Snow Mountain Ranch - Colorado Conference Centers

Transcription

INSIDE
Information and forms to assist you in planning your stay at Snow Mountain Ranch.
JUNE 2016 – MAY 2017
Serving Groups, Conferences,
Retreats, Family Reunions
and Celebrations.
SNOW MOUNTAIN RANCH
Planning Guide
Snow Mountain Ranch is the place
for bringing together family and friends.
Inside you’ll find helpful information on planning your stay, group activities,
meal options and forms you’ll need to complete prior to your stay.
For additional copies of this guide please visit ColoradoConferenceCenters.com.
SNOW MOUNTAIN RANCH
YMCA of the Rockies puts Christian Principles into practice through
programs, staff and facilities in an environment that builds healthy
spirit, mind and body for all.
TABLE OF CONTENTS
3
4
9
9
10
16
Group Leader Timetable
Meal Options
Activities
Faith-based Programs
Chaplain Services
Area Information
FORMS
5
6
7
8
8
11
13
14
15
Meeting Room & Equipment
Refreshments, Food & Grills
All-you-can-eat Summer Cookouts
Billing Information Agreement
Tax Exempt Form
Group Activities Request From
Group Room Roster
Adult Waiver of Liability
Child Waiver of Liability
CONTACT INFORMATION
Phone: 970-887-2152
Extensions:
Conference Office ...................x4127
Chaplain......................................x4003
Food Service .............................x1701
Nordic Center............................x4173
Program Department..............x4135
Fax: 303-449-6781
(Please include a cover sheet.)
E-mails:
Conference Department
[email protected]
Program Department
Mary Ann Degginger, Program Director
[email protected]
Chris Michalowski,
Associate Program Director
[email protected]
SHIPPING FOR YOUR EVENT
FedEx and UPS
Snow Mountain Ranch–YMCA of the Rockies
Group Name
Booking #
ATTN: Conference Office
1101 County Road 53
Granby, CO 80446
HELPFUL INFORMATION
Plan Ahead
Lodging, meeting rooms and activities fill up quickly. In order to ensure you get the
most out of your stay, plan in advance by submitting your Request Forms early. Our
Conference Coordinators are here to help you with planning your itinerary and any
special needs such as wheelchair accessibility and first-floor rooms. Your group can
be divided according to interests and levels, or activities can be planned that the
entire group can enjoy. Let your group participants know about their recreational
choices by directing them to SnowMountainRanch.org.
Alcohol
We do not sell or serve alcoholic
beverages and alcohol is not allowed in
common areas. You may bring your own
and consume it in your lodge room,
cabin or meeting room.
Computers
Computers are located at the
Buckboard Grill and the library.
Free wireless is available in the
Administration Building, all lodges, and
in six, seven and eight-bedroom cabins.
Maid Service
If you are a travel agent, full payment
is due 45 days prior to arrival. You
must report the guaranteed number of
rooms, cabins, campsites and nights by
the date shown on your contract. If you
cancel after this date, you will incur a
cancellation fee and your deposit will
be forfeited.
Pets
NO pets, except service animals, are
allowed in lodges and retreat cabins.
Quiet Hours
For the comfort of all guests please
respect our quiet hours from
10 PM –7 AM.
Service is limited. Please ask your
Conference Coordinator for details
pertaining to your accommodations.
Self-service Laundry
Payment & Cancellations
Full payment is due at check-out.
We accept Visa, MasterCard, Discover,
American Express, checks and cash.
Please discuss your payment options
with your Conference Coordinator.
Coin operated laundry is located behind
the swimming pool. Please see your
guest bulletin for hours.
PRINTED ON RECYCLED PAPER. MM1.3 –12/15
2
CARING • HONESTY • RESPECT • RESPONSIBILITY • FAITH
GROUP LEADER TIMETABLE
You may reserve accommodations up to TWO YEARS in advance. Call Group Sales at 800-777-9622.
Please review your contract for accuracy and record important dates below for easy reference.
Upon Making a Reservation
30 Days Prior to Arrival
1. Pay Deposit
1. Meeting Room & Equipment Request
You will receive a contract via e-mail. Please sign and return
with initial payment. The deposit is due when you confirm your
reservation with Group Sales.
Amount Paid $
Complete and submit the Meeting Room & Equipment Request Form
on page 5. Meeting rooms are assigned on a space-available basis.
2. Submit Tax Exempt Affidavit (if applicable) and
Billing Information Agreement (page 8).
Six Months Prior to Arrival
Three Weeks Prior to Arrival
1. First Cancellation Date
1. Submit Room Roster
This is the first deadline to cancel reserved rooms, cabins and nights.
Contract Date (see contract):
2. Wheelchair Accessible or First-floor Room Request
Please identify this request on the Room Roster Form on page 13,
or call the Conference Office as soon as possible.
Sixty Days Prior to Arrival
1. Final Cancellation Date
Your deadline to cancel reserved rooms, cabins and nights is on your
contract. Failure to meet this deadline will result in forfeiture charges.
Please contact the Conference Office with your final numbers (see
your contract for penalties).
Contract Date (see contract):
2. Reserve Activities*
Many activities are FREE and you should make arrangements to
participate in them prior to your arrival. To do so, please complete
the Group Activities Request Forms on pages 11–12.
* Activities must be cancelled two weeks prior to the reserved date or you
will be charged full price.
(date to submit)
Complete the Room Roster Form on page 13.
2. Order Refreshments, Food & Grills
Refreshments can be delivered to your meeting room, sack lunches
can be provided for outings and summer cookouts can be arranged
by request (see pages 6–7). Grills can be delivered to your cabin or
fire ring.
Arrival at Snow Mountain Ranch
1. Check in hours: between 3 PM and 6 PM
Accommodations will be ready between 3 PM and 6 PM. During
peak season, accommodations may not be available until 6 PM.
Group leaders should arrive prior to the group in order to confirm
last minute details, check the Room Roster and pick up room keys.
Group members may check in individually if arrangements are made in
advance (preferably 60 days in advance). Registered guests are free
to participate in activities until accommodations are ready.
