 be adopted as revised.
The Board passed this motion.
JSC was offered an opportunity to act as host for the State Cup being held in Fairbanks this August. JSC
would get a cut from the concessions as well as part of the fees collected for field improvement. Carl wrote
Marsha (Fairbanks soccer association) but has not heard back from Marsha regarding the extent of JSC
involvement. The Board decided there wasn’t sufficient time to organize and will decline the offer this
time.
First Aid Class for coaches
Glen’s contact is asking $45 per person who attends and they would come to our site when providing the
training.
5/07
Summer Activities Fair at Nugget Mall
5/19-21 HS State Soccer Tournament (Anchorage)
5/25
6v6 starts (Elementary and Middle School)
1.
2.
3.
4.
Board approved April minutes
Board approved proposal to use $3,000 YAB money for outside team travel
Board approved allocating the $3,000 between teams based on a head-count formula
Board approved revisions to Policy and Procedure Manual Sections 1 & 2
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Juneau Soccer Club
April 4, 2005
7:00 – 9:00 PM
Call to Order
Dierking, Noel Shima, Amy Skilbred, Reed Stoops, Brian Sylvester, Jamie Waste, and Kurt West.
Paul asked if the State Cup required original birth certificates or if copies were good enough. The Board
suggested he contact Kay Jones, the Southeast Regional AYSA representative and ask her. She is supposed
to be coming through Juneau before long and could verify and place her stamp of approval on them.
Reed will look into the possibility of local vendor willingness to sell soccer club t-shirts, pins, mugs and
patches and will explore whether they would be willing to front the money for the inventory or if JSC
would supply the articles.
Agenda item #2: Approval of Minutes
The Board approved the February minutes.
Amy, Vickie and Carl will be going to talk with CBJ about the Youth Activities Grant.
GCI is donating $2,000 and are looking for another $500 as sponsors for the 6v6 tournament that is held
during the summer.
The club members sold 29% more advertising than last year. The high school program is 73 pages long this
year, but is filled with mostly advertising. It would be nice to add a little more soccer related pictures and
information.
The T-shirt and mug sales went well during the Spring Fever soccer tournament. One team had $900 in
sales. The cost to the club for the shirts and mugs was $600.
The 50-50-ticket raffle made $300 during Spring Fever.
Reed is getting general fund donations from Wells Fargo and Alaska Marine Lines.
AYSA
Joe Ver president of AYSA came to the meeting to speak about a forthcoming change to the U17 and above
age bracket at the State Cup and Regional competition. Those age groups will now be allowed to have a 22
person roster, although only 18 players will be allowed to suit up for a particular game.
AYSA Director of Coaching, Frank Travato will be distributing the results of the coaching survey before
long.
Joe Ver was reelected as president of AYSA. Congratulations Joe!
The club newsletter went out on Sat, April 2nd and has been posted on the club web site.
Tryout dates for club teams have been sent to the Juneau Empire and will be posted in the sports section.
Colin and Jamie were interviewed by KINY on Friday, April 1st.
1
Myiia passed along a concern that Parks and Recreation had about hosting tournaments to early in the year
because of possible snow accumulation and the damage that could be caused when clearing it.
The Whitehorse girls are coming to town the weekend of April 8-10th and the boys are flying up there. The
kids arrive at 3:00 and 5:00 PM on Friday.
Kurt reports that Sandi bumped the Whitehorse games scheduled for Friday out of Marie Drake at the last
minute because the baseball team wanted the gym. Kurt is going to call Jim Ayers and explain the
complication and see what can be done.
Discussed an insurance coverage issue regarding the exchange. Because the exchange is not considered an
“official event” by AYSA it is not covered under their insurance umbrella. It appears there would be
approximately ten uncovered players unless JSC bought insurance. Apparently the club provider has a type
of limited host coverage available at a modest price. Amy will look into it.
Don reported that the whale watching side of the Spring Fever tournament went exceptionally well, with
killer whales eating seals beside the boat. Skyview got a legislative tour while they were in session. Kudos
to Sue for her part in helping to arrange the tour.
All the clubs participating had a great time. Cheyenne expressed interest in reciprocating in the future.
The JSC tournament coordinator, Don Ashe, did a terrific job organizing this second annual Spring Fever
event!
