JSEM Industry 2008 - Arata Expositions, Inc.

Transcription

Promoting National Security Since 1919
Dear 2008 Joint Services Environmental Management Training Conference Exhibitor:
On behalf of NDIA, we would like to thank you and your organization for your participation in 2008 JSEM. We
look forward to working with you to make this the most successful event yet.
Each 10x10 space fee includes two complimentary registrations. Exhibit personnel are welcome to attend all
functions associated with the event. Complimentary badges must be assigned online before April 18, 2008. After
April 18, you must register onsite in Denver, CO beginning May 4, 2008. After your allotment of 2 badges per 100
square feet is filled, you must register all additional personnel as conference attendees, at attendee rates at
www.nida.org.
Remember that each booth comes with 8’ back drape (Green/White/Blue/White/Green), 3’ side rail (Green) and a
booth identification sign showing the company name exactly as it appears on your contract. The aisle carpet colour
is Blue.
Exhibit Hours*:
Exhibitor Move-in
Exhibit Hall Hours
Sunday, May 4, 2008
12:00pm – 5pm
Monday, May 5, 2008
8am – 5pm
Tuesday, May 6, 2008
7am – 10am (booths must be set by 10am)
Tuesday, May 6, 2008
12:00 pm-7pm
Wednesday, May 7, 2008 9am – 5pm
Move-out
Wednesday, May 7, 2008 5pm – 8pm
Thursday, May 8, 2008 7am – 1pm
*Please note: Your booth must be staffed at all times while the exhibit hall is open. Exhibition hours will be
strictly enforced; no early tear-downs are authorized. Please make your travel and staffing plans accordingly. If
YOU ARE NOT RESPONSIBLE FOR MAKING THESE BOOTH ARRANGEMENTS, PLEASE PASS
THIS INFORMATION ON TO THE APPROPRIATE PERSON.
Booth Installation:
Be sure to review the show rules and regulations, as well as the IAEM standards (enclosed), prior to setting up your
display. Adherence to these items is expected and appreciated.
Lodging:
NDIA has contracted with a number of hotels in the area for lodging – included is the list of hotels along with their
rates. Remember, hotels sell out early, make your reservation early. You must mention 2008 JSEM Conference in
order to receive the group rate. Reservations must be made by Friday, April 11, 2008 or rates are subject to
change. After this date, rooms will be offered on a space/availability basis only and at the hotel’s prevailing rate.
Note: The government per diem rate is available only to active duty or civilian government employees. ID will be
required upon check-in. Retired military IDs are not acceptable.
Service Contractor
The service contractor for this event is Arata Expo. Their exhibitor service kit is included in this packet for your
convenience. Please read it carefully; it contains information that will answer the majority of questions you may
have.
Please contact Dennis W. Tharp ([email protected] or 703-247-2584) with any questions regarding the show.
Hotel Reservations
A block of rooms have been reserved at the hotels listed below. In order to ensure the discounted NDIA rate, you
must make reservations early and ask for the NDIA room block. Rooms will not be held after Friday, April 11,
2008 and may sell out before then. Rates are also subject to increase after this date.
Hyatt Regency Denver at Colorado Convention Center
650 15th Street
Denver, CO 80202
303-436-1234 or 800-233-1234
Industry Rate - $175 (Single Occupancy)
Government Rate - $140*
Grand Hyatt Denver Downtown
1750 Welton Street
Denver, CO 80202
303-295-1234 or 800-233-1234
Adams Mark Denver
1550 Court Place
Denver, CO 80202
303-893-3333 or 800-444-2326
Denver Marriott City Center
1701 California Street
Denver, CO 80202
303-297-1300 or 800-444-2206
* Or the prevailing oer diem rate at the time of the Conference. The government per diem rate is available only to
active military or civilian government employees. ID will be required upon check-in. Retired military ID's are not
acceptable.
4104 l.b. mcleod road
orlando, fl 32811
telephone (407) 422-3636
fax (407) 839-5929
www.arataexpo.com
Dear Exhibitor:
It is indeed a pleasure to provide the enclosed information for your exhibit participation in the
Joint Services Environmental Management Training Conference scheduled to be held May 6 - 7,
2008, at the Colorado Convention Center in Denver, Colorado.
We have been selected by NDIA to function in the capacity of Official Decorator and Service
Contractor for the exhibits. The service order forms that follow are provided to assist in your
preparation for this program.
Please review each form, ORDERING IN ADVANCE, those items and services you require. As
the Official Decorator, it is strongly urged that all orders for equipment and services be handled
through Arata Expositions, Inc. This will greatly assist us in assuring you a smooth, wellcoordinated installation, show-run and dismantling.
Your booth package will contain 8’ green/white/blue/white/green back wall, 3’ green side rails and
a 7” X 44” ID sign indicating company name and booth number.
ALL PAYMENTS FOR SERVICES AND/OR RENTALS, INCLUDING DRAYAGE CHARGES
PROVIDED BY ARATA EXPOSITIONS, INC., MUST BE GUARANTEED BY CREDIT CARD IN
ADVANCE OF SHOW OPENING. EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR
CURRENT INVOICE FROM THE SERVICE DESK. THIS INVOICE IS PAYABLE PRIOR TO
THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS, VISA, MASTERCARD,
CASH, WIRE TRANSFER, OR COMPANY CHECK. PLEASE DO NOT FORGET TO INCLUDE
THE 7.6% SALES TAX TO THE TOTAL.
We are looking forward to assisting you with the Joint Services Environmental Management
Training Conference. If you find that you need additional information on any point, please do not
hesitate to contact us.
Sincerely,
Arata Expositions, Inc.
Enclosures
Show Fact Sheet
Joint Services Environmental Management Training Conference
May 6 - 7, 2008
Colorado Convention Center
Denver, Colorado
Furnished Booth Equipment:
All linear booths will be set with 8’ blue/white/green/white/blue
back wall. The 3’ side rail drape will be blue. Each booth will be
provided with one 6’ blue draped table, two chairs, one waste
basket, one 10’ x 10’ blue carpet and a 7” X 44” ID sign indicating
company name and booth number.
Booth sizes:
10’ x 10’
Exhibitors:
Set Up:
Sunday
Monday
Tuesday
May 4, 2008
May 5, 2008
May 6, 2008
12:00 PM - 5:00 PM
8:00 AM - 5:00 PM
7:00 AM - 10:00 AM
Show Hours:
Tuesday
Wednesday
May 6, 2008
May 7, 2008
12:00PM - 7:00 PM
9:00 AM - 5:00 PM
Move Out:
Wednesday
Thursday
May 7, 2008
May 8, 2008
5:00 PM - 8:00 PM
7:00 AM - 1:00 PM
Warehouse
Shipping
Address:
To:
For:
C/O
C/O
(Name of Exhibitor and booth number)
JSEM 2008
Yellow Transportation
15950 Smith Road.
Aurora, CO 80011
No Later than April 25, 2008 to avoid Late fees.
Site Shipments
Address:
To:
For:
C/O
C/O
JSEM 2008
Arata Expositions
700 14th Street, Halls C- D
Denver, CO 80202
Deliver on May 3 - 5, 2008 ONLY
HELPFUL HINTS FOR
THE EXHIBITOR
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
Dear Exhibitor:
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing
program, and we want to do everything possible to make it profitable and rewarding. Please review the
following hints that will help you maximize your time and money spent on this exhibition:
Prior to the Show:
• Read the ENTIRE Exhibitor Service Manual.
• Complete all applicable order forms in their entirety.
• Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates. By
submitting your order forms (with full payment) by the deadline dates, you can save money by taking
advantage of advance discount pricing.
• If you have any questions on ordering services, call the appropriate vendor.
At Showsite:
• A Customer Service Center will be set up in the exhibition hall for your convenience. If you have any
questions or need any assistance during the course of the event, you can contact all of the official
vendors at the Customer Service Center .
Before the Show Has Closed:
• If you have any questions or concerns about your final invoice, please be sure to contact the Arata
Expositions, Inc. representative at the Customer Service Center before the close of the show. All
invoices will be available for review and payment starting at 9:00 AM on Wednesday, May 7, 2008.
• Make sure you have properly filled out an Arata Expositions, Inc. Bill of Lading (one for each
destination you are shipping to) and that you have turned all your shipping paper work into the
Customer Service Center before you leave the exhibition hall!
• Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from
the exhibit hall, no later than Thursday, May 8, 2008 by 12:00 pm (checked-in) or your freight will be
re routed to the designated official show carrier.
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
HOW TO PLACE YOUR
PRE-SHOW ORDERS
Complete as many of the order forms for furniture, carpeting, shipping, etc., as your planning allows
before each Deadline Date. Orders without payment will not be processed. Make checks payable to
Arata Expositions, Inc. Orders with payment received after the Deadline Date will be charged show
site prices.
TO SUBMIT FORMS TO ARATA EXPOSITIONS, INC., we suggest the following procedure:
A. Complete the necessary Arata Expositions, Inc. forms and calculate the cost of each order.
B. Review our PAYMENT POLICY carefully. ORDERS WILL NOT BE PROCESSED WITHOUT
PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE.
C. Complete the COST CALCULATION WORKSHEET.
D. For your files, make a photocopy of all the Arata Expositions, Inc. forms used from this Manual.
Staple all the original Arata Expositions, Inc. forms together with the COST CALCULATION
WORKSHEET on top. Attach your form of payment to the COST CALCULATION WORKSHEET.
Mail or fax this set of documents to:
4104 L.B. McLeod Road
Orlando, FL 32811
Phone (407) 422-3636
Fax (407) 839-5929
FOR FORMS GOING TO THE OTHER OFFICIAL SUPPLIERS
(Audiovisual needs, photography service, etc.), please follow the payment and mailing instructions
indicated on each of these forms located in this Exhibitor Service Manual.
FOR ORDERS AFTER THE DEADLINE DATE
If there is still time for forms to reach us by mail, air courier or fax, you are welcome to make
additions after the deadline date. Note that these will be charged at the show site rates.
FOR SHOW SITE ORDERS
Simply order from Arata Expositions, Inc. staff at the Customer Service Center on the exhibition
floor. We will be fully staffed during all set up hours to accommodate any additional requests you
may have. Payment by cash, check or credit card will be required at the Customer Service Center
for all show site orders.
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
JSEM 2008
COST CALCULATION WORKSHEET
1. Furniture ...……………………………..…...
2. Custom Furniture …………………………..
3. Rental Units ………………………………...
4. Cleaning ………………………………..…...
5. Signs ………………………………………...
6. Forklift Installation …………………………..
7. Forklift Dismantling ………………………...
8. Labor Installation ..……………………........
9. Labor Dismantling ………………………….
10. Drayage Estimate…………………………..
11. BALANCE DUE ……................................
________________________
* Your order will not be processed without a method of payment.
Name of Show
JSEM 2008
Booth Number(s)
Name of Organization
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
Title
(Please Print)
E-Mail
Signature
)
Date
4104 PADGETT
9525
l.b. mcleod ST
road
Los Angeles,
orlando,
florida
CA
32811
921264403 (407) 422-3636
phone:
phone:
fax:
(407)
(301)
839-5929
921-0800
fax: (301) 990-1717
www.arataexpo.com
www.arataexpo.com
PAYMENT POLICY AGREEMENT
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we want to do
everything possible to make it profitable and rewarding. As a valued customer, we ask for your understanding and cooperation with regard to
our payment policy.
Arata Expositions, Inc. requires settlement of ALL invoices prior to the close of the show by payment in full (100%, including applicable tax
is due at show site) via cash, company check, credit card (Visa, MasterCard, or American Express) and/or wire transfers. Please contact our
office for wire transfer information.
It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met:
•
•
•
The Exhibit Shipping Information & Drayage Rate Schedule is signed; or
Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as AEI) warehouse or show site for which
AEI is the Official General Contractor for the event: or
When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
International firms paying by company check must pay in U.S. funds drawn on a U.S. bank. All companies must provide a credit card
authorization form with orders. Purchase orders are not considered payment.
Your show site representative, agent, or display house must be made aware of this policy and must be able to settle the account in full as we
will not bill a third party. Arata Expositions, Inc. reserves the right to withhold any services to an exhibitor for non-payment of outstanding
invoices by the second day of the show.
There will be a fee of $50.00 for any returned check.
If the exhibitor is tax exempt, exhibitor must supply a certificate for the state in which the services are to be used.
It is the responsibility of the exhibitor to advise the Arata Expositions, Inc. Service Desk immediately of any discrepancies or problems with
their invoices. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER THE CLOSE OF THE SHOW. Any credit card refunds must be
resolved within 60 days.
Any unpaid balance after the close of the show, shall be due and payable upon receipt of invoice. Unpaid balances after 30 days of invoice
date will be subject to a FINANCE CHARGE, at the lesser of the maximum rate allowed by law or 2% per month, which is an annual
percentage rate of 24%.
ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE
PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CHECK FOR THE NEW SERVICES AND
EQUIPMENT IS RECEIVED.
Name of Show
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
)
Title
(Please Print)
E-Mail
Signature
(This form must be signed and accompanied by your order)
Date
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ORDER FORM FOR
CHARGE AUTHORIZATION
Please complete and return this form to charge the final balance for show services to
your credit card account. A credit card authorization and/or imprint must be received
prior to show opening. Any remaining balance after completion of all show services
will be charged to your authorized credit card.
ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
PLEASE PRINT OR TYPE
Name of Show
JSEM 2008
Booth Number(s)
Company Name
Street Address
City
State
Ordered by
Fax (
Date
)
Zip
Telephone (
)
E-Mail
CREDIT CARD AUTHORIZATION
American Express
MasterCard
Visa (Circle One)
Expiration Date___________
Account#
Cardholder's Name (Print)_______________________________________________________________
Cardholder’s Signature _________________________________________________________________
Cardholder’s Billing Address:
Street Address _______________________________________________________________________
City ______________________________________ State _____________________ Zip ___________
Telephone _________________________________ E-Mail ___________________________________
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
AUTHORIZATION FOR
THIRD PARTY PAYMENT
JSEM 2008
Name of Show
Booth Number(s)
Authorized by
Title
Date
(Please Print)
Signature
E-Mail
Please complete and return this form to charge the final balance for show services to a third party account. A third party credit card authorization and a valid
certificate of insurance must be received at least 30 days prior to show opening. BOTH FIRMS MUST COMPLETE THIS FORM. Any remaining balance after
completion of all show services will be charged to the authorized credit card. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
We understand, and agree, that we, the exhibiting firm, are ultimately responsible for payment of charges, and in the event the named third party does not
discharge payment prior to show closing, such charges will revert to our firm.
We have read, understand, and agree to all the above terms and have advised our show site representative accordingly.
Exhibitor Signature: _______________________ Print Name: _______________________ Date: ________
THIRD PARTY
EXHIBITING COMPANY
________________________________________________
Third Party Company Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
________________________________________________
Exhibiting Company
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
CREDIT CARD CHARGE AUTHORIZATION
CREDIT CARD CHARGE AUTHORIZATION
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
Account Number
Account Number
Please indicate which of the below items are to be charged to the
third party:
Please indicate which of the below items are to be charged to the
third party:
All Services
Furniture, Carpet and Accessories
Material Handling
Other (Please Specify) _______________________________
All Services
Furniture, Carpet and Accessories
Material Handling
Other (Please Specify) _______________________________
________________________________________________
Cardholders Signature
________________________________________________
Cardholders Signature
THIS FORM MUST BE COMPLETED BY BOTH FIRMS. PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS, INC,
BY THE DEADLINE DATE OF APRIL 18, 2008.
STANDARD BOOTH FURNISHINGS
Choose from a full line of attractive, versatile booth furnishings to
create just the right atmosphere for meeting with your prospects
SHOWN:
• Deluxe Arm Chair
• Deluxe Counter Stool
• Draped Table (42”h x 2’ x 8’)
• Draped Table (30”h x 2’ x 4’)
• Chrome Tripod Easel
• Wastebasket
washington d.c.
15928 tournament drive
gaithersburg, md 20877
p|301.921.0800
f |301.990.1717
orlando, fl
orlando, fl 32811
p|407.422.3636
f |407.839.5929
orlando , fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ORDER FORM FOR RENTAL
EQUIPMENT AND SPECIAL ITEMS
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
CHAIRS
Qty.
DRAPED DISPLAY TABLES 30” HIGH
Discount
Price
Description
Total
Qty.
Discount
Price
Description
Arm Chair
$55.00 $
2' x 4'
$80.00 $
Side Chair
$50.00 $
2' x 6'
$103.00 $
Counter Stool
$65.00 $
2' x 8'
$130.00 $
ACCESSORIES
4th Side Drapes for 30" Tables
Wastebasket
$15.00 $
Chrome Stanchion
$30.00 $
Easel (Tripod)
$31.00 $
Pegboard, 4’ x 8’, Vertical
$120.00 $
Pegboard, 4’ x 8’, Horiz.
$120.00 $
Posterboard, 4’ x 8’, Vertical
$120.00 $
Posterboard, 4’ x 8’, Horiz.
$120.00 $
Bag Holder
3' High (per lin. foot) ($55 min)
$11.00 $
Special Skirting (per lin. foot)
$97.00 $
2' x 6'
$119.00 $
2' x 8'
$135.00 $
$35.00 $
(CHECK COLOR BELOW)
Red
Blue
Gold
Silver
Burgundy
Black
White
Teal
If item colors are not selected in advance, AEI will do so at no risk.
