Perolehan Perkhidmatan Perunding KERAJAAN MALAYSIA

Transcription

PK 3.1
KERAJAAN MALAYSIA
Perolehan Perkhidmatan Perunding
PERBENDAHARAAN MALAYSIA
Pekeliling Perbendaharaan Malaysia
PK 3.1
KANDUNGAN
PEROLEHAN PERKHIDMATAN PERUNDING ........................................................... 2
PK 3.1 Perolehan Perkhidmatan Perunding ................................................................ 2
1.
Sumber Pembiayaan ............................................................................................ 2
2.
Kelulusan Jawatankuasa Perancangan Pembangunan Negara....................... 2
3.
Kebenaran Menggunakan Perkhidmatan Perunding ........................................ 3
4.
Definisi dan Bidang Perkhidmatan Perunding .................................................. 5
5.
Kaedah Perolehan Perkhidmatan Perunding..................................................... 5
6.
Kakitangan Profesional Bagi Projek Pembangunan Fizikal ............................. 7
7.
Penubuhan Jawatankuasa Penilaian Perunding ............................................... 8
8.
Pihak Berkuasa Melulus Dan Had Nilai Kuasa .................................................. 9
9.
Pelantikan Lead Consultant Bagi Projek Pembangunan Fizikal .................... 10
10.
Kos Perkhidmatan Perunding ........................................................................ 11
11.
Perunding Individu Yang Dilantik Terus Oleh Agensi ................................. 13
12.
Pelantikan Perunding Asing .......................................................................... 13
13.
Surat Setuju Terima dan Perjanjian Perkhidmatan Perunding ................... 13
14.
Bayaran Cukai ................................................................................................. 14
15.
Sistem ePerunding ......................................................................................... 15
16.
Perolehan Perunding Oleh Agensi Kerajaan Di Luar Negara...................... 16
17.
Pemakaian Peraturan ..................................................................................... 16
18.
Pindaan dan Tambahan .................................................................................. 16
LAMPIRAN ................................................................................................................... 17
M.S. 1/17
PK 3.1
PEROLEHAN PERKHIDMATAN PERUNDING
PK 3.1 Perolehan Perkhidmatan Perunding
1.
2.
Sumber Pembiayaan
1.1.
Agensi Kerajaan yang diberi peruntukan/pembiayaan Kerajaan
Persekutuan sama ada melalui geran atau pinjaman dan sama ada
pembiayaan
sepenuhnya
atau
sebahagian
daripada
kos
projek/perbelanjaan, tidak kira Agensi mana yang melaksanakan projek
atau melakukan perbelanjaan, dikehendaki mematuhi semua peraturan
kewangan yang ditetapkan oleh Kementerian Kewangan (MOF).
1.2.
Sekiranya perolehan perunding yang melibatkan pembiayaan daripada
institusi asing sama ada sepenuhnya atau sebahagian kos projek/kajian,
Agensi hendaklah mematuhi peraturan kewangan yang ditetapkan oleh
institusi asing berkenaan.
Kelulusan Jawatankuasa Perancangan Pembangunan Negara
2.1.
2.2.
Pada 4 Februari 2014, mesyuarat Jawatankuasa Perancang
Pembangunan Negara (JPPN) Bil. 1/2014 telah memutuskan bahawa
permohonan pelantikan perunding yang perlu dirujuk dan mendapat
kelulusan prinsip oleh JPPN terlebih dahulu adalah seperti berikut:
2.1.1.
Semua pelantikan perunding sama ada tempatan atau asing bagi
pelaksanaan kajian bukan fizikal;
2.1.2.
Semua pelantikan perunding individu sama ada tempatan atau
asing secara lantikan terus oleh Agensi (direct appointment) bagi
melaksanakan kajian bukan fizikal; dan
2.1.3.
Pelantikan perunding bagi projek pembangunan fizikal yang
berskala besar (mega projects) melebihi RM500 juta. Agensi
hendaklah memastikan pelepasan untuk melaksanakan sendiri
projek ini telah diperolehi daripada Jabatan Teknik sebelum
permohonan dirujuk kepada JPPN.
Walau bagaimanapun, mesyuarat JPPN Bil 5/2014 pada 29 Ogos 2014
telah memutuskan seperti berikut :
2.2.1.
Permohonan pelantikan perunding kajian tidak lagi perlu
dibentangkan di dalam mesyuarat JPPN untuk kelulusan. Walau
bagaimanapun, kementerian/agensi hendaklah memastikan
M.S. 2/17
PK 3.1
bahawa pelaksanaan sesuatu kajian telah ditentukan berdasar
kepada keperluan serta peruntukan disediakan dan proses
pelantikan perunding dibuat mengikut tatacara perolehan semasa
yang sedang berkuatkuasa; dan
2.2.2.
2.3.
3.
Hasil kajian yang menggunakan perkhidmatan perunding
dibentangkan di dalam mesyuarat JPPN.
Sehubungan itu, perenggan 2.1.1 dan 2.1.2 di atas adalah dibatalkan.
Manakala perenggan 2.1.3 di atas adalah masih kekal.
Kebenaran Menggunakan Perkhidmatan Perunding
Agensi yang bercadang untuk melantik perunding bagi melaksanakan projek
pembangunan fizikal atau kajian Kerajaan hendaklah merujuk kepada pihak yang
dinyatakan di bawah mengikut aturan:
3.1
Projek Pembangunan Fizikal
3.1.1
Jabatan Kerja Raya (JKR) atau Jabatan Pengairan & Saliran
(JPS) Selaku Jabatan Teknik
3.1.1.1
Kerajaan telah mempertanggungjawabkan JKR dan
JPS selaku Jabatan Teknik bagi melaksanakan semua
projek pembangunan fizikal bagi pihak Kerajaan. Oleh
itu, sekiranya Agensi berhasrat untuk melaksanakan
sendiri mana-mana projek pembangunan fizikal tanpa
mengira had nilai, Agensi hendaklah terlebih dahulu
mengemukakan permohonan pelepasan daripada
Jabatan Teknik. Kerja yang tidak perlu dirujuk kepada
Jabatan Teknik adalah yang melibatkan kerja ukur dan
kerja pembaikan yang tidak melibatkan perubahan
struktur.
3.1.1.2
Sekiranya Jabatan Teknik tidak berkemampuan untuk
melaksanakan kerja-kerja tersebut, Jabatan Teknik
hendaklah mengemukakan maklum balas kepada
Agensi dalam tempoh 14 hari kalendar daripada tarikh
surat Agensi diterima di pejabat Jabatan Teknik. Agensi
adalah bertanggungjawab memastikan surat tersebut
disahkan penerimaan oleh Jabatan Teknik sebagai
bukti. Jika tiada maklum balas diterima oleh Agensi
dalam tempoh tersebut, Agensi dibenarkan untuk
melaksanakan sendiri projek berkenaan.
M.S. 3/17
3.1.2
3.1.3
Jawatankuasa Perancangan Pembangunan (JPPN) Negara Yang
Dipengerusikan Oleh YBhg. Tan Sri KSN
3.1.2.1
Setelah mematuhi perenggan 3.1.1, sekiranya Agensi
tidak berkemampuan melaksanakan sendiri projek
tersebut
dan
bercadang
untuk
mendapatkan
perkhidmatan
perunding,
Agensi
hendaklah
mendapatkan kelulusan prinsip daripada JPPN bagi
membenarkan perolehan perunding dibuat bagi projek
berkenaan. Kelulusan prinsip daripada JPPN bagi
projek pembangunan fizikal adalah hanya projek
berskala besar (mega projects) iaitu kos projek melebihi
RM500 juta. Kos projek bernilai RM500 juta dan ke
bawah tidak perlu dirujuk ke JPPN dan langkah
seterusnya adalah merujuk kepada perenggan 3.1.3.
3.1.2.2
Agensi hendaklah memastikan sebelum permohonan
diangkat untuk pertimbangan JPPN, kebenaran rasmi
daripada Pegawai Pengawal hendaklah diperolehi
terlebih dahulu.
Pegawai Pengawal Masing-Masing
3.1.3.1
3.2
Agensi hendaklah memastikan sebelum permohonan
diangkat untuk kelulusan JPPN atau sesuatu perolehan
perunding diteruskan, kebenaran rasmi daripada
Pegawal Pengawal hendaklah diperolehi terlebih
dahulu.
Kajian Fizikal
3.2.1
3.2.1.1
3.3
PK 3.1
Agensi hendaklah memastikan sebelum sesuatu
perolehan perunding diteruskan, kebenaran rasmi
daripada Pegawal Pengawal hendaklah diperolehi
terlebih dahulu.
Kajian Bukan Fizikal
3.3.1
3.3.1.1
Agensi hendaklah memastikan sebelum sesuatu
perolehan perunding diteruskan, kebenaran rasmi
daripada Pegawal Pengawal hendaklah diperolehi
terlebih dahulu dan bagi mana-mana permohonan
M.S. 4/17
PK 3.1
pelantikan perunding untuk melaksanakan kajian ICT,
hendaklah mendapatkan pelepasan daripada MAMPU.
Permohonan ke MAMPU hendaklah dibuat melalui
Jawatankuasa Pemandu ICT Kementerian masingmasing.
3.3.2
4.
3.3.2.1
Pada 4 Februari 2014, mesyuarat JPPN Bil. 1/2014
telah memutuskan bahawa semua permohonan
pelantikan perunding kajian bukan fizikal hendaklah
dibawa untuk dibentangkan di dalam JPPN untuk
kelulusan terlebih dahulu.
3.3.2.2
Walau bagaimanapun, mesyuarat JPPN Bil 5/2014
pada 29 Ogos 2014 telah membenarkan agar semua
permohonan pelantikan perunding kajian tidak lagi
perlu dibentangkan di dalam mesyuarat JPPN untuk
kelulusan. Namun, hasil kajian bukan fizikal yang
menggunakan perkhidmatan perunding hendaklah
dibentangkan di dalam mesyuarat JPPN.
Definisi dan Bidang Perkhidmatan Perunding
4.1.
5.
Jawatankuasa Perancangan Pembangunan (JPPN) Negara Yang
Dipengerusikan Oleh YBhg. Tan Sri KSN
Definisi perkhidmatan perunding adalah seperti dinyatakan di PK3.2.
Manakala bidang perkhidmatan perunding sama ada perunding fizikal
atau perunding bukan fizikal yang dibenarkan oleh Kementerian
Kewangan adalah seperti di Senarai Kod Bidang Perunding yang mana
senarai tersebut boleh dimuat turun melalui melalui laman web
ePerolehan di www.eperolehan.gov.my.
Kaedah Perolehan Perkhidmatan Perunding
5.1.
Pelantikan perunding hendaklah dibuat berasaskan kepada kepakaran,
keupayaan profesional, kedudukan kewangan, prestasi perkhidmatan,
pengalaman firma dan kriteria lain yang bersesuaian.
5.2.
Beberapa penambahbaikan kepada proses pelantikan sedia ada telah
dibuat dengan mengambil kira aspek ketelusan, integriti, persaingan serta
kualiti dan keupayaan perunding. Perolehan perkhidmatan perunding kini
terbahagi kepada tiga (3) kaedah dengan penerangan ringkas seperti
berikut:
M.S. 5/17
5.2.1.
PK 3.1
Lantikan Terus Beserta Kos Siling
Agensi memperakukan satu nama perunding dan kos siling
perkhidmatan perunding untuk kelulusan Pihak Berkuasa Melulus.
Perunding yang telah diluluskan akan mengemukakan cadangan
teknikal dan kos untuk dipersetujui oleh Agensi sebelum
pelantikan rasmi dibuat.
5.2.2.
Tender Terhad
Agensi memperakukan sekurang-kurangnya tiga hingga maksima
sepuluh firma perunding untuk kelulusan senarai pendek oleh
Jawatankuasa Penilaian Perunding. Perunding-perunding tersebut
akan dipelawa untuk mengemukakan cadangan teknikal dan
cadangan kos. Perunding yang lulus penilaian teknikal dan
penilaian kos dengan cadangan keseluruhan yang terbaik akan
diperakukan untuk kelulusan Pihak Berkuasa Melulus sebelum
pelantikan rasmi dibuat.
5.2.3.
Tender Terbuka
Agensi mengiklankan pelawaan melalui akhbar harian utama
tempatan, laman web Agensi dan portal MyProcurement kepada
perunding yang layak dan berminat, untuk mengemukakan
cadangan teknikal dan cadangan kos. Perunding yang lulus
penilaian teknikal dan penilaian kos dengan cadangan
keseluruhan yang terbaik akan diperakukan untuk kelulusan Pihak
Berkuasa
Melulus
sebelum
pelantikan
rasmi
dibuat.
5.3.
Bagi pelawaan yang dijangka akan disertai oleh terlalu ramai perunding
dalam sesuatu bidang, Agensi boleh memilih untuk melaksanakan tender
melalui pra kelayakan. Tender melalui pra kelayakan terdiri daripada dua
peringkat iaitu di peringkat pertama,Agensi mengiklankan pelawaan
kepada perunding yang berminat untuk menyertai proses pra-kelayakan.
Perunding yang lulus penilaian pra-kelayakan akan disenarai pendekkan
dan diperakukan untuk kelulusan Pihak Berkuasa Melulus. Di peringkat
kedua, perunding yang lulus senarai pendek akan dipelawa untuk
mengemukakan cadangan teknikal dan kos yang lebih terperinci.
Perunding yang lulus penilaian teknikal dan penilaian kos peringkat kedua
ini dengan cadangan keseluruhan yang terbaik akan diperakukan untuk
kelulusan Pihak Berkuasa Melulus sebelum pelantikan rasmi dibuat.
5.4.
Penentuan kaedah perolehan perkhidmatan perunding bergantung
kepada nilai kos projek, kos kajian atau kos kerja ukur yang akan
dilaksanakan seperti di Jadual 1 berikut:
M.S. 6/17
PK 3.1
Jadual 1
Kaedah Perolehan
Lantikan Terus
Kos Siling
6.
Had Nilai
1. Kos
Projek
Pembangunan
Fizikal
sehingga RM50 juta
Beserta
2. Kos Kajian sehingga RM500 ribu
3. Kos Kerja Ukur sehingga RM500 ribu
Tender Terhad
1. Kos
Projek
Pembangunan
Fizikal
sehingga RM100 juta
2. Kos Kajian sehingga RM2 juta
3. Kos Kerja Ukur melebihi RM500 ribu
Tender Terbuka
1. Kos
Projek
Pembangunan
Fizikal
melebihi RM100 juta
2. Kos Kajian Fizikal/Bukan Fizikal melebihi
RM2 juta
5.5.
Agensi adalah dilarang memecah kecilkan nilai projek pembangunan
fizikal/kajian untuk mengelak daripada melaksanakan kaedah pelawaan
yang lebih kompetitif/telus/terbuka.
5.6.
Bagi melaksanakan perolehan perkhidmatan perunding untuk
projek/kajian Kerajaan, Agensi hendaklah mematuhi kaedah perolehan
sepertimana yang ditetapkan di PK3.3.
5.7.
Perolehan perkhidmatan perunding selain daripada kaedah yang
ditetapkan (contohnya melalui pertandingan/competition) adalah tidak
dibenarkan kecuali telah mendapat kebenaran daripada Kementerian
Kewangan.
5.8.
Bagi mengelakkan percanggahan kepentingan (conflict of interest), firma
yang telah dilantik oleh Agensi sebagai perunding bagi sesuatu projek,
tidak dibenarkan mengambil bahagian dalam urusan perolehan bagi
projek yang sama.
Kakitangan Profesional Bagi Projek Pembangunan Fizikal
6.1.
Jadual bilangan minima kakitangan profesional mengikut kos projek
sebagaimana dinyatakan di PK3.2 adalah tidak mandatori dan hanya
digunakan sebagai panduan kepada Agensi. Agensi adalah dibenarkan
untuk mengubahsuai bilangan kakitangan profesional tersebut mengikut
kompleksiti sesebuah projek dan kriteria tersebut hendaklah dinyatakan
secara jelas dan upfront di dalam terma rujukan atau dokumen pelawaan
atau iklan tender sebagai makluman awal kepada firma perunding yang
M.S. 7/17
PK 3.1
ingin menyertai perolehan perunding Kerajaan. Firma perunding juga
adalah dibenarkan untuk bergabung dengan firma lain secara Project
Basis bagi memenuhi kriteria bilangan minimum kakitangan profesional
yang ditetapkan Agensi tersebut. Gabungan firma hendaklah dibuat
dikalangan firma yang berdaftar dengan MOF.
7.
Penubuhan Jawatankuasa Penilaian Perunding
7.1.
Bagi urusan pelantikan perunding, Agensi hendaklah menubuhkan
Jawatankuasa Penilaian Perunding (JPP) dengan ahlinya dilantik secara
bertulis sama ada oleh Pegawai Pengawal atau Ketua Agensi.
7.2.
Penubuhan JPP boleh dilaksanakan secara tetap atau secara adhoc
mengikut keperluan projek/kajian dan kapasiti organisasi Agensi.
Komposisi JPP adalah seperti dinyatakan di dalam PK3.2.
7.3.
Tanggung jawab JPP di antara lain termasuk mempertimbangkan terma
rujukan dan butiran anggaran kos yang telah diperincikan bagi perolehan
perkhidmatan perunding yang disediakan oleh Agensi, menetapkan
markah lulus penilaian teknikal, melaksanakan penilaian terhadap
cadangan teknikal dan cadangan kos yang dikemukakan oleh perunding
berdasarkan kriteria utama yang ditetapkan oleh Kementerian Kewangan
dan memperakukan perunding yang layak untuk pertimbangan Pihak
Berkuasa Melulus. Senarai tanggungjawab JPP seperti dinyatakan di
PK3.2.
7.4.
Agensi dibenar melantik ahli sektor swasta untuk menganggotai JPP
sekiranya terdapat keperluan dari segi kepakaran teknikal dan
pengalaman yang tidak terdapat dari kalangan pegawai Kerajaan tertakluk
kepada syarat berikut:
7.4.1.
Agensi hendaklah mengeluarkan surat lantikan secara rasmi
kepada pegawai tersebut sama ada berperanan sebagai ahli
tetap/ganti dan pegawai tersebut hendaklah menyatakan
persetujuannya untuk menganggotai jawatankuasa tersebut;
7.4.2.
Pegawai swasta tersebut boleh diberi kemudahan elaun
mesyuarat dan imbuhan balik di mana kadar elaun mesyuarat dan
imbuhan balik tersebut ditentukan oleh Pegawai Pengawal
masing-masing mengikut kepakaran dan kelayakan akademik
pegawai swasta tersebut tertakluk Agensi mempunyai peruntukan
sedia ada yang mencukupi; dan
7.4.3.
Firma yang diwakili oleh pegawai swasta tersebut tidak
dibenarkan mengambil bahagian atau terlibat di dalam perolehan
M.S. 8/17
PK 3.1
perunding bagi projek pembangunan fizikal atau kajian yang
dibincangkan di dalam JPP tersebut untuk mengelakkan conflict of
interest.
8.
7.5.
Keahlian JPP sama ada dari kalangan sektor awam atau swasta boleh
terdiri daripada pegawai yang berkelayakan akademik sekurangkurangnya diploma dan ke atas. Memandangkan JPP merupakan
penasihat teknikal dalaman kepada Agensi dan PBM, ahli yang dilantik
hendaklah mempunyai pengalaman/ kepakaran/ pengetahuan yang tinggi
dalam bidang yang diperlukan.
7.6.
Agensi hendaklah memastikan semua permohonan pelantikan perunding
termasuk permohonan kos perunding atau kos tambahan untuk
pertimbangan dan kelulusan di peringkat PBM Agensi, hendaklah disemak
dan diperakukan oleh JPP terlebih dahulu. Bagi permohonan untuk
pertimbangan dan kelulusan oleh MOF pula, permohonan tersebut
hendaklah disemak oleh JPP dan diperakukan oleh PBM Agensi terlebih
dahulu sebelum dikemukakan ke MOF.
Pihak Berkuasa Melulus Dan Had Nilai Kuasa
8.1.
Bagi mempercepatkan proses perolehan perkhidmatan perunding dan
selaras dengan pendekatan disentralisasi, penentuan Pihak Berkuasa
Melulus (PBM) telah diperluaskan dengan penetapan had nilai kuasa
melulus perolehan perkhidmatan perunding seperti di Jadual 2 berikut:
Jadual 2
Bil Pihak Berkuasa
Melulus (PBM)
1. Jawatankuasa Sebut
Harga Agensi
(JKSH):
Had Nilai Kuasa Melulus Perolehan
Perkhidmatan Perunding
1. Kos projek pembangunan fizikal sehingga
RM5 juta
2. Kos kajian sehingga RM500 ribu
3. Kos kerja ukur sehingga RM500 ribu
2.
Lembaga Perolehan
‘B’ Agensi
RM20 juta
2. Kos kajian sehingga RM2 juta
3. Kos kerja ukur sehingga RM2 juta
3.
Lembaga Perolehan
‘A’ Agensi
RM300 juta
M.S. 9/17
Bil Pihak Berkuasa
Melulus (PBM)
4. Kementerian
Kewangan
8.2.
9.
PK 3.1
Had Nilai Kuasa Melulus Perolehan
1. Kos projek pembangunan fizikal melebihi
RM300 juta
2. Kos kajian melebihi RM5 juta
3. Kos kerja ukur melebihi RM5 juta
Semua JKSH di peringkat Agensi adalah dibenar untuk memutuskan
perolehan perunding tertakluk kepada syarat berikut:
8.2.1.
telah mendapat kelulusan prinsip secara bertulis daripada
Pegawai Pengawal masing-masing di mana Pegawai Pengawal
turut mempunyai kuasa untuk menentukan had nilai kuasa JKSH
masing-masing dengan syarat had nilai tersebut hendaklah tidak
melebihi had nilai kuasa JKSH yang ditetapkan oleh MOF dalam
Jadual 2 di atas; dan
8.2.2.
Sekiranya permohonan perolehan perunding yang dibawa untuk
pertimbangan JKSH melibatkan pelantikan perunding fizikal,
keanggotaan tambahan ahli tetap JKSH hendaklah turut terdiri
daripada seorang wakil Kumpulan Pengurusan & Profesional
(Skim Perkhidmatan ’J’) daripada Jabatan Teknik (JKR/JPS).
Pelantikan Lead Consultant Bagi Projek Pembangunan Fizikal
9.1.
Agensi adalah dibenar melantik Lead Consultant bagi projek
pembangunan fizikal dimana Agensi hanya perlu melantik satu firma
perunding dari satu bidang sebagai Lead Consultant dan Lead Consultant
pula melantik firma perunding dari bidang-bidang lain sebagai Associated
Consultants bagi melaksanakan projek. Kebenaran ini adalah tertakluk
kepada syarat-syarat berikut:
9.1.1.
Kos projek pembangunan fizikal sehingga RM10 Juta;
9.1.2.
Agensi menandatangani perjanjian dengan Lead Consultant;
9.1.3.
Associated Consultants yang dipilih oleh Lead Consultant
hendaklah berdaftar dengan MOF dan hendaklah dipersetujui oleh
Agensi terlebih dahulu;
9.1.4.
Bayaran kos perkhidmatan perunding hendaklah mematuhi
peraturan di Bab 5 dalam Manual Perolehan Perkhidmatan
Perunding Edisi 2011 (Pindaan Kedua) dan kos bagi Associated
Consultants dibuat melalui Lead Consultant;
M.S. 10/17
10.
PK 3.1
9.1.5.
Lead Consultant hendaklah menandatangani perjanjian dengan
semua Associated Consultants dan salinan perjanjian
dikemukakan ke Agensi sebagai rekod;
9.1.6.
Lead Consultant bertanggungjawab sepenuhnya terhadap skop
perkhidmatan perunding yang lain di bawahnya meliputi tindakan
kecuaian, salah laku dan sebagainya oleh kakitangan Associated
Consultants; dan
9.1.7.
Kelulusan pelantikan perunding hendaklah dibawa untuk
pertimbangan PBM mengikut had kuasa melulus seperti di
Jadual 2.
Kos Perkhidmatan Perunding
10.1.
Kos perkhidmatan perunding bergantung kepada skop kerja perunding
yang ditetapkan di dalam terma rujukan. Ianya terdiri daripada dua
komponen iaitu yuran perunding dan kos imbuhan balik.
10.2.
Penetapan yuran perkhidmatan perunding bagi semua jenis kajian adalah
berdasarkan kaedah bayaran Input Masa (Man-Month). Pembayaran
secara lump sum adalah tidak dibenarkan.
10.3.
Penetapan yuran perkhidmatan perunding bagi pelaksanaan projek
pembangunan fizikal dan kerja ukur secara amnya adalah berdasarkan
kaedah bayaran Skala Yuran Piawai (Scale of Fees – SOF) untuk bidang
perunding yang mempunyai Skala Yuran Piawai yang diiktiraf oleh
Perbendaharaan atau berdasarkan kaedah bayaran Input Masa untuk
bidang perunding yang tidak mempunyai Skala Yuran Piawai yang diiktiraf
oleh Kementerian Kewangan.
10.4.
Penetapan dan syarat-syarat penggunaan skala gaji kakitangan
sementara perunding yang terbaru bagi kakitangan ikhtisas dan
separa ikhtisas untuk pelaksanaan projek fizikal dan kajian Kerajaan
adalah seperti di PK3.2/Perenggan 5.2.3.
10.5.
Kos imbuhan balik hendaklah bersesuaian dengan projek/kajian yang
dilaksanakan. Ianya adalah terhad kepada perbelanjaan yang dibenarkan
mengikut kadar yang ditetapkan oleh Kementerian Kewangan dan tidak
boleh digunakan bagi maksud meraih keuntungan. Kadar dan item
imbuhan balik yang dibenarkan oleh Kerajaan hendaklah dirujuk di PK 3.2.
10.6.
Sebarang perubahan kepada skop kerja/terma rujukan perunding yang
tidak melibatkan tambahan kos perkhidmatan perunding hendaklah
M.S. 11/17
PK 3.1
mendapat kelulusan pihak berkuasa melulus yang asal. Bagi perubahan
yang melibatkan tambahan kos, Lembaga Perolehan ‘A’ diberi
penurunan kuasa untuk meluluskan tambahan kos perunding
daripada 60% kepada sehingga 100% daripada kos asal perunding
yang diluluskan. Kelulusan tambahan kos melebihi 100% daripada
kos asal perunding hendaklah diperolehi daripada Kementerian
Kewangan. Semua permohonan tambahan kos yang dibawa dan
diputuskan oleh Lembaga Perolehan ‘A’ atau Kementerian Kewangan
hendaklah dibuat di dalam tempoh perjanjian perunding masih sah
berkuat kuasa.
10.7.
Sekiranya Agensi mengemukakan permohonan tambahan kos
kepada Lembaga Perolehan ‘A’ setelah perjanjian perunding tamat,
Pegawai Pengawal diberi penurunan kuasa tanpa had nilai untuk
mempertimbangkan permohonan tersebut dan bertanggungjawab
sepenuhnya ke atas sebarang keputusan yang dibuat. Pegawai
Pengawal mempunyai kuasa untuk mempertimbangkan permohonan
tersebut dan menentukan kaedah-kaedah bayaran seperti kaedah
bayaran melalui Arahan Perbendaharaan (AP59) atau lain-lain
terutamanya bagi kerja-kerja yang telah dilaksanakan oleh perunding
dalam tempoh perjanjian telah tamat dan tanpa sebarang kelulusan
pelanjutan oleh PBM diperolehi terlebih dahulu. Amaran pentadbiran
juga hendaklah dikeluarkan kepada Agensi atau pegawai Kerajaan
yang terlibat bagi memastikan perkara yang sama tidak berulang lagi
dalam projek/kajian Kerajaan yang lain. Keputusan yang dibuat
hendaklah juga disalinkan kepada Pihak Berkuasa Melulus yang asal
sebagai makluman.
10.8.
Lembaga Perolehan ‘A’ Agensi diberi kuasa meluluskan tambahan kos
perkhidmatan perunding tanpa had nilai jika tambahan tersebut
disebabkan oleh Variation Order atau Extension of Time di dalam kontrak
kerja dengan pihak kontraktor.
10.9.
Bagi memudahkan dan menyeragamkan proses tindakan, satu
Standard Operating Procedure (SOP) yang komprehensif hendaklah
disediakan oleh pihak Kementerian dan diluluskan oleh Pegawai
Pengawal untuk dijadikan sebagai satu garis panduan kepada
Agensi-Agensi di bawah seliaan masing-masing agar semua
peraturan kewangan dan perolehan Kerajaan adalah sentiasa
dipatuhi.
M.S. 12/17
11.
12.
13.
PK 3.1
Perunding Individu Yang Dilantik Terus Oleh Agensi
11.1.
Perunding Individu yang dilantik terus oleh Agensi hanya dibenarkan bagi
pelaksanaan kajian yang memerlukan kepakaran khusus yang tidak
ditawarkan oleh firma perunding, tertakluk kepada syarat tempoh
perkhidmatan tidak melebihi satu tahun dan kos perkhidmatan perunding
tidak melebihi RM500 ribu. Penetapan yuran perunding adalah
berdasarkan kaedah bayaran Input Masa di mana pengiraan yuran dan
imbuhan balik hendaklah berdasarkan syarat-syarat di perenggan 5
di dalam PK 3.2.
11.2.
Kelulusan pelantikan dan kos perkhidmatan perunding individu tempatan
yang dilantik terus oleh Agensi adalah di peringkat Lembaga Perolehan ‘B’
Agensi, manakala pelantikan dan kos perkhidmatan perunding individu
asing yang dilantik terus oleh Agensi adalah di peringkat Lembaga
Perolehan ‘A’ Agensi.
Pelantikan Perunding Asing
12.1.
Perkhidmatan kepakaran/perunding asing hanya boleh diperolehi jika
tiada kepakaran tempatan dan tertakluk kepada syarat-syarat yang
ditetapkan. Penetapan yuran perunding adalah berdasarkan kaedah
bayaran Input Masa berasaskan charge rate.
12.2.
Kelulusan pelantikan dan kos perkhidmatan perunding asing yang telah
diambil secara outsourcing oleh firma perunding tempatan adalah
diperingkat Pihak Berkuasa Melulus asal yang meluluskan perolehan
projek/kajian berkenaan.
12.3.
Agensi hendaklah memastikan perunding asing dalam bidang arkitek,
kejuruteraan dan ukur bahan berdaftar secara sementara dengan
Lembaga/Badan profesional di Malaysia selaras dengan Akta Lembaga
Profesionalmasing-masing.
12.4.
Agensi hendaklah melengkapkan borang tapisan keselamatan Majlis
Keselamatan Negara di Jabatan Perdana Menteri bagi perunding asing
yang akan dilantik dan menunggu sehingga kelulusan tapisan diperolehi
sebelum membenarkan perunding berkenaan memulakan perkhidmatan.
Surat Setuju Terima dan Perjanjian Perkhidmatan Perunding
13.1.
Surat Setuju Terima (SST) yang dikeluarkan bagi pelantikan rasmi
perunding berserta dokumen-dokumen yang berkaitan hendaklah
dijadikan sebahagian daripada perjanjian perkhidmatan perunding. Agensi
tidak dibenarkan mengeluarkan arahan sama ada secara lisan atau
bertulis kepada perunding untuk memulakan kerja sebelum SST
M.S. 13/17
PK 3.1
ditandatangani. Pengeluaran arahan kepada perunding untuk
memulakan kerja sebelum SST ditandatangani akan mengakibatkan
masalah di dalam pembayaran kelak dan berkemungkinan pegawai
kerajaan yang terlibat boleh dikenakan AP59.
14.
13.2.
Semua perolehan perkhidmatan perunding tanpa mengira nilai, Agensi
hendaklah menandatangani perjanjian dengan pihak perunding dengan
menggunapakai format perjanjian piawai yang telah disediakan oleh MOF
di PK 3.3.
13.3.
PK 3.3 menjelaskan tentang garis panduan pemakaian perjanjian tersebut
serta format perjanjian piawai bagi perunding Arkitek, Kejuruteraan, Ukur
Bahan dan Kajian. Kesemua template perjanjian piawai tersebut yang
disediakan oleh Kementerian Kewangan telahpun disemak oleh Jabatan
Peguam Negara dan telah diluluskan penggunaannya untuk semua
Agensi bagi semua urusan pelantikan perunding sama ada bagi projek
fizikal mahupun kajian yang menggunakan kaedah bayaran Skala Yuran
Piawai atau Input Masa. Oleh itu, adalah menjadi mandatori bagi semua
Agensi menggunakan template perjanjian piawai tersebut untuk sebarang
pelantikan perunding.
13.4.
Surat Setuju Terima dan perjanjian perkhidmatan perunding bagi pihak
Kerajaan hendaklah ditandatangani oleh pegawai awam yang telah diberi
kuasa di bawah Seksyen 2 Akta Kontrak Kerajaan 1949 (Semakan 1973).
13.5.
Semua pelanjutan tempoh perjanjian perunding sama ada bagi
projek fizikal atau kajian Kerajaan, hendaklah dipohon dan
diputuskan oleh PBM semasa perjanjian perunding sedia ada masih
sah berkuat kuasa. Sekiranya permohonan yang dibuat di dalam
tempoh perjanjian perunding telahpun tamat, ianya tidak lagi di
bawah bidang kuasa PBM tetapi hendaklah diangkat untuk
pertimbangan dan keputusan oleh Pegawai Pengawal masingmasing, di mana Pegawai Pengawal adalah bertanggungjawab
sepenuhnya ke atas sebarang keputusan yang dibuat ke atas
permohonan pelanjutan tersebut sebagaimana jelas dinyatakan di
perenggan 10.7.
Bayaran Cukai
14.1
Selaras dengan Akta Cukai Barang dan Perkhidmatan 2014 [Akta 762]
yang berkuat kuasa mulai 1 April 2015, semua perunding yang ditawarkan
perolehan bernilai melebihi RM500 ribu dalam tempoh 12 bulan
hendaklah berdaftar dengan Jabatan Kastam Di Raja Malaysia (JKDM).
14.2
Cadangan Kos yang dikemukakan oleh perunding hendaklah tidak
termasuk GST. Sebaik sahaja pemilihan perunding dan semakan ke atas
M.S. 14/17
PK 3.1
kos telah dipersetujui oleh Agensi, Surat Setuju Terima (SST) kepada
perunding yang berjaya akan dikeluarkan dengan kenaan GST.
15.
14.3
Kenaan GST yang dinyatakan di dalam SST adalah berdasarkan jumlah
keseluruhan kos perkhidmatan perunding iaitu termasuk kos imbuhan
balik. Jumlah GST ini adalah hanya merupakan kos siling sahaja dimana
pembayaran GST kepada perunding akan dibuat berdasarkan tuntutan
kos sebenar bagi setiap bayaran kemajuan projek yang telah disemak dan
dipersetujui oleh Agensi.
14.4
Tax Invoice yang dikeluarkan oleh perunding hendaklah berdasarkan
jumlah tuntutan yang telah disemak dan dipersetujui oleh Agensi.
14.5
Agensi adalah dikehendaki untuk menyediakan sejumlah peruntukan bagi
tujuan bayaran GST yang akan dibayar oleh perunding kepada JKDM.
Oleh itu, Agensi hendaklah mengambil kira elemen GST di dalam
perancangan perolehan untuk memastikan peruntukan yang disediakan
adalah mencukupi.
14.6
Bagi perkhidmatan yang menggunakan / melibatkan guna tenaga asing,
cukai yang dikenakan ialah Cukai Pegangan (Witholding Tax)
berdasarkan Akta Cukai Pendapatan 1967. Kadar cukai pegangan adalah
tertakluk kepada kadar semasa yang diluluskan Kerajaan.
Sistem ePerunding
15.1.
Semua pelantikan perunding secara kaedah lantikan terus bagi projek
fizikal/kajian hendaklah dilaksanakan secara atas talian menggunapakai
Sistem
ePerunding
melalui
laman
web
dengan
alamat
http://porteperunding.treasury.gov.my/. Buat masa ini, proses pelantikan
perunding secara Tender Terhad dan Tender Terbuka adalah
dilaksanakan secara manual berdasarkan peraturan sedia ada sehingga
penggunaannya secara online dimaklumkan kelak.
15.2.
Bagi perolehan yang tidak dilaksanakan secara online, Agensi
bertanggungjawab memastikan maklumat perolehan tersebut direkodkan
ke dalam Sistem ePerunding.
15.3.
Sistem ePerunding juga boleh dirujuk untuk mendapatkan maklumat
berkaitan peraturan perolehan perunding yang sedang berkuat kuasa,
senarai firma perunding yang berdaftar dengan MOF, iklan tender
perunding, senarai perunding yang dikenakan tindakan tatatertib dan
sebagainya.
M.S. 15/17
16.
Perolehan Perunding Oleh Agensi Kerajaan Di Luar Negara
16.1.
17.
Bagi perolehan perkhidmatan perunding yang dilaksanakan oleh
Agensi/Jabatan Kerajaan diluar negara, peraturan ini adalah tidak
terpakai.
Pemakaian Peraturan
17.1.
18.
PK 3.1
Peraturan
PK 3.3.
ini
hendaklah
dibaca
bersekali
dengan
PK
3.2
dan
Pindaan dan Tambahan
18.1.
Arahan Perbendaharaan (AP) 182.1, AP 186, AP 187 dan AP 189 adalah
dipinda seperti di Lampiran A.
M.S. 16/17
PK 3.1
LAMPIRAN
M.S. 17/17
PK 3.1 Lampiran A
Lampiran A
PINDAAN ARAHAN PERBENDAHARAAN YANG BERKAITAN DENGAN
AP 182.1
Rujukan Kepada Jabatan Teknik
(a)
Semua Jabatan Bukan Teknik hendaklah mendapatkan perkhidmatan
daripada Jabatan Teknik iaitu Jabatan Kerja Raya atau Jabatan Pengairan
dan Saliran bagi melaksanakan semua projek kerja tertakluk kepada
peraturan yang berkuat kuasa dari semasa ke semasa.
(b)
Kementerian/Jabatan hendaklah mengemukakan kepada Jabatan Teknik
maklumat lengkap seperti berikut:
(i)
(ii)
(iii)
(iv)
(v)
Kedudukan status tapak projek;
Ringkasan projek;
Siling projek;
Peruntukan tahunan; dan
Jadual pelaksanaan projek.
(c)
Sekiranya Jabatan Teknik tidak mengemukakan maklum balas dalam
tempoh 14 hari daripada tarikh surat Agensi diterima oleh Jabatan Teknik,
maka Kementerian/Jabatan boleh melantik perunding mengikut peraturan
yang berkuatkuasa. Agensi adalah bertanggungjawab untuk memastikan
surat yang dikemukakan, diterima di pejabat Jabatan Teknik dan disahkan
oleh penerima.
(d)
Untuk kerja-kerja tambahan atau pengubahsuaian yang melibatkan
bangunan Kerajaan Persekutuan, kelulusan daripada Bahagian yang
berkenaan di Jabatan Perdana Menteri atau Jabatan yang diberi
tanggungjawab untuk mengurus hal ini hendaklah diperolehi terlebih dahulu
dan Arahan Perbendaharaan 182.1(a) dan (b) hendaklah dipatuhi.
(e)
bangunan yang disewa, kebenaran tuan punya bangunan hendaklah
diperolehi terlebih dahulu. Kementerian/Jabatan bolehlah menggunakan
perkhidmatan perunding yang bertanggungjawab ke atas bangunan
tersebut dan jika perunding berkenaan enggan, Kementerian/Jabatan
bolehlah melantik perunding sendiri dengan mengikut peraturan semasa.
M.S. 1/3
AP 186
Kebenaran Menggunakan Perkhidmatan Perunding
(a)
AP 187
PK 3.1 Lampiran A
Kementerian/Jabatan dikehendaki merujukkan projek masing-masing
kepada Jabatan Teknik iaitu Jabatan Kerja Raya atau Jabatan Pengairan
dan Saliran terlebih dahulu sebelum melantik perunding. Jika Jabatan
Teknik tidak mengemukakan maklum balas dalam tempoh 14 hari daripada
tarikh
surat
Agensi
diterima
oleh
Jabatan
Teknik,
maka
Kementerian/Jabatan boleh melantik perunding mengikut peraturan yang
berkuat kuasa.
Pihak Berkuasa Melulus Perolehan Perkhidmatan Perunding
(a) Pihak berkuasa melulus perolehan perkhidmatan perunding adalah seperti
berikut:
PBM
Jawatankuasa Sebutharga
Agensi
Semua Jawatankuasa Sebut Harga
Agensi boleh meluluskan perolehan
perunding tidak melebihi had nilai kuasa
yang ditetapkan di Jadual ini di atas
tertakluk mendapat kebenaran bertulis
terlebih dahulu daripada Pegawai
Pengawal.
Lembaga
Agensi
Perolehan
‘B’
Lembaga
Agensi
Perolehan
‘A’
Kementerian Kewangan
Had Nilai Kuasa Melulus
RM5 juta
RM20 juta
RM300 juta
1. Kos projek pembangunan fizikal melebihi
RM300 juta
(b) Kuasa meluluskan tambahan kos perkhidmatan perunding hanya diberikan
kepada Lembaga Perolehan ‘A’ Agensi tertakluk kepada syarat-syarat
berikut :
(i)
tambahan kos perkhidmatan perunding sehingga maksimum
100%yang disebabkan oleh perubahan skop asal atau perubahan
kos projek/kajian. Sekiranya tambahan kos melebihi 100%, kelulusan
hendaklah diperolehi daripada Kementerian Kewangan.
M.S. 2/3
(ii)
AP 189
PK 3.1 Lampiran A
tambahan kos perkhidmatan perunding tanpa had nilai yang
disebabkan Variation Order (VO) dan Extension Of Time (EOT)
dalam kontrak dengan pihak kontraktor.
Pematuhan Peraturan Perolehan Kerajaan Oleh Perunding
(a)
Bagi
projek
atau
kajian
yang
diuruskan
oleh
perunding,
Kementerian/Jabatan
hendaklah
memastikan
peraturan-peraturan
perolehan Kerajaan yang sedang berkuat kuasa dipatuhi sepenuhnya oleh
perunding.
M.S. 3/3
PK 3.2
KERAJAAN MALAYSIA
Manual Perolehan Perkhidmatan Perunding
Edisi 2011 (Pindaan Kedua)
PK 3.2
MANUAL PEROLEHAN
PERKHIDMATAN PERUNDING
EDISI 2011 (PINDAAN KEDUA)
i
SATU MALAYSIA, RAKYAT DIDAHULUKAN, PENCAPAIAN DIUTAMAKAN
PK 3.2
MANUAL PEROLEHAN
PERKHIDMATAN PERUNDING
EDISI 2011
(Pindaan Kedua)
Keluaran
KEMENTERIAN KEWANGAN MALAYSIA
Hak Cipta Terpelihara. Tidak dibenarkan mengeluar ulang mana-mana bahagian dan isi kandungan buku inidalam apa jua bentuk dan cara
yang bertujuan mendapatkan keuntungan sebelum memperoleh izin bertulis daripada Kementerian Kewangan.
Kementerian Kewangan Malaysia
Kompleks Kementerian Kewangan
Presint 2
Pusat Pentadbiran Kerajaan Persekutuan
62592 WILAYAH PERSEKUTUAN PUTRAJAYA
No. Tel : 03 8882 3190
No. Faks : 03 8882 4206
ii
PK 3.2
PENDAHULUAN
Manual Perolehan Perkhidmatan Perunding Edisi 2011 ini bertujuan untuk memberi panduan
dan sebagai rujukan kepada semua Kementerian dan Agensi Kerajaan dalam melaksanakan
perolehan perkhidmatan perunding bagi projek atau kajian Kerajaan dengan menjelaskan
secara terperinci mengenai tatacara pelantikan dan kelulusan kos perkhidmatan perunding
yang telah ditetapkan dan hendaklah dipatuhi oleh semua agensi Kerajaan.
Dengan adanya garis panduan seperti di Manual ini, diharapkan proses perolehan
perkhidmatan perunding dapat dilaksanakan dengan lebih teratur dan terancang bagi menjamin
ketelusan serta nilai faedah terbaik kepada Kerajaan disamping dapat mengelakkan
ketidakpatuhan kepada mana-mana peraturan perolehan yang berkaitan.
Ia juga diharap dapat memberi pengetahuan dan maklumat berguna dalam merealisasikan
tatacara kerja yang lebih cekap dan seterusnya dapat meningkatkan kemahiran diri, prestasi
dan profesionalisma perkhidmatan awam khususnya dalam pengurusan kewangan serta
pencapaian indeks akauntabiliti yang lebih baik dan seterusnya dapat membantu dalam
mempercepatkan proses pembangunan Negara.
Manual ini hendaklah dibaca bersekali dengan Bab C Bahagian 3: Peraturan Perolehan
Perkhidmatan Perunding Bagi Projek Atau Kajian Kerajaan dan Arahan Perbendaharaan yang
berkaitan dengan perolehan perkhidmatan perunding yang berkuat kuasa. Manual ini adalah
bagi menggantikan Manual Perolehan Perkhidmatan Perunding Edisi 2006.
Bahagian Perolehan Kerajaan
Putrajaya
Dikeluarkan pada Mac 2011
Pindaan Pertama pada Julai 2014
Pindaan Kedua pada Disember 2014
iii
PK 3.2
KANDUNGAN
PEROLEHAN PERKHIDMATAN PERUNDING ......................................................................... 1
PK 3.2 MANUAL PEROLEHAN PERKHIDMATAN PERUNDING ............................................ 1
1.0
PERATURAN AM BERKAITAN PEROLEHAN PERKHIDMATAN PERUNDING ...... 1
2.0
DEFINISI DAN KOD BIDANG PERKHIDMATAN PERUNDING ................................. 8
3.0
PIHAK BERKUASA MELULUS DAN HAD NILAI KUASA ....................................... 13
4.0
PENUBUHAN JAWATANKUASA PENILAIAN PERUNDING .................................. 19
5.0
KOS PERKHIDMATAN PERUNDING ........................................................................ 24
6.0
KAEDAH PEROLEHAN PERKHIDMATAN PERUNDING ........................................ 53
7.0
KEBENARAN MENGGUNAKAN PERKHIDMATAN PERUNDING .......................... 64
8.0
PENYEDIAAN TERMA RUJUKAN ............................................................................ 65
9.0
PENYEDIAAN ANGGARAN KOS PERKHIDMATAN PERUNDING ........................ 69
10.0
PENETAPAN KRITERIA PENILAIAN ....................................................................... 72
11.0
DOKUMEN PELAWAAN ........................................................................................... 82
12.0
PENGIKLANAN ....................................................................................................... 101
13.0
SENARAI PENDEK PERUNDING .......................................................................... 110
14.0
PENILAIAN & PERAKUAN JAWATANKUASA PENILAIAN PERUNDING .......... 125
15.0
RUNDINGAN KOS DAN PELARASAN KOS ......................................................... 147
16.0
PELANTIKAN RASMI PERUNDING ....................................................................... 148
17.0
SISTEM ePERUNDING ........................................................................................... 153
18.0
PERJANJIAN PERUNDING & PENTADBIRAN KONTRAK .................................. 155
19.0
PELANTIKAN PERUNDING INDIVIDU ................................................................... 162
20.0
PELANTIKAN PERUNDING ASING ....................................................................... 164
21.0
PEMANTAUAN DAN PENILAIAN PRESTASI PERKHIDMATAN PERUNDING .. 167
iv
PK 3.2
AKRONIM
Akronim
Singkatan Kepada
AP
BAM
BEM
BQSM
CD
CTK
CV
C&S
EIA
EOT
EPU
FP
GP
ICT
IM
IPTA
ISO
JKPP
JKR
JKSH
JPICT
JPP
JPS
JUPEM
KWSP
LPPP
MAMPU
MOF
M&E
PBM
PFI
PTJ
QS
QA
QAQC
ROB
ROC
ROS
SAP
Arahan Perbendaharaan
Board of Architect Malaysia
Board of Engineers Malaysia
Board of Quantity Surveyor of Malaysia
Compact Disk
Cadangan Teknikal & Cadangan Kos
Curriculum Vitae
Civil & Structural Engineering
Environmental Impact Assessment
Extension of Time
Unit Perancang Ekonomi
Faktor Pengganda
Gaji Pokok
Information and Communication Technologies
Input Masa
Institut Pengajian Tinggi Awam
International Standard Organisation
Jawatankuasa Kecil Penilaian Perunding
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Jawatankuasa Pemandu ICT
Jawatankuasa Penilaian Perunding
Jabatan Pengairan dan Saliran
Jabatan Ukur & Pemetaan Malaysia
Kumpulan Wang Simpanan Pekerja
Laporan Prestasi Perkhidmatan Perunding
Unit Pemodenan Tadbiran dan Perancangan Pengurusan Malaysia
Mechanical & Electrical Engineering
Pihak Berkuasa Melulus
Private Finance Initiative
Pusat Tanggungjawab
Quantity Surveyor
Program Kepastian Kualiti - Quality Assurance Program
Laporan Jaminan & Kawalan Kualiti
Registrar of Business
Registrar of Companies
Registrar of Societies
Surat Arahan Perbendaharaan
v
PK 3.2
Akronim
Singkatan Kepada
SO
SOCSO
SOF
SPRM
TOR
UNDP
VO
YP
Pegawai Penguasa – Superintending Officer
Social Security Organisation
Scale Of Fee
Suruhanjaya Pencegahan Rasuah Malaysia
Terms of Reference
United Nations Development Programme
Variation Order
Yuran Perunding
vi
PK 3.2
PK 3.2 MANUAL PEROLEHAN PERKHIDMATAN PERUNDING
1.0
PERATURAN AM BERKAITAN PEROLEHAN PERKHIDMATAN PERUNDING
1.1
Rujukan Kepada Jabatan Teknik – Arahan Perbendaharaan (AP) 182.1
1.1.1
Semua Jabatan Bukan Teknik hendaklah mendapatkan perkhidmatan
daripada Jabatan Teknik iaitu Jabatan Kerja Raya atau Jabatan
Pengairan dan Saliran bagi melaksanakan semua projek kerja tertakluk
kepada peraturan yang berkuat kuasa dari semasa ke semasa.
1.1.2
Kementerian/Jabatan hendaklah mengemukakan kepada Jabatan Teknik
1.1.2.1
1.1.2.2
1.1.2.3
1.1.2.4
1.1.2.5
1.2
Ringkasan projek;
Siling projek;
1.1.3
Sekiranya Jabatan Teknik tidak mengemukakan maklum balas dalam
tempoh 14 hari daripada tarikh surat Agensi diterima oleh Jabatan Teknik,
maka Kementerian/Jabatan boleh melantik perunding mengikut peraturan
yang berkuatkuasa. Agensi adalah bertanggungjawab untuk memastikan
surat yang dikemukakan, diterima di pejabat Jabatan Teknik dan
disahkan oleh penerima.
1.1.4
bangunan Kerajaan Persekutuan, kelulusan daripada Bahagian yang
berkenaan di Jabatan Perdana Menteri atau Jabatan yang diberi
tanggungjawab untuk mengurus hal ini hendaklah diperolehi terlebih
dahulu dan 1.1.1 dan 1.1.2 hendaklah dipatuhi.
1.1.5
bangunan yang disewa, kebenaran tuan punya bangunan hendaklah
diperolehi terlebih dahulu. Kementerian/Jabatan bolehlah menggunakan
perkhidmatan perunding yang bertanggungjawab ke atas bangunan
tersebut dan jika perunding berkenaan enggan, Kementerian/Jabatan
bolehlah melantik perunding sendiri dengan mengikut peraturan semasa.
Kebenaran Menggunakan Perkhidmatan Perunding - AP 186
1.2.1
Kementerian/Jabatan dikehendaki merujukkan projek masing-masing
kepada Jabatan Teknik iaitu Jabatan Kerja Raya atau Jabatan Pengairan
dan Saliran terlebih dahulu sebelum melantik perunding. Jika Jabatan
Teknik tidak mengemukakan maklum balas dalam tempoh 14 hari
daripada tarikh surat Agensi diterima oleh Jabatan Teknik, maka
berkuat kuasa.
M.S. 1/170
1.3
PK 3.2
Pihak Berkuasa Melulus Perolehan Perkhidmatan Perunding – AP187
1.3.1
Pihak berkuasa melulus perolehan perkhidmatan perunding adalah
seperti berikut:
PBM
Jawatankuasa Sebutharga Agensi
- Semua Jawatankuasa Sebut Harga Agensi
boleh meluluskan perolehan perunding tidak
melebihi had nilai kuasa yang ditetapkan di
Jadual ini tertakluk mendapat kebenaran
bertulis terlebih dahulu daripada Pegawai
Pengawal.
Lembaga Perolehan ‘B’ Agensi
Lembaga Perolehan ‘A’ Agensi
1.3.2
1.4
1.
2.
3.
1.
2.
3.
1.
2.
3.
Kos projek pembangunan fizikal sehingga RM20 juta
Kos kajian sehingga RM2 juta
Kos kerja ukur sehingga RM2 juta
Kos projek pembangunan fizikal sehingga RM300 juta
Kos kajian sehingga RM5 juta
Kos kerja ukur sehingga RM5 juta
Kos projek pembangunan fizikal melebihi RM300 juta
Kos kajian melebihi RM5 juta
Kos kerja ukur melebihi RM5 juta
Kuasa meluluskan tambahan kos perkhidmatan perunding hanya
diberikan kepada Lembaga Perolehan ‘A’ Agensi tertakluk kepada syaratsyarat berikut:
1.3.2.1
tambahan kos perkhidmatan perunding sehingga maksimum
100% yang disebabkan oleh perubahan skop asal atau
perubahan kos projek/kajian. Sekiranya tambahan kos
melebihi 100%, kelulusan hendaklah diperolehi daripada
Kementerian Kewangan. Semua permohonan tambahan kos
yang dibawa dan diputuskan oleh Lembaga Perolehan ‘A’
atau Kementerian Kewangan hendaklah dibuat di dalam
tempoh perjanjian perunding masih sah berkuat kuasa.
1.3.2.2
tambahan kos perkhidmatan perunding tanpa had nilai yang
disebabkan Variation Order (VO) dan Extension Of Time
(EOT) dalam kontrak dengan pihak kontraktor.
Pematuhan Peraturan Perolehan Kerajaan Oleh Perunding - AP 189
1.4.1
1.5
Had Nilai Kuasa Melulus
1. Kos projek pembangunan fizikal sehingga RM5 juta
Bagi projek atau kajian yang diuruskan oleh perunding,
Kementerian/Jabatan hendaklah memastikan peraturan-peraturan
perolehan Kerajaan yang sedang berkuat kuasa dipatuhi sepenuhnya
oleh perunding.
Bayaran Cukai
1.5.1
Selaras dengan Akta Cukai Barang dan Perkhidmatan 2014 [Akta 762]
yang berkuat kuasa mulai 1 April 2015, semua perunding yang
ditawarkan perolehan bernilai melebihi RM500 ribu dalam tempoh 12
bulan hendaklah berdaftar dengan Jabatan Kastam Di Raja Malaysia
(JKDM).
1.5.2
Cadangan Kos yang dikemukakan oleh perunding hendaklah tidak
termasuk GST. Sebaik sahaja pemilihan perunding dan semakan ke atas
kos telah dipersetujui oleh Agensi, Surat Setuju Terima (SST) kepada
perunding yang berjaya akan dikeluarkan dengan kenaan GST.
M.S. 2/170
1.6
PK 3.2
1.5.3
Kenaan GST yang dinyatakan di dalam SST adalah berdasarkan jumlah
keseluruhan kos perkhidmatan perunding iaitu termasuk kos imbuhan
balik. Jumlah GST ini adalah hanya merupakan kos siling sahaja dimana
pembayaran GST kepada perunding akan dibuat berdasarkan tuntutan
kos sebenar bagi setiap bayaran kemajuan projek yang telah disemak
dan dipersetujui oleh Agensi.
1.5.4
Tax Invoice yang dikeluarkan oleh perunding hendaklah berdasarkan
jumlah tuntutan yang telah disemak dan dipersetujui oleh Agensi.
1.5.5
Agensi adalah dikehendaki untuk menyediakan sejumlah peruntukan bagi
tujuan bayaran GST yang akan dibayar oleh perunding kepada JKDM.
Oleh itu, Agensi hendaklah mengambil kira elemen GST di dalam
perancangan perolehan untuk memastikan peruntukan yang disediakan
adalah mencukupi.
1.5.6
Bagi perkhidmatan yang menggunakan / melibatkan guna tenaga asing,
cukai yang dikenakan ialah Cukai Pegangan (Witholding Tax)
berdasarkan Akta Cukai Pendapatan 1967. Kadar cukai pegangan adalah
tertakluk kepada kadar semasa yang diluluskan Kerajaan.
Integrity Pact
1.6.1
Integrity Pact merupakan satu proses pengisytiharan oleh perunding
untuk tidak menawar atau memberi rasuah bagi mendapatkan kontrak
atau sebagai ganjaran mendapatkan sesuatu kontrak dan bagi
mempercepatkan sesuatu urusan perolehan Kerajaan. Seterusnya,
perunding dan penjawat awam akan menandatangani satu ‘pact’ atau
perjanjian untuk tidak melakukan perbuatan rasuah dalam pelaksanaan
sesuatu kontrak serta menggariskan tindakan yang boleh diambil
sekiranya berlaku perlanggaran ‘pact’ atau kontrak tersebut.
1.6.2
Setiap individu yang dilantik kepada mana-mana Lembaga/Jawatankuasa
Berkaitan Perolehan Perkhidmatan Perunding adalah dikehendaki
menandatangani
Surat
Akuan
Ahli/Pengerusi/Urusetia
bagi
Lembaga/Jawatankuasa Berkaitan Perolehan Perkhidmatan Perunding
seperti di Lampiran 1A.
1.6.3
Setiap Ali Lembaga/Jawatankuasa Berkaitan Perolehan Perkhidmatan
Perunding dikehendaki menandatangani Surat Akuan Selesai Tugas
Bagi
Lembaga/Jawatankuasa
Berkaitan
Perolehan Perkhidmatan Perunding pada setiap mesyuarat setelah
selesau melaksanakan tugas seperti di Lampiran 1B.
1.6.4
Setiap Agensi hendaklah memastikan Surat Akuan Perunding disertakan
bersama Surat Pelawaan yang dikeluarkan kepada Perunding. Surat
Akuan Perunding seperti di Lampiran 1C.
1.6.5
Setiap Agensi hendaklah memastikan Surat Akuan Perunding
ditandatangani dan dikembalikan kepada Agensi berkaitan bersamasama dengan Cadangan Perunding yang dikemukakan.
1.6.6
Setiap Agensi hendaklah memastikan Surat Akuan Perunding Yang
Dilantik disertakan bersama Surat Setuju Terima yang dikeluarkan
kepada Perunding yang berjaya. Surat Akuan Perunding Yang Dilantik
seperti di Lampiran 1D.
M.S. 3/170
PK 3.2
LAMPIRAN 1A
SURAT AKUAN *AHLI/PENGERUSI/URUSETIA BAGI LEMBAGA/JAWATANKUASA
Kementerian/Jabatan
nama pegawai & No.Kad Pengenalan(Awam/Tentera/Polis) dari ...........................
Saya, .....................................................................
adalah dengan
sesungguhnya dan sebenarnya mengisytiharkan bahawa:
i.
Saya tidak akan melibatkan diri saya dalam mana-mana amalan rasuah dengan
mana-mana pihak yang terlibat sama ada secara langsung atau tidak langsung
dalam melaksanakan tanggungjawab saya sebagai *Ahli/Pengerusi/Urusetia
tajuk dan no. rujukan pelawaan
nama.............................................
Lembaga/Jawatankuasa Perolehan
dalam pelawaan ..................................................;
ii. Saya tidak akan bersubahat atau dipengaruhi oleh mana-mana pihak dalam
melaksanakan tanggungjawab saya;
iii. Saya akan mengisytiharkan apa-apa kepentingan peribadi atau kepentingan terletak
hak secara bertulis dan akan menarik diri daripada membuat sebarang keputusan;
iv. Sekiranya ada sebarang percubaan rasuah daripada mana-mana pihak, saya akan
membuat aduan dengan segera ke pejabat Suruhanjaya Pencegahan Rasuah
Malaysia (SPRM) atau balai polis yang berhampiran. Saya sedar bahawa kegagalan
saya berbuat demikian adalah satu kesalahan di bawah Akta Suruhanjaya
Pencegahan Rasuah 2009 [Akta 694]; dan
v. Saya tidak akan mendedahkan apa-apa maklumat sulit berkaitan perolehan
Kerajaan kepada mana-mana pihak selaras dengan Akta Rahsia Rasmi 1972
[Akta 88]
Nama
: …………………..
No. Kad Pengenalan (Awam/Tentera/Polis) : …………………..
Tandatangan
: …………………..
Jawatan
: …………………..
Kementerian/Jabatan
: …………………..
Tarikh
: …………………..
*potong mana tidak berkaitan
M.S. 4/170
PK 3.2
LAMPIRAN 1B
SURAT AKUAN SELESAI TUGAS *AHLI/PENGERUSI/URUSETIA BAGI
*LEMBAGA/JAWATANKUASA BERKAITAN PEROLEHAN PERKHIDMATAN
PERUNDING
nama pegawai & No.Kad Pengenalan(Awam/Tentera/Polis)
Kementerian/Jabatan
Saya,............................................................ dari .........................
sesungguhnya dan sebenarnya mengisytiharkan bahawa:
adalah
dengan
i.
Saya telah melaksanakan tugas
sebagai *Ahli/Pengerusi/Urusetia
nama Lembaga/Jawatankuasa Perolehan, Bilangan Mesyuarat/Tahun
.............................................................................
bagi
pelawaan
seperti
dilampirkan** tanpa mempunyai apa-apa kepentingan peribadi atau kepentingan
terletak hak atau dipengaruhi oleh mana-mana pihak lain atau terlibat dalam apaapa amalan rasuah atau ganjaran seperti ditafsirkan di bawahAkta Suruhanjaya
Pencegahan Rasuah 2009 [Akta 694];
ii.
Tiada mana-mana ahli keluarga atau saudara terdekat saya mempunyai apa-apa
kepentingan dalam mana-mana urusan perolehan yang dikendalikan oleh saya;
iii.
Saya tidak akan mendedahkan apa-apa maklumat sulit berkaitan perolehan ini
kepada mana-mana pihak selaras dengan Akta Rahsia Rasmi 1972 [Akta 88];
dan
iv.
Saya sesungguhnya faham bahawa jika saya disabitkan kerana telah melanggar
mana-mana terma/klausa surat akuan ini, saya boleh dikenakan tindakan di
bawah Peraturan-peraturan Pegawai Awam (Kelakuan dan Tatatertib) 1993.
: …………………..
Nama
No. Kad Pengenalan (Awam/Tentera/Polis) : …………………..
Tandatangan
: …………………..
Jawatan
: …………………..
Kementerian/Jabatan
: …………………..
Tarikh
: …………………..
* potong mana tidak berkaitan
**Sila lampirkan senarai tajuk pelawaan yang berkaitan
M.S. 5/170
PK 3.2
LAMPIRAN 1C
SURAT AKUAN PERUNDING
(Disertakan Bersama Surat Pelawaan)
nama
firma
pemilik dan No. Kad Pengenalan/No. Pasport
Saya, nama.......................................................selaku
pemilik
..............dengan
nombor
Pendaftaran
*MOF/ROS/ROC/ROB
......................................................... dengan ini mengisytiharkan bahawa saya atau
mana-mana individu yang mewakili syarikat ini tidak akan menawar atau memberi
nama Agensi
rasuah atau menggunakan pengaruh kepada mana-mana individu dalam ..................
atau mana-mana individu lain, sebagai sogokan untuk mendapatkan perolehan ini.
2.
Sekiranya didapati ada sebarang percubaan rasuah daripada mana-mana pihak,
saya akan membuat aduan dengan segera ke pejabat Suruhanjaya Pencegahan
Rasuah Malaysia (SPRM) atau balai polis yang berhampiran. Saya sedar bahawa
kegagalan saya berbuat demikian adalah satu kesalahan di bawah Akta Suruhanjaya
Pencegahan Rasuah 2009 [Akta 694].
Yang Benar,
……….................…………..
Nama
: …………………..
No.Kad Pengenalan/No. Pasport
: …………………..
Tarikh
: …………………..
Cop Syarikat
:
*potong mana yang tidak berkenaan
M.S. 6/170
PK 3.2
LAMPIRAN 1D
SURAT AKUAN PERUNDING YANG DILANTIK
(Disertakan Bersama Surat Setuju Terima)
nama firma
pemilik dan No. Kad Pengenalan/No. Pasport
Saya, nama.......................................................selaku
pemilik
..............
dengan
nombor Pendaftaran *MOF/ROS/ROC/ROB
.........................................................
dengan ini mengisytiharkan bahawa saya atau
mana-mana individu yang mewakili syarikat ini tidak akan menawar atau memberi
nama Agensi
rasuah/sogokan kepada mana-mana individu dalam ..................
atau mana-mana
individu lain, sebagai ganjaran mendapat tawaran pelantikan perunding. Saya juga tidak
akan memberi/menawarkan rasuah sepanjang tempoh dan selepas pelaksanaan untuk
apa jua tujuan sekali pun yang berkaitan dengan perolehan ini.
2.
Sekiranya saya, atau mana-mana individu yang mewakili firma ini didapati
nama Agensi
bersalah menawar atau memberi rasuah kepada mana-mana individu dalam ..................
atau mana-mana individu lain secara langsung atau tidak langsung terlibat dalam
perolehan ini, maka saya sebagai pemilik firma seperti di atas bersetuju tindakantindakan berikut diambil:
2.1
2.2
2.3
Penarikan balik Surat Setuju Terima; atau
Penamatan kontrak bagi perkhidmatan perunding selaras dengan
peruntukan dalam kontrak; dan
Lain-lain tindakan tatatertib mengikut peraturan perolehan Kerajaan yang
berkuat kuasa.
3.
Sekiranya didapati ada sebarang percubaan rasuah daripada mana-mana pihak,
saya akan membuat aduan dengan segera ke pejabat Suruhanjaya Pencegahan
Rasuah Malaysia (SPRM) atau balai polis yang berhampiran. Saya sedar bahawa
kegagalan saya berbuat demikian adalah satu kesalahan di bawah Akta Suruhanjaya
Pencegahan Rasuah 2009 [Akta 694].
Yang Benar,
……….................…………..
Nama
: …………………..
No.Kad Pengenalan/No. Pasport
: …………………..
Tarikh
: …………………..
Cop Syarikat
:
*potong mana yang tidak berkenaan
M.S. 7/170
PK 3.2
2.0
DEFINISI DAN KOD BIDANG PERKHIDMATAN PERUNDING
2.1
Definisi Perkhidmatan Perunding Dalam Perolehan Kerajaan
2.1.1
Perolehan Kerajaan dibahagikan kepada 3 kategori seperti berikut:
2.1.1.1
2.1.1.2
2.1.1.3
Kerja
Bekalan; dan
Perkhidmatan :
(a) Perkhidmatan Perunding; dan
(b) Perkhidmatan Bukan Perunding
Rujuk Jadual di bawah sebagai panduan.
Perolehan Kerajaan
Kerja
Bekalan
Perkhidmatan
No Sijil Pendaftaran MOF
: 357 - XXXXXXXX
No Sijil Pendaftaran MOF
: 465 - XXXXXXXX
Perkhidmatan Bukan
Perunding
(Kod Bidang : 220000)
(Kod Bidang : 330000 &
340000)
Perunding Fizikal
 Penyelenggaraan/
Pembaikan Mesin &
Kenderaan
 Penyewaan &
pengurusan
 Pengawalan &
Pengawasan
 Mencuci &
Membersih
 Gunatenaga
(termasuk Latihan)
 Khidmat Udara/ Laut/
Darat
 Perfileman,
Rakaman & Fotografi
 Pengindahan (Tidak
termasuk
pelanskapan &
senitaman)
 Menjahit
 Percetakan
 Pengangkutan
 Insuran
 Barang Lusoh
 Membaik Pulih
 Pengiklanan
 Perkhidmatan Kapal
 Lain-Lain
Perkhidmatan
(rujuk
laman
web
ePerolehan
untuk
perincian sub bidang)
M.S. 8/170
 Kejuruteraan
 Bukan Kejuruteraan
Perunding Bukan
Fizikal






