2012_WWR_2012 Wellsboro Winter Rally

2012 W.W.R. SUPPLEMENTAL REGULATIONS
Waste Management Winter Rally
February 11, 2012
Wellsboro, Pennsylvania
Organized by
Finger Lakes STPR Motorsports, LLC
1
2012 W.W.R. SUPPLEMENTAL REGULATIONS
Tentative Schedule of Events……………………………………………………………3
Refueling and service Summary………………………………………………………..3
Description……………………………………………….…………………………….…...4
1. Organization………………………………………...……………….……………….…4
2. Entries……………………………………………..….…………………….……………5
3. Advertising and Identification...……………………………………………………..6
4. Fuel……………………………………………………………………………………….6
5. Testing……………………………………………………………………………………6
6. Reconnaissance………………………………………………………………………..6
7. Administrative Checks………………………………………………………………..6
8. Scrutineering, Sealing and Marking………………………………………………...6
9. Practice
Stage……………………………………………………………………………………..6
10. Service………………………………………………………………………………….7
11. Car Recovery/Safety
Sweep/Sweep……………………………………………………....7
12. Results………………………………………………………………………………….8
13. Prizes……………………………………………………………………………………8
14. Final checks and Protests.………………………………………………………….8
15. Sanctioned Exceptions………………………………………………………………8
16. Maps…………………………………………………………………………………….9
17. Important Phone Numbers………………………………………………………...10
18. Stewards………………………………………………………………………………10
2
2012 W.W.R. SUPPLEMENTAL REGULATIONS
TENTATIVE SCHEDULE OF EVENTS as of 01/24/2012
All Registration activities occur at Morris Township Fire Department, Morris, PA.
Saturday, February 11, 2012
Competitor Registration and Service Crew Registration Hours
8:00 a.m. To 10:00
NOTE: If you need special consideration, please contact the
a.m.
Competitor Registrar.
Volunteer registration for Wellsboro Winter Rally
7:00 a.m. To 9:00 a.m.
NOTE: If you need special consideration, please contact the
Volunteer Registrar.
Scrutineering for all cars. No appointment needed.
8:00 a.m. To 10:00
a.m.
Team Crew at Scrutineering must be registered!
10:30 a.m.
Start List posted at the notice board at registration.
9:30 a.m. To 11:00
Novice seminar for new rallyists at a location to be announced.
a.m.
11:58 a.m.
The Rally Section A begins
2:06 p.m.
1st car arrives at Service.
Begin 60 minute Service.
Approximately 3:06
The rally Section B begins
p.m.
Approximately 5:09
The first car finishes the Rally.
p.m.
Approximately 5:43
The last car finishes the Rally.
p.m.
ASAP after Rally end
Posting of Provisional Scores
30 minutes after
Deadline for filing Scoring Inquiries & Claims
posting
After scores are
Awards Presentation
finalized
REFUELING AND SERVICE SUMMARY:
WMWR-2012
Transit Stage Fuel
Refueling & Service Summary miles miles mileage
Saturday, February 11
Stages 1 & 2
6.86 18.46
Service
Stages 3 & 4
25.32
6.86 18.62
Service
Totals
25.48
13.72 37.08
50.80
3
2012 W.W.R. SUPPLEMENTAL REGULATIONS
Description
This is the second year this stand alone regional rally has been run. The organizing committee has taken
the Waste Management Stages from STPR® and crafted a fun, one day event for all participants.
Headquarters will be located at the Morris Fire Department that has supported stage rally in this
Pennsylvania area for years.
Parc Expose: No Parc Expose has been planned. If the decision is to hold a Parc Expose, it will be
announced in a Bulletin at www.STPR.org.
The rally is just less than 40 miles in length. As service will be onsite, there will be only very short transits
between stages. The Rally consists of the complete Waste Management Stages run twice in each
direction.
This event is sanctioned and insured by Rally America. It will be conducted under the Rally America
Performance Rally Rules and these Supplemental Regulations.
This event is not organized nor conducted by the Finger Lakes Region SCCA, Inc.
Organization
1.
