Agenda - PDF - Peoria County

Transcription

Sharon K. Williams, District 1
Junior Watkins, District 2
Lynn Scott Pearson, District 3
Chairperson-Andrew A. Rand, District 4
Rachael Parker District 5
G. Allen Mayer, District 6
James C. Dillon, District 7
Phillip Salzer, District 8
Michael Phelan, District 9
Andrew A. Rand - Chairperson
R. Steve Sonnemaker, County Clerk
Vice-Chairperson -Stephen M. Morris, District 10
Mary Ardapple, District 11
Robert Baietto, District 12
James T. Fennell, District 13
Brian Elsasser, District 14
Carol Trumpe, District 15
Brad Harding, District 16
Thomas H. O’Neill, III, District 17
Paul Rosenbohm, District 18
PEORIA COUNTY BOARD
MEETING AGENDA
Thursday, May 12, 2016
6:00 PM
* REVISED
County Courthouse • 324 Main Street • County Board Room 403 • Peoria, Illinois 61602
Voice: (309) 672-6056 • Fax: (309) 672-6054 • TDD: (309) 672-6073
www.peoriacounty.org/countyboard
CALL TO ORDER
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE
ROLL CALL BY THE COUNTY CLERK
I. APPROVAL OF MINUTES
• Approval of April 14, 2016 County Board Minutes
II. PROCLAMATIONS & PRESENTATIONS
• A presentation of the Illinois Sheriff's Association Scholarship
Award.
III. CITIZENS’ REMARKS
(To address the County Board, fill out a card and submit it to the
Chairman before the Board Meeting.)
IV. CONSENT AGENDA
C1. The Treasurer report consisting of the Bank and CD's Portfolio for the
month of March 2016 and Revenue & Expenditures for the month of
February 2016.
C2. A resolution (items 1-2 conveyances) from the Ways and Means
Committee recommending that the County Board Chairman be
authorized and directed to execute deed of said property to the highest
bidder, and be authorized to cancel the appropriate Certificates of
Purchase. This resolution shall be effective ninety days from May 12,
2016 and any transaction between the parties involved not occurring
within this period shall be null and void. (Poll Vote per Rules of Order,
Article V, Section 18C)
Peoria County Board
Agenda, Thursday, May 12, 2016
C3. A resolution from your Executive Committee recommending approval of
an Addendum Agreement to the original Loan Agreement between Peoria
County and Huebldg, LLC, amending the term of the Agreement, its
exhibits and its amortization schedule to reflect a June 1, 2016 state date
for repayment of the loan.
C4. A resolution from your Budget Subcommittee recommending approval of
FY 2016 Encumbrance Rollover Appropriation #2.
C5. A resolution from your Health, Public Safety and Justice Committee
recommending approval of a 2016 Rural Residential Recycling Grant
award in the amount of $3,024.95 to the Village of Peoria Heights in order
to fund a marketing campaign for an ongoing curbside recycling program.
recommending approval of Amendments to the Intergovernmental
Agreement for the Peoria City/County Landfill.
recommending approval of a quote from Thompson Electronics, Peoria, IL,
in the amount of $61,415.00, to upgrade technology in Courtroom 221
during renovations of the Courtroom.
recommending approval of a Public Defender Agreement for the period of
January 1, 2016 through December 31, 2016.
C9. A recommendation from your Land Use and Infrastructure Committee
to approve an Ordinance for prevailing rate of wages for laborers,
mechanics and other workers contracted in performing construction of
public works in Peoria County as determined by the Illinois Department of
Labor.
C10. A resolution from your Land Use and Infrastructure Committee
recommending approval of the lowest responsible bid of Schaefer & Son
Excavating, Chillicothe, IL, in the amount of $9,500.00 for the demolition
of an unsafe, dilapidated house located at 6652 W. Wheeler Road,
Mapleton, IL.
recommending approval of the creation of a Multi-Hazard Mitigation
Planning Committee and the creation of a Multi-Hazard Mitigation Plan.
recommending approval of an appropriation of Property Sales Revenues
in the amount of $100,635.00 for the purpose of undertaking courtordered demolition of unsafe structures.
Peoria County Board
Agenda, Thursday, May 12, 2016
C13. A resolution from your County Operations Committee recommending
approval to withdraw a pending Worker's Compensation lien in return for
a payment not to exceed $27,060.00 to settle Worker's Compensation
Case 010015-005063-WC-01.
Approval of the lowest responsible base bid of Bishop Brothers, Inc.,
Peoria, IL, in the amount of $461,400.00, for the renovation of
Courtrooms 121 and 221.
C15. Chairman Appointments
V.
*
*
ZONING ORDINANCE AND RESOLUTIONS
1. Executive Session
• Personnel Matters
• Labor Relations
2. A resolution from your Executive Committee recommending approval of a
contract for Peoria County Administrator Scott Sorrel.
3. A resolution from the Chairman of County Operations Committee and the
County Administrator recommending approval of the Collective Bargaining
Agreement (CBA) between Peoria County and LIUNA Local 165, IUOE Local
649, and Teamsters Local 627. (Poll vote per Rules of Order, Article V, Section
18C)
4. A resolution from your County Operations Committee recommending approval
of setting salaries of Peoria County Elected Officials (Auditor, Circuit Clerk,
Coroner), County Board Members and County Board Committee Chairs.
VI.
MISCELLANEOUS AND ANNOUNCEMENTS
VII. ADJOURNMENT
Sharon K. Williams, District 1
Junior Watkins, District 2
Lynn Scott Pearson, District 3
Chairperson-Andrew A. Rand, District 4
Rachael Parker District 5
G. Allen Mayer, District 6
James C. Dillon, District 7
Phillip Salzer, District 8
Michael Phelan, District 9
Vice-Chairperson -Stephen M. Morris, District 10
Mary Ardapple, District 11
Robert Baietto, District 12
James T. Fennell, District 13
Brian Elsasser, District 14
Carol Trumpe, District 15
Brad Harding, District 16
Thomas H. O’Neill, III, District 17
Paul Rosenbohm, District 18
Andrew A. Rand - Chairperson
R. Steve Sonnemaker, County Clerk
PEORIA COUNTY BOARD
MEETING MINUTES
Thursday, April 14, 2016
6:00 PM
County Courthouse • 324 Main Street • County Board Room 403 • Peoria, Illinois 61602
Voice: (309) 672-6056 • Fax: (309) 672-6054 • TDD: (309) 672-6073
www.peoriacounty.org/countyboard
CALL TO ORDER
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE
ROLL CALL BY THE COUNTY CLERK
Attendance was taken with the Roll Call-Pro voting system, and the following members of the Board were
present: Ardapple, Baietto, Dillon, Fennell, Mayer, Morris, O'Neill, Pearson, Phelan, Rand, Rosenbohm,
Salzer, Trumpe, Watkins and Williams, with Elsasser, Harding, and Parker absent.
I. APPROVAL OF MINUTES
• Approval of March 10, 2016 County Board Executive Session Minutes
• Approval of March 10, 2016 County Board Minutes
Baietto moved for approval of the minutes, O’Neill seconded. The minutes were approved by a
unanimous roll call vote of 15 ayes.
II. PROCLAMATIONS & PRESENTATIONS
• A proclamation recognizing April 2016 as Child Abuse Prevention Month and promoting the
effort of the 9th Annual Hand-Around-the-Courtyard Event
• A proclamation recognizing April and May 2016 as "Gerald M. Brookhart Arts in Education
Spring Celebration" months
• A proclamation recognizing May 8-14, 2016 as "National Correctional Officers Recognition
Week"
• A proclamation recognizing May 15-21, 2016 as "National Police
Week"
Chairman Rand presented Phelan with the Chairman’s 2016 Community Leadership Award for his
work on the Governmental Efficiency Oversight Committee.
Phelan thanked Chairman Rand for the award, and gave the credit for the work on the efficiency
study to Ardapple.
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3
Peoria County Board
Minutes, Thursday, April 14, 2016
III. CITIZENS’ REMARKS
There were no citizens’ remarks.
IV. CONSENT AGENDA
C1. The Treasurer report consisting of the Bank and CD's Portfolio for the
month of February 2016 and Revenue & Expenditures for the month of
January 2016.
C2. A resolution (items 2-5, 7 conveyances; item 6 reconveyance; item 8
defaulted reconveyance) from the Ways and Means Committee
recommending that the County Board Chairman be authorized and
directed to execute deed of said property to the highest bidder, and be
authorized to cancel the appropriate Certificates of Purchase. This
resolution shall be effective ninety days from April 14, 2016 and any
transaction between the parties involved not occurring within this
period shall be null and void.
C3. A resolution from your Executive Committee recommending approval to
enter into a five (5) year repayment extension of the original GAP Loan
Agreement with AFHS Peoria, LLC.
C4.
A resolution from your Executive Committee recommending approval of
an Amendment to the Charter for Intergovernmental Cooperation,
allowing the addition of a citizen participant from each body of
government.
C5.
A resolution from your Executive Committee recommending approval of
proposed settlement of Peoria County Case 15-L-51 for a lump sum
payment of $97,500.00.
C6.
A resolution from your Budget Subcommittee recommending approval of
FY2016 Encumbrance Rollover Appropriation #1.
C7.
A resolution from your Health, Public Safety and Justice Committee
recommending approval of the adoption of the Local Emergency
Planning Committee (LEPC) merging with Tazewell and Woodford
Counties to form a Tri-County LEPC.
C8.
A resolution from your Health, Public Safety and Justice Committee
recommending approval of the creation of a new Special Revenue Fund
for the Mandatory Residential Mortgage Foreclosure Mediation Program
for FY 2016 retroactive to January 1, 2016.
C9.
A resolution from your Land Use and Infrastructure Committee
recommending approval of a Cooperative Research Agreement between
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Peoria County Board
the County of Peoria and Bradley University, for the purpose of
maintaining the Pavement Management Program.
recommending approval of the lowest responsible bid of Kimco USA,
Inc., Marshall, IL, in the amount of $43,880.72 for one (1) Stainless Steel
Salt Conveyor and One (1) Stainless Steel Hopper.
recommending approval of an Engineering Services Agreement with
Hermann & Associates, LLC, at a cost not to exceed $24,615.75, to
perform the construction engineering for the Airport Road pavement
patching.
recommending approval to participate in the Illinois Department of
Transportation's 2016 County Engineer's Salary Program.
recommending approval for Peoria County to negotiate and enter into
service agreements with social services agencies that utilize Peoria
County's rural transportation program.
recommending approval of the Special Warranty, Illinois Department of
Transportation State Fiscal Year 2017, Combined Application, Section
5311 Non-Metro Public Transportation Capital/Operating Assistance and
Intercity Bus Grant and Downstate Urban Area Operating Assistance
Grant.
recommending authorization to apply for Public Transportation
Financial Assistance under Section 5311 of the Federal Transit Act of
1991, as amended.
C16. A recommendation from your Land Use and Infrastructure Committee to
approve an Ordinance to facilitate public transportation within Peoria
County in Fiscal Year 2017.
approval of the lowest qualified bid of Ray Dennison Chevrolet, Pekin, IL,
in the amount of $24,200.00 for the purchase of a 2016 Prisoner
Transport Van.
approval of the lowest responsible bid of The Office Pal, Lakewood, NJ,
for the purchase of toner and inkjet cartridges on an as needed basis.
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5
Peoria County Board
C19. Chairman Appointments.
Mayer moved to approve the Consent Agenda and Ardapple seconded. The Consent Agenda was
approved by a unanimous roll call vote of 15 ayes.
V.
ZONING ORDINANCE AND RESOLUTIONS
1. Case 014-16-U, Bret and Kody Verardo, Petition of Bret and Kody Verardo (Michael and Sherlyn
Verardo, owners). A Special use as required in Section 20.5.2.2.1.a.a of the Unified Development
Ordinance. This section allows for a special use when a proposed land split does not meet the 25
acre minimum lot size nor the 1 dwelling unit per 25 contiguous acres density requirement in the A-2
Agricultural District. The petitioner proposes to divide 16.12 acres in the "A-2" Agricultural District
into two (2) lots of 10.164 acres and 5.956 acres. The parcel is located in Timber Township. The
Zoning Board of Appeals recommends approval. The Land Use and Infrastructure Committee
concurs.
Dillon moved to approve the ordinance and O’Neill seconded. The ordinance passed by a unanimous
roll call vote of 15 ayes. (Ardapple noted for the record that she meant to vote aye).
2. Case W01-16, Bret and Kody Verardo, Petition of Bret and Kody Verardo (Michael and Sherlyn
Verardo, owners). A resolution from your Land Use and Infrastructure Committee recommending
approval of a waiver of compliance from Section 20-3.16.3.2.b.1 of the Unified Development
Ordinance. This section requires a minimum of 30 feet of contiguous road frontage for parcels
created via subdivision plat which are less than ten (10) acres. Also, a waiver of compliance from
Section 20-3.16.3.2.b.2 of the Unified Development Ordinance, which requires a minimum of sixty
(60) feet of contiguous road frontage for parcels created via subdivision plat which are ten (10) acres
or greater. The property is located in Timber Township.
Dillon moved to approve the ordinance and O’Neill seconded. The ordinance passed by a unanimous
roll call vote of 15 ayes.
3. A resolution from your Land Use and Infrastructure Committee recommending approval of a oneyear extension of the Transportation Services Agreement with MV Transportation, Inc., beginning
July 1, 2016 and ending June 30, 2017, for the purposes of providing transportation services in
Peoria County.
Dillon moved to approve the resolution and Trumpe seconded.
Mr. Rothert explained that MV Transportation has been contracted to provide rural transportation
services since 2012, and during that time the County has also entered into an intergovernmental
agreement with the Greater Peoria Mass Transit District. He said that this is the second and final one
year extension of the agreement, and MV has been a great partner with the County and Greater
Peoria Mass Transit District. He noted that there has been work done to combine dispatch and
combined service levels with GPMTD. He stated that he looks forward to more opportunities for
combined services with GPMTD and IDOT.
Morris asked Mr. Rothert if general fund dollars are being used to subsidize the operations as they
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Peoria County Board
were a few years ago.
Mr. Rothert reported that grant funds from the State and Federal governments, local match, fares,
service contracts with EPIC and CWTC, and donations from township are used to operate the
system.
Baietto asked for information on how the level of service will be maintained beyond next year.
Mr. Rothert said that he believes the service levels will remain the same through greater efficiency
with Greater Peoria Mass Transit District because they are the local experts on public transportation.
He explained that in the future Greater Peoria Mass Transit could become the grantee with IDOT’s
blessing, stretching the dollars further.
Chairman Rand thanked Mr. Rothert for his work on the project, and his ability to balance the
Board’s expectation.
The resolution passed by a unanimous roll call vote of 15 ayes.
4. A resolution from your Executive Committee recommending approval of a one year Funding
Agreement between Peoria County and the Greater Peoria Economic Council in an amount not to
exceed $100,000.00 for Fiscal Year 2016.
Mayer moved to approve the resolution and Fennel seconded.
Ardapple stated that she did not vote in favor of this in committee, but she would be supporting it
based on her advocacy of economic development. She suggested that after the discussion in
committee, the Board does not have a real clear sight on expectations of economic development
investments. She noted that there has been a range of economic development dollars from very high
to now down to $100,000 with no real policy or theory. She asked for future consideration of some
other work product.
Chairman Rand mentioned that he is a member of the Economic Development Council, and he
insists that the EDC find the private sector investment dollars to drive up its annual operating
business plan. He identified three large governments, Tazewell County, Peoria County, and the City
of Peoria, that spend $100,000 each annually. He noted that the annual contribution is lower, but it
is no longer connected to the parent company, Heartland Partnership, and the possible infirmities of
allocated costs are gone. He identified that it is a best practice for governments to not have a position
of more than 30%, and the EDC has done very well under its current leadership. He invited the
Board to attend the meetings to see the value received for the dollars exchanged.
Phelan said that he was in favor of Dillon’s amendment because he had questions about the
additional spending and how it would be spent. He stated that he agrees with Ardapple because the
Board really takes things piecemeal when it comes to economic development. He explained that
when the Board created the Economic Development Department there was no policy in how the
County would invest in projects. He suggested that while at the strategic planning session this
summer there should be time to talk about economic development. He asserted that it is the Board’s
job to foster economic growth in the region and in Peoria County, which creates jobs.
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Peoria County Board
5. A resolution from your Health, Public Safety and Justice Committee recommending approval of the
most responsive and responsible bid of McDaniels Marketing, Pekin, IL, for Advertising Consulting
Services for Heddington Oaks.
Baietto moved to approve the resolution and Salzer seconded.
Morris stated that Mayer’s argument has been that Heddington Oaks serves as a safety net, but when
money on this order is being spent to advertise, it invalidates that argument. He asserted that it
forces Heddington Oaks to compete for services against the private sector and no longer serves as a
safety net. He believed that it is far outside what the voters approved as a tax increase.
Mayer contended that there is a fine line walked with Heddington Oaks as a safety net, but the Board
must also be fiscally responsible. He said that it is important for people to be aware of it as an asset.
He identified that there is a payer mix in the business plan and it is not 100% Medicaid funded. He
expressed that private sector nursing homes did not oppose the continuing of a subsidized public
nursing home because it has a much higher percentage of Medicaid beds than any private facilities in
town.
Baietto urged the Board to support Heddington Oaks and having the discussion of the value of the
institution. He described that the staff needs support from leadership and having a discussion on the
value places doubt in the minds of the staff. He said that the staff has a tough job because there are
people there that do not want to be there and they do a good job caring for them. He stated that no
matter the conversation on privatizing it, there should be a strong leader to alleviate any problems.
He believed that this plan may not be the answer, but he does not want to be judged because the
Board did something that did not get it to the place it wanted to be.
Mr. Sorrel identified that there is $95,000 in the budget for this purpose. He explained that a small
amount is to be used for the marketing strategy and a large chunk used for the ad buy. He noted that
there is a position open for an admissions coordinator that would work closely with discharge
planners in hospitals because 95% of admissions come through the medical community. He said that
position would use the marketing material created as part of the campaign, but the campaign would
not begin until there is input from the new employee.
Ardapple thanked Administration and specifically Jenny Fulton for bringing the strategy forward.
She said that this is laser focused advertising and it is a good thing to do.
The resolution passed by a roll call vote of 14 ayes and 1 nay with Morris voting nay. (Salzer noted for
the record that he meant to vote aye).
6. A resolution from the Chairman of the County Operations Committee and the County Administrator
recommending approval of a lease agreement between the County of Peoria and Ziad A. Musaitif for
the purposes of relocating the Peoria County Election Commission to 4422 N. Brandywine Drive,
Peoria. (Poll Vote per Rules of Order, Article V, Section 18C)
Phelan moved to approve the resolution and Mayer seconded.
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Peoria County Board
Mayer thanked Administration, and explained that even those on the Board that may have been
against the referendum for consolidation are pleased with the outcome in the search for a new
location for the Election Commission. He said that it is a very reasonable price, and less than
warehouse space at other locations. He expressed that it will be much more convenient, being
directly off of I-74, and has good parking. He urged an aye vote.
Chairman Rand thanked Phelan, Salzer, Mayer, Tom Bride, and Scott Sorrel. He said that this is a
fabulous deal, and better than anyone expected.
VI.
MISCELLANEOUS AND ANNOUNCEMENTS
Chairman Rand recognized Barry Robinson and Steven Rieker for joining the meeting and becoming
Board Members in the Fall.
Williams requested attendance for Worker’s Memorial Day Thursday, April 28th at 5:30pm meeting
at the Peoria Labor Temple and walking to City Hall for a service. She announced that on Tuesday,
May 10th she will hold a public meeting at 6pm at the Itoo Hall about TIF districts and Enterprise
Zones with Mark Rothert.
Fennel thanked grounds crew for their work in the courtyard.
Trumpe congratulated Salzer on his inclusion in a Peoria Journal Star story.
Scott Sorrel informed the Board about Tri-County Regional Planning Commission hosting a
transportation funding meeting on May 2nd at 1:30pm at the Festival of Lights building in East
Peoria. He invited the Board to attend the annual meeting of the Greater Peoria EDC on May 5th
from 3pm to 5pm.
Ardapple noted that the open house for the Minority Business Development Center is next week.
VII. ADJOURNMENT
There being no further business before the Board, the Chairman announced the meeting was
adjourned.