Agenda Item #4: Policies & Procedures: revisions
Discussed having fund raising defined in more general terms for the 80/20 spilt.
CTC will incorporate a $30 fee to add for players who wish to participate in the Whitehorse tournament,
but aren’t club members. If the kids then decide to continue and join JSC the $30 would be applied to their
membership cost.
Agenda Item #5: First Aid Classes
Sue is looking into possible forums for first aid training. This is normally a Red Cross function. JSC needs
to check on the amount of interest within the coaching community. Glen has someone who is willing to do
give the training for $35-50.
Agenda Item #6: Club Team Tryouts
Tryouts are schedule for the weekend of April 16-17th. There may be a second tryout the following
weekend, April 23-24th depending on the number of participants who can’t make the first weekend. The
U16 boys and girls tryouts will be announced at a later date due to conflicts with the high school soccer
season.
Agenda Item #7: 6v6 and Solstice
The focus on the Solstice tournament is toward the younger players. There is some interest from Sitka
coming, but they have already committed to a middle school meet and their attendance would depend on
the willingness of the Sitka parents to fund another trip. It doesn’t appear likely that they will attend.
Amy has talked with Bill Harney about the middle school coming from Ketchikan, but more for a middle
school match.
Kurt will contact the Whitehorse soccer club and see what their interest is. It looks like the plan is for a
tournament the following year.
Agenda Item #8: JSC Participation in 4th of July Parade
Karen Doxey had an idea that the soccer club participate in the 4th of July parade. The Board supports the
idea, but doesn’t plan on taking the lead in organizing it.
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4/01-02
HS Spring Fever Invitational
4/04
All raffle sales end
4/07-09
Whitehorse Exchange
4/17, 4/24
JSC Club Tryouts
1.
Board approved February minutes
3
Juneau Soccer Club
Board of Directors Meeting Minutes
March 7, 2005
DZ Library
Board members present: Carl Dierking, Noel Shima, Amy Skilbred, Sue Gullufsen, Kurt
West, Don Ashe, Jamie Waste. Also present: Colin Barton, Glen Walton, Paul Berthol,
Myiia Whistler
Call to Order 7:05 p
Acceptance of Minutes: January minutes approved. Motion Jamie. Second Noel.
Reports
Director of Coaching Report - Colin Barton
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Update on recent coaches meeting.
Discussion of upcoming Whitehorse Exchange and clarification made regarding
status; Exchange is not a sanctioned tournament.
Thanks and praise for efforts of Equipment Manager Glen Walton.
Update on E & D license training courses offered by JSC/AYSA the weekend of
3/17. Issue: not easy for coaches to receive National D license due to time
commitment and inflexibility by AYSA to allow Colin to complete curriculum.
Holiday Cup got good reviews from coaches.
Coaches need more information about JSC. Board encourages coaches to read all
available information on website and then inform Board what is lacking.
Spoke highly of JSC players during recent Juneau hosted ODP tryouts. Received
letter from AYSA board member Joe Ver praising ODP tryouts in Juneau.
Encouraged Board to show Coach appreciation, e.g. JSC shirts with logos, etc.
Volunteer Disclosure forms still needed from several coaches and managers.
Finance Report – Amy Skilbred
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227 players registered, with High School season starting membership will
increase. Registrar Faye Good will be at start of HS tryouts to help with
registration.
FY06 YAB grant submitted for $28k. If awarded, grant primarily funds travel and
gear.
Ad sales revenue for program guide is good. Holland America grant proposal has
been submitted for $2k. Funding approaches are being made with Wells Fargo,
Alaska Marine Lines and the Alaska Club.
Discussion: board should establish a minimum operating budget reserve goal.
Fundraising Report – Sue Gullufsen
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Ad sales deadline next week. Working with Gary and players this weekend on
JDHS program guide. Raffle ticket sale deadline March 31, drawing April 11.
Annual JSC Spring Litter Pick-Up scheduled for April 23.
Discussion: JSC merchandise with logo through local vendor.
Discussion: website link to Eurosport with 5% of sales credited to club. Board is
interested but JSC needs to develop guidelines before committing.
Discussion: $1500 raised for scholarship fund thanks to Glen Walton resale of old
equipment and JSC pins. Guidelines for how Board should administer this limited
fund discussed.
