agenda - The Township of East Zorra

Transcription

CORPORATION OF THE TOWNSHIP OF EAST
ZORRA-TAVISTOCK COUNCIL 2014 - 2018
AGENDA
for the Meeting to be held on Wednesday January 20, 2016 in the
Council Chambers of the Township Hall, Hickson, Ontario at 7:00 p.m.
1.
Call to order and opening remarks
2.
Approve Agenda
3.
Disclosure of Pecuniary Interest and General Nature Thereof
4.
General Business:
a) Confirm Minutes of Previous Meeting
b) East Ferris Resolution – Property Reports
c) Ron Wiffen – Hope Street West Parking Concerns
d) Consent Application B15-01-2 (Hartholm Farms Ltd.)
e) UTRCA FYI – January 2016
f) Municipal Resolution – Wind Turbines
5.
Delegations & Appointments:
6.
Reports of Municipal Officers and Committees:
a) Conferences and Seminars
b) County Council – Updates & Questions
c) Staff Reports – Updates & Questions
d) December 28, 2015 TDRFB Minutes
e) January 8, 2016 HPFC Committee Meeting Notes
f) Staff Report #CAO2016-01 – 2016 Budget Report #1
7.
By-laws:
8.
Other and Unfinished Business:
9.
Legal & Personnel
10. Confirming By-law
11. Adjourn
Upcoming Meetings, Seminars, Conventions:
January 25
February 1
7:00 p.m.
7:00 p.m.
TDRFB Meeting
HRC Meeting
Page 2
Placeholder Page for Agenda Item 1 –
Call to order and opening remarks
Use this page to note any opening remarks
you wish to make.
#1.
Page 3
2.
Approval of the Agenda
Use this page to note items you would like
added to the agenda.
Page 4
3.
Disclosure of Pecuniary Interest
Use this page to note any Pecuniary Interests
you wish to declare at the meeting.
Page 5
COUNCIL MEETING OF WEDNESDAY JANUARY 6, 2016
#4.a
Page 126
The Council of the Township of East Zorra-Tavistock met in the Council
Chambers at the Municipal Office, Hickson, Ontario at 10:00 a.m. on
Wednesday January 6, 2016.
Members Present: Mayor Don MCKAY, Deputy Mayor Maureen
RALPH and Councillors Mike CAMPBELL, Linda FULTON, Shirley
MCCALL HANLON, Mike ROUTLY and Jeremy SMITH.
Members Absent: N/A
Staff Present: CAO Jeff Carswell, Clerk Will Jaques, Director of Public
Works & Development Dennis O’Neil, Fire Chief Scott Alexander,
Treasurer Nandini Syed, Chief Building Official John Scherer and Bylaw Compliance Officer Melanie Shiell.
Approve Agenda
1.
Moved by: Maureen RALPH
Seconded by: Linda FULTON
Resolved that Council approve the agenda for the January 6,
2016 meeting as printed and circulated and further that the
following be added to the agenda for this meeting:
 Petition for Drainage Works (Walker Drain
 Grass Cutting Tender – Report
 Councillor Fulton – Speeding on Hope Street W.
CARRIED.
PECUNIARY INTERESTS:
 N/A
Confirm Minutes
2.
Moved by: Jeremy SMITH
Seconded by: Shirley MCCALL HANLON
Resolved that Council confirm the Minutes of the December 16,
2015 Council Meeting, as printed and circulated.
CARRIED.
Page 6
COUNCIL MEETING OF WEDNESDAY JANUARY 6, 2016 CONTINUED
Page 127
Correspondence & Reports – No Resolutions
 Madawaska Valley – Physician Recruitment
 City of Kingston – Basic Income Guarantee
 Staff Report - #PW2016 -01 re: Public Works Reporting
 Staff Report - #CBO2016 –01 re: Building Department
Reporting
 Staff Report - #FC2016 –01 re: Fire Department
Reporting
 Staff Report - #TR2016 – 01 re: Treasury Reporting
 Staff Report - #CSM2016 -01 re: Corporate Services
Reporting
 Staff Report - #BCO2016 –01 re: By-law Compliance
Reporting
Correspondence & Reports – Resolutions Following
Councillor ROUTLY declared a pecuniary interest in regards to
activity item #00037044 (Flags for Innerkip Station), in the
November 2015 Pay Voucher.
November 2015 Pay
Voucher
3.
Seconded by: Mike CAMPBELL
Resolved that Council confirm the November 2015 Pay Voucher
in the amount of $790,218.23.
CARRIED.
Walker Drain Petition for Drainage
Works
4.
Moved by: Mike ROUTLY
Resolved that Council accept the Drainage Petition from various
property owners for improvements to the Walker Drain in the
areas of Pt Lot 3 and 4, Concession 9 and Pt. Lot 2 and 3,
Concession 10, in the Township of East Zorra-Tavistock, and
further instruct the Clerk to notify the Upper Thames River
Conservation Authority of the Township’s intention to appoint an
engineer.
CARRIED.
Staff Report
#PW2016 - 01 re:
Public Works
Reporting
Director of Public Works & Development Dennis O’Neil
presented his Monthly Report to Council.
Page 7
Page 128
PUBLIC HEARING - MINOR VARIANCE APPLICATION
#A-3-2015 of Apple Home Builders, Lot 13 on Draft
Approved Plan of Subdivision File No.SB10-05-2, in the
Village of Tavistock (northwest corner of Jacob St. West
and the proposed unopened extension of William St.,
within the second phase of the Ponds subdivision) and will
be known as 110 Jacob St. West, in the Village of
Tavistock.
Public Hearing Minor Variance
Application A-3-2015
(Apple Home
Builders)
At 10:15 a.m., Council, constituted as Committee of Adjustment,
considered Minor Variance Application #A-3-2015 of Apple
Home Builders. Planner Heather St. Clair presented her
Planning Report, #2015-264.
Committee of Adjustment members had questions of the
planner and applicant in regards to the application.
5.
Resolved that Council, constituted as Committee of Adjustment,
approves Minor Variance Application #A-3-2015 of Apple Home
Builders, Lot 13 on Draft Approved Plan of Subdivision File
No.SB10-05-2, in the Village of Tavistock (northwest corner of
Jacob St. West and the proposed unopened extension of
William St., within the second phase of the Ponds subdivision)
and will be known as 110 Jacob St. West, in the Village of
Tavistock, as it relates to relief from Section 12.5.14.2.3 –
Zone Provisions, to reduce the minimum required exterior
side yard width from 7 m (23 ft) to 6.4 m (20.9 ft), to facilitate
the construction of a single detached dwelling.
As the request is deemed to be:
1. a minor variance from the provisions of the Township of
East Zorra -Tavistock Zoning By-Law No. 2003-18;
2. desirable for the appropriate development or use of the
land, building or structure;
3. in keeping with the general intent and purpose of the
Township of East Zorra –Tavistock Zoning By-Law No.
2003-18; and
4. in keeping with the general intent and purpose of the
Official Plan of the County of Oxford.
CARRIED.
Page 8
Staff Report
#PW2016 - 02 re:
Replacement of 2006
Tandem Truck
Page 129
Director of Public Works & Development Dennis O’Neil
presented his report to Council regarding the replacement of the
2006 Tandem Truck.
6.
Moved by: Mike CAMPBELL
Seconded by: Mike ROUTLY
Resolved that Council authorize Staff to proceed with the
tendering of one 2016 combination tandem plow truck, with
salting unit.
CARRIED.
Staff Report
#CBO2016 - 01 re:
Building Department
Reporting
Chief Building Official John Scherer presented his Monthly
Report to Council.
Staff Report
#FC2016 - 01 re: Fire
Department
Reporting
Fire Chief Scott Alexander presented his Monthly Report to
Council.
Staff Report #TR2016 – 01 re:
Treasury Reporting
Treasurer Nandini Syed presented her monthly report to
Council.
Staff Report
#CSM2016 - 01 re:
Corporate Services
Reporting
Corporate Services Manager Will Jaques presented his Monthly
Report to Council.
Staff Report
#BCO2016 - 01 re:
By-law Compliance
Reporting
By-law Compliance Officer Melanie Shiell presented her
Monthly Report to Council.
Adjourn to
Committee of the
Whole (in camera)
7.
Resolved that Council does now adjourn to Committee of the
Whole, in camera, at 11:04 a.m. to consider a matter pertaining
to:
• Personal matters about an identifiable individual, including
municipal or local board employees;
• Litigation or potential litigation, including matters before
administrative tribunals affecting the municipality or local
board.
CARRIED.
Page 9
Rise from Committee
of the Whole
8.
Staff Report
#CSC2016 - 01 re:
Grass Cutting Tender
Page 130
Moved by: Jeremy SMITH
Resolved that the Committee of the Whole does now rise and
Council reconvenes at 11:15 a.m.
CARRIED.
CAO Jeff Carswell presented the results of the recent Grass
Cutting Tender.
9.
Moved by: Shirley MCCALL HANLON
Seconded by: Mike ROUTLY
Resolved that Council accept the tender of Greenbrier
Landscaping Inc. for the Tavistock, Innerkip and Hickson areas
for 2016, with 2017 and 2018 being subject to satisfactory
performance in 2016 and 3 positive reference checks, and
further that the Mayor and Clerk be authorized to execute the
Grass Cutting Contract with Greenbrier Landscaping Inc.
CARRIED.
Councillor FULTON brought forward concerns regarding
speeding on Hope Street West, near the westerly entrance to
Tavistock. Staff will see if the Speed Spy can be deployed in
this area.
By-laws:
10.
Resolved that the following by-laws be read a first and second
time:
2016 – 01 – Borrowing By-law
2016 – 02 – Interim Tax Levy By-law
CARRIED.
11.
Resolved that the following by-laws be read a third and final
time:
2016 – 01 – Borrowing By-law
2016 – 02 – Interim Tax Levy By-law
CARRIED.
1st & 2nd Reading
By-laws:
3rd & Final Reading
Page 10
Confirming By-law
12.
Page 131
Seconded by: Jeremy SMITH
Resolved that by-law #2016-03 being a by-law to confirm the
proceedings of Council held Wednesday January 6, 2016 be
read a first, second and third time this 6th day of January, 2016;
And further that the Mayor and Clerk are hereby authorized to
sign the same and affix the corporate seal thereto.
CARRIED.
Adjourn
13.
Moved by: Mike ROUTLY
Resolved that Council does now adjourn at 11:31 a.m.
CARRIED.
Will Jaques, Clerk
Don McKay, Mayor
Page 11
MUNICIPALITE · EAST FERRIS · MUNICIPALITY
#4.b
REGULAR COUNCIL MEETING
HELD
December 22"d 1 2015
2015-361
Moved by Councillor Voyer
Seconded by Councillor Kelly
WHEREAS the Municipality of East Ferris, in the past on a regular basis issued Property Reports
to solicitors which provided information to Zoning compliance and outstanding work orders with
respect to Fire Code and Building Code for property sales;
AND WHEREAS these property reports provide critical information to the property owners with
the opportunity to identify and address any concerns that may exist prior to the sale and transfer
of land;
AND WHEREAS the Municipality of East Ferris has seen a reduction in the numbers of such
requests being made by solicitors and real estate agents for property sales;
AND W HEREAS failure to identify and address concerns and issues regarding Zoning and Code
compliance prior to the sale and transfer of land can result in an increase demand on municipal
resources and increased costs for property owners;
THEREFORE BE IT HEREBY RESOLVED that the Municipality of East Ferris request that these
property reports become a requirement of all real estate transactions and that it be regulated and
enforced by the regulatory bodies that oversee Lawyers and Real Estate Agents in Ontario;
AND THAT a copy of this resolution be forwarded to the Law Society of Upper Canada, The Real
Estate Council of Onta rio, AMO , FONOM, Ministry of Municipal Affairs and Housing and
municipalities in Ontario.
Carried Mayor Vrebosch
CERTI FlED to be a true copy of
Resolution No. 2015-361 passed by the
Council of the Municipality of East Ferris
on the 22"d day of December, 2015.
DISCLAIMER: This material is provided under contract as a paid service by the
originating organization and does not necessarily reflect the view or positions of
the Association of Municipalities of Ontario (AMO), its subsidiary companies,
officers, directors or agents.
Page 12
#4.c
RONWIFFEN
32 HOPE STREET W BOX 123
TAVISTOCK, ONTARIO
NOB 2RO
Phone - 519-655-2286
December 30, 2015
TOWNSHIP OF EAST ZORRA - TAVISTOCK
Box I 00, 90 Loveys Street
Hickson, Ontario
NOJ lLO
Dear Council Members:
Marleen and I have been living at 32 Hope Street West since 1987 and throughout the years we have seen
many changes.
The greatest changes came after the addition ofthe traffic lights at the main intersection and the introduction
ofTim Horton's Donut Shop. With the introduction ofthe traffic lights came a drastic change in the mindset
of normal drivers who previously had to stop at the main traffic intersection.
Now coming from the West be it a tractor trailer, small cars or SUV's they try to beat the red light no
matter what speed is required to get through without having to stop. Coming from the East is also a safety
concern. The drivers try to beat the red light and continue out Hope Street West at an excessive rate of
speed. Add to that safety concern, the introduction ofa Tim Horton's Donut Shop and the continuous
parking along the street of all types of vehicles from tractor trailers down to farm tractors.
TheNorth side ofHope Street West between Woodstock Street and Mogk Street is a very dangerous
section of road due to the fact that you have three driveways ofwhich two are coming from a parking
lot. Trucks and cars park right up to the edge ofthe driveways or across the driveways. Initially, for years
we used to back out ofthe driveway but now with the increased traffic flow we drive out because ofthe
safety factor.
At one time ifa truck was parked next to our driveway you could slowly case out into the traffic and if any
vehicle was coming they would have the courtesy to partial change lanes if no traffic was going East or stop
and let you proceed. Now with the increase of traffic flow and their excessive speed and other
distractions etc, i.e. cell phones - they do not see you until it is to late. It is a very dangerous
Page 13
situation.
ln September, my daughter in law was slowly casing her Pard Tauras out into the traffic, because a tractor
trailer had parked beside the driveway while the driver went to Tim Horton's for a coffee and a small
vehicle going West at an excessive amount of speed slammed into the front of the car, shoving it 23 feet
down the road and leaving no brake marks. No one was hurt but it could have been a lot worse.
This past summer there was another collision at the same corner that car was coming out o fM ogk Street
agai n. Again excessive speed and distraction was the cause.
This past weekmywife saw the samesituationofacarcomingoutofMogk Street but the driver was able
to accelerate considerably to get out ofthe way. The driver heading West just missed the other car but
it was travelling an excessive speed again.
I'm recommending tbat the North side of Hope St West between Woodstock Street West
and Mogk Street be made a "NO P ARKlNG WNE" or at least between 24 Hope St W
and Mogk Street a No Parking Zone.
Ron Wiffen
Page 14
PICTURES OF THE THREE DRIVEWAYS ENTERING HOPE STREET WEST
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#4.d
Report No: CASPO 2016-7
COMMUNITY AND STRATEGIC PLANNING
Land Division Committee Meeting: January 21, 2016
To:
Chair and Members of Oxford County Land Division Committee
From:
Andrea Hächler, Development Planner, Community and Strategic Planning
Application for Consent
B15-01-2 – Hartholm Farm Ltd.
REPORT HIGHLIGHTS