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9
Gounty of Peoria, lllinois
Bank Account Portfolio
As of March 31 , 2016
Account Balance
Current Month
Prior Month
Account Name
Variance
Amount
lnterest
Percent _ Amount
Notes
Checkinq Accounts at lllinois National Bank
Payroll
1
Juror's Payroll
Peoria County Employee Benefit Plan
Peoria County Flex Spending Acct
County Collector
Operating
Peoria County Forfeiture - State
Peoria County Forfeiture - Federal
Emergency Telephone System-E91
Trust & Condemnation
County Motor Fuel
Township Bridge
Township Motor Fuel
1
,1
10,831
572,236
306,755
17,948
1,281,205
40,383
40,383
6,377,960
267,484
CDAP
VSP. HRA
1,444,946
Checkinq Accounts
1,060,185
189,636
1,943,845
9,036,577
497,863
1,880,727
850,1 85
Rural Transportation
Total Accounts at lllinois National Bank
50,646
43,081
38,675
878,991
160,082
1,697,153
6,256,588
501,230
17,948
1,388,432
273,181
23,184,797
-4,406
2093.33%
-10.23%
53.61%
-29,554
-15.58%
-246,691
-12.69Yo
-2,779,989
-30.76%
3,367
0
0.68%
0.00%
107,228
8.37o/o
0
0.00%
6,412,870
267,482
-34,910
-o.54%
2
0.00%
1,828,698
843,591
1,465,567
52,029
6,595
-20,621
2.85%
0.78%
-1.41%
121 563
80.18%
151 ,618
24,643,245
-1,458,448
-5.92%
92
0.04%
0.04%
2 s,c
OC
0c
OC
16s
OS
4S
OC
12s
OD
55s
2S
16 s
7S
0c
18 c
132
at Heritage Bank
Capital lmprovement
Total Accounts at Heritage Bank
242192
242,192
242,099
242,099
92
93M
93
Notes C = Clearing Account Only
S = Sweep Account
D = Disbursed via Court Orders
N/A = Current month information not yet rec'd
M = Money Market Account
Printed 5/6/2016 @ '1:15 PM
File: \\FPCH'l\Treasurer$\Finance\Board Reportsuol6 Board Reportuol6 BANK ANALysls\03.31.2016
Bank Analysis.xls Bank Accounts
10
Pagel of2
County of Peoria, lllinois
Certificate of Deposit Portfolio
As of ltlarch 31,2016
lnvestment
Amount
Purchased
Date
Maturity
Date
Term
(Months)
09t25t15
04125117
19
I .50%
01112t15
04t12t16
tc
0.70%
04t04t15
04t13t15
04to1t15
04t01t15
04t05t15
04t05t15
04t11t15
04t11t15
04t04t16
04t13t16
04t01t16
04t01t16
04t05t16
04t05t16
04t11t16
04t11t16
12
0.50%
lnterest
Rate
Farmers State Bank
Employee Health
Employee Health
Total for Bank
1,000,000
2,000,000
3,000,000
SouthSide Bank
County Health
County Health-TB
Employee Health
Employee Health
Employee Health
Employee Health
Employee Health
Employee Health
Total for Bank
500,000
188,760
1,000,000
1,000,000
1,000,000
1,000,000
500,000
500,000
0.50%
12
0 50%
12
0 50%
12
0.50%
12
0.50%
12
0.50%
12
0 50%
5,688,760
Recap by Fund:
030 County Health-TB
081 Employee Health
688,760
8,000,000
Total Certificate of Deposits
8,688,760
Prjnted 5/6/2016 @ 1:15 PM
File: \\FPCH 1\Treasurer$\Finance\Board
Page 2 ol 2
Reportsuol6 Board Report\2016 BANK ANALySIS\03.31.201G Bank Anatysis.xls
11
PAGE NUMBER:
DATE:05/05/2015
PEORIA COUNTY, IL
TIME: 1f:01:24
1
REVSTAl 1
REVENUE STATUS REPORT
SELECTION CRITER]A: ALL
ACCOUNTING PERIOD: 2/f6
SORTED
BY:
FLIND TYPE,2ND SUBTOTAL
TOTALED ON: FUND TYPE
PAGE BREAKS ON: FUND TYPE
FI]ND TYPE-I GENERAL
2ND SUBT31001
31401
32209
32279
32221
3 3110
33350
33509
33529
33540
33900
34050
3 4110
341s0
34L7
L
34]-90
34:-94
34240
34550
3 5110
35120
35910
36001
37500
42000
TITLE
_
PROPERTY TAXES
BUDGET
7
PERIOD
RECEI PTS
.00
,528,515.00
725, 000 . 00
645.71
50, 000 . 00
10, 107 . 20
2, 610 .00
STATE REVENUE
1_,396,358.00
s, 818 . 88
6L,735.31
INCOME TAX
7
OTHER TAXES
375.000.00
BUTLDING/ZONING PERMITS
MARRIAGE LICENSES
LI CENSES / PERMITS
FEDERAL GRANT
STATE REIMBURSEMENT_SALA
INTERGOVERNMENTAL REVENU
SALES TAXES
POLICE PROTECTION CTRCT
FEES AND CHARGES
REVENUE STAMPS
WARRANTS SERVICE
73,200.00
75,055.00
,304,710.00
1,29s,200.00
155. 915 . 00
13, 039, 055 . 00
1,282,680.00
3,9A6,800.00
1, 000, 000 . 00
150, 000. 00
582, s00. 00
DETENTION C}IARGE FEDERAL
RENT-BUILDING
COURT SECIIRITY FEES
CIIARGES F'OR SERVICES
COURT FINES
FINES FOR COURT USAGE
INTEREST
MlSCELLANEOUS REVENUES
ASSET DISPOSAL PROCEEDS
TRANSFER IN
TOTAL GENERAL
627,r2s.OO
380, 000 . 00
3,372,450.00
555, 500. 00
153, 845. 00
21,400. 00
1,348,690.00
30,000.00
l-32, 605 . 00
45
,852,623
. OO
2,t77.O0
23L,457 .83
23 ,348 .'77
.00
829 , O27 .85
100, 854.79
352 , 30]- .23
l'7 , 632 .7 5
7, 900. 83
41, 340. 00
.00
35, 684 . s8
25O,576.3L
s2 , 91L .39
1_5 ,72L .49
3, 335.08
rot
, a23
.52
332.00
3,706.25
2,lsL,001.78
12
YEAR TO DATE
RECEIVABLES
KELEl
P1
- 00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
975 96
))
Le)
AVAILABLE
YTD/
BAI,ANCE
5
BUD
7,52A,515.00
724,O24.O4
352, s17. 55
45
5,400 00
5,359 00
54, 500 . 00
57,841.00
.00
.13
5.00
9.00
I
1a
,364 .47
15.38
t,o47,550.70
5,25'7,159.30
74.34
.00
155, 915 . 00
11, 700 53
97,712 74
L50,t59 .72
a29 , O27
20O , 943
60t , 864
45, 141
54
L,
1, 135, 040.28
t2.37
.00
L2,21_0,037.t4
5.36
.7 6
1, 08 1, 736 .24
L5 .57
15 10
4 51
10 49
!2 80
1 91
l4 92
.7 I
. 50
3,
99, 088 . 08
26 , 609 .1_2
6 ,1_89 .51_
271 ,205 .97
332.00
.50
4,005,'749.46
954, 858.50
.48
595, 140 .00
515, 125.00
56,'tLt.47
454,787 .79
384 , 935 .22
1,34 , 266
00
000 . 00
7 , 412
7.00
.86
87,350.
12,
298 , 645 .26
323,248.13
2
, 917 , 552 .21
556 ,4LL .92
127,235.AA
L5 , 2!O .39
1,137,484.03
29 , 568 .00
L25 , L92 .50
41,846 ,873 .54
13 49
15 1,2
L7 30
28 o,
L5 66
1 11
5 59
8 74
PAGE NUMBER:
PEORIA COI]NTY, IL
EXPENDITURE STAIIUS REPORT
DATET 05/06/2016
TIME:13:03:08
1
EXPSTAll
SELECTION CR]TERIA: ALL
ACCOUNTING PERIOD: 2/L6
SORTED BY: FUND TYPE,2ND SUBTOTAI
FUND TYPE-1 GENERAL
2ND SUBTOTA
51030
51032
51.240
51500
52040
52090
52100
52130
52200
53018
53020
53050
53068
53070
53080
53724
53289
53350
53360
53599
53790
53999
54001
55080
55100
51OOO
- TITLE
FULL-TIME
EMPLOYEES
PERSONAL SERVICES
MEDICAL/HEALTH BENEFITS
IMRF\FICA
BIJDGET
21,767,057.00
3 ,394,895.00
3
,2]-3 ,515 . 00
18, 000 . 00
PERIOD
EXPENDITURES
1,530, O92.04
t97,O93.84
255 , LO9 .77
659.71,
357,550.00
90,000.00
REVENUE STA}IPS PURC}ASED
COMMODITIES
665,675.OO
785,878.00
34, 910.50
AUDITING ACCTG COSTS
108, 275 . 00
.00
POSTAGE
MEDICAL SERVICES
FLEET MAINTENANCE EXPENS
CONSULTANT SERVICES
ELECTION RELATED COSTS
PUBLIC DEFENDER SERVICES
1,430.00
L,549,155.00
708, 900 . 00
729,580.00
36, 785 . 00
UTILITIES GAS/ELECTRIC
COMPUTER EQUIP MAINT
CONFERENCES & SEMINARS
CONTRACTUAL SERV]CES
VEHICLES
CAPITAL OUTLAY
TRANSFERS OUT
TOTAL GENERAL
123.99
2,740.70
5,000.00
9, 000 . 00
75, 200 . 00
53, 355.91
73
75, 015. 00
7,327,652.O0
70, 000 . 00
205, 000 . 00
3
2,L50,845.00
45,99L,612.00
00
00
00
00
00
L2,399 90
101, 500 00
00
00
00
345,470 20
84 20
42,O40.OO
59, 075 . 00
34, 300.00
115,030.00
52,350.00
74,7L0,851.47
9AL ,203 51
1,955 ,404 74
75,203.95
L),5,234.95
.00
EXP
_oo
1,,440,69s.00
EMPLOYMENT AGENCY SAI,ARY
CONTRIBI]:|IONS & GRANTS
MICROFILMING/FILM DEVELO
YEAR TO DATE
OT]:fSTANDING
2L,972.20
10,384.51
FooD
MAINTENANCE SUPPLIES
GAS AND OIL PRODUCTS
1, 100 . 00
ENCUMBRANCES
00
.00
.00
,665 .64
,44L .49
s24 ,795 .43
.00
.00
2
5
r79,237.04
3,249,435.73
13
39
,634
34t,955
37,r42
LA
,445 ,645
00
00
00
00
00
00
80
00
00
00
82
2 , 55O ,
902 .29
350,758.23
509 ,249 .28
AVAILABLE
BALANCE
.24
2 , t42 , 933 .25
4 , 495 , 303
748,860.94
17,340.29
339,595.05
78,440.44
659.77
l7 ,964.94
11, 559. 55
.00
1, 100 . 00
34,910.50
477,179.98
20, 000. 00
123.99
42,O90.OO
118, 150. 00
53L ,7 64
-13 ,225 .00
1,306.01
t ,507 ,075 . 0 0
590, 750 . 00
341,049.80
43,050.00
2,890.!5
230, 053 .43
2 , 1_9)_ .84
81, 027 - 00
.00
52,503.71
2,913 .64
8 , 204 .48
990 ,8s8 .97
.00
.00
358 ,474 .16
5,9L5,736.26
.50
295 ,298 . a2
1,
33, 810.65
2t0 , 631 .57
-2 , L9t .84
35,003.00
52,350.00
686
,495 .29
73,286.36
66,41O.72
6,297,164-23
28, 045.00
167, 858 .00
r,792,370.44
2L , 630 , 229
.92
Y"tD/
BUD
79.35
35.88
75.70
5 02
L2 84
00
5 24
52 30
2a
11"2
I
2
'72
16 57
53 25
8 09
15 97
00
59.83
7
3
00
10
e)
10 94
l4 05
92 42
l8 t2
L6 67
52 9'7
DATF,, 05/05/201,6
PEORIA COUNTY,
TIME: 13:0!:24
PAGE NTI!4BER
REVSTAl 1
IL
2
SELECTION CRITERIA:
ACCOUNTING PERIoD:
ALL
2/16
SORTED BY: FUND TYPE,2ND SUBTOTAL
FI'ND TYPE-2 SPECIAL REVENUE
2ND SUBT31001
321_29
3222L
3110
333s0
33509
33525
33529
33540
34050
3 4110
34220
34230
34260
34400
3
3440L
34620
34530
34550
3 5110
35140
35910
35001
37500
42000
TOTAL
TITLE
PROPERTY TAXES
FOOD LICENSES
LI CENSES / PERMITS
FEDERAL GRANT
STATE REVENUE
INCOME TAX
MOTOR FUEL TAX AILOTMENT
STATE REIMBURSEMENT_SALA
INTERGOVERNMENTAL REVENU
ANIMAL PROTECT CONTRACT
FEES AND CI{ARGES
FLEET MAINTENANCE FEES
BIRTH AND DEATH FEES
WASTE DISPOSAL SURCi{ARGE
IMPOUND
ADOPTTON
PATIENT INCOME-PUBLIC AI
PATIENT INCOME-PRIVATE
CIARGES FOR SERVICES
COURT FINES
REDEMPTION
INTEREST
MTSCELI,ANEOUS REVENUES
ASSET DISPOSAL PROCEEDS
TRANSFER IN
SPECIAL
REVENUE
L6
YEAR TO DATE
RECEIPTS
BUDGET
PERIOD
RECEI PTS
,290 .044 . 00
446, 000.00
8, 170 00
00
00
410, 760 00
77 , O]-8 00
00
L37 ,67
_
L,0L4,950.00
1, 003, 000. 00
2,'754,225.OO
L ,419 ,220 . O0
2,200,000.00
1,450 ,450. 00
413, 930. 00
300,000.00
462, 000. 00
801,000.00
275,
250,
12,
70,
455,
000.
000.
000.
000.
500.
00
00
00
00
00
225,)OO.OO
3 ,49A ,870 . 0 0
00
37,56s 92
26 ,545 41
00
365
,2L4
JO
00
00
294 00
20 ,939 00
58,9'75 00
24 , OO3 00
18, 388 91
530 00
tt
4,
O40 00
,r?
17,722
00
7s, 000. 00
148 ,422 10
a )ae 30
159, 832 . 00
14, 359 35
40,000.00
306.750.00
7, 500. 00
L,22s,750.00
35,t75,331.00
2
,300
00
22,721 t6
00
102, L45 83
988, 915 6'7
14
RECEIVABLES
00
00
00
00
00
00
00
00
00
6
730
00
38, 117
136, 750
00
49 ,7 50
21,
00
00
54
00
00
00
00
00
34,632 65
00
00
00
00
00
00
00
00
00
00
65
00
97
1, 350 00
I
)4q
11,240
35. t32
166 ,497
00
7,771 52
5,200 00
40, 095 93
33,435
204,291
2,336,713
00
66
91
YTD/
BALANCE
BUD
,290 ,044
.00
.00
35,240.00
92.tO
2,776,876.7L
5.91
1.35
877,2'74.00
943, 715.00
00
,285 00
37,348 )a
t93 ,239 '76
575 ,826 !2
59
128, 338
L6
AVAILABLE
L,
225 , 980 .24
13.56
L3.52
1,623,1"73.88
25 .22
413,930.00
.00
1,332,L21.79
299,2'lO.OO
423 ,882 .46
564,25O .OO
225 ,250 .00
2L5 , 367 .35
10, 6s0 . 00
61, 755 .00
424 ,259 .35
190, 168 . 00
3,332,3'72.03
67,228.48
34, 800.00
8.79
.24
I .25
.07
18.09
13.85
L',l
lt.25
11.78
6.46
15.59
4.76
10.36
13.00
L29,736.O7
2'73 ,3!4 .37
23 .5L
1,02L,458.34
t6 .57
7. 500 . 00
32 ,839
,6!'t
. O7
10.90
.00
5
.64
DATEt 05/06/2076
TIME: 13 : 03 :08
PAGE NUMBER:
EXPSTAl 1
PEORIA COI]NTY, IL
2
EXPENDITURE STATUS REPORT
SELECTION CRTTERIA: ALL
ACCOUNT]NG PERIOD: 2/75
SORTED
BY:
TOTALED ON: FI]ND TYPE
FUND TYPE-2 SPECIAL REVENUE
2ND SUBTOTA
51030
51032
57240
51500
52040
52090
52100
52120
522OO
53018
53020
53040
53050
53058
53070
53085
53279
53289
53300
53320
53340
53350
53599
53790
53999
54001
55080
55100
57001
51OOO
_ TITLE
FULL-TIME
EMPLOYEES
BUDGET
9,739,175.00
812,300.00
PERSONAL SERVICES
MEDICA],/HEALTH BENEFITS
IMRF\FICA
L,737,440.OO
8,755,305.00
129 .200 . o0
FOOD
GAS AND OIL PRODUCTS
EMERGENCY RELIEF
COMMODITIES
AUDITING ACCTG COSTS
410,000.00
923
47,100.00
POSTAGE
450, 000. 00
297 ,5OO.OO
95,300.00
L95 ,260
CONSULTANT SERVICES
RECYCLING TAUL/PROCESS
PROGRAM DEVELOP/COORDINA
EMPLOYI,IENT AGENCY SALARY
600, 000. 00
2,500.00
231,000.00
100, 000 . 00
420.500.00
125, 850.00
HIGHWAY REPAIR
CONTRIBUTIONS & GRANTS
I.]TILITIES GAS/ELECTRIC
COMPUTER EQUIP MAINT
26L,700.OO
7,200-oo
145, 0s0 . 00
'7,648,005.00
250, 000 . 00
VEHICLES
CAPITAL OUTLAY
TRANSFERS OUT
TOTAL SPECIAL REVENUE
. O0
47,000.00
AUTO REPAIR/MAINTENANCE
BRIDGE REPAIR
DEBT SERVICE PAYMENTS
. O0
7, 010 . 00
DEPENDENT CHILD CARE
MEDICAL SERVICES
CONTRACTUAL SERVICES
,200
45,000.00
3,291,930.00
3
,456,500.00
189,930.00
713, 935 . 00
4L,157,890.00
PERIOD
EXPENDlTURES
685 , s9"t .6'7
49 ,21_t .52
126 , 498 .26
632 ,664 .66
12, 115 . 55
37
,545 .40
51,041.18
1,358.35
s3,849.08
2,826.00
245.14
28 , L60 .09
2L ,7 92 .33
9
,725
. O0
L9 , L44 .29
2 , 002 .32
.00
.00
8,801.33
238.75
.00
.00
1_6 ,356 .56
.00
5 ,857 .40
30L,777.66
.00
.00
.00
3,706.25
2,069 ,334 .79
15
ENCUMBRANCES
YEAR TO DATE
OUTSTANDING
EXP
5 , :I5O
,220 .25
174.618.80
913 ,2Ar . 60
r,967,316.50
.00
.00
.00
.00
11, 500 . 00
.00
.00
.00
.00
.00
'00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
77,200.O0
.00
.00
.00
9,294,137.15
1,O74,485.08
AVAILABLE
BALANCE
,5L4 ,469 .67
539 ,4L7 .7I
558, 140. 00
5
,495 , Os1 . 02
37.31
354,750.62
L1_.23
13 .48
98,263 .42
14, 51,4.01
55,249.38
53, 158.50
.97
719 ,599 .45
2 ,826 . O0
6 .448 .'t 8
28, 150. 09
2r ,792 .33
17, 050. 00
42 ,952 .29
2 , OO2 .32
6 , O58 .2s
.00
4 , O45
L0 , 921 .23
238.'75
1. 000. 00
.00
18,576.75
.00
,323 . 07
614,'153 .82
.00
.00
.00
7 , 4L2 .50
78
3,786,892.88
BUD
2
256 , O]-g .40
L,302,931.48
YTD/
74.18
33.59
ta4 , 685 .99
6'7.30
850,041-.50
40, 953 . 03
6.84
.00
40.31
3,L50,730.55
4 , L84
40,65L.22
427,839.9L
I .99
3
.99
13.59
6
.26
275,707.6'7
79,250.O0
753,307 .77
44 , 997 .68
593 , 93t .'1 5
7.33
t7 .'7 L
220,O78.77
4.73
2, 500 . 00
99,761.25
27.89
4
419, 500. 00
125, 850.00
243 , L23 .24
7 ,200.oo
L26,726.93
7,O33,251.18
182,800.00
3,455,500.00
L2
8
29
189, 930. 00
705,522.50
2A,O76,A59.97
.26
1-01
.00
1
31
24
24
00
10
00
63
04
69
00
00
04
78
PAGE NUMBER
DATE:05/06/2oL6
TIME: 13 :0L:24
PEORIA COT]NTY, IL
3
REVSTAll
SELECTION CRITERIA:
ACCoITNTING PERIOD:
ALL
2/16
FUND TYPE-3 DEBT SERVICE
PERIOD
2ND SUBT_
35910
35OOO
42OOO
TITLE INTEREST
MISCELLANEOUS REVENUES
TRANSFER IN
TOTAL DEBT SERVICE
BUDGET
.00
477,450.OO
4,947,100.00
5,424,550.00
] PTS
RECEIVABLES
380 74
00
00
RECE
.00
77 ,
09\.25
77,47L.39
16
YEAR TO DATE
RECEIPTS
AVAILABLE
YTD/
BALANCE
BUD
-578.58
00
00
578 68
00
.00
154, 182.50
00
1,54,761,.18
47'7
,450 .00
4,792,917.50
5,269,788.82
3
t2
2
85
DATE. 05/O5/20].6
TIME:
PAGE NI]IV'IBER:
EXPSTAl ].
PEORIA COIINTY, IL
13 : 03 : 08
3
SELECTION CRITERIA:
ACCOUNTING PERIOD:
ALL
2/L6
FT'ND TYPE-3 DEBT SERVICE
2ND SUBTOTA
54001
57001
- TITLE
DEBT SERVICE PA!'MENTS
TOTAL DEBT SERVICE
5
PERIOD
EXPENDITURES
ENCUMBRANCES
YEAR TO DATE
AVAILABLE
BUDGET
OUTSTANDING
EXP
BALANCE
10, 000 . 00
1,250.00
.00
.00
.00
1, 2s0. 00
8, 750 .00
5 ,424 ,54 5 . 00
,424 ,545 . 00
5,434,545.00
.00
1, 250 . 00
17
.00
1, 250. 00
5,433,295.00
Y1ID/
BUD
L2
.50
.00
.02
DATE:0s/05/2OL6
TIME:
PAGE NUMBER;
REVSTA1l
PEORIA COIINTY, IL
13 :01-:24
4
SELECTION CRITERIA: ALL
ACCoUNTING PERIOD: 2/15
SORTED
BY:
FI.'ND TYPE-4 CAPITAL PRO.fECTS
2ND SUBT-
33900
35910
35001
TITLE SALES TAXES
INTEREST
TOTAL CAPITAL PROJECTS
YEAR TO DATE
PERIOD
BI'DGET
4,700,000.
00
13,700.00
10, 000 . 00
4,723,700.00
RECE
I PTS
324, A39 .36
4 , O48 .67
.00
328, 888 .03
18
RECEIVABLES
00
00
00
00
RECEIPTS
324 , 839 .36
,05L .04
.00
331, 890 .40
7
AVAILABLE
BALANCE
4,375,L60.54
6,544 .95
10, 000 . 00
4,39]_,809.60
YTD/
BUD
6. 97
51. 47
00
03
DA"rE.