1.1. Name of the organizing body: Finger Lakes STPR® Motorsports, LLC
1.2. Name of the National Sporting Authority: Rally America, Inc.
1.3. Organizer’s Information: Meridith Croucher
[email protected]
1100 Peirson Ave, Newark, NY 14513
Phone/Fax 315-331-5354
Cell 585-704-5354
Organizing committee
Rallymaster
Alan Smith
[email protected]
Competitor Registrar
SueAnne Carson
[email protected]
Thank you for calling/Faxing only
2017 Yale Street
between 8 am and 10 pm Eastern
Wellsboro, PA 16901
Standard Time
(570)-723-4944 home and fax
Chief of Controls
James Monks
[email protected]
Volunteer Registrar
Gary Thomas
[email protected]
Thank you for calling/Faxing only
between 6 pm and 11 pm Eastern 607-277-0501
Standard Time
Co-Assistant Radio Chiefs
1.4.
Medical Services Coordinator
Service Chief
Scoring Chief
Scrutineering
Sweep Coordinator
Safety Sweep Coordinator
Spectator Coordinator
Finger Lakes STPR Motorsports
Dave Moore-administration/Phil Hemenway-radio and
network maintenance
[email protected]
Jamie Sue Parker
[email protected]
Brandon West
[email protected]
TBA
Don Taylor
[email protected]
Dale Howey
[email protected]
[email protected]
Bob Van Sice, Jr.
[email protected]
Meridith Croucher, Lew Giesy, Alan Smith
Wellsboro Chamber of Commerce
Julie VanNess
[email protected]
Stewards of the meeting:
Event:
Safety:
4
2012 W.W.R. SUPPLEMENTAL REGULATIONS
2.
Entries:
2.1. Entries will be accepted electronically from the Rally America web site (www.rally-america.com)
2.2. Entries will not be valid until the entire entry fee is paid.
2.3.Receipt of all mailed entry fees is based on the POSTMARK date of your mailed payment. Be sure to
mail in time for the registrar to receive materials for specified deadlines.
2.4.Rally America National and Regional classes will be accepted.
2.5.Entries will be accepted once Online Registration opens. From that date until 2/01/2012 all entries will
be accepted at the early entry fee,
2.6.Entries received after 2/01/2012 will be accepted at the late entry fee. Entries submitted at registration
must prove Rally America Competition License and pay in cash.
2.7.There will be a discount for entries paid by cash.
2.8.Entry fees include one Service Crew Kit.
2.9.Entry to the awards party will be an additional cost.
2.10.One additional service vehicle may be registered for $50, which includes a Service Crew Kit.
Additional Service Crew Kits may be pre-ordered for $25. A limited number of Service Kits may be
available for the teams entering late. We will do our best to provide the materials needed. Unfortunately,
due to the expense of preparing extra Service Crew Kits, fees for pre-ordered extra Service Crew Kits are
not refundable.
2.11.Payment for entries may be made by credit card at the Rally America online registration site. Other
options for payment include check or money order mailed to the Registrar until February 1. After
February1, payment may be made by certified check or money order. On site entries must be paid in cash.
2.12.Checks that do not clear upon first deposit will incur a $50 fee to cover bank and processing costs.
The “bounced” check must be replaced by February 1st, with a certified check or money order, or the entry
position will be forfeited. The entrant will remain responsible for the $50 fee.
2.12.1. Refunds: Refunds will be paid by check after March 15, 2012.
2.12.2. Competitors may withdraw their entries:
2.12.2.1. Without penalty, up to 48 hours before the start of registration.
2.12.2.2. With up to 25% of the entry fee in penalty, less than 48 hours before the start of on site
registration (percentage at the organizer’s discretion).
2.12.2.3. With up to 100% of the entry fee in penalty after the opening of on site registration
(percentage at the organizer’s discretion).
2.12.2.4. “No-show” withdrawals will not receive a refund.
On Line Pricing (Pay by credit Card to Rally America)
Wellsboro Winter Rally
Early
Registration Fee
By 2/01/2012
5 PM EDT
Late Registration
Fee
By 2/10/2012
5 PM EDT
At Event
Registration Fee
2/10-12/2012 only
$360.82
$412.37
N/A
Extra Service Vehicle
$50
Cash Discount Pricing (Pay by cash or check directly to Finger Lakes STPR® Motorsports, LLC.)