The application for consent proposes to sever an agricultural-related use from the
agricultural portion of the same property.

The proposed area to be retained will comprise approximately 43.3 ha (107 ac) and
currently contains three single detached dwellings and vacant agricultural land in crop
production. The dwelling nearest to the agricultural-related use is to be removed.

The proposed area to be severed will comprise approximately 6.5 ha (16.2 ac) and contains
numerous buildings and structures related to the existing agricultural-related use. The
proposed area of the lot to be severed also reflects the amount of land needed to
accommodate a future expansion of the use.

Planning staff is recommending approval of the application as the proposal is consistent with
the policies of the Provincial Policy Statement and maintains the general intent and purpose
of the Official Plan.
DISCUSSION
Background
OWNER:
Hartholm Farm Ltd.
595570 Oxford Road 59
R. R. #6
Woodstock ON N4S 7W1
SOLICITOR:
Mr. Gordon Klein
White Coad LLP
Barristers & Solicitors
5 Wellington Street N., P.O. Box 1059
Woodstock ON N4S 8A4
Page 1 of 8
Page 20
LOCATION:
The subject lands are described as Part Lots 9 & 10, Concession 12 (East Zorra), in the
Township of East Zorra-Tavistock. The lands are located at the southeast corner of Oxford
Road 59 and Oxford Road 33, and are municipally known as 595570 Oxford Road 59.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “E-1”
Township of East Zorra-Tavistock
Agricultural Reserve with site
specific policies to permit the
severance of an agriculturalrelated use
TOWNSHIP OF EAST ZORRA-TAVISTOCK ZONNG BY-LAW 2003-18:
Existing Zoning -
General Agricultural Zone (A2)
Proposed Zoning - Lot to be Severed – special Agricultural Business Zone (AB-special)
Lot to be Retained - special General Agricultural Zone (A2-special)
SERVICES:
ACCESS:
private wells and private septic systems serve the lots to be severed and retained
Lot to be Severed - paved, County Road (Oxford Road 59)
Lot to be Retained – paved County Roads (Oxford Road 59 & Oxford Road 33)
PROPOSAL:
Severed Lot
Retained Lot
Area
6.56 ha (16.2 ac)
43.3 ha (107 ac)
Frontage
157.9 m (518 ft)
543.8 m (1,784 ft)
Depth
313.9 m (1,030 ft)
635.5 m (2,085 ft)
The application proposes to sever the existing commercial grain elevator operation from the
agricultural lands on which the use is situated on. The lot to be severed will cover an area of
approximately 6.6 ha (16.2 ac) and currently comprises a shed with 217.4 m2 (2,340 ft2) of office
area, a food-grade soybean plant, a seed plant, a warehouse, a shed for equipment storage and
14 grain storage bins. The lot to be retained will cover an area of 43.3 ha (107 ac) and contains
three single detached dwellings. The lands are currently used for cash cropping and will
continue to be used for these purposes. The original farmhouse on the retained lot will be
demolished.
Page 2 of 8
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For the Committee’s information, the subject lands were recently subject to an Official Plan
Amendment (OP 15-01-2) to establish policies to facilitate the severance of the grain elevator
operation from the agricultural lands. Oxford County Council approved application OP 15-01-2
on November 25, 2015.
Plate 1, Existing Zoning & Location Map, shows the location of the subject lands and the
existing zoning in the immediate vicinity.
Plate 2, 2010 Air Photo, provides an aerial view of the subject lands and surrounding area.
Plate 3, Applicant’s Sketch, shows the configuration of the proposed severance and the
dimensions of each lot.
Plate 4, Applicant’s Sketch - Lot to be Severed, shows the dimensions of the lot to be severed
as well as the location of the existing and proposed buildings on the lands.
Application Review
PROVINCIAL POLICY STATEMENT:
The policies of Section 2.3 (Agriculture) require municipalities to protect prime agricultural areas
for long term production. Permitted uses in prime agricultural areas include agriculture,
agriculture-related uses and on-farm diversified uses.
The PPS defines ‘agricultural-related uses’ as “those farm-related commercial and farm-related
industrial uses that are directly related to farm operations in the area, support agriculture,
benefit from being in close proximity to farm operations, and provide direct products and / or
services to farm operations as a primary activity”.
Proposed ‘agriculturally-related uses’ shall be compatible with, and shall not hinder, surrounding
agricultural operations.
Section 2.3.4 (Lot Creation and Lot Adjustments) of the 2014 PPS discourages the creation of
new lots in prime agricultural areas and provides only four instances where such lot creation
many be permitted, as summarized below:




