table of contents - New Mexico Hospital Association

Transcription

NMHA
AUXILIARY / VOLUNTEER SERVICE
HANDBOOK
2013-2014
TABLE OF CONTENTS
Letter from President of NMHA ..............................................................................................……3
Letter from Auxiliary President (2012-2013) ..................................................................................4
Letter from Auxiliary President-Elect (2012-2013) ........................................................................5
Auxiliary Services Prayer ................................................................................................................6
NMHA Auxiliary Prayer..................................................................................................................6
Insignia .............................................................................................................................................7
Uniforms ..........................................................................................................................................7
State Pin ...........................................................................................................................................8
NMHA Auxiliary / Volunteer Services Mission Statement ............................................................9
NMHA Mission Statement ..............................................................................................................9
Past Presidents ......................................................................................................................... 10-13
History of the State Auxiliary/Volunteer Services .................................................................. 14-18
NMHA Auxiliary/Volunteer Services Honor Roll Recipients ................................................ 19-20
NMHA Board of Directors ...................................................................................................... 21-22
NMHA Auxiliary/Volunteer Services Board of Directors ............................................................23
NMHA District Chairs and NMHA Liaison ..................................................................................24
NMHA Appointed Officers ...........................................................................................................25
NMHA Auxiliary/Volunteer Services Presidents .................................................................... 26-29
Directors of Volunteer Services .....................................................................................................30
District Map ...................................................................................................................................31
Hospitals by District ................................................................................................................ 32-33
Annual NMHA Auxiliary/Volunteer Services Reports ........................................................... 34-55
(Included in Board of Directors’ Handbooks Only)
NMHA Auxiliary/Volunteer Services Budget ...............................................................................56
Bylaws...................................................................................................................................... 57-66
Policies and Procedures ........................................................................................................... 67-71
Job Descriptions ..................................................................................................................... 72-109
President .............................................………………………………………….……73-75
President-Elect ...................................………………………………………….…….….76
Secretary ............................................………………………………………….……77-78
Treasurer ............................................………………………………………….……79-86
Nominating Committee/Immediate Past President……………………………….…87-89
District Chairman ...............................…………………………………………….....90-93
Director of Volunteer Services Representative…………………………………………94
Bylaws, Policy & Procedures, Parliamentarian
Historian Chairman .........................……………………………………………….95-96
Newsletter Chairman and Newsletter Contest……………………………………...97-101
Salute to Excellence and Youth Volunteer Chairman……………………………..102-106
Scrapbook and Years of Services Awards Chairman……………………………...107-109
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Forms:
Annual Report ................................................................................................................................74
Board of Directors Nominee Autobiography.................................................................................88
Budget ............................................................................................................................................85
Credentials/Proxy ..........................................................................................................................83
District Workshop Registration ....................................................................................................92
Expense Voucher ...........................................................................................................................83
Expenses: Line Item Definitions....................................................................................................86
Meeting/Workshop Evaluation .....................................................................................................93
Memorials .....................................................................................................................................75
Newsletter Contest Entry ............................................................................................................101
Nominating & Consent to Serve ...................................................................................................88
Roll Call ........................................................................................................................................78
State Auxiliary/Volunteer Service Dues .......................................................................................81
State Personal Members Dues .......................................................................................................82
Years of Service ...........................................................................................................................109
Youth Volunteer Nominee ...........................................................................................................106
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September 25, 2013
Dear Auxilians and Volunteers,
Welcome to the 69th NMHA Annual Meeting! It’s always a pleasure for our hospital
leaders to share the venue with Auxilians from around the state. You’ve set up an
excellent program for yourselves and we look forward to our joint session over lunch.
The numbers related to your volunteer service are always amazing. Thousands of
hours of services have generated almost 42 million of income that has funded
equipment, scholarships and educational programs. But your service goes so far
beyond simple numbers. Your presence in the hallways, lobbies and gift shops of our
member hospitals adds the personal face and neighborly touch to which many of our
patients connect.
Your volunteerism generates funds and helps care for patients but it also sends a
powerful community message. By choosing to volunteer your time in your hospital you
are making a statement that the hospital is a high priority for you. Your friends and
family notice.
We enjoy working with your President on the NMHA Board of Directors and have
appreciated Leda’s involvement. We look forward to working with Le Ann Smith in the
coming year. You are well represented by committed leaders.
Have a great conference and I hope to visit with many of you during the meeting
Sincerely,
Jeff Dye, MBA, FACHE, CAE
President and CEO
New Mexico Hospital Association
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NMHA AUXILIARY/VOLUNTEER SERVICE
PRESIDENT’S ANNUAL REPORT 2012-2013
Welcome to the Annual Meeting for 2013!!
In the beginning. The Planning Committee – Jo Bowman, Donya Conine, Becky Diaz, Brenda
Knisely, Gary Marsjanik, Le Ann Smith and I, met in January. We planned a varied program
with a motivational keynote speaker; interesting, informative, and timely educational
sessions; and fun entertainment, all for you to enjoy. As an addendum this year, we will
have a RAFFLE with homemade items donated by the auxiliaries, and five vendors. Your
suggestions on the evaluation form last year provided us with ideas for the selections.
Thank you.
In the middle. Attending the District Meetings in Clovis, Deming, Gallup, and Raton was a
highlight. The District Chairs did an outstanding job to make this time special for their
attendees; providing interesting speakers, delightful entertainment, delicious food, and
great door prizes. Attendance was excellent and the excitement was like a mini Annual
Meeting. Many thanks to Marilyn Wiseman, District I; Linda Rounds-Nichols, District II; Paula
Johnston, District III; and Joyce Erickson, District IV for their hard work making these
meetings exceptional.
It was a joy to attend many hospital events - Christmas parties, awards luncheons, and it
was an honor to perform installations of new officers. Thank you for the invitations and I'm
sorry I was unable to attend all because of conflicts.
A special thanks to Jeff Dye, NMHA President and CEO, for the opportunity to serve on the
Board of Directors. I learned of, and continue to appreciate, their continued dedication
and diligence to provide the residents of New Mexico with the best health care.
I am especially grateful to my Board and appreciate their devotion and hard work. They
are the BEST and have made my job easier. The culmination of their efforts will be shown
at the Awards Dinner with the presentation of awards.
A very special lady with her immense amount of knowledge and expertise, giving 100%
support is without a doubt, Jo Bowman, our State Liaison. She is really our anchor with her
many organizational skills putting together an exceptional Annual Meeting. Yes, we all work
together, but she is the one who really makes it possible. Kudos to a top-notch lady!
My continued thanks to Gila Regional Medical Center, my home auxiliary, for their continued
support, and especially for their gift of beautiful goody bags for this year's meeting.
The end. It's been a great year. Following are the totals from the Annual Reports received
from the 21 auxiliaries:
Donations contributed:
Total Membership 2,332
Hospital Equipment $355,905
Total Youth Membership 95
Scholarships $419,933
Total Volunteer Hours 358,623
Education $ 31,553
Total Income $1,789,497
Thanks for a wonderful year, and I know you will continue to give in-coming president, Le
Ann Smith, the continued support you have given to me.
Living is the art of loving. Loving is the art of caring. Caring is the art of sharing. Sharing
is the art of living –Anonymous
Keep up the volunteer spirit – let your heart soar!!
Leda Evert, President
NMHA Auxiliary/Volunteer Service
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NMHA Auxiliary/Volunteer Service
PRESIDENT-ELECT ANNUAL REPORT 2012-2013
Dear Auxiliary Volunteers,
This has been a wonderful experience serving as your President Elect. Thank you for the
opportunity.
The year began with the Planning Committee Meetings held in January & March. There is a lot
of work put into preparing, beginning with our speaker, education sessions and entertainment.
The goal is to make sure that we bring something of interest to everyone attending. We are
very fortunate to have two State Past Presidents, Becky Diaz and Brenda Knisley, to assist.
Thank you to all other members of the committee for your time spent preparing for our
convention.
The District Workshops were held in April. I attended the ones in Deming, Gallup and Raton.
The meetings were well attended, with warm welcomes, informative speakers, good food and
entertainment. These are very important sessions in that it enables us to meet so many
auxilians on a smaller attendance level.
In late April I went to the State Auxiliary Leaders Conference in Washington, DC. This was held
in conjunction with the American Hospital Association Conference. The speakers were very
motivational and giving an insight on what the future holds not only for our auxiliaries but our
hospitals. The HAVE Awards Breakfast was a highlight honoring those winners in Community
Service, In Service Hospital Volunteers, Fund Raising and Community Outreach. We did have
joint sessions with the AHA, one of those being a luncheon with keynote speaker, Bob Woodruff
of ABC News. At the conclusion of the conference, Jeff Dye invited me to visit the New Mexico
Congressional Members with he and 4 CEO's from New Mexico. The purpose was to share
concerns on various Health Issue Bills that would come before Congress in the next session. I
do appreciate and thank Jeff for the invitation to attend.
I attended the Mid Year Meeting in Albuquerque. It was an opportunity to meet with the Board
of Directors and make decisions that will be of benefit to all members. It was a well attended
meeting.
In August I attended the New Mexico Hospital Association Board Meeting with Leda Evert. I
was a very interesting and informative meeting with concerns and issues effecting health care.
Sponsor notices were sent to all CEO's and Auxiliaries for financial support for our convention.
The response has been very generous.
This year for the first time we invited hospital vendors to display and sell their merchandise at
our convention. I would like to thank those Auxiliaries who provided vendor information. There
will be 5 vendors sharing the room with our raffle items provided by the Auxiliaries. Another first
this year will be our Meet & Greet Reception on Wednesday evening. The reception will be held
in the same room with the vendors and raffle items.
I would like to thank Jo Bowman and Leda Evert for their assistance and encouragement during
the past year. I also would like to thank the MCMC Auxiliary for their encouragement and
support.
VOLUNTEERS GIVE THE BEST GIFT OF ALL...THEIR TIME
Le Ann Smith
President Elect - 2012 -2013
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PRAYER FOR HOSPITAL AUXILIARIES
Almighty God and Heavenly Father of mankind,
bless we pray Thee,
our endeavors in these hospitals
in which we strive to bring comfort and hope
to all who are in distress of mind or body.
Guide us so that we may use the privilege given
us to help the aged, the ill, and the very young—
with generosity, with discretion and with gentleness.
Give us the strength to labor diligently,
the courage to think and to speak with clarity
and conviction but without prejudice or pride.
Grant us, we beseech Thee,
both wisdom and humility in directing
our united efforts to do for others
only as Thou would have us do.
Amen.
AUXILIARY PRAYER
Heavenly Father, we come before you to be renewed and strengthened for the work set before us as
hospital Auxilians and care givers.
Keep us mindful of our role and duty to you and the patients and families we serve. Open our hearts and
eyes so we may be a reflection of the gentleness and beauty of our Southwest in all we endeavor to
accomplish.
In each encounter, allow our presence to radiate the warmth of the desert and the sunshine; the strength
and majesty of the mountains; and sharing of the bounties of the waters that vitalize our land.
We thank you for this opportunity which brings us together to share and celebrate the joys and rewards of
volunteering.
Bless these Auxilians and the institutions in which they serve.
Amen.
Submitted by a special committee from Lovelace Foundation Auxiliary:
Will Taylor, Auxilian
O.J. Davis, Chaplain
Pam Dickerhoof, Director, Volunteer Services
*It is suggested the above Auxiliary prayers be used by the State Auxiliary at state functions and
district workshops.
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THE INSIGNIA
(Adopted in 1958)
The insignia of the American Hospital Association, worn on the left shoulder of the auxiliary
jacket/smock sleeve or left side of cobbler (received usually after serving one hundred hours) embraces
and combines many things.
Quarterly, we have the Lorraine Cross, an emblem of relief to the unfortunate since medieval times. The
caduceus, or the Want of Mercy and Serpent of Aesculapius (The Roman God of Medicine) has
symbolized the healing art of thousands of years. The Maltese Cross has been the emblem of the Knights
of Saint John of Jerusalem since A.D. 1082, and for several hundred years has also been used by the St.
John Ambulance Service. The international emblem for the relief of sick and wounded is the Geneva or
Greek Cross. The Urn Lamp is universally accepted as symbolic of knowledge, and is the official
emblem of the Florence Nightingale Nurses. The American Eagle symbolizes the United States of
America; the Maple Leaves, the Dominion of Canada; and the whole is supported by the classic Latin
motto “Nisi Dominus Frustra”—Without God We Can Do Nothing.
UNIFORMS
Appropriate uniforms will be determined by the local auxiliary/volunteer service.
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STATE PINS
In 2004 the State Auxiliary / Volunteer Service adopted an official state pin. The pin is
shown below in both an enlarged view and actual size (7/8” width). The Zia symbol is in raised
polished gold and red enamel. The State of New Mexico is in raised polished gold and yellow
enamel on a recessed sandblast finish gold background. “AUXILIARY VOLUNTEER
SERVICE” is displayed in raised polished gold lettering on a reflex blue enamel border.
“NMHA” is incised reflex blue lettering on a raised polished gold border. Bottom loops are
included to hold reflex blue year charms.
Pin and year charm distribution information is included in the State Auxiliary / Volunteer
Service Policies & Procedures.
*State Pin updated in 2008, when NMHHSA changed their name to NMHA
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NMHA AUXILIARY/VOLUNTEER SERVICE MISSION STATEMENT
The mission of the Auxiliary/Volunteer Service to NMHA is to assist the hospital
auxiliaries/volunteer services in their support of service to their hospitals and their communities.
It also supports the NMHA in its mission and endeavors through education, networking,
communication and participation on the NMHA Board of Directors.
Services Provided Through the State Auxiliary/Volunteer Service
Provide support and advice to member hospital auxiliaries/volunteer services so that each
auxiliary/volunteer services can assist its hospital in providing the most effective healthcare in
the ever-changing world of today.
Organize and conduct the educational program in conjunction with the annual NMHA State
Convention.
Provide resource materials to member auxiliaries/volunteer services.
Revised January, 1998; September 1999; January 2001
NMHA MISSION STATEMENT
The New Mexico Hospital Association (NMHA), a voluntary membership organization,
represents its membership on legislative, regulatory and public policy issues. NMHA works
with its members and others to improve the health status of the citizens of New Mexico.
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NMHA AUXILIARY/VOLUNTEER SERVICE PAST PRESIDENT
(*Active Past Presidents)
Term
1953 – 1957
1957 – 1959
1959 – 1961
1961 – 1962
1962 – 1963
1963 – 1964
1964 – 1965
1965 – 1966
Name
Elizabeth (Rood) Neher - deceased
Marguerite Claffey deceased
Louis Craddock
Bea Wilson
Frances Currier - deceased
Elisabeth Gray – deceased
Bea Wilson
Opal Armstrong - deceased
Facility
Presbyterian Healthcare Services
St Vincent Hospital
Lea General Hospital
Espanola Hospital
Artesia General Hospital
Los Alamos Medical Center
Espanola Hospital
Ruidoso Medical Center
1966 – 1967
Helen Hansche*
300 Valencia SE, Apt 223
Albuquerque, NM 87108
505/260-8183
1957 – 1968
1968 – 1969
1969 – 1970
1970 – 1971
Imogene Ruckstuhl – deceased
Harriet Harris – deceased
Marilyn Catt – deceased
Flo (Wyrick) Martin
Memorial Medical Center
Bataan Memorial Hospital
St. Joseph Medical Center
1971 – 1972
Betty Peterson*
49 Calle Cantando
Santa Fe, NM 87505
1972 – 1973
1973 – 1974
Peg Bayless – deceased
Grayce Campbell
San Juan Medical Center
1974 – 1975
Inez Rodgers*
724 Suzanne
Las Cruces, NM 88005
1975 – 1976
1976 – 1977
1977 – 1978
1978 – 1979
1979 – 1980
1980 – 1981
1981 – 1982
1982 – 1983
1983 – 1984
Nedra Gathings – deceased
Gladys Reed – deceased
Alice McClung – deceased
Myron Hallmark
Joyce Mihas
Gladys Reed – deceased
Fran Merrill – deceased
Betty Knight – deceased
Jane Justice – deceased
Dan C Trigg Memorial Hospital
1984 – 1985
Katie Woodward*
812 Calle Del Corte NE
St Joseph Medical Center
1985 – 1986
Betty Merritt*
6835 Bright View Road
Las Cruces Memorial Hospital
1986 – 1987
Shirley Bartel*
1505 Figueroa NE
505/296-5270
Lovelace Medical Center
St. Mary’s Hospital
Dan C Trigg Memorial Hospital
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NMHA AUXILIARY/VOLUNTEER SERVICE PAST PRESIDENT cont.
