HandPunch for eTIME User Reference Guide

Transcription

HandPunch for eTIME
User Reference Guide
ADP HandPunch Version 3A.08 September, 2001 User Reference Guide © 1999, 2000, 2001, 2002 Automatic
Data Processing, Inc.
ADP provides this publication “as is” without warranty of any kind, either express or implied, including, but not
limited to, the implied warranties of merchantability or fitness for a particular purpose.
ADP is not responsible for any technical inaccuracies or typographical errors that may be contained in this publication. Changes are periodically made to the information herein, and such changes will be incorporated in new
editions of this publication. ADP may make improvements and/or changes in the product and/or the programs
described in this publication at any time without notice.
Contents
Chapter 1: Getting Started ........................................................................1
What Is HandPunch for eTIME? ...............................................................2
How the HandPunch Reader Works .........................................................4
Setup Checklist ..........................................................................................6
Installing the HandPunch for eTIME Software .........................................7
Launching the HandPunch for eTIME Software .......................................9
HandPunch for eTIME Tips ...................................................................11
Chapter 2: Function Keys ........................................................................13
Overview of the Function Keys ................................................................14
What Kinds of Functions Can You Perform? ...........................................14
Using the Function Wizard to Set Up Function Keys ..............................17
Editing a HandPunch Function ...............................................................41
Deleting a HandPunch Function .............................................................43
Closing the HandPunch Function Wizard ...............................................44
Chapter 3: Bell Schedules ........................................................................45
Adding a Global Bell Schedule .................................................................46
Editing a Global Bell Schedule .................................................................48
Deleting a Global Bell Schedule ...............................................................50
Using an Existing Bell Schedule as a Template .........................................51
Chapter 4: HandPunch Sites ...................................................................53
Adding a HandPunch Site .......................................................................54
Editing a HandPunch Site .......................................................................58
Deleting a HandPunch Site .....................................................................59
Viewing a List of HandPunch Sites ..........................................................60
Chapter 5: HandPunch Readers ..............................................................61
Adding a HandPunch Reader to a Site .....................................................62
Assigning Only Selected Employees to a Reader .......................................65
Setting Up Function Key Configuration ..................................................67
Deleting a HandPunch Reader ................................................................73
Viewing a List of HandPunch Readers .....................................................74
Chapter 6: HandPunch Administrators ...................................................75
Providing HandPunch Access to Administrators ......................................76
Removing HandPunch Administrator Functionality ................................78
Viewing a List of HandPunch Administrators ..........................................79
ii
Chapter 7: HandPunch Communications ...............................................81
Sending Configurations to the HandPunch Readers ................................ 82
Sending PC Date and Time to the HandPunch Readers ......................... 83
Sending Daylight Savings Time to the HandPunch Readers .................... 84
Sending Bell Schedules to the HandPunch Sites ...................................... 86
Sending Function Key Configurations to Sites ........................................ 87
Chapter 8: Collecting Punches ................................................................89
Updating and Collecting Punches ........................................................... 90
Viewing/Removing the Error Log File ..................................................... 95
Chapter 9: Managing Door Access Punches ............................................97
Exporting Door Access Punches to a Comma Separated File ................... 98
Purging Door Access Punches from the Database .................................... 99
Chapter 10: HandPunch Templates ......................................................101
Updating HandPunch Templates in HandPunch for eTIME ................ 102
Restoring the HandPunch Template Database to a HandPunch Reader 103
Viewing a List of Employees without HandPunch Templates ............... 104
Chapter 11: Troubleshooting ................................................................105
Troubleshooting Chart .......................................................................... 106
Common HandPunch for eTIME Messages .......................................... 108
DAO Errors .......................................................................................... 110
Glossary .................................................................................................111
Index .....................................................................................................113
ADP HandPunch for eTIME V3A.08–04/02
Conventions Used in
this Guide
This user guide assumes that you are comfortable using a computer and are
familiar with standard Windows® operating system conventions. Readers
should be able to navigate through files and folders; open and close windows;
and use menu commands, buttons, radio buttons, drop-down menus, and
selection lists.
For consistency, this manual uses the following conventions:
•
Menu choices use a notation like this:
“Choose 0HQX1DPH
0HQX7RSLFfrom1DPHRI:LQGRZ´
Example: Choose 7RROV
+3)XQFWLRQ:L]DUGfrom the HandPunch for eTIME Main menu.
This opens the HP Function Wizard command from the Tools menu of the
HandPunch Main menu.
•
Button choices and keyboard commands are bolded and use a
notation like this:
“Click %XWWRQ1DPH.”
Examples: Click )LQLVK. Press the 7DE key.
•
“Click” means a single click of the left mouse button.
•
“Right-click” means a single click of the right mouse button.
•
“Double-click” means two successive quick clicks of the left mouse
button.
•
When you select a choice, it is highlighted. Click again to deselect.
The highlighting disappears.
Example: Click to select up to four Activity Codes to be displayed at
the HandPunch Reader. To deselect a choice, click again to remove the
highlight.
•
“Ctrl” means holding down the Control key. This is usually done in
combination with another key to change the result of the other key.
iv
Conventions
•
“Ctrl-Click” means to select multiple items from a list when those items
are not listed together. For example, to select several employees whose
names are not listed next to each other, hold down &WUO, then click the
name of each employee as shown in Figure conv-1.
Figure conv-1:
Using CTRL-Click
to select multiple
employees
•
“Shift-Click” means to select multiple items from a list when those items
are grouped together. For example, to select several employees whose
names are listed together, click the name of the first employee that you
want to select. Press and hold down the 6KLIWkey, then click the name of
the last employee you want to select. Both the first and last as well as all
employees in between are selected as shown in Figure conv-2.
Figure conv-2:
Using Shift-Click to
select multiple
employees
•
The term “Administrator” refers to the person who is responsible for
administering the HandPunch system and relates to that person’s technical
responsibilities.
•
The term “Supervisor” refers to a person who has supervisory responsibility
over other employees and relates to their administrative job responsibilities.
“Supervisor” is generally used as the opposite of “Employee.”
•
A person can be both an “Administrator” and a “Supervisor.”
Chapter
1
Getting Started
Introduction
This chapter provides an overview of the HandPunch for eTIME system and
instructions for installation. The chapters that follow provide instructions for
setting up various HandPunch for eTIME options as well as instructions for
day-to-day operations.
In this chapter
•
What Is HandPunch for eTIME?
•
How the HandPunch Reader Works
•
Setup Checklist
•
Installing the HandPunch for eTIME Software
•
Launching the HandPunch for eTIME Software
•
HandPunch for eTIME Tips
Chapter 1: Getting Started
2
HandPunch for eTIME is a system that collects and distributes information about
your employees’ time and attendance records. In simple terms, it is an electronic
replacement for traditional paper timecard machines. There are several components/
features to the HandPunch for eTIME system.
Readers and Sites
•
HandPunch Site: the building or general location at which the employees
work. Depending upon the size of your organization, you could have
multiple Sites, such as a main office and a warehouse. Each of these Sites
can have one or more Readers installed, such as at a main entrance and rear
entrance. For details on setting up your HandPunch Sites, see
“HandPunch Sites” on page 53.
•
HandPunch Reader: a biometric device that accurately identifies
employees’ hands as a method of punching in or out of the office or plant.
The HandPunch for eTIME prevents punches by anyone other than the
identified employee. You can use the HandPunch for eTIME connected
directly to a computer, or remotely using a modem or Ethernet card. You
must have at least one Reader for each Site. For more information about
how Readers work, see “How the HandPunch Reader Works” on page 4.
For details on setting up your HandPunch Readers, see “HandPunch
Readers” on page 61.
All of the Sites and Readers are connected through the HandPunch for eTIME system. Because they are connected, you can modify each Reader to meet the specific
needs of that location and gather the time and attendance information (punches and
gate accesses) from each Site without physically visiting each location.
HandPunch Templates
Before you can begin to use HandPunch for eTIME, you must enroll all employees
so that the HandPunch for eTIME system has a template of the employee’s hand on
file. Enrolling Employees (See “To Enroll Employees” on page 4) simply means
recording the hand size information for each employee in the HandPunch for
eTIME system. HandPunch for eTIME stores the hand size information in templates, or picture records of the hand. (See “To Update Hand Templates” on page 4
and “HandPunch Templates” on page 101).
To Create a Template
When the hand is positioned correctly, the lights, mirrors, and camera within the
Reader record an image of the hand. This image, called a template, is the product of
mathematical calculations on the length, width, surface area, and height of the hand.
HandPunch for eTIME then checks this template against the employee’s ID number. If the ID number is valid, then the template becomes a valid identification and
is distributed to all Readers. In other terms, a template uniquely identifies individual
employees, much like issuing an employee identification card. For more information
on templates, see “HandPunch Templates” on page 101.
Electronic Punches
On a routine basis (usually daily or weekly), the HandPunch administrator updates
and collects the electronic punches from the Readers that are connected. This provides the eTIME system with a variety of information:
•
Time and attendance records for the employees who have punched in and
out during that period.
•
Template information for employees enrolled since the last Update and
Collect.
See “HandPunch Templates” on page 101 for more information on updating and
collecting punches.
Door Access
In addition to collecting information about employee punches, HandPunch for
eTIME can also be used for door access in a fashion similar to using a magnetic card
to open a door. Not only does HandPunch for eTIME allow access to the employee,
it maintains a database of the door access punches. See “Managing Door Access
Punches” on page 97.
3
4
When you punch in or out, you use either the integrated barcode Reader (available
with Full HandPunch for eTIME Readers) or the keypad to key in your ID number.
The HandPunch Reader prompts you to place your hand on the scanning plate
where it measures and records your hand’s length, width, thickness, and surface area
using a simple infrared light source similar to that found in your typical television
remote control. The HandPunch Reader does not record or store sensitive personal
information such as fingerprints.
To Place Hand Correctly
Place your hand palm down, on the scanning plate (platen) and gently squeeze your
fingers against the finger posts. The platen has five finger posts to guide your hand
for correct positioning. The hand diagram at the top of the Reader has four lights,
one for each finger. As each of your fingers is positioned correctly on the platen, the
corresponding light goes out. If the lights do not go out, the hand is not correctly
positioned. Remove your hand and place it again on the platen. See the Using the
HandPunch poster for full instructions.
To Enroll Employees
Before an employee can punch in and out using the HandPunch for eTIME Reader,
he or she must be enrolled. During enrollment, the HandPunch for eTIME Reader
scans your hand three times in succession to capture its pertinent features and stores
them in a database record called a template. An enrollment takes from thirty seconds
to two minutes. The HandPunch for eTIME Reader saves templates for newly
enrolled employees and automatically sends them to HandPunch for
eTIME software.
To Verify ID at the HandPunch
When a user punches in using HandPunch for eTIME, the HandPunch Reader
compares their stored template with the “picture” just taken (current template). If
the current template is close enough to the one that is on file (it will never match
exactly because people’s bodies are always changing), then that employee’s ID is verified.
To Update Hand Templates
eTIME can have one or multiple HandPunch Readers and maintains a template
database of the employees who use the HandPunch Readers connected to it. An
employee’s template is only distributed when an employee is enrolled. The template
stored in the Reader is updated with every successful punch, however, this update is
not transferred to the HandPunch for eTIME’s template database. As time passes, a
person’s physical characteristics may change. This may be due to weight gain or loss,
aging, or injuries. The HandPunch for eTIME takes these factors into account and
adjusts a user’s stored hand template to accommodate these changes.
5
6
Setup Checklist
Use the following checklist to set up your HandPunch for eTIME system. Perform
the tasks in the order listed. When you have completed each task, use the first column to check off that task.
Done
#
Task Description and location of instructions
1
Verify that your computer meets hardware and software requirements.
2
Install each HandPunch Reader (See HandPunch Quick Installation Guide).
3
Check that all connections at the HandPunch Reader are tight and that the power cord is plugged into
an outlet.
4
Check that all connections to the data converter (located at your computer) are tight and that the power
cord is connected to the data converter and plugged into an outlet.
5
Set up each HandPunch Reader. See the BasicHandPunch Setup Quick Reference Card or Full HandPunch Supervisor Function Key Guide.
6
Install the HandPunch for eTIME software on the computer that runs the eTIME software. See “Installing
the HandPunch for eTIME Software” on page 7.
7
Using HandPunch Utility, make sure communications to each HandPunch Reader is working. (HandPunch Utility documentation is on the HandPunch Utility floppy disk.)