For agricultural uses;
For agricultural-related uses;
For a surplus farm residence resulting from a farm consolidation; and
For infrastructure facilities and corridors in lieu of an easement or right-of-way.
Further, Section 1.2.6 – Land Use Compatibility, directs that major facilities and sensitive land
uses (i.e. residential uses) should be planned to ensure they are appropriately designed,
buffered and/or separated from each other to prevent or mitigate adverse effects from odour,
noise and other contaminants, minimize risk to public health and safety and to ensure the longterm viability of major facilities. The PPS defines major facilities as those facilities that may
require separation from sensitive land uses, including industries.
Page 3 of 8
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Section 2.5.2 of the PPS requires that mineral aggregate resources must be protected for long
term use. Mineral aggregate operations shall be protected from development and activities that
would preclude or hinder their expansion or continued use or which would be incompatible for
reasons of public health, public safety or environmental impact. Further, in known deposits of
mineral aggregate resources and on lands adjacent to these resources, development and
activities that would preclude or hinder the establishment of new operations or access to the
resources shall only be permitted if the resource use is not feasible; the proposed land use
serves a greater long-term public interest; or, issues of public health, public safety and
environmental impact are addressed.
OFFICIAL PLAN:
The subject property is located within the ‘Agricultural Reserve’ designation according to the
County Official Plan. In the Agricultural Reserve designation, lands are to be developed for a
wide variety of agricultural land uses, including general farming, animal or poultry operations,
regulated livestock farms, cash crop farms and specialty crop farms together with farm buildings
and structures necessary to the farming operation, and accessory residential uses required for
the farm.
The recently approved Official Plan Amendment No. 193 states that an agriculturally-related
use, comprising a maximum of 6.5 ha (16.2 ac) may be separated from the larger farm holding
by means of a consent approved by the County Land Division Committee.
Section 3.4.1.5.2 of the Official Plan (Policies for Development Adjacent to Existing Operations
and Resource Areas) discourages severances within 300 m (984 ft) of an identified Sand and
Gravel Resource Area. There is a Sand and Gravel Resource Area located to the immediate
west of the subject lands, across County Road 59. A portion of the identified resource is being
actively extracted.
Section 3.3.3.1 of the Official Plan – Noise, Vibration and Safety, indicates that the County and
Area Municipalities recognize that there may be noise or vibration affecting noise sensitive land
uses located in proximity to industrial uses, major roads, railways and airports. The objective of
this policy is to prevent or minimize the encroachment of noise sensitive land use and industrial
land use and vice versa.
Generally, the development of noise sensitive land uses (or industrial uses, as the case may be)
will not be permitted within those separation distances as set out in provincial guidelines.
TOWNSHIP OF EAST ZORRA-TAVISTOCK BY-LAW:
The subject lands are currently located within the ‘General Agricultural Zone (A2)’ according to
the Township’s Zoning By-law. The ‘A2’ zone permits a wide range of agricultural uses,
including farm buildings and accessory dwellings. The minimum required lot area in the A2
zone is 30 ha (74.1 ac) and the minimum lot frontage is 100 m (328 ft). One accessory farm
dwelling is also permitted.
The lands to be retained are proposed to be placed into a ‘Special General Agricultural Zone
(A2-Special) to recognize the two existing dwellings that will remain on the farm land.
The lands to be severed are proposed to be placed into a ‘Special Agricultural Business Zone
(AB-Special)’ which will permit the use of the lands for a commercial grain elevator and grain
processing and warehousing facility.
Page 4 of 8
Page 23
AGENCY COMMENTS:
The application was circulated to various agencies considered to have an interest in the
proposal. The following comments were received:
The Township of East Zorra-Tavistock Chief Building Official indicated that a legal survey
showing the location of the buildings and building clusters in relation to lot lines will be required
as a condition of severance. It was further indicated that any future development of the severed
lands will be subject to site plan approval.
The Township of East Zorra-Tavistock Director of Public Works indicated that a severance
agreement will be required for the newly created lot and drainage assessment reapportionment
will be also required.
The County of Oxford Public Works Department indicated that now new entrances onto Oxford
Road 59 or Oxford Road 33 will be granted for the lot to be severed or the lot to be retained.
The Upper Thames River Conservation Authority and Hydro One have indicated that they have
no concerns or objections regarding this application.
PUBLIC CONSULTATION:
Notice of the consent application was provided to the public and surrounding property owners
on January 7, 2016. No comments were received as of the date of this Report.
Planning Analysis
The subject application seeks to sever the existing commercial grain facility from the
surrounding agricultural lands and accessory dwellings. The Planning Office is of the opinion
that the application is consistent with the intent and purpose of the policies of the 2014 PPS and
that the proposal is acceptable from a planning perspective given the long-term, historic use of
the property as a stand-alone agricultural-related use.
As noted above, Section 2.3.4 of the PPS, permits the creation of lots for agriculture-related
uses. Staff are of the opinion that the existing use that is proposed to be severed, being the
commercial grain elevator and associated buildings is consistent with the PPS definition of an
‘agricultural-related use’.
Furthermore, it is the opinion of staff that this specific proposal to create a stand-alone
agricultural-related use on agricultural lands may be considered appropriate as the proposed
size and nature of the operation is not a use that could be easily accommodated within a
settlement area and, as such, would not compete or undermine the employment function of a
settlement area. Additionally, the use does not require or would not benefit from municipal
water and wastewater facilities.
Accordingly, staff are satisfied that the proposal to create a standalone agricultural-related use
on agricultural land is consistent with the policies of the PPS that seek to protect and promote
the employment and servicing function of settlement areas while protecting agricultural land for
agricultural and agricultural-related purposes.
Page 5 of 8
Page 24
With respect to the proposed severance and rezoning of the agricultural related use relative to
the policies of the PPS regarding the protection of existing mineral aggregate operations and
resources, this office is of the opinion that the industrial nature of the use (and the long-standing
presence of this use on the subject lands) is such that there will be no significant impacts on the
existing or future operations of the abutting sand and gravel pit. Further, the sand and gravel
deposit identified in this area is located entirely west of County Road 59 and as such, there
does not appear to be significant resources on the area to be severed and rezoned, or the
larger agricultural property, that would be compromised by this proposal.
Regarding the land use compatibility policies of the PPS, the agricultural related use, as it exists
on the subject lands, is considered to be an agricultural use associated with the larger farm
operation. The said use was established and has been permitted to expand over the years on
the basis of this interpretation of the Township’s Zoning By-law. As part of the larger farm
operation, the proximity of existing residential development on the farm parcel would not raise
any compatibility issues. However, the creation of a separate parcel for what is essentially a
relatively large scale industrial use and existing residential uses in the vicinity introduces the
potential for conflict between the industrial use and the said residential development.
As has been noted in this report previously, the whole of the subject lands contains three
dwellings, two of which were constructed in the 1950s and one which was built in the latter
1800s. The applicant has indicated that the dwelling located immediately south of the access to
the industrial development will be removed.
The northernmost dwelling is situated
approximately 150 m (500 feet) from the industrial use while the third dwelling is located to the
immediate southwest of the said use. Regarding the northernmost dwelling, Planning staff are
of the opinion that this use would appear to be sufficiently separated from the agricultural
related industrial development such that any impacts that may occur as a result of expansion of
the industrial development in the future are expected to be minimal.
Staff are of the opinion that there is a more likely potential for future conflict between the
industrial use and the existing dwelling to the southwest. Retaining this dwelling with the
industrial development as an accessory use would eliminate this concern, however, staff are
aware that this option is not favoured by the applicant. While the noted dwelling is located in
close proximity to the ‘new’ industrial parcel, staff recognize that both the agricultural industrial
use and the residential dwelling have existed in close proximity for some time and the
longstanding existence of both uses would appear to create an acceptable level of compatibility
in the circumstances.
With respect to the Official Plan, it is generally the objective of the Plan to ensure that any
agricultural industrial uses located within the Agricultural Reserve designation are related to the
farm operation, and to ensure that they are required to be in close proximity to the farm.
The existing agricultural industrial use on the subject lands has grown over time from what was
at one point in time a small-scale accessory grain drying operation, to a large-scale operation
that requires the shipping / receiving, processing, treatment and warehousing of seed and food
grade soybeans sourced generally from Oxford County and the broader Southern Ontario
market. As such, the location of the use is appropriate relative to the markets that it procures its
seed from.
As previously indicated, County Council recently approved amendment no. 193 to support the
subject severance application.
Page 6 of 8
Page 25
Relative to the Official Plan policy that discourages severances within 300 m (984 ft) to a Sand
and Gravel Resource Area, it is the opinion of staff that the proposed severance will not
introduce a land use that may be considered incompatible to the extraction activities taking
place in the area. Further, the subject lands are not located within a Sand and Gravel Resource
Area and therefore the existing use, and its proposed expansion, would not hinder future
extraction of aggregate from the subject lands.
Staff are also satisfied that the proposed amendment to the Official Plan to facilitate the
severance of the agricultural-related industrial use is generally compliant with the policies of the
Official Plan regarding noise, vibration and safety, for reasons explained previously.
With respect to the Township Zoning By-law, staff are of the opinion that the proposed zoning
of the lot to be retained to an ‘Special General Agricultural Zone (AB-Special) to permit two
dwellings is appropriate given that both dwellings appear to have been built prior to the
establishment of the Township’s first Zoning By-law.
In addition, the proposed zone change from ‘General Agricultural Zone (A2)’ to a ‘Special
Agricultural Business Zone (AB-Special)’ for the lot to be severed is supportable. The existing
use has evolved, from a zoning perspective, from a use considered to be part of the farm
operation (and permitted in the ‘A2’ zone) to a ‘commercial grain elevator’ and ‘processing plant
for agricultural products’. In essence, while the use has not been formally recognized in the
zoning by-law as an agricultural industrial use, it has functioned as such for many years.
Further, the existing use does appear to involve hazardous activities or substances, the use has
received, in the opinion of staff, an acceptable measure of compatibility with adjacent uses, it
does not generate traffic that threatens the safety of the surrounding area, and, finally, it does
not appear to interfere with uses in the surrounding areas. Accordingly, it will be recommended
that the ‘AB-Special’ zone will permit, as the only permitted use, a commercial grain elevator
and grain processing and warehousing use.
As noted previously, any future expansion of the agricultural-related use will require site plan
approval, including the provision of stormwater management. Further, additional approvals
respecting the mitigation and / or control of noise, odour or fugitive emissions related to the
expansion may be required from the Ministry of Environment and Climate Control.
In light of the foregoing, it is the opinion of this Office that the proposal is consistent with the
policies of the PPS and maintains the general intent and purpose of the County Official Plan. As
such, Planning staff is satisfied that the proposal can be supported from a planning perspective.
RECOMMENDATION
Whereas the application for consent is consistent with the 2014 Provincial Policy