Action Item: Motion Noel. Second Don. JSC authorizes Sue to produce up to 100 JSC
mugs and JSC t-shirts for sale in the community.
Action Item: Motion Jamie. Second Sue. Board grants Noel authority to act on behalf of
the board in reviewing and granting scholarship requests aimed at offsetting HS
participation fees. Noel will consult with Gary and Sandi before making any
determinations.
Competitive Team Report – Noel
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A coach evaluation form is being drafted. Parents will be asked to fill out prior to
State Cup. “New” coach guidelines are also being developed.
JSC tryout dates April 17th and 24th teams need to let Kurt West their preferences
for field time. U17-18G tryout scheduled for March 13.
Discussion: regarding giving teams with low numbers going into Whitehorse Exchange
the option of offering a special recruitment “one time only” opportunity for new players.
Assumption is new player will have positive experience and might consider becoming a
member.
Action Item: Motion Jamie. Second Don. JSC teams are allowed to recruit non-members
to participate in Exchange. $25 fee to cover AYSA and insurance fees.
Tournaments Report – Don Ashe
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Whitehorse Exchange is coming together. Thanks to Kurt West and Paul Berthol
for their help with organizing the event. Boys will play in Whitehorse, girls will
play in Juneau. Gym time is booked, schedules to follow depending on number of
teams. Possible turf games for older teams. TBA.
JDHS Second Annual Spring Fever Tournament: boys and girls games scheduled
for 3/31-4/2. Two lower 48 teams, Wyoming for varsity girls, Wenatchee WA for
varsity boys. Kenai and South Anchorage also for boys. April 8-10 weekend
Colony girl games, boys will be in Spokane.
•
Solstice Tournament needs volunteer to coordinate. Tom Lawson was
recommended.
Equipment Report – Glen Walton
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Ice packs and pinnies have been distributed to various teams.
Discussion about organizing first aid training courses for coaches if JSC will pay
for it. Carl will contact Justine Muench about possible training for coaches.
Parks & Rec Report – Myiia Whistler
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JSC YAG grant application is one of 27 grants being considered for limited fund.
Spring/summer field time requests for JSC is due. Use of field is weather and
field condition dependent as of April 1.
Communications Report – Jamie Waste
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Colin Barton and hopefully Gary Lehnhart will be on KINY Capitol Chat April 1
to talk about JDHS season.
Spring Newsletter deadline is March 18.
Scott Manchee is doing a great job of updating website in timely manner.
Summary of Actions taken:
Action Item: Motion Noel. Second Don. JSC authorizes Sue to produce up to 100 JSC
mugs and JSC t-shirts for sale in the community.
Action Item: Motion Jamie. Second Sue. Board grants Noel authority to act on behalf of
the board in reviewing and granting scholarship requests aimed at offsetting HS
participation fees. Noel will consult with Gary and Sandi before making any
determinations.
Action Item: Motion Jamie. Second Don. JSC teams are allowed to recruit non-members
to participate in Exchange. $25 fee to cover AYSA and insurance fees.
Juneau Soccer Club
February 7, 2005
7:00 – 9:00 PM
Call to Order
Dierking, Sue Gullufsen, Noel Shima, Amy Skilbred, Reed Stoops, Brian Sylvester, and Kurt West.
Gary Lehnhart was in attendance at Carl’s request to help come up with a plan for following through on
having all high school soccer players registered and club fees paid before participating in the high school
season. The majority of last year’s problems were on the girl’s side. The Board’s proposal is that if a player
has not fulfilled their obligation to the JSC they won’t be allowed to travel on tickets purchased by the club.
There area number of Foreign Exchange students interested in trying out for the team this year. The rule for
them is they will be given a $200 scholarship to cover the mandatory registration fee and then they will
need to raise the remainder through raffle ticket and advertising sales.
Amy is working on a cost equalization committee for State Cup and ODP in her role with AYSA.
Amy will go after some larger corporate sponsors to assist with tournaments. She will also be looking for a
long-term commitment.
Jamie will explore with Scott how much he wants to be involved in maintaining and/or developing a soccer
club web site. Reed suggested the involvement of students in helping with the web site.
Colin visited all but two of the coaches. They all would like time with Colin so they can become acquainted
with what is expected of them.
