Sublet Your Caravan... - Golden Sands Holiday Park

Sublet Your Caravan...
...Join the ‘Letting You Earn Scheme’
Earn extra income from your Caravan Holiday Home in 2012
Welcome to the
Golden Sands ‘Letting You
Earn Scheme’
The trend for UK holidays has continued and it’s looking
that with purse strings continuing to be pulled tightly this
trend is set to continue for 2012 with more and more
people seeking quality holiday accommodation closer to
home. This all means that we are expecting yet again an
increase in demand for quality Holiday Homes here at
Golden Sands.
The ‘Letting You Earn Scheme’ enables us to act as agents for our
Owners and hire out your caravans as an extension of the Golden
Sands hire fleet.
The service not only provides Owners with a valuable source of
income when it would possibly be left empty, it also takes away any
stress of organising adverts, managing a cleaning rota or distributing
keys and passes, so it really is a win/win situation!
Plus you can rest assured that Golden Sands treat all Caravan
Holiday Homes on the scheme with the utmost respect, aiming to
deliver the highest service to all our Owners.
In the next few pages we have laid out all the information you need
to know about the scheme such as the most popular questions we’re
asked, gradings, inventories, insurance cover and the simple steps
to joining.
Of course if there is anything that is not answered in this
introduction to the Scheme, please feel free to drop into Reception
and speak with the Holiday Sales Team who are always on hand if
you need them.
GET YOUR `LETTING YOU EARN´
AGREEMENT FORM IN EARLY…
By doing this, it will give us more time to hire out your
Holiday Home and get the best rates.
PLUS you’ll benefit from additional offers if you sign up
as an ‘Early Bird’ (ask for more details. T’s & C’s apply)
IN ADDITION the more availability you provide, will of course give us
greater opportunity of promoting your Holiday Home for hire and
therefore a potential greater income to you^.
We mentioned this last year, but yet again it continues and even more
so this coming year that the short break market is definitely on the
increase and you’ll definitely maximise on bookings if your Holiday
Home is available for hiring in 3,4 and 7 night breaks (as per the Golden
Sands Holiday brochure).
What’s needed...
Contents
In order to be a part of the ‘Letting You Earn Scheme’, we ask for just a few basics which are detailed
below for you:
Introducing you to the
'Letting You Earn Scheme'
What’s Needed
Your Questions Answered
Insuring Your Holiday Home
Standard Inventory
Earning Guide 2012
Additional Forms:
03
04 - 05
06
07
08
09
• Agreement Form + Grading Details
• Year Planner
• Terms & Conditions
The Average
Annual Earnings...
...For an Owner on the 2011 Letting
you Earn Scheme was £1,600*!!
Just think what you could do with this
extra income!
In fact, we paid out in excess of £50K
to our Owners through the scheme in
the 2011 season. It seems to be getting
more and more each year – you could be
part of it for 2012!
*The average earnings are worked out as an approximate guide only
and cannot be guaranteed.
Inventory Packs
Platinum & Gold Caravan Holiday Homes
A standard inventory must be in place before we can hire your
Caravan Holiday Home. (See page 7 for details on items required).
In accordance with Golden Sands policy and specifications for
2012, Platinum and Gold caravans must be equipped with the
following:
Full standard inventory packs for 4, 6 and 8 berth caravans can
be purchased from Golden Sands.
Duvets
• Flatscreen TV with Freeview (19” minimum)
• DVD Player
• Fitted heaters in the bedrooms and bathroom.
Duvets must be provided for all holidaymakers. In the unlikely
event that duvets become damaged, Golden Sands will replace
them from their stock.
In addition to the above, Platinum caravans must have central
heating, double glazing and a large range style hob and oven.
TV’s & Microwaves
These must be provided at the Owners cost and failure to provide
these added facilities will result in your caravan being re-graded
accordingly.
Every Caravan Holiday Home must be equipped with a digital
TV and Microwave.
Owners should also arrange for a TV licence for each Caravan
Holiday Home.
Caravan Holiday Home Grading
Your Caravan Holiday Home will be graded according to the
Golden Sands brochure description. Grades awarded depend
on the following:
• Year of manufacture
• Size of Caravan Holiday Home
• Caravan Holiday Home facilities
• Condition of Caravan Holiday Home
The grade of your Caravan Holiday Home is occasionally re-assessed and may result in a change during the season.
We generally only consider Caravan Holiday Homes up to 7
years old for this scheme, but will assess each Caravan Holiday
Home on its own merits and give it consideration should it
meet the standards.