SPECIAL DRAPERY/SKIRTING
$15.00 $
2' x 4'
4th Side Drapes for 42" Tables
$120.00 $
8' High (per lin. foot) ($55 min)
$30.00 $
DRAPED DISPLAY TABLES 42” HIGH
$80.00 $
Literature Rack
Total
UNDRAPED DISPLAY TABLES 30” HIGH
2' x 4'
2' x 6'
$6.50 $
2' x 8'
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
$48.00 $
$61.00 $
$73.00 $
UNDRAPED DISPLAY TABLES 42” HIGH
2' x 4'
(CHECK COLOR BELOW)
Blue
Red
Teal
Silver
Burgundy
Purple
Black
White
2' x 6'
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8'
If item colors are not selected in advance, AEI will do so at no risk.
Discount Deadline: APRIL 18, 2008 (Received By). Discount
price applies only to orders that are accompanied by payment and
are received by discount deadline. Add 30% to orders received
after the deadline. Items cancelled after move-in begins will be
charged at 100% of the published price. ABSOLUTELY NO
CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
JSEM 2008
$80.00 $
$90.00 $
DRAPED TABLE RISERS 12” HIGH
4 ft. Riser (white vinyl)
$35.00 $
6 ft. Riser (white vinyl)
$45.00 $
Rental Equipment Total
Standing on rental furniture is prohibited. Arata Expositions,
Inc. cannot be responsible for injuries or falls caused by
improper use.
Name of Show
$65.00 $
7.6% Sales Tax
Total
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
Fax (
Title
(Please Print)
E-Mail
)
Signature
)
Date
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
3320 CORT Trade Show Furnishings Catalog
8.5”x11” Cover Arata Version
Concept 1 Revision 4 FINAL
07/12/05
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11”
08/08/05
snoitarugifnoC hcaebhtuoS
florence
cappuccino
south beach
SO2
CHG
Suggested Uses of South Beach
SOG
OCL
OTS
t-vac
panton
SO1
OCK
Complementary Items for South Beach Include:
OCA
C1E
E1E
WTN
BSN
SC9
Silverado Cocktail Table
Silverado End Table
36" Graphite Bar Table, Tulip Chrome Base
Jetson Barstool
CG1
SC6
OTH
PWB
Manhattan Glass, Black Table
Manhattan Oyster Side Chair
Black Leather Cube
Black and Red Pinwheel Ottoman
Complementary Items for Florence Include:
Complementary Items for Monaco Include:
C1G
LAE
C1L
E1L
VTK
BSL
CC2
XC4
Paris Cocktail Table
Orange Lumalight Lamp
Chestnut Cocktail Table
Chestnut End Table
30" Maple Bar Table, Standard Black Base
Gin Barstool
6' Maple Conference Table
Altura High Back Chair
SOL
monaco
Newport Configurations
COD
LSC
SED
LSD
newport
Suggested Uses of Newport
lisbon
SOC
key west
CHD
Complementary Items for Newport Include:
C1D
E1D
BS3
BR1
Soho Cocktail Table
Soho End Table
Grey Ohio Barstool
Martini Bar
LSM
CHC
rio
SOM
OCB
Complementary Items for Rio Include:
CHK
SOK
C1K
E1K
CC1
SC1
Ottomans
Inspiration Cocktail Table
Inspiration End Table
42" Maple Conference Table
New York Maple, Chrome Chair
Complementary Items for Lisbon Include:
Complementary Items for Key West Include:
C1M
Visions Cherry Cocktail Table
E1M
CF1
SC3
WTB
Visions Cherry End Table
42" Black Geo Conference Table
Black Brewer Chair
30" Brushed Red Bar Table, Tulip Chrome Base
BS2
LAF
Black Ohio Barstool
Red Lumalight Lamp
C1C
E1C
LA1
CE1
Chrome Geo Cocktail Table
Chrome Geo End Table
Pewter Floor Lamp
42" Chrome Geo Conference Table
SC8
ET2
Flex Chair, With Wheels
Black Etagere
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11”
08/08/05
Sofas & Sectionals
Occasional Chairs
SO1
SOM
SOC
SOG
SO2
SOL
SOK
SED
OCA
OCH
OCB
OCX
OCK
OCL
OCY
OCC
OCZ
OCR
Loveseats
Ottomans
LSD
LSM
LSC
OTS
OTQ
OTN
OTP
OTM
OTF, OTD,
OTG
OTE, OTC,
OTB
OTH
OTK
OTL
CCZ
CCB
CCW
PWM
PWB
Club Chairs
CHD
Sofas & Sectionals
COD
CHC
CHG
CHK
Loveseats
Club Chairs
Occasional Chairs
LSD Newport Loveseat
CHD Newport Armless Chair
Charcoal Leather
24"L 34"D 33"H
OCA T-Vac Chair
SO1 South Beach Sofa
Platinum Suede
69"L 29"D 33"H
SOM Key West Sofa
SOC Lisbon Sofa
Black Leather
88"L 36"D 34"H
SO2 South Beach 3 pc.
Sectional Platinum Suede
152"L 40"D 33"H
COD Newport Corner
Charcoal Leather
34"L 34"D 33"H
OCH Barcelona Chair
Black
57"L 35"D 33"H
SOG Florence Sofa
Cream
77"L 38"D 34"H
SED Newport 3 pc. Sectional
Charcoal Leather
113"L 34"D 33"H
LSC Lisbon Loveseat
Black Leather
64"L 36"D 34"H
CHC Lisbon Chair
Black Leather
40"L 36"D 34"H
OCB Key West Tub Chair
SOL Monaco Sofa
Gold Suede
88"L 37"D 32"H
SOK Rio Sofa
Blue Suede
76"L 34"D 33"H
Black
85"L 35"D 33"H
Charcoal Leather
54"L 34"D 33"H
LSM Key West Loveseat
Ottomans
OCL Cappuccino Chair
Chocolate
29"L 29"D 34"H
OTS South Beach Ottoman
OTF Cube
Chocolate Brown
17"L 17"D 18"H
OTB Cube
Natural
17"L 17"D 18"H
CCB Circle Ottoman
Wedge, Platinum Suede
25"L 31"D 18"H
OCY Stage Chair
Onyx
24"L 26"D 36"H
OTQ Square Ottoman
White Leather
40"L 40"D 17"H
OTD Cube
Blueberry
17"L 17"D 18"H
OTH Cube
Black Leather
17"L 17"D 18"H
CCW Circle Ottoman
White Leather
6'L 6'D 17"H
OCC Stage Chair
Camel
24"L 26"D 36"H
OTN Bench Ottoman
Black
31"L 31"D 31"H
White Leather
24"L 60"D 17"H
OTG Cube
Russet
17"L 17"D 18"H
OTK Half Round Ottoman
Black Leather
6'L 3'D 17"H
PWM Pinwheel Ottoman
Black/White/Red
10'7"L 10'7"D 17"H
CHG Florence Chair
Cream
40"L 38"D 34"H
OCX Tub Chair
Black
29"L 31"D 32"H
OCZ Stage Chair
Beige
24"L 26"D 36"H
OTP Square Ottoman
Black Leather
40"L 40"D 17"H
OTE Cube
Raspberry
17"L 17"D 18"H
OTL Half Round Ottoman
PWB Pinwheel Ottoman
White Leather
6'L 3'D 17"H
Black/Red
10'7"L 10'7"D 17"H
CHK Rio Chair
Blue Suede
39"L 34"D 33"H
OCK Camouflage Chair
OCR Stage Chair
Red
24"L 26"D 36"H
OTM Bench Ottoman
Black Leather
24"L 60"D 17"H
OTC Cube
Lemon
17"L 17"D 18"H
CCZ Circle Ottoman
Black/White Leather
6'L 6'D 17"H
Custom Configurations Available.
Translucent, Chrome
25"L 23"D 30"H
Black Leather
30"L 31"D 35"H
37"L 36"D 37"H
Black Leather
6'L 6'D 17"H
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11”
08/08/05
Conference Tables
Occasional Cocktail Tables
C1E
C1D
C1K
C1F
C1M
C1H
C1L
C1G
CE2
C1C
CE1
CF2
6'
8'
- CB2
- CB3
6'
8'
- CD2
- CD3
CF1
CG1
6' - CA2
8' - CA3
10' - CA4
6' - CC2
8' - CC3
10' - CC4
CA1
CC1
Occasional End Tables
CB1
E1E
E1D
E1K
E1M
E1H
E1L
Occasional Cocktail Tables
C1E Silverado Table
36" Round 17"H
C1D Soho Table
C1M Visions Table
Cherry
48"L 28"D 17"H
Steel Base, Chocolate Top
38"L 38"D 18.5"H
C1H West Indies Table
C1K Inspiration Table
C1L Table
42"L 28"D 18"H
C1F Geo Rectangle Table
Glass, Black
50"L 22"D 16"H
C1C Geo Rectangle Table
Glass, Chrome
50"L 22"D 16"H
50"L 30"D 19"H
Chestnut, Graphite
48"L 26"D 18"H
C1G Paris Table
20" Round 20"H
Occasional End Tables
E1E Silverado End Table
24" Round 22"H
E1D Soho End Table
Steel Base, Chocolate Top
26"L 26"D 27"H
E1K Inspiration End Table
24"L 28"D 22"H
E1F Geo End Table
Glass, Black
26"L 26"D 20"H
E1C Geo End Table
Glass, Chrome
26"L 26"D 20"H
E1F
CD1
Sample Conference Sets
E1C
Conference Tables
E1M Visions End Table
Cherry
22"L 24"D 21"H
CE2 Geo Table
Rectangle Glass, Chrome
60"L 36"D 29"H
E1H West Indies End Table
CF2 Geo Table
Rectangle Glass, Black
60"L 36"D 29"H
24"L 28"D 24"H
E1L End Table
Chestnut, Graphite
23"L 27"D 22"H
CB2 Table
CA3 Table
6' Graphite Nebula
72"L 36"D 29"H
8' Rectangle, Brandy
96"L 36"D 29"H
CB3 Table
CA4 Table
8' Graphite Nebula
96"L 36"D 29"H
120"L 36"D 29"H
CB1 Table
Graphite Nebula
42"Round 29"H
CD1 Table
Grey Nebula
42" Round 29"H
CD2 Table
CE1 Geo Table
Square Rounded Glass, Chrome 6' Grey Nebula
72"L 36"D 29"H
42"L 42"D 29"H
CC2 Table
6' Rectangle Maple
72"L 36"D 29"H
CA1 Table
CF1 Geo Table
Square Rounded Glass, Black
42"L 42"D 29"H
CD3 Table
8' Grey Nebula
96"L 36"D 29"H
CC3 Table
8' Rectangle Maple
96"L 36"D 29"H
CC1 Table
Maple
42" Round 29"H
CG1 Manhattan Table
Glass, Black
42" Round 29"H
CA2 Table
CC4 Table
10' Rectangle Maple
120"L 36"D 29"H
72"L 36"D 29"H
Brandy
42" Round 29"H
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11”
08/08/05
Conference Chairs
Café Tables
30" - ZTK
36" - ZTP
30" - ZTJ
36" - ZTN
ZTM
ZTF
ZTB
SCR
SCY
SC9
SC8
SC1
ZTC
30" - XTK
36" - XTP
30" - XTJ
36" - XTN
XTM
XTF
SC4
SC6
SC2
SC3
SC5
XTB
XTC
CO4
XC3
XC2
XC1
XC6
XC5
XC4
Table Tops
Brandy
Maple
Brushed
Blue
Metallic
Sliver
Grey
Nebula
Graphite
Nebula
Brushed
Red
Conference Chairs Stacking & Utility Seating
CS1
Café Tables
Table Top Options
Conference Chairs
ZTK Table
SCR Panton Chair
Orange
20"L 24"D 33"H
Standard Black Base
Grey Nebula Top
36" Round 29"H
XTM Table
Standard Black Base
Maple Top
30" Round 29"H
XTK Table
Tulip Chrome Base
Maple Top
30" Round 29"H
Brandy
Tulip Chrome Base
Grey Nebula Top
36" Round 29"H
Maple
ZTP Table
ZTF Table
XTP Table
XTF Table
Tulip Chrome Base
Maple Top
36" Round 29"H
Tulip Chrome Base
Metallic Silver Top
30" Round 29"H
ZTM Table
Standard Black Base
Maple Top
36" Round 29"H
Standard Black Base
Metallic Silver Top
30" Round 29"H
ZTJ Table
Standard Black Base
Graphite Nebula Top
30" Round 29"H
ZTB Table
ZTN Table
Standard Black Base
Graphite Nebula Top
36" Round 29"H
Standard Black Base
Brushed Red Top
30" Round 29"H
ZTC Table
Standard Black Base
Brushed Blue Top
30" Round 29"H
XTJ Table
Tulip Chrome Base
Graphite Nebula Top
30" Round 29"H
XTN Table
Tulip Chrome Base
Graphite Nebula Top
36" Round 29"H
XTB Table
Tulip Chrome Base
Brushed Red Top
30" Round 29"H
XTC Table
Tulip Chrome Base
Brushed Blue Top
30" Round 29"H
Grey Nebula
Graphite Nebula
Brushed Red
Brushed Blue
Metallic Silver
SCY Panton Chair
Yellow
20"L 24"D 33"H
SC9 Panton Chair
White
20"L 24"D 33"H
SC8 Flex Chair
With Wheels
24"L 22"D 31"H
CS2
TC1
SY1
DF1
Conference Chairs Stacking & Utility Seating
SC1 New York Chair
Onyx Seat, Maple Back,
Chrome Legs
23"L 32"D 33"H
SC4 Jetson Chair
Black
19"L 18"D 31"H
SC6 Manhattan Chair
Oyster
26"L 22"D 34"H
SC2 Brewer Chair
Grey, Chrome
20"L 20"D 32"H
SC3 Brewer Chair
Onyx, Black
20"L 20"D 32"H
XC1 Luxor Executive Chair
High Back, Black Leather
27"L 28"D 47"H Adjustable
CS1 Stacking Chair
XC6 Altura Guest Chair
CS2 Stacking Chair
Blue
21"L 21"D 37"H
SC5 Tilt Executive Chair
With Arms, Onyx, Black
26"L 25"D 34"H
Black Crepe
25"L 20"D 34"H
CO4 Iso Mesh Chair
XC5 Altura Executive Chair
Black
26"L 24"D 38"H
Mid Back, Black Crepe
TC1 Tablet Chair
Flip Top
22"L 30"D 31"H
XC3 Luxor Guest Chair
Black Leather
27"L 28"D 40"H
XC4 Altura Executive Chair
SY1 Altura Task Chair
XC2 Luxor Executive Chair
Mid Back, Black Leather
High Back, Black Crepe
Red
21"L 21"D 37"H
Black Crepe
25”L 26”D 21”H
DF1 Altura Drafting Stool
Black Crepe
25”L 26”D 34”H
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11”
08/08/05
Bars
Bar Tables
30" - VTK
36" - VTP
30" - VTJ
36" - VTN
VTF
VTM
VTB
snoitarugifnoC raB initraM
BRC
VTC
30" - WTK
36" - WTP
WTB
WTC
30" - WTJ
36" - WTN
WTM
WTF
BR1
Suggested Uses of Mar tini Bar
Barstools
Sample Bar Table Sets
BSD, WTF
BS2, WTB
BSL, VTK
Bar Tables
BS3
BSN, VTJ
Sample Bar Table Sets
VTM Table
Standard Black Base
Grey Nebula Top
36" Round 42"H
WTK Table
WTM Table
Standard Black Base
Maple Top
30" Round 42"H
Tulip Chrome Base
Maple Top
30" Round 42"H
Tulip Chrome Base
Grey Nebula Top
36" Round 42"H
Blue
17"L 20"D 30"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
VTP Table
VTF Table
WTP Table
WTF Table
WTF Table
VTK Table
Tulip Chrome Base
Metallic Silver Top
30" Round 42"H
Standard Black Base
Maple Top
30" Round 42"H
BS2 Ohio Barstool
BSN Jetson Barstool
VTK Table
Standard Black Base
Maple Top
36" Round 42"H
Standard Black Base
Metallic Silver Top
30" Round 42"H
Tulip Chrome Base
Maple Top
36" Round 42"H
Tulip Chrome Base
Metallic Silver Top
30" Round 42"H
VTJ Table
Standard Black Base
Graphite Nebula Top
30" Round 42"H
VTB Table
Standard Black Base
Brushed Red Top
30" Round 42"H
WTJ Table
Tulip Chrome Base
Graphite Nebula Top
30" Round 42"H
WTB Table
Tulip Chrome Base
Brushed Red Top
30" Round 42"H
VTN Table
VTC Table
WTN Table
WTC Table
Tulip Chrome Base
Graphite Nebula Top
36" Round 42"H
Tulip Chrome Base
Brushed Blue Top
30" Round 42"H
Standard Black Base
Graphite Nebula Top
36" Round 42"H
Standard Black Base
Brushed Blue Top
30" Round 42"H
BSD Oslo Barstool
Black, Chrome
18" Round 31"H Adjustable
Black
18"L 19"D 29"H
WTB Table
VTJ Table
Tulip Chrome Base
Brushed Red Top
30" Round 42"H
Standard Black Base
Graphite Nebula Top
30" Round 42"H
Bars
Barstools
BRC Circle Martini Bar
Comprised of three
BR1 Martini Bars.
