Second Conference on the Humanitarian Impact of Nuclear

Second Conference on the Humanitarian Impact of
Nuclear Weapons
13-14 February 2014, Nuevo Vallarta, Mexico
ICAN Campaigners Meeting
11-12 & 15 February 2014, Nuevo Vallarta, Mexico
Logistical information for civil society participants
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TABLE OF CONTENTS
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
About the Conference and ICAN Campaigners Meetings
Provisional Programme
Official Website and Registration
Sponsorship Programme
Visa Information
Travel Information
Official Venue and Hotels in Nuevo Vallarta
Accessibility
General Information on Nuevo Vallarta
Contacts
I. About the Conference and ICAN Campaigners Meetings
The Second Conference on the Humanitarian Impact of Nuclear Weapons will take place in
Nuevo Vallarta, Nayarit, Mexico, on 13 and 14 February 2014. This conference aims to deepen
understanding of the humanitarian consequences of nuclear weapons as a follow-up to the
discussions in Oslo in March 2013. More information on the conference is available on the
official website of the Mexican Ministry of Foreign Affairs:
http://www.sre.gob.mx/en/index.php/humanimpact-nayarit-2014
On 11-12 February 2014, the International Campaign to Abolish Nuclear Weapons (ICAN) will
organise a one and a half day campaign meeting for civil society participants attending the
conference. The meeting will allow participants to:
• learn from each other on a range of areas of expertise;
• discuss strategy and objectives for the conference and beyond; and
• contribute to regional and lobbying workshops.
ICAN will also organise a half-day debrief on 15 February 2014 and morning meetings during
the conference. These meetings are open to all civil society organisations attending the
government conference and will take place at the Marival Resort and Suites Hotel.
II. Provisional Programme
Recommended arrival date is 10 February 2014 in the evening or 11 February 2014 before 10
am at the latest and departure on 15 February 2014 in the afternoon (after 4 pm)
A detailed schedule of the week will be circulated in the participant guide along with further
information in advance of the conference.
Tuesday 11 February 2014
13:00 - 17:00 ICAN campaigners meeting
18:00 Social event for civil society hosted by ICAN
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Wednesday 12 February 2014
10:00 - 17:00 ICAN campaigners meeting and workshops
17:00 - 19:00 Registration of civil society to the Nayarit conference
19:00 - 22:00 Welcome reception hosted by the Ministry of Foreign Affairs
Thursday 13 February 2014
08:00 - 08:30 ICAN campaign morning meeting
09:00 - 18:30 Second Conference on the Humanitarian Impact of Nuclear Weapons
19:00 - 21:00 Reception hosted by the Government of Nayarit (tbd)
Friday 14 February 2014
8:30 - 9:30 ICAN campaign morning meeting
10:00 - 18:30: Second Conference on the Humanitarian Impact of Nuclear Weapons
Saturday 15 February 2014
10:00 - 13:00 ICAN debrief meeting
III. Official Website and Registration
Civil society representatives that receive a participation confirmation from ICAN are kindly asked
to register on the official website by 31 January 2014: http://www.sre.gob.mx/en/registration/
Official documents are available on the official website of the conference:
http://www.sre.gob.mx/en/index.php/humanimpact-nayarit-2014
Government delegates shall register on the official website before 31 January 2014.
Collection of badges and registration will take place in the lobby of the official venue, the
Paradise Village Hotel, as of 12 February 2014:
12 February 2014: 10:00 - 22:00
13 February 2014: 08:00 - 09:00
IV. Sponsorship Programme
ICAN is undertaking a sponsorship programme to support the participation of applicants from
civil society in developing countries (as defined by the OECD DAC list). The deadline for
sponsorship requests has now passed. All participants selected will receive an invitation letter
and, upon confirmation, the arrangements for sponsorship. Sponsored participants will then
receive flight options directly from ICAN’s travel agency. If you wish to book your flight locally,
please send your booking and quotation to [email protected] after having received the
flight options from the agency. Please take note that ICAN will only reimburse up to the rate
offered by the agency unless agreed otherwise. If you choose an option sent by the agency, you
will receive your electronic ticket by email.
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The location and schedule for payment of per diems and reimbursements will be available in the
participant guide circulated in advance of the meeting and distributed during the campaign
orientation meeting.
V. Visa Information
Participants are responsible for applying for all visas required to travel to and enter Mexico. We
recommend all participants apply for a visa as early as possible. Participants who travel to
Mexico via a third country are reminded that they should also check with the authorities of that
country whether they might need a transit visa in addition.
ICAN will send an invitation letter to all selected sponsored participants and to non-sponsored
participants upon request. If you have any concerns with your visa application, please contact
us immediately at [email protected].