2. Check out: by 10 AM
All groups check out at the front desk. Full payment is required at
check out. You will receive an invoice detailing all charges posted to
the master account. If advance arrangements were made for guests
to pay their own expenses, individual invoices will be provided.
2016 FAMILY REUNION
EDUCATIONAL TOURS
Do you want to organize a family reunion but find
the planning process daunting?
Snow Mountain Ranch offers special weekends to stay
in our lodging, try our dining services, and receive a
personalized tour of our facilities.
Select dates available.
CALL NOW! 888-690-9622
coloradoconferencecenters.com3
SCHLESSMAN COMMONS
HOURS
SPRING, SUMMER & FALL
Breakfast 7 AM – 9 AM
Lunch
11:30 AM – 1 PM
Dinner
5 PM – 7:30 PM
SKI SEASON
Schlessman Commons
Breakfast 6:30 AM – 9 AM
MEAL OPTIONS
Lunch
11:30 AM – 1 PM
Dinner
5 PM – 7:30 PM
All-You-Can-Eat Meals
All meals in the Schlessman Commons Dining Room are served buffet-style. Individuals in each group
receive designated wristbands that must be presented at each meal. A fee will be charged to replace
lost tickets. Special meals or menus must be arranged in advance. If you have food allergies or
special dietary concerns, please contact our Food Service Manager at 970-887-2152, x1701.
Enjoy delicious
all-you-can-eat
buffet-style
meals!
Catering & Special Events
For information about our catering options, please call 970-887-2152, x1701. Snow Mountain
Ranch offers a variety of indoor and outdoor venues for weddings, receptions and special catered
events. For more information please contact our Food Service Manager at 970-887-2152, x1701.
Special meals or menus must be arranged in advance. Boxed meals can be ordered a day ahead (see
page 7) and should be picked up by the group leader during open hours at the Buckboard Grill.
Other Dining Options
BUCKBOARD GRILL & PIZZA
Administration Building
SKINNY SKI CAFÉ
Open Ski Season at the Nordic Center
Offering burgers, call-in and take-out pizzas,
snacks, starters, salads, hot grill items,
sandwiches, ice cream and a variety of grocery
supplies. 970-887-2152, x4122
Stop by the Café on a snowy day to relax and
warm up with a bowl of hot soup or chili. Sip a
hot cocoa or recharge with a high energy snack
before heading out for more fun in the snow.
4
ALL-YOU-CAN-EAT
SUMMER COOKOUTS
Tuesday and Wednesday evenings
It’s an evening of food, fun, family and friends!
See page 7 for more information. Advance
reservation required.
MEETING ROOM & EQUIPMENT REQUEST FORM
Meeting rooms are assigned on a firstcome, first-serve basis, according to group
size, needs, room availability and date
request is received.
Please remove this page, complete and then make copies of all forms before mailing.
Please make copies of this form for each
meeting room/breakout room needed.
Additional meeting room space may be
reserved at a rate of $5 per person/per
day/per meeting room, based on availability
(minimum charge $50 per day). Chairs and
tables are provided at no additional charge.
If your group is staying in cabins, a meeting
room IS NOT included in your lodging fee.
If you would like to request a meeting
room, a rate of $8 per person/per day
will be applied (minimum of $75 per day).
Additional charges may apply. Availability is
not guaranteed.
SUBMITTING FORMS
Please fill out this form and return to the
Conference Office 30 DAYS prior to your
arrival.
Fax: 303-449-6781
Please include a cover sheet.
U.S. Postal Service
Snow Mountain Ranch
Group Name
Booking #
PO BOX 169
Winter Park, CO 80482
GROUP NAME:
GROUP SIZE:
BOOKING NO:
E-MAIL:
NO. OF CHAIRS:
DATE/TIME:
NO. OF TABLES:
YES
WHEELCHAIR ACCESSIBLE?
DO YOU HAVE A BAND?*
YES
NO
NO
* Bands must be finished by 10 PM. Quiet hours are 10 PM to 7 AM.
IF YES, WHAT TIME WILL THEY BE PLAYING?
PLEASE LIST ANY ADDITIONAL NEEDS:
CHOOSE A ROOM SET-UP (for custom set up, please submit a drawing request):
Meeting rooms are available from 3 PM on day of arrival until 10 AM the day of departure.
Early/late use may be reserved for an additional fee.
Square
Theater
Custom (indicate below):
Classroom
TYPE OF EQUIPMENT
PRICE (PER DAY)
$
Microphone Stand
$ 10
Music Stand
$ 10
Wired Microphone
$ 15
DVD Player
$ 15
FedEx and UPS
Screen
$ 20
Group Name
Booking #
1101 County Road 53
Granby, CO 80446
VCR
$ 20
Easel with Flipchart Paper
$ 20
Podium
$ 20
Whiteboard Easel
$ 25
Wired Microphone & Stand Combo
$ 25
8’ x 4’ Stage Sections (up to 10)
$ 30 each
PA (speakers, 1 microphone)
$ 50
Portable PA System
$ 50
888-592-9622
970-887-2152, x4127
LCD Digital Projector
$ 65
LCD Digital Projector w/screen
$ 80
Conference Phone
$ 80
Portable JBL Single Speaker PA System
$100
Setup Change of Meeting Room* (after initial set-up):
- Small Room
- Medium Room
- Large Room
$ 75
$100
$125
[email protected]
Picnic
HOW MANY?
DATE
TIME
5 each
Telephone
E-mail
U-Shape
Equipment Rental (limited availability)
Extension Cord/Powerstrip
CONTACT INFORMATION
/
* There will be a charge each time the meeting room must be changed.
Special requests must be made prior to arrival. Wireless is available in many areas; check with the Conference Office.
REFRESHMENTS, FOOD & GRILLS REQUEST FORM
Refreshments can be delivered to your meeting room 7 AM – 8:30 PM.
Deliveries outside of regular hours will be charged $20 per hour.
SUBMITTING FORMS
Please make additional copies of this form,
one for each order. Fill out the forms and
return to the Conference Office THREE
WEEKS prior to your arrival.