100"L 100"D 47"H
BS3 Ohio Barstool
Grey, Chrome
BR1 Martini Bar
50"L 50"D 47"H
BS1
BS2
BST
BSS
BSD
BSC
BSL
BSN
BSD Oslo Barstool
Blue
17"L 20"D 30"H
BSC Oslo Barstool
BS1 Ohio Barstool
Red, Chrome
White
17"L 20"D 30"H
BS2 Ohio Barstool
Black, Chrome
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
BST Banana Barstool
White, Chrome
21"L 22"D 30"H
BSN Jetson Barstool
Black
18"L 19"D 29"H
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11”
08/08/05
Desks & Bookcases
Training Room
CP5
PO3
PO2
PO1
JD2
CP3
JD1
BC2
BC1
Credenzas& Lateral Files
WD2
CO4
TC1
CR2
CR1
L22
L21
Files
CP3, CP4
Suggested Uses of Training Table and Connecting Wedge
VF4
Training Room
CP5 Computer Table
CO4 Flex Back Chair
Desks & Bookcases
Credenzas &
Files
Lateral Files
VF4 Vertical File
CR2 Credenza
4 Drawer
27"L 19"D 52"H
Graphite Nebula
36"L 30"D 42"H
Charcoal Mesh, Black
26"L 24"D 38"H
JD2 Desk
Brandy
60"L 30"D 29"H
PO3 Kiosk
TC1 Tablet Chair
JD1 Desk
Brandy
72"L 24"D 29"H
Maple
60"L 30"D 29"H
CR1 Credenza
Black, Maple
24"L 21"D 42"H
Flip Top
22"L 30"D 31"H
PO2 Podium
CP3 Training Table
Adjustable Height
32"L 19"D 45"H
PO1 Lecturn Podium
Cherry
24"L 19"D 50"H
WD2 Writing Desk
Graphite
48"L 24"D 30"H
Maple
72"L 24"D 29"H
Wire Grommets,
Privacy Panel, Grey
48"L 24"D 30"H
BC2 Bookcase
Brandy
36"L 13"D 71"H
L22 Lateral File
Brandy
36"L 20"D 29"H
CP4 Connector Wedge
BC1 Bookcase
Maple
33"L 13"D 66"H
L21 Lateral File
Matches Training Table
24"L 24"D 30"H
Maple
36"L 24"D 29"H
VF2 Vertical File
2 Drawer
27"L 19"D 28"H
VF2
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11” Interior Cover Hargrove Version
08/01/05
Product Display
Grey- PDA
Graphite - PDB
BC2
BC1
ET2
ET1
Grey- PDC
Graphite - PDD
Grey- PDE
Graphite - PDF
Grey- PDG
Graphite - PDH
Grey- PDJ
Graphite - PDK
PDL
Red- LAF
White- LAD
Orange- LAE
LA1
LA2
LA3
Lamps
Refrigerators
R1R
R1Q
Product Display
Lamps
ET1 Etagere
PDG Pedestal
Grey Nebula
12"L 12"D 42"H
Pewter
30"L 16"D 70"H
Grey Nebula
24"L 24"D 42"H
PDB Pedestal
PDA Pedestal
LAF Lumalight Lamp
Red
15"L 13"D 90"H
PDC Pedestal
PDH Pedestal
Graphite Nebula
12"L 12"D 42"H
Grey Nebula
18"L 18"D 30"H
Graphite Nebula
24"L 24"D 42"H
White
15"L 13"D 90"H
BC2 Bookcase
LAE Lumalight Lamp
PDD Pedestal
PDJ Pedestal
Brandy
36"L 13"D 71"H
Graphite Nebula
18"L 18"D 30"H
Grey Nebula
30"L 30"D 42"H
BC1 Bookcase
PDE Pedestal
PDK Pedestal
Maple
33"L 13"D 66"H
Grey Nebula
24"L 24"D 36"H
Graphite Nebula
30"L 30"D 42"H
ET2 Etagere
Black
30"L 16"D 70"H
PDF Pedestal
PDL Locking Door Pedestal
Graphite Nebula
24"L 24"D 36"H
Black
24"L 24"D 42"H
LAD Lumalight Lamp
Orange
15"L 13"D 90"H
Refrigerators
LA3 Lamp
Ruby
28"H
R1R Refrigerator
White
14.0 cubic feet
20"L 30"D 65"H
R1Q Refrigerator
White
4.0 cubic feet
20"L 22"D 33"H
LA1 Floor Lamp
Pewter
58"H
LA2 Parisian Lamp
Pewter
28"H
PWM Pinwheel Ottoman
Black/White/Red
10'7"L 10'7"D 17"H
JOB # / NAME:
DESCRIPTION:
VERSION:
DATE:
8.5”x11” Cover Arata Version
07/12/05
CUSTOM FURNITURE ORDER FORM
(PAGE ONE OF THREE)
All materials are on a rental basis and remain the property of Arata
Expositions, Inc. The undersigned is responsible for these items and for their
condition at close of show.
CODE QTY ITEM (DESCRIPTION)
PRICE
SOFAS, SECTIONALS, LOVESEATS AND CLUB CHAIRS
SO 1
Sofa Only/South Beach
495.00
orlando, florida 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
PRICE
OT E
Ottoman/Raspberry
81.00
OT C
Ottoman/Lemon
81.00
SO 2
3 Piece Sectional/South Beach
1065.00
OT B
Ottoman/Natural
81.00
SO C
Sofa/Lisbon
578.00
OT H
Ottoman/Black Leather
81.00
LS C
Loveseat/Lisbon
520.00
OT K
Ottoman/Half Round/Black Leather
313.00
CH C
Chair/Lisbon
376.00
OT L
Ottoman/Half Round/White Leather
313.00
SO G
Sofa/Florence
476.00
CC Z
Ottoman/Black/White Leather Circle
489.00
CH G
Chair/Florence
339.00
CC B
Ottoman/Black Leather/Circle
489.00
SO L
Sofa/Monaco
534.00
CC W
Ottoman/White Leather/Circle
489.00
SO K
Sofa/Rio
463.00
PW M
Ottoman/Pinwheel/Black, White & Red
1060.00
CH K
Chair/Rio
332.00
PW B
Ottoman/Pinwheel/Black & Red
1060.00
OCCASIONAL COCKTAIL TABLES & END TABLES
SO M
Sofa/Key West
454.00
LS M
Loveseat/Key West
403.00
C1 E
Cocktail Table/Silverado
220.00
SE D
3 Piece Sectional/Newport
1065.00
C1 D
Cocktail Table/SoHo
291.00
LS D
Loveseat/Newport
502.00
C1 K
Cocktail Table/Inspiration
243.00
CH D
Armless Chair/Newport
276.00
C1 F
Cocktail Table/Black Geo
194.00
CO D
Corner/Newport
345.00
C1 C
Cocktail Table/Chrome Geo
200.00
C1 M
Cocktail Table/Visions
201.00
C1 H
Cocktail Table/West Indies
233.00
C1 L
Cocktail Table/Chestnut
214.00
C1 G
Cocktail Table/Paris
130.00
E1 E
End Table/Silverado
208.00
E1 D
End Table/SoHo
244.00
E1 K
End Table/Inspiration
233.00
E1 F
End Table/Black Geo
181.00
E1 C
End Table/Chrome Geo
188.00
E1 M
End Table/Visions
175.00
E1 H
End Table/West Indies
188.00
E1 L
End Table/Chestnut
181.00
OCCASIONAL CHAIRS AND OTTOMANS
OC A
Occasional Chair/T-Vac
244.00
OC H
Occasional Chair/Barcelona
627.00
OC B
Tub Chair/Key West
331.00
OC X
Occasional Chair/Tub
234.00
OC K
Chair/Camouflage
356.00
OC L
Occasional Chair/Cappuccino
276.00
OC Y
Stage Chair/Onyx
156.00
OC C
Stage Chair/Camel
156.00
OC Z
Stage Chair/Beige
156.00
OC R
Stage Chair/Red
156.00
OT S
Wedge Ottoman/South Beach
188.00
OT Q
Ottoman/Square/White Leather
269.00
OT N
Ottoman/Bench/White Leather
301.00
OT P
Ottoman/Square/Black Leather
OT M
Ottoman/Bench/Black Leather
OT F
CONFERENCE TABLES
CE 2
Conference Table/Geo/Rectangle/Chrome
327.00
269.00
CF 2
Conference Table/Geo/Rectangle/Black
314.00
301.00
CE 1
Conference Table/Geo/Sq. Round/Chrome
234.00
Ottoman/Chocolate Brown
81.00
CF 1
Conference Table/Geo/Sq. Round/Glass
220.00
OT D
Ottoman/Blueberry
81.00
CG 1
Conference Table/Manhattan
238.00
OT G
Ottoman/Russet
81.00
CB 2
Conference Table/6’ Graphite Nebula
351.00
* next
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
(PAGE TWO OF THREE)
PRICE
CONFERENCE TABLES (CONTINUED)
PRICE
SC 2
Side Chair/Brewer/Grey
130.00
SC 3
Side Chair/Brewer/Onyx
130.00
CB 3
Conference Table/8’ Graphite Nebula
426.00
CD 2
Conference Table/6’ Grey Nebula
351.00
SC 5
Side Chair w/arms/Tilt Executive
254.00
CD 3
Conference Table/8’ Grey Nebula
426.00
CO 4
Guest Chair/Iso Mesh
238.00
CA 2
Conference Table/6’ Rectangle Brandy
327.00
XC 3
Guest Chair/Luxor
276.00
CA 3
401.00
XC 2
Mid Back Executive/Luxor
301.00
CA 4
526.00
XC 1
High Back Executive/Luxor
320.00
CC 2
Conference Table/6’ Rectangle Maple
327.00
XC 6
Guest Chair/Altura
243.00
CC 3
402.00
XC 5
Mid Back Executive/Altura
276.00
CC 4
526.00
XC 4
High Back Executive/Altura
311.00
CS 1
Stack Chair/Group Seating/Blue
CAFÉ TABLES
88.00
CB 1
Conference Table/42” Rd. Graphite Nebula
299.00
CS 2
Stack Chair/Group Seating/Red
CD 1
Conference Table/42” Round Grey Nebula
299.00
TC 1
Tablet Chair/Flip Top Tablet
150.00
CA 1
Conference Table/42” Round Brandy
299.00
SY 1
Task Chair/Altura
157.00
CC 1
Conference Table/42” Round Maple
299.00
DF 1
Drafting Stool/Altura
233.00
Z TK
Café Table/Maple
173.00
Z TP
Café Table/36” Top/Maple
197.00
V TK
Bar Table/Maple/Standard Base
211.00
Z TJ
Café Table//Graphite Nebula
173.00
V TP
Bar Table/36” Top/Maple/Standard Base
211.00
Z TN
Café Table/36” Top/Graphite Nebula
197.00
V TJ
Bar Table/Graphite Nebula
211.00
Z TM
Café Table/36” Top/Grey Nebula
197.00
V TN
Bar Table/36” Top/Graphite Nebula
211.00
Z TF
Café Table/Metallic Silver
178.00
V TM
Bar Table/36’ Top/Grey Nebula
211.00
Z TB
Café Table/Brushed Red
173.00
V TF
Bar Table/Metallic Silver/Standard Base
221.00
Z TC
Café Table/Brushed Blue
173.00
V TB
Bar Table/Brushed Red/Standard Base
211.00
X TK
Café Table/Maple/Tulip Base
234.00
V TC
Bar Table/Brushed Blue/Standard Base
211.00
X TP
Café Table/36” Top/Maple/Tulip Base
243.00
W TK
Bar Table/Maple/Tulip Base
243.00
X TJ
Café Table/Graphite Nebula/Tulip Base
234.00
W TP
Bar Table/36” Top/Maple/Tulip Base
265.00
X TN
Café Table/36” Top/Graphite Nebula/Tulip
Base
243.00
W TJ
Bar Table/Graphite Nebula/Tulip Base
243.00
X TM
Café Table/36” Top/Grey Nebula/Tulip Base
243.00
W TN
Bar Table/36” Top/Graphite Nebula/Tulip
Base
265.00
X TF
Café Table/Metallic Silver/Tulip Base
243.00
W TM
Bar Table/36” Top/Grey Nebula/Tulip Base
265.00
X TB
Café Table/Brushed Red/Tulip Base
234.00
W TF
Bar Table/Metallic Silver/Tulip Base
265.00
X TC
Café Table/Brushed Blue/Tulip Base
234.00
W TB
Bar Table/Brushed Red/Tulip Base
243.00
W TC
Bar Table/Brushed Blue/Tulip Base
243.00
CONFERENCE CHAIRS, STACKING AND UTILITY SEATING
88.00
BAR TABLES
BARS & BARSTOOLS
SC R
Side Chair/Panton/Orange
150.00
SC Y
Side Chair/Panton/Yellow
150.00
BR C
Bar/Counter Circle/Martini Bar Circle (3)
SC 9
Side Chair/Panton/White
150.00
BR 1
Bar/Counter/Martini Bar
972.00
SC 8
Side Chair/Flex
126.00
BS 3
Barstool/Ohio/Grey
144.00
SC 1
Side Chair/New York/Onyx
140.00
BS 1
Barstool/Ohio/Red
144.00
SC 4
Side Chair/Jetson/Black
151.00
BS 2
Barstool/Ohio/Black
144.00
SC 6
Side Chair/Manhattan/Oyster
175.00
BS T
Barstool/Banana/White
195.00
2540.00
* next
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
(PAGE THREE OF THREE)
PRICE
PRICE
PRODUCT DISPLAY, LAMPS AND REFRIGERATORS
BARS STOOLS (CONTINUED)
BS S
Barstool/Banana/Black
195.00
PD A
Pedestal/Grey Nebula/12” x 12” x 42”
195.00
BS D
Barstool/Oslo/Blue
201.00
PD B
Pedestal/Graphite Nebula/12” x 12” x 42”
195.00
BS C
Barstool/Oslo/White
201.00
BC 2
Bookcase/Brandy
274.00
BS L
Barstool/Gin/Maple
150.00
BC 1
Bookcase/Maple
274.00
221.00
ET 2
Etagere/Black
269.00
ET 1
Etagere/Silver Finish
269.00
BS N
Barstool/Jetson/Black
TRAINING ROOM
CP 5
Computer Table/Graphite Nebula
314.00
PD C
260.00
PO 3
Kiosk/Black/Maple
376.00
PD D
260.00
341.00
PO 2
Podium/Adjustable Height
495.00
PD E
PO 1
Podium/Lecturn/Cherry
238.00
PD F
341.00
CP 3
Training Table/Grey/Privacy Panel
244.00
PD G
346.00
CP 4
TT Connector Wedge
111.00
PD H
346.00
WD 2
Writing Desk/Graphite
276.00
PD J
363.00
363.00
CO 4
Training Chair/Flex Back/Charcoal Mesh
238.00
PD K
TC 1
Tablet Chair/Flip Top Tablet
150.00
PD L
Locking Pedestal/Black/24” x 24” x 42”
363.00
LA F
Lamp/Lumalight/Red
251.00
420.00
LA D
Lamp/Lumalight/White
251.00
Lamp/Lumalight/Orange
251.00
DESKS, BOOKCASES, CREDENZAS, LATERAL FILES & FILES
JD 2
Executive Desk/Brandy
JD 1
Executive Desk/Maple
440.00
LA E
BC 2
Bookcase/Brandy
274.00
LA 1
Lamp/Pewter/Floor
118.00
BC 1
Bookcase/Maple
274.00
LA 2
Lamp/Parisian/Pewter
118.00
CR 2
Storage Credenza/Brandy
414.00
LA 3
Lamp/Ruby
118.00
Refrigerator/White/20” x 30” x 65”/14.0 cubic
658.00
Refrigerator/White/20” x 22” x 33”/4.0 cubic
219.00
CR 1
Storage Credenza/Maple
439.00
R1 R
L2 2
Lateral File/Brandy
313.00
R1 Q
L2 1
Lateral File/Maple
332.00
Custom Furniture Total
VF 4
Vertical File/4 Drawer
207.00
7.6% Sales Tax
VF 2
Vertical File/2 Drawer
150.00
Delivery Charge
$50.00
Total
Discount Deadline: April 18, 2008 Discount prices applies only to orders that are accompanied by payment and
received by deadline date. Add 30% to orders received after the deadline. Orders must be received two (2) weeks
prior to show opening to be guaranteed. Floor orders limited to availability. A $50.00 delivery charge has been
added to your order. CANCELLATION POLICY: Items cancelled after move-in begins will be charged at 100% of
original price.
Name of Show
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
E-Mail
)
Fax (
Title
(Please Print)
Signature
)
Date
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422 -3636
fax: (407) 839 -5929
www.arataexpo.com
Discount Deadline: April 11, 2008 (Received By). Discount price
applies only to orders that are accompanied by payment and are
received by discount deadline.
Please add 7.6% sales tax. Orders received after this date will be assessed
an additional 50% charge. Cash, company check, wire transfer and/or
credit cards accepted. Items cancelled two weeks prior to move-in will
be charged at 50% of the original price.