If you would like to upgrade or part-exchange your Caravan
Holiday Home, please contact the Caravan Sales Team on
01745 331888.
Keys
3 sets of keys must be provided at least 4 weeks before we start
hiring out your Caravan Holiday Home.
Pets
Holidaymakers are not permitted to bring pets in any
caravan hire fleet, this includes Owners sublet caravans
and those caravans on our guaranteed income
agreement scheme.
Owners with dogs
If you have a dog and allow your dog into your Holiday
Home, your Caravan will automatically be graded
as Bronze in accordance with Golden Sands policy.
Personal belongings
We appreciate that it may be helpful to leave additional items
in your Caravan Holiday Home but this can have implications
on the grading of your Caravan Holiday Home and can confuse
customers. Therefore, personal belongings must be packed up
and removed from your Caravan Holiday Home before hiring
commences. If we are required to do this on your behalf you
will incur a charge to your Owners Account.
Please note we only take full week breaks in peak to ensure maximum earning and occupancy.
^Subject to demand and cannot be guaranteed.
2
3
Your questions answered...
What is the Letting You Earn scheme?
How will I receive my earnings?
Letting You Earn scheme charges
The Letting You Earn scheme provides you with the opportunity
to hire out your Caravan Holiday Home to holidaymakers
when you’re not using it. The extra income you earn from
holiday hire can then be used to offset against your running
costs or pitch fees.
You will receive a statement at the end of the season detailing
income for your Caravan Holiday Home. The income paid to you
will be the net accommodation tariff, after the deduction of a
handling charge, on-park entertainment and access to facilities
charges plus any discounts. Deductions are made against this
income for the Golden Sands commission (equivalent to the
calculation of VAT within the net tariff) & linen charge.
The remaining income is credited to your Owners account, and
any payments made by cheque.
The secret of successful holiday hire is knowing in advance what
expense you may incur throughout the season. Please read this
section carefully and ask your Park management team if you are
unsure about anything.
How much can I earn from hiring out
my Caravan Holiday Home?
Potential earnings really depend on the grade of your caravan,
how many weeks you decide to allocate your caravan for hire
and the time of year. For a guide to how much you can expect
to earn from your caravan on your selected dates, please see
the earnings guide on page 8.
Please note that these values are laid out as a guide only and
cannot be guaranteed.
What dates would give me the highest
earnings from holiday hire?
It all depends on how many weeks you allocate for holiday hire.
July, August and school holidays are the easiest to fill and will
earn you more money. You will also earn more if your Caravan
Holiday Home is hired for breaks that are 3, 4 and 7 nights in
duration. For further details on this see the ‘Guide to arrival days’
section on the Letting You Earn - Agreement Form.
The earlier we receive your Letting You Earn - Agreement Form
the better, as it will give us more time to hire out your Caravan
Holiday Home at the best rates.
How will Golden Sands get bookings
for my Caravan Holiday Home?
Golden Sands will promote holidays in our annual brochure,
via our website, in national and regional press, on external
websites, tour operators, direct mail and much more.
We will strive to obtain the highest price for your Caravan
Holiday Home, however we may offer discounts in the following
various forms:
• Late availability
• Brochure incentives
• Online incentives
• Promotional offers
• Third party promotions
• Direct mail incentives
If you have any queries regarding your payment, please call
us on: 01745 343606
Commission – A commission fee of 19% plus VAT is charged
to the net accommodation tariff. Golden Sands charge this
commission to cover the marketing costs of producing holiday
brochures, advertising and promotions together with the
cost of cleaning throughout the period of holiday hire. If you
opt for monthly commission payments, request your end of
season payment prior to November or leave the park prior to
November, we deduct 28% plus VAT.
Linen – Golden Sands will provide a full linen service including
the supply, delivery, collection and laundry of sheets and
pillowcases for the holiday hire period. This service costs £10 per
let and is payable by the Owner.
Safety checks – We reserve the right to invoice you, upon
completion, for compulsory gas and electrical checks. These
checks are carried out once a year on commencement of hiring
and are a legal requirement.
Gas & Electricity - The amount of electricity used is recorded
for your Caravan Holiday Home and an invoice will be sent to
you at the end of the season. Gas bottles will be charged to
your account as required.
Inventory – Your Caravan Holiday Home must be equipped
with the full standard inventory, meeting Golden Sands’
specifications. Details of all standard inventory items are placed
on page 7.
We will invoice you for any necessary replacements during the
season, unless otherwise stated in your agreement.