Fax: 303-449-6781
(Please make additional copies for multiple orders.)
GROUP NAME:
DELIVERY LOCATION:
NO. OF PEOPLE:
DATE/TIME:
BOOKING #:
E-MAIL:
U.S. Postal Service
Refreshments and Snacks
Group Name
Booking #
PO BOX 169
FedEx and UPS
Group Name
Booking #
1101 County Road 53
Granby, CO 80446
CONTACT INFORMATION
Telephone
888-592-9622
970-887-2152, x4127
E-mail
[email protected]
FOOD ALLERGIES:
YMCA of the Rockies makes every attempt to identify
ingredients that may cause allergic reactions for those
with food allergies. Every effort is made to instruct our
food production staff on the severity of food allergies.
There is also a possibility that manufacturers of the
commercial foods we use could change the formulation
at any time without notice. Guests concerned with food
allergies need to be aware of this risk. We will do our best
to accommodate your needs. Snow Mountain Ranch will
not assume any liability for adverse food reactions to
foods consumed, or items one may come in contact with
while eating at any of our food service establishments.
Please keep in mind that our menu is subject to change
without notice.
For additional information please contact Food Service at
970-887-2152, x1701.
FOR INTERNAL USE ONLY
To Grill/Conference Service File:
/
NOTE: One (1) Gallon serves 16 people
Gal. Coffee regular
Gal. Coffee decaf
Gal. Hot chocolate
Gal. Lemonade
Sodas (assorted)
Gal. Hot cider
Gal. Hot tea
Gal. Iced tea
Gal. Hot water
Gal. Cold water
Cold water
Ice
Chips & Salsa
Fruit Tray
Fruit Bowl
Naked® Juice
($18 per gallon)
($18 per gallon)
($18 per gallon)
($15 per gallon)
($ 2 per 20 oz. bottle)
($15 per gallon)
($15 per gallon)
($15 per gallon)
($ 6 per gallon)
($ 6 per gallon)
($ 2 per 20 oz. bottle)
($ 4 per 10 lbs.)
($ 6 per person)
($ 6 per person)
($ 6 per person)
($ 5 per bottle)
Brownies (dozen) ($10 per dozen)
Doughnuts (dozen) ($10 per dozen)
Muffins (dozen) ($10 per dozen)
Cookies (dozen) ($10 per dozen)
Special Instruction:
No. of people
No. of people
No. of people
No. of bottles
Food Breaks (15 person minimum)
1. Sunrise Special ($14 per person) Includes bagels, cream cheese, yogurt, bananas, granola,
milk, coffee and assorted juices
No. of people:
2. Health & Fitness On The Go ($12 per person) Includes meat and cheese tray, assorted breads and
condiments, fruit tray, coffee, iced tea and lemonade
No. of people:
3. Deli Lunch ($14 per person) Includes fresh sliced meats, cheese, bread, condiments,
potato chips, soda and water
No. of people:
4. Scream for Ice Cream ($8 per person) Select two flavors of ice cream:
vanilla
chocolate
strawberry
Select three toppings:
chocolate
caramel
strawberry
No. of people:
neapolitan
nuts
sprinkles
5. Choc-O-Holic ($8 per person) Includes chocolate chip cookies, brownies
or hot chocolate and coffee
No. of people:
6. Great Get-Together ($8 per person) Includes Boulder Chips, popcorn, fresh apples and lemonade
No. of people:
7. Special Requests? Please call Food Service at x1701.
Initials:
Date:
Total posted to Maestro: $
6
Fruit Baskets
REQUESTED BY:
OCCASION:
DELIVER TO:
DATE/TIME:
/
1.Fruit Basket / $40 per basket
No. of baskets:
Includes fresh, seasonal fruit and specialty chocolates, sparkling cider
and bottled water.
Boxed Meals
All orders must be placed with the Conference Office at x4127 by 1 PM
the day prior to your scheduled pick-up. For special dietary needs
please call x1701.
Boxed meal orders can be picked up anytime after breakfast on your pickup
date. Group leaders can arrange to pick up lunches at the Buckboard Grill during
open hours.
PICKUP DATE:
GROUP NAME:
1. Turkey or Ham Boxed Lunch
No.
$12 per meal*
Includes your choice of wrap or sandwich (choose turkey or ham)
with chips, fruit, sweet snack, drink and condiments.
2. Peanut Butter & Jelly Boxed Lunch
No.
$12 per meal* Includes sandwich, chips, fruit, sweet snack, drink
* No additional charges if on meal plan.
BBQ Grill Rental
Propane grills can be delivered to your cabin or picnic area.
Lunch hours: 10 AM–2 PM
Dinner hours: 4–8 PM
Large Grill (50 or more people)
Delivery and pickup: $150 per meal period
DELIVERY DATE:
ALL-YOU-CAN-EAT
SUMMER COOKOUTS
Plan early—we start taking reservations
in February!
Enjoy an evening of food and fun at the Mountain Air Cookout
Shelter! Cookouts are Tuesday and Wednesday nights from
the second weekend of June through the second weekend in
August. The shelter accommodates 200 people; your group
may be sharing the space with others. Reservations are in
half-hour increments, but feel free to stay as long as you like.
MENU OFFERINGS:
Steak, grilled chicken, hamburgers, hot dogs, veggie burgers,
corn on the cob, baked beans, potato salad, corn bread,
watermelon, lemonade, iced tea and water.
GROUP NAME:
BOOKING #:
GROUP LEADER:
PHONE:
DELIVERY TIME:
BEST TIME TO CALL:
LOCATION:
E-MAIL:
PICK-UP DATE:
PICK-UP TIME:
No. of adults ON meal plan
x $ 8/pp= $
No. of adults NOT on meal plan
x $22/pp= $
DELIVERY DATE:
Free for children on a meal plan.
