Fitout Planning Design Budgeting Fitout Process Post

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A guide to provide you with all
the general information involved
in planning an office fitout.
For further details or to get an
exact quote for your project
arrange a free consultation with
Cadwell.
Fitout Planning
Design
Budgeting
WWW.CADWELL.COM.AU |
Fitout Process
02 9494 0300
|
Post-Construction
[email protected]
| Fitout Overview
From Concept to Completion,
what we do ensure your fitout
is of exceptional quality.
Cadwell Construction & Interiors Pty Ltd ABN 15 140 887 636
57 St Johns Road, Glebe, NSW, 2037
PO Box 32, Rozelle NSW 2039
T: (02) 9494 0300 F: (02) 9494 0399 [email protected] www.cadwell.com.au
| Questions To Consider
Before you undergo or begin planning a fitout go through the checklist questions to safeguard
against any nasty surprises along the way.
What are your make good obligations on your existing lease
and how much will it cost?
Will your business suffer due to ‘downtime’?
Will all phone and data connections be transferred to your
new premises?
Who will relocate you and will everyone’s belongings end up
in the right place?
How much space do you require?
What non-financial considerations are there to think of
(transport, nearby facilities for staff etc)?
What local government approvals are required?
What is your design & fitout budget?
Is that all inclusive of approvals, statutory fees, furniture,
equipment, commissioning, training, IT and Data
connections/transfers etc?
How much will your landlord contribute towards your new
fitout?
What are your make good obligations when you one day
move out?
Who will Design, Build and Project Manage your fitout?
| Fitout Costs & Budgeting
The following is a guide only of the additional cost over the foregoing Finished Floor
Lettable costs for the fitting out of offices in new buildings including such works a s
partitions, amenities, reception, built-in furniture and only minor alterations to services:
Source: Rawlinsons Australian Construction Handbook Ed. 31, 2013
Fitout Quality
Standard Quality Fitout
General Offices with a small portion of
executive offices and boardroom areas
$/sqm
520-565
Plus work stations (one per 15 sqm):
150-170
Medium Quality Fitout
General offices with a higher proportion of
executive offices and boardroom areas,
reception area and some staff amenities
High Quality Fitout
High standard offices with a high
proportion of executives offices, board and
meeting rooms. Also reception and
additional facilities including kitchen and
dining
ADD: Loose Furniture
1080-1145
Plus work station (one per 15 sqm):
215-270
2370-2545
Plus work station (one per 15 sqm):
330-395
85-160
Average Cost per Square Meter
Standard Quality: 730
Medium Quality:
1380
High Quality:
2790
The following is taken from the New South Wales Government Office Design
Requirements 2010:
If the benchmark target of 15m²/person is bettered (i.e. less than 15m²/person is achieved), then more people are being accommodated in a particular area (than at 15m²/person) due to better planning or functional efficiency. Because more people are being accommodated in the area, then more workstations, furniture and technology are required. Consequently, the cost of fitting out that particular area will increase by the cost of the additional workstations, furniture and technology. Therefore, the effect of achieving this better efficiency is an increase in the fitout cost rate Cadwell Construction & Interiors Pty Ltd ABN 15 140 887 636
per square metre compared with benchmark targets. However, the rate per person will not increase because the same amount of fitout, furniture and technology is being provided for each person. Every percentage point improvement in workplace density translates directly into a one per cent recurrent saving in rent and building services costs at no additional cost per person in fitout costs.
This strategy of bettering the target maximum workplace density can be applied to new fitouts and for rationalizing space in existing offices. Expert advice should be sought from your consultant team in the implementation of this approach in order to ensure that functionality is retained, legislative compliance requirements are met and
a quality workplace is provided.
Cost by Stage
Impact on cost
65%
10%
85%
25%
10%
5%
Planning &
Considerations
Design Phase
Construction
By involving Cadwell from the beginning of your project we can effectively minimize your
overall expenditure.
Through early involvement in the planning and consideration stages we can identify and work
with you to provide alternative solutions and methods to any issues or risks that may arise in
the following stages. Detecting and managing these issues early impacts up to 65% of the total
project cost in a stage that only accounts for 5% of the overall project value.
| Planning & Considerations
There are a few simple things to think