PAGE NUMBER:
EXPSTAl 1
PEORIA COI]NTY, IL
/ 06 / 2016
TIME: 13:03 :08
05
4
SELECTION CRTTERIA: ALL
ACCOUNTING PERIOD: 2/16
FUND TYPE-4 CAPITAL PRO.fECTS
_ TITLE
SUBTOTA
522OO
COMMODITIES
53070
CONSULTANT SERVICES
54001
55100
CAP]TAL OUTLAY
51OOO
TRANSFERS OTIT
2ND
TOTAL CAPITAI PROJECTS
BT'DGET
50, 000. 00
45,000.00
5, 000. 00
1, 831, 595 . 00
3,440,575.00
5,372,270.OO
PERIOD
EXPENDITURES
.00
.00
.00
66 ,359 .00
.00
66, 369. 00
19
ENCIIMBRANCES
YEAR TO DATE
AVAlLABLE
OUTSTANDING
14, 450. 00
EXP
BALANCE
.00
.00
.00
3s, 540. 00
11, 800.00
.00
I,721,795.90
122,287.00
L,748,055.90
1,22,287 .00
.00
.00
33, 200.00
YTD/
BUD
28.92
s, 000 . 00
.00
-L2,487.90
3,440,575.00
100.58
3,501,927.LO
.00
34.81
DA"IE,
TIME
:
PAGE NUMBER:
REVSTAl 1
PEORIA COUNTY, IL
/ 06 / 2oL6
13 : O'L :24
05
5
ACCOUNTING PERIoD: 2/15
TOTALED ON: FIIND TYPE
FUND TYPE-S INTERNAL SERVICE
2ND STIBT-
31001
341].0
34300
34310
34550
359].0
36001
_
BUDGET
PERIOD
RECEI PTS
PROPERTY TAXES
1,285,480.00
3,994,145.00
333 , 945 .42
TITLE
FEES AND CHARGES
HEAITH FEES-EMPLOYEE
IIEALTH FEES-EMPLOYER
CIARGES FOR SERVICES
INTEREST
TOTAL INTERNAL SERVICE
.00
2,t56,720.OO
t7 0 ,527 .09
468, 303 .63
5, 800, 19s . 00
404, 500 . 00
L26 ,955 .00
4r,274
L , 532
17 6 ,423
L,728,995.00
1s. s07, 000 . 00
1,
,392,
O45
. OO
.32
.48
.94
20
RECEIVABLES
00
00
00
00
00
00
00
00
YEAR TO DATE
RECEIPTS
AVAILABLE
00
L,285,480.00
3,32'7,454.t6
t,824,488.3?
4,860,573.1s
,690 a4
342,23L 53
666
939
,62r
85
78,465 00
2, 553 91
483, 889 73
2,51,3 ,453 95
YTD/
BALANCE
326,434.OO
124 ,4tt .09
I , 245 , 1A5
t2 ,993 ,546
.2'1
. O4
BUD
.00
16 .69
15 .79
15 .20
.40
.01
27 .99
15 .21
2
PAGE NUMBER:
EXPSTAl 1
PEORIA COI'NTY, IL
DATET 05/O5/20L6
TIME: 13 :03 :08
5
ACCOUNTING PERIOD I 2/1,5
BY: FUND TYPE,2ND SUBTOTAL
TOTALED ON: FIJND TYPE
SORTED
FLIND
TYPE-5 INTERNAL SERVICE
BUDGET
PERIOD
EXPENDITURES
PERSONAL SERVTCES
523,850.00
LL2, LL5 .5'7
111, 955 .47
MEDICAI/HEALTH BENEFITS
MEDICAL CI,AIMS
175 ,215
2ND SUBTOTA
- TITLE
51030
FULL_TIME EMPIJOYEES
5].032
5L240
51750
51760
51800
51810
5204A
52200
53020
53046
53050
53054
53068
53070
53999
54001
55100
PRESCRIPTION DRUGS
I'NEMPLOYMENT CLAIMS
WORKER'S COMP CI,AIMS
FOOD
COMMODITIES
POSTAGE
LIABILITY CI,AIMS
MEDICAL SERVICES
EXCESS INSURANCE
CONSULTANT SERVICES
CAPITAL OUTI,AY
TOTAL INTERNAL SERVICE
1,484,950.00
. OO
7,000,000.00
1,6L4,780.00
75,000.00
325,000.00
2, 500 . 00
701, 940 . 00
303, 000 . 00
27s, 000.00
35, 000.00
1,340,000.00
1, 500.00
155, 800. 00
20, 000. 00
2,497 ,985 . 00
255, 000. 00
75,795,540.00
14,951.80
491, 143 .50
t6't,199.55
.00
-1,
041 . 09
.00
29 , 51_8 .2\
-s,
804 . 85
LL,475.02
.00
L75.'t8
125.00
150.00
.00
L24 , L55 .22
'00
1, 055, 120. 18
21
ENCWBRANCES
OUTSTANDING
1,026,676.05
.00
119, 541 .38
.00
.00
.00
.00
.00
21 , 094 .80
.00
.00
.00
.00
.00
YEAR TO DATE
BALANCE
773,779.10
209,A40.L4
284, 504 .85
314, 019.85
29
,903 .60
t,o97,354.7L
250,318.31
.00
25,809 .63
.00
42 ,97 5 .9L
5,908,545.29
1
,364 ,46L .69
75,000.00
299,190-37
2,500.00
,864 .29
BUD
80.84
40.05
85.35
15 59
15 50
00
94
00
o l-3
-3 53
537
343
241
826 , 229 .7
513, 770.30
61 66
1, 2s0 . 00
153, 150.00
L6 67
31,547 .36
.00
0
250.00
150.00
384.285.3s
779.O0
454 , tot .43
a,577,503.81
3,138,O54.42
23,306.23
25,6'tO-02
vrD/
-70,985.4'7
2, 500.00
.00
AVAILABLE
EXP
.00
, 985 .4'7
, 452 .54
35, 000. 00
1_9
,221 .00
t , 649 , s98 .22
24L,693.77
12,0AO ,98a.77
t2
20
00
1
3
70
8
79
90
33 96
o7
DATE:05/A5/2015
TIME:13:00:50
SELECTION CRITERIA:
BY:
1
ACCOLINTING PERIOD:
SORTED
PAGE NUMBER:
REVSTA1l
PEORIA COUNTY, IL
orgn. fund=' 075'
2/L6
FUND,2ND SUBTOTAL
TOTALED ON: FUND
PAGE BREAKS ON; FUND
FI'ND_075 PEORIA COIINTY PARKING
2ND SUBT_
34195
35910
TITLE -
FAC
BTIDGET
PERIOD
RECEI PTS
AVAITABLE
RECEIPTS
BATANCE
BUD
.64
L4.'78
20.98
45 , O8t .32
259 , 918
23 , 829 .16
46 ,550 .02
265
,449 .98
L4 .92
,829 .75
00
46 ,550 . 02
265 , 449 .94
L4 .92
22 , 995
TOTAL PEORIA COUNTY PARKTNG F
3L2,000.00
TOTAL REPORT
312,000.00
23
7, 000. 00
Y'rD/
YEAR TO DATE
00
00
00
305,000.00
RENT-PARKING
INTEREST
RECEIVABLES
.65
833. s1
22
r,468.70
5,531.30
PAGE NUMBER:
DATE.05/06/20:-6
TIME: 13:02:34
orgn. fund-' 076'
2/76
SELECTION CRITERIA
ACCOI'NTING PERIOD:
SORTED
1
EXPSTAll
PEORIA COUNTY, IL
BY: FUND,2ND SUBTOTAL
TOTALED ON:
PAGE BREAKS
FLIND
ON:
FUND
FIJND-075 PEORIA COUNTY PARKING FAC
2ND SUBTOTA
52090
53070
53599
54001
55001
- TITLE
CONSULTANT SERVICES
UTILITIES GAS/ELECTRIC
BUTLDING DEPRECIATION
TOTAL PEORIA COUNTY PARKING F
TOTAL REPORT
PERIOD
EXPENDITURES
ENCI.IqBRANCES
YEAR TO DATE
AVAILABLE
vrD/
BIIDGET
OUTSTANDlNG
EXP
BUD
1, 000 - 00
.00
'00
.00
BALANCE
1, 000 . 00
95 , O73 .25
103, 000.00
17, 000 . 00
95, 500 . 00
'7,986.75
2 , t99 .80
236.35
,948 .00
.00
.00
.00
7,986.'75
15, 895 . 00
26
,3rA .90
26
,378 .90
215, 500 . 00
18,370.
90
.00
.00
216, 500 . 00
18, 370.90
00
.00
7
23
2,
L99 .80
236.35
14, 800.20
95
,263 .65
.00
L2 .94
.25
-15,
896 . 00
190, 181 . 10
.00
L2.46
190, 181 . 10
L2 .16
Heddington Oaks
Balance Sheet
February 29,2016
CURRENT ASSETS
3,221,642.81
0.00
s,102,757.23
Cash
Bond Proceeds
CD'slPooled lnvestments
Accounts Receivable
Patient Revenue
Due From Federal Gov't
Due From State of lllinois
A,/R Property Tax Levy
AJR
Allowance for Doubtful Accounts
Accounts Receivable, Net
2,910,490.70
0.00
478,359.21
336,966.66
(1,330,027.60)
2,395,798.97
0.00
68,29't.85
0.00
2,430.84
10,790,921.70
Note Receivable
Supply lnventory @ Cost
Accrued lnterest Receivable
Prepaid Expenses
Total Current Assets
NONCURRENT ASSETS
Capital Assets
Land
Buildings
Equipment
CapitaULand lmprovements
lntangible Assets
Less Accumulated Depreciation
821,267.00
M,353,246.40
1,748,984.93
't,001,'t3't.34
59 595.47
47,984,225.14
(3,370,546.03)
44,613,679.1'l
Net CapitalAssets
55,404,600.81
TOTAL ASSETS
LIABILITIES
Accounts Payable
Due to State of lllinois
Accrued wages
373,223.39
65,000.00
277,304.02
267,293.69
412,724.95
2,880,800.55
190,950.00
41,700,000.00
Accrued Compensated Absences/VsP
Accrued lnterest Payable
lnterfund LT Advance
Deferred Revenue
Bonds Payable
Premium on Bonds
563,495.01
TOTAL LIABILITIES
46,730,795.51
NET ASSETS (DEFICIT)
lnvested in Capital Assets, net of
related debt
Restricted
Unrestricted
Total Net Assets (Deficit)
2,913,679.11
2't,893.50
5,732,232.59
8,667,805.20
TOTAL LIABILITIES AND NET ASSETS
55,398,500.81
24
Heddington Oaks
Revenue / Expense Statement
ForThe Two Months Ended February 29,2016
Annual
Budget
Vadance
YTD
AcUEst*
YTO
Budget
Dollars
Percent
Revenue
Property Tax
Patient lncome
Public Aid
Private Pay
Medicare
Other Patient lncome
Other
Total Revenue
2,021,800
336,967
336,966.66
(0.34)
5,847,100
1,512,110
3,998,550
222,500
9?1,517
752,023
666,426
37,084
12,849
2,779,886
1,118,813.77
587,112.10
59 r,671.82
36,798.10
28,495.79
2,699,888.54
144,326.77
{'164,910.90)
1,050,408
823,309.44
0.00
105,814.02
112,248.78
7,s00.00
25,835.62
0.00
2,000.00
0.00
0.00
0.00
0.00
144,450.57
1,221,198.43
(227,098.56)
(2,167.00)
67,227.61
100,860.08
60,000.00
(6,3s5.39)
2,527.08
(1s,000,00)
(10,439.16)
752.61
77,100
16,679,'t90
0.00%
14.810/o
51.'t8l
-21.93./"
-11.221"
(28s.60)
645.79
121.77yo
l'71,7
(79,977.46)
-0,770/o
-2.88"/.
Expense
Pelsonnel Expense
Full-Time Employees
Part.Time Employees
Temporary Employees
Ovedime Premium
Longevity Bonus
Holiday Pay
Employee Benelits
Sick Tlme Bonus
Contract Sign/Stlmt Bonus
Accd Compensated Abs
Pertormance lncentive
Compensation AdjlVSP
Medical Heaith Benefits
Total Pergonnel Expense
6,302,445
13,000
605,000
s80,000
57,910
167,600
0
6,550
2,',l67
100,833
96,667
9,652
27,933
0
0
1,092
0
0
0
0
1,282,185
9,014,990
2',13,748
'1,502,s00
441,500
590,000
450,000
191,500
16,000
1,689,000
73,583
98,333
75,000
31,917
2,665
281,498
3,117.61
252,983.17
600,000
800,000
447,200
57,500
75,000
100,000
'151,548.93
'133,333
113,782.56
74,533
9,583
12,500
21,258
70,92'1.16
0
0
0
.21.62%
N/A
4,98'1.02
4.94%
1s,621.78
16.16%
-22.30%
-7.51%
N/A
12,152.001
(2,097.38)
0.00
908.00
0.00
0.00
0.00
0.00
(69 ,297.43)
(281,301.s7)
83.r5%
N/A
N/A
N/A
-32.42%
-18.72%
Commodities Expenae
Food
Medical Supplles
Drug6
Operational Supplies
Other
Total Commodities Expense
2'l,477 ,84
{28,s14.83)
-a.64./o
2.s7./.
-20.00%
-32.7',t%
28.210h
-10.13%
ContractualExpense
Empioyment Agency Salary
Therapy
utilities
Professional Fees
MedicalServices
Equip/8ldg Maint, Software Lease
Contribution to Public Aid
Refund of Collected Fees
County lJser Fees
Loss on Sale of Fixed Assets
Bad Debt Exp. Net of Rec.
Penalties & Judgments
Charge for Late Payment
Advertising Expense
51,548.93
10,449.56
(3,6,l1.54)
15,571.96
(7,574.66)
51.55%
7.Urh
4.85%
162.50%
-60.60%
0
0
105,000
17,500
0
0
1d8,200
3,839,770
24,700
639,960
25,154.96
4,925.34
23,604.16
0.00
8 t,999.00
1,r5,720.00
0.00
109,960.00
0.00
0.00
3,010.72
0.00
18,180.66
778,837.79
1,977,100
0
1,977,100
329,517
0
329,971.30
0.00
329,5',17
329,97t.30
't6,520,860
2,753,175
2,582,990.69
(170,484.3,l)
Capitalltems
158,330
26,391
116,897.85
90,506.85
Capital lmprovements
Depreciation Expense
323,350
Demolition Clearance Costs
Misc. Contractual
Total Contractual Expense
'127,550
0
500,000
871,320
0
83,333
145,720
0
0
100,000
5,000
16,667
833
2,3,16.16
'tl.01%
0.00
(1,334.00)
0.00
0.00
93,293.00
(833.00)
0.00
(14,4s9.28)
0.00
(6,519.31)
N/A
-1.60%
0.00%
NTA
N/A
N/A
N/A
-a2.62yo
.26.39%
138,877.79
21,70%
Debt Service Expense
lnterest
Debt lssuance Costs
Total Debt Service Expense
Total Expense before
Capitalltems
454.30
0.00
454.30
Net Revenue/Expense before
Net Revenue/Expense
N/A
28.938
227,760.00
(
t39,800.15)
25
.
0.11%
N/A
-6.19%
312.550h
26
AGENDA BRIEFING
COMMITTEE:
Executive Committee
MEETING DATE: April 26, 2016
ISSUE:
LINE ITEM:
AMOUNT:
Loan Addendum to Loan Agreement with Huebldg, LLC
BACKGROUND
Due to a delay in processing paperwork by the SBA, Huebldg LLC, owner of the Trefzger's Bakery expansion
project, had not received "official" authorization of funding from all sources until recently. Use of County loan
funds was contingent up securing all sources of funding. Work completed to date on the project has been paid for
by equity investments into the projects, with commitments by the SBA for funding. Now that SBA approval and
paperwork have successfully been provided, Huebldg LLC would like to commence using County loan funds for
the project. However, loan documentation with the County stipulates a repayment date starting March 1, 2016.
Due to the SBA delay, staff is recommending that the attached loan addendum be approved to adjust the start of
the repayment period to June 1, 2016. This will provide Huebldg, LLC a fair and equitable time period between the
start date of using county funds and the beginning of loan repayment period.
COUNTY BOARD GOALS:
Growing County
STAFF RECOMMENDATION: APPROVAL
COMMITTEE ACTION: Approved 4/26/16 (12-0 votes; Mr. Rosenbohm voted yes via teleconference)
PREPARED BY: Mark Rothert, Assistant County Administrator
DEPARTMENT: County Administration
DATE:
April 20, 2016
27
ADDENDUM 1
TO THE
LOAN AGREEMENT BETWEEN
PEORIA COUNTY AND HUEBLDG, LLC
WHEREAS, the County of Peoria and Huebldg, LLC (the "Parties") recently entered into a loan
agreement ("Agreement") date February 11, 2016 for the business expansion of Trefzger's Bakery for an amount
of $590,000 at a term of 10 years; and
WHEREAS, the Parties desire to amend the term of the Agreement to move the repayment start date of the
loan from March 1, 2016 to June 1, 2016; and
WHEREAS, the parties desire to amend the amortization schedule and other exhibits of the Loan
Agreement to reflect this change of the repayment start date.
NOW THEREFORE IT IS AGREED AS FOLLOWS:
1. Section 1.02 of the Agreement shall be amended to:
The loan shall be for a term of 120 months, with payments amortized over 240 months at a fixed
interest rate of 3% for the first 72 months (Years 1 through 6) and then for months 73 through
120 (Years 7 through 10) the interest rate shall be fixed at 100 basis points over the Wall Street
Journal Prime Rate, as determined at the end of the month 72 of the loan term.
All payments will be made according to the attached amortization schedule (Exhibit A). The loan
shall be made on or around March 1, 2016, and the first payment shall be due June 1, 2016 and
continuing on the first day of each and every month thereafter until May 1, 2026, when the entire
remaining principal balance plus interest shall be due and payable on May 1, 2026, according to
the attached amortization schedule.
The Note shall be repayable through:
A) Monthly interest-only installments of One-Thousand Four Hundred Seventy Five ($1,475)
beginning June 1, 2016 and continuing until the date which is sixty (60) days after the end of
construction, as evidenced by an occupancy permit signed by the Village of Peoria Heights,
but no later than January 31, 2017 (hereafter called "Construction Completion").
B) Monthly repayment installments of Three Thousand Three Hundred Fifty Four and Fifty-Nine
cents ($3,354.59) beginning on the 61st day after Construction Completion but not later than
February 1, 2017, up until and including the seventy-second (72nd) month of the term.
C) Monthly repayment installments equal to an amount calculated by the County in the seventysecond (72nd) month of the term that has an interest rate fixed at 100 basis points over the
Wall Street Journal Prime Rate. This rate shall be in effect from the seventy-third (73rd)
month to the one-hundred and nineteenth (119th) month of the term.
D) A balloon payment of an amount calculated by the County in the seventy-second (72nd)
month of the term shall be due on May 1, 2026 as the 120th payment.
28
The Borrower may pre-pay without penalty. All payments shall be applied first to interest that
has accrued to date and then to principal. All payments will be made to the Lender at its address
specified at the beginning of the Agreement, or at such other address as it may designate in
writing. The County may at any time amend the amortization repayment schedule to account for
changes in interest rates in month 73 of the term and for the balloon repayment.
2. The Amortization Schedule, Exhibit A of the Loan Agreement, shall be amended to reflect a ten year
repayment term with a start date of May 1, 2016 and final payment on May 1, 2026. Attached is a revised
Amortization Schedule.
3. Dates in the Promissory Note, Exhibit B of the Loan Agreement, shall be amended to reflect the amended
dates in Section 1 of this Addendum and congruent with the amended Amortization Schedule and Loan
Agreement.
