2017 exhibitor registration packet

25th ANNIVERSARY
HUNTING & OUTDOOR EXPO
February 19TH-21ST, 2016
Lancaster County Convention Center
Why we exist…
“To Put and Keep Sheep on the Mountain”™*
*Registered Trademark of the Wild Sheep Foundation – used with permission
Directions to Lancaster County Convention Center
Via Penn Square Parking Garage at Marriott Hotel
38 South Duke Street, Lancaster, PA 17602
Directions from Harrisburg and North:
From Highway 283, take the PA 72/Manheim Pike exit. Keep right at the fork and
follow the signs to "Downtown Lancaster". Turn right at Fruitville Pike.
·
Fruitville Pike will become North Prince Street. Proceed south on North Prince
Street to King Street, and turn left onto King Street.
Be sure to move into the right lane and follow King Street to the right around the
Soldier Memorial in the Square. You will pass the main entrance to the Marriott Hotel.
Continue on King Street and turn right onto South Duke Street.
The entrance to Penn Square Garage is on the right.
Directions from Baltimore and South:
From Highway 83, turn right onto Highway 30 East. From 30 take the
PA72/Manheim Pike exit. Keep right at the fork and follow signs to "Downtown
Lancaster". Turn right at Fruitville Pike.
Fruitville Pike will become North Prince Street. Proceed south on North Prince
Street to King Street, and turn left onto King Street.
Be sure to move in to the right lane and follow King Street to the right around the
Soldier Memorial in the Square. You will pass the main entrance to the Marriott Hotel.
Continue on King Street and turn right onto South Duke Street.
The entrance to Penn Square Garage is on the right.
Directions from Philadelphia and East:
From PA Turnpike (I-76), take Highway 222 South to Highway 30 West. Take the
Fruitville Pike exit and turn left onto Fruitville Pike.
Fruitville Pike will become North Prince Street. Proceed south on North Prince
Street to King Street, and turn left onto King Street.
Be sure to move into the right lane and follow King Street to the right around the
Soldier Memorial in the Square. You will pass the main entrance to the Marriott Hotel.
Continue on King Street and turn right onto South Duke Street.
The entrance to Penn Square Garage is on the right.
Directions from Gettysburg and West:
From Highway 30, take the Fruitville Pike exit and follow signs to "Downtown
Lancaster". Fruitville Pike will become North Prince Street. Proceed south on North Prince
Street to King Street, and turn left onto King Street.
Be sure to move into the right lane and follow King Street to the right around the
Soldier Memorial in the Square. You will pass the main entrance to the Marriott Hotel.
Continue on King Street and turn right onto South Duke Street.
The entrance to Penn Square Garage is on the right.
The Eastern Chapter
Of the
Wild Sheep Foundation
Invites you and your Company
To participate in our….
25th ANNIVERSARY HUNTING & OUTDOOR EXPO
Our fundraising Expo will again be held at the “Lancaster County Convention
Center” located in historical downtown Lancaster, Pennsylvania. The Convention
Center conveniently adjoins the Lancaster Marriott at Penn Square where everything
is under one roof for your ease and enjoyment.
The Expo will kick off on Friday, February 19, 2016 at 12 Noon
And run through Sunday afternoon, February 21, 2016.
With the availability of two large adjoining Exhibit Halls, we are able to
accommodate a large number of exhibitors and vendors, and still have space for our
Live Auctions, Silent Auctions, Merchandise, Meals and Socializing…all in one area.
To view a photo gallery of the Exhibit Halls and other accommodations at the
Convention Center, please visit www.lancasterconventioncenter.com. We are
confident you will like what you see and will decide to join us!
To reserve a booth, please send your completed 2016 Exhibitor Booth Registration
& Contract Agreement along with a 50% deposit. Full payment must be received
prior to January 2, 2016.
It is with your generous donations that we are able to continue to fund those
projects that enhance our wild sheep populations, promote professional wildlife
management and educate the public and youth on the conservation benefits of
hunting. We encourage you to consider offering a full or partial donation toward
one of our Live Online Auctions. Please complete the appropriate Donor
Form and send along with your logo and at least one picture of the
donation that we can use to promote your item. Be sure to ask about our
“donor incentive” program.
We hope to hear from you soon! Should you have any questions, please contact
the Chapter office by calling (717) 588-4190 or emailing us at [email protected].
