Exhibitor Kit 2016 - SelectUSA Investment Summit 2016

Transcription

Dear Exhibitor:
Your company is exhibiting at the event below.
Please direct this service manual to the person in charge of your exhibit.
SELECTUSA
INVESTMENT SUMMIT
JUNE 19 - 21, 2016
WASHINGTON HILTON
WASHINGTON, D.C.
Heritage Trade Show Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 534-8050 • [email protected]
www.heritagesvs.com
SELECTUSA INVESTMENT SUMMIT
JUNE 19 - 21, 2016
WASHINGTON HILTON
General Information
WASHINGTON, D.C.
Booth Equipment
Each 8’x10’ booth will be set with 8’ high blue & white back drape, 3’ high blue side dividers and a 7” x 44” one-line
identification sign.
Note: The ceiling height in the Columbia Ballroom varies from 10’-5” to 15’. If your display exceeds 10’-5” in height,
please contact Heritage to determine the height of your display area.
Table Top Booth Equipment
Each table top exhibit space will be set with 8’ high blue & white back drape, 3’ high blue side dividers and a 7” x 44”
one-line identification sign.
Exhibit Hall Carpet
The exhibit area is carpeted in a multi-colored pattern. To enhance the appearance of your booth, rental carpet is
available through Heritage Trade Show Services. Please refer to the enclosed carpet brochure and furniture/carpet
order form.
Discount Price Deadline Date
In order to receive advance order discount rates listed on the price sheet, we must receive your order and payment
by Friday, June 3rd, 2016.
Shipments to Advance Warehouse Deadline Date
Heritage will begin receiving freight at the advance warehouse on Friday, May 20th, 2016. To avoid late fees all
shipments to the advanced warehouse must arrive no later than Tuesday, June 14th, 2016.
Show Schedule
Exhibitor Move-In
Sunday
June 19th
Monday
June 20th
3:00 p.m. - 8:00 p.m.
8:00 a.m. - 9:00 a.m.
Exhibit Hours
Monday
Tuesday
June 20th
June 21st
9:00 a.m. - 7:30 p.m.
7:00 a.m. - 2:00 p.m.
Exhibitor Move-Out
Tuesday
•
•
•
June 21st
2:00 p.m. - 6:00 p.m.
Empty crates and containers will begin being returned at 2:00 p.m., Tuesday, June 21st.
All carriers must check-in no later than 4:00 p.m. on Tuesday, June 21st. Heritage will begin redirecting all
outbound freight not claimed by appointed freight carriers to the preferred show carrier at 4:00 p.m.
Please refer to the Outbound Shipments Form included in this packet for detailed information regarding
outbound shipping procedures.
(Continued on next page)
SELECTUSA INVESTMENT SUMMIT
JUNE 19 – 21, 2016
WASHINGTON HILTON
General Information
WASHINGTON, D.C.
Shipping Information
Warehouse Shipping Information:
Exhibitor Company Name and Booth Number
Heritage Trade Show Services
C/O UPS Freight
2400 Beaver Rd.
Landover, MD 20785
FOR: SelectUSA 2016
Heritage will accept exhibit materials beginning Friday, May 20th, 2016 at the above address. Material arriving after
Tuesday, June 14th, 2016 will be received at the warehouse with an additional after deadline charge.
Note: Due to dock restrictions at the Washington Hilton all exhibitor shipments must be received at the advance
warehouse.
Service Center Hours
The Heritage Exhibitor Service Center will be staffed during exhibitor move-in and exhibitor move-out.
Assistance
We want you to have a successful show. If we can be of assistance, please call our Exhibitor Services at 314-5348500.
Hilton Services (Food & Beverage / Internet / Electrical / Etc.)
Please see the Hilton section of the exhibitor kit on how to order food and beverages inside your exhibit space.
Exhibitors are not allowed to bring any outside food and beverage. Please work with the Hilton directly.
Note: To order internet, audio visual, and electrical, you will also need to register with the Hilton directly. Please see
the Hilton section of the exhibitor kit for information.
We Appreciate Your Business
Toll Free: 1 (800) 360–4323 • Fax: 1 (314) 534-8050 • [email protected]
www.heritagesvs.com
Thank you for your participation in the SelectUSA Investment Summit, June 1921, 2016 in Washington, DC. The following Exhibitor Service Kit contains valuable and timesensitive information and instructions necessary to plan a cost efficient and productive exhibit. Forms must be returned directly to the supplier indicated on the form, and remember to look for the discount rates to receive the best rate on services! In the kit, you will find a quick reference list of important deadlines to know. Please see the Hilton section of the exhibitor kit on how to order food and beverages inside your exhibit space. Exhibitors are not allowed to bring any outside food and beverage. Please work with the Hilton directly. Note: To order internet, audio visual, and electrical, you will also need to register with the Hilton directly. Please see the Hilton section of the exhibitor kit for information. If you have any questions, please do not hesitate to reach out to your SelectUSA Investment Summit Exhibitor Services Representative or Heritage Exhibitor Services: Megan Carroll Exhibitor Service Representative (703) 7401944 [email protected] Heritage Exhibitor Services 1 (800) 3604323 [email protected] Exhibitor Deadlines Checklist This list is a general guide for exhibitors to use during planning. It is essential that exhibitors read the exhibitor service kit and the instructions and details on vendor forms. Task Official Contractor Deadline Update Exhibitor Portal with Company Overview and Points of Contact Link available in Exhibitor Portal As soon as possible Register Booth Personnel for badges. Link available in Exhibitor Portal As soon as possible Advanced Warehouse Shipments: First day materials accepted Heritage May, 20, 2016 Make hotel reservations via show website ASAP Link available in Exhibitor Portal make hotel reservations when you register your exhibit staff. As soon as possible Discount price deadline date for all Heritage services Heritage June 3, 2016 Order additional booth furnishings Heritage June 3, 2016 Order Electrical Service Hilton June 10, 2016 Order Booth Cleaning Service Heritage June 3, 2016 Order Booth Catering, Labor or Food Preparation Services Hilton June 10, 2016 Advanced Warehouse Shipments: Last day materials accepted *without an additional afterdeadline charge Heritage June 14, 2016 Double check preshow invoices and orders with all vendors to ensure accuracy All June 10, 2016 Show Site Shipments: First day items will be received Due to dock restrictions at the Washington Hilton all exhibitor shipments must be received at the advanced warehouse. Show Site Shipments: Last day items will be received Due to dock restrictions at the Washington Hilton all exhibitor shipments must be received at the advanced warehouse. Order Audio Visual and computer equipment Hilton / PSAV June 10, 2016 Booth Display Rules & Regulations
The SelectUSA Investment Summit uses the IAEE Guidelines for Display Rules and Regulations which are
widely used in the exhibit industry. However, please keep in mind the facility has height restrictions
so the maximum height is affected.
Linear Booth
Linear Booths, also called “in-line” booths, are generally arranged in a
straight line and have neighboring exhibitors on their immediate right
4’
(1.21
9M)
and left, leaving only one side exposed to the aisle. The dimensions
are 10 feet wide by 8 feet deep. They have a back wall height
4’
(1.2
19M
limitation of eight feet (8’). Hanging signs are not allowed.
A Corner Booth is a linear booth at the end of a series of in-line booths
(2
)
.4
with exposure to intersecting aisles on two sides. Hanging signs are
38
8’
M
)
not allowed. In most cases show management will ask Heritage
to remove the side rail on the outside corner.
8’ x 10’
Use of Space
Regardless of the number of linear booths utilized (i.e. 8’x20’; 8’x30’; 8’x40’) display materials should be
arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height
of eight feet (8’) is allowed only in the rear half of the booth space, with a four-foot (4’) height restriction
imposed on all materials in the remaining space forward to the aisle.
Perimeter Booth
A Perimeter Booth is simply a Linear Booth that backs to a wall of the
exhibit facility rather than to another exhibit. All guidelines for Linear
4’
(1.2
19M
Booths apply to Perimeter Booths. Hanging signs are not allowed.
)
(1.2
19M4’
)
8’ x 10’
Peninsula Booth
A Peninsula Booth is exposed to aisles on three
(3) sides and composed of a minimum of four (4)
booths. There are two types of Peninsula Booths:
a) one which backs up to Linear Booths, and b)
one which backs up to another Peninsula booth
and is referred to as a “Split Island Booth.”
Dimensions
A Peninsula Booth is usually 16’x20’ or larger.
When a Peninsula Booth backs up to two Linear
Booths, the back wall is restricted to four feet (4’)
’
16 7M)
7
8
(4.
high and within five feet (5’) of each aisle,
permitting adequate line of sight for the adjoining Linear Booths. The ceiling height in the Columbia
Ballroom varies from 10’-5” to 15”. If your display exceeds 10’-5” in height, please contact
Heritage to determine the height of your display.
Split Island Booth
A Split Island Booth is a Peninsula Booth that shares a
common back wall with another Peninsula Booth. The
entire cubic content of this booth may be used, up to the
maximum allowable height, without any back wall line of
sight restrictions. The ceiling height in the Columbia
Ballroom varies from 10’-5” to 15”. If your display
exceeds 10’-5” in height, please contact Heritage to
determine the height of your display. The entire cubic
content of the space may be used up to the maximum
allowable height.
End-cap Booth
An End-cap configuration is essentially an in-line (linear) booth placed in the position of a Peninsula or Split
Island. End-cap booths are generally 10 feet deep by 16 feet wide. The maximum back wall height allowed
is eight feet and the maximum back-wall width allowed is 8 feet (10’) at the center of the back-wall with a
maximum five feet (5’) height on the two side aisles. Within five feet of the two side aisles, the maximum height for any display materials is four feet (4’). Island Booth An Island Booth is any size booth exposed to aisles on all sides. The dimensions of an Island Booth are typically 16’ x 20’ or larger, although it may be configured differently. The entire cubic content of the space may be used up to the maximum allowable height. Hanging signs and some display components may be permitted depending on location.