COUNTY OF PEORIA
HUEBLDG, LLC
Andrew A. Rand
Chairman
Jeffrey S. Huebner
Manager
Martha E. Huebner
Manager
29
ATTACHMENT A (Revised)
AMENDED AMORTIZATION SCHEDULE
Month
Repayment
#
Opening
Principal
Balance
Loan
Repayment
Jun 1 -2016
1
590,000.00
3,263.97
1,475.00
-
590,000.00
%
Capital
Outstanding
100.0%
Jul 1 -2016
2
590,000.00
3,282.12
1,475.00
-
590,000.00
100.0%
3.00%
Aug 1 -2016
3
590,000.00
3,292.21
1,475.00
-
590,000.00
100.0%
3.00%
Sep 1 -2016
4
590,000.00
3,302.38
1,475.00
-
590,000.00
100.0%
3.00%
Oct 1 -2016
5
590,000.00
3,312.64
1,475.00
-
590,000.00
100.0%
3.00%
Nov 1 -2016
6
590,000.00
3,322.99
1,475.00
-
590,000.00
100.0%
3.00%
Dec 1 -2016
7
590,000.00
3,333.43
1,475.00
-
590,000.00
100.0%
3.00%
Jan 1 -2017
8
590,000.00
3,343.96
1,475.00
-
590,000.00
100.0%
3.00%
Feb 1 -2017
9
590,000.00
3,354.59
1,475.00
1,879.59
588,120.41
99.7%
3.00%
Mar 1 -2017
10
588,120.41
3,354.59
1,470.30
1,884.29
586,236.12
99.4%
3.00%
Apr 1 -2017
11
586,236.12
3,354.59
1,465.59
1,889.00
584,347.13
99.0%
3.00%
May 1 -2017
12
584,347.13
3,354.59
1,460.87
1,893.72
582,453.40
98.7%
3.00%
Jun 1 -2017
13
582,453.40
3,354.59
1,456.13
1,898.46
580,554.95
98.4%
3.00%
Jul 1 -2017
14
580,554.95
3,354.59
1,451.39
1,903.20
578,651.75
98.1%
3.00%
Aug 1 -2017
15
578,651.75
3,354.59
1,446.63
1,907.96
576,743.79
97.8%
3.00%
Sep 1 -2017
16
576,743.79
3,354.59
1,441.86
1,912.73
574,831.06
97.4%
3.00%
Oct 1 -2017
17
574,831.06
3,354.59
1,437.08
1,917.51
572,913.55
97.1%
3.00%
Nov 1 -2017
18
572,913.55
3,354.59
1,432.28
1,922.30
570,991.24
96.8%
3.00%
Dec 1 -2017
19
570,991.24
3,354.59
1,427.48
1,927.11
569,064.13
96.5%
3.00%
Jan 1 -2018
20
569,064.13
3,354.59
1,422.66
1,931.93
567,132.21
96.1%
3.00%
Feb 1 -2018
21
567,132.21
3,354.59
1,417.83
1,936.76
565,195.45
95.8%
3.00%
Mar 1 -2018
22
565,195.45
3,354.59
1,412.99
1,941.60
563,253.85
95.5%
3.00%
Apr 1 -2018
23
563,253.85
3,354.59
1,408.13
1,946.45
561,307.39
95.1%
3.00%
May 1 -2018
24
561,307.39
3,354.59
1,403.27
1,951.32
559,356.07
94.8%
3.00%
Jun 1 -2018
25
559,356.07
3,354.59
1,398.39
1,956.20
557,399.87
94.5%
3.00%
Jul 1 -2018
26
557,399.87
3,354.59
1,393.50
1,961.09
555,438.79
94.1%
3.00%
Aug 1 -2018
27
555,438.79
3,354.59
1,388.60
1,965.99
553,472.79
93.8%
3.00%
Sep 1 -2018
28
553,472.79
3,354.59
1,383.68
1,970.91
551,501.89
93.5%
3.00%
Oct 1 -2018
29
551,501.89
3,354.59
1,378.75
1,975.83
549,526.05
93.1%
3.00%
Nov 1 -2018
30
549,526.05
3,354.59
1,373.82
1,980.77
547,545.28
92.8%
3.00%
Dec 1 -2018
31
547,545.28
3,354.59
1,368.86
1,985.73
545,559.55
92.5%
3.00%
Jan 1 -2019
32
545,559.55
3,354.59
1,363.90
1,990.69
543,568.86
92.1%
3.00%
Feb 1 -2019
33
543,568.86
3,354.59
1,358.92
1,995.67
541,573.20
91.8%
3.00%
Mar 1 -2019
34
541,573.20
3,354.59
1,353.93
2,000.66
539,572.54
91.5%
3.00%
Apr 1 -2019
35
539,572.54
3,354.59
1,348.93
2,005.66
537,566.88
91.1%
3.00%
May 1 -2019
36
537,566.88
3,354.59
1,343.92
2,010.67
535,556.21
90.8%
3.00%
Jun 1 -2019
37
535,556.21
3,354.59
1,338.89
2,015.70
533,540.52
90.4%
3.00%
Jul 1 -2019
38
533,540.52
3,354.59
1,333.85
2,020.74
531,519.78
90.1%
3.00%
Interest
Charged
Principal
Repaid
30
Closing
Principal
Balance
Interest
Rate
3.00%
%
Capital
Outstanding
Interest
Rate
529,493.99
89.7%
3.00%
2,030.85
527,463.14
89.4%
3.00%
1,318.66
2,035.93
525,427.20
89.1%
3.00%
3,354.59
1,313.57
2,041.02
523,386.18
88.7%
3.00%
523,386.18
3,354.59
1,308.47
2,046.12
521,340.06
88.4%
3.00%
44
521,340.06
3,354.59
1,303.35
2,051.24
519,288.82
88.0%
3.00%
Feb 1 -2020
45
519,288.82
3,354.59
1,298.22
2,056.37
517,232.46
87.7%
3.00%
Mar 1 -2020
46
517,232.46
3,354.59
1,293.08
2,061.51
515,170.95
87.3%
3.00%
Apr 1 -2020
47
515,170.95
3,354.59
1,287.93
2,066.66
513,104.29
87.0%
3.00%
May 1 -2020
48
513,104.29
3,354.59
1,282.76
2,071.83
511,032.46
86.6%
3.00%
Jun 1 -2020
49
511,032.46
3,354.59
1,277.58
2,077.01
508,955.45
86.3%
3.00%
Jul 1 -2020
50
508,955.45
3,354.59
1,272.39
2,082.20
506,873.25
85.9%
3.00%
Aug 1 -2020
51
506,873.25
3,354.59
1,267.18
2,087.41
504,785.85
85.6%
3.00%
Sep 1 -2020
52
504,785.85
3,354.59
1,261.96
2,092.62
502,693.22
85.2%
3.00%
Oct 1 -2020
53
502,693.22
3,354.59
1,256.73
2,097.86
500,595.37
84.8%
3.00%
Nov 1 -2020
54
500,595.37
3,354.59
1,251.49
2,103.10
498,492.27
84.5%
3.00%
Dec 1 -2020
55
498,492.27
3,354.59
1,246.23
2,108.36
496,383.91
84.1%
3.00%
Jan 1 -2021
56
496,383.91
3,354.59
1,240.96
2,113.63
494,270.28
83.8%
3.00%
Feb 1 -2021
57
494,270.28
3,354.59
1,235.68
2,118.91
492,151.37
83.4%
3.00%
Mar 1 -2021
58
492,151.37
3,354.59
1,230.38
2,124.21
490,027.16
83.1%
3.00%
Apr 1 -2021
59
490,027.16
3,354.59
1,225.07
2,129.52
487,897.63
82.7%
3.00%
May 1 -2021
60
487,897.63
3,354.59
1,219.74
2,134.84
485,762.79
82.3%
3.00%
Jun 1 -2021
61
485,762.79
3,354.59
1,214.41
2,140.18
483,622.61
82.0%
3.00%
Jul 1 -2021
62
483,622.61
3,354.59
1,209.06
2,145.53
481,477.08
81.6%
3.00%
Aug 1 -2021
63
481,477.08
3,354.59
1,203.69
2,150.90
479,326.18
81.2%
3.00%
Sep 1 -2021
64
479,326.18
3,354.59
1,198.32
2,156.27
477,169.91
80.9%
3.00%
Oct 1 -2021
65
477,169.91
3,354.59
1,192.92
2,161.66
475,008.24
80.5%
3.00%
Nov 1 -2021
66
475,008.24
3,354.59
1,187.52
2,167.07
472,841.18
80.1%
3.00%
Dec 1 -2021
67
472,841.18
3,354.59
1,182.10
2,172.49
470,668.69
79.8%
3.00%
Jan 1 -2022
68
470,668.69
3,354.59
1,176.67
2,177.92
468,490.77
79.4%
3.00%
Feb 1 -2022
69
468,490.77
3,354.59
1,171.23
2,183.36
466,307.41
79.0%
3.00%
Mar 1 -2022
70
466,307.41
3,354.59
1,165.77
2,188.82
464,118.59
78.7%
3.00%
Apr 1 -2022
71
464,118.59
3,354.59
1,160.30
2,194.29
461,924.30
78.3%
3.00%
May 1 -2022
72
461,924.30
3,354.59
1,154.81
2,199.78
459,724.52
77.9%
3.00%
Jun 1 -2022
73
459,724.52
3,693.32
1,723.97
1,969.35
457,755.17
77.6%
4.50%*
Jul 1 -2022
74
457,755.17
3,693.32
1,716.58
1,976.73
455,778.44
77.3%
4.50%
Aug 1 -2022
75
455,778.44
3,693.32
1,709.17
1,984.15
453,794.29
76.9%
4.50%
Sep 1 -2022
76
453,794.29
3,693.32
1,701.73
1,991.59
451,802.70
76.6%
4.50%
Oct 1 -2022
77
451,802.70
3,693.32
1,694.26
1,999.06
449,803.65
76.2%
4.50%
Nov 1 -2022
78
449,803.65
3,693.32
1,686.76
2,006.55
447,797.10
75.9%
4.50%
Month
Repayment
#
Opening
Principal
Balance
Loan
Repayment
Aug 1 -2019
39
531,519.78
3,354.59
1,328.80
2,025.79
Sep 1 -2019
40
529,493.99
3,354.59
1,323.73
Oct 1 -2019
41
527,463.14
3,354.59
Nov 1 -2019
42
525,427.20
Dec 1 -2019
43
Jan 1 -2020
Interest
Charged
Principal
Repaid
31
Closing
Principal
Balance
%
Capital
Outstanding
Interest
Rate
445,783.02
75.6%
4.50%
2,021.63
443,761.39
75.2%
4.50%
1,664.11
2,029.21
441,732.18
74.9%
4.50%
3,693.32
1,656.50
2,036.82
439,695.36
74.5%
4.50%
439,695.36
3,693.32
1,648.86
2,044.46
437,650.90
74.2%
4.50%
84
437,650.90
3,693.32
1,641.19
2,052.12
435,598.78
73.8%
4.50%
Jun 1 -2023
85
435,598.78
3,693.32
1,633.50
2,059.82
433,538.96
73.5%
4.50%
Jul 1 -2023
86
433,538.96
3,693.32
1,625.77
2,067.54
431,471.41
73.1%
4.50%
Aug 1 -2023
87
431,471.41
3,693.32
1,618.02
2,075.30
429,396.11
72.8%
4.50%
Sep 1 -2023
88
429,396.11
3,693.32
1,610.24
2,083.08
427,313.03
72.4%
4.50%
Oct 1 -2023
89
427,313.03
3,693.32
1,602.42
2,090.89
425,222.14
72.1%
4.50%
Nov 1 -2023
90
425,222.14
3,693.32
1,594.58
2,098.73
423,123.41
71.7%
4.50%
Dec 1 -2023
91
423,123.41
3,693.32
1,586.71
2,106.60
421,016.81
71.4%
4.50%
Jan 1 -2024
92
421,016.81
3,693.32
1,578.81
2,114.50
418,902.30
71.0%
4.50%
Feb 1 -2024
93
418,902.30
3,693.32
1,570.88
2,122.43
416,779.87
70.6%
4.50%
Mar 1 -2024
94
416,779.87
3,693.32
1,562.92
2,130.39
414,649.48
70.3%
4.50%
Apr 1 -2024
95
414,649.48
3,693.32
1,554.94
2,138.38
412,511.10
69.9%
4.50%
May 1 -2024
96
412,511.10
3,693.32
1,546.92
2,146.40
410,364.70
69.6%
4.50%
Jun 1 -2024
97
410,364.70
3,693.32
1,538.87
2,154.45
408,210.25
69.2%
4.50%
Jul 1 -2024
98
408,210.25
3,693.32
1,530.79
2,162.53
406,047.72
68.8%
4.50%
Aug 1 -2024
99
406,047.72
3,693.32
1,522.68
2,170.64
403,877.09
68.5%
4.50%
Sep 1 -2024
100
403,877.09
3,693.32
1,514.54
2,178.78
401,698.31
68.1%
4.50%
Oct 1 -2024
101
401,698.31
3,693.32
1,506.37
2,186.95
399,511.36
67.7%
4.50%
Nov 1 -2024
102
399,511.36
3,693.32
1,498.17
2,195.15
397,316.22
67.3%
4.50%
Dec 1 -2024
103
397,316.22
3,693.32
1,489.94
2,203.38
395,112.84
67.0%
4.50%
Jan 1 -2025
104
395,112.84
3,693.32
1,481.67
2,211.64
392,901.19
66.6%
4.50%
Feb 1 -2025
105
392,901.19
3,693.32
1,473.38
2,219.94
390,681.26
66.2%
4.50%
Mar 1 -2025
106
390,681.26
3,693.32
1,465.05
2,228.26
388,453.00
65.8%
4.50%
Apr 1 -2025
107
388,453.00
3,693.32
1,456.70
2,236.62
386,216.38
65.5%
4.50%
May 1 -2025
108
386,216.38
3,693.32
1,448.31
2,245.00
383,971.37
65.1%
4.50%
Jun 1 -2025
109
383,971.37
3,693.32
1,439.89
2,253.42
381,717.95
64.7%
4.50%
Jul 1 -2025
110
381,717.95
3,693.32
1,431.44
2,261.87
379,456.08
64.3%
4.50%
Aug 1 -2025
111
379,456.08
3,693.32
1,422.96
2,270.36
377,185.72
63.9%
4.50%
Sep 1 -2025
112
377,185.72
3,693.32
1,414.45
2,278.87
374,906.85
63.5%
4.50%
Oct 1 -2025
113
374,906.85
3,693.32
1,405.90
2,287.42
372,619.44
63.2%
4.50%
Nov 1 -2025
114
372,619.44
3,693.32
1,397.32
2,295.99
370,323.44
62.8%
4.50%
Dec 1 -2025
115
370,323.44
3,693.32
1,388.71
2,304.60
368,018.84
62.4%
4.50%
Jan 1 -2026
116
368,018.84
3,693.32
1,380.07
2,313.25
365,705.60
62.0%
4.50%
Feb 1 -2026
117
365,705.60
3,693.32
1,371.40
2,321.92
363,383.68
61.6%
4.50%
Mar 1 -2026
118
363,383.68
3,693.32
1,362.69
2,330.63
361,053.05
61.2%
4.50%
Month
Repayment
#
Opening
Principal
Balance
Loan
Repayment
Dec 1 -2022
79
447,797.10
3,693.32
1,679.24
2,014.08
Jan 1 -2023
80
445,783.02
3,693.32
1,671.69
Feb 1 -2023
81
443,761.39
3,693.32
Mar 1 -2023
82
441,732.18
Apr 1 -2023
83
May 1 -2023
Interest
Charged
Principal
Repaid
32
Closing
Principal
Balance
Month
Repayment
#
Opening
Principal
Balance
Loan
Repayment
Apr 1 -2026
119
361,053.05
3,693.32
1,353.95
2,339.37
May 1 -2026**
120
358,713.68
446,891.21
88,177.53
358,713.68
256,970.73
590,000.00
861,624.42
Interest
Charged
Principal
Repaid
%
Capital
Outstanding
Interest
Rate
358,713.68
60.8%
4.50%
-
0.0%
Closing
Principal
Balance
* Interest rates rise to 1% above WSJ Prime Rate for months 73-119. Rate is determined by the WSJ Prime Rate as
of month #72. The 4.5% rate used in the amortization schedule is for illustrative purposes only and is not the
actual rate to be used in this loan.
**Balloon payment due for remaining balance of principal and interest on the loan.
33
TO THE HONORABLE COUNTY BOARD
COUNTY OF PEORIA, ILLINOIS
)
)
)
Your Executive Committee does hereby recommend passage of the following Resolution:
RE:
Addendum to Loan Agreement with Huebldg, LLC
RESOLUTION
WHEREAS, the County of Peoria recently entered into a loan agreement ("Agreement") with Huebldg,
LLC for the business expansion of Trefzger's Bakery for an amount of $590,000 at a term of 10 years; and
WHEREAS, delays in processing paperwork from other funding sources has delayed the use of County
funds for the project; and
WHEREAS, the amortization schedule for repayment on the loan shows a repayment start date of
March 1, 2016; and
WHEREAS, the County believes that amending the loan repayment start date to June 1, 2016 shall
provide Huebldg, LLC a more fair and equitable time period between the usage of funds and the start of loan
repayment.
NOW, THEREFORE, BE IT HEREBY RESOLVED, by the County Board of Peoria County, that the
County Board Chairman or County Administrator, with the review and approval of the State's Attorney's Office,
is authorized to negotiate and enter into addendum agreement to the original loan agreement between Peoria
County and Huebldg, LLC that effectively amends the term of the Agreement, its exhibits and its amortization
schedule to reflect an June 1, 2016 start date for repayment of the loan.
RESPECTFULLY SUBMITTED,
EXECUTIVE COMMITTEE
34
AGENDA BRIEFING
COMMITTEE:
Budget Subcommittee
LINE ITEM: See Exhibit B
AMOUNT: $519,160
ISSUE:
For RESOLUTION: FY 2016 Encumbrance Rollover Appropriation #2
BACKGROUND/DISCUSSION:
The following attachment (Exhibit B) itemizes the amounts and corresponding accounts in various funds and
departments for goods and services that the County is obligated to pay. These are goods and services were
ordered in FY 2015, but not received before December 31, 2015. Also included are capital projects previously
approved in 2015 but not started in 2015.
The County Board's Financial Policies require a resolution to appropriate the FY 2015 funds that were budgeted
to pay for the goods and services into the FY 2016 budget so that payments can be made.
The total amount of the appropriation across all funds is $519,160 and the General Fund portion of the
appropriation is $0.
Exhibit B has been revised so that it is grouped by expenditure category and sorted by department. A
description of the expense and a purchase order number (if applicable) is also listed.
COUNTY BOARD GOALS:
HIGH PERFORMING PUBLIC ORGANIZATION
STAFF RECOMMENDATION:
APPROVAL
COMMITTEE ACTION: Approved 4/26/16 (12-0 votes; Mr. Rosenbohm voted yes via teleconference)
PREPARED BY:
DEPARTMENT:
Randy Brunner / Eric J. Dubrowski, ACFO / CFO
Finance
DATE:
35
April 19, 2016
Exhibit B
GENERAL FUND REVENUES
AS AMENDED
FUND
CATEGORY
DEPARTMENT
ACCOUNT TITLE
ACCOUNT #
Exhibit A
DESCRIPTION
PO#
AMOUNT ‐
GENERAL FUND REVENUES
GENERAL FUND ‐ EXPENDITURES
FUND
CATEGORY
DEPARTMENT
ACCOUNT TITLE
ACCOUNT #
DESCRIPTION
PO#
AMOUNT General Fund
Total Personnel Costs
‐
General Fund
Total Commodities
‐
General Fund
Total Contractual
‐
General Fund
Total Capital
‐
TOTAL GENERAL FUND EXPENDITURES
‐
36
Exhibit B
NON GENERAL FUND ‐ EXPENDITURES
FUND
Various Funds
CATEGORY
DEPARTMENT
ACCOUNT TITLE
ACCOUNT #
DESCRIPTION
PO#
Total Personnel Costs
AMOUNT ‐
Various Funds
Total Commodities
‐
Various Funds
Total Contractuals
‐
Capital Projects
Capital Projects
Capital Projects
Capital Projects
Capital Projects
C.O.P.S.
Capital Projects
Capital Projects
Capital Projects
Capital Projects
Capital Projects
Capital
Various Funds
Total Capital
Capital Projects
Capital Projects
Capital Projects
Capital Projects
Capital Projects
C.O.P.S.
Building Improvements
Other Equipment
062‐4‐062‐3‐301‐55107
062‐4‐062‐7‐738‐55107
062‐4‐062‐7‐738‐55107
062
4 062 7 738 55107
062‐4‐062‐7‐738‐55107
062‐4‐062‐7‐738‐55107
091‐2‐091‐3‐346‐55112
replace 148.0 each jail locks
lighting for courtroom renovations
new receptacle court room 222 AV connection for clerk desk court room 222 new receptacle court room 222 replace 148.0 each jail locks
P160064
P160083
P160092
P160093
P160094
P160064
417,312
56,526
645
1,987
645
42,045
519,160
NON GENERAL FUND EXPENSES
519,160
TOTAL EXPENDITURE APPROPRIATIONS
519,160
37
38
39
40
41
42
THE HONORABLE COUNTY BOARD
)
)
)
Your Budget Subcommittee does hereby recommend passage of the following resolution:
RE: Appropriation in 2016 budget of 2015 encumbrance rollovers and rollover
appropriations (Rollover #2).
RESOLUTION
WHEREAS, in 2015 departments issued purchase orders and contracts for goods
and services to be paid from the 2015 Peoria County budget, and construction projects
were started in 2015 or prior years; and
WHEREAS, in some cases, delivery or completion of those goods and services
was not made, or construction projects completed, by December 31, 2015; and
WHEREAS, the Peoria County Board Financial Policies require the County
Board to approve requests to adjust the budget for outstanding balances; and
WHEREAS, Exhibit B itemizes the amounts and accounts requested to be
appropriated to the FY 2016 departmental budgets expenditures that total $519,160 (Five
Hundred Nineteen Thousand One Hundred Sixty dollars).
NOW THEREFORE BE IT RESOLVED, the County Administrator is authorized
to appropriate budget expenditures that total $519,160 (Five Hundred Nineteen Thousand
One Hundred Sixty dollars) into the various departmental and fund budgets identified in
Exhibit B for FY 2016.
BUDGET SUBCOMMITTEE
43
AGENDA BRIEFING
Health, Environmental, & Welfare Issues
COMMITTEE:
LINE ITEM:
AMOUNT:
041-2-041-4-415-53086
up to $3,024.95
ISSUE:
For RESOLUTION: Rural Residential Recycling Grant Awards
In 2012, the Peoria County Board approved a one-time grant to the City of Peoria for the purchase of
additional carts to encourage participation in the City's no-cost curbside recycling program. In fairness to
the rural communities, the Board also appropriated $25,000 to commence or enhance rural programs.
Staff prepared and distributed a rural residential recycling grant application to assist communities with
environmental initiatives. Communities receiving funds have improved a community drop-off center and
also held recycling events for their community. The remaining fund balance for this program is $10,720.
Grant funds are allocated on a first come, first-served basis until funds are depleted. The application is
available on our website.
Peoria Heights is requesting funds to promote its curbside recycling program by creating a marketing
campaign to inform residents through direct mail, posters, and posts on social media presence - Facebook
and Happeningintheheights.com. The total amount requested is $3,024.95. (see triple asterisk items on proposal).
Postcards
$650.00
Postage
$589.95
Posters (100)
Facebook
design of 3 posts
Happeningintheheights
sponsorship $100/month
$85.00
$1,200.00
Total
$3,024.95
$500.00
After evaluating the application against the criteria, it meets the minimum requirements and in line with
the program's objective.
COUNTY BOARD GOALS:
SAFE & HEALTHY COMMUNITY
RESOLUTION
COMMITTEE ACTION: Approved 4/25/16 (9-0 votes; Mr. Elsasser voted yes via teleconference)
PREPARED BY: Karen Raithel
DEPARTMENT: Recycling & Resource Conservation
DATE:
44
April 19, 2016
Proposal
1302 Pioneer Parkway
I
Peoria, IL 61615
Phone 309.692.7880
I
AdCoAgency.com
I
Fax 309.692.9925
[email protected]
DATE
4.18.2016
Village of Peoria Heights
Every Door Direct Mail Postcard 11” x 6.25” 14pt C2S Cover Quantity Price 2,500 $395 5,000 $650***in between these numbers for the amount of 3,352 10,000 $1,230 *Mail prep/delivery: $300/$50 per carrier route Postage cost for EDDM Routes for Peoria Heights (61616) are as follows Business and Residential C017 468 $82.37 C052 523 $92.05 C063 421 $74.10 C075 947 $166.67 C077 497 $87.47 C087 496 $87.30 3352 $589.95*** Posters 11” x 17” 100# Digital Gloss Text Quantity Price 50 $65 100 $85*** © 2016 AdCo Advertising Agency, Inc. Advertiser acknowledges that any and all ideas, concepts, strategies, trademarks and materials that Agency presents or
provides to Advertiser (the “Presentation Concepts and Materials”) are being presented or provided for the sole purpose of allowing Advertiser to determine
whether Advertiser wishes to use the Presentation Concepts and Materials and to engage Agency’s ongoing services. Advertiser acknowledges and agrees that
the Presentation Concepts and Materials are, and will, remain Agency’s property regardless of any payment made by Advertiser to Agency in connection with
Agency’s participation in the review. Agency shall retain all right, title and interest in connection with the Presentation Concepts and Materials regardless of
whether the physical embodiment of the creative work is in Advertiser’s possession in the form of copy, artwork, etc.