8
Make sure that all employees who will use HandPunch are entered in the eTIME system.
9
If you are using Function Keys, set up Function Keys Using Function Wizard: See “Function Keys” on
page 13.
10
If you are using Bell Schedules, set up Global Bell Schedules: See “Bell Schedules” on page 45.
11
Add HandPunch Sites: See “HandPunch Sites” on page 53.
12
Add HandPunch Readers: See “HandPunch Readers” on page 61.
13
Assign Employees to HandPunch Readers: See “Assigning Only Selected Employees to a Reader” on
page 65.
14
Set up HandPunch Administrators: See “HandPunch Administrators” on page 75.
15
Send HandPunch Configurations to Sites: See “Sending Configurations to the HandPunch Readers” on
page 82.
16
Send HandPunch Function Key Configuration to Sites: See “Sending Function Key Configurations to
Sites” on page 87.
17
Send PC Date and Time to HandPunch Readers: See “Sending PC Date and Time to the HandPunch
Readers” on page 83.
18
Send Daylight Savings Time to HandPunch Readers: See “Sending Daylight Savings Time to the HandPunch Readers” on page 84.
19
Send Bell Schedules to HandPunch Readers: “Sending Bell Schedules to the HandPunch Sites” on
page 86.
20
Enroll employees: See “To Enroll Employees” on page 4. See also the Basic HandPunch Setup Quick
Reference Card or Full HandPunch Supervisor Function Key Guide.
21
Train employees on how to punch in and out at the HandPunch Reader. See the Using the HandPunch
poster.
Once you have set up HandPunch for eTIME, you are ready to begin using your system to update and
collect punches: See “Collecting Punches” on page 89.
The following sections describe the steps to installing (or upgrading) and launching
your HandPunch for eTIME software.
To Get Ready for Installation
Before you install the HandPunch for eTIME software:
•
Check to be sure that eTIME is already installed. HandPunch for eTIME
uses information from the eTIME installation and will not install unless
eTIME is already installed.
•
Have the HandPunch for eTIME CD-ROM close by.
•
Make sure that users have administrator access if installing on Windows
NT Workstation or Windows NT Server.
To Install the Software
1
2
Insert the CD into the CD-ROM drive on your system.
Choose 6WDUW
5XQfrom the Windows menu. The Windows Run dialog
box opens.
Figure 1-1: Windows
Run dialog box
3
4
Type G?GLVN?VHWXS (where G is the CD-ROM drive on the system) in the
Open text box.
Follow the instructions on the screen. The installation will automatically determine the location of your eTIME installation.
7
8
To Upgrade from Earlier HandPunch Software Versions
When you upgrade from an earlier version, follow the instructions in “To Install the
Software” on page 7. The installation routine automatically upgrades the following
previously installed HandPunch interfaces, retaining the listed information:
•
HandPunch for eTIME for Windows (DOS version), retains:
+ Hand Templates
•
HandPunch for eTIME 3A, retains:
+ Hand Templates
+ All HandPunch Site information
+ All HandPunch Reader information under each Site
+ Bell Schedules
+ HandPunch Administrators
+ Any other information required to upgrade the system to the new HandPunch for eTIME interface
To launch the HandPunch for eTIME software from the Windows Start Menu,
Click 6WDUW
3URJUDPV
$'3$SSOLFDWLRQV
+DQG3XQFKIRU
H7,0(
Or
Click 6WDUW
H7,0(
H7,0(3URJUDPV
+DQG3XQFKIRUH7,0(
Or
Double-click the HandPunch for eTIME shortcut icon on your Windows desktop.
The HandPunch for eTIME Main window opens.
Overview of HandPunch for eTIME Main Window
Menu Bar
Toolbar
Navigation Pane
Menu Commands
Settings Pane
Figure 1-2: The
HandPunch for
eTIME Main
Window
The HandPunch for eTIME Main window (See Figure 1-2 ) makes it easy to set up
and run your system. The Main window includes:
HandPunch for eTIME Menu Bar--All of the HandPunch for eTIME functions are
available on this menu bar. Click the desired menu to see the list of menu
commands available. Many of the most common menu commands are also
available as buttons on the HandPunch for eTIME toolbar located directly
below the menu bar.
9
10
HandPunch for eTIME Menu Commands--When you click a menu choice from
the menu bar, a list like the one in Figure 1-2 drops down for you to choose
the function that you want to perform. In Figure 1-2, Reader was selected
from the Reports menu.
HandPunch for eTIME Toolbar--The buttons on this toolbar give you “one-click”
access to many of the most common HandPunch for eTIME functions.
You can either use the buttons on the toolbar or you can use the commands
from the menu bar. When you are using HandPunch for eTIME, if you
forget what menu command the buttons performs, hold your mouse
pointer over the button. A tool tip appears telling you the button’s
function.
HandPunch for eTIME Navigation Pane--The HandPunch for eTIME Main
window is divided into two panes, the navigation pane on the left and the
settings pane on the right. The navigation pane shows the Sites and
Readers that you have set up in HandPunch for eTIME. The “+” next to a
Site means that there are Readers that you don’t see. Click the “+” to
display all of the Readers. The “-” next to a Site means that all the Readers
are displayed. When you click on a Reader name to select it, the
configurations for that Reader are displayed in the settings pane. In Figure
1-2, the Reader named Front Desk is selected and all of the information
about the Front Desk Reader is displayed in the right pane.
HandPunch for eTIME Settings Pane--For each of the Readers and Sites selected in
the navigation window, all of the configurations are displayed in the
settings window. In Figure 1-2, the Reader named Front Desk is selected in
the navigation pane. All of the configurations that apply to Front Desk
appear in the settings pane. When you click a different Reader or a Site, the
information in the settings pane changes to show the configurations for the
newly selected Reader or Site.
Keep in mind the following hints when setting up your HandPunch system.
•
Keep ID numbers short.
•
The ID number in HandPunch is the Badge Number in eTIME.
•
Never use leading zeros in ID numbers (for example, never use 0123).
•
Ensure that all ID numbers have the same number of digits. If you do, you
do not need to press # (Yes) after entering the ID number at the
HandPunch for eTIME keypad. For example, if you use 100 for the first
ID number and 999 for the last, the ID length can be set to three with no
leading zeros.
•
Do not use badge ID lengths greater than eight digits if using a supervisor
function at the Full HandPunch.
•
Optional: Once HandPunch for eTIME is working successfully, change
the default command mode password in the HandPunch for eTIME
Readers. Create passwords that are 2- to 3-digits.
•
If someone is having trouble using the HandPunch for eTIME Reader, first
clean the platen with a damp cloth. Then try reenrolling that person.
Ensure that their hand is positioned correctly. If trouble persists, contact
your ADP TLM Representative.
•
Always make sure employees are entered in eTIME prior to enrollment at
the HandPunch for eTIME Reader.
•
Make sure that HandPunch for eTIME administrators enroll employees
with the same badge number that is entered in eTIME.
•
Make sure that new employees are instructed in correct hand placement
techniques.
•
Prior to enrollment, encourage your employees to place their hands in the
Readers to become comfortable with the process. By placing their hands in
the Readers, they will be much more likely to get a trouble-free enrollment,
and it will significantly lessen the number of employees who will need to be
reenrolled.
11
12
•
Statistics show that 2–4 weeks after the initial enrollment, 10–15 percent
of the employee population needs to be reenrolled. This happens as
employees become more comfortable with HandPunch.
•
Resetting the HandPunch for eTIME causes all template data to be erased.
•
If an employee does not have a right hand or is missing digits on their right
hand, he/she can turn their left hand upside down and use that hand.
Chapter
2
Function Keys
&KDSWHU)XQFWLRQ.H\V
Introduction:
Function Keys can be configured to give Full HandPunch Readers additional
functionality such as multilevel labor transfers. (Function Key Configuration is
not available on Basic HandPunch Readers.) Using the HandPunch Function
Wizard and Function Key Configuration, employees and administrators can
quickly set up such tasks as adding punches and performing labor account
transfers.
In this chapter
•
Overview of the Function Keys
•
What Kinds of Functions Can You Perform?
•
Using the Function Wizard to Set Up Function Keys
•
Editing a HandPunch Function
•
Deleting a HandPunch Function
•
Closing the HandPunch Function Wizard
14
Chapter 2: Function Keys
Overview of the Function Keys
There are four steps to setting up the Function Keys:
1
Decide which functions you would like to perform at the HandPunch Reader
(see “What Kinds of Functions Can You Perform?” on page 14) and whether
supervisors or employees can perform that function.
Note:
2
3
4
When setting up your HandPunch, do not use badge ID lengths greater than
eight digits if using a supervisor function at the Full HandPunch.
Set up each function. (See “Using the Function Wizard to Set Up Function
Keys” on page 17.)
Set up the Function Key Configuration for each HandPunch Reader. (See “Setting Up Function Key Configuration” on page 67).
Send Function Key Configuration to each Site. (See “Sending Function Key
Configurations to Sites” on page 87).
There are seven different functions that you can assign to the Function Keys:
•
The $FWLYLW\&RGH function allows employers to pay employees for
performing set activities that are different from their normal activities.
Employees are usually paid a higher rate for this activity and sometimes
also receive bonus hours or bonus dollars. For example, if an employee fills
in for their supervisor on a particular day, they would punch in as
“Supervisor.”
See “To Set Up the Activity Code Function” on page 17 for full details.
Note:
The HandPunch screen can only display four activity codes at one time. If you
need more than four activity codes, create another function with a different
function name for the remaining activity codes.
•
The &OHDU$FWLYLW\&RGH function enables employees to transfer back to
their normal activity after they are finished performing an alternative
activity. For example, if an employee fills in for their supervisor for the
morning, they would use the Clear Activity Code Function Key when they
return to their normal duties in the afternoon.
See “To Set Up the Clear Activity Code Function” on page 21 for full
details.
•
The /DERU/HYHO7UDQVIHU function enables employees to routinely work
in different departments or at different jobs and, if necessary, be paid
differently for them. This is particularly helpful when a company needs to
track the number of hours an employee spends on different projects or in
different departments.
With Labor Level Transfers, HandPunch offers a choice of “Prompt Only”
or “Prompt and Validate.” Use the prompt only choice if you want the
HandPunch Reader to ask (prompt) the employee to enter a labor entry
value or number. Use the validate choice if you want the HandPunch
Reader to prompt the employee and then check to confirm that the value
entered by the employee is one that your company uses. The validate
choice offers administrators more control at the Reader than does the
prompt only choice.
See “To Set Up the Labor Level Transfer Function” on page 22 for additional information.
•
The $GG'ROODU$PRXQWV function enables employees or supervisors to
add dollars at the HandPunch Reader. For example, employees can add tips
that they received or a supervisor can add bonus pay to an employees pay
record.
See “To Set Up the Add Dollar Amounts Function” on page 25 for additional information.
•
The $GG+RXUV$PRXQW function enables supervisors to add hours to an
employee’s timesheet. For example, when an employee calls in sick for the
day, the supervisor can add eight hours of sick time at the Reader.
See “To Set Up the Add Hours Amount Function” on page 29 for additional information.
•
The 6XEWUDFW+RXUV$PRXQW function enables supervisors to subtract
hours from an employee’s timesheet. For example, an employee calls in sick
and the supervisor adds eight hours of sick time to their timesheet. The
supervisor then realizes that the employee has used up all of their sick time
and must use vacation time instead. The supervisor would use the Subtract
Hours Amount function to remove the sick time before using the Add
Hours function to add the vacation time.
See “To Set Up the Subtract Hours Amount Function” on page 33 for
additional information.
15
16
•
The $GGD3XQFK function enables the supervisor to add a missed punch
for an employee. For example, an employee left early because of bad
weather and forgot to punch out. The supervisor adds a punch for the
employee, punching them out for the day at the time they actually left.
See “To Set Up the Add a Punch Function” on page 37 for additional
information.
The HandPunch Function Wizard lets you tell your system which functions you
would like to perform at the Reader. The sections below describe how to set up each
of the seven functions.
To Set Up the Activity Code Function
1
Choose 7RROV
Main menu
+3)XQFWLRQ:L]DUG from the HandPunch for eTIME
Or
Click the )XQFWLRQ:L]DUG button
from the toolbar.
The HandPunch Function Wizard Opening screen appears.
2
3
4
5
Click 1HZ. The HandPunch Main screen opens.
Click the Activity Code radio button and click 1H[W. The Employee/Supervisor
window opens with Employee selected. Both Employees and Supervisors are
able to perform this function.