Eastern Chapter of the Wild Sheep Foundation
Mailing: PO Box 337, Brownstown, PA 17508 * Physical: 161 Zooks Mill Rd, Ephrata, PA
17522
Phone: 717.588.4190 * Fax: 717.588.4188 * Email: [email protected] * www.ecwsf.org
25th ANNUAL
HUNTING & OUTDOOR EXPO
February 19 - 21, 2016
Lancaster Count Convention Center
3 East Vine Street
Lancaster, PA 17603
GENERAL INFORMATION
Expo Hours:
set up by 11 am)
Friday, February 19
Saturday, February 20
Sunday, February 21
12 noon – 7 pm (Exhibits must be
10 am – 6 pm
10 am – 4 pm
Exhibitor Move In:
Reception 7-10 pm)
Thursday, February 18
10 am– 9 pm (FREE Welcome
Friday, February 19
7 am – 11 am Exhibitor Move
Sunday, February 21
4 pm – 10 pm GPS Dock
Address:
3EastVine Street, Lancaster,PA
Out:
17602
Hotel Reservations:
Convention Center
Lancaster Marriott at Penn Square – connected to
Visit our website www.ecwsf.org
Click on ‘Hotel Reservations’, then
‘Exhibitors’
Parking Info:
Penn Square Garage - clearance 6’8”, adjacent to Convention
Center & Marriott Hotel
E King St Garage - clearance 8’10”, one half block east of
Marriott Hotel
Clipper Stadium Parking Lot - available for larger vehicles or
trailers, 8+ blocks north of Marriott Hotel.
For specific questions or requests: Contact the Eastern
Chapter WSF Office Phone: 717-588-4190 or Email:
[email protected]
Our Mission:
“To promote the management of, and to safeguard against the extinction of all species of
wild sheep native to the continent of North America”.
“We shall support efforts in conservation, education and research in the cause of not only
wild sheep, but all wildlife and its habitat, preserving its viability for enjoyment of future
generations.”
HUNT & TRIP DONATION FORM
Please email your logo & several photos for promotional purposes
Please complete all information below. Return completed form to:
ECWSF, PO Box 337, Brownstown, PA 17508
Contact Name: ______________________________________________________________________________
Company Name: ____________________________________________________________________________
Address: ___________________________________________________________________________________
City/State_________________________ Province/Zip: ___________________Country:___________________
Website: _________________________________Email:____________________________________________
Telephone: _________________________________Fax:____________________________________________
(Check One) _____ Hunt _____ Fishing Trip _____ Vacation/Pack Trip
VALUE (US) $_________________
Number of Hunters/Anglers: ___________________ Cost of extra hunter/angler: ________________________
Number of non-hunters/guests: ________________ Cost of extra non-hunter/guests: ____________________
Game or Fish Included: _______________________________________________________________________
Game that can be added: _____________________________________________________________________
Location of Hunt/Trip: ________________________________________________________________________
Are Trophy Fees included? Yes, for these animals: ___________________No (specify costs):_______________
Length of Hunt/Trip: ________________ Hunt/Trip can be scheduled for these dates: ____________________
Can Hunt/Trip be delayed? : _____Yes- Specify year: ____________ No_____
Describe Accommodations: ___________________________________________________________________
List other amenities included: __________________________________________________________________
Total Cost of License: __________ Tag: __________ Other: __________ Included: Yes_______ No __________
Does purchaser need to apply for tag/license/permit? ______ Yes- give Deadline: _____________ No_______
Are special transportation charters required? _____ Yes- type & approx. cost: ________________ No_______
Trip arrival & departure point: _________________________________________________________________
Is a firearm permit required? _____Yes _____ No
(
(
(
) This is a 100% donation to ECWSF
) Other______________
)
Other fees to be incurred by purchaser:_______________
(
) Auction splits will be paid 6-8 weeks after convention
unless otherwise agreed to in writing by ECWSF and donor.
I hereby authorize my split proceeds to be paid
Directly to the following:
Final Net Value
$1,999 and under
$2,000 to 2,999
$3,000 to 3,999
Split to Donor
0%
10%
15%
$4,000 to 5,999
$6,000 and Over
20%
30%
Signature ___________________________________________________ Date ________________________By
signing, accept responsibility for the fulfillment and completion of the terms contained on this form.