Sosio Ekonomi
Pengangkutan
Marin
Kewangan
Pertanian
Informasi Dan
Teknologi Maklumat
 Pencahayaan & Bunyi
 Perundangan
 Tenaga
2.1.2
Perkhidmatan bukan perunding (service provider/supplier/contractor) dan
perkhidmatan perunding (consultant) adalah dua kategori yang berbeza.
Perkhidmatan
perunding
adalah
melibatkan
perkhidmatan
perundingan bagi pelaksanaan projek pembangunan fizikal atau
yang berbentuk kajian/penyelidikan. Oleh itu, mana-mana perolehan
yang tidak mengandungi elemen-elemen tersebut adalah dikategorikan
sebagai perkhidmatan bukan perunding. Contohnya:
2.1.2.1
2.1.3
Consultants are professional problem-solvers, whose expert
knowledge may cover a number of traditional professional
fields, and who are particularly qualified to undertake an
independent and unbiased study of a given problem and
reach a rational solution. The value of a consultant lies in his
training and previous experience in the solution of related
problems, and in his ability to select the course of action
which, in his expert opinion, should be implemented.
Manakala petikan daripada Consulting Services Manual yang disediakan
oleh The World Bank, Washington USA menyatakan berikut:
2.1.4.1
2.1.5
Perolehan perkhidmatan penceramah/fasilitator/moderator
bagi tujuan latihan/seminar/kursus/bengkel dan seumpama
adalah dikategorikan sebagai perolehan bukan perunding di
bawah kod bidang Guna Tenaga (sila rujuk kod bidang
bekalan/perkhidmatan melalui laman web eperolehan di
http://home.eperolehan.com.my
Petikan daripada Manual On The Use Of Consultants In Developing
Countries yang telah disediakan oleh United Nations Industrial
Development Organization, Vienna memberi istilah perunding seperti
berikut:
2.1.3.1
2.1.4
PK 3.2
The expression “consulting services” defines services of an
intellectual and advisory nature provided by consultants using
their professional skills to study, design and organize specific
projects, advise clients and transfer knowledge.
Bagi tujuan Manual ini pula, definisi perkhidmatan perunding dalam
perolehan Kerajaan adalah perunding yang dilantik oleh sesebuah Agensi
Kerajaan berdasarkan kepakaran dan pengalaman perunding tersebut
bagi melaksanakan sesebuah projek pembangunan fizikal/kajian
Kerajaan dan turut memenuhi syarat-syarat berikut:
2.1.5.1
Perunding berdaftar dengan Kementerian Kewangan (MOF)
dengan nombor pendaftaran 465-XXXXXXXX; dan
M.S. 9/170
2.1.5.2
2.2
PK 3.2
Perunding berdaftar di bawah kod bidang 330000 atau
340000 atau kod bidang perkhidmatan perunding yang
diluluskan oleh Kerajaan dari semasa ke semasa.
2.1.6
Agensi hendaklah memastikan bahawa perunding yang dilantik hanya
dibenarkan untuk memberi perkhidmatan berdasarkan kod-kod bidang
yang telah didaftarkan sahaja iaitu sebagaimana dinyatakan di dalam sijil
pendaftaran MOF firma masing-masing.
2.1.7
Perolehan perkhidmatan/nasihat kepakaran yang ditawarkan oleh firma
perunding yang tidak berdaftar dengan Kementerian Kewangan atau
tidak berdaftar di bawah kod bidang perkhidmatan perunding yang telah
diluluskan oleh Kementerian Kewangan adalah tidak dibenarkan.
Definisi Perunding Fizikal & Perunding Bukan Fizikal
2.2.1
2.2.2
Perunding Fizikal adalah seperti berikut :
2.2.1.1
Arkitek, kejuruteraan awam dan struktur, kejuruteraan
mekanikal dan elektrikal, ukur bahan, perancang bandar dan
desa, landskap, hiasan dalaman, akustik, alam sekitar dan
lain-lain perkhidmatan teknikal yang berkaitan dengan
kejuruteraan
dan/atau
projek
pembinaan
antaranya
menyediakan reka bentuk terperinci, penyediaaan dokumen
tender dan lain-lain;
2.2.1.2
Kerja-kerja ukur tanah dan kerja ukur khusus seperti
hydrography, aerial photogrammetry, remote sensing dan lainlain;
2.2.1.3
Perkhidmatan penilaian fizikal seperti penilaian harta, audit &
assessment dan lain-lain; dan
2.2.1.4
Kajian-kajian fizikal yang berkaitan dengan kerja-kerja
kejuruteraan dan/atau projek pembinaan, antaranya kajian
kemungkinan/kajian awalan kejuruteraan, kajian tebatan
banjir/cerun, kajian rancangan tempatan/struktur, kajian EIA
dan lain-lain.
Perunding Bukan Fizikal adalah seperti berikut :
2.2.2.1
Kajian kemungkinan, kajian ekonomi, kajian penswastaan dan
kajian-kajian lain;
2.2.2.2
Kajian berkaitan pengurusan seperti pengurusan sumber
manusia,
kewangan
dan
perakaunan,
percukaian,
pengurusan kualiti, perundangan, kerja-kerja audit kewangan,
kerja-kerja audit pengurusan, teknologi maklumat dan
komunikasi serta bidang-bidang pengurusan lain; dan
M.S. 10/170
2.2.2.3
2.3
PK 3.2
Perkhidmatan perunding lain mengikut kategori yang
diperlukan oleh Agensi dan ditentukan oleh Perbendaharaan
dari semasa ke semasa.
Kod Bidang Perkhidmatan Perunding
2.3.1
Berikut adalah senarai semasa kod bidang perkhidmatan perunding:
2.3.1.1
330000 - Perkhidmatan Perunding Fizikal
(a)
Bidang Kejuruteraan :
330101 - Kejuruteraan Awam
330102 - Kejuruteraan Struktur
330103 - Kejuruteraan Elektrik
330104 - Kejuruteraan Mekanikal
330105 - Kejuruteraan Elektronik
330106 - Kejuruteraan Kimia
330107 - Kejuruteraan Perlombongan
330108 - Kejuruteraan Marin
330109 - Kejuruteraan Geologi
330110 - Kejuruteraan Industri
330111 - Kejuruteraan Naval Architecture
330112 - Pengurusan Aeroangkasa
330113 - Kejuruteraan Pertanian
330114 - Kejuruteraan Telekomunikasi
330115 - Kejuruteraan Nuklear
330116 - Penilaian Harta (Forensik)
(b)
Bidang Bukan Kejuruteraan
330201
330202
330203
330204
330205
330206
330207
330208
330209
330210
2.3.1.2
- Arkitek
- Ukur Bahan
- Ukur Tanah
- Hiasan Dalaman
- Arkitek Lanskap
- Perancangan Bandar dan Wilayah
- Kajian Alam Sekitar
- Ukur Bangunan (institut Juruukur Malaysia)
- Pengurusan Nilai Fizikal
- Sains Kesihatan/Perancangan Perubatan
340000 - Perkhidmatan Perunding Bukan Fizikal
(a)
Sosio Ekonomi
340101
340102
340103
340104
340105
340106
340107
- Kajian Organisasi
- Kajian Penswastaan dan Pengkomersilan
- Kajian Ekonomi
- Kajian Kemasyarakatan Sosio-Ekonomi
- Kajian Pemasaran dan Penyelidikan
- Kajian Sumber Manusia
- Kajian Pelancongan
M.S. 11/170
PK 3.2
340108 - Kajian Keselamatan
340109 - Pengurusan Nilai Bukan Fizikal
(b)
Pengangkutan
340201 - Kajian Rangkaian Pengangkutan
340202 - Kajian Trafik
(c)
Marin
340301 - Kajian Marin
(d)
Kewangan
340401
340402
340403
340404
(e)
Pertanian
340501
340502
340503
340504
340505
340506
(f)
- Kajian Perhutanan
- Kajian Pertanian
- Kajian Sumber Asli/Rekreasi & Taman-Taman
- Teknologi Makanan
- Kajian Perikanan
- Kajian Komoditi
Informasi Dan Teknologi Maklumat (ICT)
340601
340602
340603
340604
340605
(g)
- Kajian Kewangan
- Kajian Percukaian
- Penilaian Harta/Hartanah
- Kajian Pelaburan
- Kajian Telekomunikasi
- Perancangan Strategik ICT (ISP)
- Kajian Pengurusan Infrastruktur ICT
- Kajian Pengurusan Keselamatan ICT
- Kajian Pengurusan Maklumat ICT
Pencahayaan dan Bunyi
340801 - Kajian Pencahayaan
340802 - Kajian Audiovisual dan Akuastik
(h)
Perundangan
340901 - Kajian Perundangan
(i)
Tenaga
341001 - Kajian Pengurusan Tenaga
341002 - Kajian Teknologi Hijau
2.3.2
Senarai kod bidang di atas adalah setakat Oktober 2013. Senarai ini
adalah dinamik dan berubah dari semasa ke semasa. Oleh itu, Agensi
hendaklah sentiasa merujuk ke http://home.eperolehan.gov.my untuk
senarai terkini
M.S. 12/170
PK 3.2
3.0
PIHAK BERKUASA MELULUS DAN HAD NILAI KUASA
3.1
Pihak Berkuasa Melulus Perolehan Perkhidmatan Perunding
3.1.1
Bagi tujuan kelulusan permohonan perolehan perkhidmatan perunding,
terdapat empat (4) Pihak Berkuasa Melulus (PBM) iaitu:
3.1.1.1
3.1.2
3.1.3
Jawatankuasa Sebut Harga Agensi (JKSH);
(a)
Semua Jawatankuasa Sebut Harga Agensi boleh
meluluskan perolehan perunding tidak melebihi had nilai
kuasa yang ditetapkan di perenggan 3.1.3 di bawah
tertakluk mendapat kebenaran bertulis terlebih
dahulu daripada Pegawai Pengawal.
(b)
Lembaga Perolehan ’B’ Agensi (LP ‘B’);
(c)
Lembaga Perolehan ’A’ Agensi (LP ‘A’); dan
(d)
Kementerian Kewangan (MOF)
Keanggotaan PBM
3.1.2.1
Keanggotaan JKSH di Peringkat Ibu Pejabat/Peringkat Negeri
hendaklah turut terdiri daripada seorang wakil Kumpulan
Pengurusan & Profesional (Skim Perkhidmatan ‘J’) daripada
Jabatan Teknik (JKR/JPS) sekiranya melibatkan perolehan
perkhidmatan perunding bagi projek pembangunan fizikal; dan
3.1.2.2
Keanggotaan PBM yang lain adalah sepertimana yang
ditetapkan oleh Kementerian Kewangan melalui peraturan
yang berkuatkuasa.
Had Nilai Kuasa Melulus PBM
PBM
Jawatankuasa Sebut Harga
Agensi
- Semua Jawatankuasa Sebut Harga
Had Nilai Kuasa Melulus PBM
Agensi boleh meluluskan perolehan
perunding tidak melebihi had nilai kuasa
yang ditetapkan di Jadual ini tertakluk
mendapat kebenaran bertulis terlebih
dahulu daripada Pegawai Pengawal.
Lembaga Perolehan ‘B’ Agensi
Lembaga Perolehan ‘A’ Agensi
1. Kos projek pembangunan fizikal sehinggaRM300 juta
1. Kos projek pembangunan fizikal melebihi RM300 juta
M.S. 13/170
PK 3.2
3.1.4
Ringkasan perolehan perkhidmatan perunding mengikut PBM, kategori
projek/kajian, kaedah perolehan dan had nilai kuasa adalah seperti di
Lampiran 3A.
3.1.5
Agensi hendaklah memastikan permohonan perolehan perkhidmatan
perunding dikemukakan ke PBM mengikut had nilai kuasa yang telah
ditetapkan. Namun begitu, sekiranya keputusan PBM adalah tidak sebulat
suara, keputusan hendaklah dimuktamadkan oleh satu peringkat PBM
yang lebih tinggi. PBM di peringkat yang lebih rendah tidak boleh
mempertimbang
dan
menyetujuterima
permohonan
perolehan
perkhidmatan perunding melebihi had nilai masing-masing yang telah
ditetapkan. Manakala PBM di peringkat yang lebih tinggi hanya boleh
mempertimbang
dan
menyetujuterima
permohonan
perolehan
perkhidmatan perunding sehingga had nilai yang ditetapkan seperti di
perenggan 3.1.3 di atas.
3.1.6
Agensi adalah dilarang memecah kecilkan nilai projek bagi mengelakkan
daripada melaksanakan pelawaan yang lebih kompetitif. Pematuhan ini
adalah selaras dengan hasrat AP 181(a).
3.1.7
Bagi menyeragamkan dan mempercepatkan proses pelantikan
perkhidmatan perunding untuk sesuatu projek fizikal, Agensi adalah
dinasihati supaya mempelawa perunding-perunding di dalam bidang yang
diperlukan (contohnya, Arkitek, Kejuruteraan, Ukur Bahan, atau lain-lain)
secara serentak.
3.1.8
Agensi adalah dibenar melantik Lead Consultant bagi projek
pembangunan fizikal dimana Agensi hanya perlu melantik satu firma
perunding dari satu bidang sebagai Lead Consultant dan Lead Consultant
pula melantik firma perunding dari bidang-bidang lain sebagai Associated
Consultants bagi melaksanakan projek. Kebenaran ini adalah tertakluk
kepada syarat-syarat berikut:
3.1.8.1
3.1.8.2
3.1.8.3
3.1.8.4
3.1.8.5
3.1.8.6
Kos projek pembangunan fizikal sehingga RM10 Juta;
Agensi menandatangani perjanjian dengan Lead Consultant;
Associated Consultants yang dipilih oleh Lead Consultant
hendaklah berdaftar dengan MOF dan hendaklah dipersetujui
oleh Agensi terlebih dahulu;
Bayaran kos perkhidmatan perunding hendaklah mematuhi
peraturan di Bab 5 dan bayaran bagi Associated Consultants
hendaklah dibuat melalui Lead Consultant;
Lead Consultant hendaklah menandatangani perjanjian
dengan semua Associated Consultants dan salinan perjanjian
dikemukakan ke Agensi sebagai rekod;
Lead Consultant bertanggungjawab sepenuhnya terhadap
skop perkhidmatan perunding yang lain di bawahnya meliputi
tindakan kecuaian, salah laku dan sebagainya oleh
kakitangan Associated Consultants; dan
M.S. 14/170
3.1.8.7
3.2
PK 3.2
Kelulusan pelantikan perunding hendaklah dibawa untuk
pertimbangan PBM mengikut had kuasa melulus seperti di
perenggan 3.1.3.
3.1.9
Bagi tawaran kos perunding yang berjaya dilantik, tiada sebarang
tambahan kos dibenarkan memandangkan kos yang ditawarkan oleh
perunding tersebut telah pun dimuktamadkan oleh PBM dan Surat Setuju
Terima/Perjanjian telah pun ditandatangani oleh kedua-dua pihak.
Perkara ini adalah penting bagi mengelakkan berlakunya sebarang
manipulasi oleh firma dalam menyediakan cadangan kos ketika menyertai
tender. Sekiranya tambahan kos adalah dibenarkan, perkara ini boleh
mengakibatkan berlakunya ketidakpuasan hati dikalangan firma-firma lain
yang tidak terpilih di dalam sesebuah tender.
3.1.10
Walau bagaimanapun, bagi tambahan kos yang berlaku disebabkan
Variation Order (VO) dan Extension Of Time (EOT) dalam kontrak dengan
pihak kontraktor, hanya LP ‘A’ diberi kebenaran untuk meluluskan
tambahan kos perkhidmatan perunding tanpa had nilai.
3.1.11
Sekiranya pertambahan kos perkhidmatan perunding adalah disebabkan
oleh perubahan skop asal atau perubahan kos projek/kajian, hanya LP ‘A’
diberi kebenaran untuk meluluskan tambahan kos sehingga maksimum
100% daripada kos asal perunding yang diluluskan oleh PBM tertakluk
perjanjian perunding masih sah berkuat kuasa.
Tanggungjawab Pihak Berkuasa Melulus Agensi Secara Am
3.2.1
Lembaga Perolehan Agensi (JKSH/ LP ‘B’ dan LP ‘A’) secara amnya
diberi kuasa seperti berikut:
3.2.1.1
Menyemak dan memperakukan semua permohonan
pelantikan perunding termasuk permohonan kos perunding
atau kos tambahan sebelum dibawa untuk pertimbangan dan
kelulusan di peringkat MOF;
3.2.1.2
Memastikan semua permohonan pelantikan perunding
termasuk permohonan kos perunding atau kos tambahan
sebelum dibawa untuk pertimbangan dan kelulusan di
peringkat PBM, telah disemak dan diperakukan oleh JPP
terlebih dahulu;
3.2.1.3
Membuat keputusan perolehan perkhidmatan perunding
secara bermesyuarat. Keputusan secara edaran adalah tidak
dibenarkan;
3.2.1.4
Memastikan Ahli Jawatankuasa Penilaian Perunding (JPP)
dan Ahli Jawatankuasa Pembuka Tender terdiri daripada
pegawai yang berbeza;
3.2.1.5
Memastikan Ahli JPP dan PBM terdiri daripada pegawai yang
berbeza;
M.S. 15/170
PK 3.2
3.2.1.6
Memastikan tempoh sah laku tawaran firma terutamanya
tender terhad dan terbuka masih berkuat kuasa sebelum
keputusan pelantikan dibuat;
3.2.1.7
Memastikan peruntukan mencukupi dan tidak melebihi kos
siling sebelum keputusan dibuat;
3.2.1.8
Mempertimbangkan senarai pendek perunding yang
diperakukan oleh JPP bagi tender terbuka melalui pra
kelayakan;
3.2.1.9
Memilih dan mempertimbangkan pelantikan perkhidmatan
perunding (termasuk kos/kos siling perkhidmatan) tertakluk
kepada had kuasa yang dibenarkan;
3.2.1.10
Mempertimbangkan perubahan skop perkhidmatan perunding
yang tidak melibatkan perubahan kos;
3.2.1.11
Mempertimbangkan
pelanjutan
tempoh
perjanjian
perkhidmatan perunding yang tidak melibatkan perubahan kos
tertakluk kontrak masih berkuat kuasa;
3.2.1.12
Mempertimbangkan perolehan perkhidmatan perunding yang
melibatkan pelantikan perunding asing secara outsourcing
melalui firma tempatan yang berdaftar dengan Kementerian
Kewangan tertakluk kepada had nilai yang dibenarkan;
3.2.1.13
Sekiranya dalam membuat keputusan pemilihan perunding
terdapat kekurangan maklumat penting dan maklumat
tersebut tidak dapat diperolehi dengan segera serta
kekurangan maklumat tersebut boleh menjejaskan keputusan
yang dibuat, PBM berhak menangguhkan mesyuarat pada
hari tersebut dan membenarkan Agensi menghubungi
perunding untuk mendapatkan maklumat yang diperlukan;
3.2.1.14
Memastikan
JPP/Agensi
mengemukakan
perakuan
menggunakan format-format perakuan yang telah ditetapkan.
Format yang ditetapkan mengandungi maklumat-maklumat
dan dokumen sokongan yang diperlukan bertujuan membantu
PBM di dalam membuat keputusan;
3.2.1.15
Memastikan urus setia PBM menyediakan kertas keputusan
PBM dengan menggunakan format keputusan yang telah
ditetapkan. Format-format tersebut telah ditetapkan untuk
memudahkan audit atau siasatan dilaksanakan; dan
3.2.1.16
Mengarahkan agar Agensi melaksanakan semula proses
perolehan perkhidmatan perunding jika didapati terdapat
sebarang ketidakpatuhan ke atas prinsip atau peraturan yang
sedang berkuatkuasa.
M.S. 16/170
3.2.2
Tanggungjawab tambahan JKSH adalah seperti berikut:
3.2.2.1
3.2.3
3.2.4
PK 3.2
Mempertimbangkan pelantikan Lead Consultant bagi projek
pembangunan fizikal di mana kos projek tidak melebihi
RM5 juta dan membenarkan Lead Consultant tersebut
melantik perunding bidang lain (associated consultant) yang
diperlukan bagi sesuatu komponen projek, sekiranya terdapat
keperluan.
Tanggungjawab tambahan LP ‘B’ adalah seperti berikut:
3.2.3.1
Mempertimbangkan pelantikan dan kos perkhidmatan
perunding individu tempatan/asing yang dilantik terus oleh
Agensi. LP’ B’ bertanggungjawab memastikan pertimbangan
perunding individu adalah mengikut syarat-syarat yang telah
ditetapkan seperti di perenggan 19.0; dan
3.2.3.2
Mempertimbangkan pelantikan Lead Consultant bagi projek
pembangunan fizikal di mana kos projek tidak melebihi
RM10 juta dan membenarkan Lead Consultant tersebut
melantik perunding bidang lain (associated consultant) yang
diperlukan bagi sesuatu komponen projek, sekiranya terdapat
keperluan.
Tanggungjawab tambahan LP ‘A’ adalah seperti berikut:
3.2.4.1
Mempertimbangkan
pelanjutan
tempoh
perjanjian
perkhidmatan perunding yang melibatkan perubahan kos;
3.2.4.2
Meluluskan tambahan kos perkhidmatan perunding tertakluk
kepada syarat berikut :
(a)
tambahan kos sehingga maksimum 100% daripada kos
asal perunding yang telah diluluskan oleh PBM
disebabkan oleh perubahan skop asal atau perubahan
kos projek/kajian. Semua pertimbangan hendaklah
dibuat semasa perjanjian perunding masih berkuat
kuasa;
(b)
tambahan kos tanpa had nilai yang disebabkan
Variation Order (VO) dan Extension Of Time (EOT)
dalam kontrak dengan pihak kontraktor
M.S. 17/170
PK 3.2
LAMPIRAN 3A
RINGKASAN PEROLEHAN PERKHIDMATAN PERUNDING MENGIKUT PBM, KATEGORI PROJEK/KAJIAN DAN HAD NILAI KUASA
0
50ribu
PROJEK
FIZIKAL
KAJIAN
TERMASUK
EIA
KERJA
UKUR
>50ribu
200ribu
>200ribu
500ribu
Kaedah
Lantikan &
Pihak
Berkuasa
Melulus
(Kos
Ukur)
>1juta
2juta
>2juta
5juta
L.T Beserta Kos Siling
JKSH
Kaedah
Lantikan &
Pihak
Berkuasa
Melulus
(Kos
Projek)
Kaedah
Lantikan &
Pihak
Berkuasa
Melulus
(Kos
Kajian)
>500ribu
1juta
>5juta
20juta
>20juta
50juta
LP 'B'
LP 'A'
>50juta
100juta
>100juta
300juta
>300juta
Tender Terhad
JKSH
LP 'B'
JKSH
Tender Terbuka
LP 'B'
LP 'A'
LP 'A'
JKSH
Tender Terhad
JKSH
LP 'B'
JKSH
LP 'B'
Tender Terbuka
LP 'A'
MOF
LP 'B'
Tender Terhad
LP 'A'
MOF
JKSH
JKSH
M.S. 18/170
MOF
PK 3.2
4.0
PENUBUHAN JAWATANKUASA PENILAIAN PERUNDING
4.1
Pelantikan & Keahlian JPP
Bagi mendapatkan perkhidmatan perunding untuk melaksanakan sesuatu
projek/kajian Kerajaan, Agensi Pelaksana hendaklah terlebih dahulu menubuhkan
Jawatankuasa Penilaian Perunding (JPP) sama ada bagi Projek Pembangunan
Fizikal/Kajian Fizikal atau JPP bagi Kajian Bukan Fizikal. Rujuk perenggan 4.1.1
dan 4.1.2 di bawah untuk keterangan lanjut.
4.1.1
Keahlian JPP Bagi Projek Pembangunan Fizikal/Kajian Fizikal adalah
seperti berikut:
4.1.1.1
Ketua Agensi Pelaksana/ Wakil
(a)
4.1.1.2
4.1.2
Pengerusi
Sekurang-kurangnya 3 ahli merangkumi ketiga-tiga kategori
berikut:
(a)
Seorang pegawai dalam Kumpulan Skim Perkhidmatan
‘J’ daripada Jabatan Teknik/Bukan Teknik/Unit Teknikal
Agensi;
(b)
Seorang pegawai yang berkelayakan daripada Agensi
Pelaksana/Agensi lain;dan
(c)
Seorang
pegawai
daripada
Bahagian
yang
menguruskan perolehan perkhidmatan perunding.
4.1.1.3
Ahli hendaklah terdiri daripada pegawai yang berkelayakan
akademik sekurang-kurangnya diploma dan ke atas.
4.1.1.4
Korum mesyuarat hendaklah terdiri daripada 4 atau lebih
pegawai seperti berikut :
(a)
Pengerusi; dan
(b)
Sekurang-kurangnya seorang ahli daripada setiap
kategori yang dinyatakan di para 4.1.1.2 (a), (b) dan (c)
di atas.
Keahlian JPP Bagi Kajian Bukan Fizikal adalah seperti berikut:
4.1.2.1
Ketua/Wakil Ketua Agensi Pelaksana
(a)
Pengerusi
M.S. 19/170
4.1.2.2
4.1.3
PK 3.2
Sekurang-kurangnya 2 ahli merangkumi kedua-dua kategori
berikut:
(a)
Seorang atau lebih pegawai yang berkelayakan
daripada Agensi Pelaksana/Agensi lain; dan
(b)
Seorang atau lebih pegawai Agensi daripada Bahagian
yang menguruskan perolehan perkhidmatan perunding
Kerajaan.
4.1.2.3
Ahli hendaklah terdiri daripada pegawai yang berkelayakan
akademik sekurang-kurangnya diploma dan ke atas.
4.1.2.4
Korum mesyuarat hendaklah terdiri daripada 3 atau lebih
pegawai seperti berikut :
(a)
Pengerusi;
(b)
Sekurang-kurangnya seorang ahli daripada setiap
kategori yang dinyatakan di para 4.1.2.2 (a) dan (b) di
atas.
(c)
Bagi kajian/pembangunan ICT, korum mesyuarat adalah
4 atau lebih kerana kehadiran wakil MAMPU dalam
(Skim Perkhidmatan ‘F’) sebagai salah seorang ahli JPP
adalah mandatori.
Agensi dibenar melantik ahli sektor swasta untuk menganggotai JPP
sekiranya terdapat keperluan dari segi kepakaran teknikal dan
pengalaman yang tidak terdapat dari kalangan pegawai Kerajaan
tertakluk kepada syarat berikut:
4.1.3.1
Agensi hendaklah mengeluarkan surat lantikan secara rasmi
kepada pegawai tersebut sama ada berperanan sebagai ahli
tetap/ganti dan pegawai tersebut hendaklah menyatakan
persetujuannya untuk menganggotai jawatankuasa tersebut;
4.1.3.2
Pegawai swasta tersebut boleh diberi kemudahan elaun
mesyuarat dan imbuhan balik di mana kadar elaun mesyuarat
dan imbuhan balik tersebut ditentukan oleh Pegawai
Pengawal masing-masing mengikut kepakaran dan kelayakan
akademik pegawai swasta tersebut tertakluk Agensi
mempunyai peruntukan sedia ada yang mencukupi; dan
4.1.3.3
Firma yang diwakili oleh pegawai swasta tersebut tidak
dibenarkan mengambil bahagian atau terlibat di dalam
perolehan perunding bagi projek pembangunan fizikal atau
kajian yang dibincangkan di dalam JPP tersebut untuk
mengelakkan conflict of interest.
M.S. 20/170
4.2
4.1.4
Keahlian JPP sama ada dari kalangan sektor awam atau swasta boleh
terdiri daripada pegawai yang berkelayakan akademik sekurangkurangnya diploma dan ke atas. Memandangkan JPP merupakan
penasihat teknikal dalaman kepada Agensi dan PBM, ahli yang dilantik
hendaklah mempunyai pengalaman/ kepakaran/ pengetahuan yang tinggi
dalam bidang yang diperlukan.
4.1.5
Cadangan keahlian JPP hendaklah mendapat kelulusan bertulis daripada
Pegawai Pengawal/ Pegawai Yang Diturunkan Kuasa/Ketua Agensi.
4.1.6
Penubuhan JPP boleh dilaksanakan sama ada secara tetap ataupun
secara ad hoc tertakluk kepada kelulusan Pegawai Pengawal/ Pegawai
Yang Diturunkan Kuasa/Ketua Agensi mengikut keperluan dan kapasiti
Agensi. Bagi Agensi yang mempunyai bilangan projek/kajian yang
memerlukan banyak serta pelbagai bidang perkhidmatan perunding,
Agensi adalah digalakkan untuk menubuhkan JPP secara ad hoc bagi
membantu mempercepatkan proses perolehan perkhidmatan perunding
Agensi berkenaan.
4.1.7
Agensi dibenarkan untuk menubuhkan Jawatankuasa Kecil JPP1 (JKPP)
sekiranya memerlukan bantuan di dalam melaksanakan penilaian
perolehan perkhidmatan perunding. Walau bagaimanapun, Agensi
hendaklah memastikan bahawa Jawatankuasa Kecil tersebut hendaklah
membentangkan perakuan penilaian teknikal kepada JPP Induk terlebih
dahulu untuk dimuktamadkan sebelum penilaian kos dibuat. Keanggotaan
adalah merujuk kepada perenggan 4.1.1 atau 4.1.2 di atas.
4.1.8
Agensi Pelaksana hendaklah menjadi urus setia JPP. Pegawai Pengawal/
Pegawai Yang Diturunkan Kuasa/Ketua Agensi hendaklah memastikan
urus setia JPP dilaksanakan oleh Bahagian/Unit yang bertanggungjawab
mengendalikan projek/kajian berkenaan.
Tugas & Tanggungjawab JPP
4.2.1
1
PK 3.2
Tugas dan tanggungjawab JPP adalah seperti berikut:
4.2.1.1
Mempertimbangkan Terma Rujukan (TOR) yang telah
disediakan oleh Agensi dengan memastikan ianya adalah
jelas dan bersesuaian dengan keperluan projek/kajian;
4.2.1.2
Mempertimbangkan perincian anggaran kos perkhidmatan
perunding yang telah disediakan oleh Agensi;
4.2.1.3
Menyemak dan menilai cadangan teknikal dan cadangan kos
perunding serta membuat rundingan dengan firma bagi
memuktamadkan kos perkhidmatan perunding bagi perolehan
yang dilaksanakan secara Lantikan Terus Berserta Kos Siling
Keahliaan Jawatankuasa Kecil JPP hendaklah mendapat kelulusan Pegawai Pengawal/ Pegawai Yang
Diturunkan Kuasa/Ketua Agensi.
M.S. 21/170
PK 3.2
tertakluk kos yang dirundingkan hendaklah tidak melebihi kos
siling yang telah diluluskan oleh PBM;
4.2.1.4
Membuat pelarasan semula kos perkhidmatan perunding
(rationalize) terhad bagi kesilapan arithmetik dan kos
imbuhan balik sahaja (bagi Tender Terhad/Terbuka);
4.2.1.5
Mempertimbangkan senarai pendek perunding
diperakukan oleh Agensi (bagi Tender Terhad);
4.2.1.6
Memperakukan firma perunding yang lulus Pra Kelayakan
(bagi Tender Terbuka) untuk kelulusan PBM;
4.2.1.7
Menetapkan kriteria dan sub kriteria penilaian bagi penilaian
teknikal dan penilaian kos sebelum dokumen pelawaan
disediakan. JPP tidak dibenarkan untuk meminda kriteria
atau sub kriteria atau skema pemarkahan setelah tender
mula;
4.2.1.8
Menetapkan markah lulus/benchmark bagi penilaian teknikal
serta wajaran bagi Cadangan Teknikal dan Cadangan Kos
untuk penilaian keseluruhan sebelum dokumen pelawaan
disediakan. JPP tidak dibenarkan untuk meminda markah
lulus setelah tender mula. Walau bagaimanapun, pindaan
ke atas markah lulus adalah dibenarkan (jika perlu)
tertakluk mendapat kebenaran awal daripada Lembaga
Perolehan ‘A’ terlebih dahulu;
4.2.1.9
Membuat penilaian teknikal dan penilaian kos secara
bermesyuarat dan setiap ahli hendaklah menilai kesemua
cadangan yang diedarkan secara individu;
4.2.1.10
Membuat penilaian ke atas cadangan teknikal dan cadangan
kos yang dikemukakan oleh perunding dengan berdasarkan
kepada kriteria dan wajaran yang telah ditetapkan;
4.2.1.11
Menandatangani Surat Akuan Ahli/Pengerusi JPP sebelum
memulakan sebarang penilaian;
4.2.1.12
Membuat rumusan penilaian teknikal dengan menyusun firma
mengikut kedudukan markah tertinggi;
4.2.1.13
Membuat penentuan sekiranya terdapat cadangan perunding
yang mempunyai markah penilaian teknikal yang sama
(markah seri) dengan melihat kepada markah yang telah
diberikan ke atas kriteria kakitangan dan metodologi
firma-firma berkenaan dan memilih firma yang mempunyai
markah tertinggi dalam kedua-dua kriteria tersebut;
4.2.1.14
Menyemak dan memperakukan semua permohonan
pelantikan perunding termasuk permohonan kos perunding
atau kos tambahan sebelum dibawa untuk pertimbangan dan
kelulusan di peringkat PBM;
M.S. 22/170
yang
4.3
PK 3.2
4.2.1.15
Bertanggungjawab sepenuhnya ke atas semakan dan
perakuan yang dikemukakan kepada Pihak Berkuasa Melulus;
dan
4.2.1.16
Menandatangani Surat Akuan Selesai Tugas Jawatankuasa
Berkaitan Perolehan Perkhidmatan Perunding
Tugas dan tanggungjawab Urusetia JPP adalah seperti berikut:
4.3.1
Memastikan semua permohonan pelantikan perunding termasuk
permohonan kos perunding atau kos tambahan untuk pertimbangan dan
kelulusan di peringkat PBM Agensi, hendaklah disemak dan diperakukan
oleh JPP terlebih dahulu. Bagi permohonan untuk pertimbangan dan
kelulusan oleh MOF pula, permohonan tersebut hendaklah disemak oleh
JPP dan diperakukan oleh PBM Agensi terlebih dahulu sebelum
dikemukakan ke MOF.
4.3.2
Mengatur mesyuarat bagi tujuan penilaian ke atas Cadangan Teknikal
dan Cadangan Kos yang telah dikemukakan oleh Agensi;
4.3.3
Menandatangani Surat Akuan Urusetia Bagi JPP sebelum memulakan
sebarang tugas;
4.3.4
Menyemak Cadangan Teknikal dan Cadangan Kos dan dokumen yang
disertakan adalah lengkap;
4.3.5
Menyediakan dan melengkapkan
(format di Lampiran 12D);
Tender
Terhad
4.3.6
Menerima Senarai Edaran Dokumen Pelawaan daripada
(format di Lampiran 11H) untuk dikemukakan kepada JPP;
Agensi
4.3.7
Mengedarkan Surat Akuan Ahli/Pengerusi Bagi JPP terlebih dahulu
kepada ahli JPP untuk ditandatangani sebelum sebarang penilaian boleh
dibuat;
4.3.8
Memastikan cadangan teknikal perunding diedarkan kepadaa ahli JPP
untuk dinilai oleh ahli JPP sebelum cadangan kos diedarkan;
4.3.9
Mengedarkan cadangan kos perunding yang lulus penilaian teknikal
sahaja;
4.3.10
Menyediakan kertas perakuan untuk pertimbangan PBM dengan
menggunakan format-format yang telah ditetapkan; dan
4.3.11
Menandatangani Surat Akuan Selesai Tugas Jawatankuasa Berkaitan
Perolehan Perkhidmatan Perunding.
M.S. 23/170
Borang
Jadual
PK 3.2
5.0
KOS PERKHIDMATAN PERUNDING
5.1
Definisi Kos Perkhidmatan Perunding
5.2
5.1.1
Kos perkhidmatan perunding adalah kos yang terdiri daripada yuran
perunding dan kos imbuhan balik. Cukai yang dikenakan oleh Kerajaan
tidak dikira sebagai sebahagian daripada kos perkhidmatan perunding.
5.1.2
Agensi adalah bertanggungjawab untuk menyediakan sejumlah
peruntukan untuk bayaran GST yang akan dibayar oleh perunding
kepada Jabatan Kastam Diraja Malaysia. Sekiranya terdapat penglibatan
perunding asing, Agensi hendaklah memastikan potongan ke atas kos
perkhidmatan perunding dibuat bagi bayaran cukai pegangan kepada
Lembaga Hasil Dalam Negeri.
Yuran Perkhidmatan Perunding
Terdapat 2 kaedah bagi menentukan yuran perkhidmatan perunding iaitu Skala
Yuran Piawai (Scale of Fees –SOF) dan Input Masa (Man-month). Rujuk perenggan
5.2.1 dan 5.2.2 untuk penerangan lanjut.
5.2.1
5.2.2
Skala Yuran Piawai (Scale of Fees - SOF)
5.2.1.1
SOF adalah kadar bayaran perkhidmatan perunding yang
telah ditetapkan oleh Lembaga-Lembaga Profesional dan
telah dipersetujui oleh Kementerian Kewangan;
5.2.1.2
SOF digunakan hanya bagi skop Basic Services untuk
Arkitek, Kejuruteraan dan Ukur Bahan;
5.2.1.3
Pada masa ini, hanya 4 bidang perunding fizikal mempunyai
SOF yang diluluskan oleh Kementerian Kewangan iaitu
bidang Arkitek, Kejuruteraan, Ukur Bahan dan Ukur Tanah.
5.2.1.4
Bagi bidang perunding fizikal selain daripada bidang Arkitek,
Kejuruteraan, Ukur Bahan dan Ukur Tanah, Agensi hendaklah
menggunakan kaedah input masa bagi pengiraan yuran
perkhidmatan perunding bagi bidang tersebut.
Input Masa (Man-month)
5.2.2.1
Kaedah penetapan yuran perunding secara input masa
adalah berdasarkan time basis iaitu tempoh masa yang
diperlukan bagi menyiapkan sesuatu projek/kajian Kerajaan.
Tempoh ini hendaklah dinyatakan di dalam bentuk manmonth /man-day /man-hour mengikut kesesuaian dari segi
tempoh menyempurnakan projek/kajian seperti berikut :
M.S. 24/170
PK 3.2
Input Masa
man-month
man-day
Tempoh Menyempurnakan Projek/Kajian
2
melebihi 1 bulan
3
tidak melebihi 1 bulan
man-hour
tidak melebihi 1 minggu
5.2.2.2
Bagi perunding yang menawarkan bayaran secara man-hour
atau man-day, Agensi hendaklah merundingkan kadar-kadar
tersebut ke tahap yang paling minimum.
5.2.2.3
Kaedah bayaran input masa ini hendaklah digunakan bagi
keadaan seperti berikut:(a)
Projek pembangunan fizikal yang mana bidang
perkhidmatan tersebut tidak mempunyai SOF yang
diiktiraf oleh Kementerian Kewangan;
(b)
Perkhidmatan perunding bagi skop seperti berikut:
Bil
Bidang Perunding
1
Arkitek
2
Kejuruteraan
3
Ukur Bahan
Skop Perkhidmatan





4
Additional Services ; dan
1
Special Services
5
Additional Services ; dan
2
Supervision On Site
6
Additional Services
(c)
Semua kajian;
(d)
Projek/kajian yang melibatkan perunding asing; dan
(e)
Projek/kajian yang dibiayai melalui pinjaman atau geran
dari institusi kewangan antarabangsa/Kerajaan asing.
(f)
Pengiraan yuran perunding mengikut kaedah Input
Masa adalah dengan menggunakan formula berikut :
YP= GP x FP x IM
2
3
satu (1) bulan bersamaan dengan 173 jam bekerja (21.63 hari)
satu (1) hari bersamaan dengan 8 jam bekerja
4
Definisi Additional dan Special Services bagi bidang Arkitek boleh dirujuk melalui dokumen perjanjian piawai Form
CSA2014-Architectural (incl. SOF 2010)
5
Definisi Additional Services dan Supervision On Site bagi bidang Kejuruteraan boleh dirujuk melalui dokumen
perjanjian piawai Form CSA2014-Engineering(incl. SOF 1998); dan
6
Definisi Additional Services bagi bidang Ukur Bahan boleh dirujuk melalui dokumen perjanjian piawai Form
CSA2014-Quantity Surveying(incl. SOF 2004).
M.S. 25/170
(g)
PK 3.2
Petunjuk bagi formula di atas adalah seperti berikut :
YP = Yuran Perunding (consulting fee);
GP=Gaji Pokok (basic salary);
FP = Faktor Pengganda (multiplier factor); dan
I M = Input Masa (man-month, man-day, man-hour).
5.2.3
Gaji Pokok (GP)
5.2.3.1
GP ialah gaji asas bulanan yang dibayar kepada setiap kakitangan
ikhtisas dan separa ikhtisas perunding. Gaji pokok hendaklah tidak
termasuk apa-apa elaun serta lain-lain bayaran kepada
kakitangan perunding.
5.2.3.2
GP bagi kakitangan tetap firma adalah berdasarkan slip penyata
gaji semasa kakitangan tersebut.
5.2.3.3
GP bagi kakitangan sementara firma hendaklah tidak melebihi
skala gaji maksimum yang telah diluluskan oleh Kementerian
Kewangan seperti di Lampiran 5B sehingga 5C (Skala Gaji
Baharu). Pemakaian Skala Gaji Maksimum baharu ini
adalah bagi projek fizikal atau kajian Kerajaan yang
baharu iaitu berdasarkan tarikh iklan tender perunding
atau tarikh surat pelawaan perunding mulai 1 Januari
2015;
5.2.3.4
Pemakaian Skala Gaji Maksimum baharu bagi kakitangan
sementara perunding yang terlibat dalam pengawasan
tapak projek fizikal Kerajaan sedia ada dan masih dalam
peringkat pembinaan adalah boleh dipertimbangkan oleh
Lembaga Perolehan ‘A’. Lembaga Perolehan ‘A’ boleh
memutuskan sama ada meluluskan atau menolak
permohonan pelarasan gaji kakitangan sementara yang
dikemukakan oleh firma perunding tertakluk kepada
syarat:
(a) Permohonan pelarasan gaji yang dikemukakan oleh
firma hendaklah terlebih dahulu disemak dan
diperakukakan oleh JPP dan sekiranya dipersetujui
oleh LP’A’, pelarasan gaji hendaklah hanya bermula
pada tarikh surat kelulusan LP’A’;
(b) Hanya dibenarkan bagi kakitangan sementara yang
terlibat di peringkat pengawasan tapak pembinaan
dan kerja-kerja pembinaan yang masih berjalan/belum
selesai;
M.S. 26/170
PK 3.2
(c) Prestasi firma di peringkat pembinaan bagi projek
tersebut adalah memuaskan;
(d) Agensi mempunyai peruntukan semasa yang
mencukupi untuk menampung pertambahan kos
perunding akibat pelarasan gaji tersebut; dan
(e) Pemakaian skala gaji baharu ini tidak boleh dijadikan
sandaran oleh Agensi mahupun firma perunding
untuk mendapatkan kelulusan peruntukan tambahan
daripada MOF mahupun EPU.
5.2.3.5
Kakitangan sementara yang diambil di kalangan tenaga
pengajar IPTA dan pegawai kerajaan yang telah bersara, GP
bagi tenaga pengajar IPTA adalah berdasarkan slip gaji
sebenar manakala GP bagi pegawai kerajaan yang telah
bersara, adalah berdasarkan pengesahan/penyata/slip gaji
terakhir.
5.2.3.6
Renumeration bagi Lembaga Pengarah/Rakan Kongsi adalah
berdasarkan skala gaji maksimum yang telah diluluskan oleh
Kementerian Kewangan seperti di Lampiran 5A.
5.2.3.7
Kenaikan GP dibenarkan hanya bagi perkhidmatan perunding
yang melebihi 12 man-month dan seterusnya mengikut kadar
berikut:
5.2.3.8
5.2.4
(a)
Kakitangan Ikhtisas – 5% daripada GP asal yang telah
diluluskan atau RM300, yang mana lebih rendah.
(b)
Kakitangan Separa Ikhtisas/Sokongan Teknikal – 8%
daripada GP asal yang telah diluluskan atau RM150,
yang mana lebih rendah.
Kenaikan GP tidak diperuntukkan untuk
Pengarah/Rakan Kongsi dan Perunding Asing.
Lembaga
Faktor Pengganda (FP)
5.2.4.1
FP adalah terdiri daripada komponen-komponen seperti di
nyatakan di Lampiran 5E sehingga Lampiran 5H.
5.2.4.2
Agensi hendaklah memastikan FP yang digunapakai oleh
perunding hendaklah tidak melebihi pekali yang
ditetapkan oleh Kementerian Kewangan seperti di
Lampiran 5D.
M.S. 27/170
5.2.5
Input Masa (IM)
5.2.5.1
5.2.6
5.3
PK 3.2
IM adalah tempoh/jangka masa yang diperlukan bagi
menyempurnakan sesuatu projek atau kajian.
Penetapan yuran perkhidmatan perunding secara lump sum basis
adalah tidak dibenarkan.
Kos Imbuhan Balik (IB)
5.3.1
Kos IB adalah Iain-lain perbelanjaan (selain daripada yuran perunding)
yang dibuat oleh perunding mengikut keperluan sesuatu projek/kajian.
Kos IB adalah merupakan perbelanjaan sebenar yang dibuat oleh
pihak perunding tertakluk kepada syarat-syarat berikut:5.3.1.1
Butiran serta kadar bayaran kos IB hendaklah berpatutan
dan tuntutan hendaklah dikemukakan dengan resit/bil;
5.3.1.2
Bagi bayaran kos IB tanpa resit selain daripada kos IB
secara pukal (lump sum) yang dibenarkan hendaklah
mendapat kebenaran dan pengesahan Agensi;
5.3.1.3
Dokumen yang perlu disediakan oleh perunding yang akan
dibayar balik oleh Kerajaan hendaklah dinyatakan dengan
jelas di dalam Terma Rujukan (TOR). Bagi salinan
dokumen yang telah dibuat dan diberikan kepada pihak lain
tanpa arahan Agensi, tuntutan tersebut tidak akan dibayar
oleh Kerajaan;
5.3.1.4
Butiran dan kadar IB tidak melebihi sebagaimana yang
ditetapkan seperti di Lampiran 5I;
5.3.1.5
Bagi butiran IB yang tidak termasuk di dalam item yang
dibenarkan oleh Kementerian Kewangan tetapi merupakan
perbelanjaan yang diperlukan oleh perunding bagi
pelaksanaan projek/kajian berkenaan, Agensi hendaklah
mendapatkan kelulusan Kementerian Kewangan ke atas
butiran dan kadar IB tersebut terlebih dahulu;
5.3.1.6
Agensi hendaklah memastikan tuntutan premium
insuran bagi Professional Indemnity Insurance (PII)
yang diambil oleh firma tidak termasuk di dalam kos
imbuhan balik. Kos tersebut adalah ditanggung sendiri
oleh perunding; dan
5.3.1.7
Bagi pengendalian latihan Transfer of Technology/
Knowledge kepada pegawai Agensi (sekiranya diperlukan),
Agensi
hendaklah
memastikan
perunding
telah
mengambilkira kos pengendalian latihan tersebut di dalam
cadangan
kos
perunding
berkenaan.
Walau
bagaimanapun, kos penginapan/lodging, perjalanan
dan makan/minum bagi kakitangan Agensi hendaklah
tidak termasuk di dalam kos perkhidmatan perunding.
M.S. 28/170
PK 3.2
Agensi bertanggungjawab memastikan pembiayaan
penginapan/lodging, perjalanan dan makan/minum
kakitangan Agensi yang terlibat hendaklah dibuat
melalui Vot Jabatan.
5.4
5.3.2
Kos IB boleh dibayar mengikut peringkat kemajuan atau secara bulanan
berdasarkan
persetujuan
kedua-dua
pihak.
Agensi
adalah
bertanggungjawab menetapkan satu tempoh masa (cut off date) yang
munasabah untuk membolehkan perunding membuat tuntutan kos IB.
Agensi hendaklah menyatakan dengan jelas kepada perunding
bahawa tuntutan IB yang melebihi cut off date tidak akan dibayar.
Sebarang rayuan daripada perunding tidak wajar dilayan.
5.3.3
Walaupun Kerajaan membenarkan perunding membuat tuntutan imbuhan
balik, Agensi adalah bertanggungjawab untuk memastikan keperluan
tersebut adalah bersesuaian dengan projek/kajian berkenaan.
Bayaran Perkhidmatan Perunding Mengikut Peringkat Kemajuan Kerja
5.4.1
Bayaran perkhidmatan perunding hendaklah mengikut peringkatperingkat kemajuan projek/kajian seperti berikut:5.4.1.1
Bagi projek pembangunan fizikal, bayaran kos perkhidmatan
adalah mengikut jadual pembayaran berdasarkan kemajuan
kerja seperti yang telah ditetapkan di dalam perjanjian yang
berkaitan.
5.4.1.2
Bagi kajian, bayaran kos perkhidmatan perunding adalah
mengikut peringkat kemajuan kajian tertakluk laporan yang
dikemukakan oleh perunding disetujuterima oleh Agensi.
Peratus pembayaran mengikut peringkat kemajuan kajian
berikut boleh digunapakai sebagai panduan :
Bil
1
2
3
4
Peringkat Kemajuan Kajian
Laporan Awal/Inception
Laporan Kemajuan/Interim
Draf Laporan Akhir
Laporan Akhir
Jumlah
5.4.1.3
Peratus Pembayaran Dibenarkan
10%
40%
20%
30%
100%
Bayaran pendahuluan adalah tidak dibenarkan sama ada
bagi projek pembangunan fizikal mahupun kajian.
M.S. 29/170
PK 3.2
LAMPIRAN 5A
SKALA GAJI MAKSIMUM PENGARAH (PEMILIK FIRMA)/ RAKAN KONGSI
(SHAREHOLDERS)
TAHUN PENGALAMAN
KADAR GAJI (RM)
5
6,000
6
6,300
7
6,600
8
6,900
9
7,200
10
7,500
11
7,800
12
8,100
13
8,400
14
8,700
15
9,000
16
9,300
17
9,600
18
9,900
19
10,200
20
10,500
21
10,800
22
11,100
23
11,400
24
11,700
25
12,000
26
12,300
27
12,600
28
12,900
29
13,200
30
13,500
31 dan ke atas
13,800
M.S. 30/170
PK 3.2
LAMPIRAN 5B
SKALA GAJI POKOK MAKSIMUM KAKITANGAN IKHTISAS
(KAKITANGAN SEMENTARA – IJAZAH SARJANA MUDA DAN KE ATAS)
KADAR GAJI POKOK (RM)
KADAR GAJI POKOK (RM)
(Sebelum 1 Januari 2015)
(Mulai 1 Januari 2015)
Kurang setahun
2,900
3,335
1
3,000
3,450
2
3,150
3,623
3
3,300
3,795
4
3,450
3,968
5
4,000
4,600
6
4,200
4,830
7
4,400
5,060
8
4,600
5,290
9
4,800
5,520
10
5,800
6,670
11
6,100
7,015
12
6,400
7,360
13
6,700
7,705
14
7,000
8,050
15
7,300
8,395
16
7,600
8,740
17
7,900
9,085
18
8,200
9,430
19
8,500
9,775
20
9,000
10,350
21
9,300
10,695
22
9,600
11,040
23
9,900
11,385
24
10,200
11,730
25
11,200
12,880
26
11,700
13,455
27
12,200
14,030
28
12,700
14,605
29
13,200
15,180
30 dan keatas
14,200
16,330
TAHUN PENGALAMAN
M.S. 31/170
PK 3.2
LAMPIRAN 5C
SKALA GAJI MAKSIMUM KAKITANGAN SEPARA IKHTISAS/
CLERK OF WORK7 – COW (KAKITANGAN SEMENTARA)
KADAR GAJI 1 KADAR GAJI 1 KADAR GAJI 2
KADAR GAJI 2
7
8
9
TAHUN
PENGALAMAN
(TANPA
DIPLOMA)
(Sebelum 1
Januari 2015)
(TANPA
8
DIPLOMA)
(Mulai 1 Januari
2015)
(DENGAN
DIPLOMA)
(Sebelum 1
Januari 2015)
(DENGAN
9
DIPLOMA)
(Mulai 1 Januari
2015)
Kurang setahun
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30 dan keatas
1,800
1,890
1,980
2,070
2,160
2,250
2,340
2,430
2,520
2,610
2,700
2,830
2,930
3,030
3,130
3,230
3,330
3,430
3,530
3,630
3,730
3,880
4,000
4,120
4,240
4,360
4,480
4,600
4,720
4,840
4,960.00
2,250
2,363
2,475
2,588
2,700
2,813
2,925
3,038
3,150
3,263
3,375
3,538
3,663
3,788
3,913
4,038
4,163
4,288
4,413
4,538
4,663
4,850
5,000
5,150
5,300
5,450
5,600
5,750
5,900
6,050
6,200
2,100
2,190
2,280
2,370
2,460
2,550
2,640
2,730
2,820
2,910
3,000
3,300
3,400
3,500
3,600
3,700
3,800
3,900
4,000
4,100
4,200
4,600
4,720
4,840
4,960
5,080
5,200
5,320
5,440
5,560
5,680.00
2,625
2,738
2,850
2,963
3,075
3,188
3,300
3,413
3,525
3,638
3,750
4,125
4,250
4,375
4,500
4,625
4,750
4,875
5,000
5,125
5,250
5,750
5,900
6,050
6,200
6,350
7,080
7,280
7,470
7,670
7,860
Jadual di atas adalah untuk Clerk of Work (COW) dan bukannya untuk kerani pentadbiran. Kerani Pentadbiran adalah
tidak dibenarkan dituntut oleh perunding dan perlu ditanggung sendiri oleh perunding kerana sebahagiannya telah
dimasukkan di dalam komponen Faktor Pengganda.
Tanpa Diploma adalah bermaksud kakitangan yang memiliki kelayakan sama ada Sijil Politeknik atau setara/STPM/SPM
Dengan Diploma adalah bermaksud kakitangan yang memiliki kelayakan Diploma yang diiktiraf oleh Jabatan Perkhidmatan Awam.
M.S. 32/170
PK 3.2
LAMPIRAN 5D
FAKTOR PENGGANDA (FP) MAKSIMUM PERUNDING BAGI PENETAPAN YURAN
SECARA KAEDAH INPUT MASA
KATEGORI
KAKITANGAN/PERUNDING
PERINCIAN
KOMPONEN
A
PERUNDING TEMPATAN
1
Kakitangan Ikhtisas Firma Yang Dilantik
(kakitangan tetap/sementara)
2.7
Jadual 1 di
Lampiran 5E
2
Kakitangan Separa Ikhtisas/Sokongan
Teknikal Firma Yang Dilantik (kakitangan
tetap/sementara)
2.1
Jadual 2 di
Lampiran 5E
3
Semua Kategori Tenaga
Universiti Awam/Swasta .
2.2
B
PERUNDING ASING
5
Peruding Asing yang dioutsource oleh
firma yang dilantik
C
PERUNDING INDIVIDU
6
Perunding Individu tempatan yang
dilantik terus oleh Agensi Kerajaan
1.6
7
Perunding Individu Asing yang dilantik
terus oleh Agensi Kerajaan
1.0
(berdasarkan Charge
Rate)
Pengajar
10
10
FAKTOR PENGGANDA
1.0
(berdasarkan Charge
Rate)
Takrifan perunding asing hendaklah dirujuk kepada Perenggan 20.0.
M.S. 33/170
Lampiran 5F
Lampiran 5G
Lampiran 5H
Lampiran 5G
PK 3.2
LAMPIRAN 5E
JADUAL 1 : KOMPONEN FP BAGI KAKITANGAN IKHTISAS FIRMA
Component for Multiplier
A. Benefits of Named Employee
Salary
Bonus, Allowance, Perks & Leave
EPF/SPF
SOCSO
Training
Subscription to professional bodies, permits and licenses
Health and medical benefits
Retirement/superannuation funds
B. Firm’s Overhead
Rental
Group Insurance
Utilities and office supplies
IT hardware/ network
Software
Systems (e.g. ISO, library)
Professional services including secretarial, audit and legal
Salaries of non-billable staff including administrative/directors
Research and development
Depreciation/amortization
Cost of capital
Profit before tax
Others
Component Ratio
1.00
0.37
0.11
0.01
0.02
0.05
0.03
0.03
TOTAL
0.10
0.05
0.05
0.03
0.04
0.02
0.04
0.20
0.02
0.07
0.10
0.20
0.16
2.70
JADUAL 2 : KOMPONEN FP BAGI KAKITANGAN SEPARA IKHTISAS/SOKONGAN
TEKNIKAL FIRMA
Salary
Bonus, Allowance, Perks & Leave
EPF/SPF
SOCSO
Training
Health and medical benefits
B. Firm’s Overhead
Rental
Group Insurance
Component Ratio
1.00
0.15
0.11
0.02
0.01
0.02
0.04
0.03
0.04
IT hardware/ network
Software
Systems (e.g. ISO, library)
Professional services including secretarial, audit and legal
Salaries of non-billable staff including administrative/directors
Depreciation/amortization
Cost of capital
Profit before tax
Others
TOTAL
M.S. 34/170
0.01
0.03
0.01
0.02
0.17
0.07
0.10
0.20
0.07
2.10
PK 3.2
LAMPIRAN 5F
KOMPONEN FP BAGI SEMUA KATEGORI TENAGA PENGAJAR UNIVERSITI
AWAM/SWASTA
Salary
Incentive & Leave
Research and Development
B. University Consultancy Bureau’s fee
C. Firm’s Overhead
IT hardware
Profit
Others
TOTAL
M.S. 35/170
Component Ratio
1.00
0.50
0.05
0.30
0.05
0.03
0.20
0.07
2.20
PK 3.2
LAMPIRAN 5G
JADUAL 1 : KOMPONEN CHARGE RATE BAGI PERUNDING ASING
Component for Charge Rate1
1. Salary
2. Social Charges
3. Overhead
4. Consultant’s Fee
5. Other Costs
6. Leave
TOTAL = 1.00
1
Sila rujuk Lampiran 20A bagi penetapan peratus kepada komponen-komponen charge rate.
M.S. 36/170
PK 3.2
LAMPIRAN 5H
KOMPONEN FP BAGI PERUNDING INDIVIDU TEMPATAN YANG DILANTIK TERUS
OLEH AGENSI KERAJAAN
Salary
(based on current basic salary or last drawn
basic salary for retiree)
Handling & Administratives
Research and Development
Others
TOTAL
M.S. 37/170
Component Ratio
1.00
0.50
0.05
0.05
1.60
PK 3.2
LAMPIRAN 5I
TUNTUTAN KOS IMBUHAN BALIK PERUNDING YANG DIBENARKAN
BUTIRAN
ASAS DAN KADAR BAYARAN
A
KOS PENGANGKUTAN/ PERJALANAN
A1
Tiket Penerbangan
Tempatan/Antarabangsa
1.
Jumlah penerbangan hendaklah dihadkan kepada
bilangan yang perlu sahaja, mengikut tugasan
khusus setiap perunding. Bagi tujuan ini Jadual
Tugasan (manning schedule) yang disediakan oleh
perunding bolehlah dijadikan panduan bagi
penetapan had jumlah penerbangan.
2. Pakar perunding asing yang semasa melaksanakan
tugasnya dan perlu menginap di negara ini bagi
tempoh 12 bulan atau lebih secara terus menerus,
boleh dibenarkan membawa isteri dan tiga (3) orang
anak yang berumur di bawah 18 tahun dengan syarat
tempoh penginapan mereka di negara ini tidak
kurang dari 3 bulan. Bagi tugasan yang menjangkau
tempoh 30 bulan secara terus menerus, perunding
asing ini dibenarkan tambahan satu (1) penerbangan
pergi-balik termasuk isteri dan tiga (3) orang anak
mereka
selepas
menyempurnakan
tempoh
perkhidmatan 24 bulan.
3. Penerbangan hendaklah dihadkan kepada kelas
ekonomi
sahaja.
Penerbangan
hendaklah
menggunakan jalan paling dekat (the most direct
route) dan tambang termurah dengan menggunakan
perkhidmatan syarikat penerbangan tempatan yang
telah diluluskan oleh Kerajaan dari semasa ke
semasa.
4. Bayaran adalah bagi penerbangan pergi balik (local/or
international-bound flights) mengikut kadar tambang
sebenar yang dikenakan oleh syarikat penerbangan
berkenaan. Sekiranya terdapat diskaun pada harga
pembelian (promosi dan sebagainya), harga diskaun
tersebut
hendaklah
digunakan
bagi
tujuan
pembayaran.
M.S. 38/170
PK 3.2
BUTIRAN
A2
Lain-lain Perbelanjaan
Berkaitan Dengan
Perjalanan
1.
Lain-lain perbelanjaan yang berkaitan dengan para
A1 boleh dibenarkan termasuk perbelanjaan tambang
teksi dari rumah ke lapangan terbang (vice-versa),
bayaran visa, permit perjalanan, tol, parkir dan lainlain.
2. Kadar bayaran hendaklah mengikut kadar sebenar
(bill) bagi setiap butiran.
3. Bagi tuntutan tol yang menggunakan Touch & Go
dan
Smart
Tag,
perunding
tidak
perlu
mengemukakan resit, sebaliknya adalah memadai
tuntutan tersebut dikemukakan bersama dengan
surat-surat panggilan mesyuarat. Kadar tol boleh
disemak melalui laman web pemegang konsesi lebuh
raya (contohnya: PLUS, MEX dan lain-lain).
A3
Tuntutan Perjalanan
Kenderaan (Mileage
Claims)
1.
Perunding dibenarkan menggunakan kenderaan
sendiri dan membuat tuntutan perjalanan bagi tugastugas rasmi yang dibuat semasa pelaksanaan projek.
Kemudahan ini perlu dihadkan kepada perjalanan
jarak dekat sahaja, manakala bagi perjalanan jarak
jauh perunding digalakkan menggunakan kemudahan
pengangkutan awam yang mana lebih menjimatkan.
2.
Perunding yang telah disediakan kemudahan
kenderaan atau menyewa kenderaan, tidak
dibenarkan untuk membuat tuntutan perjalanan
kenderaan.
3.
Tuntutan mileage perjalanan hendaklah tertakluk
kepada kadar sebagaimana ditetapkan dalam
peraturan
semasa
yang
dikeluarkan
oleh
Kementerian Kewangan.
4.
Perunding yang menggunakan kenderaan sendiri
untuk bertugas di satu tempat sahaja yang jaraknya
melebihi 240 km daripada Ibu Pejabatnya dan
terdapat perkhidmatan terus kapal terbang atau
kereta api layak menuntut tambang gantian mengikut
kadar tambang pengangkutan yang sesuai dengan
kelayakannya, iaitu Tambang Gantian tersebut
hendaklah bersamaan dengan tambang kapal
terbang atau kereta api, mengikut mana yang
berkenaan dengan syarat dinyatakan di dalam baucar
tuntutan yang ia telah menggunakan kenderaannya
sendiri; dan
5.
Perunding yang menuntut Tambang Gantian tidak
layak menuntut apa-apa tambang atau bayaran
tambahan yang bersabit dengan perjalanan kapal
terbang atau kereta api seperti tambang dari rumah
M.S. 39/170
BUTIRAN
PK 3.2
ke lapangan terbang/stesen kereta api dan
sebaliknya, tambang dari lapangan terbang/stesen
kereta api ke tempat penginapan dan sebaliknya,
bayaran Cukai Lapangan Terbang atau bayaran
tempat tidur dalam kereta api (berth charges).
A4
Tambang Teksi
1. Perunding dibenarkan menuntut
mengikut keperluan projek.
tambang
teksi
2. Walau
bagaimanapun,
Agensi
hendaklah
memastikan tuntutan ini tidak bertindih dengan
tuntutan perjalanan kenderaan seperti di A3.
3. Anggaran tuntutan tambang teksi hendaklah tidak
melebihi RM1,000 sebulan.
A5
Sewa Kenderaan
1. Sewaan kenderaan hanya dibenarkan sekiranya
terdapat keperluan khusus mengikut kesesuian
projek dan mendapat persetujuan Agensi terlebih
dahulu.
2. Jenis kenderaan adalah meliputi kereta, van, pacuan
empat roda, bot, helikopter dan sebagainya mengikut
kesesuaian dan keperluan projek.
3. Sewaan kenderaan boleh meliputi elaun pemandu,
kos bahan api, kos penyelenggaraan dan sebagainya
bergantung kepada rundingan yang diadakan, sebut
harga bolehlah diminta untuk menentukan kos
sewaan sebenar.
4. Bagi tujuan anggaran, kadar berikut (termasuk elaun
pemandu, bahan api, penyelenggaraan dan
sebagainya)
hendaklah
berdasarkan
kadar
maksimum berikut :
Kereta
Pacuan 4 roda
RM1,800-RM3,500 sebulan
RM3,500-RM6,000 sebulan
Van
Helikopter
Bot
Kadar sebenar
Kadar sebenar
Kadar sebenar
B
ELAUN PENGINAPAN DAN SARA HIDUP
B1
Perunding Tempatan
1. Bagi perunding yang menjalankan tugas rasmi di luar
kawasan yang (melebihi 25 km dari ibu pejabat firma)
dan perlu menginap layak menuntut bayaran sewa
hotel yang disokong dengan resit atau elaun lojing
mengikut kadar-kadar seperti dalam jadual di bawah:
M.S. 40/170
PK 3.2
BUTIRAN
Hotel
Lojing
Elaun
Makan
Ikhtisas
S.M’sia
Sbh/Swk
(RM)
(RM)
250
270
60
80
60
80
Separa Ikhtisas
S.M’sia Sbh/Swk
(RM)
(RM)
190
210
40
60
40
60
2. Kadar sewa hotel di atas adalah merupakan kadar
maksimum yang dibenarkan. Bayaran kepada
perunding hendaklah mengikut kadar sebenar yang
dikenakan oleh pihak hotel, tertakluk kepada had
maksimum yang ditetapkan. Sebagai tambahan
kepada kadar berkenaan, perunding juga layak
menuntut apa-apa cukai yang perlu dibayar berkaitan
dengan sewaan hotel tersebut.
3. Bagi perunding yang menjalankan tugas di luar
pejabat bagi tempoh yang melebihi 8 jam tetapi tidak
mencapai tempoh 24 jam, mereka boleh dibayar
elaun harian dengan kadar separuh daripada
kelayakan elaun makan mereka.
4. Agensi hendaklah menasihati perunding agar
mendapatkan kadar promosi/internet rate bagi
penginapan hotel.
B2
Kakitangan Tapak
ELAUN TAPAK
1. Perunding tidak dibenarkan menuntut lain-lain kos
imbuhan balik kecuali elaun tapak untuk kakitangan
yang ditempatkan di tapak bagi menjalankan kerjakerja pengawasan atau penyeliaan projek. Kadar
elaun tapak adalah ditetapkan seperti berikut:
Kakitangan
Ikhtisas
Separa
Ikhtisas/
Sokongan
M.S. 41/170
Sem.
Malaysia
(RM)
Sabah
/Sarawak
(RM)
800 sebulan
950 sebulan
650 sebulan
800 sebulan
BUTIRAN
PK 3.2
KOS PENGIKLANAN PENGAMBILAN KAKITANGAN
TAPAK
1. Perunding dibenarkan menuntut kos iklan bagi
pengambilan kakitangan tapak. Kadar bayaran
hendaklah mengikut kadar sebenar (bil) bagi setiap
iklan.
B3
Perunding Asing
1. Perunding asing boleh dibayar elaun per diem bagi
tujuan menampung perbelanjaan penginapan dan
sara hidup semasa menjalankan tugas di negara ini
untuk tempoh tidak melebihi 3 bulan. Elaun ini dikira
mulai dari hari pertama beliau tiba sehingga ke hari
berlepas pulang selepas menyempurnakan tugas
rasmi beliau dalam tempoh tersebut.
2. Kadar elaun per diemadalah seperti berikut:
Tempoh
60 hari yang
pertama
Hari-hari yang
berikut
S.M’sia/Sabah/Sarawak
(RM)
310 sehari
170 sehari
3. Dalam keadaan di mana perunding asing perlu
berada di Negara ini untuk satu jangka masa yang
panjang, kaedah yang lebih menjimatkan hendaklah
digunakan sebagai alternatif kepada bayaran elaun
per diem. Umpamanya, pihak agensi boleh
menyediakan tempat tinggal dengan membayar sewa
dan kos utiliti yang berkaitan. Pada kebiasaannya,
ditetapkan secara rundingan.
4. Bagi perunding asing yang dikehendaki menjalankan
tugas di luar daripada pejabat/tempat tinggal yang
disediakan kepadanya, beliau boleh menuntut
bayaran penginapan, perjalanan dan sebagainya
mengikut kadar seperti yang dibenarkan kepada
perunding tempatan.
5. Walau bagaimanapun, beliau tidak layak menerima
elaun sara hidup kerana ia sudah termasuk di dalam
elaun per diem yang diberikan.
C
Kos Perhubungan
1. Termasuk perbelanjaan telefon, faks, emel dan
perkhidmatan penghantaran (pos, kurier dsb). Kos
yang dibenarkan hendaklah mengambil kira faktorfaktor
seperti
tempoh
pelaksanaan
projek,
M.S. 42/170
BUTIRAN
PK 3.2
kompleksiti projek dan keperluan perhubungan dalam
dan luar negeri.
2. Kadar bayaran hendaklah berdasarkan bil sebenar
setiap butiran berkaitan. Jumlah keseluruhan bagi
kos perhubungan tertakluk kepada had bayaran
maksimum sebanyak RM 1,500 sebulan.
3. Bayaran boleh dibenarkan secara lump sum di mana
perunding tidak perlu mengemukakan bil bagi
maksud pembayaran tertakluk kepada rundingan
tetapi tidak melebihi RM750 sebulan.
D
Kos Dokumentasi Dan
Penyediaan Laporan
1. Meliputi perbelanjaan bagi penyediaan dan
percetakan dokumen atau laporan dan lain-lain
berkaitan.
2. Jenis, kualiti dan bilangan laporan yang dikehendaki
perlu dinyatakan secara jelas di dalam Terma
Rujukan projek/kajian Kerajaan. Selain itu, saiz
dokumen atau bilangan pelan yang perlu disertakan
(di mana berkenaan) perlu juga diambil kira dalam
penentuan kos ini.
3. Kos dokumentasi boleh juga ditentukan mengikut
harga dokumen yang digunakan atau aktiviti yang
terlibat seperti fotostat, lukisan, penjilidan dan lainlain. Kadar hendaklah berdasarkan bil sebenar
daripada syarikat percetakan atau pembekal di
mana berkenaan.
4. Bagi dokumen yang memerlukan ciri khusus dari segi
jenis (hardcopy/softcopy), warna, saiz dan bilangan,
kadar hendaklah berdasarkan bil sebenar dengan
persetujuan dan pengesahan Agensi.
5. Bagi dokumen yang disiapkan sendiri oleh perunding,
kadar boleh ditetapkan mengikut kadar pasaran
semasa. Harga pasaran semasa telah pun
mengambil kira keperluan percetakan seperti kertas,
toner, binding dan sebagainya.
6. Bagi laporan projek pembangunan fizikal yang perlu
disertakan dengan model atau dalam bentuk
multimedia dsb, kadar hendaklah berdasarkan bil
sebenar dengan persetujuan dan pengesahan
Agensi.
7. Bagi pelan yang perlu dikemukakan untuk kelulusan
pihak berkuasa tempatan dan dikenakan bayaran,
perunding boleh mengemukakan tuntutan tersebut
berdasarkan bil sebenar.
M.S. 43/170
BUTIRAN
E
Aset Projek
PK 3.2
1. Pembelian aset termasuk peralatan dan kelengkapan
projek tidak dibenarkan. Firma perunding yang
dilantik sepatutnya mempunyai peralatan dan
kemudahan
asas
yang
mencukupi
bagi
mengendalikan
projek
Kerajaan.
Ini
bagi
mengelakkan bayaran dua kali di mana kos ini
merupakan sebahagian daripada overhead firma dan
telah diambil kira dalam faktor pengganda.
2. Dalam keadaan yang amat memerlukan, peralatan
dan kelengkapan projek hendaklah diperolehi
(melalui pembelian atau sewaan) dan mesti diurus
oleh agensi berkenaan mengikut tatacara
perolehan yang berkuatkuasa dan dihadkan
kepada jumlah yang diperlukan bagi maksud
pelaksanaan projek berkenaan sahaja. Perunding
perlu memulangkan semula semua aset dan
peralatan ini kepada agensi pelaksana setelah
tempoh perkhidmatan mereka tamat. Aset yang dibeli
adalah hak milik Kerajaan.
3. Perunding tidak dibenarkan menguruskan sendiri
perolehan bagi sebarang aset atau peralatan projek
dan Kerajaan tidak akan membayar apa jua tuntutan
bagi perolehan tersebut.
4. Pembelian perisian asas komputer (basic
computer software) juga tidak dibenarkan. Bagi
perisian komputer yang khusus umpamanya perisian
teknikal (technical software), agensi bolehlah
menimbangkan
pembelian
tersebut
namun
hendaklah dipertimbangkan dengan teliti dengan
mengambil kira keperluan penggunaannya, kos
belian atau sewaan, lesen atau yuran penggunaan
tahunan (copyright fee) dan sebagainya. Pembelian
ini mesti diuruskan oleh agensi.
5. Bagi perolehan data/peta/lukisan (sama ada
dalam bentuk hardcopy/softcopy) yang akan
digunakan untuk tujuan kajian/projek, perunding
dibenarkan untuk memperolehinya sendiri dan
membuat tuntutan daripada Agensi tertakluk
persetujuan Agensi. Agensi hendaklah memastikan
data/peta/lukisan yang diperolehi oleh perunding
tersebut dikembalikan dan menjadi hak milik
Kerajaan.
F
Ujian Teknikal Dan LainLain Ujian
1. Ujian bahan (material test), ujian model (modelling
test) dan lain-lain ujian teknikal boleh dibenarkan
mengikut keperluan projek. Walau bagaimanapun,
sekiranya dalam melaksanakan sesuatu ujian,
perunding menggunakan khidmat kepakaran dari
syarikat lain seperti ujian EIA dan lain-lain ujian
makmal, perolehan perkhidmatan tersebut hendaklah
M.S. 44/170
PK 3.2
BUTIRAN
diuruskan oleh Agensi mengikut dasar dan peraturan
perolehan Kerajaan.
2. Bayaran bagi kos ujian (bahan dan sewaan)
hendaklah disokong dengan bil dan dokumen belian
di samping pengesahan dari agensi Kerajaan yang
bertanggungjawab di dalam bidang berkenaan.
G
Kos Sewaan Pejabat Dan
Utiliti
1. Keperluan ini hanya dibenarkan bagi pejabat di tapak
projek dengan syarat ianya tidak disediakan oleh
kontraktor atau bagi firma perunding asing yang
dilantik bagi pelaksanaan sesuatu projek/kajian.
2. Tuntutan ini adalah merupakan sewa bulanan yang
merangkumi kos sewaan pejabat dan bil-bil utiliti.
H
Kos Bagi Menjalankan
Kajian Selidik
1. Bagi projek yang memerlukan kaji selidik, kos yang
berkaitan dengan urusan ini boleh dibenarkan. Kadar
bayaran bergantung kepada kaedah yang digunakan
seperti berikut:
i.
Kadar mengikut bilangan soal selidik:
- maksimum RM12 /soal selidik; atau
ii.
Kadar mengikut bilangan penemuduga
(enumerators) :
-maksimum RM60 sehari; atau
iii. Bagi penemuduga terlatih/berjawatan tetap:
-maksimum RM1,200 sebulan
2. Lain-lain kaedah (termasuk penggunaan multimedia),
kadar boleh dirundingkan mengikut kadar sebenar,
lump sum dan sebagainya.
3. Ketua penemuduga bergantung pada kelayakan dan
pengalaman:
- RM1,200 sehingga RM2,500 sebulan
4. Kaedah yang paling sesuai dan menjimatkan
hendaklah digunakan dalam melaksanakan urusan
kaji selidik ini.
M.S. 45/170
PK 3.2
LAMPIRAN 5J
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG PERKHIDMATAN
KEJURUTERAAN AWAM
Bil
Kategori
1.
Class I
Jenis Kerja/Projek
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
2.
Class II
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Airports with extensive terminal facilities
Water, waste water, and solid/liquid waste treatment and disposal
plants
Bridges which are asymmetric or are otherwise complicated
Thermal/nuclear power plants
Large dams or complicated small dams, reservoirs and water towers
Urban and suburban arterial streets
Grade crossing eliminations
Highway and railway tunnels
Pumping stations
Major incinerators
Large intercepting and relief sewers
Marine works and terminal facilities, dry docks, jetties, quays and
wharves
Heavy foundations, piling and coffer dams
Large sports stadia, swimming pools, grandstands, marinas and zoo
Large hangers
Major irrigation and drainage structures and large water distribution
networks
Oil tanks, refineries and collieries
Off-shore installations, and satellite stations
Underground structures
Fortifications and defence works
Gantries
Silos and tall chimneys
Causeways
Shipyards
Bulk handling installations
Mass rapid transit works
Major and complicated coastal protection works
Barrages and other major hydraulic structures
Breakwaters
Public and office buildings
Industrial buildings, warehouse, garages, hangers and comparable
strucutres
Bridges and other structures of conventional design
Simple waterfront facilities
Railways
Rural roads JKR 01 standard and private streets
Embankments, flood walls and retaining walls
Small dams and small reservoirs
Sewers and water tunnels (free-air)
Storm sewers and drains
Sanitary sewers
Water distribution lines and hot/cold water services
Irrigation and drainage works, except pumping and major works under
Class I
Airports except as classified in Class I works
Transmission and other towers
Light foundations including piling
Flood mitigation, urban drainage, river & coastal engineering works
M.S. 46/170
Bil
Kategori
3.
Class III
PK 3.2
Jenis Kerja/Projek
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Mass earthworks and site clearing
Dredging reclamation works
Gravity retaining walls and gabions
Subsoil drainage and turfing
Road pavement, parade grounds and hardstands
Roadside furniture
Minor drainage culverts
Residential and shophouse buildings not exceeding 4 storeys in height
Standard sub-stations
Proprietory standard beams, trusses, etc
Prefabricated structures
Farm roads and village/estate roads
M.S. 47/170
PK 3.2
LAMPIRAN 5K
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG PERKHIDMATAN
KEJURUTERAAN MEKANIKAL/ELEKTRIKAL
Bil
Kategori
1.
Class I
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Fire fighting and prevention systems
Air-conditioning and mechanical ventilation systems
Refrigeration and cold stores system
Lighting, power and electrical distribution systems
Generating plant installations
Water treatment and filtration (mechanical & electrical systems)
Stage lighting systems
Design of pressure vessels
Pollution control (mechanical & electrical systems)
Plant and production systems including layout
Cable cars systems
Bulk liquid and solid handling storage systems
2.
Class II
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Electrical load dispatching and control systems
Abbatoir plants
Steam generating systems
Hot and cold water systems
Compressed air systems
Medical vacuum piping
Medical gas services
Cooling water systems
L.P. gas systems
Telephone distribution and intercommunication systems
Lighting protection systems
Electrical no break lighting systems
Stage mechanism
Heating and thermal installations
Electrical substations
Street lighting
Public address systems, personal location and call systems and radio
and T.W. systems
Security systems
Food preparation, cooling, conveying and surveying systems
Transmission lines
Vacuum system
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Lifts, hoists, dumbwaiters and escalators
Laundry equipment and services
Sterilising and bed pan washing or disposal equipment
Standby generators
Clock installations
X-ray equipments
Pneumatics tube conveyor systems
Conveyors
Solid waste collection and disposal systems
Quarry and mining installations
Surgical lighting
Lighting fittings
3.
Class III
Jenis Kerja/Projek
M.S. 48/170
PK 3.2
LAMPIRAN 5L
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG
PERKHIDMATAN ARKITEK
Bil
Kategori
1.
Category 1
Building of
exceptional
character and
complexity
Jenis Kerja/Projek
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
2.
Category 2
Buildings of
average
complexity
requiring a
moderate degree
of design and
detailing
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
Air Terminal buildings
Abbatoirs
Chancery Buildings
Embassy Buildings
Ferry terminal buildings
Hospital (service, teaching, central-support units or departments to
hospitals)
Individually designed houses
Legislative buildings
Mausoleums
Memorials
Monuments
Museums
Observatories
Palaces
Aquaria
Art galleries
Assembly halls
Auditorium
Bakeries
Banks
Bowling alleys
Car parking structure (multi-storey)
Cinema halls
Club houses
College buildings
Concert halls and facilities
Court houses
Crematorium
Cafeteria & canteens
Civic centres
Community centres
Departments stores
Exhibitions/exposition buildings
Fire stations
Flats (block of)/Apartments buildings
Gymnasium
Hotels
Housing estates
Industrial buildings with manufacturing and packaging facilities
Kindergartens
Libraries
Marinas
Markets
Medical & Health clinics
Mixed Residential/Commercial Complexes
Motels
Nursing homes
Office buildings
Petrol service stations
Prisons
Post offices
M.S. 49/170
Bil
Kategori
Jenis Kerja/Projek
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
3.
Category 3
Buildings of the
simplest
utilitarian
character
PK 3.2
1.
2.
3.
4.
5.
Police stations
Prefabricated structures
Power stations
Recreational building and facilities
Restaurants
Road transportation terminal buildings
Religious buildings
Research buildings
School buildings (other than Government Primary and Secondary where
standard plans are used)
Shophouses
Shopping centres/complexes
Skating rinks (covered/ice/roller)
Sport buildings
Stadium
Supermarkets
Telephone exchange buildings
University buildings
Veterinary clinics
Car ports (single storey)
Farm buildings
School buildings (Government where standard Primary and Secondary
–plans are used)
Simple industrial type buildings
Storage or warehouse buildings
M.S. 50/170
PK 3.2
LAMPIRAN 5M
KATEGORI KOMPLEKSITI KERJA / PROJEK MENGIKUT BIDANG
PERKHIDMATAN UKUR BAHAN
1. Untuk Kerja Bangunan/Senibina
Bil
Kategori
Jenis Kerja/Projek
1.
Category A
1.
2.
3.
4.
5.
Semi-detached and detached houses
Terrace and link houses
Cluster houses
Shophouses
Flats not exceeding 4½ storeys.
2.
Category B
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
Multi-storey flats
Maisonettes (over 4 ½ storeys)
Condominiums flats
Multi-storeys carparks
Hangars
Warehouses
Factories
Army camps and barracks
Hostels
Schools
Petrol service stations
Markets
Bakeries
Fire stations
Laundries
Packing and processing plants
Banks
Office buildings
Libraries
Hospitals and nursing homes
Sports complexs
Laboratories
Airport terminals and ancillary buildings
Halls (all types)
University and college buildings
Hotels
Motels
Abbatoir Crematoriums
Commercial complexes
Cinemas
Theatres
Prisons
Museums
Court houses
Bowling alleys
Breweries
Cold storage buildings
Health centres
Restaurants
Skating rinks
Individually designed houses
Private clubs
Transportation terminal buildings
Mosques
M.S. 51/170
Bil
3
Kategori
Category C
PK 3.2
Jenis Kerja/Projek
45.
46.
47.
48.
49.
50.
51.
52.
53.
Churches
Temples
Palaces
Mausoleums
Memorials
Monuments
Research buildings
Observatories and marinas
Other buildings of exceptional character and complexity
1.
Extension, alteration, restoration and associated demolition works
2. Untuk Kerja Kejuruteraan Awam
Bil
Kategori
Jenis Kerja/Projek
1.
Category I
1.
General Civil Engineering Works e.g. roads, drains, earthworks, water
reticulation, etc.
2.
Category II
1.
Reinforced concrete works, structural steel works and buildings
forming part of the civil engineering contracts such as bridges, jetties,
ports etc.
M.S. 52/170
PK 3.2
6.0
KAEDAH PEROLEHAN PERKHIDMATAN PERUNDING
6.1
Kriteria Asas Pemilihan Perunding
6.1.1
Agensi Kerajaan yang memerlukan perkhidmatan perunding hendaklah
membuat pemilihan perunding berdasarkan kriteria-kriteria asas berikut:
6.1.1.1
Berdaftar dengan Kementerian Kewangan;
(a)
6.1.1.2
Berdaftar di bawah kod bidang yang berkaitan;
(a)
6.1.1.3
Kod bidang yang berkaitan hendaklah di bawah kod
berkaitan perkhidmatan perunding seperti di perenggan
2.3.
Pendaftaran perunding masih sah bagi profesion yang etika
perkhidmatannya dikawal oleh Lembaga Profesional masingmasing atau badan kawalan yang diiktiraf;
(a)
6.1.1.4
Tempoh pendaftaran dengan Kementerian Kewangan
hendaklah masih sah sepanjang tempoh pemilihan dan
perkhidmatan firma. Sekiranya tempoh pendaftaran firma
luput dalam peringkat pelaksanaan sesebuah projek/kajian,
Agensi hendaklah memastikan firma yang dilantik
menyegerakan pembaharuan pendaftarannya.
Tempoh pendaftaran kakitangan profesional firma yang
terlibat dalam projek/kajian yang ingin dilaksanakan
hendaklah masih sah sepanjang tempoh pemilihan dan
perkhidmatan firma. Sekiranya tempoh pendaftaran
kakitangan profesional firma luput dalam peringkat
pelaksanaan sesebuah projek/kajian, Agensi hendaklah
memastikan kakitangan profesional firma berkenaan
menyegerakan pembaharuan pendaftarannya.
Saiz dan keupayaan firma perunding bersesuaian dengan
projek/kajian;
(a)
Bilangan kakitangan profesional di bawah bidang
perkhidmatan yang sama hendaklah mencukupi bagi
melaksanakan
sesuatu
projek/kajian.
Bagi
projek
pembangunan fizikal, rujuk jadual di bawah sebagai
panduan. Jadual ini adalah tidak mandatori, ia adalah hanya
panduan Agensi. Agensi boleh menentukan bilangan
profesional mengikut kesusaian projek dengan mengambil
kira kesediaan industri untuk menyediakan bilangan
profesional yang dikehendaki.
Hendaklah dipastikan
bilangan yang ditetapkan tidak membebankan firma dan
menyekat peluang firma untuk menyertai perolehan Agensi.
M.S. 53/170
Kategori
PK 3.2
Kos Projek (RM)
Bilangan Minima Profesional
1
C&S
Arkitek
Ukur Bahan
M&E
A
100 juta dan ke atas
6
6
6
6
B
60 juta sehingga 100 juta
4
4
4
4
C
30 juta sehingga 60 juta
3
3
3
3
D
Kurang daripada 30 juta
2
2
2
2
(b)
6.1.1.5
Bilangan kakitangan yang mempunyai kepakaran khusus
selaras dengan perkhidmatan yang diperlukan;
(a)
6.1.1.6
Sekiranya firma tidak mampu memenuhi kriteria
bilangan kakitangan yang dikehendaki oleh Agensi,
firma perunding adalah dibenarkan untuk outsource
kakitangan sementara atau bergabung dengan firma
lain secara project basis. Gabungan dengan firma lain
hendaklah dipastikan ianya adalah turut berdaftar
dengan MOF.
Firma hendaklah mempunyai bilangan personel yang
mempunyai kelayakan/pengalaman dalam bidang yang
diperlukan
Kepakaran perunding dalam berurusan dengan Pihak
Berkuasa Tempata bagi pengemukaan dokumen permohonan
Kebenaran Merancang/Kelulusan Pelan Bangunan
Bagi memastikan keperluan teknikal dan prosidur pengemukaan
dokumen bagi permohonan Kebenaran Merancang/Kelulusan
Pelan Bangunan daripada Pihak Berkuasa Tempatan (PBT)
dibuat dengan teratur oleh perunding, Agensi adalah disarankan
ketika membuat pemilihan perunding di peringkat awal
menetapkan kriteria penilaian perunding seperti berikut:
(a)
Kekerapan perunding berurusan dengan PBT di lokaliti
projek yang akan dilaksanakan; dan
(b)
Mengadakan sesi Pembentangan oleh perunding sebagai
salah satu daripada Kriteria Utama Penilaian Teknikal untuk
mendapatkan kepastian mengenai pengalaman perunding
berurusan dengan PBT berkaitan.
1
Kakitangan Profesional adalah individu yang berdaftar dengan Lembaga Profesional masing-masing sama ada
dengan atau tanpa gelaran profesional. Contohnya Arkitek (gelaran : AR), Ingenieur (gelaran : IR), Surveyor
(gelaran : SR) dan lain-lain.
M.S. 54/170
6.1.1.7
Nisbah ekuiti bumiputera
bumiputera/asing;
(a)
6.1.1.8
6.1.1.11
ekuiti
bukan
Firma perunding yang mempunyai nisbah ekuiti Bumiputera
melebihi ekuiti Bukan Bumiputera/Asing hendaklah diberi
pemarkahan yang lebih tinggi di dalam penilaian.
Sekiranya firma mempunyai ibu pejabat/ cawangan di
negeri projek/kajian, firma berkenaan hendaklah diberi
pemarkahan yang lebih tinggi.
Pengalaman firma dalam melaksanakan projek/kajian yang
seumpama;
(a)
6.1.1.10
berbanding
Firma Tempatan di negeri projek/kajian;
(a)
6.1.1.9
PK 3.2
Bilangan projek/kajian yang pernah dilaksanakan oleh firma
seumpama dengan projek/kajian yang ingin dilaksanakan
sama ada ia projek/kajian Kerajaan atau Swasta atau
Antarabangsa.
Prestasi firma perunding;
(a)
Agensi dikehendaki memastikan perunding yang dilantik
mempunyai prestasi perkhidmatan yang baik/sangat baik di
dalam pelaksanaan projek/kajian dengan mana-mana
Agensi Kerajaan bagi mengurangkan risiko pelantikan
perunding yang bermasalah.
(b)
Semasa peringkat awal pemilihan perunding, Agensi
hendaklah turut menilai aspek prestasi semasa perunding.
Maklumat prestasi perunding boleh diperolehi daripada
Sistem ePerunding atau rekod Jabatan Teknik/Agensi lain
yang pernah melantik perunding tersebut atau perunding
mengemukakan testimonial perkhidmatan cemerlang bagi
projek/kajian yang telah dilaksanakan.
(c)
Agensi juga bertanggungjawab memastikan firma yang
disenarai pendek atau yang dipilih bebas daripada
sebarang tindakan tatatertib atau siasatan sama ada
daripada Lembaga Profesional mahupun Kementerian
Kewangan.
Bilangan dan jumlah nilai lantikan firma perunding bagi
projek/kajian Kerajan untuk 3 tahun terkini;
(a)
Bilangan dan jumlah kos projek/kajian Kerajaan bagi 3
tahun terkini.
M.S. 55/170
6.1.1.12
Bilangan dan jumlah nilai kerja dalam tangan bagi semua
projek/kajian Kerajaan/Swasta
(a)
6.1.1.13
6.2
Agensi hendaklah menilai kewangan firma berdasarkan
Penyata Kewangan Tahunan Firma dengan menggunakan
mana-mana formula kewangan sedia ada yang
bersesuaian.
Kriteria lain yang bersesuaian
Proses Am Pemilihan Perunding
6.2.1
Sebelum Agensi melaksanakan sesuatu projek/kajian Kerajaan, Agensi
hendaklah menentukan terlebih dahulu keperluan projek/kajian tersebut serta
bidang dan skop perkhidmatan firma perunding yang diperlukan dengan
mengambil kira keupayaan Agensi iaitu dari segi kepakaran dan
pengetahuan kakitangan Agensi sedia ada.
6.2.2
Sebelum melaksanakan proses pemilihan firma perunding, Agensi hendaklah
mendapatkan persetujuan daripada Pegawai Pengawal ke atas keperluan
penggunaan perkhidmatan perunding bagi melaksanakan sesuatu
projek/kajian.
6.2.3
Pemilihan Firma perunding hendaklah dilaksanakan dengan menggunakan
tiga kaedah berikut:6.2.3.1
6.2.3.2
6.2.3.3
6.2.4
6.3
Sekiranya firma mempunyai kerja dalam tangan yang tinggi,
firma berkenaan hendaklah diberikan pemarkahan yang
rendah
Kedudukan kewangan firma perunding; dan
(a)
6.1.1.14
PK 3.2
Lantikan Terus Beserta Kos Siling;
Tender Terhad;
Tender Terbuka (tanpa/melalui pra kelayakan)
Ringkasan proses pemilihan perunding bagi setiap kaedah adalah seperti di
Lampiran 6A.
Kaedah Perolehan Perkhidmatan Perunding
Penerangan ringkas bagi setiap kaedah perolehan perkhidmatan perunding adalah
seperti berikut :
6.3.1
6.3.1.1
Bil
1
2
3
Had nilai perolehan seperti berikut :
Kategori Projek
Kajian Fizikal/Bukan Fizikal
Ukur Tanah & Lain-Lain Kerja Ukur
M.S. 56/170
Had Nilai
Kos Projek sehingga RM50 juta
Kos Kajian sehingga RM500 ribu
Kos Kerja Ukur sehingga RM500 ribu
6.3.1.2
Perunding yang diperakukan
(a)
6.3.1.3
6.3.2
Dibenarkan tertakluk tidak melebihi kos siling yang yang
telah diluluskan oleh PBM
Pelantikan Rasmi Perunding
(a)
6.3.1.8
90 hari
Rundingan Dengan Firma (sekiranya perlu):
(a)
6.3.1.7
PBM meluluskan pelantikan firma berserta kos siling
berdasarkan perakuan Agensi atau membuat pilihan firma
lain yang berkelayakan.
Tempoh sah laku tawaran perunding
(a)
6.3.1.6
Agensi hendaklah mengeluarkan surat pelawaan kepada
firma perunding yang telah diluluskan oleh PBM untuk
mengemukakan Cadangan Teknikal dan Cadangan Kos
Pertimbangan PBM:
(a)
6.3.1.5
Agensi hendaklah memperakukan sekurang-kurangnya satu
firma perunding berserta anggaran kos siling untuk
pertimbangan PBM.
Pelawaan Kepada Perunding:
(a)
6.3.1.4
PK 3.2
Agensi mengeluarkan Surat Setuju Terima kepada
perunding yang diluluskan oleh PBM setelah kos
dimuktamadkan oleh JPP.
Tempoh proses lantikan adalah 3 hingga 4 minggu.
Tender Terhad
6.3.2.1
Bil
1
2
3
Had nilai perolehan seperti berikut :
Kategori Projek
Ukur Tanah & Lain-Lain Kerja Ukur
6.3.2.2
Had Nilai
Kos Projek sehingga RM100 juta
Kos Kajian sehingga RM2 juta
Kos Kerja Ukur melebihi RM500 ribu
Senarai Pendek Perunding
(a)
Agensi memperakukan sekurang-kurangnya 3 hingga
maksimum 10 firma perunding untuk kelulusan JPP.
M.S. 57/170
6.3.2.3
Pelawaan Kepada Perunding:
(a)
6.3.2.4
6.3.3
Tidak dibenarkan. Hanya dibenarkan
pelarasan kos sahaja (rationalise)
mengadakan
(a)
6.3.2.8
Memberi kelulusan pelantikan firma beserta kos
berdasarkan perakuan penilaian keseluruhan teknikal dan
kos oleh JPP.
Rundingan Dengan Firma:
(a)
6.3.2.7
90 hari
Pertimbangan PBM:
(a)
6.3.2.6
Agensi mengeluarkan surat pelawaan kepada firma-firma
yang telah diluluskan senarai pendek untuk mengemukakan
Cadangan Teknikal dan Cadangan Kos.
Tempoh sahlaku tawaran perunding
(a)
6.3.2.5
PK 3.2
Agensi mengeluarkan Surat Setuju
perunding yang diluluskan oleh PBM.
Terima
kepada
Tender Terbuka (Tanpa Pra Kelayakan)
6.3.3.1
Bil
1
2
6.3.3.2
Dilaksanakan bagi perolehan Kerajaan yang bernilai tinggi seperti
berikut :
Kategori Projek
Projek Pembangunan
Fizikal
Tiada
Kenyataan Pelawaan:
(a)
6.3.3.4
Mandatori bagi Kos Kajian melebihi RM2 juta
(a)
6.3.3.3
Had Nilai
Mandatori bagi Kos Projek melebihi RM100 juta
Mengiklan
pelawaan
kepada
perunding
untuk
Pertimbangan PBM:
(a)
Memberi kelulusan pelantikan firma beserta kos
berdasarkan perakuan penilaian keseluruhan teknikal dan
kos oleh JPP.
M.S. 58/170
6.3.3.5
(a)
6.3.3.6
6.3.4
Tidak Dibenarkan. Hanya dibenarkan
pelarasan kos sahaja (rationalise).
melaksanakan
(a)
6.3.3.8
90 hari
(a)
6.3.3.7
PK 3.2
perunding yang diluluskan oleh PBM
Terima
kepada
Tender Terbuka Melalui Pra Kelayakan
6.3.4.1
Bil
1
2
Dilaksanakan bagi perolehan Kerajaan yang bernilai tinggi seperti
berikut :
Kategori Projek
6.3.4.2
6.3.4.3
6.3.4.4
Had Nilai
Mandatori bagi Kos Projek melebihi RM100 juta
Mandatori bagi Kos Kajian melebihi RM2 juta
Pelawaan Kepada Perunding
(a)
Peringkat 1 : Agensi mengiklankan pelawaan kepada
perunding untuk mengemukakan Cadangan Teknikal Pra
Kelayakan
(b)
Peringkat 2 : Agensi mengeluarkan surat pelawaan kepada
firma perunding yang telah diluluskan senarai pendek oleh
PBM untuk mengemukakan Cadangan Teknikal Terperinci
dan Cadangan Kos
Pertimbangan PBM
(a)
Peringkat 1 : Memberi kelulusan senarai pendek perunding
berdasarkan perakuan penilaian keseluruhan teknikal pra
kelayakan oleh JPP.
(b)
Peringkat 2 : Memberi kelulusan pelantikan firma beserta
kos berdasarkan perakuan penilaian keseluruhan teknikal
dan kos oleh JPP.
(a)
120 hari
M.S. 59/170
6.3.4.5
(a)
6.3.4.6
PK 3.2
Tidak Dibenarkan. Hanya dibenarkan
pelarasan kos sahaja (rationalise).
melaksanakan
(a)
perunding yang diluluskan oleh PBM
Terima
kepada
6.3.4.7
6.3.4.8
Kaedah pelawaan terbuka melalui pra kelayakan adalah
dilaksanakan bagi projek/kajian yang mempunyai terlalu banyak
perunding berdaftar dengan Kementerian Kewangan di bawah
sesuatu kod bidang. Bagi membolehkan Agensi mendapatkan
maklumat bilangan perunding yang berdaftar dengan
Kementerian Kewangan di bawah sesuatu kod bidang, Agensi
boleh membuat semakan melalui laman web Sistem ePerunding.
6.3.4.9
Kaedah pelawaan terbuka dengan pra kelayakan juga hendaklah
dilaksanakan bagi projek pembangunan fizikal yang memerlukan
penilaian perunding berdasarkan lukisan reka bentuk konsep
tertakluk kepada syarat-syarat berikut :
(a)
Arahan untuk mengemukakan cadangan lukisan
rekabentuk konsep hanya boleh dikeluarkan kepada
perunding yang berjaya melepasi pra kelayakan.
Pelawaan pra kelayakan yang diiklankan hanyalah
bertujuan mendapatkan senarai perunding yang benarbenar berminat dan mempunyai keupayaan teknikal
sebagaimana yang dikehendaki oleh Agensi.
(b)
Perunding yang berjaya melepasi pra kelayakan dan telah
mengemukakan reka bentuk konsep tetapi tidak dilantik
bagi pelaksanaan projek tersebut, adalah layak dibayar
honorarium/saguhati/hadiah/ganjaran mengikut kadar yang
telah ditetapkan oleh Agensi dan dinyatakan secara upfront
di dalam Dokumen Pelawaan.
(c)
Agensi menyatakan dengan jelas di dalam dokumen
pelawaan seperti berikut :

