Weddings

Embassy Suites
1801 Newtown Pike Lexington,KY 40511
859-455-5000 www.embassysuites.com
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
Share the most important day of your life with Embassy Suites Lexington
Our professional wedding coordinator will be with
you every step of the way, offering personalized
service to meet all your needs on this very special
day.
Complimentary for your event:
Deluxe King Suite
Cooked to order Breakfast for two
White Glove Service (upon request)
Hurricane Globes & Votive Candles
18x18 Parquet Dance Floor
Wedding Cake Display Table
Head, Gift & Registration Tables
Gourmet Coffee Service
Upgraded Linens
Culinary Tasting
Contact our Certified Wedding Planner, Amy Stamper, at
(859) 455-5109 or [email protected] to arrange
your private consultation.
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
Relax, we do it all the time!
home
<
>
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
3 Caret
Served during your cocktail hour
Crisp Vegetable Crudités
Imported & domestic cheeses with gourmet crackers
Selection of Pub Snacks, peanuts & pretzels
Choice of four Passed Hors d’Oeuvres
Sit down 4 course plated meal or Buffet Selection
Soup selection
Salad or Sorbet
Plated Main Course
Wedding Cake served with Chocolate Strawberries
Chocolate Fountain with Dipping Items
Late evening Finger Sandwiches & Snacks
Design Elements
Champagne Toast
Printed Menu Cards
Matching Chair Covers & Sashes
Butler Passed Champagne
White Glove Service
Bridal Suite stocked with Beer, Wine & Snacks
Luxury Restroom Amenities
10% Discount on Rehearsal Dinner
Enhancements
Customized Iced Carving $500
Charger Plates (pricing varies)
Venetian Hour (After Dinner Roll In Buffet of Gourmet Coffees
with Liquors and flavor syrups. Cinnamon Sticks, Biscotti, Cannoli’s,
Pirouettes) $12/guest
With 4 hr Open Bar - $99 per person
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
All meals include
Chef’s Selection of Pasta, Rice, or Potato & Seasonal Vegetables
European Rolls with Sweet Cream Butter
Gourmet Coffee, Imported Teas & Milk
Executive Chef’s Vegetarian Menu Option*
Complimentary Suite for Bride and Groom on Evening of Reception with
Wedding gifts delivered by Embassy Staff
With Cash Bar - $80
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
2 Caret
Served during your cocktail hour
Crisp Vegetable Crudités
Imported & domestic cheeses with gourmet crackers
Selection of Pub Snacks, peanuts & pretzels
Choice of three set Hors d’Oeuvres
Sit down 4 course plated meal or Buffet Selection
Soup selection
Salad or Sorbet
Plated Main Course
Wedding Cake served with Chocolate Strawberries
Chocolate Fountain with Dipping Items
Design Elements
Champagne Toast
Printed Menu Cards
Matching Chair Covers & Sashes
Butler Passed Champagne
White Glove Service
Bridal Suite with Beer, Wine & Pub Snacks
Enhancements
Customized Iced Carving $500
Charger Plates (pricing varies)
Venetian Hour (After Dinner Roll In Buffet of Gourmet Coffees with
Liquors and flavor syrups. Cinnamon Sticks, Biscotti, Cannoli’s,
Pirouettes) $12/guest
With 4 hr Open Bar - $85
per person
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
Professional Assistance?
Allow the embassy team of professionals the
opportunity to advise you on décor, Pastry
Chef’s, Florists, DJ’s & entertainment and so
much more!
With Cash Bar - $65 per person
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
1 Caret
Served during your cocktail hour
Crisp Vegetable Crudités
Array of domestic cheeses with gourmet crackers
Selection of Pub Snacks, peanuts & pretzels
Sit down 4 course plated meal or Buffet Selection
Soup selection
Salad or Sorbet
Plated Main Course
Wedding Cake served with Chocolate Strawberries
Gourmet Coffee Service
Design Elements
Champagne Toast
Matching Chair Covers & Sashes
Bridal Suite stocked with Beer, Wine & Pub Snacks
Enhancements
Customized Iced Carving $500
Charger Plates (pricing varies)
Venetian Hour (After Dinner Roll In Buffet of Gourmet Coffees with
Liquors and flavor syrups. Cinnamon Sticks, Biscotti, Cannoli’s,
Pirouettes) $12/guest
Chocolate Fountain with Dipping Items $500
With 4 hr Open Bar $75 per person
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
“Take the Elevator Home”
Inquire about special offers on hotel room blocks for your guests. All
Suites include complimentary breakfast & evening cocktail hour!