Click 1H[W. The Add Function Name window opens.
Enter an eight-character function name and press the 7DE key. (The function
name is internal to the HandPunch system.)
Note:
6
Use no spaces or special characters such as @, *, \, etc. in the function name.
Enter a description of the function (up to 30 characters) and the location that
will use it. (The description is the name that the HandPunch administrator sees
when setting up or changing HandPunch functions.)
Figure 2-1:
Activity code,
function name
7
Click 1H[W. The Setting Activity Code screen opens.
Figure 2-2:
Activity code, select
activity
17
18
8
Click to select up to four Activity Codes to be displayed at the HandPunch
Reader. To deselect a choice, click again to remove the highlight.
Figure 2-3:
Activity Code list
box-with selections
Note:
Click 1H[W. The Display Name screen opens showing the default abbreviation
for the activity codes selected. These are the names that employees see at the
Reader. You may want to change them to make their meaning clearer to your
employees.
10 If the display names are correct, go to Step 13.
11 To change the display name, double-click on the name you wish to change until
it is highlighted.
9
Figure 2-4:
Activity Code
Display Name
12 Type a new four-character display name that will be meaningful to employees.
The new display name replaces the original one.
Figure 2-5:
Activity Code,
Display Name
Changed
13 Click 1H[W. The Allow Labor Level Transfers screen opens.
14 If you do not want to allow labor level transfers (such as division, department,
or job), click the 1R radio button and go to Step 23.
15 If you do want to allow Labor Level Transfers, click the <HV radio button.
16 Click 1H[W. The Allow Labor Level Validation screen opens. If you allow labor
level validation, the HandPunch Reader will validate (check for accuracy) the
labor level entries used by employees.
19
17 If you do not need to validate the labor levels, click the 1R radio button and go
to Step 23.
18 If you wish to validate the labor levels, click the <HV radio button.
19 Click the appropriate check boxes to choose whether HandPunch will prompt
only or validate at the desired level. In the following example, HandPunch will
prompt and validate at the division level, but will only prompt at the department and job levels.
At the division level, the Reader
will prompt and validate
At the department level, the
Reader will only prompt
If you choose “Validate,” then
“Prompt” will be automatically
Figure 2-6:
Activity Code,
Prompt and
Validate
selected.
20 Click 1H[W. The Labor Level 1 Setup screen opens showing the Labor Level
Entries.
Move Right button
Move All Right button
Move All Back button
Figure 2-7: Activity
Code, Labor Level 1
Setup screen
Move Back button
21 Click to select one or more Labor Level Entries from the Labor Level Entries list
box.
Click the 0RYH5LJKW button to move the desired labor level entries to the
Valid Labor Level Entries list box. Use the 0RYH$OO button to select all entries.
If you make a mistake or change your mind, click to select the entry from the
Valid Labor Level Entries list box and use the 0RYH%DFN button or the 0RYH
$OO%DFN button.
20
If you set up validation for more than one Labor Level in Step 19, repeat Step
20 and Step 21 for Labor Level 2 and Labor Level 3.
23 Click 1H[W. The Activity Code Finish screen opens.
24 Click the 5HWXUQWRPDLQVFUHHQ radio button to set up another function
Or
22
Click the ([LWWKH)XQFWLRQ.H\:L]DUG button to return to the HandPunch
for eTIME Main window.
25 Click )LQLVK.
To Set Up the Clear Activity Code Function
1
Choose 7RROV
main menu
Or
.
2
3
4
5
Click the Clear Activity Code radio button and click 1H[W. The Employee/
Supervisor window opens with Employee selected. Both Employees and Supervisors are able to perform this function.
Note:
6
Figure 2-8:
Clear Activity Code,
Function Name
7
Click 1H[W. A message window comes up confirming that there is no additional
setup needed for the Clear Activity Code function.
Note:
8
9
You must assign a Clear Activity Code function to a Function Key at the HandPunch Reader if you have assigned an Activity Code function.
Click 1H[W. The Setting Clear Activity Code Finish screen opens.
Click the 5HWXUQWRPDLQVFUHHQ radio button to set up another function
Or
10 Click )LQLVK.
21
22
To Set Up the Labor Level Transfer Function
1
Choose 7RROV
main menu
Or
.
2
3
Click the /DERU/HYHO7UDQVIHU radio button and click 1H[W. The Employee/
Supervisor window opens with Employee selected. Both Employees and Supervisors are able to perform this function.
4
5
Note:
6
will use it. (The Description is the name that the HandPunch administrator
sees when setting up or changing HandPunch functions.)
Figure 2-9:
Add function name
dialog box, Labor
Level Transfer
Example
7
Click 1H[W. The Allow Labor Level Validation screen opens. If you allow Labor
Level Validation, the HandPunch Reader will validate (check for accuracy) the
Tip:
Choosing validation and only one value for each of the configured labor levels
creates a “one touch” labor transfer.
If you do not need to validate the labor levels, click the 1R radio button and go
to Step 14.
only or validate at the desired level. In the following example, HandPunch will
8
23
At division level, the reader will
prompt and validate
reader will only prompt
Figure 2-10:
Labor Level
Transfer, Prompt
and Validate
11
selected.
Click 1H[W. The Setting Labor Level Transfer, Labor Level 1 Setup screen
opens showing the Labor Level Entries.
Move Right button
Figure 2-11:
Labor Level 1 setup
screen
Move Back button
box.
Click the 0RYH5LJKW button to move the desired Labor Level Entries to the
$OO%DFN button.
13 If you set up validation for more than one Labor Level in Step 10, repeat Step
14 Click 1H[W. The Setting Labor Level Transfer )LQLVK screen opens.
Or
24
16 Click )LQLVK.
To Set Up the Add Dollar Amounts Function
1
Choose 7RROV
main menu
Or
.
2
3
4
Click the $GG'ROODU$PRXQW radio button and click 1H[W. The Employee/
Supervisor window opens.
Click the (PSOR\HHV radio button to allow both Employees and Supervisors to
perform this function.
Or
Click the 6XSHUYLVRU radio button to allow only Supervisors to perform this
function.
5
6
Note:
7
will use it. (The Description is the name that the HandPunch administrator
sees when setting up or changing HandPunch functions.)
Figure 2-12:
Add Dollar
Amounts, Function
Name
8
Click 1H[W. The Setting Add Dollar Pay Code Screen opens.
Figure 2-13:
Add Dollar Pay
Code Screen
25
26
9
Click to select up to four pay codes to be displayed at the HandPunch Reader.
To deselect a choice, click again to remove the highlight.
Figure 2-14:
Add Dollar Amount,
Pay Code Selection
Note:
The HandPunch screen can only display four pay codes at one time. If you need
more than four pay codes, create another function with a different function
name for the remaining pay codes.
10 Click 1H[W. The Display Name screen opens showing the default abbreviation
for the pay codes selected. These are the names that employees see at the
employees.
it is highlighted.
Figure 2-15:
Add Dollar Amount,
Display Name
Figure 2-16:
Add Dollar Amount,
Display Name
Changed
16 If you do want to allow Labor Level Transfers, click the <HV radio button.
27
to Step 24.
19 If you wish to validate the labor levels, click the<HV radio button.
20 Click the appropriate check boxes to choose whether HandPunch will Prompt
Only or Validate at the desired level. In the following example, HandPunch will
prompt and validate
Figure 2-17:
Add Dollar Amount,
Prompt and
Validate
selected.
21 Click 1H[W. The Setting Add Dollar-Labor Level 1 Setup screen opens showing
the labor level entries.
Move Right button
Figure 2-18:
Add Dollar Amount,
Labor Level 1
Setup
Move Back button
22 Click to select one or more labor level entries from the Labor Level Entries list
box.
$OO%DFN button.
28
23 If you set up validation for more than one labor level in Step 20, repeat Step 21
and Step 22 for Labor Level 2 and Labor Level 3.
24 Click 1H[W. The Add Dollar Finish screen opens.
Or
Click the ([LWWKH)XQFWLRQ.H\:L]DUGbutton to return to the HandPunch
26 Click )LQLVK.
To Set Up the Add Hours Amount Function
1
Choose 7RROV
main menu
Or
.
2
3
4
5
Click the $GG+RXUV$PRXQW radio button and click 1H[W. The Employee/
Supervisor window opens with supervisor selected. Only supervisors are able to
perform this function.
Note:
6
Figure 2-19:
Add Hours Amount,
Function Name
7
Click 1H[W. The Setting Add Hours Pay Code Screen opens.
Figure 2-20:
Add Hours Amount,
Pay Code Screen
29
30
8
Figure 2-21:
Add Hours Amount,
Pay Code Screen
Selection
Note:
Click 1H[W. The Display Name screen opens showing the default abbreviation
employees.
11 To change the display name, double-click the name you wish to change until it
is highlighted.
9
Figure 2-22:
Add Hours Amount,
Display Name
Figure 2-23:
Add Hours Amount,
Display Name
Change
15 If you do want to allow labor level transfers, click the <HV radio button.
31
to Step 23.
19 Click the appropriate check boxes to choose whether HandPunch will Prompt
only or validate at the desired level. in the following example, HandPunch will
prompt and validate at the division level, but will only prompt at the
department and job levels.
prompt and validate
Figure 2-24:
Add Hours Amount,
Prompt and
Validate
selected.
20 Click 1H[W. The Labor Level 1 Setup screen opens showing the Labor Level
Entries.
Move Right button
Figure 2-25:
Add Hours Amount,
Labor Level 1 Setup
screen
Move Back button
box.
Valid Labor Level Entries list box and use the 0RYH%DFNbutton or the 0RYH
$OO%DFN button.
32
22 If you set up validation for more than one Labor Level in Step 19, repeat Step
23 Click 1H[W. The Finish screen opens.
Or
25 Click )LQLVK.
To Set Up the Subtract Hours Amount Function
1
Choose 7RROV
main menu
Or
Click the )XQFWLRQ:L]DUGbutton
.
2
3
4
5
Click 1HZ. The HandPunch Main Screen opens.
Click the 6XEWUDFW+RXUV$PRXQW radio button and click 1H[W. The
Employee/Supervisor window opens with supervisor selected. Only supervisors
are able to perform this function.
Note:
6
Figure 2-26:
Subtract Hours
Amount, Function
name
7
Click 1H[W. The Pay Code Screen opens.
Figure 2-27:
Subtract Hours
Amount, Pay Code
33
34
8
Figure 2-28:
Subtract Hours
Amount, Pay Code
Selection
Note:
Click 1H[W. The display name screen opens showing the default abbreviation
employees.
it is highlighted.
9
Figure 2-29:
Subtract Hours
Amount, Display
Name
Figure 2-30:
Subtract Hours
Amount, Display
Name Changed
level validation, the HandPunch reader will validate (check for accuracy) the
35
to Step 23.
prompt and validate
Figure 2-31:
Subtract Hours
Amount, Prompt
and Validate
selected.
20 Click Next. The Labor Level 1 Setup screen opens showing the Labor Level
Entries.
Move Right button
Figure 2-32:
Subtract Hours
Amount, Labor
Level 1 Setup
Screen
Move Back button
box.
$OO%DFN button.
36
and Step 21 for Labor Level 2 and Labor Level 3.
Or
25 Click )LQLVK.
To Set Up the Add a Punch Function
1
Choose 7RROV
main menu
Or
.
2
3
4
5
Click 1HZ. The HandPunch Main Screen opens.
Click the $GGD3XQFK radio button and click 1H[W. The Employee/Supervisor window opens with supervisor selected. Only supervisors are able to perform this function.
Note:
6
Figure 2-33:
Add a Punch,
function name
7
8
Click 1H[W. The Assign Activity Code Screen opens.
If you want to assign an activity code when adding a punch, click the <HV radio
button.
Or
If you do not want to assign an Activity Code when adding a punch, click the
1R radio button and continue to Step 14.
37
38
9
Click to select up to four activity codes to be displayed at the HandPunch
Reader. To deselect a choice, click again to remove the highlight.
Figure 2-34:
Add a Punch,
Select Activity
Note:
10 Click 1H[W. The display name screen opens showing the default abbreviation
for the activity codes selected.These are the names that employees see at the
employees.
11 If the Display Names are correct, go to Step 14.
it is highlighted.
Figure 2-35:
Add a Punch,
Display Name
Figure 2-36:
Add a Punch,
Display Name
Change
39
to Step 24.
prompt and validate
Figure 2-37:
Add a Punch,
Prompt and
Validate
21
selected.