The ceiling height in the Columbia Ballroom varies from 10’5” to 15”. If your display exceeds 10’5” in height, please contact Heritage to determine the height of your display. Canopies and Ceilings Canopies, including ceilings, umbrellas and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or to allow for hanging products). Canopies for Linear or Perimeter Booths should comply with LineofSight requirements. The bottom of the canopy should not be lower than 7ft (2.13m) from the floor within 5ft (1.52m) of any aisle. Canopy supports should be no wider than three inches 3in (.08m). This applies to any booth configuration that has a sight line restriction, such as a Linear Booth. Tabletop Space Table top booths have only one side exposed to the aisle and are generally arranged in a series along a straight line. Each five feet (5') wide x six feet (6') deep table top exhibit will include: (1) 7" x 44" ID Sign (1) 8' high draped back wall and 36" draped divider rails in colorcoordinated drapery. All booth furnishing must be ordered through Heritage. Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of eight feet (8') is allowed only in the rear half of the booth space with a four foot (4') height restriction imposed on all materials in the remaining space forward to the aisle Show Guidelines Americans with Disabilities: All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA), and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line, (800) 5140301, and from the ADA Web site at www.usdoj.gov/crt/ada/adahom1.htm. Badge Access/Age Restrictions All exhibitors must have their badges before they will be allowed onto the Show Floor. No one under the age of 18 will be allowed on the Show Floor during exhibitor movein and moveout hours. All attendees must be badges with an official Show badge. Balloons Heliumfilled balloons are not allowed within the complex. If there is unauthorized use of helium balloons, a charge of $500 will apply to retrieve and remove the balloons. Mylar balloons may not be used in any interior space due to interference with fire and smoke detections systems. Booth Activities All booth activities must be within the exhibit booth so as not to interfere with traffic flow or neighboring exhibits. Distribution of literature or other giveaways must be in the confines of the exhibitor’s own booth. Roaming characters are not allowed to roam the show floor. They must stay within the exhibitor’s booth space. A floor manager will be located on the show floor throughout the event. If you need assistance, please visit their desk onsite. Booth Dismantling Exhibitors are not permitted to dismantle exhibits or do any packing prior to 2:00p.m. on Tuesday, June 21, 2016. This policy will be strictly enforced and exhibitors who tear down early will be charged a $1000 fine. Cleaning and Trash Removal Exhibitors are responsible for cleaning their own booths (including trash removal and vacuuming) or ordering service through Heritage. Noise Guidelines Sound is permitted up to a maximum of 85 decibels. If this level is exceeded, Show Management may require the exhibitor to reduce the sound to a reasonable level that does not disturb any other group. Personnel Booths must be staffed during show hours. Photography/Videography Exhibitors are permitted to photograph and/or video their own booth. No other photography or videography is permitted. Exhibitors who do not want the press to photograph or video their booth should inform Show Management in the Show Office onsite. International Shipping Please be advised that under no circumstances will eventPower or Heritage provide a Federal Tax Identification number for international shipments entering the United States. It is the responsibility of the exhibitor to engage the services of a freight forwarding company/customs broker that can help facilitate the proper clearance of their exhibit material. This includes shipments entering the United States over the borders using the exhibitor’s company owned or privately owned vehicles. For questions and assistance, please see the contact Heritage exhibitor services. Insurance Exhibitors shall, at their sole cost and expense, procure and maintain through the term of this contract, the following insurance: Comprehensive General Liability insurance with limits not less than $1,000,000 including Contractual Liability and Products Liability coverage and Workman’s Compensation in full compliance with all laws covering the exhibitor’s employees. Proof of such insurance shall be provided to eventPower or its agent or representative upon request. Email Certificate of insurance (COI) to [email protected]. Remit To:
CREDIT CARD AUTHORIZATION
RECAP OF SERVICES FORM
One copy of this form with your check or credit card information must be forwarded to Heritage at the above address. All
orders received at the Exhibitor Service Desk will be charged at standard rates. All outstanding balances must be paid by the
close of the show. Adjustments to your invoice will not be made after the close of the show. Heritage requires that you provide
a credit card authorization form if you require material handling, sign hanging or labor services. For your convenience, Heritage
will use the authorization to charge your credit card for any charges which Heritage may be obligated to pay on behalf of
exhibitor, including without limitation, any shipping charges from HES Logistics Inc., if incurred.
If you wish to charge the amount of your advance order to your credit card account, please complete the following:
Card Holder's Name (Please print): _________________________________________________________________________________________
Cardholder's Signature: ______________________________________________________________________________________________________
Credit Card Billing Address: _________________________________________________________________________________________________
City:
State:
Zip: __________________________________
Credit Card Number: _______________________________________________V- Code
/
/
/
Expiration Date ____/____
(3 – 4 Digit # On Back of Card or Front of AMEX)
Charge to:
American Express
MasterCard
Visa
Discover
If for any reason the submitted credit card or check is declined or returned, a $25.00 processing fee will be added to the
final invoice. For your convenience, we will also process your card for payment of any additional charges incurred at show
site. We will automatically provide this service unless informed otherwise by you.
FURNITURE/CARPET ....................................................................................................................................................................................... $ _________________
ACCESSORIES..................................................................................................................................................................................................... $ _________________
RENTAL UNITS ................................................................................................................................................................................................... $ _________________
ESTIMATED MATERIAL HANDLING/DRAYAGE (Credit Card Required) ............................................................................................ $ _________________
PRIORITY EMPTY CONTAINER RETURN/ACCESSIBLE STORAGE ................................................................................................ $ _________________
ESTIMATED LABOR (Credit Card Required) ................................................................................................................................................... $ _________________
BOOTH CLEANING .......................................................................................................................................................................................... $ _________________
SIGN SERVICE..................................................................................................................................................................................................... $ _________________
Please note: In some instances equipment or services listed above
may be handled by other contractors. Payment should be made
directly to those contractors and not listed as part of the total due
Heritage.
NAME OF CONVENTION
SELECTUSA 2016
BOOTH # _________________________________
EXHIBITING COMPANY
ADDRESS
TOTAL AMOUNT DUE $ _______________
PHONE #
CITY
FAX # ___________________________________
STATE
ZIP __________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO ___________________________________________________________________________________________________________________
CONTACT NAME
____________________________________________________________________________DATE ____________________________________________
(Print & Sign)
Please Return This Form Promptly To the Address Above-Retain One Copy for Your Files
Remit To:
FURNITURE/CARPET
RENTAL ORDER FORM
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page. All charges for
equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your
convenience, MasterCard, American Express, Visa and Discover will be accepted. Fax orders will be accepted with enclosed credit card authorization form
only. Charges for rental items listed below are for the duration of the show, and include delivery and removal. Cancellation of equipment delivered will
be subject to a 100% cancellation charge for labor involved. Orders received after the deadline are subject to availability.
ITEM QTY
DISCOUNT STANDARD AMOUNT
#
RATES
RATES
ITEM QTY
#
RATES
FURNITURE
F60
F50
F9
F10
F20
F30
F40
LC01
LC02
F245
F75
RATES
DRAPED DISPLAY TABLE
Plastic Side Chair (White) ............................. 72.10
93.75
Padded Sled Base Chair (Gray) ..................94.10
122.35
Padded Chair (Gray) ......................................94.10
122.35
Padded Arm Chair (Gray) ......................... 102.00
132.60
Custom Padded Arm Chair ...................... 120.50
156.65
Padded High Stool (Gray)......................... 115.20
149.75
Custom Padded High Stool ..................... 151.25
196.65
Leather Couch............................................... 495.00
643.50
Leather Chair ................................................. 310.00
406.00
Coffee Table................................................... 195.00
253.50
Executive Chair.............................................. 195.00
253.50
_30” Diameter Pedestal Table (Gray) ...... 181.15