Medium Grill (up to 50 people)
DELIVERY TIME:
LOCATION:
PICK-UP DATE:
PICK-UP TIME:
Small Grill (up to 5 people)
GROUP COOKOUT
DELIVERY DATE:
DELIVERY TIME:
No. of children (ages 6–12)
NOT on meal plan
x $15/pp= $
Requested Cookout Date:
Requested Cookout Time (please check):
5 PM
5:30 PM
6 PM
6:30 PM
7 PM
CANCELLATION POLICY:
To cancel due to inclement weather you must contact Food Service by noon
the day of your cookout by calling x4122 or x4127.
LOCATION:
PICK-UP DATE:
PICK-UP TIME:
Once we receive this form, our Conference Office
will contact you to confirm your cookout date.
NOTE: Grill Liability Form must be completed and submitted.
SNOW MOUNTAIN RANCH
BILLING INFORMATION AGREEMENT
GROUP NAME:
During your discussion with Group Sales, an
agreement is made to the type of contract
you will create for your group/family reunion.
If you choose the Online Reservation option,
each of your attendees will make their
own reservation online under your agreed
contract and each are responsible for their
own payments. If you decide not to choose
this option, then you as group leader are
responsible for collecting all payments from
your attendees and will pay the total balance
due at departure. Any changes to the billing
plan created for your group must be received
by the Conference Office at least THIRTY
DAYS prior to arrival. NO CHANGES TO
THE BILLING WILL BE MADE AFTER
THAT DATE.
CONTACT NAME:
ALL RETREAT CABINS WILL BE BILLED AS A
UNIT PRICE AND THE TOTAL CHARGE WILL
BE THE RESPONSIBILITY OF THE GROUP
LEADER. UNIT PRICE WILL NOT BE SPLIT
AMONG INDIVIDUAL GUESTS.
Signature:
SUBMITTING FORMS
Please make a copy and send via:
Fax: 303-449-6781
U.S. Postal Service
Group Name
Booking #
PO BOX 169
FedEx and UPS
Group Name
Booking #
1101 County Road 53
Granby, CO 80446
CONTACT INFORMATION
Telephone
888-592-9622
970-887-2152, x4127
E-mail
ARRIVAL DATE:
BOOKING #:
DEPARTURE DATE:
Online Reservation Option/Each Attendee Responsible For Their Own Reservation
Each attendee will make their reservation online and be responsible for any balance due. Any
additional charges that are made as a group, such as refreshments, group activities, cookouts, etc.
will be charged to the master reservation and are the responsibility of the group leader. A $50
blocking fee will be paid by the group leader for each room blocked. Groups must have a minimum of
10 rooms to choose this option.
Group Leader Pays All
The group leader will present Snow Mountain Ranch with a room roster at least THREE WEEKS prior
to arrival and will be responsible for payment of all charges incurred during their stay. All charges will
be listed on the master invoice.
I, the undersigned, agree to the billing terms specified above and understand that no changes will be
made within THREE WEEKS of check in or during my stay. I also understand that FULL PAYMENT IS DUE
AT CHECK-OUT.
Date:
MANDATORY AFFIDAVIT OF TAX STATUS
ANY GROUP that makes purchases from the YMCA of the Rockies must complete this affidavit and
declare their tax status. An original of this affidavit must be completed, signed and submitted prior to
check in for each visit.
We DO NOT qualify as non-taxable under Colorado law or we do not have appropriate documentation
to that end. We agree to pay all applicable taxes associated with the charges incurred for goods and
services provided by the YMCA of the Rockies (complete items 3 through 9 below).
We DO qualify as non-taxable or tax exempt under Colorado law as outlined below. I understand and
declare, under penalty of perjury, that the following statements are true:
•The name of our tax exempt organization is included (in-part or full) in the name on this reservation.
•Any payments for non-taxable goods and services will be made with a check, drawn on the tax
exempt organization’s bank account, or with a credit card in name of the tax exempt organization.
•The tax exempt organization listed has not and will not receive any reimbursement through
direct payment, collection or donation from any individuals or other organization for the use or
consumption of said goods and services (complete items 1 through 9 below).
1. Name of Tax-Exempt Organization
2. Sales Tax-Exemption No.
3. Group Name (as it appears on your YMCA of the Rockies contract)
4. Booking #
7. Name (Print)
5. Dates of Reservation
8. Signature
6. Today’s Date
9. Title
No changes to tax status will be made once your reservation is checked-in. The YMCA of the Rockies
WILL NOT make any adjustments to taxes assessed; rather it will be the responsibility of the
organization to settle any tax adjustments with the State of Colorado (see www.colorado.gov for
more information).
[email protected]
8
ACTIVITIES AT SNOW MOUNTAIN RANCH
Stay Pass
Day Pass
One Stay Pass per guest is included in the price of your lodging
accommodations and can be picked up when you check in at the
Administration Building. Your Pass should be worn during your stay to
allows us to recognize you as a guest, and provide you with access to
activities.
If members of your group are not staying at Snow Mountain Ranch, they
will need to purchase a day pass (ages 6 and up) at the Administration
Building or Program Building. Ages 5 and under and YMCA members
(with proof of Y membership) receive a free Day Pass. Day Passes can be
purchased for multiple days.
FREE ACTIVITIES
OTHER ACTIVITIES
The following activities, depending on the
season, are included in your stay. In most
cases, children must be accompanied by a
responsible adult 18 years or older. Some
activities may require a refundable deposit
for equipment rental.
The following activities require
pre-registration and a fee.
Year-round Indoor
Basketball, billiards, foosball, indoor pool,
indoor roller rink, table tennis, volleyball.
Spring, Summer and Fall
Bocce ball, croquet, hiking, horseshoes,
ladderball, trike park,18-hole mini golf and
9-hole toddler mini golf course, playgrounds,
sand volleyball, tennis, tetherball, 18-hole
disc golf, historic sites (seasonal activities are
weather dependent).
Winter
Ice skating, snow tubing, sledding, dog sled
presentation, Nordic ski trails, fat bike trails,
and snowshoe trails.
Family-Friendly Activities
When you check in, pick up a copy of our
Program Bulletin. You’ll find information on
scheduled activities, musical performances,
dancing, wildlife education, family campfires,
night hikes and other family fun!