Complimentary Suite for Bride and Groom on Evening of Reception
You Dream – We Do!
Inquire about any specialty ideas in décor. We specialize in
custom design
With Cash Bar - $55 per person
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
Culinary Selections
Chef’s Stockpot Soups
Italian Wedding
Maine Lobster Bisque with Sage & Crème Fraiche
Traditional Garden vegetable
Roasted Tomato with Basil
Chicken & Wild Rice
Crisp Salads & Sorbet
Creamy Caesar with Foccacia Croutons
Chophouse Salad (chopped greens, cucumbers, tomatoes, onion,
egg, bleu,bacon)
Iceberg Wedge with Bacon,Bleu, Tomato & Onion
Baby Spinach Salad with Orange Segments & Candied Walnuts
Lemon or Raspberry Sorbet classically presented
Gourmet Executive Chef
On Staff and ready to meet with you. The Embassy
culinary team has no limit to their professional
execution of your dream meal!
Executive Chef- Jarred Johnson
By appointment only
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Main Course Selections
Poultry
Pancetta wrapped Pork stuffed with spinach, roasted red peppers,
and roasted garlic.
Pecan Crusted Chicken Breast with Madeira Jus
Grilled Chicken with Roma Tomatoes, Mozzarella & Basil
Roasted herb rubbed chicken with natural jus.
Fresh Fish
Hazelnut Dusted Halibut with Caramelized Pineapple Relish
Simply Grilled Salmon with Lemon Dill cream sauce
Baked Salmon wrapped in puff pastry
Sesame Seared Ahi Tuna with a sweet chili sauce.
All meals include
Option of Rice, Potato, or Pasta option listed below:
American Beef
-Wild Rice -White Rice -Baked Potato -Scalloped Potatoes
8 oz.Filet Mignon of Beef
-Yukon Gold Mashed -Roasted Red Potatoes
14 oz.New York Strip
-Baked or Mashed Sweet Potato -Chef’s Pasta Selection
12 oz. Prime Sirloin of Beef
Seasonal Vegetables
10 oz Roasted Prime Rib
European Rolls with Sweet Cream Butter
Steaks served with your choice of Wild Mushroom Ragout, Red Wine
Reduction, Kentucky Bourbon Steak Sauce, or simply grilled
Combination Meals – Available upon request.
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
Gourmet Coffee, Imported Teas & Milk
Executive Chef’s Vegetarian Menu Option
Complimentary Suite for Bride and Groom on Evening of
Reception with Wedding gifts delivered by Embassy Staff
home
<
>
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Buffet Menus
Classic Midwestern
Roasted potato salad – American Slaw – Fresh Fruit –Marinated Vegetables – Iceberg & Romaine with traditional condiments
Select two Entrees:
Grilled Chicken Breast with Grain Mustard Sauce – BBQ Ribs – Chef Carved Roasted Pork Loin – Chef Carved Top Round of
Beef
Fresh Salmon with Dill Beurre Blanc – Pesto Crusted Chicken with Marinara
Green Beans & Carrots – Roasted Garlic Whipped Potatoes – Blended Wild Rice
Sister Schubert Rolls – Whipped Butter
With 4 hour open bar: $60/pp
With Cash Bar: $35/pp
Gourmet Prime Rib
Italian pasta salad – Maker’s Mark Fruit Salad – Baked Potato & Bacon Salad – Build a Caesar
Chef Carved Prime Rib of Beef with Fried Onions, Roasted Mushrooms & Horseradish Chantilly
Select Two Entrees
Roasted chicken with Smoked Ham, Greyure Cheese – Simply Grilled Salmon – Italian Rubbed Porkloin
Shrimp Scampi & Angel hair – Roasted Black Cod with Sweet Corn Relish
Select Four Sides
Seasonal Vegetables – Au Gratin Potato – Green Beans & Sun dried Tomatoes – Cheddar Mashed Potatoes
Roasted Asparagus(seasonal) – Mixed Wild Rice – Roasted Red Potatoes – Italian Style Zucchini & Squash Loaded Baked Potatoes
With 4 hour open bar: $75/pp
With Cash Bar: $55/pp
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Theme Buffets
Chef Crafted – With Love – Every Time
Priced per person with 4 hr open bar and cash bar option
Kentucky BBQ
$ 60/40
Jack Daniels BBQ Ribs, Mesquite Bourbon Chicken, Garlic & Cheese
Grits, Green Beans in a tomato bacon vinaigrette, Crisp Garden Greens,
Fresh Fruit Platter, Grilled Vegetable Platter, Mustard Potato Salad,
The Mediterranean
$ 65/45
Hummus, Tatziki, and babaganoush with grilled pita,
Antipasto Tray, Crisp Greens topped with tomatoes, cucumber, goat
cheese and pepperoncini.