235.50
F80
18” High
F90
30” High
F100 42” High
___________
___________
___________
___________
___________
___________
___________
___________
___________
___________
___________
___________
F110
F120
F130
F140
F150
F160
4' Table – 30" high .................................... 130.15
6' Table – 30" high .................................... 156.55
8' Table – 30" high .................................... 182.95
4' Table – 42" Counter high................... 161.80
COLORS:
SILVER
BLACK
WHITE
169.20
203.50
237.80
210.35
244.65
278.95
___________
___________
___________
___________
___________
___________
BLUE
TABLE RISERS COVERED WHITE
(Riser Dimension: 10" Wide x 8" high)
6' Long riser ....................................................70.70
91.90 ___________
8' Long riser ....................................................85.50
111.15 ___________
F260
F270
CARPET
C10
C20
C30
C40
C50
9' X 10' ............................................................ 220.50
9' X 20' ............................................................ 432.85
9' X 30' ............................................................ 647.30
9' X 40' ............................................................ 869.80
9' X
Per 10' increment ................ 220.50
286.65
562.75
841.50
1,130.75
286.65
AREA CARPET (Indicate Dimensions for Special Size Carpet)
C60_______,
‘ X
‘ per sq. ft. (100 sq. ft. min.) 3.70
____________
____________
____________
____________
____________
4.85 ___________
SPECIAL DRAPE BACKGROUNDS
F280
F290
_____
COLORS:
3' H. Background/per ft. .................... 17.60
8' H. Background/per ft. ................... 19.35
SILVER
BLACK
WHITE
22.85 ___________
25.15 ___________
BLUE
*Show colors will be given when color is not selected.
6% Tax ____________________
COLORS:
GRAY
BLACK
BLUE
TOTAL ORDER _________________
Area carpet is required for all booths larger than 30’, or for booths
configured as islands or peninsula areas.
PADDING AND VISQUEEN (90 sq. ft. min.)
C70
'X
' Carpet padding/per sq. ft............ 1.80
C80
'X
' Visqueen covering/per sq. ft...... 1.10
NAME OF CONVENTION
2.35 ____________
1.40 ____________
SELECTUSA 2016
BOOTH # ________________________________________________
EXHIBITING COMPANY
PHONE #
ADDRESS
CITY
FAX # _____________________________________________________________
STATE
ZIP______________________________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO ________________________________________________________________________________________________________________________________________________
CONTACT NAME
____________________________________________________________________________DATE ________________________________________________________________________
(Print & Sign)
Furniture/Carpet
Furniture
Furniture
F60
Carpet
F60 Plastic Side Chair, White
F50 Padded Sled Base Chair, Gray
F9 Padded Chair, Gray
F10 Padded Arm Chair, Gray
F30 Padded High Stool, Gray
F20 Padded Arm Chair, Custom
F40 Padded High Stool, Custom
F75 Executive Chair
LC02 Leather Chair
F245 Coffee Table
LC01 Leather Couch
Black
Gray
F50
Blue
F9
F10
F30
F75
F20
LC02
*Chair is 33" wide x 33" tall x 33" deep
F40
F245
LC01
*Couch is 7' wide x 3' tall x 40" deep
Heritage Trade Show Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] • www.heritagesvs.com
Display Tables
Pedestal Tables
F80 Pedestal Table 30” x 18” h
F90 Pedestal Table 30” x 30” h
F100 Pedestal Table 30” x 42”h
Draped Display Tables
F110 4’ x 2’x 30”
F120 6’ x 2’ x 30”
F130 8’ x 2’ x 30”
F80
F90
F140 4’ x 2’ x 42”
F150 6’ x 2’ x 42”
F160 8’ x 2’ x 42”
F100
Silver
Blue
White
Black
F190
F220
F200
F230
F210
F240
F110
F140
F120
F150
F130
F160
Remit To:
ACCESSORIES/DISPLAY
RENTAL ORDER FORM
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page. All charges for
equipment and/or services are payable in advance or when placing order at show site. Orders will not be processed without payment. For your
convenience, MasterCard, American Express, Visa and Discover will be accepted. Fax / Email orders will only be accepted with enclosed credit card
authorization form. Charges for rental items listed below are for the duration of the show, and include delivery and removal. Cancellation of equipment
delivered will be subject to a 100% cancellation charge for labor involved. Orders received after the deadline are subject to availability.
ITEM QTY
#
RATES
RATES
ITEM QTY
#
RATES
RATES
DISPLAY
ACCESSORIES
A10
Wastebasket.................................................. 25.35
32.95 ___________
D10
Pegboard Panels (4'x8')................................253.30
329.25 ___________
A20
Tripod Easels ................................................. 42.20
54.90 ___________
D11
Pegboard 6” Single Hook..............................14.30
18.59 ___________
D250
Chrome Sign Holder................................ 155.65
202.35 ___________
D12
Pegboard 8” Single Hook..............................16.70
21.71 ___________
A30
Chrome Stanchion ...................................... 31.65
41.15 ___________
D20
Tackboard Panels (4'x8')..............................189.95
246.95 ___________
Horiz.
Vert.
A40
Velour Rope 6’ Black .................................. 31.65
41.15 ___________
A50
Coat Tree ........................................................ 91.80
119.35 ___________
D31
Fabric Impact Panel 1 Meter x 8..............464.40
603.72 ___________
A60
Chrome Bag Rack........................................ 91.80
119.35 ___________
D40
Gridwall 2’x8’ Black........................................173.10
225.00 ___________
A70
Literature Rack ........................................... 179.40
233.25 ___________
D60
Gridwall 6” Single Hook.................................14.30
18.59 ___________
Gridwall 8” Single Hook.................................16.70
21.71 ___________
A80
Garment Rack 5’ .......................................... 98.50
128.05 ___________
D70
A90
2 Way Straight Arm Rack....................... 135.10
175.60 ___________
D50
Slatwall 1 Meter x 8.......................................232.20
301.85 ___________
A100
4 Way Slant Arm Rack............................. 151.25
196.65 ___________
D120
Slatwall Waterwalls Hooks............................38.00
49.40 ___________
A106
Raffle Ticket Drum ...................................... 80.00
104.00 ___________
D121
Slatwall 8” Bracket...........................................16.70
21.71 ___________
Shelf 1 meter wide..........................................63.00
82.30 ___________
A107
Fishbowl.......................................................... 25.00
32.50 ___________
D130
A110
6’ Tensabarrier............................................ 143.55
186.60 ___________
D210
Acrylic Holder...................................................26.40
34.30 ___________
D220
Arm Light...........................................................56.30
73.15 ___________
D140
4’ Full View Showcase................................559.35
727.15 ___________
D150
6’ Full View Showcase.................................601.55
782.00 ___________
D160
4’ Quarter View Showcase........................474.90
617.40 ___________
D170
6’ Quarter View Showcase........................534.70
695.15 ___________
MD20
Counter 1 Meter.........................................591.00
768.30 ___________
MD21
Counter 2 Meter.........................................826.70
1074.70 ___________
MD22
Curved Counter 1 Meter..........................650.10
845.13 ___________
Black Fabric
MD60
Gray Fabric
White PVC
Counter Lock……............................................33.40
43.45 ___________
Counter Doors / Locks Not Available on Curved Counter
MD30
Cabinet 1 Meter (White/ Lockable).....709.20
921.96 ___________
6% Tax _____________
TOTAL ORDER ___________
NAME OF CONVENTION
SELECTUSA 2016
BOOTH # ____________________________________________________________
EXHIBITING COMPANY
PHONE #
ADDRESS
FAX # ________________________________________________
CITY
STATE
ZIP ____________________
EMAIL ORDER CONFIRMATION & INVOICE TO ______________________________________________________________________________________________________________________________________________________________________________
CONTACT NAME
DATE ________________________________________
(Print & Sign)
Accessories
A10
D250
A20
A70
A80
A100
A90
A110
A30
Accessories:
A107
A10 Wastebasket
A20 Tripod Easel
D250 Chrome Sign Holder
A30 Chrome Stanchion
A40 Velour Rope 6’ Black
A50 Coat Tree
A60 Chrome Bag Rack
A40
A60
A106
A70 Literature Rack
A80 Garment Rack 5’
A90 2 Way Straight Arm Rack
A100 4 Way Slant Arm Rack
A110 6’ Tensabarrier
A106 Raffle Ticket Drum
A107 Fishbowl
Display
D40
D50
D10
D11
D12
D121
D220
D20
D30 (Shown)
Display
D10 Pegboard Panels 4’x8’ Vertical
D50 Slatwall 1 Meter x 8’
D40 Gridwall 2’x8’
D31 Fabric Impact Panel 1 Meter x 8
D11 Pegboard 6” Single Hook
D60
D70
D31
D130
D120
D140
D150 (Shown)
D160
D170 (Shown)
MD30
MD20 (Shown)
MD21
MD22
D12 Pegboard 8” Single Hook
D120 Slatwall Waterwalls Hooks
D30 Horizontal Tackboard
D121 Slatwall 8” Bracket
D140 4’ Full View Showcase
MD30 Display Cabinet 1 Meter
D60 Gridwall 6” Single Hook
D150 6’ Full View Showcase
MD20 Display Counter 1 Meter
D70 Gridwall 8” Single Hook
D160 4’ Quarter View Showcase
MD21 Display Counter 2 Meter
D130 Shelf 1 meter wide x 12” deep
D170 6’ Quarter View Showcase
MD22 Curved Counter 1 Meter
D220 Arm Light
D20 Vertical Tackboard
Remit To:
MODULAR RENTAL DISPLAY
ORDER FORM
Cancellation: No refunds if cancelled after the deadline.
Late Request: Request after deadline will be filled as available at the standard rate.
Choose Your Exhibit – Check One
 MD01 DISPLAY ONE: 10’ STANDARD DISPLAY
 MD02 DISPLAY TWO: 20’ STANDARD DISPLAY
Package Includes:
Installation and dismantling labor
1 Header
One 8’ x 10’ Standard Carpet
One 1 meter counter
Three Arm Lights
Package Includes:
One 8’ x 20’ Standard carpet
2 Headers
One 2 meter counter
Two 1 meter counters
6 Halogen Lights
ADVANCED
RATE
$1,725.00
STANDARD
RATE
$2,242.50
ADVANCED
RATE
$4,801.25
STANDARD
RATE
$6,241.60
 MD04 DISPLAY FOUR: 20’ DELUXE DISPLAY
 MD05 DISPLAY FIVE: 16 X 20 ISLAND DISPLAY
Package Includes:
1 Header
4 Counters
5 Halogen Lights
Package Includes:
2 Headers
4 Counters
ADVANCED
RATE
$5,621.70
STANDARD
RATE
$7,308.25
ADVANCED
RATE
$9,268.25
STANDARD
RATE
$12,048.70
 MD06 DISPLAY SIX: 16 X 20 ISLAND DISPLAY
Package Includes:
4 Headers
4 Counters
ADVANCED
RATE
$10,027.95
STANDARD
RATE
$13,036.30
Choose Your Panels Standard and Optional Panel Choices
Circle your carpet color:
Black
Blue
Burgundy