THANK YOU FOR YOUR SUPPORT AND DONATION!
ART OR MERCHANDISE DONATION FORM
1. Please include as much detail in your description as possible.
2. Include a quality photo or slide of your donation and a company brochure
3. Provide proper packaging and/or crating for your donation.
Please complete all information below.
Contact Name:_____________________________________________________________________
Company Name:_____________________________________________________________________
Address: ___________________________________________________________________________
City/State: _____________________________Province/Zip: _________________Country: _________
Website: _________________________________Email: ____________________________________
Telephone: ___________________________________ Fax: __________________________________
Item you wish to donate: ______________________________________________________________
For Artwork: Title: __________________________________________________________________
Value (US) $: ____________________________Photo included: _____ Yes
_____ No _______
Photo enclosed represents donated item as:___ Completed __ A work in progress ___Sample of Work
If clothing, Size: ____________ Color: ____________Exchangeable: _____ Yes _____ No _______
For Large items: Dimension: _____________________________ Weight: ______________________
Is this for the Live Auction or Silent Auction: ______________________________________________
Description: Important! Information will be used for advertising and promotion. Please be specific.
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
__________
(
(
(
) This is a 100% donation to ECWSF
) Other______________
) I hereby authorize my split proceeds to be paid
Directly to the following:
_________________________________________
(
) Auction splits will be paid 6-8 weeks after
convention unless otherwise agreed to in writing by
ECWSF and donor.
Final Net Value
$1,999 and under
$2,000 to 2,999
$3,000 to 3,999
$4,000 to 5,999
$6,000 and Over
Split to Donor
0%
10%
15%
20%
30%
Signature________________________________________ Date _______________________________
By signing, I accept responsibility for the fulfillment and completion of the terms contained on this
form. THANK YOU FOR YOUR SUPPORT AND DONATION
Return completed form to: ECWSF, P.O. Box 337 Brownstown, PA 17508
Donation Incentives for 2016:
When your donation Nets the ECWSF one of these $ levels you will
receive the benefits stated below. Levels are not cumulative.
Bronze Donation Greater than $1000.00 receives:
Compensation for (1) 10x10 booth
Silver Donation Greater than $2000.00 receives:
Compensation for (1) 10x10 booth
Split amount donors will receive 10% back
Gold Donation Greater than $3000.00 receives:
Compensation for (1) 10x10 booth. Additional booths discounted
Split amount donors will receive 15% back
Platinum Donation Greater than $4000.00 receives:
Compensation for (1) 10x10 booth. Additional booths discounted
Split amount donors will receive 20% back
Double Platinum Donation Greater than $6000.00 receives:
Compensation for (1) 10x10 booth. Additional booths discounted
Split amount donors will receive 30% back
*All Donations must meet the criteria to receive the levels of compensation stated above after final
sale.
DONATION POLICIES
ECWSF reserves the right to use this donation in whatever way is deemed most beneficial to ECWSF.
ECWSF reserves the right to reject or cancel this donation at any time for any reason. ECWSF shall not be liable
to the Donor for any loss, damage, or expense claimed to have suffered by the Donor as a result of such
termination.
For those entitled to a return split, be aware that no payment or commission will be paid to the donor until the
purchaser has made payment to the ECWSF. Donors whose items have been paid for should allow 6-8 weeks
following the Convention to receive a check from ECWSF.
ECWSF reserves the right to refuse donations if the donor does not exhibit or does not have donation history
with ECWSF.
All monies for booths, meals, rooms and etc. are to be paid in FULL by Donor/Exhibitor by or before January 2,
2016 prior to convention.
ART OR MERCHANDISE DONATIONS
Donors of art or merchandise are required to provide proper packing and/ or crating of their donation to ensure
that the item will not be damaged during transportation.
Clothing donations descriptions must include size, color, and whether or not the item can be exchanged.
Donations of high value jewelry ($4,000) should include an appraisal.
HUNT, TRIP, OR VACATION DONATIONS
ECWSF does not accept donations for which the sale is contingent upon the purchaser supplying another
hunter, or one that requires the purchaser to upgrade the hunt and harvest additional animals, or one that
requires any additional costs (other than Government imposed fees) The donor may provide the opportunity
for the purchaser to harvest additional animals at the hunter’s discretion.