Lots of players are coming to the skills training sessions, in spite of the weather. He has approximately 50
elementary age members attending, in middle school 40 males and 28 females, and in high school bracket
24 males and 30 females. Part of the reason that more girls than boys attend skills training in the high
school age is Colin is their high school coach and the boys are going to Gary’s ATP training.
Frank Trovato, State Director of Coaching, is looking for a possible forum to hold a training camp in
Juneau. The soccer organization Challenger Camp is interested in coming to Juneau as well. The Board’s
feeling is that with Gary providing a training camp in the summer and the possibility of Tiffiney Milbret
coming again there isn’t need for organizations coming in from outside Juneau.
Juneau sent 3 girls to the Region 4 ODP matches in Las Vegas. The Alaska team managed its first ever
regional win.
See agenda item #7
1
Don and Gary report that the high school season is shaping up as follows:
• April 1st-2nd - the second annual Spring Fever matches will host South (the Service HS Split) boys JV
and varsity, the Wenatchee boys, Skyview boys (maybe) and Cheyenne, Wyoming girls.
• April 7-10th - the boys travel to Spokane, Washington for four games
• April 8-9th - the girls host South and Colony over the weekend.
• April 14-16th - the boys and girls varsity and JV travel to Ketchikan.
• April 23rd - open date, tentatively scheduled to be the weekend for the spring club litter pickup.
• April 27-30th - the boys and girls travel to Anchorage.
• May 4-6th - boys and girls varsity and JV travel to Anchorage
• May 14th - Ketchikan boys and girls varsity and JV in Juneau
• May 21st – State meet in Anchorage
Noel and the CTC have been working on the coach scheduling and team application issue and feel the
solution is a change in JSC procedure. Noel motioned and Amy seconds that the coaching application
period be changed to August 1st to September 1st and that only single age group applications will be
accepted. The Board approves.
Noel then motioned and Don seconded that a coaching evaluation survey be developed and given to the
club team parents between July 15th and August 30th. The survey is to be signed and will be kept
confidential. The Board approves.
Chair Report
Carl made the comment that the board should not be expected to do all of the work within the club. Some
club members have been very helpful, but we can always use more and should not be afraid to ask.
Agenda Item #3: Equipment Purchases
The club does not currently have any goal keeper jerseys for the boys or girls. In the past goalies have
provided their own jersey because normally they happen to own one. Gary indicated that Soccer Master
(Darin) will make uniforms available for approximately $50 apiece. Also, the Youth Activities Grant is
more amenable to giving grants for uniforms than travel.
The club needs to order more patches for the JSC with the club logo and for the high school with the JDHS
logo.
The YAB grant has money available for the purchase of game balls for the club teams. The high school
program will purchase balls out of the high school equipment budget, which is separate and distinct from
YAB.
The club saved $1,250 on raffle prizes this year, thanks to Sue’s perseverance, and this money is available.
Reed motioned and Sue seconded the use of this saving to be spent on uniforms ($500) and toward player
scholarships ($750). The Board approved the motion.
Colin requested training vests and cones in an email he sent the Board earlier. Brain has a garage full of
pennies and will bring Glen 10 of each available color (10 x 8), who will then distribute them to Colin.
Agenda Item #4: High School Season
Need to be ready to clear the Adair-Kennedy field of snow before the April 1st Spring Fever tournament.
Snow removal can begin during the high school spring break. Also, the girls need to be motivated to help in
the removal process.
Board needs to get the registration numbers to each coach so they know who is eligible to participate in
club activities.
The possibility of charging an admission fee for the high school games was discussed. Gary opposes this
idea because he 1) doesn’t want to price people out of viewing the matches and wants as many fans as
2
possible to attend, 2) feels the parents have already contributed enough and shouldn’t have to pay to watch
their kids play and 3) we would be better off served with a 50/50 raffle and a donation box.
The concession stand is available for use at Adair-Kennedy and the Board decided they didn’t want to run
concessions. Sue proposed the motion that club teams be allowed to run the concessions and the raffle. The
Board Passes the Motion. Sue will contact the club teams and see who is interested.
Agenda Item #5: Whitehorse Tournament (Coordinator, travel options)
Need to make sure that high school JV is not part of the Whitehorse Exchange. The state high school
athletic board does not allow high school players competing for club teams during the high school season.