Minor Essential Repairs – Once we commence hiring
your Caravan Holiday Home, we will carry out any necessary
repairs (including steam cleaning of carpets) and you will be
invoiced for these during the season. We will advise you of the
need for any major repairs before going ahead with them.
Entertainment charges – A charge will be made for the cost
of entertainment passes for all bookings made in your Caravan
Holiday Home. The cost of these passes can be obtained
from Reception.
VAT - Our brochure prices are inclusive of VAT. However certain
Holiday Homes are hired on behalf of Owners who are NOT
VAT registered and in this case the booking is not subject to VAT
but a further handling fee will be charged (equivalent to the
VAT rate) so that the final holiday price matches that of similar
accommodation. We reserve the right to amend VAT should it be
increased by Government.
What if I want to change my dates
later in the year?
The Holiday Sales team will endeavour where possible to move
bookings out of your Caravan Holiday Home provided we have
availability in alternative accommodation. We constantly strive
to fill your holiday home based on the dates you have agreed to
make available to us, so if you are looking to change dates then
we will require at least 6 weeks notice. As said we can only
change the dates if we have alternative accommodation available
as we may be fully booked, though we will always endeavour to
help as much as possible.
To check availability and make any date changes simply call our
Holiday Sales Team on 01745 343606 Monday – Sunday. Date
changes will then be confirmed in writing by the Holiday
Sales Team.
Can I withdraw from the Letting You
Earn scheme after signing the Letting
You Earn - Agreement Form?
Yes, providing you give a minimum notice period of 6 weeks to
allow us to re-allocate bookings into alternative accommodation
or dates.
• Tour operator
4
5
Insuring your Holiday Home...
Standard Inventory...
At Golden Sands we always do our upmost to look after our valued Owners and their Holiday Home. You should, however, maintain
insurance for your Holiday Home in the unlikely event of loss or damage.
When you join the ‘Letting You Earn Scheme’ you will need to ensure that there are some basic inventory in your Caravan. The below
details the items and quantities for a 6 berth and 8 berth Caravan. If you have any queries, please do not hesitate to speak with a member
of the Reception team who will be happy to help.
Under the terms laid out in the Pitch Licence Agreement, all Owners are required to insure their Holiday Home. Purchasing insurance
should not only be seen as complying with the Agreement, however, but also providing you with the peace of mind to enjoy your
Holiday Home free of some of the anxiety that comes with ownership.
Golden Sands recommend the ‘Compass Insurance Scheme’ through Jardine Lloyd Thompson Leisure. You can gain a copy of the
prospectus for this which provides a summary of the cover from the Holiday Sales Manager, they will also be able to provide you with
a quote. Full details can be found in the Certificate of Insurance, a copy of which is available on request.
Should you decide to join the 'Letting You Earn Scheme' and hire out your Holiday Home you would be well advised to ensure that
your Insurance includes cover for 'loss or damage by a hirer' to maintain your peace of mind while others are using your Holiday Home.
If you insure your Holiday Home through the Compass Insurance Scheme with Golden Sands we are able to provide you with such
cover for a small additional cost.
We fully understand that some people find insurance somewhat confusing so you may find the following useful. These are some of
the questions that we are frequently asked:
Can I arrange cover for 'loss or
damage by a hirer' through Golden
Sands if I am not insured by the
Compass Insurance Scheme?
Unfortunately, no you cannot. This additional cover is an
extension to the main Compass Insurance Scheme and has
been specifically negotiated for Golden Sands.
Is this on top of my usual premium
for the Compass Insurance Scheme?
Yes, the cost of this extension will be in addition to your
standard cover.
What is the excess?
The excess for the additional cover is the same as for the
standard cover - £50*
What is covered by taking the
additional cover for 'loss or damage
by a hirer'?
Why should I take the extension for
'loss or damage by hirer'?
The extension to the Compass Insurance Scheme provides
cover for malicious damage caused by a hirer when you hire
out your Holiday Home through Golden Sands.
If you choose to join the 'Letting You Earn Scheme' and you
do not purchase the additional cover you will not be insured
for 'malicious damage' a hirer causes to your Holiday Home
and / or its contents.
How will I know if I have the
additional cover?
You will receive a Schedule which shows the Endorsement
for 'loss or damage by hirer' has been added to your current
Compass Insurance – a copy of this is also held at the Golden
Sands Office on Park.
What is the cost?
The Holiday Home Sales Manager will be able to advise you
on costs of this additional cover.