Gray
Red


Advanced
Rates:
Advanced
Rates:
 White Hardwall
Included
Included
 Blue/Gray Velcro – Circle: Blue or Gray
 Opt. Color Hardwall (per panel) - Specify
Included
Included
$70.00 ea.
$91.00 ea.

Indicate Your Header Sign Copy
Your company name will be printed in block lettering on the White Header sign.
Check which color lettering you would like  Black  Blue  Red
 Please indicate here if you would like us to assist you with logo identification or other customized graphics.
• Remember to order the following items, they are NOT included in booth package; • Furniture • Electrical Service • Custom Logo • Floral • Cleaning
Service
 Yes, I have completed and enclosed the Payment FormSub. Total_____________
6% Tax_____________
TOTAL ORDER_____________
NAME OF CONVENTION
SELECTUSA 2016
BOOTH # _____________________________________________
EXHIBITING COMPANY
PHONE #
ADDRESS
CITY
FAX # _________________________________
STATE
ZIP ______________________
EMAIL ORDER CONFIRMATION & INVOICE TO _____________________________________________________________________________________________________________________________________________________________________________
CONTACT NAME
DATE ___________________________
(Print & Sign)
Modular Displays
MDO1 Modular Hardwall Display Package 1
Heritage Trade Show Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 534-8050 • exhibitor.services@heritagesvs .com • www.heritagesvs .com
Remit To:
SHIPPING INSTRUCTIONS
MATERIAL HANDLING INFORMATION
Heritage shall not be liable for piece count or condition of any
shipments received without individual carrier receipts or freight
bills from carriers such as UPS, Federal Express, Express Mail,
Parcel Post, private vehicles, etc, due to their delivery procedures.
DUE TO DOCK RESTRICTIONS AT THE WASHINGTON HILTON ALL EXHIBITOR
SHIPMENTS MUST BE RECEIVED AT THE ADVANCE WAREHOUSE.
A. SHIPMENTS TO WAREHOUSE
Heritage Trade Show Services will start receiving freight at the advance warehouse on Friday, May 20th, 2016. Shipments will be received Monday through
Friday between the hours of 10:00 a.m. and 4:00 p.m. For uncrated and loose shipments, please refer to shipments to show site below. Shipments must be
sent with freight charges prepaid. Collect shipments will not be accepted. A 200 lb. minimum will apply for each shipment received. Rates below include
receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading.
Label each piece and address all shipping documents/bills of lading as follows for shipments to warehouse:
EXHIBITOR COMPANY NAME
HERITAGE TRADE SHOW SERVICES
C/O UPS FREIGHT
2400 BEAVER RD.
LANDOVER, MD 20785
FOR: SELECTUSA 2016
BOOTH NO. __________________________________
TOTAL PIECES __________________________________
APPROX. WT. __________________________________
**DELIVERIES TO THE WAREHOUSE MUST BE MADE BETWEEN THE HOURS OF 10 AM – 4 PM, MONDAY THROUGH FRIDAY**
RATES FOR SHIPMENTS TO WAREHOUSE
Deadline Date: Tuesday, June 14, 2016 To Avoid Late Fees
Rate per 100 lbs.
Min Charge
Description
I
Packaged Shipments to the Advance Warehouse
$ 140.75
$ 281.50
II
Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS or U.S. Mail to the Advance
Warehouse
$ 168.90
$ 337.80
III
Packaged Shipments to the Advance Warehouse after the deadline date
$ 175.94
$ 351.88
IV
Packaged Shipments via Van Line, Specialized Carrier, Federal Express, UPS, or U.S. Mail to the Advance
Warehouse after the deadline date
$ 204.09
$ 408.18
B. INBOUND SHIPMENTS
All shipments must have a bill-of-lading or delivery receipt showing number of pieces, true weight, and description of merchandise. If shipments arrive
without weight on bill-of-lading and weight is unobtainable, Heritage will estimate the weight. If actual scale weights are not submitted prior to moveout the estimated weight will be final and binding. All shipments received are subject to reweigh. Copies of bills-of-lading, with the name of the carrier,
should be forwarded to HERITAGE TRADE SHOW SERVICES as soon as shipments are made. This will assist in tracing, if required. Shipments received at
the warehouse after scheduled exhibitor set-up or shipments received at show site after exhibitor move-in times, are subject to surcharges to cover
additional trucking or labor and will be billed accordingly.
C. EMPTY CONTAINER LABELS
Empty container labels will be available at the service desk for all exhibitors using Heritage material handling services. Affixing the labels is the sole
responsibility of the exhibitor or his representative. All previous labels should be removed or obliterated. Heritage assumes no responsibility for removal
of containers with old empty labels, improper information on empty labels or valuables stored in containers removed for storage.
D. ADDITIONAL AVAILABLE SERVICES
All per 100 lb. Rates quoted in the foregoing do not include any Blocking, Spotting, or Bracing in booth, or Local pickups for deliveries. For such services,
the following rates apply:
STRAIGHT TIME
OVERTIME
Material Handler
$ 103.35 per hr.
$ 155.03 per hr. (One Hour Minimum)
Local Pickups & Deliveries
$ 245.80 per hr.
$ 368.70 per hr. (One Hour Minimum)
CONTINUED ON NEXT PAGE
E. SPECIAL SERVICES
Metal banding will be available for securing outbound shipments at a rate of $.50 per foot, plus labor (One Hour Minimum). Shrink wrap of a pallet will
be charged at $50.00 per pallet. Mobile equipment will be moved into and out of the exhibit facility at $150.00 per round trip unless otherwise noted in
this kit.
F. OUTBOUND SHIPMENTS
Exhibitors are responsible for labeling their exhibit materials and providing outbound shipping information. To assist you with these arrangements,
Heritage will have a Service Desk in the exhibit hall with labels, bills-of-lading and available shipping information. When materials are labeled, packed
and ready to be shipped, completed bills-of-lading should be turned in at the Service Desk. Pick ups for local deliveries or small package shipments, i.e.,
UPS and Parcel Post should be dealt with in the same manner as all other outbound shipments. In order to expedite removal of materials, Heritage
reserves the right to change designated carriers, if such carriers fail to pickup or refuse to accept shipments. Where no disposition is made, materials will
be returned to the warehouse awaiting shipping instructions.
G. RETURNED SHIPMENTS TO HERITAGE WAREHOUSE
Where no disposition has been made for outbound shipments or later scheduled pickups are necessary; Heritage will return exhibit materials to the
warehouse and load on outbound carriers at the rate of $30.00 per 100 lbs. or fraction thereof for each shipment returned. Minimum charge: $300.00.
H. LIMITS OF LIABILITY AND RESPONSIBILITY
1.
2.
3.
4.
Heritage Trade Show Services shall not be responsible for loss, theft, or disappearance of exhibitor’s materials after same has been delivered to
exhibitor’s booth and shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage.
Heritage Trade Show Services shall not be responsible for loss, theft, or disappearance of materials before they are picked up from exhibitor’s booth
for reloading after the Show. Bills-of lading covering outgoing shipments, which are furnished by Heritage Trade Show Services to exhibitors, will
be checked at time of actual pickup from the booth and corrections made where discrepancies occur.
Heritage Trade Show Services liability shall be limited to the physical loss of or damage to the specific article which is lost or damaged, and in any
event Heritage Trade Show Services’ maximum liability shall be limited to $ .30 per pound per article with a maximum liability of $50.00 per item, or
$1,000.00 per shipment, whichever is less.
Heritage Trade Show Services shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any
collateral costs, which may result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same.
AUTHORITY TO HANDLE
All terms and conditions herein stated are understood and accepted.
NAME OF CONVENTION
SELECTUSA 2016
BOOTH # _________________________________
EXHIBITING COMPANY
ADDRESS
PHONE #
CITY
FAX # ___________________________________
STATE
ZIP __________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO ___________________________________________________________________________________________________________________
CONTACT NAME
____________________________________________________________________________DATE ____________________________________________
(Print & Sign)
Please Return This Form Promptly To Heritage Trade Show Services-Retain One Copy For Your File.
2016 SELECTUSA INVESTMENT SUMMIT
June 20-21, 2016
Washington Hilton, Washington DC
International Shipping Instructions
Airways Freight Corporation will provide exhibitors with a seamless service both into and out of your venue. Two of the keys to successful exhibitions are
early logistical planning, and attention to detail. We therefore encourage you to take note of the key information contained in these instructions and start
your successful planning now!
KEY DATES:
Show Dates:
Advanced Warehouse:
Move Out:
June 20-21, 2016
Deliveries May 20 to June 14, 2016
June 21, 2016 - 14:00 – 18:00
SEA FREIGHT shipments must arrive to the ports of Baltimore or Norfolk (FCL or LCL) no later than:
LCL: May 27 (Advanced Warehouse)
ARRIVAL
DEADLINES:
AIRFREIGHT shipments must arrive to Washington IAD or Baltimore BWI no later than:


FINAL DESTINATION for SEA shipments:
PORT: Baltimore or Norfolk (FCL & LCL)
FINAL DESTINATION for AIR shipments:
AIRPORT – IAD or BWI
June 8 (Advanced Warehouse)
FCL ocean shipments should NOT be booked to the door, as we cannot maintain proper delivery control for door moves, which could
result in off-target penalties or missed delivery dates.
Shipments must be prepaid to the port/airport of arrival, including US Terminal Handling.
CONSIGNMENT INSTRUCTIONS (for Ocean Bills, air waybills, labels, invoice/packing lists, Carnet ATA):
FOR DELIVERY TO ADVANCE RECEIVING:
Exhibitor Name, BOOTH #_________
Airways Freight Corp.
2016 SELECT USA INVESTMENT SUMMIT
PH 800-228-4220
Notify:
(HERITAGE Advance warehouse)
c/o UPS Freight 2400 Beaver Road
FX 479-442-6080
Landover MD 20785
NOTE: All documents must be sent to Airways for review prior to shipment!
MARKING INSTRUCTIONS: All pieces or shipping crates must be clearly marked as shown below: Pieces on pallets, even if they are banded and shrink
wrapped, should be individually labeled. All wood packing material entering the USA is now subject to ISPM standards, so all non-manufactured wood
packing and dunnage material must be heat-treated or fumigated and marked with the IPPC stamp. See also: www.aphis.usda.gov
2016 SELECTUSA INVESTMENT SUMMIT
WASHINGTON HILTON
WASHUNGTON DC 20009
EXHIBITOR: ___________________
BOOTH NO: ___________________
CASE____OF____
GROSS WT: ______ KGS
NET WEIGHT _______ KGS
MADE IN (COUNTRY OF ORIGIN)
*All transactions subject to Airways Terms & Conditions
CUSTOMS CLEARANCE
Airways Freight Corporation will arrange for all customs clearance for both the import and export of your exhibition materials. All articles for give-away,
sales, or consumption, will be cleared as dutiable entries. For goods that will be re-exported, we recommend use of an ATA Carnet. If a Carnet cannot be
obtained, temporary entries can be made. Please, however, insure that your invoices clearly distinguish between items that will be consumed and items
that will be re-exported. All commercial invoices should be sent to us prior to shipment for our review.
DOCUMENTARY REQUIRMENTS
1 ORIGINAL AND 5 COPIES OF COMMERCIAL INVOICE & PACKING LIST
1 ORIGINAL AIRWAY BILL OR 1 SEAWAY BILL OF LADING (EXPRESS RELEASE ORIGINAL BILL OF LADING)
Separate commercial invoices should be provided for temporary and consumable entries (consumables include give-away items). Invoices should
detail the contents of each carton in English and should state per unit as well as total value and should contain full descriptive detail of each commodity
shipped along with any corresponding model and serial numbers for equipment or hardware.