Click 1H[W. The Labor Level 1 Setup screen opens showing the Labor Level
Entries.
Move Right button
Figure 2-38:
Add a Punch, Labor
Level 1 Setup
Screen
Move Back button
box.
$OO%DFN button.
40
and Step 22 Step for Labor Level 2 and Labor Level 3.
25 Click the 5HWXUQWRPDLQVFUHHQradio button to set up another function
Or
26 Click )LQLVK.
If the functions that you perform at the HandPunch Reader change, you can edit
(change) the functions as needed using the (GLW command.
To edit (change) an existing HandPunch function:
1
Choose 7RROV
main menu
Or
.
2
Click to select the function that you wish to change.
Figure 2-39:
Function Wizard
Opening screen,
Editing a Function
3
Click (GLW. The HP Function Wizard Main Screen opens with the appropriate
radio button selected.
Figure 2-40:
Function Wizard
Selection screen,
Editing a Function
4
Click 1H[W, paging through the screens until you find the setting that you want
to edit. Follow the appropriate instruction:
41
42
•
“To Set Up the Activity Code Function” on page 17 starting with Step 5.
•
“To Set Up the Clear Activity Code Function” on page 21 starting with
Step 5.
•
“To Set Up the Labor Level Transfer Function” on page 22 starting with
Step 5.
•
“To Set Up the Add Dollar Amounts Function” on page 25 starting with
Step 6.
•
“To Set Up the Add Hours Amount Function” on page 29 starting with
Step 5.
•
“To Set Up the Subtract Hours Amount Function” on page 33 starting
with Step 5.
•
“To Set Up the Add a Punch Function” on page 37 starting with Step 5.
To delete an existing HandPunch function:
1 Choose 7RROV
main menu
Or
.
2
Click to select the function that you wish to delete.
Figure 2-41:
Function Wizard
Opening screen,
Deleting a Function
3
Click 'HOHWH. A Delete Warning message appears.
Figure 2-42:
Delete Function
Warning
4
5
Click <HV. The selected HandPunch Function is removed from the list box.
Click &DQFHO to return to the HandPunch for eTIME Main window.
43
44
Closing the HandPunch Function Wizard
There are three ways to close the HandPunch Function Wizard:
•
From the Function Wizard Finish screen
•
From the Function Wizard Main screen
•
From any screen while adding or editing a HandPunch Function
To Close the HandPunch Function Wizard
1
Click the ([LWWKH)XQFWLRQ.H\Radio button from the Function Wizard
Finish screen. The HandPunch for eTIME Main window opens.
Or
Click &DQFHO from the HandPunch Function Wizard Main screen to close the
Function Wizard. The HandPunch for eTIME Main window opens.
Or
2
Click &DQFHO from any screen while adding or editing a HandPunch Function.
You will close Function Wizard, but you will also lose any changes that you
have made. A warning message appears.
Figure 2-43:
Closing Function
Wizard Warning
Message
3
Click <HV to close and lose your changes.
Chapter
3
Bell Schedules
Introduction
Bell schedules allow you to configure the HandPunch Reader to ring a bell at
specified times within the day and for selected days of the week. The bells can
be used to announce such events as the start and stop of the work day, breaks, or
lunch times. Using bell schedules involves a three-step process:
•
Set up the global bell schedules as described in this chapter.
•
Assign a bell schedule to the Reader. See “Adding a HandPunch
Reader to a Site” on page 62.
•
Send the bell schedules to the Site. See “Sending Bell Schedules to the
HandPunch Sites” on page 86.
In this Chapter
•
Adding a Global Bell Schedule
•
Editing a Global Bell Schedule
•
Deleting a Global Bell Schedule
•
Using an Existing Bell Schedule as a Template
Chapter 1: Bell Schedules
46
1
Choose %HOO6FKHGXOH
eTIME Main menu
$GG%HOO6FKHGXOHfrom the HandPunch for
2U
&OLFNWKH$GG%HOO6FKHGXOHEXWWRQ
dialog box opens.
p RQWKHWRROEDU The Bell Schedule
The current bell
schedules are
listed. Click to
select; click again
to deselect.
Figure 3-1:
Bell Schedule
dialog box
2
Click $GG to open the Bells dialog box.
Figure 3-2:
Bells dialog box
3
4
5
6
Type a name for this schedule in the %HOO6FKHGXOH1DPH text box.
In the Time column, enter the time of day (KRXUIRUPDW) that you want
this bell to sound (for example, 14:00 for 2 p.m.).
Enter the number of VHFRQGVfor the bell to sound in the duration column.
Click to select the days of the week that you want the bell to sound, or click
(YHU\'D\.
This bell schedule
needs two bell
times, one for the
start of the day and
one for the ending.
The bell will sound
for three seconds
every day except
Sunday
Figure 3-3:
Bells dialog
Box with two
bell times.
7
8
9
47
To add additional bell times for this bell schedule, repeat Step 4, Step 5, and
Step 6.
Click 6DYH to save this bell time configuration.
Click &ORVH to return to the Bell Schedule dialog box.
48
If your company’s work schedule changes, you may want to change the times or the
days that the bells sound.
1 Choose %HOO6FKHGXOH
eTIME Main menu
2U
dialog box opens.
The current bell
schedules are
listed. Click to
select; click again
to deselect.
Figure 3-4:
Bell Schedule
dialog box
2
Click the name to select the bell schedule you want to edit.
3
Click (GLW%HOO. The Bells dialog opens showing the schedule you selected.
Figure 3-5:
Bells dialog box
to edit a
schedule
4
To modify the time, click to select the current time and change it to a new time
(KRXUIRUPDW, 18:00 for 6 p.m., for example).
Click to select (highlight) the time or duration. Enter the new time or duration.
Figure 3-6:
Editing time
and
duration
5
6
7
8
To modify the duration in VHFRQGV that the bell sounds, click on the current
duration in the duration column and enter a new value.
To modify the days of the week that you want the bells to sound, click to select
or deselect the appropriate day or click (YHU\'D\.
Click 6DYHto save the edited bell schedule.
Click &ORVH to return to the HandPunch for eTIME Main menu.
49
50
Deleting a Global Bell Schedule
If your company’s work schedule changes, you may no longer need certain bell
schedules and want to delete them.
eTIME Main menu
2U
dialog box opens.
The current bell
schedules are
listed. Click to
select. Click again
to deselect.
Figure 3-7:
Bell Schedule
dialog box
2
3
Click the name to select the bell schedule you want to delete.
Click 'HOHWH. A confirmation dialog appears warning you that all assignments
to this schedule will be deleted.
Figure 3-8: Bell
Schedule
delete warning
4
5
Click <HV to delete the Bell Schedule and return to the Bell Schedule dialog
box.
Click &ORVHto return to the main menu.
There may be times when you need to create a new bell schedule that is similar (but
not exactly the same) as an existing one. When that happens, you can use an existing
bell schedule as a template for the new one. Rather than starting all over again, you
simply change the few items that are different.
To use a bell schedule as a template for another schedule:
eTIME Main menu
2U
dialog box opens.
The current bell
schedules are
listed. Click to
select; click again
to deselect.
Figure 3-9:
Bell Schedule
dialog Box
2
Click the name to select the bell schedule you want to use as a template.
51
52
3
Click (GLW%HOO to open the Bells dialog box.
Figure 3-10:
Bell Schedule
dialog box
showing
template
4
Click 6DYH$VThe Save As dialog box opens.
Figure 3-11:
Bell Schedule
name save as
dialog box.
5
6
7
Type the name of the schedule you are adding in the 1DPH text box.
Click 2. to save the new name and return to the Bells dialog box.
Follow Step 4, Step 5, and Step 6 (page 49) in Editing a Global Bell Schedule
to configure bell times for the new Bell Schedule, changing only those items
that are different.
Chapter
4
HandPunch Sites
Introduction
The HandPunch Site is the building or location where you have your Reader(s).
Your company can have one or many Sites and they can all be connected
through your HandPunch software. When you set up your Site, you tell HandPunch how the Sites and Readers will communicate with each other.
In this chapter
•
Adding a HandPunch Site
•
Editing a HandPunch Site
•
Deleting a HandPunch Site
•
Viewing a List of HandPunch Sites
Chapter 1: HandPunch Sites
54
Adding a new HandPunch Site involves naming the Site and setting up the correct
connection type for that Site.
To Name a New Site
1
Choose 6LWH
Main menu
2U
$GG+DQG3XQFK6LWHfrom the HandPunch for eTIME
Right-click the 0\+DQG3XQFK6LWHV icon and select $GG+DQG3XQFK6LWH
from the pop-up menu that opens.
2U
&KRRVHWKH$GGD6LWHEXWWRQ
IURPWKHWRROEDU The Add HandPunch
Site dialog box opens.
Figure 4-1: Add Site
Dialog Box
2
Type the name of the Site you’re adding in the 6LWH1DPH text box and press
the 7DE key.
3
In the Connection Type group box, choose one of the following:
•
Click the Modem radio button to set up a modem connection to the
HandPunch Site. See “To Set Up a Modem Connection” on page 55.
•
Click the Direct radio button to set up a direct connection to the
HandPunch Site. See “To Set Up a Direct Connection” on page 56.
•
Click the Ethernet radio button to set up an ethernet interface. See “To Set
Up an Ethernet Connection (Full HandPunch Only)” on page 57.
To Set Up a Modem Connection
If the HandPunch Site is connected using a modem:
1 Click the radio button for the serial (communications) port your modem uses.
Press the 7DE key to move to the Connection Type group box.
2 Click the down arrow in the Raud Rate drop-down list if you need to change
the value to a lower baud rate to establish a connection and press the 7DE key to
move to the Phone Number text box.
Select the appropriate baud rate.
14000 is the maximum supported
setting. Basic HandPunch Readers
operate at 2400 or less.
Click to select the modem init string
Figure 4-2:
Connection
Type Group
Box
3
Enter the 7- or 10-digit phone number of the HandPunch modem and press
the 7DE key to move to the Modem Init String selection box.
4
Click the
button to select your modem from a list. If your modem is not
listed:
•
Test the modem using Hayes Compatible (this is a common setting for
many modems)
•
Refer to the documentation for your modem for an appropriate string,
then enter the string at the Modem Init String prompt
Note:
After you set up your first modem connection, any additional modem connections will use the first configuration as the default.
5
Click $GG to enter the Site information. An empty Add HandPunch Site dialog box opens.
6
If you wish to add additional Sites at this time, follow instructions in “Adding a
HandPunch Site” on page 54.
7
55
56
To Set Up a Direct Connection
If the HandPunch Site is locally connected using the serial port on your computer:
1 Click the radio button for the serial (communication) port the HandPunch is
connected to and press the 7DE key to move to the Connection Type group
box.
2 Click the down arrow in the Baud Rate drop-down list if you need to change
the value from the default 9600.
For Direct Connection, select only
the appropriate baud rate.
14000 is the maximum supported
setting. Basic HandPunch Readers operate at 2400 or less.
The balance of the group box is
unavailable.
Figure 4-3:
Setting Baud Rate
for Direct
Connection
3
Click $GG to save the Site information. An empty Add HandPunch Site dialog
box opens.
4
5
To Set Up an Ethernet Connection (Full HandPunch Only)
If the HandPunch Site is connected over an Ethernet network:
1 Enter the Internet Protocol (IP) address of the HandPunch Site.
The IP address must be a statically assigned address.
Figure 4-4: Setting
IP Address for
Ethernet
2
Click $GG to enter the Site information. An empty Add HandPunch Site dialog box opens.
3
4
Note:
The IP port used to communicate with the HandPunch Site must be set to
3001.
57
58
Editing a HandPunch Site
If there is a change in the connection used by a HandPunch Site, edit the Site to
make that change.
To Edit a Site
1
Click to select the Site name for the Site that you want to edit. The Site configurations appear in the settings pane.
Click to select the
desired Site to edit. If
there is a “+” next to
My HandPunch
Sites, click to display the Sites.
Once the Site is
selected (highlighted), the Site
configurations
appear in the settings pane.
Figure 4-5: Site
configurations
appear in
settings pane.
2
In the Connection Type area, choose one of the following:
•
Click the Modem radio button to set up a modem connection to the
HandPunch Site. See “To Set Up a Modem Connection” on page 55.
•
Click the Direct radio button to set up a direct connection to the
HandPunch Site. See “To Set Up a Direct Connection” on page 56.