Cooking & Utensils
8 Berth
Cutlery
6 Berth
8 Berth
Glass measuring jug
1
1
Forks
6
8
Egg cups
6
8
Knives
6
8
Casserole dish
1
1
Tea spoons
6
8
Pudding basin / mixing bowl
1
1
Dessert spoons
6
8
Glass oven dish
1
1
Slotted spoon
1
1
1 of each
1 of each
Serving spoon
1
1
Tea pot
1
1
Wooden spoon
1
1
Glass chopping board
1
1
Carving fork
1
1
Stainless steel colander
1
1
Vegetable knife
1
1
5 piece saucepan set (Incl. frying pan & milk saucepan)
1
1
Bread knife
1
1
Kettle
1
1
Scissors
1
1
Microwave
1
1
Sharp knife
1
1
Toaster
1
1
Tin opener
1
1
Cheese grater
1
1
Corkscrew
1
1
Butter dish
1
1
Fish slice
1
1
Whisk
1
1
Potato masher
1
1
6 Berth
8 Berth
Potato peeler
1
1
Washing up drainer
1
1
Cutlery tray
1
1
Washing up basin
1
1
Crockery
6 Berth
8 Berth
Broom
1
1
Dinner plates
6
8
Dustpan & brush
1
1
Side plates
6
8
Carpet sweeper/Vacuum
1
1
Mugs
6
8
Clothes airer
1
1
Cups
6
8
Salt & pepper pots
Cleaning materials & furnishings
Is it compulsory for me to take the
extended cover?
Door mat
1
1
Drinking glasses
6
8
Coat hangers
14
14
Wine glasses
6
8
Toilet brush
1
1
Cereal bowls
6
8
No - It's for you to choose, if you want the added peace of
mind to cover any malicious damage by a hirer.
Pedal bin
1
1
Large fruit bowl
1
1
Waste paper bin
1
1
Water jug
1
1
Bathroom Bin
1
1
We hope we have provided all the details you require regarding
insurance, however if you are unsure or have any further
questions, please speak with the Holiday Sales Manager on Park.
Mop & bucket
1
1
Digital TV
1
1
*Correct at time of print.
Pillows
6
8
2 DOUBLE
2 DOUBLE
Duvets 13.5 tog
6
6 Berth
Golden Sands are able to provide Inventory Packs. A price list is
available on request, please contact the Holiday Sales Team
on Reception.
7
Important Forms Enclosed...
2012 Earning Guide...
Agreement Form + Grading Details
Complete this form to sign up to the scheme.
We often get asked ‘How much can I potentially gain from joining the ‘Letting You Earn Sublet Scheme?’
Well we can’t guarantee income as it depends on the demand on holidays and for your grade of Caravan, however we can provide
a guide and have detailed this below for each grade. This will give you an idea of the potential income you could gain by choosing
us as your agents.
Whatever the income, the main bonus is that you’ll be gaining additional income whilst you aren’t using your caravan and won’t
have to deal with any stress of the bookings!
February
March
April
May
June
July
August
September
October
November
Holiday Start Date
Bronze £
Silver £
Gold £
Platinum £
4th Feb
38
48
66
84
11th Feb
52
62
93
98
18th Feb
38
48
66
84
25th Feb
38
48
66
84
3th March
38
48
66
84
10th March
38
48
66
84
17th March
38
48
66
84
24th March
38
48
66
84
31st March
98
133
151
192
7th April
98
133
151
192
14th April
51
58
78
120
21th April
61
69
80
123
28th April
74
83
111
153
5th May
91
117
156
192
12th May
74
83
111
153
19th May
74
83
111
153
26th May
74
83
111
153
2nd June
125
141
189
235
9th June
78
87
116
159
16th June
81
91
122
165
23rd June
85
96
127
170
30th June
89
100
133
175
7th July
111
124
161
204
14th July
129
146
194
240
21st July
148
166
222
268
28th July
148
166
222
268
4th Aug
148
166
222
268
11th Aug
148
166
222
268
18th Aug
148
166
222
268
25th Aug
139
156
208
252
1st Sep
70
79
105
148
8th Sep
59
67
89
131
15th Sep
55
62
83
125
22nd Sep
51
58
78
120
29th Sep
48
54
72
114
6th Oct
48
54
72
114
13th Oct
48
54
72
114
20th Oct
48
58
78
96
27th Oct
85
96
127
170
3rd Nov
41
50
70
89
10th Nov
41
50
70
89
17th Nov
41
50
70
89
24th Nov
41
50
70
89
The earnings in the above grid are based on the price of a 7 night holiday in a 2 bed Holiday Home with average discounts and reductions after VAT,
commission and a fee has been deducted. For further details please speak with the Holiday Sales Manager.