Statement and complies with the County of Oxford Official Plan, we are of the opinion
that the application is acceptable from a planning perspective, and should be granted,
subject to the following conditions:
1.
The lots to be severed and retained be appropriately zoned.
Page 7 of 8
Page 26
2.
The owner provides an as-built survey of the severed lot, completed by an Ontario
Land Surveyor, to the satisfaction of the Township of East Zorra-Tavistock.
3.
The existing dwelling on the lot to be retained, nearest to the commercial grain
elevator be removed, to the satisfaction of the Township of East Zorra-Tavistock
Chief Building Official.
4.
Drainage assessment re-apportionment be undertaken, pursuant to Section 65 of
The Drainage Act, R.S.O., 1990, at the applicants’ expense, to the satisfaction of
the Township of East Zorra-Tavistock.
5.
The owner enters into a Severance Agreement with the Township of East ZorraTavistock, to the satisfaction of the Township.
6.
The Clerk of the Township of East Zorra-Tavistock advise the Secretary-Treasurer
of the Land Division Committee that all requirements of the Township, financial,
services, and otherwise, have been complied with.
SIGNATURES
Authored by:
Original Signed By
Approved for submission: Original Signed By
Andrea Hächler, Development Planner
Gordon K. Hough, MCIP, RPP, Director
Page 8 of 8
Page 27
Plate 1: Existing Zoning & Location Map
OP 15-01-2; B15-01-2 & ZN 2-15-10 - Hartholm Farm Ltd. - 595570 Highway 59, East ZorraTavistock
Legend
Oxford Road 33
Parcel Lines
Highway 59
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Lot to be Retained &
Rezoned to A2-special
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
\
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
\\'~
Lot to be Severed &
Rezoned to AB-special
Floodway
\
Notes
• •••
••
•
••
•
0
118
NAD_1983_UTM_Zone_17N
237 Meters
0
•
••
••
../"·
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
February 2, 2015
L
Plate 2: 2010 Air Photo
Page 28
File No.: OP 15-01-2; B15-01-2 & ZN 2-15-10 - Hartholm Farm Ltd.
growing stronger. .. together
595570 Highway 59, East Zorra-Tavistock
ta.~rdCount~
~·
Legend
Parcel Lines
Oxford Road 33
Highway 59
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
limits_polygon
Lot to be
Retained &
Rezoned
Lot to be
Re-Designated,
Severed &
Rezoned
Notes
0
118
NAD_1983_UTM_Zone_17N
237 Meters
0
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
February 2, 2015
Plate 3: Applicant's Sketch
Page 29
File No.: OP 15-01-2; B15-01-2 & ZN 2-15-10 - Hartholm Farm Ltd.
County Rd # 33
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Hartholm Farm Ltd .
(proposed property line)
R.R.#6
Woodstock Ont.
N4S 7W1
(519) 537-5157
215011
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Plate 4: Applicant's Sketch - Lot to be Severed
File No.: OP 15-01-2; B15-01-2 & ZN 2-15-10
- Hartholm
Farm Ltd.
Page
30
Water storage for
Fire Dept
0
New Lane
Expanded Yard
~
Demonstration
Plots
-~ Grain
'"'"
' ' N•wto
Elevator
I
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it®
Plant and
Warehouse
North
Warehouse
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-
-
-
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Hartholm Farm Ltd.
:l\ (proposed property line)
<' R.R.#I6
Storm Water
Pond
------------------------------------- 633«.-------------------------------------------
Lot to be Severed
East Facing View of North Entrance
East Facing View of North Entrance
B15-01-2 - Hartholm Farm Ltd.
Page 31
North - East Facing View of North Entrance
East Facing View of South Entrance
Lot to be Retained
East Facing View of Dwelling to be Demolished
North Facing View of South Dwelling to Remain
Page 32
North East Facing View of Grain Bins
Page 33
#4.e
UPPER THAMES RIVER
CONSERVATION AUTHORITY
January 2016
Medway Creek & Nort~ J<..ettfe Creek
Priority Waters~ed Projects
Over the ne xt three yea rs,
the UT RC/\ wi ll target the
implementation of agricultural
best management practices
(BM Ps) in the Medway Creek and
North Kettle Creek watersheds.
The objective ofthe project is to
evaluate the effectiveness of these
stewardship efforts on soil health
and water quality. Emphasis
will be placed on cdge-of'-field
losses of soil and nutrients,
particularly phosphorus. Four
other Conservation Authorities
-----'
are involved in this Lake Erie, Lake St. Clair and southeast Lake
Huron shore! inc project.
It is hoped that these efforts help to identi!Y priority actions to
im prove soil health, reduce soil and nutrient loss, and improve
pollinator health. We can also lind ways to reduce wmcr quality
risks while improving resiliency to extreme weather events.
The project is being carried out through funding from and under
the auc;pices ofthe Ontario Soil & Crop Improvement 1\ssocial ion.
Go to hllp:Uwww.ontariosoilcrop.orGioscia-proGrams/glasi/
priority-s ubwatcrshcd-projcct/ for more infonnation.
Contact: Brad G/a.\'11/GII, Manage1; Conservation Services
We{doV\ Fani\1\ Stv-eaW\ Ell\.~ali\.CeW\ell\.t
Jusl south of Birr in the Municipality or Middlesex Centre,
another I kilometre stretch of Medway Creek has been improved
for wildlife while protecting water quality. The activities included
crearing spawn ing rimes, narrowing the stream to improve now
pallerns, and installing wooden cover structures to provide fish
refuge areas.
Over 3oo students from several schools planted approximately
I000 trees and shrubs to create woody buffers. Western University
students helped to install li ve stakes (bioengineering) along
the stream th rough most of this property. Other participants
included the Min istry ofNatural Resources & Forestry's (M'\JRF)
Stewardship Youth Rangers and the Friends of Medway Creek.
UTRCA staff worked with MNRF Stewardship Youth Rr1ngers to Install
wooden cover structures along Medway Creek.
The World Wildlife Fund Canada through the Loblaw Water
Fund, MNRF, Environment Canada, London Community
Foundation and Middlesex Stewardship Council all contributed
funding to t.h is effort.
( 'ontact: Brad Glasman. i\4anagru; Conservation Services
Qreat Lakes AgvicLAltLAraf Stewavds~ip
lll\.itiative OLAtreac~ & EdLAcatioll\. ProJect
Over the next few months, UTRCI\ starr will be producing
nve ct~sc studies to represent the successful implementation of
agricultural best management practict:s, including:
• Field windbreaks
• Cover crops
• Erosion control structures
• Frugile land retirement
• BuiTer strips
The case studies will be published electronically and include
photographs, video links, landowner testimonials and project details.
The project is being carried out through funding from and under
the auspices of the Ontario Soil & Crop Improvement Association.
Contact: Brad Glasman. Manage1: Conservation Services
Page 34
The CWP is a collaborative project belween municipalities and
local Conservation Authorities aimed at encouraging projects that
improve and protect local water quality.
Contact: Craig l'v/erkley, Comervation Se1·vices Spec:iallst
Small wetlands, such as this one restored within a natural wet area
In a farm field, offer excellent wild life habitat and water quality and
quantity benefits.
Wetlalt\dS Restovatiolt\ Fu.lt\dilt\g
Together with the Kettle Creek Conservation Authority, over
$50,000 each year for three years has been secured to cost-share
tl1e implementation of wetland projects. Funding is also available
for wetlands education programs to engage school students in the
projects or through in-class teaching.
Co11tact: Brad Glasman, Manage1; Conse111ation Se11,ices
UTRCA staff designed and Installed a sign explaining the recreational
fisheries project at the beach in Fanshawe CA.
Falt\S~awe 13eac~ Siqlt\age
An interpret[ve sign was instaiT'ed late in 20 15 at the Fanshawe
Beach Recreational Fisheries Project si te, in Fan ~hawe
Conservation Area. The project included an 80 metre long wood
and stone underwater crib structure, submerged logs and ash tree
root wads, gravel spawning beds and the planting of aquatic plants
along the shoreline. Most of the work took place from July to
September. ·n1e principal funder was Fisheries and Oceans Canada.
Contact: Brad Glasman, Manager; Conservation Sel'vices
Cevtified Cvop Advisov Pvofessiolt\a{
Devet opmelt\t Da!:J
A Soil and Water Information Day was held in Woodstock
on November 24. The day was aimed at updating professionals
about the latest local research and innovation results related to
agricultural soil and water resources.
TWo speakers ll·om the Conservation Services Unit were asked to
present on topics. Craig Merkley provided a presentation entitled
' Bio-reactors for Agricultural Applications' in which he outlined
details and results of 15 years ofrescarch and demonstration work
in the Thames watershed. Forester John Enright presented his
observations on the value of lield windbreaks on protecting soil
health and increasing crop yields. The day was well attended and
speakers received excellent feedback evaluations.
CWP com mittee members check out a drainage inlet research project
on a Thorndale area farm.
C(ealt\ Watev PV"ogvam Tou.v
The Clean Water Program (CWP) steering committee took
advantage of the good December weather to tour several unique
research and demonstration projects in the watershed. Included
on the tour were a controlled drainage project located onllenk van
den Berg's farm in the upper Medway Creek watershed, natural
channel work along the Medway through Doug Adam's farm ncar
Birr, and a drainage inlet research project on James Verwaayne's
farm near Thorndale.
Contact: Craig Merkley. Conservation Services Specialist
2
Page 35
Lake Evie av-.d
Lake Erie and Lake St. Clair Binational Public Forum /Thames
Basin Phosphorus Reduction
t~e UTRCA
Lake Erie Student Conferences
On bohalfofthc Conservation Authorities in the Lake Erie basin,
the UTRCAhas been providing Canadian faci litation supp01t for the
Lake Eric Binational Public Forum since 1995.111c Forum is a group
of individuals from Canada and the U.S. fo11necl to promote and
achieve c!Tective Lake Erie basin-wide implementation ofthe Lake
Erie Lakcwidc Action and Management Plan. In November, a Forum
meeting was held in Leamington to provide updates on activities
related to the Great Lake Water Quality Agreement (G LWQ/\)
Annex 2 (Lakcwidc Management) and Annex 4 (Nutrients).
GLWQA Annex 4 commits Environment Canada and the U.S.
Environmental Protection Agency to develop objectives for Lake
Erie phosphorus conccntTations and loading targets by February
20 16. It also commits lc deral govemment ager1cies to develop
phosphorus reduction strategies and domestic action plans by 20 18.
Ontario and the slates of Ohio and Michigan have reached an
agreement to reduce the amount of phosphorus entering the western
basin of Lake Etie by 40 percent. The Thames watershed has been
identified as a priority watershed lor phosphorus reduction in
Ontario and is quickly becoming a focus ror this ambitious target.
Contact: Teresa 1/ol/ingsworth, Manage1; Community & Corpomte
The UTRCA has been providing support and assistance to
provincial and federal agencies lor over 20 years as they work to
restore and protect the health of Lake t3ric. In 20 15, the UTIZCA's
Community Partnershi p unit was involved in two important
initiatives. At the req uest of the Ministry of the Environment
and Climate Change (MOECC), and with assistance from other
Conservation Authorities (CAs), the UTRCA hosted two Lake
Erie Student Confen:nces. The first was hekl in Pori Dov~:r in
May, and the second in Port Stanley in October. Both conferences
accommodated close to 100 grade 11 and 12 students.
Services
OV\ t~e A9ev-.da
The next UTRCA Board of Directors meeting will be January
26,20 16. /\gcnclas and approved board meeting minutes arc posted
The MOECC interest is in improving Great Lakes literacy. at www.thamesriver.on.ea; click on "Publications."
The CAs are interested in making the connection between • 2016 Budget Municipal Feedback
activities within watersheds and the health of the Great Lt~kes. • Environmental Planning and Regulations Pee Schedule
The conferences were designed to create an opportunity for the • Administration and F.nforcemenl - Section 2H
students and teachers to learn about and make connections to Lake • Tender Award- Wildwood Ganuy Refurbishment
Eric. Themes included: The Value ofLakc Erie to our Community • Tender Release - Fanshawe Dam Substation Rc11ewal and
Emergency Generator Connection
and to our Local Economy. Issues Facing Lake Erie, and A Call
to Personal Action. IIighlights included a visit with a commercial • Springbank Dam Update
flshcnnan and his vessel. panel presentations !'rom mun icipal • Annual Meeting Det·ails
tourism and economic development staff, hands-on water quality Contact: Susan Shivas. Executive Assistam
sessions, and citizen science training with Bird Studies Canada.
The conferences created new relationships amongst the CAs,
MOECC and Ministry of' Education representatives, and Board of'
Education staff. As a resu lt of the conferences, the UTRCA and
other CAs are now o!1'ering additional education opportunities
specifically for Specialist I ligh Skills Major (SI ISM ) students
including a new clement of the SIISM certificate program:
In novation, Creativity and Entrepreneurship (I.C.E.) Training.
Students ta lked with a Lake Erie commercial fishermiln.
UPPER THAMES RIVER
·Q 0 N S E R VA T't 0 N
AUT H 0 R IT Y
www.thamesriver.on.ca
519-451 ·2800
Twitter @UTRCAmarketing
Find us on Facebook!
3
Page 36
#4.f
Will Jaques
From:
Sent:
To:
Cc:
Subject:
Attachments:
Shirley Hanlon <[email protected]>
January 14, 2016 9:34 PM
Will Jaques; Jeff Carswell
Maureen Ralph
Fw: Municipal Resolution - Wind Turbines
Wind Turbine Resolution 2.1.docx
Hello Will & Jeff,
Have you already received this resolution? If not, I would suggest that it should be added to our upcoming
council agenda.
Shirley