Wellsboro Winter Rally
Extra Service Vehicle
Early
Registration Fee
By 2/01/2012
5 PM EDT
Late Registration
Fee
By 2/10/2012
5 PM EDT
At Event
Registration Fee
2/10-11/2012 only
$350.00
$400.00
$450.00
$50
5
2012 W.W.R. SUPPLEMENTAL REGULATIONS
3. Advertising and Identification:
3.1. All vehicles must carry competition numbers in the required locations. These may be nationally or
internationally assigned numbers or off the shelf numbers provided by the competitor. Numbers must be at
least 8" high with at least a 1.25" stroke and displayed in a color contrasting to its background. (See Article
3.1.C.2 in the Performance Rally Rules).
3.2. Numbers and number backers will not be provided by the organizers of this event. Handmade (tape or
similar) numbers are not acceptable.
3.3. Service Vehicle Identification: All service vehicles must carry the car number of each vehicle they are
servicing for as per 2012 PERFORMANCE RALLY RULES 7.11.F.
4. Fuel:
4.1. Fuel will be the responsibility of the individual teams. Fuel will not be supplied by the organizers.
5. Testing (Sanctioned Exception):
5.1.Testing, defined as the running at speed (over the posted speed limit or on Forest roads) by a
competing vehicle on any road within 50 miles of Wellsboro, except at locations and times specified
and supervised by the organizers is prohibited. Violators will be excluded from the event.
5.2. The Odometer Calibration Run, which is not part of the Rally Route, is issued at registration. The
format is identical to that in the Route Book, and may be used by competitors and Service Crews.
5.3. There will not be a Practice or Shakedown stage.
6. Reconnaissance :
There will not be a Reconnaissance session
7. Administrative Checks: Competitor Registration is located at the Morris Township
Fire Hall.
Documents to be available at Competitor Registration:
Documentation on record and verified through Rally America will not need to be shown. Insurance is
required as per section 1.6C of the 2012 edition of the Rally America Performance Rally Rules.
Drivers and co-drivers competition license
Drivers and co-drivers driving license
Vehicle registration
Proof of vehicle insurance (declarations page)
A letter of permission to use the rally vehicle if not registered either to the driver, the co-driver, or the
entrant.
Service vehicle registration
Proof of service vehicle insurance
All documents must be valid for the duration of the rally.
8. Scrutineering, Sealing and Marking: Scrutineering location will be at the Morris
Township Fire Hall. Any change will be addressed in a Bulletin posted on the
Wellsboro Winter Rally Page located at www.STPR.org.
8.1
Scrutineering will be in accordance with the Section 6 of the 2010 Performance Rally Rules.
8.2
Scrutineering will be done on a first come first serve basis. The pre-printed Scrutineering form
must accompany the vehicle to Scrutineering. Team Crew at Scrutineering must be registered!
If you need special consideration for after hours, please contact the Scrutineering Chief
directly for help.
6
2012 W.W.R. SUPPLEMENTAL REGULATIONS
9
Practice Stage:
9.1
10
There will not be a practice stage.
Service:
10.1
10.2
10.3
10.4
10.5
10.6
10.7
Service kits will be issued to each Service Crew upon registration. Kits include a Running
Schedule, Route Map, Supplemental Regulations (with Odometer Calibration Run), Service
Route Instructions, Service Area locations and contact information for Emergency Services.
Selection of service spaces will be on a first come first serve basis during Registration except as
described below.
10.2.1 There is an additional fee of $50 per additional service space at the Waste Management
Site as defined in the Current Operations Manual article 5.4.
10.2.1.1 “The areas selected should be of sufficient size to accommodate the expected
number of vehicles and a 20ʼ x 60ʼ service area for each.”
10.2.1.2 Due to the variability of the terrain, the total square footage needed may be
calculated. The basic service space consists of 1200 square feet.
10.2.1.3 Teams with oversize service rigs need to pre-register with the Competitor
Registrar so that we can accommodate the need for increased space.
10.2.2 A footprint of your service vehicle is required due to the unknown space needs. Please
send this information to the Competitor Registrar. She will relay that to the Service
Manager.
There is a limit of 2 service vehicles per competing vehicle. Each service vehicle and its
personnel must be registered. Proof of Insurance (declarations page) for all service vehicles is
required at Registration. If the driver of the service vehicle is not the owner, a letter of
permission to use the vehicle is also required.