No refunds will be made on custom accessories. ORDER EARLY
A
B
C
D
Viewable Panel Sizes:
3 - 37.5" x 92.375"
2 - 17.875" x 92.375"
2 - 37.5" x 38.375"
Header:
1 - 116.375" x 11.5"
$2045.00
10' x 10' Standard Carpet
Installation and Dismantling Labor
Daily Cleaning
2 Shelves
1 Header
3 Lights
A
B
C
D
Actual Panel Sizes:
3 - 38.125" x 92.875"
2 - 18.5" x 92.875"
2 - 38.125" x 38.875"
Header:
1 - 116.875” x 12"
A
H
A
B
B
C
D
E
A
F
G
H
I
B
G
C
H
I
F
D
E
D
A
B
C
D
3 - 37.5" x 92.375"
2 - 17.875" x 92.375"
2 - 37.5" x 38.375"
10 - 17.875 x 38.375"
2 - 19.375" x 27"(doors)
2 - 37.5" x 8.75"
Header:
1 - 77" x 11.5"
2 - 37.5 x 11.5"
2 - 25.75" x 11.5"
C
D
E
F
G
H
I
Actual Panel Sizes:
3 - 38.125" x 92.875"
2 - 18.5" x 92.875"
2 - 38.125" x 38.875"
10 - 18.5" x 38.875"
2 - 20" x 27.5"(doors)
2 - 38.125" x 9.25"
Header:
1 - 77.625" x 12"
2 - 38.125" x 12"
2 - 26.375" x 12"
$2600.00
Daily Cleaning
1 Credenzas
2 Pedestals
1 Header
3 Lights
orlando, fl 32811
phone: (407) 422 -3636
fax: (407) 839 -5929
www.arataexpo.com
A
B
C
D
E
F
G
H
I
J
$4850.00
3 - 37.5" x 92.375"
2 - 17.875" x 92.375"
2 - 37.5" x 38.375"
10 - 17.875 x 38.375"
2 - 19.375" x 27"
2 - 37.5" x 8.75"
Header:
1 - 77" x 11.5"
2 - 29.125" x 11.5"
2 - 37.5” x 11.5"
2 - 17.875" X 11.5"
A
B
Daily Cleaning
2 Credenzas
2 Headers
6 Lights
C
D
E
F
G
H
I
J
G
B
C
B
F
A
E
E
D
D
C
B
C
D
E
F
C
G
H
3 - 37.5" x 92.375"
6 - 17.875" x 92.375"
2 - 37.5" x 38.375"
2 - 29.125 x 38.375"
2 - 19.375" x 27"
2 - 37.5" x 8.75"
Header:
3 - 37.5" x 11.5"
2 - 29.125" x 11.5"
E
A
B
C
B
F
F
G
G
A
Actual Panel Sizes:
6 - 38.125" x 92.875"
2 - 18.5" x 92.875"
2 - 38.125" x 38.875"
4 - 18.5" x 38.875"
2 - 20" x 27.5"
2 - 38.125" x 9.25"
Header:
1 - 77.625" x 12"
2 - 29.75" x 12"
2 - 38.125" x 12"
2 - 18.5" X 12"
B
H
H
D
G
A
I
F
E
A
G
J
A
C
D
E
F
G
H
Actual Panel Sizes:
6 - 38.125" x 92.875"
6 - 18.5" x 92.875"
2 - 38.125" x 38.875"
2 - 29.75" X 38.875"
2 - 20" x 27.5"
2 - 38.125" x 9.25"
Header:
3 - 38.125" x 12"
2 - 29.75" x 12"
$5565.00
Daily Cleaning
2 Credenzas
2 Headers
4 Lights
orlando, fl 32811
phone: (407) 422 -3636
fax: (407) 839 -5929
www.arataexpo.com
order form
A
B
C
D
E
F
G
H
I
9 - 37.5" x 92.375"
4 - 37.5" x 38.375"
8 - 12" x 38.375"
8 - 17.875 x 38.375"
4 - 37.5" x 8.75"
8 - 19.375" x 27" (doors)
Header:
2 - 116.25" x 20.375"
2 - 85.875" x 20.375"
2 - 77" x 20.375"
I
G
G
I
H
E
$8485.00
A
Daily Cleaning
4 Counters
2 Headers
H
B
C
D
E
F
G
H
I
F
Actual Panel Sizes:
9 - 38.125" x 92.875"
4 - 38.125" x 38.875"
8 - 12.625" x 38.875"
8 - 18.5" x 38.875"
4 - 38.125" x 9.25"
8 - 20" X 27.5" (doors)
Header:
2 - 116.875” x 20.875"
2 - 86.5" x 20.875"
1 - 77.625" x 20.875"
A
E
A
D
D
B
A
B
C
D
E
H
F
G
H
A
B
C
D
E
F
G
H
F
C
4 - 37.5" x 92.375"
4 - 60" x 38.375"
8 - 17.875" x 37.375"
8 - 19.375" x 27" (doors)
4 - 26" x 8.75"
Header:
4 - 77" x 11.5"
4 - 37.5" x 11.5"
8 - 26" x 11.5"
Actual Panel Sizes:
4 - 38.125" x 92.875"
4 - 60.625" x 38.875"
8 - 18.5" x 38.875"
8 - 20" x 27.5" (doors)
4 - 26.625" x 9.25"
Header:
4 - 77.625" x 12"
4 - 38.125" x 12"
8 - 26.625" x 12"
$9160.00
Daily Cleaning
4 Counters
4 Headers
Rental Packages
order form
Please Provide Custom Rental Package
Standard Carpet Color
Red
A
Blue
Standard Display Panel Color
B
C
Purple
White
D
E
(please circle one)
Grey
$
F
Total:
Burgundy
Teal
Grey
Header Copy = BLACK BOLD LETTERS
COMPANY NAME ONLY
(please type clearly or type to ensure correct spelling)
Electrical Requirements: Package rental price does not include electrical hook-up or labor to install clip-on lights. Please order
your electrical outlet for the rental exhibit and any other electrical requirements (including labor) directly from the electrical
contractor. The electrical order form is included in this service manual.
accessories
Add the following Accessories to my Custom Rental Package
Credenza
$275.00(each)
Pedestal
$185.00(each)
Shelves
$40.00(each)
18"x36"x42"
18"x42"
12"x36"
Clip-On Lights
$30.00(each)
$
Accessories
Total:
$
Qty:
Qty:
(total)
$
$
Qty:
(total)
Qty:
(total)
$
(total)
Please contact us for additional information and pricing on:
Logos
Color Changes
Custom Designs
Velcro Panels
Custom Graphics
Other Requirements:
payment info
Payment Information
VISA
Mastercard
American Express
exp. date
card #
100% Payment
Must Accompany Order
$
Rental Package
$
cardholders name (please print clearly)
Name of Show
authorized signature
JSEM 2008
Accessories
Booth Number(s)
$
Sub Total
$
Street Address
Sales Tax (7.6%)
City
Authorized by
e-mail
State
(please print)
Zip
Tele (
Title
Signature
)
Fax (
Date
)
$
TOTAL COST
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ORDER FORM FOR
BOOTH CLEANING
As stated In our Payment Policy all invoices must be paid in advance or at
the show—cash, company check, wire transfer, and/or credit card.
NOTE: All rental carpets are delivered clean to your booth space. However,
during set up, the carpet can become soiled. We suggest you order cleaning
services at least once before the show opens.
GENERAL CLEANING
ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS, INC.
NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES.
ALL ORDERS PLACED ON-SITE WILL INCUR A 20% SURCHARGE.
CLEANING SERVICES
Please indicate the cleaning service required for your booth:
vacuuming carpet and emptying waste baskets prior to show opening only
$ .37 per sq. ft.
vacuuming carpet and emptying waste baskets daily (2 show days)
$ .33 per sq. ft.
per day
Shampooing exhibitor’s carpet
$ .40 per sq. ft.
per day
anti-static spray
$ .30 per sq. ft.
per day
The square footage is based on the overall size of the space occupied.
AEI WILL NOT BE LIABLE FOR DAMAGE TO GRAPHIC PANELS NOT PROPERLY
PORTER SERVICE - Service provided every 2 hours.
Daily
$150.00
per day
Cleaning Total
ALL RATES SUBJECT TO CHANGE IF NECESSITATED BY INCREASED
LABOR AND MATERIAL COSTS.
7.6% Sales Tax
Total
Name of Show
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
Title
(Please Print)
E-Mail
Signature
)
Date
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ORDER FORM FOR SPECIAL SIGNS
CHARTS • GRAPHS • SIGNS • SILK SCREEN
As stated in our Payment Policy, all invoices must be paid in advance
or at the show - cash, company check, wire transfer, and/or credit card.
CUSTOM SIGNS/SERVICES
This order for custom signs should accompany a printed version of each sign requested including exact copy,
dimensions, position (horizontal or vertical) and easel back if desired.
DIGITAL SHOWCARD SIGNS
(10 words or less)
7” x 11”
$41.00
7” x 44”
46.00
11” x 14”
53.00
14” x 22”
61.00
22” x 28”
79.00
28” x 44”
121.00
40” x 60”
Quoted
Please call our office for acceptable file formats.
There will be an additional charge to prices listed for sign
design Labor or necessary Labor to prepare logos for
reproduction.
An additional charge of 100% of published prices will be
added to all orders received later than APRIL 18, 2008.
This charge also applies to all floor orders.
CUSTOM SERVICES
Over 10 words ………………………….. $ 1.50 per word
Easel back per sign…………………….. $ 3.50
Signs Total
7.6% Sales Tax
.
Total
REMARKS:
Name of Show
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
E-Mail
)
Fax (
Title
(Please Print)
Signature
)
Date
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
NOTIFICATION OF INTENT TO USE"NONOFFICIAL" SERVICE CONTRACTOR
DEADLINE:
Friday, April 4, 2008
RETURN TO:
Arata Expositions, Inc. (JSEM 2008)
4104 L.B. McLeod Road
Orlando, FL 32811
If the exhibitor plans to utilize a firm other than the Official Service Contractor, the EXHIBITOR ONLY
must complete and mail this form to Arata Expositions, Inc. to be received no later than Friday, April 4,
2008.
In addition, a Certificate of Insurance showing General Liability coverage and Workman's Compensation
valid in the State of Colorado must be submitted no later than Friday, April 4, 2008.
The exposition floor, aisles, loading docks, service and storage areas will be under the control of the
Official Service Contractor. The "Non-Official" Contractor must coordinate all his activities with Arata
Expositions, Inc.
The "Non-Official" Contractor will share with the Official Contractor all reasonable costs related to his
operation, including overtime pay for stewards. The exhibitor will be assessed a flat fee of $0.25 per
square foot to cover all miscellaneous costs related to the restoration of exhibit space to its initial condition.
THESE REQUIREMENTS WILL BE STRICTLY ENFORCED.
Exhibiting Company
Booth Number
Phone Number (
)
Exhibitor Contact (Please Print)
Exhibiting Firm’s Authorized Signature
Type of work to be performed
“Non-Official” Contractor/Display House
Contractor Contact Name
Date
ARATA EXPOSITIONS, INC. WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY. NOTIFICATION FROM THE DISPLAY HOUSE
WILL NOT BE ACCEPTED. PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE
OF INSURANCE TO ARATA EXPOSITIONS, INC. DO NOT SEND CERTIFICATES OF INSURANCE
OR THIS FORM TO SHOW MANAGEMENT.
COLORADO UNION RULES & REGULATIONS
4104 PADGETT
9525
l.b. mcleod ST
road
Los Angeles,
orlando,
florida
CA
32811
921264403 (407) 422-3636
phone:
phone:
fax:
(407)
(301)
839-5929
921-0800
fax: (301) 990-1717
www.arataexpo.com
www.arataexpo.com
SIGN, SCENE AND PICTORIAL PAINTERS LOCAL UNION (DECORATOR)
Local Unions have the jurisdiction for the erection, cleanup, dismantling, repair and building of all exhibits. These exhibits can
go from floor to ceiling, and include headers; floor covering of all kinds; aisle covering; hanging of decorative material from the
ceiling; painting/hanging of all types of signs; pictorial and scenic paintings; changing electric light bulbs in exhibits; repairing of
all animation; hanging/mounting all electrical fixtures as long as they are part of the exhibit and not just rented for the immediate show.
An exhibitor is permitted to work with a union installer on a one-to-one basis provided that person is a permanent employee of
the exhibiting firm. This rule does not mean casual workers or a worker hired from an employment agency or a non-union display or decorating company.
An exhibitor may install or dismantle his own exhibit providing the total time for installation of any of the above does not take
more than 30 MINUTES FOR ONE PERSON TO COMPLETE. This does not mean 15 minutes for two persons or ten minutes
for three persons. If any of the work to be performed above requires more than 30 minutes for all or partial then the work must
be done with the proper union personnel. This does not include putting out brochures and merchandise.
TEAMSTERS (DRAYAGE CONTRACTORS)
The teamsters are responsible for the loading/unloading of all trucks or trailers of common/contract carriers, as well as the handling of empty crates and the operations of fork lift trucks. They also have jurisdiction of the loading/unloading of individual
company vehicles, other than the companies covered by the Sign, Scene, and Pictorial Painters local union.
UNION RULES GOVERNING CARTAGE (DRAYAGE)
An exhibitor may transport, across the exhibit floor, any amount that can be hand carried in ONE TRIP. Exhibitors MAY NOT
USE their own hand trucks, pallet jacks, wagons nor any other wheeled device to transport their own exhibit materials across
the exhibit floor. Representatives or stewards of the union will be on the floor during move-in and will be checking to see that all
exhibitors comply with the above rules. The rules are uniform for all exhibit facilities in Northern & Southern California. Your
cooperation in complying with the above guidelines created by the Convention Services Division of the Local Union is appreciated.
RIGGERS (HEAVY MACHINERY SHOWS ONLY)
The riggers have the responsibility for unloading, uncrating, unskidding, leveling, cleaning, assembly of heavy machinery/
equipment. Their jurisdiction also covers the reverse operations as outlined above for the removal of equipment.
ELECTRICIANS
The Electrical Union is responsible for supplying all feed wiring and electrical conductors to each exhibit, except where this service is provided by the building owner. This union will also be responsible for all other electrical work on exhibits that cannot be
done by the exhibitor in a total time of 15 minutes.
SERVICE CONTRACTOR POLICY EXPRESSLY FORBIDS TIPPING
PLEASE DO NOT TIP
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ORDER FORM FOR INSTALLATION
& DISMANTLING LABOR
As stated in our Payment Policy, all invoices must be paid in advance or by the
close of the show. Cash, company check, wire transfer and/or credit card are
acceptable methods of payment.
RATES: (ONE HOUR MINIMUM PER MAN)
REGULAR TIME: 8:00 AM TO 4:30 PM WEEKDAYS
$ 80.00 PER MAN PER HOUR
OVERTIME: 4:30 PM - MIDNIGHT WEEKDAYS / ALL DAY SATURDAYS,& SUNDAYS
DOUBLETIME: MIDNIGHT UNTIL 8:00 AM ALL DAYS / HOLIDAYS
$ 136.00 PER MAN PER HOUR
$160.00 PER MAN PER HOUR
Starting time can be guaranteed only when personnel are requested for the start of the working day, which is 8:00 a.m. Every attempt will be
made to provide personnel at time requested subsequent to 8:00 a.m. Such starting time must be approximate, as personnel are assigned to
jobs at 8:00 a.m. and it is impossible to gauge exact time of completion of first assignments. 25% ADDITIONAL FOR ON-SITE ORDERS.
INSTALLATION OF DISPLAY:
Please indicate your Labor requirements:
DATE
TIME
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to install our display without our supervision. AEI charge for this service is 30% of
your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM ON THE BACK SIDE OF THIS PAGE.
Request you to await our representative before installing our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with Labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
DISMANTLING OF DISPLAY:
Please indicate your Labor requirements:
DATE
TIME
Starting time can be guaranteed only when personnel are requested for the start of the working day, which is 8:00 a.m. Every attempt will be
made to provide personnel at time requested subsequent to 8:00 a.m. Such starting time must be approximate, as personnel are assigned to
jobs at 8:00 a.m. and it is impossible to gauge exact time of completion of first assignments. 25% ADDITIONAL FOR ON-SITE ORDERS.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to dismantle our display without our supervision. AEI charge for this service is
30% of your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM ON THE BACK SIDE OF THIS PAGE.
Request you to await our representative before dismantling our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with Labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
Name of Show
Telephone Number:
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
)
Title
(Please Print)
E-Mail
Signature
Date
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
AEI SUPERVISED LABOR FORM FOR
INSTALLATION & DISMANTLING OF EXHIBITS
This form must be completed by all exhibitors wishing to use
AEI supervised labor for the installation and dismantle of their
exhibits.
SET UP AND INBOUND SHIPPING INFORMATION:
Display shipped in advance to warehouse:
Display shipped directly to show site:
Date display was shipped:
Date display is to arrive:
Carrier:
Carrier phone number:
Shipped from: City/State:
Total number of: Crates:
Cartons:
Fibers Cases:
Other (Please specify):
Display includes carpet:
Carpet rented from AEI:
Electrical placement: Electrical under carpet:
Drawing attached:
Drawing with display:
Special instructions for electrical:
Set up instructions: Attached:
Shipped with display:
Tools or hardware required for assembly:
Special instructions for set up or dismantle:
Graphics: Shipped with display:
Shipped separately:
Special instructions for graphics:
OUTBOUND SHIPPING INFORMATION:
After dismantling, return/ship display to:
Carrier:
Common Carrier
Van Line
Air Freight:
Next Day
2nd Day
Deferred
If your designated carrier fails to pick up or refuses to accept your shipment
your freight will be shipped by one of the official show carriers. It is the
responsibility of the exhibitor to call your carrier of choice to schedule a pick
up time and date.
Emergency contact at show site:
Contact phone #:
Hotel:
Hotel phone #:
Name of Show
JSEM 2008
Arrival date:
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
)
Title
(Please Print)
E-Mail
Signature
Date
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RIGGING LABOR
ORDER FORM
SNORKEL AND/OR FORK MUST BE ORDERED FOR SIGN,
HEADER OR BOOTH CONSTRUCTION EXCEEDING 8' HEIGHT.
All mechanical equipment on the trade show floor must be under
the care, custody, and control of AEI. This includes forklifts, pallet
jacks, genie lifts, etc., as well as any other mechanical equipment.