From: [email protected]
Sent: Thursday, January 14, 2016 7:58 PM
To: [email protected] ; [email protected]
Subject: Municipal Resolution - Wind Turbines
I met Maureen through a working session on wind turbines at an AMO conference in London and Shirley through a
seniors complex project in North Perth. Even though I am no longer on a Council, I am still active on wind turbine issues.
We are circulating the attached resolution that has been developed for municipalities to express concerns about the
province's plans to expand the number of wind turbine projects across the Province.
Last night, the Municipality of Dutton-Dunwich in Elgin County adopted this type of resolution and it has been circulated
to almost 40 other municipalities across the province for endorsement.
The resolution draws on the Auditor General's report plus other 3rd party criticisms of the program. Most damning is the
assessment that wind turbines actually increase carbon emissions because of the need for idling gas plant back up and
existing low carbon output of the Ontario electrical system which is based heavily on nuclear and hydro generation.
I do not think that there are active proposals in East Zorra-Tavistock, I understand that there are some lease options in
place that could be easily be converted into an active project proposal. For this reason, I think that this resolution should
be of interest to your Council.
Our goal is to have as many municipalities as possible endorse some version of this resolution before the ROMA
conference in February and before the province makes the announcements about the 2015 RFP contract awards in
March 2016.
If you have questions, let me know. I am also tracking response to this resolution so if you could let me know if it is
approved by your municipality with a copy of the actual resolution, that would be great.
Warren Howard
1
Page 37
Whereas:
The Independent Electrical System Operator, under Ministerial Directive, issued an RFP for additional renewable
energy generation including 300 MW of wind generation and is considering issuing further RFPs for 2016; and,
Whereas:
The December 2015 Auditor General’s report confirmed that Ontario is generating surplus electricity with
capacity increasing by 19% in the last 8 years while demand fell by 7.5% in the same period. Additional capacity
is not required at this time; and,
Whereas:
The Auditor General also reported that the existing Feed In Tariff (FIT) contracts mean that Ontario power
consumers will pay a premium of $9.2 billion for renewable power with wind power pricing that is double the
prices paid in other jurisdictions; and,
Whereas:
The Ontario Chamber of Commerce reports that the escalating price of electricity is undermining their members’
capacity to grow, hire new workers, and attract investment, and that Ontario’s electricity costs are among the
highest in North America, making the province uncompetitive for business growth; and,
Whereas:
Adding wind to Ontario’s grid drives CO 2 emissions higher. The Ontario Society of Professional Engineers
estimated that wind and solar, with natural gas backup produces electricity at about 200 grams of CO 2
emissions/kWh compared with the current system average level of 40 grams CO 2 emissions/kWh ; and,
Whereas:
Nature Canada reports that wind power facilities have a substantial negative impact on endangered species
including migrating bats and birds as well as destroying habitat for species at risk; and,
Whereas:
Wind power is an intermittent source of electricity generation meaning that it cannot be used to replace
generating capacity lost when nuclear plants are removed from the system for retrofitting; and,
Therefore, be it resolved that the Council of the Municipality of XXXXXXXX requests:
1. That the Province of Ontario exercise its rights in Section 4.13 (12) of the current LRP I RFP to ‘cancel
the process at any stage and for any reason’ and not issue any new wind generation contracts;
2. That the Province of Ontario hold off any further renewable procurement process until the capacity is
actually required and focus on sources that will actually reduce carbon emissions;
3. That the IESO review the outstanding FIT contracts that have not achieved ‘Commercial Operation’,
and vigorously enforce the terms of the FIT contract with a view to eliminating further expensive wind
generation capacity being added to the grid.
___________________________________________
Send to:
Clerk, Municipality of XXXXXXXXXXX
Kathleen Wynne, Premier of Ontario – [email protected]
cc: Bob Chiarelli, Minister of Energy – [email protected]
cc: XXXXX, MPP XXXXXXXXXXXX
cc: Association of Municipalities of Ontario - [email protected]
Page 38
#6.a
Placeholder page for Agenda Item 6.a –
Conferences & Seminars
Page 39
#6.b
Placeholder page for Agenda Item 6.b - County
Council – Update & Questions
Page 40
#6.c
Placeholder page for Agenda Item 6.c –
Staff Reports and Questions for Staff
Page 41
1 Adam St., P. O. Box 988,
Tavistock, Ont. N0B 2R0
(519) 655-2102 / Fax (519) 655-3560
e-mail: [email protected]
#6.d
MINUTES
for the meeting of the Tavistock & District Recreation Facilities Board held in the Tavistock & District
Recreation Centre Board Room on December 28, 2015 at 7:00pm.
Present: Linda Fulton, Don Mckay, Ron Wiffen, Ken Wettlaufer.
Absent: Mike Campbell, Rudy Smith, Brett Schultz
CALL TO ORDER AND OPENING REMARKS
 Ron Wiffen called the meeting to order in the Board Room at 7:00 pm.
 Ron thanked everyone for coming
APPROVAL OF AGENDA
1- APPROVE AGENDA
Moved by – Don Mckay
Seconded by – Linda Fulton
“resolved that the Agenda for the December 28, 2015 meeting be approved as printed and
circulated and further that the following items be added to the agenda for this meeting.”
- None
CARRIED.
DISCLOSURE OF PECUNIARY INTERESTS AND GENERAL NATURE THEREOF
 None
GENERAL BUSINESS
2- CONFIRM MINUTES
Moved by – Ron Wiffen
“resolved that the Board confirm the Minutes of the November 26, 2015 meeting as printed and
circulated.”
CARRIED.
3- APPROVE PAY VOUCHER
Moved by – Linda Fulton
Seconded by – Don Mckay
“resolved that the Board approve payment of the Tavistock & District Recreation Facilities
Board November Pay Voucher in the amount of $46,852.75”
CARRIED.
Correspondence and Petitions
 None
DELEGATIONS AND APPOINTMENTS
 Kyle Smith from the U21 National Fastball Championship Committee attended with regard to that
tournament. (Brian Wagler arrived at 8pm.)
Page 42
i. Kyle introduced himself and noted that he has been involved with Hickson Minor Ball for many
years. He is chairperson of the U21 Tournament to be hosted at Tavistock Optimist and Queens
parks the first week of August 2016.
ii. Kyle requested that the rental fees for all facilities used for the tournament be waived. He noted
that the tournament will bring 1000 people a day to Tavistock and be beneficial to the businesses
and the economy in Tavistock.
iii. Expecting to host 8 to 12 teams, possibly 3 of them will be from Ontario. This area has
supported fastball well over the years. They will be charging daily admission and also selling
weekly passes etc. There will be opening ceremony and a banquet on the first day. Teams will
play a full round robin type of tournament. Queens Park will be the main diamond and will need
to have seating for 1500 to 3000 people. So additional bleacher will have to purchased or rented
to accommodate the expected fan support. Details and cost still to be worked out.
iv. They are working on planning details of beer garden for the duration of the tournament and the
need for additional parking, washrooms, food service etc in order to host an event of this size.
v. Committee needs to pay a $12,000 hosting fee to soft ball Canada for the tournament. No
Budget for the tournament was available. They are planning to do a corporate sponsorship
program and are hoping to sell advertising etc to raise funds.
vi. A draft of the rental agreement has been sent to Kyle. Noting that a plan should be put together
for the tournament, with regard to Licensing. Parking requirements event setup etc. With an
event of this size there will be approvals required from Build, Fire and Health departments etc.
vii. With an event of this size and the funding requested, it was suggested that the committee also
attend Council meetings as soon as possible with a draft plan and explore support from EZT
Council as well.
REPORTS
A- Manager’s Verbal Facilities Report
i Memorial Hall fire panel replacement was quoted at $2500 which is about $1000 higher than
expected. Ken will get another quote for comparison.
ii Have started working on next years budgets, should have a first draft available for Jan meeting.
iii January meeting will start with election of executive positions on the Board for 2016.
iv Ken requested that our Feb meeting be moved to Feb 15th as he will not be available on Feb
22nd. Board did not have any objection to this change.
B- Arena November 2015 Financial Statements
C- Memorial Hall November 2015 Financial Statements
D- Queens & Bender Park November 2015 Financial Statements.
E- TDRC November 2015 Management Contract Summary
UNFINISHED AND OTHER BUSINESS
A- None.
NEXT MEETING AND ADJOURN
 Next meeting is to be Monday January 25th, 2015 @ 7:00pm.
4- ADJOURN
Moved by – Don Mckay
“resolved that the Board does now adjourn at 8:32 pm.”
CARRIED.
___________________________
Ron Wiffen, Chairperson
_______________________________
Ken Wettlaufer, Facility Manager
Page 43
#6.e
Hickson Property and Facility Vision Committee
Meeting Notes
Friday, January 8, 2016 at 1:30 p.m.
Hickson Municipal Office
Present: Jeff Carswell, Dennis O’Neil, John Scherer, Don McKay, Mike
Campbell, Rob McLaren, Heather McKim and Tom Lightfoot.
Absent: Scott Alexander
1. Reviewed Meeting notes from the last meeting.
2. Reviewed information on possible surplus properties in the Township.
3. The committee spent considerable time brainstorming and discussing
various ideas and options to address existing and future facility
challenges and requirements. The pros and cons for the options were
explored by the Committee, resulting in a preferred direction. The
following summarizes the highlights from the discussion:
a. Concern about trying to mix too many activities on one location
i. keeping fire on its own will minimize possible conflicts due
to useage (ie. Don’t want Firefighter parking taken up by
people attending a meeting or community function)
ii. Firehall space requirements should be able to be
accommodated on existing site – existing infrastructure
good
iii. Concern about other uses or activities that could take
place in a building such as the firehall if the Fire
Department relocated – likely not compatible with
surrounding residential area
b. Appeared the committee was mixed on basic thoughts for having
a Public Works yard in the middle of the Village – general
consensus that Hickson is where it needs to be, but may be
better if it was outside the village rather than right in the middle.
i. Aesthetic concerns with open storage may be minimized
with structure such as a salt/sand shed which is in the
short-term (5-10 year) horizon
Page 44
Meeting Notes - January 6, 2016
Page 2
ii. Being able to store the loader on-site would also be
beneficial
iii. May be able to utilize temporary buildings that could be
moved if the 89 Loveys property is not the long-term
location for Public Works
c. Public Work Garage is adequate for short to longer term duration
(except salt shed).
i. If salt shed is relocated would also require storage for a
loader on-site to minimize travel/extra person requirement
ii. While 89 Loveys property is decent in size, moving all
public works activity to the site and trying to keep activity
to the back of the property could be challenging. To
relocate all PW activity to 89 Loveys may require additional
land.
iii. Replacing/relocating the Public Works Garage would be $35 million and without reserves and/or significant borrowing
this option would be many years away
d. Hickson Office requires additional office and storage space.
Layout improvements would also improve work flow and create a
better working environment.
i. Property is limited for expansion options due to
river/floodplain in rear. May be options in north-east side
away from floodplain area behind the building, but
complicated by HVAC and tower.
ii. Existing water/wastewater systems are inadequate and
should be improved whichever direction the Township
takes short or long-term
iii. Repurposing the Council Chamber space should address
the office space requirements for the short term.
Additional work/layout options would need to be explored
to know for sure.
iv. Replacing/relocating the Hickson Office would be $2 – 3
million and without reserves and/or significant borrowing
this option would be many, many years away
e. Hickson Firehall requires additional space to complete activities
without having to move the trucks out. The 4th bay at the other
firehalls is very beneficial to have available for a variety of
activities. The building was constructed in a manner that adding
space to the west is an option. Funds have been identified in the
Page 45
Page 3
5 year capital forecast, but more details on exact requirements
and how far those funds will go needs more work.
f. Fire Department – having space for outdoor storage at the rear
of the 89 Loveys property has been beneficial in general for
things like cars to practice on, props, general, less sensitive
storage
g. Hickson Park – generally no significant issues. Community
desire for a community meeting room somewhere in Hickson.
h. 89 Loveys – if wanting to use for office, community room, etc.
there would be cleanup requirements adding to costs – current
storage and more industrial type activity doesn’t require
immediate cleanup
4. Summary/Options to explore further:
Hickson Park - Community/Multi-purpose Room