•
Click the Ethernet radio button to set up an Ethernet interface. See “To Set
Up an Ethernet Connection (Full HandPunch Only)” on page 57.
1
Click to select the Site name for the Site that you want to delete.
2
Click the 'HOHWHD6LWH button
from the HandPunch toolbar
Or
Choose 6LWH
'HOHWHD+DQG3XQFK6LWH from the HandPunch for eTIME
Main Menu bar.
Or
Right-click the Site name to open the Site pop-up menu and choose 'HOHWHD
+DQG3XQFK6LWH.
Figure 4-6: The Site
pop-up menu.
3
A confirmation message appears.
Figure 4-7: Delete
Site Warning
4
Click <HV to delete the Site. All Readers assigned to the Site will be deleted.
Or
Click 1R if you do not want to delete. The Site remains in your list of HandPunch sites.
59
60
Viewing a List of HandPunch Sites
HandPunch for eTIME can display a list of HandPunch Sites. To display this list:
1 Choose 5HSRUWV
6LWHfrom the HandPunch for eTIME Main menu bar.
A list of all Sites opens in Windows Notepad.
Figure 4-8: Site
List in Windows
Notepad
If necessary, choose (GLW
whole list.
:RUG:UDS from the Notepad menu to see the
2
To print this report, choose )LOH
3
From Notepad, choose )LOH
([LW or click &ORVH
HandPunch for eTIME Main menu.
3ULQWfrom the Notepad menu.
to return to the
Chapter
5
HandPunch
Readers
Introduction
A HandPunch Reader is a biometrics device that accurately identifies
employees’ hands as a method of punching in or out of the office or plant. The
HandPunch prevents punches by anyone other than the identified employee.
You can set up as many Readers as you need at each Site, assign only certain
employees to certain Readers, and set up different Function Keys for each.
In this Chapter
•
Adding a HandPunch Reader to a Site
•
Assigning Only Selected Employees to a Reader
•
Setting Up Function Key Configuration
•
Deleting a HandPunch Reader
•
Viewing a List of HandPunch Readers
Chapter 1: HandPunch Readers
62
1
Click to select the Site name to which you want to add a new Reader.
Figure 5-1: Navigation
Pane with Site selected
2
Click the $GGD5HDGHU button
Or
Right-click the Site name and select $GG+DQG3XQFK5HDGHU from the popup menu that opens.
Or
Choose 5HDGHU
$GG+DQG3XQFK5HDGHU from the HandPunch menu
bar. The HandPunch Reader configurations screen opens.
Check with your
ADP TLM Representative before
changing rejection threshold
Figure 5-2: Add
HandPunch Reader
Dialog Box
3
4
Type the Reader name in the 5HDGHU1DPHtext box and press the Tab key.
Click the down arrow on the Reader Type drop-down list and choose either Full
Reader or Basic Reader. Press the 7DE key.
5
6
Type the unique Reader Address (set up at the HandPunch Reader during
installation) used when communicating with this Reader. For Ethernet, this
number must be 0. For direct and modem connections these numbers start at 1
and continue up through the total number of Readers deployed. Press the 7DE
key.
Optional: Type a maximum 3-digit password in the Command Mode Password
text box and press the 7DE key.
Note:
7
Make note of the command mode password. This password is required when
performing administrative functions at the HandPunch Reader.
Type the length of the employees’ badge numbers in the Default Badge Number
Length text box, or accept the default. If the badge numbers vary in length,
enter the number of digits in the longest number. Press the 7DEkey.
Warning: Do not use badge ID lengths greater than eight digits if using a supervisor function at the Full HandPunch.
Type the number of punch attempts in the Retry Limit text box. This is the
number that the HandPunch Reader will allow before rejecting an invalid hand
placement. Press the 7DEkey.
9 Click the down arrow to select either 12-hour or 24-hour format from the
Clock Display drop-down menu.
10 If this is a door access HandPunch Reader, enter the duration in seconds in the
Door Unlock Duration text box. This is the number of seconds that you want
the door to remain unlocked when a valid punch is accepted.
11 Accept the default value (125) in the Rejection Threshold text box.
8
Warning: Changing this value could stop employees from being able to use the HandPunch Reader. ADP recommends that you leave the default value, 125. Contact your ADP TLM Representative before making any changes to this field.
12 If you want bells to sound at selected times: In the Bell Schedule Name field,
select a bell schedule from the drop-down list. Refer to “Bell Schedules” on
page 45 for instructions on creating scheduled bell times.
13 Click the appropriate radio button in the Type of HandPunch group box to
select one of the following options:
Figure 5-3: Type of
HandPunch
•
'RRU$FFHVV: Choose this if you will use the Reader for door access only.
Punches will not be imported into eTIME, but will be stored in the door
access database. Contact your ADP TLM Representative for more
63
64
information. See “Managing Door Access Punches” on page 97 for more
information.
•
7LPHDQG$WWHQGDQFH: Choose this if you will use the Reader for door
access and/or to record time and attendance. Punches will be imported into
eTIME only. They are not stored in the door access database. See
“Managing Door Access Punches” on page 97.
14 Click the $VVLJQ$OO(PSOR\HHV check box to allow ALL employees in your
eTIME database to use this Reader. If you plan to allow only a few of your
employees to use this Reader, do not select this option. Instead, see “Assigning
Only Selected Employees to a Reader” on page 65.
Figure 5-4: Assign all
Employees Option
15 Click $GG to save the Reader information. An empty Add HandPunch Reader
dialog box opens.
16 If you wish to add additional Readers at this time, repeat Step 1 through Step
15.
17 Click &ORVH to return to the HandPunch for eTIME Main menu.
By default, all employees are assigned to every Reader. If you want only certain
employees to be able to punch at a particular Reader:
1 Click the name to select the Reader you want to edit employee assignments for.
2
Click the $VVLJQ(PSOR\HHV tab to open the Assign Employees screen.
Click to select the
Reader. You may
need to click the “+”
next to the Site to
reveal the Readers
for that Site.
To assign employees
for other Readers,
click the down arrow
and select the
Reader name from
the drop-down list.
Figure 5-5:
Assign Employees
Screen
Note:
3
All employees will be assigned to this HandPunch Reader if this option is
selected on the Add a HandPunch Reader screen. Once you move employees
from Assigned to Unassigned, this option is turned off automatically for this
HandPunch Reader. See “Adding a HandPunch Reader to a Site” on page 62.
Click the names to select the employees that you want to move to the
Employees Assigned to Reader column. To highlight multiple employees,
choose one of the following methods:
65
66
•
To select several employees whose names are not listed next to each other,
hold down &WUO, then click the name of each employee.
Figure 5-6:
Using CTRL-Click
to select multiple
employees
•
To select several employees whose names are listed together, click the name
of the first employee that you want to select. Press 6KLIW, then click the
name of the last employee you want to select.
Figure 5-7:
select multiple
employees
4
Choose one of the following options to move the employee names from the
Unassigned Employee(s) list box to the Employee(s) Assigned list box:
•
Use the 0RYH5LJKW button
to move the selected employees. If you
make a mistake or change your mind, use the 0RYH%DFN button
return them to the Unassigned list box.
•
to
Use the 0RYH$OO5LJKW button
to move all employees (not just
those that you have selected). If you make a mistake or change your mind,
use the 0RYH$OO%DFNbutton
5
Click 6DYH. The changes will take effect the next time you communicate with
this HandPunch Reader.
Full HandPunch Readers have Function Keys (F-Keys) that enable employees and
supervisors to quickly perform certain functions at each Reader. These include such
tasks as performing labor account transfers or adding and subtracting hours. For
each Reader you just add a Function Key Configuration that specifies which F-Key
is associated with which function.
Note:
Before you can configure the Function Keys at the Reader, you must set up the
Functions using Function Wizard. See “Function Keys” on page 13.
To Set Up the Function Key Configuration
1
Click to select the Reader that you want to configure from the HandPunch for
eTIME Main window navigation pane. The Reader name is then highlighted
and the Reader configurations appear in the settings pane.
Reader
Selected
Reader
configurations
in settings
pane
Click to select
Function Key
Configuration
Figure 5-8:
HandPunch for
eTIME Main window
with Reader
selected
Note:
Only Full Readers support Function Keys. If you select a Basic Reader, there is
no Function Key Configuration tab
67
68
2
Click to select the Function Key Configuration tab. The Function Configuration list box opens showing the existing Function Key configurations. If no
Function Keys have been configured, the list box is empty.
Figure 5-9:
Function
Configuration List
Box
3
Click in the Function Name column next to the Function Key that you want to
assign. That F-key line is selected and a drop-down arrow appears in the Function Name column.
Figure 5-10:
Function
Configuration List
Box--F-key selected
4
Click the down arrow
to open the Function Name drop-down list.
Click here to open
drop-down list.
Use scroll bar if necessary to see entire list
Figure 5-11:
function name dropdown list
5
From the drop-down list, choose the function that you want to assign to that
F-key. Depending upon the number of Functions that you have set up in
Function Wizard, it may be necessary to scroll down the list.The function name
and the Privileges appear in the appropriate column.
Figure 5-12:
Function assigned
to F1 Key
Note:
6
7
Repeat Step 3, Step 4, and Step 5 to add additional Function Keys to the
Reader.
Click 6DYH.
Note:
8
If both Employees and Supervisors are permitted to perform this function,
Employee appears in the Privileges column. If only Supervisors are permitted to
perform this function, Supervisor appears in the Privileges column. Do not
attempt to change the Privileges from this screen. If you want to change the
Privileges, you must edit the function in Function Wizard. See “Editing a
HandPunch Function” on page 41.
Be sure to click SAVE before copying the configuration to another Reader.
To set up Function Keys for other Readers, repeat all steps, or to save time, see
“To Copy Function Key Configuration to Another Reader” on page 70.
Note:
Once you have set up the Function Keys for your Readers, you must send the
Function Key Configuration to the Site. See “Sending Function Key Configurations to Sites” on page 87.
69
70
To Copy Function Key Configuration to Another Reader
1
eTIME Main window navigation pane. The Reader name is highlighted and
the Reader configurations appear in the settings pane.
2
Click to select the Function Key Configuration tab. The Function Configuration list box opens showing the existing Function Key configurations.
Figure 5-13:
Existing Function
Configuration
3
Click &RS\. The Full Readers window opens showing the Sites that have Full
Readers.
Note:
Only Full Readers support Function Keys.
Click the “+” next
to the Site to
show the Full
Readers
Figure 5-14:
Full Readers
Windows
4
If a Site has more than one Full Reader, click the “+” next to that Site to show
the Full Readers.
5
Click to select the desired Full Reader.
Figure 5-15:
Full Readers
Window with Front
Desk Reader
Selected
Click &RS\. A message window appears confirming that the copy was successful.
7 Click 2. to close the message window and return to the Full Readers window.
8 Repeat Step 5, Step 6, and Step 7 to copy the configurations to additional Readers, if desired.
9 Click &ORVH to return to the Function Key Configuration tab.
10 Click 6DYH.
6
71
72
To Edit a Function Key Configuration
1
eTIME Main window navigation pane. The Reader name will be highlighted
and the Reader configurations appear in the settings pane.
2
Click to select the Function Key Configuration tab. The Function Configuration list box opens showing the existing Function Key configurations.
Figure 5-16:
Function
Configuration list
box, existing
functions
3
Click to select the F-Key Configuration that you wish to change.
Click the down arrow to open
the function name drop-down
list
Figure 5-17:
Function
Configuration list
box, functions
selected
4
Click the down arrow to open the Function Name drop-down list.
Figure 5-18:
Function
Configuration list
box, drop-down list
5
Choose the new Function that you want to assign to that F-Key from the dropdown list. Depending upon the number of functions that you have set up in
Function Wizard, it may be necessary to scroll down the list. See “Using the
Function Wizard to Set Up Function Keys” on page 17 for more information
on setting up Function Keys.
The new Function Name and the Privileges appear in the appropriate column.
Figure 5-19:
Function
Configuration list
box with new
functions
6
7
Repeat Step 3, Step 4, and Step 5 to edit additional Function Key Configurations, if desired.
Click 6DYH.
1
Click to select the Reader that you want to delete from the HandPunch for
eTIME Main window navigation pane. The Reader name is then highlighted.
2
Click the 'HOHWHD5HDGHU button
Or
Right-click the Reader name and select 'HOHWH+DQG3XQFK5HDGHU from the
pop-up menu that opens.