45
Proposal
1302 Pioneer Parkway
I
Peoria, IL 61615
Phone 309.692.7880
I
AdCoAgency.com
I
Fax 309.692.9925
[email protected]
DATE
4.18.2016
Facebook Presence allows us to be very selective with our target audience; therefore, making our marketing/awareness push more effective. Custom design of 3 posts $500*** Copy $256 Demographic Targeting $500 Happeningintheheights.com Sponsorship the sponsored advertisement would be prominently placed on the homepage and people with active lifestyles looking for events that are taking place in The Heights are also likely to care about community initiatives. $100 dollar monthly commitment*** Total: $3,024.95 © 2016 AdCo Advertising Agency, Inc. Advertiser acknowledges that any and all ideas, concepts, strategies, trademarks and materials that Agency presents or
provides to Advertiser (the “Presentation Concepts and Materials”) are being presented or provided for the sole purpose of allowing Advertiser to determine
whether Advertiser wishes to use the Presentation Concepts and Materials and to engage Agency’s ongoing services. Advertiser acknowledges and agrees that
the Presentation Concepts and Materials are, and will, remain Agency’s property regardless of any payment made by Advertiser to Agency in connection with
Agency’s participation in the review. Agency shall retain all right, title and interest in connection with the Presentation Concepts and Materials regardless of
whether the physical embodiment of the creative work is in Advertiser’s possession in the form of copy, artwork, etc.
46
47
Project Details 1. Need The request for funds would enhance and expand our existing recycling program with Eagle Enterprises Recycling. Peoria Heights has an existing program, however participation is extremely low. The Village would like to request marketing funds through this grant that would allow us to send a catchy and exciting postcard to every residence within Peoria Heights, as well as posters to distribute to the businesses. The Village is one of the only municipalities that still offers free recycling to its residents and would like them to take advantage of that. 2. Project Budget and Match Commitment The expenditures are attached. 3. Location/Service Area The Village of Peoria Heights is currently under contract with Eagle Enterprises until August of 2018. Our contract is based on 2,422 households and our recycling participation is roughly ONLY thirty‐five percent. Totes are free to residents, however they must call to request them. The Village has a population of 6,635 residents. 48
4. Diversion Rate The estimated materials collected from the recycling bins would be 1,500,000 pounds in the first twelve months. Our goal is to double the current household participation rate. 5. Sustainability The Village has a current recycling contract in place. By distributing marketing materials, this will create more awareness of our free recycling program. Many residents may not be educated about our program, and it is the goal of the Village to reach out to every resident so that they have the opportunity to participate. 6. Performance The goal of this project is to increase recycling participation in the Village of Peoria Heights. Although a recycling program is already in place, the distribution of marketing materials by mail and throughout the community would create awareness of recycling that may increase participation in residential recycling. 7. Material Classification & Sources The targeted materials would be anything that could be recycled in a residential household; paper, glass, aluminum, and plastic. 8. Collection & Processing Capabilities The materials would be collected by Eagle Enterprises. 49
9. Operation Efficiencies Peoria Heights is comprised of nearly 60% rental houses compared to those that are owner occupied. Because many residents enter and leave the Heights, many people are unaware of the free recycling program offered. This program has been in place since 2008, so this would be a great time to remind everyone of the program. 10. Facility/Site Details (Drop‐off or Special Event Projects) Village of Peoria Heights Attn: Matt Fick, Administrator 4901 N. Prospect Road Peoria Heights, IL 61616 (309) 686‐2385 11.
Markets Eagle Recycling Enterprises will collect all said materials and is currently under contract with the Village of Peoria Heights. 12. Acknowledgement of Funding Source Peoria Heights will give acknowledgement to Peoria County on the Village website and Facebook page for financial participation. 50
2016 Rural Residential Recycling Grant Executive Summary The Village of Peoria Heights is currently under a residential contract with Eagle Enterprises Recycling until August of 2018. At this time Eagle’s contract will either be extended or awarded to another service provider. Totes are available to the residents free of charge through Eagle Enterprises. Residents must call Eagle to request a tote that is delivered directly to the resident’s house, also free of charge. The contract between Eagle Enterprises and the Village of Peoria Heights is based off of 2,422 households and 6,635 residents. Peoria Heights is one of the only surrounding communities to offer free recycling to its residents. The Village feels that if recycling marketing materials are redistributed, residents are likely to participate in the residential recycling program that they most likely were not aware of. Attached to this application is a quote for marketing materials. Upon grant approval, the Village would be able purchase the materials and send out the postcards to every resident and distribute posters throughout the community. No permits would be needed for this project. 51
)
)
)
Your Health, Public Safety, and Justice Committee do hereby recommend passage of the
following Resolution:
Re: 2016 Rural Residential Recycling Grant Award
RESOLUTION
WHEREAS, recycling has several benefits, such as conserving natural resources, energy
savings, creation of jobs, and sustaining the environment for future generations; and
WHEREAS, Peoria County's vision and goals include building sustainable communities; and
WHEREAS, Peoria County's rural communities can implement or support residential
recycling programs that are unique to its community; and
WHEREAS, the Peoria County Board has made funds available for environmental
conservation purposes, and
WHEREAS, your Health, Public Safety, and Justice Committee hereby recommends that the
2016 Rural Residential Recycling Grant be awarded to the following recipients in the amounts noted.
2016 Rural Residential Recycling Grant Program
Applicant
Funds
Requested
Project
Marketing campaign for
ongoing curbside recycling
program
Total
HPSF Committee
Approved
$3,024.95
$
$
$
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
The Peoria County Board hereby awards Rural Residential Recycling Grants to the recipient
as noted in the table above.
HEALTH, PUBLIC SAFETY and JUSTICE COMMITTEE
Bob Baietto (chairman)
Tom O'Neill III (vice-chairman)
Brian Elsasser
Rachael Parker
Michael Phelan
Phil Salzer
Carol Trumpe
Sharon Williams
Reviewed:
Dated:
52
AGENDA BRIEFING
COMMITTEE:
Health, Public Safety, and Justice
LINE ITEM: n/a
AMOUNT: n/a
ISSUE: Amendment to Intergovernmental Agreement for the Peoria City/County
Landfill
The Landfill Committee operates under the guidelines as detailed in the Peoria City/County
Landfill Intergovernmental Agreement (IGA). In addition to the Duties of each entity, there is a
section for member selection.
The Current IGA references the solid waste committee which has been morphed into different
committees since the agreement's signing date in 1997. With this language change, the IGA will
more accurately reflect current practices of appointing representatives.
County Board member and current Landfill Committee representative Stephen Morris proposed
revisions to the language for the process of appointing the seven member panel.
I.
TERM AND TERMINATION
This Agreement, as amended, shall be effective January 15, 1997 and shall
continue until it is terminated as provided herein. The parties agree that regardless
of any other provision contained in this Agreement to the contrary, this
Agreement may be terminated by mutual agreement, by either party giving ninety
(90) days written notice to the other party.
II.
JOINT CITY-COUNTY SOLID WASTE COMMITTEE
The CITY and the COUNTY establish a Joint City/ County
A.
Solid Waste Committee (hereinafter referred to as the "COMMITTEE"),
comprised of seven members to be selected as follows:
1.
(1)
Three members of the COMMITTEE shall be
appointed by the Mayor with the approval of the City Council, with at
least one appointment being a citizen not serving on the City Council.
Each appointment is for a two year term.Two members of the
COMMITTEE shall be members of the CITY Council, appointed by the
Mayor with the approval of the CITY Council.
2.
Three members of the COMMITTEE shall be appointed by
the County Board Chairman, with the approval of the County Board, with
53
at least one appointment being a citizen not serving on the County Board.
COMMITTEE shall be members of the COUNTY's Solid Waste
Committee (or other COUNTY Board standing committee appointed to
review the COMMITTEE's activities), and shall be appointed by the
COUNTY Board Chairman, with the approval of the COUNTY Board.
3.
One member of the COMMTITEE shall be a citizen to be
appointed jointly by the Mayor with the approval of the CITY Council and
by the COUNTY Board Chairman with the approval of the COUNTY
Board, which member shall serve as COMMITTEE Chairman;One
member of the COMMITTEE to be appointed jointly by the Mayor, with
the approval of the City Council, and by the County Board Chairman, with
the approval of the County Board, which member shall serve as
Committee Chairman. This appointment is for a two year term.
3.4.
In the absence of the Committee Chairman, the Committee
Chairman may appoint, in advance of his absence, a Committee member
to be Committee Chairman Pro Tem; or if not appointed by the Committee
Chairman in advance of his absence, a majority of the Committee
members present shall elect a Committee Chairman Pro Tem for that
meeting by a simple majority.
4.
One member of the COMMITTEE shall be appointed by
the Mayor with the approval of the CITY Council for a two year term and
such member shall not be a member of the CITY Council. The member
holding this position on the date that this Agreement becomes effective
shall serve out the remainder of his term; and
5.
the COUNTY Board Chairman with the approval of the COUNTY Board
for a two year term and such member shall not be a member of the
COUNTY Board. A member holding this position on the date that this
Agreement becomes effective shall serve out the remainder of his/ her
term.
54
III.
COMPENSATION
The CITY and the COUNTY shall receive reimbursement from the
A.
COMMITTEE's budget for staff time dedicated to the CITY/ COUNTY Landfill
or matters concerning other property shown on Exhibit A, in December of each
year. Said reimbursement shall be a part of the COMMITTEE's annual budgeting
process, subject to approval, denial or modification by the CITY Council and
COUNTY Board.
The COMMITTEE shall, in December of each year, pay the CITY
B.
a rebate of any tipping fees assessed on the CITY's guaranteed waste stream
which exceed the posted gate fee at the Tazewell Recycling and Disposal Facility
in East Peoria, Illinois (owned by Waste Management of Illinois, Inc.) up to $1.50
per ton.
B.C.
Members of the COMMITTEE shall not be compensated for their
service.
This proposal will be forwarded to the City of Peoria for consideration by the City Council.
COUNTY BOARD GOALS:
Safe and Healthy Community
STAFF RECOMMENDATION: Resolution
COMMITTEE ACTION:
APPROVED 4/25/16 (9-0 votes; Mr. Elsasser voted yes via teleconference)
PREPARED BY:
DATE:
Karen Raithel
April 20, 2016
DEPARTMENT:
Sustainability & Resource Conservation
55
LANDFILL INTERGOVERNMENTAL AGREEMENT
WHEREAS, the City of Peoria, Illinois, a Municipal Corporation (hereinafter referred
to as the "CITY") and the County of Peoria, a Body Politic and Corporate (hereinafter
referred to as the "COUNTY"), jointly own certain real property; and
WHEREAS, part of said property is utilized as a landfill which requires certain
oversight; and
WHEREAS, other parts of the property are leased to third parties; and
WHEREAS,
the
CITY
and
the
COUNTY
previously
entered
into
an
intergovernmental agreement concerning said property and wish to enter into a new agreement;
and
WHEREAS, the CITY and the COUNTY have reached an agreement pursuant to
authority granted by Article VII, Section I 0, of the Constitution of Illinois of 1970 and the
"Intergovernmental Cooperation Act" (5 ILCS 220/1 et. seq.).
IT IS HEREBY AGREED AS FOLLOWS:
I.
PROPERTY
The property which is the subject of this Agreement is shown on Exhibit
"A" which is attached hereto and incorporated by reference herein.
II.
TERM AND TERMINATION
This Agreement, as amended, shall be effective January 15, 1997 and shall
continue until it is terminated as provided herein. The parties agree that regardless
of any other provision contained in this Agreement to the contrary, this
Agreement may be terminated by mutual agreement, by either party giving ninety
(90) days written notice to the other party.
III.
NOTICE
All notices required under the terms of this Agreement shall be delivered
in person or by certified mail with return receipt to: CITY OF PEORIA, City
Manager, 419 Fulton, Peoria, IL 61602. COUNTY OF PEORIA, County
Administrator, Room 401, 324 Main Street, Peoria, IL 61602.
IV.
JOINT CITY-COUNTY SOLID WASTE COMMITTEE
56
The CITY and the COUNTY establish a Joint City/ County
A.
Solid Waste Committee (hereinafter referred to as the "COMMITTEE"),
comprised of seven members to be selected as follows:
1.
(1)
Three members of the COMMITTEE shall be
appointed by the Mayor with the approval of the City Council, with at
least one appointment being a citizen not serving on the City Council.
COMMITTEE shall be members of the CITY Council, appointed by the
Mayor with the approval of the CITY Council.
2.
Three members of the COMMITTEE shall be appointed by
the County Board Chairman, with the approval of the County Board, with
at least one appointment being a citizen not serving on the County Board.
COMMITTEE shall be members of the COUNTY's Solid Waste
Committee (or other COUNTY Board standing committee appointed to
review the COMMITTEE's activities), and shall be appointed by the
COUNTY Board Chairman, with the approval of the COUNTY Board.
3.
One member of the COMMTITEE shall be a citizen to be
appointed jointly by the Mayor with the approval of the CITY Council and
by the COUNTY Board Chairman with the approval of the COUNTY
Board, which member shall serve as COMMITTEE Chairman;One
member of the COMMITTEE to be appointed jointly by the Mayor, with
the approval of the City Council, and by the County Board Chairman, with
the approval of the County Board, which member shall serve as
Committee Chairman. This appointment is for a two year term.
3.4.
In the absence of the Committee Chairman, the Committee
Chairman may appoint, in advance of his absence, a Committee member
to be Committee Chairman Pro Tem; or if not appointed by the Committee
Chairman in advance of his absence, a majority of the Committee
members present shall elect a Committee Chairman Pro Tem for that
meeting by a simple majority.
57
4.
the Mayor with the approval of the CITY Council for a two year term and
such member shall not be a member of the CITY Council. The member
holding this position on the date that this Agreement becomes effective
shall serve out the remainder of his term; and
5.
the COUNTY Board Chairman with the approval of the COUNTY Board
for a two year term and such member shall not be a member of the
COUNTY Board. A member holding this position on the date that this
Agreement becomes effective shall serve out the remainder of his/ her
term.
B.
The COMMITTEE shall be empowered to oversee the
management and operation of the CITY/ COUNTY landfill, to establish policy
and develop regulations for the disposal of waste at the CITY/ COUNTY Landfill
and to approve or deny the disposal of special waste pursuant to said policies and
regulations.
C.
The COMMITTEE shall also oversee the management and
operation of all other property shown on Exhibit A.
D.
The COMMITTEE shall submit an annual budget to the CITY and
COUNTY, which shall be subject to approval, denial or modification by the CITY
Council and COUNTY Board.
E.
The CITY and · the COUNTY hereby specifically authorize the
COMMITTEE to enter into contracts and/ or leases for the expenditure or receipt
of funds for any item or service which has been approved by the CITY Council
and the COUNTY Board as part of the COMMITTEE's annual budget. Further,
the CITY and the COUNTY specifically authorize the COMMITTEE to enter into
contracts and/ or leases outside the approved budget for the expenditure or receipt
of funds relative to this Agreement, the cost of which does not exceed $50,000.00.
All other expenditures and receipt of funds are subject to the approval or denial of
the COUNTY Board and the CITY Council.
All purchasing procedures shall be governed by the CITY's
58
Purchasing Ordinance, Chapter 10, Finance Purchasing and Contracts, Section 4,
Purchasing and Contracts, except as provided above and except that Chapter 6.5,
Section 6.5-9 of The Peoria County Code, and 55 ILCS 5/5-1022, "Competitive
Bids" shall control and take precedence over any CITY purchasing procedure or
ordinance.
F.
Any matter requiring action by the CITY Council and the
COUNTY Board shall be referred to the COUNTY through its Solid Waste
Committee (or other COUNTY Board standing committee appointed to review
the COMMITTEE's activities).
V.
DUTIES OF CITY
A.
The CITY Manager, or his designee, shall be the overall
administrator for day-to-day operations of the CITY/ COUNTY Landfill and
matters concerning the property in Exhibit A, shall provide administrative support
to the COMMITTEE, and in these functions shall be responsible to the
COMMITTEE.
The CITY Manager or his designee is authorized to sign any
necessary documents relative to IEPA permits or grants in aid subject to
COMMITTEE direction.
B.
The CITY Finance Director/ Comptroller shall be the custodian of
all funds received relative to the property in Exhibit A. The CITY Finance
Director/ Comptroller shall also be responsible for disbursements made pursuant
to this Agreement.
VI.
DUTIES OF COUNTY
The COUNTY shall provide legal counsel and representation under this
Agreement through the Peoria County State's Attorney's Office.
VII.
COMPENSATION
A.
The CITY and the COUNTY shall receive reimbursement from the
COMMITTEE's budget for staff time dedicated to the CITY/ COUNTY Landfill
or matters concerning other property shown on Exhibit A, in December of each
year. Said reimbursement shall be a part of the COMMITTEE's annual budgeting
process, subject to approval, denial or modification by the CITY Council and
59
COUNTY Board.
B.
The COMMITTEE shall, in December of each year, pay the CITY
a rebate of any tipping fees assessed on the CITY's guaranteed waste stream
which exceed the posted gate fee at the Tazewell Recycling and Disposal Facility
in East Peoria, Illinois (owned by Waste Management of Illinois, Inc.) up to $1.50
per ton.
B.C.
Members of the COMMITTEE shall not be compensated for their
service.
VIII. GENERAL CONDITIONS
A.
The CITY and the COUNTY hereby subscribe to and both they
and the COMMITTEE shall comply with all applicable Equal Opportunity
Guidelines of the CITY and the COUNTY.
B.
This Agreement contains the entire agreement between the parties
with respect to the subject matter hereof. No change or modification of this
Agreement shall be valid unless the same be in writing and signed by the parties.
This Agreement supersedes and takes precedence over any previous agreements
between the CITY and the COUNTY concerning the subject matter hereof.
COUNTY OF PEORIA
A Body Politic and Corporate
CITY OF PEORIA
A Municipal Corporation
By:
By:
DATE:
DATE:
ATTTEST:
ATTEST:
County Clerk
City Clerk
60
)
)
)
Your Health, Public Safety and Justice Committee does hereby recommend passage of the following
Resolution:
RE: Amendment to the Intergovernmental Agreement for the Peoria City/County Landfill
RESOLUTION
WHEREAS, the City of Peoria and County of Peoria entered into an Intergovernmental
Agreement for the operation of the Peoria City/County Landfill; and
WHEREAS, this Intergovernmental Agreement allows for amendments from time-to-time as
may be needed and if the Peoria City Council and the Peoria County Board each approve such
amendments; and
WHEREAS, the current Intergovernmental Agreement references the County’s “Solid Waste
Committee;” and
WHEREAS, the current manner in which members are appointed to the Landfill Committee is
inconsistent with the language of the Intergovernmental Agreement; and
WHEREAS, the Landfill Committee seeks additional flexibility in the appointment process
moving forward;
NOW THEREFORE BE IT RESOLVED, that the Landfill Intergovernmental Agreement shall
be amended as noted in the attached document.
Health, Public Safety, and Justice Committee
61
AGENDA BRIEFING
COMMITTEE:
Health, Public Safety and Justice Committee
ISSUE: Approval of Thompson Electronic quote to upgrade the technology in
Courtroom 221 during the renovation project.
The Chief Judge of the Tenth Judicial Circuit is seeking approval of the Thompson Electronic quote to upgrade
the technology in Courtroom 221 during the renovation project. This project was determined to be a sole
source procurement pursuant to Sec. 6.5-21(1)(c) of the County Purchasing Ordinance. The scope of the
project is vendor specific because it is an integrated system with the State of Illinois courtroom electronic
recordation system.
Thompson Electronics is contracted by the Administrative Office of Illinois Courts to install and service the
electronic recordation system within each courtroom. They previously installed the current evidence
presentation and video arraignment systems which are integrated with the State of Illinois equipment and,
therefore, are the preferred vendor for the proposed upgrade. Attached is a copy of the quote from Thompson
Electronics.
We are requesting approval of the attached quote from Thompson Electronics for a total cost of Sixty-One
Thousand Four Hundred Fifteen Dollars ($61,415.00). There are sufficient funds available in the Court’s FY16
Shared Savings Fund to award this contract.
COUNTY BOARD GOALS:
HIGH PERFORMANCE PUBLIC ORGANIZATION
STAFF RECOMMENDATION: Approve the proposal submitted by Thompson Electronics to
upgrade the technology in Courtroom 221 during the renovation project.
COMMITTEE ACTION:
APPROVED 4/25/16 (9-0 VOTES; MR. ELSASSER VOTED YES VIA TELECONFERENCE)
PREPARED BY: Rena' K. Parker, Court Administrator
DEPARTMENT: Court Administration
DATE: April 20, 2016
62
Peoria County Courthouse
Re: Courtroom Video Arraignment/Evidence Presentation Room 221 rev.1
Thank you for the opportunity to provide another quality A/V system solution for
Peoria County Courthouse. This proposal outlines and addresses the items we
discussed in our meeting and includes a main Courtroom A/V Systems proposal.
Following a contract/purchase order, we will begin to assemble power/data
requirements and installation detail drawings.
AV needs for room 221 as discussed in our correspondence (revised 4-20-16):
 The need to have a wired Elmo document camera (same unit that is now in 222),
Crestron AV Matrix systems (same as 222), Reuse existing HD video
arraignment system with PTZ camera, 80” commercial grade non-touch LED as
main display, wired annotation abilities over evidence from witness stand or
County furnished evidence laptop, AV control system with two touchscreen units,
audio reinforcement systems, witness touchscreen monitor, reuse judge’s
monitor (with A/B switcher), provide integration with the State of Illinois digital
recordation systems, and certified installation/programming.