FORKLIFT
SNORKEL
A forklift with operator and one teamster will be assigned at the
following rates:
If you require a snorkel, a crew consisting of snorkel with
operator and 2 riggers will be assigned at the following rates:
•
•
5,000 lb. forklift @ $ 235.00/hr straight time
@ $ 347.00/hr overtime
Snorkel @ $ 390.00/hr straight time
@ $ 558.00/hr overtime
If additional teamsters are required to assist, you will be billed at
the additional rate of $80.00 per hour straight time or $136.00
per hour overtime for each teamster ordered. If a cage is
required, please note there is an additional charge of $40.00/hr.
There is a 2 hour minimum each way. Time necessary for
workmen to get tools and report to the booth, have work
checked by the exhibitor and return with the exhibitor to sign out
will be included in the time charged to the work order.
OVERTIME RATES apply before 8:00 am and after 4:30 pm
weekdays, and all day on Saturday, Sunday and holidays.
OVERTIME RATES apply before 8:00 am and after 4:30 pm
weekdays, and all day on Saturday, Sunday and holidays.
ORDER: (Equipment and crew)
We will need fork lift/snorkel crew(s) as indicated below and will have a representative on hand to supervise the work to be done. Our
representative will return the crew to the service desk upon completion of the work, check the work order and approve the work by
signing work ticket.
FOR INSTALLATION we require the following:
FOR DISMANTLING we require the following:
Date
Date
Time
5,000 lb. fork lift, operator & teamster
Time
5,000 lb. fork lift, operator & teamster
w/cage
Snorkel/crew (snorkel + 3 men)
Snorkel/crew (snorkel + 3 men)
Rigger(s) in addition to the crew ordered
Rigger(s) in addition to the crew ordered
w/cage
Note: If exhibitor fails to pick up crew at time confirmed, a one hour charge per crew "No Show Charge" will be applicable.
SNORKEL/FORKLIFT TIMES CANNOT BE GUARANTEED. WE WILL MAKE EVERY EFFORT TO MEET SPECIFIED REQUEST
WHEN POSSIBLE.
ALL RATES SUBJECT TO CHANGE IF NECESSITATED BY INCREASED LABOR AND/OR MATERIAL COSTS.
Please call for a quote if specialized equipment is required.
FORKLIFT OR SNORKEL ORDERS RECEIVED AFTER APRIL 18, 2008 WILL INCLUDE A 20% SURCHARGE ON TOTAL
FORKLIFT/SNORKEL ORDER. ORDERS RECEIVED ON-SITE WILL BE ASSESSED A 30% SURCHARGE.
All signs must be marked appropriately, and either shipped to AEI warehouse or shipped directly to the facility in the back of your
truck to allow immediate access. If assembly is required, set-up instructions must be sent. Arata Expositions Inc. will be responsible
for preassembly of all signs.
Arata Expositions Inc. is not responsible, liable for and will not hang any signage constructed in a manner it deems unsafe. Exhibitor
holds harmless and waives all claims against Arata Expositions Inc. and the exposition facility concerning all overhead signage.
Name of Show
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
)
Title
(Please Print)
E-Mail
Signature
Date
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
HANGING SIGN FORM
Please complete this form if you are exhibiting with a hanging sign
or overhead structure. Island space must be 20' x 20' or larger in size.
Please include Rigging Order for equipment & installation time.
GENERAL INFORMATION
All hanging signs or overhead structures must be installed by Arata Expositions, Inc. Set up instructions must be included with
this form and inside the sign crate. Provide one copy of this form (completed) to your display house, if desired. All hanging
signs must conform to show management rules and regulations and facility limitations. Please attach a photograph or rendering
of your sign or overhead structure. Hanging signs must be approved 30 days prior to show move-in.
Type of Sign:
banner
Shape of Sign:
metal or wood
square
Size of Sign:
triangle
length
Weight of Sign:
Other (Specify)
rectangle
width
lbs.
Other (Specify)
height
Electrical required (
) yes (
) no. (If yes, electrical service must be ordered
on the enclosed Electrical Form.)
Sign will be erected under the supervision of our representative (
) yes (
) no
Arata Expositions, Inc. will be responsible for preassembly of all signs.
Representative's name:
HANGING INSTRUCTIONS
Booth #__________
Please complete the diagram indicating adjacent booth numbers
and requested placement for hanging sign. Do not include aisle width.
Number of feet from floor to top of sign: ft. (max 20')
Number of feet in from Booth #
:
ft.
:
ft.
:
ft.
:
ft.
Booth Size:
•
ft. x
Booth #__________
Booth #__________
Booth #__________
ft.
Due to variations in the convention center ceiling structure and the relation of exhibit areas to support beams,
sign locations may vary from original specifications.
Name of Show
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
)
Title
(Please Print)
E-Mail
Signature
Date
MATERIAL HANDLING
LIMITS OF LIABILITY
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
1. ACCEPTANCE OF TERMS.
It is understood that acceptance of the following terms and conditions will be
construed when any of the following conditions are met:
• The Exhibit Shipping Information & Drayage Rate Schedule is signed; or
• Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as “AEI”)
warehouse or show site for which AEI is the Official General Contractor for the event; or
• When an order for any rental equipment and/or Labor is placed by the exhibitor with AEI
2. AEI’S RESPONSIBLITIES. The responsibility of AEI with respect to the goods stored hereunder shall be limited to
the exercise of ordinary care and diligence by its officers and employees in receiving, handling, keeping and delivering
the same. For purposes of this contract, AEI means their employees, officers, directors, agents, assigns, affiliated
companies, and related entities including, but not limited to, any subcontractors AEI may appoint. AEI shall not be
liable for loss or damage by natural elements, fire, heat, frost, damp, dust, moths, rust, leakage, deterioration, acts of
God, vandalism, theft, civil disturbance, power failure, acts of terrorism or war, Labor disputes, lockouts or work
stoppages of any kind nor for other causes beyond AEI’s reasonable control.
3. AEI LIABILITY. It is understood that AEI and its subcontractors are not insurers. The exhibitor is responsible for
obtaining the proper insurance to cover their property. AEI does not provide for full liability should loss or damage
occur. AEI’s liability shall be limited to the physical loss or damage to the specific article, which is lost or damaged. In
any case, the liability of AEI is limited to $.30 per pound per article, with a maximum of $50.00 per item, and a
maximum of $1,000 per shipment, whichever is less, as agreed upon damages and exclusive remedy. Provisions of
this paragraph shall apply if loss or damage, regardless of cause or origin, results directly or indirectly to property
through performance or nonperformance of obligations imposed by the offering of services to Exhibitors, or from
negligence, active or otherwise, by AEI, its subcontractors or employees. This applies while these goods are in AEI’s
warehouse, in vehicles for delivery or at show site. AEI shall not be liable to any extent whatsoever for any actual,
potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage
to an exhibitor’s material which make it impossible or impractical to exhibit same.
4. EXHIBITORS ARE URGED TO CARRY ALL-RISK INSURANCE COVERING YOUR MATERIALS
AGAINST DAMAGE, LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE
PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW. THIS CAN
GENERALLY BE DONE BY ADDING “EXPOSITION FLOATERS” TO EXISTING INSURANCE
POLICIES. IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER. THAT INSURANCE, IF ANY, SHALL
BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE
BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI
LIABILITY AS SET FORTH ABOVE.
5. PACKAGING. AEI shall not be responsible for damage to uncrated material, material improperly packed, concealed
damage, pad wrapped or shrink-wrapped materials, glass breakage, or carpet in bags or poly. Additionally, AEI shall
not be responsible for crates and packaging that are unsuitable for handling, in poor condition, or have prior damage.
Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means.
6. INSURANCE CLAIMS. The exhibitor must report the damage or loss at the AEI service desk at show site and
complete our paperwork documenting the incident. Failure to complete the proper paperwork at show site will result in
the claim being waived. The exhibitor must submit any written claim for loss or damage within (30) days of the close of
the show on which the loss or damage occurred or the claim shall be considered waived. No suit or action shall be
brought against AEI more than one year after the cause of action accrues.
7. INBOUND SHIPMENTS. After the exhibit materials are placed in the booth, AEI will not be responsible for
condition, count or content. Please remember that there may be a lapse of time between the delivery of shipments to
the booth and the arrival of the exhibitor or exhibitor’s representative. AEI will not be responsible or liable for any loss,
damage, theft, or disappearance of exhibitor’s materials after same have been delivered to the exhibitor’s booth at
show site. We suggest exhibitors arrange for security services for their booth.
8. EQUIPMENT REQUIRING SPECIAL EQUIPMENT. Fourteen days advance notice must be provided to AEI by
the exhibitor in order to obtain special devices to properly load, place or reload equipment requiring such care. AEI will
not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice
has not been received by AEI.
9. EMPTY CONTAINER LABELS.
The exhibitor is responsible for affixing EMPTY Labels (available at the AEI
service desk) to containers to be stored during the show. It is understood that these labels are used for empty storage
only and AEI assumes no responsibility or liability for loss or damage to contents while containers are in storage or for
mislabeled containers.
10. CLASSIFYING SHIPMENTS. AEI cannot be responsible for classifying shipments. After shipments are tendered
to a carrier for shipment, AEI cannot be responsible for delivery time or damage or loss to property.
11. OUTBOUND SHIPMENTS. All shipments received at the close of the show are subject to a final count. We will
count and ship pieces as we find the shipment when we remove them from the booth to load out. All Material Handling
Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth. Corrections will be
made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of
such items in the booth at the time of pick up. AEI is not responsible for shipments left in booths by exhibitors. We
suggest exhibitors arrange for security services for their booth. PLEASE NOTE: Where an exhibitor indicates choice
of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. In order to
expedite removal of freight from the show site, AEI shall have the authority to change designated carriers, if such
carriers do not pick up on time or refuse to accept shipments. Exhibits not removed from the show on removal day
and on which we have no shipping information will be returned to our warehouse at an additional charge to await
disposition. AEI assumes no liability as a result of such re-routing or handling.
12. PAYMENT OF SERVICES. The exhibitor agrees, in the event of a dispute with AEI or its subcontractors relative to
any loss or damage to any of the exhibitor’s freight or equipment, that the exhibitor will not withhold payment in any
amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset
against the amount of the alleged loss or damage. Instead, the exhibitor agrees to pay AEI prior to the close of the
show for all such charges and further agrees that any claim the exhibitor may have against AEI or its subcontractors
shall be pursued independently by the exhibitor as a complete, separate transaction to be resolved on its own merits.
13. JURISDICTION. This agreement shall be deemed to have been made in the State of Maryland, and that any and all
performance thereunder, or breach thereof, shall be interpreted, governed and construed pursuant to the Laws of the
State of Maryland, and the parties to this agreement consent that the Circuit Court for Montgomery County, Maryland
shall be the sole forum where any cause of action arising under, or in any way related to, this agreement may be
instituted.
14. MISCELLANEOUS. Exhibitor, as a material part of the consideration to AEI for material handling services,
waives and releases all claims against AEI, its employees, agents, officers and directors, with respect to all
matters for which AEI has disclaimed liability, pursuant to the provisions of this contract. The exhibitor
acknowledges that he or she has read this agreement, understands it and agrees to be bound by its terms, and
further agrees that it is the complete and exclusive agreement between the parties.
The invalidity or
enforceability of any provision hereof shall not affect, modify, or impair the validity and enforceability of all other
provisions herein.
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
TIPS FOR DRAYAGE
(MATERIAL HANDLING)
HELPFUL HINTS
1.
Ship prepaid – collect shipments will not be accepted at either the warehouse or show site.
2.
If you ship by way of your own truck or car, it is important to have a delivery ticket prepared indicating
the piece count and weight. You are invoiced for material handling based on weight. If no information
is available, the weight is estimated by the unloading crew.
3.
Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum
shipments. To reduce material handling costs (Drayage), ship all of your exhibit materials in ONE
shipment. Remember, there is a 200 pound minimum charge per shipment. See the example
below.
4.
Please be sure to obtain and complete an AEI Bill of Lading. Bills of Lading will be made available at
the AEI service center on the final show day. Please be sure to return your completed Bill of Lading
and any additional outbound information before you leave the show floor.
5.
Should you choose to use a carrier other than the official show carrier, please be certain to contact
them with any necessary pick-up information. AEI is not responsible for contacting outside
carriers for pick-ups.
6.
BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are
returned after the show. It is suggested that exhibitors arrange all risk coverage. This can be
done by adding exposition floaters to existing policies. Contact your insurance representative. BE
SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT,
STORAGE AND WHILE AT CONVENTION SITE.
THE EXPENSIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
04/25/08
80 Lbs.
200 Lbs. Min.
$68.00
$136.00
04/25/08
50 Lbs.
200 Lbs. Min.
$68.00
$136.00
04/25/08
70 Lbs.
200 Lbs. Min.
$68.00
$136.00
Total Drayage
Charges
$408.00
200 Lbs. Total
THE COST-EFFECTIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
04/25/08
200 Lbs.
200 Lbs. Min.
$68.00
$136.00
Total Drayage
Charges
$136.00
200 Lbs. Total
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
FREIGHT ROUTING FORM
Please return this form by:
APRIL 18, 2008
INFORMATION ON INCOMING SHIPMENTS FOR THE SHOW (
warehouse /
Name of Show JSEM 2008
Origin of Shipment
Booth Number
Shipping Date
Approximate Arrival Date
Total Number of Containers
Total Weight of Shipment
Size of Largest Container
Weight of Largest Container
Local Representative's Name
Telephone
•
•
site)
Carrier
Please Read
To enable our tracing delayed shipments, please mail duplicate bill of Lading to:
Arata Expositions, Inc., 4104 L.B. McLeod Road, Orlando, FL 32811, phone (407) 422-3636
COLLECT SHIPMENTS WILL NOT BE RECEIVED.
INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW
Consign to
Company Name
Street Address
City
Carrier
State
Zip
PREPAID
Collect
Description
FOR SPLIT SHIPMENTS, USE SPACE BELOW
Consign to
Company Name
Street Address
City
Carrier
State
Zip
PREPAID
Collect
Description
BILLING INSTRUCTIONS:
Company Name
Division
Street Address
City
Attention of
Title
Your Purchase Order Number (if applicable)
Fax (
)
State
Telephone (
Zip
)
E-Mail
With respect to the property referred to above, you are hereby authorized to pick up, deliver, store and ship and/or act as shipper’s agent in the handling of
said property by any other authorized carrier and to make all contracts in connection therewith and/or perform any additional services shown hereon or
otherwise necessary for reforwarding.
AUTHORIZED SIGNATURE
Title
Date
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
EXHIBIT SHIPPING INFORMATION
& DRAYAGE RATE SCHEDULE
SHIPPING INFORMATION
ADVANCE shipments should be made PREPAID, addressed
as follows:
TO:
(Name of exhibitor and booth number)
FOR: JSEM 2008
C/O:
arata expositions, inc.
C/O: Yellow Transportation
15950 Smith Road.
Aurora, CO 80011
SHOWSITE shipments should be made PREPAID,
addressed as follows:
To:
For:
JSEM 2008
C/O
arata expositions, inc.
700 14th Street / Halls C - D
Denver, CO 80202
Deliver by April 25, 2008 to avoid late fees.
Deliver on MAY 3 - 5, 2008 Only.
To avoid confusion, remove all expired shipping Labels before shipment.
Arata Expositions, Inc. will receive and hold all crated exhibits in storage up to thirty (30) days prior to the show set-up. ANY
UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE. All shipments consigned to
Arata Expositions, Inc. warehouse MUST BE DELIVERED no Later than 4:00pm on Friday, April 25, 2008. Any material
received at the warehouse after this date and time will be subject to a 25% surcharge.
All warehouse freight will be delivered to your booth by 12:00 pm on Sunday, May 4, 2008.
All shipments MUST BE PREPAID. No collect shipments will be accepted either at Arata Expositions, Inc. warehouse or the
facility. Under no circumstances should any shipment be consigned to the facility prior to move-in dates. The facility
will refuse and return all such shipments direct to consignee without notification.
Full time employees of exhibiting companies may hand carry their materials into the exhibit hall through a designated entrance.
You may not borrow dollies, flat trucks or other mechanized equipment. You may not park at the loading dock.
AN EXHIBITOR MAY NOT USE THE TRUCK DOCK FACILITIES TO UNLOAD THEIR PERSONAL CAR, TRUCK OR
STATION WAGON. ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL DRAYAGE CONTRACTOR,
AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT. This control will be
strictly enforced. Any freight handled by AEI will be recorded on a freight receiving report and charged the rates
reflected on this form.
Be prepared for the outbound shipment. Know your destination and if you have a choice of carrier, be sure to contact them in
advance. If you prefer to use the official show carriers, service representatives will be available at the Arata Service Center to
assist you.
If your designated carrier fails to pick up or refuses to accept your shipment by Thursday, May 8, 2008 at 12:00 pm,
your freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending
advice from the exhibitor and they will be charged accordingly for this service. No liability will be assumed by Arata
Expositions, Inc. as a result of such rerouting and handling.
Arata Expositions, Inc. cannot be responsible for classifying shipments. After shipments are tendered to a common carrier for
shipment, Arata Expositions, Inc. cannot be responsible for delivery time or damage or loss to property.
WAREHOUSE SHIPMENTS - This rate includes receiving at Arata Expositions, Inc. WAREHOUSE, 30 days of storage
prior to show, delivery to the booth, storage of empty containers, return of outbound shipments to loading dock and reloading
onto your carrier. Uncrated or pad wrapped shipments will not be received at the warehouse. All shipments must be
accompanied by certified weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to
the next cwt and computed on a round-trip, per shipment basis.