Sea Bass topped with a grape tomato and kalamata relish.
Tuscan Grilled Chicken with pesto, and roasted peppers.
Wild Mushroom Risotto, and Vegetable Oregenato.
Surf & Turf
priced seasonally
Choices of the highest quality heartland meats and sea caught items.
Pacific Rim
$ 65/45
Chicken Roulade filled with cabbage, & pickled ginger with an orange
hoisen glaze. Beef Teriyaki Stir Fry , Steamed White Rice, lo mein noodles
and an Asian vegetable medley. Chef’s Pacific Rim Salad Selections.
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
a la carte
Accompaniments
Chocolate Strawberries, Powder Sugar Puffs & Truffles
served with Coffee Service
One Each Per Person
$5.95 Per Person
Chef’s Selection of Finger Sandwiches and Potato
Chips
Served During Your Last Hour of Bar
$5.95 Per Person
Butler Passed Domestic Champagne
With Fresh Raspberries
$4.95 Per Person
Gourmet Coffee Service
With Shaved Chocolate, Whipped Cream, Rock Candy
Sticks, & Flavored syrups
$3.95 Per Person
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
Specialty Packages
Ceremony
Room Rental Charges Determined by the Amount
of Ballroom Space Required
• Staging (8’ x 24’)
• Black Skirting on the Front of the Stage
• 2 Hour Setup Prior to the Ceremony
• Aisle Runners
• Gift Tables
• Pipe and Drape
Insert Ceremony Photo
AV with Ceremony
• Wireless Lavaliere & Microphone
Chair Covers available with packages, or at an
additional fee.
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
Weddings
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
Specialty Packages
Our Catering Specialist Would Be Happy to Assist You in
Designing a Customized Package*
• Wedding Ceremony
• Specialized Menus
• Specialty Linens and Chair Covers
• Custom Room Décor, Lighting, or Audio Visual
• Chargers
• Chocolate Fountain with Dipping Delights
• Customized Beverage packages
• Wine Service
• Signature Cocktails
• Champagne Glass & Raspberries
• Intermezzo
• Coat Check
Contact Our Catering Department to Schedule an Appointment
(859)455-5109 [email protected]
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
* Priced upon request
home
<
>
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Wedding Services
The Grand Ballroom
The Coldstream Ballroom can comfortably accommodate up to
four hundred (400) guests for a wedding reception. Please see
our certified Wedding Planner, Amy Stamper, for our Food and
Beverage requirements.
Room Set-Up
Our professional staff will set the room with tables for your
guests, a head table for the wedding party, skirted gift and cake
table, staging for entertainment (or wedding party table) and a
parquet dance floor.
Linens & Centerpieces
The Embassy Suites would like to offer you a selection of
upscale linens, napkins and complimentary centerpieces. The
centerpieces include a mirrored tile with up to five white votives
and a hurricane globe for the perfect amount of candlelight to
illuminate your tables.
Wedding Cake
You are welcome to make arrangements with a bakery for your
wedding cake. Our experienced staff will be happy to properly
cut and serve your cake at no additional charge.
Additional Services
Our Certified Wedding Planner can offer you suggestions on
florists, photographers, musicians and any other special touches
that will make your event unforgettable.
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
Deposit
To confirm your reservation as definite, we do request a one
thousand dollar ($1,500) deposit.
Guarantees
Confirmation for the number of guests to be served is required no
later than 5 business days prior to the function. You are welcome to
increase the guarantee, space permitting. All Hotel charges will be
based upon the guaranteed number or the actual number served,
whichever is greater.
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
Guest Rooms
The award-winning Embassy Suites is ideally located in the
North Lexington Community. The Hotel features 230
deluxe suites, kitchenette, parlor, and two televisions. All
suites include complimentary cook to order breakfast &
evening cocktail reception. Our suites are designed with
complete comfort in mind, offering 2 color TV’s with
CNN, ESPN, HBO, and On-Command movies; in-room
coffee maker & ironing board. Guests can also enjoy
dining & cocktails in The Paddock Grille or staying healthy
in our onsite fitness center and indoor lap pool.
We are pleased to reserve a group of rooms for your
wedding party and guests. Special weekend rates are
available. We also include a complimentary bridal suite for
the bride and groom the evening of your reception.
Contact our Certified Wedding Planner, Amy Stamper,, to
reserve your rooms at a group rate today!