about before the fitout process can begin
to avoid any pesky pitfalls along the way.
Establishing things like the difference
between your Net Lettable Area (NLA)
and your actual usable office space along
with your budget, moving plan, timeline
and dates before commencing could
avoid any major problems later down the
line.
Be wary of common mistakes made
when contracting a fitout by knowing the
different industry definitions. A “builders
fitout” often doesn’t include joinery or
furniture and a “base fitout” leaves out internal finishes, cabling and furnishings, meaning
budgets are often blown, resulting in chaos.
At Cadwell we specialise in The Full Fitout including design, construction, joinery, IT cabling
and furnishings. At Cadwell we take the stress out of fitouts by organising it all for you.
If you need to work out your usable space or are after an idea on budget, go ahead and call us
at Cadwell on 9494 0300. We are experts in office design and construction and our
experienced staff are always willing to help.
| Spatial Planning & Design
At Cadwell we work with some of
Sydney’s best architects and
designers, we know the latest
trends and ideas when it comes to
commercial and corporate fitout.
If you don’t have a design we
match what you want with the best
suited architect or designer.
There are legal components that
need to be incorporated into every
design, particularly in regards to
office fitouts.
Your responsibility as a business owner/manager is to provide your employees with a safe
working environment that has the relevant insurances and meets the requirements of the
Building Code of Australia and the Workplace Health and Safety legislation. This includes
disability access requirements, emergency exists and fire systems, not meeting these
standards could result in serious legal ramifications.
A big consideration when designing your workplace is not just the function of your office but
also planning around your employees and their requirements. When designing work areas for
“departments” and “teams” you need to be actively aware of the job function, traffic flow,
employee numbers and future expansion. If you have future plans for your business regarding
up-sizing, you should assess whether catering for that growth now will inevitably be cheaper in
the longer run.
Different workplaces have different work environments and practices that will suit their
employees and increase productivity. Does their job require privacy or interaction? Do they
work independently or collaborate frequently?
Hot Desking consists of multiple employees sharing a permanent work area for a particular
amount of time.
Activity Based Working (ABW) includes areas like team desks, quiet rooms, lounge spaces,
concentrated work booths, meeting rooms and multimedia rooms. ABW provides for a variety
of different activities instead of limiting them to an employee’s personal space.
Both Open Plan Offices and Partitioned Offices accommodate for different work styles and once
deciding what your business needs then you can begin to divide your floor space.
| Construction – The Fitout
Once your client needs have been taken care
of, including space assessment, furnishings
and concept drawing we move onto the
proposal presentation. This is where together
we review the design, furniture, and
program, updating any changes to the
preliminary design, this marks the end of the
design phase and the project begins.
We understand if your building has to be
occupied throughout construction. We work
with you to plan a rigid program that suits
everyone’s needs, to ensure your business
can still carry on with its regular operations
and your project finishes on time.
Cadwell then handles all the ordering and
logistics while keeping aligned with the
program dates. The installation will be
completed in the agreed upon amount of
time stated in the program, usually ranging
between 3-8 weeks varying on project size
and complexity. Until the project’s
completion there will be weekly client
updates, involving you in the process of the
fitout.
Once the construction is completed we conduct a client Handover meeting to make sure you’re
satisfied with your project.
| Handover & Post Construction
After everything has been checked your office space is handed over ready for business and for
you and your employees to enjoy. Your Cadwell relationship doesn’t end abruptly when the
construction is done, we are always available for your project’s aftercare. We promise quality
and durability which is why we have a 52 week defect liability period on building works, a ten
year guarantee on work stations and fittings, and five years for seating unless stated
otherwise. At Cadwell we pride ourselves on our aftersales service that’s why we are always
available for the lifetime of your project.

Fitout Planning Design Budgeting Fitout Process Post

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