Sama ada terdapat keperluan untuk menggunapakai
lukisan reka bentuk konsep perunding yang berjaya
untuk tujuan projek lain;

Cadangan perunding beserta lukisan reka bentuk
konsep yang dikemukakan oleh semua perunding
yang menyertai pelawaan adalah hak milik Kerajaan
dan tidak dikembalikan; dan
M.S. 60/170

6.4
PK 3.2
Syarat-syarat lain yang dirasakan perlu.
Penentuan Kaedah Perolehan Perkhidmatan Perunding Yang Bersesuaian
6.4.1
Bagi melaksanakan perolehan perkhidmatan perunding untuk projek/kajian
Kerajaan, Agensi hendaklah mematuhi kaedah perolehan perunding
sepertimana yang ditetapkan di perenggan 6.3 di atas.
6.4.2
Perolehan perunding selain daripada kaedah-kaedah di perenggan 6.3 di
atas adalah tidak dibenarkan melainkan mendapat kebenaran daripada
Kementerian Kewangan (antara contohnya adalah perolehan melalui
pertandingan (competition)).
6.4.3
Bagi perolehan perkhidmatan perunding yang telah ditetapkan untuk
dilaksanakan secara Lantikan Terus Berserta Kos Siling atau Tender Terhad,
Agensi adalah digalakkan untuk melaksanakan perolehan tersebut melalui
kaedah yang lebih telus, kompetitif dan memberi persaingan yang lebih
terbuka di kalangan firma bergantung pada keupayaan Agensi. Contohnya :
Projek Pemuliharaan Kota A Famosa Di Melaka
Kos projek :
RM4 juta
Kaedah pemilihan firma perunding seperti di perenggan 6.3
Lantikan Terus Berserta Kos Siling
Walau bagaimanapun, kaedah pemilihan firma perunding terbaik :
Tender Terhad/Terbuka
Oleh itu, Agensi digalakkan melaksanakan pemilihan perunding bagi projek fizikal
secara tender terhad/terbuka untuk mengatasi kesukaran mengenalpasti perunding
berkelayakan melalui kaedah Lantikan Terus Beserta Kos Siling.
6.4.4
Kaedah pemilihan perunding yang dijelaskan di dalam Manual ini telah
dirangka dan ditetapkan bertujuan mencapai objektif-objektif seperti berikut :
6.4.4.1
Pemilihan yang adil dan saksama
(a)
Sebaik sahaja Agensi menetapkan kaedah pemilihan firma
perunding dan menentukan kriteria/sub kriteria penilaian
firma perunding seperti nilai wajaran, pemarkahan dan
penanda aras markah lulus (benchmarking) bagi penilaian
teknikal dan kos, Agensi hendaklah memastikan penilaian
dilaksanakan berdasarkan kriteria/ sub kriteria/ wajaran/
permarkahan/ benchmarking yang telah ditentukan tersebut.
(b)
Arahan-arahan dan syarat-syarat di dalam Dokumen
Pelawaan hendaklah jelas agar firma perunding dapat
memahami keperluan projek/kajian dengan tepat.
M.S. 61/170
6.4.4.2
6.4.4.3
PK 3.2
(c)
Semasa penyediaan Cadangan Teknikal dan Cadangan
Kos oleh firma perunding, firma boleh mengemukakan
pertanyaan secara bertulis kepada Agensi berhubung
arahan/syarat yang terkandung dalam Dokumen Pelawaan
sekiranya tidak memahaminya.
(d)
Sebarang maklum balas daripada Agensi bagi mana-mana
pertanyaan yang dikemukakan oleh firma berhubung
arahan/syarat yang terkandung dalam Dokumen Pelawaan
hendaklah diedarkan kepada semua firma perunding yang
menyertai sesuatu pelawaan atau telah disenarai pendek.
Telus
(a)
Proses pemilihan yang telus akan meningkatkan kualiti
persaingan dengan cara mewujudkan elemen kepercayaan
di kalangan Agensi dan Firma Perunding. Ini boleh
mengelakkan tanggapan/persepsi yang kurang baik oleh
firma selain boleh meminimakan aduan atau tuduhan yang
diterima oleh Kerajaan.
(b)
Proses penilaian yang telus secara tidak langsung dapat
menolak kemungkinan penggunaan budi bicara dan ketidak
adilan dalam proses pemilihan firma perunding.
Kerahsiaan Maklumat
(a)
Faktor kerahsiaan maklumat dalam proses pemilihan firma
perunding adalah amat penting bagi menjamin integriti
proses tersebut.
(b)
Agensi adalah tidak dibenarkan memberi sebarang
maklumat sulit kepada mana-mana firma dengan tujuan
memberi kelebihan kepada firma tersebut. Sebarang
perkongsian maklumat hendaklah dibuat secara edaran
kepada semua firma perunding yang menyertai sesuatu
pelawaan atau telah disenarai pendek.
(c)
Agensi juga tidak dibenarkan mendedahkan proses
penilaian atau sebarang perakuan oleh JPP kepada firma
perunding atau pihak luar/kakitangan Agensi yang tidak
terlibat dalam proses pemilihan tersebut.
M.S. 62/170
PK 3.2
LAMPIRAN 6A
Proses Perolehan Perkhidmatan Perunding
Mendapat kebenaran Pegawai Pengawal/Pegawai Yang Diturunkan Kuasa
dan pelepasan Jabatan Teknik bagi mendapatkan perkhidmatan perunding
Kos Projek Fizikal ≤ RM50J
Kos Kajian ≤ RM500K
Kos Kerja Ukur ≤ RM500K
Kos Projek Fizikal ≤ RM100J
Kos Kajian ≤ RM2J
Kos Kerja Ukur > RM500K
1 minggu
1 hari
Penyediaan TOR, Anggaran
Kos Perkhidmatan Perunding,
Dokumen Pelawaan &
Perakuan Oleh Agensi
Pertimbangan JPP (Kelulusan
TOR & Perincian Kos)
TenderTerhad
1 minggu
1 hari
Kos Projek Fizikal > R100J
Kos Kajian > RM2J
Kos Projek Fizikal > RM100J
Kos Kajian > RM2J
Kos Perkhidmatan Perunding,
Dokumen Pelawaan &
Perakuan Senarai Pendek
Perunding Oleh Agensi
1 minggu
TOR, Perincian Kos &
serta Penetapan Kriteria
Penilaian)
1 hari
& Dokumen Pelawaan Oleh
Agensi
TOR & Perincian Kos serta
Penetapan Kriteria Penilaian)
1 minggu
1 hari
& Dokumen Pelawaan Pra
Kelayakan Oleh Agensi
TOR & Perincian Kos serta
Penetapan Kriteria Penilaian
Pra Kelayakan)
Pengiklanan Pra Kelayakan
3 minggu
1 hari
Pertimbangan PBM
(Kelulusan Pelantikan & Kos
Siling)
1 hari
Pengeluaran Surat Pelawaan
2 minggu
5 minggu
3 minggu
Penerimaan CTK & Penilaian
JPP
1 hari
Pengeluaran Surat Setuju
Terima
Tempoh: 3 - 4 minggu
Pengiklanan
Pertimbangan PBM
(Kelulusan Senarai Pendek
Perunding)
3 minggu
Penerimaan CTK, Penilaian &
Perakuan JPP
Perakuan JPP
Penerimaan Cad.Teknikal Pra
Kelayakan, Penilaian &
Perakuan Senarai Pendek
Perunding Oleh JPP
Penetapan Kriteria Penilaian
Oleh JPP
Perakuan JPP
1 hari
Pertimbangan PBM
Perunding)
1 hari
Pertimbangan PBM
Perunding)
1 hari
Pertimbangan PBM
Perunding)
1 hari
Terima
1 hari
Terima
1 hari
1 hari
Terima
Tempoh: 6 - 7minggu
M.S. 63/170
PK 3.2
7.0
KEBENARAN MENGGUNAKAN PERKHIDMATAN PERUNDING
7.1
Kebenaran Pegawai Pengawal
7.1.1
7.2
Sekiranya Agensi tidak mempunyai keupayaan dari segi kepakaran mahupun
kakitangan sedia ada dan bercadang untuk mendapatkan perkhidmatan perunding
luar bagi melaksanakan sesuatu projek pembangunan fizikal atau kajian, Agensi
hendaklah terlebih dahulu mendapatkan kebenaran secara rasmi (sama ada
melalui minit mesyuarat/surat rasmi) daripada Pegawai Pengawal.
Rujukan Kepada Jabatan Teknik
7.2.1
Semua Jabatan Bukan Teknik hendaklah mendapatkan perkhidmatan daripada
Jabatan Teknik iaitu Jabatan Kerja Raya atau Jabatan Pengairan dan Saliran bagi
melaksanakan semua projek kerja tertakluk kepada peraturan yang berkuat kuasa
dari semasa ke semasa.
7.2.2
Kementerian/Jabatan hendaklah
7.2.2.1
7.2.2.2
7.2.2.3
7.2.2.4
7.2.2.5
7.3
mengemukakan
kepada
Jabatan
Teknik
Ringkasan projek;
Siling projek;
7.2.3
Sekiranya Jabatan Teknik tidak mengemukakan maklum balas dalam tempoh 14
hari daripada tarikh surat Agensi diterima oleh Jabatan Teknik, maka
berkuatkuasa. Agensi adalah bertanggungjawab untuk memastikan surat yang
dikemukakan, diterima di pejabat Jabatan Teknik dan disahkan oleh penerima.
7.2.4
Untuk kerja-kerja tambahan atau pengubahsuaian yang melibatkan bangunan
Kerajaan Persekutuan, kelulusan daripada Bahagian yang berkenaan di Jabatan
Perdana Menteri atau Jabatan yang diberi tanggungjawab untuk mengurus hal ini
hendaklah diperolehi terlebih dahulu dan perenggan 7.2.1 dan 7.2.2 hendaklah
dipatuhi.
7.2.5
Untuk kerja-kerja tambahan atau pengubahsuaian yang melibatkan bangunan yang
disewa, kebenaran tuan punya bangunan hendaklah diperolehi terlebih dahulu.
Kementerian/Jabatan bolehlah menggunakan perkhidmatan perunding yang
bertanggungjawab ke atas bangunan tersebut dan jika perunding berkenaan
enggan, Kementerian/Jabatan bolehlah melantik perunding sendiri dengan
mengikut peraturan semasa.
Kebenaran MAMPU
7.3.1
Semua perolehan ICT yang memerlukan perkhidmatan perunding secara
outsourcing hendaklah mendapat kebenaran MAMPU. Semua permohonan
kepada MAMPU hendaklah melalui Jawatankuasa Pemandu ICT (JPICT)
Kementerian.
M.S. 64/170
8.0
PENYEDIAAN TERMA RUJUKAN
8.1
Kepentingan Terma Rujukan
8.2
PK 3.2
8.1.1
Terma Rujukan (Terms of Reference - TOR) adalah kandungan utama yang
diperlukan di dalam Dokumen Pelawaan.
8.1.2
TOR yang jelas dan lengkap adalah penting untuk memastikan perunding dapat
memahami keperluan projek/kajian yang ingin dilaksanakan dan seterusnya
memastikan kelancaran sesuatu projek/kajian. Penyediaan TOR yang baik dapat
mengurangkan risiko kelewatan pelaksanaan projek/kajian, tambahan kos atau
salah tafsiran ke atas kehendak sebenar Agensi. Selain itu, ia juga akan membantu
Agensi dalam membuat anggaran kos perkhidmatan perunding dengan lebih tepat.
8.1.3
Agensi bertanggungjawab dalam menyediakan TOR bagi sesuatu projek/kajian
yang ingin dilaksanakan. Penyediaan TOR sebaik-baiknya disediakan secara
berpasukan, di mana pasukan tersebut terdiri daripada pegawai-pegawai yang
berpengetahuan dalam projek/kajian tersebut.
8.1.4
Agensi bertanggungjawab memastikan TOR yang disediakan hendaklah
disemak dan diluluskan oleh JPP terlebih dahulu sebelum sebarang proses
perolehan dilaksanakan.
Rangka Terma Rujukan
8.2.1
TOR hendaklah mengandungi sekurang-kurangnya perkara-perkara berikut:
8.2.1.1
8.2.1.2
8.2.1.3
8.2.1.4
8.2.1.5
8.2.1.6
8.2.1.7
8.2.1.8
8.2.1.9
8.2.2
Latar belakang projek/kajian1;
Objektif pelantikan perunding2;
Skop perkhidmatan perunding3;
Tempoh perkhidmatan perunding4
Kaedah penetapan kos perkhidmatan perunding5;
Deliverables (output yang dihasilkan)6;
Maklumat yang boleh disediakan oleh Kerajaan kepada Perunding7;
Brif projek (bagi projek pembangunan fizikal)8; dan
Perkara-perkara lain yang berkaitan
TOR Pra Kelayakan hendaklah mengandungi sekurang-kurangnya perkaraperkara berikut:
8.2.2.1
Latar belakang projek/kajian9;
1
Penerangan di para 8.3;
3
4
Penerangan di para8.6;
5
6
7
Penerangan di para 8.9; dan
8
Penerangan di para 8.10
9
2
M.S. 65/170
8.2.2.2
8.2.2.3
8.3
Latar belakang projek/kajian
perkara-perkara berikut:
8.3.1.1
8.3.1.2
8.3.1.3
8.3.1.4
8.3.1.5
8.3.1.6
8.3.1.7
8.3.1.8
8.3.1.9
8.3.1.10
2
mengandungi
sekurang-kurangnya
Nama Projek/Kajian;
Objektif Projek/Kajian;
Lokasi Projek/Kajian;
Kos siling Projek/Kajian;
Justifikasi Projek/Kajian;
Sejarah Projek/Kajian (apa yang telah dilakukan setakat ini dan oleh
siapa)(jika berkaitan);
Senarai Projek/Kajian yang berkaitan dan maklumat asas;
Justifikasi keperluan perkhidmatan perunding dalam Projek/Kajian;
Tempoh pelaksanaan Projek/Kajian; dan
Sumber pembiayaan
TOR perlu menjelaskan dengan tepat objektif/tujuan dan hasil yang diharapkan
daripada perunding adalah seperti berikut:
8.4.1.1
8.4.1.2
8.4.1.3
8.4.1.4
8.4.1.5
8.4.1.6
8.4.1.7
8.4.1.8
1
hendaklah
Objektif Pelantikan
8.4.1
8.5
Objektif pelantikan perunding1;dan
Skop perkhidmatan perunding2
Latar Belakang Projek/Kajian
8.3.1
8.4
PK 3.2
Penyediaan program pembangunan;
Penyediaan rekabentuk projek;
Penyediaan dokumen dan lukisan tawaran;
Pengurusan projek dan penyeliaan pembinaan;
Mengadakan Program Pembangunan Kapasiti/Latihan;
Peningkatan keupayaan dan latihan kakitangan;
Pengumpulan dan analisis data; dan
Perkara-perkara yang berkaitan berdasarkan keperluan projek/kajian
Skop Perkhidmatan Perunding
8.5.1
Bidang perkhidmatan perunding yang diperlukan.
8.5.2
Menjelaskan semua aktiviti utama yang akan dilaksanakan oleh perunding serta
output yang dikehendaki.
8.5.3
Perunding bertanggungjawab mencadangkan pendekatan dan metodologi bagi
menghasilkan output termasuk carta organisasi pasukan projek/kajian, peranan
dan tanggungjawab setiap ahli pasukan serta jadual pelaksanaan projek/kajian.
8.5.4
Bagi projek pembangunan fizikal, skop perkhidmatan perunding hendaklah
dikaitkan dengan keperluan Brif Projek.
M.S. 66/170
8.6
8.7
Tempoh Perkhidmatan Perunding
8.6.1
Penetapan tempoh perkhidmatan perunding adalah berdasarkan jadual
pelaksanaan projek pembangunan fizikal/kajian yang disediakan tertakluk kepada
skop dan bidang perkhidmatan yang berkaitan.
8.6.2
Sebagai panduan kepada Agensi untuk menentukan tempoh perkhidmatan
perunding adalah seperti berikut:
8.6.2.1
Projek Pembangunan Fizikal - bermula daripada pelantikan hingga
tamat tempoh kecacatan/penutupan akaun projek bergantung pada
keperluan Agensi;
8.6.2.2
Kajian – bermula daripada pelantikan sehingga laporan akhir diterima
dan dipersetujui oleh Agensi; dan
8.6.2.3
Kerja Ukur – bermula daripada pelantikan sehingga pelan ukur (survey
plan) siap dan dipersetujui oleh Agensi.
Kaedah Penetapan Kos Perkhidmatan Perunding
8.7.1
8.8
PK 3.2
Penetapan kos perkhidmatan perunding bagi projek/kajian Kerajaan hendaklah
menggunapakai kaedah seperti di Perenggan 5.0 (Kos Perkhidmatan
Perunding) dan Perenggan 20.0 (Perunding Asing).
Deliverables (Output yang dihasilkan)
Deliverables yang perlu disediakan oleh perunding adalah seperti berikut:
8.8.1
8.8.2
8.8.3
8.8.4
8.8.5
8.8.6
8.8.7
8.8.8
8.8.9
8.8.10
8.8.11
8.8.12
8.8.13
8.8.14
8.8.15
Laporan Inception / Konsep /Awalan;
Laporan Kemajuan Bulanan/Interim;
Laporan Akhir;
Laporan Kebenaran Merancang (bagi tujuan kelulusan perancangan pihak
berkuasa tempatan – planning permission);
Laporan Cadangan Pembangunan (bagi tujuan kelulusan pembangunan pihak
berkuasa tempatan – development order);
Laporan Kriteria Rekabentuk;
Laporan Pengiraan Reka Bentuk;
Laporan Akaun Muktamad Projek;
Laporan Jaminan dan Kawalan Kualiti (QAQC Report);
Dokumen tawaran;
Lukisan-lukisan tawaran;
Lukisan-lukisan pembinaan;
Lukisan-lukisan As-Built;
Laporan Pembaikan Kecacatan; dan
Lain-lain output yang bersesuaian mengikut keperluan projek/kajian
M.S. 67/170
8.9
PK 3.2
Maklumat yang boleh disediakan oleh Agensi kepada Perunding
8.9.1
Agensi boleh menyediakan data-data atau maklumat-maklumat berkaitan bagi
membantu perunding memahami keperluan projek/kajian dengan lebih baik.
8.9.2
Agensi hendaklah mengingatkan perunding untuk menjaga, mengawas dan
mengawal semua rahsia Kerajaan selaras dengan Akta Rahsia Rasmi 1972 (Akta
88).
8.10 Brif Projek (Bagi Projek Pembangunan Fizikal)
8.10.1
Brif projek adalah untuk mendokumenkan dan memperjelaskan kepada Agensi
Pelaksana dan perunding segala keperluan sesuatu pembangunan dari perspektif
pengguna.
8.10.2
Brif projek sewajarnya menjelaskan keperluan terperinci projek termasuk hubung
kait aktiviti-aktiviti antara satu sama lain, tatacara operasi dan penyelenggaraan
kemudahan/bangunan tersebut. Brif projek hendaklah sekurang-kurangnya
mengandungi maklumat-maklumat berikut:
8.10.2.1
8.10.2.2
8.10.2.3
8.10.2.4
8.10.2.5
8.10.2.6
Aktiviti yang hendak dilakukan
Bilangan pengguna yang terlibat dalam aktiviti tersebut
Perkakas dan peralatan yang digunakan;
Performance Specification;
Keperluan kejuruteraan yang diperlukan; dan
Lain-lain yang bersesuaian
M.S. 68/170
PK 3.2
9.0
PENYEDIAAN ANGGARAN KOS PERKHIDMATAN PERUNDING
9.1
Kepentingan Penyediaan Anggaran Kos Perkhidmatan Perunding
9.2
9.1.1
Anggaran kos perkhidmatan perunding bagi sesuatu projek/kajian adalah terdiri
daripada yuran perkhidmatan perunding dan imbuhan balik perunding.
9.1.2
Bagi membolehkan Agensi membuat anggaran kos perkhidmatan perunding yang
diperlukan bagi sesuatu projek/kajian, TOR yang disediakan hendaklah tidak terlalu
umum dan perlu diperincikan agar ia dapat membantu Agensi dalam
mengenalpasti keperluan sesebuah projek/kajian.
9.1.3
Kesilapan Agensi dalam penyediaan anggaran kos perkhidmatan perunding bagi
sesuatu projek/kajian boleh mengakibatkan berlakunya penambahan kos dan
berkemungkinan melebihi siling peruntukan yang telah diluluskan oleh EPU. Ia juga
akan menyebabkan perunding melakukan kesilapan dalam mentafsir keperluan
projek/kajian.
9.1.4
Agensi bertanggungjawab dalam membuat perincian anggaran kos perkhidmatan
perunding bagi sesuatu projek/kajian yang ingin dilaksanakan. Penyediaan
anggaran kos perkhidmatan perunding sebaik-baiknya disediakan secara
berpasukan oleh pegawai-pegawai yang berpengetahuan dalam projek/kajian
tersebut.
9.1.5
Agensi bertanggungjawab memastikan penyediaan anggaran kos
perkhidmatan perunding yang disediakan hendaklah disemak dan diluluskan
oleh JPP sebelum proses perolehan dilaksanakan.
Penyediaan Anggaran Yuran Perunding
9.2.1
Agensi seharusnya mengetahui anggaran yuran perunding yang terlibat dalam
projek/kajian yang ingin dilaksanakan bagi memastikan Agensi tidak berbelanja
lebih daripada apa yang telah diperuntukkan. Selain itu, ia adalah penting dalam
membantu Agensi untuk menilai cadangan perunding agar tawaran yang
dikemukakan oleh perunding adalah munasabah. Antara perkara asas yang
perlu diketahui oleh Agensi dalam menyediakan anggaran yuran perunding
bagi sesuatu projek/kajian adalah seperti berikut :
9.2.2
Anggaran tempoh maksima sesuatu projek/kajian yang ingin dilaksanakan;
9.2.3
Yuran perunding adalah secara Skala Yuran Piawai / Input Masa atau keduaduanya sekali;
9.2.4
Aktiviti yang dilaksanakan dijangka akan melibatkan perunding asing dan anggaran
tempoh maksima penglibatan perunding asing tersebut;
9.2.5
Anggaran bilangan maksima kakitangan firma yang akan terlibat dalam sesuatu
projek/kajian;
M.S. 69/170
PK 3.2
9.2.6
Jenis kelayakan kakitangan firma yang dijangka diperlukan dalam melaksanakan
sesuatu projek/kajian; dan
9.2.7
Anggaran tempoh minima dan maksima pengalaman kakitangan firma yang
diperlukan dalam melaksanakan sesuatu projek/kajian.
9.2.8
Penyediaan yuran perunding bagi sesuatu projek/kajian Kerajaan adalah
ditetapkan secara kaedah berikut :
9.2.8.1
Bil
1
2
3
4
Skala Yuran Piawai (SOF) bagi projek-projek pembangunan fizikal
untuk bidang yang mempunyai skala yuran yang diiktiraf oleh Kerajaan
iaitu:
Bidang
Perunding
Arkitek
Kejuruteraan
Ukur Bahan
Ukur Tanah
Jadual Kadar SOF
Jadual Skala Fi Arkitek (Pindaan 2007)
Scale Of Fees (Revised 1998)PU(B)548
Jadual Skala Fi Ukur Bahan (Pindaan 2004)
Jadual Fee Ukur Kejuruteraan 2001 dan PeraturanPeraturan Juruukur Tanah Berlesen (Pindaan) 1997
(Kadar bayaran Upah Ukur Untuk Ukuran Hakmilik –
mulai 1 April 2005)
9.2.8.2
Input Masa bagi bidang perundingan yang tiada SOF yang diiktiraf
Kerajaan serta bagi projek/skop tugasan yang berbentuk kajian atau
penyeliaan pembinaan/special services/additional services.
9.2.8.3
Charge Rate bagi perkhidmatan/input perunding asing. Memandangkan
kadar-kadar perunding asing adalah berbeza mengikut bidang
kepakaran serta Negara, adalah wajar bagi Agensi untuk membuat
anggaran dengan menyemak kadar-kadar tersebut berdasarkan
pengalaman/rekod terdahulu Agensi/Agensi lain.
9.2.9
Umumnya, kaedah pengiraan yuran secara SOF adalah berbentuk cost basis dan
berdasarkan kepada ‘peratusan daripada kos kerja (cost of work) dan secara
sliding scale bergantung pada nilai kos kerja bidang berkenaan bagi sesuatu
projek.
9.2.10
Bagi yuran perunding yang ditentukan mengikut kaedah Input Masa pula,
pengiraan yuran perunding adalah berasaskan kepada tempoh masa (time basis)
yang diperlukan oleh perunding bagi melaksanakan sesuatu projek/kajian.
Pengiraan yuran perunding mengikut kaedah Input Masa melibatkan :
9.2.10.1
Perincian aktiviti/skop kerja mengikut keperluan projek/kajian;
9.2.10.2
Anggaran bilangan kakitangan (bilangan kakitangan ikhtisas/separa
ikhtisas/tenaga pengajar universiti/asing) yang diperlukan bagi setiap
aktiviti;
M.S. 70/170
9.3
PK 3.2
9.2.10.3
Anggaran tahun pengalaman kakitangan yang bersesuaian bagi setiap
aktiviti;
9.2.10.4
Anggaran tempoh masa yang diperlukan setiap kakitangan bagi setiap
aktiviti;
9.2.10.5
Faktor Pengganda yang telah ditetapkan mengikut kategori kakitangan
(ikhtisas/separa ikhtisas/tenaga pengajar universiti/perunding asing)
seperti di Lampiran 5D;
9.2.10.6
Anggaran gaji kakitangan (boleh merujuk kepada jadual gaji lembaga
pengarah / kakitangan sementara di Lampiran 5A sehingga 5C
sebagai panduan bagi penyediaan anggaran yuran perunding).
9.2.10.7
Berdasarkan anggaran yuran perkhidmatan yang telah disediakan,
Agensi hendaklah menyediakan peruntukan bagi tujuan pembayaran
GST mengikut kadar peratusan semasa yang ditetapkan oleh Kerajaan.
Penyediaan Anggaran Kos Imbuhan Balik
9.3.1
9.3.2
Antara perkara asas yang perlu diketahui oleh Agensi dalam menyediakan
anggaran kos imbuhan balik bagi sesuatu projek/kajian adalah seperti
berikut:
9.3.1.1
Jenis imbuhan balik yang kemungkinan
projek/kajian yang ingin dilaksanakan;
akan
terlibat
dalam
9.3.1.2
Anggaran maksima kos perjalanan dan pengangkutan yang terlibat
dalam projek/kajian yang ingin dilaksanakan. Jenis pengangkutan yang
dijangka akan digunakan dalam melaksanakan projek/kajian tersebut
dan anggaran kekerapan serta lokasi mesyuarat dijangka akan
diadakan dalam sebulan dan sepanjang tempoh projek/kajian;
9.3.1.3
Projek/kajian yang akan melibatkan pemberian elaun tapak. Anggaran
bilangan maksima kakitangan tapak yang terlibat dalam projek/kajian
tersebut;
9.3.1.4
Anggaran maksima kos telekomunikasi yang akan terlibat dalam
sesuatu projek/kajian; atau/dan
9.3.1.5
Lain-lain kos imbuhan balik yang diperlukan bagi projek/kajian seperti
yang dibenarkan di Lampiran 5I.
Bagi membantu Agensi dalam membuat anggaran kos imbuhan balik, Agensi boleh
merujuk perbelanjaaan dengan projek/kajian serupa yang pernah dilaksanakan.
M.S. 71/170
PK 3.2
10.0 PENETAPAN KRITERIA PENILAIAN
10.1
Kepentingan Membuat Penetapan Kriteria Penilaian Sebelum Penilaian
Dibuat
10.1.1
JPP adalah bertanggungjawab dalam memastikan bahawa sebelum
dokumen pelawaan disediakan, kriteria dan sub kriteria penilaian
hendaklah terlebih dahulu ditentukan.
10.1.2
Secara amnya, proses penilaian cadangan perunding akan
dilaksanakan dalam 2 peringkat saringan dengan peratus wajaran yang
diberikan adalah ditetapkan seperti berikut:
Bil
1
2
Peringkat Penilaian
Penilaian Teknikal
Penilaian Kos
Jumlah
10.1.3
Kriteria utama penilaian teknikal dan peratus wajaran hendaklah
ditetapkan seperti berikut :
(a)
Bil.
1
2
3
4
5
1
2
3
4
5
1
2
Kriteria Utama Penilaian Teknikal
Kapabiliti Firma Perunding;
Kakitangan Yang Terlibat;
Metodologi;
Program Kepastian Kualiti; dan/atau
Sesi pembentangan oleh perunding
(sekiranya perlu)
Jumlah
(b)
Bil.
Peratus Wajaran (%)
80
20
100
Peratus Wajaran
(%)
1
A
B
35
30
30
5
-
35
30
25
5
5
100
100
Kajian
Kapabiliti Firma Perunding;
Kakitangan Yang Terlibat;
Metodologi;
Program Kepastian Kualiti; dan/atau
Sesi pembentangan oleh perunding
(sekiranya perlu)
Jumlah
Pilih Wajaran A sekiranya tiada sesi pembentangan oleh perunding
Pilih Wajaran A sekiranya tiada sesi pembentangan oleh perunding
M.S. 72/170
Peratus Wajaran
(%)
2
A
B
25
35
35
5
-
25
35
30
5
5
100
100
(c)
Bil.
1
2
PK 3.2
Pra Kelayakan
Peratus Wajaran
(%)
Kapabiliti Firma Perunding; dan
Kakitangan Yang Terlibat
Jumlah
10.2
50
50
100
10.1.4
Kriteria utama dan peratus wajaran seperti di atas adalah mandatori.
Walau bagaimanapun, Agensi diberi fleksibiliti untuk menetapkan sub
kriteria dan pemarkahan bagi setiap sub kriteria mengikut keperluan
projek dan kreativiti Agensi. Contoh Lampiran 10A dan Lampiran 10B
hanyalah sebagai panduan dan adalah tidak mandatori. Walau
bagaimanapun, kriteria, subkriteria dan skema pemarkahan
hendaklah ditetapkan dan diluluskan oleh JPP sebelum dokumen
pelawaan disediakan dan tidak boleh dipinda setelah tender mula.
Ini bertujuan bagi mengelakkan tanggapan negatif daripada
kalangan petender-petender bahawa perubahan tersebut adalah
untuk memberi kelebihan kepada sesebuah petender tertentu.
10.1.5
Bagi membantu JPP dalam membuat penilaian teknikal dengan lebih
terperinci, JPP hendaklah menetapkan subkriteria-subkriteria bagi
setiap kriteria utama di atas dan menentukan wajaran yang
bersesuaian.
10.1.6
Sub kriteria bagi setiap kriteria utama penilaian teknikal di atas adalah
dijelaskan dengan terperinci seperti di perenggan 10.2 hingga 10.7 di
bawah.
Kapabiliti Firma Perunding
Di dalam mengenalpasti kapabiliti sesebuah firma dalam melaksanakan sesuatu
projek/kajian, JPP boleh membuat penilaian dengan menetapkan peratus wajaran
yang bersesuaian ke atas sub kriteria berikut :
10.2.1
Berdaftar dengan Kementerian Kewangan (MOF)
(a)
Sekiranya pelawaan membenarkan gabungan firma dan terdapat
firma yang berdaftar dengan MOF bergabung dengan firma yang
tidak berdaftar dengan MOF, maka pemarkahan yang lebih
rendah hendaklah diberikan kepada firma gabungan tersebut;
(b)
Bagi pelawaan yang membenarkan penglibatan perunding
Asing/perunding tidak berdaftar dengan MOF, JPP hendaklah
membuat penilaian seperti berikut:
(i)
Firma yang berdaftar dengan MOF hendaklah diberi
pemarkahan yang lebih tinggi daripada firma yang tidak
berdaftar dengan MOF/perunding Asing; dan
M.S. 73/170
PK 3.2
(ii)
10.2.2
Tempoh pendaftaran dengan MOF masih aktif untuk sepanjang tempoh
pelaksanaan projek/kajian;
(a)
10.2.3
Sekiranya bilangan dan nilai projek/kajian adalah tinggi maka
firma berkenaan hendaklah diberi pemarkahan yang rendah.
Bilangan, nilai dan status kerja dalam tangan (ongoing projects/studies)
bagi projek/kajian Kerajaan/Swasta;
(a)
10.2.9
Sekiranya firma mempunyai ibu pejabat/cawangan di negeri
projek/kajian, firma berkenaan hendaklah diberi pemarkahan
yang lebih tinggi.
Bilangan dan jumlah nilai lantikan bagi projek/kajian Kerajaan untuk
tempoh 3 tahun terkini
(a)
10.2.8
Sekiranya ada pengalaman atau bilangan kekerapan berurusan
dengan PBT adalah tinggi, maka firma berkenaan hendaklah
diberi pemarkahan yang tinggi
Lokasi ibu pejabat atau cawangan firma di negeri projek/kajian;
(a)
10.2.7
Sekiranya bilangan projek /kajian adalah tinggi, maka firma
berkenaan hendaklah diberi pemarkahan yang tinggi
Kepakaran, pengetahuan dan pengalaman perunding dalam berurusan
dengan Pihak Berkuasa Tempatan (PBT) ;
(b)
10.2.6
Sekiranya bilangan projek /kajian adalah tinggi, maka firma
berkenaan hendaklah diberi pemarkahan yang tinggi
Pengalaman firma secara umum;
(a)
10.2.5
Agensi hendaklah memberikan pemarkahan yang lebih rendah ke
atas firma yang mana tempoh pendaftaran akan/telah luput ketika
penilaian dibuat atau ketika dalam pelaksanaan projek/kajian.
Pengalaman/pengetahuan firma khusus dalam bidang projek/kajian
yang seumpama;
(a)
10.2.4
Bagi firma yang telah luput tempoh pendaftarannya dengan
MOF, firma berkenaan hendaklah dianggap sebagai tidak
berdaftar dengan MOF.
Sekiranya beban kerja adalah tinggi (dengan mengambil kira
status kerja), maka firma berkenaan hendaklah diberi
pemarkahan yang rendah.
Nisbah ekuiti Bumiputera
Bumiputera/Asing;
M.S. 74/170
dalam
firma
melebihi
ekuiti
Bukan
(a)
10.2.10
Firma yang mempunyai ekuiti bumiputera melebihi ekuiti bukan
bumiputera/asing diberi pemarkahan yang lebih tinggi;
Kedudukan Kewangan Firma – kecukupan aliran tunai untuk
menampung operasi firma
(a)
10.2.11
PK 3.2
Agensi hendaklah menilai kewangan firma berdasarkan Penyata
Kewangan Tahunan Firma dengan menggunakan mana-mana
formula kewangan sedia ada yang bersesuaian. Firma yang
mempunyai kedudukan kewangan yang baik, diberi pemarkahan
yang tinggi; dan
Sub kriteria lain yang bersesuaian.
10.3 Kakitangan Yang Terlibat
10.3.1
Bagi mengenalpasti kakitangan yang terlibat dalam melaksanakan sesuatu
projek/kajian, JPP boleh membuat penilaian dengan menetapkan peratus wajaran
yang bersesuaian ke atas sub kriteria berikut :
10.3.2
Bilangan kakitangan firma:
(a)
(b)
(c)
10.3.3
Status kakitangan firma:
(a)
10.3.4
Kakitangan Pengurusan – Pengarah dan Pengurus Firma;
Kakitangan Penting (key personnel)
– Profesional atau
Perunding Pakar; dan
Kakitangan Ikhtisas lain
Tetap/Sementara
Kelayakan dan Pengalaman Kakitangan Penting – Firma hendaklah
mengemukakan curriculum vitae (cv) yang merangkumi:
(a)
Agensi dinasihati untuk menyediakan format cv yang seragam
bagi memudahkan proses penilaian dibuat. Format tersebut
hendaklah mengandungi maklumat asas seperti berikut:
(b)
Umur;
(c)
Tempoh Pengalaman Profesional;
(d)
Senarai Nama Projek/Kajian yang pernah dilaksanakan sama ada
dalam negara atau luar negara;
(e)
Anugerah yang diperolehi (sekiranya ada);
(f)
Kelulusan Akademik/Sijil Profesional;
M.S. 75/170
10.3.5
PK 3.2
(g)
Tahun kelulusan Akademik/Sijil Profesional yang diperolehi – ini
adalah penting bagi membolehkan Agensi menentukan anggaran
gaji perunding terutamanya bagi kakitangan sementara; dan
(h)
Pendaftaran dengan Badan Profesional (sekiranya berkaitan).
Sekiranya terdapat perunding asing, pemarkahan yang diberikan
hendaklah lebih rendah daripada firma yang tidak mencadangkan
sebarang penglibatan perunding asing.
10.4 Metodologi
10.4.1
Bagi mengenalpasti kesesuaian metodologi sesuatu projek/kajian, JPP boleh
membuat penilaian dengan menetapkan peratus wajaran yang bersesuaian ke atas
sub kriteria berikut :
10.4.2
Metodologi yang dicadangkan menepati TOR projek/kajian;
10.4.3
Rangka kerja/aktiviti yang dicadangkan dalam projek/kajian. Rangka
kerja seharusnya juga mengandungi aktiviti pemantauan dan pelaporan
oleh perunding; dan
10.4.4
Carta pasukan kerja berserta peranan dan tanggungjawab setiap ahli
pasukan.
10.5 Program Kepastian Kualiti (Quality Assurance Program - QA)
10.5.1
Sekiranya firma perunding mempunyai/melaksanakan program QA, firma
berkenaan wajar diberikan permarkahan yang tinggi. Contoh program QA adalah
seperti berikut:
10.5.2
10.5.3
10.5.4
10.5.5
Program pembangunan kompetensi kakitangan firma;
Inovasi;
ISO/MS-ISO;atau
Lain-lain yang bersesuaian
10.6 Sesi Pembentangan Oleh Perunding (sekiranya perlu)
10.6.1
Sesi pembentangan oleh perunding hanya boleh dilaksanakan sekiranya Agensi
tidak mempunyai sebarang sumber rujukan/pengetahuan dalam bidang
projek/kajian yang ingin dilaksanakan.
10.6.2
Sesi pembentangan oleh perunding hanya boleh dilaksanakan bagi firma yang
lulus pra kelayakan atau yang telah disenarai pendek atau lulus peringkat penilaian
kecukupan dokumen mandatori dan hendaklah dipanggil untuk sesi pembentangan
pada hari yang sama.
10.6.3
Sesi pembentangan hendaklah dilaksanakan oleh JPP dan setiap perunding yang
dipanggil hendaklah membuat pembentangan secara berasingan.
10.6.4
Jenis dan bilangan soalan kepada perunding hendaklah diselaraskan dan tempoh
masa pembentangan yang diberikan hendaklah sama. Ini adalah penting bagi
M.S. 76/170
PK 3.2
memastikan tidak berlakunya bias / ketidakadilan / berat sebelah kepada manamana firma perunding.
10.7 Penetapan Markah Lulus Penilaian dan Kriteria Penilaian termasuk Skema
Pemarkahan
10.7.1
JPP hendaklah menetapkan kritera, subkriteria, skema pemarkahan dan markah
lulus penilaian teknikal mengikut kesesuaian TOR projek/kajian sebelum dokumen
pelawaan disediakan.
10.7.2
JPP tidak dibenarkan untuk meminda markah lulus penilaian setelah tender mula.
Sebarang pindaan ke atas markah lulus penilaian (sekiranya perlu) hendaklah
dibawa untuk pertimbangan Lembaga Perolehan ‘A’ terlebih dahulu. Penilaian tidak
boleh diteruskan selagi LP ‘A’ tidak meluluskan pindaan markah lulus penilaian
tersebut.
10.7.3
Bagi kriteria, subkriteria dan skema pemarkahan penilaian, JPP adalah tidak
dibenarkan untuk membuat sebarang pindaan setelah tender mula.
10.8 Kriteria Penilaian Kos
10.8.1
Penilaian Kos hendaklah dilaksanakan dengan memastikan tawaran kos firma
adalah betul dan menepati perkara-perkara berikut :
10.8.2
Kadar SOF yang digunakan adalah mengikut bidang profesional yang
berkaitan dan SOF yang digunakan adalah SOF yang diluluskan oleh
Kementerian Kewangan;
10.8.3
Faktor Pengganda yang digunakan tidak melebihi pekali yang
ditetapkan di dalam manual;
10.8.4
Sekiranya melibatkan perunding asing, pengiraan yuran Input Masa
hendaklah secara charge rate berdasarkan dokumen sokongan
perunding;
10.8.5
Butiran dan kadar imbuhan balik hendaklah tidak melebihi kadar yang
telah ditetapkan oleh Kementerian Kewangan;
10.8.6
Sebarang kesilapan pengiraan kos perkhidmatan perunding sama ada
yuran perunding ataupun imbuhan balik di dalam cadangan perunding
(arithmetic error) hendaklah diperbetulkan;
10.8.7
Gaji kakitangan sementara firma perunding hendaklah tidak melebihi
skala yang diluluskan oleh Kementerian Kewangan;
10.8.8
Gaji kakitangan tetap firma hendaklah hendaklah berdasarkan gaji
pokok kakitangan yang disenaraikan dan disahkan oleh Prinsipal firma;
dan
10.8.9
Lain-lain perkara yang berkaitan (sekiranya ada).
M.S. 77/170
PK 3.2
LAMPIRAN 10A
FORMAT SUBKRITERIA BAGI KRITERIA UTAMA PENILAIAN TEKNIKAL
(Sekiranya tidak melibatkan sesi pembentangan oleh perunding)
Contoh sahaja:
Kriteria Utama
1
Kapabiliti Firma Perunding
Subkriteria
a.
b.
c.
d.
e.
Berdaftar dengan MOF dan
tempoh pendaftaran masih sah
Lokasi ibu pejabat/cawangan firma
di negeri projek/kajian
Projek/kajian yang seumpama yang
pernah dilaksanakan sama ada
projek/kajian Kerajaan/ Swasta/
Negara Luar
Pengalaman firma secara
umumsama ada projek/kajian
Kerajaan/ Swasta/ Negara Luar
Lantikan bagi semua projek
Kerajaan yang telah ditawarkan
bagi 3 tahun terkini
Kakitangan Yang Terlibat
1. Bil. projek/kajian melebihi
3
2. Bil. projek/ kajian tidak
melebihi 3
3. Tiada projek/kajian
seumpama
3
melebihi 3
3. Tiada projek/kajian
seumpama yang
disenaraikan
1. Tidak pernah ditawarkan
projek Kerajaan
2. Nilai Lantikan Rendah
3. Nilai LantikanTinggi
Kerja dalam tangan bagi semua
projek Kerajaan/Swasta
1. Tiada Beban
2. Kurang Beban
3. Tinggi Beban
g.
Ekuiti bumiputera
1. Melebihi 50%
2. Tidak Melebihi 50%
3. Tiada
h.
Kedudukan Kewangan Firma
1. Memuaskan
2. Sederhana
3. Tidak Memuaskan
Jumlah Wajaran Subkriteria
a.
Wajaran (%)
5
0
10
5
30
20
5
20
10
5
10
5
0
10
5
0
5
3
2
10
5
0
/100 ; dan
/35
Bilangan/Pengalaman kakitangan
firma :
1.
2.
3.
Wajaran : 30%
1. Ya
2. Tidak
f.
Wajaran : 35%
2
Pemarkahan
1. Ya
2. Tidak
Pengurusan
(Pengarah/Pengurus)
Key Personnel
(Profesional/Perunding Pakar)
Ikhtisas lain
JPP hendaklah menetapkan
petunjuk dan wajaran yang
bersesuaian
bagi
setiap
kategori kakitangan dengan
mengambil kira kelayakan dan
pengalaman
1. Tiada
3. Melebihi 50%
20
30
20
b.
Bilangan kakitangan sementara
c.
Anugerah yang diperolehi oleh
firma/kakitangan
1. Ada
2. Tiada
20
10
5
5
0
d.
Sijil pendaftaran dengan Badan
Profesional dikemukakan bagi
setiap kakitangan profesional
1. Ada
2. Tiada
5
0
M.S. 78/170
/100; dan
/30
Kriteria Utama
3.
Subkriteria
Metodologi
Wajaran : 30%
Program
(QA)
Kepastian
Wajaran : 5%
Pemarkahan
a.
Metodologi yang dicadangkan
1. Memuaskan
2. Sederhana
3. Tidak memuaskan
b.
Jadual Kerja/Aktiviti Pelaksanaan
Projek/Kajian
Carta pasukan kerja berserta
peranan dan tanggungjawab setiap
ahli pasukan
1. Ada
2. Tiada
c.
4.
PK 3.2
1. Ada
2. Tiada
Kualiti
JPP hendaklah menetapkan petunjuk dan wajaran yang bersesuaian
JUMLAH KESELURUHAN (35% +30% +30% +5%)
Wajaran (%)
50
25
0
25
0
25
0
/100; dan
/30
100
/100; dan
/5
/100
Nota : Format kriteria di atas adalah untuk panduan sahaja. Agensi boleh menentukan
format tersendiri tertakluk menepati arahan di Perenggan 10.0
M.S. 79/170
PK 3.2
LAMPIRAN 10B
FORMAT KRITERIA DAN SUBKRITERIA PENILAIAN PRA KELAYAKAN
Contoh sahaja:
Kriteria Penilaian Pra
Kelayakan
A.
A1
Subkriteria
Pemarkahan
Wajaran (%)
1. Berdaftar
(tempoh
pendaftaran masih sah)
2. Tidak Berdaftar / tempoh
pendaftaran dengan MOF
telah luput
100
1. Berdaftar
(tempoh
pendaftaran masih sah)
2. Tidak
berdaftar/firma
asing/tempoh pendaftaran
dengan MOF telah luput
(mengemukakan
profil
firma dan kakitangan)
3. Tidak
berdaftar/firma
asing/tempoh pendaftaran
dengan MOF telah luput
(tidak
mengemukakan
profil
firma
dan
kakitangan)
100
KAPABILITI FIRMA
Pendaftaran
dengan
a.
1. Bagi
pelawaan
yang
hanya
membenarkan
penyertaan
firma
perunding yang berdaftar dengan
MOF, syarat permarkahan adalah
seperti di sebelah.
0
(atau)
2. Bagi pelawaan yang mendapat
kelulusan MOF untuk dibuka kepada
firma yang tidak berdaftar /firma asing,
syarat pemarkahan adalah seperti di
sebelah
Wajaran : 10%
A2
Senarai
projek/kajian
umum
dan
yang
seumpama yang pernah
dilaksanakan sama ada
projek/kajian
Kerajaan/
Swasta/ Negara Luar
a.
Mengemukakan senarai projek/kajian
1. Ya
2. Tidak
b.
Pengalaman firma secara umum sama
ada projek/kajian Kerajaan/ Swasta/
Negara Luar
3
melebihi 3
3. Tiada
projek/kajian
seumpama
yang
disenaraikan
3
melebihi 3
3. Tiada
projek/kajian
seumpama
yang
disenaraikan
c.
Wajaran : 30%
A3
Penyata Aliran Tunai bagi
1 Tahun Terkini
a.
b.
Wajaran : 10%
Projek/kajian yang seumpama yang
pernah
dilaksanakan
sama
ada
projek/kajian Kerajaan/ Swasta/ Negara
Luar
Mengemukakan salinan penyata aliran
tunai terkini
Kedudukan Kewangan Firma
1. Ada
2. Tiada
1. Memuaskan
2. Sederhana
3. Tidak Memuaskan
JUMLAH MARKAH (A. KAPABILITI FIRMA - 10% +30% +10%)
M.S. 80/170
60
0
/100 ; dan
/10
10
0
40
10
5
50
20
5
/100 ; dan
/30
20
0
80
60
0
/100 ; dan
/10
/50
B.
B1
Kriteria Penilaian Pra
Kelayakan
KAKITANGAN YANG TERLIBAT
Maklumat
kakitangan
ikhtisas
firma
yang
dicadangkan
bagi
pelaksanaan projek/kajian
a.
Subkriteria
Bilangan/Pengalaman kakitangan firma :
1. Pengurusan (Pengarah/Pengurus)
2. Key
Personnel
(Profesional/Perunding Pakar)
3. Ikhtisas lain
Pemarkahan
Wajaran (%)
JPP hendaklah menetapkan
petunjuk dan wajaran yang
bersesuaian
bagi
setiap
kategori kakitangan
20
30
b.
Bilangan kakitangan sementara
1. Tiada
3. Melebihi 50%
c.
Anugerah
yang
diperolehi
oleh
firma/kakitangan
Mengemukakan salinan sijil pendaftaran
kakitangan ikhtisas dengan Badan
Profesional dikemukakan bagi setiap
kakitangan profesional
1. Ada
2. Tiada
d.
Wajaran : 50%
PK 3.2
1. Mencukupi
2. Dikemukakan tetapi tidak
mencukupi
3. Tidak dikemukakan
20
20
10
5
5
0
5
2
0
/100 ; dan
/50
JUMLAH MARKAH (B. KAKITANGAN YANG TERLIBAT - 50%)
/50
JUMLAH KESELURUHAN (A + B)
/100
Nota : Format kriteria di atas adalah untuk panduan sahaja. Agensi boleh menentukan
format tersendiri tertakluk menepati arahan di Perenggan 10.0
M.S. 81/170
PK 3.2
11.0 DOKUMEN PELAWAAN
11.1 Kandungan Dokumen Pelawaan1
11.1.1
Dokumen Pelawaan bagi kaedah Lantikan Terus Beserta Kos Siling hendaklah
sekurang-kurangnya mengandungi lapan (8) perkara penting iaitu:
11.1.1.1
11.1.1.2
11.1.1.3
11.1.1.4
11.1.1.5
11.1.1.6
11.1.1.7
11.1.1.8
11.1.2
Dokumen Pelawaan bagi kaedah Tender Terhad atau Tender Terbuka (tidak
termasuk pra kelayakan) hendaklah sekurang-kurangnya mengandungi sembilan
(9) perkara penting iaitu:
11.1.2.1
11.1.2.2
11.1.2.3
11.1.2.4
11.1.2.5
11.1.2.6
11.1.2.7
11.1.2.8
11.1.2.9
11.1.3
Nombor Siri Dokumen;
Maklumat, Arahan & Syarat Kepada Perunding;
Terma Rujukan;
Kriteria dan Sub Kriteria Penilaian (tidak termasuk skim pemarkahan);
Surat Pelawaan;
Surat Akuan Perunding;
Format Cadangan Teknikal;
Format Cadangan Kos; dan
Draf Perjanjian Piawai Perkhidmatan Perunding.
Dokumen Pelawaan Pra Kelayakan hanya mengandungi enam (6) perkara
penting iaitu:
11.1.3.1
11.1.3.2
11.1.3.3
11.1.3.4
11.1.3.5
11.1.3.6
1
Terma Rujukan;
Surat Pelawaan;
Surat Akuan Perunding;
Format Cadangan Teknikal;
Format Cadangan Kos; dan
Draf Perjanjian Piawai Perkhidmatan Perunding.
Terma Rujukan Pra Kelayakan;
Kriteria dan Sub Kriteria Penilaian Pra Kelayakan (tidak termasuk skim
pemarkahan);
Surat Akuan Perunding; dan
Format Cadangan Teknikal Pra Kelayakan.
11.1.4
Dokumen Pelawaan bagi kaedah Tender Terbuka Melalui Pra Kelayakan (selepas
proses senarai pendek) hendaklah sekurang-kurangnya mengandungi sembilan
(9) perkara penting seperti di perenggan 11.1.2 di atas.
11.1.5
Sebagai panduan, Agensi boleh muat turun softcopy contoh Dokumen
Pelawaan
di
http://porteperunding.treasury.gov.my/index.php/nota-slideceramah/ceramah-3
Penjelasan terperinci bagi setiap perkara penting di dalam dokumen pelawaan adalah seperti di para 11.2 sehingga para 11.10
M.S. 82/170
PK 3.2
11.2 Nombor Siri Dokumen
11.2.1
Setiap dokumen pelawaan yang dikeluarkan oleh Agensi hendaklah diberi nombor
siri bagi tujuan pengawalan dan rekod.
11.3 Maklumat, Arahan & Syarat Kepada Perunding
11.3.1
Syarat-syarat dan arahan kepada perunding perlu disertakan dalam dokumen
pelawaan bagi membantu firma perunding menyediakan tawaran serta cadangan
yang lengkap.
11.3.2
Arahan/syarat yang perlu dimasukkan di dalam dokumen pelawaan antaranya
adalah seperti berikut:
11.3.2.1
Syarat /keperluan berdaftar dengan Kementerian Kewangan dalam
bidang projek/kajian berkaitan atau terbuka kepada semua firma
perunding tempatan/asing;
11.3.2.2
Kenyataan bahawa Kerajaan tidak terikat untuk menerima tawaran
terendah atau mana-mana tawaran. Kerajaan juga berhak menerima
mana-mana bahagian daripada tawaran;
11.3.2.3
Penyerahan Cadangan Teknikal dan Cadangan Kos mengikut format
yand ditetapkan di dalam Dokumen Pelawaan;
11.3.2.4
Declaration Form seperti di Lampiran 11A;
11.3.2.5
Tempoh sah laku tawaran yang ditetapkan oleh Agensi;
11.3.2.6
dokumen-dokumen perlu dikemukakan sekurang-kurangnya satu (1)
salinan hardcopy dan satu (1) salinan softcopy dalam bentuk CD atau
pendrive. Sekiranya terdapat percanggahan maklumat diantara
softcopy dengan hardcopy, Agensi hendaklah menggunakan maklumat
dalam hardcopy sebagai penentu.
11.3.2.7
dokumen cadangan teknikal dan kos perlu dihantar dalam sampul yang
berasingan dan berlakri dan ditandakan “Cadangan Teknikal” dan
“Cadangan Kos” di sebelah kiri setiap sampul surat berkenaan dan
dialamatkan kepada Agensi yang mempelawa (hanya untuk pelawaan
terhad/terbuka/pra kelayakan);
11.3.2.8
Draf dokumen perjanjian piawai yang akan digunakan;
11.3.2.9
Maklumat mengenai LAD;
11.3.2.10 Maklumat mengenai pemberian honorarium/sagu hati/hadiah/ganjaran
(sekiranya berkaitan);
11.3.2.11 Perincian mengenai kriteria dan sub kriteria penilaian;
11.3.2.12 Penyerahan Cadangan Teknikal dan Cadangan Kos pada tarikh, masa
dan lokasi yang telah ditetapkan; dan
M.S. 83/170
PK 3.2
11.3.2.13 Keperluan firma perunding
sokongan seperti :
mengemukakan
dokumen/maklumat
(a)
Profil Firma (bagi firma yang tidak berdaftar dengan
MOF/perunding Asing). Bagi firma yang berdaftar dengan MOF,
Agensi
hendaklah
mendapatkan
profil
firma
melalui
http://www.eperolehan.gov.my ;
(b)
Senarai Projek yang pernah dilaksanakan sama ada secara
umum/khusus;
(c)
Senarai lantikan bagi projek/kajian Kerajaan untuk tempoh 3
tahun terkini;
(d)
Senarai projek Kerajaan dan Swasta dalam tangan;
(e)
Carta ahli pasukan projek/kajian berkenaan;
(f)
Jadual pelaksanaan projek/kajian;
(g)
CV Kakitangan yang terlibat;
(h)
Penyata Kewangan Tahunan;
(i)
Senarai gaji pokok kakitangan yang disahkan oleh Prinsipal firma;
(j)
Pihak yang perlu ditemui/dihubungi oleh perunding jika maklumat
lanjut berkaitan dengan projek/kajian diperlukan; dan
(k)
Tempoh sah laku yang ditawarkan oleh firma.
11.4 Terma Rujukan
11.4.1
Agensi hendaklah menyertakan TOR yang telah diluluskan oleh JPP bersamasama dengan dokumen pelawaan. Format TOR telah diperjelaskan di
perenggan 8.0.
11.5 Kriteria & Sub Kriteria Penilaian
11.5.1
Agensi hendaklah melampirkan kriteria dan sub kriteria (tidak termasuk skema
pemarkahan) yang akan digunapakai bagi tujuan penilaian di dalam dokumen
pelawaan. Format kriteria dan sub kriteria telah diperjelaskan di perenggan 10.0.
11.6 Surat Pelawaan
11.6.1
Format Surat Pelawaan adalah seperti berikut :
11.6.1.1
Lantikan Terus Beserta Kos Siling seperti di Lampiran 11B; dan
11.6.1.2
Tender Terhad/Tender Terbuka Melalui Pra Kelayakan seperti di
Lampiran 11C;
M.S. 84/170
11.6.2
PK 3.2
Bagi Lantikan Terus Beserta Kos Siling, Tender Terhad dan Tender Terbuka
Melalui Pra Kelayakan (bagi firma yang telah disenarai pendek), Agensi hendaklah
menghantar surat pelawaan beserta dokumen yang berkaitan kepada firma
perunding yang dipelawa melalui pos berdaftar dan emel / faks.
11.7 Surat Akuan Perunding
11.7.1
Format seperti di Lampiran 1C.
11.8 Format Cadangan Teknikal
11.8.1
Format seperti di Lampiran 11D.
11.9 Format Cadangan Kos
11.9.1
Format cadangan kos seperti di Lampiran 11E, Lampiran 11F dan Lampiran
11G.
11.10 Draf Perjanjian Piawai
11.10.1 Penerangan mengenai perjanjian piawai diperjelaskan di dalam perenggan 18.0
dan PK 3.3.
11.11 Edaran Dokumen Pelawaan
11.11.1 Bagi pelawaan secara Lantikan Terus Beserta Kos Siling/Tender Terhad, Agensi
boleh
mengedar
Dokumen
Pelawaan
kepada
firma
yang
telah
dikenalpasti/disenaraipendek tanpa mengenakan bayaran kepada firma.
11.11.2 Bagi pelawaan secara Tender Terbuka, Agensi hendaklah mengenakan bayaran
bergantung kepada bilangan muka surat dokumen seperti jadual berikut tertakluk
kepada kadar minimum sebanyak RM50.00 bagi satu (1) set dokumen :
Saiz Kertas
A4
A3
A2
A1
A
Harga Semuka
0.35 sen
0.70 sen
RM3.50
RM6.50
RM8.00
11.11.3 Semua dokumen pelawaan yang telah diedarkan kepada firma hendaklah
direkodkan bagi tujuan kawalan dan rekod Kerajaan. Senarai tersebut hendaklah
dikemukakan kepada urusetia JPP untuk tujuan perbandingan bilangan dokumen
pelawaan yang telah diedarkan dan bilangan dokumen pelawaan yang telah
dikembalikan. Format Senarai Edaran Dokumen Pelawaan seperti di
Lampiran 11H.
M.S. 85/170
PK 3.2
LAMPIRAN 11A
FORMAT DECLARATION FORM
Authority to disclose firm’s information
By submitting this form, you consent to release to The Government of Malaysia of all your firm’s
information. This information will be used to assist in evaluating your proposal.
Declaration
This declaration covers the information I have provided on this form and all the information
submitted in my proposals as well as in the attached schedules and accompanying documents.
(i)
The attached schedules and accompanying documents are :
(please declare all supporting documents and schedules included in the main proposal)
No.
Name of attached schedules/accompanying
documents
Attachment/page
no.
(ii)
I declare that the information I have given is truthful, complete and correct.
(iii)
I understand that any false statements/information/documents submitted may result in my
firm’s disqualification of entering this invitation to offer.
(iv)
I realised that once this form has been completed and signed, it will form part of my
proposal and will be used as an evidence to support this declaration.
Solemn declaration
I ............................................................... do solemnly declare that all information and
accompanying documents that I have given in the foregoing proposal is truthful, complete and
correct, and I make this solemn declaration conscientinously believing it to be true and knowing
that it is of the same force and effect as if made under oath.
Signature
Name of representative &designation
Company’s stamp
Date
: ............................
: ............................
: ............................
: ............................
M.S. 86/170
PK 3.2
LAMPIRAN 11B
SURAT PELAWAAN MENGEMUKAKAN CADANGAN
SECARA LANTIKAN TERUS BESERTA KOS SILING
(Nama & Alamat Firma)
…………………………………………..
…………………………………………..
Rujukan Agensi:……………..
Tarikh :……………………….
Tuan,
PROJEK/KAJIAN:
Per: Pelawaan Mengemukakan Cadangan Bagi Perkhidmatan Perunding
Adalah saya dengan hormatnya merujuk kepada perkara diatas.
2.
Sukacita dimaklumkan bahawa Kerajaan berhasrat mempelawa tuan untuk
mengemukakan cadangan bagi perkhidmatan perunding untuk melaksanakan projek/kajian
seperti berikut:
Bil
1
2
3
Perkara
Nama Projek/Kajian :
Anggaran Kos Projek/Kajian :
Tempoh Projek/Kajian :
4
Kategori Projek/Kajian :
5
Kod & Nama Bidang Perkhidmatan Perunding :
6
7
Kaedah Pelantikan :
Kaedah Bayaran Yuran Perunding:
8
9
10
Kos Siling Perkhidmatan Perunding :
Terma Rujukan:
Tempoh Sah Laku Tawaran Yang Ditetapkan
oleh Agensi
Maklumat
(sila nyatakan tajuk projek/kajian)
(sila nyatakan anggaran kos projek/kajian)
(sila nyatakan tempoh pelaksanaan projek/kajianbil. minggu/bulan)
(sila nyatakan sama ada projek fizikal/kajian
fizikal/kajian bukan fizikal)
(sila nyatakan dengan merujuk kod bidang
perunding seperti di perenggan 2.3)
(sila nyatakan sama ada Skala Yuran Piawai/Input
Masa/Charge Rate)
(sila nyatakan kos siling yang telah diluluskan)
(sila lampirkan)
(sila nyatakan - 90 hari daripada tarikh tutup
pelawaan)
3.
Sila maklumkan secara rasmi dengan menggunakan Borang Jawapan seperti
Lampiran A kepada Agensi ini dalam tempoh tujuh (7) hari daripada tarikh surat ini
ditandatangani melalui emel atau faks sama ada tuan bersetuju/tidak bersetuju dengan
cadangan pelawaan ini.
4.
Jika tuan bersetuju dengan pelawaan ini, sila kemukakan cadangan tuan mengikut format
Cadangan Teknikal dan Cadangan Kos seperti di Lampiran B (Agensi boleh merujuk kepada
Lampiran 11D dan Lampiran 11E) berasaskan Terma Rujukan yang ditetapkan di atas. Tuan
adalah dikehendaki mengemukakan cadangan tuan berdasarkan ketetapan berikut:
M.S. 87/170
Bil
1
2
3
4
5
Perkara
Nama Agensi Yang Mempelawa
Alamat Agensi
Tarikh & Masa Akhir Pelawaan
Nama Pegawai Yang Boleh Dihubungi
No. Telefon, Faks & Emel Pegawai
PK 3.2
Maklumat
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
5.
Bersama-sama surat ini juga disertakan Surat Akuan Perunding untuk perhatian dan
tandatangan tuan sekiranya tuan bersetuju dengan kandungan surat tersebut. Sila sertakan surat
yang telah ditandatangani tersebut bersama-sama dengan cadangan tuan.
6.
Untuk makluman tuan, sekiranya tuan bersetuju dengan pelawaan ini, namun demikian
menarik diri dalam tempoh penyediaan cadangan pihak tuan/sebelum Surat Setuju Terima
ditandatangani oleh kedua-dua belah pihak, tuan hendaklah memaklumkan kepada Agensi ini
dengan kadar segera agar pelawaan dapat dibuat kepada firma lain.
7.
Walau bagaimanapun, sekiranya tuan telah terpilih secara rasmi dan kemudiannya
menarik diri selepas Surat Setuju Terima ditandatangani oleh kedua-dua belah pihak, tindakan ke
atas tuan akan diambil selaras dengan peraturan Perbendaharan yang berkuat kuasa.
8.
Surat ini adalah RAHSIA KERAJAAN dan tidak boleh disebarkan kepada mana-mana
pihak lain.
9.
Surat ini hanyalah suatu surat pelawaan dan hendaklah tidak ditafsirkan dalam apa-apa
cara jua sebagai mengikat Kerajaan.
Sekian, terima kasih.
“BERKHIDMAT UNTUK NEGARA”
Saya yang menurut perintah,
……………………………………..
(Nama Penuh Pegawai & Agensi)
M.S. 88/170
PK 3.2
Lampiran A
BORANG JAWAPAN
(Nama & Alamat Agensi)
…………………………………………..
…………………………………………..
Rujukan Firma:………………..
Tarikh :……………………….
Tuan,
PROJEK/KAJIAN:
Per: Jawapan Kepada Surat Pelawaan Mengemukakan Cadangan Bagi Perkhidmatan
Perunding
Dengan hormatnya saya merujuk kepada perkara di atas dan surat/faks tuan bertarikh ________
adalah berkaitan.
2.
Dengan ini, saya yang mewakili (Nama Penuh Firma) bersetuju/tidak bersetuju* dengan
pelawaan oleh pihak tuan bagi memberi/menawarkan perkhidmatan perunding untuk
pelaksanaan projek/kajian di atas.
**3.
Dengan persetujuan pelawaan ini, saya mengambil maklum akan syarat-syarat yang telah
diperjelaskan oleh pihak tuan melalui surat pelawaan (sila nyatakan rujukan Agensi) bertarikh
(sila nyatakan tarikh surat pelawaan Agensi).
……………………………………..
(Nama Penuh Wakil Firma)
Jawatan
Nama Firma
No. Kad Pengenalan
Nota:
*Potong mana yang tidak berkaitan
** Sekiranya firma memilih untuk tidak bersetuju, para ini adalah tidak berkaitan.
M.S. 89/170
PK 3.2
LAMPIRAN 11C
SURAT PELAWAAN MENGEMUKAKAN CADANGAN
SECARA TENDER TERHAD/TENDER TERBUKA MELALUI PRA KELAYAKAN
(Nama & Alamat Firma)
…………………………………………..
…………………………………………..
Rujukan Agensi:……………..
Tarikh :……………………….
Tuan,
PROJEK/KAJIAN:
Per: Pelawaan Mengemukakan Cadangan Bagi Perkhidmatan Perunding
Adalah saya dengan hormatnya merujuk kepada perkara di atas.
2.
Sukacita dimaklumkan tuan telah disenarai pendek dan Kerajaan berhasrat mempelawa
tuan untuk mengemukakan cadangan bagi perkhidmatan perunding untuk projek/kajian seperti
berikut:
Bil
1
2
Perkara
Nama Projek/Kajian :
Tempoh Projek/Kajian :
3
Kategori Projek/Kajian :
4
Kod & Nama Bidang Perkhidmatan
Perunding :
Kaedah Pelantikan :
Kaedah Bayaran Yuran Perunding:
5
6
7
8
Terma Rujukan
Tempoh Sah Laku Tawaran Yang
Ditetapkan Oleh Agensi
Maklumat
(sila nyatakan tajuk projek/kajian)
(sila nyatakan tempoh pelaksanaan projek/kajian-bil.
minggu/bulan)
(sila nyatakan sama ada projek fizikal/kajian fizikal/kajian
bukan fizikal)
(sila nyatakan dengan merujuk kod bidang perunding seperti di
perenggan 2.3)
(sila nyatakan)
(sila nyatakan sama ada Skala Yuran Piawai/Input
Masa/Charge Rate)
(sila lampirkan)
(sila nyatakan - 90/120 hari daripada tarikh tutup tender)
3.
Sila maklumkan secara rasmi dengan menggunakan Borang Jawapan seperti
Lampiran A kepada Agensi ini dalam tempoh tujuh (7) hari daripada tarikh surat ini
ditandatangani melalui emel atau faks sama ada tuan bersetuju/tidak bersetuju dengan
pelawaan ini.
4.
Jika tuan bersetuju dengan pelawaan ini, sila kemukakan cadangan tuan mengikut senarai
semak Cadangan Teknikal dan Cadangan Kos seperti di Lampiran B (Agensi boleh merujuk
kepada Lampiran 11D dan Lampiran 11E) berasaskan Terma Rujukan yang ditetapkan di atas.
Tuan adalah dikehendaki mengemukakan cadangan tuan berdasarkan ketetapan berikut:
Bil
1
2
3
4
Perkara
Nama Agensi Yang Mempelawa
Alamat Agensi
Tarikh & Masa Tutup Tender – cadangan yang lewat diterima tidak akan
dipertimbangkan
Nama Pegawai Yang Boleh Dihubungi
M.S. 90/170
Maklumat
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
(sila nyatakan)
PK 3.2
5.
Sila ambil maklum bahawa tuan adalah dipohon untuk mengemukakan cadangan
tuan di dalam dua (2) sampul surat yang berasingan dan berlakri dan ditandakan “Cadangan
Teknikal” dan “Cadangan Kos” di sebelah kiri setiap sampul surat berkenaan. Cadangan Teknikal
dan Cadangan Kos yang dikemukakan hendaklah berdasarkan kepada panduan seperti yang
dilampirkan.
8.
Bersama-sama surat ini juga disertakan Surat Akuan Perunding untuk perhatian dan
tandatangan tuan sekiranya tuan bersetuju dengan kandungan surat tersebut. Sila sertakan surat
yang telah ditandatangani tersebut bersama-sama dengan cadangan tuan.
9.
Sekiranya tuan bersetuju untuk menyertai pelawaan ini, namun demikian menarik diri
dalam tempoh penyediaan cadangan pihak tuan/sebelum Surat Setuju Terima ditandatangani
oleh kedua-dua belah pihak, tuan hendaklah memaklumkan kepada Agensi ini dengan kadar
segera.
10.
Walaubagaimanapun, sekiranya tuan telah terpilih secara rasmi dan kemudiannya
menarik diri selepas Surat Setuju Terima ditandatangani oleh kedua-dua belah pihak, tindakan ke
atas tuan akan diambil selaras dengan peraturan Perbendaharaan yang berkuat kuasa.
1
11.
Untuk makluman tuan, firma lain yang turut disenaraipendek untuk menyertai pelawaan
ini adalah seperti berikut:
Bil
1.
Nama Firma
(sila nyatakan nama-nama firma lain yang turut disenaraipendekkan)
12.
Surat ini adalah RAHSIA KERAJAAN dan tidak boleh disebarkan kepada mana-mana
pihak lain.
13.
Surat ini hanyalah suatu surat pelawaan dan hendaklah tidak ditafsirkan dalam apa-apa
cara jua sebagai mengikat Kerajaan.
……………………………………..
(Nama Penuh Pegawai & Agensi)
1
Perenggan 11 adalah untuk tender terhad sahaja.
M.S. 91/170
PK 3.2
Lampiran A
BORANG JAWAPAN
(Nama & Alamat Agensi)
…………………………………………..
…………………………………………..
Rujukan Firma:………………..
Tarikh :……………………….
Tuan,
PROJEK/KAJIAN:
Per: Jawapan Kepada Surat Pelawaan Mengemukakan Cadangan Bagi Perkhidmatan
Perunding
Dengan hormatnya saya merujuk kepada perkara di atas dan surat/faks tuan bertarikh ________
adalah berkaitan.
2.
Dengan ini, saya yang mewakili (Nama Penuh Firma) bersetuju/tidak bersetuju* dengan
pelawaan oleh pihak tuan bagi memberi/menawarkan perkhidmatan perunding untuk
pelaksanaan projek/kajian di atas.
**3.
Dengan persetujuan pelawaan ini, saya mengambil maklumkan akan syarat-syarat yang
telah diperjelaskan oleh pihak tuan melalui surat pelawaan (sila nyatakan rujukan Agensi)
bertarikh (sila nyatakan tarikh surat pelawaan Agensi).
……………………………………..
(Nama Penuh Wakil Firma)
Jawatan
Nama Firma
No. Kad Pengenalan
Nota:
*Potong mana yang tidak berkaitan
** Sekiranya firma memilih untuk tidak bersetuju, para ini adalah tidak berkaitan.
M.S. 92/170
PK 3.2
LAMPIRAN 11D
PANDUAN PENYEDIAAN CADANGAN TEKNIKAL
(Contoh bagi kajian)
Sila Tanda (√)
Dokumen Yang Perlu Diserahkan
1.
Declaration Form
2.
Surat Akuan Kepentingan Perunding
3.
Maklumat Petender
4.
Senarai
pengalaman
petender
melaksanakan kajian sama ada bagi
Kerajaan, Swasta dan Negara Luar
5.
Curriculum Vitae Kakitangan Yang
Terlibat (Termasuk Prinsipal/Pemilik
Firma)
6.
Ringkasan
Curriculum
Vitae
Kakitangan Yang Terlibat (Termasuk
Prinsipal/Pemilik Firma)
7.
Carta Ahli Pasukan kajian berkenaan
berserta peranan dan tanggungjawab
8.
Cadangan Jadual Pelaksanaan Kajian
9.
Metodologi yang dicadangkan
10.
Penyata Kewangan Tahunan yang
telah diaudit bagi satu (1) tahun terkini
11.
Senarai Program Kepastian Kualiti
12.
Satu (1) CD mengandungi soft copy
Cadangan
Teknikal
yang
telah
lengkap diisi oleh petender
Ditanda
oleh
Perunding
Ditanda oleh
Jawatankuasa
Pembuka
Muka Surat
di
Cadangan
Teknikal
Nota:
Agensi boleh muat turun format cadangan teknikal (sebahagian daripada Dokumen
Pelawaan)
melalui
laman
web
Sistem
ePerunding
di
http://porteperunding.treasury.gov.my/index.php/nota-slide-ceramah/ceramah-3
M.S. 93/170
PK 3.2
LAMPIRAN 11E
PANDUAN PENYEDIAAN CADANGAN KOS
Dokumen Yang Perlu Diserahkan
1.
2.
3.
4.
Ditanda
oleh
Petender
Sila Tanda (√)
Ditanda oleh
Jawatankuasa
Pembuka
Tender
Muka
Surat di
Cadangan
Kos
Pengiraan Keseluruhan Anggaran Kos
Perunding (termasuk Yuran Perunding dan
Kos Imbuhan Balik)
Pengiraan Yuran Perunding Secara Input
Masa & Charge Rate
Pengiraan Anggaran Kos Imbuhan Balik
Satu (1) CD mengandungi soft copy
Cadangan Kos yang telah lengkap diisi
oleh petender
Nota:
Agensi boleh muat turun format cadangan teknikal (sebahagian daripada Dokumen
Pelawaan)
melalui
laman
web
Sistem
ePerunding
di
http://porteperunding.treasury.gov.my/index.php/nota-slide-ceramah/ceramah-3
M.S. 94/170
PK 3.2
LAMPIRAN 11F
YURAN PERUNDING SECARA INPUT MASA
Nama
Jawatan
A. KAKITANGAN IKHTISAS
Ir. Dr. Mohd. Amin Mohd.
Pengarah Projek
Som
(Kakitangan tetap)
Dr. Anuar Abdul Rahim
Ketua Penyelidik
(Kakitangan tetap)
(Soil ECF Mapping)
Prof. Dr. Azmi Yahya
Ketua Penyelidik
(Tenaga pengajar
(Yield Mapping)
universiti awam)
Ir. Dr. Mohd. Amin Mohd.
Ketua Penyelidik
(Water Quality
Som
(Kakitangan tetap)
Management)
Dr. Rudi Van Der Kerkorf
(Perunding asing)
En Ezrin Mohd Husin
(Kakitangan sementara)
Dr. Halimah Jeffri
Ir. Hishamuddin
Jamaludin
(Kakitangan tetap)
GIS Mapping &
Modelling
Specialist
Pegawai Penyelidik
(Soil ECF Mapping)
Rakan Penyelidik
(Yield Mapping)
Rakan Penyelidik
(Water Quality
Management)
Tempoh
Pengalaman
(tahun)
Gaji (RM)
FP*
IM
31
13,800.00
2.5
1
34,500.00
12
8,112.00
2.5
3.5
70,980.00
14
9,600.00
1.9
3.5
63,840.00
31
13,800.00
2.5
11
379,500.00
**14,100.00
2.5
2.5
88,125.00
25
32,000.00
1.0
1.5
48,000.00
6 bulan
2,900.00
2.5
8
58,000.00
24
10,200.00
2.5
8
204,000.00
9
5,033.00
2.5
8
100,660.00
JUMLAH YURAN IKHTISAS
B. KAKITANGAN SEPARA IKHTISAS
Zakaria Ismail
Penolong
(Kakitangan tetap)
Penyelidik
(Soil ECF Mapping)
Mohd. Roshdi Zamri
(Kakitangan tetap)
Penolong
Penyelidik
(Yield Mapping)
Rahim Ghous
Penolong
Penyelidik
(Water Quality
Management)
Jumlah (RM)
1,104,605.00
6 bulan
1,500.00
**1,620.00
2.0
2.0
12
8
36,000.00
25,920.00
1
1,700.00
**1,836.00
2.0
2.0
12
8
40,800.00
29,376.00
2,100.00
2.0
12
50,400.00
**2,250.00
2.0
8
36,000.00
6 bulan
JUMLAH YURAN SEPARA IKHTISAS
218,496.00
C. PERKERANIAN
Hafiz Hasri Khaludin
Kerani
5
JUMLAH YURAN PERKERANIAN
TIDAK DIBENARKAN (Komponen penggajian
kakitangan perkeranian telah terkandung dalam
faktor pengganda firma)
0
Norazimah Abdul Azizi
Kerani
5
JUMLAH KESELURUHAN YURAN PERUNDING
1,266,101.00
*Firma Perunding menawarkan FP kurang daripada kadar maksimum yang ditetapkan.
**kenaikan gaji tertakluk kepada kadar yang ditetapkan oleh Kementerian Kewangan.
M.S. 95/170
PK 3.2
LAMPIRAN 11G
KOS IMBUHAN BALIK
Perkara
Butiran
Jumlah (RM)
i) Travel, Accomodation & Subsistence
Perunding Asing:

Airfare (Amsterdam-Bound Flight) – 1 orang
RM5,000 x 1 orang

Accomodation (Hotel)
-

Subsistence (per diem)
RM310.00 x 45 days
13,950.00
30,000.00
5,000.00
0.00
Perunding Tempatan: Penyelidik

Accomodation (Hotel) – 6 orang
RM250.00* x 10 lawatan x 2 hari x 6 orang

Subsistence (elaun makan) – 6 orang
RM60.00 x 10 lawatan x 2 hari x 6 orang
7,200.00
Perunding Tempatan: Pembantu Penyelidik

Accomodation (Hotel) – 3 orang

Subsistence (elaun makan) - 3 orang
RM190.00* x 10 lawatan x 4 hari x 3 orang
RM40.00 x 10 lawatan x 4 hari x 3 orang
22,800.00
4,800.00
ii) Mileage

Mileage, Tol, Parking dan sewaan kenderaan
As per bill
25,000.00
As per bill
16,500.00
As per bill
6,000.00
As per bill
181,800.00
As per bill
18,500.00
iii) Office Operating Cost

Communication (Fax, Postage, etc)
iv) Perkhidmatan Sewa

Rental cost for transportation of machineries
iv) Product Development & Data Analisis

Purchase aerial photo, GPS Points, Automatic
Aerial Triangulation Model, etc.
v) Report

