Pay History, Pay Detail, LES

Pay History, LES & Pay Detail
Defense Finance and Accounting Service
INDIANAPOLIS PAYROLL OFFICE
October 2014
Integrity - Service - Innovation
Topics
 Pay History
 Common Pay Codes
• CSR User Manual-Section H Reference Guides/Job Aids, Chapter 1
General System Information, Type Codes, Page 1818 (H1-150)
 DODFMR Table 4-1
• http://comptroller.defense.gov/Portals/45/documents/fmr/current/08/Volu
me_08.pdf
 Pay History Screen
 How Pay History Relates to LES
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Pay History
 Knowledge of DCPS pay codes is necessary when
analyzing employee pay
 Research of Pay History can assist in locating an
underlying issue
 Understanding how to calculate a paycheck from the gross
to net payment is vital information
 Earnings minus deductions equals net pay
 How subject to tax is calculated
 Prior year retro included in current pay period subject to tax
amounts
 Pay History reflects changes interfaced to an employee’s
MER and Time & Attendance
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Common Pay Codes
DCPS format
Description
Common Pay Codes
Earnings
Monies earned according to
time (hrs/days)
RA/OZ/ND
Miscellaneous Deductions
Vision, Dental, Flexible
Spending Account
JG,JF, JM
Employer Contributions
Agency portion
UB/UC/UD/UF/UH/UJ/UI
Subject to Tax
Federal, State, Medicare,
OASDI
VC/VD/VF/VI
Deductions
Taxes, Retirement, FEHB
WD/WE/WB/WM/WP/WG
Allowances
LQA ,TQSA, Post Diff, Danger
Pay
YE/YJ/YG/YR/YW
Retroactive Corrections
Adjustments for any
previous pay period
Most pay codes
Reference CSR User Manual for complete listing of Codes
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DODFMR, Volume 8, Chapter 4
Mandatory Deductions From Civilian Pay CSRS & FERS
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DODFMR, Volume 8, Chapter 4
http://comptroller.defense.gov/Portals/45/documents/fmr/Volume_08.pdf
Link to view full screen of Table 4-1
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DODFMR, Volume 8, Chapter 4
 Section 0401
 Mandatory deductions are required by law, regulation, or by court
order and include Federal or state income tax, Old-Age Survivors
and Disability Insurance (OASDI), Medicare, and child support.
 Section 0402
 Order of Precedence
 The Office of Personnel Management (OPM) has issued policy
guidance to standardize the order of precedence for processing
mandatory and voluntary deductions when gross pay is NOT
sufficient to permit all deductions.
 Within the DODFMR is a link for the OPM Memorandum
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Pay History
‘U’ Codes Identify Agency Contributions
UC -FERS-All, UD -TSP Basic, UF-Medicare,
UG-FEGLI, UI -TSP, UJ -OASDI
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Pay History
‘V’ Codes identify Employee Wages Subject to:
VF - Medicare, VG - FERS, VH -TSP, VI -OASDI
‘
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Pay History
‘W’ Codes Identify Employee Deductions for:
WB - Medicare, WD - Federal Tax, WH - FEGLI,
WM - OASDI, WP - FERS, XQ - Charity
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Pay History
XV Identifies Employee TSP Deduction
YC Identifies COLA, Cost of Living Allowance
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Pay History – Gross to Net
 Calculate Gross to Net
 AA Gross Pay $2,974.40
 Subtract Employee Tax Withholdings & Deductions
Charity (XQ)
cannot be recovered
to reduce a debt
 $2974.40 minus $884.04 = $2,090.36
 AB Net Pay = $2,090.36
Net Amount of Pay – No Debt
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Pay History – Gross to Net – Current Year Debt
 Timecard withdrawal of 80 hrs
 Recoverable deductions are recouped to reduce debt
 Charity contribution cannot be recouped
Charity (XQ)
cannot be recovered
to reduce a debt
 Employee owes for current year debt
 $2974.40 - $854.04 =
$2,120.36
Net Amount of Debt – Current Year Debt
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Pay History-Retroactive Action
ADJ DT EFF Field Shows:
Pay Period Ending Date of Retroactive Action
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Pay History-Debt Collection
Q1 Identifies Routine Debt:
Collection of $1,174.45 for Debt Module Debt Seq#01
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Leave and Earning Statement (LES)
LES is for PPE 02/26/11
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LES-Retroactive Earnings
Retroactive Earnings
shows Positive Retro
Retroactive Earnings & Deductions Sections Show:
Positive Time Card Correction for Prior Pay Period
Deductions Collection of $1,174.45 for Routine Debt (Q1)
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LES-Retroactive Earnings
Negative retro Debt
Offset of $557.30 is
NOT taken from Net Pay
Retroactive Earnings Section Shows:
Indebtedness Created for Prior Pay Period(s) and
Recoverable Deductions of $557.30 applied to the Debt
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LES-Remarks
Remarks Section Shows:
Indebtedness and Prepaid FEHB Premium
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Standard Schedule for Pay and Non Pay Weeks
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Pay Detail
 If employee’s current pay period Timecard is entered prior
to Zero Pass (ie Friday)
 Pay Detail can be viewed on Monday.
 If employee’s current pay period timecard is NOT entered
on Monday, pay detail cannot be viewed.
 Only have one day (Monday) to load any corrections in and
be able to view prior to pay close (Tuesday).
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Pay Detail
 Final Pass for Air Force is Tuesday of pay processing week
 DCPS will close down at 2000 hrs and no further actions can be
entered for the current pay period end date.
 Any corrections done on Final Pass CANNOT be viewed
prior to Pay closing.
 DCPS is normally back online the Wednesday of pay
processing week.
 When a SAT release is being processed Debt Module is
not available until Final Pass for all databases is completed
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