Any donated hunt may necessitate the payment by the purchaser of government licenses or government
assessed trophy fees, but no donated hunts shall require the purchaser to pay any additional outfitter imposed
trophy, harvest, or kill fees.
Any additional fees must be clearly noted and the costs estimated In order to protect both our donors and
ECWSF, only a limited number of donations from a geographic area are accepted each year. In accepting
donations ECWSF considers the donor’s history, including their participation as an exhibitor.
Donations of hunt credits are accepted only if the credit amount will allow the purchaser to harvest at least one
animal without incurring additional fees and must include meals and accommodations.
Any Donations received after January 20, 2016 may not be in the program book
2016 Hunting & Outdoor Expo Schedule
Event Master of Ceremonies – Dan Adler
Thursday – February 18
(Location)
Welcome Back Reception
Entertainment: Bill Saiff III
Freedom Hall B
(Time)
7:00 pm – 10:00pm
Friday – February 19
Registration Open
Exhibit Hall Open
Ladies “Crystal Vase”
ECWSF & HDF Silent Auctions
“Hunter Defense Fund” Dinner
Speaker – Craig Kauffman
Evening Auction
Post Auction Entertainment & Cash Bar
Freedom Hall Lobby
Freedom Hall B
Freedom Hall B
Freedom Hall A
Freedom Hall A
10:00 am – 7:00 pm
12:00Noon -7:00pm
12:00 noon- 4:00 pm
12:00noon – 9:00 pm
6:30 pm – 7:30 pm
Freedom Hall A
Freedom Hall B
7:30 pm – 9:00 pm
9:00 pm – 11:00 pm
Saturday – February 20
Registration Open
Freedom Hall Lobby 7:00 am – 6:00 pm
Breakfast
Freedom Hall A
7:30 am – 8:45 am
Presentation by Jim Shockey
Freedom Hall A
9:00 am – 10:00 am
Exhibit Hall Open
Freedom Hall B
9:00 am – 6:00 pm
ECWSF Silent Auction
Freedom Hall A
9:00 am – 9:00 pm
Ladies “Crystal Vase”
Freedom Hall B
9:00 am – 4:00 pm
Youth Outdoor Conservation Event
Freedom Hall B
10:00 am – 3:30 pm
Ladies Champagne Luncheon
Hickory Room – 3rd Fl 10:00 am – 12:00 pm
Concession Stand open
Freedom Hall B
11:00 am – 5:00 pm
Celebrity Meet n’ Greet – Jim Shockey
Freedom Hall B
Through-out the Day
Seminar: Jack Hubley
Freedom Hall B
1:00 pm – 2:00 pm
Afternoon Auction
Freedom Hall A
12:30 pm – 4:30 pm
Pre-Dinner Cocktails
Freedom Hall Lobby 6:00 pm – 6:30 pm
25 year Anniversary “Gala Banquet”
Freedom Hall A
6:30 pm – 8:30 pm
Keynote Speaker: Jim Shockey
Evening Auction
Freedom Hall A
8:30 pm – 10:00 pm
Life Member Sheep Hunt Drawing – Must be present to win!
At Conclusion of Auction
Sunday – February 21
Membership Meeting – Election Results
Heritage Salon D&E 9:00 am – 10:00 am
Registration Open
Exhibit Hall Open
Ladies “Crystal Vase”
Freedom Hall Lobby 10:00 am – 4:00 pm
Freedom Hall B
10:00 am – 4:00 pm
Freedom Hall B
10:00 am – 3:00 pm
Seminar: Dan Guin – “Africa 101”
Caping Demo: Dan Martin Taxidermy
Raffles and Drawings
Exhibit Hall Closes
Freedom Hall B
Booth #1, 2, 3
Freedom Hall B
10:30 am – 11:30 am
1:00 pm – 2:00 pm
3:00 pm
4:00 pm
*********************************************
2016 HUNTING & OUTDOOR EXPO REGISTRATION
Featuring Special Guest - Jim Shockey
February 19-21, 2016
Lancaster County Convention Center
25 South Queen St., Lancaster, Pa 17603
Please Print Clearly
Name __________________________________________________ Life Member#________
Address _____________________________________________________________________
City____________________________State/Prov_______________________Zip__________
Phone#_____________________________________________Fax______________________
E-Mail_________________________________Website_______________________________
Additional Name for Badges_________________________________________ LM #_______
_________________________________________ LM #_______
Address (if different from above) ________________________________________________
City__________________________State/Prov_______________________Zip____________
CANCELLATION POLICY:
Registration cancellations received in writing prior to December 15, 2015, will be refunded less a $50 cancellation/handling
fee. *After January 2, 2016, NO REFUNDS will be given.