Term
1987 – 1988
Name
Mary Lou Myer - deceased
1988 – 1989
Arlene High*
Rehoboth McKinley Christian Hospital
1711 Cliff
Gallup, NM 87301
505/863-6637 email: [email protected]
1989 – 1990
Sue Gross – deceased
1990 – 1991
Peggy Rueb*
6413 Kaston Ave NE
1991 – 1992
Nada Baulch – deceased
Eastern New Mexico Medical Center
1992 – 1993
Betsy King*
10 Arco NW
1993 – 1994
Dorothy Sterling – deceased
1994 – 1995
Beverly Allen*
5420 Augusta Drive
Farmington, NM 87402
505/327-0157
San Juan Regional Medical Center
1995 – 1996
Elizabeth Jaramillo-Dalton
P.O. Box 1052
Bernalillo, NM 87004
Anne Haynes – deceased
Ellin Marotta – deceased
University Hospital
1996 – 1997
1997 – 1998
Facility
University Hospital
Gerald Champion Regional Medical Center
St. Joseph West Mesa Hospital
1998 – 1999
Fran Rogers*
75 Kachina
Los Alamos, NM 87544
1999 – 2000
Kay Moore - Deceased
2000 – 2001
Carol Searcy*
Alta Vista Regional Hospital
3227 Frontage road 2116
Las Vegas, NM 87701
cell: 505/617-6176
2001 – 2002
Marilyn Hathaway*
Rehoboth McKinley Christian Health Care
2101 Mariyana
Services
Gallup, NM 87301
Cell: 505/593-0008
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Term
2002 – 2003
Name
Luella Kramer*
7127 NDCBU
Taos, NM 87571
505/758-4782 [email protected]
cell: 575/770-4309
Facility
Holy Cross Hospital
2003 – 2004
Carol Searcy*
3227 Frontage Road 2116
Las Vegas, NM 87701
cell: 505/617-6176
2004 – 2005
Rebecca Diaz*
11717 Sky Valley Way NE
2005 – 2006
Brenda Knisely*
11105 Apache Avenue NE
2006 – 2007
Jim Peters*
1167 Warm Springs Lane
2007 – 2008
Betty Pfeiffer*
2315 Sedona Hills Parkway
2008 – 2009
Anne Felton*
P.O. Box 3
Elephant Butte, NM 87935
2009 – 2010
Linda Rounds-Nichols*
Rehoboth McKinley Christian Health Care
P.O. Box 1959
Services
Gallup, NM 87305
Cell: 505/870-0167
2010 – 2011
Paula Johnston*
Plains Regional Medical Center
1701 Colonial Parkway
Clovis, NM 88101
2011 – 2012
Donya Conine*
Box 623
Cloudcroft, NM 88317
Sierra Vista Hospital
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2012 – 2013
Leda Evert*
Gila Regional Medical Center
P.O. Box 2963
Silver City, NM 88061
575/388-0352 e-mail: [email protected]
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HISTORY OF THE STATE AUXILIARY/VOLUNTEER SERVICE
In 1948, in St. Louis, the American Hospital Association formally called the Women’s Hospital
Auxiliaries began.
A system of “counselors” for each state was formed with these people being approved by the President of
American Hospital Association, on recommendation of the State Association. By 1957, the AHA felt
each state was strong enough to develop their own programs and the “counselors” were discontinued.
The committee of hospital auxiliaries became the Council of Hospital Auxiliaries.
In 1952, Elizabeth (Rood) Neher of Albuquerque was told by the NMHA (now the NMHHSA) Executive
Board that they would like the auxiliaries to meet in conjunction with their annual meeting. Auxiliaries
represented at the first meeting included: Farmington, Las Cruces, Los Alamos, Santa Fe, two from Las
Vegas and three from Albuquerque. Representatives from New Mexico auxiliaries met with Mrs. Lee
Tollefson, a member of the Committee of Women’s Hospital Auxiliaries of the AHA, to gain the formal
direction needed to form the State Auxiliary. It should also be noted that Elizabeth served on the AHA
Council for Hospital Auxiliaries.
New auxiliaries added to the roster of the state in 1954-55 were Artesia General, Lea Regional, and Holy
Cross Hospital of Taos, which was the first organized auxiliary in our state, having been founded in 1937.
In 1955, the auxiliaries in Roswell were added to the roster. Carlsbad added two auxiliaries (Carlsbad
Memorial and St. Francis Xavier) in 1956 and Lincoln County Memorial Hospital in Carrizozo, Clovis
Memorial Hospital and Espanola Hospital brought the total to 19.
In 1958, the changeover from the Counselor Committee was completed and Mrs. Frank Claffey from St.
Vincent was the first Chairman. Also during this year, a constitution was presented and accepted, dues
were inaugurated (.25/auxiliary), and the official AHA Auxiliary uniform and emblem were adopted.
In 1957, Mimbres Memorial Hospital joined the group, followed in 1959 by Gerald Champion Hospital
and Cibola General. Other 1959 milestones included incorporation as a non-profit organization in the
State of New Mexico and tax exemption from the Bureau of Revenue.
In addition to the state group in 1960 was Socorro Hospital, and 1961 brought new members from
Lovington, Eunice, Jal, Truth or Consequences, Santa Rosa, and Tucumcari. In 1963, the number of
auxiliaries belonging to State jumped to 30 with the addition of Roosevelt General Hospital in Portales
and, during Elisabeth Gray’s term of office, the State was divided into four districts.
The dissolution of the corporation of the Auxiliary to the NMHHSA took place September 10, 1963,
when the Auxiliary reverted to a committee of the hospital association. The approval of this change was
given by the general membership and the NMHHSA Board at the eleventh annual convention in October
1963.
The 1979 term of Myron Hallmark began with 29 auxiliaries reporting a total membership of 3,241. Jal
Lea General, having resigned from state some years before, and McKinley General Hospital were added.
During the 1984-85 term of Katie Woodward the voluntary assessment of member hospitals with
auxiliaries, which is used to subsidize the State Auxiliary Budget, became permanent and ongoing.
Betty Merritt’s term in 1986 saw the first strategic plan for the Auxiliary. The committee consisted of the
State Auxiliary Board Members and NMHHSA staff.
Mary Lou Meyers led the 1987-1988 year, focusing on education as a top priority for volunteers while
Arlene High, the next president, developed a state handbook. This year also saw the beginning of the
Youth Volunteer Program.
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The creation of the Honor Roll Award and the shifting of nominating responsibilities to District
Chairman, as well as the inception of the Salute to Excellence Award, made the 1989-1990 term another
year of progress.
Peggy Rueb was president the following year. For the first time we joined New Mexico Hospital
Association (NMHSSA) at their mid-year program.
During her term, Nada Baulch played an important role in the assembling of the 40th Anniversary
Memorial Booklet.
We celebrated the return of Miners’ Colfax Hospital Auxiliary, bringing the total number of hospital
auxiliaries to 28 in 1993. The position of Historian was added to the State Board that year. It was
necessary in 1995 to raise state dues from $1.50 to $2.00.
Led by Elizabeth Jaramillo-Dalton 1995-96, the State Auxiliary saw a year with the consolidation of
positions on the Board and went on to the elimination of the under-utilized Legislative Chair and midyear meetings on alternate years.
During Anne Haynes’1997-98 term, a new term was coined, that of adjunct member. This was a result of
Presbyterian Hospitals’ auxiliaries becoming a volunteer service organization. A donation of five
hundred dollars and participation in most events, with the exception of holding voting privileges and
eligibility for awards, preserved a vital link between auxilian and volunteer.
The year 1998-1999 brought many changes and issues to the State Auxiliary. There has been a move in
our society for volunteerism without the requirement to belong to an organized dues-paying unit.
Presbyterian Health Services recognized this trend and attempted to work within these confines. They
accepted volunteers without being a member of an auxiliary organization, and paid a donation rather than
dues for the volunteers. This procedure did not allow the volunteers to vote, participate in the awards
program or to hold office in the auxiliary organization. The State Auxiliary of the New Mexico Hospitals
& Health Systems Association (NMHHSA) set about changing bylaws and procedures to facilitate those
wishing to volunteer without becoming a “member” of an auxiliary organization – a change that resulted
in an alliance between 12uxilians and volunteers. In the re-designated State Auxiliary/Volunteer Services
to the NMHHSA, Presbyterian Health Services again became a part of the NMHHSA State Auxiliary.
The service organization is required to pay dues of $2 per member that entitles them to all benefits, i.e.
vote, participate in awards, and hold office. This major change was approved by the Board of Directors
of NMHHSA, the Auxiliary Board and the membership of the State Auxiliary.
In 1998-1999 the State Auxiliary lost Hobbs and Tucumcari.
As we ended 1999, the last year of the century, the State Auxiliary was facing new issues. The greatest
one of these was the forming of an alliance between the Auxilians and the Volunteers. This change was
discussed at length with Nancy Brown (the American Hospital Association Auxiliary/Volunteer
Assistant), was approved by the NMHHSA Board of Directors, the Auxiliary Board of Directors and the
membership of the State Auxiliary. The NMHHSA State Auxiliary officially changed their name to the
NMHHSA Auxiliary/Volunteer Services Association.
During Kay Moore’s 1999-2000 term, a new membership category was introduced, Independent
Membership. Carlsbad left the state organization; leaving 22 Active, 1 Provisional and 1 Independent
NMHHSA Auxiliary/Volunteer Services memberships. This marked the beginning of the new
millennium and the beginning of a new century for the NMHHSA Auxiliary/Volunteer Services.
During the 2000-01 term of Carol Searcy, the Bylaws and Policies & Procedures were critiqued. The
Handbook was supplied to each of the Auxiliary/Volunteer members of the NMHHSA
Auxiliary/Volunteer Services with yearly updates to follow. Santa Fe voted to remove themselves from
the state membership. Portales dedicated their new hospital facility (Roosevelt General Hospital) with
plans of trading their Provisional Membership for an Active Membership. As we began the new
millennium we were looking forward to further expansion of the State organization.
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Marilyn Hathaway’s 2001-02 term saw the continuation of change statewide. Los Alamos Hospital was
sold to the “For-Profit” Province Corp. and the sales of the currently For-Profit Lovelace Health Systems
and the Not-For-Profit St. Joseph Healthcare Systems to the For-Profit Ardent Corporation is pending.
St. Joseph’s Auxiliaries voted to disassociate from the State Auxiliary/Volunteer Services while Los
Alamos and Lovelace Auxiliaries remain strong volunteer groups. We welcomed the return of Roosevelt
General Hospital Auxiliary, Portales, to the State. We are currently at 20 auxiliary/volunteer services
members. At the request of several member organizations and in recognition of the changing direction of
Auxiliaries, the State will no longer designate or dictate the wearing of a singular “official” State
volunteer uniform. We have also worked closely with the AHA Committee on Volunteers on several
National projects, including the first annual National Healthcare Volunteer Day in April.
2002-2003 was led by Luella Kramer. St. Vincent and Sandia Health Systems (formerly St. Joseph)
rejoined the state and increased our membership by over 400. During the Summer 2003 Board of
Directors’ meeting, minor language and clarification changes were made to the bylaws and
policy/procedures handbook.
During Carol Searcy’s 2003-2004 term, she accomplished two enhancements for the future of NMHHSA
Auxiliary/Volunteer Services: the Membership Lists and the State Pin. The Membership List will assist
in future goals and awards for the NMHHSA A/VS; the State Pin which will be worn as a symbol of pride
as a member of the NMHHSA Auxiliary/Volunteer Service.
National awards, loss of Portales Auxiliary, redistricting, and increase of funding were highlights in 20042005. Rehoboth McKinley Christian Health Care Services in Gallup was awarded the American Hospital
Association’s Hospital Award for Volunteer Excellence (HAVE). Due to declining membership, the
Roosevelt General Hospital Auxiliary in Portales decided to discontinue their state membership. It is
hoped that they will be able to rejoin the State soon. The NMHHSA Board of Directors voted to increase
the hospital assessments from $150 to $250, effective in 2006. In an effort to have the districts more
evenly member-balanced, the State Board move Gerald Champion Regional Medical Center in
Alamogordo from District 4 to District 3. It is especially appropriate to highlight the fundraising success
of President-Elect Brenda Knisely. In 2004, Rebecca Diaz was responsible for raising $3800 for annual
meeting sponsorship; and, in 2005, Brenda was successful in raising over $10,000. Sponsorship dollars
have allowed the State Auxiliary/Volunteer Service to keep registration fees at a minimal; in addition,
funds were available to bring educational sessions and speakers to the annual event.
During the 2005-2006 term of Brenda Knisely, Past State President Marilyn Hathaway, who did the
original histories of the State Auxiliary/Volunteer Service, again updated the histories for the years 2000
through 2006. The histories were published in book form and distributed to each Auxiliary/Volunteer
Service.
Auxilians from Plains Regional Medical Center in Clovis, who left the State Auxiliary/Volunteer Service
after the 2005 Annual Meeting but retained personal memberships in 2006, are working to regain their
membership in the State organization. Carlsbad Medical Center Auxilians rejoined the State organization
in 2006. The following auxiliaries were also contacted during this year’s membership drive: Artesia
General Hospital, Cibola General Hospital, HealthSouth Rehabilitation Hospital, Lea Regional Medical
Center, MountainView Medical Center, Dr. Dan C. Trigg Memorial Hospital, and Union County General
Hospital.
For the first time changes were made to the format of the Annual Meeting. The Voting Body Meeting
was held separate from the General Meeting. To accommodate this change, two registrations were held.
A reception was held to honor the Past State Presidents. At the evening dinner, the Awards and
Recognitions were presented.
Jim Peters served as our President during the 2006-2007 year. Membership continues to grow as we
passed the 2400 milestone. Plains Regional Medical Center Auxiliary rejoined the State and attended the
Annual Meeting. The reception at the Annual Meeting honored those individuals who have given 55 or
-16-
more years of service. That list consists of Alnita Baker (Alta Vista Regional Hospital, Las Vegas) and
Elisabeth Gray (Los Alamos Medical Center, Los Alamos). Also honored were the local organizations
that have provided 55 or more years of service. This group includes: Alta Vista Regional Hospital – Las
Vegas, Espanola Hospital – Espanola, Los Alamos Medical Center – Los Alamos, Love Medical Center –
Albuquerque, Memorial Medical Center – Las Cruces, Presbyterian Healthcare Services -Albuquerque,
San Juan Regional Medical Center -Farmington, Holy Cross Hospital – Taos, and St. Vincent Regional
Medical Center – Santa Fe. Minor changes were approved to the organization’s bylaws and were
primarily grammatical or clarifying in nature. The organization’s name was changed to the New Mexico
Hospital Association Auxiliary/Volunteer Service, in order to be consistent with the New Mexico
Hospital Association (NMHA). Our President-Elect, Betty Pfeiffer, collected $12,300 in sponsorship for
the 2007 NMHA Auxiliary/Volunteer Service Annual Meeting. These funds continue to help hold the
member costs for the meeting to an absolute minimum.
Betty Pfeifer, Memorial Medical Center Auxiliary in Las Cruces, New Mexico served as President during
2007-2008. With the addition of Nor-Lea General Hospital Auxiliary in Lovington (38 members) and
with the twelve (12) Personal Memberships from Trigg Memorial Hospital Auxiliary in Tucumcari, the
State Auxiliary continues to maintain a healthy membership in spite of a declining trend in volunteer
work nationwide. After a survey of 21 groups in the organization, it was determined that there is still an
interest in continuing competitions for Scrapbook, Salute to Excellence, and the Newsletter. Minor
changes to the Policies and Procedures were made to encourage more participation in the competitive
areas. A Bylaws change was made to appoint the four (4) district chairpersons as opposed to election
with the host auxiliary/volunteer service for the annual district workshops submitting the name of a
nominee to the President-Elect for an appointment. A web site for the State Auxiliary was initiated and is
ongoing. The year brought sadness to the State Auxiliary with the loss of two Past State Auxiliary
Presidents – Gladys Reed and Sue Gross of Los Alamos Medical Center passed away in December 2007.
Anne Felton, Sierra Vista Hospital – Truth or Consequences, served as President during 2008-2009.
Beginning January 1, 2009 the mileage reimbursement for Auxiliary Board members was increased from
$.40 to $.50 per mile. In mid-April the NMHA Auxiliary/Volunteer Services, along with NMHA, moved
to a much larger office building at 7471 Pan American Freeway NE, Albuquerque. The NMHA
Auxiliary/Volunteer Service web page is up and running with many helpful and useful links. A decision
was made to reinvest some of the reserve money by in a certificate of deposit and leave the remaining to
cover unexpected expenses. A bylaws clarification was made to make it easier to get District Chairs by
having Auxiliary Presidents in each district suggest names to the President-Elect, eliminating this
responsibility by the Nominating Committee. Sadly, Nor-Lea General Hospital in Lovington has
withdrawn from the State Auxiliary. For the first time, we had the privilege of having Mary McCormack,
on behalf of the American Hospital Association, address our General Assembly at Annual Meeting.
Linda Rounds-Nichols, Rehoboth McKinley Christian Health Care Services – Gallup, served as President
during 2009-2010. Linda visited each local auxiliary/volunteer service group, as well as making a visit to
Tucumcari to meet with the Personal Members. The bylaws were changed to further reflect the practice
of the appointment versus election of the district chairs, and some changes were made in the policies so
they would coincide with the bylaws. The Board voted to follow-up on the decision of Anne Felton’s
board, and invested $25,000 in a Schwab One Organization Account, invested in the Vanguard ShortTerm Treasury fund.
One of the highlights of 2012 annual meeting was that it included vendors. This was the second year to
have vendors; however, there were only 2 in the previous year. Vendors and sponsors have allowed the
State Auxiliary to provide keynotes and education presenters to the membership as well as keep the
registration fee under $100 per registrant. In 2012, the Las Vegas Auxiliary changed their name with the
-17-
State Corporation Commission, Attorney General’s Office and State of New Mexico Taxation & Revenue
Department to “Auxiliary for Alta Vista Regional Hospital.” An update to the history information was
submitted by Gila Regional Medical Center: “The Hillcrest Hospital Auxiliary joined the New Mexico
Hospital Association in 1970, with 69 active members. There were 10 executive board members with
Mollie Cerney serving as president. The first time Silver City Auxilians attended the NMHA State
Convention in Albuquerque was on October 28, 1970 with 8 attendees.”