Explore options for a community/multi-purpose room in
Hickson Park that can utilize existing infrastructure
(washroom/water/wastewater)
Explore parking, traffic flow options if a community room was
located in the park
Options as to operation, booking, maintenance, etc. would
have to be explored
Explore options for Council meeting space



use other Township facilities (Halls)
County Council Chambers
Proposed Hickson Community/Multi-purpose Room
Develop options to repurpose existing Council Chamber space at
Hickson Office – can it be completed within the existing footprint or
will some expansion be needed
Public Works


Salt/Sand Shed – if required in the short-term, utilize 89
Loveys Street property and try to use any building or
structure to improve aesthetics
Use of temporary structures should be explored and
considered, unless it is determined 89 Loveys Street will be a
long-term Public Works location
Page 46
Page 4
Hickson Firehall

continue to explore options and costs associated with adding
storage space (4th bay) as contained in the 5 year capital
budget
Fire General

continue to utilize existing space and buildings in southwest
corner until such a time a long-term development plan for 89
Loveys is developed
The committee will explore these options further to determine
feasibility. Members representing the Hickson Lions Club and
Recreation Committee will provide updates to the groups and obtain
feedback. A sub-group including Tom, Dennis, John and Rob will take
a closer look at the options for a community room in the park near the
existing washrooms and whether this is a viable option.
5. Next Meeting Date and Time – February 5, 2016 at 1:30 p.m. –
Hickson Municipal Office
#6.f
Page 47
STAFF REPORT
Report #CAO2015-10
To:
His Worship the Mayor and Members of Council
From:
Jeff Carswell, Chief Administrative Officer
Subject:
2016 Budget – Report #1
Date:
January 14, 2016
Background:
This is the first report of several related to development of the 2016 -2020
Capital Forecast and 2016 Operating Budget. As in previous years, this first
report provides some background information and context for the upcoming
budget discussion.
Discussion:
OMPF
The Township’s OMPF allocation has seen a further reduction for 2016. The
OMPF is down to $793,900 for 2016, compared to $934,000 in 2015. This is
a reduction of $140,100. When looking at the details of the calculation,
$295,900 of the amount is shown as “Transitional Assistance” which
continues to be a concern.
Police
Projections for the OPP contract cost for 2016 are $973,552. This is a
decrease of $150,627 from 2015. If there wasn’t a phase-in program from
OPP increases and decreases, the Township’s estimate for 2016 would be
$924,132 or a decrease of $303,228. This estimate would be very similar
for either the contract (section 10) or non-contract (section 5.1) scenarios.
It is anticipated the full savings will not be realized until 2017/18.
Debt
The Township’s debt load continues to be reasonable for the amount of
capital work and projects undertaken in recent years. Existing debt is
comprised of the following:
Page 48
Staff Report – 2016 Budget – Report #1
Tavistock Firehall
Year: 2005
Rate: 4.68%
Term: 10 Years
Principle Amount: $367,000
Annual Payment: $46,163
Balance Remaining: Principle $44,847 + Interest $1,316
Last Payment Year: 2015
Innerkip Street Reconstruction
Year: 2011
Rate: 3.72%
Term: 15 Years
Principle Amount: $1,500,000
Balance Remaining: Principle $1,176,567 + Interest $278,552
LED Streetlight Conversion Program
Year: 2012
Rate: 2.67%
Term: 10 Years
Principle: $450,000
Annual Payment: $56,713 - $45,903
Tavistock Queen’s Park Pavilion
Year: 2013
Rate: 4.06%
Term: 15 Years
Principle: $250,000
Total Principle and Interest Payments for 2016: $207,833
Page 2
Page 49
Page 3
According to the Province’s most recent Annual Repayment Limit
information, the Township could commit $1,114,820 to payments related to
debt. At current interest rates, this would be approximately $14,000,000
(20 years at 5%).
Gravel Road to Hardtop Rating
Staff will be updating the Gravel Road Improvement Rating chart for review
with Council. As in past years, this chart attempts to use a rating system to
help identify which gravel road sections should be considered for hardtopping. The last couple of years there hasn’t been gravel to hardtop
conversions, but there continues to be demand and interest. This
information can be utilized when determining projects and priorities for the
Capital Budget.
Road Section Condition Ratings
To improve the quality and accuracy of the Township asset management
data, all road sections have been evaluated using criteria appropriate for the
type of road. Hard-top roads are evaluated based on:
 Rutting
 Pot Holes
 Depressions/Shoving
 Lateral Cracking
 Transverse Cracking
 Alligator Cracking
 Edge Break Off
 Utility Cuts
 Ride Comfort
 Corrugation
Gravel Roads are evaluated based on:
 Depressions
 Road Width
 Pot Holes
 Ditching
 Ride Comfort
This data will also be included in a future report and used by staff to
determine which roads require attention.
Page 50
Page 4
Capital Projects in Progress
There are only a few major projects that will be in progress over the 2015
year end. These include:
 Innerkip Tanker
 Public Works Truck
 Bridge #0003 – Some finishing surfaces in 2016
 Victoria/Homewood – Surface Asphalt in 2016 – separate contract
Items to Consider in 2016
Last years approved 5 Year Capital Forecast is attached for reference and
review. This document includes the plans and projects identified for 2016+.
It would be beneficial to review this document and provide comments and
direction on the plans that were endorsed last year. Staff will be updating
the forecast based on events and direction provided over the last year.
Significant items to consider for 2016 in addition to existing Capital
Forecast:
 Tavistock Optimist Club – Washroom/Facility Improvement Requests
 Grants/Use of Facilities Policy – options to be provided
 Hickson Property & Facilities – address or incorporate
recommendations – still in progress
 Tavistock Queens Park Stone Gates – included in Tavistock Park
budget funded from Fundraising
 Hickson and Innerkip Parks – CIP150 Projects will be incorporated into
2016 Budget
 ICC – HVAC Replacement will be incorporated – Bldg/PW did some
investigation re: NG and options ~$75,000
 Council Priority Setting Exercise – next review will be 1st meeting in
February – any items with budget implications over 2016+ should be
clearly identified and considered at that time
If there are other significant initiatives or projects that should be identified,
it would be beneficial to do so now or at the next meeting so they can be
considered by Council.
Timeline:
Staff is suggesting the following timeline for review and approval of the
budget:
February 3rd – Road Rating, Background, Updated Capital Forecast Review
Page 51
Page 5
February 17th – 2016 Overall Operating + Capital, Taxation Impact, User
Fees
March 2nd – Further Review, direction on Public Meeting Presentation
March 16th – Budget Public Meeting, Budget Approval
As in past years, all budget reports will be posted to the Township’s website
at: http://ezt.ca/Township-Office/Budget-Finances/Budget; along with the
timeline and ways to contact staff and councillors about the budget. All
documents can also be made available in hardcopy, if requested. The
Township does go beyond the minimum requirements for giving notice about
the budget. The mandatory budget public meeting was removed from the
Municipal Act many years ago, but the Township has continued to maintain
this even though public interest has typically been quite low.
Recommendation:
1.
That Council authorize holding the Budget Public Meeting at the March
16, 2016 Council Meeting.
Report prepared
and submitted by:
Jeff Carswell, AMCT
Chief Administrative Officer
52
Schedule “C"Page
Capital
Forecast
Capital Summary - All Departments
*TGGR - Taxes, Grants, General Revenue
Summary
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
Total Cost
1,733,000
1,782,000
2,660,623
2,633,366
3,140,581
3,308,913
7,185,163
2,893,663
5,797,461
5,076,263
2,029,138
3,466,688
1,916,429
2,371,929
2,807,417
2,069,282
From TGGR
From Reserves From Others
520,000
528,000
685,000
605,000
433,000
759,000
898,000
1,586,055
191,568
984,500
669,163
997,203
1,126,000
1,390,712
623,869
1,160,500
1,233,413
915,000
1,167,092
2,294,329
3,723,742
1,218,000
1,553,663
122,000
1,244,500
2,188,466
2,364,495
1,268,950
1,177,615
2,629,698
1,266,762
625,376
137,000
1,175,012
1,411,176
880,500
1,417,012
370,417
129,000
1,509,512
628,417
234,000
1,544,000
821,417
442,000
1,572,865
166,417
330,000
PY TGGR Change
2014 Total By Department
Administration
Office
Building
Fire
PW
ICC
HP
IP
TP
TMH
TDRC
Tavistock Drainage
Total
Total Cost
69,000
75,000
0
396,663
1,279,512
8,750
20,000
65,000
48,013
21,500
45,700
0
2,029,138
From TGGR
30,000
32,000
7,000
60,000
15,000
0
0
0
0
228,000
168,663
0
832,512
322,000
125,000
8,750
0
0
20,000
0
0
25,000
40,000
0
25,000
18,013
5,000
12,500
9,000
0
25,000
20,700
0
0
0
0
1,266,762
625,376
137,000
PY TGGR Change
-17,500
15,000
0
1,500
-1,188
0
0
0
0
0
0
0
-2,188
85,000
293,000
86,500
141,500
34,500
6,592
50,908
26,500
24,450
-2,188
-91,750
242,000
92,500
34,488
28,865
48.43%
9.63%
14.37%
3.06%
0.57%
4.36%
2.18%
1.96%
-0.17%
-7.24%
20.60%
6.53%
2.28%
1.87%
Page 53
Administration
Office
Building
Fire
PW
ICC
HP
IP
TP
TMH
TDRC
Tavistock Drainage
Total
Total Cost
38,500
27,000
0
682,163
2,487,512
12,500
20,000
78,000
47,013
33,000
41,000
0
3,466,688
From TGGR
11,500
23,000
4,000
12,000
15,000
0
0
0
0
238,000
444,163
0
787,512
860,000
840,000
10,000
2,500
0
20,000
0
0
25,000
16,500
36,500
25,000
22,013
0
15,000
18,000
0
31,000
10,000
0
0
0
0
1,175,012
1,411,176
880,500
PY TGGR Change
-18,500
-48,000
0
10,000
-45,000
Administration
Office
Building
Fire
PW
ICC
HP
IP
TP
TMH
TDRC
Tavistock Drainage
Total
Total Cost
29,500
60,000
0
251,000
1,387,512
12,500
22,500
25,000
29,417
20,000
79,000
0
1,916,429
From TGGR
23,500
2,000
4,000
60,000
0
0
0
0
0
251,000
0
0
932,512
330,000
125,000
12,500
0
0
22,500
0
0
25,000
0
0
25,000
4,417
0
20,000
0
0
45,000
34,000
0
0
0
0
1,417,012
370,417
129,000
PY TGGR Change
12,000
48,000
0
13,000
145,000
0
2,500
0
0
5,000
14,000
0
242,000
0
0
0
2,500
6,000
0
-91,750
Page 54
Administration
Office
Building
Fire
PW
ICC
HP
IP
TP
TMH
TDRC
Tavistock Drainage
Total
Total Cost
32,000
65,000
0
283,500
1,797,512
15,000
22,500
25,000
34,417
27,000
70,000
0
2,371,929
From TGGR
26,000
2,000
4,000
65,000
0
0
0
0
0
283,500
0
0
977,512
595,000
225,000
15,000
0
0
22,500
0
0
25,000
0
0
25,000
4,417
5,000
20,000
7,000
0
50,000
20,000
0
0
0
0
1,509,512
628,417
234,000
PY TGGR Change
2,500
5,000
0
32,500
45,000
2,500
0
0
0
0
5,000
0
92,500
Administration
Office
Building
Fire
PW
ICC
HP
IP
TP
TMH
TDRC
Tavistock Drainage
Total
Total Cost
47,000
65,000
0
468,500
1,868,000
15,000
22,500
105,000
42,417
20,000
154,000
0
2,807,417
From TGGR
26,000
17,000
4,000
65,000
0
0
0
0
0
293,500
175,000
0
993,000
450,000
425,000
15,000
0
0
22,500
0
0
30,000
75,000
0
25,000
4,417
13,000
20,000
0
0
54,000
100,000
0
0
0
0
1,544,000
821,417
442,000
PY TGGR Change
0
0
0
10,000
15,488
0
0
5,000
0
0
4,000
0
34,488
Page 55
Administration
Office
Building
Fire
PW
ICC
HP
IP
TP
TMH
TDRC
Tavistock Drainage
Total
Total Cost
33,000
65,000
0
293,865
1,423,000
15,000
25,000
30,000
29,417
25,000
130,000
0
2,069,282
From TGGR
26,000
2,000
5,000
65,000
0
0
0
0
0
293,865
0
0
1,018,000
80,000
325,000
15,000
0
0
25,000
0
0
30,000
0
0
25,000
4,417
0
20,000
5,000
0
55,000
75,000
0
0
0
0
1,572,865
166,417
330,000
PY TGGR Change
0
0
0
365
25,000
0
2,500
0
0
0
1,000
0
28,865
Page 56
Administration - Capital & Projects
Summary Total Cost From TGGR From Reserves From Others
2005
30,000
20,000
10,000
0
2006
140,198
26,000
114,198
0
2007
58,000
30,000
28,000
0
2008
67,000
30,000
32,000
5,000
2009
44,000
30,000
9,000
5,000
2010
65,000
30,000
30,000
5,000
2011
56,500
25,000
