Registration Packet “Through the Looking Glass"

Registration Packet
“Through the Looking Glass"
GRAND SESSION 2016 PLEASE MAIL BY MAY 1, 2 016 TO: CARLEEN CLAYVILLE REGISTRAR 150 E 4 00 S RUPERT, ID 83350 (208) 436-­‐5671-­‐
(208) 312-­‐5661 [email protected] CHECKLIST Registration/Meals Summary (Form 1) Attendee Registration—one for each person attending (Form 2) Request for Sales Booth (Form 3 – if desired) Check, made payable to Session Arrangements 2016 Hotel:
The Best Western Burley Inn
800 N Overland Ave.
Burley, ID 83318
(208) 678-3501
Room rate is $99.25 per night (including tax) at The Best Western Burley Inn. This includes a daily
Breakfast Buffet for each guest! The Room rate for the Budget Inn is $77.75 (including tax-no
breakfast included). If you are making reservations at The Budget Motel, phone 678-2200 or 6783501, and they will transfer you. You are responsible for making your own reservations. Please specify
you are with “Job’s Daughters” to get the special rate. Make your reservations by May 30, 2016
to receive the special rate. Please book your rooms at the The Best Western Burley Inn, or the Budget
Motel as we must meet the number we have committed to in order to have the meeting rooms at a
*NEW - PLEASE NOTE: THERE WILL BE A $50.00
MEETING ROOM CHARGE PER DAY FOR THOSE BETHELS NOT
STAYING AT THE BURLEY INN OR BUDGET MOTEL.
reasonable rate. *
Registration deadline:
May 1, 2016
A late fee of $25.00 per person will be charged to register after May 1, 2016
(Daughters imitated after the deadline will not be charged a late fee.)
Refunds/Cancellation deadline: June 1, 2016
After June 1, 2016 there will be no refunds for any reason
REGISTRATION PROCEDURE: EVERYONE attending Grand Session must register and pay the
Registration Fee. Please complete the enclosed forms for each individual attending. Please PRINT
legibly, using black ink OR type completely and accurately. Include a CHECK, made payable to Session
Arrangements 2016.
SINGLE DAY PASSES are available for $10.00
Mail all Forms and Payment to:
Carleen Clayville, PGG
Registrar
150 E 400 S
Rupert, ID 83350
Please be sure to retain copies for your records and bring it to Grand Session!
UPON ARRIVAL AT GRAND SESSION:
Registration will take place at The Best Western Convention Center. Here you will receive name
badges, meal tickets and a program book, etc. containing times and locations of events.
(Last year most of the Jobies and adults received beautiful black totes, and to save costs, we would like
to reuse these totes…..please have everyone bring theirs and any lanyards that were not collected.)
Adults must have your nametag before signing for your credentials. All Executive Bethel
Guardian Council members wishing to vote must pick up and sign for their voting cards at Credentials
table.
If you do not understand and/or cannot find the answer to your questions, please contact
either:
Carleen Clayville (208) 436-5671 (208)312-5661 e-mail: [email protected] or
Vera Redman (208) 308-1456 e-mail: [email protected]
IMPORTANT NOTES TO REMEMBER
NAME TAGS:
These are essential to surviving Grand Session. Your nametag is proof of registration. Do not lose it.
HONORED QUEENS:
Be prepared to vouch for all your Bethel members present at the Grand Bethel meetings. YOU are
responsible for their attendance at all meetings. Remind them that they are attending a GRAND
BETHEL MEETING and to respect it as a REGULAR BETHEL MEETING. Inform the members they
will be required to have with them their CURRENT DUES CARD.
Honored Queens and Princesses are asked to please wear their official regalia at Formal Opening.
COMPETITIONS:
All competitions registrations are sent to and scheduled by Grand Bethel. All inquiries regarding
competitions, Grand Bethel drawing, Majority Degree, Grand Bethel Officers / Representatives should go
to the Grand Bethel Chairman, Melody Small. You will have a separate packet for competitions from
Grand Bethel.
ALL Competitions will be held at The Burley Inn Convention Center.
FREE TIME:
All activities must be chaperoned. Leave a GOOD IMPRESSION with every contact you make as a Job’s
Daughter.
DRESS CODE:
All Daughters and Adults are to follow the Grand Bethel Dress Code. A copy has been included in Grand
Bethel packet.
CURFEW:
All Daughters MUST be out of the halls and quiet by 11:30 p.m. We request that the adults respect this
time as well. Daughters may stay up later to attend late night Grand Session activities (per the schedule)
but are asked to please be quiet in the halls coming and going to their rooms out of respect for other
guests in the hotel.
PHOTOS AND VIDEO:
Photos and video are not to be taken in a Daughter’s room while any Daughter is changing.
LEAVING THE HOTEL:
Daughters must be escorted by a chaperone if leaving the hotel.