ROOM RESERVATIONS:
Visit our Website www.ecwsf.org or Contact the Lancaster Marriott Hotel @ 1-888-850-6146
Please reference the Wild Sheep Foundation and Dates
OFFICE USE:
Thurs. Night ( ) Fri. Night-steak ( )
Sat. Breakfast ( ) Ladies Luncheon ( ) Sat. Night ( )
Fri. Night-salmon ( )
Sponsor________ Volunteer________ Speaker_______ Exhibitor________
Membership____________ LM#____________
Payment Received______________
Bidder#____________
Amount Outstanding_______
FULL REGISTRATION:
Adult – Qty:
x $155.00 Amount $ _____
A Full Registration Includes the Meal Passes listed below, Name/Entry Badges for all Events,
Pre-Assigned Auction Bidder Number, and 2 free Drink Tickets.
Thursday Night “Welcome Back Social” 7:00 PM
# attending ________ (No
Charge)
Friday Dinner “Hunter Defense Fund”
6:30 PM
Saturday Breakfast Buffet
7:30 AM – 8:45 AM # attending ________
Qty: ______Flat Iron Steak
Qty: ______Herb Encrusted Salmon
Saturday 25th Anniversary Banquet (Sirloin Steak with Shrimp)
6:30 PM # ___________
Please specify any Dietary Restrictions____________________________
PARTIAL REGISTRATION:
Thursday Night “Welcome Back Social”
# attending _________ (No
Charge)
7:00 PM
(Snacks and Hors D’ Oeuvres)
Friday Dinner “Hunter Defense”
6:30 PM
Qty: _____ x $55.00 Steak
Qty: _____ x $55.00 Salmon Amount $ _________
Saturday Breakfast Buffet
7:30 AM -8:45 AM
Qty: ______ x $35.00
Amount $ _________
Saturday Ladies Luncheon
10:00 AM – 12:00 NOON
Qty: ______ x $35.00
Amount $ _________
Saturday 25th Anniversary Banquet Qty: ______ x $65.00
6:30 PM (Sirloin Steak with Shrimp)
Amount $ _________
Child meal options (age 6-12)
Friday Dinner (Chicken Tenders) Qty: _______x $16.00
Saturday Breakfast Buffet
Qty: _______x $13.00
Saturday Dinner (Spaghetti)
Qty: _______x $16.00
Amount $ _________
Please specify any dietary restrictions needed______________________________________
Registration Total ______________
SPONSORSHIP
I would like to support the Chapter’s Expo as a SPONSOR in the amount of:
______$100.00 ______$50.00 ______$25.00 ______Other
$_____________
ECWSF is a 501c3 corporation. As a non-profit entity, your donation may be tax deductible. Please contact your tax advisor.
MEMBERSHIP
Enter to win a “HUNT OF A LIFETIME” by becoming a life member for only
$350.00
To be eligible for the drawing, a Life Member must be paid in full, registered for the Saturday
evening meal, and must be present in the room for the drawing which will be held
immediately following the Saturday evening live auction.
Life Membership
$350.00
________New
$_____________
*****************************************************
Annual Membership $10.00
________New
________Renewal $____________
3 Year Membership $ 25.00
________New
________Renewal $_____________
Membership Information
Name_______________________________________________________________________
Address_____________________________________________________________________
City__________________________________State____________________Zip____________
Email_______________________________________Phone___________________________
TOTAL FROM THIS PAGE $__________
REGISTRATION TOTAL FROM SECOND PAGE $__________
GRAND TOTAL $________
PAYMENT: Check Enclosed_________
VISA (
) Master Card ( ) AMEX ( )
Discover ( )
Credit Card # ____________________________Exp.Date___________CCV:______________
Signature: ___________________________________________________________________
Please return this form along with your remittance to:
Eastern Chapter WSF
P.O. Box 337 * Brownstown, PA
Phone: 717-588-4190 * 717-588-4188 * Email: [email protected]