10.3.1 A service vehicle that is servicing more than one team counts as one of the two allowed
service vehicles for each team it is servicing. For example: If car 72 and 472 share a
service vehicle, the number of vehicles for the combined services is 3. This will be
monitored by the numbers issued for ID at Service Crew Registration.
10.3.2 Each Service Vehicle must be identified by the number (or Numbers) of the car (or cars)
that it is servicing per 2012 Performance Rally Rules 7.11.F.Numbers must be affixed to
the upper center windshield so as not to obstruct the view of the driver of the vehicle.
Tarps or spill cloths are required for all servicing operations. There is a $50 penalty for failure to
comply.
There will be an official with radio communications at the Service Area. This person will be
responsible for managing the area and helping crews find missing vehicles. Net Control
frequencies are listed in the Route Book and Service Route Book for your convenience and
monitoring. Service Crews and Rally Teams will NOT be permitted to contact Net Control
directly with the exception of a true emergency.
Service Crews are required to notify the Service Area Coordinator when they leave a service
area to retrieve a vehicle they are servicing for.
There is space very close to the Service Area where crews may watch. Please make sure your
wristband is on at all times as there is not spectating per request of the property owner.
7
2012 W.W.R. SUPPLEMENTAL REGULATIONS
11
CAR RECOVERY / SAFETY SWEEP / SWEEP
11.1
11.2
11.3
11.4
12
The Safety Sweep team follows closely behind the final competing vehicle. Their primary
purpose is to discover what assistance is required by disabled vehicles/teams and to pass this
information to Net Control and Sweep. They are unable to take passengers.
If you are disabled, and you are over maximum lateness, you will be asked to surrender your
time card. Safety Sweep is not a course-closing vehicle, and will pull over and wait if you are
able to get back in the rally.
Closely following Safety Sweep will be Medical and 4x4 Sweep teams who will provide medical
support and/or attempt to move your disabled vehicle. If a stage will be run again you will only
be moved if you are blocking the course. When the stage is closed after its final use, Sweep will
attempt to move your car to the end of the stage where your service crew or a wrecker can be
dispatched to meet you. Sweep may help a competitor get going if they can, but it is a courseclosing vehicle for that stage and if you allow them to continue past you, you are out of the
event. Specific Sweep info is included in the back of the Route book.
Emergency Instructions for rally teams are summarized on a sheet in the back of the Route
Book for your convenience.
Results:
Informational scores will be posted at Service during the event Saturday. Provisional results will
be posted at the After Rally Party ASAP after the Rally is complete. The location of the party will
be published in a Bulletin posted in the Announcement Forum on www.stpr.org.
13
Prizes
13.1
13.2
13.3
14
Final Checks and Protests:
14.1
14.2
14.3
15
At a minimum, trophies will be awarded to the first place car in each class as well as the First
Overall four-wheel drive vehicle and the First Overall two-wheel drive vehicle.
Trophies will not be mailed to those competitors who cannot pick them up at the awards
ceremony. If you cannot stay for the awards banquet, please make arrangements to have your
trophy picked up.
There will not be cash awards, however, The first place team overall will receive a full regional
entry to The Waste Management Susquehannock Trail Performance Rally®, presented by
Citizens and Northern Bank. This entry will be awarded to the driver/co-driver team and are not
transferable to another team.
All finishing vehicles are required to remain in the Impound area until released by the Event
Steward or his designee, or referred for additional inspection as directed.
Inquiry forms are in the Route Book, and will be available at the scoring location. All inquiries
will be investigated, and their disposition posted.
Claim forms are available from the Rally America Stewards.
Sanctioned Exceptions:
15.1
There is not to be any testing within a 50-mile radius of the village of Wellsboro, PA. (See
section 5.)
Please contact the organizing chair with any questions, comments or concerns.
Your comments are one of the main mechanisms that we have to continue to try
and improve the event!
8
2012 W.W.R. SUPPLEMENTAL REGULATIONS
16
MAPS:
16.1 Waste Management Site in Antrim, PA
16.2
Morris Township Fire Department
9
2012 W.W.R. SUPPLEMENTAL REGULATIONS
17
Important Phone Numbers
17.1 Meridith Croucher - Event Chair- 585-704-5354
17.2 Net Control – TBA
17.3 Tech – TBA
18
STEWARDS:
Event:
Safety: TBA
10