Pre-sold goods must be clearly identified as such, so that appropriate importer information, and customs data, can be gathered, prior to entry.
Please notify us prior to shipment if your equipment has already been sold.
Dangerous goods must be shipped in accordance with IATA dangerous goods regulations (Air) and IMO IMDG Code (Sea). Special
arrangements must be made for their movement. It is the shipper’s responsibility to properly label cargo containing dangerous goods and to properly
complete the DG forms allowing their movement for the mode of transportation you require. Deadlines for dangerous goods shipments are 1 week
prior to those deadlines listed above and prior approval of these documents must be obtained prior to shipment. This particularly pertains to shipments
with lithium batteries.
All shipments must be pre-alerted to Airways Freight Corporation, 2 days prior to arrival for air freight, and 7 days prior to arrival for sea freight
shipments. Pre-alerts should include carrier name and bill nos., arrival flight/vessel details, as well as copies of all shipping documents. See note
below regarding medical device shipping
INSURANCE
Airways Freight Corporation urges all exhibitors to insure they have in place adequate transportation insurance to cover the exhibitor’s properties during
carriage to the event, while on the stand at the event, and during carriage from the event. Otherwise, the limits of liability of the carrier and the custodial
liabilities of the general contractor will be applied in the event of loss or damage. The limits of carrier liability of Airways Freight Corporation can be found
at www.airwaysfreight.com and engagement by an exhibitor, either directly or through an agent, of Airways Freight Corporation, will constitute acceptance
of the terms and conditions as posted on AFC's website, current version, and warrants that all fees and charges are being paid and are considered earned,
regardless of a loss or outcome of a claim.
PAYMENT REQUIREMENTS
A valid credit card account number prior to delivery of your goods to the show must secure charges for all transportation, clearance, and
delivery. Airways accepts VISA, MASTERCARD, and AMERICAN EXPRESS.
GETTING TO THE SHOW
Airways Freight Corporation is pleased to offer complete forwarding services for international exhibitors. If you are in need of total transportation services
from your door, our appointed partner in your country will be in direct contact. If you have any questions regarding any of this information, please feel free
to call or fax the International Tradeshow staff at Airways Freight Corporation at:
KEY CONTACTS:
USA & CANADA
INTERNATIONAL
800-643-3525 (Toll Free)
479/442-6301 Fax: 479/442-6080
JIM KELTY-PROJECT MANAGER
[email protected]
Tel: 847/382-9963
[email protected]
[email protected]
HOLLIS HATCH - SEA
HUNTER WADDLE - AIR
INTERNATIONAL SHIPPING AGENTS
AUSTRALIA/NEW ZEALAND
AGILITY FAIRS & EVENTS
Telephone: 61-3-9330 3303
Fax: 61-3-9330 3337
Contact: Laura Drobiszweski
[email protected]
BRAZIL
FULSTANDIG
Telephone: 55-11-3884 2531
Fax: 55-11-3884 9751
Contact: Claudio Machado
[email protected]
GERMANY
CRETSCHMAR MESSECARGO
Telephone: 49-211-7401-1270
Fax: 49-211-7401 1276
Contact: Achim Lotzwick
[email protected]
INDIA
R.E. ROGERS INDIA PVT. LTD.
Telephone: 91-11-2694 9801
Fax: 91-11-2694 9803
Contact: Sudhir Dhavan
[email protected]
CANADA
AIRWAYS FREIGHT CORP.
Telephone: 479/442-6301
Fax: 479/442-6080
Contact: Tony Dawes
[email protected]
ISRAEL
ORANGE LINE EXHIBITIONS
Telephone: 972-8-918 9611
Contact: Talmor Amar
[email protected]
CHILE
CARGOSAN S.A.
Telephone: 56-2-2973 5491
Fax 56-2-325 7529
Contact: Alfredo Santander
[email protected]
ITALY
SAIMA AVANDERO SpA
Telephone: 39-02-9213 4592
Fax: 39-02-9213 4766
Contact: Rosa Secondi
[email protected]
CHINA
BTG INTERNATIONAL FREIGHT
FORWARDING (BEIJING) CO.
Telephone: 86-10-6461-9484
86-10-8460 1067
Fax: 86-10-6461-9507
Contact: Owen Ouyang
[email protected]
KOREA
KEMI-LEE CO. LTD.
Telephone: 82-2-565 3400
Fax: 82-2-553 8458
Contact: Christine Oh
[email protected]
CZECH REPUBLIC
DB SCHENKER
Telephone: 420-311-711111
Fax: 420-311-711598
Contact: Pavel Novak
[email protected]
DENMARK
ON-SITE DENMARK
Telephone: 45-32-82 0210
Fax: 45-32-82 0211
Contact: Charlotte Mahler
[email protected]
FINLAND
SUOMEN MESSULOGISTIIKKA
Telephone: 358-10-309 6600
Fax: 358-10-309 6611
Contact: David Palomo-Sanchez
[email protected]
FRANCE
GLOBAL EXPOSITION SERVICES
Telephone: 33-1-4919 5590
Fax: 33-1-4919 5599
Contact: Jerome Perin
[email protected]
MEXICO
NEW AGE OF INTERNATIONAL
BUSINESS – NAIB
Telephone: 52-55-5769 7415
Fax: 52-55-5714 7297
Contact: Rene Carvajal G.
[email protected]
NETHERLANDS/BELGIUM
KRISTAL BV
Telephone: 32-2-751 4680
or 31-497-684046
Fax: 31-497-684049
Contact: Geert Frere
[email protected]
POLAND
EXPOSPED SP. ZO.O
FAIRS & EXHIBITIONS
Telephone: 48-22-256 7171
Fax: 48-22-256 7173
Contact: Michal Cala
[email protected]
SOUTH AFRICA
LAROUXNELLE LOGISTICS
Telephone: 27-11-397 8860
Fax: 27-86-613 6016
Contact: Mike Weeks
[email protected]
SPAIN
RESA EXPO LOGISTIC
Telephone: 34-93-233 4748
Fax: 93-93-263 1894
Contact: Yolanda de Paz
[email protected]
SWEDEN
ON-SITE GROUP
Telephone: 46-31-707 3070
Fax: 46-31-707 3075
Contacts: Lena Ericson
[email protected]
SWITZERLAND
EXPO-CARGO LTD.
Telephone: 41-61-666 6032
Fax 41-61-666 6039
Contact: Peter Kubias
[email protected]
TAIWAN
DRAGO EXHIBITION TRANSPORT
Telephone: 886-2-2321 1741
Fax: 886-2-8772 2457
Contact: Luson Lee
[email protected]
TURKEY
ERTEM INTL. TRANSPORT
Telephone: 90-212-852 0060
Fax: 90-212-852 0061
Contact: Erdinc Dundar
[email protected]
UKRAINE
MASTER CARGO LTD
Telephone: 38-482-378888
Fax: 38-482-375035
Contact: Alexey Azarov
[email protected]
UNITED KINGDOM
EUROPEAN INTERNATIONAL
Telephone: 44-1732-860330
Fax: 44-1732-860331
Contact: Jim Callaghan
[email protected]
If you do not see your country listed
here, please contact the Airways
Freight office for our local freight
partner for complete details:
[email protected]
Remit To:
PRIORITY RETURN/
ACCESSIBLE STORAGE FORM
All orders must have a credit card authorization form on file.
Priority Empty Container Return
This service provides for the priority return of your empties to your booth after the close of the show. This
service must be ordered prior to the removal of your empties. If you would like this service, please fill
out the information below and return to Heritage Trade Show Services, Inc..
Priority Empty Container Return....................................................................$100.00 per container
Estimated Number of Pieces............................................................................________________
PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE PIECES HAVE BEEN
TAKEN TO STORAGE
ACCESSIBLE STORAGE
A storage area will be available for exhibitor’s samples and literature in the facility. Depending on space
available in the facility, these items may be stored on trailers in the loading dock area. Heritage employees will
be available to access storage items during show hours, one hour prior to show opening, and one half hour
after show closing each day. All materiel in storage on the last day of the show will be returned to their
designated booth space at the close of the show. Due to fire regulations and for security purposes, NO LARGE
DELIVERIES CAN BE MADE DURING SHOW HOURS. Show management reserves the right to stop deliveries at
any time during the show hours, so please schedule deliveries prior to show opening. Storage space may be
limited. Orders MUST be received by the deadline date to guarantee storage space. The charge for storage
space is as follows:
Accessible Storage Rate: $100.00 base charge, plus labor charges per delivery (one hour minimum)
Labor Rates:
Straight Time: (one hour minimum per man)..........................................$103.35
8:00 a.m. - 4:30 p.m. Monday - Friday
Over Time: (one hour minimum per man)................................................$155.03
YES, I wish to reserve space for accessible storage, I plan on storing ___________pallets/boxes/crates/cases
(# of pieces)
(circle one)
Deliveries
To have items placed in or removed from accessible storage, please notify the Heritage Service Desk.
ALL GOODS STORED WITH HERITAGE ARE STORED AT YOUR OWN RISK. We shall not be liable for any injury, damage, loss,
theft, or destruction, including, but not limited to damage from atmospheric conditions or rust, negligence (whether caused by ourselves
or by servants, agents, employees or others), failures to act breach of contract, breach of warranty, water condensation, fire, floods, acts
of God or any act beyond our sole control. We are not liable for any direct, consequential, or incidental damages nor for loss of profit or
loss due to failures to obtain or turnover goods at any particular time or place whatsoever, however such loss may be incurred. We are
not liable for or chargeable with any loss of sales, income, resale, commissions, or brokerage, nor for any freight or demurrage.
NAME OF CONVENTION
SELECTUSA 2016
BOOTH # _______________________________________________________
EXHIBITING COMPANY
ADDRESS
PHONE #
CITY
FAX # _____________________________________________________________
STATE
ZIP ___________________________________________________________
CONTACT NAME
____________________________________________________________________________DATE ________________________________________________________________________
(Print & Sign)
HERITAGE
HERITAGE
Trade Show Services
Trade Show Services
Exposition Services
DO NOT DELAY!
DO NOT DELAY!
ADVANCE SHIPMENT
TO WAREHOUSE
ADVANCE SHIPMENT
TO WAREHOUSE
TO:_______________________________________________
EXHIBITOR NAME
TO:_______________________________________________
EXHIBITOR NAME
BOOTH NUMBER: ____________________________________
BOOTH NUMBER: ____________________________________
C/O UPS FREIGHT
2400 BEAVER RD.
LANDOVER, MD 20785
FOR: SELECTUSA 2016
C/O UPS FREIGHT