WAREHOUSE base rate (In/Out ST) per cwt (200# minimum):
$68.00
SITE SHIPMENTS - This rate includes receiving at the EXHIBIT HALL on scheduled move in dates, delivery to the booth,
storage of empty containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must
be accompanied by certified weight tickets. Rates are based on straight time move in and move out. All weights are rounded
off to the next cwt and computed on a round-trip, per shipment basis.
SITE base rate (In/Out ST) per cwt (200# minimum):
$70.00
OVERTIME - is before 8:00am and after 4:30pm Monday-Friday and all day Saturday, Sunday and holidays. You will be
charged a 25% overtime surcharge based on the rates above for each occurrence of the following:
•Your shipment is received at our warehouse or show site on overtime.
•Your shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control.
•Your shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control.
SPECIAL HANDLING, CRATED - 25% will be added to quoted rates for the following: Crated, boxed or skidded
shipments received via van line, privately owned vehicle or company truck. Special handling is defined, but not limited to those
shipments that cannot be unloaded or loaded at the dock. This includes ground unloading, doubledecking, unstacking or side
door loading. This surcharge also applies to Federal Express, UPS and all air freight deliveries. Shipments received without
paperwork will be delivered without guarantee of piece count or condition.
SPECIAL HANDLING, UNCRATED - All uncrated materials will be charged an additional 50% of the cwt charge listed
in the rates above.
LATE SHIPMENTS - Any shipment received at the warehouse later than April 25, 2008 will be assessed at a 25%
surcharge. Shipments received at the warehouse once move in begins will be assessed an additional delivery charge.
SMALL PACKAGE SHIPMENTS (FEDEX & UPS only) - Will be received at a rate of $40.00 for the first package,
$10.00 per package thereafter. The total weight of the shipment must be 50 lbs. or less.
SPECIAL SERVICES - A cost quotation will be provided for local pickup and delivery service and for shipments requiring
specialized equipment and handling due to excessive weight, size or value.
VEHICLE SPOTTING - Any vehicles to be placed on show floor as your display will incur a charge of $150.00 each. This
includes but not limited to cars, trucks and trailers. Display vehicles must have the battery cable disconnected; fuel tanks must
be taped shut or have a lockable gas cap and must contain less than 1/8 tank of fuel. Ignition keys must be removed and kept
at display location.
AS STATED IN OUR PAYMENT POLICY, ALL INVOICES MUST BE PAID IN ADVANCE OR AT THE SHOW BY CASH
COMPANY CHECK, WIRE TRANSFER, AND/OR CREDIT CARD. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER
SHOW CLOSING.
Name of Show
JSEM 2008
Booth Number(s)
Street Address
State
Zip
City
Telephone (
Authorized by
)
Fax (
)
Title
(Please Print)
E-Mail
Signature
Date
BOOTH NO:
TO:
BOOTH NO:
TO:
EXHIBIT MATERIAL, DO NOT DELAY
DELIVER NO LATER THAN APRIL 25, 2008
HOLD FOR STORAGE
JSEM 2008
c/o arata expositions, inc.
c/o Yellow Transportation
15950 Smith Road
Aurora, CO 80011
HOLD FOR STORAGE
JSEM 2008
15950 Smith Road
Aurora, CO 80011
BOOTH NO:
FOR ADVANCE SHIPMENTS ONLY
NAME OF EXHIBITING COMPANY
TO:
HOLD FOR STORAGE
HOLD FOR STORAGE
JSEM 2008
15950 Smith Road
Aurora, CO 80011
BOOTH NO:
TO:
JSEM 2008
15950 Smith Road
Aurora, CO 80011
BOOTH NO:
TO:
BOOTH NO:
TO:
JSEM 2008
C/O COLORADO CONVENTION CENTER
700 14th Street Halls C- D
Denver, CO 80202
DELIVER TO SHOWSITE
DELIVER ON MAY 3 - 5, 2008 ONLY
JSEM 2008
Denver, CO 80202
DELIVER TO SHOWSITE
BOOTH NO:
FOR SHOWSITE SHIPMENTS ONLY
TO:
DELIVER TO SHOWSITE
DELIVER TO SHOWSITE
JSEM 2008
Denver, CO 80202
BOOTH NO:
TO:
JSEM 2008
Denver, CO 80202
New Item 426_4-02
10/9/02
12:12 PM
Page 1
Y
ou Can Count On
Yellow As Your Single
Source For All Your Exhibit
Transportation Needs.
New Item 426_4-02
10/9/02
12:12 PM
Page 2
Yellow Exhibit Services
Single Source Provider
It’s our job to make your job easier and to
make sure your Trade Show is a success.
Wherever your exhibit materials need to be,
Yellow offers a wide range of services to satisfy
all your shipping needs, including air and
ground, expedited and guaranteed services.
On-Site Representation
Yellow Exhibit Services has on-site
representation available at most major Shows
to ensure your special shipping needs are
handled efficiently.
Award Winning Customer
Service Center
Trade Show Shipping Tips
We’re available when you need us – during
the week and on the weekends – 24 hours
a day, seven days a week. Simply call
1-800-610-6500 to speak to a Customer
Service Representative who can help you trace
shipments, explain rates, schedule pickups,
provide proof of delivery, and answer your
exhibit transportation questions. For up to the
minute, customized on-line access to your
transportation transactions, log on to
www.myyellow.com.
Below are tips that will help better facilitate the handling of your
Trade Show shipments.
•
Ship all materials as early as possible, preferably to the
advanced receiving warehouse if available.
•
Complete all sections of the Bill of Lading (BOL). Indicate
proper description of all pieces on the BOL; include
dimensions, color, and other significant identifying marks.
•
Label all individual pieces, even if all fit a single pallet.
Remove all old labels from crates and boxes.
•
The Yellow network of terminal locations
throughout the U.S., Canada and Mexico
provides prioritized handling of your
valuable Trade Show shipments.
Use nondescript packaging for valuables to help ensure
the security of the shipment once delivered to the Trade
Show location.
•
Place a business card inside each container – just in case
a label gets torn.
Caravan Service
•
Be aware of any materials that may be classified as
hazardous – such as aerosol sprays, solid or liquid
chemicals, paint. Describe all items clearly on the BOL.
Call our safety hotline with hazardous materials
questions – 800-395-5446.
Everywhere You Need To Be
Yellow can transport your exhibit materials
from Show to Show.
Any Size Shipment
Yellow can handle any size shipment you may
have – small to full truckloads.
Proud to be members of:
www.myyellow.com
Item #426 4/02
© 2002, Yellow® Transportation™
Printed in U.S.A.
Exhibitor Services Order Forms
Save time and money by ordering online only at
www.denverconvention.com to receive 20% discount
******applies to many prices in this kit******
WELCOME TO THE COLORADO CONVENTION CENTER
In this kit, you will find orders for
Electrical services
Telephone services
Internet services
Air/Water/Drain and Natural Gas services
Computer Rentals
Business Center services
Catering services
To help you with a successful show, we offer you these tips and checklist:
1. The Colorado Convention Center is responsible for all utility services, (power, telephone,
internet, air, water and drain.) The orders in this packet should be faxed or mailed
directly to the Convention Center, not to show management or the Decorator.
2. For your security, we do not accept orders over the phone. All forms must be mailed, faxed
or may be ordered on-line at: www.denverconvention.com.
3. Read all the Forms and Guidelines carefully; you may find something specific to your booth
that will reduce on-site complications.
4. Save money by ordering prior to your arrival. The onsite surcharge of 30% will be applied
to all orders placed at the service desk during the first move-in date of the event.
5. The Colorado Convention Center reserves the right to update or amend these forms as
needed. If you have questions, please call before ordering.
6. To save even more money, order on-line at www.denverconvention.com. These rates
are available only on the web and will save you 20% off the listed rates in this kit.
Checklist Requirements:
Payment Authorization form – Indicates what services you are paying for and
the people authorized to make changes to the order.
Properly oriented Service Locator Form or Map – Specifies location of where
services are needed to be install prior to your arrival. Any on-site changes will
be charged labor.
Individual orders are required for each booth you will occupy.
If you have any questions, call us at 303-228-8027 before you order.
We look forward to seeing you in Denver.
Event Name: _____________________________________
CREDIT CARD
AUTHORIZATION FORM
Booth # __________ Booth Dimensions_______________
Event Dates: _____________________________________
Company Name __________________________________
Address ________________________________________
City ____________________ St_______ Zip ___________
Order via Mail, Fax or Online at:
Attn: Exhibitor Services
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
www.denverconvention.com
Phone __________________ Fax____________________
E-mail __________________________________________
Onsite Contact: __________________________________
RECEIVE 20% DISCOUNT BY ORDERING ON-LINE ONLY 15 DAYS PRIOR TO FIRST MOVE-IN DATE
CCC must have order, maps and full payment by this deadline to honor online discount pricing.
METHOD OF PAYMENT:
Cash
Check # __________
(Payable to SMG/Colorado Convention Center)
CREDIT CARD INFORMATION:
Mastercard
Visa
American Express
ACCOUNT NUMBER:
EXPIRATION DATE:
CARDHOLDERS NAME: (PRINT)
___________________________________________
CARDHOLDERS SIGNATURE:
___________________________________________
SERVICES TO BE COVERED BY THIS CARD:
Electrical Telecommunications
Utilities
Internet
OTHER AUTHORIZED SIGNERS:
___________________________________________
___________________________________________
All invoices shall be settled prior to show close. Credit is not issued for services installed but not used. Credit
will not be issued after show close, please review all work orders prior to leaving show site.
Please read all forms thoroughly for all instructions and conditions prior to placing orders.
ORDER ONLINE AT WWW.DENVERCONVENTION.COM
PAYMENT POLICIES
1.
PAYMENT IN FULL must be rendered on all orders when order is placed. NO EXCEPTIONS!
No service order will be processed without full payment. Exhibitors with outstanding balances
from prior shows must satisfy the payment requirement or services will not be provided.
•
All on-line orders must be received 15 days prior to the first move-in date to qualify for the discount price.
All orders placed after this deadline will be charged at the standard rate.
•
All order forms and payment s in U.S. Dollars or credit card, must be received 15 days prior to the first
exhibitor move-in date of the show, in order to utilize the standard rate. The floor rate will be applied to
forms received after this deadline.
•
The date received by the Denver Convention Complex will determine the applicable rate.
•
All charges incurred during the show must be rendered in full at the time of service.
•
Any balance outstanding after the event closing will be charged to the exhibitor credit card.
•
If for any reason because of default on the part of the exhibitor it becomes necessary to engage in an
attorney, the exhibitor agrees to pay all costs, expenses, and attorney’s fees expended or incurred by
SMG in connection therewith.
Unpaid balances are subject to a 1.5% per month thereafter.
•
2.
Cash, company checks made payable to (SMG/Colorado Convention Center), money orders,
and credit cards will be accepted for advance payments only.
3.
There is a $25.00 service charge for all returned payments.
4.
Rates quoted for all services include bringing the requested services to the booth in the most
convenient manner and do not include connecting equipment or special equipment. All island
booths require a scaled diagram with orientation. Larger power orders may require additional
labor and materials for precise placement of services.
5.
All prices are rental only. Material and equipment furnished by the Center for this service order
shall remain CCC property unless otherwise specified and shall be removed ONLY by the
Convention Center employees at the close of the show.
6.
Booth utilities are to be ordered by each exhibitor separately and are not to be shared with
other exhibitors.
7.
Changes to original orders will require a service order to be signed by the exhibitor
acknowledging receipt of service.
8.
Notification of cancellation must be received in writing a minimum of fifteen (15) days prior to
scheduled opening date. There will be a $50.00 processing fee for all refunds requested.
9.
Credit will not be given for service or equipment installed and not used.
10. Claims will not be considered unless filed in writing by exhibitor prior to close of show. Refunds
will not be considered unless filed in writing by the exhibitor prior to the close of the show.
Please allow thirty days for processing.
SERVICE LOCATOR PLAN
To assist us in placing your services, please fill out this service locator
plan. If you send your own floor plans, please make sure to include all of
the information included on this plan.
All 10X10 and in-line booth services will be installed in the center back of the space. Larger booth spaces (i.e. Islands
and Peninsulas,) must submit an oriented floor plan, including adjacent booth numbers to ensure proper installation and
also to prevent postponement. A fine of $100 will be added to individual orders for any person other than SMG/
CCC employees that enter floor ports to connect any facility utilities.
Electrical Services:
E— Indicate each amp/watt (Will not be split or branched)
O— Indicates overhead drop (Include height information)
Telephone Services:
T— Indicates Telephone Lines
F— Indicates Data/Fax Lines
Internet Services:
I— Indicates Main Drop or Hub
Compressed Air/Water/Drain:
Indicate by writing Air/Water/Drain
Event Name:
Event Dates:
Company Name:
Booth Number:
Please indicate scale: 1 square = _________ Feet.
Other scale: __________________________
BACK
Note booth #
to left side of
your booth
Note booth #
to right side of
your booth
__________
__________
FRONT
Mail to:
Fax or Order Online at:
700 14th Street
Denver, CO 80202
(303) 228-8101 Fx (303) 228-8027 Ph
If Faxing, please do not duplicate by mailing
CONDITIONS AND REGULATIONS
GENERAL
1. Wall, column and permanent building utility outlets or sockets are not a part of booth space and are not to be used
by exhibitors unless specified otherwise.
2. All equipment must comply with Federal, State, and local safety codes.
3. Under no circumstances shall anyone other than SMG/CCC Employees enter floor ports to connect to any
convention center utility including power, phone or internet lines. A fine of $100 will be added to individual
orders for each occurrence.
4. SMG will not be responsible for any cutting or altering of any floor covering necessary to bring utilities to a booth.
5. Exhibit equipment requiring exhibitor engineers or technicians for assembly, servicing, and operation may be installed by qualified exhibit staff. However, all ground/building connections to such equipment must be
installed by CCC staff only.
1. All onsite changes will be charged a (1) one-hour minimum. The fee is $60/hr.
2. SMG/CCC reserves the right to disconnect any service for failure to adhere to these published policies.
ELECTRICAL
1. SMG/CCC conducts an audit of power supplied to all exhibits. Exhibitors will be required to pay standard rates for
additional or unauthorized use of services. Services may be disconnected pending full payment.
2. SMG/CCC employs licensed electricians who are legally obligated to verify that exhibitor owned electrical material or
equipment, including power distribution systems used during an event, comply with the National Electrical Code or
are U.L. approved. Special attention is given to the grounding of equipment. The electrical department will make
the final determination in allowing the use of any electrical material or equipment.
3. All equipment must be properly tagged and wired with complete information as to type of current, voltage, phase,
cycle, wattage, horsepower, etc. If NO information is available, SMG/CCC electricians will compute a rating for the
minimum electrical service required.
4. CCC/SMG reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by the
electrical department.
5. All exhibitors’ 120-VOLT cords must be of the 3 wire, grounded type. All exposed non-current carrying metal parts of
fixed equipment, which are liable to be energized, shall be grounded.
6. Electrical service for exhibitor needs shall be available one (1) hour prior to opening time and until one (1) hour after
show close daily. Equipment requiring continual power supply must order 24-hour power.
7. The Colorado Convention Center is not responsible for voltage fluctuations or power failure. If your equipment has
strict tolerances for voltage you must provide your own regulating device.
8. All electrical equipment exposed to water/liquids must have ground fault circuit interrupters.
TELEPHONE & INTERNET (A complete list is located on the rear of the COMMUNICATIONS ORDER FORM)
1. Telephone instruments must be picked up at the Service Desk.
2. A Credit Card is required for long distance access to be turned on. All long distance charges incurred from the first
move-in date through the last move-out date are the responsibility of the exhibitor. Usage will be billed at the close of
show. There is a 100% surcharge on each long distance call. Copies of charge receipts and itemized billings will be
mailed approximately one (1) week after the close of show.
3. Delivery of ALL data transmission lines ordered from an outside vendor will only be allowed to the Demarcation
Room at the Convention Center. SMG/CCC staff will complete all installations inside the facility.
4. SMG/CCC reserves the right to require deposit for Telecommunication equipment prior to installation.
5. All Internet connections must follow guidelines as established by CCC/Priority Networks authorized use policy.
(Available upon request.)
6. No servers, routers, switches or wireless connections of any kind allowed on the Priority Package Internet
Connection without prior approval from SMG/CCC. An individual IP Address is required for each individual
machine accessing the internet and must be purchased prior to installation. Nat servers, DHCP Routers and
Domain Controllers are forbidden at all times. Call 303-228-8156 for clarification and approval.
WATER/AIR/DRAIN
1. Permanent building outlets, including restroom-plumbing fixtures, are not to be used for booth operations
or disposal purposes. A $500.00 fine will be assessed and collected from any exhibitor involved in this
activity.
2. Utility connections to booth will be operable one (1) hour prior to show opening and disconnected two (2) hours after
show closing. To make alternative arrangements, contact the Exhibitor Services Department 30 days prior to show
opening.
3. The C.C.C. is not responsible for moisture or water in air lines, or any pressure variations.
4. All equipment using water must have inlet and outlet properly tagged.
STANDARD 120V
ELECTRICAL ORDER FORM
Event Name: _____________________________________
Booth # ____________ Booth Dimensions ____________
Event Dates _____________________________________
Company Name __________________________________
Address ________________________________________
City ____________________ St_______ Zip ___________
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
Phone __________________ Fax____________________
E-mail __________________________________________
Onsite Contact ___________________________________
ELECTRICAL SERVICES
QTY
RACK RATE
5 AMPS OR 500 WATTS (1 PLUG)
$100.00
10 AMPS OR 1000 WATTS (2 PLUGS)
$115.00
$155.00
TOTAL
TOTAL PAYMENT
See Reverse side for 24 hour power and
overhead drops prices and ordering.