Year Planner
This will give you an idea of how much you could earn from letting your Holiday Home!
Terms & Conditions
This list contains all the items you must have in your Holiday Home prior to letting it.
5 simple steps to sign up!
1 Complete Agreement Form
4 Caravan Grading Assessed
You will find in this brochure, a Letting You
Earn - Agreement Form.
Complete the front of the form and clearly
mark the dates you wish to retain your
Caravan Holiday Home for your own use. Each
date represents one night.
When we’ve received your completed form,
we will inspect your Caravan Holiday Home
to ensure everything is in order. We will then
assess the correct accommodation grade.
If there is any maintenance, cleaning and
safety checks required before we commence
hiring, we will advise you of the work needed
and cost involved. You can then opt to
conduct the work yourself or instruct Golden
Sands to do it.
Note: Golden Sands hires your Caravan Holiday Home in
blocks of 3, 4 and 7 or 14 night holidays only. Please refer to
the year planner for details.
2 Complete Grading Form
Complete the top part of the Grading
Details section on the reverse of the Letting
Agreement form.
3 Post Completed Form
Send your completed Letting You Earn Agreement Form to the Park.
Note: We recommend that you take a copy for your
own reference.
Note: The earlier you complete the maintenance work and
cleaning, the sooner we can secure the best bookings for
your Caravan Holiday Home.
5 Dates Agreed
Once your Caravan Holiday Home grading
is agreed and maintenance work complete,
we will send you a confirmation letter to
inform you of this. The letter will also
detail the dates we have reserved for
you and confirmation that your Caravan
Holiday Home is now being hired on the
reservation system.
Prices are provided as a guide only, we will always do our best to get the best possible rate for your Caravan Holiday Home, however discounts may be
applied to maximise occupancy and potential earnings
8
Please do not assume your Caravan Holiday Home is being hired
until you receive confirmation in writing from Golden Sands.
If you do not receive confirmation within 28 days please contact
your Holiday Sales Team at the Park on 01745 343606.
Letting You Earn 2012
Letting You Earn 2012
Please complete ALL details and return this form to the following address or hand in to the Holiday Sales Manager:
Holiday Letting Administrator, Golden Sands Holiday Park, Voryd Road, Kinmel Bay, Rhyl, North Wales LL18 5NA
Holiday Home Details
NAME:
Make & Model:Year:
Grading Details
Agreement Form
ADDRESS:
Size:
PITCH NO:
Length:
Width:
ACCOUNT NO:
Bedrooms (Please indicate how many)
HOME TEL:
MOBILE:
Double: Twin:
Bunk:
Triple:
Lounge/Diner sleeping:
E-MAIL:
Year Planner - Owner’s Dates Required
Extra heating in bedroom: YES/NO (Please delete as appropriate)
To get the most out of your Holiday Hire, please note our arrival and departure days. Please mark the dates you require for your own use only.
Each box below represents 1 night - If you are unsure please ask for advice from the Holiday Sales Manager before returning your form.
WED THR
FEB
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
SUN
Tick where applicable
MON
TUE
Central heating
FRI
SAT
SUN
MON
TUE
WED
THR
THR
FRI
SAT
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
WED
FRI
SAT
SUN
MARCH
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
SUN MON
APRIL
TUE
WED
THR
FRI
SAT
SUN
MON
1
2
3
4
5
6
7
8
9
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
1
2
3
4
5
6
7
8
9
TUE
WED
MON
THR
TUE
FRI
WED
SAT
THR
SUN
FRI
MON
SAT
TUE
SUN
WED
MON
THR
TUE
FRI
WED
SAT
THR
SUN
MON
THR
TUE
FRI
WED
SAT
THR
SUN
FRI
SAT
WED
25 26 27 28 29 30
THR
WED
THR
FRI
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
SUN
SAT
SUN
MON
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30
EASTER
EASTER
MAY
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
SAT
SUN
MON
TUE
WED
NO
Double glazed: YES
NO
Safety Checks Completed
Paperwork Obtained
O F F I C E U S E O N LY
TUE
24
SAT
Decking: YES
Additional ‘Sublet’ Insurance Cert. Provided
MON
MON
10 11 12 13 14 15 16 17 18 19 20 21 22 23
FRI
Panel heating