Historical Sites
The Rowley Homestead lets you experience
the way life was as a Rocky Mountain rancher
in the late 1800s and early 1900s.
Indoor Swimming Pool
Lifeguards are on duty during all scheduled
pool times. Cameras, camera phones and video
equipment are not allowed in the pool area or
locker rooms.
• 25-yard heated pool and adult lap time
• aquatic climbing wall and slide
• sauna and showers
Library
Stop by for a wonderful selection of books,
games and free Wi-Fi. We also have computers
available for use.
Summer Tubing Hill
Our tubing hill is open from June through
September (weather permitting). Groups up to
70 people can reserve one hour time slots. For
reservations call 970-887-2152, x4135.
Trail Running/Walking
Snow Mountain Ranch offers miles of beautiful
trails for running, hiking, and walking.
Faith-Based Programs
• Vespers Campfire
Vespers campfires are a combination of fun
camp songs, skits, Scripture, prayer, and
s’mores.
• Faith-based High Challenge Course
Confront your fears and realize some of
your untapped capabilities. A leader will
guide your group through a safe experience,
then lead your group through an exploration
of the experience.
• Spiritually Focused Climbing Wall
A leader will relate the climbing experience
to Ecclesiastes 4:9-12 and help your
group discover how “Together is Better” in
climbing, life and faith.
• Faith-based Low Challenge Course
A custom designed low ropes experience
that builds teamwork in your group, relating
scripture to real-life situations.
• Devotional Hike
This is a guided hike up the Grand View
Trail. Along the way your group will read and
discuss eight devotional meditations around
the eight beatitudes.
Fishing
Fishing areas are located on our property.
No license is required at Gaylord Reservoir.
Equipment rental is available at the Program
Building. Please call 970-887-2152, x4135.
Photos by Dill
Advance reservation required.
800-874-3455
photosbydill.com
Get the group together and arrange for
a professional photo. Locations available
throughout Snow Mountain Ranch.
Horse Activities
Advance reservation required.
Helmets available upon request.
Sombrero Stables: 970-887-1999
Explore our beautiful trails by horseback.
We offer breakfast and dinner rides, and
wagon or sleigh rides. Children age 5 and older
may ride their own horse. Children ages 2-4
may ride with a parent. Pony rides are available
for children age 5 and under.
LOOKING FOR
ADVENTURE?
Don’t miss this unforgettable
dog sledding experience!
The Dog Sled Adventure Package
includes:
• presentation
• dog sled rides
• snow hut building
• guided snowshoe hike
• campfire with s’mores and hot cocoa
Pick your presentation topic!
Our chaplain will introduce you to the
sport of dog sledding while telling
humorous and engaging stories from
his past as a long-distance dog sled
racer. Presentations can be centered
around the following themes:
• Persevering in Faith and Life
• Being Mission-Driven
• Teamwork Isn’t Everything,
it’s the Only Thing
• Everything Rises and Falls
on Leadership
JANUARY– MARCH
$50 per person
9 AM – 4 PM (break for lunch)
Group Size: Min. 15 / Max. 40
Book your adventure today!
970-887-2152, x 4135.
Continued on page 10
CHAPLAIN SERVICES
ACTIVITIES—Continued from page 9
Mountain Biking
The ministry at Snow Mountain Ranch wants
to do our best to meet your specific needs.
Our ordained chaplain offers year-round,
on-site worship and customized spiritual
programs for all faiths and ages. Please check
our weekly schedule or contact the Chaplain
Department for seasonal programs and/or to
arrange a special service.
Explore our miles of scenic trails summer and
fall. Full or half day rental includes bike and
helmet. 970-887-2152, x4135
Portable Outdoor Climbing Wall
Reserve our portable 32 ft. high climbing
wall for your group or reunion. For more
information please call the Program
Department at 970-887-2152, x4135.
White Water Rafting
Off-site. Advance reservation required.
For a wet and wild ride reserve a full or halfday white water adventure trip through Mad
Adventures at 800-451-4844.
E-mail: [email protected]
madadventures.com
WINTER ACTIVITIES
Nordic Center
The Snow Mountain Ranch Nordic Center
offers more than 100 km of cross-country
and snowshoe trails, which can accommodate
the first-time cross-country skier and
snowshoer to the elite racer, as well as skiers
with special needs. The Nordic Center’s
full-service ski shop is where you’ll fi
nd
deals on group lessons, private lessons,
snowshoes, skate and classic ski rentals, and
the latest ski gear a
nd apparel for sale. Fat
Bike rentals are also available at the Nordic
Center and are available per hour, half day, or
full day. Call 970-887-2152, x4173 o
r visit
SnowMountainRanch.org/nordic.
SNOW
MOUNTAIN
SPORTS
FOR THE BEST PRICES
ON SKI AND SNOWBOARD
RENTALS IN THE VALLEY!
CALL 800-544-1523
On-site at Snow Mountain Ranch
If you haven’t booked a special event with us
ahead of time, we offer last minute guided
experiences such as:
• Bible Studies
• Communion hikes and/or private sessions
• Family celebration services
• Hikes and snowshoeing experiences
• Prayer labyrinth at Hidden Sanctuary
• Worship services
• Memorial services
• Family Celebration Services
• Outdoor chapel
Whispering Pines Chapel
Shuttles to Ski Areas
Winter Park Resort: shuttles are available for
groups of 15 or more. To schedule a shuttle
for your group call the Conference Department
at 970-887-2152, x4127 at least three
weeks prior to your arrival.
Snowshoe Guided Hikes
Explore our winter wonderland! To schedule
a hike for your group please call the Program
Department at 970-887-2152, x4135.
Sunday Chapel Service
Ecumenical Worship Celebration for all guests
and ages. Music, devotional message, praise
and worship, children’s message. See the
Program Bulletin for time or call x4003.
Communion and Vesper Services
Scheduled seasonally.
For more information please contact
the Conference Department at
970-887-2152, x4127.
Ski & Snowboard Rentals
We recommend Snow Mountain Sports,
located under the Library at Snow Mountain
Ranch. Please call 800-544-1523 to reserve
equipment.