Inception, Interim, Final Draft& Final Report
JUMLAH KESELURUHAN KOS IMBUHANBALIK
* Dikemukakan bersama resit/bil penginapan.
M.S. 96/170
331,550.00
PK 3.2
LAMPIRAN 11H
SENARAI EDARAN DOKUMEN PELAWAAN
Tajuk Iklan/Projek/Kajian:
Tarikh &
Masa
Pengedaran
Dokumen
No Siri
Dokumen
Nama
Firma
Perunding
No.
Pendaftaran
MOF/ROC/
ROB
Nama
Wakil
Firma
No. Kad
Pengenalan/
Pasport
Tandatangan
Wakil Firma
Bilangan Dokumen yang disediakan (diisi oleh Agensi)
Bilangan Dokumen yang telah diedarkan (diisi oleh Agensi)
:_____________________
:_____________________
Tandatangan Pegawai Agensi
Nama Pegawai
Jawatan
Tarikh
:_____________________
:_____________________
:_____________________
:_____________________
M.S. 97/170
PK 3.2
LAMPIRAN 11I
CONTOH
PENGIRAAN YURAN PERUNDING SECARA SKALA YURAN PIAWAI
Agensi IJK telah melantik Perunding Arkitek, Kejuruteraan dan Ukur Bahan bagi Projek Membina
Bangunan Pejabat dengan kaedah bayaran secara skala yuran piawai. Skop perkhidmatan
perunding merangkumi rekabentuk terperinci sehingga projek siap. Kos projek dianggarkan RM40
juta. Kos kerja bagi setiap bidang seperti berikut:
(1)
MAKLUMAT PROJEK
Kos Projek:
RM40 juta
Kos Kerja:
(2)
(A) Arkitek
: RM38 juta
(B) C&S
: RM37.5 juta
(C) M&E
: RM10 juta
(D) Ukur Bahan
: RM38 juta
PENGIRAAN KOS
(A) Arkitek:
Category 2 (rujuk Lampiran 5L)
Kos Kerja : RM38 juta
Gunakan Jadual Kadar Skala Fi (Pindaan 2007) :
RM1,637,500 + 4.5%(Kos - RM32 juta)
Yuran Perunding
Anggaran Kos Imbuhan Balik
= RM1,637,500 + 4.5%(Kos - RM32,000,000)
= RM1,637,500 + 4.5%(RM6,000,000)
= RM1,637,500 + RM270,000
= RM1,907,500.00
= RM500,000.00
= RM1,907,500 + RM500,000.00
= RM2,407,500.00
(B) C & S:
Class II(rujuk Lampiran 5J)
Kos Kerja
: RM37.5 juta
Gunakan Jadual Kadar Skala Fi (Revised 1998) :
M.S. 98/170
PK 3.2
Fi yang digunakan adalah dari interpolation antara Pmax dan Pmin di antara RM25 juta
dan RM50 juta
(1) Pmax :
Pmax(RM25 juta)
= 4.50%
Pmax(RM50 juta)
= 4.25%
Pmax(RM37.5 juta)
= 4.5% + 4.25%
2
= 4.37%
(2) Pmin :
Pmin(RM25 juta)
= 4.10%
Pmin(RM50 juta)
= 3.80%
Pmin(RM3.75 juta)
= 4.10% + 3.80%
2
= 3.95%
(3) *Pactual (RM37.5 juta)
= 4.16%
Yuran Perunding
= RM37,500,000.00 x 4.16%
= RM1,560,000.00
= RM300,000.00
= RM1,560,000.00 + RM300,000.00
= RM1,860,000.00
(C) M&E:
Class I & II (rujuk Lampiran 5K)
Kos Kerja
:RM10 juta
Gunakan Jadual Kadar Skala Fi (Pindaan 1998)
Fi yang digunakan adalah dari interpolation antara Pmax dan Pmin untuk nilai RM10 juta
Pmax (RM10 juta)
Pmin (RM10 juta)
*Pactual (RM10 juta)
5.00%
4.75%
4.87%
M.S. 99/170
PK 3.2
Yuran Perunding
= RM10,000,000.00 X 4.87%
= RM487,000.00
= 100,000.00
= RM487,000.00 + RM100,000.00
= RM587,000.00
(D) Ukur Bahan (rujuk Lampiran 5M)
Category B
Kos Kerja : RM38 juta
Gunakan Jadual Kadar Skala Fi (Pindaan 2004):
RM388,750+ 1.30% (Kos Kerja - RM20 juta)
Yuran Perunding
Anggaran Kos
Imbuhan Balik
Kos
Perkhidmatan
Perunding
(3)
= RM388,750 + 1.3%(Kos – RM20,000,000)
= RM388,750 + 1.3% (RM18,000,000)
= RM388,750 + RM243,000
= RM622,750.00
= RM90,000.00
= RM622,750.00 + RM90,000.00
= RM712,750.00
RINGKASAN KESELURUHAN KOS PERKHIDMATAN PERUNDING
Bil.
1.
2.
3.
4.
(RM)
2,407,500.00
1,860,000.00
587,000.00
712,750.00
Bidang
Arkitek
C&S
M&E
Ukur Bahan
Jumlah
5,567,250.00
Nota:
*The Pactual(actual percentage) to be used shall be a value within the range P(min) to P(max), and
shall be agreed to between the client and the consulting engineer prior to the engagement.
Selection of the actual percentage shall be based on the complexity of the works.
M.S. 100/170
PK 3.2
12.0 PENGIKLANAN
12.1 Kandungan Notis Iklan Bagi Tender Terbuka (Tanpa Pra Kelayakan)
12.1.1
Kandungan iklan Tender Terbuka (Tanpa Pra Kelayakan) hendaklah menyatakan
12.1.1.1
Agensi yang memanggil tender;
12.1.1.2
Nombor Rujukan Iklan;
12.1.1.3
Nama projek/kajian;
12.1.1.4
Kod dan Nama Bidang perunding;
12.1.1.5
Tarikh & masa tutup tender;
12.1.1.6
Tempat, tarikh dan masa taklimat tender oleh agensi (jika perlu);
12.1.1.7
Alamat Kaunter/Pejabat Dokumen Pelawaan boleh diperolehi;
12.1.1.8
Alamat Penyerahan Cadangan Teknikal & Cadangan Kos (Peti
Tender); dan
12.1.1.9
Syarat-syarat penyertaan pelawaan. Antaranya adalah :
(a)
Sama ada terhad kepada firma perunding yang berdaftar dengan
Kementerian Kewangan/terbuka kepada semua firma tempatan
dan asing1; dan
(b)
Lain-lain syarat yang bersesuaian.
12.1.2
Contoh iklan tender terbuka (tanpa pra kelayakan) seperti di Lampiran 12A dan
Lampiran 12B. Bagi mengurangkan kos pengiklanan, Agensi yang mempunyai
banyak tender adalah digalakkan untuk merangkumkan kesemua Pelawaan
Terbuka di dalam satu kenyataan Pelawaan Terbuka sahaja.
12.1.3
Agensi hendaklah menetapkan jam 12.00 tengah hari pada hari tender ditutup
sebagai waktu terakhir untuk menerima cadangan perunding. Cadangan perunding
yang lewat diterima dari waktu dan tarikh yang ditetapkan tidak boleh
dipertimbangkan; dan
12.1.4
Agensi adalah bertanggungjawab untuk memasukkan/menghantar sesalinan
kenyataan tender terbuka yang diiklankan ke dalam laman web Agensi dan
MyProcurement Portal (www.myprocurement.gov.my).
1
Bagi pelawaan yang dibuka kepada semua firma tempatan (termasuk firma tidak berdaftar dengan MOF) dan firma
asing, Agensi hendaklah terlebih dahulu mendapatkan kelulusan MOF sebelum iklan dikeluarkan.
M.S. 101/170
PK 3.2
12.2 Kandungan Notis Iklan Bagi Tender Terbuka Melalui Pra Kelayakan
12.2.1
Kandungan iklan Pelawaan Terbuka Melalui Pra Kelayakan hendaklah menyatakan
12.2.1.1
Agensi yang memanggil tender;
12.2.1.2
No Rujukan Iklan;
12.2.1.3
Nama projek/kajian;
12.2.1.4
Kod dan Nama Bidang perunding;
12.2.1.5
Tarikh & masa tutup pelawaan;
12.2.1.6
Tempat, tarikh dan masa taklimat tender oleh agensi (jika perlu);
12.2.1.7
Alamat Kaunter/Pejabat dimana Dokumen Pelawaan boleh diperolehi;
12.2.1.8
Alamat Penyerahan
Pelawaan); dan
12.2.1.9
Syarat-syarat penyertaan pelawaan. Antaranya adalah :
Cadangan
Teknikal
Pra
Kelayakan
(Peti
(a)
Sama ada terhad kepada firma perunding yang berdaftar dengan
Kementerian Kewangan/terbuka kepada semua firma tempatan
dan asing;
(b)
Bilangan minima kakitangan ikhtisas yang diperlukan bagi
melaksanakan projek/kajian berkaitan;
(c)
Kebenaran untuk firma bergabung dengan firma lain bagi
memenuhi keperluan minima bilangan kakitangan ikhtisas
(sekiranya perlu); dan
(d)
Lain-lain syarat yang bersesuaian.
12.2.2
Contoh iklan Tender Terbuka Melalui Pra Kelayakan seperti di Lampiran 12C.
Bagi mengurangkan kos pengiklanan, Agensi yang mempunyai banyak Pelawaan
Terbuka Pra Kelayakan adalah digalakkan untuk merangkumkan kesemua
Pelawaan Terbuka Pra Kelayakan di dalam satu kenyataan sahaja.
12.2.3
Agensi hendaklah menetapkan jam 12.00 tengah hari pada hari Pelawaan Terbuka
ditutup sebagai waktu terakhir untuk menerima tawaran Pelawaan Terbuka.
Tawaran Pelawaan Terbuka yang lewat diterima dari waktu dan tarikh yang
ditetapkan tidak boleh dipertimbangkan.
M.S. 102/170
PK 3.2
12.3 Edaran Kenyataan Tender Terbuka
12.3.1
Selaras dengan pematuhan kepada AP 172, semua pelawaan terbuka hendaklah
diberi publisiti yang seluas-luasnya supaya semua firma perunding yang bona fide
berpeluang menyertai pelawaan terbuka dan membolehkan Kerajaan mendapat
tawaran yang terbaik.
12.3.2
Tender terbuka tempatan hendaklah diiklankan dalam sekurang-kurangnya satu (1)
akhbar harian utama tempatan berbahasa Melayu. Manakala bagi tender terbuka
yang melibatkan penyertaan perunding asing, sekurang-kurangnya diiklankan di
dalam satu (1) akhbar harian utama tempatan berbahasa Melayu dan satu (1)
akhbar harian utama tempatan berbahasa Inggeris.
12.3.3
Agensi adalah bertanggungjawab juga untuk memasukkan/menghantar sesalinan
iklan tender terbuka ke dalam laman web Agensi dan MyProcurement Portal.
12.4 Tempoh Iklan Tender Terbuka
12.4.1
Tempoh iklan adalah seperti berikut:
12.4.1.1
12.4.1.2
(a)
Sekurang-kurangnya 21 hari kalendar (calendar days)/3 minggu
bagi pelawaan terbuka tempatan;
(b)
Sekurang-kurangnya 56 hari kalendar (calendar days)/8 minggu
bagi pelawaan terbuka yang melibatkan penyertaan firma asing.
(c)
Ketua Setiausaha adalah diberi kuasa untuk mempertimbangkan
permohonan Agensi sekiranya terdapat keperluan untuk
memendekkan tempoh pelawaan tersebut.
(a)
Tidak melebihi 14 hari kalendar (calendar days)/2 minggu bagi
pelawaan terbuka tempatan;
(b)
Tidak melebihi 30 hari kalendar (calendar days)/4 minggu bagi
pelawaan terbuka yang melibatkan penyertaan firma asing.
12.5 Peti Tender
12.5.1
Peti tender hendaklah disediakan di tempat yang strategik bagi memudahkan firma
mengemukakan cadangan firma.
12.5.2
Semua peti tender hendaklah dilabelkan dengan maklumat berikut :
12.5.2.1
12.5.2.2
Tajuk Iklan;
Tarikh & Masa Tutup tender;
M.S. 103/170
12.5.2.3
12.5.2.4
12.5.3
PK 3.2
“Cadangan Teknikal”; dan
“Cadangan Kos”
Peti tender hendaklah ditutup pada waktu yang ditetapkan dan hendaklah dikunci
dengan dua (2) kunci yang berbeza dan anak kuncinya hendaklah dipegang secara
berasingan oleh pegawai yang berbeza.
12.6 Jawatankuasa Pembuka Tender
12.6.1
Syarat Keahlian Jawatankuasa Pembuka Tender adalah seperti berikut :
12.6.1.1
Jawatankuasa Pembuka Tender hendaklah dianggotai sekurangkurangnya oleh dua (2) orang pegawai, di mana seorang daripadanya
hendaklah terdiri daripada pegawai Kumpulan Pengurusan dan
Profesional atau setaraf. Sekiranya Bahagian/Unit berkenaan
kekurangan pegawai, pelantikan boleh dibuat di kalangan pegawai
daripada Bahagian/Unit lain dalam Agensi tersebut;
12.6.1.2
Pelantikan ahli Jawatankuasa Pembuka Tender hendaklah dibuat
secara bertulis oleh Pegawai Pengawal/Pegawai yang diturunkan
kuasa; dan
12.6.1.3
Pelantikan ahli Jawatankuasa Pembuka Tender boleh dibuat secara
tetap atau adhoc mengikut keperluan/kesesuaian Agensi dan tertakluk
kepada persetujuan Pegawai Pengawal/Pegawai yang diturunkan
kuasa; atau
12.6.1.4
Agensi boleh memilih untuk mengguna pakai Jawatankuasa Pembuka
Sebutharga/Tender bagi perolehan bekalan dan perkhidmatan yang
sedia ada.
12.6.2
Ahli Jawatankuasa Pembuka Tender hendaklah berlainan daripada Ahli JPP.
12.6.3
Tugas Jawatankuasa Pembuka Tender adalah seperti berikut :
12.6.3.1
Selepas tender terbuka ditutup, peti tender hendaklah dibuka dengan
kadar segera oleh Jawatankuasa Pembuka Tender.
12.6.3.2
Menerima Senarai Edaran Dokumen Pelawaan daripada Agensi
(format di Lampiran 11H) untuk dikemukakan kepada JPP;
12.6.3.3
Menyedia dan melengkapkan Borang Jadual Tender Terhad/Tender
Terbuka(format di Lampiran 12D);
12.6.3.4
Borang Jadual Tender Terhad/Tender Terbuka yang telah lengkap diisi
hendaklah ditandatangani oleh semua ahli Jawatankuasa Pembuka
Tender dengan mencatatkan nama, jawatan dan tarikh di borang
tersebut;
M.S. 104/170
PK 3.2
12.6.3.5
Memastikan bahawa cadangan kos dan cadangan teknikal
dikemukakan dalam dua (2) sampul surat yang berasingan dan
berlakri;
12.6.3.6
Borang Jadual Tender Terhad/Tender Terbuka beserta cadangancadangan perunding hendaklah dikemukakan kepada Urusetia JPP;
dan
12.6.3.7
Borang Jadual Tender Terhad/Tender Terbuka hendaklah dipamerkan
tanpa menzahirkan maklumat mengenai senarai dokumen yang tidak
dikemukakan/tidak lengkap oleh firma yang menyertai di papan tanda
yang mudah dilihat oleh orang ramai atau secara online di laman web
Agensi dan
12.6.3.8
Myprocurement Portal bagi tempoh sekurang-kurangnya dua (2)
minggu daripada tarikh borang dipaparkan.
M.S. 105/170
PK 3.2
LAMPIRAN 12A
CONTOH IKLAN TENDER TERBUKA (TANPA PRA KELAYAKAN) BAGI KAJIAN
MAMPU, JABATAN PERDANA MENTERI
KENYATAAN TENDER
Pelawaan ini adalah terbuka kepada firma perunding ICT tempatan untuk mengambil bahagian di dalam
pelawaan berikut:-
No. Rujukan
Butir-Butir Pelawaan
MAMPU/1/2011
Mengkaji
Keberkesanan
Pelaksanaan Projek-Projek
ICT Di Bawah Rancangan
Malaysia Ke-9
Bidang Kajian
Pengurusan
Komputer
Tarikh
Tutup
(12.00 tgh)
14 Januari
2011
Syarat Utama Pelawaan
Firma berdaftar dengan
Suruhanjaya Syarikat Malaysia
Syarat-syarat, Arahan dan Maklumat lanjut mengenai pelawaan ini adalah dijelaskan di dalam Dokumen
Pelawaan dan boleh didapatkan daripada kaunter/pejabat Agensi di Aras 6, Blok B2, Kompleks Jabatan
Perdana Menteri, Pusat Pentadbiran Kerajaan Persekutuan, 62502 Putrajaya bermula pada 14 Disember
2010 hingga 29 Disember 2010. Dokumen Pelawaan adalah dijual dengan kadar RM50 bagi setiap satu (1)
set.
Tempat serahan dokumen adalah di alamat yang sama.
Cadangan Teknikal dan Cadangan Kos hendaklah di masukkan ke dalam sampul surat berasingan yang
berlakri dan ditandakan ”Cadangan Teknikal” dan ”Cadangan Kos” di sebelah kiri setiap sampul surat
berkenaan dan dialamatkan kepada :
Ketua Pengarah MAMPU,
Aras 6, Blok B2, Parcel B, Kompleks Jabatan Perdana Menteri, Presint 1,
Pusat Pentadbiran Kerajaan Persekutuan,
62502 Putrajaya.
Cadangan Teknikal dan Cadangan Kos tersebut hendaklah dimasukkan ke dalam Peti Pelawaan Terbuka
seperti alamat di atas tidak lewat daripada jam 12.00 tengah hari pada 14 Januari 2011. Dokumen
Cadangan Teknikal dan Cadangan Kos yang lewat diterima tidak akan dipertimbangkan.
M.S. 106/170
PK 3.2
LAMPIRAN 12B
CONTOH IKLAN TENDER TERBUKA (TANPA PRA KELAYAKAN) BAGI PROJEK
PEMBANGUNAN FIZIKAL
KEMENTERIAN PELAJARAN MALAYSIA
KENYATAAN TENDER
Pelawaan ini adalah terbuka kepada firma perunding yang berdaftar dengan Kementerian Kewangan di
bawah kod bidang seperti di bawah untuk mengambil bahagian di dalam pelawaan berikut:-
No. Rujukan
Butir-Butir Pelawaan
KPM/1/2011
Perkhidmatan Perundingan (Full
Basic Professional Services) Bagi
Projek Membina dan Menyiapkan
Sekolah Menengah Kebangsaan
Batang Ai, Sarawak.
Kod Bidang
230700 (Arkitek)
230100 (Kej. Awam)
230300 (Kej.
Elektrik)
230400 (Kej.
Mekanikal)
230800 (Ukur
Bahan)
Tarikh Tutup
(12.00 tgh)
14 Januari
2011
Syarat Utama Pelawaan
1. Berdaftar dengan
Kementerian
Kewangan dan
berdaftar di bawah
kod bidang yang
ditetapkan;dan
2. Tempoh
pendaftaran
dengan
Kementerian
Kewangan masih
sah
Syarat-syarat, Arahan dan Maklumat lanjut mengenai pelawaan ini adalah dijelaskan di dalam Dokumen
Pelawaan dan boleh didapatkan daripada kaunter/pejabat Agensi di Bahagian Perolehan ,Kementerian
Pelajaran Malaysia, Aras 2, Blok E8, Parcel E, Presint 1, 62000 Putrajaya bermula pada 14 Disember 2010
hingga 29 Disember 2010. Dokumen Pelawaan adalah dijual dengan kadar RM250 bagi setiap satu (1) set.
Tempat serahan dokumen adalah di alamat yang sama.
Cadangan Teknikal dan Cadangan Kos hendaklah di masukkan ke dalam sampul surat berasingan yang
berlakri dan ditandakan ”Cadangan Teknikal” dan ”Cadangan Kos” di sebelah kiri setiap sampul surat
berkenaan dan dialamatkan kepada Ketua Setiausaha Kementerian Pelajaran Malaysia.
Cadangan Teknikal dan Cadangan Kos tersebut hendaklah dimasukkan ke dalam Peti Pelawaan Terbuka di
Bahagian Perolehan KPM seperti alamat di atas tidak lewat daripada jam 12.00 tengah hari pada
14 Januari 2011. Dokumen Cadangan Teknikal dan Cadangan Kos yang lewat diterima tidak akan
dipertimbangkan.
M.S. 107/170
PK 3.2
LAMPIRAN 12C
CONTOH IKLAN TENDER TERBUKA MELALUI PRA KELAYAKAN BAGI PROJEK
PEMBANGUNAN FIZIKAL
JABATAN PENGAIRAN DAN SALIRAN
(Kementerian Sumber Asli & Alam Sekitar)
KENYATAAN PRA-KELAYAKAN PERKHIDMATAN PERUNDING
Jabatan Pengairan dan Saliran, Kementerian Sumber Asli & Alam Sekitar mempelawa firma-firma perunding yang
berminat dan berdaftar dengan Kementerian Kewangan untuk menyertai pra-kelayakan bagi pelaksanaan projek
seperti berikut:KAJIAN KEUPAYAAN EMPANGAN SEDIA ADA, MEREKA BENTUK, MENYEDIAKAN DOKUMEN TAWARAN,
PENYELIAAN KERJA-KERJA PEMBINAAN DAN TESTING AND COMMISSIONING BAGI PROJEK
PENINGKATAN TARAF EMPANGAN TASIK KENYIR, TERENGGANU
Syarat Mandatori:1.
2.
3.
4.
5.
6.
7.
Firma berdaftar dengan Kementerian Kewangan dalam bidang 230100 (Kej. Awam);
Firma berdaftar dengan Suruhanjaya Syarikat Malaysia (SSM) dan bertaraf ’Sendirian Berhad’;
Firma telah beroperasi sekurang-kurangnya 5 tahun;
Bilangan minimum kakitangan ikhtisas firma, 15 orang;
Sekurang-kurangnya dua (2) orang kakitangan ikhtisas yang mempunyai kepakaran dalam bidang
Power Generation System;
Firma pernah melaksanakan sekurang-kurangnya satu (1) projek seumpama sebagai perunding utama;
atau melaksanakan dua (2) atau lebih sebagai sub-perunding; dan
Firma perunding yang menepati syarat-syarat di atas boleh mendapatkan Dokumen Pelawaan Pra
Kelayakan di Pejabat Pengarah Bahagian Kontrak dan Ukur Bahan, Jabatan Pengairan dan Saliran,
Tingkat 2 Ibu Pejabat JPS, Jalan Sultan Salahuddin, 50282Kuala Lumpur dari 14 Disember 2010 hingga
29 Disember 2010. Dokumen pelawaan dijual dengan kadar RM100.00 bagi setiap satu (1) set.
Cadangan Teknikalhendaklah dihantar dalam sampul surat berlakri dan ditandakan ”Cadangan Teknikal Pra
Kelayakan” di sebelah kiri sampul surat berkenaan dan dialamatkan seperti di atas tidak lewat daripada jam 12.00
tengah hari pada 14 Januari 2011.DokumenCadanganTeknikal yang lewat diterima tidak akan dipertimbangkan.
Hanya firma yang lulus proses penilaian pra kelayakan akan dipelawa ke peringkat seterusnya.
M.S. 108/170
PK 3.2
LAMPIRAN 12D
BORANG JADUAL *TENDER TERHAD/TENDER TERBUKA
(Untuk Disediakan Oleh Jawatankuasa Pembuka Tender/Urusetia JPP*)
Tajuk Iklan :
Tarikh Tutup Pelawaan:
Masa Tutup Pelawaan :
Nama Firma
Perunding
Kod Bidang
Pendaftaran
Tarikh Tamat
Pendaftaran
dengan MOF
Tempoh
Sah Laku
Tawaran
Tempoh Siap
Kajian (hanya
untuk kajian
fizikal/bukan
fizikal sahaja)
Dokumen Wajib
Yang Tidak
Dikemukakan/
Tidak Lengkap
Sebanyak ……… bilangan firma yang menyertai tender*terhad/terbuka tanpa pra
kelayakan/terbuka melalui pra kelayakan telah diterima dan dibuka pada tarikh ………………
jam…………….seperti di jadual di atas.
Pengesahan Pengerusi dan Ahli Jawatankuasa Pembuka Tender*/ Urusetia JPP (bagi
Terhad Terhad sahaja)*:
Nama
Jawatan
Tarikh:
*Potong mana yang berkenaan.
M.S. 109/170
Tandatangan
PK 3.2
13.0 SENARAI PENDEK PERUNDING
13.1 Jenis Senarai Pendek
13.1.1
13.1.2
Proses senarai pendek perunding adalah berbeza mengikut kaedah
perolehan. Terdapat dua (2) jenis penyenaraian pendek firma perunding
iaitu :
13.1.1.1
Senarai Pendek secara Tender Terhad; dan
13.1.1.2
Senarai Pendek
Pra Kelayakan).
secara
Tender
Terbuka
(Melalui
Bagi kaedah Lantikan Terus Beserta Kos Siling, adalah memadai Agensi
memperakukan satu firma perunding berserta anggaran kos siling untuk
pertimbangan PBM seperti format di Lampiran 13A. Walau
bagaimanapun, Agensi adalah digalakkan untuk mencadangkan lebih
daripada satu firma untuk memberi pilihan kepada PBM. Keputusan PBM
hendaklah berdasarkan format di Lampiran 13B. Agensi hendaklah
mengeluarkan surat pelawaan kepada firma berkenaan untuk
mengemukakan Cadangan Teknikal dan Cadangan Kos dengan kadar
segera sebaik sahaja menerima keputusan PBM. Format surat pelawaan
di Lampiran 11B.
13.2 Proses Senarai Pendek Secara Tender Terhad
13.2.1
Proses senarai pendek firma secara Tender Terhad adalah seperti
berikut:
13.2.1.1
Agensi hendaklah memastikan bahawa senarai pendek firma
dibuat melalui modul carian di dalam Sistem ePerunding
dengan menyenarai pendek sekurang-kurangnya tiga (3)
hingga maksimum 10 firma perunding berdasarkan kriteria
asas seperti di Perenggan 6.1.1.
13.2.1.2
Berdasarkan senarai pendek firma tersebut, Agensi
hendaklah menyediakan kertas perakuan dan pengesyoran
untuk pertimbangan JPP ke atas senarai pendek tersebut.
Format kertas perakuan seperti di Lampiran 13C.
13.2.1.3
Agensi hendaklah memastikan kertas perakuan yang
disediakan adalah lengkap dan disertakan dengan dokumendokumen sokongan yang diperlukan. Sekiranya kertas
perakuan tidak lengkap, urusetia JPP berhak menolak untuk
dilengkapkan semula oleh Agensi.
13.2.1.4
JPP hendaklah bersidang dan membuat pertimbangan ke
atas perakuan Agensi. JPP boleh sama ada bersetuju dengan
perakuan Agensi atau membuat pilihan lain sekiranya tidak
bersetuju dengan perakuan Agensi. Keputusan Mesyuarat
JPP hendaklah mengguna pakai format seperti di
Lampiran 13D.
M.S. 110/170
PK 3.2
13.2.1.5
Setelah keputusan dibuat, Agensi hendaklah mengeluarkan
surat pelawaan untuk mengemukakan Cadangan Teknikal
dan Cadangan Kos kepada firma yang lulus senarai pendek
dengan kadar segera. Format surat pelawaan seperti di
Lampiran 11C.
13.2.1.6
Surat pelawaan juga hendaklah disertakan dengan Surat
Akuan Perunding seperti Lampiran 1C untuk ditandatangani
dan disertakan bersama dengan Cadangan Teknikal dan
Cadangan Kos.
13.3 Proses Senarai Pendek Secara Tender Terbuka Melalui Pra Kelayakan
13.3.1
Proses senarai pendek secara Tender Terbuka Melalui Pra Kelayakan
adalah seperti berikut:
13.3.1.1
Setelah menerima Senarai Edaran Dokumen Pelawaan,
Borang Jadual Tender Terbuka beserta cadangan-cadangan
teknikal pra kelayakan perunding, Urusetia JPP hendaklah
menetapkan tarikh mesyuarat penilaian serta memaklumkan
ahli-ahli JPP.
13.3.1.2
Penilaian
hendaklah
dibuat
berdasarkan
pra-kelayakan yang telah ditetapkan.
13.3.1.3
Sebaik sahaja JPP selesai menilai dan membuat pemarkahan
terhadap cadangan teknikal, JPP hendaklah membuat
rumusan penilaian teknikal dengan menyusun firma mengikut
kedudukan markah tertinggi.
13.3.1.4
Berdasarkan kedudukan markah tersebut, JPP hendaklah
memperakukan sekurang-kurangnya tiga (3) firma hingga
maksimum sepuluh (10) firma untuk pertimbangan dan
kelulusan senarai pendek oleh PBM. Sekiranya senarai
pendek adalah kurang daripada tiga (3) firma, keputusan
hendaklah diperolehi daripada PBM samada untuk
meneruskan proses tender atau mengulang semula proses
pra-kelayakan. Format kertas perakuan seperti di
Lampiran 13E.
13.3.1.5
PBM hendaklah bersidang dan membuat pertimbangan ke
atas perakuan JPP. Keputusan Mesyuarat PBM hendaklah
mengguna pakai format seperti di Lampiran 13F.
13.3.1.6
Sekiranya PBM tidak mencapai persetujuan sebulat suara,
keputusan hendaklah dimuktamadkan oleh satu peringkat
PBM yang lebih tinggi atau PBM juga boleh memutuskan
supaya JPP membuat penilaian dan cadangan semula.
M.S. 111/170
kriteria
13.3.1.7
PK 3.2
Setelah menerima keputusan daripada PBM, Agensi
hendaklah
mengeluarkan
surat
pelawaan
untuk
kepada firma-firma yang telah disenarai pendek dengan kadar
segera. Surat Pelawaan hendaklah disertakan dengan
dokumen pelawaan yang turut mengandungi TOR terperinci,
kriteria penilaian teknikal & kos, Surat Akuan Perunding dan
sebagainya. Format surat pelawaan seperti di Lampiran 11C.
M.S. 112/170
PK 3.2
LAMPIRAN 13A
FORMAT KERTAS PERAKUAN KEPADA PBM
PELANTIKAN PERUNDING
SECARA LANTIKAN TERUS BESERTA KOS SILING
Tajuk Permohonan: Nama Projek/Kajian
Jenis Permohonan: Kelulusan Pelantikan Perunding Secara Lantikan Terus Beserta
Kos Siling
Kod dan Nama Bidang Perkhidmatan Perunding: (sila senaraikan)
BIL
PERKARA
1.
TUJUAN & JUSTIFIKASI PERMOHONAN (sila nyatakan)
2.
MAKLUMAT PROJEK/KAJIAN
a.Tajuk Projek/Kajian
:
b. Sumber Pembiayaan
:
(sila nyatakan tajuk mengikut nama projek/kajian yang
telah diluluskan oleh EPU)
Kerajaan Persekutuan
Kerajaan Negeri
Bank Dunia
P
PFI
Bank Pembangunan Asia
Lain-lain : (sila nyatakan)
Sila tandakan “ ” pada kotak yang berkaitan
c. Jenis Peruntukan
:
Pembangunan
Mengurus
Lain-Lain : (sila nyatakan)
d. Kod Setia (untuk peruntukan
pembangunan sahaja)
(sila nyatakan 14 digit nombor kod setia)
e. Siling Peruntukan Projek/Kajian
Yang Diluluskan EPU
:
f. Kategori Projek/Kajian
:
(sila nyatakan kos siling dalam RM bagi projek/kajian yang
akan dilaksanakan)
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
g. Peruntukan Tahun Semasa
:
(sila nyatakan)
h.Tempoh Projek/Kajian
:
(sila nyatakan dalam bulan/minggu)
i. Lokasi Projek/Kajian
:
(sila nyatakan)
M.S. 113/170
3.
PK 3.2
j. Kementerian/Agensi Pengguna
:
(sila nyatakan)
k. Kementerian/Agensi Pelaksana
:
(sila nyatakan)
a. Kaedah Lantikan
:
b. Kaedah Pembayaran
:
MAKLUMAT LANTIKAN
Skala Yuran Piawai
Input Masa
c. Tempoh Perkhidmatan
Perunding
:
d. Skop Perkhidmatan Perunding
:
(sila nyatakan tempoh dalam bulan/minggu)
Pembangunan Fizikal
Kajian
Sila tandakan()pada
skop yang berkaitan
Sila tandakan()pada skop
yang berkaitan
Rekabentuk Skematik
Penyediaan Pelan Induk
Rekabentuk Terperinci
Kajian
Kejuruteraan/Teknikal
Peringkat Pembinaan
Perancangan Bandar &
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Lain-lain: (sila nyatakan)
Penyediaan Dokumen
Tender
Additional/Special
Service
e. Anggaran Kos Siling
Perkhidmatan Perunding Yang
Dipohon Agensi (mengikut
bidang)
4
:
Bidang
Yuran
Perunding
(RM)
Kos
Imbuhan
Balik
Jumlah
(RM)
(RM)
SYOR AGENSI & JUSTIFIKASI SYOR (sila syorkan 1 firma bagi setiap bidang)
Bil
Nama
Perunding
Pendaftaran
MOF
No
Pendaftaran
MOF / ROC
Kod Bidang
1
Firma XYZ
(Berdaftar/ Tidak
Berdaftar/
Perunding Asing)
465XXXXXXXX
(sekiranya
berdaftar);
(sila
nyatakan kod
bidang firma)
Atau
No ROC
(sekiranya
M.S. 114/170
Maklumat
Perunding
i. Bil kakitangan
ikhtisas:
ii. Peratus Ekuiti
Bumiputra/Bukan
Bumiputra/Asing/
Kerajaan
iii. Lokasi Ibu
Pejabat:
PK 3.2
tidak
berdaftar)
6
iv. Lokasi
Cawangan:
v. Tarikh Lantikan
Akhir:
vi. Bil & Jumlah nilai
lantikan firma
bagi
projek/kajian
untuk 3 tahun
terkini
vii. Bil & Jumlah nilai
kerja dalam
tangan sama
ada projek/kajian
Kerajaan/Swasta
viii. Sekiranya
perunding
asing,nyatakan
lokasi asal
firma/individu
(citizenship)
ix. Justifikasi
pemilihan
perunding
SENARAI LAMPIRAN
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
Surat Permohonan Agensi
Terma Rujukan
Perincian Anggaran Kos Perkhidmatan Perunding
Salinan surat Kelulusan Peruntukan EPU
Salinan kebenaran bertulis daripada Pegawai Pegawal/Pegawai yang diturunkan kuasa
Salinan Surat Pelepasan Jabatan Teknik/MAMPU/JPICT
Profil Firma Perunding (Janaan daripada sistem e-Perunding)
Profil Firma Perunding Yang Tidak Berdaftar/Asing (diperolehi daripada firma tersebut) beserta surat
kelulusan Kementerian Kewangan (jika berkaitan)
ix. Lain-lain yang berkaitan
7
MAKLUMAT PEGAWAI MEJA AGENSI
Nama Agensi
:
Alamat Agensi dan Unit
:
Nama Pegawai
:
Jawatan
:
No Telefon Pejabat
:
No Telefon Bimbit
:
No Fax
:
Email Rasmi
:
No Rujukan Fail Agensi
:
M.S. 115/170
PK 3.2
LAMPIRAN 13B
FORMAT KEPUTUSAN MESYUARAT PBM
PELANTIKAN FIRMA PERUNDING SECARA LANTIKAN TERUS BESERTA KOS SILING
1.
Bil Mesyuarat
: ………………………………………
2.
Tarikh Mesyuarat
: ………………………………………
3.
Kementerian/Agensi Yang Memohon
: ………………………………………
4.
Tajuk Projek/Kajian
: ..………………………….............
5.
Sumber Pembiayaan
: .............................................
6.
Jenis Peruntukan
: .............................................
7.
Kod SETIA Projek
: .............................................
8.
Siling Peruntukan Projek/Kajian Yang Diluluskan EPU : ………………………………….…..
9.
Kategori Projek/Kajian
: .............................................
10. Peruntukan Tahun Semasa
: .............................................
11. Tempoh Projek/Kajian
: ………………………………………
12. Lokasi Projek/Kajian
: .............................................
13. Kementerian/Agensi Pengguna
: .............................................
14. Kementerian/Agensi Pelaksana
: .............................................
15. Tempoh Perkhidmatan Perunding
: .............................................
16. Kaedah Lantikan
: Lantikan Terus Berserta Kos Siling
17. Nama Firma Perunding Yang Diluluskan adalah seperti berikut :
Bidang
Perunding
Skop Perkhidmatan
Perunding
Nama, No. Pendaftaran
&
Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Anggaran Kos
Siling
Perkhidmatan
Perunding
(RM)
Ulasan/Syarat
Tambahan
PBM(sekiranya
ada)
18. Tandatangan Ahli PBM:
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Setuju/Tidak Setuju
Wakil Agensi
Wakil Agensi
berkaitan
Setuju/Tidak Setuju
Setuju/Tidak Setuju
berkaitan
M.S. 116/170
Tandatangan
PK 3.2
LAMPIRAN 13C
FORMAT KERTAS PERAKUAN KEPADA JPP
SENARAI PENDEK PERUNDING SECARA TENDER TERHAD
Jenis Permohonan: Kelulusan Senarai Pendek Perunding Secara Tender Terhad
Kod dan Nama Bidang Perkhidmatan Perunding: (sila nyatakan)
BIL
PERKARA
1.
2
a. Tajuk Projek/Kajian
:
:
(sila nyatakan tajuk mengikut nama projek/kajian seperti
di senarai yang telah diluluskan oleh EPU)
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
e. Siling Projek/Kajian Yang
Diluluskan EPU
:
g. Kategori Projek/Kajian
:
(sila nyatakan siling dalam RM bagi projek/kajian yang
akan dilaksanakan)
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
h. Peruntukan Tahun Semasa
:
(sila nyatakan)
i. Tempoh Projek/Kajian
:
j. Lokasi Projek/Kajian
:
(sila nyatakan)
k. Kementerian/Agensi Pengguna
:
(sila nyatakan)
M.S. 117/170
PK 3.2
l. Kementerian/Agensi Pelaksana
3
:
(sila nyatakan)
a. Kaedah Lantikan
:
Tender Terhad
:
MAKLUMAT LANTIKAN
Skala Yuran Piawai
Input Masa
Perunding
:
:
Pembangunan Fizikal
Kajian
skop yang berkaitan
skop yang berkaitan
Rekabentuk Skematik
Peringkat Pembinaan
Pengawasan Tapak
Ukur Tanah
Penyediaan Pelan
Induk
Kajian
Wilayah
Kajian Alam Sekitar
Lain-lain: (sila
nyatakan)
Penyediaan Dokumen
Tender
Additional/Special
Service
e. Anggaran Kos Perkhidmatan
Perunding Yang Dipohon Agensi
4
:
Yuran
Perunding
(RM)
Kos Imbuhan
Balik
(RM)
Jumlah
Keseluruhan
(RM)
SYOR SENARAI PENDEK PERUNDING OLEH AGENSI (Sekurang-kurangnya 3 hingga
maksimum 10 firma perunding)
Bil
Nama
Perunding
Pendaftaran
MOF
No
Pendaftaran
MOF / ROC
1
Firma XYZ
(Berdaftar/ Tidak
Berdaftar/
Perunding Asing)
465XXXXXXXX
(sekiranya
berdaftar);
Atau
No ROC
(sekiranya
tidak
berdaftar)
M.S. 118/170
Maklumat Perunding
i.
ii.
iii.
iv.
v.
vi.
vii.
Bil kakitangan ikhtisas:
Peratus Ekuiti
Bumiputra/Bukan
Bumiputra/Asing/Kerajaan
Lokasi Ibu Pejabat:
Lokasi Cawangan:
Tarikh Lantikan Akhir:
Bil & Jumlah nilai lantikan
firma bagi projek/kajian
untuk 3 tahun terkini
Bil & Jumlah nilai kerja
dalam tangan sama ada
PK 3.2
projek/kajian
Kerajaan/Swasta
viii. Sekiranya perunding
asing,nyatakan lokasi asal
firma/individu (citizenship)
ix. Justifikasi pemilihan firma
5
SENARAI DOKUMEN SOKONGAN
1.
2.
3.
4.
5.
6.
7.
8.
6
Surat Permohonan Agensi (cover letter)
Terma Rujukan
Salinan kelulusan Peruntukan EPU
Salinan kebenaran bertulis mendapatkan perkhidmatan perunding daripada Pegawai
Pengawal/Pegawai yang diturunkan kuasa
Salinanpelepasan Jabatan Teknik/MAMPU
Profil Firma Perunding Yang Berdaftar dengan MOF (Janaan daripada sistem ePerunding)
Profil Firma Perunding Yang Tidak Berdaftar/Asing (diperolehi daripada firma tersebut)
beserta surat kelulusan Kementerian Kewangan (jika berkaitan)
Lain-lain yang berkaitan
MAKLUMAT PEGAWAI MEJA AGENSI
Nama Agensi
:
Alamat Agensi dan Unit
:
Nama Pegawai
:
Jawatan
:
No Telefon Pejabat
:
No Telefon Bimbit
:
No Fax
:
Email Rasmi
:
No Rujukan Fail Agensi
:
M.S. 119/170
PK 3.2
LAMPIRAN 13D
FORMAT KEPUTUSAN MESYUARAT JPP
SENARAI PENDEK PERUNDING SECARA TENDER TERHAD
1.
Bil Mesyuarat
: ………………………………………
2.
Tarikh Mesyuarat
: ………………………………………
3.
: ………………………………………
4.
Nama Projek/Kajian
: ………………………..................
5.
Sumber Pembiayaan
: .............................................
6.
Jenis Peruntukan
: .............................................
7.
Kod SETIA Projek
: .............................................
8.
Siling Peruntukan Projek/Kajian Yang Diluluskan EPU : ………………………………………
9.
: .............................................
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Anggaran Kos Perkhidmatan Perunding
: .............................................
17. Kaedah Lantikan
: Tender Terhad
18. Senarai Pendek Firma Perunding Yang Diluluskan adalah seperti berikut :
Bidang
Perunding
19.
Skop Perkhidmatan
Nama, No. Pendaftaran
&
Alamat Firma
Kaedah Bayaran
(Input Masa/Skala
Yuran Piawai)
Ulasan/Syarat
Tambahan PBM
(sekiranya ada)
Tandatangan Ahli JPP :
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Setuju/Tidak Setuju
Wakil Agensi
Wakil
Agensi
berkaitan
Setuju/Tidak Setuju
Setuju/Tidak Setuju
berkaitan
M.S. 120/170
Tandatangan
PK 3.2
LAMPIRAN 13E
SENARAI PENDEK PERUNDING
SECARA TENDER TERBUKA MELALUI PRA KELAYAKAN
Jenis Permohonan: Kelulusan Senarai Pendek Bagi Tender Terbuka Melalui Pra
Kelayakan
BIL
PERKARA
1.
2
:
:
(sila nyatakan tajuk mengikut nama projek/kajian yang telah
diluluskan oleh EPU)
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
e. Siling Projek/Kajian Yang
Diluluskan EPU
:
g. Kategori Projek/Kajian
:
(sila nyatakan siling dalam RM bagi projek/kajian yang akan
dilaksanakan)
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
(Sila tandakan “ ” pada kotak yang berkaitan)
f. Peruntukan Tahun Semasa
:
(sila nyatakan)
g. Tempoh Projek/Kajian
:
h. Lokasi Projek/Kajian
:
(sila nyatakan)
M.S. 121/170
3
PK 3.2
i. Kementerian/Agensi Pengguna
:
(sila nyatakan)
j. Kementerian/Agensi Pelaksana
:
(sila nyatakan)
a. Kaedah Lantikan
:
:
MAKLUMAT LANTIKAN
Skala Yuran Piawai
Input Masa
Perunding
:
:
Pembangunan Fizikal
Kajian
skop yang berkaitan
yang berkaitan
Rekabentuk Skematik
Kajian Kejuruteraan/Teknikal
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
e. Anggaran Kos Perkhidmatan
4
:
Yuran
Perunding
Kos Imbuhan
Balik
(RM)
(RM)
MAKLUMAT PENGIKLANAN TENDER TERBUKA MELALUI PRA KELAYAKAN
No Rujukan Iklan
:
Tarikh Iklan Dibuka
:
Tarikh & Masa Tutup Iklan
:
Tempat, tarikh dan masa taklimat
tender oleh agensi (jika ada)
Bilangan dokumen pelawaan yang
telah diedar
:
Bilangan firma yang menyertai
tender
(telah
mengemukakan
cadangan)
:
:
M.S. 122/170
Jumlah Keseluruhan
(RM)
5
6
PK 3.2
MAKLUMAT PENILAIAN FIRMA
Tarikh Mesyuarat JPP
:
Kriteria Penilaian Pra Kelayakan
: (sila lampirkan)
Bilangan Cadangan Perunding
Yang Dinilai
:
Bilangan Cadangan Perunding
Yang Tidak Dinilai & Nyatakan
Justifikasi
:
Bilangan Firma Yang Disenarai
Pendek Oleh JPP
:
PERAKUAN SENARAI PENDEK FIRMA OLEH JPP (Sekurang-kurangnya 3 firma sehingga
maksima 10 fima)
Ringkasan Penilaian bagi 3 – 10 firma terbaik adalah seperti berikut:
Maklumat Ringkas Penilaian
Nama Firma
Markah (%)
Kedudukan
Firma 1
Firma ……..
7
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Surat Permohonan Agensi
Terma Rujukan
Salinan surat Kelulusan Peruntukan EPU
Salinan kebenaran bertulis mendapatkan perkhidmatan perunding daripada Pegawai
Pengawal/Pegawai yang diturunkan kuasa
Salinan surat Pelepasan Jabatan Teknik/MAMPU
Profil Firma Perunding Yang Berdaftar dengan MOF (Janaan daripada sistem e-Perunding)
Profil Firma Perunding Yang Tidak Berdaftar/Asing (diperolehi daripada firma tersebut)
beserta surat kelulusan Kementerian Kewangan (jika berkaitan)
Salinan iklan tender
Kriteria penilaian pra kelayakan
Penilaian keseluruhan firma perunding yang menyertai tender yang telah disahkan oleh JPP
Salinan surat lantikan JPP
Minit Mesyuarat JPP
Lain-lain yang berkaitan
Disediakan Oleh
Tarikh
: Urusetia JPP
:
M.S. 123/170
PK 3.2
LAMPIRAN 13F
SENARAI PENDEK PERUNDING
1.
Bil Mesyuarat
: ………………………………………
2.
Tarikh Mesyuarat
: ………………………………………
3.
: ………………………………………
4.
Nama Projek/Kajian
: ………………………..................
5.
Sumber Pembiayaan
: .............................................
6.
Jenis Peruntukan
: .............................................
7.
Kod SETIA Projek
: .............................................
8.
9.
: .............................................
10. Peruntukan Tahun Seamsa
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Angaran Kos Perkhidmatan Perunding
: .............................................
17. Kaedah Lantikan
: TenderTerbuka Melalui Pra Kelayakan
18. No. Rujukan Iklan
: ………………………………………
19. Tarikh & Masa Buka & Tutup Iklan
: .............................................
20. Tempat, Tarikh & Masa Taklimat Tender
: .............................................
oleh Agensi (jika berkaitan)
21. Senarai Pendek Perunding Yang Diluluskan adalah seperti berikut:
Bidang
Perkhidmatan
22.
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
&
Alamat Firma
Kaedah
Bayaran
(Input
Masa/Skala
Yuran
Piawai)
Ulasan/Syarat
Tambahan
PBM
(sekiranya
ada)
Tandatangan Ahli PBM :
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Setuju/Tidak Setuju
Wakil Agensi
Wakil
Agensi
berkaitan
Setuju/Tidak Setuju
Setuju/Tidak Setuju
berkaitan
M.S. 124/170
Tandatangan
PK 3.2
14.0 PENILAIAN & PERAKUAN JAWATANKUASA PENILAIAN PERUNDING
14.1 Lantikan Terus Beserta Kos Siling
14.1.1
Sebaik sahaja firma yang dipilih mengemukakan Cadangan Teknikal dan
Cadangan Kos, Agensi hendaklah terlebih dahulu menyemak cadangan
dan dokumen yang disertakan. Sekiranya cadangan tersebut telah
disahkan lengkap, Agensi hendaklah mengemukakan kepada Urusetia
JPP dengan kadar segera.
14.1.2
JPP hendaklah membuat penilaian ke atas perkara-perkara berikut:
14.1.3
14.1.2.1
Metodologi menepati TOR;
14.1.2.2
Rangka/aktiviti yang dicadangkan dalam projek/kajian adalah
bersesuaian dengan skop kerja;
14.1.2.3
Carta pasukan kerja dalam projek/kajian beserta peranan dan
tanggungjawab setiap ahli pasukan;
14.1.2.4
Kesesuaian
bilangan
kakitangan
ikhtisas/separa
ikhtisas/pengurusan yang dicadangkan dalam pasukan kerja;
14.1.2.5
Yuran perkhidmatan perunding yang dicadangkan adalah
menepati peraturan perolehan perunding Kerajaan yang
berkuatkuasa
dan
bersesuaian
dengan
keperluan
projek/kajian;
14.1.2.6
Butiran dan kadar imbuhan balik yang dicadangkan oleh
perunding tidak melebihi kadar maksima yang telah
ditetapkan di dalam manual; dan
14.1.2.7
Tawaran kos perkhidmatan perunding adalah tidak melebihi
kos siling yang telah diluluskan oleh PBM.
JPP dibenarkan untuk membuat rundingan dengan firma sebelum Surat
Setuju Terima dikeluarkan. Sila rujuk Perenggan 15.0 yang
menerangkan secara terperinci mengenai rundingan dengan firma.
14.2 Tender Terhad
14.2.1
Urusetia JPP hendaklah menyemak Cadangan Teknikal dan Cadangan
Kos yang telah dikemukakan dan melengkapkan Borang Jadual Tender
Terhad seperti di Lampiran 12D.
14.2.2
Urusetia JPP hendaklah mengedarkan dokumen-dokumen berikut
semasa mesyuarat:
M.S. 125/170
PK 3.2
14.2.2.1
Surat
Akuan
Bagi
Lembaga/Jawatankuasa Berkaitan Perolehan Perkhidmatan
Perunding;
14.2.2.2
Surat Akuan Selesai Tugas Ahli/Pengerusi/Urusetia Bagi
Perunding (diisi selepas tugas selesai);
14.2.2.3
Cadangan Teknikal beserta dokumen sokongan firma;
14.2.2.4
Dokumen Pelawaan Asal;
14.2.2.5
Perincian anggaran kos perkhidmatan perunding;dan
14.2.2.6
Kriteria
penilaian, skema pemarkahan dan benchmark
markah lulus penilaian teknikal yang telah ditetapkan
terdahulu oleh JPP.
14.2.3
Ahli JPP hendaklah membuat penilaian teknikal terlebih dahulu
berpandukan kriteria penilaian yang telah ditetapkan dan mencatat
pemarkahan tersebut di dalam format seperti di Lampiran 14A.
14.2.4
Setiap ahli hendaklah menilai kesemua cadangan secara individu
dan proses penilaian tersebut hendaklah dibuat secara
bermesyuarat. Ini adalah bertujuan untuk mengelak berlakunya
sebarang unsur bias/salah seorang ahli mempengaruhi ahli lain di dalam
membuat perakuan. Proses penilaian secara bermesyuarat juga adalah
bertujuan untuk mengelak berlakunya sebarang kebocoran maklumat
kepada pihak lain.
14.2.5
Selepas penilaian teknikal disempurnakan, ahli JPP hendaklah membuat
rumusan penilaian dengan menyusun firma mengikut kedudukan markah
tertinggi dan melepasi markah lulus/benchmark seperti yang telah
ditetapkan.
14.2.6
Sekiranya terdapat cadangan perunding yang mempunyai markah
penilaian teknikal yang sama (markah seri), JPP hendaklah melihat
kepada markah yang telah diberikan ke atas kriteria kakitangan dan
metodologi firma-firma berkenaan dan mengutamakan firma yang
mempunyai markah tertinggi dalam kedua-dua kriteria tersebut.
14.2.7
Berdasarkan rumusan penilaian teknikal yang dikemukakan oleh ahli JPP,
Urusetia JPP hendaklah mengedarkan Cadangan Kos beserta dokumen
sokongan firma yang lulus penilaian teknikal kepada ahli JPP untuk
penilaian kos seterusnya. Penilaian kos hanya dibuat untuk firma yang
lulus penilaian teknikal sahaja.
14.2.8
Ahli JPP hendaklah membuat penilaian kos berdasarkan format seperti di
Lampiran 14B dengan memastikan perkara berikut:
M.S. 126/170
14.2.9
PK 3.2
14.2.8.1
Menggunapakai kaedah penetapan yuran secara Input
Masa/Skala Yuran Piawai yang diiktiraf oleh Kerajaan;
14.2.8.2
Kos keseluruhan perkhidmatan perunding hendaklah tidak
termasuk GST;
14.2.8.3
Kos imbuhan balik hendaklah disertakan butiran terperinci dan
item serta kadar mematuhi peraturan perolehan perunding
yang berkuatkuasa;
14.2.8.4
Kos penyeliaan tapak (jika berkaitan);
14.2.8.5
Kos perkhidmatan tambahan (jika ada); dan
14.2.8.6
Kos keseluruhan perkhidmatan perunding berkenaan.
Sekiranya terdapat sebarang kesilapan arithmetik atau ketidakpatuhan ke
atas kadar-kadar yang telah ditetapkan, JPP hendaklah mencatatkan
kesilapan tersebut di dalam laporan kepada PBM. Sekiranya JPP
membuat pembetulan ke atas kesilapan arithmetik atau ketidakpatuhan
ke atas kadar-kadar yang telah ditetapkan dan pembetulan tersebut
memberi kesan kepada susunan kedudukan, JPP hendaklah membuat
penyenaraian tambahan sebagai perbandingan.
14.2.10 Selepas penilaian kos disempurnakan, ahli JPP hendaklah membuat
rumusan penilaian dengan menyusun firma mengikut tawaran kos
terendah. Bagi perunding yang memberikan cadangan kos yang
terendah, markah 100% akan diberikan manakala cadangan kos
yang selebihnya akan diberi markah mengikut kadar kos yang
dicadangkan (inversely proportional to their prices).
Contoh :
Bil.
Nama Firma
Kos Yang
Ditawarkan Oeh
Perunding (RM)
1
Nama Firma A
1,950,000.00
100
100.00
2
Nama Firma B
1,980,000.00
A/B x 100
98.48
3
Nama Firma C
2,100,000.00
A/C x 100
92.86
4
Nama Firma D
2,300,000.00
A/D x 100
84.78
M.S. 127/170
Formula
Pemarkahan
Markah
(%)
PK 3.2
14.2.11 JPP seterusnya membuat penilaian keseluruhan teknikal dan kos
seperti berikut:
14.2.11.1 formula menentukan markah keseluruhan :
Markah Keseluruhan = Q W1   C  W2 
14.2.11.2 Petunjuk adalah seperti berikut:
Q
W1
C
W2
:
:
:
:
Markah Penilaian Teknikal
Wajaran Penilaian Teknikal
Markah Penilaian Kos
Wajaran Penilaian Kos
14.2.11.3 Wajaran Penilaian Teknikal dan Penilaian Kos adalah
ditetapkan seperti berikut:
Wajaran untuk Penilaian
Teknikal
W1
80%
Wajaran untuk
Penilaian Kos
W2
20%
14.2.11.4 Format Penilaian Keseluruhan Teknikal dan Kos adalah
ditetapkan seperti di Lampiran 14C.
14.2.12 Urus setia JPP hendaklah menyediakan laporan penilaian dan kertas
perakuan pelantikan perunding dan kos untuk pertimbangan PBM seperti
format di Lampiran 14D.
14.2.13 Sekiranya kertas perakuan yang disediakan oleh JPP adalah tidak
lengkap, urusetia PBM berhak menolak untuk dilengkapkan semula oleh
Agensi. Sekiranya lengkap, Urusetia PBM hendaklah mengadakan
mesyuarat dengan kadar segera.
14.2.14 PBM hendaklah bersidang dan membuat pertimbangan ke atas perakuan
JPP. PBM boleh sama ada bersetuju dengan perakuan JPP atau
membuat pilihan lain sekiranya tidak bersetuju dengan perakuan JPP.
Keputusan Mesyuarat PBM hendaklah mengguna pakai format seperti di
Lampiran 14E.
14.2.15 Sebelum memulakan mesyuarat, semua ahli PBM termasuk Pengerusi
dan
Urus
setia
hendaklah
menandatangani
Surat
Akuan
Bagi
Lembaga/Jawatankuasa
Berkaitan
Perolehan Perkhidmatan Perunding. Manakala selepas mesyuarat
ditangguhkan, Surat Akuan Selesai Tugas Ahli/Pengerusi/Urusetia Bagi
M.S. 128/170
PK 3.2
Lembaga/Jawatankuasa Berkaitan Perolehan Perkhidmatan Perunding
hendaklah turut ditandatangani.
14.2.16 Sekiranya PBM tidak dapat mencapai persetujuan secara sebulat suara,
keputusan hendaklah dimuktamadkan oleh satu peringkat PBM yang
lebih tinggi atau PBM boleh memutuskan supaya JPP membuat
penilaian/perakuan semula.
14.2.17 Setelah keputusan dibuat, urusetia PBM hendaklah memaklumkan
keputusan tersebut kepada Agensi untuk membolehkan Agensi
mengeluarkan Surat Setuju Terima kepada firma yang berjaya. Format
Surat Setuju Terima seperti di Lampiran 16A.
14.3 Tender Terbuka (Tanpa Pra Kelayakan)
14.3.1
Setelah menerima Senarai Edaran Dokumen Pelawaan, Borang Jadual
Tender Terbuka dan Cadangan Teknikal dan Cadangan Kos daripada
Jawatankuasa Pembuka Tender, Urusetia JPP hendaklah mengadakan
mesyuarat penilaian JPP dengan kadar segera.
14.3.2
semasa mesyuarat:
14.3.3
14.3.2.1
Senarai Edaran Dokumen Pelawaan;
14.3.2.2
Borang Jadual Tender Terbuka;
14.3.2.3
Surat Akuan Ahli/ Pengerusi/ Urusetia Bagi Lembaga/
Jawatankuasa Berkaitan Perolehan Perkhidmatan Perunding;
14.3.2.4
Surat Akuan Selesai Tugas Ahli/ Pengerusi/ Urusetia Bagi
Lembaga/ Jawatankuasa Berkaitan Perolehan Perkhidmatan
Perunding (diisi sebaik sahaja selesai tugas);
14.3.2.5
14.3.2.6
14.3.2.7
Perincian anggaran kos perkhidmatan perunding; dan
14.3.2.8
Kriteria Penilaian, Skema Pemarkahan dan Benchmark
terdahulu oleh JPP.
Langkah seterusnya adalah sama seperti proses di perenggan 14.2.3
hingga 14.2.17 di atas kecuali Format Kertas Perakuan/Keputusan PBM
hendaklah menggunakan format seperti berikut :
14.3.3.1
Format Kertas Perakuan Pelantikan Perunding dan Kos
Secara Tender Terbuka (Tanpa Pra Kelayakan) Untuk
M.S. 129/170
PK 3.2
Pertimbangan Pihak
Lampiran 14F.
14.3.3.2
Berkuasa
Melulus
seperti
di
Format Keputusan Pihak Berkuasa Melulus Bagi Pelantikan
Perunding dan Kos Secara Tender Terbuka (Tanpa Pra
Kelayakan) seperti di Lampiran 14G.
14.3.4
Selaras dengan peraturan semasa, Agensi hendaklah memaparkan nama
firma yang berjaya dilantik di papan kenyataan Agensi dan juga secara
online di laman web Agensi masing-masing dan Myprocurement Portal
selepas Surat Setuju Terima ditandatangani oleh kedua-dua belah pihak.
14.3.5
Tempoh mempamerkan keputusan pelantikan firma yang berjaya di
papan kenyataan Agensi/laman web hendaklah sekurang-kurangnya
empat belas (14) hari kalendar.
14.4 Tender Terbuka
Disenaraipendek)
Melalui
Pra
Kelayakan
(Bagi
Firma
Yang
Telah
14.4.1
Setelah menerima Senarai Edaran Dokumen Pelawaan, Borang Jadual
Tener Terbuka dan Cadangan Teknikal dan Cadangan Kos daripada
Jawatankuasa Pembuka Tender, Urusetia JPP hendaklah mengadakan
mesyuarat penilaian JPP dengan kadar segera.
14.4.2
semasa mesyuarat:
14.4.2.1
Senarai Edaran Dokumen Pelawaan;
14.4.2.2
Borang Jadual Tender Terbuka;
14.4.2.3
Surat
Akuan
Bagi
Perunding;
14.4.2.4
Surat Akuan Selesai Tugas Ahli/Pengerusi/Urusetia Bagi
Perunding (diisi sebaik sahaja selesai tugas);
14.4.2.5
14.4.2.6
14.4.2.7
Perincian anggaran kos perkhidmatan perunding; dan
14.4.2.8
Kriteria Penilaian, Skema Pemarkahan dan Benchmark
terdahulu oleh JPP.
M.S. 130/170
14.4.3
PK 3.2
Langkah seterusnya adalah sama dengan proses di perenggan 14.2.3
hingga 14.2.17 di atas kecuali Format Kertas Perakuan/Keputusan PBM
hendaklah menggunakan format seperti berikut :
14.4.3.1
Format Kertas Perakuan Pelantikan Perunding dan Kos
Secara Tender Terbuka Melalui Pra Kelayakan Untuk
Pertimbangan Pihak Berkuasa Melulus seperti di
Lampiran 14H.
14.4.3.2
Format Keputusan Pihak Berkuasa Melulus Bagi Pelantikan
Perunding dan Kos Secara Tender Terbuka Melalui Pra
Kelayakan seperti di Lampiran 14I.
14.4.4
Selaras dengan peraturan semasa, Agensi hendaklah memaparkan nama
firma yang berjaya dilantik di papan kenyataan Agensi dan juga secara
online di laman web Agensi masing-masing dan Myprocurement Portal
selepas Surat Setuju Terima ditandatangani oleh kedua-dua belah pihak.
14.4.5
Tempoh mempamerkan keputusan pelantikan firma yang berjaya di
papan kenyataan Agensi/laman web hendaklah sekurang-kurangnya
empat belas (14) hari kalendar.
M.S. 131/170
PK 3.2
LAMPIRAN 14A
FORMAT PENILAIAN TEKNIKAL
:…………………………..
:………bil
:……… %
TAJUK IKLAN
BILANGAN KERTAS TENDER YANG DINILAI
MARKAH LULUS TEKNIKAL YANG DITETAPKAN
Kriteria Utama
Penilaian
Teknikal
1
2
3
4
5
Wajaran yg
ditetapkan
(%)
FIRMA 1
Penilaian
Ahli JPP
1
Penilaian
Ahli JPP
2
FIRMA 2
Penilaian
Ahli JPP
3
Purata
Markah
%
Penilaian
Ahli JPP
1
Penilaian
Ahli JPP
2
Penilaian
Ahli JPP
3
FIRMA 3
Purata
Markah
%
Penilaian
Ahli JPP
1
Penilaian
Ahli JPP
2
Kapabiliti
Firma
Kakitangan
yang
terlibat
Metodologi
Program
Kepastian
Kualiti
Sesi
Pembentan
gan oleh
Perunding
(Sekiranya
Perlu)
JUMLAH
NYATAKAN LULUS/GAGAL
PENILAIAN TEKNIKAL
KEDUDUKAN
Tandatangan Pengerusi dan Ahli JPP:
Nama
Jawatan/Wakil Kementerian
Tarikh:
M.S. 132/170
Tandatangan
Penilaian
Ahli JPP
3
Purata
Markah
%
PK 3.2
LAMPIRAN 14B
FORMAT PENILAIAN KOS
TAJUK IKLAN : ............................................................................
BIL. DOKUMEN PELAWAAN YANG LULUS PENILAIAN TEKNIKAL : ........bil.
KOS
TERENDAH
YANG
DITAWARKAN
KRITERIA
:
FIRMA 1
A
YURAN PERUNDING
1 Basic Services
2 Basic
Services
(Other
Associated Consultants)
3 Additional Services
B
KOS
PENYELIAAN
TAPAK
(sekiranya berkaitan)
1 Kakitangan Ikhtisas
2 Kakitangan Separa Ikhtisas
C
KOS IMBUHAN BALIK
RM .............................(nyatakan)
bersamaan wajaran 100%
KOS DITAWARKAN
FIRMA 2
FIRMA 3
JUMLAH (RM)
PEMARKAHAN
(Kos Terendah/Kos Ditawarkan x 100)
KEDUDUKAN
Tandatangan Pengerusi dan Ahli JPP :
Nama
Tarikh :
M.S. 133/170
Tandatangan
PK 3.2
LAMPIRAN 14C
FORMAT PENILAIAN KESELURUHAN TEKNIKAL & KOS
TAJUK IKLAN : ………………………………………………………………………
BILANGAN DOKUMEN PELAWAAN YANG DINILAI : ……………………… bil.
BILANGAN DOKUMEN PELAWAAN YANG LULUS PENILAIAN TEKNIKAL : ………. bil.
FIRMA
A
MARKAH PENILAIAN TEKNIKAL (%)
FIRMA 1
FIRMA 2
FIRMA 3
/80
/80
/80
/20
/20
/20
/100
/100
/100
1 Markah (%)
2 Status LULUS/GAGAL
3 Kedudukan Teknikal
4 Skor Teknikal ( Markah X 80%)
B
KOS DITAWARKAN (RM)
1 Markah (%)
2 Kedudukan Kos
3 Skor Kos (Markah X 20%)
SKOR KESELURUHAN
(Skor Teknikal + Skor Kos)
KEDUDUKAN KESELURUHAN
PERUNDING YANG DIPERAKUKAN ““
ULASAN (jika ada)
Tandatangan Pengerusi dan Ahli JPP:
Nama
Tarikh :
M.S. 134/170
Tandatangan
PK 3.2
LAMPIRAN 14D
PELANTIKAN PERUNDING & KOS
SECARA TENDER TERHAD
Jenis Permohonan: Kelulusan Pelantikan Perunding Dan Kos Secara Tender Terhad
BIL
PERKARA
1.
2
:
:
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
Yang Diluluskan EPU
:
f. Jenis Projek/Kajian
:
akan dilaksanakan)
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
:
(sila nyatakan)
h. Tempoh Projek/Kajian
:
:
(sila nyatakan)
M.S. 135/170
3
PK 3.2
:
(sila nyatakan)
:
(sila nyatakan)
a. Kaedah Lantikan
:
Tender Terhad
:
MAKLUMAT LANTIKAN
Skala Yuran Piawai
Input Masa
c. Skop Perkhidmatan Perunding
:
Pembangunan Fizikal
Kajian
skop yang berkaitan
yang berkaitan
Rekabentuk Skematik
Kajian
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
d. Anggaran Kos Perkhidmatan
(mengikut bidang)
4
5
:
Bidang
Yuran
Perunding
(RM)
MAKLUMAT KELULUSAN SENARAI PENDEK
a.Tarikh Kelulusan
:
(sila nyatakan)
b.Senarai Firma Yang Diluluskan
:
(sila lampirkan)
a. Tarikh Tutup Iklan
: (sila nyatakan)
b. Bilangan Firma Yang
Mengemukakan Cadangan
Perunding
: (sila nyatakan)
c.Tempoh Sahlaku Yang
ditetapkan oleh Agensi
: (sila nyatakan)
d.Tarikh Mesyuarat JPP
: (sila nyatakan)
e. Bilangan Cadangan Perunding
:
(sila nyatakan)
M.S. 136/170
Kos
Imbuhan
Balik
(RM)
Jumlah
(RM)
PK 3.2
Yang Dinilai
6
f. Bilangan Cadangan Perunding
Justifikasi
:
(sila nyatakan)
g. Perakuan Oleh JPP
:
(sila lampirkan Keputusan Penilaian Keseluruhan Teknikal
dan Kos firma yang telah ditandatangani oleh JPP – rujuk
format di Lampiran 14C)
i. Terma Rujukan
ii. Kelulusan Senarai Pendek oleh JPP
iii. Kriteria penilaian dan markah lulus yang telah ditetapkan
iv. Penilaian keseluruhan firma perunding yang menyertai tender (penilaian teknikal dan
penilaian kos)
v. Salinan surat lantikan JPP
vi. Minit mesyuarat JPP
vii. Salinan Borang Jadual Tender
viii. Lain-lain yang berkaitan
Disediakan Oleh
Tarikh
: Urusetia JPP
:
M.S. 137/170
PK 3.2
LAMPIRAN 14E
SECARA TENDER TERHAD
1.
Bil Mesyuarat
: ………………………………………
2.
Tarikh Mesyuarat
: ………………………………………
3.
: ………………………………………
4.
Tajuk Projek/Kajian
: ………………………..................
5.
Sumber Pembiayaan
: .............................................
6.
Jenis Peruntukan
: .............................................
7.
Kod SETIA Projek
: .............................................
8.
9.
: .............................................
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Kaedah Lantikan
: ………………………………………
17. Tarikh Tutup Iklan
: ………………………………………
18. Perunding Yang Diluluskan adalah seperti berikut :
Bidang
Perunding
19.
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
&
Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Kos
Perkhidmatan
Perunding
Ulasan/Syarat
Tambahan
PBM(sekiranya
ada)
Tandatangan Ahli PBM :
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Setuju/Tidak Setuju
Wakil Agensi
Wakil
Agensi
berkaitan
Setuju/Tidak Setuju
Setuju/Tidak Setuju
berkaitan
M.S. 138/170
Tandatangan
PK 3.2
LAMPIRAN 14F
SECARA TENDER TERBUKA (TANPA PRA KELAYAKAN)
Jenis Permohonan: Kelulusan Pelantikan Perunding Dan Kos Secara Tender Terbuka
(Tanpa Pra Kelayakan)
BIL
PERKARA
1.
2
:
:
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
Yang Diluluskan EPU
:
:
akan dilaksanakan)
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
:
(sila nyatakan)
:
:
(sila nyatakan)
M.S. 139/170
3
PK 3.2
:
(sila nyatakan)
:
(sila nyatakan)
a. Kaedah Lantikan
:
:
MAKLUMAT LANTIKAN
Skala Yuran Piawai
Input Masa
:
Pembangunan Fizikal
Kajian
skop yang berkaitan
yang berkaitan
Rekabentuk Skematik
Kajian
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
Perunding
:
Bidang
Yuran
Perunding
(RM)
4
5
MAKLUMAT JAWATANKUASA PEMBUKA PETI PELAWAAN TERBUKA
a.Tarikh Tutup Iklan
:
(sila nyatakan)
b.Tarikh & Masa Peti Dibuka
:
(sila nyatakan)
c.Bilangan
firma
yang
mengemukakan cadangan
:
(sila nyatakan)
d. Tempoh sah laku tawaran
:
(sila nyatakan)
e.Tarikh Serahan Borang Jadual
Tender Kepada JPP (sertakan
salinan borang jadual)
:
(sila nyatakan)
a. Tarikh Mesyuarat JPP
: (sila nyatakan)
M.S. 140/170
Kos
Imbuhan
Balik
(RM)
Jumlah
(RM)
6
PK 3.2
b. Bilangan Cadangan Perunding
Yang Dinilai
:
(sila nyatakan)
c. Bilangan Cadangan Perunding
Justifikasi
:
(sila nyatakan)
d. Perakuan Oleh JPP
:
i. Terma Rujukan
ii. Salinan iklan tender
iii. Kriteria penilaian, skema pemarkahan dan benchmarkmarkah lulus yang telah ditetapkan
iv. Penilaian keseluruhan firma perunding yang menyertai pelawaan (penilaian teknikal dan
penilaian kos)
v. Salinan surat lantikan JPP
vi. Minit mesyuarat JPP
vii. Salinan Borang Jadual Tender Terbuka
viii. Lain-lain yang berkaitan
Disediakan Oleh
Tarikh
: Urusetia JPP
:
M.S. 141/170
PK 3.2
LAMPIRAN 14G
SECARA TENDER TERBUKA (TANPA PRA KELAYAKAN)
1.
Bil Mesyuarat
: ………………………………………
2.
Tarikh Mesyuarat
: ………………………………………
3.
: ………………………………………
4.
Tajuk Projek/Kajian
: ………………………..................
5.
Sumber Pembiayaan
: .............................................
6.
Jenis Peruntukan
: .............................................
7.
Kod SETIA Projek
: .............................................
8.
9.
: .............................................
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Kaedah Lantikan
: ………………………………………
17. No. Rujukan Iklan Tender Terbuka
: ………………………………………
18. Tarikh & Masa Tutup Tender Terbuka
: ………………………………………
Bidang
Perunding
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
&
Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Kos
Perkhidmatan
Perunding
Ulasan/Syarat
Tambahan
PBM
(sekiranya
ada)
20. Tandatangan Ahli PBM :
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Setuju/Tidak Setuju
Wakil Agensi
Wakil
Agensi
berkaitan
Setuju/Tidak Setuju
Setuju/Tidak Setuju
berkaitan
M.S. 142/170
Tandatangan
PK 3.2
LAMPIRAN 14H
Jenis Permohonan: Kelulusan Pelantikan Perunding Dan Kos Secara Tender Terbuka
Melalui Pra Kelayakan
BIL
PERKARA
1.
2
:
:
Kerajaan Negeri
Bank Dunia
P
PFI
c. Jenis Peruntukan
:
Pembangunan
Mengurus
pembangunan sahaja)
Yang Diluluskan EPU
:
:
akan dilaksanakan)
Pembangunan Fizikal
Kajian Fizikal
Alam Sekitar
Ukur Tanah
:
(sila nyatakan)
:
:
(sila nyatakan)
M.S. 143/170
3
PK 3.2
:
(sila nyatakan)
:
(sila nyatakan)
a. Kaedah Lantikan
:
:
MAKLUMAT LANTIKAN
Skala Yuran Piawai
Input Masa
:
Pembangunan Fizikal
Kajian
skop yang berkaitan
yang berkaitan
Rekabentuk Skematik
Kajian
Peringkat Pembinaan
Wilayah
Pengawasan Tapak
Kajian Alam Sekitar
Ukur Tanah
Penyediaan Dokumen
Tender
Additional/Special
Service
Perunding
:
Bidang
Yuran
Perunding
(RM)
4
5
MAKLUMAT KELULUSAN SENARAI PENDEK
a.Tarikh Kelulusan
:
(sila nyatakan)
b.Senarai Firma Yang Diluluskan
:
(sila lampirkan)
a. Tarikh Tutup Iklan
: (sila nyatakan)
b. Bilangan Firma Yang
Mengemukakan Cadangan
: (sila nyatakan)
c.Tempoh Sahlaku yang
ditetapkan oleh Agensi
: (sila nyatakan)
d.Tarikh Mesyuarat JPP
: (sila nyatakan)
e. Bilangan Cadangan Perunding
Yang Dinilai
:
(sila nyatakan)
M.S. 144/170
Kos
Imbuhan
Balik
(RM)
Jumlah
(RM)
6
PK 3.2
f. Bilangan Cadangan Perunding
Justifikasi
:
(sila nyatakan)
g. Perakuan Oleh JPP
:
i. Terma Rujukan
ii. Salinan iklan tender
iii. Kelulusan Senarai Pendek oleh PBM
iv. Kriteria penilaian, skema pemarkahan dan markah lulus yang telah ditetapkan
v. Penilaian keseluruhan firma perunding yang menyertai pelawaan (penilaian teknikal dan
penilaian kos)
vi. Salinan surat lantikan JPP
vii. Minit mesyuarat JPP
viii. Salinan Borang Jadual Tender Terbuka
ix. Lain-lain yang berkaitan
Disediakan Oleh
Tarikh
: Urusetia JPP
:
M.S. 145/170
PK 3.2
LAMPIRAN 14I
1.
Bil Mesyuarat
: ………………………………………
2.
Tarikh Mesyuarat
: ………………………………………
3.
: ………………………………………
4.
Nama Projek/Kajian
: ………………………..................
5.
Sumber Pembiayaan
: .............................................
6.
Jenis Peruntukan
: .............................................
7.
Kod SETIA Projek
: .............................................
8.
9.
: .............................................
: .............................................
: ………………………………………
: .............................................
: .............................................
: .............................................
: .............................................
16. Kaedah Lantikan
: ………………………………………
17. Tarikh & Masa Akhir Penyerahan Cadangan Teknikal
: ………………………………………
Dan Cadangan Kos
Bidang
Perunding
Skop
Perkhidmatan
Nama, No.
Pendaftaran
Kementerian
Kewangan
&
Alamat Firma
Kaedah Bayaran
(Skala Yuran
Piawai/ Input
Masa)
Kos
Perkhidmatan
Perunding
Ulasan/Syarat
Tambahan
PBM
19. Tandatangan Ahli PBM :
Nama
Jawatan / Wakil
Keputusan
Kementerian
Pengerusi
Setuju/Tidak Setuju
Wakil Agensi
Wakil
Agensi
berkaitan
Setuju/Tidak Setuju
Setuju/Tidak Setuju
berkaitan
M.S. 146/170
Tandatangan
PK 3.2
15.0 RUNDINGAN KOS DAN PELARASAN KOS
15.1 Rundingan Kos Bagi Lantikan Terus Beserta Kos Siling
15.1.1
Rundingan kos hanya dibenarkan bagi perolehan perkhidmatan
perunding yang dilaksanakan secara Lantikan Terus Beserta Kos Siling
sahaja dan hendaklah dibuat sebelum Surat Setuju Terima dikeluarkan.
Walau bagaimanapun, rundingan kos yang dibuat hendaklah tidak
melebihi kos siling yang telah dipersetujui oleh PBM.
15.1.2
JPP adalah dipertanggungjawabkan untuk
rundingan dengan firma yang telah terpilih.
15.1.3
Keputusan hasil rundingan hendaklah disediakan dengan serta merta
sebaik sahaja proses rundingan telah selesai dan ditandatangani oleh
pihak Agensi dan perunding.
15.1.4
Perkara-perkara yang dibenar untuk dirundingkan adalah seperti berikut:
15.1.5
melaksanakan
15.1.4.1
Input masa;
15.1.4.2
Perincian kos imbuhan balik;
15.1.4.3
Klarifikasi penglibatan perunding asing;
15.1.4.4
Pemindahan teknologi; dan
15.1.4.5
Kesilapan arithmatik
proses
Walau bagaimanapun, JPP hendaklah memastikan sebarang rundingan
yang dibuat dengan firma tidak boleh mengakibatkan tawaran kos
perunding melebihi kos siling yang telah pun dipersetujui dan diluluskan
oleh PBM sebelum ini.
15.2 Pelarasan Kos (Rationalization)
15.2.1
Rundingan kos adalah tidak dibenarkan bagi semua jenis tender. Ini
bertujuan mengelakkan sebarang ketidakpuasan hati di kalangan firmafirma perunding yang menyertai tender tersebut. Selain itu, ia turut
mengekalkan konsep keadilan serta ketelusan dalam melaksanakan
perolehan Kerajaan.
15.2.2
Walau bagaimanapun, sekiranya tawaran firma yang dipersetujui PBM
mempunyai ketidakpatuhan ke atas kadar-kadar yang ditetapkan,
pelarasan kos adalah dibenarkan tertakluk tidak melebihi tawaran
asal perunding tersebut.
15.2.3
Sekiranya firma berkenaan tidak bersetuju dengan pelarasan kos yang
telah dibuat, JPP hendaklah membawa perkara tersebut kepada PBM
untuk
pertimbangan
semula.
Walau
bagaimanapun,
bagi
mempercepatkan proses pelantikan perunding, PBM boleh terdahulu
memutuskan bahawa sekiranya firma yang dipilih tidak bersetuju dengan
pelarasan yang dibuat, pelantikan boleh ditawarkan kepada firma kedua
terbaik.
M.S. 147/170
PK 3.2
16.0 PELANTIKAN RASMI PERUNDING
16.1 Pelantikan Rasmi
16.1.1
Pelantikan rasmi perunding hendaklah
mengeluarkan dokumen seperti berikut :
16.1.1.1
16.1.1.2
dilaksanakan
dengan
Surat Setuju Terima (SST); dan
Perjanjian Perkhidmatan Perunding
16.2 Surat Setuju Terima
16.2.1
SST adalah satu dokumen perundangan yang sah dan merupakan
sebahagian daripada dokumen perjanjian. Ia adalah untuk mengesahkan
penerimaan sesuatu tawaran berasaskan kepada syarat-syarat yang
telah ditetapkan di dalam dokumen pelawaan. Format SST adalah seperti
di Lampiran 16A.
16.2.2
SST hendaklah dikeluarkan kepada firma yang berjaya dengan kadar
segera daripada tarikh keputusan PBM diterima melalui pos laju. Agensi
adalah digalakkan untuk memaklumkan notis penghantaran SST kepada
firma secara emel/faks.
16.2.3
Pegawai yang boleh menandatangani SST hendaklah pegawai awam
yang diberi kuasa di bawah Seksyen 2 Akta Kontrak Kerajaan 1949
(Semakan 1973).
16.2.4
Agensi hendaklah memastikan kandungan SST adalah jelas. Dokumendokumen berikut hendaklah disertakan bersama dengan SST yang
dikemukakan kepada firma :
16.2.4.1
Surat Akuan Perunding Yang Dilantik;
16.2.4.2
Butiran kos terperinci yang telah dipersetujui;
16.2.4.3
Jadual pelaksanaan projek/kajian yang telah diluluskan;dan
16.2.4.4
Carta ahli pasukan kerja beserta
tanggungjawab yang telah diluluskan.
peranan
serta
16.2.5
Satu ikatan yang sah dari segi perundangan hanya akan terbentuk
setelah Agensi dan Perunding telah menandatangani surat tersebut iaitu
setelah SST dikembalikan semula oleh firma perunding yang dipilih.
Agensi hendaklah memastikan Surat Akuan Perunding Yang Dilantik
hendaklah turut lengkap ditandatangani oleh perunding berkenaan
16.2.6
Firma yang telah dipilih hendaklah mengembalikan SST tersebut dalam
tempoh empat belas hari (14) hari daripada tarikh SST tersebut
ditandatangani oleh Agensi.
M.S. 148/170
PK 3.2
16.2.7
SST yang telah ditandatangani oleh firma dan dikembalikan kepada
Agensi
hendaklah
dijadikan
sebahagian
daripada
Perjanjian
Perkhidmatan Perunding yang akan digunakan.
16.2.8
Firma hanya boleh memulakan kerja apabila SST telah
ditandatangani. Agensi dilarang sama sekali untuk mengeluarkan
arahan memulakan kerja kepada perunding sebelum SST
ditandatangani. Firma berhak untuk tidak memulakan kerja tanpa
SST.
16.2.9
Agensi hendaklah berhati-hati dalam mengeluarkan arahan
memulakan kerja kepada perunding tanpa SST ditandatangani
terlebih dahulu kerana arahan tersebut sekiranya dilaksanakan oleh
perunding, akan mengakibatkan masalah di dalam pembayaran
kelak dan kemungkinan pegawai Kerajaan dikenakan AP59.
16.3 Perjanjian Piawai Perkhidmatan Perunding
16.3.1
Agensi hendaklah menandatangani perjanjian dengan pihak perunding
dengan menggunapakai format perjanjian piawai yang telah disediakan
bagi semua perolehan perkhidmatan perunding tanpa mengira nilai. Ini
adalah selaras dengan hasrat AP176.1(c) yang menetapkan agar semua
perolehan perkhidmatan bermasa tanpa mengira nilai hendaklah
diadakan satu kontrak rasmi. Dokumen perjanjian bagi perkhidmatan
perunding adalah penting bagi menjamin kepentingan Kerajaan sekiranya
berlaku sebarang masalah di kemudian hari. Dokumen perjanjian juga
memberi kuasa kepada kerajaan untuk mengenakan LAD kepada
perunding sekiranya berlaku sebarang kelewatan atau mengambil
tindakan lain yang bersesuaian.
16.3.2
Perjanjian Perkhidmatan Perunding hendaklah ditandatangani oleh
pegawai awam yang telah diberi kuasa di bawah Seksyen 2 Akta Kontrak
Kerajaan 1949 (Semakan 1973).
16.3.3
Sebaik sahaja Surat Setuju Terima dikeluarkan kepada perunding, Agensi
hendaklah menandatangani perjanjian perunding dengan sesegera
mungkin iaitu sebelum tarikh bayaran yang ditetapkan oleh Agensi bagi
peringkat kemajuan kerja yang pertama dibuat kepada perunding.
16.3.4
Pembayaran kepada perunding tanpa perjanjian adalah dilarang
sama sekali.
M.S. 149/170
PK 3.2
LAMPIRAN 16A
SURAT SETUJUTERIMA
No. Rujukan :
Tarikh
:
………………………………
………………………………
………………………………
....................................
Tuan,
Surat Pelantikan Perunding Bagi Projek/Kajian* Kerajaan
Dengan hormatnya dimaklumkan bahawa berdasarkan Cadangan Teknikal dan
(Nama Agensi) bersetuju melantik firma tuan
Cadangan Kos yang telah dipersetujui, .....................
sebagai perunding dengan kaedah bayaran secara *Input Masa/Skala Yuran Piawai
bagi *projek/kajian seperti berikut:
Nama Projek/Kajian*
: (sila nyatakan)
Kos Projek
: (sila nyatakan)
Kaedah Perolehan
: *Lantikan Terus Berserta Kos Siling/Tender Terhad/Tender Terbuka
Bidang Perunding
: (sila nyatakan)
Perjanjian Piawai yang digunakan : CSA2014(Architectural/ Engineering/Quantity Surveying/ Research
Skop Perkhidmatan
: (sila nyatakan)
Tempoh Perkhidmatan
: (sila nyatakan)
Mula Perkhidmatan
: (sila nyatakan)
Tamat Perkhidmatan
: (sila nyatakan)
Yuran Perunding
:(sila nyatakan)
Kos Imbuhan Balik
:(sila nyatakan)
GST
:(sila nyatakan)
(x% daripada Yuran + Imbuhan Balik)
Jumlah Kos Perunding
(termasuk GST)
:(sila nyatakan) – lampirkan butiran kos terperinci
2.
Pihak tuan adalah diingatkan bahawa perbelanjaan imbuhan balik hendaklah
mengikut perbelanjaan sebenar berdasarkan prinsip yang mana lebih rendah dan
tidak melebihi kos yang telah dipersetujui.
3.
Kerajaan akan menyediakan sejumlah peruntukan tambahan untuk bayaran GST
yang akan dibayar oleh perunding kepada Kastam DiRaja Malaysia tertakluk kepada
Akta Cukai Barang dan Perkhidmatan 2014 [Akta 762].
M.S. 150/170
PK 3.2
4.
Dengan penerimaan tawaran perlantikan ini, suatu ikatan kontrak terwujud di
antara Kerajaan dengan tuan. Suatu perjanjian formal akan disempurnakan
kemudiannya dengan memasukkan semua terma perjanjian sebagaimana yang
dipersetujui.
5.
Bersama-sama surat ini juga disertakan Surat Akuan Perunding Yang Dilantik
(Agensi boleh dapat format surat akuan ini di Lampiran 1D) untuk tandatangan pihak
tuan dan dikembalikan bersama Surat Setuju Terima ini.
6.
Untuk makluman pihak tuan, prestasi perkhidmatan firma tuan akan dinilai
sepanjang tempoh lantikan berdasarkan kualiti kerja, ketepatan masa dan pematuhan
kepada terma rujukan.
7.
Sesalinan butiran kos terperinci, jadual pelaksanaan projek/kajian dan carta ahli
pasukan kerja beserta peranan serta tanggungjawab yang telah dipersetujui disertakan
untuk makluman pihak tuan.
8.
Surat ini dihantar kepada pihak tuan dalam tiga (3) salinan. Sila kembalikan
salinan asal dan kedua setelah ditandatangani dan disaksikan dengan sempurna di
ruang yang berkenaan dalam masa 14 hari daripada tarikh surat ini kepada pejabat ini
untuk tindakan selanjutnya.
..........................................
(Tandatangan Pegawai Agensi)
Nama Penuh
:
Jawatan
:
Dengan ini yang bertandatangan di bawah ini mengakui penerimaan surat tersebut di
atas, salinannya yang mana telahpun disimpan dan mengesahkan bahawa tiada apaapa terma, syarat atau stipulasi tambahan kepada yang terkandung dalam surat
tersebut.
……………………………..
Tandatangan Perunding
………………………………
Tandatangan Saksi
Nama Penuh
:
No. Kad Pengenalan :
Alamat
:
Nama Penuh
No. Kad Pengenalan
Alamat
:
:
:
Meteri atau Cop Perunding
Tarikh :…………………..
* potong di mana perlu
Tarikh:……………………...
M.S. 151/170
PK 3.2
s.k
Ketua Pengarah
Lembaga Hasil Dalam Negeri
(Cawangan Tidak Bermastautin)
Tingkat 10, Blok 11,
Kompleks Bangunan Kerajaan
Jalan Duta, Peti Surat11833
50578 Kuala Lumpur
Ketua Pengarah Kastam Malaysia
Ibu Pejabat Kastam Di Raja Malaysia
Bahagian GST
Aras 3 & 4, Blok A, Menara Tulus
No. 22, Persiaran Perdana, Presint 3
61200 Putrajaya
M.S. 152/170
PK 3.2
17.0 SISTEM ePERUNDING
17.1 Kepentingan Merekod Maklumat Perolehan Perkhidmatan Perunding
17.1.1
Setiap Agensi yang membuat perolehan perkhidmatan perunding bagi
pelaksanaan sesebuah projek/kajian Kerajaan adalah bertanggungjawab
untuk merekod semua maklumat perolehan perkhidmatan perunding ke
dalam sistem yang telah dibangunkan oleh Kementerian Kewangan iaitu
Sistem ePerunding
yang boleh dicapai melalui URL berikut
http://porteperunding.treasury.gov.my/
17.1.2
Sistem ePerunding adalah merupakan sebuah sistem yang dibangunkan
bertujuan membolehkan Agensi membuat rujukan, memproses
permohonan perolehan perkhidmatan perunding dan membuat laporan
berkala/ad hoc mengenai perolehan perkhidmatan perunding sesebuah
Agensi mengikut projek/kajian. Walau bagaimanapun, buat masa ini
sehingga dimaklumkan kelak oleh Kementerian Kewangan, Sistem
ePerunding hanya boleh digunakan untuk tujuan seperti berikut :
17.1.2.1
Semakan profail firma yang berdaftar dengan Kementerian
Kewangan;
17.1.2.2
Membuat carian firma perunding berdasarkan kriteria-kriteria
asas pemilihan perunding seperti di perenggan 6.1.1;
17.1.2.3
Merekod maklumat perolehan perkhidmatan perunding;
17.1.2.4
Merekod penilaian prestasi perunding; dan
17.1.2.5
Membuat rujukan ke atas peraturan/arahan semasa Kerajaan
mengenai perolehan perkhidmatan perunding.
17.1.2.6
Memproses permohonan pelantikan perunding secara
lantikan terus beserta kos siling bagi projek pembangunan
fizikal sehingga kos projek bernilai RM5 juta dan kajian/kerja
ukur bernilai RM500,000.
17.1.3
Penggunaan Sistem ePerunding adalah terhad kepada Agensi Kerajaan
dalam melaksanakan perolehan perkhidmatan perunding secara atas
talian tertakluk telah diberi kelulusan Username dan Password (borang
permohonan boleh dimuat turun melalui laman web Sistem ePerunding).
Walau bagaimanapun, pihak luar boleh melayari sistem tersebut untuk
mendapatkan maklumat asas mengenai firma-firma perunding yang
berdaftar dengan Kementerian Kewangan dan peraturan/arahan semasa
Kerajaan mengenai perolehan perkhidmatan perunding tanpa username
dan password.
17.1.4
Memandangkan pemilihan firma perunding adalah berdasarkan maklumat
yang terdapat di dalam Sistem ePerunding, adalah penting maklumat
tersebut dikemaskini oleh Agensi secara berterusan. Maklumat yang
terkini akan membantu Agensi di dalam membuat pemilihan yang tepat
M.S. 153/170
PK 3.2
(matching) berdasarkan kapasiti dan kapabiliti firma bersesuaian dengan
keperluan projek/kajian Kerajaan.
17.2 Pengemaskinian Maklumat Perolehan Perkhidmatan Perunding
17.2.1
Sebaik sahaja SST telah ditanda tangani oleh kedua-dua pihak, Agensi
adalah bertanggungjawab untuk merekod maklumat perolehan
perkhidmatan perunding bagi projek/kajian tersebut ke dalam sistem
ePerunding.
M.S. 154/170
PK 3.2
18.0 PERJANJIAN PERUNDING & PENTADBIRAN KONTRAK
18.1 Kepentingan Perjanjian
18.1.1
Perjanjian merupakan satu ikatan rasmi diantara Kerajaan dengan firma
dan mengandungi obligasi/persetujuan yang perlu dipatuhi dan
dilaksanakan sepanjang tempoh perjanjian tersebut. Berikut adalah
kepentingan Perjanjian :
18.1.1.1
Memelihara kepentingan Kerajaan;
18.1.1.2
Memastikan kedua-dua pihak mematuhi obligasi masingmasing sebagaimana dinyatakan di dalam perjanjian/kontrak
yang ditandatangani;
18.1.1.3
Sekiranya ada pelanggaran/ketidak patuhan terma dan syarat
perjanjian, dokumen perjanjian boleh digunakan untuk proses
pendakwaan undang-undang / gantirugi; dan
18.1.1.4
Penjelasan mengenai tanggungjawab perunding disamping
menjelaskan perkhidmatan yang bakal diberikan kepada
Kerajaan dalam tempoh yang ditetapkan.
18.1.2
Pembayaran kepada firma perunding
ditandatangani adalah tidak dibenarkan.
sebelum
perjanjian
18.1.3
Sebaik sahaja Surat Setuju Terima dikeluarkan kepada perunding, Agensi
hendaklah menandatangani perjanjian perunding dengan sesegera
mungkin iaitu sebelum tarikh bayaran yang ditetapkan oleh Agensi bagi
peringkat kemajuan kerja yang pertama dibuat kepada perunding.
18.1.4
Perjanjian hendaklah disediakan oleh Agensi Pelaksana dan perjanjian
tersebut hendaklah ditandatangani oleh Pegawai yang diberi kuasa di
bawah Seksyen 2 Akta Kontrak Kerajaan 1949 (Semakan 1973).
18.1.5
Perjanjian hendaklah dibuat secara berasingan mengikut bidang
perkhidmatan perunding. Sekiranya 2 atau lebih firma dalam bidang
perkhidmatan yang sama bergabung bagi melaksanakan sesuatu projek
Kerajaan, hanya 1 perjanjian sahaja perlu disediakan dan ditandatangani
oleh kesemua pihak yang terlibat.
18.2 Jenis Perjanjian Piawai Perkhidmatan Perunding
18.2.1
Perjanjian piawai adalah perjanjian yang telah disediakan oleh
Kementerian Kewangan untuk kegunaan am oleh semua Agensi Kerajaan
dan Perunding bagi pelaksanaan projek/kajian Kerajaan. Oleh itu, Agensi
hendaklah menggunakan Perjanjian Piawai yang telah diluluskan oleh
Kementerian Kewangan.
18.2.2
Sebarang perubahan kepada syarat-syarat sedia ada di dalam perjanjian
piawai yang diluluskan oleh Kementerian Kewangan adalah tidak
M.S. 155/170
PK 3.2
dibenarkan. Walau bagaimanapun, sekiranya terdapat keperluan khusus
untuk menambah klausa baru di dalam perjanjian piawai, Agensi
hendaklah merujuk dan mendapat kebenaran daripada Penasihat
Undang-Undang Agensi terlebih dahulu.
18.2.3
Sekiranya tiada perubahan klausa yang telah dibuat ke atas perjanjian
piawai tersebut, Agensi boleh menandatangani perjanjian tersebut tanpa
perlu merujuk ke Bahagian Undang-Undang di Agensi.
18.2.4
Bagi perjanjian ukur tanah atau kerja-kerja ukur lain, Agensi adalah
dinasihatkan merujuk kepada Jabatan Ukur & Pemetaan Malaysia
(JUPEM) dan draf tersebut hendaklah dikemukakan kepada Penasihat
Undang-Undang Agensi untuk semakan.
18.2.5
Bagi perolehan perkhidmatan perunding yang dibuat mengikut kaedah
bayaran SOF atau input masa, perjanjian hendaklah mengikut perjanjian
piawai yang telah dikeluarkan oleh Kementerian Kewangan seperti di
PK 3.3. Berikut adalah perjanjian piawai sedia ada yang telah dikeluarkan
oleh Kementerian Kewangan dan diluluskan oleh Jabatan Peguam
Negara (AGC) :
18.2.5.1
18.2.5.2
18.2.5.3
18.2.5.4
18.2.6
Form CSA2014-Architectural (incl. SOF 2010)
Form CSA2014-Engineering (incl. SOF 1998)
Form CSA2014-Quantity Surveying (incl.SOF 2004); dan
Form CSA2014-Research
Softcopy bagi perjanjian di perenggan 18.2.5.1 hingga 18.2.5.4 di atas
boleh dimuat turun melalui laman web Sistem ePerunding di
http://porteperunding.treasury.gov.my/index.php/perjanjian-piawai.
18.3 Pentadbiran Kontrak
18.3.1
Agensi hendaklah mengambil perhatian yang serius berkenaan
pengurusan dan pentadbiran kontrak. Oleh itu, adalah penting untuk
Agensi mengetahui dan memahami kandungan perjanjian bagi menjaga
kepentingan Kerajaan dan melicinkan urusan yang berhubung kait
dengan pelaksanaan sesuatu perolehan.
18.3.2
Pemantauan perjanjian yang sedang berkuat kuasa hendaklah
dilaksanakan dengan teliti dan teratur dari semasa ke semasa bagi
mengesan dan mengenal pasti masalah dari peringkat awal lagi.
18.3.3
Isu-isu semasa berkaitan pentadbiran kontrak yang
perkhidmatan perunding antaranya adalah seperti berikut :
melibatkan
18.3.3.1
Agensi tidak dapat membuat pembayaran/mengambil
tindakan terhadap perunding yang dilantik disebabkan
perjanjian tidak disediakan;
18.3.3.2
Agensi tidak melantik pegawai tertentu untuk mentadbir
perjanjian;
M.S. 156/170
18.3.4
PK 3.2
18.3.3.3
Tidak menguatkuasakan syarat-syarat di dalam perjanjian.
Contohnya, tindakan tidak diambil ke atas kelewatan/kecuaian
firma perunding di mana antaranya adalah seperti tidak
memberi peringatan atau amaran kepada firma, tidak
membuat aduan kepada Kementerian Kewangan atau kepada
Lembaga Profesional berkaitan;
18.3.3.4
Agensi kurang pengetahuan ke atas kandungan terma
perjanjian; dan
18.3.3.5
Agensi mengarahkan perunding untuk menyediakan
perjanjian yang memberi peluang kepada perunding untuk
meminda klausa perjanjian yang memihak kepada perunding
tanpa disedari oleh Agensi.
Sila rujuk PK 3.3 untuk penerangan lanjut mengenai pentadbiran kontrak.
18.4 Perlanjutan Tempoh Masa Perkhidmatan (Extension of Time – EOT) dan
Perlanjutan Tempoh Perjanjian (Extension of Contract Period)
18.4.1
Lanjutan tempoh masa perkhidmatan perunding (Extension of Time EOT)
18.4.1.1
18.4.1.2
18.4.2
EOT hanya boleh dipertimbangkan oleh PBM bagi perkaraperkara berikut sahaja:
(a)
Sekiranya pihak perunding telah menghadapi kelewatan
yang disebabkan oleh Agensi antaranya di dalam
mendapatkan maklumat atau pengesahan/persetujuan ke
atas maklumat yang dikemukakan oleh perunding kepada
individu/jawatankuasa di Agensi berdasarkan tarikh
serahan deliverables yang telah dipersetujui di dalam
perjanjian; dan
(b)
Sekiranya terdapat arahan rasmi daripada GR1 untuk
menangguhkan
kesemua/sebahagian
daripada
perkhidmatan yang ditetapkan di dalam perjanjian yang
telah menyebabkan kelewatan di pihak perunding.
Sekiranya kelewatan terbukti adalah disebabkan oleh pihak
perunding sahaja dan tidak turut melibatkan kelewatan di
pihak Agensi, Agensi hendaklah mengambil tindakan
pengenaan Liquidated Ascertained Damages (LAD) ke atas
perunding selaras dengan peruntukan di dalam perjanjian.
Perlanjutan tempoh perjanjian perunding (Extension Of Contract Period)
1
GR adalah Government Representatives yang telah dinamakan secara rasmi di dalam Consultancy
Service Agreement.
M.S. 157/170
PK 3.2
18.4.2.1
Berdasarkan jadual pelaksanaan kerja yang ditetapkan di
dalam perjanjian, sekiranya didapati kemajuan kerja
perunding mengalami kelewatan dan dikhuatiri tidak dapat
diselesaikan dalam tempoh perjanjian, Agensi hendaklah
membuat semakan semula ke atas jadual pelaksanaan kerja
perunding untuk menentukan sama ada terdapat keperluan
untuk melanjutkan tempoh perjanjian perunding.
18.4.2.2
Sekiranya perjanjian perunding perlu dilanjutkan, Agensi
hendaklah memastikan sebarang permohonan berkaitan
dengannya dikemukakan lebih awal bagi memastikan
kelulusan perlanjutan tempoh perjanjian oleh PBM sebelum
tarikh tamat perjanjian.
18.4.2.3
Agensi hendaklah memastikan bahawa perlanjutan tempoh
perjanjian perunding dilaksanakan semasa perjanjian
perunding sedia ada masih sah berkuat kuasa.
18.4.2.4
Sekiranya terdapat permohonan pelanjutan tempoh kontrak
bagi perkhidmatan perunding setelah kontrak tamat, ianya
hendaklah dibawa untuk pertimbangan dan kelulusan
Pegawai
Pengawal.
Pegawai
Pengawal
hendaklah
mendapatkan nasihat daripada Penasihat Undang-Undang
dan mengambil tanggungjawab sepenuhnya ke atas
keputusan yang dibuat. Oleh itu, AP201.1(b) adalah tidak
terpakai khusus untuk perolehan perkhidmatan perunding
sahaja.
18.5 Pengenaan Liquidated & Ascertained Damages (LAD) Kepada Perunding
Bagi Projek/Kajian Kerajaan
18.5.1
18.5.2
Agensi hendaklah memastikan pengenaan LAD ke atas perunding
dilaksanakan sekiranya berlaku perkara-perkara berikut:
18.5.1.1
Perunding gagal menepati tarikh penyerahan akhir setiap
deliverables yang telah dipersetujui di dalam perjanjian
perunding; dan
18.5.1.2
Kelewatan/ kegagalan perunding menepati tarikh serahan
akhir yang ditetapkan terbukti adalah disebabkan oleh pihak
perunding sahaja dan tidak turut melibatkan kelewatan di
pihak Agensi.
Pengenaan LAD ke atas perunding adalah bagi kelewatan penyerahan
deliverables pada peringkat perkhidmatan seperti berikut:
18.5.2.1
Projek pembangunan fizikal – setiap peringkat sehingga
sebelum peringkat pembinaan bermula; dan
18.5.2.2
Kajian - setiap peringkat sehingga penutupan akaun
M.S. 158/170
PK 3.2
18.5.3
Bagi memastikan pengenaan LAD dapat dikuat kuasakan melalui
perjanjian perunding, Agensi hendaklah menyenaraikan semua aktiviti
secara terperinci mengikut deliverables di setiap peringkat perkhidmatan
yang akan dilaksanakan oleh perunding. Agensi tidak dibenarkan untuk
sekadar meletakkan jangka tempoh sahaja di setiap deliverables yang
ditetapkan sebaliknya hendaklah menyatakan dengan jelas tarikh serahan
akhir setiap deliverables tersebut.
18.5.4
Berdasarkan jadual deliverables yang ditetapkan di dalam perjanjian, GR
hendaklah mengeluarkan arahan rasmi kepada perunding sekurangkurangnya seminggu lebih awal daripada tarikh serahan akhir setiap
deliverables untuk mendapatkan maklumat terkini kemajuan kerja
perunding (work progress). Ini adalah bertujuan untuk membolehkan GR
membuat pertimbangan sekiranya LAD perlu dikenakan atau EOT wajar
diberikan berdasarkan maklum balas yang dikemukakan oleh perunding.
18.5.5
Pengenaan LAD kepada firma adalah dibuat melalui pemotongan
bayaran kemajuan perkhidmatan perunding berdasarkan formula yang
telah ditetapkan oleh Kerajaan seperti berikut:
LAD =Base Lending Rate x Consulting Fees
100
365
(subject to a minimum of RM100 per day)
18.5.6
Agensi tidak boleh menimbang apa-apa formula lain atau cara pengiraan
lain di dalam penentuan LAD kepada firma. Formula di perenggan 18.5.5
di atas hendaklah dipatuhi sama ada oleh Agensi mahupun firma.
18.6 Insuran Tanggung Rugi Profesional (Professional Indemnity Insurance – PII)
bagi perunding untuk semua Projek Pembangunan Fizikal
18.6.1
Agensi hendaklah memastikan perunding yang dilantik telah pun
mengambil atau mempunyai insuran tanggung rugi profesional (PII)
sebagai sekuriti kepada Kerajaan bagi melindungi daripada segala liabiliti
yang disebabkan kecuaian atau kesilapan firma, rakan kongsinya dan
kakitangannya semasa memberikan perkhidmatan perundingan di dalam
projek pembangunan fizikal terutamanya di dalam rekabentuk mahupun
apa-apa pandangan/nasihat yang diberikan.
18.6.2
Kos untuk menyelia PII adalah ditanggung sendiri oleh perunding dan
tidak boleh disenaraikan di dalam butiran kos perunding memandangkan
adalah menjadi tanggungjawab semua profesional untuk mengambil
insuran ini sebagai jaminan ke atas kepakaran yang diberikan.
18.6.3
Tempoh sah laku PII tersebut hendaklah turut meliputi minimum 12 bulan
selepas tempoh Defect Liability Period tamat.
18.6.4
Memandangkan perkara ini dinyatakan sebagai salah satu syarat
mandatori di dalam klausa perjanjian piawai perunding ini, Agensi
M.S. 159/170
PK 3.2
bertanggungjawab untuk memastikan perkara ini dinyatakan secara jelas
di dalam kriteria pemilihan perunding, syarat pelawaan/tender dan syarat
lantikan.
18.7 Penamatan Perjanjian
18.7.1
Klausa penamatan perjanjian adalah penting bagi memastikan hak
Kerajaan untuk menamatkan perjanjian pada bila-bila masa apabila firma
perunding gagal memenuhi obligasi kontrak.
18.7.2
Agensi berhak mengambil tindakan menamatkan perkhidmatan perunding
sekiranya perunding melakukan perkara-perkara berikut tanpa justifikasi
yang munasabah:
18.7.2.1
Menangguhkan pelaksanaan perkhidmatan dan gagal
meneruskan kerja dengan tekun sebagaimana obligasi
perunding di dalam perjanjian;
Contohnya:
(a) Perunding telah menangguhkan penyediaan Laporan
Awal bagi kajian yang dilaksanakannya dan gagal
menyiapkan laporan tersebut sebagaimana dikehendaki
oleh Agensi.
18.7.2.2
Gagal melaksanakan semua/sebahagian perkhidmatan atau
secara berterusan mengabaikan obligasi perunding di bawah
perjanjian;
Contohnya:
(a) Perunding tidak melaksanakan kerja pengawasan tapak
yang merupakan skop perkhidmatan yang dikehendaki
oleh Agensi di dalam perjanjian.
18.7.2.3
Kemungkiran melaksanakan tanggungjawab perunding iaitu
tidak memberikan perkhidmatan secara profesional,
kompeten, berhati-hati dan tekun sepanjang masa;
Contohnya:
(a) Perunding memperakukan tuntutan bayaran oleh
kontraktor pembinaan bagi kuantiti bahan binaan melebihi
daripada kuantiti sebenar yang berada di tapak
pembinaan.
18.7.2.4
Obligasi yang dilaksanakan oleh perunding tidak menepati
kehendak Agensi atau gagal mematuhi terma/syarat yang lain
di dalam perjanjian.
Contohnya:
M.S. 160/170
(a)
PK 3.2
Perunding menggantikan kakitangan yang terlibat dalam
pasukan kajian tanpa terlebih dahulu mendapatkan
kebenaran daripada pihak Kerajaan.
18.7.3
Walau bagaimanapun, penamatan perkhidmatan perunding hendaklah
mengikut kaedah atau tatacara yang telah diperuntukkan di dalam
perjanjian perunding. Peluang yang munasabah hendaklah diberikan
kepada perunding yang gagal memenuhi obligasi kontrak. Ini termasuk
memberi notis peringatan, amaran yang cukup secara bertulis dan
mengeluarkan surat tunjuk sebab (show cause letter).
18.7.4
Sekiranya firma yang dilantik adalah sole proprietorship dan pemilik
tersebut meninggal dunia, perjanjian dengan Agensi adalah terbatal
dengan sendirinya. Agensi dibenarkan untuk melantikan perunding baru
bagi pelaksanaan projek tersebut dan memastikan isu-isu perundangan
berkaitan perjanjian asal telah diselesaikan.
M.S. 161/170
PK 3.2
19.0 PELANTIKAN PERUNDING INDIVIDU
19.1 Syarat Pelantikan Perunding Individu/Pegawai Kerajaan
19.1.1
19.1.2
Perunding individu lazimnya ditakrifkan seperti berikut:
19.1.1.1
Individu yang sedang berkhidmat dengan suatu firma
dan/atau individu yang memberikan perkhidmatan secara
freelance;
19.1.1.2
Pegawai Kerajaan yang telah bersara dari perkhidmatan; atau
19.1.1.3
Tenaga pengajar
berkhidmat.
universiti
(IPTA/IPTS)
yang
masih
Pelantikan perunding secara individu tidak digalakkan, walau
bagaimanapun adalah dibenarkan tertakluk kepada syarat-syarat berikut:
19.1.2.1
Hanya bagi Kajian Kerajaan atau yang memerlukan khidmat
nasihat kepakaran individu tersebut bagi pelaksanaan kajian
berkenaan sahaja;
19.1.2.2
Kajian yang memerlukan kepakaran khusus yang tidak
ditawarkan oleh firma sedia ada;
19.1.2.3
Tempoh perkhidmatan perunding tidak melebihi 1 tahun;
19.1.2.4
Kos perkhidmatan tidak melebihi RM500 ribu;
19.1.2.5
Boleh melebihi dari seorang perunding individu tertakluk
jumlah kos perkhidmatan semua perunding individu tersebut
tidak melebihi RM500 ribu dan tidak melebihi tempoh 1 tahun;
19.1.2.6
Kaedah bayaran adalah secara Input Masa di mana
pengiraan yuran dan imbuhan balik hendaklah berdasarkan
syarat-syarat di perenggan 5 di dalam MPPP2011 ini;
19.1.2.7
Kriteria pemilihan perunding individu tersebut boleh ditetapkan
sendiri oleh JPP mengikut kesesuaian projek;
19.1.2.8
Faktor Pengganda bagi perunding individu tempatan adalah
maksimum 1.6 dan perunding individu asing adalah
maksimum 1.0;
19.1.2.9
Pelantikan dan kos perunding individu hendaklah mendapat
kelulusan LP ‘B’ manakala bagi perunding individu asing
adalah LP ‘A’;
19.1.2.10 Surat Setuju Terima hendaklah dikeluarkan kepada perunding
individu tersebut sebelum sebarang arahan memulakan kerja
dikeluarkan;
M.S. 162/170
PK 3.2
19.1.2.11 Perjanjian dengan perunding individu tersebut hendaklah
disediakan menggunapakai format perjanjian piawai seperti di
PK3.3 dan ditandatangani sebelum sebarang bayaran boleh
dibuat; dan
19.1.2.12 Maklumat perolehan perunding individu hendaklah direkodkan
di dalam sistem ePerunding;
19.1.3
Bagi mendapatkan perkhidmatan tenaga pengajar IPTA/IPTS yang masih
berkhidmat, syarat tambahan adalah seperti berikut :
19.1.3.1
Memastikan
pelantikan
tenaga
pengajar
hendaklah
dilaksanakan melalui Badan/Biro Perundingan Universiti yang
berdaftar dengan Kementerian Kewangan.
19.1.3.2
Sekiranya
IPTA/IPTS
tidak
mempunyai
Badan/Biro
Perundingan yang berdaftar dengan Kementerian Kewangan,
pelantikan tenaga pengajar tersebut hendaklah dibuat melalui
Bahagian Pentadbiran/Sumber Manusia Universiti berkenaan.
M.S. 163/170
PK 3.2
20.0 PELANTIKAN PERUNDING ASING
20.1 Perkhidmatan Perunding Asing
20.1.1
2
Perunding Asing di dalam perolehan perkhidmatan perunding
Kerajaan boleh ditakrifkan seperti berikut:
20.1.1.1
Firma di luar Negara yang dilantik secara outsource oleh firma
tempatan/ dilantik terus oleh Agensi;
20.1.1.2
Individu Asing yang bekerja dengan firma di luar Negara yang
dilantik secara outsourcing oleh firma tempatan/dilantik terus
oleh Agensi;
20.1.1.3
Warga Tempatan yang bekerja dengan firma Asing di luar
Negara yang dilantik secara outsourcing oleh firma
tempatan/dilantik terus oleh Agensi;dan
20.1.1.4
Individu Asing yang tidak bermastautin2 di Malaysia dan
bekerja dengan firma tempatan yang dilantik secara
outsourcing oleh firma tempatan/dilantik terus oleh Agensi.
20.1.2
Firma Asing yang berdaftar dengan Suruhanjaya Syarikat Malaysia (SSM)
adalah diklasifikasikan sebagai firma perunding tempatan.
20.1.3
Individu Asing yang bermastautin di Malaysia dan bekerja dengan firma
tempatan adalah diklasifikasikan sebagai perunding tempatan.
20.1.4
Warga Tempatan yang sedang bekerja dengan firma tempatan yang
berpejabat di luar Negara adalah diklasifikasikan sebagai perunding
tempatan.
20.1.5
Perunding tempatan hendaklah diberi keutamaan di dalam perolehan
Kerajaan bagi tujuan peningkatan keupayaan (capacity building), kawalan
ke atas aliran keluar mata wang dan dasar keselamatan negara.
20.1.6
Semua perolehan perkhidmatan firma perunding asing hendaklah
mendapat kelulusan Kementerian Kewangan terlebih dahulu.
20.1.7
Bagi perolehan perkhidmatan perunding asing, Agensi hendaklah
melaksanakan perkara-perkara berikut :
20.1.7.1
Mendapat kelulusan tapisan keselamatan Majlis Keselamatan
Negara (MKN) di Jabatan Perdana Menteri;
20.1.7.2
Mengenakan Cukai Pegangan (Withholding Tax) bagi
perkhidmatan individu/firma asing selaras dengan Akta Cukai
Takrifan bermastautin adalah berdasarkan undang-undang percukaian Malaysia.
M.S. 164/170
PK 3.2
Pendapatan 1967. Kadar semasa Cukai Pegangan adalah
tertakluk kepada kadar semasa yang diluluskan Kerajaan;
20.1.7.3
Memastikan perunding individu asing dalam bidang arkitek,
kejuruteraan
dan
ukur
bahan
berdaftar
dengan
Lembaga/Badan profesional di negara masing-masing;
20.1.7.4
Memastikan perunding individu asing dalam bidang arkitek,
kejuruteraan dan ukur bahan turut berdaftar secara sementara
dengan Lembaga/Badan profesional di Malaysia selaras
dengan Akta Lembaga Profesional masing-masing; dan
20.1.7.5
Memastikan
terdapat
program
Transfer
of
Technology/Knowledge kepada kakitangan Agensi (sekiranya
perlu).
20.2 Kaedah Bayaran Perunding Asing
20.2.1
Pengiraan yuran Input Masa bagi perunding asing seperti di perenggan 20.1.1
di atas hendaklah dibuat secara charge rate. Sebagai panduan, Agensi boleh
menggunakan format di Lampiran 20A atau format lain yang bersesuaian.
20.3 Dasar Penggunaan Mata Wang
20.3.1
Tawaran harga daripada perunding asing boleh dibuat sama ada di dalam
Ringgit Malaysia ataupun mata wang asing. Walau bagaimanapun, bagi
mengawal perbelanjaan, Agensi dinasihatkan supaya mengutamakan Ringgit
Malaysia dan dinyatakan dengan jelas di dalam dokumen pelawaan.
M.S. 165/170
PK 3.2
LAMPIRAN 20A
BREAKDOWN OF RATES FOR CONSULTANT
Project:……………………………………………
…
Name
Position
(1)
(2)
(3)
(4)
(5)
(6)
Basic
Salary per
month
Social
Charges
(% of 1)
Overhead
(% of 1)
Subtotal
(1+2+3)
Fee
(% of 4)
Charge
Rate per
month
(4+5)
Note:
Item 1: Basic salary shall include actual gross salary before deduction of taxes. Payroll slip for
each staff proposed should be submitted.
Item 2: Social Charges shall include employer’s contribution to social security, paid vacation,
average sick leave and other standard benefits paid by the firm to the employee.
Breakdown of proposed percentage charge should be submitted and certified by External
Auditor.
Item 3: Overhead shall include general administration cost, rent, etc. Breakdown of proposed
percentage charge for overhead should be submitted and supported by relevant
documents.
Item 5: Fee shall include company profit and other costs (overseas allowances, etc).
M.S. 166/170
PK 3.2
21.0 PEMANTAUAN DAN PENILAIAN PRESTASI PERKHIDMATAN PERUNDING
21.1 Pemantauan & Penilaian Prestasi
21.1.1
Agensi adalah bertanggungjawab untuk memastikan penilaian prestasi
perunding dibuat pada setiap peringkat perkhidmatan yang telah
dilaksanakan oleh perunding. Maklumat prestasi perunding yang telah
dinilai oleh Agensi hendaklah direkodkan ke dalam Sistem ePerunding.
Borang penilaian prestasi adalah seperti di Lampiran 21.
21.1.2
Penilaian prestasi perunding hendaklah dibuat secara adil dan saksama
tanpa melibatkan sebarang unsur-unsur peribadi (personel grudges),
berat sebelah, prejudis dan sebagainya.
21.1.3
Kriteria penilaian prestasi yang ditetapkan dan juga perkara utama yang
perlu diberi perhatian adalah seperti berikut :
21.1.3.1
Jadual Pelaksanaan
(a)
21.1.3.2
Skop Perkhidmatan
(a)
21.1.3.3
21.1.3.4
Hasil kerja yang tidak menepati TOR.
Pengurusan Sumber
(a)
Ketidakcekapan perunding mengurus pasukan projek
dan sumber-sumber lain yang berkaitan sama ada
manusia, peralatan, kewangan, maklumat dan
sebagainya.
(b)
Pertukaran ahli pasukan kerja tanpa kebenaran Agensi.
Keupayaan Teknikal
(a)
21.1.3.5
Kelewatan perunding dalam membuat keputusan bagi
sesuatu
bahagian
kerja
kritikal
yang
boleh
mengakibatkan lanjutan masa dan kelewatan projek.
Pengetahuan teknikal pasukan kerja dalam pelaksanaan
projek/kajian tersebut hendaklah mencukupi dan up to
date dengan perkembangan semasa.
Kualiti Kerja
(a)
Mutu kerja yang rendah dan tidak menepati kualiti yang
ditetapkan.
M.S. 167/170
21.1.3.6
21.1.3.7
Kerjasama
(a)
Ketidakhadiran wakil firma dalam mesyuarat yang
diadakan.
(b)
Ketidakhadiran prinsipal syarikat dalam mesyuarat tapak
(sekiranya kehadiran prinsipal diwajibkan).
(c)
Tiada kerjasama dengan perunding-perunding lain yang
dilantik oleh Agensi bagi projek/kajian berkenaan.
(d)
Sukar memberi kerjasama kepada pegawai-pegawai
Agensi yang dipertanggungjawab bagi projek/kajian
berkenaan
Peruntukan Diluluskan
(a)
21.1.3.8
PK 3.2
Tidak
mengambil
berat
untuk
memastikan
perbelanjaan/kos perunding tidak melebihi peruntukan
yang telah diluluskan.
Pengawasan/Penyeliaan Tapak (Projek Pembangunan Fizikal
sahaja)
(a)
Tidak
memantau
kakitangan
tapak
sehingga
mengakibatkan kelewatan atau menjejaskan kualiti
pelaksanaan projek
21.1.4
Perunding yang melakukan kesalahan antaranya melanggar mana-mana
syarat/obligasi perjanjian perunding, Agensi hendaklah terlebih dahulu
mengambil tindakan ke atas perunding berkenaan mengikut terma dan