InsuranceCertificate Provided
HALF TERM
SUN
Extra heating in bathroom: YES/NO (Please delete as appropriate)
THR
Unit rejected
or accepted
Date
If rejected: requirements for up to standard (TV, Microwave etc):
MBH
JUNE
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
1
2
3
4
5
6
7
8
9
TUE
WED
THR
FRI
SAT
SUN
MON
3
4
5
6
7
8
9
FRI
SAT
SUN
MON
TUE
WED
THR
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
TUE
WED
THR
FRI
SAT
HALF
TERM
HALF
TERM
SUN MON
JULY
1
2
MON
TUE
WED
10 11 12 13 14 15 16 17 18 19 20 21 22 23
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
24
25 26 27 28 29 30 31
FRI
THR
FRI
SAT
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
WED THR
AUG
1
2
3
4
5
6
7
8
9
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
1
2
3
4
5
6
7
8
9
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
SCHOOL HOLIDAYS
SUN
MON
TUE
WED
THR
FRI
Comments:
SCHOOL HOLIDAYS
SEPT
MON
TUE
24
25 26 27 28 29 30
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
WED
THR
FRI
SAT
SUN
MON
TUE
TUE
WED
THR
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
FRI
SAT
SUN
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
MON
SUN
3
FRI
SUN
SAT
WED
THR
SAT
FRI
2
WED
FRI
THR
1
MON TUE
OCT
SUN
10 11 12 13 14 15 16 17 18 19 20 21 22 23
MON
TUE
WED
HALF TERM
NOV
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
MON
TUE
WED
THR
Holiday Home accommodation grade:
Caravan Number:
Owner ledger balance:
FRI
Certification approval:
Guide to arrival days
3 night weekend break
4 night midweek break
7 night week break
Friday – Monday
Monday – Friday
Saturday – Saturday
CHRISTMAS HOLIDAY
FOR PARK USE ONLY
Date: EARLY BIRD SIGN CHRISTMAS
UP ( by 23.12.11)
HOLIDAY
CSN:
(NB: Only full week bookings from 21 July - 25 August 2012)
Electrical certificate
expiry date
PAT
expiry date
Landlord’s gas test
expiry date
TV licence checked
date
Fire extinguisher
checked date
Grade:
Peak Season Dates
I declare that I am/am not registered for VAT (delete as appropriate) VAT NO:
I have read and agree to the full Terms and Conditions of the ‘Letting You Earn Scheme’ and confirm that all details completed are correct. I agree to the income gained from this
Copies of Insurance Certificates
for cover of Holiday Hire received:
Date:
scheme for 2012 being set against the following year’s pitch fees.
OWNER’S SIGNATURE/SDATE:
PRINT NAME/S
DATE:
HSM SIGNATURE:
PRINT NAME:
DATE:
GENERAL MANAGER SIGNATURE:
PRINT NAME:
DATE:
DATE PUT ON HIRE:
DATE:
Smoke detector
date
Letting You Earn 2012
Letting You Earn 2012
Year Planner
Terms & Conditions
Use this form to keep a record of the dates you wish to keep for your own use in the same way
that you have completed them on the Agreement Form.
Please note our arrival and departure days in the grid below.
The dates you provide us with for Holiday Hire MUST be grouped together as either 3 nights
(weekends), 4 nights (midweek) or 7 nights (a week).
The Park provides leisure facilities for family holidays and short weekend breaks.
Golden Sands provides an agency service to Holiday Home Owners whereby holiday accommodation can be hired
out to holidaymakers.
The 'Letting You Earn Scheme' Agreement is conditional on the following:
OWNERS PART:
‘You’ (the Owner)
(Each box represents 1 night) NB: Only full week bookings from 21 July - 25 August 2012
If you are unsure please ask advice from the Holiday Sales Manager, who will be able to guide you
through or answer any questions you may have.
1. You agree to hire out your Holiday Home
to Holidaymakers through Golden Sands
who are acting as your agents for this
purpose.
YOUR GUIDE TO ARRIVAL DAYS
3 Nights
Friday - Monday
(Weekend)
4 Nights
Monday - Friday
(Midweek)
FRIDAY
7 Nights
Saturday - Saturday
(Full Week)
MONDAY
2. All Holiday Homes must be of a modern
design, clean, of smart appearance
internally and externally and conform
SATURDAY
to the grading in our current holiday
brochure. Golden Sands reserves the
right to charge you for cleaning the
Holiday Home prior to a holiday letting
Peak Season Dates
Remember to qualify for the ‘Early Bird’ benefits, you must agree to give 6 weeks during Peak Season dates.
booking should it not meet Golden Sands
standards.