ADDITIONAL RENTAL ITEMS
(Electrical Service must be ordered first)
QTY
RACK RATE
SIX PLUG STRIP
$30.00
25’ EXTENSION CORD
$30.00
LABOR Special placement, changes or repairs charged in 1 hour minimums.
$75.00
TOTAL
TOTAL PAYMENT
ONSITE Surcharge—All services with the exception of labor, will be assessed a 30% late fee if ordered on/
after the first move-in day.
•
•
•
•
•
•
•
FOR 120V SERVICE LARGER THAN 20A or special needs PLEASE CALL 303-228-8027
All payments must be made in full (before services are provided) by check or money order (payable in U.S. funds on
U.S. .banks) Visa, MasterCard, American Express or cash. Use the payment order form to provide Credit Card
Information or enclose check with your order.
Unless noted, services are provided in the most convenient manner.
Standard placement of 10x10 and inline booth power is the back center of the space.
Each outlet ordered includes placement, for exact placement indicate on the SERVICE LOCATOR FORM; include booth dimensions and aisle #’s.
CCC electricians will not split/branch service to achieve multiple locations. Service must be ordered for each individual location requested. Exhibitors may bring their own 3-wire cords and equipment to distribute if desired.
All changes made after services are placed will be charged a one (1) hour labor minimum. The fee is $75/hr
INTERNAL USE ONLY
CHECK NO.
Rates effective through12/31/08
______________
Event Name: _____________________________________
SPECIAL 120V
Event Dates _____________________________________
Company Name __________________________________
Address ________________________________________
City ____________________ St_______ Zip ___________
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
Phone __________________ Fax____________________
E-mail __________________________________________
Onsite Contact ___________________________________
ELECTRICAL SERVICES
QTY
24-Hour Power
$150.00
$175.00
$230.00
ELECTRICAL SERVICES
QTY
Overhead Power
$200.00
$230.00
$310.00
ELECTRICAL SERVICES
QTY
24-Hour Overhead
Power
$250.00
$290.00
$385.00
TOTAL
TOTAL
TOTAL
TOTAL PAYMENT
ONSITE Surcharge—All services with the exception of labor, will be assessed a 30% late fee if ordered on/
after the first move-in day.
•
•
•
•
•
•
•
FOR 120V SERVICE LARGER THAN 20A or special needs PLEASE CALL 303-228-8027
All payments must be made in full (before services are provided) by check or money order (payable in U.S. funds on
U.S. .banks) Visa, MasterCard, American Express or cash. Use the payment order form to provide Credit Card
Information or enclose check with your order.
Unless noted, services are provided in the most convenient manner.
Standard placement of 10x10 and inline booth power is the back center of the space.
Each outlet ordered includes placement, for exact placement indicate on the SERVICE LOCATOR FORM; include booth dimensions and aisle #’s.
CCC electricians will not split/branch service to achieve multiple locations. Service must be ordered for each individual location requested. Exhibitors may bring their own 3-wire cords and equipment to distribute if desired.
All changes made after services are placed will be charged a one (1) hour labor minimum. The fee is $75/hr
INTERNAL USE ONLY
CHECK NO.
______________
INDUSTRIAL 208V
Event Name: _____________________________________
Event Dates _____________________________________
Company Name __________________________________
Address ________________________________________
City ____________________ St_______ Zip ___________
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
Phone __________________ Fax____________________
E-mail __________________________________________
Onsite Contact ___________________________________
SINGLE-PHASE SERVICES
QTY
RACK RATE
20 AMPS OR 3,300 WATTS
$270.00
$315.00
$560.00
$735.00
$865.00
$1335.00
THREE-PHASE SERVICE
QTY
TOTAL
RACK RATE
$365.00
$425.00
$690.00
$880.00
$1075.00
$1575.00
TOTAL
See Reverse for 24-Hour and Overhead Pricing
$75.00
TOTAL PAYMENT
ONSITE Surcharge
•
•
•
•
•
•
•
All services with the exception of labor, will be assessed a 30% late fee
if ordered on/after the first move-in day.
All payments must be made in full (before services are provided) by check or money order (payable in U.S. funds on U.S. banks) Visa,
MasterCard, American Express or cash. Use the payment order form to provide Credit Card Information or enclose check with your order.
For higher voltage call Exhibitor Services at 303-228-8027 for quoted power, labor and materials.
Prices for 208V service up to 100amps include delivery to the booth and do not include hardwire connection or special equipment.
Unless noted, services are provided in the most convenient manner. All changes made after services are placed will be charged time and
materials.
Each drop ordered includes placement, for exact placement indicate on SERVICE LOCATOR FORM; include booth dimensions and aisle #’s.
Orders without maps will be placed and charged time and materials for relocation.
CCC electricians will not split/branch service to achieve multiple locations.
INTERNAL USE ONLY
All changes made after services are placed will be charged time and materials
CHECK NO.
___________
SPECIAL INDUSTRIAL 208V
Event Name: _____________________________________
Event Dates _____________________________________
Company Name __________________________________
Address ________________________________________
City ____________________ St_______ Zip ___________
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
Phone __________________ Fax____________________
E-mail __________________________________________
Onsite Contact ___________________________________
SINGLE-PHASE SERVICES
24-Hour
Power
Overhead
Power
24-hr
Overhead
Power
$405.00
$540.00
$675.00
$475.00
$630.00
$785.00
$840.00
$1,120.00
$1,400.00
$1,105.00
$1,470.00
$1,840.00
$1,300.00
$1,730.00
$2,165.00
$2,000.00
$2,670.00
$3,340.00
24-Hour
Power
Overhead
Power
24-hr
Overhead
Power
$550.00
$730.00
$915.00
$640.00
$850.00
$1,065.00
$1,035.00
$1,380.00
$1,725.00
$1,320.00
$1,760.00
$2,200.00
$1,615.00
$2,150.00
$2,690.00
$2,365.00
$3,150.00
$3,940.00
THREE-PHASE SERVICE
QTY
QTY
TOTAL
TOTAL
TOTAL PAYMENT
ONSITE Surcharge
•
•
•
•
•
•
•
All payments must be made in full (before services are provided) by check or money order (payable in U.S. funds on U.S. banks) Visa,
MasterCard, American Express or cash. Use the payment order form to provide Credit Card Information or enclose check with your order.
For higher voltage call Exhibitor Services at 303-228-8027 for quoted power, labor and materials.
Prices for 208V service up to 100amps include delivery to the booth and do not include hardwire connection or special equipment.
Unless noted, services are provided in the most convenient manner. All changes made after services are placed will be charged time and
materials.
Each drop ordered includes placement, for exact placement indicate on SERVICE LOCATOR FORM; include booth dimensions and aisle #’s.
Orders without maps will be placed and charged time and materials for relocation.
CCC electricians will not split/branch service to achieve multiple locations.
INTERNAL USE ONLY
All changes made after services are placed will be charged time and materials
CHECK NO.
___________
TELEPHONE & CABLE T.V.
ORDER FORM
Event Name: _____________________________________
Event Dates _____________________________________
Company Name __________________________________
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
Address ________________________________________
City ____________________ St_______ Zip ___________
Phone __________________ Fax____________________
E-mail __________________________________________
RECEIVE 20% DISCOUNT BY ORDERING ON-LINE ONLY 15 DAYS PRIOR TO FIRST MOVE- IN DATE
TELEPHONE SERVICE—dial 9 for all outside calls
QTY
RACK RATE
STANDARD PHONE SERVICE (with instrument)
$250.00
FAX, MODEM, CREDIT CARD LINE (no Instrument)
$250.00
MULTI-BUTTON PHONE (6 call Capability)
$450.00
ADDITIONAL LINE (Multi-Button Phone)
$250.00
EXTENSION (Same Telephone #, additional location)
$100.00
VOICEMAIL BOX
$50.00
HUNT/ROLLOVER—(If ordering multiple lines)
$50.00
TOTAL
LONG DISTANCE SERVICE*—Standard service does not include Long Distance Access. Long-distance calls
require a credit card authorization form to be on file and calls will be charged to your card.
INITIAL HERE TO ACCESS LONG DISTANCE SERVICE: __________
SPECIAL SERVICES
QTY
RACK RATE
TOTAL
$250.00
EXTEND POTS, ISDN, T1, other
Ordered by the exhibitor and delivered to the Convention Center Demarc by Exhibitor's carrier of choice.
To ensure delivery to the Convention Center, please order from your carrier a minimum of four weeks prior to the show.
Order # __________ Circuit No. _______________
Carrier Installation Date ________________
$75.00
CABLE TV SERVICES—(Provided By Comcast)
QTY
RACK RATE
TOTAL
Orders must be made two weeks prior to move-in to ensure
equipment availability.
ANALOG DROP (Extended Basic)
$200.00
DIGITAL DROP (Set top box deposit $200.00)
$250.00
DIGITAL/HDTV DROP (Set top box deposit $600.00)
$300.00
TOTAL PAYMENT
•
•
•
•
•
•
Phone Usage Charges: Usage charges are billed by CCC/SMG at the end of the show. Local and toll-free calls are free.
Long distance calls are billed at AT&T retail rates.
Handsets must be picked up by Exhibitor at the Service Desk upon arrival.
Cable T.V. Deposits will be authorized only on the credit card on file. No checks are accepted for equipment deposit.
Cable T.V. Set Top Boxes will be delivered to the booth prior to Show Open.
All Services with the exception of labor will be assessed a 30% late fee if ordered on/after the first move-in day.
Contact Exhibitor Services at 303-228-8027 for services not listed.
INTERNAL USE ONLY
CHECK NO.
___________
INTERNET ORDER FORM
Event Name: _____________________________________
Event Dates _____________________________________
Company Name __________________________________
Address ________________________________________
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
City ____________________ St_______ Zip ___________
Phone __________________ Fax____________________
E-mail __________________________________________
RECEIVE 20% DISCOUNT BY ORDERING ON-LINE ONLY 15 DAYS PRIOR TO FIRST MOVE- IN DATE
INTERNET SERVICE
QTY
RACK RATE
TOTAL
Net Station (DHCP Nat’d Address)
The NetStation products are for one device only, no
additional devices may be added.
NetStation Basic
$400.00
NetStation Pro
$650.00
Net Booth/ Net Room Package
$1245.00
A shared (10 Base-T) internet connection to a single location for two
(2) computers/devices, additional devices may be added.
Wireless– WiFi delivery of any of the above. Per order.
Net Event
100.00
·
A wired private 1.54Mbps Internet connection for 29 computers/
devices, up to two (2) additional inter-networked Facility locations.
Additional devices and locations may be added.
$5500.00
INTERNET OPTIONS
Additional Devices/IP Address 1-10 (per IP)
$175.00
Additional Devices/IP Addresses +10 (Per IP)
$125.00
Additional Locations (Net Event Only—up to 8)
$425.00
Hub Rental 8/12/24 Port
$125.00
In-Booth Rental Cable (UP TO 50’)
$35.00
Wireless Access Point (Net Event Only)
$250.00
LABOR charged in 1 hour minimums.
$75.00
Network Engineer charged in 1 hour minimums.
$250.00
TOTAL PAYMENT
•
•
•
•
•
All Services with the exception of labor will be assessed a 30% late fee if ordered on/after the first move-in day.
Contact Exhibitor Services at 303-228-8027 for services not listed.
Servers and/or Switches and Routers of any type are allowed only on the NetEvent package. No Servers, Switches or Routers are
allowed on the NetStation or NetBooth/NetRoom packages, including, but not limited to NAT, DHCP, and Proxy Servers. An individual
IP Address is required for each individual device accessing the internet and must be purchased prior to installation.
Call 303-228-8156 for clarification and approval.
See reverse for additional rules and regulations.
INTERNAL USE ONLY
CHECK NO.
___________
Terms and Conditions
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
Servers and/or Routers of any type are allowed only on the NetEvent package. No Servers or Routers are allowed on
the NetStation or NetBooth/NetRoom, including, but not limited to NAT, DHCP, and Proxy Servers.
Every device connected to the Internet/Network must have a purchased IP address from Priority Networks, regardless
of whether the IP address is actually used or not.
Priority Networks reserves the right to disconnect any equipment that is found to be causing overall network problems
without offering any refunds for services that have been disconnected.
Client agrees not to resell, extend, bridge or otherwise misuse Priority Networks connections and/or services. Priority
Networks reserves the right to disconnect any client if they are found to have violated this usage agreement.
Priority Networks/SMG are not responsible for cable and/or equipment provided by the client or any third party.
Service Location (Drop) is defined as the booth/room designated by the client. Service extended beyond 50' from the
drop point will require an additional drop location and incur and additional fee.
Choice of Law: This agreement shall be governed by, and construed in accordance with, the laws of the State of
Idaho. In event of litigation, the place of venue shall be in the county of Ada in the State of Idaho.
Modification: This agreement shall not be modified or amended by the parties except by written instrument signed by
both parties.
Entire Agreement: This agreement contains the entire understanding and agreements between the parties hereto respecting the within subject matter, and there are no representations, agreements, or understandings, oral or written,
between and among the parties hereto relating to the subject matter of this agreement which are not fully expressed
herein.
Acceptance of terms: Client expressly acknowledges by receipt of services and/or products delivered by PNI to Client
or its designee, to the terms and conditions herein contained.
Facsimile Signatures: Signatures sent/received via facsimile shall be considered as originals, and as such are valid
signatures.
Equipment Responsibility: Client fully understands and accepts complete responsibility for all equipment leased to Client. Such responsibility shall include, but not be limited to, damage, any necessary repairs, replacement of equipment
not capable of being repaired to a fully functional status, loss of equipment, loss of income, and all other forms of loss
or damage. All equipment, accessories, remote controls, cables, knobs, switches and cases are included in equipment
responsibility.
Equipment procedures:
1. Exhibitors will be responsible for the protection of any equipment rented from PNI/SMG and will ensure that all equipment is returned to PNI. PNI/SMG reserves the right to charge the customer for
any lost equipment.
2. Rental equipment provided by PNI/SMG for this order will remain the property of PNI.
3. Only PNI/SMG personnel are authorized to modify system wiring or cabling within the facility.
4. All equipment must comply with F.C.C. Regulations.
Warranty Disclaimer/Damage Limitation
Priority Networks, SMG and the City and County of Denver do not provide an expressed or implied warranty for the equipment and services provided, including no warrant of fitness for particular purpose or merchantability. Part of the Agreement
with Priority Networks, SMG and the City and County of Denver is a limitation of liability so that Client's sole remedy or recourse against Priority Networks, SMG and the City and County of Denver shall be the return of the price that the Client
paid for services and/or equipment rental, regardless of type, nature or basis for the claim. Priority Networks, SMG and the
City and County of Denver shall have no liability whatsoever for personal injury, property damage, business loss, business
interruption, consequential or punitive damages.
Client shall indemnify Priority Networks, SMG and the City and County of Denver from third party claims arising from Client's use of Priority Networks' services and equipment.
It is illegal for any party to transmit or download copyrighted material. Under new laws Internet Service Providers
may be prosecuted for any material that is transmitted on their network. In order to prevent our company being
prosecuted, Priority Networks will take action against any customer found to be violating copyright laws.
Digital Millennium Copyright Act ("DMCA") Notice. In operating the Service, we may act as a "services provider"
(as defined in the DMCA) and offer services as an online provider of materials and links to third party web sites.
As a result, third party materials that are not owned or controlled by us may be transmitted, stored, accessed or
otherwise made available using the Service. If you believe any material available via the Service infringes a copyright, you should notify us using the notice procedure for claimed infringement under the DMCA. We will respond
expeditiously to remove or disable access to material we determine may be infringing and will follow the procedures specified in the DCMA to resolve the claim between the notifying party and the alleged infringer who provided the applicable content. Our designated agent (the proper party for notice) to whom you should address infringement notices under the DMCA is: Corporation Services Company, 1010 Union Ave. SE, Olympia, WA 98501.
COMPRESSED AIR, WATER, &
DRAIN ORDER FORM
Event Name: _____________________________________
Event Dates _____________________________________
Company Name __________________________________
Address ________________________________________
City ____________________ St_______ Zip ___________
(303) 228-8027 Ph
700 14th Street
(303) 228-8101 Fx
Denver, CO 80202
Phone __________________ Fax____________________
E-mail __________________________________________
Onsite Contact ___________________________________
COMPRESSED AIR SERVICES — ½” NPT Fitting
QTY
RACK RATE
Standard Drop
$300.00
Branch to additional locations
$200.00
COLD WATER SERVICES — ½” NPT Fitting
QTY
RACK RATE
Standard Drop
$300.00
Branch to additional locations
$200.00
DRAIN SERVICES — Gravity Flow-1 ½” Max outlet
QTY
RACK RATE
Standard Drain
$300.00
Additional Locations
$200.00
Jaccuzi/Hot Tubs
(Includes (1) 50A electrical service)
QTY
RACK RATE
200 to 400 Gallons
$750.00
401 gallons and Up
$850.00
TOTAL
TOTAL
TOTAL
TOTAL
Other Fill and Drain Services call 303-228-8027 for quote and requirements.
LABOR Connections, changes and repairs charged in 1 hour minimums
$75.00
TOTAL PAYMENT
ONSITE Surcharge
•
•
•
Natural Gas Service available in Exhibit Halls A & B only. PLEASE CALL 303-228-8027
All payments must be made in full (before services are provided) by check or money order (payable in
U.S. funds on U.S. banks) Visa, MasterCard, American Express or cash. Use the payment order form to
provide Credit Card Information or enclose check with your order.
Testing and/or changes after placement will require additional labor and material charges.
INTERNAL USE ONLY
CHECK NO.