Or
Choose 5HDGHU
menu bar.
'HOHWH+DQG3XQFK5HDGHU from the HandPunch
A confirmation message appears.
Figure 5-20:
Delete Reader
warning message
3
Click <HV to delete the Reader. The Reader is removed from that Site,
Or
Click 1R to cancel the request.
73
74
Viewing a List of HandPunch Readers
HandPunch for eTIME can display a list of HandPunch Readers. To display this list:
1 Choose 5HSRUWV
5HDGHUfrom the HandPunch for eTIME Main menu
bar. A list of all Readers opens in Windows Notepad.
Figure 5-21:
Reader List in
Notepad
whole list.
2
3
([LW or click &ORVH
HandPunch for eTIME Main menu
to return to the
Chapter
6
HandPunch
Administrators
Introduction
HandPunch Administrators are eTIME users assigned to perform technical and
administrative-type functions at the HandPunch Reader. They are responsible
for such activities as setting up the HandPunch system and enrolling employees.
You must assign employees Administrator privileges in order for them to have
access to these special functions in the HandPunch.
In this chapter
This chapter provides you with the following information:
Chapter 1: HandPunch Administrators
•
Providing HandPunch Access to Administrators
•
Removing HandPunch Administrator Functionality
•
Viewing a List of HandPunch Administrators
76
1
Choose $GPLQLVWUDWRUV
+DQG3XQFK$GPLQLVWUDWRUVfrom the HandPunch for eTIME Main menu. The HandPunch Administrators selection dialog box opens with all employees listed in the Employees list box.
Figure 6-1: HandPunch
Administrator selection
dialog box
2
Click to choose the administrator’s name in the Employee column. To highlight
multiple names, choose one to the following methods:
• To select several names that are not listed next to each other, hold down
&WUO, then click the name of each administrator.
Figure 6-2:
Using CTRL-Click
to select multiple
names
•
To select several employees whose names are listed together, click the name
of the first employee whom you want to select. Press 6KLIW, then click the
name of the last employee you want to select.
Figure 6-3:
select multiple
names
3
Use the 0RYH5LJKt button
to move the selected names from the
Employee list box to the Administrators list box. If you make a mistake or
to return them to the
change your mind, use the 0RYH%DFN button
Employees list box. The Administrators list box shows the employees who now
can perform administrator functions.
Figure 6-4:
HandPunch
Administrator list
box with newly
selected names
4
5
Repeats Step 2 and Step 3 for each employee whom you wish to have access to
administrator functions.
Click &ORVH to save your changes and return to the HandPunch for eTIME
Main menu.
77
78
Removing HandPunch Administrator Functionality
To remove administrator access for specific employees using HandPunch for
eTIME:
1 Choose $GPLQLVWUDWRUV
+DQG3XQFK$GPLQLVWUDWRUVfrom the HandPunch for eTIME main menu. The HandPunch Administrators selection dialog box opens with all employees listed in the Employees list box.
Figure 6-5: HandPunch
Administrator selection
dialog box
2
In the Administrator column, click to select the name of the administrator you
want to remove. You can select more than one name using the process described
in Step 2 in “Providing HandPunch Access to Administrators” on page 76.
3
Use the 0RYH%DFN button
to move the selected names from the
Administrator list box to the Employee list box. If you make a mistake or
4
5
change your mind, use the 0RYH5LJKt button
to return them to the
Administrators list box. The administrator is returned to basic employee status.
Repeat Step 2 and Step 3 for each employee for whom you want to remove
access to administrator functions.
Click &ORVH to save your changes and return to the HandPunch for eTIME
Main menu.
HandPunch for eTIME can display a list of HandPunch Readers. To display this list:
1 Select 5HSRUWV
$GPLQLVWUDWRUfrom the HandPunch for eTIME Main
menu bar. A list of all administrators opens in Windows Notepad.
Figure 6-6:
Administrator Log in
Notepad.
whole list.
2
3
([LW or click &ORVH
to return to the
79
80
Chapter
7
HandPunch
Communications
Introduction
The communications between the Sites and the Readers is one of the key elements to the HandPunch for eTIME system. For the system to work properly,
each Site must have all of the information about each Reader, and vice versa.
Each of the Readers is set up with individual configurations, such as the
employees who can use it, the bell schedules that apply, or the Function Keys set
up. You must send these configurations to the HandPunch Sites after you add or
edit HandPunch Readers.
In this Chapter
•
Sending Configurations to the HandPunch Readers
•
Sending PC Date and Time to the HandPunch Readers
•
Sending Daylight Savings Time to the HandPunch Readers
•
Sending Bell Schedules to the HandPunch Sites
•
Sending Function Key Configurations to Sites
Chapter 1: HandPunch Communications
82
Sending Configurations to the HandPunch Readers
1
Choose &RPPXQLFDWLRQV
6HQG+DQG3XQFK&RQILJXUDWLRQVfrom the
HandPunch for eTIME Main menu
2U
&KRRVHWKH6HQG+DQG3XQFK&RQILJXUDWLRQEXWWRQ
The Send HandPunch Configurations dialog box opens.
p IURPWKHWRROEDU
Select the Sites from the List of
Sites. Click again to deselect.
If you select this check box, you
will send Function Key configurations at the same time.
Applies only to Full HandPunch.
Figure 7-1: Send
HandPunch
Configurations
Dialog Box
2
3
4
Click to select the names of the HandPunch Sites you want to send the configuration information to (use Ctrl-Click or Shift-Click to select multiple entries)
or click 6HOHFW$OO to highlight all HandPunch Sites. If you make a mistake,
click that Site again to remove the selection or click the &OHDU$OO button and
then click to select the correct Site(s)
Click to select the 6HQG)XQFWLRQ.H\'DWDWR5HDGHUVcheck box to send
Function Key configurations also. (Applies only to FullHandPunch Readers.)
Click 6HQG+DQG3XQFK&RQILJXUDWLRQVto update the HandPunch
Reader(s).
Note:
1
Make sure that the date and time are correct on your computer prior to performing this task.
6HQG3&'DWHDQG7LPHWR+DQG3XQFK
from the HandPunch for eTIME Main menu
2U
&KRRVHWKH6HQG3&'DWHDQG7LPHWR+DQG3XQFKEXWWRQ p IURPWKH
WRROEDU The Send PC Date and Time to HandPunch dialog box opens.
Select the Sites from the List of
Sites. Click again to deselect.
Default date and time from your
computer. If this is not correct,
change the date and time on
your computer first.
Figure 7-2: Send PC
Date and Time to
HandPunch Dialog
Box
2
3
4
Confirm that the default date and time from your computer that is shown is
correct.
Click to select the names of the HandPunch Sites you want to send the date and
time information to (use Ctrl-Click or Shift-Click to select multiple entries) or
click 6HOHFW$OO to highlight all HandPunch Sites. If you make a mistake, click
that Site again to remove the selection or click the &OHDU$OO button and then
click to select the correct Site(s)
Click 6HQG'DWHDQG7LPH to update the selected HandPunch Readers with
the date and time.
83
84
When Daylight Savings Time changes in the Spring and Autumn, you need to
adjust your HandPunch.
1 Choose &RPPXQLFDWLRQV
6HW'D\OLJKW6DYLQJV7LPHfrom the HandPunch for eTIME Main menu
2U
&KRRVHWKH6HW'D\OLJKW6DYLQJV7LPHEXWWRQ
Set Daylight Savings Time dialog box opens.
p IURPWKHWRROEDU The
Select the Sites
from the List of
Sites. Click again
to deselect.
Figure 7-3: Set
Daylight Savings
Time Dialog Box
2
Click to select the names of the HandPunch Sites you want to send the information to (use Ctrl-Click or Shift-Click to select multiple entries) or click
6HOHFW$OO to highlight all HandPunch Sites. If you make a mistake, click that
Site again to remove the selection or click the &OHDU$OO button and then click
to select the correct Site(s).
3
Click the down arrow next to the date in the Autumn group box to open the
calendar.
Click the scroll
arrows to page
through the
months.
Click the day to
select it.
Click the down
arrow to open the
calendar.
Figure 7-4: Set
Daylight Savings
Time Dialog Box with
calendar
4
5
6
7
8
9
Select the changeover day in Autumn from the pop-up calendar and press the
7DE key.
Enter a two-digit hour for the changeover in the hh text box. Use a 24-hour
(military) time format. For example, 2:00 a.m. is 02 and 4:00 p.m. is 16. Unless
your Site has special needs, enter 02 for 2:00 a.m.
Enter a two-digit minute for the changeover in the mm text box. For example,
five minutes past the hour is 05 and 30 minutes past the hour is 30. Unless your
Site has special needs, enter 00.
Repeat Step 3, Step 4, Step 5, and Step 6 to set the date in the Spring group
box.
Click 6HW'D\OLJKW6DYLQJV7LPHto update the Readers.
85
86
Sending Bell Schedules to the HandPunch Sites
Bell schedules allow your to configure the HandPunch Reader to ring a bell at specified times. For more information on this feature, see “Bell Schedules” on page 45.
Bells will not sound at HandPunch Readers until bell schedules have been assigned
to them. To assign bell schedules to HandPunch Readers, refer to “Adding a HandPunch Reader to a Site” on page 62.
6HQG%HOO6FKHGXOHfrom the HandPunch for
eTIME Main menu
2U
&OLFNWKH6HQG%HOO6FKHGXOHEXWWRQ
Schedule dialog box opens.
p RQWKHWRROEDU The Send Bell
Select the Sites
from the List of
Sites. Use CtrlClick or Shift-Click
for multiple entries.
Click again to
deselect.
Figure 7-5: Send
Bell Schedule
dialog Box
2
3
4
Click 6HQG%HOO6FKHGXOH to update the Readers.
Function Keys enable employees and supervisors to perform certain functions, such
as reviewing or adding punches at the HandPunch Reader. For more information,
see “Function Keys” on page 13. Before the Function Keys will work at the Reader,
each Reader must be configured (see “Setting Up Function Key Configuration” on
page 67). The final step (described below) is sending the configurations to the Site.
6HQG)XQFWLRQ.H\&RQILJXUDWLRQfrom
the HandPunch for eTIME Main window
2U
&KRRVHWKH6HQG)XQFWLRQ.H\&RQILJXUDWLRQEXWWRQ p IURPWKHWRRO
EDU The Send Function Key Configuration dialog box opens.
Select the Sites
from the List of
Click again to
deselect.
Figure 7-6: Send FKey Configuration
dialog box.
2
3
4
Site again to remove the selection or click the &OHDU$OObutton and then click
Click 6HQG)NH\&RQILJXUDWLRQ to update the Readers. If sending the HandPunch confirmation was successful, a confirmation message appears. If not, an
error message appears with the option of viewing the log.
87
88
Chapter
8
Collecting
Punches
Introduction
On a routine basis, the administrator will want to collect the punches from the
HandPunch Readers. Since the Readers and Sites are connected to the HandPunch for eTIME software, the administrator can accomplish this remotely by
using the Update and Collect function–without visiting each of the Readers.
Update sends information to the HandPunch Reader that is set up in the HandPunch for eTIME software. Collect sends information such as punch data,
supervisor, and employee information from the HandPunch reader to the
HandPunch for eTIME software. For example, Collect brings in new template
information to the HandPunch for eTIME software where it is matched to the
employee ID. The next Update will then distribute the new information to the
other Readers.
In this Chapter
•
Updating and Collecting Punches
•
Viewing/Removing the Error Log File
Chapter 1: Collecting Punches
90
1
for eTIME Main window
8SGDWHDQG&ROOHFWfrom the HandPunch
2U
&OLFNWKH8SGDWHDQG&ROOHFWEXWWRQ
Collect dialog box opens.
p RQWKHWRROEDU The Update and
Select the Sites
from the List of
Sites. Click again
to deselect.
Figure 8-1:
Update and
Collect dialog box
2
3
Click to select the names of the HandPunch Sites you want to send the information to and collect information from (use Ctrl-Click or Shift-Click to select
multiple entries) or click 6HOHFW$OO to highlight all HandPunch Sites. If you
make a mistake, click that Site again to remove the selection or click the &OHDU
$OO button and then click to select the correct Site(s)
Click 8SGDWHDQG&ROOHFW to initiate the collection process. Upon completion
of the collection process, a message box displays the number of successes and
errors. HandPunch for eTIME updates the HandPunch Readers and collects
punch information and new templates from the selected Sites.