Since the Whitehorse girls will be in town for the Whitehorse Tournament the same weekend as the South
and Colony high school teams we need to make sure JDHS girls don’t play in both events.
Kurt is expecting a call from Whitehorse on Wednesday (2/09) and they will tell him what age groups and
genders are available for competition in the exchange.
Agenda Item #6: Letter to School Board
Reed will draft a letter to the school board requesting they consider making district funds available for the
various club teams that represent the high school rather than expecting the cost to be born by both parents
and various club fund raising events.
Reed will also explore how JYFL funds their program and seek support from them in his approach to the
school board.
Agenda Item #7: JSC Calendar Review (04-05)
Sue and Brian will go to the high school on Friday (2/11) and distribute raffle tickets to the boys and girls.
Sue will follow up on Tuesday (2/15) to catch any stragglers and then leave the balance with Gary.
The Youth Activities Grant is due by 4:30PM on March 1st
JSC is hosting the upcoming ODP mini camp the weekend of March 4-6 and volunteers are needed to help
ensure a successful camp. Volunteers are needed to provide housing and administrative support to the
coaches during the sessions. We need to provide housing for five visiting players. All five players are boys:
one 91, two 90s, one 89 and one 88.
1.
2.
3.
4.
Board approves spending an additional $500 to the $1500 already in the budget for uniform
procurement and $750 on player scholarships
Board approves club teams running the concession stand and raffles at high school soccer home games
Board approves change in coaching application period to 8/01 through 9/01
Board approves coaching evaluation survey to be distributed and collected between 7/15 and 8/30
3
Juneau Soccer Club
December 6, 2004
7:00 – 9:00 PM
Call to Order
Dierking, Sue Gullufsen, Amy Skilbred, Noel Shima, Reed Stoops, Brian Sylvester, and Kurt West.
1. Glen is putting together a JSC library of tapes and books and any other soccer text that would be useful
for training or general information.
2. Glen was contact by an organization that operates a “pass back program”, which collects old uniforms
(tops and or shorts) that are no longer being used and recycles them to needy organizations that don’t
have the ability to purchase them. Brian will go through the old JSC uniforms and find what is
available to be donated.
Secretary/Acceptance of Minutes
Board approved the November minutes.
Amy reports that membership is up from last year at this time.
She wrote a $12,000.00 check to Mark Kelly for the calendar sales. She also wrote out $37,000.00 worth of
airfare for high school teams travel to Ketchikan and South Central Alaska, plus advanced the boy’s
Spokane trip.
Amy is still waiting for the final JDHS bill to come in from last year’s soccer program, which makes for
difficult bookkeeping.
JSC hasn’t spent any of the FY05 grant money from CBJ yet, but did authorize the purchase of $500 in
medical kits and supplies in this meeting.
The JDHS girls have already had a bake sale to fund raise.
AYSA (Member at-large)
AYSA has had to cut its budget so things are tight there.
Bill Harney is the Southeast District Commissioner. He hails from Ketchikan.
The question of “why can’t Colin give the national licensing classes” was brought up. It doesn’t make
sense for only Frank Trovato to be allowed to give lower level E and D license classes because it ends up
costing the club extra money plus having to work around his schedule.
Colin is critiquing the coaches and their practices throughout the month of December. He is using USSF
standards in his evaluation (written lesson plan etc.)
1
Matt applied for a grant from AYSA to help defer the cost of obtaining his B license, but was declined.
Colin would like JSC to support him in this endeavor and would like the Board to use the money that was
budgeted for his trip to Salt Lake City to support Matt.
In Sunday soccer the boys have twice as many playing indoors as the girls, which is not good for the girls
program. JSC needs to get more involvement, especially in the U11 age group.
Colin would like to see a smoother move into the new soccer fiscal year (October – September), although
the transition this year was better than in the past. He would like to see the club coaches on board in
August.
Colin would like the coaching clinics to be mandatory for all coaches. These are ready to go.
The state director of coaching, Frank Trovato would like to implement a two-year time span for coaches
and their teams to work together and then have those teams move forward to another coach for another
two-year duration. He would also like to see coaches paid for their services and that licenses be held
commensurate with the age level being coached.