WED THR
FEB
1
2
FRI
SAT
SUN
MON
TUE
WED
THR
3
4
5
6
7
8
9
THR
FRI
SAT
10 11 12 13 14 15 16 17 18 19 20 21 22 23
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
24
25 26 27 28 29
SUN
MON
TUE
WED
3. G
olden Sands reserves the right to re-
HALF TERM
MARCH
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
FRI
SAT
SUN
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
MON
TUE
WED
3
4
5
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30
SUN MON
APRIL
1
2
6 EASTER
7 8
9
SUN
WED
MON
THR
TUE
FRI
WED
SAT
THR
SUN
FRI
MON
SAT
TUE
SUN
WED
MON
THR
TUE
FRI
WED
SAT
THR
SUN
MON
THR
TUE
WED
FRI
THR
SAT
SUN
FRI
SAT
grade your Holiday Home at any time
during the season if it does not conform
to Golden Sands policy and specifications
MON
set for the grades.
EASTER
TUE WED
MAY
1
2
THR
3
FRI
SAT
SUN
MON
TUE
WED
4
5
6
7
8
9
MBH
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
JUNE
FRI
SAT
SUN
MON
1
2
3
4
TUE
WED
THR
HALF
TERM
5
6
7
FRI
SAT
8
9
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30
insured against loss, damage and third
SAT
party liability. Further details of the
HALF TERM
SUN MON
JULY
1
2
TUE
WED
THR
FRI
SAT
SUN
MON
3
4
5
6
7
8
9
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
SCHOOL HOLIDAYS
WED THR
AUG
FRI
SAT
SUN
MON
TUE
WED
THR
1
2
3
4
5
6
7
8
9
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
1
2
3
4
5
6
7
8
9
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
SUN
MON
TUE
WED
SUN
MON
TUE
WED
THR
THR
FRI
SAT
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30 31
SUN
MON
TUE
10 11 12 13 14 15 16 17 18 19 20 21 22 23
24
25 26 27 28 29 30
MON TUE
OCT
1
2
WED
THR
FRI
SAT
SUN
MON
TUE
3
4
5
6
7
8
9
MON
TUE
WED
THR
FRI
SAT
SUN
MON
FRI
WED
THR
FRI
SAT
WED
TUE
WED
THR
FRI
SAT
SUN
MON
MON
TUE
Scheme so you must hold the main policy
25 26 27 28 29 30 31
MON
WED
HALF TERM
NOV
SUN
MON
TUE
WED
THR
FRI
SAT
Sales Team.
extension of the main Compass Insurance
SUN
THR
SUN
SUN
SAT
24
SAT
SAT
FRI
WED
FRI
FRI
THR
TUE
THR
Compass Scheme’ through Jardine Lloyd
Please note, the additional cover is an
TUE
10 11 12 13 14 15 16 17 18 19 20 21 22 23
WED
Golden Sands recommended scheme ‘The
Thompson is available from the Holiday
SCHOOL HOLIDAYS
SEPT
4. You have the responsibility to ensure
that the Holiday Home is adequately
MBH
THR
FRI
SAT
SUN
MON
TUE
WED
THR
FRI
SAT
FRI
SAT
SUN
1
2
3
4
5
6
7
8
9
10 11 12 13 14 15 16 17 18 19 20 21 22 23
SUN
MON
TUE
WED
THR
24
25 26 27 28 29 30
MON
TUE
WED
THR
FRI
in order to qualify for the additional.
5. Your Holiday Home must be fully
equipped with all items listed in the
Standard Inventory (details found
CHRISTMAS HOLIDAY
within the Letting You Earn guide). The
10. Three labelled sets of keys per Holiday
Park General Manager or Holiday Sales
Home should be handed to the
Manager will provide you with further
Holiday Sales Manager prior to hiring
details and any special requirements for
commencing at the beginning of the
Holiday Homes hired out on Park.
season.
6. All personal belongings MUST be packed
11. To change Owner hire dates please call
up and removed from your Holiday Home
the Holiday Sales Manager to check
before any hiring commences. (If we are
availability on:
required to do this on Park on your behalf,
01745 343606
you will incur a charge to your Owners
Mon-Fri, 9am-5pm.
Account).
If your Holiday Home is vacant we will
happily reserve it for your own use
7. The Holiday Home must be vacated
and this will be confirmed in writing.
by 10am on the commencing date of
However, this is subject to availability.
the letting period and re-access will
Any cancellation from the scheme requires
not be available until after 4pm on the
a minimum 6 weeks notice.
stated departure date. This is to ensure
that terms and conditions of the hiring
period are met and the Holiday Home
can be thoroughly cleaned ready for
Holidaymakers and for you on your return.