The system specified within is truly a great solution for you. The system was
designed with reliability, maintenance, security, and cost in mind. The equipment
selected is of high quality and reflects current technology. If you have any questions
concerning any item in this proposal, need any additional information or would like to
discuss terms, overall costs, or system alternatives, please contact me at your earliest
convenience. I am confident you will be more than satisfied with this A/V system
solution and I look forward to working with you on this project.
Sincerely,
Carl Howell, CTS-D | CTS-I | DMC-D-4k
Audiovisual Systems Engineer
Thompson Electronics Company
63
Thompson Engineered Courtroom Audiovisual System Description:
This goal of this system is to allow the user(s) to display a variety of evidence
media and video arraignment over three high definition video displays (judge, witness,
and 80” display). We will be using Creston’s Digital Media system for all signal
transmission, control, and AV switching. This DM system takes all signals and converts
them to high bandwidth shielded twisted pair cabling for exceptional audio and video
over long distances. This is the industry standard on running high definition content
from device to device in professional environments. There will be a large 80” LED nontouch display for use as the main display in the courtroom, a ~20” desktop touch
monitor for the witness location, and a ~20” non-touch monitor for the judge’s bench
(reused). There will be table top plates at both Counsel Tables to plug in County laptops
(HDMI and VGA) as well as a connection for the Evidence Presentation Cart at the
Prosecution table as well as the Clerk’s desk. The system will have a high definition
document camera (for presenting physical evidence or paper documentation) and a new
PC (County provided) to display electronic media evidence. We will also reuse the
Tandberg HD Video Arraignment system to continue video arraignment capability to this
courtroom. The AV system will be controlled via a table top touchpanel located at the
judge’s bench as well as at the clerk’s desk. These touch panels will control the
function of the AV system. The user can turn the entire system on and off, choose the
evidence source that they want to display on the screens, control the dialing of the
Video Arraignment (judge only), and “mute” the video with the push of a button if
improper evidence sharing is being attempted (both touchpanels).
Option #1 Court Audiovisual System (Expandable AV Matrix-similar to 222):
 There will be one Crestron Digital Media 8x8 AV Matrix with external system
controller installed in the system. This will switch the video being shown on the
displays. This unit is fully digital and is capable of switching analog and digital
video signals. For inputs, we will have a VGA/HDMI table input for both counsel
tables, an input for the document camera, and an input for the video arraignment
system. For outputs, we will be sending a video feed to the 80” display, the
judge’s desk monitor/switcher, and the witness monitor. The matrix we selected
is a modular 8x8 card based I/O unit and offers openings for future I/O needs
based on this current system design. There are three extra input slots and four
extra output slots available (given the current design) for future expandability.
As a control interface, we will be implementing two 7” desktop touchpanels.
These control panels will interface with the video arraignment system to
initiate/end calls (judge only), interface with the document camera (to select them
as sources to route to the main display), turn the entire system on/off, video mute
(both touchpanels), and control the system volume. The next size up is a 16x16
if the court wishes to have more future I/O expansion capability.

For Evidence Presentation needs, we will provide the following equipment that
will be housed in an equipment cart provided by others. This equipment includes
64
an Elmo HD Document camera, and County provided PC. This cart will need to
meet the size/functionality requirements based on equipment needs.


We will reuse an existing Tandberg video arraignment system in this room as
requested by the County.
We will include an 80” Commercial Grade non-touch LED monitor as the main
display device in the courtroom. This will be used as a brilliant HD display for
showing any source from the Evidence Presentation cart or from the table top PC
inputs. We have also included a Crestron Scaler, proper commercial tilt mount,
and power surge suppression as well.

For the Witness location display we will have a touch monitor. This monitor will
be able to display any of the counsel PC inputs, document camera, county PC, or
video arraignment far end video. The judge’s desk will reuse the existing LED
monitor with an A/B switch that we installed in another recent project with the
County. This allows the judge to switch between viewing their local PC or the AV
system feed. The witness monitor will be able to annotate over document
camera images and will be on a swivel mount.

Project includes all of the above parts, installation labor of those parts,
programming of the Crestron/Tandberg Video arraignment system, and freight to
integrate this system. Power, raceway, data, back boxes, floor boxes, required
PCs, and evidence presentation cart are provided by others. Evidence
presentation cart MUST accommodate all of our technology equipment by
providing easy serviceability, proper cooling, proper cable management, and
proper security of equipment. This project has been estimated with 1st shift labor.
If 2nd shift (or overtime) labor is required, we will bill for the additional expense of
these customer requested changes.
Scope of Work:
THOMPSON ELECTRONICS COMPANY IS RESPONSIBLE FOR THE FOLLOWING:



Provide shop drawings as required
Provide cable diagrams for facility reference
Supply and install all low voltage cable as required to support the system(s)
selected
65













Install and setup all of the equipment as described in this proposal.
Install and terminate all plates
Label all installed cable
Install previously stated electronic components per our diagram and
directions
Install supplied mounts, per our diagram and directions (if applicable)
Install any previously described control and switching equipment, per our
diagram and directions
Provide system programming and tuning
Install all audio/video equipment as described previously in the proposal
Provide in-service training for staff
Supply equipment in the quantities listed in this proposal
Supply factory support as needed for this installation
Provide one project foreman for one on site coordination meeting prior to the
start of this project if requested
Provide first shift labor as requested
We will provide all test equipment necessary for the proper setup and adjustment of the
audio/video presentation system. It will also involve the playing of a test video patterns
and colors though the system to make sure that all of the adjustments dealing video
system are properly set. Much time will be spent on the proper adjustment of the
projectors including the zoom and focusing of the lenses.
After these tests and adjustments are completed, we will walk you through the system.
We will have people that you are familiar with demonstrate the system and train those
who will be operating it.
At the completion of the installation and testing, we will provide you with the following:
1. All complete operating manuals
2. Technical operating instructions to your appointed system operator.
3. A one-year warranty on the new equipment and installation of the new
equipment against all defects except those caused by misuse or acts of God.
This does not cover any existing equipment we are reusing from the existing
system. Our warranty starts after the first beneficial usage of the system.
CUSTOMER IS RESPONSIBLE FOR THE FOLLOWING:





Provide final review of this proposal prior to acceptance and start of
construction to be certain that the operation of the system meets the needs of
the end users.
Provide coordination with other trades and users of the facility as needed to
facilitate the installation of all devices included with this project.
Provide additional fees for restoration of operation (or) equipment as required
for loss of-or equipment damage caused by actions of others whether or not
related to work governed by this agreement that prevent the final operation of
these systems prior to owner acceptance.
Supply and install all 120v conduit, 120V cable, hardware, all back/floor
boxes/conduit as required to support this installation.
Provide assistance with system check-out.
66












Provide all required 120v. grounded power as needed to support this
installation (outlined by TEC).
Provide timely return of reviewed shop drawings (if applicable).
Provide notification and scheduling information in a timely fashion.
Provide one site contact for facility and system coordination and meetings
prior to the start and over the span of this project as requested.
Provide additional compensation (if necessary) for additional material
required to complete this project based on changes made by the owner or
end users of the systems.
Provide required network access, network infrastructure, network setup, and
network connectivity/speed to support the system’s functionality. Any issues
related to the network are not the responsibility of TEC.
Provide any required PCs that meet the performance requirements outlined
by TEC
General System Maintenance
Provide uninterrupted access to the workspace from 7am-5pm on days we
are scheduled to perform our work.
Provide proper wall blocking to support our equipment
Provide proper equipment room climate control for our equipment rack
location (if applicable)
Provide an evidence presentation cart that holds our equipment in a
secure/safe manner. The cart must have proper ventilation based on the
thermal output of the equipment and allow easy access to the back side of the
equipment for wiring and future serviceability.
NOTE: TEC is not responsible for issues arising from structure borne vibrations,
customer’s lighting, or customer’s network.
DEPOSIT & PAYMENT TERMS
Thompson Electronics Company requires a 50% deposit upon acceptance, 25%
due upon start with the remaining 25% due 30 days from substantial completion. Our
published warranty statement applies to this project. Our full one-year warranty applies
to this project. Our terms and warranty statement is incorporated into any agreement
made concerning this project and will govern our work. Our standard terms and
conditions are included at the end of this proposal or it may be viewed at any time from
our web site: www.thompsonet.com. Our warranty covers only the labor and materials
that our company supplies and/or installs. Our warranty specifically excludes existing
field devices and wiring. System and item price quotes including cable are made for this
specific project and are valid for 60 days from the date of this document. Following the
stated 60-day time period we reserve the right to re-quote or adjust our prices as
necessary.
NOTE: The price and material Information contained in this proposal does not include any applicable
taxes and may not be considered as binding in any way to Thompson Electronics Company after 60 days
from the date of issuance of this proposal. Any programming source code is property of Thompson
Electronics and is not included in the cost of this proposal. This proposal, system design, and
recommendations within this proposal are the property of Thompson Electronics Company and cannot be
used in any way without direct written consent from a representative of Thompson Electronics Company.
Pictures shown may not represent actual model number of part described. All equipment specification
sheets are available upon request.
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The TEC Difference Expertise. Experience. Quality.
Quality
Once assembled all electronics are tested
and “burned-in.” This “burn-in” process
allows us to catch any defective equipment
before the on-site installation and assure
successful system operation. All material
furnished will be new and will conform to the
applicable requirements of the Underwriters
Laboratories and the National Standards
Institute. Care will be taken in wiring as to
avoid damage to the cables and the
equipment. All joints and connections will be
made with rosin core solder and/or with
mechanical connectors. Wiring shall be
executed in strict adherence to standard
broadcast practices. All switches, outlets,
connectors, etc. shall be clearly, logically,
and permanently marked during the
installation.
We will take all precautions as are
necessary to guard against electromagnetic
hum, provide adequate ventilation, and install
the equipment so as to provide maximum
safety to the operator. All cable shall be run
in the open without the use of conduit and
shall be run so that it is as unobtrusive as
possible. Raceway shall be utilized for
aesthetic purposes where necessary to
conceal wiring.
Project Preparation
Your system starts before we begin the
on-site installation. A great deal of work is
started in our shop. Equipment racks are
loaded and terminated, speaker clusters are
assembled and painted and digital
processing equipment is programmed.
Performing this work in a controlled
environment assures the system is
assembled correctly and according to factory
standards. Assembly in the shop also helps
to reduce the amount of onsite work required
and makes the change-over period much
shorter, along with reduced travel and
possible overnight expenses.
Experience & Expertise
Thompson Electronics Company A/V
representatives are Certified Technology
Specialist, CTS, CTS-D, CTS-I and will
assist you to provide a comprehensive A/V
system that meets your communication
needs. They will also work closely with the
AV technicians to ensure a quality
installation. Our technicians are highly
trained and experienced in sound and
video installations. Technician certifications
include: NICET – technician training to test,
troubleshoot and certify all systems for the
highest quality performance. C-CEST –
Certified Electronics System Technician,
this training ensures extensive electronics
knowledge and hands on skills.
All technicians are employees of
Thompson Electronics Company and are
members of the IBEW. Our technicians
have successfully installed simple to
complex systems and have many years of
experience. Thompson Electronics
Company is also dedicated to continuing
education. Our knowledgeable team has
the skills to provide cutting edge
technology solutions. Training examples:
product specific factory training, loudspeaker rigging standards and advanced
sound system installation practices. We are
confident that you will be more than
pleased with the quality of our work,
service and support that we offer.
Electronics Systems
- Design - Project Management - Installation - Service -
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Acceptance:
Peoria County Court Technology Systems – Room 221
Project # 307072
Option #1 (Court Technology System Rm.221):
& Installation per listed Terms,
Conditions and Scope of Work
$ 61,415.00
Proposal total accepted: (Please total the items selected and indicate here)
____________________
$
I am authorized to accept this proposal from your company. I have read this proposal # 307072 and
understand the function of the system, scope of work, terms. I agree with and accept all aspects of this
proposal being offered by Thompson Electronics Company. I have indicated the base proposal being accepted
above as well as those options that we desire added to the base proposal. I understand that materials and
options offered in this proposal are offered as part of a total proposal and may or may not be purchased for the
prices listed outside of this proposal. I understand that all price quotes made in this proposal are limited to this
proposal and may expire 60 days from the date this proposal is made. I understand that this installation will in
no way correct any existing defects of the existing systems and that further or additional labor and materials
may be required to correct pre-existing system problems (at an additional cost). On signed receipt of this page
Thompson Electronics Company will begin drawings, order material if/when directed and contact the indicated
representative for project scheduling.
I accept this proposal and the terms and conditions expressed therein: ___________________________________________
Date:______________ By: __________________________________
Purchase Order (if required): __________________________________
(To accept this proposal please sign and fax all pages to 309-697-3337, attention: Carl Howell)
69
TERMS AND CONDITIONS OF SALE
Thompson Electronics Company
905 South Bosch Road  Peoria Illinois 61607  www.thompsonet.com
voice 309.697.2277  fax 309.697.3337 License # 127-000536
1. CONTRACT PRICE Buyer shall pay Thompson Electronics Company for the performance of the work, subject to the additions and
deductions by Change Order, the agreed upon Contract Price. Prices are valid only up to the validity date of the quotation or 30 days unless
stated otherwise.
2. PROGRESS PAYMENTS Based upon requests for payment submitted by Thompson Electronics Company, buyer shall make monthly
progress payments on account of the Contract Price to the contractor based upon the value of stored materials and the work completed each
month. If necessary, request for progress payment submitted to buyer by Thompson Electronics Company shall be accompanied by a
Contractor’s Sworn Affidavit and fully executed lien waivers from all subcontractors for whom payment is being requested by Thompson
Electronics Company.
3. PAYMENT TERMS Payment terms to buyers of satisfactory credit are: NET 30 Days from Date of Invoice. Payment should be sent to
“remit to” address on invoice. Delinquent invoices or portions thereof are subject to a service charge of 1.5% per month until paid (or the legal
maximum allowable in the Buyer’s state.) Overdue and delinquent account balances are subject to being placed for collection. Buyer shall pay
all expenses incurred including collection fees, court costs, and reasonable attorney fees. If Buyer’s account is overdue, Buyer agrees that
Thompson Electronics Company may offset the account balance or any portion thereof against any funds due Buyer by Thompson Electronics
Company. Orders from corporations to be shipped on open account must be confirmed with written purchase orders. All shipments are FOB
Peoria, Illinois. Prepay Terms: New customers without previous history with Thompson Electronics Company, must pay by wire transfer,
certified check, credit card or cash for product needed to be shipped immediately. New Buyers may pay by a personal or buyers check, but the
order may be held for a period of up two weeks for check clearance. Established buyers will have orders processed immediately. A credit
application on file will be very helpful in expediting orders whether on account or COD, and we request that all buyers fill one out for us as
soon as possible even it they intend to deal on a COD basis. VISA/MC Buyers: Customer may choose to pay account balances or for orders
placed by using visa or MasterCard. Please contact our office in advance of order for details. COD Terms: COD’s for up to $300.00 can be
paid by company check. For invoicing exceeding $300.00. Thompson Electronics Company requires payment by cash or certified check, until
a Buyer has established a good payment history with Thompson Electronics Company. Orders for custom fabricated materials are accepted as
prepaid orders only and not subject to cancellation.
4. TAXES Thompson Electronics Company’s prices are exclusive of brokerage fees, duty or taxes of any type unless specified and noted
otherwise. Any taxes of any type applicable to any purchases from Thompson Electronics shall be borne by the Buyer. Buyer shall provide
Thompson Electronics Company with a current tax exemption certificate acceptable to the taxing authorities in the state, province or nation in
which the merchandise is to be delivered, if said purchase is tax exempt. It is the buyer’s responsibility to report the tax status to Thompson
Electronics Company of any purchase made here in. All tax liability and the duty to pay such taxes shall be the Buyer’s responsibility.
5. TITLE passes from Thompson Electronics Company to the Buyer and risk of loss is borne by the Buyer when product is delivered to the
carrier at the FOB point stated herein. All reports of, and claims for damage resulting from or incurred in transportation must be filed with
carrier by Buyer.
6. LIMITED WARRANTY UNLESS WRITTEN OR SPECIFIED OTHERWISE, OUR WARRANTY IS AS FOLLOWS:
Material only Purchases (Includes projects where Thompson Electronics Company provides final termination labor only.)
The warranty period is one year from date of final invoice, unless stated differently by the manufacturer. This warranty does not cover after
hour emergency service calls. The buyer is responsible for removing and reinstalling material suspected to be defective and incurs all expenses
thereof. Prior to returning material, the buyer must obtain a return authorization from Thompson Electronics Company. Shipping must be
prepaid.
There will be no equipment repair charge, other than shipping charges, and service labor (if on-site labor is required) for material determined by
the manufacturer to be defective from the factory. Thompson Electronics Company will go to the buyer’s location for diagnosis or problem
inspection of material suspected to be defective if requested. Service labor rates will apply. Thompson Electronics Company’s obligation under
this warranty is limited to the repair or replacement of defective material. Thompson Electronics Company will not be responsible for
subsequent damages resulting from the defect in the material. This warranty does not cover material, which has been damaged by acts of nature,
accident, abuse, misuse, or has been improperly stored, installed, or serviced.
7. Material and Installation Purchases (Does not include projects where Thompson Electronics Company makes only final connections at
panels or final checkout of system. See warranty for material only purchases.) The warranty period is one year from date of final invoice,
unless stated differently by the manufacturer. This warranty does not cover after hour’s emergency calls. Installations made by Thompson
Electronics Company are warranted for one year from date of final invoice. It is the buyer’s responsibility to notify Thompson Electronics
Company of problems relating to the proper installation of the material within one year. Should the buyer elect to remove suspected defective
material himself, a return authorization is required prior to returning equipment to Thompson Electronics Company. There will be no repair
charge, other than shipping charges, for material determined by the manufacturer to be defective from the factory. Thompson Electronics
Company’s obligation under this warranty is limited to the repair or replacement of defective material. Thompson Electronics Company will
not be responsible for subsequent damages resulting from the defect in the material. This warranty does not cover material, which has been
damaged by acts of nature, accident, abuse, misuse, or has been improperly stored or serviced.
8. BUYER’S PURCHASE ORDER – CONFLICT OF TERM In the event the Buyer shall submit purchase orders and the written terms of
which are at variance or conflict with the terms and conditions of sale contained herein, such purchase order terms shall have no effect to the
extent that they may conflict and the Thompson Electronics Company terms and conditions of sale shall prevail.
9. DELIVERY Deliveries shall be subject to and contingent upon timely receipt of order by Thompson Electronics Company, together with
Buyer qualification of credit requirements, and Thompson Electronics Company shall not be liable for failure to meet required delivery due to
credit clearance requirements, or causes beyond its control, including without limitation, unavailability of product from Thompson Electronics
Company’s source of supply, strikes and other labor difficulty, riot, war, fire, delay or default of common carrier, or other delays beyond
70
Thompson Electronic Company’s reasonable control. Unless otherwise instructed, Thompson Electronics Company will choose the most
economical means and routing consistent with the requirements and type of product involved. Goods are packed for shipment in accordance
with standard commercial practice of Thompson Electronics Company
10. DISCREPANCY CLAIMS – FAILED DELIVERY CLAIMS Merchandise is shipped FOB shipping point and risk of loss due to
damage or shortage or non-delivery due to carrier fault lies with the Buyer. All claims for damage or shortages should be made by Buyer upon
receipt of material and filed with the carrier handling the shipment. Claims stemming from discrepancies between invoiced descriptions or
quantities and actual product received by Buyer due to error by Thompson Electronics Company must be made in writing thirty within (30) days
of invoice date. Any such claim not presented within the time limit specified will be waived and actual delivery of invoiced descriptions or
quantities will be conclusively presumed. Any Buyer who wishes to dispute a delivery of merchandise may make written request upon
Thompson Electronic Company for carrier’s proof of delivery within thirty (30) days from date of invoice. Failure by Buyer to request such
proof of delivery within the 30-day time period will result in a wavier of Buyer’s right to raise the issue of delivery and thereafter delivery will
be conclusively presumed.
11. RETURNED MATERIAL No product or equipment of any kind shall be returned without prior approval and specific shipping
instructions from Thompson Electronics Company. No returns are permitted on custom ordered material.
12. RESTOCK CHARGE Unless otherwise agreed, a restock charge will be assessed upon the return of products because of buyer ordering
error or when the product has suffered damage while in buyer’s possession, or late cancellation of order, custom ordered, or when assessed by
the manufacturer.
13. ALTERATION OF TERMS AND CONDITIONS No alteration or wavier of the terms contained herein shall be effective unless such
authorization or wavier is in writing signed by a duly authorized Thompson Electronics Company officer.
14. PRESUMPTION AS TO AUTHORITY OF BUYER’S PERSONNEL Thompson Electronics Company assumes and is entitled to rely
upon the apparent authority of all Buyer’s employees and agents in placing orders under Buyer’s account.
15. CHANGE OF BUYER’S NAME OR ADDRESS; REORGANIZATION Buyer hereby agrees to notify Thompson Electronics
Company’s Credit Department in writing of any changes of name or address, or of any corporate reorganization or change of own ership, or a
change of name or location of the Buyer. All Agreements made and in force with previous owners, partners or business units shall remain intact
until formally cancelled. All obligations of the previous ownership shall be borne by the new ownership.
16. ACCEPTANCE OF SALES ORDERS All sales are subject to acceptance and no sales are final until accepted by Thompson Electronics
at its principal place of business: 905 South. Bosch Road. Peoria, Illinois.
17. ASBESTOS/HAZARDOUS WASTE Nothing in this Agreement shall impose liability on Thompson Electronics Company for claims,
lawsuits, expenses or damages arising from or in any manner related to, the exposure to or the handling, manufacture or disposal of, asbestos,
asbestos products or hazardous waste in any of its various forms, as defined by the EPA. The Buyer shall indemnify and hold harmless
Thompson Electronics Company from all claims, damages, losses and expenses, including attorney’s (s’) fees arising out of or resulting there
from.