syarat yang diperuntukkan di dalam perjanjian (seperti menamatkan
perkhidmatan perunding) sebelum sebarang laporan aduan dikemukakan
ke Kementerian Kewangan untuk tindakan susulan.
21.1.5
Laporan aduan yang hendak dikemukakan ke Kementerian Kewangan ini
hendaklah mematuhi format yang telah dikeluarkan oleh Kementerian
Kewangan iaitu menggunapakai Borang KKM-BA (2010) dimana borang
tersebut boleh didapati dari PK 8.
21.1.6
Borang Aduan yang telah lengkap diisi ini juga hendaklah disalinkan
kepada badan kawal selia profesional yang berkaitan untuk diambil
tindakan tatatertib.
21.1.7
Bagi perunding pembangunan fizikal, sekiranya berlaku kegagalan
selepas projek siap, Agensi hendaklah mengeluarkan arahan secara
bertulis kepada perunding yang terlibat untuk menyediakan Laporan
Tunjuk Sebab mengenai punca kegagalan dan kaedah mengatasinya
kepada Kerajaan dengan segera selaras dengan syarat perjanjian
perkhidmatan perunding. Agensi hendaklah meneliti laporan yang
disediakan oleh perunding tersebut dan mengambil tindakan sewajarnya.
M.S. 168/170
PK 3.2
Sekiranya daripada laporan tersebut didapati berlakunya sebarang
kecuaian di pihak perunding, Agensi hendaklah melaporkan perkara
tersebut ke Kementerian Kewangan menggunakan borang aduan iaitu
Borang KKM-BA (2010) dimana borang tersebut boleh didapati dari
PK 8 dan disalinkan ke Lembaga Profesional untuk tindakan sewajarnya.
M.S. 169/170
PK 3.2
LAMPIRAN 21
BORANG LAPORAN PENILAIAN PRESTASI PERUNDING
MAKLUMAT PERUNDING
Nama :
Alamat :
No. Telefon :
No. Fax :
Bidang/ Kategori Perunding :
(cth: Arkitek/C&S/M&E/QS lain-lain)
Projek/Kajian
:
Lokasi :
Skop Perkhidmatan :
Agensi Pelaksana
:
No. Tel Pegawai Agensi :
No. Faks :
Tarikh Penilaian :
Peringkat Kerja :
Kemajuan Kerja :
% (progress)
TarikhSiap Projek/Kajian :
MAKLUMAT PENILAIAN PRESTASI PERUNDING
Markah Keseluruhan
(%)
91 - 100
Gred Keseluruhan
Ulasan
76 - 90
Baik
Secara Umum Perunding Boleh Diterima
61 - 75
Sederhana
Perunding Boleh Diterima Dengan Syarat
0 - 60
Lemah
Sangat Baik
Perunding Pilihan
Perunding yang Tidak Disyorkan
Markah Prestasi
Skala Prestasi = Lemah- 0, Sederhana - 1, Baik - 2, Sangat Baik - 3
Kriteria
Lemah
1) Mematuhi Jadual Pelaksanaan
2) Mematuhi Skop Perkhidmatan
3) Pengurusan Sumber
4) Keupayaan Teknikal
5) Kualiti Kerja
6) Kerjasama
7) Mematuhi Peruntukan Diluluskan
8) Pengawasan/Penyeliaan (jika berkaitan)
JUMLAH KESELURUHAN
PENILAIAN PRESTASI KESELURUHAN
Sederhana
Jumlah Keseluruhan / Markah Penuh* X 100
*Markah Penuh kriteria 1 hingga 7 = 21; atau
*Markah Penuh kriteria 1 hingga 8 = 24
DISYORKAN UNTUK PROJEK/KAJIAN AKAN DATANG : YA/TIDAK
ULASAN :
(sila nyatakan)
Disediakan Oleh:
Disahkan dan Disyorkan Oleh:
Tandatangan :
Tandatangan :
Nama & Jawatan :
Nama & Jawatan :
Tarikh :
Tarikh :
M.S. 170/170
Baik
Sangat
Baik
PK 3.3
KERAJAAN MALAYSIA
Pentadbiran Kontrak Dan
Format Perjanjian Piawai Perunding
PK 3.3
KANDUNGAN
PEROLEHAN PERKHIDMATAN PERUNDING......................................... 2
PK 3.3 PENTADBIRAN KONTRAK DAN FORMAT PERJANJIAN
PIAWAI PERUNDING ..................................................................... 2
1.
Pendahuluan .................................................................................. 2
2.
Perkara Penting Berkaitan Perjanjian Perunding Dan
Pentadbiran Kontrak ...................................................................... 2
3.
Surat Setuju Terima ..................................................................... 14
4.
Tempoh Menandatangani Perjanjian Perunding ....................... 15
5.
Penggunaan Bahasa Inggeris Di Dalam Perjanjian Perunding 15
6.
Perubahan Ke Atas Klausa/Isi Kandungan Perjanjian Perunding
....................................................................................................... 15
7.
Kuat Kuasa ................................................................................... 15
8.
Pembatalan ................................................................................... 16
LAMPIRAN ............................................................................................... 17
M.S. 1/17
PK 3.3
PK 3.3 PENTADBIRAN KONTRAK DAN FORMAT PERJANJIAN PIAWAI
PERUNDING
1.
Pendahuluan
1.1.
1.2.
2.
Sebelum ini semua pelantikan perunding sama ada bagi projek
pembangunan fizikal mahupun kajian Kerajaan hendaklah
menggunakan perjanjian piawai perunding sedia ada (telah
disemak oleh Jabatan Peguam Negara – AGC dan diluluskan oleh
Kementerian Kewangan – MOF) seperti berikut:
1.1.1.
BEM/JKR Form A (Rev. 1/83) - pelantikan perunding
kejuruteraan dengan bayaran secara Skala Yuran
Piawai (SOF);
1.1.2.
BAM/JKR Form B (Rev. 1/83) - pelantikan perunding
arkitek dengan bayaran secara SOF;
1.1.3.
BQSM/JKR Form C (Rev. 1/83) - pelantikan perunding
ukur bahan dengan bayaran secara SOF;
1.1.4.
Man-Month (Rev. 1/83) - pelantikan perunding dengan
bayaran secara Input Masa yang tidak melibatkan
penyertaan perunding asing; dan
1.1.5.
Man-Month (Rev. 1/83)(in Association with..) pelantikan perunding dengan bayaran secara Input
Masa yang melibatkan penyertaan perunding asing.
Walau bagaimanapun, perjanjian piawai di atas telah disemak
semula dan dibuat penambahbaikan bagi mengambil kira
perubahan semasa daripada aspek keperluan Agensi dan
perubahan polisi untuk menjaga kepentingan Kerajaan dalam
pelaksanaan projek pembanguan fizikal atau kajian Kerajaan.
Oleh itu, kelima-lima perjanjian piawai di atas adalah dibatalkan
penggunaannya dengan pengeluaran arahan baru ini melalui
PK 3.3.
Perkara Penting Berkaitan Perjanjian Perunding Dan Pentadbiran
Kontrak
2.1.
Arahan yang dikeluarkan oleh wakil Kerajaan (Government
Representative – GR)
2.1.1.
Agensi hendaklah terlebih dahulu mengenal pasti GR
(perjanjian membenarkan bilangan GR melebihi
seorang) yang boleh terdiri daripada Pegawai
M.S. 2/17
PK 3.3
Pengawal atau pegawai-pegawai lain yang kompeten
dalam menyelia kerja perunding, mentadbir kontrak dan
memahami keperluan projek/kajian yang dilaksanakan.
GR adalah khusus dari kalangan kakitangan
Kerajaan sahaja.
2.2.
2.1.2.
Semua GR yang telah dikenalpasti hendaklah
disenaraikan di dalam perjanjian perunding bertujuan
memastikan semua arahan yang dikeluarkan kepada
perunding adalah daripada GR tersebut sahaja. Ini
adalah kerana hanya arahan daripada GR sahaja
adalah sah dari segi perundangan.
2.1.3.
GR hendaklah memastikan arahan yang dikeluarkan
kepada perunding adalah arahan yang jelas dan tidak
kerap berubah tanpa justifikasi yang kukuh, arahan
yang mematuhi syarat-syarat perjanjian dan skop kerja
perunding.
2.1.4.
Semua arahan yang dikeluarkan oleh Agensi kepada
perunding terutamanya arahan secara lisan hendaklah
dengan segera disusuli dengan surat rasmi oleh GR
tidak melebih tujuh (7) hari bekerja dan direkodkan di
dalam fail projek berkaitan.
2.1.5.
Semua arahan yang dikeluarkan oleh GR kepada
perunding di dalam mesyuarat hendaklah dengan
segera diminitkan dan minit mesyuarat hendaklah
disahkan oleh Pengerusi mesyuarat dan wakil syarikat
perunding yang hadir dalam tempoh tidak melebihi
tujuh (7) hari bekerja serta direkodkan di dalam fail
projek berkaitan.
Kehadiran prinsipal firma di dalam mesyuarat/perbincangan yang
dilaksanakan oleh pihak Kerajaan
2.2.1.
Bagi mesyuarat/perbincangan yang memerlukan
kehadiran perunding (sama ada Prinsipal atau wakil),
Agensi hendaklah mengeluarkan surat panggilan/emel
secara rasmi dengan lebih awal dalam tempoh
minimum lima (5) hari bekerja kepada perunding bagi
mengelakkan berlakunya ketidakhadiran perunding di
dalam mesyuarat/ perbincangan tersebut.
2.2.2.
Sekiranya Prinsipal tidak dapat menghadiri mesyuarat/
perbincangan di atas alasan yang munasabah, Agensi
hendaklah memaklumkan kepada Prinsipal bahawa
beliau hendaklah mewakilkan pegawai dari kalangan
ahli pasukan projek (pegawai tersebut telah dinamakan
di dalam perjanjian) seorang yang kompeten, boleh
menjawab persoalan atau isu yang dibangkitkan dan
M.S. 3/17
PK 3.3
boleh membuat keputusan. Wakil Prinsipal tersebut
hendaklah merupakan wakil tetap di dalam
mesyuarat/perbincangan yang diadakan sepanjang
pelaksanaan projek/kajian bertujuan mengelakkan
Prinsipal diwakili pegawai yang berbeza setiap masa
mesyuarat/perbincangan diadakan.
2.3.
Perkhidmatan Rekabentuk Bagi Projek Pembangunan Fizikal
2.3.1.
Bagi memastikan keperluan teknikal dan prosidur
pengemukaan dokumen bagi permohonan Kebenaran
Merancang/ Kelulusan Pelan Bangunan daripada Pihak
Berkuasa Tempatan (PBT) dibuat dengan teratur oleh
perunding, Agensi adalah disarankan ketika membuat
pemilihan perunding di peringkat awal menetapkan
kriteria penilaian perunding seperti berikut:
2.3.1.1.
Kekerapan perunding berurusan dengan
PBT di lokaliti projek yang akan
dilaksanakan; dan
2.3.1.2.
Mengadakan sesi temuduga perunding
sebagai salah satu daripada Kriteria Utama
Penilaian Teknikal untuk mendapatkan
kepastian mengenai pengalaman perunding
berurusan dengan PBT berkaitan.
2.3.2.
Agensi hendaklah memastikan semua rekabentuk
pengiraan,
lukisan
dan
dokumen
berkaitan
ditandatangai oleh hanya Pemilik firma perunding
memandangkan ianya adalah terletak di bawah
tanggungjawab pemilik firma yang memiliki kelulusan
profesional yang ditetapkan.
2.3.3.
Sebarang arahan yang perlu dikeluarkan oleh
perunding atau apa-apa pindaan yang perlu dibuat
ke atas lukisan/brif projek/lain-lain dokumen
berkaitan sama ada melibatkan pertambahan kos
atau tidak, hendaklah mendapat kelulusan daripada
Agensi terlebih dahulu. Perunding tidak dibenarkan
sama sekali mengeluarkan arahan atau membuat
apa-apa pindaan tanpa kebenaran awal daripada
Agensi selaras dengan pematuhan ke atas klausa
5.5(c) hingga (g) di dalam perjanjian perkhidmatan
perunding yang baharu.
2.3.4.
Agensi dibenarkan untuk mendapatkan remedi
daripada kecacatan (defect), kesilapan (fault) dan
kekurangan
(insufficiency/
inadequacy)
yang
disebabkan oleh rekabentuk perunding ketika
M.S. 4/17
PK 3.3
perkara-perkara tersebut disahkan berlaku. Remedi
tersebut boleh dilakukan seperti berikut:
2.4.
2.3.4.1.
Penolakan sejumlah wang yang ditentukan
oleh GR daripada harga kontrak perunding;
dan
2.3.4.2.
Sekiranya penolakan daripada harga kontrak
tersebut
tidak
dapat
dilaksanakan
disebabkan baki bayaran tidak mencukupi,
remedi boleh diperolehi daripada Insuran
Tanggung Rugi Profesional (Profesional
Indemnity Insurance – PII) yang diambil oleh
firma perunding.
Kakitangan firma perunding
2.4.1.
Agensi hendaklah memastikan semua kakitangan
perunding yang terlibat sama ada di dalam projek
pembangunan fizikal mahupun kajian Kerajaan telah
dikenalpasti dan dinamakan sebelum perjanjian
ditandatangani bagi memastikan hanya kakitangan
yang berkelayakan, berkeupayaan dan berpengalaman
sahaja telah dipilih oleh firma perunding yang dilantik
oleh Agensi.
2.4.2.
Bagi memastikan kelancaran projek, sekiranya terdapat
kakitangan perunding yang terpaksa digantikan dengan
kakitangan lain disebabkan perkara yang tidak dapat
dielakkan, GR adalah diberi kuasa untuk meluluskan
penggantian kakitangan tersebut tertakluk kakitangan
yang digantikan hendaklah mempunyai kelayakan dan
pengalaman yang sama atau lebih tinggi sebagaimana
yang telah dipersetujui di dalam perjanjian tanpa
melibatkan sebarang tambahan kos kepada Kerajaan.
2.4.3.
Agensi berhak memotong bayaran perkhidmatan
perunding sekiranya pengganti yang diberikan oleh
perunding adalah berkelayakan dan berpengalaman
lebih rendah daripada tawaran perunding yang telah
dipersetujui di dalam perjanjian tertakluk penggantian
ini telah mendapat kebenaran daripada GR terlebih
dahulu. GR hendaklah memastikan pengganti tersebut
walaupun berkelayakan dan berpengalaman lebih
rendah adalah masih kompeten dalam melaksanakan
skop kerjanya.
2.4.4.
Agensi juga berhak memotong bayaran perkhidmatan
perunding sekiranya didapati bilangan kakitangan
pasukan perunding sebagaimana yang dipersetujui di
M.S. 5/17
PK 3.3
dalam perjanjian adalah tidak mencukupi sepanjang
pelaksanaan projek.
2.5.
2.6.
Insuran Tanggung Rugi Profesional (Professional Indemnity
Insurance – PII) bagi perunding untuk semua Projek
Pembangunan Fizikal
2.5.1.
Agensi hendaklah memastikan perunding yang dilantik
telah pun mengambil atau mempunyai insuran
tanggung rugi profesional (PII) sebagai sekuriti kepada
Kerajaan bagi melindungi daripada segala liabiliti yang
disebabkan kecuaian atau kesilapan firma, rakan
kongsinya dan kakitangannya semasa memberikan
perkhidmatan
perundingan
di
dalam
projek
pembangunan fizikal terutamanya di dalam rekabentuk
mahupun apa-apa pandangan/nasihat yang diberikan.
2.5.2.
Kos untuk menyelia PII adalah ditanggung sendiri oleh
perunding dan tidak boleh disenaraikan di dalam
butiran kos perunding memandangkan adalah menjadi
tanggungjawab semua profesional untuk mengambil
insuran ini sebagai jaminan ke atas kepakaran yang
diberikan.
2.5.3.
Tempoh sah laku PII tersebut hendaklah turut meliputi
minimum 12 bulan selepas tempoh Defect Liability
Period tamat.
2.5.4.
Memandangkan perkara ini dinyatakan sebagai salah
satu syarat mandatori di dalam klausa perjanjian piawai
perunding ini, Agensi bertanggungjawab untuk
memastikan perkara ini dinyatakan secara jelas di
dalam kriteria pemilihan perunding, syarat pelawaan/
tender dan syarat lantikan.
Ganti Rugi Tertentu Dan Ditetapkan (Liquidated Ascertained
Damages - LAD)
2.6.1.
Agensi hendaklah memastikan pengenaan LAD ke atas
perunding
dilaksanakan
sekiranya
berlaku
2.6.1.1.
Perunding gagal menepati tarikh penyerahan
akhir setiap deliverables yang telah
dipersetujui di dalam perjanjian perunding;
dan
2.6.1.2.
Kelewatan/ kegagalan perunding menepati
tarikh serahan akhir yang ditetapkan terbukti
adalah disebabkan oleh pihak perunding
M.S. 6/17
PK 3.3
sahaja dan tidak turut melibatkan kelewatan
di pihak Agensi.
2.6.2.
2.7.
Pengenaan LAD ke atas perunding adalah bagi
kelewatan penyerahan deliverables pada peringkat
perkhidmatan seperti berikut:
2.6.2.1.
Projek pembangunan fizikal – setiap
peringkat sehingga sebelum peringkat
pembinaan bermula; dan
2.6.2.2.
Kajian
setiap
penutupan akaun
peringkat
sehingga
2.6.3.
Bagi memastikan pengenaan LAD dapat dikuat
kuasakan melalui perjanjian perunding, Agensi
hendaklah menyenaraikan semua aktiviti secara
terperinci mengikut deliverables di setiap peringkat
perkhidmatan yang akan dilaksanakan oleh perunding.
Agensi tidak dibenarkan untuk sekadar meletakkan
jangka tempoh sahaja di setiap deliverables yang
ditetapkan sebaliknya hendaklah menyatakan dengan
jelas tarikh serahan akhir setiap deliverables tersebut.
2.6.4.
Berdasarkan jadual deliverables yang ditetapkan di
dalam perjanjian, GR hendaklah mengeluarkan arahan
rasmi kepada perunding sekurang-kurangnya seminggu
lebih awal daripada tarikh serahan akhir setiap
deliverables untuk mendapatkan maklumat terkini
kemajuan kerja perunding (work progress). Ini adalah
bertujuan
untuk
membolehkan
GR
membuat
pertimbangan sekiranya LAD perlu dikenakan atau
EOT wajar diberikan berdasarkan maklum balas yang
dikemukakan oleh perunding.
Lanjutan tempoh masa perkhidmatan perunding (Extension of
Time - EOT)
2.7.1.
EOT hanya boleh dipertimbangkan oleh Agensi bagi
perkara-perkara berikut sahaja:
2.7.1.1.
Sekiranya
pihak
perunding
telah
menghadapi kelewatan yang disebabkan
oleh
Agensi
antaranya
di
dalam
mendapatkan maklumat atau pengesahan/
persetujuan ke atas maklumat yang
dikemukakan
oleh
perunding
kepada
individu/jawatankuasa di Agensi berdasarkan
tarikh serahan deliverables yang telah
dipersetujui di dalam perjanjian; dan
M.S. 7/17
2.7.1.2.
2.7.2.
2.8.
PK 3.3
Sekiranya terdapat arahan rasmi daripada
GR
untuk
menangguhkan
kesemua/
sebahagian daripada perkhidmatan yang
ditetapkan di dalam perjanjian yang telah
menyebabkan kelewatan di pihak perunding.
Sekiranya kelewatan terbukti adalah disebabkan oleh
pihak perunding sahaja dan tidak turut melibatkan
kelewatan di pihak Agensi, Agensi hendaklah
mengambil tindakan pengenaan LAD ke atas perunding
selaras dengan peruntukan di dalam perjanjian.
Perlanjutan tempoh perjanjian perunding (Extension Of Contract
Period)
2.8.1.
Berdasarkan jadual pelaksanaan kerja yang ditetapkan
di dalam perjanjian, sekiranya didapati kemajuan kerja
perunding mengalami kelewatan dan dikhuatiri tidak
dapat diselesaikan dalam tempoh perjanjian, Agensi
hendaklah membuat semakan semula ke atas jadual
pelaksanaan kerja perunding untuk menentukan sama
ada terdapat keperluan untuk melanjutkan tempoh
perjanjian perunding.
2.8.2.
Sekiranya perjanjian perunding perlu dilanjutkan,
Agensi hendaklah memastikan sebarang permohonan
berkaitan dengannya dikemukakan lebih awal bagi
memastikan kelulusan perlanjutan tempoh perjanjian
oleh Pihak Berkuasa Melulus dan rundingan
terma/syarat perjanjian tambahan dapat diselesaikan
sebelum tarikh tamat perjanjian.
2.8.3.
Agensi hendaklah memastikan bahawa perlanjutan
tempoh perjanjian perunding dilaksanakan semasa
perjanjian perunding sedia ada masih sah berkuat
kuasa.
2.8.4.
Sekiranya terdapat permohonan pelanjutan tempoh
kontrak bagi perkhidmatan perunding setelah kontrak
tamat, ianya hendaklah dibawa untuk pertimbangan
dan kelulusan Pegawai Pengawal. Pegawai Pengawal
hendaklah mendapatkan nasihat daripada Penasihat
Undang-Undang dan mengambil tanggungjawab
sepenuhnya ke atas keputusan yang dibuat. Oleh itu,
AP201.1(b) adalah tidak terpakai khusus untuk
perolehan perkhidmatan perunding sahaja.
M.S. 8/17
2.9.
PK 3.3
Menahan daripada membuat
(withholding payment)
2.9.1.
bayaran
kepada
perunding
Agensi berhak menahan daripada membuat bayaran
kepada perunding sekiranya berlaku perkara-perkara
berikut :
2.9.1.1.
Perunding melanggar terma dan syarat
perjanjian;
Contohnya:
(a) gagal memperbaharui pendaftaran
dengan
Kementerian
Kewangan/
Lembaga Profesional dalam tempoh
perjanjian masih berkuat kuasa
(b) membocorkan/ berkongsi maklumat
Kerajaan kepada pihak ketiga tanpa
kebenaran Agensi
2.9.1.2.
Agensi telah mendapati bahawa bayaran
yang telah dibuat kepada perunding sebelum
ini adalah tidak setimpal dengan kerja yang
telah dilaksanakan;
Contohnya:
Payment of fees for Basic Services (Architecture)
Upon completion
of each phase
Percentage of total
fee payable
Design Development Phase
(6 months)
30%
Schedule of Payment
Upon completion
of each phase
Percentage of total
fee payable
5% monthly until
month 6
Senario:
Agensi telah membuat pembayaran sehingga bulan
keempat iaitu sebanyak 20% mengikut Schedule of
Payment sedangkan didapati kemajuan kerja
rekabentuk oleh perunding adalah hanya setakat
13 - 15% sahaja. Sehubungan itu, bagi bayaran
seterusnya, Agensi berhak menahan bayaran sehingga
perunding mencapai kemajuan kerja sebanyak 20%.
M.S. 9/17
2.9.1.3.
PK 3.3
Apa-apa keadaan/ situasi, pada pandangan
Agensi yang boleh mengganggu kelancaran
pelaksanaan projek;
Contohnya:
(a) Kakitangan perunding gagal hadir
bertugas
dalam
tempoh
yang
munasabah atau tanpa kebenaran GR
dan tanpa sebarang penggantian yang
seterusnya mengakibatkan kelewatan
projek/kajian.
2.9.1.4.
Kegagalan
perunding
untuk
menyempurnakan
kerja/
perkhidmatan
berdasarkan keperluan yang telah ditetapkan
oleh Agensi
Contohnya:
(a) Perunding gagal menyempurnakan
laporan interim mengikut tahap yang
dipersetujui oleh Agensi walaupun telah
berulang kali diberi teguran dan
cadangan penambahbaikan.
(b)
2.9.2.
2.10.
Perunding
lewat
mendapatkan
kelulusan
PBT
kerana
kurang
memahami keperluan teknikal dan
prosidur permohonan yang ditetapkan
oleh PBT.
Walau bagaimanapun, perunding adalah dibenarkan
untuk membuat rayuan ke atas penahanan bayaran
tersebut dengan syarat perunding mengemukan
dokumen dan bukti untuk menyokong bayaran tersebut.
Penahanan bayaran yang disebabkan oleh Perenggan
2.9.1.4 di atas, Agensi hendaklah memastikan
perunding terlebih dahulu memenuhi keperluan/ kriteria
yang ditetapkan bagi deliverables yang berkenaan
sebelum penahanan bayaran dipertimbangkan untuk
ditarik balik.
Bayaran kepada perunding bagi perkhidmatan yang telah
dilaksanakan
2.10.1.
Agensi hendaklah memastikan bayaran kepada
perunding adalah dibuat mengikut kemajuan kerja
sebagaimana yang telah ditetapkan di dalam perjanjian
tertakluk perkhidmatan yang diberikan oleh perunding
telah selesai dilaksanakan mengikut kemajuan kerja
dan hasil kerja adalah memenuhi keperluan/kriteria
M.S. 10/17
PK 3.3
yang ditetapkan oleh Agensi. Bayaran yang dibuat
secara teratur akan memastikan Agensi mendapatkan
kerjasama sebaik-baiknya daripada pihak perunding
terutamanya sewaktu projek adalah di peringkat
pembinaan.
2.10.2.
2.11.
Bayaran kepada perunding hanya boleh dibuat apabila
perjanjian telah ditandatangani oleh kedua-dua pihak.
Sehubungan itu, Agensi dan perunding dikehendaki
menyegerakan untuk menandatangani perjanjian bagi
mengelakkan masalah pembayaran. Memandangkan
perjanjian
piawai
ini
akan
dikuatkuasakan
penggunaannya bagi semua projek pembangunan
fizikal dan kajian Kerajaan, sewajarnya tiada kelewatan
di pihak Agensi atau perunding untuk menandatangani
perjanjian dengan segera.
Jawatankuasa Penyelesaian
Committee – DRC)
Pertikaian
(Dispute
Resolution
2.11.1.
Agensi hendaklah menubuhkan satu jawatankuasa
yang dipersetujui oleh kedua-dua pihak bagi
membincangkan
dan
menyelesaikan
sebarang
pertikaian yang timbul antara perunding dengan Agensi
sepanjang
pelaksanaan
projek
pembangunan
fizikal/kajian termasuk perkara berkaitan LAD selaras
dengan peruntukan di dalam perjanjian perunding.
Kaedah pelantikan keahlian dan terma rujukan bagi
DRC hendaklah disediakan oleh Agensi sebelum DRC
bersidang.
2.11.2.
DRC hendaklah terdiri daripada keahlian seperti
berikut:
2.11.2.1. Ketua Setiausaha/ Ketua Jabatan selaku
Pengerusi;
2.11.2.2. Seorang (1) wakil daripada pihak Agensi
yang terlibat/ mempunyai pengetahuan
mengenai projek pembangunan fizikal/ kajian
yang terlibat; dan
2.11.2.3. Seorang (1) wakil daripada pihak perunding.
2.11.3.
Bagi memastikan perbincangan, tindakan dan
cadangan penyelesaian yang akan diambil adalah
selaras dengan peruntukan klausa di dalam perjanjian,
Agensi
hendaklah
mendapatkan
nasihat
dan
pandangan daripada Bahagian Undang-Undang (BUU)
Agensi masing-masing. Pengerusi DRC boleh sama
M.S. 11/17
PK 3.3
ada meminta kehadiran wakil daripada BUU masingmasing sebagai Ahli Jemputan di dalam DRC atau
mendapatkan ulasan daripada BUU sebelum atau
selepas mesyuarat DRC bersidang bagi sesuatu
perkara yang akan/ telah dibincangkan supaya apa-apa
keputusan yang dibuat adalah selaras dengan
perundangan yang berkuat kuasa.
2.11.4.
2.12.
Sekiranya pertikaian yang dibawa tidak dapat
diselesaikan diperingkat DRC, Agensi dan perunding
hendaklah terus merujuk pertikaian tersebut ke
Arbitration selaras dengan peruntukan di dalam
perjanjian perunding dan bukannya ke Kementerian
Kewangan.
Penamatan perkhidmatan perunding gagal melaksanakan obligasi
perjanjian
2.12.1.
Agensi berhak mengambil tindakan menamatkan
perkhidmatan
perunding
sekiranya
perunding
melakukan perkara-perkara berikut tanpa justifikasi
yang munasabah:
2.12.1.1. Menangguhkan pelaksanaan perkhidmatan
dan gagal meneruskan kerja dengan tekun
sebagaimana obligasi perunding di dalam
perjanjian;
Contohnya:
(a) Perunding
telah
menangguhkan
penyediaan Laporan Awal bagi kajian
yang dilaksanakannya dan gagal
menyiapkan
laporan
tersebut
sebagaimana dikehendaki oleh Agensi.
2.12.1.2. Gagal melaksanakan semua/ sebahagian
perkhidmatan atau secara berterusan
mengabaikan obligasi perunding di bawah
perjanjian;
Contohnya:
(a) Perunding tidak melaksanakan kerja
pengawasan tapak yang merupakan
skop perkhidmatan yang dikehendaki
oleh Agensi di dalam perjanjian.
M.S. 12/17
PK 3.3
2.12.1.3. Kemungkiran melaksanakan tanggungjawab
perunding
iaitu
tidak
memberikan
perkhidmatan secara profesional, kompeten,
berhati-hati dan tekun sepanjang masa;
Contohnya:
(a) Perunding
memperakukan
tuntutan
bayaran oleh kontraktor pembinaan bagi
kuantiti bahan binaan melebihi daripada
kuantiti sebenar yang berada di tapak
pembinaan.
2.12.1.4. Obligasi yang dilaksanakan oleh perunding
tidak menepati kehendak Agensi atau gagal
mematuhi terma/ syarat yang lain di dalam
perjanjian.
Contohnya:
(a) Perunding menggantikan kakitangan
yang terlibat dalam pasukan kajian
tanpa terlebih dahulu mendapatkan
kebenaran daripada pihak Kerajaan.
2.12.2.
2.13.
Walau bagaimanapun, penamatan perkhidmatan
perunding hendaklah mengikut kaedah atau tatacara
yang telah diperuntukkan di dalam perjanjian
perunding.
Prestasi perkhidmatan perunding dalam projek/kajian Kerajaan
2.13.1.
Agensi dikehendaki memastikan perunding yang
dilantik mempunyai prestasi perkhidmatan yang
baik/sangat baik di dalam pelaksanaan projek/kajian
dengan
mana-mana
Agensi
Kerajaan
bagi
mengurangkan risiko pelantikan perunding yang
bermasalah. Sehubungan itu, semasa peringkat awal
pemilihan perunding, Agensi hendaklah turut menilai
aspek prestasi semasa perunding. Maklumat prestasi
perunding boleh diperolehi daripada Sistem ePerunding
atau rekod Jabatan Teknik/ Agensi lain yang pernah
melantik
perunding
tersebut
atau
perunding
mengemukakan testimonial perkhidmatan cemerlang
bagi projek/kajian yang telah dilaksanakan.
2.13.2.
GR adalah bertanggungjawab untuk memastikan
penilaian prestasi perunding dibuat pada setiap
peringkat perkhidmatan yang telah dilaksanakan oleh
perunding. Maklumat prestasi perunding yang telah
dinilai oleh Agensi hendaklah direkodkan ke dalam
Sistem ePerunding. Borang penilaian prestasi adalah
seperti di Lampiran A.
M.S. 13/17
2.13.3.
3.
PK 3.3
Perunding yang melakukan kesalahan antaranya
melanggar mana-mana syarat/obligasi perjanjian
perunding,
Agensi
hendaklah
terlebih
dahulu
mengambil tindakan ke atas perunding berkenaan
mengikut terma dan syarat yang diperuntukkan di
dalam perjanjian sebelum sebarang laporan aduan
dikemukakan ke Kementerian Kewangan untuk
tindakan susulan selaras dengan PK 8. Laporan aduan
ini hendaklah diperakukan oleh GR melalui borang di
Borang KKM-BA (2010) dan disertakan bukti sebagai
dokumen sokongan. Laporan aduan ini juga hendaklah
disalinkan kepada badan kawal selia profesional yang
berkaitan untuk diambil tindakan tatatertib.
Surat Setuju Terima
3.1.
Surat Setuju Terima (SST) adalah merupakan sebahagian
daripada dokumen perjanjian. Ia adalah untuk mengesahkan
penerimaan sesuatu tawaran berasaskan kepada syarat-syarat
yang telah ditetapkan di dalam dokumen pelawaan.
3.2.
Pegawai yang boleh menandatangani SST hendaklah pegawai
awam yang diberi kuasa di bawah Seksyen 2 Akta Kontrak
Kerajaan 1949 (Semakan 1973).
3.3.
Satu ikatan yang sah dari segi perundangan hanya akan terbentuk
setelah Agensi dan Perunding telah menandatangani surat
tersebut iaitu setelah SST dikembalikan semula oleh firma
perunding yang dipilih. Agensi hendaklah memastikan Surat
Akuan Perunding Yang Dilantik hendaklah turut lengkap
ditandatangani oleh perunding berkenaan
3.4.
Firma hanya boleh memulakan kerja apabila SST telah
ditandatangani. Agensi dilarang sama sekali untuk
mengeluarkan arahan memulakan kerja kepada perunding
sebelum SST ditandatangani. Firma berhak untuk tidak
memulakan kerja tanpa SST.
3.5.
Agensi hendaklah berhati-hati dalam mengeluarkan arahan
memulakan
kerja
kepada
perunding
tanpa
SST
ditandatangani terlebih dahulu kerana arahan tersebut
sekiranya dilaksanakan oleh perunding, akan mengakibatkan
masalah di dalam pembayaran kelak dan kemungkinan
pegawai Kerajaan dikenakan AP59.
M.S. 14/17
4.
Tempoh Menandatangani Perjanjian Perunding
4.1
5.
7.
Sebaik sahaja Surat Setuju Terima dikeluarkan kepada
perunding, Agensi hendaklah menandatangani perjanjian
perunding dengan sesegera mungkin iaitu sebelum tarikh bayaran
yang ditetapkan oleh Agensi bagi peringkat kemajuan kerja yang
pertama dibuat kepada perunding.
Penggunaan Bahasa Inggeris Di Dalam Perjanjian Perunding
5.1
6.
PK 3.3
Perjanjian piawai perunding ini adalah disediakan di dalam
Bahasa Inggeris untuk digunakan bagi semua pelantikan
perunding bagi projek pembangunan fizikal mahupun kajian
Kerajaan. Perjanjian ini telah disemak oleh AGC serta telah
diluluskan penggunaannya oleh MOF.
Perubahan Ke Atas Klausa/Isi Kandungan Perjanjian Perunding
6.1
Perjanjian piawai perunding ini yang disediakan oleh Kementerian
Kewangan telah pun disemak dan mendapat kelulusan
penggunaanya daripada AGC. Sehubungan itu, semua Agensi
Kerajaan hendaklah memastikan sebarang pelantikan perunding
bagi semua projek pembangunan fizikal mahupun kajian adalah
menggunapakai template perjanjian piawai ini.
6.2
Sebarang perubahan ke atas klausa/isi kandungan yang
ditetapkan di dalam perjanjian piawai perunding ini adalah tidak
dibenarkan. Sekiranya terdapat keperluan khusus untuk
menambah klausa baru sebagai tambahan di dalam perjanjian ini,
ianya adalah dibenarkan. Walau bagaimanapun, Agensi
hendaklah terlebih dahulu merujuk kepada Bahagian UndangUndang Agensi untuk semakan dan kelulusan.
Kuat Kuasa
7.1
Consultancy Service Agreement (CSA) baru bagi bidang
perkhidmatan Arkitek, Kejuruteraan, Ukur Bahan dan Kajian
adalah seperti berikut :
7.1.1
Form CSA2014-Architectural (incl. SOF 2010) seperti di
Lampiran B;
7.1.2
Form CSA2014-Engineering (incl. SOF 1998) seperti di
Lampiran C;
7.1.3
Form CSA2014-Quantity Surveying (incl. SOF 2004)
seperti di Lampiran D; dan
7.1.4
Form CSA2014-Research seperti di Lampiran E.
M.S. 15/17
8.
PK 3.3
7.2
Softcopy bagi perjanjian di perenggan 7.1.1 hingga 7.1.4 di atas
boleh dimuat turun melalui laman web Sistem ePerunding di
http://porteperunding.treasury.gov.my/index.php/perjanjian-piawai.
7.3
Agensi hendaklah memastikan template CSA ini megikut bidang
perundingan yang berkaitan dilampirkan bersekali di dalam surat
pelawaan atau dokumen tender yang dikeluarkan kepada
perunding sebagai makluman awal kepada perunding mengenai
pematuhan kepada terma dan syarat perjanjian yang dikenakan
oleh Kerajaan ke atas mereka.
7.4
Penggunaan format CSA bagi pelantikan perunding untuk
semua projek pembangunan fizikal atau kajian Kerajaan
seperti di perenggan 7.1 adalah berkuat kuasa mulai 10 Jun
2014 bagi semua perolehan perunding yang baru dan
mana-mana pelantikan perunding yang perjanjiannya masih
belum ditandatangani lagi.
7.5
Bagi mana-mana perjanjian perunding yang sedang berjalan,
Agensi boleh meneruskan pemakaian perjanjian tersebut
sehingga ia tamat.
Pembatalan
8.1
Dengan kuat kuasanya PK 3.3 ini, perjanjian piawai sedia ada
seperti dinyatakan di perenggan 1.1 adalah dibatalkan.
M.S. 16/17
PK 3.3
LAMPIRAN
M.S. 17/17
PK 3.3 Lampiran A
LAMPIRAN A
BORANG LAPORAN PENILAIAN PRESTASI PERUNDING
MAKLUMAT PERUNDING
Nama :
Alamat :
No. Telefon :
No. Fax :
Bidang/ Kategori Perunding :
(cth: Arkitek/C&S/M&E/QS lain-lain)
Projek/Kajian
:
Lokasi :
Skop Perkhidmatan :
Agensi Pelaksana
:
No. Tel Pegawai Agensi :
No. Faks :
Tarikh Penilaian :
Peringkat Kerja :
TarikhSiap Projek/Kajian :
Kemajuan Kerja :
% (progress)
MAKLUMAT PENILAIAN PRESTASI PERUNDING
Markah Keseluruhan
(%)
91 - 100
Gred Keseluruhan
Sangat Baik
Ulasan
Perunding Pilihan
76 - 90
Baik
Secara Umum Perunding Boleh Diterima
61 - 75
Sederhana
Perunding Boleh Diterima Dengan Syarat
0 - 60
Lemah
Perunding yang Tidak Disyorkan
Markah Prestasi
Skala Prestasi = Lemah- 0, Sederhana - 1, Baik - 2, Sangat Baik - 3
Kriteria
Lemah
1) Mematuhi Jadual Pelaksanaan
2) Mematuhi Skop Perkhidmatan
3) Pengurusan Sumber
4) Keupayaan Teknikal
5) Kualiti Kerja
6) Kerjasama
7) Mematuhi Peruntukan Diluluskan
8) Pengawasan/Penyeliaan (jika berkaitan)
JUMLAH KESELURUHAN
PENILAIAN PRESTASI KESELURUHAN
Sederhana
Jumlah Keseluruhan / Markah Penuh* X 100
*Markah Penuh kriteria 1 hingga 7 = 21; atau
*Markah Penuh kriteria 1 hingga 8 = 24
DISYORKAN UNTUK PROJEK/KAJIAN AKAN DATANG : YA/TIDAK
ULASAN :
(sila nyatakan)
Disediakan Oleh:
Disahkan dan Disyorkan Oleh:
Tandatangan :
Tandatangan :
Nama & Jawatan :
Nama & Jawatan :
Tarikh :
Tarikh :
M.S. 1/1
Baik
Sangat
Baik
CONSULTANCY SERVICES
Specify full name of project
FOR .............................................................................
Specify contract number
CONTRACT NO. : ..................................................
BETWEEN
THE GOVERNMENT OF MALAYSIA
AND
Name of consultancy firm
………………………………………………………….
Company registration no with Suruhanjaya Syarikat Malaysia (local company) or
Board of Architects Malaysia Registration No. If foreign companies specify its
registration number in its country)
(COMPANY NO. :................................................................................................)
1
Table of Contents
1.0
2.0
3.0
DEFINITIONS AND INTERPRETATIONS ............................................................... 6
1.1.
Definitions ................................................................................................. 6
1.1.
Interpretations ........................................................................................... 7
1.2.
Entire Agreement ...................................................................................... 8
APPOINTMENT AND CONSIDERATION................................................................ 9
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT ................................ 9
3.1.
Contract Period ......................................................................................... 9
3.2.
4.0
5.0
6.0
Extension of Contract Period ................................................................... 9
CA’S REPRESENTATIONS AND WARRANTIES ................................................. 10
CA’S OBLIGATIONS ............................................................................................. 11
5.1.
Quality of Services.................................................................................. 11
5.2.
Timeliness of Services ........................................................................... 11
5.3.
Consequences of Delay.......................................................................... 11
5.4.
Instructions by The Government ........................................................... 12
5.5.
Design Services ...................................................................................... 12
5.6.
CA’s Personnel ....................................................................................... 13
5.7.
Information and Records ........................................................................ 14
5.8.
Liability .................................................................................................... 14
5.9.
Indemnity ................................................................................................. 14
5.10.
Insurance ................................................................................................. 15
5.11.
Professional Indemnity Insurance ......................................................... 15
5.12.
Emergency and Accident ....................................................................... 16
5.13.
Confidentiality ......................................................................................... 17
5.14.
Notice of Delay ........................................................................................ 18
5.15.
Assistance in Arbitration Inquiry or Litigation...................................... 18
5.16.
Situation Beyond Control Of CA ............................................................ 19
5.17.
Prohibition on Association..................................................................... 19
5.18.
Prohibition on Conflicting Activities ..................................................... 19
5.19.
Independent Consultant ......................................................................... 19
5.20.
Technology and Knowledge Transfer ................................................... 19
5.21.
Intellectual Property Rights.................................................................... 20
GOVERNMENT’S OBLIGATIONS......................................................................... 21
6.1.
Appointment of GR ................................................................................. 21
6.2.
Obligation to give instructions, decisions, etc. without delay ............. 21
6.3.
Obligation to Supply Relevant Information and Assistance ................ 21
6.4.
Payment to the CA for Services ............................................................. 22
2
6.5.
Withholding Payment ............................................................................. 23
7.0
GOVERNMENT’S RIGHTS ................................................................................... 24
7.1.
Proprietary Rights of The Government in Relation to Documents ...... 24
8.0
DISPUTE RESOLUTION ....................................................................................... 24
8.1.
Dispute Resolution by Government Representative ............................ 24
9.0
10.0
8.2.
Dispute Resolution Committee .............................................................. 25
8.3.
Arbitration ............................................................................................... 25
SUSPENSION ....................................................................................................... 26
9.1.
Suspension and Resumption of Services ............................................. 26
9.2.
Extension of Time ................................................................................... 27
9.3.
Consequences of Mutual Termination .................................................. 27
TERMINATION BY THE GOVERNMENT .............................................................. 27
10.1. Withholding Payment ............................................................................. 27
10.2.
Default by the CA .................................................................................... 28
10.3.
Events of Default..................................................................................... 28
10.4.
Consequences of Termination by the Government .............................. 28
11.0
TERMINATION BY THE CA .................................................................................. 29
11.1. Consequences of Termination by the CA ............................................. 30
12.0
13.0
14.0
TERMINATION ON NATIONAL INTEREST .......................................................... 30
TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES........ 31
FORCE MAJEURE ................................................................................................ 31
14.1. Events ...................................................................................................... 31
14.2.
Notification of Force Majeure ................................................................. 32
14.3.
Termination by Force Majeure ............................................................... 32
14.4.
Consequences of Termination due to Event of Force Majeure ........... 32
14.5.
Delay ........................................................................................................ 32
14.6.
Restoration .............................................................................................. 33
14.7.
Insurance ................................................................................................. 33
15.0 AMENDMENT ....................................................................................................... 33
16.0 NOTICES .............................................................................................................. 33
17.0 GOVERNING LAW ................................................................................................ 34
18.0 COMPLIANCE WITH LAWS AND REGULATIONS ............................................... 34
19.0 SEVERABILITY ..................................................................................................... 34
20.0 RELATIONSHIP OF THE PARTIES ...................................................................... 34
21.0 ADVERTISEMENT ................................................................................................ 34
22.0 TIME ..................................................................................................................... 34
23.0 COSTS AND STAMP DUTY.................................................................................. 35
24.0 INCOME TAX ........................................................................................................ 35
25.0 SCHEDULES AND APPENDICES ........................................................................ 35
26.0 WAIVER ................................................................................................................ 35
27.0 CUSTODY OF AGREEMENT ............................................................................... 35
28.0 SUCCESSORS BOUND ....................................................................................... 36
SPECIAL PROVISIONS................................................................................................... 36
SIGNATORIES TO THE AGREEMENT ........................................................................... 37
3
PART A : SCHEDULE OF SERVICES ............................................................................. 38
1.0
TYPES OF PROFESSIONAL SERVICES ............................................................. 38
2.0
BASIC PROFESSIONAL SERVICES .................................................................... 38
2.1
Basic Professional Services under Schematic Design Phase ............. 38
3.0
4.0
5.0
2.2
Basic Professional Services under Design Development Phase ........ 39
2.3
Basic Professional Services under Contract Documentation Phase .. 39
2.4
Basic Professional Services under Contract Implementation &
Management ............................................................................................ 40
2.5
Basic Professional Services under Final Completion Phase............... 40
ADDITIONAL PROFESSIONAL SERVICES ......................................................... 40
SPECIAL SERVICES ............................................................................................ 41
SUPERVISION ON SITE ....................................................................................... 42
PART B : SCHEDULE OF FEES ..................................................................................... 43
1.0
PAYMENT FOR PROFESSIONAL SERVICES ..................................................... 43
2.0
PAYMENT ON THE BASIS OF SCALE OF FEES ................................................. 43
2.1.
Definition Of Cost Of Works ................................................................... 43
3.0
4.0
5.0
6.0
2.2.
Fees For Basic Services ......................................................................... 44
2.3.
Repetitive Works For Buildings other than Housing ............................ 44
2.4.
Repetitive Works For Housing ............................................................... 45
PAYMENT ON THE BASIS OF TIME COST ......................................................... 49
DISBURSEMENTS / REIMBURSIBLES ................................................................ 49
OTHER PAYMENTS ............................................................................................. 49
2.1
Payment For Other Consultants or Specialist Technical Advice......... 49
2.2
Payment for Alteration or Modification to Design ................................ 49
2.3
Payment When Works are Damaged or Destroyed .............................. 50
2.4
Payment Following Termination Or Suspension By The Government 50
2.5
Payment Following Termination by the CA ........................................... 51
STAGES OF PAYMENT OF FEES........................................................................ 51
APPENDIX 1 : TERMS OF REFERENCE ........................................................................ 53
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION ........... 54
APPENDIX 3 : LETTER OF ACCEPTANCE .................................................................... 55
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL BOARD .... 56
APPENDIX 5 : DELIVERABLES ...................................................................................... 57
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST ....................................... 58
APPENDIX 6B : CONSULTING FEES ............................................................................. 59
APPENDIX 6C : OUT OF POCKET EXPENSES ............................................................. 60
APPENDIX 7 : SCHEDULE OF AGREED ITEMS ............................................................ 61
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE .......................................... 62
APPENDIX 9 : CA’S PERSONNEL .................................................................................. 63
APPENDIX 10 : CA’S PERSONNEL TIME INPUT SCHEDULE ....................................... 64
APPENDIX 11 : CA’S SERVICES TAX LICENSE ............................................................ 65
APPENDIX 12 : SCHEDULE OF PAYMENT .................................................................... 66
4
CONTRACT NO. : ……………………..
“RECITALS”
Date (day)
Month and year
THIS AGREEMENT is made on …………..day
of …………………
BETWEEN
Name of Government Agency
THE GOVERNMENT OF MALAYSIA as represented by……………………………..
Specify full address
whose address is at ………….………..(hereinafter
referred to as “the Government”)
of the first part;
AND
Name of the sole proprietorship/partnership/body corporate, (whichever is applicable)
……………………………………………………………………,
Suruhanjaya Syarikat Malaysia Registration No./ Ministry of Finance Registration No
……………………………………………………………………
and Board of Architects
Specify registration number a sole proprietorship or partnership
Malaysia Registration No.……………………….,
registered in Malaysia or a body corporate incorporated under the Companies Act
1965 (whichever is applicable) and practising as an Architectural Consultancy
Practice, having its registered office at ………………………hereinafter
referred to as
“CA”) of the other part.
The Government and the CA shall individually be referred as the “Party“ and
collectively referred to as the “Parties”.
WHEREAS (A)
The Government intends to construct and complete………………..…………….
(hereinafter referred to as “the Project”) and is desirous of obtaining
(hereinafter referred to as “the Services”) from the CA in connection with
Specify field of the consultancy service
the ………..…………………..……(hereinafter
referred to as "the Works").
(B)
The CA has submitted its proposal to the Government on the scope for the
Services and both Parties have agreed on the scope of Services as per the
Terms of Reference specified in Appendix 1 and Technical Documents in
Appendix 2 of this Agreement.
(C)
In furtherance of such intention, the Government has agreed to appoint the
CA and the CA has agreed to such appointment to provide the Services
necessary for the effective implementation of the Project. A copy of the Letter
Date issued by Government
of Acceptance dated ….…………………......
is attached in Appendix 3 of this
Agreement.
5
NOW IT IS HEREBY AGREED as follows:
PART A
GENERAL
1.0
DEFINITIONS AND INTERPRETATIONS
1.1.
Definitions
Under this Agreement, unless the context otherwise requires the following
words and expressions used under this Agreement shall have the following
meanings:
(a)
“Agreement” means this document and shall comprise the clauses,
schedules and appendices of this Agreement and include any
supplemental written agreement thereto as may be executed and be in
force from time to time or any time;
(b)
‘’Associated Consultant” means other consultant(s) engaged by the CA
upon request and approval by the Government to carry out services for
any part of the project;
(c)
“CA” means the architectural consultancy practice named in the
Recitals of this Agreement, (a sole proprietorship, partnership or body
corporate (whichever is applicable) which is established or
incorporated under the laws of Malaysia (for a body corporate –
“Companies Act 1965 [Act 125]”) and registered under the Registration
of Architects Act 1967 [Act 117] and engaged to provide professional
architectural consultancy services to the Government under this
Agreement and shall include its personnel, servants, agents, heirs,
administrators, successors and duly appointed representatives. A copy
of the Certificate of Registration under the Registration of Architects
Act 1967 [Act 117] is attached in Appendix 4;
(d)
“Contractor” means any sole proprietorship, partnership or company
engaged by the Government under a contract for the Project or to
supply goods in connection with the Project or both and includes subcontractors;
(e)
“Contract Price” means the ceiling of total consulting fee and ceiling
out of pocket expenses as specified under clause 2.0;
(f)
Contract Period means the contract period as prescribed under Clause
3.1 herein;
(g)
“Cost of Works” means the cost incurred by the Government for the
Works as particularly specified under the Schedules of this Agreement
(Part B -Schedule of Fees);
6
1.1.
(h)
“Defects Liability Period” is as provided in the contract between the
Government and Contractor;
(i)
“Deliverables” means all deliverables (including designs, drawings,
details, plans, calculations and reports) as specified in Appendix 5 to
be submitted to the Government by the CA as particularly specified in
the Terms of Reference in Appendix 1 of this Agreement;
(j)
“Government’s Representative (“GR”) means the person under item 5
in Appendix 7 or such other person as may be appointed from time to
time by the Government and notified in writing to the CA to carry out
the duties of the GR and the person so designated or appointed may
be described by position;
(k)
“Services” means the professional consultancy services for the project
which the Government has engaged the CA to perform in accordance
with the Terms of Reference, Technical Documents and Deliverables
as specified in Appendices 1, 2 and 5;
(l)
“Professional Indemnity Insurance” means the insurances taken and
maintained by the CA covering its liability in respect of any negligence,
error or omission acts of CA and its employees under Clause 5.11;
(m)
“Project” means the project of which the Works form a part;
(n)
“Works” means the works described briefly in Recital (A) of this
Agreement which the Government has engaged the CA to perform
professional services and which may comprise those as specified
under the Schedules of this Agreement (Part A - Schedule of Services).
Interpretations
Under this Agreement, except to the extent that the context otherwise
requires:
(a)
references to any law, legislation or to any provisions of any law and
legislation shall include any statutory modification or re-enactment of,
or any legal or legislative provision substituted for and all legal or
statutory instruments issued under the legislation or provisions;
(b)
references to clauses, appendices, and schedules are references to
Clauses, Appendices, and Schedules of this Agreement;
(c)
words denoting the singular shall include the plural and vice versa;
(d)
words denoting individuals shall include corporations and vice versa;
(e)
recitals and headings are for convenience only and shall not affect the
interpretation thereof;
7
(f)
reference to clauses shall be read in the case of sub-clauses,
paragraphs and sub-paragraphs as being references to sub-clauses,
paragraphs and sub-paragraphs as may be appropriate;
(g)
the Appendices hereto and any documents therein referred to shall be
taken, read and construed as an essential and integral part of this
Agreement PROVIDED HOWEVER that in the event of any conflict
between the clauses and the Appendices of this Agreement, the
clauses shall prevail;
(h)
the expression of "this Agreement" or any similar expression shall
include any supplemental written agreement thereto as may be
executed and be in force from time to time or any time;
(i)
references to any document or agreement shall be deemed to include
references to such document or agreement as amended, novated,
supplemented, varied or replaced from time to time;
(j)
words denoting any gender shall include all genders;
(k)
any reference to an “approval” is a reference to an approval in writing;
and “approved” shall be construed accordingly;
(l)
any reference to an “amendment” includes any variation, deletion or
additions, and “amend” or “amended” shall be construed accordingly;
any technical term not specifically defined under this Agreement shall
be construed in accordance with the general practice of such relevant
profession in Malaysia;
(m)
1.2.
(n)
for the purpose of calculating any period of time stipulated herein, or
when an act is required to be done within a specified period after or
from a specified date, the period is inclusive of, and time begins to run
from, the date so specified;
(o)
wherever there shall appear any reference to a time within which an act
should be done or agreement reached or consent given, such
reference shall be deemed to be read as including the expression "or
any other period agreed in writing between the Parties from time to
time";
(p)
any reference to a “day”, “week”, “month” or “year” is a reference to
that day, week, month or year in accordance with the Gregorian
calendar.
Entire Agreement
This Agreement contains the entire understanding between the Parties with
respect to the subject matter hereof and supersedes all prior agreements or
understandings, inducements or conditions, express or implied, oral or written.
8
2.0
APPOINTMENT AND CONSIDERATION
The Government hereby appoints the CA and the CA accepts the
appointment to provide the Services for a consideration of Ringgit
Specify total cost in word format
Specify total cost in number format
…………………………… only (RM……………………………..)
as the ceiling
contract amount (hereinafter referred to as the “Contract Price” and specified
in Appendix 6A of this Agreement) which consists of Ringgit Malaysia
Specify consulting fee in word format
Specify consulting fee in number format
……………………………
only (RM……………………………………)
as the
ceiling consulting fee (as specified in Appendix 6B of this Agreement) and
Specify out of pocket expenses in word format
Ringgit …………………………………………………………………………..
only
Specify
out
of
pocket
expenses
in
number
format
(RM…………………………………………) as the ceiling out of pocket
expenses (as specified in Appendix 6C of this Agreement) subject to the
terms and conditions set forth in this Agreement as per the Letter of
Acceptance dated ………………………………….
(as specified in Appendix 3
of this Agreement).
3.0
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT
3.1.
Contract Period
Specify duration of consultancy period
(week/month/year)
of…………………………………………
This Agreement shall be for a period
as
specified under item 2 in Appendix 7 (hereinafter referred to as the “Contract
Specify start date
Period”) commencing from …………………(hereinafter
referred to as
“Commencement Date”) and shall expire on the date stated under item 3 in
Appendix 7 (hereinafter referred to as the “Contract Expiry Date”) unless
terminated earlier in accordance with the provisions of Part E of this
Agreement.
3.2.
Extension of Contract Period
(a)
The CA shall, upon it becoming reasonably apparent that the progress
of the Services is delayed, apply in writing to the Government for the
approval of extension of the Contract Period. The CA shall further
furnish to the Government relevant information as to the causes of
delay together with a revised Services Implementation Schedule and
estimated revised cost (if any), for the approval of the Government.
(b)
The Government shall have the absolute discretion whether or not to
consider such application. In the event the Government agrees to
extend the contract period, the Parties may, as soon as reasonably
practicable, negotiate the terms and conditions of such extension
Specify period
…………………………………….
prior to the Contract Expiry Date as
specified under item 4 in Appendix 7. If the Parties fail to reach an
agreement, this Agreement shall automatically expire on the Contract
Expiry Date.
9
PART B
CA’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CA’S REPRESENTATIONS AND WARRANTIES
The CA hereby represents and warrants to the Government that –
(a)
it is a corporation validly existing under the laws of Malaysia;
(b)
it is registered as a consultancy firm with the Ministry of Finance
Malaysia (MOF);
(c)
the CA is a body corporate or partnership or sole-proprietorship
registered under the Registration of Architects Act 1967 [Act 117] and
exists validly under the laws of Malaysia;
(d)
the CA shall keep current all such registrations and ensure their validity
throughout the duration of this Agreement;
(e)
the CA has the legal capacity to enter into and perform its obligations
under this Agreement and to carry out the Services as contemplated by
this Agreement;
(f)
the CA has taken all necessary actions to authorize the entry into and
performance of this Agreement and to carry out the Services
contemplated by this Agreement;
(g)
as at the execution date, neither the execution nor performance by the
CA of this Agreement nor any transactions contemplated by this
Agreement will violate in any respect any provision of –
(i)
its Memorandum and Articles of Association; or
(ii)
any other document or agreement which is binding upon it or its
assets;
(h)
no litigation, arbitration, tax claim, dispute or administrative proceeding
is presently current or pending or, to its knowledge, threatened, which
is likely to have a material adverse effect upon it or its ability to perform
its financial or other obligations under this Agreement;
(i)
no corruption or unlawful or illegal activities or practices have been
used to secure this Agreement;
(i)
this Agreement constitutes a legal, valid and binding obligation of the
CA and is enforceable in accordance with its terms and conditions;
(j)
it has the necessary financial, technical, and professional capability and
expertise to provide the Services under this Agreement,
10
and the CA acknowledges that the Government has entered into this Agreement in
reliance on its representations and warranties as aforesaid.
5.0
CA’S OBLIGATIONS
5.1.
Quality of Services
5.2.
5.3.
(a)
The CA shall maintain a professional standard of service and
competence and shall exercise all reasonable skill, care and diligence
in the discharge of the professional services agreed to be performed in
this Agreement in the best interests of the Government and, in so far
as their duties are discretionary, shall act fairly between the
Government and any third party.
(b)
The CA shall have sufficient knowledge of current Local Authority
requirements, bye-laws, local land acts and other regulations relating to
the Project, and shall advice the Government accordingly in matters
affecting the implementation of the Project.
Timeliness of Services
(a)
The CA shall prepare a draft services implementation schedule
incorporating the key dates specified for carrying out the Services
which shall be in accordance with the requirements of the Terms of
Reference, for the approval of the Government.
(b)
The agreed draft service implementation schedule as approved by the
Government shall be the Service Implementation Schedule as in
Appendix 8; which shall be amended only with the approval of the
Government. Any subsequent changes or amendments approved by
the Government shall form part and be read together with the Service
Implementation Schedule.
(c)
The CA shall provide to the Government scheduled progress reports in
such form and details as prescribed in the Terms of Reference.
(d)
The CA shall keep the GR informed on a day to day basis of all
instructions, variations and design changes made or authorized by the
CA.
Consequences of Delay
(a)
If the CA fails to deliver any Deliverables by the due date(s) agreed by
both parties as specified in Appendix 5 of this Agreement without
reasonable cause, the CA shall pay Liquidated and Ascertained
Damages (LAD) to the Government for the delay. The period of delay
shall be calculated beginning from the scheduled delivery date and
ending on the actual date as delivered and submitted to the
Government.
11
(b)
5.4.
5.5.
The LAD shall be computed on a daily basis for each day of delay at
every stage of deliverables based on the formula specified under item 8
in Appendix 7 of this Agreement.
Instructions by The Government
(a)
The CA shall comply with all instructions issued by the Government in
regard to matters expressly empowered under this Agreement. The CA
shall follow the Government procedures so far as possible and shall
obtain prior approval in writing from the Government of any departures
from such procedures. Nothing in this clause shall be deemed to affect
the responsibilities of the CA in connection with the Services.
(b)
The CA shall attend or be represented at all meetings convened by the
Government to which the CA may be summoned, and shall advise and
assist the Government on all matters relating to the Services.
Design Services
(a)
Where the CA is required by the Government to provide design
services, the CA shall guarantee the Government that such design
shall be suitable, functional, safe and in compliance with the design
standard and specification of the Works.
(b)
The CA shall use due skill and care to ensure that the design of all
parts of the Works for which the CA is responsible under this
Agreement is in accordance with the laws and regulations and other
statutory and regulatory requirement applicable to the Works.
(c)
The CA shall strictly comply with the project brief and approved ceiling
project cost as specified under the Terms of Reference. The CA shall
not without prior written approval of the Government amend the project
brief which in the opinion of the CA is likely to increase the project cost.
(d)
All drawings, designs, plans, specifications, bills of quantities or other
documents, matters or things prepared by the CA for or in connection
with any invitation for tenders shall not be used for any other such
purposes unless they shall first have been approved by the GR. The
approval by the GR shall not relieve the CA of its obligations in
connection with the Services.
(e)
All designs, calculations, drawings and documents and any other
deliverables in relation to the Services to be provided by the CA to the
Government shall be approved and signed by the CA.
(f)
The CA shall not without prior written approval of the Government,
make amendments to any approved design or give any instruction
which is likely to increase the cost of the project, unless the variations
are of an emergency nature and any delay in carrying out such
variation works can cause claims against the Government or involve
12
danger to life and property and in the circumstance it is impracticable
for the CA to obtain such approval. In such circumstances, the CA shall
seek the approval of the Government as soon as possible of such
variation works.
5.6.
(g)
If during construction any defect or damage shall occur to the Works or
any part thereof or if there shall arise a need for a variation to the
Works, as a result of any defect, fault, insufficiency or inadequacy in
the design, the Government shall issue to the CA a notice specifying
the default and requiring the CA to remedy the same within the period
specified by GR at the CA’s own cost and expense. If the same is not
remedied, the Government shall be entitled, without prejudice to any
other rights or remedies it may possess against the CA under this
Agreement or at law, to claim and recover from the CA any payment for
any loss/claims and/or damages suffered or any other expenses
incurred as a result thereof.
(h)
Notwithstanding clause 5.5(g), the Government may elect to remedy
the defect, fault, insufficiency or inadequacy in the design as at the
time such defect, fault, insufficiency or inadequacy is established and
the Government shall be entitled to deduct the amount up to the limit of
sum certified by the GR to be the sum required to remedy the same
from any money due or to become due to the CA under this
Agreement, failing which such sum shall be recovered from the
Professional Indemnity Insurances taken by the CA or as a debt from
the CA.
CA’s Personnel
(a)
The CA shall provide efficient, suitably qualified and experienced
Personnel and acceptable to the Government to carry out the Services.
(b)
The Services shall be carried out by the CA’s Personnel as specified
under Appendix 9 hereof within the time and stage as specified in the
Service Implementation Schedule in Appendix 8.
(c)
The Project Manager of the CA as specified in Appendix 9 shall be
responsible for the management of the CA’s Personnel for the Services
as well as to act as liaison between the CA and the Government.
(d)
There shall be no changes or substitutions in the CA’s Personnel set
forth in Appendix 9 without the prior written approval of the
Government. If for any reason beyond the reasonable control of the
CA, it becomes necessary to replace any of the CA’s Personnel, the
CA shall forthwith provide as a replacement, a person of equivalent or
better qualification and experience to the Government at no additional
cost to the Government of which the Government shall consider without
undue delay.
13
5.7.
5.8.
(e)
In the event the number of CA’s Personnel as specified in Appendix 9
is reduced without the prior written approval of the Government, the
Government shall have the right to deduct the Consulting Fee based on
CA’s Personnel Time Input Schedule as specified in Appendix 10.
(f)
The CA shall ensure that any changes, substitution or replacement of
Personnel shall not affect the term and the implementation for the
provision of the Services.
Information and Records
(a)
The CA shall furnish the Government such information in relation to the
Services as the Government may from time to time reasonably request.
(b)
The CA shall keep accurate, systematic and up-to-date records and
accounts in respect of the provision of the Services in such form and
details as is customary in the profession or as may be required by the
Government from time to time as shall be sufficient to establish
accurately that the costs and expenditure referred to in Appendix 6A,
Appendix 6B and Appendix 6C of this Agreement have been duly
incurred.
(c)
The CA shall permit the GR from time to time to inspect their records
and accounts relating to the Services and to make copies thereof and
shall permit the Government or any person authorized by the
Government, from time to time, to audit such records and accounts
during the performance of the Services.
(d)
In the event of failure occurring after the completion of the Project, the
CA may be required by the Government to submit a report detailing
probable cause and remedial action. References shall be made to all
kept records and accounts.
Liability
The CA agrees that it shall provide the Services under this Agreement in good
faith and hereby warrants that the Services provided under this Agreement
meet the professional standards for consultancy in the relevant field.
5.9.
Indemnity
The CA agrees with the Government that –
(a)
the CA shall perform all of its obligations under this Agreement at its
own risk and releases, to the fullest extent permitted by law, and shall
indemnify and keep the Government and their agents and servants
from all claims and demands of every kind resulting from any accident,
damage, injury or death arising from carrying out of the Services
except where such accident, damage, injury or death is caused or
contributed to by any act or omission or negligence of the Government
14
or its agents and servants and the CA expressly agrees that in the
absence of any such act, omission or negligence as aforesaid the
Government shall have no responsibility or liability whatsoever in
relation to such accident, damage, injury or death.
(b)
(c)
the CA shall indemnify and keep the Government indemnified from and
against all actions, suits, claim or demands, proceedings, losses,
damages, compensation, costs (legal cost) charges and expenses
whatsoever to which the Government shall or may be or become liable
in respect of or arising from (i)
the negligent use or act, misuse or abuse by the CA or the CA’s
Personnel, servants, agents or employees appointed by the CA in
the performance of the Services; or
(ii)
any loss or damage to property or injury of whatsoever nature or
kind and howsoever or wherever sustained or caused or
contributed to by carrying out the Services by the CA to any
person and not caused by the negligence or willful act, default or
omission of the Government, its agents or servants; or
(iii)
any loss, damage or injury from any cause whatsoever to property
or persons affected by the Services to the extent to which the
same is occasioned or contributed to by the act, error, omission,
neglect, breach or default of the CA or the CA’s Personnel,
servants, agents or employees; and
the obligations under this clause shall continue after the expiry or
earlier termination of this Agreement in respect of any act, deed, matter
or thing happening before such expiration or termination of this
Agreement.
5.10. Insurance
The CA shall its own cost and expense effect and maintain all necessary
insurance including insurances for its professional architect, graduate
architect, sub-professional staff and employees. The insurance shall be valid
until the expiry of the Defect Liability Period.
5.11. Professional Indemnity Insurance
(a)
The CA warrants that the CA has taken and is maintaining its own cost
and expense profesional indemnity insurance covering its liabilities in
respect of any act of negligence, error or omission of the CA, its
employees, partners, servants and any persons under its supervision in
the course of providing the Services under this Agreement. The
professional indemnity insurance shall be valid and irrevocable not less
that twelve (12) months after the expiry of the Defect Liability Period.
15
(b)
The GR may at any time request the CA to produce a copy of the
insurance policy as evidence that the insurances required under this
clause are being maintained and remain valid not less than twelve (12)
months after the expiry of the Defect Liability Period.
5.12. Emergency and Accident
(a)
Where any accident, failure or other event occurs due to any cause
whatsoever to, in or in connection with the Services provided for the
Works or any part thereof either during the execution of the Works or
during the Defect Liability Period or the period thereafter, the CA shall
immediately report to the Government of the accident, failure or event
together with the CA’s proposal on any interim measures required to be
taken.
(b)
The CA shall conduct a full investigation on the accident, failure or
event if directed in writing by the Government in order to determine the
cause or reason for the accident, failure or event and submit a report of
the investigation to the Government together with the CA’s proposals
for remedial works in respect thereof.
(c)
If the Government directs the CA to carry out any remedial works as
specified under clause 5.12 (b), the CA shall carry out the remedial
works within fourteen (14) days from the date of the written direction.
(d)
The CA shall immediately obtain the approval of the Government
before giving any instruction for any variation of works required if an
accident, failure or event had occurred and any delay in carrying out
the variation will cause claims against the Government or involve
danger to life or property.
(e)
In the event that the Government decides that the investigation in
relation to the accident, failure or event which occurred should be
carried out by the Government, its employee or any person or body
appointed or authorized by the Government, the CA shall give full cooperation and render all necessary assistance and facilities including
the giving of access to all specifications, designs, records and other
available information relating to the Works as may be required by the
Government, its employee or such authorized person or body at no
additional cost.
(f)
If the accident, failure or event occurred is not due to the negligence,
error, omission, default or poor supervision of the CA, then the
Services provided by the CA hereto during the Defect Liability Period
shall be construed as Additional Professional Services not included in
Basic Professional Services and be paid accordingly by the
Government and any services required from a third party for works not
within the scope of Basic Professional Services described in
Appendix 1 of this Agreement shall also be paid accordingly by the
Government.
16
(g)
(h)
If the investigation reveals that the accident, failure or event which
occurred is due to the negligence, error, omission, default or poor
supervision of the CA, and its negligence, error, omission, default or
poor supervision had resulted in injury, damage or loss of any person
or property, then the CA shall be responsible for the injury, damage or
loss caused to any person or property and shall undertake to−
(i)
pay any person for the injury, damage or loss suffered by any
person or his property; and
(ii)
repair, replace or make good all injury, damages and/or pay all
expenses and costs pertaining to injury and loss suffered by that
person or his property.
In the event that the CA fails to comply with clause 5.12(g) and the
Government is held liable for damages to any person for injury,
damage or loss suffered, or has to repair or make good such damages
and/or losses, such payment shall be deducted from any payment due
to the CA under this Agreement or shall be claimed from the CA as a
debt due to the Government.
5.13. Confidentiality
(a)
Except with the prior written consent or the instructions of the
Government, the CA shall not at any time communicate to any person
or body or entity any confidential information disclosed to the CA for the
purpose of the provision of the Services or discovered by the CA in the
course of this provision and performance of the Services; nor make
public any information as to the recommendations, assessments and
opinions formulated in the course of or as a result of the provision and
performance of the Services; nor make or cause to be made any
press statement or otherwise relating to the Services; nor make use of
the Deliverables for the purposes other than that stipulated in this
Agreement and the foregoing obligations shall not be rendered void by
suspension, termination or expiry of this Agreement for whatsoever
cause.
(b)
This sub-clause shall not apply to information which:
(i)
is or becomes generally available to the public other than as a
result of a breach of an obligation under this clause;
(ii)
is already known to the other party to whom it is disclosed to, at
the time of disclosure;
(iii) is independently developed without benefit of the confidential
information of the other party;
17
(iv) is in possession of the CA without restriction before the date of
receipt from the other party subject to the right of the Government
to re-classify certain information as confidential.
(c)
In the event that the CA receives a request to disclose all or any part of
any confidential information under the terms of a valid and effective
subpoena or order issued by a court of competent jurisdiction, judicial
or administrative agency or by a legislative body or committee, such
disclosure by the CA shall not constitute a violation of this Agreement
provided that(i)
the CA promptly notifies the Government of the existence, terms
and circumstances surrounding such request;
(ii)
the CA consults with the Government on the advisability of taking
available legal steps to resist or narrow, such request; and
(iii) the CA exercises its best efforts to obtain an order or other
reliable assurance that confidential treatment shall be accorded to
the information to be disclosed.
(d)
This clause continues in force notwithstanding the termination of this
Agreement for any reason.
5.14. Notice of Delay
In the event the CA encounters any delay in obtaining the required assistance
and information set forth in clause 5.7(a), the CA shall notify the Government
of such delay and its duration and the Government, at its absolute discretion,
may grant an appropriate extension of time and other consideration
appropriate for provision of the Services.
5.15. Assistance in Arbitration Inquiry or Litigation
The CA shall, if so required by the Government, within the period of work
before completion, assist and advise the Government with regard to any
matter or thing which may be the subject of arbitration, inquiry or litigation and
if and when so required by the Government shall attend and give evidence or
otherwise assist the Government before any court or in any arbitration or at
any inquiry dealing with any matter arising from or in connection with the
execution of the Services. In the event of arbitration or other proceedings
arising after the completion of Services, if so required by the Government, the
CA shall assist in any manner whatsoever and advise the Government under
the same conditions of engagements as are applicable generally to this
Agreement, subject always to −
(a)
the right of the CA to recover its time and cost in attending to this
request, such time and cost to be negotiated separately with the
Government; and
18
(b)
the right of the CA to take appropriate measures to safeguard and
protect its interest.
5.16. Situation Beyond Control Of CA
(a)
The CA shall immediately inform the Government in writing of any
situation or the occurrence of any event beyond the reasonable control
of the CA, which makes it impossible for the CA to carry out its
obligations hereunder.
(b)
If the Government agrees in writing that such situation or event exists,
the Government may terminate this Agreement by giving not less than
thirty (30) days written notice and shall pay all fees and payments due
and outstanding to the CA in accordance with clause 14.0 within thirty
(30) days from the date of termination of this Agreement.
(c)
In the event of disagreement between the Parties as to the existence of
such situation or event, the matter shall be referred to the GR as
specified under item 5 in Appendix 7 for a decision.
5.17. Prohibition on Association
The CA agrees that during and after the conclusion or termination of this
Agreement, the CA shall limit its role for the Project to the provision of the
Services and hereby disqualifies itself from the provision of goods or services
in any capacity for the Project including bidding for any part of the Project
except as the Government may otherwise agree or request the CA.
5.18. Prohibition on Conflicting Activities
No Personnel of the CA assigned to the Services under this Agreement nor
the CA’s staff, subsidiary or associate shall engage, directly or indirectly,
either in his name or through his then employer, in any business or
professional activities connected to the Services or Project and neither shall
the CA’s Personnel be so engaged directly or indirectly, either in his name or
through the CA in any such other conflicting business or professional
activities.
5.19. Independent Consultant
Nothing contained herein shall be construed as establishing or creating
between the Government and the CA the relationship of master and servant
or principal and agent. The position of the CA performing the Services is that
of an independent consultant.
5.20. Technology and Knowledge Transfer
(a)
If the CA appoints foreign professionals, the CA shall endeavour to
ensure that the employees of the Government are trained or exposed
19
to the expertise of such foreign professionals pursuant to a programme
for technology and knowledge transfer.
(b)
(c)
Pursuant to clause 5.20(a) above, the CA shall provide training for a
Specify number of government officer
minimum of ...............................................oficials
nominated by the
Government to be competent and conversant in the implementation of
the Project.
The CA shall allow the employees of the Government to be involved in
the implementation of the Project commencing from the
Commencement Date of this Agreement until the Contract Expiry Date.
5.21. Intellectual Property Rights
(a)
Any intellectual property rights arising out of design, plans, calculations,
drawings, developed or used for or incorporated in the Services shall
vest in and become the sole property of the Government free and clear
of all liens, claims and encumbrances. The CA shall not during or at
any time after completion on the Services or after the expiry or
termination of this Agreement, in any way, question or dispute the
ownership of the Government.
(b)
The CA agrees to grant to the Government free from all royalties, fees
and other charges, all licenses in respect of intellectual property rights
now or hereafter owned or controlled by the CA or in respect of which
the CA has or will have the right to grant licenses of any design, plans,
calculations, drawings, developed or used for or incorporated in the
Services or any part thereof.
(c)
The CA shall defend and indemnify the Government from and against
all claims, costs, damages, charges and proceedings whatsoever for or
on account of infringement of any intellectual property rights in respect
of any design, plans, calculations, drawings, documents, plant,
equipment, machinery, material, methods or processes developed or
used for or incorporated in the Services except where such
infringement results from compliance with
the Government’s
instructions in accordance with this Agreement.
(d)
Where any infringement results from compliance with the Government’s
instructions in accordance with this Agreement, any royalties, damages
or other monies which the CA may be liable to pay to the persons
entitled to such intellectual property rights shall be reimbursed by the
Government.
20
PART C
GOVERNMENT’S OBLIGATIONS AND RIGHTS
6.0
GOVERNMENT’S OBLIGATIONS
6.1.
Appointment of GR
6.2.
6.3.
(a)
The Government shall appoint the person under item 5 in Appendix 7
of this Agreement or other persons from time to time as the
Government Representative (“GR”) to carry out its obligations and to
exercise its right under this Agreement, and the GR shall have the
power to carry out such obligations and exercise such rights on behalf
of the Government, except for the provisions under clause 10.0, 12.0
and 13.0 which are expressly reserved to the officer authorized as
named in the signatories to this Agreement or any other officer
authorized under section 2 of the Government Contracts Act 1949 [
Revised 1973].
(b)
The CA shall comply with all instructions issued by the GR in regard to
matters expressly empowered to the GR to issue under this
Agreement.
Obligation to give instructions, decisions, etc. without delay
(a)
All instructions, notifications, consent or approval issued by the
Government or the GR shall be in writing. However the GR may,
where necessary issue oral instructions, notifications, consent or
approvals and such oral instructions, notifications, consents or
approvals shall be followed in writing not later than seven (7) days
thereafter.
(b)
If the CA requires a decision from the Government for the performance
of its Services under this Agreement, the CA shall submit its request in
writing to the GR and the GR shall give its decision within the period
stipulated under item 6 in Appendix 7 of this Agreement.
Obligation to Supply Relevant Information and Assistance
(a)
The CA may request all the necessary and relevant information which
are in the possession of the Government required for purposes of
carrying out of its Services under this Agreement. Notwithstanding the
request, the Government shall have the discretion to supply the
necessary information it deems relevant.
(b)
Any necessary and relevant information supplied by the Government to
the CA pursuant to clause 6.3(a) of this Agreement shall not relieve the
CA of any of the CA’s obligations under this Agreement.
21
6.4.
(c)
The Government gives no warranty in any manner whatsoever for the
data, report, map, photograph, plan, drawing, record or other
information either as to the accuracy or sufficiency or as to how the
same should be interpreted and the CA, when he makes use of and
interprets the same, shall do so entirely at his own risk and it shall not
constitute a breach of obligation on the part of the Government under
clause 6.3(a) of this Agreement if such data, report, map, photograph,
plan, drawing, record or information is not accurate or sufficient for the
purpose of performing the CA's obligation under this Agreement.
(d)
Where necessary, the Government shall assist the CA to obtain, free of
charge, unimpeded access to all land in respect of which access is
required for the performance of the Services. The Government shall
not be responsible for any damage to such land or any property
thereon resulting from such access.
Payment to the CA for Services
(a)
In consideration for the performance of the Services, the Government
shall pay or reimburse to the CA the Contract Price subject to the
ceiling consulting fee, the ceiling out of pocket expenses or any other
agreed and approved amount as revised from time to time, and in
situation where the actual costs incurred in the performance of the
Services does not exceed the ceiling consulting fee and the ceiling out
of pocket expenses, downward adjustments can be made in
accordance with Appendix 6A, Appendix 6B and Appendix 6C. The
payment shall exclude the Government Service Tax, which amount
shall be paid by the Government to the Royal Malaysian Customs
Department through the CA upon the CA giving proof of the Service
Tax License. A copy of the Service Tax License is attached in
(b)
Payments under this Agreement shall be made progressively in
stages/phases in accordance with the Schedule of Payment as in
Appendix 12 upon the CA furnishing to the Government all relevant
drawings, design, reports, records and data when submitting request
for payment.
(c)
Payment to the CA shall be made within thirty (30) days upon receiving
the proper invoices, vouchers and other appropriate supporting
materials from the CA and be deposited to the account of the CA as
specified under item 7 in Appendix 7.
(d)
If any item or part of an item of an account/claims/invoices rendered by
the CA is reasonably disputed or reasonably subject to question by the
Government, the Government shall within thirty (30) days after receipt
of the invoice by the GR inform the CA in writing of all items under
dispute or subject to question. Payment by the Government of the
remainder of the invoice shall not be withheld on such grounds.
22
6.5.
(e)
Except as otherwise agreed between the Government and the CA,
payments in respect of all fees and expenses incurred by the CA shall
be made in Ringgit Malaysia.
(f)
If the CA intends to claim any additional payment pursuant to any
clause of this Agreement, the CA shall within ninety (90) days of the
occurrence of such event or circumstances or instructions give notice in
writing to the GR of its intention for such claim and submit full
particulars of the claims together with supporting documents, for the
approval of the Government. If the CA fails to comply with this clause,
the CA shall not be entitled to such claim and the Government shall be
discharged from all liability in connection with the claim.
(g)
Final payment of the Contract Price shall be made only after the final
Deliverables and a final account, identified as such, have been
submitted by the CA and approved as satisfactory by the Government.
Any amount which the Government has paid or caused to be paid in
excess of the costs actually incurred shall be reimbursed by the CA to
the Government within thirty (30) days after receipt by the CA of notice
thereof.
Withholding Payment
(a)
The Government may by giving written notice to the CA, and without
prejudice to any other rights the Government may have under this
Agreement, withhold payments to the CA under this Agreement, upon
the occurrence and continuance of any of the following events:
(i)
the CA commits any breach of the terms and conditions of this
Agreement; or
(ii)
the progress of the Services fails to measure up to the aggregate
payment made to date; or
(iii) any other condition which has arisen, which in the opinion of the
Government, interferes or threatens to interfere with the
successful carrying out of the Project or the accomplishment of
the purposes of this Agreement; or
(iv) any failure of the CA to deliver the Services to the satisfaction of
the Government.
(b)
The CA may apply to the Government, within fourteen (14) days after
receiving notice referred to in clause 6.5(a) to review the decision to
withhold payments by submitting documents and other evidence to
substantiate its claims that the Services is compatible to the payments
received. The Government’s decision on the application shall be final
and conclusive.
23
7.0
GOVERNMENT’S RIGHTS
7.1.
Proprietary Rights of The Government in Relation to Documents
(a)
All reports and relevant data such as plans, statistics and supporting
records or material compiled or prepared by the CA in the course of
this Agreement shall be the absolute property of the Government
throughout their preparation and at all times thereafter. The
Government shall have the sole and exclusive right, title and ownership
to the documents.
(b)
The CA shall deliver all the plans, statistics and supporting records or
material compiled or prepared in the course of this Agreement to the
Government upon the Contract Expiry Date or earlier termination of this
Agreement. The CA shall not use any information in the documents for
purposes unrelated to this Agreement without the prior written consent
of the Government save and except where the same is required by law
or any other regulatory authority or for the purposes of the CA’s quality
performance review processes.
(c)
The CA shall not publish alone or in conjunction with any other person
any articles, photographs or other illustration relating to the Services
unless with the prior written consent of the Government.
(d)
The Government reserves the right to make use of all documents
including drawings and specifications relating to the Services at any
time and for any purpose it so wishes.
PART D
DISPUTE RESOLUTIONS
8.0
DISPUTE RESOLUTION
8.1.
Dispute Resolution by Government Representative
(a)
Any dispute between the Parties in respect of any matter under this
Agreement (except in relation to the Government exercising its sole
discretion under this Agreement) which are not capable of being
amicably resolved between the Parties may be referred to the
appointed GR.
(b)
The GR who is appointed for such purposes shall undertake to resolve
such dispute with all fairness and endeavour to achieve the best
possible solution for the Parties.
(c)
If the Consultant:
(i)
fail to receive a decision from the GR within seven days (7)
days after being requested to do so; or
24
(ii)
is dissatisfied with any decision of the GR.
then such dispute or difference shall be referred to Dispute Resolution
Committee within fourteen days (14) days.
8.2.
Dispute Resolution Committee
(a)
discretion under this Agreement) may be referred to a dispute
resolution committee (hereinafter referred to as the “Dispute Resolution
Committee"), comprising –
(i)
Secretary General of the Ministry/ Head of Department as the
Chairman;
(ii)
one (1) representative to be appointed by the Government; and
(iii) one (1) representative appointed by the Consultant.
(b)
8.3.
The Dispute Resolution Committee shall determine its own procedures.
The Dispute Resolution Committee shall meet and endeavour to
achieve an amicable settlement between the Parties in respect of any
matter referred to it.
Arbitration
(a)
If any matter, dispute or claim which is referred to the Dispute
Resolution Committee cannot be agreed by the relevant Parties within
forty five (45) days after the date of referral, then such dispute or
difference shall be referred to arbitration within forty-five (45) days to an
arbitrator to be agreed between the Parties and failing such agreement,
to be appointed by the Director of the Kuala Lumpur Regional Centre
for Arbitration on the application of either Party hereto. Such arbitration
shall be heard at the Kuala Lumpur Regional Centre for Arbitration and
shall be conducted in accordance with the rules for arbitration of the
Kuala Lumpur Regional Centre for Arbitration using the facilities and
the system available at the Centre.
(b)
Such reference shall not be commenced until after the completion or
alleged completion of the Project or determination or alleged
determination of the Consultant’s employment under this Contract, or
abandonment of the Project, unless with the written consent of the
Government and the Consultant.
(c)