Leda Evert, Gila Regional Medical, Silver City served as president during 2012-13. There were a number
of changes throughout the year. The registration fee to attend the annual meeting was increased to $100
from the previous $90 to help defray the rising costs of the meeting; i.e., speaker fees, A/V rental, food,
etc. For the very first time, registration was done online and was very successful. The job description for
the Newsletter Chairman was updated as well as the guidelines for the state newsletter. A new set of
guidelines for the scrapbook contact was approved. The form for submitting names of deceased
Auxilians for the memorials changed to allow for all the names to be submitted electronically and on the
same form. At the annual meeting, there was a first time RAFFLE with beautiful homemade items
donated by the auxiliaries. This was a very successful endeavor and all proceeds went to the NMHA
Auxiliary/Volunteer Service. There were five vendors selling products onsite…another addition that was
a huge success. The biggest challenge in 2013 was regarding future District II workshops. District II
members were not able to commit to a workshop in 2014. The Board approved that District II schedule
workshops every other year, on a rotating basis. There will be a District II chair that will coordinate with
other districts for District II members to attend their meetings and will also serve as contact person for
District II news/information distribution, as needed. Peggy Easterling, San Juan Regional Medical Center
Auxiliary – Farmington, stepped up to the plate to serve as the first District II Liaison.
-18-
NMHA
AUXILIARY/VOLUNTEER SERVICE
HONOR ROLL RECIPIENTS
1990
Mollie Cerny, Gila Regional, Silver City
Adelaide Glasner, Gila Regional, Silver City
Thelma Armstrong, San Juan Regional Hospital
Farmington
21,197.5 hours
17,564.25 hours
17,029 hours
1991
Kay Murphy, St. Vincent Hospital, Santa Fe
Helen Simms, Clovis High Plains Hospital, Clovis
Nell Trout, Lincoln County Medical Center, Ruidoso
16,486 hours
15,175 hours
13,269 hours
1992
Marian Nordstrum, Presbyterian Healthcare Svc
Albuquerque
Alberta Herron, Presbyterian Healthcare Services
Albuquerque
Margaret Rau, St. Joseph Medical Center, Albuquerque
16,233.5 hours
13,870.5 hours
13,354 hours
1993
Mary Kelly, St. Vincent Hospital, Santa Fe
Betty Smith, Rehoboth-McKinley Christian Hosp, Gallup
Alta Jordan, St. Vincent Hospital, Santa Fe
14,541 hours
13,510 hours
12,916 hours
1994
Thelma Armstrong, San Juan Medical Center, Farmington
Adelaide Glaser, Gila Regional Medical Center, Silver City
19,352 hours
18,986 hours
18,120 hours
1995
Adelaide Glaser, Gila Regional Medical Center, Silver City
Helen Simms, Plains Regional Med Ctr, Clovis
Margaret Rau, St. Joseph Medical Center, Albuquerque
20,325 hours
19,645 hours
17,683 hours
15,800 hours
1996
Adelaide Glaser, Gila Regional Med Ctr, Silver City
Helen Simms, Plains Regional Med Ctr, Clovis
Margaret Rau, St. Joseph Healthcare Systems, Albuquerque
19,795 hours
16,861 hours
16,250 hours
1997
Margaret Rau, St. Joseph Healthcare Systems, Albuquerque
Helen Simms, Plains Regional Medical Center, Clovis
Wayne Sweet, Lovelace Health Systems, Albuquerque
17,500 hours
17,082 hours
17,000 hours
1998
Connie Manire, Lincoln County Medical Center, Ruidoso
19,842 hours
Alice Gibson, San Juan Regional Medical Center, Farmington 18,226 hours
Helen Simms, Plains Regional Medical Center, Clovis
17,188 hours
1999
Lena Bridges, Plains Regional Medical Center, Clovis
18,451 hours
Betty Smith, Rehoboth McKinley Christian Hospital, Gallup 17,145 hours
Grayce Campbell, Los Alamos Medical Center, Los Alamos 13,035 hours
-19-
2000
Alice Gibson, San Juan Regional Medical Center, Farmington
Mary J. Kelly, St. Vincent Hospital, Santa Fe
Sister Adele Baca, St. Joseph Healthcare, Albuquerque
21,320 hours
16,690 hours
14,335 hours
2001
Billie Starkey, Espanola Hospital, Espanola
Katherine Whitcomb, Eastern N. M. Medical Center, Roswell
Grayce Campbell, Los Alamos Medical Center, Los Alamos
32,693 hours
14,249 hours
13,156 hours
2002
Betty Smith, Rehoboth McKinley Christian Hospital, Gallup
Ethel Stepp, Rehoboth McKinley Christian Hospital, Gallup
Ruth Weems, Roosevelt General Hospital, Portales
19,453 hours
14,992 hours
14,000 hours
2003
Nancy Bell, Espanola Hospital, Espanola
26,923 hours
Alberta Herron, Presbyterian Healthcare Services, Albuquerque 18,775 hours
Betty Bullington, Presbyterian Healthcare Services, Albuquerque 16,866 hours
2004
Alberta Herron, Presbyterian Healthcare Services, Albuquerque 19,036 hours
Betty Bullington, Presbyterian Healthcare Services, Albuquerque 18,358 hours
Ethel Stepp, Rehoboth McKinley Christian Health, Gallup
15,955 hours
2005
Valeria Van Soelen, St. Vincent Regional Medical, Santa Fe
16,841 hours
Dorothy Berget, Presbyterian Healthcare Services, Albuquerque 16,642 hours
Martha Zollinger, Rehoboth McKinley Christian, Gallup
15,549 hours
The Hours of Service recognition was discontinued in 2006. Recognition for service was replaced with Years
of Service.
-20-
NEW MEXICO HOSPITAL ASSOCIATION
BOARD OF DIRECTORS
2013-2014
CHAIRMAN
Bo Beames, Administrator
Email: [email protected]
Mary Martinez, Administrative Assistant
Socorro General Hospital
1202 Highway 60 West
Socorro, NM 87801
575/835-8305 Fax: 575/835-8703
CHAIRMAN-ELECT
Peter Hoffstetter, CEO
Lenora Cisneros, Director of Administrative Services
Holy Cross Hospital
1397 Weimer Road
Taos, NM 87571
575/751-5766 Fax: 575/751-5719
IMMEDIATE PAST CHAIRMAN
David Shaw, Chief Executive Officer
Marlene Winteregg, Executive Assistant
Nor Lea General Hospital
1600 North Main
Lovington, NM 88260
575/396-6611 Fax: 575/396-0318
SECRETARY-TREASURER
Rick Wallace, President/CEO
Deb Dumont, Executive Assistant to the President/CEO
801 West Maple Street
505/609-6125 Fax: 505/609-6249
AHA DELEGATE
Christina Campos, Administrator
Guadalupe County Hospital
117 Camino de Vida, Suite 100
Santa Rosa, NM 88435
575/472-3417 Fax : 575/472-0187
AHA ALTERNATE DELEGATE
Stephen McKernan, CEO
Andrea Montoya, Executive Assistant
University of New Mexico Hospital
2211 Lomas Blvd. NE
505/272-2263 Fax: 505/272-1827
DIRECTOR AT LARGE
Maridel Acosta, CEO
Email : [email protected]
Maxine Gamboa, Executive Assistant
Eastern NM Medical Center
405 West Country Club
Roswell, NM 88201
575/624-8722 Fax: 575/624-8726
DIRECTOR AT LARGE
Feliciano Jiron, CEO
Vicki Martinez, Executive Assistant
3917 West Road
575/661-9500 Fax: 575/661-9598
DIRECTOR AT LARGE
Sheri Milone, CEO
Adeline Apodaca, Administrative Assistant
Lovelace Women’s Hospital
4701 Montgomery Blvd.
505/727-7805 Fax: 505/727-7888
DIRECTOR AT LARGE
Sylvia Kelly, CEO
Amber Ortega, Executive Assistant
HealthSouth Rehabilitation Hospital
7000 Jefferson NE
505/563-4078
Fax: 505/345-6722
DIRECTOR AT LARGE
Bruce Tassin, CEO
Email: bruce.tassin@stvinorg
Karen Ebler, Executive Assistant
CHRISTUS St. Vincent Regional Medical Center
455 St. Michael’s Drive
Santa Fe, NM 87505
505/82-5202
Fax: 505/820-5210
NMHA PRESIDENT
Jeff Dye, President & CEO
Judy Hall, Assistant to the President
New Mexico Hospital Association
7471 Pan American Frwy NE
505/343-0010 Fax : 505/343-0012
DIRECTOR AT LARGE
Sandra Podley, Administrator
Julie Aragon, Administrative Assistant
Presbyterian Hospital
1100 Central Drive SE
505/841-1201 Fax: 505/841-1861
HEALTHCARE FINANCIAL MGMT
ASSOCIATION REPRESENTATIVE
Bret Goebel, Consultant
E-mail: [email protected]
Bret Goebel Consulting
11621 Grand Avenue NE
505/291-9858 Fax: 505/291-9858
DIRECTOR AT LARGE
Troy Greer, CEO
Joyce Raizen, Executive Assistant
601 Martin Luther King Jr Avenue NE
505/727-2801 Fax: 505/727-8162
Le Ann Smith, President
Miners’ Colfax Medical Center
529 East 7th Street
Cimarron, NM 87714
575/376-2432
DIRECTOR AT LARGE
Kevin Rogols, President/CEO
Monica Pierce, Executive Assistant
UNM Sandoval Regional Medical Center
30001 Broadmoor Blvd NE
Rio Rancho, NM 87144
505/994-7000 Fax: 505/994-7409
NM ORGANIZATION OF NURSE EXECUTIVES
Maribeth Thornton, RN, President
University of New Mexico Hospital
2211 Lomas Blvd NE
505/272-2076
-22-
BOARD OF DIRECTORS
2013-2014
PRESIDENT
Le Ann Smith
529 E 7th Street
Cimarron, NM 87714
575/376-2432
e-mail: [email protected]
PRESIDENT-ELECT
Linda Rounds-Nichols
P.O. Box 1959
Gallup, NM 87305
505/863-6179
Rehoboth McKinley Christian Health Care Services
SECRETARY
Betty Leonard
P.O. Box 646
Ruidoso, NM 88355
575/808-8223
Lincoln County Medical Center
TREASURER
Patricia Minjarez
62 S. Florida Ave
Alamogordo, NM 88310-9533
575/434-6353
IMMEDIATE PAST-PRESIDENT/
NOMINATING COMMITTEE CHAIR
Leda Evert
P.O. Box 2963
575/388-0352
-23-
DISTRICT CHAIRMEN
2013-2014
DISTRICT 1 CHAIRMAN
Connie Mascarenas
750 Lee Drive
Las Vegas, NM 87701
505/425-7385
DISTRICT II LIAISON
Peggy Easterling
P.O. Box 87
505/609-6913
DISTRICT III CHAIRMAN
Signe Henderson
1302 S. Country Club
Carlsbad, NM 88220
575/887-7666
Carlsbad Medical Center
DISTRICT IV CHAIRMAN
Elizabeth (Liz) Beilue
Box 716
Hurley, NM 88043
575/537-3270
email: [email protected]
NMHA AUXILIARY / VOLUNTEER SERVICE LIAISON
Jo Bowman, Executive Assistant & Auxiliary/Volunteer Service Liaison
7471 Pan American Freeway NE, Albuquerque, NM 87109
505/343-0010, 800/432-5050 e-mail : [email protected]
Fax : 505/343-0012
-24-
APPOINTED OFFICERS
2013-2014
YEARS of SERVICE HONOR AWARD
SCRAPBOOK CHAIRMAN
Marilyn Wiseman
1025 Collier Ave
Raton, NM 87740
575/445-8995
NEWSLETTER CHAIRMAN
F. Kelly Smith
529 E. 7th Street
Cimarron, NM 87714
575/376-2432
email. : [email protected]
PARLIAMENTARIAN/BYLAWS/
HISTORIAN CHAIR
Janine Morgan
P.O. Box 207
Lemitar, NM 87823
575/835-3518
SALUTE TO EXCELLENCE
and YOUTH VOLUNTEER AWARD
CHAIRMAN
Joyce Martinez
2554 Camino San Patricio
Santa Fe, NM 87505-5819
505/471-3887 505/501-2899 (cell)
DIRECTOR OF VOLUNTEER
SERVICES REPRESENTATIVE
Lynda Whalen
405 W Country Club Road
Roswell, NM 88201
email : [email protected]
575/622-8170 ext 5170
-25-
NMHA
AUXILIARY / VOLUNTEER SERVICE PRESIDENTS/CHAIRMEN
2013-2014
ALAMOGORDO:
GERALD CHAMPION REGIONAL
MEDICAL CENTER
2669 N. Scenic Drive
Alamogordo, NM 88310
575/439-6100 Fax: 575/443-7858
ALBUQUERQUE:
LOVELACE MEDICAL CENTER
601 Dr Martin Luther King Jr NE
505/727-8148 Fax: 505/727-8162
Mary Tenski
1504 Scenic Avenue
Alamogordo, NM 88310
575/434-1196
July (1 year) – District III
Priscilla Sanchez
2001 5 Points Road, SW
505/
April – District II
PRESBYTERIAN HEALTHCARE
SERVICES (Volunteer Services)
P.O. Box 26666
Albuquerque, NM 87125-6666
505/841-1501
Debbie Cook, Chairman
1600 Rancho Guadalupe Trail NW
505/821-6705
January (1 year) – District II
UNM HEALTH SCIENCES
CENTER (Service League)
2211 Lomas Blvd. NE
505/272-2356
Marge Davis
c/o UNM Service League
2211 Lomas Blvd NE
505/272-3679
email:
April (1 year) – District II
CARLSBAD:
2430 West Pierce
Carlsbad, NM 88220
575/887-4570
Signe Henderson
1302 S. Country Club Circle
Carlsbad, NM 88220
575/887-7666
January – District III
Norma Kelly (effective January 1, 2014)
1701 Mountain Shadow
Carlsbad, NM 88220
575/887-6269
-26-
CLOVIS:
PLAINS REGIONAL MEDICAL CENTER
2100 N. Martin Luther King Jr Blvd.
Clovis, NM 88101
575/769-2141
Frances Boney
1221 South Prince St
Clovis, NM 88101
575/309-7060
January – District III
Patricia Mondragon (effective January 2014)
1012 Gila Street
Clovis, NM 88101
575/769-0689
DEMING:
MIMBRES MEMORIAL HOSPITAL
900 West Ash
Deming, NM 88030
575/546-2761
ESPANOLA:
ESPANOLA HOSPITAL
1010 Spruce St.
Espanola, NM 87532
505/753-7111
Carol Wolverton
900 West Ash
Deming, NM 88030
575/544-2034
May (1 year) – District IV
Gabriella Rodriguez
P. O. Box 3014
Fairview, NM 87533
505/753-6596
January (1 year) – District I
Clara Money (effective January 2014)
P.O. Box 368
Espanola, NM 87532
505/753-0121
FARMINGTON:
SAN JUAN REGIONAL MEDICAL
CENTER
801 W. Maple
505/599-6156
GALLUP:
REHOBOTH MCKINLEY
CHRISTIAN HEALTH CARE
SERVICES
1901 Red Rock Drive
Gallup, NM
505/863-7000
Audrie Bennett
1241 Laguna Avenue
505/327-2992
September (1 year) – District II
Carol Overton
39 Hamilton Road
Gallup, NM 87301
505/722-3340
January (1 year) –District II
-27-
LAS CRUCES:
MEMORIAL MEDICAL CENTER
2450 S. Telshor Blvd.
Las Cruces, NM 88011-5076
575/521-5555
LAS VEGAS:
ALTA VISTA REGIONAL
HOSPITAL
104 Legion Dr / P.O. Box 3732
Las Vegas, NM 87701
505/426-3595 (Gift Shop)
LOS ALAMOS:
LOS ALAMOS MEDICAL CENTER
3917 West Road
505/661-9555 Fax: 662-0638
RATON:
MINERS’ COLFAX MEDICAL
CENTER
203 Hospital Drive
Raton, NM 87740
575/445-7833
ROSWELL:
EASTERN NM MEDICAL CENTER
405 West Country Club
Roswell, NM 88201
575/622-8170
RUIDOSO:
LINCOLN COUNTY MEDICAL
CENTER
211 Sudderth Drive
Ruidoso, NM 88345
575/257-8200
SANTA FE:
CHRISTUS ST. VINCENT REGIONAL
MEDICAL CENTER
455 St. Michael’s Drive
Santa Fe, NM 87505
505/913-5714
Claude Wescott
429 Bason Drive
575/524-0922
June (1 year) – District IV
Carol Searcy
3227 Frontage Road 2116
Las Vegas, NM 87701
505/425-5010 or 505/617-6176
January (1 year) – District I
Carol Pyburn
3375 Villa
505/662-2902
June (1 year) – District I
Marilyn Wiseman
1025 Collier Avenue
Raton, NM 87740
575/445-8995
August (1 year) – District I
Marie Powell
1618 W. Juniper Street
Roswell, NM 88201
575/623-4708
Email: [email protected] (Judy & Gary Borst email)
May (2 year) – District III
Alice Tompkins
102 Shadow Lane
Ruidoso, NM 88345
575/257-7877
June (1 year) – District III
Joyce Martinez
2554 Camino San Patricio
Santa Fe, NM 87505-5819
505/471-3887
April (2 year) – District I
-28-
SILVER CITY:
GILA REGIONAL MEDICAL
CENTER
1313 East 32nd St.
575/538-4074
SOCORRO:
SOCORRO GENERAL HOSPITAL
P.O. Box 1009
Socorro, NM 87801
575/835-1140
TAOS:
HOLY CROSS HOSPITAL
1397 Weimer Rd.
P.O. Box DD
Taos, NM 87571
575758-8883
TRUTH OR CONSEQUENCES:
SIERRA VISTA HOSPITAL
800 East 9th
Truth or Consequences, NM 87901
575/894-2111
Liz Beilue
P.O. Box 716
Hurley, NM 88043
575/537-3270
July (1 year) – District IV
Peter Romero
P.O. Box 633
Socorro, NM 87801
575/418-7656
January (2 year) – District IV
Marcia Smith
223 Morgan Road
Taos, NM 87571
575/758-3909
May (2 year) – District I
Rita Baca
305 Cherry Lane
Truth or consequences, NM 87901
575/894-3587
January (1 year) – District IV
-29-
NMHA
DIRECTORS OF VOLUNTEER SERVICES
Eastern NM Med Ctr
Lovelace Med Ctr
Lynda Whalen
405 W. Country Club Road
Roswell, NM 88201
[email protected]
Dorrie Abeyta
601 Dr. Martin Luther King
Jr. Ave, NE
[email protected]
505/727-8148
575/622-8170 ext 5170
Espanola Hospital
Nancy Bell
1010 Spruce St.
Espanola, NM 87532
[email protected]
505/752-7111
Gary Marsjanik
P.O. Box 26666
Albuquerque, NM 87125-6666
[email protected]
505/841-1503
Memorial Med Ctr
San Juan Reg Med Ctr
Lynda Taylor
2450 S. Telshor Blvd.
[email protected]
575/521-5555
Teresa Becker
801 Maple Street
[email protected]
505/325-5011
Miners’ Colfax Med Ctr
University Hospital
Kay Donner
203 Hospital Drive
Raton, NM 87740
575/445-3661
[email protected]
Janis Wade, Volunteer Services
2211 Lomas Blvd. NE
[email protected]
505/272-9780
Lincoln County Med Ctr
Brad Treptow
Marketing & Communications
P.O. Box 7744
Ruidoso, NM 88355
[email protected]
575/257-8238
Presbyterian Healthcare
Services
-30-
NMHA
-31-
NMHA
HOSPITALS, DISTRICTS & TERMS OF OFFICE
2013 - 2014
DISTRICT I
TERM OF OFFICE
Espanola Hospital
Espanola
January
Las Vegas
January
Los Alamos
June
Holy Cross Hospital
Taos
May
Raton
October
Santa Fe
April
DISTRICT II
Albuquerque
April
Albuquerque
January
UNM Hospital
Albuquerque
April
Farmington
September
Rehoboth McKinley Christian Health Care Services
Gallup
January
-32-
DISTRICT III
Carlsbad
January
Alamogordo
July
Roswell
May
Lincoln County Medical Center
Ruidoso
July
Plains Regional Medical Center
Clovis
January
DISTRICT IV
Mimbres Memorial Hospital
Deming
May
Las Cruces
June
Silver City
July
Socorro
January
Truth or Consequences
January
-33-
NMHA
ANNUAL REPORTS
-34-
Auxiliary
BUDGET
Account #
4000
4010
4015
4020
4030
6000
6010
6011
6015
6020
6023
6025
6035
6045
6060
REVENUES
Auxiliary Dues Revenue
Annual Convention Sponsors
Annual Convention
Registrations
NMHA Contribution
Hospital Assessments
BUDGET 2014
$
6,900.00
$
12,000.00
$
18,000.00
$
$
2,000.00
5,250.00
NET REVENUES
$
44,150.00
$
$
$
$
$
$
$
5,100.00
4,140.00
1,500.00
3,000.00
4,500.00
200.00
25,000.00
EXPENSES
President
President-Elect
District Chairs
National Convention
Board
Midyear Board Meeting Lunch
Annual Convention
Supplies ↓
Postage
↓
Miscellaneous
→
NET EXPENSES
$
$
-56-
710.00
44,150.00
NMHA
(Bylaws Reviewed 2013)
AUXILIARY / VOLUNTEER SERVICE BYLAWS
57
NMHA
AUXILIARY/VOLUNTEER SERVICE BYLAWS
ARTICLE I - NAME
The name of this organization shall be the NMHA Auxiliary / Volunteer Service, hereinafter known as the State Auxiliary
/ Volunteer Service.
ARTICLE II - PURPOSE
The purpose of this organization shall be to assist in the furtherance of the objectives of the NMHA, to participate in the
projects and programs of the NMHA requested by the NMHA Board of Directors and/or President, to develop educational
programs and provide advisory assistance to Auxiliaries / Volunteer Services of NMHA member or non-member health
care institutions.
ARTICLE III - MEMBERSHIP AND DUES
Section 1: Membership in the State Auxiliary / Volunteer Service shall be open to all auxiliary/volunteer service personnel
functioning at health care institutions, whether or not the health care institution is a member of NMHA.
Section 2: Classification of membership groups: There shall be five classes of membership.
A. Active Membership: Active members shall be those whose dues/donations are paid in full before February 1 of
the calendar year. Each member Auxiliary / Volunteer Service shall have one voting delegate. Active members
shall be permitted to hold office, receive all State Newsletters and other pertinent publications, and attend all
meetings sponsored by the State Auxiliary/Volunteer Service.
B. Provisional Membership: Provisional members shall be those Auxiliaries / Volunteer Services whose health
care institutions are members of NMHA and are organized or are in the process of organizing or reorganizing due
to a change in ownership of, or NMHA affiliation of, the health care institutions. Full annual dues are payable as
of February 1 of the following year. Provisional members shall have all rights and privileges of active members
except the right to vote or to hold office.
C. Personal Membership: Personal membership is open to any volunteer or employee of a health care institution.
Personal members are to receive copies of the State Auxiliary / Volunteer Service Newsletter and other pertinent
materials. They may attend all meetings sponsored by the State Auxiliary / Volunteer Service. Personal members
may not have a vote or hold office. Annual membership dues shall be paid directly to the State
Auxiliary/Volunteer Service Treasurer.
D. Independent Membership: When the host health care institution has decided not to be, or no longer is, a
member of the NMHA and the Auxiliary / Volunteer Service wishes to be a member of the State Auxiliary /
Volunteer Service, the Auxiliary / Volunteer Service shall pay the State Auxiliary / Volunteer Service Assessment
and become or continue to be a member of the State Auxiliary / Volunteer Service. Independent Members shall
have all the rights and privileges of the active members with exceptions of the ability to vote or hold office.
E. Temporary Membership: When a local Auxiliary/Volunteer Service has elected to disassociate its
membership from the State Auxiliary/Volunteer Service, any individuals from that auxiliary/volunteer service
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who hold a current board positions for the State Auxiliary/Volunteer Service may continue for the remainder of
their term as “Active Members” of the State Auxiliary/ Volunteer Service and shall pay annual dues to the State
Auxiliary/Volunteer Service Treasurer. This provision allows the “Board Members” to complete their terms of
office with all rights and privileges of an Active Member. Any State Auxiliary/Volunteer Service Past President
may continue to pay annual dues and maintain “Active Membership” with all rights and privileges.
Section 3: Termination of membership:
A. Board Member - Letter of resignation sent to the State President.
B. Local Auxiliary / Volunteer Service - Letter of disassociation from the State Auxiliary / Volunteer Service;
letter sent to the State President.
Section 4: Annual dues shall be due and payable to the State Treasurer the first day of February.
Section 5: Dues/donations shall become delinquent the first of May. Auxiliaries / Volunteer Services whose dues are
delinquent shall forfeit voting privileges.
Section 6: Changes in dues to the State Auxiliary/Volunteer Service shall be determined by voting delegates at the
Annual Meeting.
Section 7: At any time a delinquent member auxiliary / volunteer service may be reinstated upon approval by the State
Auxiliary / Volunteer Service Board of Directors and payment of current year’s dues/donations.
ARTICLE IV - FISCAL YEAR
The fiscal year of the State Auxiliary / Volunteer Service shall be January 1st through December 31st.
ARTICLE V – ELECTED OFFICERS
Section 1: Elected officers shall be the President, President-Elect, Secretary, and Treasurer.
Section 2: Qualifications
A. The President-Elect shall have served one previous term as a member of the State Auxiliary / Volunteer
Service Board of Directors.
B. All elected officers must be members in good standing of an Active Member Auxiliary/Volunteer Service.
C. The elected officers shall be elected by ballot, or by acclamation providing there are no nominations from the
floor during the Annual Meeting, to serve for one term or until their successors are elected. No elected officer
shall serve two consecutive terms in the same office.
D. The President-Elect shall be installed to the office of President during the Annual Meeting following the one at
which elected.
E. All elected officers shall assume their duties upon adjournment of the Annual Meeting at which elected.
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Section 3: Replacement of officers:
A. If the office of the President becomes vacant or the President shall be unable to perform the duties of the
office, the President-Elect shall succeed to the office of the President for the remainder of the term.
B. If the office of the President is vacated after the first quarter, the President-Elect shall serve as President for the
remainder of the term, and the following year for which the President-Elect was elected.
C. The Board shall fill all other vacancies, except the office of President-Elect which must be elected by the
Voting Body of the State Auxiliary / Volunteer Service. This election shall be done by mailed ballots.
Section 4: Duties
A. President shall:
1.
2.
3.
4.
5.
6.
Preside at all meetings of the State Auxiliary/Volunteer Service, the Board of Directors and the
Executive Committee.
Conduct such other business of the State Auxiliary/Volunteer Service as directed by the Board of
Directors, the Executive Committee or the Voting Body.
Serve as a voting member of the Board of Directors of the NMHA.
Be an Ex-Officio member, without vote, on all committees except the Nominating Committee.
Submit an annual report in writing to the Voting Body at the Annual Meeting.
Chair the Annual Meeting Planning Committee.
B. President-Elect shall:
1.
2.
3.
Perform such duties as may be requested by the President or the Executive Committee.
Serve on the Annual Meeting Planning Committee.
Perform the duties of the President for the unexpired term in the event of a vacancy occurring in that
office.
C. Secretary shall:
1.
2.
Record the proceedings of all meetings of the State Auxiliary/Volunteer Service, and shall, within thirty
days, send a copy of the minutes to the members of the Board of Directors.
Conduct any correspondence as requested by the President, the Board of Directors or the Executive
Committee.
D. Treasurer shall:
1.
2.
3.
4.
5.
6.
Serve as Chairman of the Finance Committee.
Authorize all disbursement of monies.
Keep an itemized account of all receipts and disbursements.
Collect all dues/donations.
Prepare and present financial reports.
Act as Credentials Chairman.
ARTICLE VI - EXECUTIVE COMMITTEE
Section 1: The Executive Committee shall consist of the President, President-Elect, Secretary, Treasurer and
Parliamentarian.
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Section 2: The Executive Committee shall:
A. Be responsible for the transaction of business of the State Auxiliary/Volunteer Service between meetings of
the Board of Directors. All actions of the Executive Committee shall be reported to the Board at its next
regular or special meeting.
B. Meet at the call of the President or the written request of three members and may conduct business by mail,
email, or telephone.
C. Declare a vacancy in any office or committee for failure to perform duties.
Section 3: Quorum
Three members shall constitute a quorum for the transaction of business at all meetings of the Executive Committee.
ARTICLE VII - BOARD OF DIRECTORS
Section 1: The Board of Directors shall consist of the elected officers of the State Auxiliary/Volunteer Service, the
Immediate Past President, Appointed Chairmen, and DVS Representative.
Section 2: Duties
A. The Board of Directors shall:
1. Conduct the business of the State Auxiliary/Volunteer Service between Annual Meetings.
2. Approve a tentative budget submitted by the Finance Committee.
3.
4.
5.
6.
7.
Create such standing committees as are deemed advisable.
Suggest agenda items for the Annual Meeting.
Propose topics and speakers for educational programs.
Present a written report at the Annual Meeting.
Authorize expenses as approved in the budget.
B. The Board shall be subject to the orders of the State Auxiliary/Volunteer Service Voting Body and none of its
acts shall conflict with action taken by the State Auxiliary/Volunteer Service Voting Body.
Section 3: Meetings
A. Regular meetings shall be held each year: prior to the Annual Meeting; immediately following the Annual
Meeting (Joint Board Meeting), and the June Board of Directors' Meeting.
B. Special meetings may be called by the President or by a majority vote of the Board of Directors.
Section 4: Quorum
One person over one-half of existing board members shall constitute a quorum.
ARTICLE VIII - NOMINATING COMMITTEE
Section 1: The Nominating Committee shall consist of a Chairman and the four (4) District Chairmen.
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Section 2: The Chairman of the Nominating Committee shall be the Immediate Past President of the State
Auxiliary/Volunteer Service. If the Immediate Past President is unable to serve, the President shall be authorized to
appoint a Chairman with the approval of the Executive Committee.
Section 3: The Nominating Committee shall be responsible for determining the eligibility of all nominees for Elected
Officers. Elected Officers and Appointed Chairs shall be as identified in the Bylaws. The Nominating Committee shall
actively solicit nominations and accept nominations (Nominating form included in the State Handbook) from any
auxiliary/volunteer service qualifying as a member of the NMHA Auxiliary/Volunteer Service. The nominating
individual shall be advised if their nominee does not meet the eligibility requirements established in the Bylaws. The
names of eligible nominees for Elected Officers shall be presented to the Board of Directors at its mid-year meeting and
also presented at the annual meeting. Nominees for Elected Officers, along with any nominees from the floor, shall be
subjected to the balloting process at the annual meeting.
Section 4: The Nominating Committee shall submit, for the consideration by the Board of Directors, the names of persons
to fill unexpired terms of officers occurring between Annual Meetings when not otherwise provided for in these Bylaws.
ARTICLE IX: APPOINTED CHAIRMEN
Section 1: The Appointed Chairmen shall be a Newsletter/Newsletter Contest Chairman, Bylaws/Policies &
Procedures/Parliamentarian/Historian Chairman, Scrapbook/Years of Service Honor Award Chairman, Salute to
Excellence/Youth Volunteer Award Chairman, four (4) District Chairmen (one from each state district) and Director of
Volunteer Services Representative.
Section 2: Qualifications
A. All Appointed Chairmen (with the exception of the Director of Volunteer Services Representative) must be
members in good standing of an active member Auxiliary/Volunteer Service that has an active membership in the
State Auxiliary/Volunteer Service.
B. These Chairmen shall be appointed by the President-Elect. Nominations of Appointed Chairmen may be
made by local Auxiliary Presidents, Volunteer Service Chairmen or any State Board of Directors member, using
the same form as required for the nomination of elected officers. These nominations shall be submitted to the
President-Elect.
C. All Appointed Chairmen shall assume their duties upon adjournment of the Annual Meeting at which
appointed.
Section 3: Duties
A. Newsletter/ Newsletter Contest Chairman shall:
1. Serve as editor of the State Auxiliary/Volunteer Service Newsletter.
2. Serve as the Chairman of the Newsletter Contest on even numbered years.
3. Solicit recommendations for judges from four (4) District Chairmen for judging of the Newsletter
Contest. The Chairman shall appoint four (4) judges.
B. Bylaws/ Policy & Procedures / Parliamentarian / Historian Chairman:
1. Attend all business meetings of the State Auxiliary/Volunteer Service, the Board of Directors, and the
Executive Committee.
62
2. Advise on Parliamentary procedure.
3. Vote only when the voting is by ballot.
4. Review the Bylaws.
5. Review and update the Policies and Procedures, as needed.
6. Prepare a complete chronological history of pertinent activities of the State Auxiliary/Volunteer Service
that are worthy of preservation.
C. Scrapbook / Scrapbook Contest/ Years of Service Chairman shall:
1. Request Scrapbooks to be brought to the Annual Meeting on odd numbered years. Scrapbook Contest
shall be judged by a Committee: Four (4) District Chairmen and two (2) additional designees.
2. See Policies and Procedures and Job Descriptions for Scrapbook/Years of Service Award Chairman for
other duties.
D. Salute to Excellence/Youth Volunteer Award Chairman shall:
1. Mail out the forms and all criteria for the awards, including deadlines.
2. Appoint three (3) judges to review nominations and select the Salute to Excellence Award and Youth
Volunteer Award recipients.
E.
Director of Volunteer Service Representative shall:
1. Serve as a member of the State Auxiliary/Volunteer Service Board of Directors.
2. Facilitate communication and interaction between the State Auxiliary/Volunteer Service and the New
Mexico Society of the Directors of Volunteer Services.
3. Be the current President of the New Mexico Society of Directors of Volunteer Services.
F. District Chairman shall:
1.
Serve on the Board of Directors.
2.
Serve as a member of the Nominating Committee.
3. When requested, advise local auxiliaries/volunteer services.
4.
Conduct a workshop within the respective district at least once between April and
May 15, or prior to the June Board of Directors’ Meeting.
5.
Appoint an Assistant Chairman who shall serve on the Board of Directors in the
absence of the District Chairman.
6.
Serve as a member of the Scrapbook Contest Committee during odd-numbered
years and recommend one judge for the Newsletter Contest Committee during
even-numbered years.
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ARTICLE X - STANDING AND SPECIAL COMMITTEES
Section 1: Governing Rules
A. Committees may include, but are not limited to, Nominating, Finance, Bylaws and Credentials. Except for
the Nominating and Finance Committees, committees shall consist of not more than three members appointed for
one year by the President.
B. Committees, except the Nominating Committee, shall notify the President of their meetings and shall send
copies of all official correspondence to the President.
C. Committees may conduct business by phone, mail, or email.
Section 2: Duties
The Finance Committee shall:
A. Consist of the Executive Committee and the NMHA Financial Officer.
B.
Prepare a proposed budget.