18. LIABILITY LIMITATIONS AND FORCE MAJEURE a.)Apart from any other terms herein limiting Thompson Electronics
Company’s liability, Thompson Electronics Company in no event shall be liable to buyer for any incidental, indirect, consequential, punitive or
special damages relating in any manner of buyer’s purchases from Thompson Electronics Company, or any other aspect of the parties’ business
relationship, even if advised of the possibility of same by the other party. b.)Apart from any other terms herein excusing Thompson Electronics
Company’s performance, Thompson Electronics Company shall be excused from any failure or delay in performance, if caused in whole or in
part by a “force majeure”, which shall include any inability to obtain materials (finished or otherwise) from usual sources of supply, transit
failure or delay, labor disputes, governmental laws, orders or restrictions, fire, flood, hurricane or other acts of nature, accident, war, civil
disturbance, or any other cause(s) beyond Thompson Electronics Company’s reasonable control. The time within which Thompson Electronics
Company may timely perform shall be extended during the entire period of any force majeure. c.)The Buyer agrees to limit Thompson
Electronics Company’s liability to the Buyer and to all construction contractors and subcontractors or other parties on the project due to
Thompson Electronics Company’s professional negligent acts, errors or omissions such that the total aggregate liability to all those named shall
not exceed Thompson Electronics Company’s total fee for services rendered under this Agreement. d.)Thompson Electronics Company’s
liability shall further be limited to liability for its own and sole negligence, errors or omissions alone, and not for any actions by others of or in
conjunction with others, including architects, individuals, buyer’s representatives, construction contractors or sub-contractors; and Thompson
Electronics Company shall have no joint or several liability with any such parties, regardless of such parties’ insured status and ability to satisfy
claims, and Buyer agrees to hold Thompson Electronics Company harmless against such joint or several claims.
19. REUSE OF DOCUMENTS all documents including drawings and specifications furnished by Thompson Electronics Company pursuant
to this Agreement are instruments of services in respect to the project. They are not intended or represented to be suitable for reuse by the Buyer
or others on extensions of this project on any other project. Any reuse without specific written verification or adaptation by Thompson
Electronics Company will be at Buyer’s sole risk and without liability or legal exposure to Thompson Electronics Company and Buyer shall
indemnify and hold harmless Thompson Electronics Company from all claims, damages, losses and expenses including attorney’s fees arising
out of or resulting there from. Any such verification or adaptation will entitle Thompson Electronics Company to further compensation. All
proposal documents and drawings represent intellectual property originated and developed by Thompson Electronics Company. Any use of
these documents other than as named by Thompson Electronics Company may be considered as theft of intellectual property and may result in
legal action against those converting said property.
20. CANCELLATION/TERMINATION Following acceptance by Thompson Electronics Company, the Buyer’s purchase order may only be
cancelled or shipments delayed with the consent of Thompson Electronics Company. Should Thompson Electronics Company consent to a
request by the Buyer to stop work or to cancel the whole or any part of an order, the Buyer shall make payments to Thompson Electronics
Company as follows: a.) Any and all work that can be completed within ten (10) days from date of notification to stop work on account of
cancellation shall be completed shipped and paid in full. b.) For work in process, any materials and supplies procured or for which definite
commitments have been made by Thompson Electronics Company in connection with the order. c.) Buyer shall pay Thompson Electronics
71
Company fees for all services rendered to the date of termination and later dates as related to such cancellation, and further pay all expenses
including engineering labor, site labor, and shop labor and reimbursable termination expenses, including freight, handling, material restocking
charges and reasonable attorney’s fees and costs.
21. MISCELLANEOUS This document shall be governed by the laws of the State of Illinois. In the event that any part of this document is
held invalid by any court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect.
22. FORUM FOR DISPUTES Any litigation which buyer may desire to institute against Thompson Electronics Company relating directly to
any business dealings between the parties must be filed before a court of competent jurisdiction in Peoria, Illinois. Buyer consents irrevocably
to the jurisdiction of the Peoria County or Federal Courts over its person in the event that Thompson Electronics Company elects to institute
litigation against buyer in Illinois relating to any such matters. In such event, service of process may be made by certified mail, air courier, or
any other method permitted under Illinois Law.
23. EXECUTION This agreement is considered in force when agreement to purchase has been made by the Buyer and accepted by Thompson
Electronics Company.
72
)
)
)
Your Health, Public Safety, and Justice Committee does hereby recommend passage of the
RE: Approval of Courtroom 221 Technology Upgrade
RESOLUTION
WHEREAS, the Circuit Court of Peoria County has received a proposal from Thompson
Electronics to upgrade the technology in Courtroom 221 during the renovations of this courtroom
pursuant to Section 6.5-21(1)(c) of the Peoria County Purchasing Ordinance; and
WHEREAS, the Chief Judge of the Tenth Circuit has provided written clarification, pursuant
to the aforesaid ordinance, that it is in the best interests of the county to approve Thompson
Electronics as the sole source vendor for this project; and
WHEREAS, the quote from Thompson Electronics in the amount of Sixty-One Thousand,
Four Hundred Fifteen Dollars ($61,415.00) to upgrade the technology in Courtroom 221 during the
renovation project is determined to be a reasonable cost; and
WHEREAS, there are sufficient funds in the Court’s FY16 Shared Savings Fund to approve
the proposed upgrade to Courtroom 221 technology during the renovation project; and
WHEREAS, your Committee recommends that the County Board of Peoria County approve
the quote from Thompson Electronics in the amount of Sixty-One Thousand, Four Hundred
Fifteen Dollars ($61,415.00) to upgrade the technology in Courtroom 221 during the renovation
project, a copy of which is attached hereto and incorporated by reference in this Resolution.
NOW THEREFORE BE IT RESOLVED, by the Peoria County Board, that the quote from
Thompson Electronics in the amount of Sixty-One Thousand, Four Hundred Fifteen Dollars
($61,415.00), to upgrade the technology in Courtroom 221 during the renovation project, is hereby
approved. A copy of which is attached hereto and incorporated by reference into this Resolution.
HEALTH, PUBLIC SAFETY AND JUSTICE COMMITTEE
Reviewed:
Date:
73
AGENDA BRIEFING
COMMITTEE:
Health, Public Safety and Justice Committee
ISSUE: Approval of Public Defender Agreement for the period of January 1, 2016 December 31, 2016.
On July 1, 2014, the County of Peoria, Chief Judge of the Tenth Judicial Circuit and Mr. Joel E. Brown, entered
into an Agreement for Public Defender services for the period of July 1, 2014 through December 31, 2015.
It is the desire of the Tenth Judicial Circuit to extend the contract with Joel E. Brown for another year
commencing January 1, 2016 through December 31, 2016. Therefore, the Chief Judge Stephen A. Kouri,
County Administrator Scott Sorrel and Mr. Brown have agreed to the terms set forth in the attached Agreement
and submit this Agreement to the Committee for approval.
The Agreement provides for a 3% increase in the cost for services and the FY2016 Budget provides funding for
this increase.
COUNTY BOARD GOALS:
HIGH PERFORMANCE PUBLIC ORGANIZATION
STAFF RECOMMENDATION: Approve the Public Defender Agreement for the period of January
1, 2016 through December 31, 2016.
COMMITTEE ACTION:
APPROVED 4/25/16
(9-0 VOTES; MR. ELSASSER VOTED YES VIA TELECONFERENCE)
PREPARED BY: Rena' K. Parker, Court Administrator
74
PEORIA COUNTY PUBLIC DEFENDER AGREEMENT
This Agreement made and entered this _______ day of ___________, 2016, at Peoria, Illinois
and effective January 1, 2016, by and among the County of Peoria (hereinafter the “County”), the Chief
Judge of the Tenth Judicial Circuit (hereinafter the “Court”), and JOEL E. BROWN (hereinafter the “Public
Defender").
1.
WHEREAS, the County is a unit of local government created by the Constitution of Illinois
and the laws of this State; and
2.
WHEREAS, the Public Defender is an attorney licensed to practice law and has been
appointed by the Court to the Office of Public Defender of Peoria County, pursuant to 55 ILCS 5/3-4004;
and
3.
WHEREAS, the County is obligated by statute to provide compensation and necessary
office expenses to the Public Defender and the Assistant Public Defenders; and
4.
WHEREAS, the parties hereto desire to provide for the administration of the Office of the
Public Defender through this Agreement for a period of twelve (12) months.
NOW, THEREFORE, in consideration of the foregoing and other good and valuable
consideration, and the mutual covenants of the parties hereinafter set forth,
IT IS AGREED AS FOLLOWS:
A.
The County agrees to pay the Public Defender the sum of Eight Thousand Three
Hundred Thirty Dollars and Thirty Four Cents ($8,333.34) per month for the period of January 1, 2016
through December 31, 2016, unless and until terminated earlier pursuant to the terms of this Agreement.
Additional payments shall be made for necessary office expense, travel expense, and other expenses
incurred in the defense of cases. Such payment shall be made after the Circuit Court of the County
approves such expenses as being necessary and proper pursuant to 55 ILCS 5/3-4009, and said
approval shall not be withheld unreasonably.
B.
The County also agrees to pay compensation to the Assistant Public Defenders,
appointed by the Public Defender, as required by 55 ILCS 5/3-4008. The Public Defender shall maintain
a list of any and all Assistant Public Defenders properly appointed by him. Compensation owed each
1
75
Assistant Public Defender shall be made directly from the Peoria County department responsible for
paying vendors and contractors. Total compensation shall be paid for all Assistant Public Defenders, in
amounts approved and fixed by Public Defender and not to exceed the budget allocation for such
expenditures as set by the County Board pursuant to 55 ILCS 5/3-4008. Such payments shall be made
directly to each Assistant Public Defender, on a regular basis for the duration of this Agreement.
(1) The compensation for the Public Defender and Assistant Public Defenders, for the period of
January 1, 2016 through December 31, 2016 shall not exceed the amount set by Peoria County as the
budget for the Office of the Public Defender.
(2) The parties anticipate the Public Defender may identify the need for reassignment and/or
reorganization from the existing personnel profile and pay structure. Accordingly, the Public Defender
shall have sole and exclusive authority to increase or decrease the compensation for the positions held
by the individual Assistant Public Defenders,. However, no such adjustments shall result in an aggregate
cost that exceeds the annual amount set by Peoria County as the budget for the Office of the Public
Defender. For informational purposes only, an example of the current and projected pay and expense
structure is set forth in the attached Exhibit A.
(3) All compensation for the Public Defender and Assistant Public Defenders, shall be payable
semi-monthly on the 15th and last day of a calendar month, for services rendered. The Public Defender
shall have exclusive authority and control to reduce the pay of any Assistant Public Defender, who does
not appear for scheduled court appearances or other obligations, unless such absence is excused by the
Public Defender or any designee of his choosing.
C.
The Public Defender agrees to administer the Office of the Public Defender of Peoria
County, and consistent therewith agrees to:
(1)
Appoint in such manner as the Circuit Judges of the Tenth Judicial Circuit shall
direct, such number of licensed practitioners of law as such Judges shall deem necessary for the proper
discharge of the duties of said office;
(2)
Oversee the professionalism and work performance of each Assistant Public
Defender to be ethical, reasonable, and acceptable;
2
76
(3)
Provide or delegate through Assistant Public Defenders the legal defense
representation necessary to effectuate the legal rights of the indigents of Peoria County as directed by the
Judges of the Tenth Judicial Circuit of Peoria County, Illinois;
(4)
As required by 55 ILCS 5/3-4010, the Public Defender "shall keep a record of the
services rendered by him and prepare and file monthly with the County Board a written report of such
services transmitting a copy of such report to the clerk of the Circuit Court for the judges thereof."
D.
The Parties agree and hereby acknowledge that the Public Defender is an independent
contractor and as such has complete control of the method of his work and the manner of its
performance. The Public Defender is not obligated hereunder to devote full time professional efforts to
this position, and he remains free to pursue his private law practice activities, in addition to setting his
own schedule, personal time and vacation days.
E.
The Parties further agree and hereby acknowledge that all Assistant Public Defenders
are likewise independent contractors and as such have complete control of the methods of their work and
the manners of performing same subject only to the final result of said work being acceptable to the
Public Defender, as well as compliance with record keeping, reporting, communicating and review
procedures as may be established by the Public Defender. All Assistant Public Defenders shall execute a
written acknowledgement to this effect prior to the commencement of this Agreement,
F.
The Parties further agree that the Assistant Public Defenders acting in the capacity as
Guardian ad Litem and in other capacities for juvenile abuse, neglect, and termination of parental rights
cases will not be compensated additionally for appellate work prepared by them under the terms of this
Agreement, but may be free to contract separately with Peoria County for such services.
G.
The Parties further agree that the Public Defender will provide services surrounding the
Sexually Violent Persons Commitment Act (725 ILCS 207/1 et al); the Sexually Dangerous Persons Act
(725 ILCS 205/ et al); and Post Conviction matters at the trial court level only.
H.
The Parties further agree that the above stated compensation of the Public Defender will
not be modified during the term of this contract although the amounts paid for Assistant Public Defenders,
may be modified in the following circumstances:
(1)
In the event the number of Assistant Public Defenders, increases or decreases
3
77
per the order of the Circuit Judges of the Tenth Judicial Circuit, in which event and at which time, the
necessary compensation will be determined in the manner stated in Paragraph B above;
(2)
In the event the Parties otherwise agree to modify said compensation;
(3)
As set forth in herein; and
(4)
The Parties further agree that the term of this Contractual Agreement is one (1)
year, specifically January 1, 2016 through December 31, 2016. The Parties further agree, however, that
in the event the Judges of the Tenth Judicial Circuit choose to terminate the Public Defender as Public
Defender of Peoria County per Chapter 55, ILCS 5/3-4004, the terms of this Contractual Agreement shall
terminate at that time as well.
I.
The Parties further agree that the Public Defender and his Assistants will provide
services including appearances at all stages of the trial court proceeding, and all other responsibilities of
counsel appointed, pursuant to 705 ILCS 405/1-5, to parents, guardians, legal custodians, or other
responsible relatives who are respondents entitled by law to have court appointed in juvenile abuse,
neglect or dependency proceedings.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals on the day
and year hereinabove first written.
THE COUNTY OF PEORIA,
A Body Politic and Corporate
By: ________________________________
SCOTT SORREL
Peoria County Administrator
__________________________________
JOEL E. BROWN
Peoria County Public Defender
Dated: _____________________________
Dated: _____________________________
ATTEST:
__________________________________
R. STEVE SONNEMAKER
Peoria County Clerk
__________________________________
CHIEF JUDGE OF THE TENTH JUDICIAL
CIRCUIT, on behalf of the Judges of the Tenth
Judicial Circuit
Dated: _____________________________
Dated: _____________________________
4
78
2016PeoriaCountyPublicDefenderContractExhibitA
ProjectedCompensationExpenses
MisdemeanorAPD
GuardianadLitem
PublicDefender
GuardianadLitem
TrafficAPD
JuvenileDelinquencyAPD
TrafficAPD
JuvenileAbuse/NeglectAPD
TrafficAPD
MisdemeanorPlusProblemSolvingCt.APD
FelonyPlusJuvenileCourtAPD
MisdemeanorPlusJuvenileCt.APD
MisdemeanorAPD
FelonyPlusTeamLeadAPD
FelonyPetitionstoRevokePlusPSCAPD
FelonyAPD
JuvenileAbuse/NeglectPlusTeamLeadAPD
GuardianadLitem
FelonyAPD
FelonyAPD
FelonyAPD
MisdemeanorPlusTeamLeadAPD
FelonyAPD
PostConvictionReliefAPD
FelonyAPD
JuvenileDelinquencyAPD
TrafficPlusTeamLeadPlusPSCAPD
MonthlyTotals
AnnualTotals
2015Check
$1,487.67
$1,071.00
$4,166.66
$722.67
$1,530.00
$1,360.43
$1,560.45
$1,989.00
$1,530.00
$1,938.00
$2,779.50
$2,941.17
$1,710.54
$2,371.54
$993.75
$2,271.54
$1,989.00
$2,089.00
$1,071.00
$1,989.00
$1,989.00
$2,271.54
$2,271.54
$2,271.54
$2,191.00
$2,271.54
$955.00
$2,271.54
$1,530.00
$1,830.00
~
~
2015Monthly
$2,975.34
$2,142.00
$8,333.32
$1,445.34
$3,060.00
$2,720.85
$3,120.89
$3,978.00
$3,060.00
$3,876.00
$5,559.00
$5,882.34
$3,421.08
$4,743.08
$1,987.50
$4,543.08
$3,978.00
$4,178.00
$2,142.00
$3,978.00
$3,978.00
$4,543.08
$4,543.08
$4,543.08
$4,382.00
$4,543.08
$1,910.00
$4,543.08
$3,060.00
$3,660.00
$114,829.22
$1,377,950.64
2016Monthly
$3,034.55
$2,184.63
$8,333.32
$1,474.10
$3,120.89
$2,774.99
$3,183.00
$4,057.16
$3,120.89
$3,953.13
$5,669.62
$5,999.40
$3,489.16
$4,837.47
$2,027.05
$4,633.49
$4,057.16
$4,261.14
$2,184.63
$4,057.16
$4,057.16
$4,633.49
$4,633.49
$4,633.49
$4,469.20
$4,633.49
$1,948.01
$4,633.49
$3,120.89
$3,732.83
$116,948.49
$1,403,381.86
2016Annual
$36,414.59
$26,215.51
$99,999.84
$17,689.23
$37,450.73
$33,299.94
$38,195.95
$48,685.95
$37,450.73
$47,437.59
$68,035.49
$71,992.78
$41,869.91
$58,049.61
$24,324.62
$55,601.85
$48,685.95
$51,133.71
$26,215.51
$48,685.95
$48,685.95
$55,601.85
$55,601.85
$55,601.85
$53,630.42
$55,601.85
$23,376.11
$55,601.85
$37,450.73
$44,794.01
~
$1,403,381.86
ProjectedCategoryExpensesandSummary
AllocatedFundsperApprovedBudgetforPublicDefenderFY2016
ExistingPublicDefenderPayandAssistantPublicDefenderPay(+1.99%IncreaseforAssistantsonly)
AnticipatedNeedforDefenseCounselinNHTSAApprovedDUITreatmentCourt($800/mo)
ReserveforConflictsCounsel,Back-upCounsel&AdministrativeExpenses(ExcludesExpertWitnessFees)
$1,440,695.00
$(1,403,381.86)
$(8,800.00)
$(10,000.00)
TotalProjectedExpendituresFY2016
TotalProjectedSurplus
TotalProjectedUseofAllocatedFundsperApprovedBudgetforFY2016
$(1,422,181.86)
$18,513.14
98.71%
79
)
)
)
Your Health, Public Safety, and Justice Committee does hereby recommend passage of the
RE: Public Defender Agreement
RESOLUTION
WHEREAS, the Circuit Court of Peoria County has appointed Joel E. Brown as the Public
Defender pursuant to the Counties Code, 55 IL ILCS 5/3-4000 et seq., to represent indigent
accused in the Criminal and Juvenile Courts in Peoria County; and
WHEREAS, the aforesaid statute provides that the County is obligated to provide
compensation and necessary office expenses for the Public Defender and his Assistants; and
WHEREAS, the County Board of Peoria County approved an eighteen month (18) month
agreement with Joel E. Brown to provide the services of the Public Defender on July 1, 2014; and
WHEREAS, the foresaid agreement expired on December 31, 2015; and
WHEREAS, your Committee recommends that the County Board of Peoria County enter
into an agreement for the provision of the aforesaid compensation and expenses for Joel E.
Brown as the Public Defender for the period beginning January 1, 2016 until December 31, 2016,
a copy of which is attached hereto and incorporated by reference in this Resolution.
NOW THEREFORE BE IT RESOLVED, by the Peoria County Board, that the County
Administrator is hereby authorized and directed to enter into an agreement on behalf of the
County for the provision of compensation and necessary office expenses to the Office of Public
Defender and his Assistants as required by law. A copy of the Agreement is attached hereto and
incorporated by reference into this Resolution.
HEALTH, PUBLIC SAFETY AND JUSTICE COMMITTEE
Reviewed:
Date:
80
AGENDA BRIEFING
COMMITTEE:
Land Use and Infrastructure
LINE ITEM: N/A
AMOUNT: N/A
ISSUE: Prevailing Wage Resolution
The Prevailing Wage Act, 820 ILCS 130/1 et.seq. requires Peoria County to ascertain the prevailing
wage for work contracted in performing construction of public works for Peoria County on an annual
basis.
This resolution allows Peoria County to comply with the Prevailing Wage Act.
The Illinois Department of Labor has not published current Prevailing Wage Rates since July, 2015.
The prevailing wage rates in the packet for this resolution are the most current published rates.
COUNTY BOARD GOALS:
GROWING COUNTY
SAFE AND HEALTHY COMMUNITY
HIGH QUALITY PUBLIC FACILITIES
STAFF RECOMMENDATION: Approve the Resolution
COMMITTEE ACTION: Approval (6-0) (Mr. Elsasser voted via teleconference &
Mr. Rosenbohm absent for vote.)
PREPARED BY: Jeffrey D. Gilles
DEPARTMENT: Highway
DATE: April 7, 2016
81
82
83
84
85
86
87
)
)
)
Your Land Use and Infrastructure Committee does hereby recommend the passage of the
RE: PREVAILING WAGES
ORDINANCE
WHEREAS, the Prevailing Wage Act, 820 ILCS 130/1 et seq., requires that the County Board of
Peoria County ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and
other workers in the locality of said County contracted in performing construction of public works for
said County; and
WHEREAS, said Act allows the Illinois Department of Labor to ascertain the prevailing rate of
wages for the County and mandates that any and all revisions of the prevailing rate of wages
determined by the Department shall supersede the Department's original determination and apply to
any and all public works construction undertaken by the County thereafter.
NOW, THEREFORE BE IT ORDAINED, that to the extent and as required by the Prevailing
Wage Act, 820 ILCS 130/1 et seq., the general prevailing rate of wages in this locality for laborers,
mechanics and other workers contracted in construction of public works coming under the jurisdiction of
the County is hereby ascertained to be the same as the prevailing rate of wages for construction in the
Peoria County areas as determined by the Department of Labor of the State of Illinois as of June of the
current year or the current revised determination, a copy of that determination being attached hereto
and incorporated herein by reference. As required by said Act, any and all revisions of the prevailing
rate of wages by the department of Labor of the State of Illinois shall supersede the Department's June
determination and apply to any and all public works construction undertaken by the County. The County
interprets the prevailing rates for the various fringe benefits paid in addition to wages to be satisfied by
payment in wages or benefits of an amount equal to or greater than the aggregate sum of the individual
categories promulgated by the Department of Labor. The definition of any terms appearing in this
Ordinance which are also used in aforesaid Act shall be the same as in said Act.