___________
Business Services at the Colorado Convention Center
My Office Business Center
The In-House Business Center of the Colorado Convention Center
Exhibitors:
Customize Your
Message to this
Target Audience!
For only $395, we’ll
print 500 full color show
special flyers.
Please call about other
quantities and print services.
No additional shipping
charges or taxes. No worry
about lost items. Simply pick
up your materials when you
arrive.
Out-of the-Office Services ©
Located off Lobby A-Street Level
• Copy – Fax – Print
• Laptop Data Ports
• Workstations - Internet
• Overnight Delivery
• Display Supplies
• Office Supplies
• Packaging Supplies
• Laminating Services
Order Form
Quantity
_______
Item
Unit Price
500 full color flyers*
395.00
Amount
_______
_______
1000 full color flyers*
690.00
_______
_______
Fax Machine Rental
145.00 **
_______
_______
Cell Phone Rental
139.50 **
_______
*Send Files via email to [email protected].
All equipment provided on a rental basis and must
be returned in good condition. Fax machine rental does not
include fax phone line. A credit card
authorization is required. Prices include rentals
up to 5 days. Orders received less than two weeks
prior to the event are subject to availability.
Subtotal
___________
**7.6 % Tax ___________
Total
___________
Name of Event __________________________________
Company _______________________________________
Address ________________________________________
City, State, Zip ___________________________________
Tel. ____________________ Fax __________________
Contact/User ____________________________________
Credit Card Number _____________________ Exp._____
700 14th Street
Denver CO 80202
720.904.2300
Fax 720.904.0796
www.myofficeco.com
I authorize the above charges and any additional charges
for these services only are charged to this credit card.
Signed ___________________________ Date _________
Card Holder’s Name ______________________________
OFFICIAL AV & COMPUTER RENTAL ORDER FORM
Joint Service Environmental Management
Training Conference (JSEM)
May 6-7, 2008
Denver Convention Center
FOR MORE INFORMATION PLEASE CALL – JENNIFER WEAVER (800) 388-7858
**NOTE: ALL PRICING IS FOR ENTIRE LENGTH OF SHOW**
Qty Equipment
Event Rate
PLASMA FLAT PANEL MONITORS
32” LCD Monitor – 1600x1200 Max Resolution
$595.00
42” Plasma Monitor – SVGA, 800 X 600, Desk Stand & Speakers Included
$795.00
50” Plasma Monitor – SXGA, 1280 X 1024, Desk Stand & Speakers Included
$995.00
Dual Post Floor Stand for above Plasmas
$145.00
Wall Mounting Bracket for above Plasmas
Included
LCD FLAT PANEL MONITORS
$195.00
$295.00
Wall Mount for above Flat Panel LCD Monitors
$25.00
DESKTOP COMPUTERS – 17” CRT Monitor, NIC, Keyboard, Mouse, Windows XP, MS Office XP
P4 1.7GHz, 256MB RAM, 20GB HD, CD
$160.00
P4 2.6GHz, 1GB RAM, 40GB HD, DVD/CDRW
$175.00
P4 3GHz, 1GB RAM, 80GB HD, DVD/CDRW
$195.00
Upgrade Monitor with PC Rental to 17” LCD
$45.00
Upgrade Monitor with PC Rental to 20” LCD
$145.00
LAPTOPS – Windows XP, MS Office XP
P4 1.8GHz, 512MB RAM, 40GB HD, DVD, 10/100 NIC, WiFi
$250.00
Centrino 1.5GHz, 512MB RAM, 40GB HD, DVD/CDRW, 10/100 NIC, WiFi
$295.00
PRINTERS, FAXES & COPIERS
HP 4100N LaserJet Printer
$195.00
HP 4500N or 4600N Color LaserJet Printer
$595.00
Plain Paper Laser Fax Machine
$195.00
PRESENTATION EQUIPMENT
DVD Player or VCR Player w/ Auto Repeat (circle choice)
$95.00
20” Video Monitor
$125.00
27” Video Monitor
$175.00
XGA 2000 Lumen LCD Projector
$495.00
XGA 3000 Lumen LCD Projector
$995.00
6’ or 8’ Tripod Projection Screen
$95.00
54” Draped Cart
$75.00
AUDIO EQUIPMENT
Booth Sound System – 2 Anchor Amplified Speakers w/ Stands, 1 Wired
$395.00
Handheld Mic, 1 Wireless Handheld or Lavaliere Mic, Mixer.
JBL 150Watt Amplified Speaker w/ Stand
$150.00
Wireless Microphone – Circle One (Lavalier or Handheld or Headset)
$195.00
Wired Handheld Microphone
$75.00
Audio Mixer
$75.00
HUBS, SWITCHES, D/As & CABLES
16 Port 10/100 Network Hub
$75.00
RJ45 Network Cable
$1 per foot
RGB or VGA (choose) Distribution Amp - 1 Input, 6 Output w/ 25’ RGB Cable
$195.00
RGB or VGA (choose) Switch Box - 1 Input, 6 Output w/ 25’ VGA Cable
$195.00
25’ VGA or RGB Cable
$25.00
RENTAL EQUIPMENT TOTAL
Total
Included
ORDERS RECEIVED WITHIN 1 WEEK OF SHOW ARE SUBJECT TO A 20% RUSH SURCHARGE
11/07
ORDERS RECEIVED WITHIN 1 WEEK OF SHOW ARE SUBJECT TO A 20% RUSH SURCHARGE
SERVICE: All rentals include 24x7 service & support.
DELIVERY/PICKUP: A representative from your organization must be in the booth at the time of delivery
to sign for the equipment. If a repeat delivery is required, an additional charge will apply. Any changes
to scheduled delivery time within 7 days of the event will result in an additional charge.
DRAYAGE/UNION HANDLING FEES ARE NOT INCLUDED AND ARE THE CUSTOMERS
RESPONSIBILITY.
DELIVERY/PICK-UP CHARGES: Delivery charge is equal to 10% of equipment subtotal (minimum $75).
ADDITIONAL LABOR CHARGES: Add $75 for Delivery/Pickup of Monitors over 20”. Add $75 for
outside the hours of 8-5. Add $75 for a delivery on Saturday or Sunday. Add $75 for a pickup on
Saturday or Sunday.
PAYMENT: SmartSource requires payment in full at the time your order is placed. Payment includes but
is not limited to Equipment Rental, Delivery and Tax.
DAMAGE WAIVER: Covers damage to equipment while on show site. Does not cover lost or stolen
equipment.
CREDIT CARD: For your convenience, we will use this authorization to charge your credit card for your
advance orders and any additional fees incurred as a result of on-site orders by your representatives.
These fees include any services provided by SmartSource or charges we incur on your behalf.
RENTAL
EQUIPMENT TOTAL
FROM PAGE 1
10% EARLY ORDER
DISCOUNT
DEADLINE
04/18/08
OPTIONAL DAMAGE WAIVER
INSURANCE - 3%
OF RENTAL TOTAL
DELIVERY/PICK-UP
10% OF SUB-TOTAL
$75 MINIMIUM
ADDITIONAL
LABOR CHARGES
(IF NECESSARY,
SEE TO LEFT FOR
DETAILS)
CANCELLATION: Cancellation of rental equipment and services must be made 7 days prior to delivery.
No refunds will be made to any order where cancellation is made less than 7 days prior to delivery.
SUB TOTAL
RESPONSIBILITY: Customer is responsible for all loss and damage to equipment. All orders are
subject to SmartSource standard terms and conditions. Prices subject to change without notice.
SALES TAX –
APPLIED AT LOCAL
RATE OF EVENT
TOTAL*
FAX TO: 954-316-4495
OR MAIL TO:
SmartSource – 3402 SW 26TH TERRACE STE B1
FORT LAUDERDALE, FL 33312
FOR MORE INFORMATION
CALL TOLL FREE: 800-388-7858
JENNIFER WEAVER
PLEASE FILL IN ALL BOXES BELOW – PLEASE PRINT NEATLY OR TYPE
EXHIBITION INFORMATION
PAYMENT INFORMATION
Company Name
Booth # & Hall/Room Name
Company Name
Show Site Contact
Show Site Contact Cell Phone #
BiIling Address
05/05/08 10-12 or 1-4
Setup Date
&
Time (circle one)
05/0708 5pm
Pick-up Date
&
Time
City
Mailing Address
City
Phone #
State
ZIP
Credit Card Number
State
Fax #
Ordered By
ZIP
Exp. Date
Authorized Signature
Print Name
Email Address
CREDIT CARD TYPE
Internal Use Only: NDIA 2008
ORDER COMMENTS / INSTRUCTIONS
11/07
Contents
Linear Booth and Corner Booth
2
Perimeter Booth
3
Table Top Displays
4
Island Booth
5
Split Island Booth
6
Extended Header Booth
7
Other Important Considerations
8
Issues Common to All Booth Types
9 – 10
Guidelines for Display Rules and Regulations 2007 Update
The following Guidelines for Display Rules and Regulations have been established in accordance with guidelines set
forth by the International Association for Exhibition and Events (IAEE). Guidelines for Display Rules and Regulations
were originally created to promote continuity and consistency among North American exhibitions. Since their introduction, they have become the model for most domestic exhibitions. Many exhibition organizers include a copy in their
Exhibition Prospectus and/or Exhibition Rules.
This revised 2007 edition of IAEE’s Guidelines for Display Rules and Regulations is offered as a resource for exhibition organizers to use in creating consistent and fair exhibiting standards for their events. The text and illustrations
have been clarified and updated with the intent of affording exhibitors a maximum return on their exhibit investments. Compliance with fire, safety, Americans with Disabilities Act (ADA), and other government requirements
have also been addressed. However, always check with local exhibition service contractors for local regulations.
It is IAEE’s goal that the display rules and regulations, ultimately developed by each exhibition organizer, shall provide exhibitors with all the information necessary to properly design and build exhibits, as well as plan their booth’s
layout and content.
IAEE is a global association that serves as the foremost authority on exhibition management and operations.
This edition of IAEE’s Guidelines for Display Rules is made possible by a generous grant from Champion Exposition Services.
© 2007 IAEE grants expressed consent to current IAEE members in good standing to reprint the 2007 Guidelines for Display Rules and Regulations
1
Linear Booth
Linear Booths have only one side exposed to an aisle and are generally
arranged in a series along a straight line. They are also called “in-line”
booths.
Dimensions
For purposes of consistency and ease of layout and/or reconfiguration,
floor plan design in increments of 10ft (3.05m) has become the de facto
standard in the United States. Therefore, unless constricted by space or
other limitations, Linear Booths are most commonly 10ft (3.05m) wide and
10ft (3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m). A maximum back
wall height limitation of 8ft (2.44m) is generally specified.
Use of Space
Regardless of the number of Linear Booths utilized, e.g. 10ft by 20ft
(3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by
12.19m), etc. display materials should be arranged in such a manner so as
not to obstruct sight lines of neighboring exhibitors. The maximum height
of 8ft (2.44m) is allowed only in the rear half of the booth space, with a 4ft
(1.22m) height restriction imposed on all materials in the remaining space
forward to the aisle. Note: When three or more Linear Booths are used in
combination as a single exhibit space, the 4ft (1.22m) height limitation is
applied only to that portion of exhibit space which is within 10ft (3.05m)
of an adjoining booth.
Corner Booth
A Corner Booth is a Linear Booth exposed to aisles on two
sides.
All other guidelines for Linear Booths apply.
2
Perimeter Booth
A Perimeter Booth is a Linear Booth that backs to an
outside wall of the exhibit facility rather than to another
exhibit.
Dimensions and Use of Space
All guidelines for Linear Booths apply to Perimeter
Booths except that the typical maximum back wall
height is 12ft (3.66m).
3
Table Top Displays
• Exhibitor agrees to arrange exhibits so that the general view of the floor will not be obstructed nor
hide other exhibits.
• Display space is 6 feet by 2 feet (6' x 2').
• Maximum height of the display is 8 feet including the table, or 5 feet 6 inches from the table's surface.
• If the table provided by management is not utilized, the entire display must fit into a space 6 feet wide
by 2 feet deep by 8 feet high.
• All materials must be displayed within the above-mentioned space and cannot be adhered to walls.
4
Island Booth
An Island Booth is any size booth exposed to aisles on all
four sides.
Dimensions
An Island Booth is typically 20’ x 20’ or larger, although it
may be configured differently.
Use of Space
The entire cubic content of the space may be used up to the
maximum allowable height.
*CLEO will allow a maximum height allowance of twenty
feet (20ft. or 6.1m) including signage.
*This deviates from the IAEE Guidelines.
5
Split Island Booth
A Split Island Booth is a Peninsula Booth which
shares a common backwall with another Peninsula
Booth. The entire cubic content of this booth may be
used, up to the maximum allowable height, without
any back wall line of sight restrictions. *CLEO will
allow a maximum height allowance of twenty feet
(20ft. or 6.1m) including signage. The entire cubic
content of the space may be used up to the maximum allowable height.
6
Extended Header Booth
20ft (6.10m) or Longer
An Extended Header Booth is a Linear Booth 20ft (6.10m) or
longer with a center extended header.
Dimensions and Use of Space
All guidelines for Linear Booths apply to Extended Header
Booths, except that the center extended header has a maximum height of 8ft (2.44m), a maximum width of 20 percent
of the length of the booth, and a maximum depth of 9ft
(2.7m) from the back wall.
7
Other Important Considerations
Canopies and Ceilings
Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer
monitors from ambient light or for hanging products). Canopies for Linear or Perimeter Booths should comply with line of sight
requirements (see “Use of Space for Linear or Perimeter Booths”).
The base of the Canopy should not be lower than seven feet (7’) from the floor within five feet (5’) of any aisle. Canopy supports should be no wider than three inches (3”). This applies to any booth configuration that has a sightline restriction, such as
a Linear Booth. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilings and other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.
Hanging Signs & Graphics
Hanging signs and graphics are permitted in all standard Island Booths. *CLEO will allow a maximum height of twenty feet
(20ft. or 6.1m). Whether suspended from above or supported from below, they should comply with all ordinary use-of-space
requirements (for example, the highest point of any sign should not exceed the maximum allowable height for the booth type).
Hanging Signs & Graphics should be set back ten feet (10’) from adjacent booths.
Approval for the use of Hanging Signs & Graphics should be received from the exhibition organizer at least 60 days prior to
installation. Drawings should be available for inspection.
Towers
A Tower is a freestanding exhibit component separate from the main exhibit fixture. The height restriction is the same as that
which applies to the appropriate exhibit configuration being used.
Towers in excess of eight feet (8’) should have drawings available for inspection. Fire and safety regulations in many facilities
strictly govern the use of towers. A building permit may be required.
Multi-story Exhibit
A Multi-story Exhibit is a booth where the display fixtures exceed twelve feet (12’), including Double-decker and Triple-decker
Booths. In many cities, a Multi-storied Exhibit requires prior approval by the exhibit facility and/or relevant local government
agency because it is deemed to be a “structure” for building purposes. The city building department generally needs to issue a
building permit based on an application and drawings prepared and submitted by a licensed architect or engineer. Exhibitors
should obtain local building regulations early on to ensure that all time constraints are met. Exhibition organizers should be prepared to assist exhibitors in this application process.
8
Issues Common To All Booth Types
Americans with Disabilities Act (ADA)
All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and
are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line
(+1 800-514-0301) and from web site www.usdoj.gov/crt/ada/infoline.htm.
Structural Integrity
All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by
neighboring exhibitors, hall laborers or installation/dismantling equipment such as fork lifts. Displays should also be able to
withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes
that regulate temporary structures.
Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed
properly to support the product or marketing materials to be displayed upon them.
Flammable and Toxic Materials
All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame
retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be
used. A flameproofing certificate should be available for inspection.
Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established
by the Environmental Protection Agency and the facility.
Electrical
Every exhibit facility has different electrical requirements; however, minimum guidelines are suggested:
• All 110-volt wiring should be grounded three-wire.
• Wiring that touches the floor should be “SO” cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify for
“extra hard usage”.
• Cord wiring above floor level can be “SJ” which is rated for “hard usage”.
• Using zip cords, two-wire cords, latex cords, plastic cord, lamp cord, open clip sockets, and two-wire clamp-on fixtures is not
recommended and is often prohibited. Cube taps are not recommended and are often prohibited.
• Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors.
• International exhibitors are encouraged to bring adaptors to help protect any electric equipment.
Lighting
Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting:
• No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space.
Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval.
• Lighting should be directed to the inner confines of the booth space. Lighting should not project onto other
exhibits or show aisles.
• Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and
be approved in writing by exhibition management.
• Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good taste and not interfere
with neighboring exhibitors or otherwise detract from the general atmosphere of the event.
(continued on the next page)
9
Issues Common To All Booth Types (continued)
Storage
Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers or packing materials behind
back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within the booth area, so long as these items do not impede access to utility services, create a safety problem or look unsightly.
Demonstrations
As a matter of safety and courtesy to others, exhibitors should conduct sales presentations and product demonstrations in a manner
which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits. It is the responsibility of each exhibitor to arrange displays, product presentation and demonstration areas to ensure
compliance.
Special caution should be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an
open flame, or any product that is otherwise potentially dangerous. Exhibitors should establish a minimum setback of three feet (3’)
and/or install hazard barriers as necessary to prevent accidental injury to spectators. Sound demonstrations should not exceed 85
decibels. Additionally, demonstrations should only be conducted by qualified personnel.
Sound/Music
In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle.
Rule of thumb: Sound and noise should not exceed 85 decibels.
Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of
copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect copyright fees on
behalf of composers and publishers of music.
10

JSEM Industry 2008 - Arata Expositions, Inc.

Transcription

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