Note:
4
5
6
For Sites at which the update and collect process failed, view the Error Log (by
selecting5HSRUWV
(UURU/RJ) for an explanation of the failure. If you
are unable to correct the cause of the failure, contact your ADP TLM representative.
Click &ORVH from the message box to return to the Update and Collect dialog
box.
Repeat Step 2, Step 3, and Step 4 to update and collect data from another Site.
Automating the Update and Collect Process
You can automate the process of updating HandPunch Readers and collecting
punches using 6DYH6FULSWfrom the Update and Collect dialog box.
2U
Select the Sites
from the List of
Sites. Click again
to deselect.
Figure 8-2:
Creating a script
from the Update
and Collect
dialog box
2
Click to select the names of the HandPunch Sites you want to include in the
script. Use Ctrl-Click or Shift-Click to select multiple entries or click 6HOHFW$OO
to highlight all HandPunch Sites. If you make a mistake, click that Site again to
remove the selection or click the &OHDU$OO button and then click to select the
correct Site(s).
91
92
3
Click 6DYH6FULSWto open the ADP Script dialog box.
Figure 8-3: Script
File Name dialog
box
4
5
6
7
Type the Script Name and press 7DE.
Type the Script Description and press 7DE.
Type the Task Description, then click 2. to create a script to update and collect punches from the Reader you selected.
Choose 6WDUW
H7,0(
H7,0(3URJUDPV
(YHQW0DQDJHU to
open the eTIME Event Manager.
Figure 8-4:
Event Manager
main menu
8
93
Choose (YHQW
$GG(YHQW from the Events Manager Main menu to open
Add Event dialog box.
Click to select Must Run.
Figure 8-5: Add
Event dialog box
9
Type a name in the Event Name text box.
10 Click the box to indicate that this event 0XVW5XQ.
11 Click the 6FKHGXOLQJ tab to open the scheduling information for the event.
Click the down arrow to
open the frequency dropdown list. Choose the frequency.
Click the down arrow to
open the calendar to select
date.
Enter the Time to run the
event.
Click to select the days of
the week to run the event.
Figure 8-6: Event
Manager
Scheduling tab
12 Select the criteria to specify when this event should run. (Click +HOSfrom
Event Manager for more information on these fields).
94
13 Click the 5XQ3URJUDP tab to open the Run Program dialog.
Figure 8-7: Run
Program dialog-Add Event
14 Use the %URZVH button to navigate to and select +3,H7LPHH[H from the
eTIME \APPS directory (F?(7,0(?$336?+3,H7LPHH[H, for example).
15 Use the %URZVH button to select the script file you created from the eTIME
\DATA directory (F?(7,0(?'$7$?'DLO\&ROOHFWNV, for example).
Note:
You may need to use the Up One Level button while navigating within Windows to find the APPS directory.
16 If you wish to save a log of this event, enter the appropriate command line
parameters (VKSFROOHFWNVVOVDYHORJW[W, where hpcollect.ks1 is the script
name, and savelog.txt is the name of the log you’re saving).
17 Click 2. to complete the procedure and return to the Event Manager Main
menu. The Update and Collect operation will occur on the days and times you
selected.
Note:
The Event Manager must remain running for this process to run at the selected
times.
HandPunch for eTIME can display and print a list of errors that occurred during
communications with HandPunch Sites. If the error log becomes too large for the
storage capacity of your computer, you can purge this file, which will remove all
events from it.
To View or Print the Error Log
1
Choose 5HSRUWV
(UURU/RJfrom the HandPunch for eTIME Main
menu bar. A list of all errors opens in Windows Notepad.
Figure 8-8:
Error Log
file
2
3
whole list.
([LW or click &ORVH
to return to the
To Purge the Error Log
Choose 5HSRUWV
3XUJH(UURU/RJ. The error log is cleared.
95
96
Chapter
9
Managing Door
Access Punches
Introduction
The HandPunch for eTIME database stores information about Door Access in
its database. You can export this information to a CSV (comma-separated) file,
which you can then open in another application, such as a spreadsheet. Exporting door punches allows you to create Gate Access Reports. These reports may
be helpful in reviewing the work patterns of your employees or your hours of
operation.
In this chapter
•
•
Exporting Door Access Punches to a Comma Separated File
Purging Door Access Punches from the Database
Chapter 1: Managing Door Access Punches
98
Exporting Door Access Punches to a Comma Separated File
1
Choose 7RROV
&RQYHUWWR&69 from the HandPunch for eTIME Main
Menu bar to open the Export to CSV format dialog box.
Figure 9-1: The
Export to CSV format
dialog box
2
3
Type a path and filename in the File Name text box (for example,
F?HWLPH?GDWD?GRRUBB&69), or select EURZVH to use an explorer window to locate an appropriate directory.
Choose one of the following:
• Click the ([SRUWDOOUHFRUGV check box to export all of the records in the
database
• Deselect the ([SRUWDOOUHFRUGV check box and choose Start and End
dates from the Set Date Range Group box to export records from a specific
time period.
Click down arrow to open
calendar.
Figure 9-2: Export
CSV Set Date Range
4
5
Click 6WDUWto export the punches.
The HandPunch for eTIME database stores information about Door Access in its
database. You should purge this database when it becomes too large or when data
becomes obsolete. To purge this information from the database:
1 Choose 7RROV
3XUJH3XQFK7DEOH from the HandPunch for eTIME
Main Menu bar to open the Delete Door Access Punches dialog box.
Figure 9-3: The
Delete Door Access
Punches dialog box
2
Choose one of the following:
• Click the 3XUJHDOOUHFRUGV check box to delete all of the records from the
database
• Deselect the 3XUJHDOOUHFRUGVcheck box and choose Start and End dates
from the Set Date Range Group box to export records from a specific time
period.
Click down arrow to open
calendar.
Figure 9-4: Delete
Door Access Set
Date Range
3
4
Click 6WDUWto delete the punches from the database.
99
100
Chapter 10
HandPunch
Templates
Introduction
HandPunch templates are the electronic equivalents to employee identification.
During the enrollment process (see “To Enroll Employees” on page 4), HandPunch creates a digital image of the employee’s hand. Each time an employee
punches in, HandPunch compares the current image of their hand with the
template that it has on file in its database.
After you enroll employees at each HandPunch Reader, perform the steps outlined in this chapter to create the HandPunch template database in HandPunch
for eTIME. Afterward, the database is updated automatically every time you
update and collect data.
In this Chapter
•
Updating HandPunch Templates in HandPunch for eTIME
•
Restoring the HandPunch Template Database to a HandPunch
Reader
•
Viewing a List of Employees without HandPunch Templates
Chapter 1: HandPunch Templates
Updating HandPunch Templates in HandPunch for eTIME
The Update and Collect function collects any punch transactions in the HandPunch
Reader as well as Hand Templates for newly enrolled employees.
1 Choose&RPPXQLFDWLRQV
2U
Select the Sites
from the List of
to select multiple
entries. Click again
to deselect.
HandPunch collects templates
from all Readers for
that Site.
Figure 10-1:
Update and
Collect dialog box
2
3
Click to select the names of the HandPunch Sites you want to send the information to or receive from. Use Ctrl-Click or Shift-Click to select multiple
entries or click 6HOHFW$OO to highlight all HandPunch Sites. If you make a mistake, click that Site again to remove the selection or click the Clear All button
and then click to select the correct Site(s).
Click 8SGDWHDQG&ROOHFWto collect templates from all Readers at the selected
Sites. A confirmation message appears showing the number of Punch transactions that failed to import into eTIME.
Note:
4
For Sites at which the update and collect process failed, view the Error Log (by
selecting 5HSRUWV
(UURU/RJ) for an explanation of the failure. If you
are unable to correct the cause of the failure, contact your ADP TLM Representative.
If you need to update and collect data from another Site, repeat Step 2 and
Step 3.
Restoring the HandPunch Template Database to a HandPunch Reader
Restoring the HandPunch Template Database to a HandPunch Reader
After you replace a HandPunch Reader that has been serviced or repaired or if your
TLM representative instructs you to reset the HandPunch Reader, you must restore
the HandPunch template database to the replacement Reader before you can use it.
5HVWRUH+DQG3XQFK'DWDEDVHfrom the
HandPunch for eTIME Main menu bar
2U
&OLFNWKH5HVWRUH+DQG3XQFK'DWDEDVHEXWWRQ
Restore HandPunch Databasedialog box opens.
p RQWKHWRROEDU The
Select the Sites
from the List of
Click again to
deselect.
HandPunch
restores templates
for all Readers for
that Site.
Figure 10-2:
Update and
Collect dialog box
2
3
4
Click to select the names of the HandPunch Sites you want to send the information to. Use Ctrl-Click or Shift-Click to select multiple entries or click
Click 5HVWRUH+DQG3XQFK'DWDEDVH to send a backup template database to
the selected Sites.
103
Viewing a List of Employees without HandPunch Templates
HandPunch for eTIME can display a list of employees who do not have a HandPunch template assigned. To display this list:
1 Choose 5HSRUWV
(PSOR\HHVZLWKRXWD7HPSODWHfrom the HandPunch
for eTIME Main menu bar. A list of all employees without assigned templates
opens in Windows Notepad.
Figure 10-3:
Employee without
a template report
whole list.
2
3
([LW or click &ORVH
to return to the
Chapter 11
Troubleshooting
Introduction
This chapter is about knowing what to do when the unexpected happens. The
troubleshooting chart describes typical situations and ways to handle them. The
message chart lists potential error messages from the HandPunch system and
describes their meaning as well as the best way to resolve them.
In this Chapter
•
Troubleshooting Chart
•
Common HandPunch for eTIME Messages
•
DAO Errors
Chapter 1: Troubleshooting
106
Error Message
Problem
HandPunch double beeps The user is not enrolled at the
HandPunch Reader.
after a user enters an ID
number on the keypad (typically means that the user Keypad is damaged.
ID has not been enrolled in
the HandPunch Reader)
Explanation/Resolution
Enroll the user at the HandPunch Reader
At the Set Time and Date command at the HandPunch
Reader, press 1. If 1 is displayed, press * (star) to erase
the 1. Repeat for all numbers on the keypad. If one or
more numbers do not display correctly, the Reader
needs repair
The next valid ID verification will allow the user to try
HandPunch Reader beeps User is locked out because
user exceeded the limit of
again with Basic HandPunch. The same ID can try
twice, then displays ID
retries without being verified. again with the Full HandPunch.
Refused on Basic HandPunch Reader or try again
on Full HandPunch
HandPunch Reader double User either entered the wrong Verify that the ID is correct. If necessary, re-enroll the
employee.
beeps after a user enters the ID or has a corrupted temID number on the keypad. plate.
Then ID Invalid Temporarily is displayed (Basic
Only)
A user ID number is verified at one HandPunch
Reader in the network, but
not in others. (All units ask
users to place their hands
after entering ID numbers)
Dirt is in the optical path of
the Reader.
A user is verified in all but
one HandPunch Reader in
a network. (All units ask
users to place hands after
entering ID numbers)
the Reader.
Most User IDs are verified
at all but one HandPunch
Reader in a network. (All
units ask users to place
hands after entering ID
numbers)
the Reader
Clean the unit and reenroll the user
The optical path of the Reader Contact your ADP TLM Representative. The Handis damaged.
Punch Reader needs repairs
The optical path of the Reader Contact your ADP TLM Representative. The Handis damaged.
The optical path of the Reader Contact your ADP TLM Representative. The Handis damaged
Error Message
Problem
One or more finger lights Platen is dirty and camera
will not go out after hand is needs to be recalibrated.
placed on the platen for
enrollment or verification
Spray a mild cleanser on a soft cloth. Clean the platen
from the back to the front, paying particular attention
to its back right corner.
Once cleaned, contact your ADP TLM Representative
for instructions on recalibrating the HandPunch
Reader.
The power supply is not in the
HandPunch Reader will
not start up. The ENTER circuit.
ID prompt, date and time
are not displayed
The battery is dead, pulling
down the power supply.
-Verify that the power supply is plugged into the wall
outlet correctly
-Verify that the power supply plug has power
-Verify that the power supply is plugged into J1 of the
interface board on the Basic HandPunch, or the power
connector on the Full HandPunch.
Disconnect the battery from the circuit by removing
the jumper or disconnecting the wire at B1 on the interface circuit board. If the HandPunch Reader starts up
and does not display the date and time, contact your
ADP TLM Representative.
107
108
#
Error Message
Explanation
1001
?
