dekalb high school band - Indiana High School Color Guard

DEKALB HIGH SCHOOL BAND
3424 CR 427 Waterloo, IN 46793
ph: 260-920-1012 x2118 fax: 260-837-7841
www.dekalbbands.com
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January 14, 2015
Directors,
Let me be the first to welcome you to the DeKalb High School Winter Guard
Invitational! This has been an exciting adventure for us in planning this event and we
hope it turns out to be one of your favorite events of the season. Anything we can do to
help make that possible, please let us know.
Enclosed, you will find many pages of information that will help make the day go
smoothly. Please take some time to read through it and pass along the necessary
information to your staff, students, and parents. I know it is often easy to gloss over
packets of information like this, but your help in this matter will certainly help us help
you!
If you should have any questions or concerns, please feel free to call or email me
at anytime. We will do whatever we can to make the day great for you and your students.
We look forward to seeing you on Saturday, January 24th!
Sincerely,
Terry Fisher
Band Director
DeKalb High School
[email protected]
260-920-1012 ext. 2118
DeKalb High School
Winter Guard Invitational 2015
January 24, 2015
Please read all of the following information before you arrive to DeKalb High School
CHECK-IN
 Guard check-in will be located at the Main Entrance (Door #1) to DeKalb High School.
Please follow the maps in this packet and signs outside the building as you arrive. Our
parent and student volunteers will be glad to assist you during the contest day.
Please send a staff representative into DeKalb with your guard to file all necessary paperwork.
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Your guard members will be admitted at no cost up to the 30 allowed by IHSCGA rules.
You will receive 8 Crew/Helper Passes. Any extra helpers will be required to pay for
admission ($3 for students, $6 for adults). NO ONE WILL BE ADMITTED WITHOUT
A PASS OR A STAMP.
Please have all necessary IHSCGA paperwork signed and ready to keep the check-in
process moving.
After all check-in is complete and all participating members have received hand stamps, a
guide will lead you to your assigned hallway homeroom.
PROPS
 All props will be inspected upon unloading. Please refer to your IHSCGA rulebook for
the proper padding of equipment.
 NO STEEL WHEELS WILL BE PERMITTED IN THE BUILDING.
 Doorways to and from the Gym area have 6’8” clearance.
 There will be parents in the prop holding area to help with traffic. Please see them with
specific questions.
 You must reload all props and tarps following your performance. These items will be
taken out the southwest doors of the gym and out door #16. Please have your truck driver
ready at the conclusion of your performance to help make this a smooth transition.
Remember that 8 minutes after the completion of your show another group will be
coming through the same way.
 After props are reloaded, the vehicle can be parked on the northwest side of the school, in
the parking lot near the football stadium and the black and red marching band tower.
PROPS UNLOADING/LOADING TIMES
 You will be allowed to unload your equipment approximately 1 hour before your
performance. All props will be unloaded in the loading dock at door #27. There is a bay
to back into to avoid having to lift props and tarps up and over the curb. Parents will be
there to help and direct traffic.
 Immediately after unloading, you will need to take your vehicle around to the south side
of the building until the completion of your groups performance.
 After your performance, all props/tarp will be reloaded outside door #16. Please have
your truck/trailer ready and waiting.
BUS PARKING
 All buses will be parked on the far northwest corners of the parking lot, closest to the
tennis courts.
 After dropping students off at check-in, buses should continue around the south end of
the school which will lead them back to their parking area.
DIRECTOR & STAFF VEHICLE PARKING
 There will be a limited amount of designated staff parking on the east side of the school
facing CR 427. Please be respectful of other groups and consolidate the number of cars
an individual school may park in this area.
SPECTATOR PARKING & ENTRANCE
 Spectators will park in the main lot, located between DeKalb HS and DeKalb MS. There
will be designated parking spots for visitors with disabilities.
 All spectators will enter through Door #24. Once in, spectators will have easy access to
the main gym (performance area) as well as our commons (concessions).
 Tickets are $6 per person with children under the age of 5 being free.