Amy Stamper
Certified Wedding Planner
Embassy Suites, Lexington
(859)-455-5109
[email protected]
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Catering Guide
General Information
Welcome to the Embassy Suites Lexington! We look forward to serving you and your guests. Our staff will assist you in every
way possible to prepare for your very special occasion. The following will help us together to ensure success. Rental charges apply
to all rooms used for functions booked through the Hotel.
Final Attendance Guarantees
Confirmation for the number of guests to be served must be received no later than 5 business days prior to the scheduled
function, otherwise the Hotel will consider your originally expected number of people to be the guarantee for all charges. All
Hotel charges will be based upon the guaranteed number or the actual number served, whichever is greater. The guarantee
number can be increased within 72 hours; however the number cannot decrease.
Service Fees & Taxes
A 22% service charge and 6% Kentucky sales tax will be added, when applicable, to all food and beverage, audio visual and room
rental ordered through the Catering Department.
The Embassy Suites reserves the right to inspect and control all parties, meetings, receptions, etc. being held on the premises.
All Federal, State and Local Laws with regard to food and beverage purchases and consumption are strictly followed. All food
and beverage must be purchased through the Hotel unless otherwise instructed. Food and beverage items cannot be taken off
property.
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Weddings
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
catering guide
Quality Service & Product
If the room reserved cannot be made available to the guest,
the Hotel reserves the right to substitute a similar or
comparable room for the function. Such substitution shall
be deemed by the guest as full performance.
The Hotel is not responsible for any loss of material,
equipment or personal belongings left in unattended and/or
unsecured rooms or areas. The Hotel accepts no
responsibility for goods shipped to the Hotel prior to
scheduled functions or left after a function is completed.
All prices are subject to change pending circumstances with
notice.
Deposit & Payment Arrangements
All functions require an advance deposit. No reservation is
firm until the deposit is received.. All functions are to be
paid with cash or credit card prior to the function.
Loss & Damage
The Hotel will not permit the affixing of anything to the
walls, floors or ceiling with nails, staples, carpet tape or
other substance. Please consult the Catering Department
for assistance in displaying of all materials.
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
Special engineering requirements must be specified to our Catering
Department at least three weeks prior to the function. Charges will
be based on labor involved and power drain. A wide selection of
audio-visual equipment and services are available through an inhouse supplier on a rental basis. Orders may be placed through the
Catering Department.
Advance Shipping Guide
The customer is responsible for the arrangements and all expenses
of shipping materials, merchandise, exhibits, or any other items to
and from the Hotel. The Hotel is not responsible for damage or
loss of any items left in the Hotel prior to or following any
function. The Hotel accepts no responsibility for goods shipped to
the Hotel prior to scheduled functions or left after a function is
completed. The Hotel will accept packages two working days prior
to the function, but not between 11:00 a.m. and 1:00 p.m. daily.
Parcels will not be accepted on pallets or skids, and the shipper will
be responsible for the loading and unloading of packages into the
Hotel. Hotel Packages must be marked appropriately with:
The Hotel may request the customer obtain and pay for bonded security
personnel when valuable merchandise or exhibits are displayed or held
overnight in the Hotel.
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
Weddings
Wedding Checklist
8 months before the wedding
•Announce your engagement
•Discuss the size and location of wedding/reception with family
•Set the wedding date and time
•Reserve site for the ceremony
•Start shopping for wedding dress
7 months….
•Determine approximate number of guests
•Reserve reception site
•Select wedding rings
6 months….
•Have engagement party with family and friends
•Begin making the guest list
5 months….
•Select readings for the ceremony
•Select music for the reception
•Schedule rehearsal dinner
4 months….
•Meet with florist, bakery and photographer
•Meet with reception facility to discuss event details
•Complete honeymoon plans
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>
Embassy Suites
1801 Newtown Pike | Lexington | KY 40511
859-455-5000| www.embassysuites.com
I
Weddings
Wedding Checklist Continued
3 months….
•Order invitations
•Select groom and groomsmen attire
2 months….
•Select bridesmaids’ and groomsmen’s gifts
•Arrange transportation for bridal party
•Finalize floral, bakery and photographer arrangements
•Write wedding announcement for local newspaper
•Make appointment with hairdresser for the day of your wedding
•Mail invitations
1 month….
•Notify the wedding party of rehearsal time and invite guests to rehearsal
1 week….
•Double check all arrangements
•Give caterer final number of attendees
•Have final fittings for all attire
•Provide all vendors involved, a list timeline of the days events
•Pack for honeymoon!!
Prices are per person. A customary 22% taxable service charge and sales tax will be added to prices
home
<
>