ELECTRONIC DEVICES:
Electronic devices such as cell phones/iPod/tablets are to be brought at each attendees own risk. The
Grand Guardian Council is not responsible for lost or stolen items. Please note; while individual Bethels
may have their own rules regarding electronic devices, cell phones, MP3 players and tablets are not
to be used during Grand Bethel meetings or ceremonies for any reason!
HOTEL ETIQUETTE: Please remind girls that they are not to be running and making loud noise in the
halls, or letting doors slam. Other guests will want peace and quiet.
SWIMMING POOL: Cover-ups or towels are to be worn to and from the swimming pool, Jobie
appropriate swimming suits only.
CHAPERONES/COUNCIL MEMBERS
CHAPERONES:
• Chaperones must be CAV
•
•
Remember the ratio of chaperones to Daughters – ONE chaperone to every
FIVE girls attending.
If a Daughter must leave the Grand Bethel meeting for any reason, she must
have a chaperone with her.
SPECIAL INFORMATION FOR GUARDIANS:
• You are responsible for having a copy of the Personal Health Form for each
•
Daughter with you at Grand Session.
Please bring with you, or send to the Grand Secretary, your Bethel Report for
the year. This report MUST be filed with the Grand Secretary before the close
of session.
HOTEL ACCOMMODATIONS:
• Make hotel staff aware of any special accommodations when you make
•
reservations.
Check-in time is 3:00PM. Check-out is at 12:00PM.
SPECIAL DIETS & FOOD ALLERGIES:
• If you have a food allergy or medically necessary diet, please provide the
necessary information on the meal registration form. Special needs cannot be
accommodated at the last minute. BREAKFAST BUFFET:
• Vouchers are provided at check in (given to your Guardian)
•
•
The Hotel has requested no pajamas at the Breakfast Buffet.
Please do not return to your room with your Breakfast.
PLEASE CHECK THE WEBSITE FOR UPDATES – AS
THINGS MAY CHANGE A LITTLE, AS NEEDED.
TENTATIVE SCHEDULE
GRAND GUARDIAN COUNCIL OF IDAHO
GRAND BETHEL OF IDAHO
JOB’S DAUGHTERS INTERNATIONAL
THROUGH THE LOOKING GLASS
JUNE 15-18, 2016
BURLEY, IDAHO
HEADQUARTERS The Best Western Burley Inn
800 N Overland AV
Burley, ID 83318
208-678-3501
GENERAL ARRANGEMENTS CO-CHAIRS CARLEEN CLAYVILLE PGG
(208)436-5671 or (208)312-5661
[email protected] or
CINDY MOYLE MM
(208)654-2033 or (208)650-0081
Vera Redman (208)308-1456
Ruth Bailes (208) 300-0514
HOUSING Please make hotel reservations at the Burley Inn
Best Western. Your support is needed in order to have
the necessary convention facility space. REGISTRATION DUE: MAY 1, 2016 Send Registration Forms
And Payment to: Carleen Clayville
150 E 400 S
Rupert, ID 83350 REGISTRATION Wednesday, June 15......................................... 9:00 AM—5:00 PM Thursday, June 16............................................ 8:00 AM—1:00 PM PICTURES Thursday, June 16
5:00 PM..................................................... Grand Guardian Council
6:15 PM...........................Grand Bethel Officers & Representatives
Friday, June 17 6:30 PM............................................................ Pageant Contestants Saturday, June 18 (2016-2017) 6:15 PM.............................2016-2017 Grand Bethel Representatives
6:30 PM.........................................2016-2017 Grand Bethel Officers
6:45 PM..........................................Installing Officers (GGC & GB) 7:00 PM...................................................2016-2017 Grand Officers PRACTICES Thursday, June 16 1:30 PM.................................................................. Formal Opening GGC Officers, Grand Bethel Offices, Representatives 2:30 PM....................................................................Flag Ceremony Followed by Bible & Memorial Ceremony Friday, June 17 1:00 PM....................................................... Friendship Ceremony Saturday, June 18 Following the Friendship Ceremony.........2016-17 GGC Officers,
Grand Bethel Officers/Representatives and Installing Officers
REMEMBER TO CHECK THE
WEBSITE FOR UPDATES!
MEALS Please support our Hotel and save time and effort by
eating on site. Thank you!