26,500
5,000
2012
45,000
27,500
12,500
5,000
2013
87,500
47,500
19,000
21,000
2014
69,000
30,000
32,000
7,000
2015
38,500
11,500
23,000
4,000
2016
29,500
23,500
2,000
4,000
2017
32,000
26,000
2,000
4,000
2018
47,000
26,000
17,000
4,000
2019
33,000
26,000
2,000
5,000
Page 57
Administration
Year
Description
Total Cost From TGGR From Reserves From Others
2014
2014
2014
2014
2014
2014
Desktop Computer Replacements
Server Replacement (postponed from 2013)
Election
Council Computers
DC Study
Insurance Reserve
15,000
10,000
22,000
7,000
5,000
10,000
10,000
10,000
2015
2015
2015
2015
2015
2015
2015
2015
2015
2015
Software Maintenance/Updates
Wifi AP
Replace NAS
Main Network Switch Replacement
Server - Networked UPS
Server Relocation
Desktop Computer Replacements
Appropriation to Election Reserve
Council Computers
Pay Equity Study / Market Check
AODA, Human Rights Compliance Training
Insurance Reserve
1,000
1,000
1,500
1,000
1,500
500
10,000
4,000
3,000
15,000
10,000
10,000
1,000
1,000
1,500
1,000
1,500
500
5,000
0
0
0
10,000
10,000
2016
2016
2016
2016
2016
Hardware/Software Upgrades
Appropriation to Reserve
Council Computers
GP Version Upgrade
7,500
5,000
4,000
3,000
10,000
7,500
5,000
0
1,000
10,000
2017
2017
2017
2017
Council Computers
10,000
15,000
4,000
3,000
10,000
15,000
0
1,000
2018
2018
2018
2018
2018
2018
Council Computers
Server / GP Replacement
Insurance Reserve
5,000
10,000
4,000
3,000
15,000
10,000
5,000
10,000
0
1,000
2019
2019
2019
2019
2019
Council Computers
GP Version Upgrade
10,000
5,000
5,000
3,000
10,000
10,000
5,000
0
1,000
10,000
0
5,000
0
15,000
7,000
5,000
10,000
0
5,000
0
3,000
15,000
0
0
0
2,000
0
0
2,000
0
0
2,000
15,000
Notes
0
0
7,000 *From Election Operating
?? Computers or Tablets?
DC Reserve
Depends on deductible increase
0 Acrobat Licencing?
Recommended every 5 yrs, last one 2003
Outsource to meet Prov Requirements
?? If possible would be good to further increase reserve
0
0
0
0
0
0
10,000
0
0
2,000
0
Page 58
Offices/Facilities - Capital
2005
10,000
5,000
5,000
0
2006
15,000
12,500
2,500
0
2007
12,500
12,500
0
0
2008
20,500
12,500
8,000
0
2009
122,500
17,500
5,000
100,000
2010
16,000
16,000
0
0
2011
17,500
15,000
2,500
0
2012
62,500
20,000
42,500
0
2013
45,000
45,000
0
0
2014
75,000
60,000
15,000
0
2015
27,000
12,000
15,000
0
2016
60,000
60,000
0
0
2017
65,000
65,000
0
0
2018
65,000
65,000
0
0
2019
65,000
65,000
0
0
Office
Year
Description
2014
2014
2014
2014
2014
2014
Storage, Additional Space Creation
Painting
Carpet Replacement
HVAC
Office Improvements and/or Reserve
Loveys Property Development/Reserve
5,000
5,000
5,000
5,000
5,000
50,000
5,000
0
0
0
5,000
50,000
2015
2015
2015
2015
2015
2015
Loveys Property Development/Reserve
Carpet Replacement
Lunchroom Table & Chairs
Office Painting - Variable
Storage Improvements
HVAC?? If required
Reserve if not used / needed
0
10,000
2,000
5,000
5,000
5,000
0
0
2,000
5,000
5,000
2016 Office Improvements and/or Reserve
2016 Loveys Property Development/Reserve
15,000
45,000
15,000
45,000
15,000
50,000
15,000
50,000
15,000
50,000
15,000
50,000
15,000
50,000
15,000
50,000
Future items that will need attention:
re-shingle roof - 2023
re-pave parking lot
replace carpet
HVAC - Major Maintenance
Water - Own Well???
Septic System Replacement???
Standby Generator???
5,000
5,000
5,000
Notes
Held over from 2013
Held over from 2013
Held over from 2013
Held over from 2013
Investigate Secruity Monitoring Improvements - all facilities
10,000
Focus on areas needing touch up
5,000
Page 59
Fire & Protective Services Department - Capital
2005
980,000
166,000
170,000
644,000
2006
577,263
237,500
336,763
3,000
2007
421,163
230,000
188,163
3,000
2008
207,163
180,000
9,163
18,000
2009
276,663
187,000
89,663
0
2010
242,163
183,000
59,163
0
2011
255,663
181,500
74,163
0
2012
414,163
185,000
229,163
0
2013
422,663
226,500
196,163
0
2014
396,663
228,000
168,663
0
2015
682,163
238,000
444,163
0
2016
251,000
251,000
0
0
2017
283,500
283,500
0
0
2018
468,500
293,500
175,000
0
2019
293,865
293,865
0
0
Fire, Emergency
Year
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
2014
Description
Appropriation to Vehicle Replacement Reserve
Facility/Reserve
Hickson FH Major Internal Maintenance
Bunker Gear, SCBA, PPE, Pagers and/or Reserve
Hose, air packs, radios, dept. equipment
Tavistock Firehall Debenture Payment
Communications System - Res or Deb Pymt
Fire Chief Vehicle
BB Agreement Termination
Innerkip Tanker (Chassis)
Innerkip Tanker Repair
Total Cost
65,000
0
10,000
54,500
36,000
46,163
25,000
30,000
25,000
100,000
5,000
From TGGR From Reserves From Others
65,000
0
10,000
30,000
36,000
37,000
25,000
0
24,500
0
9,163
30,000
25,000
0
100,000
5,000
Notes
0
Postponed from 2013
FD Req. Eqp. Reserve
0 $10,000 to each dept, $6,000 for 244
0 9th Payment
(2)
Postponed from 2013
From BB operating revenue (2)
* causes negative reserve with recovery in 2018
might be more depending on what they find
Page 60
Fire, Emergency
Year
Description
2015 Appropriation to Vehicle Replacement Reserve
Station IT Improvements/Computers/Tablets, etc
2015 Facility Major Interior Maint (Paint, Walls, Repairs)
2015 Hickson Tanker - Body Work / Repaint
2015 Tavistock Station - Downspout Redirection
2015 Bunker Gear, SCBA, PPE, Pagers and/or Reserve
2015 Hose, air packs, radios, dept. equipment
2015 Tavistock Firehall Debenture Payment
2015 Innerkip Tanker Replacement
2015 Communications System
2015 Mock Disaster Exercise???
2015 BB Agreement Termination - Assets
Total Cost
70,000
15,000
30,000
15,000
5,000
50,000
36,000
46,163
320,000
75,000
10,000
25,000
70,000
15,000
10,000
5,000
30,000
36,000
37,000
25,000
0
25,000
0
0
20,000
15,000
20,000
0
9,163
320,000
50,000
10,000
Notes
TSR
0 $10,000 to each dept, $6,000 for 244
0 10th (last) Payment
$200,000 estimate 2015 - 2019
?? If scaling back on CEMC not possible
2016
2016
2016
2016
2016
2016
2016
2016
2016
Station IT Improvements/Computers/Tablets, etc
Facility Improvements and/or Reserve
Hickson Firehall Expansion/Addition Reserve
Mock Disaster Reserve
BB Agreement Termination - Assets
75,000
20,000
10,000
30,000
36,000
30,000
25,000
0
25,000
75,000
20,000
10,000
30,000
36,000
30,000
25,000
0
25,000
0
0
2017
2017
2017
2017
2017
2017
2017
2017
Hickson Firehall Expansion/Addition Reserve
80,000
10,000
30,000
36,000
75,000
25,000
2,500
25,000
80,000
10,000
30,000
36,000
75,000
25,000
2,500
25,000
0
0
0
0
0 $10,000 to each dept, $6,000 for 244
0
(5)
Deferred from 2015, incr. incl. support provision
0
0
0 $10,000 to each dept, $6,000 for 244
Facility Reserve
(4)
Page 61
Fire, Emergency
Year
2018
2018
2018
2018
2018
2018
2018
2018
Description
Hickson Firehall - Eng/Planning/Expansion/Addition
2019
2019
2019
2019
2019
2019
2019
85,000
85,000
0
0
10,000
10,000
250,000
75,000
175,000
35,000
35,000
36,000
36,000
0
0
25,000
25,000
2,500
2,500
25,000
25,000
90,000
75,000
50,000
36,000
25,000
2,500
15,365
90,000
75,000
50,000
36,000
25,000
2,500
15,365
Notes
Facilty Res $90, DC Res $60
$10,000 to each dept, $6,000 for 244
(6)
From BB operating revenue (6 end)
0
0
0
0 $10,000 to each dept, $6,000 for 244
(7)
Page 62
Public Works & Development - Capital
Summary Total Cost
2005
622,000
347,000
190,000
85,000
2006
1,772,162
554,000
1,057,594
160,568
2007
1,210,599
515,000
40,000
655,599
2008
2,199,709
595,000
1,135,000
469,709
2009
2,315,000
715,000
1,005,000
595,000
2010
5,910,000
749,092
1,970,334
3,190,574
2011
2,317,000
810,000
1,407,000
100,000
2012
3,752,000
827,000
1,415,000
1,510,000
2013
2,548,700
833,700
435,000
1,280,000
2014
1,279,512
832,512
322,000
125,000
2015
2,487,512
787,512
860,000
840,000
2016
1,387,512
932,512
330,000
125,000
2017
1,797,512
977,512
595,000
225,000
2018
1,868,000
993,000
450,000
425,000
2019
1,423,000
1,018,000
80,000
325,000
Page 63
Public Works
Year
Description
2014
Debentures
2014 Innerkip Debenture (2012 - 2027)
2014 LED Streetlight Payment
2014
2014
2014
2014
Drains
Drains - Annual
Jacques Drain
Matheson Drain
Timms Creek
Equipment
2014 Equipment Reserve
2014 Foreman Pickup Truck Replacement
2014 Backhoe
Bridges
2014 Bridge Reserve
2014 Bridge Improvements
2014
2014
2014
2014
Facilities
PW Facilities Reserve
Facility Improvements @89 Loveys
Trees (non-deciduous) - NWSWMF~950 m
Speed Spy
2014
2014
2014
2014
2014
2014
2014
2014
Road Projects
Fibremat 14th&15th MWSR to Co Rd 24
Homewood & Victoria Reconstr - Eng
Guiderails
Sidewalk Replacement
Streetlights - Additional
Streetlights (in progress from 2013)
Future Top Coat Asphalt - Reserve
Future AM Reserve
Total Cost
From TGGR From Reserves
132,000
55,512
132,000
55,512
0
50,000
60,000
45,000
0
From Others
Notes
3rd Payment
2nd Payment
50,000
60,000
45,000
125,000
30,000
110,000
125,000 From Operating, $5,000 from Bldg
30,000
110,000
50,000
55,000
50,000
22,500
20,000
2,500
3,000
22,500
20,000
2,500
0
185,000
100,000
30,000
25,000
15,000
14,000
25,000
125,000
185,000
100,000
30,000
25,000
15,000
0
55,000
$25,000 DC
0
Engineering, Planning, Permits #0003
Bldg demo, shrubs, cleanup
3,000
Police Reserve
0
14,000
25,000
125,000
Depends on what areas get built out and ready
Page 64
Public Works
Year
Description
2015
Debentures
Total Cost
132,000
55,512
132,000
55,512
Drains
2015 Matheson Drain
2015 Timms Creek
50,000
100,000
30,000
Equipment
2015 Replace 2008 Tandem (831)
2015 Pickup Replacement
125,000
250,000
30,000
Bridges
2015 Bridge Reserve
2015 Bridge Study - required every 2 years
2015 Bridge #0003 (11th / Mud Creek) Construction
60,000
15,000
540,000
60,000
0
15,000
0
15,000
100,000
175,000
65,000
550,000
35,000
20,000
45,000
25,000
100,000
0
65,000
300,000
25,000
10,000
20,000
25,000
50,000
Facilities
2015 PW Facilities Reserve
2015 Facility Improvements
2015
2015
2015
2015
2015
2015
2015
2015
2015
Road Projects
Fibremat 15th Line
13th North end Pulverize & Pave
Adam Street - Shave & Pave
Homewood & Victoria Reconstruction
Sidewalk - Tavistock Post Office + Add'l
Add'l Streetlights
Guiderails - Finish 2014 started
Top Coat Asphalt - Jacob / William
Top Coat Main & George
From Others
Notes
4th Payment
3rd Payment
20,000
100,000
250,000
30,000
15,000
150,000
Bridge Reserve
390,000 Construction, Engineering - Gas Tax
89 Lovey's Building Removals
100,000 Gas Tax
175,000 Gas Tax
250,000
10,000
10,000
25,000
$25,000 OCIF Formula, $225,000 PW Reserve
$25,000 WIP from 2014 - Flow thru TSR
50,000 Developer pays 1/2
Page 65
Public Works
Year
Description
2016
Debentures
Drains
2016 Drains - Annual
Equipment
2016 Pickup Truck
2016 Replace 2006 Tandem
Total Cost
132,000
55,512
132,000
55,512
50,000
50,000
125,000
30,000
250,000
5th Payment
4th Payment
60,000
50,000
60,000
Facilities
50,000
10,000
50,000
10,000
15,000
25,000
250,000
50,000
35,000
50,000
150,000
15,000
25,000
250,000
50,000
35,000
50,000
150,000
Road Projects
Streetlights
Sidewalks
Pave 17th Line
Jacob St East - Start Engineering / Investigation
Top Coat Asphalt - Victoria / Homewood
Top Coat James St
Gravel to Hardtop Prep
Notes
30,000
250,000
Bridges
2016 Bridge Reserve
2016 Bridge Improvements
2016
2016
2016
2016
2016
2016
2016
From Others
50,000
Woodstock St to end - needs investigation to determine
what can be done based on width
Page 66
Public Works
Year
Description
2017
Debentures
Total Cost
132,000
55,512
132,000
55,512
50,000
50,000
375,000
30,000
250,000
250,000
Bridges
2017 Bridge Reserve
2017 Bridge Study - required every 2 years
60,000
15,000
60,000
Facilities
50,000
15,000
50,000
15,000
Drains
Equipment
2017 Pickup Replacement
2017 Replace 2006 Single Axle
2017
2017
2017
2017
2017
From Others
Notes
6th Payment
5th Payment
30,000
250,000
Road Projects
Streetlights
15,000
15,000
Sidewalks
25,000
25,000
Fibremat 13th southend
125,000
125,000
Gravel to Hardtop - Location prepped in 2016
200,000
As determined through AMP, Condition & Priorities
400,000
200,000
Options - Jacob St. E (700), Fibremat 11th (120), Resurface 16th (350), Jane St. (250)
0
15,000
100,000
200,000
0
Bridge Reserve
100,000 DC, Gas Tax
PW Reserve
Page 67
Public Works
Year
Description
2018
Debentures
Total Cost
132,000