SOMBRERO
STABLES
Sleigh and wagon
rides, trail rides
and more!
Reservations required!
970-887-1999
or x 4146
10
GROUP ACTIVITIES REQUEST FORM
A Snow Mountain Ranch representative will contact you to confirm program dates
and times based on availability. Reservations must be made at least 60 DAYS in
advance. Please fill out this form, make a copy and return it to the Conference Office.
Bookings are on a first come, first serve basis.
GROUP NAME:
RESERVATION NO.:
DATE SUBMITTED:
ARRIVAL DATE:
DEPARTURE DATE:
CONTACT NAME:
PHONE (DAY):
PHONE (EVENING):
E-MAIL:
FAX:
CONTACT ADDRESS:
CANCELLATION POLICY
CITY/STATE/ZIP:
Activities must be cancelled two weeks prior
to the reserved date or you will be charged
full price.
Free Orientations
SUBMITTING FORMS
DATE REQUESTED:
You can request a Program Coordinator to come to your meeting room or Retreat Cabin and provide a
brief overview of Snow Mountain Ranch and the activities listed on page 9 and 10.
TIME REQUESTED:
NO. OF PEOPLE:
Fax: 303-449-6781
Self-led Campfire Fire Rings
U.S. Postal Service
Group Name
Booking #
ATTN: Program Department
PO BOX 169
LOCATION:
MEETING ROOM
Gather around the campfire with your group for your own planned activities. One-hour time slots are
available (firewood may be purchased for an additional fee). For Program-led evening campfire rings
please see page 12.
DATE REQUESTED:
TIME REQUESTED:
NO. OF PEOPLE:
Softball Field
FedEx and UPS
Reserve our field for a game of softball, kickball, dodgeball and family games.
Group Name
Booking #
1101 County Road 53
Granby, CO 80446
DATE REQUESTED:
TIME REQUESTED:
SUMMER TUBING HILL
CONTACT INFORMATION
Reserve your thrill ride down Colorado’s
FIRST summer tubing hill.
Telephone
Date Requested:
970-887-2152, x4135
E-mail
[email protected]
Chris Michalowski, Assoc. Program Director
[email protected]
RETREAT CABIN
/
/
Number of people:
Time (please circle one):
9 AM 1 PM 4 PM
Available Memorial Day Weekend through
October 1st (weather permitting).
Only one advance registration per group. Limit 70
tubers per session. No private sessions. Ages 3+.
ACTIVITY (FEE-BASED)
FEE (PER SESSION)
DATE
SESSION (AM)
ARCHERY
$60
Age: 5+ –––/–––/–––
Limit:12 persons per session
CAMPFIRE RING (program led)
Includes: s’mores, songs and skits
9–10 AM
11 AM–12 PM
10–11 AM
$60 (1 –20 p)
$120 (21 –40 p)
CANOEING (Summer Only)
$100
Age: Must fit in life jacket–––/–––/–––
Limit: 20 persons per session
9–10 AM
10–11 AM
11 AM –12 PM
2–3 PM
CLIMBING WALL
$60
9–10 AM
Min. Weight.: 40 lbs
10–11 AM
–––/–––/–––
Limit: 12 per session
SESSION (PM)
1–2 PM
2–3 PM
3–4 PM
4–5 PM
7–8 PM
8–9 PM
1–2 PM
4–5 PM
3–4 PM
1–2 PM
2–3 PM
3–4 PM
4–5 PM
5–6 PM
6–7 PM
CRAFT SHOP
Group reservations, up to 25 guests
Age: All (16 and under require adult supervision)
Craft fee not included.
$25/hr
Additional guests
–––/–––/–––
$1 per person
DOG SLEDDING
ADVENTURE PACKAGE
$50 per person
GUIDED HIKES**
$30 per guide
Forest Ecology: 2 miles (easy)
$30
Waterfall Hike: 3 miles (easy)
$30
Beaver Ecology: 2 miles (easy)
$30
Night Hike: 1 mile (easy)
$30
9 AM–12 PM
–––/–––/–––
–––/–––/–––
Grand View: 2 miles (intermediate)
$30
–––/–––/–––
9 AM–12 PM
1–4 PM
9 AM–12 PM
1–4 PM
5–8 PM
9 AM–12 PM
1–4 PM
5–8 PM
FOREST ZIP LINE (May– Oct) $150
35 ft. climb, 600 ft. zip
Age: 8+ / Limit: 15 persons per session–––/–––/–––
Weight Limit: 250 lbs.
9–10 AM
10–11 AM
11 AM–12 PM
1–2 PM
2–3 PM
3–4 PM
4–5 PM
5–6 PM
6–7 PM VALLEY ZIP LINE (May–October)*
$150
55 ft. climb, 700 ft. zip
Age: 10+ / Limit: 12 persons per session–––/–––/–––
Weight Limit: 200 lbs.
9–10 AM
10–11 AM
11 AM–12 PM
1–2 PM
2–3 PM
3–4 PM
SNOWSHOE HIKE (Winter Only)
9 AM–12 PM
1–4 PM
# OF PEOPLE
5–6 PM
6–7 PM
7–8 PM
8–9 PM
6–7 PM
7–8 PM 8–9 PM
Seasonal hours may vary; please
contact the Program Department.
–––/–––/–––
Minimum: 15 persons
Maximum: 40 persons
Age: All (16 and under require adult supervision)
Limit: 15 persons per guide
HIGH CHALLENGE COURSE (May– Oct) $150 (up to10 p)
–––/–––/–––
–––/–––/–––
Age: 10+ Max. Weight: 200 lbs. Does not include Zip line. $300 (11–20 p)
$450 (21–30 p)
$600 (31–40 p)
LOW CHALLENGE COURSE
TEAMBUILDING
$100 (10 p)
$200 (11–20 p)
–––/–––/–––
$300 (21–30 p)
$400 (31–40 p)
Minimum: 10 persons (p)
$180 per guide
Age: 8+
Limit: 15 persons per hike
Includes snowshoe rental
INDOOR POOL SESSION**
Age: All (children require adult supervision)
Limit: 80 persons per session
9 AM–12 PM
1–4 PM
9 AM–12 PM
1–4 PM
1–4 PM
Dusk (by season)
–––/–––/–––
4–5 PM
5–6 PM
6–7 PM
–––/–––/–––
$100/hr
1 to 2 hour sessions
1 to 2 hour sessions
–––/–––/–––
Faith-Based Themed Programming is available for Campfires, High Challenge Course, Climbing Wall, Low Challenge Course and more.