C. Have general supervision of the finances of the State Auxiliary/Volunteer Service.
D. Report financial condition of the State Auxiliary/Volunteer Service.
E. Submit to the Annual Meeting a proposed budget for the ensuing year.
Section 3: Other Committees
Such other committees, standing and special, shall be appointed by the President or the Board of Directors to
carry on the work of the State Auxiliary/Volunteer Service. Special Committee Chairmen may attend Board of
Directors meetings as non-voting members. Special committees automatically dissolve when functions are
concluded.
ARTICLE XI - ANNUAL MEETING
Section 1: Annual Meeting
A. A meeting shall be held annually at such a time and place as determined by the NMHA for the purpose of
receiving reports, amending Bylaws, and such other business as may properly come before it, which will include:
1. Election of the officers for the coming year.
2. Ratification of actions of the Board of Directors taken between Annual Meetings.
Section 2: Governing and Voting Body
A. The Governing Body of the State Auxiliary/Volunteer Service shall be the Voting Body at the Annual
Meeting.
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B. The Voting Body shall be:
1. The President/Chairman of each active member Auxiliary/Volunteer Service, or the representative
designated in writing (Proxy Vote) to the Credentials Committee.
2. Members of the Board of Directors in attendance.
3. All Past Presidents of the State Auxiliary/Volunteer Service in attendance.
C. No member shall vote in more than one capacity.
Section 3: Quorum
A quorum shall be the majority of the voting members registered with the Credentials Committee.
ARTICLE XII - PARLIAMENTARY AUTHORITY
Robert's Rules of Order Newly Revised shall govern the proceedings of the State Auxiliary / Volunteer Service in all
cases not provided for in these Bylaws.
ARTICLE XIII - AMENDMENTS
Section 1:
A. Proposed amendments to the State Auxiliary/Volunteer Service Bylaws must be submitted in writing to the
Bylaws Committee Chairman at least sixty (60) days in advance of the June Board of Directors meeting.
B. Proposed amendments must be presented to the State Auxiliary/Volunteer Service Board of Directors by the
Bylaws Committee Chairman (or his/her representative) at the June Board of Directors meeting for approval. The
Bylaws Committee Chairman shall provide an advance copy of the proposed amendments to the Board of
Directors by May 1.
C. The approved proposed amendments must then be presented by the State President to the NMHA Board of
Directors for their approval. No amendment to these Bylaws shall become effective until approved by the NMHA
Board of Directors and the State Voting Body.
D. At least thirty (30) days prior to the Annual Meeting, the proposed amendments approved by the NMHA
Board of Directors shall be provided to the State Voting Body. The approved proposed amendments shall be
included in the Call to Convention packets, distributed in July.
Section 2: These Bylaws may be amended only at the Annual Meeting:
By a two-thirds vote, provided the proposed amendment was sent to all members of the Voting Body at least
thirty (30) days before the Annual Meeting.
ARTICLE XIV - DISSOLUTION
Upon dissolution of the State Auxiliary/Volunteer Service, all monies and/or equipment shall revert to the NMHA or to
any non-profit organization designated by the NMHA Board of Directors.
65
ARTICLE XV - AUTHENTICATION
State Auxiliary/Volunteer Service Bylaws approved by NMHA Board of Directors.
Date___ ___________________________
NMHA Chairman___________________ ______
NMHA President__________________ ________
Adopted by State Auxiliary/Volunteer Service to the NMHA
Date________________________________________
President_________________________________
Bylaws Chairman __________________________________
Bylaws amended:
Revisions Approved: September 2002, June 2005, September 2005, September 2006, Sept 2007, Sept 2008, Sept 2009,
September 2010; September 2013
Reviewed 2011, Reviewed 2012; Reviewed 2013
66
NMHA
POLICIES AND PROCEDURES
(Updated October 2013)
I.
PURPOSE
II.
DUES/DONATIONS
III.
ORGANIZATION
IV.
MEETINGS
V.
LEADERSHIP MATTERS
VI.
COMMITTEES
A. Bylaws Committee
B. Credentials Committee
C. Finance Committee
D. Nominating Committee
E. Standing and Special Committees
VII.
HOURS OF SERVICE
VIII.
AMENDMENTS
IX.
STATE PIN
67
ARTICLE I
(PURPOSE)
The purpose of the Policies and Procedures is to provide guidelines for the conduct of the State Auxiliary/Volunteer
Service activities as prescribed by the Bylaws.
ARTICLE II
(DUES/DONATIONS)
A.
State Auxiliary/Volunteer Service dues/donations are fixed at $3.00 per member, as reported in the previous
year’s annual report to the State, and are to be paid by February 1.
B.
Notice of State dues/donations shall be mailed to member Auxiliaries/Volunteer Services by the State
Auxiliary/Volunteer Service Treasurer. Said dues/donations are made payable to the NMHA Auxiliary/Volunteer
Service and sent to the State Auxiliary/Volunteer Service Treasurer. To receive a state pin, new members after
2004 should be identified with the Annual Report.
C.
The NMHA Auxiliary/Volunteer Service Hospital Assessment will be $250.00 per member hospital (effective
2006). This assessment was established by the NMHA Board of Directors and they determine the amount. The
member hospitals, which have an Auxiliary/Volunteer Service, are assessed and invoiced by NMHA.
D.
Personal Membership dues/donations will be $3.00 per year payable February 1.
ARTICLE III
(ORGANIZATION)
The State shall be divided into four (4) districts as follows:
District I - Northeast quadrant includes: Taos, Espanola, Los Alamos, Las Vegas, Raton, and Santa Fe.
District II - Northwest quadrant includes: Farmington, Gallup, and Albuquerque.
District III - Southeast quadrant includes: Alamogordo, Carlsbad, Clovis, Roswell, and Ruidoso.
District IV - Southwest quadrant includes: Truth or Consequences, Socorro, Silver City, Deming, and Las
Cruces.
ARTICLE IV
(MEETINGS)
A.
Special meetings: The President, or the majority of the Board of Directors, may call a special meeting for the
transaction of business.
B.
The Board of the State Auxiliary/Volunteer Service shall meet each year as budgeted: prior to the Annual
Meeting, immediately following the Annual Meeting (Joint Board Meeting), and the June Board of Directors
meeting.
C.
Each district shall hold an annual workshop - scheduled between April 1 and May 15. This allows the
Nominating Committee time to select officer candidates for the following term.
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D.
Expense Vouchers.
1. ALL charges for events will be paid up front by the Board Member. The completed voucher shall include all
receipts, beginning and ending mileage, motel charges and other per diem expenses. The completed voucher
will be sent to the State Auxiliary/Volunteer Service President for approval. The President will send the
signed voucher on to the Treasurer. The Treasurer shall sign, verify the account code(s) and forward to the
NMHA Business Office for reimbursement. Vouchers will be sent each month to the NMHA
Auxiliary/Volunteer Service President by the 10th of the following month.
2. The appropriate account code shall be charged for the expense. The account codes can be obtained from the
State Auxiliary/Volunteer Service Budget, which is included in the Handbook. Account code definitions are
on page 85 of the State Handbook.
3. Refunds for Annual Meeting registration fees shall be provided only when notification is received in
writing at the NMHA office within pre-determined timeframes.
4. Board members shall be reimbursed at 50 cents per mile by car, plus lodging (based on double occupancy)
and meals for all meetings they attend in an official capacity. The meal allowance may not exceed $25.00 per
day. An itemized expense accounting must be submitted to the President, using the Expense Voucher Form
which is included in the Handbook.
5. Incoming Board of Directors members’ expense reimbursements become effective on October 1 following the
Annual Meeting at which appointed.
E.
The Official Uniform of the Auxiliary/Volunteer Service is not required to be worn during the Annual Meeting.
ARTICLE V
(LEADERSHIP)
A.
In the event there is more than one (1) nominee for a given position, the below described process of election shall
be used at the Annual Meeting, in turn, for President-Elect, Secretary, Treasurer, and four (4) District Chairmen.
B.
The Nominating Committee Chairman shall prepare a paper ballot for each position, listing the names of all
nominees, including those persons nominated from the floor at the Annual Meeting. Ballots shall be made
available to the Credentialed Voters upon the completion of the floor nominations portion of the Annual Meeting.
Ballots shall be collected and counted by the Nominating Committee. The nominee receiving the highest number
of votes shall be the winner. In the event of a tie, a coin toss shall be used to determine the winner. The
Chairman of the Nominating Committee shall announce to the General Membership the results of the election.
C.
The President-Elect shall attend a State Auxiliary Leadership (SAL) meeting. The registration will be paid in
advance of the meeting. Any additional expenses shall be paid upon receipt of an itemized Expense Voucher
within reasonable limits of the budgeted amount.
D.
Copies of the minutes of the Annual Meeting shall be sent to all members of the Voting Body within thirty (30)
days.
E.
One copy of a detailed Treasurer’s Report shall be presented to the NMHA Board of Directors, one shall be kept
on file by the State Secretary and one copy shall be kept in the NMHA office in the State Auxiliary/Volunteer
Service file.
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F.
With the approval of the local Auxiliary/Volunteer Service, a local member of the State Auxiliary/Volunteer
Service Board shall be an ex-officio member of that local Auxiliary/Volunteer Service Board during the term of
office at the state level.
G.
The State Auxiliary/Volunteer Service Newsletter shall be published three (3) times per year; one (1) issue is to
be published one month prior to the Annual Meeting.
H.
The District Chairman is responsible for inviting the President, President-Elect, Secretary, Treasurer, Immediate
Past President, and the State Auxiliary/Volunteer Service Liaison to the District Workshops.
ARTICLE VI
A.
(COMMITTEES)
Bylaws:
Review all proposed amendments prior to Annual Meeting. (See Article XIII – Amendments for Bylaws for
procedure.) Review the Bylaws annually and recommend necessary amendments to the State Board of Directors.
Prior approval must be obtained from the State Board of Directors before being submitted to the NMHA Board of
Directors and the State Auxiliary/Volunteer Service Voting Body.
B.
Credentials:
Issue credentials for members of the Voting Body prior to the Annual Meeting and verify credentials at the
Annual Meeting.
C.
Finance:
(1) The Finance Committee shall be composed of the Executive Committee, the NMHA Liaison and the NMHA
Financial Officer.
(2) A budget, prepared by the Finance Committee, approved by the State Board of Directors and the NMHA
Board of Directors, shall be presented annually to the Voting Body.
D.
Nominating:
(1) Each local President/Chairman and State Board Member will identify names of members in good standing to
work on the State Level.
(2) All nominations must have prior approval of the nominees.
E.
Standing and Special Committees:
(1) The Standing Committees shall perform preliminary work in preparation of matters for action.
(2) The Special Committees shall perform preliminary work for a special purpose.
(3) The State President shall have the power to fill vacancies on any committee.
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ARTICLE VII
(HOURS OF SERVICE)
With the approval of the local Auxiliary/Volunteer Service, the hours of service accrued during service on the state level
shall be counted at the local Auxiliary/Volunteer Service.
ARTICLE VIII
(AMENDMENTS)
The Policies and Procedures may be amended at any meeting of the Board of Directors.
ARTICLE IX
(STATE PIN)
The official state pin of the State Auxiliary/Volunteer Service is described in the organization’s Handbook. Initial
distribution of the State Pin was made in 2004 to the membership at that time. Subsequent distribution of the State Pin
shall be made to each new member added to the local Auxiliary/Volunteer Service membership list provided to the State
Auxiliary/Volunteer Service Liaison since the previous Annual President’s Report. The State Pins shall be given to the
President/Chairman at the Annual Meeting. The current year charm shall be presented to those members attending the
Annual Meeting.
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NMHA
(Updated November 2013)
JOB DESCRIPTIONS
72
NMHA AUXILIARY / VOLUNTEER SERVICE
PRESIDENT
The President shall be installed at the Annual Meeting after having served as President-Elect. Active duties as the leader
of the State Auxiliary/Volunteer Service shall begin following adjournment of the Annual Meeting.
The President shall:
1. Preside at all meetings of the State Auxiliary/Volunteer Service, the Board of Directors, Executive Committee, and the
Annual Meeting.
2. Conduct such other business of the State Auxiliary/Volunteer Service as directed by the Board of Directors, the
Executive Committee, or the Voting Body.
3. Serve as a voting member of the Board of Directors of NMHA.
4. Introduce all Appointed Chairmen at the Annual Meeting.
5. Approves and signs all expense vouchers for reimbursement of expenses.
6. Approves all notices going out to member Auxiliaries/Volunteer Services.
7. Be an ex-officio member of all committees, except the Nominating Committee.
8. Submit an annual report, in writing, to the Voting Body at the Annual Meeting.
9. Be available for consultation at state meetings by state members, attend each district workshop and auxiliary/volunteer
service meetings.
10. Keep all officers and chairmen informed during intervals between meetings and issues of the State
Auxiliary/Volunteer Service Newsletter.
11. Include the President-Elect in as many activities as possible toward training for the presidency.
12. Receive Annual Report forms with membership lists attached from each member auxiliary/volunteer service. Compile
report to be presented at the Annual Meeting and NMHA Board meeting. Forward membership lists to NMHA Liaison
for state pin distribution to new members.
13. Upon request from the American Hospital Association provide Incoming Officer’s information.
14. Plans annual meeting with President-Elect and appointed committee.
15. Prepare Memorials for the Annual Meeting
Reviewed: 4/02, 6/03, 06/10
Revised: 8/88, 8/90, 9/99, 11/00, 6/05, 6/06, 09/10
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Annual Report
September _____ to August _____
Auxiliary/Volunteer Service: ___________________________________________________________________
Health Care Institution: ______________________________________________________ # of Beds: ______
Address: ____________________________________________________________________________________
City: ________________________
Zip: ___________
Phone: _____________________
Auxiliary President/Volunteer Service Chairman: _________________________________________________
Home Address: ______________________________________________________________________________
City: ________________________
Zip: ___________
Phone: _____________________
Email: ______________________________
Term (Mo & Yr): ___________________
Incoming Auxiliary President/Volunteer Service Chairman: ________________________________________
Home Address: ______________________________________________________________________________
City: ________________________
Zip: ___________
Phone: _____________________
Email: ______________________________
**********
Total Auxiliary/Volunteer Service Members:
____________*
Active Members:
______
Associate Members:
______
Active Life/Patron:
______
Inactive Life/Patron/Honorary
______ (do not pay State dues)
Total Youth Members:
______ (do not pay State dues)
TOTAL VOLUNTEER HOURS SERVED: ____________
Dues per member:
Newsletter:
Active $___________
Associate $__________
Active Life/Patron $________
Yes __________ No __________ How Often Published: __________
Fund Information
(All Amounts Are Net)
Income: (Total amount raised during fiscal year)
$__________________
Disbursements:
Hospital Equipment: $__________ Scholarships: $__________
Education: $__________
Auxiliary/Volunteer Service Projects/Programs: ___________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Submitted by: _______________________________________
NOTE:
1)
2)
3)
Date: _________________________
This report is used for:
Reporting the number of members for the year
Reporting hours and fund information at the Annual Meeting in September
Determining how much annual dues are.
*It is the auxliary/volunteer service’s responsibility to pay for members claimed on this report. Please attach the names of current
members and their start date, and highlight new members within the last year
Revised: 06/06, 11/12, 05/13
74
MEMORIALS
The State Auxiliary/Volunteer Service shall honor those Auxilians/Volunteers that have passed away since our
last Annual Meeting. Please complete this form, listing all to be honored, and return it to the State President.
Date for return: August 25, 20____
Honoree:
___________________________________________
___________________________________________
___________________________________________
___________________________________________
___________________________________________
From:
Auxiliary President / Volunteer Service Chairman
President/Chairman Name:
Address:
City, State, Zip:
_____________________________________
_____________________________________
_____________________________________
Health Care Institution:
Address:
City, State, Zip:
_____________________________________
_____________________________________
_____________________________________
Please complete one form for each Honoree.
Please mail to:
Address:
City, State, Zip:
_____________, State President
__________________________
__________________________
Revised: 10/01/13
75
PRESIDENT-ELECT
The President-Elect shall be elected at the Annual Business Meeting and shall have one year's previous experience on the
State Board of Directors. The President-Elect shall be installed to the office of President during the next Annual Meeting
and serve on the Executive Committee.
The President-Elect shall perform the duties of the President in the absence of that officer. If the President resigns or
becomes unable to perform the duties of that office, Article V, Section 3 of the Bylaws shall be in effect.
The President-Elect shall:
1. Perform such duties as may be requested by the President or the Executive Committee.
2. Serve on the NMHA Auxiliary/Volunteer Service Committee to plan the Annual Meeting.
3. Be invited to and shall attend the last meeting NMHA Board of Directors before the State Annual Meeting.
4. Attend two conferences; ASDVS Annual Conference and the AHA State Auxiliary Leader (SAL) Meeting, if
funds have been approved in the budget by the Voting Body. Make a report on these meetings at the Annual
Business Meeting.
5. Attend all District Workshops, if possible, to become better acquainted with auxilians/volunteers statewide for
future nominations and appointments.
6. Select, before the Annual Meeting, the Appointed Chairmen for the State and introduce the Chairmen to the
state membership at the Annual Business Meeting.
7. Purchase and present the gift for the Outgoing President.
Revised: 8/88, 8/90, 9/99, 11/00, 6/05
Reviewed: 4/02, 6/03
76
SECRETARY
The Secretary is the recording officer of the organization and is elected at the Annual Business Meeting and serves on the
State Board of Directors and Executive Committee.
The Secretary shall:
1. Take minutes of all State Auxiliary/Volunteer Service meetings (Executive, Board of Directors and General),
provide a rough draft to the President for review and a final typed copy to the NMHA liaison for appropriate
distribution. Board minutes are sent to all Board members. Annual Meeting minutes are sent to all Board
Members and all local Auxiliary Presidents/Volunteer Service Chairmen. Board minutes and Annual Meeting
minutes shall be sent within thirty (30) days.