2400 BEAVER RD.
LANDOVER, MD 20785
FOR: SELECTUSA 2016
HERITAGE
HERITAGE
Trade Show Services
Trade Show Services
DO NOT DELAY!
DO NOT DELAY
ADVANCE SHIPMENT
TO WAREHOUSE
ADVANCE SHIPMENT
TO WAREHOUSE
TO:_______________________________________________
TO:_______________________________________________
EXHIBITOR NAME
EXHIBITOR NAME
BOOTH NUMBER: ____________________________________
BOOTH NUMBER: ____________________________________
C/O UPS FREIGHT
2400 BEAVER RD.
LANDOVER, MD 20785
FOR: SELECTUSA 2016
C/O UPS FREIGHT
2400 BEAVER RD.
LANDOVER, MD 20785
FOR: SELECTUSA 2016
FREIGHT SERVICES
•
HES Logistics is a convenient one stop shipping resource
for all your exposition
FREIGHT SERVICEStransportation needs...
Inbound Shipment
Solutions
• Our trade show specialists will
work with you to provide the
FREIGHT SERVICES
right solution for moving your
exhibit to and from the event,
including continuous monitoring
of shipment progress.
• Utilization of our advance
warehouse facilities ensures a
streamlined shipping process
as well as priority delivery and
tracking to the show floor.
• Shipping costs are quoted in
advance. Due to our shipping
volume, HES Logistics is able
to offer competitive pricing,
regardless of the size of your
shipment.
• Competitive round trip/one way
pricing. “Priority Empty” return
treatment of exhibit empties. TL,
air & expedited services.
• Continuous tracking & monitoring
of inbound and outbound shipment
FREIGHT SERVICES
Outbound Shipment Solutions
• All HES Logistics freight is given “Priority Empty” service.
At the service
desk you
will be provided your priority FREIGHT
SERVICES
empty return labels and your freight will be delivered first once the show breaks.
• HES Logistics on-site representatives will assist you in selecting the right shipment option for your freight and packages after the show.
FREIGHT SERVICES
• Coordinated pickups and on-site personnel at the show allow you to expedite the dismantle process and allow you to get off the show floor sooner.
• Single source invoicing will include all show charges to avoid unnecessary paperwork and streamline your payment process.
• Single source invoicing.
• Call 1-866-493-1675
Heritage Expositon Services • Toll Free: 1 (800) 360–4323 • Fax: (314) 533-0906 • [email protected] • www.heritageexpo.com
Exhibit Transportation Order/Estimate Form
HES LOGISTICS
FREIGHT SERVICESSERVICES
FREIGHT
SHOW NAME:
SHOW LOCATION:
PLEASE ARRANGE TRANSPORTATION FOR MY EXHIBIT MATERIALS
PICK UP INFORMATION
COMPANY NAME
BOOTH NUMBER
STREET ADDRESS
SUITE/FL. NO.
CITY
STATE
PICK UP DATE
OFFICE HOURS
DOCK ACCESS
YES
NO
RESIDENTIAL
YES
NO
NO. OF PIECES
ZIP
DESCRIPTION
DIMENSIONS
GROSS WEIGHT
FOR DIMENSIONS PLEASE PROVIDE L x W x H
INSURANCE (Optional):
YES
NO
Declared Value:
CONTACT INFORMATION
CONTACT NAME
TELEPHONE
FAX
EMAIL ADDRESS
PLEASE FAX OR EMAIL TO:
PHONE: 1-866-493-1675 [email protected] Fax: 1-708-361-3866
SERV-ALL GRAPHICS • 681-8883
COMPLETE ALL SHADED AREAS . . . SEE BACK OF PART 1
80047.f3f dtp
BOOTH NUMBER
STRAIGHT BILL OF LADING - SHORT FORM - ORIGINAL - Not Negotiable
RECEIVED, subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading.
the property described below, in apparent good order, except as noted (contents and condition of contents of package unknown),
marked, consigned, and destined as indicated below, which said carrier
(the word carrier being understood throughout this contract as meaning any person or corporation in possession of the property
under the contract) agrees to carry to its usual place of delivery at said
destination if on its route, otherwise to deliver to another carrier on the route to said destination. It is mutually agreed,as to each carrier of all or any of said property over all or any portion of said route to CONVENTION
destination, and as to each party at any time interested in all or any of said property, that every service to be performed hereunder shall be subject to all the terms and conditions of the Uniform Domestic
Straight Bill Lading set forth (1) in Official, Southern, Western, and Illinois Freight Classifications in effect on the date hereof. If this is a rail or a rail-water shipment, or (2) in the applicable motor carrier
classification or tariff if this is a motor carrier shipment.
Shipper hereby certifies that he is familiar with all the terms and conditions of the said bill of lading, including those on he
t back thereof, set forth in the classifications or tariff which governs the
transportation of this shipment, and the said terms and conditions are hereby agreed to by the shipper and accepted for himself and his assigns.
DATE
YOUR
COMPANY NAME
SHIPPERS NUMBER
FACILITY
Ship
To
TRAILER NO.
/CITY
/STATE
CO. NAME
FREIGHT CHARGES
ARE TO BE
STREET
PREPAID
COLLECT
CARRIER REQUESTED
HES Logistics
"MARK ONE"
ZIP
STATE
CITY
Indicate desired
method of shipment
Number
Pieces
CARRIER USED
TELEPHONE
ATTENTION
Common
Carrier
:
Air
Freight
Van
Lines
Company
Truck
Overnite
Carrier
Customer
Pick up
Desired
Arrival Date
KIND OF PACKAGE, DESCRIPTION OF ARTICLES,
SPECIAL MARKS, AND EXCEPTIONS
*Weight
(Sub. to Cor.)
Class
or Rate
Check
Column
O
Ship
From
GE
ST
Crates Exhibition Paraphenalia (Item 154630-NMFC)
IGH
TC
HA
R
Cartons / Cardboard Boxes
Cases / Trunks
SE
ND
F
RE
Skids
Carpets
TOTAL PIECES
TOTAL WEIGHT
VALUE:
SEND FREIGHT CHARGES TO:
Company
Name
HES Logistics, Inc.
Street
620 Shenandoah Ave.
City, State
St. Louis, MO 63104
Attn:
Telephone
INSTRUCTIONS
RETURN COMPLETE BILL OF LADING TO SERVICE DESK.
PLACE PRO LABEL HERE
HERITAGE TRADE SHOW SERVICES IS NOT RESPONSIBLE
FORK
FOR SHIPMENTS
SINGLE
MULTIPLE LEFT IN BOOTH BY EXHIBITOR. WE
LIFT
HOOK
WILL COUNT
SHPT.
SHPT. AND SHIP PIECES AS WE FIND SHIPMENT
FRT.
WHEN
WE
REMOVE
FROM
EXHIBIT
HALL. EXHIBITORS
PCS
CKR
MUST INSURE THEMSELVES AGAINST LOSS OR THEFT.
PCS
1-866-493-1675
STKR
Day: ____________ Date: ____________ Time: ___________
X
SIGNATURE OF SHIPPER
X
PRINT
ORIGINAL
SIGNATURE OF CARRIER OR AGENT
IMPORTANT INFORMATION
REGARDING OUTBOUND SHIPMENTS
To ensure that your outbound shipment is handled according to your instructions,
please be advised of the following:
• CONTACT YOUR CARRIER TO SCHEDULE PICK UP OF YOUR
SHIPMENT. You must call your carrier, unless you are using the show recommended
carrier. Carriers, including FED EX and UPS, will not pick up your shipment unless you
have made arrangements with them. In the event your selected carrier fails to show on
final move-out day, your shipment will be rerouted to Heritage’s show carrier.
• PACK AND LABEL YOUR MATERIALS. Banding, shrink wrap and shipping labels are
available at the Heritage Service Desk.
• COMPLETE AND TURN IN A HERITAGE BILL OF LADING FOR
EACH OUTBOUND SHIPMENT. Bill of ladings may be obtained from the Heritage
Service Desk. Complete a bill of lading for each shipment/destination. Turn in all
completed bill of ladings to the Heritage Service Desk once your shipments are ready
to be loaded out.
• For your convenience, show recommended carriers are available to handle outbound
transportation.
Thank you and we hope you have a great show!
UNION JURISDICTION RULES
Since Work Rules and Union Jurisdictions vary from city to city, we apprise you of
the following statements to help you in understanding the Union Requirements in
the facility.
DECORATOR & CARPENTER JURISDICTION
It is necessary for all exhibitors to use qualified union personnel for the installation
and dismantling of prefabricated exhibits and displays and to install and remove
draperies and floor covering. The handling, placing or setting out of merchandise
that is to be displayed does not require union labor and may be done by the
exhibitor. In addition, the installation or dismantling of an exhibit which does not
require the use of hand tools, or more than one person, and can be accomplished
within thirty minutes, may be performed by the owner or company representative.
Your labor requirements can be ordered on the enclosed Exhibit Labor Order
Form.
TEAMSTER JURISDICTION
Our Material Handling Department is responsible for maintaining in and out traffic
schedules at the show site. Even local exhibitors should clear all movements of
exhibit materials through this department, as we will have priority at the unloading
area at all times. Union jurisdiction allows individually hand carried items only
and will not permit exhibitors use of dollies, hand trucks or pushcarts. Material
Handling Services may be ordered in advance by completing and returning the
enclosed Shipping Information and Service Order Form or by ordering on site at
the Heritage Service Desk.
Remit To:
EXHIBITOR APPOINTED CONTRACTOR
THIRD PARTY AUTHORIZATION
If your company plans to use a firm who is not the official service
contractor as designated by Show Management, please complete
this form and return to the address above.
THIRD PARTY AUTHORIZATION
FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR: We
understand and agree that we, the exhibiting firm, are ultimately
responsible for payment of charges. In the event that the named
third party does not discharge payment of the invoice prior to the
last day of the show, charges will revert to the exhibiting company.
The items checked below are to be invoiced to the third party:
NOTE: If you require material handling, sign hanging or exhibit
labor, Heritage requires a completed credit card authorization
form on file in order to provide these services.
ALL SERVICES
BOOTH CLEANING
_________________________________________________________
I & D LABOR
ADDRESS
MATERIAL HANDLING/IN & OUT
__________________________________________________________
RENTAL FURNITURE & CARPET
__________________________________________________________
SIGNS
OTHER (Please specify)
CONTACT PERSON _____________________________________
THIRD PARTY AGENT:
PHONE _________________________________________________
CREDIT CARD ACCOUNT NO. _____________________________________
Non-official contractors must use labor supplied by Heritage
unless the following requirements are fulfilled:

Exhibitors must return this completed form to Heritage at
least thirty (30) days prior to the show.

Non-official contractors must submit proof of
adequate insurance, in the form of an original policy
rider, listing Heritage as an additional insured, furnished
by their broker to Heritage’s office no later than thirty
(30) days in advance of actual installation dates. This
must include a copy of your Worker’s Compensation
insurance.

All personnel must be properly badged for the show.

Labor must conform to local labor jurisdiction as outlined
under the appropriate section of this service manual.
Non-official installation and dismantle contractors may provide
supervision. Non-official contractors are allowed on the exhibit
floor only during official installation and dismantle hours,
providing the information above it supplied.
EXPIRATION DATE ____/____VERIFICATION CODE ___/___/___/___
PERSONAL CREDIT CARD
COMPANY CREDIT CARD
CARDHOLDER'S NAME ___________________________________________
AUTHORIZED SIGNATURE ________________________________________
PRINT NAME _____________________________________________________
COMPANY NAME ________________________________________________
ADDRESS__________________________________________________________
CITY/STATE/ZIP ___________________________________________________
PHONE
FAX ______________________
It is the responsibility of the exhibitor to assure that each
representative of an Exhibitor Appointed Contractor abides by the
official rules and regulations of this event.
We have read, understand and agree to all terms as described above and have advised our show site representative accordingly.
Exhibitor Signature:
(Please Print)
NAME OF CONVENTION
Print Name:
SELECTUSA
Date: _________________________
______________BOOTH # ____________________________________________
EXHIBITING COMPANY ________________________________________________________________________________________________________________________________________________
PHONE #
FAX # ________________________________________________________________________________________________________
ADDRESS
BY
NAME
CITY
STATE
ZIP _________________________________________________
__________________________________________ EMAIL ________________________________________________________________________________________________________
_________________________________________________________ DATE ______________________________________________________________________________________
(Signature)
Please Return This Form Promptly To The Address Above-Retain One Copy For Your Files
PP/TPA
Remit To:
EXHIBIT LABOR ORDER FORM
DISPLAY LABOR FOR INSTALLATION & DISMANTLE OF EXHIBITS
The enclosed credit card authorization form must be completed and returned when ordering Exhibit Labor.
For your convenience, MasterCard, American Express, Visa and Discover will be accepted.
RATES:
STRAIGHT TIME (One hour minimum per man) ................................................................................... $103.35 PER HOUR
8:00 A.M. to 4:30 P.M. Monday through Friday
OVERTIME (One hour minimum per man) ............................................................................................. $155.03 PER HOUR
After 4:30 P.M. to 8:00 A.M. Monday – Friday and all hours on Saturday and Sunday
Starting time can be guaranteed only in those instances where men are requested for the start of the working day, which is
8:00 a.m. The minimum charge for one hour per man will apply and time will commence in accordance with exhibitor's
request. Failure to call for labor at requested time will result in a one hour charge per man requested unless 48 hour advance
notice is provided. Individual workmen's interpretations of plans diagrams, photos, and their speed of installation and
dismantling cannot be guaranteed to conform to your estimate or past experience.
INSTALLATION
ERECT EXHIBIT UNDER HERITAGE SUPERVISION
Heritage will supervise the installation of your exhibit, however, specific instruction, blueprints, etc., should be provided to
to facilitate an economical, correct installation. A supervision charge of 30%, minimum charge $45.00, will be added to
your labor invoice. The next page must also be filled out if your exhibit will be assembled by Heritage.
No of men
Estimated hours each man
Total hrs _____ X rate ST/OT _____ + 30%_____ = _________
Please complete the reverse side of this form
FURNISH LABOR TO ERECT EXHIBIT UNDER EXHIBITOR'S SUPERVISION
Have
(No.) of men available as close as possible to
(A.M.-P.M.) on
(Day)
erect exhibit under exhibitor's supervision. Exhibitor must check in at service desk to obtain labor.
No. of men _______ Estimated hrs each man ________ Total hrs _______ X rate ST/OT _________ = __________
(Date) to
DISMANTLE
DISMANTLE EXHIBIT UNDER HERITAGE SUPERVISION
Heritage will supervise the dismantling of your exhibit, when crates are returned. Make sure complete outbound shipping
information has been given to the freight service desk. A supervision charge of 30%, minimum charge $45.00, will be
added to your labor invoice. The next page must also be filled out if your exhibit will be disassembled by Heritage.
No of men
Estimated hours each man
Total hrs _____ X rate ST/OT _____ + 30%_____ = _________
Please complete the reverse side of this form
FURNISH LABOR TO DISMANTLE EXHIBIT UNDER EXHIBITOR'S SUPERVISION
Have
(No.) of men available as close as possible to
(A.M.-P.M.) on
(Day)
dismantle exhibit under exhibitor's supervision. Exhibitor must check in at service desk to obtain labor.
No. of men _______ Estimated hrs each man ________ Total hrs _______ X rate ST/OT _________ = __________
(Date) to
ESTIMATED TOTAL ______________________
NAME OF CONVENTION
SELECTUSA 2016
BOOTH # ________________________________________________
EXHIBITING COMPANY
PHONE #
ADDRESS
CITY
FAX # _____________________________________________________________
STATE
ZIP ___________________________________________________________
CONTACT NAME
____________________________________________________________________________DATE ________________________________________________________________________
(Print & Sign)
(CONTINUED ON NEXT PAGE)
COMPANY NAME ______________________________________________
BOOTH # ______________________________________________
PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET-UP AND/OR DISMANTLED BY HERITAGE I&D AND YOU
WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND/OR DISMANTLE.
INBOUND SHIPPING INFORMATION
Carrier________________________________________________________ Carrier Phone Number __________________________________________________________
Shipped to:
Warehouse __________
Total No. of:
Crates ___________
Show Site ___________
Cartons _________
From: City/State __________________________Date ___________________________
Fiber Cases _________ Other (Specify) ______________________________________________
SET-UP INFORMATION
Set up Plan/Photo: Attached _________________
Carpet: With Exhibit ______________
To Be Sent With Exhibit ___________________
Rented From Heritage _________________
In Crate No. ______________________________
Color _________________
Size __________________________________
Electrical Placement: Drawing Attached _______________ Drawing With Exhibit ______________ Electrical Under Carpet ____________________________
Comments:_____________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
Graphics: With Exhibit ___________________________________________ Shipped Separately ___________________________________________________________
Comments:_____________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
Special Tools/Hardware Required: ________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
OUTBOUND SHIPPING INFORMATION:
Ship To:__________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
Method:
Common Carrier
Air Freight
Van Line
Other (Specify)
Carrier:(If Known) _______________________________________________________________________________________________________________________________
Freight Charges:
Prepaid
Collect
Bill To: _______________________________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
Please note: Heritage will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel, nor for
concealed damage which may occur during shipping.
SPECIAL INSTRUCTIONS/COMMENTS:
_________________________________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________________________________
PLEASE PROVIDE AN EMERGENCY CONTACT:
Name_______________________________________________________________________________Phone No.____________________________
Remit To:
BOOTH CLEANING SERVICE
ORDER FORM
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information
page. All charges for equipment and/or services are payable in advance or when placing order at show site. Orders will not be
processed without payment. For your convenience, MasterCard, American Express, Visa and Discover will be accepted.
INDIVIDUAL CLEANING FOR YOUR BOOTH MAY BE ORDERED BY CHECKING BELOW THE SERVICES DESIRED.
CHARGES BASED UPON GROSS EXHIBIT BOOTH AREA. (100 SQ. FT. MINIMUM)
CARPET CLEANING
RATES
Vacuuming before initial opening of Exhibit and daily thereafter,
including emptying of waste baskets nightly
20¢ per sq. ft.
per day
Vacuuming ONCE before initial opening of Exhibit
20¢ per sq. ft.
TOTAL SQ FT
X RATE PER SQ FT
= DAILY COST
X NO. OF DAYS
= TOTAL $_________
EXHIBIT CLEANING
Cleaning and dusting of display background and furnishings before
initial opening of Exhibit and DAILY thereafter
20¢ per sq. ft.
per day
Cleaning and dusting of display background and furnishings ONCE
before initial opening of exhibits
20¢ per sq. ft.
TOTAL SQ FT
X RATE PER SQ FT
= DAILY COST
X NO. OF DAYS
= TOTAL $________
PORTER SERVICE
Includes emptying of wastebaskets and policing of your exhibit
two-hour intervals during show hours (4 hour minimum per day)
at
$23.00 per hour
TOTAL HOURS ______X RATE PER HOUR $______ = DAILY COST ______X NO. OF DAYS
= TOTAL $ ________________________
REQUESTED TIME(S) FOR PORTER SERVICE: ________________________________________________________________________________________
_________________________________________________________________________________________________________________________________________
Special Instructions : __________________________________________________________________________
______________________________________________________________________________________________________________