In the event that such consent has been obtained in accordance with
clause 8.3(b), the reference of any matter, dispute or difference to
arbitration pursuant to this clause and/or the continuance of any
arbitration proceedings consequent thereto shall in no way operate as a
25
waiver of the obligations of the parties to perform their respective
obligations under this Contract.
(d)
Upon every or any such reference the costs of such incidental to the
reference and award shall be in the discretion of the Arbitrator who may
determine the amount thereof, or direct the amount to be taxed as
between solicitor and client or as between party and party, and shall
direct by whom and to whom and in what manner the same be borne,
award and paid.
(e)
The award of the Arbitrator shall be final and binding on the Parties.
(f)
In the event of the death of the arbitrator or his unwillingness or inability
to act, then the Government and the Consultant upon agreement shall
appoint another person to act as the arbitrator, and in the event the
Government and the Consultant fail to agree on the appointment of an
arbitrator, an arbitrator shall be appointed by the Director of the Kuala
Lumpur Regional Centre for Arbitration.
(g)
this clause, “reference” shall be deemed to be reference to arbitration
within the meaning of the Arbitration Act 2005.
(h)
The arbitration shall be governed by the Arbitration Act 2005 and the
laws of Malaysia.
PART E
SUSPENSION AND TERMINATION
9.0
SUSPENSION
9.1.
Suspension and Resumption of Services
(a)
The GR may at any time instruct the CA to suspend part or all of the
Services by the giving the CA due notice in writing.
(b)
Upon receipt of such instruction, the CA shall suspend part or all of the
Services for such time and in such manner as specified in the
instruction and shall duly protect, store and secure the Services against
any deterioration, loss or damage.
(c)
During the suspension period, the CA shall continue to perform his
obligations under the Agreement which is not affected by the instruction
to suspend, including the obligation to effect and maintain insurance.
(d)
The GR may instruct the CA to resume the Services at any time
thereafter. Upon receipt of such instruction the CA shall resume the
Services and the parties shall jointly examine the Services affected by
26
the suspension. The CA shall make good any deterioration or defect in
or loss of the Services which has occurred during the suspension. The
CA shall also take all necessary actions to mitigate the expenses
incurred.
9.2.
Extension of Time
(a)
(b)
9.3.
(i)
fails to take measures specified in clause 9.1(b); and
(ii)
fails to take all necessary action to mitigate the expenses
incurred.
In the event such suspension shall continue for a period of more than
twelve (12) months, the parties shall then discuss whether to mutually
terminate the Agreement or suspend the Services for a further period.
Consequences of Mutual Termination
(a)
10.0
If the CA suffers delay and/or incurs expenses in complying with the
instruction under clause 9.1 and in resumption of the Services, and if
such delay and/or expenses was not foreseeable by the CA, the CA
shall give notice for extension of time. PROVIDED THAT the CA shall
not be entitled to such extension if the suspension is due to a cause
attributable to the CA and the CA shall not be entitled to payment of
loss and expenses if the CA−
If this Agreement is mutually terminated under this clause(i)
clause 11.1 (b) shall apply; and
(ii)
payment obligations including all costs and expenditure incurred
by the Government and the CA shall be ascertained in
accordance with clause 14.
TERMINATION BY THE GOVERNMENT
10.1. Withholding Payment
If any of the conditions referred to in clause 6.5(a) shall have happened and
be continuing for a period of fourteen (14) days after the Government has
given written notice of withholding of payments to the CA under this
Agreement, the Government may by written notice to the CA terminate this
Agreement.
27
10.2. Default by the CA
(a)
In the event the CA without reasonable cause −
(i)
suspends the implementation of the Services and fails to proceed
regularly and diligently with the performance of its obligations
under this Agreement;
(ii)
fails to execute the Services in accordance with this Agreement or
persistently neglects to carry out its obligations under this
Agreement;
(iii) defaults in performing the duties under this Agreement; or
(iv) breaches any of its obligations or fails to comply with any other
terms and conditions of this Agreement,
then the Government shall give notice in writing to the CA specifying the
default and requiring the CA to remedy such defaults within fourteen (14) days
from the date of such notice. If the CA fails to remedy the relevant default
within such period or such other period as may be determined by the
Government, the Government shall have the right to terminate this Agreement
at any time thereafter by giving notice to that effect.
10.3. Events of Default
(a)
If at any time during the Contract Period(i)
the CA goes into liquidation or a receiver is appointed over the
assets of the CA or the CA makes an assignment for the benefit
of or enters into an arrangement or composition with its creditors
or stops payment or is unable to pay its debt; or
(ii)
any of the CA’s director is prosecuted for any offences; or
(iii)
any other condition which has arisen, which in the opinion of the
successful carrying out of the Services or the accomplishment of
the purposes of this Agreement,
then the Government shall have the right to terminate this Agreement
forthwith by giving notice to that effect.
10.4. Consequences of Termination by the Government
(a)
Upon termination of this Agreement under clause 10.1, 10.2 or 10.3 the
powers and rights granted by and the obligations in this Agreement
shall terminate immediately.
(b)
The CA shall hence forth −
28
(i)
cease all the Services;
(ii)
submit to the Government the detailed reports of the costs of the
Services and other payments which has become due and owing
from the Government prior to the termination for verification and
approval by the Government;
(iii) at no cost, hand over all plans, drawings, reports, records,
documents, specifications and similar materials to the
Government save and except its own working papers and archival
copy of any advice, reports or opinion of which are retained to
support any advise opinion or report that the CA may provide; and
(iv) allow a third party to enter into an agreement with the
Government or any person deemed necessary by the
Government for the purpose of carrying out or completing the
Services.
(c)
The Government shall hence forth −
(i)
be entitled to claim against the CA for any losses and/or damages
suffered as a result of the termination; and
(ii)
be entitled to appoint another consultant to perform the Services
and the CA shall pay to the Government all cost and expenses
incurred by the Government in completing the Services in excess
of the costs and expenses which would have been paid to the CA
to complete the Services had this Agreement not been
terminated.
PROVIDED THAT the termination shall not affect or prejudice the rights of any
Party which have accrued prior to the date of termination of this Agreement
and the obligations under this Agreement shall continue even after the
termination of this Agreement in respect of any act, deed, matter or thing
happening prior to such termination of this Agreement.
11.0
TERMINATION BY THE CA
(a)
If the Government without reasonable cause fails to perform or fulfil
any of its obligations which adversely affects the CA’s obligations
under this Agreement, then the CA may give notice in writing to the
Government specifying the default and the Government shall remedy
the relevant default within fourteen (14) days after receipt of such
notice or such extended period as agreed by the Parties.
(b)
If the Government fails to remedy the relevant default within such
period or such other extended period as agreed by the Parties, the CA
shall be entitled to terminate this Agreement at any time by giving
notice to that effect.
29
11.1. Consequences of Termination by the CA
Upon such termination, the CA shall accept the following undertaking by the
Government as full and complete settlement of all claims for payment under
or arising out of this Agreement:
(a)
The Government shall, after receiving the detailed reports of the costs
of the Services and other payments which has become due and owing
to the CA, pay the CA all costs incurred in accordance with this
Agreement.
(b)
The CA shall −
(i)
cease to provide the Services to the Government;
(ii)
at its own costs and expense, vacate and remove from the Project
Management Team’s office any equipment, machineries and
materials belonging to the CA, its employees, servants and
agents and make good all damage caused by such removal or
such detachment; and
(iii) at no cost, deliver to the Government all documents relevant to
the Project as are in the possession of the CA who shall be
permitted to retain copies of any documents so delivered to the
Government.
(c)
12.0
FOR THE AVOIDANCE OF DOUBT, the Parties hereby agree that the
CA shall not be entitled to any form of losses including loss of profit,
damages, claims or whatsoever upon termination of this Agreement.
TERMINATION ON NATIONAL INTEREST
(a)
Notwithstanding any provisions of this Agreement, the Government
may terminate this Agreement by giving not less than fourteen (14)
days notice to that effect to the CA (without any obligation to give any
reason thereof) if it considers that such termination is necessary for
national interest, in the interest of national security or for the purposes
of Government policy or public policy.
(b)
Upon such termination −
(c)
(i)
clause 11.1(b) shall apply; and
(ii)
the CA shall be entitled to compensation in accordance with
clause 14 which shall be determined by an independent auditor
appointed by the Government after due consultation with the CA
in respect of the appointment of the independent auditor.
For the purposes of this clause, what constitutes “national interest”,
“interest of national security”, “the Government policy” and “public
policy” shall be solely made and determined by the Government and
30
such determination shall for all intent and purposes be final and
conclusive and shall not be open to any challenge whatsoever.
13.0
14.0
TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES
(a)
Without prejudice to any other rights of the Government, if the CA, its
personnel, servants or employees, is convicted by a court of law for
corruption or unlawful or illegal activities in relation to this Agreement or
any other agreement that the CA may have with the Government, the
Government shall be entitled to terminate this Agreement at any time
by giving immediate written notice to that effect to the CA.
(b)
(i)
clauses 10.4(b) and (c) shall apply; and
(ii)
the Government shall be entitled to all losses, costs, damages
and expenses (including any incidental costs and expenses)
incurred by the Government arising from such termination.
FORCE MAJEURE
14.1. Events
Neither Party shall be in breach of its obligations under this Agreement if it is
unable to perform or fulfil any of its obligations thereunder as a result of the
occurrence of an Event of Force Majeure. An “Event of Force Majeure” shall
mean an event, not within the control of the Party affected, which that Party is
unable to prevent, avoid or remove, and shall be –
(a)
war (whether declared or not), hostilities, invasion, armed conflict, acts
of foreign enemy, insurrection, revolution, rebellion, military or usurped
power, civil war, or acts of terrorism;
(b)
ionising radiation or contamination by radioactivity from any nuclear
waste, from the combustion of nuclear fuel, radioactive toxic explosive,
or other hazardous properties of any explosive, nuclear assembly or
nuclear component thereof;
(c)
pressure waves caused by aircraft or other aerial devices traveling at
sonic or supersonic speeds;
(d)
natural catastrophe including but not limited to earthquakes, floods,
subterranean spontaneous combustion or any operation of the force of
nature, lightning and exceptionally inclement weather; and
(e)
riot and disorders, criminal damage, sabotage, strike, lock out, labour
unrest or other industrial disturbances (affecting the performance of
this Agreement) which are not the fault of the CA or its employees,
31
which causes, or can reasonably be expected to cause either Party to
fail to comply with its obligations,
PROVIDED THAT Event of Force Majeure shall not include economic
downturn, non-availability or insufficient of fund or lack of financing on the part
of the CA to perform its obligations under this Agreement.
14.2. Notification of Force Majeure
If any Event of Force Majeure occurs which renders a Party unable to perform
or fulfil any of its obligations under this Agreement, the Party so affected shall
immediately notify the other in writing of the occurrence of any Event of Force
Majeure applicable to its obligations under this Agreement giving full details
thereof and measures being taken by the Party so affected to reduce the
severity of such event and subsequently the cessation of such event. If either
Party does not agree that an Event of Force Majeure has occurred then the
dispute shall be referred to the GR for a decision.
14.3. Termination by Force Majeure
If an Event of Force Majeure has occurred and either Party reasonably
considers such Event of Force Majeure applicable to it to be of such severity
or to be continuing for a period of more than six (6) months then the Parties
may mutually terminate this Agreement.
14.4. Consequences of Termination due to Event of Force Majeure
If this Agreement is terminated pursuant to clause 15.3, all rights and
obligations hereunder shall forthwith terminate and neither Party shall have
any claims against each other save and except in respect of any antecedent
breach.
14.5. Delay
(a)
Any Party to this Agreement affected by the Event of Force Majeure
who has complied with the requirement to provide notice in accordance
with clause 15.2 shall not be liable for any delay in performing its
obligation under this Agreement to the extent that such delay has been
caused by one or more of Event of Force Majeure and the time for
completion of any obligation under this Agreement shall be extended
by the amount of the delay caused by such Event of Force Majeure. If
the Parties do not agree as to the duration of the delay, the
disagreement shall be referred to the GR for a decision.
(b)
Notwithstanding clause 15.5(a), if the continuing occurrence of an
Event of Force Majeure is of such severity that it frustrates the original
intention and objective of the Parties hereto, the Parties hereto shall
forthwith take steps to discuss the circumstances and the
consequences of such event and shall consider how best to achieve
the objectives of this Agreement in such circumstances and shall, if
32
appropriate, give consideration to any amendment of this Agreement
and the terms and conditions of such amendments.
14.6. Restoration
Notwithstanding any other provision in this Agreement, if an Event of Force
Majeure occurs and this Agreement is not terminated then in any case where
the delivery of the Services or any part thereof has been affected, the CA shall
restore such Services to what it was immediately prior to the occurrence of
that Event of Force Majeure at its own expenses. Where as a result of such
restoration the CA is able to demonstrate that it has incurred substantial costs
affecting the Services, the CA may apply to the Government for such
remedies to enable the Company to recover the costs of such restoration.
14.7. Insurance
Notwithstanding any other Clause, the CA shall ensure that whenever
reasonably practicable insurance is effected (whether by itself or by its
contractors) to cover the occurrence of Events of Force Majeure, PROVIDED
THAT such Events of Force Majeure are reasonably and practicably
insurable.
PART F
GENERAL PROVISIONS
15.0
AMENDMENT
No modification, amendment or waiver of any of the provisions of this
Agreement shall be valid unless it is made in writing by way of supplementary
agreement specifically referring to this Agreement and duly signed by the
Parties or its duly authorised representatives. The provision in respect of
such amendment, variation or modification thereof shall be supplemental to
and be read as an integral part of this Agreement which shall remain in full
force and effect as between the Parties.
16.0
NOTICES
(a)
Any notice, approval, consent, request or other communication required
or permitted to be given or made under this Agreement shall be in
writing in Bahasa Malaysia or English language and delivered to the
address or facsimile number of the Government or the CA, as the case
may be, shown below or to such other addresses, or facsimile numbers
as either party may have notified the sender and shall unless otherwise
specified herein deemed to be duly given or made, in the case of
delivery in person, when delivered to the recipient at such address or
by facsimile transmission, when the recipient’s facsimile number is
shown on the sender’s print-out for the transmission regarding the date,
time and transmission of all pages, as specified under item 9 in
33
(b)
17.0
It shall be the duty of the Parties to notify the other if there is a change
of address or entity by giving a written notice within fourteen days (14).
GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the
laws of Malaysia and the Parties irrevocably submit to the jurisdiction of the
courts of Malaysia.
18.0
19.0
COMPLIANCE WITH LAWS AND REGULATIONS
(a)
The CA shall comply with all applicable laws and regulations in
Malaysia and all statutory requirements, standards and guidelines,
regulating or relating to the conduct, trade, business of it’s profession
and shall be fully and solely liable for the provisions of the Services.
(b)
The CA shall comply with relevant policies, procedures and regulations
of the Government in carrying out the Services.”.
SEVERABILITY
If any provision of this Agreement is held to be illegal or is invalid under any
laws or regulations effective and applicable during the term of this Agreement
such provision shall be fully severable and this Agreement shall be construed
as if such illegal or invalid provision had never comprised as part of this
Agreement and the remaining provisions of this Agreement shall remain in full
force and effect and shall not be affected by the illegal or invalid provision or
by its severance from this Agreement.
20.0
RELATIONSHIP OF THE PARTIES
Nothing in this Agreement shall be construed as establishing or creating a
partnership or a relationship of master and servant between any of the Parties
and none of them shall have any authority to bind the other in any way nor
shall this Agreement be construed to constitute any party the agent of the
other party.
21.0
ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the CA
or with the CA’s authority in the newspaper, magazine or in any forms of
advertisement without prior written approval of the Government.
22.0
TIME
Time wherever mentioned, shall be of the essence of this Agreement.
34
23.0
COSTS AND STAMP DUTY
The CA shall solely bear the stamp duties, legal costs and fees in the
preparation and execution of this Agreement and anything incidental thereto.
24.0
25.0
INCOME TAX
(a)
The CA and Personnel, including any expatriate personnel and/or
foreign Associated Consultant(s) for the Services shall submit the
necessary tax returns as required by the Director-General of Inland
Revenue in respect of their income in order that tax can be assessed.
(b)
The Government shall deduct tax from all payments due to any
expatriate personnel and/or foreign Associated Consultant(s) at the rate
prescribed under the withholding tax laws in effect in Malaysia.
(c)
The Government agrees to reimburse the foreign Associated
Consultant(s) any excess payment in income tax.
SCHEDULES AND APPENDICES
All Schedules and Appendices herewith shall form an integral part of this
Agreement and are to be taken as mutually explanatory of one another.
However, if there is any ambiguity or discrepancy −
26.0
(a)
between the Appendices with the terms and conditions of this
Agreement, then the terms and conditions of this Agreement shall
prevail over the Appendices; or
(b)
in the Appendices of this Agreement, the GR and CA shall reach a
mutual understanding to resolve the ambiguity or discrepancy.
WAIVER
Failure by any party to enforce, at any time, any provision of this Agreement
shall not be construed as a waiver of its right to enforce the breach of such
provision or any of the provision in this Agreement or as a waiver of any
continuing, succeeding or subsequent breach of any provision or other
provision of this Agreement.
27.0
CUSTODY OF AGREEMENT
This Agreement shall be prepared in both original and certified duplicate copy.
The original of this Agreement shall remain in the custody of the Government
and shall be made available at all reasonable times for the inspection of the
CA. The duplicate copy shall be kept by the CA.
35
28.0
SUCCESSORS BOUND
This Agreement shall be binding upon each of the Parties hereto and their
respective successors in title.
PART G
SPECIAL PROVISIONS
[ NOTE : WHERE THERE IS A NEED FOR SPECIAL CONDITIONS OVER
AND ABOVE THE GENERAL CONDITIONS, THIS SECTION IS TO BE
INSERTED BY THE RELEVANT AGENCY WITH THE APPROVAL OF
THEIR RESPECTIVE LEGAL ADVISORS. OTHERWISE THIS PAGE TO BE
LEFT AS SUCH ABOVE ]
- None -
36
SIGNATORIES TO THE AGREEMENT
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the
day and the year first hereinbefore appearing.
SIGNED for and on behalf of
THE GOVERNMENT
) ……………………(Signature)……………..
) (Name, Designation & Department’s Seal)
In the presence of:
……………………………….............
Name of witness :
NR IC No. :
THE CA
) ………………….(Signature)………………
) (Name, Designation & Company’s Seal)
In the presence of:
…………………………………………
Name of witness :
NR IC No. :
37
PART A : SCHEDULE OF SERVICES
1.0 TYPES OF PROFESSIONAL SERVICES
The CA shall provide any or all of the following types of professional services:
(a)
Basic Professional Services
(b)
Additional Professional Services
(c)
Special Services
(d)
Supervision On Site
2.0 BASIC PROFESSIONAL SERVICES
The Basic Professional Services that may be provided by the CA shall
comprise any or all of the following phases:
(a)
Schematic Design Phase
(b)
(c)
Contract Documentation Phase
(d)
Contract Implementation and Management Phase
(e)
Final Completion Phase
Basic Professional Services under Schematic Design Phase
The Basic Professional Services that may be provided by the CA under the
Schematic Design Phase include :
(a)
taking the Government’s instruction and analysing the project brief;
(b)
preparing preliminary conceptual sketch proposals to interpret the project
brief;
(c)
developing the preliminary conceptual sketch proposals into sketch
designs to a stage sufficient to enable an application to be made for
planning approval or approval in principle as required under any relevant
laws and regulations;
(d)
preparing preliminary estimates of the probable construction cost based
on current area, volume or other unit costs;
(e)
where applicable, preparing and submitting the drawings and other
necessary documents to relevant approving authorities for either planning
approval or approval in principle as required under any relevant laws.
38
Basic Professional Services under Design Development Phase
Design Development Phase include:
(a)
upon the approval of the sketch design by either the relevant authority or
the Government, developing the schematic design drawings to a stage to
enable other consultants to commence their detailed design work;
(b)
preparing working drawings and submitting the same together with all
necessary particulars to the relevant approving authorities to obtain
statutory building approval;
(c)
updating the preliminary estimates of construction costs and submitting
the same to the Government;
(d)
updating the project planning and implementation schedule and
submitting the same to the Government for approval.
Basic Professional Services under Contract Documentation Phase
Contract Documentation Phase include:
(a)
upon the approval by the Government of the updated preliminary
estimates of construction costs and the project planning and
implementation schedule, preparing and finalising the detailed drawings
and other particulars necessary to the stage of completion sufficient to
enable bills of quantities to be prepared;
(b)
in collaboration with other consultants, preparing all documents necessary
for obtaining competitive tenders for the works;
(c)
inviting, on behalf of the Government, tenders for the work or collaborating
with the other consultants engaged by the Government to do so;
(d)
evaluating the results of the tenders and submitting a report and
recommendation to the Government;
(e)
awarding the contract on behalf of the Government;
(f)
preparing the building contract documents either alone or in collaboration
with other consultants appointed by the Government for signature by the
Government and the contractor.
39
Basic Professional Services under Contract Implementation & Management
Phase
Contract Implementation and Management Phase include:
(a)
(b)
(c)
(d)
(e)
performing all functions and duties of the CA under the terms and
conditions of the building contract;
advising the Government on the site staff required for the project and
estimating the cost and the duration of their employment;
providing information and issuing instructions to the contractor as
required under the terms and conditions of the building contract to
enable the contractor to proceed with the works;
examining the works programme submitted by the contractor and to be
satisfied that the works can reasonably be completed within the contract
period;
inspecting the works at periodic intervals so as to ensure that the works
are being executed in accordance with the building contract and to issue
the Certificate of Practical Completion.
Basic Professional Services under Final Completion Phase
Final Completion Phase include:
(a)
issuing Certificate of Completion and Compliance for buildings after
having satisfied that the buildings are fit and safe for occupancy;
(b)
certifying as-built drawings and submitting maintenance manuals together
with all warranties to the Government;
(c)
issuing Certificate of Making Good Defects after having satisfied that all
defects to the building(s) have been rectified;
(d)
preparing final accounts for the contract and issuing a final certificate of
payment to the contractor.
1.0 ADDITIONAL PROFESSIONAL SERVICES
The Additional Professional Services to be rendered by the CA shall be as
follows:
(a)
inspecting and advising on the selection and suitability of sites, conducting
or taking part in negotiations connected therewith, taking levels and
preparing measured drawing plans of sites, sites and buildings or existing
buildings;
(b)
inspecting, reporting and giving advice on the condition of buildings;
(c)
preparing schedules of dilapidations for either the landlord or the tenant,
taking particulars on site, preparing specifications for repairs and
supervising the execution;
40
(d)
preparing a preliminary technical appraisal of a project to enable the
Government to reach a decision on whether to proceed and the form and
content that the Project shall take;
(e)
involving in special or protracted negotiations for waivers and appeals and
in connection with applications for town planning approvals or for
approvals under building by-laws including applying for conversions of
land for development purposes, zoning and densities;
(f)
amending or preparing new drawings or producing information as a result
of the Government's instructions to amend the content, scope, design or
details of a project, building or part thereof after the Project or building has
been approved and finalised; and
(g)
putting in additional time or work due to delays in the Contract beyond the
control of the CA.
(h)
carrying out such other additional professional services, if any, as directed
by the Government.
2.0 SPECIAL SERVICES
The special services to be rendered by the CA shall consist of the following:
(a)
preparing detailed development plans in connection with housing or other
development based on a layout plan approved by the relevant approving
authority;
(b)
providing full interior design services including the taking of instruction
from the Government; formulating the brief, deciding on the themes,
estimating and establishing the budget and implementation schedule,
preparing sketch layouts and studies, preparing working and construction
drawings, details, schedules and colour schemes, designing special items
of furniture where appropriate or giving detailed advice on the selection of
furniture, fittings and soft furnishings, preparing tender documents,
obtaining tenders or quotations and advising thereon, accepting on behalf
of the Government offers for implementation, preparing the contract
documents if necessary, managing the contract, supervising the works
and certifying the works on completion;
(c)
Serving as an expert or as an expert witness in connection with litigation,
giving evidence, setting proofs, conferring with legal counsel, attending
court or arbitration or other inquiries;
(d)
Serving as a specialist consultant;
(e)
Providing town planning services;
(f)
Providing project management services; and
41
(g)
Obtaining other professional services (Associated Consultants) for the
Works.
3.0 SUPERVISION ON SITE
(a)
The CA may be required to provide part-time or full-time supervision on
site. Where such service is required, the number of staff to be employed,
including the CA's own staff to be seconded to site for the purpose, shall
be approved in writing by the Government.
(b)
Unless otherwise agreed to by the approving authorities concerned, the
CA shall be in full control of, and responsible for, construction supervision
of the Works on site.
(c)
All site staff shall be under the control of, and take instructions from the
CA.
42
PART B : SCHEDULE OF FEES
1.0 PAYMENT FOR PROFESSIONAL SERVICES
The CA in performing the Services described in Part A shall be paid in
accordance with any or all of the following types/modes of payment :
(a)
Payment On the Basis Of Scale of Fees (Payment depending upon the
Cost of Works)
- For Basic Professional Services
(b)
Payment On The Basis Of Time Cost (Payment depending upon time
spent)
- For Additional Professional Services
- For Special Services
- For Supervision On Site
(c)
Disbursements / Reimbursable
(d)
Other Payments
2.0 PAYMENT ON THE BASIS OF SCALE OF FEES
The CA in performing the Basic Professional Services described in Part A subparagraph 2.1, 2.2, 2.3, 2.4 and 2.5 shall be paid in accordance with the Scale
Of Fees, based upon the Cost of Works.
2.1. Definition Of Cost Of Works
(a)
“Cost of Works” means the total cost to the Government for the Works,
however incurred, of all contractors and specialist works, services,
installations and equipment designed, specified or allowed for and forming
an integral part of the total project to enable the project to be completed
and occupied to its intended standard, including :
(i)
a market value of any labour, materials, manufactured goods,
machinery or other facilities provided by the Government;
(ii)
the full benefit accruing to the Contractor from the use of
construction plant and equipment belonging to the Government
which the Government has required to be used in the execution of
the Works;
43
(iii)
(b)
the market value of materials, manufactured goods and machinery
incorporated in the Works, but shall not include –
(a)
operating equipment or machinery that are not an integral or
essential part of the Works,
(b)
administrative expenses incurred by the Government,
(c)
all consultancy fees incurred by the Government,
(d)
interest on capital incurred during construction,
(e)
the costs of raising money required for the construction of the
Works,
(f)
price variations arising from fluctuation of prices, and
(g)
costs of land and way leaves.
The Cost of Works for the purpose of calculating the fees shall be derived
as follows:
(i)
for works which have not yet been tendered, the latest estimate of
costs prepared by the CA or other consultants and accepted by the
Government.
(ii)
for works tendered but not executed, the lowest acceptable tender
as agreed by the CA and the Government, less contingency sum;
(iii)
for works tendered and executed, the original contract sum less
contingency items; and
(iv) for completed works, the final Cost of Works as per the final account
including variations, except those variations incurred as a result of
deficiency or default in services by the CA.
2.2. Fees For Basic Services
The fees for Basic Professional Services shall be derived as follows :
(a) the Works shall first be classified under any of the three categories of
complexities as specified in Table I; and
(b)
the Scale of Fees shall be a percentage based upon the total Cost of
Works as specified in Table II, Table III or Table IV.
2.3. Repetitive Works For Buildings other than Housing
(a)
Where the CA is engaged to render Basic Services which entail repetitive
works for the purpose of one building contract where the construction
44
works are executed within the same site and the same contract period,
the fees shall be computed as Table V.
(b)
Where the CA is engaged to render Basic Services which entail repetitive
work for the purpose of separate building contracts where the construction
works are on different sites or at different contract periods, the fees shall
be computed as Table VI.
2.4. Repetitive Works For Housing
(a)
Where the design for a building is repeated in the construction of
subsequent units on the same site and under a single building contract for
which standard type drawings, specifications and other documents are
used, the fees shall be computed as Table VII.
(b)
The fees for repetitive works shall be applied subject to the following
conditions:
(i)
a pair of semi-detached buildings shall be considered as two units;
(ii)
an identical unit in a row of terrace houses, shop houses, shop
offices or factories shall be considered as a single unit;
(iii)
a block of flats shall be considered as a single unit;
(iv) where due to variation in site conditions or authorities requirements,
it is necessary to modify the design of the standard type plan to
accommodate the ground level or substructure of the building, the
modified unit may still be considered as a standard repetitive unit
provided the additional work involved in modifying the design and the
preparation of additional drawings is paid to the CA on the basis of
time costs; and
(v)
the use of plans in mirror image of an otherwise identical type of
plans of standard units in a development scheme shall still qualify
the units for application of the fees for repetitive work.
45
TABLE I – CATEGORY OF BUILDING WORKS
CATEGORY 1
Buildings of
exceptional
character /
complexity
Airport terminal
buildings
Abattoirs
Chancery
buildings
Conservation
works
Embassy
buildings
Ferry terminal
buildings
Hospitals
(service,
teaching,
central-support
units or
departments to
hospitals)
Individually
designed
houses
Legislative
buildings
Mausoleums
Memorials
Monuments
Museums
Observatories
Palaces
Preservation
works
Renovation works
CATEGORY 2
Buildings of average complexity
requiring a moderate degree
of design and detailing
Aquaria
Art galleries
Assembly halls
Audio visual/telecommunication
building
Auditoria
Bakeries
Banks
Bowling alleys
Cinema halls
Club houses
College buildings
Concert halls and
theatres
Convention halls
and facilities
Court houses
Crematoria
Cafeteria and
canteens
Civic centres
Community
centres
Departmental
stores
Exhibition/expositi
on buildings
Fire stations
Flats (blocks of
apartment
buildings
Gymnasia
Hotels
Housing Estates
Industrial buildings
with
manufacturing
and packaging
facilities
Kindergarten
Libraries
Marinas
CATEGORY 3
Buildings of
the simplest
utilitarian
character
Mixed residential/
Carports (singlecommercial
storeyed)
complex
Farm buildings
Motels
School buildings
Nursing homes
(government
Office buildings
and
Parking structures
government(multi-storeyed)
aided primary
Petrol filling and
and secondary
service stations
schools where
Prisons
standard plans
Post offices
are used)
Police stations
Simple industrial
Prefabricated
type buildings
structures
Storage or
Power stations
warehouse
Recreational
buildings
buildings and
facilities
Restaurants
Road
transportation
terminal
buildings
Religious buildings
Research buildings
School buildings
(other than
government
primary and
secondary
schools where
standard plans
are used)
Shophouses
Shopping centres/
complexes
Skating rinks
(covered,
ice/roller
skating)
Sports buildings
Stadia
46
Markets
Supermarkets
Medical and health Telephone
clinics
exchange
buildings
University
buildings
Veterinary clinics
TABLE II – SCALE OF FEES FOR CATEGORY 1 BUILDING WORKS
Scale of Fees – CATEGORY 1
Costof Works (RM)
Total Fees (RM)
500,000 and below
[Cost] x 10.00%
500,000 - 1,000,000
[(Cost – 500,000) x 9.25% ] +50,000
1,000,000 – 2,000,000
[(Cost – 1,000,000) x 8.50% ] +96,250
2,000,000 – 4,000,000
[(Cost – 2,000,000) x 7.75% ] +181,250
4,000,000 – 8,000,000
[(Cost – 4,000,000) x 7.00% ] +336,250
8,000,000 – 16,000,000
[(Cost – 8,000,000) x 6.25% ] +616,250
16,000,000 – 32,000,000
[(Cost – 16,000,000) x 5.50% ] +1,116,250
32,000,000 – 64,000,000
[(Cost – 32,000,000) x 5.00% ] +1,996,250
64,000,000 – 128,000,000
[(Cost – 64,000,000) x 4.50% ] +3,596,250
128,000,000 – 256,000,000
[(Cost – 128,000,000) x 4.25% ] +6,476,250
256,000,000 – 512,000,000
[(Cost – 256,000,000) x 4.00% ] +11,916,250
Above 512,000,000
[(Cost – 512,000,000) x 3.75% ] +22,156,250
TABLE III – SCALE OF FEES FOR CATEGORY 2 BUILDING WORKS
Costof Works (RM)
Total Fees (RM)
500,000 and below
[Cost] x 7.50%
500,000 – 1,000,000
[(Cost – 500,000) x 7.0% ] +37,500
1,000,000 – 2,000,000
[(Cost – 1,000,000) x 6.50% ] +72,500
2,000,000 – 4,000,000
[(Cost – 2,000,000) x 6.00% ] + 137,500
4,000,000 – 8,000,000
[(Cost – 4,000,000) x 5.50% ] + 257,500
8,000,000 – 16,000,000
[(Cost – 8,000,000) x 5.00% ] + 477,500
16,000,000 – 32,000,000
[(Cost – 16,000,000) x 4.75% ] + 877,500
32,000,000 – 48,000,000
[(Cost – 32,000,000) x 4.50% ] +1,637,500
48,000,000 – 64,000,000
[(Cost – 48,000,000) x 4.25% ] +2,357,500
64,000,000 – 80,000,000
[(Cost – 64,000,000) x 4.00% ] +3,037,500
80,000,000 – 96,000,000
[(Cost – 80,000,000) x 3.75% ] +3,677,500
96,000,000 – 112,000,000
[(Cost – 96,000,000) x 3.50% ] +4,277,500
Above 112,000,000
[(Cost – 112,000,000) x 3.25% ] +4,837,500
47
TABLE IV – SCALE OF FEES FOR CATEGORY 3 BUILDING WORKS
Costof Works (RM)
Total Fees (RM)
1,000,000 and below
[Cost] x 5.00%
1,000,000 – 2,000,000
[(Cost – 1,000,000) x 4.75% ] + 50,000
2,000,000 – 4,000,000
[(Cost – 2,000,000) x 4.50% ] + 97,500
4,000,000 – 8,000,000
[(Cost – 4,000,000) x 4.25% ] + 187,500
8,000,000 – 16,000,000
[(Cost – 8,000,000) x 4.00% ] + 357,500
16,000,000 – 32,000,000
[(Cost – 16,000,000) x 3.75% ] + 677,500
32,000,000 – 64,000,000
[(Cost – 32,000,000) x 3.50% ] + 1,277,500
Above 64,000,000
[(Cost – 64,000,000) x 3.25% ] +2,397,500
TABLE V – REPETITIVE WORKS FOR BUILDINGS OTHER THAN
HOUSING (SAME SITE)
Building unit
For the 1st unit
2nd to 5th unit
6th to 9th unit
10th and subsequent units
Percentage of appropriate Fees
based on total cost of works (%)
100
40
35
30
TABLE VI - REPETITIVE WORKS FOR BUILDINGS OTHER THAN
HOUSING (DIFFERENT SITE)
Building unit
For the 1st unit
2nd unit
3rd unit
4th and subsequent units
Percentage of appropriate Fees based
on total cost of works (%)
100
65
55
45
TABLE VII – REPETITIVE WORKS FOR HOUSING
Building unit
For the 1st unit
2nd to 10th unit
11th to 30th unit
31st to 60th unit
61st to 100th unit
101th unit and above
Percentage of appropriate Fees based
on total cost of works (%)
100
75
50
40
30
20
48
3.0 PAYMENT ON THE BASIS OF TIME COST
The CA who has rendered any of the Additional Professional Services
described in Part A – Schedule of Services sub-paragraph 3.0and/or Special
Services described in Part A – Schedule of Services sub-paragraph 4.0 and/or
Site Supervision as described in Part A – Schedule of Services sub-paragraph
5.0 shall be paid in accordance with Payment On The Basis Of Time Cost as
follows :(a)
Remuneration shall be determined on the basis of time actually spent
multiplied by a rate specified in respect of the CA’s personnel, where such
rate shall be calculated based on basic salary times an appropriate
multiplier as approved by the Government.
(b)
The Government shall not be responsible for payment of the above
remuneration to the CA’s Personnel who are on annual leave or sick
leave.
(c)
the CA shall not be entitled to any payment in respect of time spent by
secretarial staff or by staff engaged on general accountancy or
administration duties in the CA’s office.
(d)
the CA shall be entitled for other payments, where applicable, as
described in paragraph 4.0 and 5.0.
4.0 DISBURSEMENTS / REIMBURSIBLES
The CA shall in all cases be reimbursed by the Government for the
disbursements actually incurred as approved by the Government.
5.0 OTHER PAYMENTS
5.1
Payment For Other Consultants or Specialist Technical Advice
If the CA has obtained the advice of a specialist or other consultants under subparagraphs 4.0(g) of Part A – Schedule of Services, the CA shall be paid
separately by the Government the actual fees as charged by the other
Consultant(s) or specialists, which shall be derived from Payment On The Basis
of Time Cost or Scale Of Fees as approved by the Government.
5.2
Payment for Alteration or Modification to Design
If after the completion by the CA of his professional services under subparagraph 2.1 of Part A - Schedule of Services at any time after the execution
of an agreement between the CA and the Government, any design whether
completed or in progress or any specification, drawings or other document
prepared in whole or in part by the CA are required to be modified or revised by
reason of instructions received by the CA from the Government, or by reason of
circumstances which could not reasonably have been foreseen by the CA, the
49
CA shall be paid an additional payment on the basis of time cost by the
Government in accordance with paragraph 3.0 of this Schedule including any
reimbursements provided in paragraph 4.0 of this Schedule for making any
necessary modification or revision and for any consequential reproduction of
documents provided that the CA shall only be paid for any modification or
revision to the design after the Government has given its agreement to the final
conceptual design.
5.3
Payment When Works are Damaged or Destroyed
If at any time before completion of the Works, any part of the Works or any
materials, plant or equipment whether incorporated in the Works or not are
damaged or destroyed, resulting in additional services being required by the
Government to be carried out by the CA, provided always such damage was
not due to the negligence on the part of the CA, then the CA shall be paid by
the Government payment on the basis of time cost for the additional works
together with any reimbursements as provided in paragraphs 3.0 and 4.0 of this
Schedule.
5.4
Payment Following Termination Or Suspension By The Government
(a)
In the event of the termination of this Agreement (unless such termination
shall have been occasioned by the default of the CA) or the suspension of
the Project by the Government, the CA shall be paid the following sums
(less the amount of payments previously made to the CA):
(i)
a sum deducible from the stage of Services completed at the time of
termination or suspension; and
(ii)
amounts due to CA under any other paragraphs of this Schedule
provided that the CA shall accept the said payments by the Government
as full and complete settlement of all his claims for payment under or
arising out of this Agreement.
(b)
In the event that the CA is required to recommence its Services for the
Project suspended by the Government, the CA shall be paid for the
performance of its Services the sum payable to the CA under paragraph
2.0 and/or paragraph 3.0 of this Schedule, whichever may be applicable,
the payments under sub-paragraphs 5.5(a) (i) and (ii) of this Schedule
being treated as payments on account.
(c)
Where the tendering of the Project (or any part thereof) is likely to be
delayed for more than twelve (12) months or postponed at the request of
the Government, the CA shall be paid according to the Scale of fees
described paragraph 2.0 of this Schedule but the cost of works applicable
shall be the estimated cost of works (or any relevant part thereof) and
agreed to by the Government at the time of completion of the particular
stage of professional services.
50
(d)
Where the Project is suspended or postponed after the tenders have been
called, the fees payable to the consulting CA shall be computed based on
the lowest acceptable tender received.
(e)
Where tenders are recalled and the Project is subsequently resumed, the
total fees payable to the CA, inclusive of the fees paid under subparagraph 5.5(d) of this Schedule, shall be as follows:
(f)
5.5
(i)
for the Schematic Design Phase, Design Development Phase,
Contract Documentation Phase, the fees shall be as computed in
sub-paragraph 5.5(d) of this Schedule, and
(ii)
for the Contract Administration and Supervision Phase and Final
Completion Phase, the fees shall be computed based on the
contract sum for the works at the time of resumption and in
accordance with the definitions of “cost of works”.
If the CA is required to perform any additional services in connection with
the resumption of his Services in accordance with sub-paragraph 5.5(b) of
this Schedule, the CA shall be paid for the performance of the additional
services on the basis of Time Cost and also any appropriate
reimbursements in accordance with paragraph 4.0 of this Schedule.
Payment Following Termination by the CA
If there is a termination by the CA of his Services (unless the termination had
been occasioned by the default or negligence of the CA), the CA shall be
entitled to be paid the sums specified in sub-paragraphs 5.5(a)(i) and (ii) of this
Schedule less the amount of payments previously made to the CA.
6.0 STAGES OF PAYMENT OF FEES
(a)
Where the payment is based on the Scale of Fees, the proportions of the
total fee for the Works to be paid to the CA against the relevant stages of
Services shall be as Table VIII.
Table VIII – STAGES OF PAYMENT
Upon completion of each Phase:
Percentage of the total fee
Schematic Design Phase
15%
30%
Contract Documentation Phase
25%
Contract Implementation
and Management Phase
Final Completion Phase
25%
5%
51
(b)
The CA shall be entitled to payments at intervals to be mutually agreed
upon by the CA and the Government in proportion to the Basic Services
rendered so that the total fees paid at the completion of each of the
stages shall be equal to the percentages as set out in Table VIII.
(c)
Unless otherwise specified or mutually agreed beforehand between the
Government and the CA in this Agreement, the fee apportioned to each
stage shall be paid in full, even if, under the circumstances in a particular
case, the CA is not required to perform some of the Services listed under
that stage in Paragraph 2.0 in Part A - Schedule of Services.
(d)
Where the CA is engaged only for the purpose of the Contract
Implementation and Management Phase and Final Completion Phase, the
CA shall be paid by installments based on the value of works as certified
from time to time.
(e)
Where there are variations to the works at any time during the course of
construction which results in changes(reduction/increase) to the original
contract sum, the fees for the services rendered by architectural
consultancy practice –
(i)
under the completed Schematic Design stage, Design Development
stage and Contract Documentation stage, shall be based on the
original contract sum; and
(ii)
under the completed Contract Implementation and Management
stage and Final Completion stage, shall be based on the final Cost of
Works including variations.
(f)
Notwithstanding subparagraph (e), where the CA has not completed all
the services specified under the Schematic Design stage, the fee shall be
based on an amount to be agreed between the CA and the Government,
and in the absence of such agreement, the fee shall be derived on the
basis of Time Cost.
(g)
Where the payment is based on Time Cost, the proportions of the total fee
for the Works to be paid to the CA shall be based on the completion of
deliverables or on a pro-rated monthly basis or any other agreed stages of
payment.
(h)
Payment for site supervision services shall be paid on a monthly basis.
(i)
Payment for disbursement / reimbursable items shall be made on a
monthly basis upon submission of receipts and invoices where applicable.
52
APPENDIX 1
APPENDIX 1 : TERMS OF REFERENCE
[TO BE INSERTED BY RELEVANT AGENCY]
To Include at least :
1. Project Brief
2. List & Mode of Deliverables
3. Scope of Services
(a)
(b)
(c)
Basic Services
Additional Services
Site Supervision (if applicable)
53
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT
IMPLEMENTATION
[CA’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATIONTO BE INSERTED BY RELEVANT AGENCY]
54
APPENDIX 3
APPENDIX 3 : LETTER OF ACCEPTANCE
[THE LETTER OF ACCEPTANCE SHALL INCLUDE THE SIGNING PAGE AND
EXECUTED BY THE CA - TO BE INSERTED BY RELEVANT AGENCY]
55
APPENDIX 4
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL
BOARD
56
APPENDIX 5
APPENDIX 5 : DELIVERABLES
No.
Deliverables Stages
Details
Due Date of
Submission
1.
2.
57
APPENDIX 6A
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST
58
APPENDIX 6B
APPENDIX 6B : CONSULTING FEES
[DETAILED BREAKDOWN/CALCULATION OF FEESTO BE INSERTED BY RELEVANT AGENCY]
59
APPENDIX 6C
APPENDIX 6C : OUT OF POCKET EXPENSES
[DETAILED BREAKDOWN/CALCULATION OF OUT OF POCKET EXPENSESTO BE INSERTED BY RELEVANT AGENCY]
60
APPENDIX 7
APPENDIX 7 : SCHEDULE OF AGREED ITEMS
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
…… date to be inserted by Agency
2.
3.1
Contract period
…… week/month/year
3.
3.1
4.
3.2(b)
Contract Expiry date
Period for negotiation of the
terms and condition for extension
of the contract period
5.
1.1(i),
5.16(c),
6.1(a) &
8.1(a)
Government’s Representative
(GR)
…… designation/(s) to be inserted
by Agency
6.
6.2(b)
Period for the Government to
give decision
7.
6.4(c)
CA’s bank account details for
purposes of payment
…… days to be inserted by
Agency
Name: …………….
Account No.:……..
Bank Address:……..
8.
9.
5.3(b)
Formula for calculation of
Liquidated and Ascertained
Damages:
LAD = % BLR x Fees
100
365
(subject to a minimum of
RM100/- per day)
a) For the Government
………….week/month/year prior to
Contract Expiry Date
RM……………./day
a) Official Designation:
Address:
Fax No. :
Tel. No :
Email :
16(a)
b) For the CA
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
61
APPENDIX 8
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE
[TO INCLUDE DUE DATE(S) OF SPECIFICALLY IDENTIFIED DELIVERABLESTO BE INSERTED BY RELEVANT AGENCY]
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
Start Date
(according
to
activities)
End Date
(according
to
activities)
OR
GANTT CHART
62
APPENDIX 9
APPENDIX 9 : CA’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates
(list name of
certificate and
membership no.
(if any))
63
APPENDIX 10
APPENDIX 10 : CA’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
End Date
(work ended by each
personnel)
Deliverable Stage XX
1
etc
etc
etc
64
APPENDIX 11
APPENDIX 11 : CA’S SERVICES TAX LICENSE
65
APPENDIX 12
APPENDIX 12 : SCHEDULE OF PAYMENT
[BREAKDOWN OF SCHEDULED PAYMENT BY STAGES/PHASES OR MONTHSTO BE INSERTED BY RELEVANT AGENCY]
66
Form CSA2014-Engineering(incl. SOF 1998)
FOR .............................................................................
CONTRACT NO. : ..................................................
BETWEEN
AND
………………………………………………………….
Board of Engineering Consultancy Practice Registration. If foreign companies specify
its registration number in its country)
(COMPANY NO. :................................................................................................)
1
Table of Contents
1.0
2.0
3.0
DEFINITIONS AND INTERPRETATIONS........................................................ 7
1.1. Definitions ........................................................................................... 7
1.1.
Interpretations ..................................................................................... 8
1.2.
Entire Agreement ................................................................................ 9
APPOINTMENT AND CONSIDERATION ....................................................... 10
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT ...................... 10
3.1. Contract Period ................................................................................. 10
3.2.
4.0
5.0
Extension of Contract Period .......................................................... 10
CE’S REPRESENTATIONS AND WARRANTIES .......................................... 11
CE’S OBLIGATIONS ...................................................................................... 12
5.1. Quality of Services............................................................................ 12
5.2.
Timeliness of Services ..................................................................... 12
5.3.
Consequences of Delay ................................................................... 12
5.4.
Instructions by The Government ..................................................... 13
5.5.
Design Services ................................................................................ 13
5.6.
CE’s Personnel ................................................................................. 14
5.7.
Information and Records ................................................................. 15
5.8.
Liability .............................................................................................. 15
5.9.
Indemnity ........................................................................................... 15
5.10. Insurance ........................................................................................... 16
5.11. Professional Indemnity Insurance................................................... 16
5.12. Emergency and Accident ................................................................. 17
5.13. Confidentiality ................................................................................... 18
5.14. Notice of Delay .................................................................................. 19
5.15. Assistance in Arbitration Inquiry or Litigation ............................... 19
5.16. Situation Beyond Control Of CE ...................................................... 20
5.17. Prohibition on Association .............................................................. 20
5.18. Prohibition on Conflicting Activities ............................................... 20
5.19. Independent Consultant ................................................................... 20
5.20. Technology and Knowledge Transfer ............................................. 20
5.21. Intellectual Property Rights ............................................................. 21
6.0
GOVERNMENT’S OBLIGATIONS ................................................................. 22
6.1. Appointment of GR ........................................................................... 22
6.2.
Obligation to give instructions, decisions, etc. without delay ...... 22
2
6.3.
Obligation to Supply Relevant Information and Assistance ......... 22
6.4.
Payment to the CE for Services ....................................................... 23
6.5.
Withholding Payment ....................................................................... 24
7.0
GOVERNMENT’S RIGHTS ............................................................................ 25
7.1. Proprietary Rights of The Government in Relation to Documents
............................................................................................................ 25
8.0
DISPUTE RESOLUTION ............................................................................... 25
8.1. Dispute Resolution by Government Representative ..................... 25
9.0
8.2.
Dispute Resolution Committee ........................................................ 26
8.3.
Arbitration ......................................................................................... 26
SUSPENSION ................................................................................................ 27
9.1. Suspension and Resumption of Services ...................................... 27
9.2.
Extension of Time ............................................................................. 28
9.3.
Consequences of Mutual Termination ............................................ 28
10.0 TERMINATION BY THE GOVERNMENT ...................................................... 28
10.1. Withholding Payment ....................................................................... 28
10.2. Default by the CE .............................................................................. 29
10.3. Events of Default .............................................................................. 29
10.4. Consequences of Termination by the Government ....................... 29
11.0 TERMINATION BY THE CE ........................................................................... 30
11.1. Consequences of Termination by the CE ....................................... 31
12.0
13.0
14.0
TERMINATION ON NATIONAL INTEREST .................................................. 31
TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL
ACTIVITIES ................................................................................................... 32
FORCE MAJEURE ........................................................................................ 32
14.1. Events ................................................................................................ 32
14.2. Notification of Force Majeure .......................................................... 33
14.3. Termination by Force Majeure ......................................................... 33
14.4. Consequences of Termination due to Event of Force Majeure .... 33
14.5. Delay .................................................................................................. 33
14.6. Restoration ........................................................................................ 34
14.7. Insurance ........................................................................................... 34
15.0
16.0
17.0
18.0
19.0
20.0
21.0
AMENDMENT ................................................................................................ 34
NOTICES ....................................................................................................... 34
GOVERNING LAW ......................................................................................... 35
COMPLIANCE WITH LAWS AND REGULATIONS ....................................... 35
SEVERABILITY .............................................................................................. 35
RELATIONSHIP OF THE PARTIES ............................................................... 35
ADVERTISEMENT ......................................................................................... 35
3
22.0
23.0
24.0
25.0
26.0
27.0
28.0
TIME ............................................................................................................... 36
COSTS AND STAMP DUTY .......................................................................... 36
INCOME TAX ................................................................................................. 36
SCHEDULES AND APPENDICES ................................................................. 36
WAIVER ......................................................................................................... 36
CUSTODY OF AGREEMENT ........................................................................ 36
SUCCESSORS BOUND ................................................................................ 37
SPECIAL PROVISIONS ........................................................................................... 37
SIGNATORIES TO THE AGREEMENT ................................................................... 38
PART A : SCHEDULE OF SERVICES ..................................................................... 39
1.0 TYPES OF PROFESSIONAL SERVICES ...................................................... 39
2.0 BASIC PROFESSIONAL SERVICES ............................................................. 40
2.1. Type A Works - Basic Professional Services ................................. 40
3.0
4.0
2.2.
Type B Works - Basic Professional Services ................................. 43
2.3.
Type C Works - Basic Professional Services ................................. 47
ADDITIONAL PROFESSIONAL SERVICES NOT INCLUDED IN BASIC
PROFESSIONAL SERVICES........................................................................ 50
3.1. Type A Works - Additional Professional Services ......................... 50
3.2.
Type B Works - Additional Professional Services ......................... 52
3.3.
Type C Works - Additional Professional Services ......................... 53
SUPERVISION ON SITE ............................................................................... 55
PART B : SCHEDULE OF FEES ............................................................................. 55
1.0
PAYMENT FOR PROFESSIONAL SERVICES ............................................. 55
2.0
PAYMENT ON THE BASIS OF SCALE OF FEES ........................................ 56
2.1. Definition Of Cost Of Works ............................................................ 56
2.2.
3.0
4.0
5.0
6.0
Scale Of Fees For Basic Services ................................................... 57
PAYMENT ON THE BASIS OF TIME COST ................................................. 60
DISBURSEMENTS / REIMBURSIBLES ........................................................ 60
OTHER PAYMENTS ..................................................................................... 60
5.1. Payment For Other Consultants Or Specialist Technical Advice . 60
5.2.
Payment For Use Of Special Equipment......................................... 61
5.3.
Payment for Alteration or Modification To Design......................... 61
5.4.
Payment When Works Are Damaged or Destroyed ....................... 61
5.5.
Payment Following Termination or Suspension by the
Government ....................................................................................... 61
STAGES OF PAYMENT OF FEES ................................................................ 63
4
APPENDIX 1 : TERMS OF REFERENCE................................................................ 65
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION .. 66
APPENDIX 3 : LETTER OF ACCEPTANCE ............................................................ 67
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL BOARD
...................................................................................................................... 68
APPENDIX 5 : DELIVERABLES .............................................................................. 69
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST ............................... 70
APPENDIX 6B : CONSULTING FEES ..................................................................... 71
APPENDIX 6C : OUT OF POCKET EXPENSES ..................................................... 72
APPENDIX 7 : SCHEDULE OF AGREED ITEMS .................................................... 73
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE .................................. 74
APPENDIX 9 : CE’S PERSONNEL .......................................................................... 75
APPENDIX 10 : CE’S PERSONNEL TIME INPUT SCHEDULE .............................. 76
APPENDIX 11 : CE’S SERVICES TAX LICENSE .................................................... 77
APPENDIX 12 : SCHEDULE OF PAYMENT ........................................................... 78
5
“RECITALS”
Date (day)
Month and year
of …………………
BETWEEN
whose address is at ………….………..(hereinafter referred to as “the Government”)
of the first part;
AND
……………………………………………………………………,
……………………………………………………………………
and
Board
of
Specify
registration
number
Engineering Consultancy Practice Registration No.………………………., a sole
proprietorship or partnership registered in Malaysia or a body corporate incorporated
under the Companies Act 1965 (whichever is applicable) and practising as an
Engineering Consultancy Practice, having its registered office
at
Specify
full
address
………………………hereinafter referred to as “CE”) of the other part.
The Government and the CE shall individually be referred as the “Party“ and
WHEREAS (A)
(hereinafter referred to as “the Services”) from the CE in connection with
(B)
The CE has submitted its proposal to the Government on the scope for the
(C)
CE and the CE has agreed to such appointment to provide the Services
Agreement.
6
PART A
GENERAL
1.0
1.1.
Definitions
meanings:
(a)
(b)
‘’Associated Consultant” means other consultant(s) engaged by the CE
upon request and approval by the Government to carry out services for
any part of the project;
(c)
“CE” means the engineering consultancy firm named in the Recitals of
this Agreement, (a sole proprietorship, partnership or body corporate
(whichever is applicable) which is established or incorporated under
the laws of Malaysia (for a body corporate – “Companies Act 1965 [Act
125]”) and registered under the Registration of Engineers Act 1967 [Act
138] and engaged to provide professional engineering consultancy
services to the Government under this Agreement and shall include its
personnel, servants, agents, heirs, administrators, successors and
duly appointed representatives. A copy of the Certificate of Registration
under the Registration of Engineers Act 1967 [Act 138] is attached in
Appendix 4;
(d)
(e)
(f)
3.1 herein;
(g)
7
1.1.
(h)
(i)
be submitted to the Government by the CE as particularly specified in
(j)
time by the Government and notified in writing to the CE to carry out
(k)
which the Government has engaged the CE to perform in accordance
(l)
maintained by the CE covering its liability in respect of any negligence,
error or omission acts of CE and its employees under Clause 5.11;
(m)
(n)
Agreement which the Government has engaged the CE to perform
Interpretations
requires:
(a)
(b)
(c)
(d)
(e)
8
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
1.2.
(n)
(o)
time";
(p)
calendar.
Entire Agreement
9
2.0
The Government hereby appoints the CE and the CE accepts the
…………………………… only (RM……………………………..)
as the ceiling
……………………………
only (RM……………………………………)
as the
Ringgit …………………………………………………………………………..
only
Specify out of pocket expenses in number format
Date
Dateissued
issuedby
byGovernment
Government
of this Agreement).
3.0
3.1.
Contract Period
(week/month/year)
of…………………………………………
This Agreement shall be for a period
as
Specify start date
referred to as
Agreement.
3.2.
(a)
The CE shall, upon it becoming reasonably apparent that the progress
of the Services is delayed, apply in writing to the Government for the
approval of extension of the Contract Period. The CE shall further
furnish to the Government relevant information as to the causes of
delay together with a revised Services Implementation Schedule and
(b)
Specify period
…………………………………….
Expiry Date.
10
PART B
CE’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CE’S REPRESENTATIONS AND WARRANTIES
The CE hereby represents and warrants to the Government that –
(a)
(b)
Malaysia (MOF);
(c)
the CE is a body corporate or partnership or sole proprietorship
registered under the Registration of Engineers Act 1967 [Act 138] and
exists validly under the laws of Malaysia;
(d)
the CE shall keep current all such registrations and ensure their validity
throughout the duration of this Agreement;
(e)
the CE has the legal capacity to enter into and perform its obligations
this Agreement;
(f)
the CE has taken all necessary actions to authorize the entry into and
(g)
CE of this Agreement nor any transactions contemplated by this
(i)
(ii)
assets;
(h)
(i)
(i)
CE and is enforceable in accordance with its terms and conditions;
(j)
11
and the CE acknowledges that the Government has entered into this Agreement in
5.0
CE’S OBLIGATIONS
5.1.
Quality of Services
5.2.
5.3.
(a)
The CE shall maintain a professional standard of service and
(b)
The CE shall have sufficient knowledge of current Local Authority
(a)
The CE shall prepare a draft services implementation schedule
(b)
(c)
The CE shall provide to the Government scheduled progress reports in
such form and details as prescribed in the Terms of Reference.
(d)
The CE shall keep the GR informed on a day to day basis of all
CE.
(a)
If the CE fails to deliver any Deliverables by the due date(s) agreed by
both parties as specified in Appendix 5 of this Agreement without
reasonable cause, the CE shall pay Liquidated and Ascertained
Government.
12
(b)
5.4.
5.5.
(a)
The CE shall comply with all instructions issued by the Government in
regard to matters expressly empowered under this Agreement. The CE
shall follow the Government procedures so far as possible and shall
obtain prior approval in writing from the Government of any departures
from such procedures. Nothing in this clause shall be deemed to affect
the responsibilities of the CE in connection with the Services.
(b)
The CE shall attend or be represented at all meetings convened by the
Government to which the CE may be summoned, and shall advise and
assist the Government on all matters relating to the Services.
Design Services
(a)
Where the CE is required by the Government to provide design
services, the CE shall guarantee the Government that such design
shall be suitable, functional, safe and in compliance with the design
standard and specification of the Works.
(b)
The CE shall use due skill and care to ensure that the design of all
parts of the Works for which the CE is responsible under this
Agreement is in accordance with the laws and regulations and other
statutory and regulatory requirement applicable to the Works.
(c)
The CE shall strictly comply with the project brief and approved ceiling
project cost as specified under the Terms of Reference. The CE shall
not without prior written approval of the Government amend the project
brief which in the opinion of the CE is likely to increase the project cost.
(d)
All drawings, designs, plans, specifications, bills of quantities or other
documents, matters or things prepared by the CE for or in connection
with any invitation for tenders shall not be used for any other such
purposes unless they shall first have been approved by the GR. The
approval by the GR shall not relieve the CE of its obligations in
(e)
All designs, calculations, drawings and documents and any other
deliverables in relation to the Services to be provided by the CE to the
Government shall be approved and signed by the CE.
(f)
The CE shall not without prior written approval of the Government,
make amendments to any approved design or give any instruction
which is likely to increase the cost of the project, unless the variations
are of an emergency nature and any delay in carrying out such
13
variation works can cause claims against the Government or involve
danger to life and property and in the circumstance it is impracticable
for the CE to obtain such approval. In such circumstances, the CE shall
seek the approval of the Government as soon as possible of such
variation works.
5.6.
(g)
If during construction any defect or damage shall occur to the Works or
any part thereof or if there shall arise a need for a variation to the
Works, as a result of any defect, fault, insufficiency or inadequacy in
the design, the Government shall issue to the CE a notice specifying
the default and requiring the CE to remedy the same within the period
specified by GR at the CE’s own cost and expense. If the same is not
remedied, the Government shall be entitled, without prejudice to any
other rights or remedies it may possess against the CE under this
Agreement or at law, to claim and recover from the CE any payment for
any loss/claims and/or damages suffered or any other expenses
incurred as a result thereof.
(h)
Notwithstanding clause 5.5(g), the Government may elect to remedy
the defect, fault, insufficiency or inadequacy in the design as at the
time such defect, fault, insufficiency or inadequacy is established and
the Government shall be entitled to deduct the amount up to the limit of
from any money due or to become due to the CE under this
Professional Indemnity Insurances taken by the CE or as a debt from
the CE.
CE’s Personnel
(a)
The CE shall provide efficient, suitably qualified and experienced
(b)
The Services shall be carried out by the CE’s Personnel as specified
(c)
The Project Manager of the CE as specified in Appendix 9 shall be
responsible for the management of the CE’s Personnel for the Services
as well as to act as liaison between the CE and the Government.
(d)
There shall be no changes or substitutions in the CE’s Personnel set
CE, it becomes necessary to replace any of the CE’s Personnel, the
CE shall forthwith provide as a replacement, a person of equivalent or
undue delay.
14
5.7.
5.8.
(e)
In the event the number of CE’s Personnel as specified in Appendix 9
is reduced without the prior written approval of the Government, the
CE’s Personnel Time Input Schedule as specified in Appendix 10.
(f)
The CE shall ensure that any changes, substitution or replacement of
(a)
The CE shall furnish the Government such information in relation to the
Services as the Government may from time to time reasonably request.
(b)
The CE shall keep accurate, systematic and up-to-date records and
incurred.
(c)
The CE shall permit the GR from time to time to inspect their records
(d)
CE may be required by the Government to submit a report detailing
Liability
The CE agrees that it shall provide the Services under this Agreement in good
faith and hereby warrants that the Services provided under this Agreement
meet the professional standards for consultancy in the relevant field.
5.9.
Indemnity
The CE agrees with the Government that –
(a)
the CE shall perform all of its obligations under this Agreement at its
15
or its agents and servants and the CE expressly agrees that in the
(b)
(c)
the CE shall indemnify and keep the Government indemnified from and
against all actions, suits, claim or demands, proceedings, losses,
the negligent use or act, misuse or abuse by the CE or the CE’s
Personnel, servants, agents or employees appointed by the CE in
the performance of the Services; or
(ii)
contributed to by carrying out the Services by the CE to any
(iii)
neglect, breach or default of the CE or the CE’s Personnel,
Agreement.
5.10. Insurance
The CE shall its own cost and expense effect and maintain all necessary
insurance including insurances for its professional engineer, graduate
engineer, sub-professional staff and employees. The insurance shall be valid
until the expiry of the Defect Liability Period.
(a)
The CE warrants that the CE has taken and is maintaining its own cost
and expense a profesional indemnity insurance covering its liabilities in
respect of any act of negligence, error or omission of the CE, its
employees, partners, servants and any persons under its supervision in
the course of providing the Services under this Agreement. The
professional indemnity insurance shall be valid and irrevocable not less
that twelve (12) months after the expiry of the Defect Liability Period.
16
(b)
The GR may at any time request the CE to produce a copy of the
(a)
during the Defect Liability Period or the period thereafter, the CE shall
together with the CE’s proposal on any interim measures required to be
taken.
(b)
The CE shall conduct a full investigation on the accident, failure or
the investigation to the Government together with the CE’s proposals
(c)
If the Government directs the CE to carry out any remedial works as
specified under clause 5.12 (b), the CE shall carry out the remedial
(d)
The CE shall immediately obtain the approval of the Government
(e)
appointed or authorized by the Government, the CE shall give full cooperation and render all necessary assistance and facilities including
additional cost.
(f)
error, omission, default or poor supervision of the CE, then the
Services provided by the CE hereto during the Defect Liability Period
Government.
17
(g)
(h)
supervision of the CE, and its negligence, error, omission, default or
or property, then the CE shall be responsible for the injury, damage or
loss caused to any person or property and shall undertake to−
(i)
(ii)
In the event that the CE fails to comply with clause 5.12(g) and the
to the CE under this Agreement or shall be claimed from the CE as a
debt due to the Government.
(a)
Government, the CE shall not at any time communicate to any person
or body or entity any confidential information disclosed to the CE for the
purpose of the provision of the Services or discovered by the CE in the
course of this provision and performance of the Services; nor make
public any information as to the recommendations, assessments and
opinions formulated in the course of or as a result of the provision and
performance of the Services; nor make or cause to be made any
press statement or otherwise relating to the Services; nor make use of
the Deliverables for the purposes other than that stipulated in this
Agreement and the foregoing obligations shall not be rendered void by
suspension, termination or expiry of this Agreement for whatsoever
cause.
(b)
(i)
(ii)
18
(iv) is in possession of the CE without restriction before the date of
(c)
In the event that the CE receives a request to disclose all or any part of
any confidential information under the terms of a valid and effective
disclosure by the CE shall not constitute a violation of this Agreement
provided that(i)
the CE promptly notifies the Government of the existence, terms
(ii)
the CE consults with the Government on the advisability of taking
available legal steps to resist or narrow, such request; and
(iii) the CE exercises its best efforts to obtain an order or other
(d)
In the event the CE encounters any delay in obtaining the required assistance
and information set forth in clause 5.7(a), the CE shall notify the Government
of such delay and its duration and the Government, at its absolute discretion,
may grant an appropriate extension of time and other consideration
appropriate for provision of the Services.
The CE shall, if so required by the Government, within the period of work
CE shall assist in any manner whatsoever and advise the Government under
the same conditions of engagements as are applicable generally to this
(a)
the right of the CE to recover its time and cost in attending to this
Government; and
19
(b)
the right of the CE to take appropriate measures to safeguard and
5.16. Situation Beyond Control Of CE
(a)
The CE shall immediately inform the Government in writing of any
of the CE, which makes it impossible for the CE to carry out its
(b)
and outstanding to the CE in accordance with clause 14.0 within thirty
(c)
The CE agrees that during and after the conclusion or termination of this
Agreement, the CE shall limit its role for the Project to the provision of the
except as the Government may otherwise agree or request the CE.
No Personnel of the CE assigned to the Services under this Agreement nor
the CE’s staff, subsidiary or associate shall engage, directly or indirectly,
the CE’s Personnel be so engaged directly or indirectly, either in his name or
through the CE in any such other conflicting business or professional
activities.
between the Government and the CE the relationship of master and servant
or principal and agent. The position of the CE performing the Services is that
of an independent consultant.
(a)
If the CE appoints foreign professionals, the CE shall endeavour to
20
(b)
(c)
Pursuant to clause 5.20(a) above, the CE shall provide training for a
nominated by the
the Project.
The CE shall allow the employees of the Government to be involved in
the implementation of the Project commencing from the
(a)
of all liens, claims and encumbrances. The CE shall not during or at
(b)
The CE agrees to grant to the Government free from all royalties, fees
and other charges, all licenses in respect of intellectual property rights
now or hereafter owned or controlled by the CE or in respect of which
the CE has or will have the right to grant licenses of any design, plans,
calculations, drawings, developed or used for or incorporated in the
Services or any part thereof.
(c)
The CE shall defend and indemnify the Government from and against
the Government’s
(d)
or other monies which the CE may be liable to pay to the persons
Government.
21
PART C
6.0
6.1.
Appointment of GR
6.2.
6.3.
(a)
Revised 1973].
(b)
The CE shall comply with all instructions issued by the GR in regard to
matters expressly empowered to the GR to issue under this
Agreement.
(a)
thereafter.
(b)
If the CE requires a decision from the Government for the performance
of its Services under this Agreement, the CE shall submit its request in
writing to the GR and the GR shall give its decision within the period
stipulated under item 6 in Appendix 7 of this Agreement.
(a)
The CE may request all the necessary and relevant information which
(b)
the CE pursuant to clause 6.3(a) of this Agreement shall not relieve the
CE of any of the CE’s obligations under this Agreement.
22
6.4.
(c)
same should be interpreted and the CE, when he makes use of and
purpose of performing the CE's obligation under this Agreement.
(d)
Where necessary, the Government shall assist the CE to obtain, free of
charge, unimpeded access to all land in respect of which access is
Payment to the CE for Services
(a)
shall pay or reimburse to the CE the Contract Price subject to the
Department through the CE upon the CE giving proof of the Service
(b)
Appendix 12 upon the CE furnishing to the Government all relevant
for payment.
(c)
Payment to the CE shall be made within thirty (30) days upon receiving
the proper invoices, vouchers and other appropriate supporting
materials from the CE and be deposited to the account of the CE as
specified under item 7 in Appendix 7.
(d)
the CE is reasonably disputed or reasonably subject to question by the
Government, the Government shall within thirty (30) days after receipt
of the invoice by the GR inform the CE in writing of all items under
dispute or subject to question. Payment by the Government of the
remainder of the invoice shall not be withheld on such grounds.
23
6.5.
(e)
Except as otherwise agreed between the Government and the CE,
payments in respect of all fees and expenses incurred by the CE shall
(f)
If the CE intends to claim any additional payment pursuant to any
clause of this Agreement, the CE shall within ninety (90) days of the
approval of the Government. If the CE fails to comply with this clause,
the CE shall not be entitled to such claim and the Government shall be
discharged from all liability in connection with the claim.
(g)
submitted by the CE and approved as satisfactory by the Government.
Any amount which the Government has paid or caused to be paid in
excess of the costs actually incurred shall be reimbursed by the CE to
the Government within thirty (30) days after receipt by the CE of notice
thereof.
Withholding Payment
(a)
The Government may by giving written notice to the CE, and without
Agreement, withhold payments to the CE under this Agreement, upon
(i)
the CE commits any breach of the terms and conditions of this
Agreement; or
(ii)
(iv) any failure of the CE to deliver the Services to the satisfaction of
the Government.
(b)
The CE may apply to the Government, within fourteen (14) days after
and conclusive.
24
7.0
7.1.
(a)
records or material compiled or prepared by the CE in the course of
to the documents.
(b)
The CE shall deliver all the plans, statistics and supporting records or
Agreement. The CE shall not use any information in the documents for
purposes unrelated to this Agreement without the prior written consent
of the Government save and except where the same is required by law
or any other regulatory authority or for the purposes of the CE’s quality
performance review processes.
(c)
The CE shall not publish alone or in conjunction with any other person
any articles, photographs or other illustration relating to the Services
unless with the prior written consent of the Government.
(d)
PART D
DISPUTE RESOLUTIONS
8.0
DISPUTE RESOLUTION
8.1.
(a)
appointed GR.
(b)
(c)
If the Consultant:
(i)
25
(ii)
8.2.
(a)
(i)
Chairman;
(ii)
(b)
8.3.
Arbitration
(a)
(b)
(c)
26
(d)
award and paid.
(e)
(f)
(g)
(h)
laws of Malaysia.
PART E
9.0
SUSPENSION
9.1.
(a)
The GR may at any time instruct the CE to suspend part or all of the
Services by the giving the CE due notice in writing.
(b)
Upon receipt of such instruction, the CE shall suspend part or all of the
Services for such time and in such manner as specified in the
(c)
During the suspension period, the CE shall continue to perform his
(d)
The GR may instruct the CE to resume the Services at any time
thereafter. Upon receipt of such instruction the CE shall resume the
27
the suspension. The CE shall make good any deterioration or defect in
or loss of the Services which has occurred during the suspension. The
CE shall also take all necessary actions to mitigate the expenses
incurred.
9.2.
Extension of Time
(a)
(b)
9.3.
(i)
(ii)
incurred.
(a)
10.0
If the CE suffers delay and/or incurs expenses in complying with the
such delay and/or expenses was not foreseeable by the CE, the CE
shall give notice for extension of time. PROVIDED THAT the CE shall
attributable to the CE and the CE shall not be entitled to payment of
loss and expenses if the CE−
(ii)
by the Government and the CE shall be ascertained in
given written notice of withholding of payments to the CE under this
Agreement, the Government may by written notice to the CE terminate this
Agreement.
28
10.2. Default by the CE
(a)
In the event the CE without reasonable cause −
(i)
(ii)
Agreement;
then the Government shall give notice in writing to the CE specifying the
default and requiring the CE to remedy such defaults within fourteen (14) days
from the date of such notice. If the CE fails to remedy the relevant default
within such period or such other period as may be determined by the
(a)
the CE goes into liquidation or a receiver is appointed over the
assets of the CE or the CE makes an assignment for the benefit
of or enters into an arrangement or composition with its creditors
or stops payment or is unable to pay its debt; or
(ii)
any of the CE’s director is prosecuted for any offences; or
(iii)
(a)
(b)
The CE shall hence forth −
29
(i)
(ii)
support any advise opinion or report that the CE may provide; and
Services.
(c)
(i)
be entitled to claim against the CE for any losses and/or damages
suffered as a result of the termination; and
(ii)
and the CE shall pay to the Government all cost and expenses
of the costs and expenses which would have been paid to the CE
to complete the Services had this Agreement not been
terminated.
11.0
TERMINATION BY THE CE
(a)
any of its obligations which adversely affects the CE’s obligations
under this Agreement, then the CE may give notice in writing to the
(b)
period or such other extended period as agreed by the Parties, the CE
shall be entitled to terminate this Agreement at any time by giving
30
11.1. Consequences of Termination by the CE
Upon such termination, the CE shall accept the following undertaking by the
(a)
to the CE, pay the CE all costs incurred in accordance with this
Agreement.
(b)
The CE shall −
(i)
(ii)
materials belonging to the CE, its employees, servants and
the Project as are in the possession of the CE who shall be
Government.
(c)
12.0
CE shall not be entitled to any form of losses including loss of profit,
(a)
days notice to that effect to the CE (without any obligation to give any
(b)
(c)
(i)
(ii)
the CE shall be entitled to compensation in accordance with
appointed by the Government after due consultation with the CE
31
13.0
14.0
(a)
Without prejudice to any other rights of the Government, if the CE, its
any other agreement that the CE may have with the Government, the
by giving immediate written notice to that effect to the CE.
(b)
(i)
(ii)
FORCE MAJEURE
14.1. Events
(a)
(b)
(c)
(d)
(e)
this Agreement) which are not the fault of the CE or its employees,
32
of the CE to perform its obligations under this Agreement.
breach.
14.5. Delay
(a)
(b)
33
14.6. Restoration
the delivery of the Services or any part thereof has been affected, the CE shall
restore such Services to what it was immediately prior to the occurrence of
that Event of Force Majeure at its own expenses. Where as a result of such
restoration the CE is able to demonstrate that it has incurred substantial costs
affecting the Services, the CE may apply to the Government for such
remedies to enable the Company to recover the costs of such restoration.
14.7. Insurance
Notwithstanding any other Clause, the CE shall ensure that whenever
insurable.
PART F
GENERAL PROVISIONS
15.0
AMENDMENT
16.0
NOTICES
(a)
address or facsimile number of the Government or the CE, as the case
may be, shown below or to such other addresses, or facsimile numbers
as either party may have notified the sender and shall unless otherwise
specified herein deemed to be duly given or made, in the case of
delivery in person, when delivered to the recipient at such address or
by facsimile transmission, when the recipient’s facsimile number is
shown on the sender’s print-out for the transmission regarding the date,
34
time and transmission of all pages, as specified under item 9 in
(b)
17.0
GOVERNING LAW
courts of Malaysia.
18.0
19.0
(a)
The CE shall comply with all applicable laws and regulations in
(b)
The CE shall comply with relevant policies, procedures and regulations
of the Government in carrying out the Services.”.
SEVERABILITY
20.0
other party.
21.0
ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the CE
or with the CE’s authority in the newspaper, magazine or in any forms of
35
22.0
TIME
23.0
The CE shall solely bear the stamp duties, legal costs and fees in the
24.0
25.0
INCOME TAX
(a)
The CE and Personnel, including any expatriate personnel and/or
(b)
(c)
26.0
(a)
(b)
in the Appendices of this Agreement, the GR and CE shall reach a
WAIVER
27.0
36
CE. The duplicate copy shall be kept by the CE.
28.0
SUCCESSORS BOUND
PART G
SPECIAL PROVISIONS
- None -
37
THE GOVERNMENT
) ……………………(Signature)……………..
In the presence of:
……………………………….............
Name of witness :
NR IC No. :
THE CE
) ………………….(Signature)………………
In the presence of:
…………………………………………
Name of witness :
NR IC No. :
38
“SCHEDULES”
FOR ENGINEERING CONSULTANCY SERVICES
1.0
TYPES OF PROFESSIONAL SERVICES
(a)
The professional services to be provided by the CE shall consist of any
or combination of the following :
(i)
(ii)
(iii)
(b)
Additional Professional Services
Supervision On Site
The CE shall provide basic professional services for any of the
following types of works:
(a)
Type A Works - namely civil and structural engineering works
(other than structural engineering works in building), mechanical
engineering works and electrical engineering works (other than
the engineering systems in buildings).
(b)
Type B Works - namely structural engineering works in
buildings; i.e. all works in structural reinforced concrete, prestressed concrete, steel, timber and other materials or a
combination of any of these, which are designed to transmit the
weight of, and the load on, the building to the ground and
includes the foundation and excavations connected with them.
(c)
Type C Work - namely engineering systems in buildings; i.e.
means all mechanical and electrical services, plant and
equipment installed for the complete functionality of the building,
including but not limited to :