2. Keep a list of motions made at all Board meetings on a separate sheet. Each motion should indicate the date
and the member who made the motion. They are kept in a consecutive order starting with the first of the
Auxiliary/Volunteer Service year. An annual list is kept with the minutes books and copy sent to the
President and the NMHA Liaison with notation to be put in Auxiliary/Volunteer Service file.
3. Call roll at Annual Meeting and keep the official attendance record. Two (2) copies of Roll Call Form should
be available; one form to call from and to write down delegate’s name and one for an assistant, chosen by the
Secretary, to keep total number of attendees. This record will be kept with copy of minutes for corresponding
Annual Meeting. The Roll Call sheet follows the Secretary job description.
4. Prepare and circulate a sign in sheet for Board Members to sign at Board meetings and report those absent and
present by name and title in the minutes.
5.
Keep records of all the business of the organization.
6. Purchase supplies (stamps, envelopes, postcards, paper, etc.) as needed. Submit itemized expense voucher
(with receipts attached) to the State President for reimbursement.
7. Send correspondence on behalf of the State Auxiliary/Volunteer Service at the request of the State President.
This shall include letters, cards, (i.e. sympathy, get well), etc.
Revised: 9/98, 9/99, 11/00, 9/03, 6/04, 6/05
77
ROLL CALL
City
District
Institution
# Present
Delegate
Alamogordo
3
Gerald Champion
Regional Med Ctr
_________
_____________
Albuquerque
2
_________
_____________
Albuquerque
2
University Hospital
_________
_____________
Albuquerque
2
Presbyterian Healthcare Svcs
_________
_____________
Carlsbad
3
_________
_____________
Clovis
3
Plains Regional Medical Center _________
_____________
Deming
4
Mimbres Memorial Hosp
_________
_____________
Espanola
1
Espanola Hospital
_________
_____________
Farmington
2
San Juan Regional Med Ctr
_________
_____________
Gallup
2
Rehoboth McKinley
_________
Christian Health Care Services
_____________
Las Cruces
4
_________
_____________
Las Vegas
1
Alta Vista Regional Hosp
_________
_____________
Los Alamos
1
Los Alamos Med Ctr
_________
_____________
Raton
1
Miners’ Colfax Med Ctr
_________
_____________
Roswell
3
Eastern N M Medical Ctr
_________
_____________
Ruidoso
3
Lincoln County Med Ctr
_________
_____________
Santa Fe
1
CHRISTUS St. Vincent
Regional Med Ctr
_________
_____________
Silver City
4
Gila Regional Med Ctr
_________
_____________
Socorro
4
_________
_____________
Taos
1
Holy Cross Hospital
_________
_____________
Truth / Consequences
4
_________
_____________
Revised: 9/99, 9/98, 11/00, 09.03, June 2004, 0606, Dec 2007, June 2008, Sept 2009
78
TREASURER
The Treasurer is elected at the Annual Business Meeting and serves on the State Board of Directors and the Executive
Committee.
In January, the Treasurer sends all member Auxiliaries / Volunteer Service a “Dues Statement.” All dues are to be made
payable to “NMHA Auxiliary / Volunteer Service” and sent to the State Treasurer. All dues are due February 1. A
follow-up letter is sent by mid-February if dues have not been paid. The Treasurer shall send final dues notices on April
1. All dues become delinquent February 1. Notice of “Personal Membership” dues shall be sent in January and payable
by May 1.
The Treasurer shall give a financial report at all Executive, Board of Directors, and Annual Meetings and give a copy of
the report to the Secretary for inclusion in the minutes.
The Treasurer is Chairman of the Finance Committee, which shall prepare and submit a proposed budget for the ensuing
year at the Annual Meeting. The Finance Committee is composed of the Executive Committee, the NMHA Liaison and
the NMHA Financial Officer. The budget is approved by the State Board of Directors and presented by the State
President to the NMHA Board of Directors for information prior to the Annual Business Meeting.
The Treasurer shall:
1. Keep an itemized account of all receipts and disbursements.
2. Maintain a list of member auxiliaries/volunteer services and the amount of dues paid by each. Prepare list prior to
the June Board of Directors’ meeting and update prior to the Annual Business Meeting.
3. Work with the Finance Committee to prepare the Annual Budget.
4. Prepare a financial statement to present at the Annual Business Meeting.
5. Authorize and log all disbursement of monies after receipt of an itemized expense voucher signed by the State
President. Sign and submit to NMHA for payment from the State Auxiliary/Volunteer Service funds.
6. Serves as Chairman of the Credentials Committee. Prepare Credentials/Proxy forms for NMHA Liaison to
include in the Call to Convention packets.
7. In the event the President-Elect position becomes vacant, the Treasurer shall mail ballots to the Voting Body for
the election of a new President-Elect.
Revised: 9/99, 6/05, 06/06, 06/07, 09/10
79
NMHA AUXLIARY / VOLUNTEER SERVICE
TREASURER’S DUTIES
Continuous
Check all expense vouchers for accuracy, including category, mileage, etc. Make copies of all
vouchers and receipts. When a voucher is completed, mail to Finance Officer, NMHA Office.
Keep a spreadsheet (Spreadsheet #1) of all these expense vouchers for the period from the date
that you take office through December 31st.
January
Send out Dues Notices to Auxiliary Presidents. Make sure to include the number of
Auxilians/Volunteers reported on the most recent Annual Report from the particular Auxiliary on
the bottom of the notice. Create a spreadsheet (Spreadsheet #3) which should include the city,
name of the Auxiliary, the number of Auxilians from the most recent Annual Report, the number
of Auxilians paid for in the current year and the amount of the payment. Make copies and send to
Finance Officer, NMHA Office every 10 days or as needed. Use pre-made labels and mark
envelope Attention: Finance Officer. Create a new spreadsheet (Spreadsheet #2) for expense
vouchers, beginning January 1st. The combination of Spreadsheets #1 and #2 will be used for
planning purposes when the new budget is created at the mid-year meeting.
February
Dues are payable by February 1. Receive dues and forward to Finance Officer, NMHA. Send
follow-up notice if dues not paid by February 15.
March
Follow-up on dues as needed. E-mail is okay along with regular mail.
April
Send out final dues notices as needed.
May
Final follow-up on membership dues
June
Reconcile budget with Finance Officer, NMHA and produce a financial report for the State
Board of Directors Mid-Year Meeting. Chair the Finance Committee composed of the Executive
Committee and the NMHA Liaison. Prepare a balanced budget due to non-profit status. Bring
Spreadsheets #1, #2, and #3 to the mid-year meeting. You will need to know how much was
collected in dues and your voucher expenses spreadsheets should match the financial statement
brought to the meeting by the Liaison. (Note: Credential/Proxy forms/envelopes will be taken
care of by the Liaison in the Call to Convention packets.)
July - August
Complete any follow up as needed. (Note: Copies of the new proposed budget will be included
in the Call to Convention packets by the Liaison)
September
Chair the Credentials Committee. Make sure that you receive all the Credential/Proxy forms as
these will be needed for voting members at the Annual Meeting. Give Treasurer’s Report and
present the budget for the upcoming year at the Annual Meeting. Prepare good turnover
information for the new Treasurer.
Revised: 9/99, 6/05, 6/06, 6/07
Reviewed: 4/02, 6/03, 6/07
80
Date: ___________________
To:
Auxiliary Presidents / Volunteer Service Chairmen
From: ___________________
Treasurer, NMHA Auxiliary/Volunteer Service
Re:
20___ State Auxiliary / Volunteer Service Dues
Your annual dues to the State Auxiliary/Volunteer Service are $3.00 per adult member and are payable by February 1,
20___.
* _____________ X $3.00 = ___________________
*The count of annual members of the local auxiliary/volunteer service is based on the membership count reported for the
preceding year which is reflected on the "Annual Report," which is filed with the State President just prior to the Annual
Meeting in September of each year.
Please complete the form below and enclose it with a check payable to the NMHA Auxiliary/Volunteer Service and return
it to:
State Auxiliary/Volunteer Service Treasurer
______________________________________
Address
_______________________________________
City, State & Zip Code
_______________________________________
----------------------------------------------------------------------------------NAME and ADDRESS of AUXILIARY/VOLUNTEER SERVICE:
___________________________________
___________________________________
___________________________________
___________________________________
PRESIDENT/CHAIRMAN’S NAME _______________________________________________________
ADDRESS & PHONE NUMBER _________________________________________________________
E-MAIL ADDRESS ____________________________________________________________________
DATE OF NEW OFFICERS’ INSTALLATION: ____________________________________________
IMPORTANT: DUES PAYING MEMBERS REFLECTED ON PREVIOUS YEAR’S "ANNUAL REPORT", 20__. DUES
ASSESSED AT $3.00 PER MEMBER AMOUNT ENCLOSED:___________
Revised: 02/01, 06/05, 06/06
Reviewed: 04/02, 06/03, 06/04
81
Date: ___________________
To:
Personal Members
From: State Auxiliary/Volunteer Service Treasurer
Re:
20___ Personal Membership Dues Request Statement
Your Personal Membership dues to the State Auxiliary/Volunteer Service are $3.00 and are payable by February 1,
20____.
Please complete the information below and return it with a check payable to the NMHA Auxiliary/Volunteer Service.
Send to:
State Auxiliary/Volunteer Service Treasurer:
_________________________________
Address:
_________________________________
City, State, Zip:
_________________________________
--------------------------------------------------------------------------------------------------------------Personal Member Information:
Name:
______________________________________
Address:
______________________________________
City, State, Zip ______________________________________
Phone:
______________________________________
Email:
______________________________________
DATE JOINED LOCAL AUXILIARY/VOLUNTEER SERVICE: _______________________ (Date used to determine
awards and recognition)
New Form: 06/06; Revised Dec 2007; July 2010
82
TO:
State Board of Directors, Past State Presidents, Auxiliary Presidents and Volunteer Service Chairmen
FROM:
State Treasurer
Address
_______________________________________
City, State, Zip _______________________________________
RE:
Voting Credentials, NMHA Auxiliary/Volunteer Service Annual
Meeting September _____, 20_____
In accordance with the bylaws of the NMHA Auxiliary/Volunteer Service, the voting body shall be:
1) The President/Chairman of each active auxiliary/volunteer service, or the representative designated in writing
to the Credentials Committee
2) **Members of the State Board of Directors in attendance at the annual meeting.
3) **Past Presidents of the State Auxiliary/Volunteer Service in attendance at the annual meeting.
**These voting privileges cannot be assigned.
NO MEMBER SHALL VOTE IN MORE THAN ONE CAPACITY
Return in the enclosed self-addressed envelope to the State Treasurer by August 30, 20____
To:
Credentials Committee
Date: _____________
VOTING VERIFICATION:
I, _________________________, ____________________________________________
(Name)
(State Board of Directors Member, Past State President, Auxiliary
President/Volunteer Service Chairman)
WILL be voting at the Annual Meeting to be held September ____, 20___.
I will be representing the office entered above.
PROXY VERIFICATION:
I, _________________________, ____________________________________________
(Name)
(Auxiliary President/Volunteer Service Chairman)
WILL NOT be voting at the Annual Meeting to be held September ____, 20___
Therefore, I wish to designate __________________________, ____________________
(Name)
(Title)
as my representative. ________________________________
(Proxy Designate Signature)
NOTE: If a Board of Directors member or Past State President also serves as an Auxiliary President or Volunteer Service Chairman,
they may designate their vote as President or Chairman to another member of their Auxiliary or Volunteer Service. Complete the
Voting AND Proxy Verifications
Revised: 06/06
83
THE EXPENSE VOUCHER CAN BE FOUND ON THE LAST PAGE OF THIS FILE.
84
Auxiliary
BUDGET
Account #
4000
4010
4015
4020
4030
6000
6010
6011
6015
6020
6023
6025
6035
6045
6060
REVENUES
Auxiliary Dues Revenue
Annual Convention Sponsors
Annual Convention
Registrations
NMHA Contribution
Hospital Assessments
BUDGET 2014
$
6,900.00
$
12,000.00
$
18,000.00
$
$
2,000.00
5,250.00
NET REVENUES
$
44,150.00
EXPENSES
President
President-Elect
District Chairs
National Convention
Board
Midyear Board Meeting Lunch
Annual Convention
$
$
$
$
$
$
$
5,100.00
4,140.00
1,500.00
3,000.00
4,500.00
200.00
25,000.00
Supplies ↓
Postage ↓
Miscellaneous
→
$
NET EXPENSES
$
85
710.00
44,150.00
LINE ITEM EXPENSES - DEFINITIONS
6000
PRESIDENT
The President will use this line item for all expenses directly related to the presidency.
It does not include miscellaneous expenses; i.e. any purchases made for annual meeting should be coded using the
Annual Meeting line item number. Mailings and phone charges that are not for annual meeting should be coded
using either the supplies, postage, or miscellaneous line item numbers.
6010
PRESIDENT-ELECT
The President-Elect will use this line item for all expenses directly related to the
President-elect position.
It does not include miscellaneous expenses; i.e. any purchases made for annual meeting should be coded using the
Annual Meeting line item number. Mailings and phone charges that are not for annual meeting should be coded
using either the supplies, postage, or miscellaneous line item numbers.
6011
DISTRICT CHAIRS
Use this line item for mid-year board meeting reimbursement. This would include mileage and lodging for
one night.
District Chairs are encouraged to visit other auxiliaries within their district, but are not required to do so.
Mileage expense will be reimbursed to the District Chairs. However, the auxiliaries are close enough in the
districts and lodging expenses should be minimal; day trips are encouraged.
6015
NATIONAL CONVENTION (SAL)
This line item should be used by the President-elect to cover any expenses related to the national convention/SAL
meeting. Expenses would include registration, lodging, and other normal expenses to attend this meeting.
6020
BOARD
With the exception of the President, President-Elect, and the District Chairs, the Board of Directors are to
use this line item number for mileage and lodging for one night
to attend the Mid Year Board Meeting.
With the exception of the President and President-Elect, the Board of Directors are to use this line item
number for expenses incurred for mileage to and from annual meeting, lodging for annual meeting, and annual
meeting registration.
6023
MIDYEAR BOARD MEETING LUNCH
This line item is for the lunch at the Mid Year Board Meeting.
6025
ANNUAL CONVENTION
This line item covers all expenses for the Annual Meeting: mailing of pre-conference packets, mailing of Call to
Convention, copying of materials for Call to Convention, hotel charges (food, audio visual, etc.), State Pin
charms, board of directors’ appreciation dinner, presenter fees and expenses, signage, gift for outgoing president,
goodie bags, and anything else approved and needed for a successful annual meeting.
6035
6045
6060
SUPPLIES
POSTAGE
MISCELLANEOUS
86
NMHA AUXILARY/VOLUNTEER SERVICE
NOMINATING COMMITTEE
The Committee shall consist of the Immediate Past President of the State Auxiliary/Volunteer Service and the four (4)
District Chairmen. The Immediate Past President shall be Chairman of the Nominating Committee and shall attend all
four (4) District Workshops to identify nominees for state offices. Should the Immediate Past President not be able to
serve, the President shall appoint a Chairman who has prior State Auxiliary/Volunteer Service experience.
Each member of the Nominating Committee shall attend the local auxiliaries/volunteer services meetings in their district
to better represent those member auxiliaries/volunteer services. Suggested nominations for elected officers and appointed
chairmen of the State Auxiliary/Volunteer Service shall be received by the Nominating Committee from the voting
membership throughout the year up to June 1, preceding the Annual Meeting. From these suggestions, and as a result of
its own deliberations, the Nominating Committee shall submit to the Annual Meeting a slate of candidates for elected
offices for the ensuing year. This slate shall have been presented to the membership at least thirty (30) days in advance of
the Annual Meeting. The slate of nominations along with their qualifications shall be mailed in the Call to Convention
packets or by special mailing, if necessary. Suggested nominations for Appointed Chairmen received by the Nominating
Committee shall be passed on to the President-Elect.
An Assistant Chairman shall serve in the absence of the District Chairman as a member of the Nominating Committee and
shall attend any meetings of the Nominating Committee, which the District Chairman cannot attend. It is the
responsibility of the District Chairman to find an Assistant Chairman if service cannot be fulfilled.
The Nominating Committee Chairman may confer with the State President, as needed.
The nominees for President and President-Elect must have served one term on the Auxiliary/Volunteer Service Board of
Directors previously to be eligible for nomination. The President shall present the name of the President-Elect for
information to the NMHA Board.
The Nominating Committee shall meet prior to the June Board Meeting to determine the slate of officers.
In the event of a vacancy in the office of President-Elect, the Nominating Committee shall meet to determine a slate of
nominees for that office. The slate shall be sent to the Treasurer for distribution to the Voting Body.
Letters are sent to each nominee chosen by the Nominating Committee for approval to present their name to the
membership at the Annual Meeting for a specified office.
Revised: 9/09, 6/05, 06/06
87
BOARD OF DIRECTORS and APPOINTED CHAIRS
NOMINATING & CONSENT TO SERVE FORM
Provide a separate form for each nominee submitted. Form may be copied. Type/print information.