NAME OF CONVENTION
SELECTUSA 2016
TOTAL ORDER AMOUNT $__________
BOOTH # ________________________________________________
EXHIBITING COMPANY
PHONE #
ADDRESS
CITY
FAX # _____________________________________
STATE
ZIP __________________________
EMAIL ORDER CONFIRMATION & INVOICE TO _______________________________________________________________________________________________________________________________________________________________________________
CONTACT NAME
____________________________________________________________________________DATE_______________________________________________________________________________________________________
(Print & Sign)
Please Return This Form Promptly To The Address Above-Retain One Copy For Your File
Remit To:
SIGN SERVICE ORDER FORM
Discount prices only apply to orders received with full payment by the discount deadline date listed on the general
information page. All charges for equipment and/or services are payable in advance or when placing order at
show site. Orders will not be processed without payment. For your convenience, MasterCard, American
Express, Visa and Discover will be accepted.
STANDARD SIZE SIGNS
QTY
7”X11” _____@
7”X44” _____@
11”X14” _____@
14”X22” _____@
14”X44” _____@
22”X28” _____@
28”X44” _____@
40”X60” _____@
Easel
Back
_____@
Sentra ___x___@
DISCOUNT
PRICE
STANDARD
PRICE
TOTAL
41.25
48.75
48.75
56.25
66.75
66.75
90.00
139.50
53.65 = $________
63.40 = $________
63.40 = $________
73.15 = $________
86.80 = $________
86.80 = $________
117.00 = $________
181.35 = $________
DIGITAL GRAPHICS
Heritage has the capabilities to provide you with the finest
digital graphic reproduction available. Capabilities include
four–color, photo-quality, high resolution digital printing in
virtually any size for banners, signage, exhibit graphics and
more.
_____________L X____________W = sq. ft.
sq. ft. __________ x $12.75 = $ __________





7.50
16.50 sq.ft.
9.75 = $________
24.75 sq. ft =
$________
$12.75 per sq. ft. (standard price $16.55)
Minimum order 9 sq. ft. (1296 sq. in.)
Double sq. ft. for double-sided graphics
Round sq. ft. to next whole increment
File conversion, retouching, cloning or color
correcting may incur additional labor charges
Any art designs are inclusive of the above prices. Please send any high quality files sized appropriately or able to
be proportionately enlarged with the fonts embedded or outlined. If text is to be edited by Heritage then please
send the font files as well. Preferred files are high resolution PDF’s.
INDICATE YOUR SIGN COPY HERE
*Please feel free to attach additional sign copy on separate page.
Vertical
Horizontal
Color of Background
Color of Lettering
Easel Back
Note: File conversion, retouching, cloning or color
correcting may incur additional labor charges.
SETUP/COMPUTER LABOR
Straight Time - $88.00
Overtime - $156.00
Double Time - $176.00
6% TAX _________
TOTAL _________
(PLEASE PRINT)
NAME OF CONVENTION
SELECTUSA 2016
BOOTH # ______________________________________________________________
EXHIBITING COMPANY
ADDRESS
PHONE #
CITY
FAX # ____________________________________________________________________________________________
STATE
ZIP ___________________________________________________________________________________________
EMAIL ORDER CONFIRMATION & INVOICE TO ______________________________________________________________________________________________________________________________________________________________________________
CONTACT NAME
DATE _____________________________________________
(Print & Sign)
Please Return This Form Promptly To The Address Above-Retain One Copy For Your File.









Lead Management Order Form
SelectUSA Investment Summit June 19 - 21, 2016 • Washington, DC
Exhibiting Company:_______________________________________ Booth #:_______________________________________________
Check if information is for:
q Exhibiting Company
q Third Party _ 3rd Party Company (if applicable):___________________________
Contact Name:____________________________________________ Address:_______________________________________________
City:____________________________________________________ State/Country:__________________________ Zip:____________
Phone:_____________________ Fax: _________________________ Email:_________________________________________________
number
of units
SWAP®
Native apps available for iPhone, iPad, Android and
Windows phones. Web mobile versions are available for all other
internet capable devices.
$299 - License and single activation ONLY
$129—Additional SWAP Activations
Sub-Total
5.75% Sales Tax
System Total
TOTAL
$
$
$
$
$
Order Confirmation will
be delivered via email.
Terms and Conditions:
• Orders cannot be
processed unless received
with payment. Purchase
Orders are not accepted.
Send check or credit card
information with order
form.
• All orders canceled prior
to 30 days of the show
will incur a $100
cancellation fee.
Product Description
SWAP
•
•
•
•
•
• Orders canceled within
30 days of the show will
not be refunded.
Download the app directly to your phone or device
Collect leads anytime, anywhere
SWAP automatically tracks leads by salesperson
Custom lead qualifiers
All leads consolidated in your SWAP Portal for immediate follow-up
• Taxable items and rates
vary among states and
are subject to change.
Please call for exact quote.
Order Online: https://exhibitor.experientswap.com
Order by Mail: Experient, 5202 Presidents Court, Suite 310, Frederick, MD 21703
Order by Fax: 301.694.3286
Payment Method
q Check (Orders cannot be processed unless received with payment.)
q Visa q MasterCard q American Express q DISCOVER
Signature:_______________________________________________________________
Card #:__________________________________________________ Exp: _____/_____
For Assistance Contact:
Marie Zinnert
P: 888.270.8467
E: [email protected]
It is against Experient’s security policy
to accept credit card information via email.
Showcode: SUS161
Exhibit Hall Fire Regulations
The information contained in this brief outline does not by
any means cover completely the ordinances and regulations
contained in the local Fire Prevention Code.
8. There shall not be any gasoline powered forklifts or
carts allowed in a place of assembly. Exceptions:
Propane or electric vehicles are allowed.
The following are basic rules governing concessions,
exhibits, and shows in any building open to the public:
9. The use of liquefied petroleum gases inside
buildings, tents or other areas is strictly prohibited,
except for demonstration purposes when approved
by the Fire Marshal. Maximum LPG allowed for
exhibition purposes is a six (6) pound cylinder.
1. All curtains, drapes and decorations must be
constructed of flameproof material, or treated with an
approved flameproofing solution. (Treatment shall be
renewed as often as may be necessary to maintain the
flameproofing effect.)
2. No combustible materials, merchandise or signs shall
be attached to, hung from, or draped over flameproofed
side and rear divider draperies of booths or attached to
table skirting facing aisles, unless flameproofed.
3. All exits, hallways and aisles leading from buildings or
tents are to be kept clear and unobstructed at all times.
4. No exit door shall be locked, bolted or otherwise
fastened or obstructed at any time an exhibit building is
open to the public. Moreover, it shall be unlawful to
obstruct, or reduce in any manner, the clear width of
any doorway, hallway, passageway or other means of
egress. Additionally, all required exits shall be so
located as to be discernible and accessible with
unobstructed access thereto.
5. Access through turnstiles, gates, rails or similar devices
shall not be permitted unless such a device is equipped
to swing readily in the direction of exit travel under a
total force of not more than 15 pounds and/or prior
approval of the Fire Marshal.
10. “No Smoking by Order of Fire Marshal” signs shall
be posted and maintained in areas designated by the
Fire Marshal.
11. Provide for daily removal and disposal of trash and
rubbish from buildings and tents.
12. All electrical wiring shall be installed in a manner
approved by the City Chief Electrical Inspector.
13. Provide and maintain approved fire extinguishing
equipment in all areas as designated by the Fire
Marshal.
14. All standpipe and hose cabinets shall be kept clear
and unobstructed at all times.
15. All appliances fired by natural gas shall be approved
by the City Chief Mechanical Inspector and Fire
Marshal before being used.
16. The use of welding and cutting equipment for
demonstration purposes must be by permit from the
Fire Marshal.
17. Cylinders of compressed gases are prohibited unless
approved by the Fire Marshal, and shall be secured
in a vertical or horizontal positions depending on the
tank use and design.
6. All sawdust, shavings, hay and straw shall be
flameproofed, stored and maintained in a manner
approved by the Fire Marshal.
7. Automobiles, trucks, tractors, machinery and other
motor vehicles utilizing flammable fuels, which are
placed on display inside any building shall have no
more than two (2) gallons of fuel in the tank; all fuel
tanks shall be locked or effectively sealed and battery
cables shall be disconnected from the ignition system.
Ignition keys for vehicles on display shall be kept by a
responsible person at the display location for removal
of such vehicles from the building in the event of an
emergency.
18. The operator or the person in charge of operation or
use of any place of assembly or education shall
check egress facilities before such building is
occupied for any use. If such inspection reveals that
any element of the required means of egress is
obstructed, inaccessible, locked, fastened or
otherwise unsuited for immediate use, admittance to
the building shall not be permitted until necessary
corrective action has been completed.
--over--
19. There shall not be any obstructions blocking exit doors
from the outside of any building such as autos parked in
doorways or barricades across sidewalks.
20. No curtains, drapes or decorations shall be hung in such
a manner as to cover any exit signs.
21. No vehicles shall be parked in fire lanes outside of
buildings.
22. No flammable liquids shall be used or admitted inside
of buildings except by approval of the Fire Marshal.
23. Artificial lighting such as lanterns and candles are
prohibited.
24. The use of all gas-fired heating units, either portable or
stationary, shall meet the approval of the City Chief
Mechanical Inspector and the Fire Marshal. The use of
the so-called “salamander” stove is strictly prohibited.
25. All cooking appliances shall be equipped with
ventilating hoods and equipment as deemed necessary
by the Fire Marshal, but in any instance such
equipment shall be installed in accordance with
provision of the City Building and Fire Codes.
However, countertop fryers not exceeding 15 lbs. of oil
may be used without the necessary ventilating hood and
surface protection requirements. Additionally, the
exhibitor shall be allowed no more than one (1) fryer
per booth and shall provide two (2) ten (10) pound B.C.
extinguishers, positioned on both sides of said fryers.
All cooking appliances shall be listed by a National
Testing Agency: i.e. Underwriters Laboratory or
Factory Mutual.
26. Booth and seating plans must be approved by the Fire
Marshal. Submit plans to the Fire Marshal no later than
15 days before set-up date.
27. There shall not be any ticket booths, tables or any other
display setup in the lobby without the prior approval of
the Fire Marshal.
28. All aisles shall be maintained at a minimum of ten (10)
feet clearance.
29. All covered structures in excess of ninety (90)
square feet in area shall be protected by an
automatic fire detection system approved by the Fire
Marshal.
30. All floor plans submitted shall by totally
representative of the halls, rooms and/or areas in
which the events are held in, such as the location of
manual pull stations, fire hose standpipe closets, exits,
aisles and man doors in air walls, etc.
31. Any exhibitors wishing to perform a cooking demo
must contact Kristina Dorough by phone at
202-328-2092 or email
[email protected] for permission.

Exhibitor Kit 2016 - SelectUSA Investment Summit 2016

Transcription

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