WIFI
 The wifi option to choose is “DeKalb Central Guest”
 This will allow you to access your Competition Suite account on the app and the website
if you have one
HALLWAY (HOMEROOMS)
 Your hallway area (homeroom) will be available 1 hour before you transit to
inspection and will need to be vacated 1 hour after your performance. We will have
the time posted and inform you of it upon check-in, but please make sure it happens.
 You will be assigned a section of a hallway when you arrive. Please be respectful of the
groups on either side of you. It is important that you do not use any more space than
what you are assigned.
 There will be rooms assigned for changing purposes only. Three rooms for girls (C102,
C104, C105) and one room for boys (C103). We ask that you do not use these rooms as
homerooms and only for changing purposes.
 DO NOT USE GLITTER, HAIRSPRAY, OR PERFUMES IN THE CHANGING
ROOMS. If you are using perfumes or glitter please use those in the restrooms.
 DeKalb High School will not be responsible for lost or stolen items. We will have
volunteers supervising the hallways throughout the day, but we cannot always know
whose bag belongs to whom.
SOUND CHECKS
 Sound checks will be allowed before the competition begins from 11am-12pm. Sound
checks will also be available during the mini-breaks. You will also be able to do a sound
check immediately before your guard’s performance. The sound engineer has the final
word on when sound checks will be permitted.
 Be sure to notify the sound engineer of any unusually long pauses in your music. This
will help to prevent premature termination of your performance.

We respect your opinions on volume levels for your show, but the timing judge will have
the final decision. He/she will ask the sound engineers to make adjustments to the
volume for the comfort of the audience.
INSPECTION
 Inspection will be held in room A101 (Band Room). We will have staff on hand to assist
with any taping needed for your equipment.
 See IHSCGA rules for taping/padding requirements.
WARM-UP
 Warm-up will be held in our auxiliary gym. The area will be split into two warm-up
areas and divided by a curtain. There will be a sound system with a CD player and cable
to hook up an MP3 player.
 You will be allowed to play music during the 2nd half of your warm-up time. Timing will
be done according to your class and kept on stopwatches. Timing begins as the first
member crosses the Timing Line inside the door to the gym and ends as the last member
leaves the gym area.
PERFORMANCE AREA
 The Main Gym floor will be used as your performance area. You will enter from the
back left corner (as seen from the Judge’s view) and exit out the back right corner.
 It is a Vertical timeline. The basketball center court will be the timing line.
 All timing and penalty lines will be clearly marked. If there are any questions on
these boundaries please ask the timing official.
VIDEO POLICY
 IM Video Productions will be doing the official DVD’s and there is an order form at the
end of this packet for your use.
 Anyone from your school may video your guard, but we ask that they DO NOT video
any other performances.
POST PERFORMANCE
 You will have the opportunity to use the small side of our cafeteria for tarp refolding.
There will be helpers to guide you there after your performance. Your tarp must be
folded before rolling any flags to insure that we have room for the next group.
 Please remember that another group will be coming shortly behind you, so please do not
use this area for group wrap-up conversations.
 All props and your tarp will need to be moved immediately to the Prop/Tarp Reloading
area located at Door #16 (see map).
 See map for video viewing area if your group is interested in utilizing this convenience.
AWARDS

Awards will be held in the performance gym. There will be one awards ceremony for all
classes at the conclusion of Open Class. All Guard Captains are asked to report to the
guard holding area outside the performance gym and line up in performance order during
our DeKalb Winter Percussion Ensemble performance. Score sheets and recaps will be
available at the Director’s Hospitality room at the conclusion of Awards.
HOSPITALITY
 The hospitality room for directors and staff will be located in Room C137 (as shown on
your map). This area is for Directors and Staff that wear IHSCGA passes.
 The Bus Driver Hospitality will be in room C142 (as shown on your map). Drivers will
be able to enter with the Drivers Pass they received upon arrival.
CRITIQUE
 Critique will be held according the IHSCGA posted schedule in the Library.
 Score sheets and recaps will be available at the Director’s Hospitality room at the
conclusion of Awards.