Visa requirements
Countries and regions that require a visa to travel to Mexico
http://www.inm.gob.mx/index.php/page/Paises_Visa/en.html
Countries and regions that do not require a visa to travel to Mexico
http://www.inm.gob.mx/index.php/page/Paises_No_Visa/en.html
Holders of a multiple entry visa to the United States; holders of a permanent resident card for
Canada; Schengen Countries; the United States, The United Kingdom or Japan, along with a
valid Passport, will not need to apply for a Mexican visa. This procedure applies only to holders
of an Ordinary Passport. Holders of Diplomatic or Official Passport are kindly asked to visit the
official website of the conference to verify if they need a visa:
http://www.sre.gob.mx/en/index.php/requirements-to-enter-mexico
Mexican diplomatic and consular representations abroad
List of Mexican Embassies abroad:
http://www.sre.gob.mx/index.php/representaciones/embajadas-de-mexico-en-el-exterior
List of Mexican Consulates abroad:
http://www.sre.gob.mx/index.php/representaciones/consulados-de-mexico-en-el-exterior
Visa application process
1. Please complete the visa application form available here:
http://www.sre.gob.mx/en/images/stories/cih/docs/visa%20application%20form.pdf
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2. Contact the Consular Section of the nearest Mexican Embassy or the nearest Mexican
consular office to request a visa with the following documents and requirements:
- Valid passport or identity and travel document in original and copy.
- One photo with visible face, passport size, color, no glasses, white background (size 1.5 x
1.3/4 inches).
- If you are not a citizen of the country where you are applying for the visa, you will need a valid
document of legal residence, in original and copy.
3. If a visa is required, participants are requested to report their full name and provide a
copy of their valid passport promptly to the email address:
[email protected] copying in the address [email protected],
indicating the place where you intend to request the visa. This is necessary in order to inform
the Mexican consulates and accelerate the processing of the visa.
VI. Travel Information
Puerto Vallarta, Jalisco, International Airport (PVA) is located 10 kilometers (approximately 10
minutes) from Nuevo Vallarta, Nayarit.
We recommend participants fly straight to Mexico City, other Mexican cities or via Canada
rather than the US for visa purposes. ICAN will only book flights for sponsored participants.
The following cities in Mexico, the US and Canada have direct flights to Puerto Vallarta:
v
MEXICO (Cabo San Lucas, Guadalajara, La Paz, Mazatlán, Mexico City, Monterrey,
Tijuana, Toluca).
v
U.S.A. (Atlanta, Chicago, Cincinnati, Dallas-Fort Worth, Denver, Detroit, Houston, Kansas
City, Lansing, Los Angeles, Memphis, Minneapolis /St. Paul, New York, Phoenix, Portland,
Rockford, Saint Louis, ,Salt Lake City, San Diego, San Francisco, Seattle)
v
CANADA (Calgary, Edmonton, Montreal, Regina, Saskatoon, Toronto, Vancouver,
Victoria, Winnipeg)
For more information about Puerto Vallarta International Airport, please visit:
http://www.aeropuertosgap.com.mx/en/puerto-vallarta-3.html
Airport transportation
Participants should seek their own transportation from Puerto Vallarta International Airport to the
host hotels in Nuevo Vallarta Nayarit. ICAN will assist participants requiring accessible
transportation as well as sponsored participants. Further details about transportation will be
provided in the participant guide circulated in advance of the conference.
The use of taxis authorised by the government of Jalisco is recommended from Puerto Vallarta
International Airport to Nuevo Vallarta. There are several authorised companies and their offices
are located inside the airport. The distance from the International Airport to the hotel area in
Nuevo Vallarta is approximately 10 km/6.2 miles – around 10 minute-drive. Transportation by
taxi is the easiest way of traveling. A ticket can be bought inside the Airport where the tariffs will
be shown in the front desk. A taxi from the Airport to Nuevo Vallarta costs approximately $215
5
pesos or around US$18, depending on the exchange rate.
For more information, please visit:
http://www.rivieranayarit.com.mx/tarifas_taxis_aeropuerto
Taxis from Jalisco can take passengers to hotels in Nayarit, but they cannot take passengers
from Nayarit to Jalisco. For that reason, in order to travel from Nuevo Vallarta to the Puerto
Vallarta Airport, it is recommended to take Nayarit-authorised taxis.
In Nuevo Vallarta, Nayarit, local white taxis can be taken outside most hotels and in coastal
towns. Their cost will depend on the number of passengers and the distance. A transportation
service by the hour can also be hired, with an approximate cost of $250 pesos. In order to travel
from Nuevo Vallarta to the Puerto Vallarta Airport, we recommend taking only Nayaritauthorised taxis.
Organisers will provide ground transportations only between the host hotels and the conference
venue.