Name of Nominee: ________________________________________________________
Nominated for (Elected Office or Appointed Chair): _____________________________
Mailing Address: ________________________________________________________
Street
City, State
Zip
Phone: ___________________ Fax: ___________________ Email: _______________
Years as an Auxilian/Volunteer: _______________ District: ________________
Name of Health Care Institution: _____________________________________________
Elected Offices Held in Auxiliary:
President/Chairman: _______________________
Vice President/Chairman Elect: ______________
Secretary: _______________________________
Treasurer: _______________________________
Year(s)
Year(s)
Year(s)
Year(s)
Auxiliary/Volunteer Service Committees: ______________________________________
________________________________________________________________________
Committee Chairmanships: _________________________________________________
State Office(s) & Year(s): _________________________________________________
Other Leadership Positions Held (civic, church, etc.): ____________________________
_______________________________________________________________________
Signature of Nominee: ____________________________________________________
Signature of nominee indicates a willingness to be nominated for the indicated position and, if elected (or appointed), agrees to
fulfill the duties and responsibilities of the position to the best of their ability.
Signature of DVS (if applicable): __________________________________________________
Signature of Auxiliary President/Volunteer Service Chairman: ___________________________
(Other Elected Local Officer if the President/Chairman is the nominee)
Signatures confirm nominee is a member in good standing of the Auxiliary/Volunteer Service and a willingness to support the
nominee if elected or appointed.
Submitted by: ___________________________________ Date: __________________
Revised: 06/06
88
NOMINEE AUTOBIOGRAPHY
Nominee:
_________________________________________________
Address:
_________________________________________________
Telephone:
_________________ Email: _________________________
Name of Facility:______________________________________________
Departments/Service Areas: _____________________________________
Address:
_________________________________________________
Telephone:
_________________________________________________
Nominating/Consent to Serve & Autobiography forms to be sent by May 15, 20_____ to:
Address:
___________________________, Nominating Committee Chairman
________________________
________________________
Phone:
Email:
________________________
________________________
“Get To Know Your Nominees”
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
(Use a separate sheet for additional space)
Revised: 06/05, 06/06
89
DISTRICT CHAIRMAN
The four (4) Chairmen shall be appointed by the President-Elect and assume duties following the Annual Meeting. The Chairmen
shall be voting members of the State Auxiliary/Volunteer Service Board and represent their district at these meetings.
The District Chairman shall:
1. Be a member of the Nominating Committee. An Assistant Chairman shall serve in the absence of the District Chairman as a
member of the Nominating Committee and shall attend any meetings of the Nominating Committee which the District Chairman
cannot attend. It is the responsibility of the District Chairman to find an Assistant Chairman if service cannot be fulfilled.
2. Act as liaison between member auxiliaries/volunteer services of the District and the State Board of Directors. It shall be their duty
to act as advisor and to assist each Auxiliary/Volunteer Service in the District. Plans should be made to visit each Auxiliary/Volunteer
Service within the District at least once during the year.
3. Write the auxiliary presidents/volunteer service chairmen in the District, giving their name and address and stressing their
availability to visit each auxiliary/volunteer service. Copies of the auxiliary/volunteer service newsletter should be requested. A list
of the new slate of officers at the time of their installation should be requested and this information should be forwarded to the State
President as soon as it is received. The Nominating/Consent to Serve form and the Autobiography form should be included in
correspondence along with a note encouraging the local presidents/chairmen to submit nominations. (Refer to the Nominating
Committee Chairman job description for forms.)
4. Study the State Bylaws and other materials so that they may be well informed when assisting the local auxiliaries/volunteer
services or representing the State Board of Directors in other areas.
5. Assist the State President, or some other Board member, when a health care institution desires to establish an auxiliary/volunteer
service and meets the requirements of NMHA
6. Conduct one workshop annually for the District. The date of the workshop should be coordinated with other District Chairmen so
that the State President and the Immediate Past President may attend all four (4) workshops. The program and location shall be the
choice of the District Chairman. The program shall be germane to the health care industry. The Chairmen are responsible for
publicity for their workshops. Notice of the workshop should be sent to all newspapers in the District where there are
auxiliaries/volunteer services. The Chairman is responsible for the evaluation form for the workshop. It is recommended that District
Workshops be held between April 1 and May 15.
7. Serve as a judge on the Scrapbook Contest Committee during the odd numbered years. Judging shall take place the first day of the
Annual Meeting. Refer to job description for the Scrapbook Contest Chairman.
8. Be asked to recommend an individual from their district to serve as a judge for the Newsletter Contest in even numbered years.
Refer to job description for the Newsletter Contest Chairman.
9. Prepare notes to pass to following year’s District Chairman. Notes should include copies of registration form, agenda, and a
summary of the workshop and evaluation.
10. The Board approved that District II schedule workshops every other year, on a rotating basis. There will be a District
II Liaison that will coordinate with other districts for District II members to attend their meetings and will also serve as
contact person for District II news/information distribution, as needed. The “off” year for District II commences in 2014.
Revised: 9/99, 11/00, 6/02, 6/03, 3/04, 6/05, 06/06, 09/08, 09/13
Reviewed: 4/02, 6/03, 3/04, 09/13
90
GUIDELINES for CONDUCTING a DISTRICT WORKSHOP
1. Set the date of your workshop after making certain it does not conflict with other District Workshops. The workshop
shall be scheduled between April 1 and May 15 because members of the State Nominating Committee often travel to
District Workshops to locate nominees for the next year’s slate of officers.
2. It is extremely helpful and convenient for the State President, President-Elect and Immediate Past President in making
travel plans if the two northern District Workshops are held a day apart and the same for the two southern District
Workshops.
3. Determine the location for (i.e. hospital, hotel, lodge). When scheduling at a hotel, check to see if your meeting room
charge can be waived if you schedule a luncheon, or if other meal function is scheduled.
4. Contact and book your speakers well in advance so you will not have scheduling problems. If you need assistance
locating speakers, contact the NMHA Liaison.
5. Base your registration fee on the price of your meals, speakers’ fees, audio/visual and rental, etc. so as to “break even”
financially. Any overages or shortages will be absorbed by the host auxiliary/volunteer service. No refunds will be
made for the Registration Fees after the deadline for the workshop.
6. Send registration forms, along with map, to all of the auxiliaries/volunteer services, to include DVS’, in the respective
district. Invitations to all district meetings will be extended to the State President, President-Elect, and Immediate
Past President for which they will be reimbursed for attendance. Courtesy invitations without reimbursement will be
extended to Secretary, Treasurer, NMHA Liaison, and District Chairmen outside the respective district.
7. Have your workshop room set-up according to types of presentations you will have. Types of set-ups are:
Rounds:
Round tables of 8 or 10; usually used for meal meetings.
Classroom:
Chairs behind tables, allowing writing surface.
Theater:
Chairs in straight line (no tables).
Conference:
One long table with chairs on each side.
Crescent Rounds: Round tables of 6, allows for speaker and meal meetings
8. Advise the State President of program and arrange time for the State President and Immediate Past President to
address the workshop.
9. The Chairman is responsible for the evaluation form for the workshop. The evaluation form summary of current
year’s workshop should be given to the next year’s District Chairman.
10. It is suggested that the Auxiliary prayers on page 6 be used by the State Auxiliary at state functions and District
Workshops..
Revised : 1/96, 9/99, 6/03, 6/05, 09/08, 05/10
91
District: (Your district number)
(What City)
(Date)
Name* and Position/Title (if applicable): ____________________________________
(PLEASE PRINT)
Name of Hospital: _______________________________________________________
City: __________________________________________________________________
*Name as you wish it to appear on nametag.
The District _____ Workshop registration fee is $_____ per attendee to cover the cost of the luncheon and
workshop. Please make check payable to _______________________.
Thank you for completing the registration form. Please return it to (hosting facility name) Attn:
_____________________, District ____ Chair, Address, City-State-Zip. Registrations must be received no
later than ______________.
Cancellations: Substitutions are permitted upon advanced notice to (Contact Person).
Cancellations received after (specific date, suggest 2 weeks before meeting) will NOT be refunded.
92
(insert type of meeting) EVALUATION
(SAMPLE)
Please take a moment to provide us with your comments. You may leave completed form on the front table. Every effort will be
made to address your concerns.
1. Overall, the Meeting was:
______ Excellent ______ Good ______ Average ______ Below Average
2. Most favorite: (What did you enjoy the most? What was most beneficial?)
_______________________________________________________________________
_______________________________________________________________________
3. Least favorite: (What did you not enjoy? What was least beneficial?)
_______________________________________________________________________
_______________________________________________________________________
4. What would you suggest be added to (or deleted from) the Annual Meeting?
________________________________________________________________________
________________________________________________________________________
5. Did the Meeting meet your expectations? Met _____ Not Met _____
(Why or why not?)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
6. Please rate the following areas of the Annual Meeting:
Agenda/Format: ____ Excellent ____ Good ____ Average ____ Below Average
Speaker: (Use this area to get feedback on your speakers or any activity you presented.)
Meals/Food/Beverages: _____ Excellent _____ Good _____ Average _____ Below Average
Additional Comments: ___________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
______________________
Thank you for completing this form. The information will be used in planning future programs.
_________________________________
Name (Optional)
_____________________________________
Health Care Institution
93
NMHA
DIRECTOR OF VOLUNTEER SERVICE REPRESENTATIVE
The Director of Volunteer Service (DVS) Representative is a member of the State Board of Directors. The DVS is
expected to facilitate communication and interaction between the State Auxiliary/Volunteer Service and the New Mexico
Directors of Volunteer Services Association.
The Incoming State President shall contact a DVS president to verify their willingness to serve as the DVS Representative
to the State Board of Directors.
The DVS Representative shall request the State President to attend at least one meeting of the New Mexico Directors of
Volunteer Services Association.
Revised: 9/90, 9/99, 11/00, 6/05, 11/13
Reviewed: 4/02, 6/03/11/13
94
CHAIRMAN:
BYLAWS/POLICY & PROCEDURES/PARLIAMENTARIAN/HISTORIAN
A. General Information
1. Bylaws - only rules which are of too great importance to be changed without giving notice to all members of such
change.
2. Policy & Procedures - should contain ONLY rules which may be expedient to change by the Board at any time
without the delay of previous notice.
3. Policy - method of action.
4. Procedure - series of steps followed; particular way of doing things.
B. Bylaws
1. The State President appoints chairman and committee. State President may attend meetings of the committee.
2. Committee reviews Bylaws and Policies and Procedures; studies any recommendations received from members of
the State Auxiliary/Volunteer Service; also makes necessary recommendations.
3. After April 1, the Bylaws Committee meets to put proposed amendments in proper form and order. At the
discretion of the Chairman, this meeting may be held telephonically or by email. The Chairman prepares, prints and
sends a copy of the proposed amendments to each committee member and the State President by April 15. Responses
from the committee members are due to the Chairman by April 20. Amendments approved by a majority of the
committee are put in a clean, copy-ready form by the Chairman and sent to the NMHA Liaison for distribution to the
State Board of Directors.
4. If State Auxiliary/Volunteer Service Board suggests modifications at its June meeting, the Chairman shall
incorporate those modifications during that meeting.
5. The Chairman shall prepare a copy-ready version of the approved proposed amendment package produced at the
mid-year meeting of the State Board of Directors and provide it to the NMHA Liaison prior to June 1.
6. The State President presents these amendments to the NMHA Board of Directors for approval at their June
meeting.
7. The Bylaws Chairman shall present these amendments during Annual Business Meeting and ask Voting Body for
approval.
8. Amendments to the Bylaws shall become effective on approval by NMHA Board of Directors and subsequently
by the Voting Body of the State Auxiliary/Volunteer Service at the Annual Meeting.
C. Policies & Procedures
1. The Committee may meet to discuss changes to the Policies & Procedures suggested by the membership. The
Committee may also make recommendations.
2. Changes to the Policies & Procedures shall be made at the State Board of Directors Meeting by a majority vote.
D. Parliamentarian
1. The Parliamentarian shall advise the President and other officers, committees, and
members on matters of parliamentary procedure.
95
Bylaws/Policies & Procedures/Parliamentarian/Historian Chairman cont.
2. Review and update Policies & Procedures, as needed.
3. Vote only when the voting is by ballot.
4. Ensure that Robert’s Rules of Order Newly Revised govern the proceedings of the State
Auxiliary/Volunteer Service.
E. Historian
1. The Historian is charged with the responsibility of making a record of the proceedings
of the current year to be included in the History located in the front of the Handbook.
2. Files will be maintained at the NMHA offices with the NMHA Liaison serving as caretaker.
Reviewed: 4/02, 6/03, 6/05, 06/06, 06/10
Revised: 09/10
96
NMHA
NEWSLETTER / NEWSLETTER CONTEST CHAIRMAN
Job Description
NEWSLETTER CHAIRMAN
The Newsletter Chairman is appointed by the President. The Newsletter Chairman is editor of the State Newsletter and is
responsible for compiling the newsletter items and coordinating with NMHA for printing and distribution three (3) times a
year. This newsletter will be distributed electronically or by U.S. Mail, as requested. One issue of the State Newsletter
shall be distributed at least 30 days prior to the Annual Meeting in September.
The Chairman shall contact the Auxiliary Presidents/Volunteer Services Chairmen and request their input to the State
Newsletter. The articles submitted should reflect the activities of their auxiliaries/volunteer services. Request the articles
be proofed for typos and grammar. The chair will have a committee, to include the NMHA Liaison, for a pre-publication
review and final proofing of the newsletters. The publication times shall be determined by the State President and the
Newsletter Chairman with input from the NMHA Liaison.
When possible the Newsletter shall be distributed electronically. If regular mail is used, an expense voucher shall be
submitted for the expense of paper, printing and postage.
Distribution list of the State Newsletter and other pertinent information:
One copy to the State President and Board of Directors including DVS Representative
One copy to each active Past State President with address on file
One copy to each Auxiliary/Volunteer Service and Individual Membership who is a member of the State
One copy to the Chairman and Chairman-Elect of the NMHA Board
One copy (minimum) to the file
Others as requested; i.e. AHA, COV
GUIDELINES for the NEWSLETTER CHAIR
1) Be sure to get the ‘gray’ box from the previous newsletter chairperson.
2) Make an email list of all current auxiliary presidents and the past state presidents.
You will receive an updated electronic handbook after the NMHA convention. The State Handbook
will have all contact information for the current and past state presidents.
3) You will be notified of changes to the presidents’ distribution by the state president or state liaison.
4) Newsletters are complied and distributed three (3) times a year; generally, November, April, and the last one
should be 30 days prior to the state convention.
5) The newsletter should have the same font for all articles; be sure to double check grammar and spelling of each
article submitted.
6) Keep the articles upbeat.
7) Insert several asterisks (*), or other symbol, to serve as a break between articles.
8) Limit photographs. They take up a lot of space and some members may have difficulty opening large
attachments.
9) After you have proofed, send a DRAFT to the State President and the State Liaison for their proofing.
10) When the newsletter has been approved for distribution by the State President, send final to the State Liaison. She
will post it to the State Auxiliary web site and send you the link. You will then forward the link to the State
Auxiliary Board, Auxiliary Presidents, and the Past State Presidents.
11) Any current or past state president that needs a ‘hard’ copy mailed, copies should be made and sent to them by
U.S. Postal.
12) Submit any expenses; i.e., copies, postage, envelopes - related to the newsletter for reimbursement.
Reviewed: 4/02, 6/03, 3/04, 06/0606/10, 09/2013
Revised:
97
6/02, 3/04, 6/05, 09/10, 09/2013
NEWSLETTER CONTEST
The Newsletter Contest will be held only on even numbered years, beginning in 1998.
The Newsletter Contest Chairman shall appoint four (4) judges, based on the recommendations of the District Chairmen.
Each District Chairman shall be asked to select an individual from that District to serve as a judge for the Newsletter
Contest. The judge may be an editor of a local newspaper or newsletter, a journalism teacher or professor, or anyone the
District Chairman feels is qualified, and is willing, to participate in the program. Judges should be impartial and should
not be members of an auxiliary/volunteer service or hospital staff.
Upon receipt from each District Chairman (notification of the judge’s acceptance and the judge’s name, address,
telephone number, email (if available), and qualifications), the Newsletter Contest Chairman will send copies of entries,
deadlines, scoring guidelines and any other pertinent information directly to each judge. (See Newsletter Contest
Guidelines for detailed instructions).
The judges’ decisions are to be returned directly to the Newsletter Contest Chairman for compilation of the scoring in
accordance with the Contest Guidelines. The decision of the judges shall be made known to the NMHA Liaison in time
for publication in the Annual Meeting Program and preparation of awards.
Provided enough entries are received, awards will be made in each of the four (4) divisions for 1st, 2nd, and Honorable
Mention.
98
NEWSLETTER CONTEST GUIDELINES
The Newsletter Contest shall have four (4) divisions:
1)
Hospitals with 101 beds or more, and:
a) In-house publishing* of the newsletter
b) Professional publishing of the newsletter
2)
Hospitals with 100 or less beds, and:
a) In-house publishing of the newsletter
b) Professional publishing of the newsletter
Auxiliaries/Volunteer Services are encouraged to participate in this endeavor. A newsletter is the most productive way
for members to share common interests and exchange news and ideas.
(Please see Job Description – NEWSLETTER CONTEST CHAIRMAN for information related to judges’ qualifications
and appointments.)
The scoring method to be used by each judge:
1.
Format (Weight = 40%)
a. Newsletter Heading (Eye-catching, distinctive, readable, …)
b. Artwork (Use of photos, graphics, tables, charts, …)
c. Ease of Reading (Fonts, type size, line spacing, eye-catching items, …)
d. Overall Design (Page layout, clutter, use of different fonts, …)
(Each subcategory is scored on the basis of: Excellent: 3 points; Good: 2 points; Fair: 1 point. Points for the
subcategories are then summed, and the sum divided by 4 to achieve a category score.)
2.