CONCESSIONS
 We will have a full concession stand available in our cafeteria.
 REMEMBER: No food or drink will be allowed in the hallway homerooms or
changing rooms. All food and drink must remain in the Gym or the Cafeteria.
PROGRAMS
 Programs will be available at the Spectator Entrance for $1.
RESTRICTED AREAS
 Spectators WILL NOT be permitted to go to the hallway homerooms or changing rooms.
This will cause congestion problems as well as security problems. Please discuss this
with those who are traveling with you to support your group.
 All guard, prop, tarp, and crew support members are required to sit in the stands at the
back of the performance floor to view the competition.
 Any performer or support personnel that wish to sit on the spectator side of the Gym must
pay the $6 entry fee and have the correct hand stamp.
DAY OF THE EVENT
 Indiana weather and traffic can cause many problems. If your guard runs into any
difficulty or is running late, PLEASE CALL 260-414-9263 (Terry Fisher, Contest
Director). Please leave a message and a return number if the call goes to voice mail.
We are looking forward to hosting your group at our Winter Guard Invitational! If there is
anything we can do to make this experience better for you and your students, please don’t
hesitate to contact us at anytime!
Terry Fisher
Band Director
Contest Director
[email protected]
260-920-1012 ext. 2118
260-414-9263 (cell)
Mandi Brown
Color Guard Director
[email protected]
260-443-5001 (cell)
DeKalb High School
First Floor
Door
#6
Door
#7
Doors
#8A
#8B
Door
#8
Door
#8C
Viewing
New Tech
NT 108
Door
#20A
Door
#21
Door
#22
Kitchen
Door
#18
Door
#15
Video
New Tech
NT 107
Door
#20
Door #17
Prop
Reloading
Door
#9
Door #8D
Door
#19
Warm up
Areas
Auxiliary
Gym
G126
Tarp
Refold
Concessions
Door
#16
F128
Door #23
Door
#10
Door
#5
#11
C127
Special
Ed.
C120
Door
#4
NT
NT 103
C126
Television
E131
E
125
New
Tech
ICE
Business
C112
R.R
.
R.R.
Director
Hospitality
Math
C107
C140
R.R.
Tech
C111
Business
C110
H.O.E.
C106
Girl
Girl
Changing Changing
Room
Room
Math
C108
L D
LD
103
104/105
LD
102
LD
106
LD
101
LD
111
Main
Gym
B120
R.R.
LD 110
LD 108
LD 109
Contest
Headquarters
R.R.
M117
M126
Guidance
Office M118
M116
M119
Computer
Computer
Lab E103
Door
#2
M122
Choir Room
A122
A139
Inspection
A101
M120A
M124A
M114
Nurse
M124
M111A
M109
M111
M110
M106A
M115
M
113
M112
Lab
M120
Auditorium
A126
M123
Media Center
Art
E106
M121
M123A
M125
Door #25
Dance Room
A122
R.R.
Critique and
Judges Hospitality
Security Office
B111
Math
C101
C100A
E110
B110
Girl
Boy
Changing Changing
Room
Room
LD
C100C
LD
107
C100B
Art
E116
R.R.
B109
Main
Seating
R.R.
Math
C109
Bus Driver
Hospitality
PLTW
E122
Guard
Seating
Special Ed
R.R.
Door
#3
R.R.
C152
Special
Ed
C115
Business
C114
#13
Spectator
Entrance
C150
Ag
C130
NT
NT 105
NT
NT 104
#12
Performance
Area
Special
Education
New Tech
NT 106
Door
#24
Door
#14
Ag Shop
M106
Main
Office
Main
Office
Prop Holding
M100
M105
M101
M128
M108
Door
#27
M107
M104
M103
M102
Door
#1
Guard
Check-In
Door
#26
Prop Un- Guard to warm-up
Guard to performance
loading
Door #27
Props
Video Viewing
Stairways
Bus/Truck
Parking
Pr
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Ar
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Lim
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Performer Seating Area
Guard/Prop
Entrance
Guard/Prop
Exit
Vertical
Timeline
Judge and Spectator Seating