For more information, please visit:
http://www.rivieranayarit.com.mx/taxis_locales
VII. Official Venues and Hotels in Nuevo Vallarta
OFFICIAL VENUE
The Second Conference on the Humanitarian Impact of Nuclear Weapons will take place at the
following hotel:
Convention Center of the Paradise Village Hotel
Av. Cocoteros 1, Bahía de Banderas
63731 Nuevo Vallarta
Nayarit, Mexico
http://www.paradisevillage.com/
ICAN CAMPAIGN MEETINGS
ICAN campaign meetings will take place at the conference centre of the recommended hotel for
civil society participants:
Marival Resort and Suites
Paseo, Cocoteros S/N
Nuevo Vallarta, Nayarit
63732 México
http://www.marival.com/
HOTELS
ICAN has provisionally booked rooms for civil society participants at the Marival Resort & Suites
Hotel. The hotel is located 20-30 minutes walking distance from the official venue. The booking
process, rates and conditions are available below. ICAN will book rooms for sponsored
participants at the Marival Hotel and confirm the reservation to them.
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Marival Resort and Suites
Paseo, Cocoteros S/N
Nuevo Vallarta, Nayarit
63732 México
Website : http://www.marival.com/
Alternatively, further hotels are recommended on the official website:
http://www.sre.gob.mx/en/index.php/accommodation-and-reservation
Marival Hotel booking process for non-sponsored participants
Non-sponsored participants that would like to stay at the Marival Resort and Suites are kindly
asked to follow the process below and make their booking directly with the hotel.
1. Please contact the hotel by email or telephone before 15 January 2014 referring to the
booking code and contact details received in the confirmation email of ICAN. Rooms will
be allocated on the basis of first come, first served.
2. The hotel will request credit card information to guarantee the reservation or a cash deposit
equal to the first night’s accommodation. In addition, a copy of your ID or passport will be
requested along with the copy of the credit card if this is the selected payment. ICAN cannot
guarantee reservations for non-sponsored participants.
We strongly recommend that you book your accommodation as soon as possible. All rooms
not booked by 15 January 2014 will be released.
Marival Hotel rates and conditions
Rate – All Inclusive Plan
Single occupancy room rate: MXN2,100.- (approx. USD162.-)
Double occupancy room rate: MXN1,525.-/person (approx. USD118.-)
Rates are in pesos, per person, per night in an All Inclusive Plan, taxes and gratuities are
included.
Rate includes:
• Accommodation
• All meals and beverages. The hotel has six restaurants (1 buffet, 4 specialty restaurants and
1 snack bar).
Rooms are equipped with the following:
• Air conditioning
• Direct dial telephone
• Safe deposit box ($)
• Hairdryer and vanity mirror
• Colour satellite television with remote control
• Alarm clock
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•
•
•
Stocked mini fridge replenished daily
Wireless internet ($) *
Room service ($)
* Wifi will be offered at Lobby Grand on complimentary basis for all ICAN rooms
For internet access in the rooms the cost will be MXN153.00 (approx. USD12.-) per room/ per
24-hour service
Check-in/Check-out time
Check-in time: 15:00
Check-out time: 12:00
A surcharge may apply for any special request regarding check-in and check-out times.
Cancellation policy
The cancellation policy during the holiday season in Nuevo Vallarta is as follows:
45 days to 30 days prior to arrival: 50% from the total room estimated revenue
29 days to 16 days prior to arrival: 75% from the total room estimated revenue
15 days to 0 days prior to arrival: 100% from the total room estimated revenue
Map of official venue and hotels
VIII. Accessibility
Accessible rooms are available at the Marival Resort and Suites hotel. Please contact us at
[email protected] if you require an accessible room or transportation during your stay.
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IX. General Information on Nuevo Vallarta
Nuevo Vallarta is a rather recent tourist locality. It is located near the border of the State of
Nayarit and the State of Jalisco (Puerto Vallarta), between the Pacific Ocean and Sierra de
Vallejo mountains. It is one of the most visited and exclusive beach destinations in Mexico.
General information on the Riviera Nayarit is available here:
http://www.rivieranayarit.com.mx/
General information on Mexico, such as weather, voltage, local currency and exchange rate, is
available here:
http://www.sre.gob.mx/en/index.php/general-information
X. Contacts
For enquiries on registration, visa, hotels, materials and for any general requests, please
contact the logistical team at [email protected]
For enquiries on the sponsorship programme, please contact:
Isabelle Wippermann, [email protected]
+41 (0) 78 625 0640
For enquiries on media outreach and communications, please contact:
Daniela Varano, [email protected]
For enquiries on government participation and sponsorship, please contact:
Magnus Lovold, [email protected]
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