1005
Data error occurred Possible data corruption.
in Reader
Resolution
Trying to communicate with a non Mixed environment – Make sure the data conHandPunch device i.e. 140 Time- verter is cabled to a HandPunch. Make sure
clock.
phone number is correct for modem Readers.
Contact your ADP TLM Representative for
assistance.
Make sure the HPIETIME.EXE is the current
release.
1006
Cannot find COM- Could have wrong Comm port.
Can also occur when there is no
PORT for the
answer on the phone line or the
modem
Reader is set to a different address
than specified in the software or
mismatched baud rate.
1007
Connection timed
out in Reader
1008
Bad CRC in Reader Errors occurred in transmission.
Check for bad phone line or noisy
environment.
1009
Overflow in Reader More data in packet than should be Make sure cabling and HandPunch are not in
Check for bad phone line or noisy close proximity to large electric motors, fluoresenvironment.
cent lighting, microwaves, other sources—
Check for noisy phone line.
1010
Invalid channel in
Reader
Usually cable or com port issue Duplicate Site information. Two
Sites set up with the same Reader
names and addresses.
Make sure the cable is wired correctly – Make
sure the correct RJ-11 cables are installed –
Check for duplicate Sites.
1011
No connection in
Reader
Check the Reader address.
Make sure the Reader address configured in the
software matches the address programmed into
the HandPunch.
Make sure the correct Comm. Port is selected.
Make sure Comm. Port is enabled in the CMOS
setup. Make sure the phone number in the Site
setup calls the line that is connected to the
HandPunch. Make sure the address set in the
interface matches the address set in the Reader.
Did not connect to the Reader. Can Check the modem string – Try deleting and realso be caused by a corrupted
adding the Site - Try having an employee punch
T_Reader table or when attempting and try again.
an update and collect on a Reader
with no punches. Also bad data converter, bad wiring, mismatched
baud rate, or mismatched reader
address. Full HandPunch set to
Basic HandPunch in “Reader Type”
field on HandPunch Reader tab.
Make sure cabling and HandPunch are not in
close proximity to large electric motors, fluorescent lighting, microwaver, other sources—
Check for noisy phone line.
#
Error Message
Explanation
Resolution
1012
Invalid socket in
reader
Check network and IP address for Adjust network configurations and/or make sure
reader. Check IP address in Hand- the IP address in the software matches the IP
Punch Site set up in HandPunch for address in the reader.
eTIME tab.
1014
Socket error
Check network and IP address for
reader.
Adjust network configurations and/or make sure
the IP address in the software matches the IP
address in the reader.
1015
Employee ID not
found
Employee is enrolled at HandPunch, has entered a punch transaction, and does not have a record in
the eTIME software.
Make sure the employee has a record in eTIME.
Make sure employee has been enrolled at the
HandPunch with their eTIME badge ID.
Check for interposed numbers, e.g., 3012 vs.
3102.
1033
Spaces or special
characters used in
Labor Function
Name field in Function Wizard
N/A
Access To Report Site Attributes of the error and errorlog Make sure attributes of errorlog.txt and error.log
files in the \etime\data directory set are not set to read only
Denied
to read only.
N/A
Operation Successful No Site was highlighted in the selec- Choose a Site and try again
tion box.
reported without
making connection
to the Reader
Remove the special character from the name.
MFC40.dll
Employee with ID of 0000000000. Assign the employee a new, non-zero ID number.
Visual C++
Runtime Error
Incomplete data conversion during Run a manual database conversion. If needed,
update.
contact your ADP TLM Representative for assistance.
109
110
DAO Errors
The HandPunch for eTIME software uses the Microsoft Jet database engine to write to an Access version 8 database. If there is an
error writing to the database, the Microsoft Jet database will return
a DAO error as described in the following chart.
Error Message #
Problem
DAO 3061
Too few parameters.
This error may occur after a HandPunch for eTIME
software upgrade. It indicates that the database conversion is incomplete or has failed. Run a manual conversion. If needed, contact your ADP TLM Representative
for assistance.
DAO 3163
Internal modem set to Com3
or Com4, use of an A/B
switch with both the direct
and modem configurations set
to the same com port, use of a
Win modem, or a modem
string that is too long for the
Access table field. No dial tone
on phone line.
Configure modem to Com1 or Com2 with standard
addresses and IRQs. – Check for Direct Connect and
Modem Sites set to use the same comm. Port – Make
sure you are not using a win modem – Check the
modem string field for extraneous characters
DAO 3343
Invalid database format.
If the HandPunch database is opened with Access
2000, there is a prompt to convert the database. Once
the database has been converted it is no longer recognized by the HandPunch Interface and reports this
error. The solution is to manually open the database
with Access 97. It will report that the database is corrupt and prompt to run a fix. Once fixed it will operate
correctly with the HandPunch for eTIME software.
Glossary
&KDSWHU
Activity Code
A code that indicates the type of function that an employee performs. e.g., charge nurse vs. supervisor.
Administrator
A person who will perform command mode functions, such as
setting up the HandPunch system and enrolling employees at the
HandPunch Reader.
Bell Schedule
A preset time or times when HandPunch rings a bell. Typically,
Bell Schedules announce time such as start work and stop work
or start break and stop break.
Biometrics
Biometrics is using a unique, measurable characteristic or trait of
a human being for recognizing or verifying identity. The most
common physical biometrics are the eye (iris and retina), face,
finger image, hand and voice.
Command Mode
Password
A number up to 3 digits that a client arbitrarily chooses to precede the factory defined passwords. These are the passwords that
allow you to enroll employees, etc.
Enrollment
The process of placing your hand in the HandPunch 3 times in
order to create an accurate hand template.
Function Keys
The F-Keys at HandPunch Readers that are configured to allow
employees and supervisors to quickly perform certain functions
such as performing labor transfers, adding, or deleting punches.
Gate or Door Access
The ability to use HandPunch as a method of unlocking doors.
HandPunch
HandPunch for eTIME is a system that collects and distributes
information about employees’ time and attendance records. It is
an electronic replacement for traditional paper timecard
machines.
Hand Template
The nine-byte record generated from the three-dimensional picture that the HandPunch takes during enrollment.
ID number
The number assigned to an employee. ID numbers can be up to
9 digits and correspond to the badge number in eTIME. ID
numbers should be kept as short as possible.
Infrared Filter
The smoke or gray colored plastic located above the platen.
Labor Level
An identification of the pay level or type of activity that an
employee perform.
112
Glossary
Platen
The area of the HandPunch that you place your hand.
Prompt
A choice of Labor Level Validation used with the Function Keys.
With this setting, HandPunch will ask employees to enter a labor
entry value, but will not check it for validity.
Reader Address
The numeric identifier for a HandPunch. Valid Reader addresses
are 1-31. Only needed for Direct and Modem Readers.
Reject threshold
The maximum deviation from the hand template that the HandPunch considers a punch invalid. The default setting for an ADP
HandPunch is set to 125. Changing this value could stop
employees from being able to use the HandPunch Reader.
Retro-reflective
material
The strip of material applied to the right (pinky) side of the
HandPunch that reflects the infrared light back to the mirror.
This facilitates the three-dimensional imaging.
Score
The deviation from the hand template stored in the HandPunch.
The lower the score the better.
Site
A HandPunch or multiple HandPunch Readers attached to a particular PC communication port or modem.
Supervisor
Someone who has been given authority in the HandPunch to perform any command mode functions, e.g., enrolling employees.
Template
A stored electronic image of an employee’s hand that uniquely
identifies that person.
Update and Collect
The process of gathering the punch transactions as well as the
changes to HandPunch templates.
Validate
One of the choices in Labor Level Validation used with Function
Keys. With this setting, HandPunch will ask employees to enter
a labor entry value and will check it for accuracy.
Web pin
The smaller diameter metal pin that goes between your index and
middle fingers. This pin is used as part of the calibration procedure. It is also important that employees push their hands fully
up to the web pin when using the HandPunch.
&KDSWHU,Q
GH[
A
activity code function
definition 14
deleting 43
editing 42
setting up 17
activity codes
display restriction 14
in activity code function 18
in add a punch function 37
add a punch function
definition 16
deleting 43
editing 42
setting up 37
add dollar amounts function
definition 15
deleting 43
editing 42
setting up 25
add hours amount function
definition 15
deleting 43
editing 42
setting up 29
Administrator
viewing list of 79
administrator
definition 75
removing access to 78
administrator, providing access to 76
allow labor level transfer
in add dollar amounts function 26
in add hours amount function 30
in subtract hours amount function 34
see also labor level transfers
allow labor level validation
Index
in labor level transfer function 22
B
baud rate 55
bell schedule
adding 46
definition 45
deleting 50
editing 48
sending to HandPunch sites 86
use a template 51
C
changing a HandPunch function
see editing
clear activity code function
definition 14
deleting 43
editing 42
setting up 21
communications 81
configurations 82
daylight savings time 84
PC date and time 83
restoring HandPunch database 103
sending bell schedule 86
update and collect 102
computer
see PC
configurations
sending to Readers 82
viewing for Reader 10
connection type 54
conventions iii
114
Index
D
DAO error 110
daylight savings time
senting to Reader 84
delete a Reader 73
direct connection 56
door access 3, 63
managing 97
door access punches
exporting 98
purging 99
E
editing a HandPunch function 41
electronic punches 3
employees
enrolling 2, 4
enroll 111
enrolling employees 2
reenrollment 12
enrollment 4
error log
overview 95
purging 95
viewing 95
error messages 106, 110
DAO 110
ethernet connection 57
Events Manager, using with script 93
F
function key configuration 67
copying 70
editing 72
sending to Site 87
setting up 67
function keys
definition 13
kinds of functions 14
overview 14
using Function Wizard 17
Function Wizard 17
activity code function 17
add a punch function 37
add dollar amounts function 25
add hours amount function 29
clear activity code function 21
closing 44
editing a function 41
labor level transfer function 22
subtract hours amount function 33
G
getting started 1
global bell schedule
see bell schedule
H
hand placement 4
hand template 111, 112
HandPunch 111, 112
definition 2
launching 9
main window 9
overview 1
software 7
I
ID number 11
leading zeros 11
number of digits 11
integrated barcode Reader 4
Internet Protocol (IP) address 57
L
labor level transfer
definition 15
see allow labor level transfer
labor level transfer function
definition 15
deleting 43
editing 42
115
setting up 22
labor level validation
see allow labor level validation
M
menu bar
using 9
menu commands
using 10
modem connection, setting 55
N
navigation pane
using 10
P
pay code
PC date and time
sending to Reader 83
print report
administrators 79
employees without HandPunch
templates 104
error log file 95
Reader 74
site 60
prompt only
when to use 15
punch 112
adding a 16
collecting 89
door access 98
electronic 3
update and collect 3, 90
purge punch table 99
R
Reader
adding to a Site 62
address 63
assign all employees to 64
assigning selected employees 65
definition 61
deleting 73
door access 63
hand placement 4
integrated barcode 4
name 62
password 63
selecting bell schedule 63
time and attendance 64
viewing configurations 10
viewing list of 74
reenrollment 12
reports
administrators 79
employees without a template 104
error log file 95
Reader 74
Site 60
restore HandPunch database 103
review punches function
as timecard replacement 15
S
script, creating a 91
send bell schedule 86
send function key configuration 87
send HandPunch configuration 82
send PC date and time to HandPunch 83
serial port 55
set Daylight Savings Time 84
settings pane
using 10
setup checklist 6
Site
adding 54
definition 2, 53
deleting 59
116
Index
editing 58
name 54
view list of 60
software
installing 7
launching 9
upgrading 8
subtract hours amount function
definition 15
deleting 43
editing 42
setting up 33
supervisor
see administrator
T
template, bell schedule 51
template, hand 2, 3
creating 3
current 4
database 4
definition 101
restoring database 103
updating 102
time and attendance 3, 64
timesheet
adding hours 15
subtracting hours 15
tips 11
toolbar
using 10
troubleshooting 105
U
update and collect 90, 102
automating 91
V
validate
when to use 15

HandPunch for eTIME User Reference Guide

Transcription

Similar documents

How to search in Cause List

FTC780 iReader EN - Infosecurity Europe

ESL-- Model Standards for Adult Education Programs

McGuffey`s 3rd Reader - Eclectic Education Series

Information and prices

Lecture on Popular Science Writing

July, 1993 - Stumpf Welding Supplies

Develop a lifelong love of reading in every student

Setting an Android Device to AutoFill Password Fields in