Content (Weight = 40%)
a. Informative (Aux/Vol Svc organization news, hospital news, timely/clear notification of events, …)
b. Interesting (Appeal to various audiences; e.g., Auxilians, Volunteers, hospital staff, …)
c. Use of member names (Highlighted, credit for activities, …)
d. Grammatical correctness (Punctuation, grammar, sentence sense, …)
(Each subcategory is scored on the basis of: Excellent: 3 points; Good: 2 points; Fair: 1 point; points for the
subcategories are then summed, and the sum divided by 4 to achieve a category score.)
3.
Production (Weight = 10%)
12 issues/ year or more:
3 points
6-11 issues/ year:
2 points
1 – 5 issues/ year:
1 point
4.
Judge’s Overall Opinion (Weight = 10%)
Excellent: 3 points
Good:
2 points
Fair:
1 point
Final score is obtained by multiplying the score for each category by its weight above and adding. That is, (Format
Score) x 40 plus (Content Score) x 40 plus (Publication Score) x 10 plus (Judge’s Overall Opinion Score) x 10.
Each judge will submit the final score achieved by each candidate newsletter to the Newsletter Contest Chairman for
compilation. Awards will be presented for 1st, 2nd, and Honorable Mention. Ties will be allowed.
99
Five (5) copies of each of two (2) consecutive newsletter issues for each contest entry will be required at the time of
submission. The Newsletter Contest Chairman will provide one copy of each issue to each judge and will retain one
copy for display at the Annual Meeting.
Entry forms will be provided to each Auxiliary President /Volunteer Service Chairman by June 1. The postmark
deadline for submission of contest entries shall be July 1.
*The distinction between professional and in-house is that the professional category encompasses those situations in
which a professional organization has the leeway to add/enhance artwork and pictures or to write or modify the text
and/or layout. If the “professional” contribution consists of only the printing/copying/mailing effort, that is still
considered to be “in-house.”
Revised: 9/99, 6/02, 9/03, 3/04, 6/05
Reviewed: 4/02, 6/03, 3/04
100
NEWSLETTER CONTEST
ENTRY FORM
(Please type or print)
Name of Health Care Institution: _________________________________________
Name of Auxiliary President/Volunteer Service Chair: ________________________
Number of Beds (please check one):
_____ 101 or More
_____ 100 or Less
Publication (Please see Newsletter Contest Guidelines):
______ Published In-House
______ Published Professionally
Frequency of Publication: _______________________________________________
Issues Submitted for Judging:
_______________
and
(date of issue)
__________________
(date of issue)
Please submit five (5) copies of each of two consecutive issues for judging (One (1) copy of each issue for
each judge and one (1) copy to be displayed at annual meeting)
PLEASE SUBMIT YOUR ENTRIES TO THE NEWSLETTER CONTEST CHAIRMAN NO
LATER THAN July 1, 20__.
____________________________, Newsletter Contest Chairman
____________________________ (Address)
____________________________ (City, State, Zip)
101
NMHA
SALUTE TO EXCELLENCE / YOUTH VOLUNTEER CHAIRMAN
Salute to Excellence
This award, which was instituted in 1990, is an acknowledgment of innovative programs which benefit local hospitals. It
gives Auxiliaries/Volunteer Services the opportunity to learn about programs which might be adapted to any hospital and
also gives auxiliaries/volunteer services the opportunity to be recognized by their peers for “outstanding achievement”
which is the highest honor that can be bestowed in this category. This award is based on self-nomination.
The Salute to Excellence Chairman mails out letters listing all the criteria for the award, including deadlines to all
Auxiliary Presidents/Volunteer Service Chairmen and Directors of Volunteer Services (DVS) by April 1, explaining the
program and urging them to give thought to entering a program/project implemented in their hospital. A follow-up note
to the presidents/chairmen may be prudent if response is slow in coming.
The chairman shall appoint a panel of three judges from within the auxiliaries/volunteer services or of qualified people in
the community for the purpose of selecting the award recipients. Two awards shall be given. One each for hospitals of
100 or less beds and hospitals of 101 or more beds.
The selections shall be made three weeks prior to the Annual Meeting. The Salute to Excellence Chairman shall notify
the State President and the NMHA Liaison of the selections. Certificates of merit shall be printed by the NMHA Liaison
and presented by the Salute to Excellence Chairman at the Annual Meeting.
The local auxiliary/volunteer service is encouraged to nominate their program/project for the Hospital Award of Volunteer
Excellence (HAVE) Award given by the American Hospital Association (AHA). The nomination for the HAVE Award
must be endorsed by the hospital administration.
Revised: 9/03, 12/04, 6/05, 06/06
102
NMHA
AUXLIARY / VOLUNTEER SERVICE
SALUTE TO EXCELLENCE
Established in 1990, Salute to Excellence is a statewide recognition program commending the hard work and dedication
of hospital auxilians/volunteers. The program is based on self-nomination. We are looking for outstanding innovative
services or programs. A certificate of merit will be given in each of the following categories:
1. Auxiliary / Volunteer Service in hospitals of 100 or less beds.
2. Auxiliary / Volunteer Service in hospital of 101 or more beds.
IN-HOSPITAL SERVICES award will be given to the auxiliary/Volunteer Service with the most unusual and innovative
on-going service within the hospital.
OR
PROGRAMS for health or educational service given to your community; to include seminars, workshops, training
programs, etc.
*It should be noted that any program that has previously received the Salute to Excellence award must include in its
nomination package a detailed description of how the program has been enhanced since the prior submission.
YOU MUST INCLUDE THE FOLLOWING:
WHO initiated the service or program
WHY the service or program was initiated
WHEN the service or program was begun
WHEN the service or program was completed (if applicable)
HOW many auxilians/volunteers were involved in the service or program
DEVELOPMENT of plans to achieve your goal
RESULTS achieved
NUMBER of auxilians/volunteers in your Auxiliary/Volunteer Service
NUMBER of LICENSED beds in your hospital
RULES:
1. Submit three (3) double-spaced, typed copies on white letter-sized paper of 100 to 150 words, if possible.
2. State name of Auxiliary/Volunteer Service on each page submitted.
3. Each entry must be signed by the Auxiliary President/Volunteer Service Chairman and Hospital Administrator.
4. All entries must be received by August 1 DEADLINE (prior to annual meeting).
Send entries to: ________________________ Salute to Excellence Chairman
Address: __________________________________________
City, State, Zip: _____________________________________
Phone Number: ____________________________________
1.
2.
Award Presentation
At the time of presentation of the Salute to Excellence award, the recipient(s) shall give a brief explanation
(one to 2 minutes) of the program for which the award was granted.
Certificates of Participation and Sharing shall be given to each auxiliary/volunteer service that submitted and
entry regardless of whether or not they received the award.
NO ENTRIES RECEIVED AFTER DEADLINE WILL QUALIFY FOR THE AWARD
Reviewed: 04/02, 6/03, 6/05, 09/08
103
NMHA
YOUTH VOLUNTEER AWARD
This award was initiated in 1988 to recognize the outstanding contributions made by the youth in service to a member
health care institution. The Chairman shall appoint a selection committee of three (3) judges to review nominee forms,
essays, and letters. The judges can be from the auxiliary/volunteer service or the community.
RULES and CRITERIA
1. The Youth Volunteer of the Year Award is open to a boy or girl who has performed volunteer service, according to
the guidelines of the member health care institution auxiliary/volunteer service during the period of October after the
Annual Meeting to August of the following year.
2. The award shall be given in two (2) categories with one award recipient in each. First award shall be given for a
“year-round” volunteer in the health care institution and the second award shall be given for a “summer-only”
program volunteer. Criteria are as follows:
A. Any outstanding contribution of the youth volunteer to the health care institution which demonstrates leadership,
innovation, and organization.
B. Exhibit positive attitude, dependability, personality, maturity, and compassion.
C. Scholarship.
D. Extra-curricular activities and awards.
E. Nominee must complete the application form and include a handwritten or typed essay of not more than 250
words on “What Youth Volunteer Service Has Meant to Me.”
3. There will be only one nomination accepted per health care institution, per category. All nominees must be at least 14
years of age. For the purposes of this award, youths nominated must be between 14 and 18 years of age.
4. A gift ($100 check) and a certificate of merit will be awarded to the winner in each of the two
(2) categories by the Chairman at the Annual Meeting.
5. The award recipients shall attend the NMHA Annual Meeting Awards event, honoring them and other category
winners. Their awards shall be presented to them by the Youth Volunteer of the Year Award Chairman. If the
award recipient requests attendance of additional guests for this presentation, there will be an additional meal
fee per guest. The number of guests and fees included for the event should be included in the Annual Meeting
registration form sent out prior to September by NMHA.
6. The sponsoring auxiliary/volunteer service shall be responsible for the youth volunteer at the Annual Meeting,
including expenses, and shall provide appropriate supervision during that time. Youth volunteers may attend
education programs and other activities at the Annual Meeting.
7. Deadline for application is August 1, prior to Annual Meeting. ABSOLUTELY NO ONE SHALL BE
CONSIDERED AFTER THIS DATE.
Revised: 1/96, 9/99, 11/00, 6/02, 9/03, 6/05, 6/10
Reviewed: 4/02, 6/03, 09/10
104
NMHA
YOUTH VOLUNTEER AWARD CALENDAR
October
Deadline for news article to State Newsletter (following Annual Meeting)
February 15
Mail notice to all Auxiliary Presidents / Volunteer Service Chairmen apprising them of award.
March 1
Prepare news article covering rules and criteria for State Newsletter and submit to Newsletter
Chairman.
April 1
Mail “Rules and Criteria” and “Nominee’s Application Form” to all Auxiliary Presidents/
Volunteer Service Chairmen.
July 10
Send reminder of deadline to Auxiliary Presidents/Volunteer Service Chairmen, if required.
August 1
DEADLINE FOR ENTRIES TO BE RECEIVED BY CHAIRMAN.
August 7
Copies of entries are delivered to the selection committee members.
Include a copy of “Rules and Criteria” and a cover letter requesting the nominees be ranked
within each of the two categories (year-round and summer only). Request rankings returned by
August 20.
August 20
Chairman shall assimilate rankings of judges and declare award recipients. Advise the State
President and notify the NMHA Liaison of award recipient’s names, addresses and hospital, and
request certificates be printed. The NMHA Liaison shall prepare the gifts ($100 check) for
presentation at the Annual Meeting by the Chairman. The State Auxiliary will have
responsibility of the youth awardees dinner expenses at the Awards Presentation. Also, the
Chairman shall notify the sponsoring hospital and remind them of their responsibility for the
youth volunteer’s expenses and travel accommodations to the Annual Meeting.
Revised: 1/96, 9/99, 6/02, 6/05, 06/10
Reviewed: 4/02, 6/03, 09/10
105
ANNUAL YOUTH VOLUNTEER of the YEAR AWARD
NOMINEE FORM
(Please type or print)
Youth Program:
Year-Round __________
Name of Nominee:
_____________________________________________________
Home Address:
_____________________________________________________
City, State, Zip:
_____________________________________________________
Home Telephone:
_____________________________________________________
Parents or Guardians:
_____________________________________________________
School:
________________________
Health Care Facility:
_____________________________________________________
Summer-Only __________
Grade: _________
Age: ____
Number of Hours of Service (10/1/___ to 7/30/____) __________ hours
1) Describe the area of your Volunteer Service and your duties:
2) Describe any extra-curricular activities or awards:
3) Please include with this application a handwritten or typed essay of not more than 250 words on “What Youth
Volunteer Service Has Meant to Me.” Also, include a letter of recommendation from the sponsoring
Auxiliary/Volunteer Service and from the service chairman, where applicable.
Revised: 06/06
106
NMHA
SCRAPBOOK CONTEST / YEARS OF SERVICE AWARD CHAIRMAN
Scrapbook Contest
In an effort to acquaint NMHA member auxiliaries/volunteer services with one another, a Scrapbook Contest shall be held
on odd numbered years beginning in 1997.
The criteria for judging shall include the following:
• Hospitals with 101 beds or more
• Hospitals with 100 beds or less
1.
2.
3.
4.
5.
6.
Capturing the essence of the Auxiliary/Volunteer Service
Exhibiting originality and enthusiasm
Displaying artistic appeal
Inclusion of supporting documentation/captions.
Definition of a scrapbook is an album into which clippings, notes or pictures can be pasted.
If you have a scrapbook on a disc, please provide a hard copy for judging.
The time span shall cover twelve (12) months and match the fiscal year of the local Auxiliary/Volunteer Service. A cover
page shall be included, stating the span of time for your scrapbook. A committee of the four (4) District Chairmen and
two additional designees, appointed by the Scrapbook Chairman shall serve as judges. No application form is required.
The scrapbook shall be presented at the State Auxiliary/Volunteer Service Registration Desk during the Annual Meeting
registration hours, first day. The judging shall take place the first day of the Annual Meeting and the award recipients
shall be announced at the Awards Dinner.
The scrapbook contest shall award 1st Place, 2nd Place, and Honorable Mention. Certificates of Participation/Sharing shall
be presented to each auxiliary/volunteer service that submitted an entry regardless of whether or not they received an
award. The scrapbooks shall be on exhibit for attendees to view.
All Auxiliaries/Volunteer Services are encouraged to submit a scrapbook of their activities. To be considered for this
award, the scrapbook must be presented at the Annual Meeting.
Revised: 4/02, 6/03, 6/05, 06/06, 09/08, 10/2013
107
NMHA
YEARS OF SERVICES AWARD
This award was established in 2001 for the purpose of honoring the auxilian/volunteer that remains current and has served
for a certain number of years at his/her health care institution. The Years Honored shall be 25, 30, 35, 40, 45, 50, etc.
years of service and shall be recognized at the Annual Meeting. The nominees shall have their names submitted by their
local Auxiliary President/Volunteer Service Chairman. The nominations shall be sent to the Years of Service Chairman.
The Chairman shall work with the NMHA Liaison to compile a list of Nominees and recognize ALL the nominees at the
Annual Meeting. The award shall be given based upon the years of service that have been fully attained. Example: For
the First the First Year the Award will be presented: 28 years shall receive a 25 Years of Service Certificate and
recognition. When the auxilian/volunteer reaches 30 years, they shall be recognized again.
On May 1, the Chairman shall mail a letter and nomination form to all Auxiliary Presidents/Volunteer Service Chairmen
requesting the names of ALL auxilians/Volunteers that meet the required number of years to be recognized; 25, 30,…75
years of service. They must be a current/active member. Auxiliary Presidents/Volunteer Service Chairmen responses
should be received by the Chairman no later than July 1.
The Chairman shall send the final listing to the State President and the NMHA Liaison and request the certificates be
printed.
The Years of Service Honor Award nominees shall be notified one month prior to the Annual Meeting. The local
Auxiliary President/Volunteer Service Chairman shall notify their nominee(s) and assist the nominee(s) in making
arrangements to attend the Annual Meeting for the presentation of the certificate and recognition. The State President and
the NMHA Liaison shall compile a list of ALL nominees, so that certificates can be printed. The State President shall
send an article honoring the Years of Service Honor Award recipients to the State Newsletter Chairman for the next
publication. It is imperative that the list of award recipients be placed in the State President’s file and one filed with the
NMHA Liaison each year. The recipients shall be announced by the Chairman at the Annual Meeting.
Reviewed: 4/02, 6/03, 06/10
Revised: 6/02, 6/03, 6/05, 06/06, 09/10
108
YEARS OF SERVICE HONOR AWARD
NOMINATION FORM
The Deadline for Returning Your Nomination(s) is: July 1, 20__
Name of Nominee:
______________________________________________
Address:
______________________________________________
Number of Cumulative Years: ______________________________________________
Name of Hospital Auxiliary/Volunteer Service: _________________________________
Hospital Administrator/Chief Executive Officer: _________________________________
Name of Hospital Auxilian / Volunteer Making Nomination: _______________________
Signature of Hospital Auxiliary President/Volunteer Service Chairman: ________________
Send Form to: ____________________________ Years of Service Honor Award Chairman
____________________________ Address
____________________________ City, State, Zip
If You Have More Than One Nominee, Please Copy This Form
Each Nominee Must Be On Separate Form
Revised: 11/00, 6/05, 06/06
109
NMHA AUXILIARY/VOLUNTEER SERVICE – EXPENSE VOUCHER REQUEST
*Reports Are Due By the 10th of Each Month
Name: ___________________________________
Board Position: ________________________________
Address: __________________________________________
Date
Nature of Expense
City: __________________________________
Purpose, Place and Business
Relationship
Mileage
Beginning| Ending
|
Month/Year: ____________
Zip Code: _________________
**Account
Number
Amount
.
|
.
|
.
|
.
|
.
|
.
|
.
TOTAL REIMBURSEMENT
.
* Any item older than 60 days will NOT be reimbursed.
Example: Completed October voucher will be sent to the President for approval by November 10.
I certify that the expenses were incurred as stated:
INSTRUCTIONS:
Board Member: ____________________________ Date: ____________
1. All items MUST be completed for approval of your expense.
President: ________________________________ Date: ____________
Treasurer: _________________________________ Date: ____________
2. The Nature of Expense MUST include the specific purchase,
such as meals, airfare, etc.
3. The Purpose, Place and Business Relationship MUST include the
reason for the expense, the place, and the business relationship of
the expense to the Auxiliary/Volunteer Service.
4. Mileage is computed at $0.50 per mile.
**Account Number:
President
President-Elect
District Chairs
National Convention (SAL)
Board of Directors
Midyear Board Meeting
Annual State Meeting
Supplies
Postage
Telephone
Newsletter
6000
6010
6011
6015
6020
6023
6025
6035
6045
6040
6055
83

table of contents - New Mexico Hospital Association

Transcription

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