51,000
132,000
51,000
50,000
50,000
375,000
350,000
250,000
Bridges
2018 Bridge Reserve
60,000
60,000
Facilities
50,000
15,000
50,000
15,000
Drains
Equipment
2018 Replace 1999 Grader (821)
2018
2018
2018
2018
From Others
Notes
7th Payment
6th Payment
350,000
Road Projects
Streetlights
10,000
10,000
Sidewalks
25,000
25,000
Gravel to Hardtop Prep
200,000
As determined through AMP, condition & Priorities
550,000
350,000
0
100,000
0
200,000 Gas Tax
100,000 PW Reserve, Gas Tax
Page 68
Public Works
Year
Description
2019
Debentures
Drains
Equipment
2019 Replace Tractor
Total Cost
132,000
51,000
132,000
51,000
50,000
50,000
125,000
80,000
Notes
8th Payment
7th Payment
80,000
Bridges
2019 Bridge Reserve
2019 Bridge Study
60,000
20,000
60,000
20,000
Facilities
50,000
20,000
50,000
20,000
2019
2019
2019
2019
From Others
Road Projects
Streetlights
10,000
10,000
Sidewalks
25,000
25,000
Gravel to Hardtop - Location prepped in 2018
200,000
As determined through AMP, condition & Priorities
600,000
600,000
0
0
200,000 Gas Tax
0
2020+
Debentures
Innerkip Debenture (2012 - 2027)
LED Streetlight Payment
132,000
51,000
132,000
51,000
132,000
51,000
132,000
132,000
51,000
132,000
51,000
132,000
51,000
132,000
9th Payment
8th Payment
10th Payment
9th Payment
11th Payment
10th Payment (Last One)
12th Payment
132,000
132,000
13th Payment
132,000
132,000
14th Payment
132,000
132,000
15th Payment (Last One)
2020
2020
2021
2021
2022
2022
2023
Page 69
Innerkip Community Centre - Capital
2005
20,000
11,000
9,000
0
2006
5,000
5,000
0
0
2007
7,500
7,500
0
0
2008
7,500
7,500
0
0
2009
10,000
10,000
0
0
2010
10,000
10,000
0
0
2011
7,500
7,500
0
0
2012
40,000
7,500
2,500
30,000
2013
15,900
8,750
6,250
900
2014
8,750
8,750
0
0
2015
12,500
10,000
2,500
0
2016
12,500
12,500
0
0
2017
15,000
15,000
0
0
2018
15,000
15,000
0
0
2019
15,000
15,000
0
0
Year
Innerkip Community Centre
Description
Notes
2014 Contribution to Reserve
2014 Major Repairs & Maintenance
3,750
5,000
3,750
5,000
0
0 Reserve Balance $38,500
2015
2015
2015
2015
Major Repairs/Contribution to Reserve
Landscaping Improvements
Grease Interceptor
A/C Unit(s)
0
2,500
5,000
5,000
0
2,500
5,000
2,500
0
Shrubs out front + cleanup re: sanitary line
2,500
2016 Major Repairs/Contribution to Reserve
12,500
12,500
0
15,000
15,000
0
15,000
15,000
0
15,000
15,000
Reserve to be applied to the following when required:
HVAC Replacement
Parking Lot
0 Reserve $22,000
Page 70
Hickson Park - Capital
2005
30,000
10,000
10,000
10,000
2006
15,000
15,000
0
0
2007
15,000
15,000
0
0
2008
17,500
17,500
0
0
2009
153,000
20,000
33,000
100,000
2010
240,000
20,000
53,332
166,668
2011
20,000
20,000
0
0
2012
20,000
20,000
0
0
2013
22,000
20,000
0
2,000
2014
20,000
20,000
0
0
2015
20,000
20,000
0
0
2016
22,500
22,500
0
0
2017
22,500
22,500
0
0
2018
22,500
22,500
0
0
2019
25,000
25,000
0
0
Hickson Park
Year
Description
Total Cost
Notes
2014 Park Improvements / Reserve
20,000
20,000
0
0 Reserve balance $38,300
Outfield Fence Repair
Batting Cage Repairs
Playground - Repairs and Peastone
Bleachers - Repairs
20,000
20,000
0
22,500
22,500
0
22,500
22,500
Reserve Balance $58,300
22,500
22,500
25,000
25,000
Page 71
Innerkip Parks - Capital
2005
15,000
2006
15,000
2007
17,500
2008
25,000
17,500
0
7,500
2009
119,000
20,000
33,000
66,000
2010
451,000
20,000
81,500
349,500
2011
20,000
20,000
0
0
2012
35,000
22,500
12,500
0
2013
50,000
25,000
25,000
0
2014
65,000
25,000
40,000
0
2015
78,000
25,000
16,500
36,500
2016
25,000
25,000
0
0
2017
25,000
25,000
0
0
2018
105,000
30,000
75,000
0
2019
30,000
30,000
0
0
Innerkip Park
Year
2014
2014
2014
2014
2014
2014
Description
Innerkip Estates Park
Practice Screens
Dugout Covers - Diamond 3
High Screen - Diamonds 1 & 2
Balance to Reserve re: Diamond 3 Lights
Trail Lighting
40,000
25,000
0
25,000
40,000
IRC Meeting Feb 18 to review and submit updated budget request - info shown below is from last year
Main Park
2015 Park Improvements
10,000
10,000
0
2015 Practice Diamond bxn 2 & 3?
2015 Balance to Reserve re: Diamond 3 Lights
15,000
15,000
2015
2015
2015
2015
Stonegate Road Park
Pave Trail
Playground Equipment
Benches for Park, Trail and Playground
Additional Trees
17,000
25,000
7,000
4,000
10,000
15,000
16,500
10,000
15,000
0
Notes
0 Playground/Trail Development subject to community lead
IP Park Reserve Balance $10,000
0 Main Park Reserve Balance $34,000
Balance from 2014 $40,000 = $26,272
CIL Reserves
26,500 Ontario Trillium Fund
10,000 Fundraising
0 Reserve $49,000
Page 72
Innerkip Park
Year
Description
14,000
14,000
0
0 Reserve $64,000
11,000
11,000
2018 Lights - 3rd Diamond
30,000
75,000
30,000
0
0
75,000
30,000
30,000
0
*CAO Notes - 3rd Diamond Lighting may require further examination and consideration
If Woodstock moves forward with a significant recreational facility that is supposed to inlcude
ball diamonds in the northeast corner of the City, will it have an impact on Innerkip?
0 Reserve $75,000
0 Reserve $0
Notes
Page 73
Tavistock Parks - Capital
Summary Total Cost
2005
20,000
17,000
3,000
0
2006
15,000
15,000
0
0
2007
167,500
22,500
67,500
77,500
2008
199,000
19,000
85,140
94,860
2009
67,250
20,000
22,250
25,000
2010
22,000
22,000
0
0
2011
47,500
22,000
25,500
0
2012
1,030,000
25,000
189,000
816,000
2013
1,403,000
25,000
334,000
1,044,000
2014
48,013
25,000
18,013
5,000
2015
47,013
25,000
22,013
0
2016
29,417
25,000
4,417
0
2017
34,417
25,000
4,417
5,000
2018
42,417
25,000
4,417
13,000
2019
29,417
25,000
4,417
0
Tavistock Park
Year
Description
Total Cost
From TGGR
2014
2014
2014
2014
2014
2014
2014
2014
Debenture Payment
Signage for front of the Pavilion
Holdback
Volley ball net & equipment
Lines painted on Rec Hall floor
Basket ball nets in Rec Hall
Heat trace cable pavilion north valley
Ball Diamond Score Board
22,417
5,000
8,596
2,200
2,000
2,000
800
5,000
18,000
2015
2015
2015
2015
2015
2015
Debenture Payment
Donor Wall Installation
Heat Trace Cables
Roof Modifications
Cement Pillar Repairs
Park Gate Repairs - cost estimate highly variable
22,417
4,596
5,000
12,000
3,000
18,000
0
5,000
2,000
0
2016
2016
2016
2016
Debenture Payment
Lines Painted on Rec Hall Floor
Volley Ball Net & Eqp
Misc Park Capital
22,417
2,000
3,000
2,000
18,000
2,000
3,000
2,000
4,417
22,417
12,000
18,000
7,000
4,417
2017 Debenture Payment
2017 Install foul ball netting on back stop
4,417
5,000
8,596
Notes
1st Payment, $4417 from DC
Balance of Pavilion Items - expensed in 2013
"
2,200
2,000
2,000
800
5,000 Tavistock Minor Ball??
4,417
4,596
10,000
3,000
2nd Payment
Estimate Only, Funding???
CIL Reserve
CIL Reserve
???Fundraising????
3rd Payment
4th Payment
5,000 Fundraising??
Page 74
Tavistock Park
Year
Description
2018 Moving home Bull Pen
Total Cost
22,417
18,000
4,417
5th Payment
20,000
7,000
13,000 Fundraising??
22,417
7,000
18,000
7,000
4,417
6th Payment
2020
2021
2022
2023
2024
2025
2026
2027
2028
22,417
22,417
22,417
22,417
22,417
22,417
22,417
22,417
22,417
18,000
18,000
18,000
18,000
18,000
18,000
18,000
18,000
18,000
4,417
4,417
4,417
4,417
4,417
4,417
4,417
4,417
4,417
7th Payment
8th Payment
9th Payment
10th Payment
11th Payment
12th Payment
13th Payment
14th Payment
15th Payment
Debenture Payment
Debenture Payment
Debenture Payment
Debenture Payment
Debenture Payment
Debenture Payment
Debenture Payment
Debenture Payment
Debenture Payment
Notes
Page 75
Tavistock Memorial Hall - Capital
2005
16,000
11,000
5,000
0
2006
15,000
15,000
0
0
2007
18,000
10,500
7,500
0
2008
6,000
6,000
0
0
2009
10,000
10,000
0
0
2010
10,000
10,000
0
0
2011
22,000
10,000
7,000
5,000
2012
10,000
10,000
0
0
2013
12,500
12,500
0
0
2014
21,500
12,500
9,000
0
2015
33,000
15,000
18,000
0
2016
20,000
20,000
0
0
2017
27,000
20,000
7,000
0
2018
20,000
20,000
0
0
2019
25,000
20,000
5,000
0
Year
Tavistock Memorial Hall
Description
2014 Replace serving cooler in Bar
2014 Replacement of Roof Top Units 3 x $5500ea
5,000
16,500
5,000
7,500
0
9,000
2015
2015
2015
2015
2015
0
10,000
4,000
5,000
14,000
0
10,000
0
5,000
0
4,000
2016 Appropriation to Reserve
2016 Tile floor repairs
10,000
10,000
10,000
10,000
0
0
2017
2017
2017
2017
0
7,000
15,000
5,000
0
7,000
8,000
5,000
0
7,000
8,000
2018 Replacement of Stage Furnace & Entrance Furnaces 12,000
8,000
12,000
0
2019 Kitchen renovations & new cupboards
0
20,000
5,000
Facility lighting upgrades
Replace Serving Cooler in Bar
New Kitchen Stove
Replace Rooftop Units 2 x $7,000 each
Painting Hall
Front Entrance Upgrade
Replace second storage cooler in Bar
0
25,000
Notes
Reserve $61,500
14,000
Reserve $43,500
Reserve $53,500
Reserve $46,500
Reserve $54,500
Note: The present reserve level and contributions will not fund the eventual replacement of the facility, just maintain.
Reserve $49,500
Page 76
Tavistock & District Recreation Centre - Capital
2005
20,000
0
0
20,000
2006
63,000
0
35,000
28,000
2007
105,104
0
74,000
31,104
2008
100,209
0
71,409
28,800
2009
60,500
0
36,500
24,000
2010
12,000
0
0
12,000
2011
23,000
0
11,000
12,000
2012
46,000
0
42,505
3,495
2013
34,000
25,000
9,000
0
2014
45,700
25,000
20,700
0
2015
41,000
31,000
10,000
0
2016
79,000
45,000
34,000
0
2017
70,000
50,000
20,000
0
2018
154,000
54,000
100,000
0
2019
130,000
55,000
75,000
0
TDRC
Year
2014
2014
2014
2014
2014
2014
Description
Dehumidifier compressors
Painting Lobby and Entrance & Washrooms
130 chairs for the Upper Arena Hall x $50
Zamboni - Major Maintenance at Factory
NG Compressor Rebuild
Total Cost
From TGGR
25,000
4,000
3,500
6,000
4,500
2,700
25,000
2015 130 chairs for the Upper Arena Hall x $50
2015 Facility lighting upgrades
25,000
6,000
10,000
25,000
6,000
0
2016
2016
2016
2016
Retrofit Arena ice surface lighting
Dehumidifier Replacement 20 - 25k (10 - 15 yrs)
Curling Club Dehumidifier
25,000
25,000
25,000
4,000
25,000
20,000
2017
2017
2017
2017
Repaint Dressing Rooms & Dressing Room Hall
Washroom Renovations - Counters and Taps
Recoat Lobby Floor - epoxy coating
25,000
20,000
5,000
20,000
25,000
20,000
5,000
Notes
4,000
3,500
6,000
4,500
2,700
Reserve $188,338
10,000
Reserve $203,338
5,000
25,000
4,000
Reserve $194,338
20,000
Page 77
TDRC
Year
2018
2018
2018
2018
Description
Zamboni ice resurfacer replacement
Dehumidifier Replacement 20 - 25k (10 - 15 yrs)
Painting Lobby and Entrance & Washrooms
2019
2019
2019
2019
Repaint Steel structure in Arena and Curling Club
Brine Pump in Refrigeration Room
Refrigeration Chiller Replacement (15 to 20 yrs)
2020
2020
2021
2022
2024
2026
2028
2034
2035
2045
2030
Future Capital
Accessibility renovations??
BAC condenser
Compressor #2
Eng Air for dressing room heat
Lower Lobby Roof Top Unit
Upper Hall Roof Top Unit
Dressing rooms rubber floor
Compressor #1
Dasher Boards
Refrigerated floor
Zamboni replacement
Total
25,000
25,000
Reserve $199,338
100,000
25,000
75,000
25,000
25,000
4,000
4,000
25,000
30,000
15,000
60,000
25,000
30,000
Reserve $124,338
15,000
60,000
Reserve $74,338
Cost
10,000
45,000
30,000
8,000
7,000
9,000
75,000
35,000
100,000
150,000
120,000
589,000
Life
15 to 20 years
15 years
16 years
15 years
10 to 12 years
Notes
#10
Page 78
THE CORPORATION OF THE
TOWNSHIP OF EAST ZORRA-TAVISTOCK
COUNTY OF OXFORD
BY-LAW # 2016 - 04
Being a by-law to confirm all actions and proceedings of the Council.
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF EAST ZORRATAVISTOCK ENACTS AS FOLLOWS:
All actions and proceedings of the Council taken at its meeting held on the 20th day of
January, 2016 except those taken by By-law and those required by law to be done by
resolution are hereby sanctioned, ratified and confirmed as though set out herein
provided, however, that any member of this Council who has dissented from any action
or proceeding or has abstained from discussion and voting thereon shall be deemed to
have dissented or abstained, as the case may be, in respect of this By-law as it applies
to such action or proceeding.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY
OF JANUARY, 2016.
_____
Don McKay, Mayor
seal
_____
Will Jaques, Clerk

agenda - The Township of East Zorra

Transcription

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