lighting, power and electrical distribution system;
air-conditioning and mechanical ventilation system;
fire-fighting and prevention system;
stage lighting system and mechanism;
hot and cold water system;
steam generating system;
gas distribution system;
telephone distribution and intercommunication system;
lightning protection system;
electrical substation;
public address system, personnel location and call system;
radio and television system;
security system
39







lift, hoist, dumbwaiter and escalator
standby generator
soil and waste water piping system
pumping installation within the building
integrated building management system
compressed air and vacuum system
refrigeration and cooling water system.
2.0
BASIC PROFESSIONAL SERVICES
2.1.
Type A Works - Basic Professional Services
The Basic Professional Services to be rendered by the CE in this paragraph
include the provision of all expert technical advice and skills, which are
normally required for the Works for which the CE has been engaged for any
or all of the 5 stages below:
(a)
Preliminary Stage
The Services to be provided by the CE at this stage include:
(i)
investigating data and information relevant to the Works and
considering any reports relating to the Works;
(ii)
advising the Government on making any further topographical
survey of the proposed site of the Works which may be necessary
to supplement available topographical information;
(iii) advising the Government on the need to carry out any
geotechnical investigation which may be necessary to supplement
the available geotechnical information, arranging for such
investigation, certifying the amount of any payments to be made
by the Government to the persons, firms or companies carrying
out such investigation under the CE’s direction, and advising the
Government on the results of such investigation;
(iv) advising the Government on the need for arrangements to be
made, in accordance with paragraph 3.1 of this Schedule, for the
carrying out of special surveys, special investigation or model
tests and advising the Government of the results of any such
surveys, investigations or tests carried out;
(v)
consulting any local or other approving authorities on matters of
principle in connection with the Works;
(vi) consulting any architect appointed by the Government in
connection with the architectural treatment of the Works; and
(vii) preparing such reports and documents as are reasonably
necessary to enable the Government to consider the CE’s
40
proposals, including alternatives for the constructions of the
Works in the light of the investigations carried out by him at this
stage, and to enable the Government to apply for approval in
principle for the execution of the Works in accordance with such
proposals from the appropriate authorities.
(b)
Design Stage
(c)
(i)
preparing designs, including reinforced concrete and structural
steel work designs, and tender drawings in connection with the
Works, including bar bending schedules, if required; and
(ii)
preparing such condition of contract, specifications, schedules
and bills of quantities as may be necessary to enable the
Government to obtain tenders or otherwise award a contract for
carrying out of the Works.
Tender Stage
The Services to be provided by the CE at this stage comprise advising
the Government as to the suitability for carrying out the Works of the
persons, firms or companies tendering and as to the relative merits of
the tenders, including relative merit of alternative tenders, prices and
estimates received for carrying out the Works.
(d)
Construction Stage
(i)
advising on the preparation of formal contract documents,
including Letter of Acceptance relating to the accepted tenders for
carrying out the Works or any part thereof;
(ii)
inspecting and testing during manufacture and installation such
electrical and mechanical materials, machinery and plant supplied
for incorporation in the Works as are usually inspected and tested
by the CE, and arranging and witnessing acceptance tests;
(iii) advising the Government on the need for special inspection or
testing other than that referred to in sub-paragraph 2.1(d)(ii) of this
Schedule;
(iv) advising the Government on the appointment of site staff in
accordance with paragraph 4.0 of this Schedule;
(v) issuing construction drawings to enable the Works to be carried
out by the Contractor or any other party to facilitate the execution
of the Works;
41
(vi) preparing any further bar bending schedules, designs and
drawings, if required;
(vii) examining and approving the Contractor’s proposals and working
drawings relating to the Works;
(viii) making such visits to site as the CE considers necessary to satisfy
himself as to the performance of any site staff appointed pursuant
to paragraph 4.0 of this Schedule and to satisfy himself that the
Works are executed generally according to contract or otherwise
in accordance with good engineering practice;
(ix) giving all necessary instructions relating to the Works to the
Contractor;
(x)
issuing all certificates as required in the contracts;
(xi) performing any duties which the CE may be required to carry out
in any contract for the execution of the Works;
(xii) delivering to the Government on the completion of the works such
records and manufacturer’s manuals as are reasonably necessary
to enable the Government to operate and maintain the Works;
(xiii) delivering to the Government duly signed and endorsed as-built
drawings prepared by the Contractor; and
(xiv) deciding any dispute or difference arising between the
Government and the Contractor in connection with the Works and
referred to the CE for his decision provided that this professional
service shall not extend to advising the Government following the
taking of any step in or towards any arbitration or litigation in
connection with the Works.
(e)
Defect Liability Period Stage
Wherever applicable, the Services to be provided by the CE at this
stage include:
(i)
in the event of non-conformance to the performance requirement
of Works rendered, the CE shall be responsible for compiling,
investigating, evaluating and forwarding proposal for rectification
to the Contractor as well as to inspect and certify the completion
of such rectification Works;
(ii)
preparing an assessing of the performance of the Contractor to
GR;
(iii) conducting or attending periodic maintenance meetings;
42
(iv) compiling all complaints and submitting the complaints to
Contractor for rectification;
(v)
monitoring, inspecting and certifying rectification Works done by
the Contractor;
(vi) in the event the Contractor fails to carry out the rectification
Works, the CE shall propose a means of getting the rectification
done subject to approval from the Government;
(vii) inspecting and compiling final defects list at the end of Defects
Liability Period and to monitor and certify the Works that have
been carried out;
(viii) at the end of defect liability period, the CE shall certify that all
defects have been carried out and then shall prepare and
recommend the Certificate of Making Good Defects and closing
of account to GR;
(ix) preparing and recommending the Certificate of Making Good
Defects and closing of account;
(x)
making recommendation to the Government regarding the
competent persons necessary for the inspection and operation of
the installation during its lifetime according to the law; and
(xi) any other responsibilities which are deemed necessary to be done
by an engineer for the successful implementation of the Works.
2.2.
Type B Works - Basic Professional Services
The Basic Services to be rendered by the CE in this paragraph include the
provision of all expert technical advice and skills, which are normally required
for the Works for which the CE has been engaged for any or all of the 5
stages below:
(a)
Preliminary Stage
(i)
(ii)
advising the Government on making any further topographical
survey of the proposed site of the Works which may be necessary
to supplement available topographical information;
(iii) advising the Government on the need to carry out any
geotechnical investigation which may be necessary to supplement
the available geotechnical information, arranging for such
43
investigation, certifying the amount of any payments to be made
by the Government to the persons, firms or companies carrying
out such investigation under the CE’s direction, and advising the
Government on the results of such investigation;
(iv) advising the Government on the need for arrangements to be
made, in accordance with paragraph 3.2 of this Schedule, for the
carrying out of special surveys, special investigation or model
tests and advising the Government of the results of any such
surveys, investigations or tests carried out;
(v)
principle in connection with the Works;
(vi) consulting any architect appointed by the Government in
connection with the architectural treatment of the Works;
(vii) providing sufficient structural information to enable the architect to
produce his sketch plan; and
(viii) preparing such reports and documents as are reasonably
proposals, including alternatives for the constructions of the
Works in the light of the investigations carried out by him at this
stage, and to enable the Government to apply for approval in
principle for the execution of the Works in accordance with such
proposals from the appropriate authorities.
(b)
Design Stage
(c)
(i)
Developing the design of the Works in collaboration with the
architect and others, preparing calculations, drawings and
specifications for the Works to enable a bill of quantities to be
prepared by others, consulting any local or other approving
authorities in collection with the design of the Works and
preparing typical details and typical calculations; and
(ii)
preparing such calculations and details relating to the Works as
may be required for submission to any appropriate authority,
preparing all other drawings in sufficient details to enable
construction to be carried out, and advising on conditions of
contract and specifications relevant to the Works and on forms of
tender and invitation to the tender as they relate to the Works.
Tender Stage
44
persons, firms or companies tendering and as to the relative merits of
the tenders, including relative merit of alternative tenders, prices and
(d)
Construction Stage
(i)
advising on the preparation of formal contract documents
including Letter of Acceptance relating to the accepted tenders for
the Works;
(ii)
electrical and mechanical materials, machinery and plant supplied
for incorporation in the Works as are usually inspected and tested
by CE, and arranging and witnessing acceptance tests;
testing other than that referred to in sub-paragraph 2.2(d)(ii) of
this Schedule;
(v)
issuing construction drawings to enable the Works to be carried
of the Works;
(vi) preparing any further designs, specifications and drawings to
enable the contractor to carry out the Works but shall not include
the preparation of any shop details relating to the Works or any
part of them;
(vii) examining and approving the Contractor’s proposals and working
drawings relating to the Works;
(viii) checking shop details for general dimensions and adequacy of
members and connections;
(ix) approving the Contractor’s testing procedures and inspecting the
Works on completion;
(x)
advising the Government or the architect as to the need to vary
any part or the Works;
(xi) making such visits to site as the CE considers necessary to
satisfy himself as to the performance of any site staff appointed
pursuant to paragraph 4.0 of this Schedule and to satisfy himself
that the Works are executed generally according to contract or
otherwise in accordance with good engineering practice;
45
(xii) giving all necessary instructions relating to the Works to the
Contractor;
(xiii) issuing all certificates as required in the contracts;
(xiv) performing any duties which the CE may be required to carry out
(xv) delivering to the Government on the completion of the works such
(xvi) delivering to the Government duly signed and endorsed as-built
(xvii) deciding any dispute or difference arising between the
(e)
stage include:
(i)
(ii)
preparing an assessing of the performance of the Contractor to
the GR;
(v)
the Contractor;
46
(vii) inspecting and compiling final defects list at the end of Defects
been carried out;
recommend the Certificate of Making Good Defects and closing
of account to GR;
(x)
(xi) any other responsibilities which are deemed necessary to be done
by an engineer for the successful implementation of the Works.
2.3.
Type C Works - Basic Professional Services
The Basic Services to be rendered by the CE in this paragraph include the
provision of all expert technical advice and skills, which are normally required
for the Works for which the CE has been engaged for any or all of the 5
stages below:
(a)
Preliminary Stage
(i)
(ii)
principle in connection with the design of the Works;
(iii) providing sufficient preliminary information and approximate
estimates (based on unit volume, unit surface area or similar
bases of estimation) regarding the Works to enable the
Government or the architect to prepare architectural sketch plans
and budget estimates for the project;
(iv) consulting any architect appointed by the Government in
connection with the architectural treatment of the Works; and
(v)
preparing such reports and documents as are reasonably
proposals, including alternatives for the construction of the Works
in the light of the investigations carried out by him at this stage,
and to enable the Government to apply for approval in principle
47
for the execution of the Works in accordance with such proposals
from the appropriate authorities.
(b)
Design Stage
(c)
(i)
preparing designs and tender drawings, and providing
information as to plant rooms, main service ducts and other
similar elements to be incorporated in the building structure, and
information as to the approximate weights of items of heavy plant
and equipment which are to be incorporated in the Works; and
(ii)
advising on condition of contract, preparing specifications and
schedules as may be necessary to enable Government to obtain
tenders or otherwise
award a contract for carrying out the
Works, and preparing such calculations and details relating to the
Works as may be required for submission to any appropriate
authorities.
Tender Stage
person, firms or companies tendering and as to the relative merits of
tenders, including relative merit of alternative tenders, prices and
(d)
Construction Stage
(i)
advising on the preparation of formal contract documents,
including letter of acceptance relating to accepted tenders for
carrying out the Works or part hereof;
(ii)
materials and equipment supplied for incorporation in the Works
where the inspection and test are within the technical competency
of the CE, and arranging and witnessing the acceptance tests;
testing other than that referred to in sub-paragraph 2.3(d)(ii) of
this Schedule;
48
(v)
issuing construction drawings to enable the Works to be carried
of the Works;
(vi) examining and approving the Contractor’s proposals and working
drawings;
(vii) making such visits to site as the CE considers necessary to
satisfy himself as to the performance of any site staff appointed
pursuant to paragraph 4.0 of this Schedule and to satisfy himself
that the Works are executed generally according to contract or
otherwise in accordance with good engineering practice;
(viii) checking shop details and installation drawings;
(ix) approving the contractor’s commissioning procedures
performance tests and inspecting the Works on completion;
(x)
and
advising the Government or the architect as to the need to vary
any part of the Works;
(xi) giving all necessary instructions relating to the Works to the
Contractor;
(xii) issuing all certificates as required in contracts;
(xiii) performing any duties which the CE may be required to carry out
(xiv) delivering to the Government on the completion of the Works such
(xv) delivering to the Government duly signed and endorsed as-built
(xvi) deciding any dispute or difference arising between the
(e)
stage include:
(i)
49
(ii)
preparing an assessment of the performance of the Contractor to
GR;
(v)
the Contractor;
(vii) inspecting and compiling final defects list at the end of Defect
been carried out;
recommend the certificate of making good defects and closing of
account to GR;
(x)
(xi) any other responsibilities which are necessary to be done by an
engineer for the successful implementation of the Works.
3.0
ADDITIONAL PROFESSIONAL SERVICES NOT INCLUDED IN BASIC
PROFESSIONAL SERVICES
3.1.
Type A Works - Additional Professional Services
The Additional Professional Services to be provided by the CE include the
following:
(a)
(i)
preparing any report or additional contract documents required for
consideration of proposal for the carrying out of alternative works;
50
(ii)
carrying out services consequent upon a decision by the
Government to seek amendments to existing laws affecting the
Works;
(iii) carrying out services in connection with any application made by
the Government for any order, sanction, license, permit or other
consent, approval or authorization (not including normal approval
required from relevant technical authorities)necessary to enable
the Works to proceed;
(iv) carrying out services arising from the failure of the Government to
award a contract in due time;
(v)
preparing details for shop fabrication of ductwork, metal, plastic
and timber framework;
(vi) carrying out services consequent upon any abandonment of a
contract by the Contractor or upon the failure of the Contractor to
properly perform any contract beyond the control of the CE or
upon delay by the Government in fulfilling its obligations or in
taking any other step necessary for the due performance of the
Works;
(vii) assisting and advising the Government with regard to any matter
or thing which may be the subject of arbitration, inquiry or litigation
and, if and when so required by the Government, attending and
giving or otherwise assisting the Government before any court or
in any arbitration or at any inquiry dealing with any matter arising
from or in connection with the execution of the Works;
(viii) carrying out such other additional services, if any, as directed by
the Government;
(ix) carrying out services in conjunction with any other persons
employed to provide any of the services specified in
subparagraph 3.1(b) of this Schedule; and
(b)
(x)
providing project management services.
(i)
obtaining specialist technical advice on any abnormal aspects of
the Works;
(ii)
obtaining other professional services (Associated Consultants) for
the Works;
(ii)
providing services in connection with the valuation, purchase, sale
or leasing of lands, and the obtaining of way-leaves; and
51
(iii) carrying out of marine, air and land surveys other than those
referred to in sub-paragraph 2.1(a) of this Schedule; and the
making of model tests or special investigations.
3.2.
Type B Works - Additional Professional Services
following:
(a)
(i)
consideration of proposals for the carrying out of alternative
works;
(ii)
Works;
(iv) checking and advising on any part of the project not designed by
the CE;
(v)
carrying out services arising from the failure of the Government to
(vi) carrying out services consequent upon any abandonment of a
properly perform any contract or upon delay by the Government in
fulfilling its obligations or in taking any other step necessary for
the due performance of the Works;
(vii) assisting and advising the Government with regard to any matter
(viii) carrying out such other additional services, if any, as directed by
the Government;
(ix) preparing interim or other reports or detailed valuations including
estimates or cost analysis based on measurement or forming an
element of a cost planning service;
52
(x)
carrying out services in conjunction with any other persons
employed to provide any of the services specified in
subparagraph 3.2(b) of this Schedule;
(xi) preparing preliminary estimates for the Works which are normally
prepared by others including such persons as the architects,
quantity surveyors and contractors; and
(xii) providing project management services.
(b)
(i)
obtaining specialist technical advice on any abnormal aspects of
the Works;
(ii)
the Works
(iii) surveying the site or existing works and installations;
(iv) providing investigation on the nature and strength of existing
works and the making of model tests or special investigations;
(v)
providing services in connection with the valuation, purchase, sale
or leasing of lands, and the obtaining of way-leaves;
(vi) carrying out of marine, air and land surveys and making of model
tests or special investigations; and
(vii) carrying out special inspection or tests advised by the CE under
subparagraph 2.2(d)(iii) of this Schedule.
3.3.
Type C Works - Additional Professional Services
following:
(a)
(i)
consideration of proposal for the carrying out of alternative works;
(ii)
Works;
(iv) checking and advising on any part of the project not designed by
the CE;
53
(v)
negotiating and arranging for the provision or diversion of utility
services;
(vi) negotiating any contract or sub-contract with a contractor selected
otherwise than by competitive tendering including checking and
agreeing on the quantities and net costs of materials and labour,
arithmetical checking and agreeing on the added percentages to
cover overhead costs and profit;
(vii) carrying out services arising from the failure of the Government to
(viii) carrying out services consequent upon any abandonment of a
properly perform any contract or upon delay by the Government in
fulfilling its obligations or in taking any other step necessary for
the due performance of the Works;
(ix) assisting and advising the Government with regard to any matter
(x)
preparing interim or other reports or detailed valuations including
estimates or cost analysis based on measurement or forming an
element of a cost planning service;
(xi) providing manuals and other documents describing the design,
operation and maintenance of the Works;
(xii) carrying out services in conjunction with any other persons
employed to provide any of the services specified in subparagraph 3.3(b) of this Schedule;
(xiii) providing project management services;
(xiv) preparing builder’s work drawings, record drawings or any
detailed schedules where necessary; and
(b)
(xv) carrying out such other additional services, if any, as directed by
the Government.
(i) obtaining specialist technical advice on any abnormal aspects of
the Works;
(ii)
the Works;
(iii) surveying the site or existing works and installations;
54
(iv) providing services in connection with the valuation, purchase, sale
or leasing of lands, and the obtaining of way-leaves;
(v)
making model tests or special investigations;
(vi) carrying out special inspection or tests advised by the CE under
sub-paragraph 2.3(d)(iii) of this Schedule; and
(vii) carrying out commissioning procedures or performance tests.
4.0
SUPERVISION ON SITE
(a)
The CE may be required to provide part-time or full-time engineering
supervision on site. Where such service is required, the number of staff
to be employed including the CE's own staff to be seconded to site for
the purpose, shall be approved in writing by the Government.
(b)
Unless otherwise agreed to by the approving authorities concerned, the
CE shall be in full control of, and responsible for, construction
supervision of the Works on site.
(c)
If in the opinion of the CE, the nature of the work including the carrying
out of any geotechnical and other investigations, topographic survey
and test warrants full-time or part-time supervision on site in addition
to the site visits made by the CE under sub-paragraphs 2.1(d)(vii),
2.2(d)(vii) and 2.3(d)(vi) of this Schedule (whichever is applicable), the
CE shall advise the Government of the fact and also the desired
qualification and experience which the site staff shall possess.
(d)
All site staff shall be under the control of, and take instructions from the
CE.
“SCHEDULES”
FOR ENGINEERING CONSULTANCY SERVICES
1.0
PAYMENT FOR PROFESSIONAL SERVICES
The CE in performing the Services described in Part A shall be paid in
accordance with any or all of the following types/modes of payment:
(a)
Payment On the Basis Of Scale of Fees; For Basic Professional Services
(b)
Payment On The Basis Of Time Cost
 For Additional Services
 For Site Supervision
55
2.0
(c)
(d)
Other Payments
PAYMENT ON THE BASIS OF SCALE OF FEES
The CE in performing the Basic Professional Services described in Part A Schedule of Services sub-paragraph 2.1, 2.2 and 2.3 shall be paid in
accordance with the Scale Of Fees, based upon the Cost of Works.
2.1.
Definition Of Cost Of Works
(a)
“Cost of Works” means the total cost to the Government however
incurred of all contractors and specialist works, services, installations
and equipment designed, specified or allowed for and forming an
integral part of the total project to enable the project to be completed
and occupied to its intended standards, including:
(i)
machinery or other facilities provided by the Government,
(ii)
the Works;
(iii)
the market value of materials, manufactured goods and
machinery incorporated in the Works;
(iv) the cost of geotechnical investigations and other specialist
investigations related to the Works;
(v)
a fair proportion of the total cost to the Government of any work in
connection with the provision or diversion of public utilities system
which is carried out, other than by the Contractor, under
arrangements made by the CE, assessed with reference to the
costs incurred by the CE in making such arrangements, but shall
not include operating equipment or machinery that are not an integral or
essential part of the Works,
 administrative expenses incurred by the Government,
 all consultancy fees incurred by the Government,
 interest on capital incurred during construction,
 the costs of raising money required for the construction of the
Works;
 price variations arising from fluctuation of prices, and
 costs of land and way leaves.
56
(b)
The cost of works for the purpose of calculating the fees shall be
derived as follows :
(i)
for works which have not yet been tendered, the latest estimate of
cost prepared by the CE or other consultants and accepted by the
Government;
(ii)
for works tendered but not executed, the lowest acceptable tender
received as agreed by the CE and the Government, less
contingency sum;
(iii)
for works tendered and executed, the original contract sum, less
contingencies; or
(iv) for completed works, the cost of works shall be the final cost of
works as per the final account of the project including variations,
except those variations incurred as a result of deficiency or default
in services by the CE.
2.2.
Scale Of Fees For Basic Services
The fee to be paid to the CE shall be an amount equal to the product of the
total cost of the Works times the percentage determined from the Scale of
Fees as set out in Table I – Scale of Fees.
Table I – Scale Of Fees
Total Cost Of Components
Of The Works In the
Respective Type (Cost of
Works)
(RM)
100,000 and below
P(max)
P(min)
10.00%
250,000
500,000
1,000,000
2,500,000
5,000,000
10,000,000
20,000,000
25,000,000
50,000,000
75,000,000
100,000,000
150,000,000
200,000,000
250,000,000
300,000,000
350,000,000
400,000,000
8.65%
7.60%
6.80%
6.00%
5.50%
5.00%
4.65%
4.50%
4.25%
4.10%
3.95%
3.70%
3.55%
3.40%
3.30%
3.20%
3.10%
8.25%
7.45%
6.85%
6.30%
5.65%
5.20%
4.75%
4.25%
4.10%
3.80%
3.70%
3.60%
3.40%
3.25%
3.10%
3.00%
2.90%
2.80%
57
Total Cost Of Components
Of The Works In the
Respective Type (Cost of
Works)
(RM)
500,000,000
600,000,000
700,000,000
800,000,000
900,000,000
1,000,000,000 and above
P(max)
P(min)
2.95%
2.85%
2.75%
2.67%
2.60%
2.54%
2.70%
2.60%
2.50%
2.40%
2.33%
2.28%
(a)
Intermediate values shall be interpolated linearly from the adjacent
percentages of P (max) or P (min), as the case may be.
(b)
The actual percentage to be used in sub-paragraph 2.2(a) of this
Schedule shall be a value within the range P(min) to P(max), and shall
be agreed to between the Government and the CE prior to the
engagement. Selection of the actual percentage shall be based on the
complexity of the works.
(c)
If bar bending schedules for reinforced concrete work are prepared and
furnished by the CE, he shall be paid an additional fee calculated at 3/4
(three quarters) percent of the cost of the reinforced concrete work for
which the bar bending schedules are prepared and furnished. In this
context, reinforced concrete work comprises concrete, reinforcements,
pre-stressing tendons and anchorages, formwork, inserts and all
labour, together with the relevant portion of the preliminaries.
(d)
If the Works are to be constructed in more than one phase and as a
consequence the Services which the CE has to perform under subparagraphs 2.1, 2.2 and 2.3 of Part A – Schedule of Services have to
be undertaken by the CE separately in respect of each phase, then
these provisions for payment shall apply separately to each phase as if
the expression "the Works" as used in this clause means the works
comprised in each phase.
(e)
If the design of any unit of Works is adopted again in the construction
of subsequent units by the Government under one Works contract or
under other works contracts at the same site or other sites under the
same consultancy agreement, and the CE’s same drawings,
specifications and other documents are used with or without
modification of foundations to suit site conditions, the fees shall be
reduced for each of the second and subsequent units in accordance
with the following Tables II or III:
58
Table II: Repetitive Work Applicable to Type A Works
Fees as % of the full fee for all stages for First
Unit
Unit Concerned
For design
copyright only
Up to and
including
tender stage
Up to and
including
construction
stage
First Unit
(Apply subparagraph 2.2(a) of this Part)
Second Unit
30
35
65
Third Unit
20
25
55
Fourth Unit
10
15
45
Free of Charge
5
35
Each of the Fifth and
Subsequent Units
Table III: Repetitive Work Applicable to Type B and Type C Works
Unit Concerned
Fees A For Structural
Fees B For
Engineering Works
Engineering
(As % of fee for First
Systems (As % of
Unit)
fee for First Unit)
First Unit
100
100
to 5 Units
75
75
th
Each of the 6 to 10 Units
50
50
Each of the 11th to 20th
Units
40
40
30
30
Each of the 2
nd
th
th
st
Each of the 21 &
Subsequent Units
(f)
The scale of fees for repetitive work mentioned in sub-paragraph 2.2(e)
of this Schedule shall be applied subject to the following conditions:
(i)
a block of shops, flats, apartments or condominium shall be
considered as a unit;
(ii)
the cost of a single unit shall be computed by including the
apportioned preliminaries;
(iii) if it is necessary to modify the design of the standard unit to
accommodate the ground level for the substructure of any
repetitive unit or part of any repetitive unit due to variation in site
conditions or other reasons, the modified unit shall still be
considered as a repetitive unit provided that the additional work
involved in modifying the design and preparation of additional
drawings is paid for by the Government to the CE on a time basis
59
(i.e. salary cost times a multiplier) together with relevant
disbursements as provided in paragraphs 4.0 and 5.3 of this Part;
and
(iv) if a development has units comprising different numbers of shops,
flats, apartments or condominiums of similar designs in each unit
(i.e. the intermediate shops, flats, apartments or condominiums of
the units having identical or mirror plans each to each, and
the end shops, flats, apartments or condominiums of the units
having identical or mirror plans each to each), then for the
purpose of application of the scale for repeated works prescribed
in sub-paragraph 2.2(f) of this Part, the cost of every one of the
units shall be taken as equal to the average cost of all such units
of similar design.
3.0
PAYMENT ON THE BASIS OF TIME COST
The CE who has rendered any of the Additional Services described in Part A
– Schedule of Services sub-paragraph 3.1, 3.2 and 3.3 and/or Site
Supervision as described in Part A – Schedule of Services sub-paragraph 4.0
shall be paid in accordance with Payment On The Basis Of Time Cost as
follows :-
4.0
(a)
and a rate specified in respect of the CE’s personnel, where such rate
shall be calculated based on basic salary times an appropriate
(b)
remuneration to the CE’s Personnel who are on annual leave or sick
leave.
(c)
the CE shall not be entitled to any payment in respect of time spent by
secretarial staff or by staff engaged on general accountancy or
administration duties in the CE’s office.
(d)
the CE shall be entitled for other payments, where applicable, as
DISBURSEMENTS / REIMBURSIBLES
The CE shall in all cases be reimbursed by the Government for the
disbursements actually incurred as approved by the Government.
5.0
OTHER PAYMENTS
5.1.
Payment For Other Consultants Or Specialist Technical Advice
If the CE has obtained the advice of a specialist under sub-paragraphs 3.1(b),
3.2(b) and 3.3(b) of Part A – Schedule of Services, the CE shall be paid
60
separately by the Government the actual fees as charged by the other CEs or
specialists, which shall be derived from Payment On The Basis of Time Cost
or Scale Of Fees as approved by the Government.
5.2.
Payment For Use Of Special Equipment
If the CE, in the carrying out of his Services, requires the use of additional or
special software for the services or other special equipment for specialised
designs and studies and with the prior approval, or at the request, of the
Government, the CE shall be paid separately for:
5.3.
(a)
the time spent in connection with the use of the special equipment, the
development and writing of programmes, and the operation of the
special equipment, in accordance with sub-paragraph 3.0 of this
Schedule ; and
(b)
the actual hiring charge for the use of the special equipment.
Payment for Alteration or Modification To Design
If after the completion by the CE of its Services under sub-paragraphs 2.1(a),
2.2(a) and 2.3(a) of Part A – Schedule of Services whichever is applicable,
any design whether completed or in progress or any specifications, drawings
or other documents prepared in whole or in part by the CE is required to be
modified or revised by reason of instructions received by the CE from the
Government, or by reason of circumstances which could not reasonably have
been foreseen, the CE shall be paid an additional payment based on time
cost by the Government as provided in sub-paragraphs 3.0 of this Schedule,
and also any appropriate reimbursements provided in paragraph 4.0 and 5.2
of this Schedule for making any necessary modifications or revisions and for
any consequential reproduction of documents.
5.4.
Payment When Works Are Damaged or Destroyed
Government to be carried out by the CE, provided always such damage was
not due to the negligence on the part of the CE, then the CE shall be paid by
the Government payment on the basis of time cost for the additional works
together with any reimbursements as provided in paragraphs 3.0 and 4.0 of
this Schedule.
5.5.
Payment Following Termination or Suspension by the Government
(a)
In the event of the termination of this Agreement (unless such
termination shall have been occasioned by the default of the CE) or the
suspension of the Project by the Government, the CE shall be paid the
following sums (less the amount of payments previously made to the
CE):
61
(i)
a sum deducible from the stage of Services completed at the
time of termination or suspension; and
(ii)
amounts due to the CE under any other paragraph of this
Schedule.
provided that the CE shall accept the said payments by the
Government as full and complete settlement of all his claims for
payment under or arising out of this Agreement.
(b)
In the event that the CE is required to recommence its Services for the
Project suspended by the Government, the CE shall be paid for the
performance of its Services the sum payable to the CE under
paragraph 2.0 and/or paragraph 3.0 of this Schedule, whichever may
be applicable, the payments under sub-paragraphs 5.5(a)(i) and (ii) of
this Schedule being treated as payments on account.
(c)
delayed for more than twelve (12) months or postponed at the request
of the Government, the CE shall be paid according to the Scale of fees
described paragraph 2.0 of this Schedule but the cost of works
applicable shall be the estimated cost of works (or any relevant part
thereof) and agreed to by the Government at the time of completion of
the particular stage of professional services.
(d)
Where the Project is suspended or postponed after the tenders have
been called, the fees payable to the CE shall be computed based on
the lowest acceptable tender received.
(e)
Where tenders are recalled and the Project is subsequently resumed,
the total fees payable to the CE, inclusive of the fees paid under subparagraph 5.5(d) of this Schedule, shall be as follows:
(i)
for the Preliminary, Design and Tender stage, the fees shall be
as computed in sub-paragraph 5.5(d) of this Schedule, and
(ii)
for the Construction and Defects Liability Period (DLP)stage, the
fees shall be computed based on the contract sum for the works
at the time of resumption and in accordance with the definitions
of “cost of works”.
(f)
If the CE is required to provide any additional services in connection
with the resumption of his Services in accordance with sub-paragraph
5.5(b) of this Schedule, the CE shall be paid for the performance of the
additional services on the basis of Time Cost and also any appropriate
reimbursements in accordance with paragraphs 4.0 of this Schedule.
(g)
Upon suspension or termination of this Agreement, the CE shall within
the period specified under item 8 in Appendix 7 of this Agreement
submit to the GR a statement of final account and supporting
62
documentation showing in details the value of Services carried out in
accordance with this Agreement.
6.0
(h)
Within the period specified under item 9 in Appendix 7 of this
Agreement, the GR shall verify the statement of account and its
supporting documentation and evaluate the Services carried out and
shall issue the final account for the Services.
(i)
CE shall not be entitled to any form of losses including loss of profit,
STAGES OF PAYMENT OF FEES
(a)
Where the payment is based on the Scale of Fees, the proportions of
the total fee for the Works to be paid to the CE against the relevant
stages of Services shall be as Table IV.
Table IV – Stages of Payments
Stage
Type A , Type B and Type C
Works
1. Preliminary stage
15%
2. Design stage (i)
30%
3. Design stage (ii)
15%
4. Tender stage
5%
5. Construction stage
30%
6. Defect Liability Period
(DLP) stage
5%
(b)
The CE shall be entitled to payments at intervals to be mutually agreed
upon by the CE and the Government in proportion to the Basic
Services rendered so that the total fees paid at the completion of each
of the stages shall be equal to the percentages as set out in Table IV.
(c)
Unless otherwise specified or mutually agreed beforehand between the
Government and the CE in this Agreement, the fee apportioned to each
stage shall be paid in full, even if, under the circumstances in a
particular case, the CE is not required to perform some of the Services
listed under that stage in Paragraph 2.0 in Part A - Schedule of
Services.
(d)
Where there are variations to the works at any time during the course
of construction which results in changes (reduction/increase) to the
original contract sum, the fees for the services rendered by CE:
63
(i)
under the completed Preliminary, Design and Tender stage,
shall be based on the original contract sum; and
(ii)
under the completed Construction stage, shall be based on the
final cost of works including variations.
(e)
Where the payment is based on Time Cost, the proportions of the total
fee for the Works to be paid to the CE shall be based on the
completion of deliverables or on a pro-rated monthly basis or any other
agreed stages of payment.
(f)
Payment for site supervision services shall be paid on a monthly basis.
(g)
Payment for disbursement / reimbursable shall be made on a monthly
basis upon submission of receipts and invoices where applicable.
64
APPENDIX 1
1. Project Brief
(a)
(b)
(c)
Basic Services
Additional Services
65
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION
[CE’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATIONTO BE INSERTED BY RELEVANT AGENCY]
66
APPENDIX 3
EXECUTED BY THE CE - TO BE INSERTED BY RELEVANT AGENCY]
67
APPENDIX 4
BOARD
68
APPENDIX 5
No.
Deliverables Stages
Details
Due Date of
Submission
1.
2.
69
APPENDIX 6A
70
APPENDIX 6B
71
APPENDIX 6C
72
APPENDIX 7
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
2.
3.1
Contract period
3.
3.1
4.
3.2(b)
5.
1.1(i),
5.16(c),
6.1(a) &
8.1(a)
(GR)
by Agency
6.
6.2(b)
give decision
7.
6.4(c)
CE’s bank account details for
purposes of payment
Agency
Name: …………….
8.
9.
5.3(b)
Damages:
LAD = % BLR x Fees
100
365
RM100/- per day)
Address:
Fax No. :
Tel. No :
Email :
16(a)
b) For the CE
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
73
APPENDIX 8
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
Start Date
(according
to
activities)
End Date
(according
to
activities)
OR
GANTT CHART
74
APPENDIX 9
APPENDIX 9 : CE’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates
(list name of
certificate and
membership no.
(if any))
75
APPENDIX 10
APPENDIX 10 : CE’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
End Date
(work ended by each
personnel)
1
etc
etc
etc
76
APPENDIX 11
APPENDIX 11 : CE’S SERVICES TAX LICENSE
77
APPENDIX 12
78
FOR .............................................................................
CONTRACT NO. : ..................................................
BETWEEN
AND
………………………………………………………….
Board of Quantity Surveyors Malaysia Registration No. If foreign companies specify
its registration number in its country)
(COMPANY NO. :................................................................................................)
1
Table of Contents
1.0 DEFINITIONS AND INTERPRETATIONS ............................................................... 6
1.1. Definitions .................................................................................................... 6
1.1. Interpretations.............................................................................................. 7
1.2. Entire Agreement ......................................................................................... 8
2.0 APPOINTMENT AND CONSIDERATION................................................................ 9
3.0 EEFECTIVE DATE AND DURATION OF THIS AGREEMENT ................................ 9
3.1. Contract Period ............................................................................................ 9
3.2. Extension of Contract Period ...................................................................... 9
4.0 CQS’S REPRESENTATIONS AND WARRANTIES............................................... 10
5.0 CQS’S OBLIGATIONS .......................................................................................... 11
5.1. Quality of Services..................................................................................... 11
5.2. Timeliness of Services .............................................................................. 11
5.3. Consequences of Delay ............................................................................ 11
5.4. Instructions by The Government .............................................................. 12
5.5. Tender Document and Final Account Services ....................................... 12
5.6. CQS’s Personnel ........................................................................................ 13
5.7. Information and Records........................................................................... 14
5.8. Liability ....................................................................................................... 14
5.9. Indemnity.................................................................................................... 14
5.10. Insurance.................................................................................................... 15
5.11. Professional Indemnity Insurance ............................................................ 15
5.12. Emergency and Accident .......................................................................... 16
5.13. Confidentiality ............................................................................................ 17
5.14. Notice of Delay ........................................................................................... 18
5.15. Assistance in Arbitration Inquiry or Litigation ........................................ 18
5.16. Situation Beyond Control Of CQS ............................................................ 19
5.17. Prohibition on Association ....................................................................... 19
5.18. Prohibition on Conflicting Activities ........................................................ 19
5.19. Independent Consultant ............................................................................ 19
5.20. Technology and Knowledge Transfer ...................................................... 19
5.21. Intellectual Property Rights ...................................................................... 20
6.0 GOVERNMENT’S OBLIGATIONS......................................................................... 21
6.1. Appointment of GR .................................................................................... 21
6.2. Obligation to give instructions, decisions, etc. without delay................ 21
6.3. Obligation to Supply Relevant Information and Assistance ................... 21
6.4. Payment to the CQS for Services ............................................................. 22
6.5. Withholding Payment ................................................................................ 23
7.0 GOVERNMENT’S RIGHTS ................................................................................... 24
7.1. Proprietary Rights of The Government in Relation to Documents ......... 24
8.0 DISPUTE RESOLUTION ....................................................................................... 24
2
8.1. Dispute Resolution by Government Representative ............................... 24
8.2. Dispute Resolution Committee ................................................................. 25
8.3. Arbitration .................................................................................................. 25
9.0 SUSPENSION ....................................................................................................... 26
9.1. Suspension and Resumption of Services ................................................ 26
9.2. Extension of Time ...................................................................................... 27
9.3. Consequences of Mutual Termination ..................................................... 27
10.0 TERMINATION BY THE GOVERNMENT .............................................................. 27
10.2. Default by the CQS .................................................................................... 27
10.3. Events of Default ....................................................................................... 28
10.4. Consequences of Termination by the Government................................. 28
11.0 TERMINATION BY THE CQS ............................................................................... 29
11.1. Consequences of Termination by the CQS .............................................. 30
12.0 TERMINATION ON NATIONAL INTEREST .......................................................... 30
13.0 TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES........ 31
14.0 FORCE MAJEURE ................................................................................................ 31
14.1. Events ......................................................................................................... 31
14.2. Notification of Force Majeure .................................................................... 32
14.3. Termination by Force Majeure .................................................................. 32
14.4. Consequences of Termination due to Event of Force Majeure .............. 32
14.5. Delay ........................................................................................................... 32
14.6. Restoration ................................................................................................. 33
14.7. Insurance.................................................................................................... 33
15.0 AMENDMENT ....................................................................................................... 33
16.0 NOTICES .............................................................................................................. 33
17.0 GOVERNING LAW ................................................................................................ 34
18.0 COMPLIANCE WITH LAWS AND REGULATIONS ............................................... 34
19.0 SEVERABILITY ..................................................................................................... 34
20.0 RELATIONSHIP OF THE PARTIES ...................................................................... 34
21.0 ADVERTISEMENT ................................................................................................ 34
22.0 TIME ..................................................................................................................... 34
23.0 COSTS AND STAMP DUTY.................................................................................. 35
24.0 INCOME TAX ........................................................................................................ 35
25.0 SCHEDULES AND APPENDICES ........................................................................ 35
26.0 WAIVER ................................................................................................................ 35
27.0 CUSTODY OF AGREEMENT ............................................................................... 35
28.0 SUCCESSORS BOUND ....................................................................................... 36
SPECIAL PROVISIONS ................................................................................................ 36
SIGNATORIES TO THE AGREEMENT ........................................................................ 37
PART A : SCHEDULE OF SERVICES .......................................................................... 38
1.0 TYPES OF PROFESSIONAL SERVICES ............................................................. 38
2.0 BASIC PROFESSIONAL SERVICES ................................................................... 39
2.1 Basic Professional Services For Building Works, Civil Engineering
Works And Mechanical and Electrical Works, Interior Design Works or
Landscaping Works Which Are Included In One Tender ........................ 39
3.0
ADDITIONAL PROFFESSIONAL SERVICES ...................................................... 40
3
3.1. Additional professional services during pre-contract ............................ 40
3.2. Additional professional services during post-contract .......................... 40
PART B : SCHEDULE OF FEES................................................................................... 42
1.0 PAYMENT FOR PROFESSIONAL SERVICES ..................................................... 42
2.0 PAYMENT ON THE BASIS OF SCALE OF FEES ................................................. 42
2.1 Definition Of Cost Of Works ...................................................................... 42
2.2
Scale of Fees for Basic Professional Services for Building Works ....... 44
2.3
Scale of Fees for Basic Professional Services for Civil
Engineering Works .................................................................................... 46
2.4
Fees for more than one category of buildings in building works
or civil engineering works ......................................................................... 48
2.5
Fees payable for Mechanical and Electrical works ................................. 48
2.6
Fees Payable For Interior Design Works And Landscaping Works ....... 48
2.7
Additional Fees For Contracts Based On Provisional Bills
of Quantities ............................................................................................... 48
2.8
Fees for CQS appointed for partial services ............................................ 49
3.0 PAYMENT ON THE BASIS OF TIME COST ......................................................... 49
4.0 DISBURSEMENTS / REIMBURSIBLES ................................................................ 50
5.0 OTHER PAYMENTS ............................................................................................. 50
5.1. Payment for re-measurement of works due to alteration or
modification of design............................................................................... 50
5.2. Payment when works are damaged or destroyed ................................... 50
5.3. Payment Following Termination Or Suspension By The Government .. 50
5.4. Payment following termination by the CQS ............................................. 52
6.0 STAGES OF PAYMENTS OF FEES ..................................................................... 52
APPENDIX 1 : TERMS OF REFERENCE ..................................................................... 54
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION ........ 55
APPENDIX 3 : LETTER OF ACCEPTANCE ................................................................. 56
APPENDIX 4 : CERTIFICATE OF REGISTRATION WITH PROFESSIONAL BOARD . 57
APPENDIX 5 : DELIVERABLES ................................................................................... 58
APPENDIX 6A : SUMMARY OF TOTAL CONSULTING COST .................................... 59
APPENDIX 6B : CONSULTING FEES .......................................................................... 60
APPENDIX 6C : OUT OF POCKET EXPENSES........................................................... 61
APPENDIX 7 : SCHEDULE OF AGREED ITEMS ......................................................... 62
APPENDIX 8 : SERVICES IMPLEMENTATION SCHEDULE........................................ 63
APPENDIX 9 : CQS’S PERSONNEL ............................................................................ 64
APPENDIX 10 : CQS’S PERSONNEL TIME INPUT SCHEDULE ................................. 65
APPENDIX 11 : CQS’S SERVICES TAX LICENSE ...................................................... 66
APPENDIX 12 : SCHEDULE OF PAYMENT ................................................................. 67
4
“RECITALS”
Date (day)
Month and year
of …………………
BETWEEN
whose address is at ………….………..(hereinafter
referred to as “the Government”)
of the first part;
AND
……………………………………………………………………,
……………………………………………………………………
and Board of Quantity
Specify registration number
Surveyors Malaysia Registration No.……………………….,
a sole proprietorship or
partnership registered in Malaysia or a body corporate incorporated under the
Companies Act 1965 (whichever is applicable) and practising as a Quantity
Surveying
Consultancy
Practice,
having
its
registered
office
at
………………………hereinafter referred to as “CQS”) of the other part.
The Government and the CQS shall individually be referred as the “Party“ and
WHEREAS (A)
(hereinafter referred to as “the Services”) from the CQS in connection with
(B)
The CQS has submitted its proposal to the Government on the scope for the
(C)
CQS and the CQS has agreed to such appointment to provide the Services
Agreement.
5
PART A
GENERAL
1.0
1.1.
Definitions
meanings:
(a)
(b)
‘’Associated Consultant” means other consultant(s) engaged by the
CQS upon request and approval by the Government to carry out
services for any part of the project;
(c)
“CQS” means the consulting quantity surveyors named in the Recitals
of this Agreement, (a sole proprietorship, partnership or body corporate
(whichever is applicable)) which is established or incorporated under
the laws of Malaysia (for a body corporate – “Companies Act 1965 [Act
125]”) and registered with the Board of Quantity Surveyors Malaysia
(BQSM) under the Registration of Quantity Surveyors Act 1967 [Act
487] and engaged to provides professional quantity surveying
consultancy services to the Government under this Agreement and
shall include its personnel, servants, agents, heirs, assigns,
administrators, successors and duly appointed representatives. A copy
of the Certificate of Registration under the Registration of Quantity
Surveyors Act 1967 [Act 117] is attached in Appendix 4;
(d)
(e)
(f)
3.1 herein;
(g)
6
1.1.
(h)
(i)
be submitted to the Government by the CQS as particularly specified in
(j)
time by the Government and notified in writing to the CQS to carry out
(k)
which the Government has engaged the CQS to perform in accordance
(l)
maintained by the CQS covering its liability in respect of any
negligence, error or omission acts of CQS and its employees under
Clause 5.11;
(m)
(n)
Agreement which the Government has engaged the CQS to perform
Interpretations
requires:
(a)
(b)
(c)
(d)
(e)
7
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
1.2.
(n)
(o)
time";
(p)
calendar.
Entire Agreement
8
2.0
The Government hereby appoints the CQS and the CQS accepts the
…………………………… only (RM……………………………..)
as the ceiling
……………………………
only (RM……………………………………)
as the
Ringgit …………………………………………………………………………..
only
Specify out of pocket expenses in number format
(RM…………………………………………)
as the ceiling out of pocket
of this Agreement).
3.0
3.1.
Contract Period
(week/month/year)
This Agreement shall be for a period of…………………………………………
as
Specify start date
referred to as
“Commencement Date”) and shall expire on the date as specified under item
3 in Appendix 7 (hereinafter referred to as the “Contract Expiry Date”)
unless terminated earlier in accordance with the provisions of Part E of this
Agreement.
3.2.
(a)
The CQS shall, upon it becoming reasonably apparent that the
progress of the Services is delayed, apply in writing to the Government
for the approval of extension of the Contract Period. The CQS shall
further furnish to the Government relevant information as to the causes
of delay together with a revised Services Implementation Schedule and
(b)
Specify period
…………………………………….
Expiry Date.
9
PART B
CQS’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CQS’S REPRESENTATIONS AND WARRANTIES
The CQS hereby represents and warrants to the Government that –
(a)
(b)
Malaysia (MOF);
(c)
the CQS is a body corporate or partnership or sole-proprietorship
registered under the Registration of Quantity Surveyors Act 1967 [Act
117] and exists validly under the laws of Malaysia;
(d)
the CQS shall keep current all such registrations and ensure their
validity throughout the duration of this Agreement;
(e)
the CQS has the legal capacity to enter into and perform its obligations
this Agreement;
(f)
the CQS has taken all necessary actions to authorize the entry into and
(g)
CQS of this Agreement nor any transactions contemplated by this
(i)
(ii)
assets;
(h)
(i)
(i)
CQS and is enforceable in accordance with its terms and conditions;
(j)
10
and the CQS acknowledges that the Government has entered into this Agreement in
5.0
CQS’S OBLIGATIONS
5.1.
Quality of Services
5.2.
5.3.
(a)
The CQS shall maintain a professional standard of service and
(b)
The CQS shall have sufficient knowledge of current Local Authority
(a)
The CQS shall prepare a draft services implementation schedule
(b)
(c)
The CQS shall provide to the Government scheduled progress reports
in such form and details as prescribed in the Terms of Reference.
(d)
The CQS shall keep the GR informed on a day to day basis of all
CQS.
(a)
If the CQS fails to deliver any Deliverables by the due date(s) agreed
by both parties as specified in Appendix 5 of this Agreement without
reasonable cause, the CQS shall pay Liquidated and Ascertained
Government.
11
(b)
5.4.
5.5.
(a)
The CQS shall comply with all instructions issued by the Government in
regard to matters expressly empowered under this Agreement. The
CQS shall follow the Government procedures so far as possible and
shall obtain prior approval in writing from the Government of any
departures from such procedures. Nothing in this clause shall be
deemed to affect the responsibilities of the CQS in connection with the
Services.
(b)
The CQS shall attend or be represented at all meetings convened by
the Government to which the CQS may be summoned, and shall
advise and assist the Government on all matters relating to the
Services.
Tender Document and Final Account Services
(a)
Where the CQS is required by the Government to provide tender
document for the Works, the CQS shall guarantee to the Government
the adequacy and completeness of the documents and that the
documents have been prepared in accordance with sound industry
practice.
(b)
The CQS shall prepare bills of quantities in accordance with
principles of the current edition of the Standard Method
Measurement of building works published by the Institution
Surveyors Malaysia (ISM) and other established method
measurement sanctioned by the ISM.
(c)
The CQS shall endeavour to strictly comply with the project brief and
approved ceiling project cost as specified under the Terms of
Reference.
(d)
All specification, bills of quantities or other documents, matters or
things prepared by the CQS for or in connection with any invitation for
tenders shall not be used for such purpose unless they shall first have
been approved by the GR. No such approval shall affect the
responsibility of the CQS in connection with the Services.
(e)
Where the CQS is required by the Government to finalise account of
the Works, the CQS shall complete the Statement of Final Account and
deliver the Statement of Final Account to the GR within the period
specified under item 8 in Appendix 7 of this Agreement.
the
of
of
of
12
5.6.
(f)
All documents in relation to the Services to be provided by the CQS to
the Government shall be endorsed and signed by the CQS’s Principal.
(g)
If any defect, insufficiency or inadequacy in the documents shall be
apparent, or if there shall arise a need for any variation to the Works as
a result of any defect, fault, insufficiency or inadequacy in the
documents prepared by the CQS, the Government shall issue to the
CQS a notice specifying the default and requiring the CQS to remedy
the same within the period specified by GR at the CQS’s own cost and
expense. If the same is not remedied, the Government shall be entitled,
without prejudice to any other rights or remedies it may possess
against the CQS under this Agreement or at law, to claim and recover
from the CQS any payment for any loss and/or damages suffered or
any other expenses incurred as a result thereof.
(h)
Notwithstanding Clause 4.5(g), the Government may elect to remedy
the defect, insufficiency or inadequacy in the documents as at the time
such defect, insufficiency or inadequacy is established and the
Government shall be entitled to deduct the amount up to the limit of
from any money due or to become due to the CQS under this
Professional Indemnity Insurances taken by the CQS or as a debt from
the CQS.
CQS’s Personnel
(a)
The CQS shall provide efficient, suitably qualified and experienced
(b)
The Services shall be carried out by the CQS’s Personnel as specified
(c)
The Project Manager of the CQS as specified in Appendix 9 shall be
responsible for the management of the CQS’s Personnel for the
Services as well as to act as liaison between the CQS and the
Government.
(d)
There shall be no changes or substitutions in the CQS’s Personnel set
CQS, it becomes necessary to replace any of the CQS’s Personnel, the
CQS shall forthwith provide as a replacement, a person of equivalent or
undue delay.
(e)
In the event the number of CQS’s Personnel as specified in Appendix
9 is reduced without the prior written approval of the Government, the
13
CQS’s Personnel Time Input Schedule as specified in Appendix 10.
(f)
5.7.
5.8.
The CQS shall ensure that any changes, substitution or replacement of
(a)
The CQS shall furnish the Government such information in relation to
the Services as the Government may from time to time reasonably
request.
(b)
The CQS shall keep accurate, systematic and up-to-date records and
incurred.
(c)
The CQS shall permit the GR from time to time to inspect their records
(d)
CQS may be required by the Government to submit a report detailing
Liability
The CQS agrees that it shall provide the Services under this Agreement in
good faith and hereby warrants that the Services provided under this
Agreement meet the professional standards for consultancy in the relevant
field.
5.9.
Indemnity
The CQS agrees with the Government that –
(a)
the CQS shall perform all of its obligations under this Agreement at its
14
or its agents and servants and the CQS expressly agrees that in the
(b)
(c)
the CQS shall indemnify and keep the Government indemnified from
and against all actions, suits, claim or demands, proceedings, losses,
the negligent use or act, misuse or abuse by the CQS or the
CQS’s Personnel, servants, agents or employees appointed by
the CQS in the performance of the Services; or
(ii)
contributed to by carrying out the Services by the CQS to any
(iii)
neglect, breach or default of the CQS or the CQS’s Personnel,
Agreement.
5.10. Insurance
The CQS shall its own cost and expense effect and maintain all necessary
insurance including insurances for its professional quantity surveyor, graduate
quantity surveyor, sub-professional staff and employees. The insurance shall
be valid until the expiry of the Defect Liability Period.
(a)
The CQS warrants that the CQS has taken and is maintaining its own
cost and expense a profesional indemnity insurance covering its
liabilities in respect of any act of negligence, error or omission of the
CQS, its employees, partners, servants and any persons under its
supervision in the course of providing the Services under this
Agreement. The professional indemnity insurance shall be valid and
irrevocable not less that twelve (12) months after the expiry of the
Defect Liability Period.
15
(b)
The GR may at any time request the CQS to produce a copy of the
(a)
during the Defect Liability Period or the period thereafter, the CQS shall
together with the CQS’s proposal on any interim measures required to
be taken.
(b)
The CQS shall conduct a full investigation on the accident, failure or
the investigation to the Government together with the CQS’s proposals
(c)
If the Government directs the CQS to carry out any remedial works as
specified under clause 5.12 (b), the CQS shall carry out the remedial
(d)
The CQS shall immediately obtain the approval of the Government
(e)
appointed or authorized by the Government, the CQS shall give full cooperation and render all necessary assistance and facilities including
additional cost.
(f)
error, omission, default or poor supervision of the CQS, then the
Services provided by the CQS hereto during the Defect Liability Period
Government.
16
(g)
(h)
supervision of the CQS, and its negligence, error, omission, default or
or property, then the CQS shall be responsible for the injury, damage
or loss caused to any person or property and shall undertake to−
(i)
(ii)
In the event that the CQS fails to comply with clause 5.12(g) and the
to the CQS under this Agreement or shall be claimed from the CQS as
a debt due to the Government.
(a)
Government, the CQS shall not at any time communicate to any person
or body or entity any confidential information disclosed to the CQS for
the purpose of the provision of the Services or discovered by the CQS
in the course of this provision and performance of the Services; nor
make public any information as to the recommendations, assessments
and opinions formulated in the course of or as a result of the provision
and performance of the Services; nor make or cause to be made
any press statement or otherwise relating to the Services; nor make
use of the Deliverables for the purposes other than that stipulated in
this Agreement and the foregoing obligations shall not be rendered void
by suspension, termination or expiry of this Agreement for whatsoever
cause.
(b)
(i)
(ii)
17
(iv) is in possession of the CQS without restriction before the date of
(c)
In the event that the CQS receives a request to disclose all or any part
of any confidential information under the terms of a valid and effective
disclosure by the CQS shall not constitute a violation of this Agreement
provided that(i)
the CQS promptly notifies the Government of the existence, terms
(ii)
the CQS consults with the Government on the advisability of
taking available legal steps to resist or narrow, such request; and
(iii) the CQS exercises its best efforts to obtain an order or other
(d)
In the event the CQS encounters any delay in obtaining the required
assistance and information set forth in clause 5.7(a), the CQS shall notify the
Government of such delay and its duration and the Government, at its
absolute discretion, may grant an appropriate extension of time and other
consideration appropriate for provision of the Services.
The CQS shall, if so required by the Government, within the period of work
CQS shall assist in any manner whatsoever and advise the Government
under the same conditions of engagements as are applicable generally to this
(a)
the right of the CQS to recover its time and cost in attending to this
Government; and
18
(b)
the right of the CQS to take appropriate measures to safeguard and
5.16. Situation Beyond Control Of CQS
(a)
The CQS shall immediately inform the Government in writing of any
of the CQS, which makes it impossible for the CQS to carry out its
(b)
and outstanding to the CQS in accordance with clause 14.0 within thirty
(c)
The CQS agrees that during and after the conclusion or termination of this
Agreement, the CQS shall limit its role for the Project to the provision of the
except as the Government may otherwise agree or request the CQS.
No Personnel of the CQS assigned to the Services under this Agreement nor
the CQS’s staff, subsidiary or associate shall engage, directly or indirectly,
the CQS’s Personnel be so engaged directly or indirectly, either in his name
or through the CQS in any such other conflicting business or professional
activities.
between the Government and the CQS the relationship of master and servant
or principal and agent. The position of the CQS performing the Services is
that of an independent consultant.
(a)
If the CQS appoints foreign professionals, the CQS shall endeavour to
19
(b)
(c)
Pursuant to clause 5.20(a) above, the CQS shall provide training for a
nominated by the
the Project.
The CQS shall allow the employees of the Government to be involved
in the implementation of the Project commencing from the
(a)
of all liens, claims and encumbrances. The CQS shall not during or at
(b)
The CQS agrees to grant to the Government free from all royalties,
fees and other charges, all licenses in respect of intellectual property
rights now or hereafter owned or controlled by the CQS or in respect of
which the CQS has or will have the right to grant licenses of any
design, plans, calculations, drawings, developed or used for or
incorporated in the Services or any part thereof.
(c)
The CQS shall defend and indemnify the Government from and against
the Government’s
(d)
or other monies which the CQS may be liable to pay to the persons
Government.
20
PART C
6.0
6.1.
Appointment of GR
6.2.
6.3.
(a)
Revised 1973].
(b)
The CQS shall comply with all instructions issued by the GR in regard
to matters expressly empowered to the GR to issue under this
Agreement.
(a)
thereafter.
(b)
If the CQS requires a decision from the Government for the
performance of its Services under this Agreement, the CQS shall
submit its request in writing to the GR and the GR shall give its
decision within the period stipulated under item 6 in Appendix 7 of this
Agreement.
(a)
The CQS may request all the necessary and relevant information which
(b)
the CQS pursuant to clause 6.3(a) of this Agreement shall not relieve
the CQS of any of the CQS’s obligations under this Agreement.
21
6.4.
(c)
same should be interpreted and the CQS, when he makes use of and
purpose of performing the CQS's obligation under this Agreement.
(d)
Where necessary, the Government shall assist the CQS to obtain, free
of charge, unimpeded access to all land in respect of which access is
Payment to the CQS for Services
(a)
shall pay or reimburse to the CQS the Contract Price subject to the
Department through the CQS upon the CQS giving proof of the Service
(b)
Appendix 12 upon the CQS furnishing to the Government all relevant
for payment.
(c)
Payment to the CQS shall be made within thirty (30) days upon
receiving the proper invoices, vouchers and other appropriate
supporting materials from the CQS and be deposited to the account of
the CQS as specified under item 7 in Appendix 7.
(d)
the CQS is reasonably disputed or reasonably subject to question by
the Government, the Government shall within thirty (30) days after
receipt of the invoice by the GR inform the CQS in writing of all items
under dispute or subject to question. Payment by the Government of
the remainder of the invoice shall not be withheld on such grounds.
22
6.5.
(e)
Except as otherwise agreed between the Government and the CQS,
payments in respect of all fees and expenses incurred by the CQS shall
(f)
If the CQS intends to claim any additional payment pursuant to any
clause of this Agreement, the CQS shall within ninety (90) days of the
approval of the Government. If the CQS fails to comply with this clause,
the CQS shall not be entitled to such claim and the Government shall
be discharged from all liability in connection with the claim.
(g)
submitted by the CQS and approved as satisfactory by the
Government. Any amount which the Government has paid or caused
to be paid in excess of the costs actually incurred shall be reimbursed
by the CQS to the Government within thirty (30) days after receipt by
the CQS of notice thereof.
Withholding Payment
(a)
The Government may by giving written notice to the CQS, and without
Agreement, withhold payments to the CQS under this Agreement, upon
(i)
the CQS commits any breach of the terms and conditions of this
Agreement; or
(ii)
(iv) any failure of the CQS to deliver the Services to the satisfaction of
the Government.
(b)
The CQS may apply to the Government, within fourteen (14) days after
and conclusive.
23
7.0
7.1.
(a)
records or material compiled or prepared by the CQS in the course of
to the documents.
(b)
The CQS shall deliver all the plans, statistics and supporting records or
Agreement. The CQS shall not use any information in the documents
for purposes unrelated to this Agreement without the prior written
consent of the Government save and except where the same is
required by law or any other regulatory authority or for the purposes of
the CQS’s quality performance review processes.
(c)
The CQS shall not publish alone or in conjunction with any other
person any articles, photographs or other illustration relating to the
Services unless with the prior written consent of the Government.
(d)
PART D
DISPUTE RESOLUTIONS
8.0
DISPUTE RESOLUTION
8.1.
(a)
appointed GR.
(b)
(c)
If the Consultant:
(i)
24
(ii)
8.2.
(a)
(i)
Chairman;
(ii)
(b)
8.3.
Arbitration
(a)
(b)
(c)
25
(d)
award and paid.
(e)
(f)
(g)
(h)
laws of Malaysia.
PART E
9.0
SUSPENSION
9.1.
(a)
The GR may at any time instruct the CQS to suspend part or all of the
Services by the giving the CQS due notice in writing.
(b)
Upon receipt of such instruction, the CQS shall suspend part or all of
the Services for such time and in such manner as specified in the
(c)
During the suspension period, the CQS shall continue to perform his
(d)
The GR may instruct the CQS to resume the Services at any time
thereafter. Upon receipt of such instruction the CQS shall resume the
26
the suspension. The CQS shall make good any deterioration or defect
in or loss of the Services which has occurred during the suspension.
The CQS shall also take all necessary actions to mitigate the expenses
incurred.
9.2.
Extension of Time
(a)
(b)
9.3.
(i)
(ii)
incurred.
(a)
10.0
If the CQS suffers delay and/or incurs expenses in complying with the
such delay and/or expenses was not foreseeable by the CQS, the CQS
shall give notice for extension of time. PROVIDED THAT the CQS shall
attributable to the CQS and the CQS shall not be entitled to payment of
loss and expenses if the CQS−
(ii)
by the Government and the CQS shall be ascertained in
given written notice of withholding of payments to the CQS under this
Agreement, the Government may by written notice to the CQS terminate this
Agreement.
10.2. Default by the CQS
(a)
In the event the CQS without reasonable cause −
27
(i)
(ii)
Agreement;
then the Government shall give notice in writing to the CQS specifying the
default and requiring the CQS to remedy such defaults within fourteen (14)
days from the date of such notice. If the CQS fails to remedy the relevant
default within such period or such other period as may be determined by the
(a)
the CQS goes into liquidation or a receiver is appointed over the
assets of the CQS or the CQS makes an assignment for the
benefit of or enters into an arrangement or composition with its
creditors or stops payment or is unable to pay its debt; or
(ii)
any of the CQS’s director is prosecuted for any offences; or
(iii)
(a)
(b)
The CQS shall hence forth −
(i)
28
(ii)
support any advise opinion or report that the CQS may provide;
and
Services.
(c)
(i)
be entitled to claim against the CQS for any losses and/or
damages suffered as a result of the termination; and
(ii)
and the CQS shall pay to the Government all cost and expenses
of the costs and expenses which would have been paid to the
CQS to complete the Services had this Agreement not been
terminated.
11.0
TERMINATION BY THE CQS
(a)
any of its obligations which adversely affects the CQS’s obligations
under this Agreement, then the CQS may give notice in writing to the
(b)
period or such other extended period as agreed by the Parties, the
CQS shall be entitled to terminate this Agreement at any time by giving
29
11.1. Consequences of Termination by the CQS
Upon such termination, the CQS shall accept the following undertaking by the
(a)
to the CQS, pay the CQS all costs incurred in accordance with this
Agreement.
(b)
The CQS shall −
(i)
(ii)
materials belonging to the CQS, its employees, servants and
the Project as are in the possession of the CQS who shall be
Government.
(c)
12.0
CQS shall not be entitled to any form of losses including loss of profit,
(a)
days notice to that effect to the CQS (without any obligation to give any
(b)
(c)
(i)
(ii)
the CQS shall be entitled to compensation in accordance with
appointed by the Government after due consultation with the CQS
30
13.0
14.0
(a)
Without prejudice to any other rights of the Government, if the CQS, its
any other agreement that the CQS may have with the Government, the
by giving immediate written notice to that effect to the CQS.
(b)
(i)
(ii)
FORCE MAJEURE
14.1. Events
(a)
(b)
(c)
(d)
(e)
this Agreement) which are not the fault of the CQS or its employees,
31
of the CQS to perform its obligations under this Agreement.
breach.
14.5. Delay
(a)
(b)
32
14.6. Restoration
the delivery of the Services or any part thereof has been affected, the CQS
shall restore such Services to what it was immediately prior to the occurrence
of that Event of Force Majeure at its own expenses. Where as a result of
such restoration the CQS is able to demonstrate that it has incurred
substantial costs affecting the Services, the CQS may apply to the
Government for such remedies to enable the Company to recover the costs of
such restoration.
14.7. Insurance
Notwithstanding any other Clause, the CQS shall ensure that whenever
insurable.
PART F
GENERAL PROVISIONS
15.0
AMENDMENT
16.0
NOTICES
(a)
address or facsimile number of the Government or the CQS, as the
case may be, shown below or to such other addresses, or facsimile
numbers as either party may have notified the sender and shall unless
otherwise specified herein deemed to be duly given or made, in the
case of delivery in person, when delivered to the recipient at such
address or by facsimile transmission, when the recipient’s facsimile
number is shown on the sender’s print-out for the transmission
33
regarding the date, time and transmission of all pages, as specified
under item 10 in Appendix 7 of this Agreement.
(b)
17.0
GOVERNING LAW
courts of Malaysia.
18.0
19.0
(a)
The CQS shall comply with all applicable laws and regulations in
(b)
The CQS shall comply with relevant policies, procedures and
regulations of the Government in carrying out the Services.”.
SEVERABILITY
20.0
other party.
21.0
ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the CQS
or with the CQS’s authority in the newspaper, magazine or in any forms of
22.0
TIME
34
23.0
The CQS shall solely bear the stamp duties, legal costs and fees in the
24.0
25.0
INCOME TAX
(a)
The CQS and Personnel, including any expatriate personnel and/or
(b)
(c)
26.0
(a)
(b)
in the Appendices of this Agreement, the GR and CQS shall reach a
WAIVER
27.0
CQS. The duplicate copy shall be kept by the CQS.
35
28.0
SUCCESSORS BOUND
PART G
SPECIAL PROVISIONS
- None -
36
THE GOVERNMENT
) ……………………(Signature)……………..
In the presence of:
……………………………….............
Name of witness :
NR IC No. :
THE CQS
) ………………….(Signature)………………
In the presence of:
…………………………………………
Name of witness :
NR IC No. :
37
1.0
TYPES OF PROFESSIONAL SERVICES
(a)
The professional services to be provided by the CQS shall consist of
any or a combination of the following:
(i)
-
(ii)
For building works
For civil engineering works
For mechanical and electrical works
-
For interior design works
For landscaping works
(iii) Additional Professional Services
-
During pre-contract and during post-contract
(b)
The CQS shall provide basic professional services for any of the
following types of works:
TABLE I: BUILDING WORKS
Category A
Category B
Category C
Residential – Terrace and link houses, Semi Detached
houses, Detached houses, Cluster houses not exceeding
4 levels, Shop houses not exceeding 4 ½ levels inclusive
of mezzanine floor, Flats not exceeding 5 levels
All other buildings not included in Category A, including
but not limited to Residential – Condominiums, Hotels, Motels, Palaces, etc
Commercial and Office – Multi storey car parks, Office,
Cinemas, etc
Educational - Hostel, Schools, Universities, Colleges,
Museums, etc
Transportation – Airport terminals, Hangars, Marinas, etc
Production – Warehouses, Factories, Abattoirs, etc
Sports – Sports Complex, Stadiums, etc
Religious – Mosques, Crematoriums, Churches, Temples,
etc
Medical – Hospitals, Medical Centres, Clinics, etc
Military& Security – Army Camps, Police stations, etc
Any other buildings of exceptional character and
complexity
Extension,
alterations,
adaptation,
modifications,
renovation, conservation and restoration and associated
demolition works.
38
TABLE II: CIVIL ENGINEERING WORKS
Category I
Category II
General civil engineering works e.g. roads, drains,
earthworks, water reticulation etc.
Reinforced concrete works, structural steelwork and
building forming part of the civil engineering contract
e.g. bridges, jetties, ports etc
TABLE III: MECHANICAL AND ELECTRICAL WORKS
Mechanical
and
Electrical
Works
Works normally included as part of the building works
or civil engineering e.g. Electrical low tension and high
tension, Telephone and communication system, Air
conditioning and ventilation, Lift, Fire protection,
Security system, CCTV, Hospital equipment, Audio
visual, IT system etc
2.0
BASIC PROFESSIONAL SERVICES
2.1
Basic Professional Services For Building Works, Civil Engineering
Works And Mechanical and Electrical Works, Interior Design Works or
Landscaping Works Which Are Included In One Tender
The basic professional services for building works, civil engineering works and
mechanical and electrical works, interior design works or landscaping works
which are included in one tender to be provided by the CQS shall be as
follows:
(a)
preparing preliminary estimates and cost plans including up to 4
revisions of preliminary estimates and cost plans due to amendments
to layout and scope of works;
(b)
preparing bills of quantities and other tender documents necessary for
the calling of tenders excluding mechanical and electrical works,
interior design works or landscaping works (The specifications of the
works to be incorporated in the tender documents shall be prepared
and submitted by the respective consultant to the CQS);
(c)
preparing tender reports and contract documents, including pricing of
bills of quantities or pricing and agreeing schedule of rates, in
collaboration with mechanical and electrical consultants, interior
designers or landscape consultants for their respective works;
(d)
valuing works in progress for interim valuations/certificates including
measurement of variations excluding mechanical and electrical works,
interior design works or landscaping works and including the
verifications and incorporation of the amounts recommended by the
consultants for their respective works; and
(e)
preparing final accounts for the whole works including the incorporation
of the final accounts prepared by the mechanical and electrical
39
consultants, interior designers or landscape consultants for their
respective works.
3.0
ADDITIONAL PROFFESSIONAL SERVICES
3.1.
Additional professional services during pre-contract
The additional professional services to be provided by the CQS during precontract shall be any or a combination of the following:
3.2.
(a)
preparing feasibility studies including income/expenditure cash flow;
(b)
preparing preliminary estimates and cost plans beyond the fourth
revision;
(c)
preparing documents and reports for pre-qualification of contractors;
(d)
redrafting conditions of contract to meet requirements of the
Government;
(e)
pricing of bills of quantities for negotiated tenders including pricing and
agreeing schedule of rates if the CQS is not appointed to undertake the
basic professional services for the same project;
(f)
preparing and analyzing of prices and attending negotiation meeting;
(g)
preparing cost analysis based on the accepted contract sum;
(h)
preparing tender price index based on the accepted contract sum; or
(i)
any other professional services provided for in this agreement.
Additional professional services during post-contract
The additional professional services to be rendered by the CQS during postcontract shall be any or a combination of the following:
(a)
Re-measuring the whole or part of the building and associated works
due to re-planning of internal layout arising from a change of use,
repositioning of the building (if re-measuring is required) and redesign
of the structural elements in the works;
(b)
Re-measuring works for contracts based on provisional bills of
quantities;
(c)
specific contractual advice on conditions of contract;
(d)
services for management contracting;
(e)
services arising out of determination of the contractor's employment;
40
(f)
continuing professional services on a protracted basis (after DLP);
(g)
attending post-contract meetings beyond the original completion date
of the project (Contractor’s Extension of Time and Liquidated And
Ascertained Damages period);
(h)
evaluating loss and expense and other contractual claims submitted by
the contractor;
(i)
preparing bills of quantities and other tender documents for defects and
outstanding works to be carried out by a separate contractor and
valuation of defective works to be omitted from the contract sum of the
defaulting contractor;
(j)
professional services for making good of works damaged by fire etc;
(k)
preparing costs analysis based on the final contract sum;
(l)
resident quantity surveying site staff as agreed by the Government; or
(m)
any other professional services provided for in this agreement.
41
1.0
PAYMENT FOR PROFESSIONAL SERVICES
The CQS in performing the Services described in Part A shall be paid in
accordance with any or all of the following modes of payment:
(a)
Payment On the Basis Of Scale of Fees (Payment depending upon the
Cost of Works)
-
(b)
2.0
For Basic Professional Services (for Building Works, Civil
Engineering Works and Mechanical & Electrical Engineering Works)
Payment On The Basis Of Time Cost (Payment depending upon time
spent)
-
For Basic Professional Services (for Interior Design Works and
Landscaping Works)
-
For Additional Professional Services
(c)
(d)
Other Payments
PAYMENT ON THE BASIS OF SCALE OF FEES
The CQS in performing the Basic Professional Services described in Part A
sub-paragraph 1.0 (a) (i) shall be paid in accordance with the Scale Of Fees,
which amount shall be derived from the product of the total cost of the Works
times the percentage determined from the Scale of Fees for the relevant
works.
2.1
Definition Of Cost Of Works
(a)
“Cost of Works” means the total cost incurred by the Government for
the Works, however incurred, of all builders works, all specialists’ or
sub-contractors works, services, installations and equipment designed,
specified or allowed for and forming an integral part of the Project
including:
(i)
machinery or other facilities provided by the Government;
(ii)
the Works;
42
(iii)
the market value of materials, manufactured goods and
machinery incorporated in the Works;
(iv) price variations arising from fluctuation of prices; and
(v)
(b)
approved Contractor’s claims for additional preliminaries due to
the extension of time which have been derived from the priced
preliminaries but shall not include:

operating equipment or machinery that are not an integral or
essential part of the Works;

administrative expenses incurred by the Government;

all consultancy fees incurred by the Government;

interest on capital incurred during construction;

the costs of raising money required for the construction of the
Works; and

costs of land and way leaves.
The cost of works for the purpose of calculating the fees shall be
derived as follows:
(i)
for works which have not been tendered, the costs of works shall
be the latest estimate of costs prepared by the CQS and accepted
by the Government;
(ii)
for works tendered but not executed, the lowest bona fide tender
received less contingency sum, prime cost and/or provisional
sums for architectural, structural and civil works which do not
require the CQS to carry out any measurements; and one third
(1/3) of the prime costs and/or provisional sums for the works
under the Mechanical and Electrical included in the tender
documents; provided that in any event the total fees of the CQS
shall not be reduced by more than one sixth (1/6) of the CQS’s
total fees;
(iii)
for works tendered and executed, the original contract sum, less
contingency items and one third (1/3) of the prime costs and/or
provisional sums for the works under the Mechanical and
Electrical included in the tender documents; provided that in any
event the total fees of the CQS shall not be reduced by more than
one sixth (1/6) of the CQS’s total fees; and
(iv) for completed works, the cost of works shall be the final cost of
works as per the final account or the original contract sum
including variations whichever is the greater (except those
variations incurred as a result of deficiency or default in services
by the CQS); and in both cases to deduct one third (1/3)of the
costs of the works under the Mechanical and Electrical, provided
43
that in any event the total fees of the CQS shall not be reduced by
more than one sixth (1/6) of the CQS’s total fees.
(v)
2.2
In addition to (iv) above, for works executed by a subsequent
contractor arising from the determination of the employment of the
previous contractor, the cost of works for calculation of fees in
respect of Stage (2) of Basic Services - Preparation of Bills of
Quantities and other tender documents and Stage (3) of Basic
Services – Preparation of tender report and preparation of
contract documents, shall be based on the net value of the
uncompleted portion of partially completed sections or elements
of the works which have been re-measured due to the
determination of the employment of the previous Contractor.
Scale of Fees for Basic Professional Services for Building Works
(a)
The fees payable to the CQS for basic professional services for
building works shall be in the tables as follows:
TABLE IV: FEE PAYABLE FOR BUILDING WORKS (CATEGORY A)
No. of units of same design
st
Fee Payable
RM1,000 or 1.5% of total cost of works of each unit
whichever is higher
1
nd
th
2
to 10
th
11
st
51
1.25% of total cost of works
th
to 50
and above
to 100
st
101
th
TABLE V: FEE PAYABLE FOR BUILDING WORKS (CATEGORY B)
Total cost of works
Fee Payable
RM1,000,000 and below
RM15,000 Or 3.00% of total costs of works whichever
is higher
RM1,000,001 – RM3,000,000
RM30,000 + 2.75% in excess of RM1 million
RM3,000,001 – RM5,000,000
RM5,000,001 – RM7,500,000
RM7,500,001 – RM10,000,000
RM188,750 + 1.80% in excess of RM7.5 million
RM10,000,001 – RM20,000,000
RM20,000,001 – RM50,000,000
RM50,000,001 – RM100,000,000
RM100,000,001 – RM250,000,000
RM1,403,750 + 1.10% in excess of RM100 million
Over RM250 million
RM3,053,750 + 1.00% in excess of RM250 million
44
TABLE VI: FEE PAYABLE FOR BUILDING WORKS (CATEGORY C)
Total cost of works
Fee Payable
RM17,500 or 3.50% of total costs of works
whichever is higher
RM1,000,001 – RM3,000,000
RM3,000,001 – RM5,000,000
RM5,000,001 – RM7,500,000
RM7,500,001 – RM10,000,000
RM10,000,001 – RM15,000,000
RM15,000,001 – RM25,000,000
Over RM25 million
(b)
Where consultants are appointed by the Government for Mechanical
and Electrical works, for the purpose of calculating the fees of the
CQS, no deduction whatsoever shall be made on the cost of works
where measurement is required for such professional services. If no
measurement is required, a reduction of one third (1/3) of the cost of
those works under Mechanical and Electrical works shall be made for
the cost of works in calculating the fees of the CQS, provided that in
any event, the total fees of the CQS shall not be reduced by more than
one sixth (1/6) of the CQS’s total fees.
(c)
For Categories B and C, where there is more than one unit of buildings
of the same design in all respects to be repeated in the construction of
subsequent units on the same site and under a single building contract
for which standard type of drawings, specifications and bills of
quantities and other documents are used, the fees payable for the
Stage (2) - Preparation of bills of quantities and other tender
documents shall be reduced as follows:
TABLE VII: FEE PAYABLE FOR REPETITIVE BUILDINGS
(CATEGORY B&C)
Building unit for the
original unit
full fees
nd
unit
65% of full fees
rd
unit
55% of full fees
th
unit
45% of full fees
th
unit and subsequent units
40% of full fees
2
3
4
5
(i)
Fees payable
The calculation of full fees for preparation of bills of quantities and
other tender documents for original unit of repetitive buildings
shall be as follows:
45
FFOU
=
cost
of x
RB
no. of RB
FBPS
x
PBQ
Cost of
Works
Where,
(ii)
(a)
FFOU is full fees of original unit for preparation of bills of
quantities and other tender documents for original unit of
repetitive buildings;
(b)
Cost of RB is cost of repetitive buildings inclusive of
original unit (excluding works under the Mechanical and
Electrical Consultants);
(c)
No. of RB is total units of repetitive buildings inclusive of
original unit;
(d)
FBPS is fees for full basic professional services;
(e)
PBQ is percentage breakdown of fees for preparation of
bills of quantities and other tender documents;
The definition of buildings of ‘same design in all respects’ shall
mean that the buildings are same in design, shape, size, storey
height and total height;
(iii) The reduced fees for repetitive buildings shall be applicable for
repetitive buildings in a project as defined;
(iv) The reduced fees for repetitive buildings is only applicable to the
Stage (2) - Preparation of bills of quantities and other tender
documents as in Part B –Schedule of Fees as the case maybe
whereas fees payable for other stages of professional services
shall be paid in full.
2.3
Scale of Fees for Basic Professional Services for Civil Engineering
Works
The fees payable to the CQS for basic professional services for civil
engineering works shall be as follows:
46
TABLE VIII: FEE PAYABLE FOR CIVIL ENGINEERING WORKS
(CATEGORY I)
Total cost of works
Fee Payable
RM3,000,001 – RM5,000,000
whichever is higher
RM5,000,001 – RM7,500,000
RM7,500,001 – RM10,000,000
RM10,000,001 – RM20,000,000
RM20,000,001 – RM50,000,000
Over RM50 million
TABLE IX: FEE PAYABLE FOR CIVIL ENGINEERING WORKS
(CATEGORY II)
Total cost of works
Fee Payable
whichever is higher
RM1,000,001 - RM3,000,000
RM3,000,001 - RM5,000,000
RM5,000,001 - RM7,500,000
RM7,500,001 - RM10,000,000
RM10,000,001 - RM20,000,000
RM20,000,001 - RM50,000,000
Over RM50 million
(a)
Where the CQS is engaged to provide quantity surveying professional
services for building works (including external works) in a civil
engineering project the respective scale of fees for building works shall
apply.
(b)
Where more than one category of civil engineering works are involved
then the scale of fees for the category of civil engineering works with
the highest total value shall be applicable.
Where the CQS is engaged to provide quantity surveying professional
services for the whole of a civil engineering project, the fee in respect
of any building works and including related external works of which the
bills of quantities is prepared based on the standard method of
measurement of building works (SMM) published by the Institution of
(c)
47
Surveyors, Malaysia for building works shall be based on the scale of
fees for building works.
2.4
Fees for more than one category of buildings in building works or civil
engineering works
Where there is more than one category of buildings in either building works or
civil engineering works, the scale of fees for the category of buildings with the
highest total value shall be applicable.
2.5
Fees payable for Mechanical and Electrical works
Where the CQS is appointed to provide full basic professional services for
Mechanical and Electrical works on its own, the fees payable shall be as
follows:
TABLE X: FEE PAYABLE FOR MECHANICAL AND ELECTRICAL WORKS
Total cost of works
2.6
Fee Payable
whichever is higher
RM1,000,001 - RM3,000,000
RM3,000,001 - RM5,000,000
RM5,000,001 - RM7,500,000
RM7,500,001 - RM10,000,000
RM10,000,001 - RM20,000,000
Over RM20 million
Fees Payable For Interior Design Works And Landscaping Works
Where the CQS is appointed to provide full basic professional services for
landscaping works and interior design works on its own, the fees payable shall
be on the basis of time cost.
2.7
Additional Fees For Contracts Based On Provisional Bills of Quantities
(a)
Where provisional bills of quantities have to be prepared for the calling
of tenders and the bills of quantities for the original scope of works and
normal variation under the contract have to be re-measured, the fees
for Stage (2) - Preparation of bills of quantities and other tender
documents shall be increased by 35%.
(b)
The entitlement for the additional fees due to the re-measurement of
the provisional bills of quantities is subject to the following:
(i)
the CQS is appointed for full basic professional services;
48
(ii)
2.8
3.0
before commencing on the measurements of provisional bills of
quantities, the CQS must obtain written approval from the
Government since the Government has to bear the additional
fees.
Fees for CQS appointed for partial services
(a)
If a CQS is appointed for pre-contract professional services only stage
(1), (2) & (3), the total fees is 65% of the total fees for full basic
professional services.
(b)
If a CQS is appointed for post contract professional services only stage
(4) & (5), the total fees is 35% of the total fees for full basic
(c)
In addition to the provision in sub-paragraph (b) above, the CQS shall
be paid an additional 10% of the total fees for full basic professional
services for the preparatory works prior to commencement of his
(d)
If a CQS is appointed for stage (5) preparation of final accounts which
may also involve part of stage (4) valuation of works in progress
including variation works, the total fees is 25% of the total fees for full
basic professional services.
PAYMENT ON THE BASIS OF TIME COST
The CQS who has rendered any of the Basic Professional Services or the
Additional Services described in Part A sub-paragraph 1.0(a)(ii) and (iii) shall
be paid in accordance with Payment On The Basis Of Time Cost as follows:
(a)
and a rate specified in respect of the CQS’s personnel, where such
rate shall be calculated based on basic salary times an appropriate
(b)
remuneration to the CQS’s Personnel who are on annual leave or sick
leave.
(c)
The CQS shall not be entitled to any payment in respect of time spent
by secretarial staff or by staff engaged on general accountancy or
administration duties in the CQS’s office.
(d)
The CQS shall be entitled for other payments, where applicable, as
49
4.0
DISBURSEMENTS / REIMBURSIBLES
The CQS shall in all cases be reimbursed by the Government for the
disbursements actually as approved by the Government.
5.0
OTHER PAYMENTS
5.1.
Payment for re-measurement of works due to alteration or modification
of design
(a)
5.2.
If after the completion by the CQS of his basic professional services
under paragraph 2 of Part A –Professional Services at any time after
execution of an agreement between the CQS and the Government, any
measurement whether completed or in progress or any specification or
other document prepared in whole or in part by the CQS required to be
modified or revised by reason of instructions received by the CQS from
the Government or others acting on behalf of the Government or by
reason of circumstances which could not have been reasonably
foreseen by the CQS, the CQS shall be paid an additional payment by
the Government for making any necessary modification or revision and
for any consequential reproduction of documents and the fees due will
be based on subparagraph 6.1 (a) Stage (2) Part B – Schedule of Fees
as the case may be, of the gross value of measured omissions and on
the gross value of measured additions, both gross values added to the
cost of works to calculate the fees provided such modification or
revision be limited to the following:
(i)
Re-measurement of the whole or part of the works due to either
re-planning of internal layout or repositioning of the structure or
due to change of use of building or structure; and
(ii)
Re-design of any structural element in the works.
Payment when works are damaged or destroyed
Government to be carried out by the CQS, provided always such damage was
not due to the negligence on the part of the CQS, then the CQS shall be paid
by the Government payment on the basis of time cost for the additional works
together with any reimbursements as provided in paragraphs 3.0 and 4.0 of
this Schedule.
5.3.
Payment Following Termination Or Suspension By The Government
(a)
In the event of the termination of this Agreement (unless such
termination shall have been occasioned by the default of the CQS) or
the suspension of the Project by the Government, the CQS shall be
50
paid the following sums (less the amount of payments previously made
to the CQS):
(i)
a sum deducible from the percentage of work completed up till the
time of termination or suspension; and
(ii)
amounts due to the CQS under any other paragraph of this
Schedule.
provided that the CQS shall accept the said payments by the
Government as full and complete settlement of all his claims for
payment under or arising out of this Agreement.
(b)
In the event that the CQS is required to recommence its Services for
the Project suspended by the Government, the CQS shall be paid for
the performance of its Services the sum payable to the CQS under
paragraph 2.0 and/or paragraph 3.0 of this Schedule, whichever may
be applicable, the payments under sub-paragraphs 5.3(a)(i) and (ii) of
this Schedule being treated as payments on account.
(c)
delayed for more than twelve (12) months or postponed at the request
of the Government, the CQS shall be paid according to the Scale of
fees described paragraph 2.0 of this Schedule but the cost of works
applicable shall be the estimated cost of works (or any relevant part
thereof) and agreed to by the Government at the time of completion of
the particular stage of professional services.
(d)
Where the Project is suspended or postponed after the tenders have
been called the fees payable to the consulting Quantity Surveyor shall
be computed based on the lowest bona fide tender received.
(e)
Where tenders are recalled and the Project is subsequently resumed,
the fees payable to the CQS shall be as follows:
(f)
(i)
for stages of professional services under sub-paragraph 6.1(a)
Stage (1), (2) and (3) under Part B – Schedule of Fees as the
case may be; the fees shall be as computed in sub-paragraph
5.3(d) of this Schedule, and
(ii)
for stages of professional services under sub-paragraph 6.1(a)
Stage (4) and (5) listed under Part B – Schedule of Fees to be
computed based on the contract sum for the works at the time of
resumption and in accordance with the definitions of “cost of
works”.
If the CQS is required to provide any additional professional services in
connection with the resumption of his professional services in
accordance with sub-paragraph 2 above, the CQS shall be paid in
respect of the performance of such additional professional services on
51
the basis of Time Cost and any appropriate reimbursement in
accordance with paragraph 4.0 of this Schedule.
5.4.
Payment Following Termination by the CQS
If there is a termination by the CQS of his Services (unless the termination
had been occasioned by the default or negligence of the CQS), the CQS shall
be entitled to be paid the sums specified in sub-paragraphs 5.3(a)(i) and (ii) of
this Schedule less the amount of payments previously made to the CQS.
6.0
STAGES OF PAYMENTS OF FEES
(a)
The fees payable to the CQS for every stage of basic professional
services, shall be as follows:
TABLE XI: STAGE OF CQS BASIC PROFESSIONAL SERVICES
Stage of basic professional services
1
Preparation of preliminary estimates and cost estimates and
cost plans
Preparation of bills of quantities and other tender documents
2
Fee payable
10%
48%
3
(i) Preparation of tender reports
(ii) Preparation of contract documents
4
Valuation of works in progress for interim valuation/ certificates
including measurement of variations
Preparation of final accounts
20%
FULL BASIC PROFESSIONAL SERVICES
100%
5
3%
4%
15%
(i)
The CQS shall be entitled to payments at intervals to be mutually
agreed upon by the CQS and the Government in proportion to the
Basic Services rendered so that the total fees paid at the
completion of each of the stages shall be equal to the
percentages as set out in Table XI.
(ii)
Unless otherwise specified or mutually agreed beforehand
between the Government and the CQS in this Agreement, the fee
apportioned to each stage shall be paid in full, even if, under the
circumstances in a particular case, the CQS is not required to
perform some of the Services listed under that stage in Paragraph
2.0 in Part A - Schedule of Services.
(b)
Where the payment is based on Time Cost, the proportions of the total
fee for the Works to be paid to the CQS shall be based on the
completion of deliverables or on a pro-rated monthly basis or any other
agreed stages of payment.
(c)
Payment for resident quantity surveying site staffs shall be paid on a
monthly basis.
52
(d)
Payment for disbursement / reimbursable shall be made on a monthly
basis upon submission of receipts and invoices where applicable.
[THIS PAGE IS INTENTIONALLY LEFT BLANK]
53
APPENDIX 1
1. Project Brief
(a)
(b)
(c)
Basic Services
Additional Services
54
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT
IMPLEMENTATION
[CQS’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATIONTO BE INSERTED BY RELEVANT AGENCY]
55
APPENDIX 3
EXECUTED BY THE CQS - TO BE INSERTED BY RELEVANT AGENCY]
56
APPENDIX 4
BOARD
57
APPENDIX 5
No.
Deliverables Stages
Details
Due Date of
Submission
1.
2.
58
APPENDIX 6A
59
APPENDIX 6B
60
APPENDIX 6C
61
APPENDIX 7
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
2.
3.1
Contract period
3.
3.1
4.
3.2(b)
5.
1.1(i),
5.16(c),
6.1(a) &
8.1(a)
(GR)
by Agency
6.
6.2(b)
give decision
7.
6.4(c)
CQS’s bank account details for
purposes of payment
Agency
Name: …………….
…..months after the expiry of DLP
or …..months after the issuance of
certificate of making good defects
(CMGD) whichever is later
8.
5.5(e)
9.
5.3(b)
10.
Period for CQS to submit
statement of final account for the
Services and supporting
documentation to GR
Damages:
LAD = % BLR x Fees
100
365
RM100/- per day)
Address:
Fax No. :
Tel. No :
Email :
16(a)
b) For the CQS
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
62
APPENDIX 8
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
Start Date
(according
to
activities)
End Date
(according
to
activities)
OR
GANTT CHART
63
APPENDIX 9
APPENDIX 9 : CQS’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates
(list name of
certificate and
membership no.
(if any))
64
APPENDIX 10
APPENDIX 10 : CQS’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
End Date
(work ended by each
personnel)
1
etc
etc
etc
65
APPENDIX 11
APPENDIX 11 : CQS’S SERVICES TAX LICENSE
66
APPENDIX 12
67
FOR .............................................................................
CONTRACT NO. : ..................................................
BETWEEN
AND
………………………………………………………….
Company registration no with Suruhanjaya Syarikat Malaysia (local company). If
foreign companies specify its registration number in its country)
(COMPANY NO. :................................................................................................)
TABLE OF CONTENTS
1.0
2.0
3.0
DEFINITIONS AND INTERPRETATIONS .................................................................. 6
1.1.
Definitions .................................................................................................... 6
1.2.
Interpretations ............................................................................................. 7
1.3.
Entire Agreement ......................................................................................... 8
APPOINTMENT AND CONSIDERATION .................................................................. 8
EEFECTIVE DATE AND DURATION OF THIS AGREEMENT ................................... 8
3.1.
Contract Period............................................................................................ 8
3.2.
4.0
5.0
6.0
Extension of Contract Period ..................................................................... 9
CONSULTANT’S REPRESENTATIONS AND WARRANTIES ................................. 10
CONSULTANT’S OBLIGATIONS............................................................................. 11
5.1.
Quality of Services .................................................................................... 11
5.2.
Timeliness of Services .............................................................................. 11
5.3.
Consequences of Delay ............................................................................ 12
5.4.
Instructions by The Government .............................................................. 12
5.5.
Consultant’s Personnel ............................................................................. 12
5.6.
Information and Records .......................................................................... 13
5.7.
Liability ....................................................................................................... 13
5.8.
Indemnity ................................................................................................... 14
5.9.
Confidentiality............................................................................................ 14
5.10.
Notice of Delay........................................................................................... 16
5.11.
Assistance in Arbitration Inquiry or Litigation ........................................ 16
5.12.
Situation Beyond Control Of Consultant ................................................. 16
5.13.
Prohibition on Association ....................................................................... 17
5.14.
Prohibition on Conflicting Activities ........................................................ 17
5.15.
Independent Consultant ............................................................................ 17
5.16.
Technology and Knowledge Transfer ...................................................... 17
5.17.
Intellectual Property Rights ...................................................................... 17
GOVERNMENT’S OBLIGATIONS ........................................................................... 18
6.1.
Appointment of GR .................................................................................... 18
6.2.
Obligation to give instructions, decisions, etc. without delay ............... 19
6.3.
Obligation to Supply Relevant Information and Assistance ................... 19
6.4.
Payment to the Consultant for Services .................................................. 20
6.5.
Withholding Payment ................................................................................ 21
7.0
GOVERNMENT’S RIGHTS ...................................................................................... 21
7.1.
Proprietary Rights of The Government in Relation to Documents......... 21
8.0
DISPUTE RESOLUTION ......................................................................................... 22
8.1.
Dispute Resolution by Government Representative ............................... 22
8.2.
Dispute Resolution Committee ................................................................. 23
8.3.
Arbitration .................................................................................................. 23
2
9.0
10.0
SUSPENSION ......................................................................................................... 24
9.1.
Suspension and Resumption of Services ................................................ 24
9.2.
Extension of Time ...................................................................................... 25
9.3.
Consequences of Mutual Termination ..................................................... 25
TERMINATION BY THE GOVERNMENT ................................................................ 25
10.2.
Default by the Consultant ......................................................................... 25
10.3.
Events of Default ....................................................................................... 26
10.4.
Consequences of Termination by the Government ................................ 26
11.0
TERMINATION BY THE CONSULTANT .................................................................. 27
11.1. Consequences of Termination by the Consultant ................................... 27
12.0
13.0
14.0
15.0
TERMINATION ON NATIONAL INTEREST ............................................................ 28
TERMINATION ON CORRUPTION, UNLAWFUL OR ILLEGAL ACTIVITIES ......... 29
PAYMENT UPON SUSPENSION AND TERMINATION.......................................... 29
FORCE MAJEURE ................................................................................................. 30
15.1. Events ........................................................................................................ 30
16.0
17.0
18.0
19.0
20.0
21.0
22.0
23.0
24.0
25.0
26.0
27.0
28.0
29.0
15.2.
Notification of Force Majeure ................................................................... 30
15.3.
Termination by Force Majeure .................................................................. 31
15.4.
Consequences of Termination due to Event of Force Majeure .............. 31
15.5.
Delay........................................................................................................... 31
15.6.
Restoration ................................................................................................ 31
15.7.
Insurance ................................................................................................... 32
AMENDMENT .......................................................................................................... 32
NOTICES ................................................................................................................. 32
GOVERNING LAW .................................................................................................. 32
COMPLIANCE WITH LAWS AND REGULATIONS .................................................. 33
SEVERABILITY ....................................................................................................... 33
RELATIONSHIP OF THE PARTIES ......................................................................... 33
ADVERTISEMENT ................................................................................................... 33
TIME ........................................................................................................................ 33
COSTS AND STAMP DUTY .................................................................................... 33
INCOME TAX ........................................................................................................... 33
SCHEDULES AND APPENDICES ........................................................................... 34
WAIVER................................................................................................................... 34
CUSTODY OF AGREEMENT .................................................................................. 34
SUCCESSORS BOUND .......................................................................................... 34
SPECIAL PROVISIONS ..................................................................................................... 35
SIGNATORIES TO THE AGREEMENT .............................................................................. 36
APPENDIX 1 : TERMS OF REFERENCE .......................................................................... 37
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION.............. 38
APPENDIX 3 : LETTER OF ACCEPTANCE ....................................................................... 39
APPENDIX 4 : DELIVERABLES ......................................................................................... 40
APPENDIX 5A : SUMMARY OF TOTAL CONSULTING COST .......................................... 41
APPENDIX 5B : CONSULTING FEES ................................................................................ 42
APPENDIX 5C : OUT OF POCKET EXPENSES ................................................................ 43
APPENDIX 6 : SCHEDULE OF AGREED ITEMS ............................................................... 44
3
APPENDIX 7 : SERVICES IMPLEMENTATION SCHEDULE ............................................. 45
APPENDIX 8 : CONSULTANT’S PERSONNEL .................................................................. 46
APPENDIX 9 : CONSULTANT’S PERSONNEL TIME INPUT SCHEDULE ........................ 47
APPENDIX 10 : CONSULTANT’S SERVICES TAX LICENSE ............................................ 48
APPENDIX 11 : SCHEDULE OF PAYMENT ...................................................................... 49
4
“RECITALS”
Date (day)
Month and year
THIS AGREEMENT is made on …………..day of …………………
BETWEEN
whose address is at ………….………..(hereinafter referred to as “the Government”)
of the first part;
AND
……………………………………………………………………,
Suruhanjaya Syarikat Malaysia Registration No./ Ministry of Finance Registration
……………………………………………………………………,
a
body
corporate
No
incorporated under the Companies Act 1965 having its registered office at
………………………hereinafter
referred to as “Consultant”) of the other part.
The Government and the Consultant shall individually be referred as the “Party” and
WHEREAS
(A)
The Government is desirous of obtaining consultancy services (hereinafter
referred
to
as
“the
Services”)
necessary
for
Specify full name of the research
……………………………………………hereinafter
referred to as "the Project").
(B)
The Consultant has submitted its proposal to the Government on the scope for
the Services and both Parties have agreed on the scope of Services as per
the Terms of Reference specified in Appendix 1 and Technical Documents in
(C)
Consultant and the Consultant has agreed to such appointment to provide the
Services necessary for the effective implementation of the Project. A copy of
the Letter of Acceptance dated ….…………………......
is attached in
5
PART A
GENERAL
1.0
1.1.
Definitions
meanings:
(a)
(b)
“Consultant” means a company incorporated under the Companies Act
1965 in Malaysia and having its registered address at
………………………;
(c)
(d)
3.1 herein;
(e)
be submitted to the Government by the Consultant as particularly
specified in the Terms of Reference in Appendix 1 of this Agreement;
(f)
“Government’s Representative (“GR”) means the person under item 5 in
Appendix 6 or such other person as may be appointed from time to
time by the Government and notified in writing to the Consultant to carry
out the duties of the GR and the person so designated or appointed
may be described by position;
(g)
which the Government has engaged the Consultant to perform in
accordance with the Terms of Reference, Technical Documents and
Deliverables as specified in Appendices 1, 2 and 4;
(h)
“Steering Committee” means the committee, comprising of Government
officials whose main function is to provide directions, review, consider
and approve the Deliverables;
6
(i)
1.2.
“Technical Committee” means the committee, comprising of
Government officials who will monitor the progress and implementation
of the Services and provide input and feedback to the findings or
recommendations of the Consultant.
Interpretations
requires:
(a)
legislation shall include any statutory modification or re-enactment of, or
any legal or legislative provision substituted for and all legal or statutory
instruments issued under the legislation or provisions;
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
7
1.3.
(m)
(n)
(o)
should be done or agreement reached or consent given, such reference
shall be deemed to be read as including the expression "or any other
period agreed in writing between the Parties from time to time";
(p)
any reference to a “day”, “week”, “month” or “year” is a reference to that
day, week, month or year in accordance with the Gregorian calendar.
Entire Agreement
2.0
The Government hereby appoints the Consultant and the Consultant accepts
the appointment to provide the Services for a consideration of Ringgit
……………………………
only (RM……………………………..)
as the ceiling
Specify consulting fee in word format only (RM……………………………………)
……………………………
as the
Ringgit …………………………………………………………………………..
only
Specify
out
of
pocket
expenses
in
number
format
of this Agreement).
3.0
3.1.
Contract Period
(week/month/year)
This Agreement shall be for a period of…………………………………………
as
start date
Period”) commencing from Specify
…………………(hereinafter
referred to as
8
Agreement.
3.2.
(a)
The Consultant shall, upon it becoming reasonably apparent that the
progress of the Services is delayed, apply in writing to the Government
for the approval of extension of the Contract Period. The Consultant
shall further furnish to the Government relevant information as to the
causes of delay together with a revised Services Implementation
Schedule and estimated revised cost (if any), for the approval of the
Government.
(b)
Specify period
…………………………………….
Expiry Date.
9
PART B
CONSULTANT’S REPRESENTATIONS, WARRANTIES AND OBLIGATIONS
4.0
CONSULTANT’S REPRESENTATIONS AND WARRANTIES
The Consultant hereby represents and warrants to the Government that –
(a)
(b)
Malaysia (MOF);
(c)
the Consultant shall keep current all such registrations and ensure their
validity throughout the duration of this Agreement;
(d)
the Consultant has the legal capacity to enter into and perform its
obligations under this Agreement and to carry out the Services as
(e)
the Consultant has taken all necessary actions to authorize the entry
into and performance of this Agreement and to carry out the Services
(f)
Consultant of this Agreement nor any transactions contemplated by this
(i)
(ii)
assets;
(g)
is presently current or pending or, to its knowledge, threatened, which is
likely to have a material adverse effect upon it or its ability to perform its
financial or other obligations under this Agreement;
(h)
(i)
Consultant and is enforceable in accordance with its terms and
conditions;
(j)
10
and the Consultant acknowledges that the Government has entered into this
Agreement in reliance on its representations and warranties as aforesaid.
5.0
CONSULTANT’S OBLIGATIONS
5.1.
Quality of Services
5.2.
(a)
The Consultant shall maintain a professional standard of service and
in the discharge of the professional services agreed to be performed
under this Agreement in the best interests of the Government and, in so
far as their duties are discretionary, shall act fairly between the
(b)
The Consultant shall have sufficient knowledge of the project and other
regulations relating to the project, and shall advice the Government
accordingly in matters affecting the implementation of the project.
(a)
The Consultant shall prepare a draft services implementation schedule
incorporating the key dates specified for carrying out the Services which
shall be in accordance with the requirements of the Terms of
(b)
(c)
The Consultant shall provide the Government scheduled progress
reports in such form and details as prescribed in the Terms of
Reference.
(d)
The Consultant shall undertake to provide status updates through
reports and presentations relevant to the Services as required by the
Government and attend all deliberations and meetings of the Technical
Committee and Steering Committee.
(e)
The Consultant shall take remedial action as advised by the Technical
Committee and Steering Committee as deemed appropriate and shall
prepare the final reports, incorporating the issues raised for the
consideration and approval of the Steering Committee.
11
5.3.
5.4.
5.5.
(a)
If the Consultant fails to deliver any Deliverables by the due date(s)
agreed by both parties as specified in Appendix 4 of this Agreement
without reasonable cause, the Consultant shall pay Liquidated and
Ascertained Damages (LAD) to the Government for the delay. The
period of delay shall be calculated beginning from the scheduled
delivery date and ending on the actual date as delivered and submitted
to the Government.
(b)
every stage of deliverables based on the formula specified under item
10 in Appendix 6 of this Agreement.
(a)
The Consultant shall comply with all instructions issued by the
Government in regard to matters expressly empowered under this
Agreement. The Consultant shall follow the Government procedures so
far as possible and shall obtain prior approval in writing from the
Government of any departures from such procedures. Nothing in this
clause shall be deemed to affect the responsibilities of the Consultant in
(b)
The Consultant shall attend or be represented at all meetings convened
by the Government to which the Consultant may be summoned, and
shall advise and assist the Government on all matters relating to the
Services.
Consultant’s Personnel
(a)
The Consultant shall provide efficient, suitably qualified and
experienced Personnel and acceptable to the Government to carry out
the Services.
(b)
The Services shall be carried out by the Consultant’s Personnel as
specified under Appendix 8 hereof within the time and stage as
specified in the Service Implementation Schedule in Appendix 7.
(c)
The Project Manager of the Consultant as specified in Appendix 8 shall
be responsible for the management of the Consultant’s Personnel for
the Services as well as to act as liaison between the Consultant and the
Government.
(d)
There shall be no changes or substitutions in the Consultant’s
Personnel set forth in Appendix 8 without the prior written approval of
the Government. If for any reason beyond the reasonable control of the
Consultant, it becomes necessary to replace any of the Consultant’s
Personnel, the Consultant shall forthwith provide as a replacement, a
12
person of equivalent or better qualification and experience to the
Government at no additional cost to the Government of which the
Government shall consider without undue delay.
5.6.
5.7.
(e)
In the event the number of Consultant’s Personnel as specified in
Appendix 8 is reduced without the prior written approval of the
Government, the Government shall have the right to deduct the
Consulting Fee based on Consultant’s Personnel Time Input Schedule
as specified in Appendix 9.
(f)
The Consultant shall ensure that any changes, substitution or
replacement of Personnel shall not affect the term and the
implementation for the provision of the Services.
(a)
The Consultant shall furnish the Government such information in
relation to the Services as the Government may from time to time
reasonably request.
(b)
The Consultant shall keep accurate, systematic and up-to-date records
and accounts in respect of the provision of the Services in such form
and details as is customary in the profession or as may be required by
the Government from time to time as shall be sufficient to establish
incurred.
(c)
The Consultant shall permit the GR from time to time to inspect their
records and accounts relating to the Services and to make copies
thereof and shall permit the Government or any person authorized by
the Government, from time to time, to audit such records and accounts
(d)
Consultant may be required by the Government to submit a report
detailing probable cause and remedial action. References shall be
made to all kept records and accounts.
Liability
The Consultant agrees that it shall provide the Services under this Agreement
in good faith and hereby warrants that the Services provided under this
Agreement meet the professional standards for consultancy in the relevant
field.
13
5.8.
Indemnity
The Consultant agrees with the Government that –
(a)
the Consultant shall perform all of its obligations under this Agreement
at its own risk and releases, to the fullest extent permitted by law, and
shall indemnify and keep the Government and their agents and
servants from all claims and demands of every kind resulting from any
accident, damage, injury or death arising from carrying out of the
Services except where such accident, damage, injury or death is
caused or contributed to by any act or omission or negligence of the
Government or its agents and servants and the Consultant expressly
agrees that in the absence of any such act, omission or negligence as
aforesaid the Government shall have no responsibility or liability
whatsoever in relation to such accident, damage, injury or death.
(b)
the Consultant shall indemnify and keep the Government indemnified
from and against all actions, suits, claim or demands, proceedings,
losses, damages, compensation, costs (legal cost) charges and
expenses whatsoever to which the Government shall or may be or
become liable in respect of or arising from -
(c)
5.9.
(i)
the negligent use or act, misuse or abuse by the Consultant or the
Consultant’s Personnel, servants, agents or employees appointed
by the Consultant in the performance of the Services; or
(ii)
contributed to by carrying out the Services by the Consultant to
any person and not caused by the negligence or willful act, default
or omission of the Government, its agents or servants; or
(iii)
neglect, breach or default of the Consultant or the Consultant’s
Personnel, servants, agents or employees; and
the obligations under this clause shall continue after the expiry or earlier
termination of this Agreement in respect of any act, deed, matter or
thing happening before such expiration or termination of this
Agreement.
Confidentiality
(a)
Government, the Consultant shall not at any time communicate to any
person or body or entity any confidential information disclosed to the
Consultant for the purpose of the provision of the Services or
14
discovered by the Consultant in the course of this provision and
performance of the Services; nor make public any information as to the
recommendations, assessments and opinions formulated in the course
of or as a result of the provision and performance of the Services; nor
make or cause to be made any press statement or otherwise
relating to the Services; nor make use of the Deliverables for the
purposes other than that stipulated in this Agreement and the foregoing
obligations shall not be rendered void by suspension, termination or
expiry of this Agreement for whatsoever cause.
(b)
(i)
(ii)
(iv) is in possession of the Consultant without restriction before the
date of receipt from the other party subject to the right of the
Government to re-classify certain information as confidential.
(c)
In the event that the Consultant receives a request to disclose all or any
part of any confidential information under the terms of a valid and
effective subpoena or order issued by a court of competent jurisdiction,
judicial or administrative agency or by a legislative body or committee,
such disclosure by the Consultant shall not constitute a violation of this
Agreement provided that(i)
the Consultant promptly notifies the Government of the existence,
terms and circumstances surrounding such request;
(ii)
the Consultant consults with the Government on the advisability of
taking available legal steps to resist or narrow, such request; and
(iii) the Consultant exercises its best efforts to obtain an order or other
(d)
15
In the event the Consultant encounters any delay in obtaining the required
assistance and information set forth in clause 5.6(a), the Consultant shall
notify the Government of such delay and its duration and the Government, at
its absolute discretion, may grant an appropriate extension of time and other
consideration appropriate for provision of the Services.
The Consultant shall, if so required by the Government, within the period of
work before completion, assist and advise the Government with regard to any
Consultant shall assist in any manner whatsoever and advise the Government
under the same conditions of engagements as are applicable generally to this
(a)
the right of the Consultant to recover its time and cost in attending to
this request, such time and cost to be negotiated separately with the
Government; and
(b)
the right of the Consultant to take appropriate measures to safeguard
and protect its interest.
5.12. Situation Beyond Control Of Consultant
(a)
The Consultant shall immediately inform the Government in writing of
any situation or the occurrence of any event beyond the reasonable
control of the Consultant, which makes it impossible for the Consultant
to carry out its obligations hereunder.
(b)
and outstanding to the Consultant in accordance with clause 14.0 within
thirty (30) days from the date of termination of this Agreement.
(c)
16
The Consultant agrees that during and after the conclusion or termination of
this Agreement, the Consultant shall limit its role for the Project to the
provision of the Services and hereby disqualifies itself from the provision of
goods or services in any capacity for the Project including bidding for any part
of the Project except as the Government may otherwise agree or request the
Consultant.
No Personnel of the Consultant assigned to the Services under this
Agreement nor the Consultant’s staff, subsidiary or associate shall engage,
directly or indirectly, either in his name or through his then employer, in any
business or professional activities connected to the Services or Project and
neither shall the Consultant’s Personnel be so engaged directly or indirectly,
either in his name or through the Consultant in any such other conflicting
business or professional activities.
between the Government and the Consultant the relationship of master and
servant or principal and agent. The position of the Consultant performing the
Services is that of an independent consultant.
(a)
If the Consultant appoints foreign professionals, the Consultant shall
endeavour to ensure that the employees of the Government are trained
or exposed to the expertise of such foreign professionals pursuant to a
programme for technology and knowledge transfer.
(b)
Pursuant to clause 5.14(a) above, the Consultant shall provide training
for a minimum of ...............................................oficials
nominated by the
the Project.
(c)
The Consultant shall allow the employees of the Government to be
involved in the study and implementation of the Project commencing
from the Commencement Date of this Agreement until the Contract
Expiry Date.
(a)
17
of all liens, claims and encumbrances. The Consultant shall not during
or at any time after completion on the Services or after the expiry or
(b)
The Consultant agrees to grant to the Government free from all
royalties, fees and other charges, all licenses in respect of intellectual
property rights now or hereafter owned or controlled by the Consultant
or in respect of which the Consultant has or will have the right to grant
licenses of any design, plans, calculations, drawings, developed or
used for or incorporated in the Services or any part thereof.
(c)
The Consultant shall defend and indemnify the Government from and
against all claims, costs, damages, charges and proceedings
whatsoever for or on account of infringement of any intellectual property
rights in respect of any design, plans, calculations, drawings,
documents, plant, equipment, machinery, material, methods or
processes developed or used for or incorporated in the Services except
where such infringement results from compliance with
the
Government’s instructions in accordance with this Agreement.
(d)
or other monies which the Consultant may be liable to pay to the
persons entitled to such intellectual property rights shall be reimbursed
by the Government.
PART C
GOVERNMENT’S RIGHTS AND OBLIGATIONS
6.0
6.1.
Appointment of GR
(a)
Revised 1973].
18
(b)
6.2.
6.3.
The Consultant shall comply with all instructions issued by the GR in
regard to matters expressly empowered to the GR to issue under this
Agreement.
(a)
Government or the GR shall be in writing. However the GR may, where
necessary issue oral instructions, notifications, consent or approvals
and such oral instructions, notifications, consents or approvals shall be
followed in writing not later than seven (7) days thereafter.
(b)
If the Consultant requires a decision from the Government for the
performance of its Services under this Agreement, the Consultant shall
submit its request in writing to the GR and the GR shall give its decision
within the period stipulated under item 6 in Appendix 6 of this
Agreement.
(a)
The Consultant may request all the necessary and relevant information
which are in the possession of the Government required for purposes of
(b)
the Consultant pursuant to clause 6.3(a) of this Agreement shall not
relieve the Consultant of any of the Consultant’s obligations under this
Agreement.
(c)
same should be interpreted and the Consultant, when he makes use of
and interprets the same, shall do so entirely at his own risk and it shall
not constitute a breach of obligation on the part of the Government
under clause 6.3(a) of this Agreement if such data, report, map,
photograph, plan, drawing, record or information is not accurate or
sufficient for the purpose of performing the Consultant's obligation
under this Agreement.
(d)
Where necessary, the Government shall assist the Consultant to obtain,
free of charge, unimpeded access to all land in respect of which access
is required for the performance of the Services. The Government shall
not be responsible for any damage to such land or any property thereon
resulting from such access.
19
6.4.
Payment to the Consultant for Services
(a)
shall pay or reimburse to the Consultant the Contract Price subject to
the ceiling consulting fee, the ceiling out of pocket expenses or any
other agreed and approved amount as revised from time to time, and in
Department through the Consultant upon the Consultant giving proof of
the Service Tax License. A copy of the Service Tax License is attached
(b)
Appendix 11 upon the Consultant furnishing to the Government all
relevant drawings, design, reports, records and data when submitting
request for payment.
(c)
Payment to the Consultant shall be made within thirty (30) days upon
receiving the proper invoices, vouchers and other appropriate
supporting materials from the Consultant and be deposited to the
account of the Consultant as specified under item 7 in Appendix 6.
(d)
the Consultant is reasonably disputed or reasonably subject to question
by the Government, the Government shall within thirty (30) days after
receipt of the invoice by the GR inform the Consultant in writing of all
items under dispute or subject to question. Payment by the Government
of the remainder of the invoice shall not be withheld on such grounds.
(e)
Except as otherwise agreed between the Government and the
Consultant, payments in respect of all fees and expenses incurred by
the Consultant shall be made in Ringgit Malaysia.
(f)
If the Consultant intends to claim any additional payment pursuant to
any clause of this Agreement, the Consultant shall within ninety (90)
days of the occurrence of such event or circumstances or instructions
give notice in writing to the GR of its intention for such claim and submit
full particulars of the claims together with supporting documents, for the
approval of the Government. If the Consultant fails to comply with this
clause, the Consultant shall not be entitled to such claim and the
Government shall be discharged from all liability in connection with the
claim.
20
(g)
6.5.
submitted by the Consultant and approved as satisfactory by the
Government. Any amount which the Government has paid or caused to
be paid in excess of the costs actually incurred shall be reimbursed by
the Consultant to the Government within thirty (30) days after receipt by
the Consultant of notice thereof.
Withholding Payment
(a)
The Government may by giving written notice to the Consultant, and
without prejudice to any other rights the Government may have under
this Agreement, withhold payments to the Consultant under this
Agreement, upon the occurrence and continuance of any of the
following events:
(i)
the Consultant commits any breach of the terms and conditions of
this Agreement; or
(ii)
successful carrying out of the Project or the accomplishment of the
purposes of this Agreement; or
(iv) any failure of the Consultant to deliver the Services to the
satisfaction of the Government.
(b)
The Consultant may apply to the Government, within fourteen (14) days
after receiving notice referred to in clause 6.5(a) to review the decision
to withhold payments by submitting documents and other evidence to
and conclusive.
7.0
7.1.
(a)
records or material compiled or prepared by the Consultant in the
course of this Agreement shall be the absolute property of the
Government throughout their preparation and at all times thereafter.
The Government shall have the sole and exclusive right, title and
ownership to the documents.
21
(b)
The Consultant shall deliver all the plans, statistics and supporting
records or material compiled or prepared in the course of this
Agreement to the Government upon the Contract Expiry Date or earlier
termination of this Agreement. The Consultant shall not use any
information in the documents for purposes unrelated to this Agreement
without the prior written consent of the Government save and except
where the same is required by law or any other regulatory authority or
for the purposes of the Consultant’s quality performance review
processes.
(c)
The Consultant shall not publish alone or in conjunction with any other
person any articles, photographs or other illustration relating to the
Services unless with the prior written consent of the Government.
(d)
PART D
DISPUTE RESOLUTIONS
8.0
DISPUTE RESOLUTION
8.1.
(a)
appointed GR.
(b)
(c)
If the Consultant:
(i)
fail to receive a decision from the GR within seven days (7) days
after being requested to do so; or
(ii)
22
8.2.
(a)
(i)
Chairman;
(ii)
(b)
8.3.
Arbitration
(a)
Kuala Lumpur Regional Centre for Arbitration using the facilities and the
system available at the Centre.
(b)
(c)
(d)
23
award and paid.
(e)
(f)
(g)
(h)
laws of Malaysia.
PART E
9.0
SUSPENSION
9.1.
(a)
The GR may at any time instruct the Consultant to suspend part or all of
the Services by the giving the Consultant due notice in writing.
(b)
Upon receipt of such instruction, the Consultant shall suspend part or
all of the Services for such time and in such manner as specified in the
(c)
During the suspension period, the Consultant shall continue to perform
his obligations under the Agreement which is not affected by the
instruction to suspend, including the obligation to effect and maintain
insurance.
(d)
The GR may instruct the Consultant to resume the Services at any time
thereafter. Upon receipt of such instruction the Consultant shall resume
the Services and the parties shall jointly examine the Services affected
by the suspension. The Consultant shall make good any deterioration
or defect in or loss of the Services which has occurred during the
suspension. The Consultant shall also take all necessary actions to
mitigate the expenses incurred.
24
9.2.
Extension of Time
(a)
(b)
9.3.
(i)
(ii)
fails to take all necessary action to mitigate the expenses incurred.
(a)
10.0
If the Consultant suffers delay and/or incurs expenses in complying with
the instruction under clause 9.1 and in resumption of the Services, and
if such delay and/or expenses was not foreseeable by the Consultant,
the Consultant shall give notice for extension of time. PROVIDED THAT
the Consultant shall not be entitled to such extension if the suspension
is due to a cause attributable to the Consultant and the Consultant shall
not be entitled to payment of loss and expenses if the Consultant−
(ii)
by the Government and the Consultant shall be ascertained in
given written notice of withholding of payments to the Consultant under this
Agreement, the Government may by written notice to the Consultant terminate
this Agreement.
10.2. Default by the Consultant
(a)
In the event the Consultant without reasonable cause −
(i)
25
(ii)
Agreement;
then the Government shall give notice in writing to the Consultant specifying
the default and requiring the Consultant to remedy such defaults within
fourteen (14) days from the date of such notice. If the Consultant fails to
remedy the relevant default within such period or such other period as may be
determined by the Government, the Government shall have the right to
terminate this Agreement at any time thereafter by giving notice to that effect.
(a)
the Consultant goes into liquidation or a receiver is appointed over
the assets of the Consultant or the Consultant makes an
assignment for the benefit of or enters into an arrangement or
composition with its creditors or stops payment or is unable to pay
its debt; or
(ii)
any of the Consultant’s director is prosecuted for any offences; or
(iii)
then the Government shall have the right to terminate this Agreement forthwith
by giving notice to that effect.
(a)
(b)
The Consultant shall hence forth −
(i)
(ii)
26
documents, specifications and similar materials to the Government
save and except its own working papers and archival copy of any
advice, reports or opinion of which are retained to support any
advise opinion or report that the Consultant may provide; and
(iv) allow a third party to enter into an agreement with the Government
or any person deemed necessary by the Government for the
purpose of carrying out or completing the Services.
(c)
(i)
be entitled to claim against the Consultant for any losses and/or
damages suffered as a result of the termination; and
(ii)
and the Consultant shall pay to the Government all cost and
expenses incurred by the Government in completing the Services
in excess of the costs and expenses which would have been paid
to the Consultant to complete the Services had this Agreement not
been terminated.
11.0
TERMINATION BY THE CONSULTANT
(a)
If the Government without reasonable cause fails to perform or fulfil any
of its obligations which adversely affects the Consultant’s obligations
under this Agreement, then the Consultant may give notice in writing to
the Government specifying the default and the Government shall
remedy the relevant default within fourteen (14) days after receipt of
such notice or such extended period as agreed by the Parties.
(b)
period or such other extended period as agreed by the Parties, the
Consultant shall be entitled to terminate this Agreement at any time by
giving notice to that effect.
11.1. Consequences of Termination by the Consultant
Upon such termination, the Consultant shall accept the following undertaking
by the Government as full and complete settlement of all claims for payment
under or arising out of this Agreement:
27
(a)
to the Consultant, pay the Consultant all costs incurred in accordance
with this Agreement.
(b)
The Consultant shall −
(i)
(ii)
materials belonging to the Consultant, its employees, servants and
(iii) at no cost, deliver to the Government all documents relevant to the
Project as are in the possession of the Consultant who shall be
Government.
(c)
12.0
Consultant shall not be entitled to any form of losses including loss of
profit, damages, claims or whatsoever upon termination of this
Agreement.
(a)
Notwithstanding any provisions of this Agreement, the Government may
terminate this Agreement by giving not less than fourteen (14) days
notice to that effect to the Consultant (without any obligation to give any
(b)
(c)
(i)
(ii)
the Consultant shall be entitled to compensation in accordance
with clause 14 which shall be determined by an independent
auditor appointed by the Government after due consultation with
the Consultant in respect of the appointment of the independent
auditor.
28
13.0
14.0
(a)
Without prejudice to any other rights of the Government, if the
Consultant, its personnel, servants or employees, is convicted by a
court of law for corruption or unlawful or illegal activities in relation to
this Agreement or any other agreement that the Consultant may have
with the Government, the Government shall be entitled to terminate this
Agreement at any time by giving immediate written notice to that effect
to the Consultant.
(b)
(i)
(ii)
the Government shall be entitled to all losses, costs, damages and
expenses (including any incidental costs and expenses) incurred
by the Government arising from such termination.
PAYMENT UPON SUSPENSION AND TERMINATION
(a)
If this Agreement is suspended or terminated under clauses 9.0, 11.0 or
15.0, the amount to be paid in so far as such amounts or items have not
already been covered by payments on account made to the Consultant
shall be the value of all Services carried out up to the date of
suspension or termination.
PROVIDED THAT such amount to be paid by the Government shall be
confined only to the payment as are clearly and expressly stated in the
above.
(b)
On suspension or termination, the Consultant shall be paid all fees and
expenses commensurate with the Services performed by the
Consultant up to the date of suspension or termination which may then
be due. The payments made for fees and expenses shall be deemed as
full and final payment for the Services up to the date of suspension or
termination.
(c)
If this Agreement is resumed, any payment of fees under this clause,
except in respect of abortive work that has to be re-done, shall be taken
as payment on account towards the fees payable under this Agreement.
(d)
Upon suspension or termination of this Agreement, the Consultant shall
within the period specified under item 8 in Appendix 6 of this
Agreement submit to the GR a statement of final account and
supporting documentation showing in details the value of Services
carried out in accordance with this Agreement.
(e)
Within the period specified under item 9 in Appendix 6 of this
Agreement, the GR shall verify the statement of account and its
29
supporting documentation and evaluate the Services carried out and
shall issue the final account for the Services.
(f)
15.0
Consultant shall not be entitled to any form of losses including loss of
profit, damages, claims or whatsoever upon termination of this
Agreement.
FORCE MAJEURE
15.1. Events
(a)
(b)
(c)
(d)
(e)
unrest or other industrial disturbances (affecting the performance of this
Agreement) which are not the fault of the Consultant or its employees,
of the Consultant to perform its obligations under this Agreement.
30
breach.
15.5. Delay
(a)
completion of any obligation under this Agreement shall be extended by
the amount of the delay caused by such Event of Force Majeure. If the
Parties do not agree as to the duration of the delay, the disagreement
shall be referred to the GR for a decision.
(b)
15.6. Restoration
the delivery of the Services or any part thereof has been affected, the
Consultant shall restore such Services to what it was immediately prior to the
occurrence of that Event of Force Majeure at its own expenses. Where as a
result of such restoration the Consultant is able to demonstrate that it has
31
incurred substantial costs affecting the Services, the Consultant may apply to
the Government for such remedies to enable the Company to recover the
costs of such restoration.
15.7. Insurance
Notwithstanding any other Clause, the Consultant shall ensure that whenever
THAT such Events of Force Majeure are reasonably and practicably insurable.
PART F
GENERAL PROVISIONS
16.0
AMENDMENT
Parties or its duly authorised representatives. The provision in respect of such
amendment, variation or modification thereof shall be supplemental to and be
read as an integral part of this Agreement which shall remain in full force and
effect as between the Parties.
17.0
18.0
NOTICES
(a)
address or facsimile number of the Government or the Consultant, as
the case may be, shown below or to such other addresses, or facsimile
numbers as either party may have notified the sender and shall unless
otherwise specified herein deemed to be duly given or made, in the
case of delivery in person, when delivered to the recipient at such
address or by facsimile transmission, when the recipient’s facsimile
number is shown on the sender’s print-out for the transmission
regarding the date, time and transmission of all pages, as specified
under item 11 in Appendix 6 of this Agreement.
(b)
GOVERNING LAW
courts of Malaysia.
32
19.0
20.0
(a)
The Consultant shall comply with all applicable laws and regulations in
(b)
The Consultant shall comply with relevant policies, procedures and
regulations of the Government in carrying out the Services.”.
SEVERABILITY
21.0
other party.
22.0
ADVERTISEMENT
No advertisement in respect of this Agreement shall be published by the
Consultant or with the Consultant’s authority in the newspaper, magazine or in
any forms of advertisement without prior written approval of the Government.
23.0
TIME
24.0
The Consultant shall solely bear the stamp duties, legal costs and fees in the
25.0
INCOME TAX
(a)
The Consultant and Personnel, including any expatriate personnel
and/or foreign Associated Consultant(s) for the Services shall submit
the necessary tax returns as required by the Director-General of Inland
33
26.0
(b)
(c)
The Government agrees to reimburse the foreign
Associated
27.0
(a)
(b)
in the Appendices of this Agreement, the GR and Consultant shall
reach a mutual understanding to resolve the ambiguity or discrepancy.
WAIVER
28.0
Consultant. The duplicate copy shall be kept by the Consultant.
29.0
SUCCESSORS BOUND
34
PART G
SPECIAL PROVISIONS
INSERTED BY THE RELEVANT AGENCY WITH THE APPROVAL OF THEIR
RESPECTIVE LEGAL ADVISORS. OTHERWISE THIS PAGE TO BE LEFT
AS SUCH ABOVE ]
- None -
35
THE GOVERNMENT
) ……………………(Signature)……………..
In the presence of:
……………………………….............
Name of witness :
NR IC No. :
THE CONSULTANT
) ………………….(Signature)………………
In the presence of:
…………………………………………
Name of witness :
NR IC No. :
36
APPENDIX 1
1. Project Background
37
APPENDIX 2
APPENDIX 2 : TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATION
[CONSULTANT’S TECHNICAL DOCUMENTS FOR PROJECT IMPLEMENTATIONTO BE INSERTED BY RELEVANT AGENCY]
38
APPENDIX 3
EXECUTED BY THE CONSULTANT - TO BE INSERTED BY RELEVANT AGENCY]
39
APPENDIX 4
No.
Deliverables Stages
Details
1.
2.
40
Due Date of
Submission
APPENDIX 5A
41
APPENDIX 5B
42
APPENDIX 5C
43
APPENDIX 6
Item
Clause of
Agreement
Description
Remarks
1.
3.1
Commencement date
2.
3.1
Contract period
3.
3.1
4.
3.2(b)
Period for negotiation of the terms
and condition for extension of the
contract period
5.
1.1(c),
5.12(c),
6.1(a) &
8.1(a)
6.
7.
Government’s Representative (GR)
…… designation/(s) to be inserted by
Agency
6.2(b)
Period for the Government to give
decision
…… days to be inserted by Agency
6.4(c)
Consultant’s bank account details
for purposes of payment
Name: …………….
8.
14(d)
Period for Consultant to submit
statement of final account for the
Services and supporting
documentation to GR
………….months from the date of
suspension or termination
9.
14(e)
Period for GR to verify the
………….. months from the date of
statement of account and supporting
receipt from the Consultant
documentation.
10.
11.
5.3(b)
Formula for calculation of Liquidated
and Ascertained Damages:
LAD = % BLR x Fees
100
365
(subject to a minimum of RM100/per day)
Address:
Fax No. :
Tel. No :
Email :
17(a)
b) For the Consultant
44
b) Name of Firm :
Address :
Fax No. :
Tel No.:
Email :
APPENDIX 7
No
Deliverable stages
List of activities
Period of
Implementations
according to
activities
OR
GANTT CHART
45
Start Date
(according
to
activities)
End Date
(according
to
activities)
APPENDIX 8
APPENDIX 8 : CONSULTANT’S PERSONNEL
No
Name of
Personnel
(inclusive
of owner &
principal)
Role in
Team
Number of
Years of
Working
Experience
Age
46
Employment
Status with
the firm
(Permanent/
Temporary)
Full Name of
Highest
Academic
Qualification
(specify
name of
university)
Professional
Certificates
(list name of
certificate and
membership no.
(if any))
APPENDIX 9
APPENDIX 9 : CONSULTANT’S PERSONNEL TIME INPUT SCHEDULE
(IF APPLICABLE)
No.
Name of
Personnel
Involved in each
stages
Total Time Input by
each personnel and
according to
deliverable stages
Start Date
(work commenced by
each personnel)
1
etc
etc
etc
47
End Date
(work ended by each
personnel)
APPENDIX 10
APPENDIX 10 : CONSULTANT’S SERVICES TAX LICENSE
48
APPENDIX 11
49

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