Please contact the Programs Department at 970-887-2152, x4135 for more information.
*Valley Zip Line has limited weekday availability. ** Please call the Program Department at 970-887-2152, x4135 for details. Outdoor activities weather permitting.
12
GROUP ROOM ROSTER REQUEST FORM
Use this form if you are a group leader making room assignments for your group.
Room numbers and cabin names are assigned when you check in.
Please indicate individual(s) arriving and/or departing on a different date. Keys will not be given without a completed roster.
BOOKING #:
GROUP NAME:
GROUP LEADER:
ARRIVAL DATE:
DEPARTURE DATE:
Please list the first and last name of each group member staying in a lodge room or cabin to ensure we are able to contact group members regarding
phone calls and emergencies. List all children lodging with their parents.
HANDICAP ACCESSIBLE:
Y
N
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
TOTAL: ADULTS
6–12 YEARS:INFANTS:
TOTAL: ADULTS
CRIB (HOW MANY): CRIB (HOW MANY): OTHER REQUESTS:
OTHER REQUESTS:
Y
N
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
TOTAL: ADULTS
CRIB (HOW MANY): CRIB (HOW MANY): OTHER REQUESTS:
OTHER REQUESTS:
N
Name:
TOTAL: ADULTS
Y
Y
N
SUBMITTING FORMS
CONTACT INFORMATION
Please make additional copies of this form. Complete and return
form(s) to the Conference Office THREE WEEKS prior to your arrival.
Telephone
Fax: 303-449-6781
E-mail
[email protected]
970-887-2152, x4127
U.S. Postal Service
Group Name
Booking #
PO BOX 169
YMCA OF THE ROCKIES
ASSUMPTION OF RISK/WAIVER OF LIABILITY
ADULTS 18 YEARS AND OLDER. PLEASE READ BEFORE SIGNING.
PLEASE MAKE A COPY OF THIS FORM
AND HAVE EACH PERSON ENROLLED IN THE
FOLLOWING ACTIVITIES READ AND SIGN
THIS WAIVER.
Activities requiring a signed waiver:
• Climbing Wall
• Dog Sledding
• High Challenge Course
• Sledding, tubing, ice skating
• Zip Line / Low Ropes Course
SUBMITTING FORMS
Scan and e-mail:
Chris Michalowski, Associate Program Director
[email protected]
There are risks involved in this activity and/or these activities. You need not participate. It is your
choice whether you participate in this activity or these activities and to what level. Our philosophy
is “Challenge By Choice,” which means you select the degree of challenge (if any) to which you will be
exposed. However, in order for you to participate at any level in this activity or these activities you
must sign this document, and your signature forever waives your right to sue the YMCA of the Rockies
(and its directors, staff, employees and other contracted parties) for any injury (or death) you may
suffer arising out of your participation in this activity or these activities.
ACKNOWLEDGEMENT OF RISK
I acknowledge that there are risks and hazards in any of the activities in which I have chosen to
participate. These risks include, but are not limited to: physical injury, trauma, emotional injury, death,
and property damage. These hazards include but are not limited to: Falling from a height of up to
50 feet (climbing wall and high challenge course only); equipment failure; interference from other
activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and exhaustion.
Risks for Tubing include but are not limited to: falling out of the tube; traveling at various rates of
speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such as
fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and
steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing
lifts.
The activity or activities in which I have chosen to participate may include intense physical challenges
which aggravated by high altitude conditions, may place unusual demands on my bodily systems. I
acknowledge that this is not an exhaustive list of the risks or hazards I may encounter, and that I may
encounter unforeseen situations.
U.S. Postal Service
PROTECTIVE HEADGEAR
Fax: 303-449-6781
Group Name
Booking #
PO BOX 169
FedEx and UPS
I acknowledge that protective headgear (helmets) are available and it is my choice to wear that
headgear while tubing. _____________ (INITIAL REQUIRED)
CERTIFICATION OF FITNESS
I certify that I am completely healthy (both physically and emotionally) and capable of participating
in this activity or these activities. However, I understand that it is solely my responsibility to
determine whether there is any medical reason, including personal or family history of cardiac
disease or any other medical condition, which I should not participate in the selected activity.
Group Name
Booking #
1101 County Road 53
Granby, CO 80446
WAIVER OF LIABILITY
CONTACT INFORMATION
970-887-2152, x4135
I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS
ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT
NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN
INDUCEMENT TO SIGNING THIS DOCUMENT.
E-mail
Name of Participant (please print):
Telephone
[email protected]
[email protected]
In order to participate in the activity or activities listed above, I forever waive my right to sue the
YMCA of the Rockies (including its directors, staff, employees and other contracted parties) for any
injury (including death) I may suffer arising out of my participation in this activity or these activities.
I understand that by signing this document all liability of the YMCA (including its directors, staff,
employees, and other contracted parties) to myself for any injuries (including death) I may suffer
arising out of my participation in the activity or activities listed above will be forever extinguished.
Age:
Address:
City:
Home Phone:
State:
Work Phone:
Zach Ducharme, Outdoor Ed. Coordinator
[email protected]
IN THE CASE OF EMERGENCY PLEASE CONTACT:
Bill Pierce, Nordic Director
[email protected]
Signature of Participant:
14
Zip:
Name:
Phone:
Date:
IF YOU HAVE ANY QUESTIONS PLEASE CONTACT:
PROGRAM DIRECTOR AT 970-887-2152, X4131
YMCA OF THE ROCKIES
ASSUMPTION OF RISK/WAIVER OF LIABILITY
ADULT ON BEHALF OF A MINOR CHILD. PLEASE READ BEFORE SIGNING.