Thursday, June 16, 2016 Continued 5:00 PM....................................................................GGC Pictures Please fill out the meal summary form very carefully as the
arrangements committee cannot guarantee late meal tickets. 6:15 PM............. Grand Bethel Officers & Representatives Pictures 7:30 PM.................................................................. Formal Opening Wednesday, June 15 6:00—10:00 AM…………........................... ...................Breakfast*
12:00 PM….………………………………….Lunch on your own 6:00 PM................................................…….……Bowling & Pizza
Followed by a HIKE Event TBA Thursday, June 16 6:00 AM 10:00 AM..........................................................Breakfast*
12:00 PM………………………..……………Lunch on your own
5:00 PM................................................ All-Jobie Formal Banquet 5:30 PM.................................................All-Adult Formal Banquet Friday, June 17 6:00 AM–10:00 AM.........................................................Breakfast*
11:30 AM—1:00 PM...........................................MIdJD Luncheon
12:00 PM....................................................................Lunch served
5:00 PM…………………………………………… Dinner served Saturday, June 18 6:30 AM–8:00 AM............................................................Breakfast* 11:30 AM—1:00 PM..................................................Lunch served
12:00………………………..2016-2017 Grand Officers Luncheon
4:00—6:00 PM.................................................Grab and Go Dinner
*breakfast included for all registered at The Burley Inn
MEETINGS AND PRACTICES
Friday June 17, 2016 8:30 AM .......................................Formal Opening of Grand Bethel
8:45 AM ......................................................GGC Business Meeting
12:00………………............Pageant events following the luncheon At the Burley Inn
12:45 PM.....................................................GGC Business Meeting
1:00 PM....................................................Majority Degree Practice 6:30 PM.........................................Pictures for Pageant Contestants
7:00 PM..................................................................Talent Showcase 7:30 PM....................................................................MIdJD Pageant Following the Pageant: Grand Bethel Committee/Advisory Board Meeting (By invitation) Saturday, June 18, 2016 8:30 AM........................................................ Grand Bethel Meeting
8:45 AM......................................................GGC Business Meeting
1:00 PM.......................................................GGC Business Meeting
1:30 PM......................Grand Bethel Meeting: Friendship Ceremony Following Practice for 2016-17 GGC Officers & Grand Bethel Officers/Reps Installation Installation Pictures 2016-2017
COMPETITIONS and PRACTICES
Please be prompt for pictures, the schedule is very tight
and we want everyone in them! Wednesday, June 15, 2016 8:00 AM ................................................Meeting with Ritual Judges 9:00 AM—6:00 PM ..............................................All Competitions Robe Judging Arts & Crafts Check-in 6:15 PM............................................. Grand Bethel Representatives
6:30 PM..........................................................Grand Bethel Officers
6:45 PM.........................................Installing Officers (GGC & GB)
7:00 PM.....................................................................Grand Officers Thursday, June 16, 2016 8:00 AM—1:00 PM ..............................................All Competitions Robe Judging Arts & Crafts Check-in Grand Bethel Line Officers’ Test - Times to be announced 1:30 PM.....................................................Formal Opening Practice GGC Officers, Grand Bethel Officers & Representatives 2:30 PM......................................................Flag Ceremony,
Bible & Memorial Ceremony Practice 7:30 PM.............................................................................Installation This is a tentative program outline Competition times scheduled are tentative. Times may begin
earlier or run later if necessary and will not be determined
until all competition registrations have been received. ALL Competitions will be held at The Best Western Burley Inn.
MEAL INFORMATION - GRAND SESSION 2016
Prepaid Banquets and Meal process include tax and gratuity
Wednesday June 15th
Tentative – Pizza & Bowling
$12.00
Thursday June 16th
Ø Breakfast Buffet – 6:00 am to 10:00 am (No cost for Hotel Guests)
Ø Lunch on your own.
Ø All Job’s Daughters Formal Banquet - 5:00 pm Italian Buffet
($21.00)
Choice:
Baked Lasagna – Fettuccine Alfredo
Served with Green Salad & Seasoned Texas Toast,
Fresh Vegetable – Beverage & Dessert
Ø All Adults Formal Banquet – 5:30 pm