Colin has developed a pilot project whereby he uses JDHS (high school) players to serve as youth soccer
coaches. Presently Gretchen Dierking and Jessy Waste are co-coaching the U11 girl’s team.
The soccer shed is up and located at Adair-Kennedy field. Colin would like to see the JSC provide balls,
cones, and possibly a speed ladder, as money permits.
Sue and Amy got the Mark Kelly calendars and the JSC paid Mark $12,000.00. JSC bought them for $6.00
apiece and can sell them for $12.00. Each member will get 10 calendars to sell. The kids are responsible for
their calendars and JSC will not except returns if they are not in new condition.
Sue will be at the high school on Dec 10th to hand out calendars to those members who do not have a
competitive team. Otherwise, all calendars go through a competitive team manager. Sue will send out a
reminder that Dec 30th is the drop-dead date for getting either the calendars or the money back to her.
The club made about $500.00, after expenses, at the club social held in early November. The new used
sports store gave JSC $70.00 for our used soccer items and are interested in sponsoring a soccer weekend at
their store.
Home Gallery, the online shopping network, will donate money to the soccer club for purchases made
through their web site. JSC will not try and allocate the small percentage kickback that Home Gallery gives
it to the various club teams.
Myia said the YAB grant (CBJ) packets are going out in the mail shortly and will be due on March 1st.
Field requests for the coming outdoor season are due January 31st.
Parks and Rec. has 84 indoor soccer teams registered for the year, which is a little below normal.
Noel reports that JSC has two new coaches that are in the process of getting their “feet wet”.
He would like to develop a parent questionnaire that would be used to evaluate the year. This questionnaire
would be made available after the August State Cup finished.
2
CTC agrees with Colin that selecting and organizing the coaches earlier would make for a much smoother
transition into the next soccer year.
Glen said that parents who wanted to know if there was any place where the JSC could display trophies had
contacted him. Colin responded by saying that the development of a “web gallery” within the JSC web site
could be used to display various trophies and accolades.
Don is working on putting together teams for the second annual Spring Fling. Provided the calendar works
out for the first weekend in April, the girl’s teams from Loyal high school in San Francisco and Colony
(AK) will come and boy’s teams from Snahomish in Seattle and Skyview (AK). The out of state teams
would each receive a $1,000 stipend and possibly the in state also. Another possibility is providing mileage
tickets.
Chair Report
See items #3-4
There was discussion on what recourse the club has against non-members who are allowed to play on the
high school team, like last year. Various ideas such as not allowing non-members the use of JSC purchased
airline tickets or not reimbursing the high school for the value of airfare and membership for any player
allowed on a team who is not a fully paid member of the JSC were discussed.
Agenda Item #3: Purchases
The Board authorizes the purchase of four more medical kits and some ice packs up to a $500.00 value.
Glen will order them.
It’s too late to order new soccer balls for this season, but next season JSC should make an order. This is a
pass-through of funds. If 200 balls are ordered at $8 apiece the club would have to layout $1,600.00.
YAB has given JSC $1,500.00 toward the purchase of new uniforms. Both boys and girls will need a new
set and this will cost approximately $2,500.00, which means JSC would need to kick in the other
$1,000.00.
Agenda Item #4: Policies and Procedures – Section 2: Finances
Carl emailed the board members the proposed edits to Section 2 of Policy and Procedures Manual. He is
looking for guidelines on accountability for the 80/20 split and General Fund.
1.
2.
November minutes approved.
Authorized the purchase of $500 worth of medical kits and supplies.
3
Juneau Soccer Club
Nov 1, 2004
7:00 – 9:00 PM
Call to Order
Dierking, Sue Gullufsen, Amy Skilbred, Noel Shima, Brian Sylvester, and Kurt West.
Don was contact by Mary Daly, President of the Kenai Soccer Club (KSC) asking for a letter of support for
her organization to give to the Kenai Assembly in the KSC effort to get funding and support for field
development within their city.
Amy reports that to date there are 28 4th graders, 115 middle school and 50 high school students registered
with the soccer club.
$43,000 has been paid to Gary to buy PFD discount Alaska Airline tickets for high school team travel.
There is some question as to whether or not Ketchikan will field a girl’s JV team this year.