PLEASE MAKE A COPY OF THIS FORM
AND HAVE EACH PERSON ENROLLED IN THE
FOLLOWING ACTIVITIES READ AND SIGN
THIS WAIVER.
Activities requiring a signed waiver:
• Climbing Wall
• Dog Sledding
• High Challenge Course
• Sledding, tubing, ice skating
• Zip Line / Low Ropes Course
SUBMITTING FORMS
Scan and e-mail:
[email protected]
Fax: 303-449-6781
U.S. Postal Service
Group Name
Booking #
PO BOX 169
FedEx and UPS
Group Name
Booking #
1101 County Road 53
Granby, CO 80446
CONTACT INFORMATION
Telephone
970-887-2152, x4135
E-mail
[email protected]
[email protected]
There are risks involved in this activity and/or these activities. Your child need not participate. It is your
child’s choice whether your child participates in these activities and to what level. Our philosophy is
“Challenge By Choice,” which means your child selects the degree of challenge (if any) to which your child
will be exposed. However, in order for your child to participate at any level in these activities you must
sign this document, and your signature forever waives your right (and your child’s right) to sue the YMCA
of the Rockies (and its directors, staff, employees and other contracted parties) for any injury your child
may suffer arising out of their participation in this activity or these activities.
ACKNOWLEDGEMENT OF RISK
I acknowledge that there are risks and hazards in any of the activities in which my minor child has chosen
to participate. These risks include, but are not limited to: physical injury, trauma, emotional injury,
death, and property damage. These hazards include but are not limited to: Falling from a height of
up to 50 feet (climbing wall and high challenge course only); equipment failure; interference from
other activities in the vicinity; high altitude (above 8,000 feet); and rigorous physical activity and
exhaustion. Risks for Tubing include but are not limited to: falling out of the tube; traveling at various
rates of speed; collisions with other tubes, tubers, or spectators; collisions with man-made objects such
as fencing, collisions with natural objects, collisions with associated equipment, variations in terrain and
steepness of terrain, varying surface conditions, slippery walking surfaces, and the use of the tubing lifts.
The activity or activities in which my minor child has chosen to participate may include physical
challenges, which, if aggravated by high altitude conditions, may place unusual demands on my minor
child’s bodily systems. I acknowledge that this is not an exhaustive list of the risks or hazards my minor
child may encounter, and that my minor child may encounter unforeseen situations.
PROTECTIVE HEADGEAR
I acknowledge that protective headgear (helmets) are available and it is my choice that my child wear that
headgear while tubing. __________ (INITIAL REQUIRED)
CERTIFICATION OF FITNESS
I certify that my minor child is completely healthy (both physically and emotionally) and capable of
participating in the activity or activities. However, I understand that it is solely my responsibility to
determine whether there is any medical reason that my minor child should not participate in the
selected activity.
WAIVER OF LIABILITY
In order that my minor child may participate in the activity or activities listed above, I forever waive
my right (and my child’s right) to sue the YMCA of the Rockies (including its directors, staff, employees
and other contracted parties) for any injury my minor child may suffer arising out of my minor child’s
participation in these activities. I understand that by signing this document all liability of the YMCA
(including its directors, staff, employees, and other contracted parties) to myself and my minor child
for any injuries my minor child may suffer arising out of my minor child’s participation in the activity or
activities listed above will be forever extinguished.
I, THE UNDERSIGNED, HAVE READ, UNDERSTAND AND ACCEPT THE TERMS OF THIS
ACKNOWLEDGEMENT OF RISK/WAIVER OF LIABILITY FORM. I FURTHER ACKNOWLEDGE THAT
NO ORAL REPRESENTATIONS CONCERNING THIS DOCUMENT HAVE BEEN MADE TO ME AS AN
INDUCEMENT TO SIGNING THIS DOCUMENT.
Name of Participant (please print):
Age:
Address:
Zach Ducharme, Outdoor Ed. Coordinator
[email protected]
City:
Bill Pierce, Nordic Director
[email protected]
IN THE CASE OF EMERGENCY PLEASE CONTACT:
Home Phone:
Name:
State:
Zip:
Work Phone:
Phone:
Signature of Parent or Guardian:
Date:
IF YOU HAVE ANY QUESTIONS PLEASE CONTACT:
ASSOCIATE PROGRAM DIRECTOR AT 970-887-2152, x4131
GUEST /AREA INFORMATION
SNOW MOUNTAIN RANCH: 970-887-2152
Airport
Golf Courses
Livery
Denver International (DIA)
303-342-2000
800-247-2336
flydenver.com
Grand Lake Golf Course
970-627-8008
grandlakerecreation.com
Sombrero Stables
970-887-1999
sombrero.com
Pole Creek Golf Course
970-887-9195
polecreekgolf.com
National Park
Airport Shuttle
Home James
800-359-7503
homejamestransportation.com
Group Photos
Photos by Dill
800-874-3455
photosbydill.com
Hot Sulphur Springs
800-510-6235
hotsulphursprings.com
Granby Ranch Golf Course
800-757-7669
granbyranch.com
Rocky Mountain National Park
970-586-1206
nps.gov/romo
Ski Areas
Grand Elk Golf Course
877-389-9333
grandelk.com
Ski Granby Ranch
800-757-7669
granbyranch.com
Medical
Winter Park Resort
303-572-SNOW
skiwinterpark.com
Fraser Medical Clinic
970-726-6778
Lincare Professional Services
970-887-2120
Middle Park Medical Center
970-887-5800
Timberline Family Practice
970-887-1216
Downhill Ski & Snowboard Rentals
Snow Mountain Sports
800-544-1523
snowmountainsports.com
Snowmobiling
Weather & Road Conditions
On the Trails Rental
888-627-2429
onthetrailrentals.com
Snow Report
303-825-SNOW
White Water Rafting
Colorado Road Conditions
877-315-7623
cotrip.org
Mad Adventures
800-451-4844
For additional copies of this guide please visit ColoradoConferenceCenters.com.

Snow Mountain Ranch - Colorado Conference Centers

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