Choice
Roast Baron of Beef –
($23.00)
Roasted to perfection & topped with robust gravy, Garden Fresh Salad
Fluffy Mashed Potatoes & Gravy, Fresh Vegetable & Roll
Beverage & Dessert
Or
Pesto Chicken
($19.00)
Boneless Chicken Breast baked on a thin layer of Pesto, topped with another delicate
Layer of Pesto & Mozzarella Cheese. Served with Garden Fresh Salad,
Idaho Baked Potato, Fresh Vegetable & Roll
Beverage & Dessert
Friday June 17th
Ø
Breakfast Buffet – 6:00 am to 10:00 am
(No cost for Hotel Guests)
Ø Lunch – 11:30 am to 12:30 pm
Parmesan Chicken
($14.00)
Boneless Chicken Breast topped with Marinara Sauce, Mozzarella &
Parmesan Cheese over Pasta, Served with Caesar Salad,
Seasoned Texas Toast, Beverage & Dessert
Ø Dinner – 5 pm
Mexican Fiesta Buffet
($20.00)
Seasoned Ground Beef & Chicken Fajita Meat served with Corn Taco Shells,
Flour Tortillas, Shredded Lettuce, Diced Tomato, Tortilla Chips & Salsa,
Beverage & Choice of Cookie or Brownie
Saturday June 18th
Ø Buffet – 6:30 am to 8:00 am (No cost for Hotel Guests)
Ø Lunch – 11:30 am to 12:00 pm
Idaho Baked Potato Bar
(14.00)
Idaho Baked Potatoes, Cheddar Cheese Sauce, Chili, Mushrooms
Fresh Steamed Broccoli, Bacon Crumbles, Sour Cream & Butter
Served with Fresh Garden Salad
Beverage & Choice of Cookie or Brownie
Ø 2016-17 Incoming Grand Officers Luncheon – 12:00 pm
Choice
Pulled Pork Sandwich
($15.00)
Delicious Slow Roasted Pulled Pork covered with our
Secret Recipe Barbecue Sauce served on a Fresh Hoagie
With Baked Potato and Pickle Spear
Beverage & Choice of Cookie or Brownie
Or
Chicken & Bacon Wrap
($15.00)
Chicken Breast & Crisp Bacon rolled in a Soft Flour Tortilla
Veggie Shots (fresh vegetables in a shot glass partially filled with
Ranch Dressing) Chips
Beverage & Choice of Cookie or Brownie
Ø Dinner
4:00 pm to 6:00 pm
Grab & Go Sandwich Box
($12.00)
Croissant Turkey or Ham Club Sandwich
Croissant Club with Shaved Turkey or Ham, Sliced Tomato
Lettuce & Bacon served with a Fresh Garden Salad
Beverage & Choice of Cookie or Brownie
Sunday, June 19th
Ø PIGG Breakfast will order off the Menu at Perkins
•
•
•
•
All prices on meals include tax & gratuity
Meal tickets can be obtained from Bethel Guardian
The Hotel has requested NO PAJAMAS at Breakfast and do not return to your room with food.
Special Dietary meals are available by request. Please note on the Summary Form.
REGISTRATION and MEALS SUMMARY GRAND SESSION 2016
FORM 1 DUE: MAY 1, 2016 Contact Name: _______________________________________________ BETHEL #____________ Address: ________________________________________________________________________ Phone: ______________________________ Email: ______________________________________
Lodging: ___________________________________________Phone: _______________________ Daughter Grand Bethel Convention Fee/Registration Fee Total # X $20.00 $ Total # X $30.00 $ Total # Total Days
X $25.00 $ Daughters Attending
Adult GGC Convention Fee/Registration Fee
Adults Attending
Late Registration Fee per person
Hotel Fee per Bethel per Day – BG only
X
$50.00
TOTAL REGISTRATION FEES $
$ MEAL SUMMARY 15 6:00 pm Total # #1 Wednesday Pizza & Bowling June
X $12.00 $ #2 Thursday June 16 - All Job's Daughters
Baked Lasagna Banquet Total # X $21.00 $ Total # X $21.00 $ Pesto Chicken
Total # X $19.00 $ Roast Baron of Beef
Total # X $23.00 $ Lunch – Parmesan Chicken/Pasta
Total # X $14.00 $ Dinner – Mexican Fiesta Buffet
Total # X $20.00 $ Saturday June 18 Lunch – Potato Bar
Total # X $14.00 $ Grand Officer Lunch -Wrap Total # #6 Saturday June 18 Incoming
X $15.00 X $15.00
X $12.00 $ $
$ Fettuccini Alfredo
#3 Thursday June 16 - All Adults Formal Banquet #4 Friday June 17 #5
Incoming Grand Officer Lunch - Pork
#7 Saturday June 18 Grab & Go Dinner
Total #
Total # TOTAL MEALS TOTAL FOR REGISTRATION AND MEALS $ $ MAKE CHECKS PAYABLE TO SESSION ARRANGEMENTS 2016 Through the Looking Glass Idaho Job’s Daughters Annual Session June 15-18, 2016 – Burley, Idaho Registration Form ATTENDEE REGISTRATION GRAND SESSION 2016
FORM 2 PLEASE COMPLETE A SEPARATE FORM FOR EACH PERSON ATTENDING DEADLINE IS MAY 1, 2016 Name
Bethel #
City
DAUGHTERS : G RAND SESSION
B ETHEL O FFICE AS OF
G RAND B ETHEL O FFICE /R EPRESENTATIVE : PHQ OTHER PGBHQ PMIdJD SALES TABLE REQUEST
Due: May 1, 2016
FORM 3
GRAND SESSION SALES TABLE
REQUEST FORM
Bethel # ________________________________
City _______________________________
Bethel Guardian _______________________________________________________________
All sales tables will be set up at The Best Western Burley Inn
Wednesday p.m. / Thursday a.m.
What will your Bethel be selling? __________________________________________________
_____________________________________________________________________________________________________ _____________________________________________________________________________________________________