8. G
as and electrical appliances must be
inspected once a year.
Appliances will be inspected in accordance
with Golden Sands’ guidelines, (which
are set out in the Park Rules). Inspection
certificates will be held on Park and
Golden Sands reserves the right to charge
for inspection. Such charges are payable
upon rendering of account.
9. Gas bottles must be stored outside the
Holiday Home in an adequately ventilated,
non-combustible area. Gas bottles will be
billed as used and the amount of electricity
used at your Holiday Home is recorded
and an invoice sent to you at the end of
the season.
Golden Sands PART:
'We' (Golden Sands)
1. We will promote holidays via direct
mail, brochure, print advertising, online
advertising and third party travel
operators.
2. We will carry out all correspondence with
customers and general administration for
all bookings.
3. We will collect all monies on the Owners
behalf.
4. We will clean the Holiday Home between
hires (any cleaning required after Owner
booked dates will incur a charge).
5. We will replace any equipment, breakages
12. Brochure prices are inclusive of VAT.
17. Cover for loss/damage arising from
and renew Calor gas cylinders when
However certain Holiday Homes are
theft, attempted theft, malicious acts or
empty. (Replacements and gas cylinders
hired on behalf of Owners who are
vandalism caused by a customer lawfully
will be charged to the Owner’s account
not VAT registered and in this case the
in your Holiday Home is not included
and are payable upon rendering the
booking charge is not subject to VAT, but
under the Standard Compass Insurance
account).
a further handling fee (equivalent to the
Scheme.
VAT rate) will be charged so that the final
However, subject to an additional cost
holiday price matches that of similar
being paid by the Owner it can be
accommodation.
provided.
6. We reserve the right to carry out all
repairs and replacements to maintain the
Please note that the cover is subject to
Holiday Home to the required standard
and to charge all expenses incurred to the
Owner’s account.
13. Following the deduction of all necessary
hiring expenses, discounts, handling
and commission charges plus any other
7. We will arrange for the inspection of gas
and electricity appliances each year.
8. We will send a Statement of Account to
charges payable, all income earned will be
credited to the Owner’s Account.
14. Charges for conducting this service are
the Owner at the end of each season,
partly offset by interest earned on the
detailing lettings for that season. (The
fact that the payout is not made until the
‘end of season’ may differ year by year at
end of the season.
the following conditions:
a) You (the Owner) sign up to Letting You
Earn Scheme as an ‘Early Bird’ by the
agreed date, we (Golden Sands) will
pay the additional cost on your behalf.
Owners who sign up after the ‘Early Bird’
dates and wish to take out insurance will
need to pay the additional cost on the
‘Compass Insurance Scheme’
b) Sign up as an ‘Early Bird’ by the agreed
the discretion of Golden Sands).
15. Payment of the earnings will be
date and Golden Sands will pay the £50
credited to your account further to
excess in the respect of a claim for loss/
details prices for complete holiday
any deductions being made for any
damage where the additional premium
packages that are inclusive of Park
outstanding charges. Should you require
has been paid by Golden Sands. To make
entertainment fees and access to
payment of the remaining, this will be in
a claim, the holiday booking must have
facilities. The entertainment charge is
the form of a cheque. Please speak with
been made via Golden Sands who will
retained by Golden Sands.
the Holiday Sales Team for any further
in turn provide the insurers with the
details 01745 343 606.
name and address of the hirer or tenant
9. The Golden Sands Holiday brochure
responsible for the loss/damage.
10. The price for the accommodation is
subject to deductions necessary for the
16. Should your Holiday Home be
18. Golden Sands reserves the right
range of discounts, reductions and part
repossessed during the hiring period,
weeks which are essential for us to offer
Golden Sands reserves the right to retain
to cancel the Letting Agreement at
the holidaymakers, in order to achieve
your earnings to cover any debt in your
any stage.
maximum bookings for you (the Owner).
rent ledger.
Where we need to discharge any finance
Some of these offers are published in the
obligations you (the Owner) have
Holiday Brochure but additional offers
incurred or we have any obligations to
may be made according to the season
the person providing the finance arising
and demand.
from your default, we can use the money
that you have earned from letting to
11. Our commission charges are 19%+ VAT
reduce or discharge the finance or
(Monthly payments are optional and
reimburse Golden Sands for money paid
made up to the end of the preceding
to the person providing the finance.
month at a charge of 28% +VAT).
I/We have read and understand the terms and conditions of the ‘Letting You Earn Scheme’ and hereby agree by them.
Signature/s
Print Name/s
Date
2012 v1