Tickets are for three trips to Anchorage, of which two are strictly for varsity players. One trip is to
Ketchikan and one trip is for the varsity boy’s Spokane trip. The varsity boys will fund the Spokane trip
after fundraising.
AYSA (Member at-large)
Amy (also the AYSA member at-large) reports that in Juneau on the weekend of February 25, 2005 there
is a schedule course for the D license, a four-day class, and for the E license, a two-day class. AYSA
desires a minimum of ten students for a class to be held and needs to know if there is enough interest to
proceed.
AYSA developed a policy that a high school coach who is also a club coach can not require his high school
players to also participate on his club team, which apparently has been an issue in the Anchorage area.
There was discussion on drinking while on a club coaching activity, the cost equalization issue and on
whether or not the State Cup dates should be held later and changed to Labor Day weekend.
The AYSA Director of Coaching has developed a 22-page document on coaching.
Skill clinics have been held outdoors and attended by 29 elementary, 53 middle school and 27 high school
age members. The plan is to move indoors to Harborview gym on the second week of November. There
was some discussion about alternative gym use because Harborview has such a small gym. The National
Guard Armory is a possibility.
1
The goal keeper clinics are going well. There is a foreign exchange student from Norway attending JDHS
who is a very good keeper.
Colin held a coach’s meeting in October. They discussed the idea of “age appropriate coaches”, which is
coaches coach in the age appropriate to their license and skill level. The coaches would be responsible for
this group for a two year period and then the age group would move on to another coach. This would also
curb coaches from the inclination to believe that a team belongs to them. Colin feels this would be the best
method for player development. The idea of stipends for coaches was also brought up.
Sue reports that the JSC social event will be held on Friday, November 5th in the JDHS commons. She and
Dorie will go to Costco and buy the food for the barbecue. Different club teams will bring food or help with
setup or takedown.
There will be a silent auction and a soccer swap so everyone will bring in soccer equipment that no longer
fits, etc and the club will sell it.
Colin has organized a skills contest to be held in the JDHS gym between 6:00 and 7:00, which is being
sponsored by the Elks Club as part of their community awareness for the local D.A.R.E. anti drug
campaign.
Mark Kelly is offering his calendars to the club to sell as a fund-raiser after the Public Market. The club
would split the proceeds with those doing the selling. Amy moved and Noel seconds that we sell them for
$12 apiece (cost to the club is $6) and that club teams and JSC have an 80/20 split. Each team must have a
point of contact person. Board passed the motion unanimously.
Glen reports that there are 28 small soccer pins and 77 patches remaining.
Jamie was absent, in Anchorage, for the meeting and sent an email with his report. The email highlights the
November 5th social and all the details.
Noel reports that the U12 boys and the U11 girls still do not have permanent coaches for the upcoming
competitive season.
Chair Report
Gary would like to attend a soccer clinic in Baltimore next summer and there is $1,600 in the budget for
this type of activity. The club should send one of the girl’s coaches too.
Gary needs new white uniforms for the boy’s high school team. CBJ (YAB Grant) has money available for
this purchase. Need to contact Sandy and determine if the girls need anything.
The concept of selling advertising on the club web site was brought forward again.
Agenda Item #3: Policies and Procedures – Section 1:Membership
Noel moved and Don seconds that the revised Policy and Procedure Section 1 be accepted. Board approved
unanimously.
A volunteer disclosure form should be in place for all that work with the club in any capacity. This would
include Board members, coaches and volunteers.
Discussed having an adult association membership (booster club). Membership would be $25.
2
The Board discussed the section in the membership policy, which requires request for scholarships to be
submitted to the Board in writing. The consensus of the Board was that this should be modified to include
an option for allowing coaches to make requests directly to the scholarship committee.
Agenda Item #4: HS Home Games
The JDHS home game stipend was zeroed out of the current budget until JSC knew what kind of airfare
rates would be available for high school travel. Now that it appears these funds are available the
opportunity is available to put the money back in. Amy moved and Don seconded that we put $2,000.00
back in as a stipend for visiting teams. Board approved unanimously.
1.
2.
3.
Approved 80/20 split on Mark Kelly calendars.
Approved Policy and Procedures Section 1 changes.
Approved $2,000 JDHS stipends for visiting teams.
3

Juneau Soccer Club

Transcription

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