BE IT FURTHER ORDAINED, that nothing herein contained shall be construed to apply said
general prevailing rate of wages as herein ascertained to any work or employment except public works
construction of the County to the extent required by the aforesaid Act.
BE IT FURTHER ORDAINED, that the County Clerk shall publicly post or keep available for
inspection by an interested party in the main office of the County this determination or any revisions of
such prevailing rate of wage. A copy of this determination or of the current revised determination of
prevailing rate of wages then in effect shall be attached to all contract specifications.
BE IT FURTHER ORDAINED, that the County Clerk shall mail a copy of this determination to
any association of employers and to any person or association of employees who have filed their
names and addresses, requesting copies of any determination stating the particular rates and the
particular class of workers whose wages will be affected by such rates.
BE IT FURTHER ORDAINED, that the County Clerk shall cause to be published in a newspaper
of general circulation within the area a copy of this Ordinance, and such publication shall constitute
notice that the determination is effective and that this is the determination of this public body.
Respectfully submitted,
Land Use and Infrastructure Committee
88
AGENDA BRIEFING
COMMITTEE: Land Use & Infrastructure
MEETING DATE: May 12, 2016
LINE ITEM:
Revenue:
Expenditure: 001-1-001-3-301-54428
ISSUE: Bid #18-03-16. Bid award for demolition of unsafe, dilapidated house in Peoria County.
The County of Peoria is enforcing the Unsafe Structures Program. The County issued bid invitations to demolish
the house located at 6652 W. Wheeler Road, Mapleton, Illinois 61547. As shown in the attached bid report, four
bids were received for 6652 W. Wheeler Road. The most responsible low bid is from Schaefer & Son
Excavating of Chillicothe, Illinois. Staff would recommend the bid be awarded to Schaefer & Son Excavating, at
a bid price of $9,500.00.
COUNTY BOARD GOALS:
Award Bid #18-03-16 to Schaefer & Son Excavating for the amount of $9,500.00.
COMMITTEE ACTION: Approval (6-0) (Mr. Elsasser voted via teleconference & Mr. Rosenbohm absent for
vote.)
PREPARED BY: Kerilyn Gallagher, Planner I & Jim Smith, Purchasing Agent
DATE:
4/14/2016
ATTACHMENTS:
Description
Type
Bid #18-03-16 Bid Report
Cover Memo
Bid #18-03-16 Resolution
Cover Memo
89
COUNTY OF PEORIA
PURCHASING DIVISION
PEORIA COUNTY COURTHOUSE
324 MAIN STREET - ROOM 501
PEORIA IL 61602
BID REPORT
TO:
HONORABLE MEMBERS OF THE PEORIA COUNTY BOARD
SCOTT SORREL, PEORIA COUNTY ADMINISTRATOR
FROM:
JIM SMITH, CPPO, CPPB PURCHASING AGENT
SUBJECT:
BID # 18-03-16: DEMOLITION OF UNSAFE STRUCTURE
DATE:
APRIL 1, 2016
CC:
KERILYN GALLAGHER, PLANNING AND ZONING
This office, on behalf of the Planning and Zoning Office, solicited bids for the demolition of an unsafe structure.
Fourteen (14) notices of the bid letting were mailed, One (1) vendors registered with the County and Four (4)
vendor responses were received. The attached tabulation represents all bids received and may only reflect a portion
of the fee section of the bid document. Additional bid document information may be required in selecting a bidder.
This report does not evaluate specification compliance.
Demolition Bid 18 03 16
CDO Trucking
Peoria IL
Demolition Excavating
Group Mapleton IL
IRON HUSTLER
PEORIA IL
Schafer & Sons
Excavating Chillicothe IL
Signature Sheet
x
x
x
x
Pricing Form
x
x
x
x
Non-collusion Affidavit
x
x
x
x
Certificate of Compliance
x
x
x
x
References
x
x
x
x
02117 160930
Applied for
01412 170331
Applied for
$11,800.00
$13,500.00
$15,500.00
$9,500.00
Vendor:
EEO Certificate # or Copy of Application
Base price for demo
All requried forms submitted by all
vendors
90
91
Business_name
Contact_Name
Address_1
ACCURATE SITE
ADVANC DEMO
ALEXANDER BROTHERS CONSTRUCTION
CDO TRUCKING INC
IRONHUSTLER EXCAVATING INC
NE FINCH
NJW CONSTRUCTION III CORP
OMEGA DEMOLITION CORP
OTTO MAX TRUCKING
PRICE DEMOLITION INC
R LOVE DEMOLITION
RIVER CITY DEMOLITION
SCHAEFER & SON
TERRYS BERRIES EXCAVATING
ATTN: JEREMY HAFLEY
JAMIE CASSIDY
ATTN: ALLESTER
ATTN: CHRIS OHL
ATTN: ANDREW L WEEKS
JACOB DYE
ATTN: KIM DOWNS
ATTN: JENNIFER ZYCHOWSKI
KEVIN WINDISH
1600 S BUNN ST
Address_2 City
BLOOMINGTON IL
State Zip
61701
Email
ALLESTER
PO BOX 1508
2618 W MOSS AVE
1604 W DETWEILER DR
1925 DARST ST
800 WASHINGTON ST STE 110
31W566 SPAULDING
PEORIA
PEORIA
PEORIA
PEORIA
ST LOUIS
ELGIN
IL
IL
IL
IL
MO
IL
61655
61604
61615
63101
60120
5721 N TERRACE CT 4
441 SANFORD ST
PO BOX 726
PEORIA
EAST PEORIA
PEORIA
IL
IL
IL
61616
61611
61652
GARY SCHAEFER
ATTN: MARK BEDWELL
6900 N DOG TOWN LN
ELMWOOD
IL
61529
KIM DOWNS
800 WASHINGTON STE 110
ST LOUIS
MO
63101 [email protected]
[email protected]
[email protected]
[email protected]
[email protected]
61602 [email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
PLAN HOLDER LIST
NJW CONSTRUCTION III COPR
92
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97
98
99
100
101
)
)
)
Your Land Use & Infrastructure Committee does hereby recommend passage of the
RE:
Bid Award for Demolition of Unsafe Structure; Bid #18-03-16
RESOLUTION
WHEREAS, bids were solicited and received with regard to providing demolition
services to the house located at 6652 W. Wheeler Road, Mapleton, IL 61547; and
WHEREAS, four bids were received; and
WHEREAS, your Committee met on April 25, 2016 to consider staff's recommendation
for Bid #18-03-16, and voted to approve Schaefer & Son Excavating as the most responsible
low bidder.
NOW THEREFORE BE IT ORDAINED, by the County Board of Peoria County, that
Schaefer & Son Excavating is hereby approved as contractor for Bid #18-03-16.
LAND USE & INFRASTRUCTURE COMMITTEE
102
AGENDA BRIEFING
COMMITTEE: Land Use & Infrastructure Committee
LINE ITEM:
Revenue:
Expenditure:
ISSUE: Creation of a Multi-Hazard Mitigation Planning Committee
In accordance with the Disaster Mitigation Act of 2000, Peoria County Planning & Zoning is currently updating its
Hazard Mitigation Plan. As a component of the Plan, a Hazard Mitigation Planning Committee (HMPC) will be
involved in the development of the plan. This includes: assessment of flooding and natural hazards impacting the
County, development of goals that address the identified natural hazard, and creation of various mitigation
strategies that will be implemented to reduce damage to insurable structures and help protect lives.
Members of the HMPC have been identified and invited to participate based on their involvement with natural
hazards and the disruption to services that these hazards may cause. The HMPC shall include representatives from
the following local organizations: Home Builders Association of Greater Peoria, Friends of River Beach Drive,
Heart of Illinois Chapter of the Sierra Club, the Central Illinois Chapter of the American Red Cross, the Peoria
County Farm Bureau, and the Peoria County Regional Office of Education. Additional committee membership will
include County staff from Planning & Zoning, Highway Department, Emergency Management, Communications,
Peoria City/County Health Department, GIS Services, and local Fire Departments.
The membership will consist of volunteer representation and will require participation in committee and public
meetings throughout the development of the plan, as well as periodic reporting throughout the 5 year life cycle of
the Hazard Mitigation Plan. It is anticipated that the initial membership commitment will require attendance and
contribution at three (3) committee meetings which will be held during regular business hours, as well as an
annual meeting after completion of the plan to monitor progress, and implement, plan, and revise goals and
actions. Time will be monitored and reported as part of the County's local match requirement for the Hazard
Mitigation Grant Program funding the County received in 2015.
COUNTY BOARD GOALS:
Approval
COMMITTEE ACTION: Approval (6-0) (Mr. Elsasser voted via teleconference & Mr. Rosenbohm absent for
vote.)
PREPARED BY: Andrew Braun, Planner III
DATE:
4/15/2016
ATTACHMENTS:
Description
Type
103
HMPC Resolution
Cover Memo
104
)
)
)
Your Land Use and Infrastructure Committee does hereby recommend passage of
the following Resolution:
RE:
Supporting the Creation of a Multi-Hazard Mitigation Planning
Committee and Multi-Hazard Mitigation Plan
WHEREAS, Peoria County recognizes the threat that flooding and natural
hazards pose to people and property within our community; and
WHEREAS, Peoria County participates in the National Flood Insurance
Program’s (NFIP) Community Rating System (CRS) Program to reduce the cost of flood
insurance to County residents; and
WHEREAS, Peoria County entered into the Community Rating System Program
on October 1, 1992; and
WHEREAS, Peoria County is currently a CRS Classification 5 saving residents
within the 1-percent annual chance floodplain twenty-five percent (25 %) of the cost of
flood insurance and those outside the mapped floodplain of ten-percent (10%) cost of
flood insurance; and
WHEREAS, the CRS Program requires the County to adopt a Multi-Hazard
Mitigation Plan addressing the flood hazard based upon the number of repetitively
flooded properties in the County; and
WHEREAS, FEMA and the CRS Program encourage public participation and
involvement from citizens and other stakeholders throughout the planning process; and
WHEREAS, the Hazard Mitigation Planning Committee (HMPC) will be involved
in the development of the multi-hazard mitigation plan through assessment of flooding
and natural hazards impacting the County, development of goals that address the
identified natural hazards and creation of various mitigation strategies that will be
implemented to reduce damage to insurable structures and help protect lives: and
WHEREAS, members of the HMPC shall include public representatives from the
following local organizations: Homebuilders Association, Friends of River Beach Drive,
Sierra Group, American Red Cross, Regional Office of Education, and neighboring
communities. Additional committee membership will include County staff from
planning and zoning, highway department, emergency management, communications,
health department, fire department, and GIS. The members shall be elected at its initial
meeting; and
105
WHEREAS, the HMPC has the responsibility to meet and fulfill the obligations of
the CRS Program and its floodplain management planning process shall commence on
March 16, 2016 with completion by March 16, 2017; and,
WHEREAS, your Committee met on April 25, 2016 to consider the creation of the
Peoria County Hazard Mitigation Planning Committee and the creation of a MultiHazard Mitigation Plan, and voted to approve.
NOW, THEREFORE, BE IT RESOLVED, by the County Board of Peoria County,
that Peoria County hereby approves the creation of the Peoria County Hazard Mitigation
Planning Committee and the creation of a Multi-Hazard Mitigation Plan.
LAND USE & INFRASTRUCTURE COMMITTEE
106
AGENDA BRIEFING
COMMITTEE:
Land Use and Infrastructure
MEETING DATE: 4/26/16
LINE ITEM(s):
Revenue- 001-1-004-7-727-37501
Expense- 001-1-001-3-301-54428
$100,635 (revenues)
$100,635 (expenses)
Appropriation of Property Sale Revenues for Court-Ordered Demolition
AMOUNT:
ISSUE:
Peoria County and the Limestone Township Fire Protection District (LTFPD) recently sold surplus real estate at
the address commonly known as 6105 W . Plank Rd. Peoria, Illinois 61607. The sale proceeds from this sale
were proportionally split between Peoria County and LTFPD, based on t he appraisal of the property. Peoria
County received a total of $100,635 from this sale and LTFP received $179,465.
Staff is recommending that these revenues be used to undertake the court-ordered demolition of un-safe
structures in the county. Planning & Zoning records indicate seven unsafe structure cases involving houses,
garages, a shed, and a commercial structure. Three of these cases have received demolition orders but have not
been awarded to a demolition contractor. The remaining four cases could receive demolition orders in the near
future. Cost estimates associated with these demolitions are included in the graph below.
#
1
2
3
4
5
6
7
Complaint #
2011-145
2013-464
2013-496
2008-127
2014-125
2013-053
2013-399
Demo Order (Y/N)
Yes
Yes, bid approval pending
Yes
No
No
No
No
Cost Estimate
$68,766.00
$9,500.00
$14,556.00
$9,888.00
$6,720.00
$3,828.00
$6,240.00
Property Address
8921 W. Farmington Rd., Hanna City
6652 W. Wheeler Rd, Mapleton
1506 S. Sarah Dr., Peoria
13625 W. Southport Rd, Brimfield
14538 N. River Beach Dr., Chillicothe
2708 W. Third St., Peoria
2526 S. Cameron Ln., Peoria
In addition to these cases, Planning & Zoning records indicate fifteen other properties with unsafe residential
principal and/or accessory structures at varying stages of disrepair. If not corrected through the hearing officer
review process, any of these cases may also require court-ordered demolition in the future.
If approved, Planning and Zoning will start the demolition process for the cases listed above. As more cases
receive demolition orders (#4-7), appropriated funds will be used to complete the orders. Should the
aforementioned funds not be fully utilized or if project timing by the end of the year leaves funds available, staff
recommends that any such funds be rolled over to the next fiscal year for the purposes of continuing courtordered demolitions.
COUNTY BOARD GOALS:
HIGH PERFORMING ORGANIZATION
STAFF RECOMMENDATION: Approval
COMMITTEE ACTION: Approval (7-0) (Mr. Elsasser voted via teleconference.)
PREPARED BY:
Mark Rothert, Assistant County Administrator
DEPARTMENT:
County Administration
DATE:
April 20, 2016
107
)
)
)
Your Land Use and Infrastructure Committee does hereby recommend the passage of the following Resolution:
RE: Appropriation of Property Sale Revenues for Court-Ordered Demolition
RESOLUTION
WHEREAS, Peoria County has received $100,635 from the sale of surplus real estate; and
WHEREAS, Peoria County has a number of unsafe structures that have been court-ordered to be
demolished.
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that
1. The sum of $100,635 in revenues is appropriated and $100,635 in expenditures is appropriated for
the purposes of undertaking court-ordered demolitions.
2. Any funds that remain at the end of the fiscal year shall be rolled over to the next fiscal year for the
purposes of court-ordered demolition.
Respectfully submitted,
Land Use and Infrastructure Committee
108
AGENDA BRIEFING
COMMITTEE: County Operations Committee
LINE ITEM: 082-5-082-7-736-51811
AMOUNT:
not to exceed $27,060
ISSUE: Proposed worker's compensation settlement.
Case number 010015-005063-wc-01 is a worker's compensation case involving an employee injured
on October 1, 2014. The County's attorney is requesting settlement authority not to exceed $27,060.
COUNTY BOARD GOALS:
Approve the settlement authority requested.
COMMITTEE ACTION:
Approved 4/25/16 (7-0 votes; Mr. Harding absent)
PREPARED BY: Shauna Musselman, Asst. County Admin.
DATE:
April 20, 2016
109
)
)
)
Your County Operations Committee does hereby recommend passage of the following
Resolution:
RE: Worker’s Compensation Case No. 010015-005063-WC-01
RESOLUTION
WHEREAS, the County of Peoria has been asked to consider settling Worker’s
Compensation Case No. 010015-005063-WC-01; and
WHEREAS, your County Administrator and legal counsel would recommend approval of
withdrawing a lien in a pending Worker’s Compensation case in return for a payment not to
exceed $27,060.
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County that the
County Administrator has authority to withdraw the pending Worker’s Compensation lien in
return for a payment not to exceed $27,060 in an attempt to settle the Worker’s Compensation
case designated as 010015-005063-WC-01.
COUNTY OPERATIONS COMMITTEE
110
AGENDA BRIEFING
COMMITTEE:
LINE ITEM:
Operations Committee
001-1-009-1-194-52998 -- $202,958
061-4-061-1-738-55107 -- $330,000
MEETING DATE:
May 5, 2016
AMOUNT: $461,400
________________________________________________________________
ISSUE: Resolution to award bid to Bishop Brothers, Inc., for Courtroom 121 and
221 Renovation Project
This project proposes to completely renovate Courtrooms 121 and 221 based upon the
new design from Dewberry Architects, Inc., that was developed for the three flooded
courtrooms in 2015. On March 21st, the Finance Department published a legal notice in
the Peoria Journal Star and also distributed invitations to 84 general and subcontractors. On April 11th, they received bids from 3 qualified contractors. A copy of the
bid report is attached.
The low bid was received from Bishop Brothers, Inc. of Peoria, Illinois in the amount of
$461,400.00. Bishop Brothers, Inc., is currently EEO certified.
In FY16 the Board approved $330,000 in the Capital Improvement Project Fund and on
April 14, 2016, approved a rollover appropriation in the amount of $202,958 to the
Court’s Shared Savings Fund for a total allocation of available funds $532,958.
There are adequate funds available in the FY16 Capital Improve Project Fund along with
the Court’s Shared Savings Fund to award the contract. Based on the information
above, staff recommends the base bid be awarded to Bishop Brother’s, Inc. in the
amount of $461,400.00.
STAFF RECOMMENDATION: Approval
______________________________________________________________________
COUNTY BOARD GOALS:
High Performance Public Organization
COMMITTEE ACTION: Approved 5/5/16 (7-0 votes; Mr. Rosenbohm voted yes via
teleconference; Ms. Parker absent)
PREPARED BY: Rena’ K. Parker, Court Administrator and Daniel O’Connell,
Director of Facilities
111
COUNTY OF PEORIA
PURCHASING DIVISION
PEORIA COUNTY COURTHOUSE
324 MAIN STREET - ROOM 501
PEORIA IL 61602
BID REPORT
TO:
HONORABLE MEMBERS OF THE PEORIA COUNTY BOARD
SCOTT SORREL, PEORIA COUNTY ADMINISTRATOR
FROM:
JIM SMITH, CPPO, CPPB PURCHASING AGENT
SUBJECT:
BID # 09-01-16: COURTROOM RENOVATIONS
DATE:
APRIL 11, 2016
CC:
RENA' PARKER, COURT ADMINISTRATOR
This office, on behalf of the Court Administration, solicited bids for Courtroom Renovations. Eighty-Five (85)
notices of the bid letting were mailed, Seven (7) vendors registered with the County and Three (3) vendor responses
were received. The attached tabulation represents all bids received and may only reflect a portion of the fee section
of the bid document. Additional bid document information may be required in selecting a bidder. This report does
not evaluate specification compliance.
Bid tab
Bid #09-01-16
Courtroom Renovations
Please see attached bid tab sheet.
112
BID TAB
PEORIA COUNTY BID # 09-01-16 COURTROOM RENOVATIONS OFFICIAL RESULTS
04/11/2016, 10:00 AM, Peoria County Courthouse
Bishop Brothers*
Peoria IL
Phase 1 Base Bid CR 221
Phase 2 Base Bid Support Spaces 2nd FL
Phase 3 Base Bid CR 121
Phase 4 Base Bid Support Spaces 1st FL
Hein Construction
Peoria IL
Morton IL
$167,500.00
$78,000.00
$168,000.00
$78,000.00
$163,000.00
$107,000.00
$165,000.00
$106,000.00
$461,400.00
$491,500.00
$541,000.00
Unit Prices:
Phase 1 pricing - CR 221
Mechanical
Electrical
Fire Protection
$5,541.00
$17,425.00
$3,350.00
$5,500.00
$17,425.00
$3,350.00
$5,777.00
$5,800.00
$3,300.00
Phase 2 pricing - Support Spaces 2nd FL
Mechanical
Electrical
Fire Protection
$3,590.00
$5,210.00
$4,300.00
$3,600.00
$5,210.00
$4,300.00
$3,000.00
$6,500.00
$4,300.00
Phase 3 pricing - CR 121
Mechanical
Electrical
Fire Protection
$5,220.00
$18,205.00
$3,350.00
$5,500.00
$18,205.00
$3,350.00
$6,500.00
$13,600.00
$3,300.00
$4,083.00
$4,875.00
$4,300.00
$4,100.00
$4,875.00
$4,300.00
$2,700.00
$5,800.00
$4,300.00

















Additional costs not included in base bid
Total Base Bid
Phase 4 pricing - Support Spaces 1st FL
Mechanical
Electrical
Fire Protection
Cost sheet
Signature sheet
EEO Certification
Certificate of Compliance
Non Collusion Affidavit
References
Bid bond
*Non Collusion Affidavit not notarized
$169,200.00
$64,100.00
$165,100.00
$63,000.00
Midwest Construction
Professionals LLC
$85.00 per hour if scheduled
work is stopped
Addendum # 3 states not required
Bid results.xlsx
113
114
Business_name
Contact_Name
Address_1
AC GENTROL INC
ALEXANDER BROTHERS CONSTRUCTION CORP
AMBRI INC
AUPPERLE & SONS
BAILEY CONSTRUCTION
BB CONSTRUCTION ENTERPRISES INC
BECKER CONSTRUCTION
BISHOP BROTHERS INC
BLUE RIDGE CONSTRUCTION CO
BRADY'S LUMBER & CONSTRUCTION
BUILT BY RJ
CAD CONSTRUCTION INC
CARRUTHERS CONSTRUCTION & SAFETY CO
ATTN: ANGELITO CAPATI
ATTN: ALLESTER ALEXANDER
ATTN: ROBERT J HUNT JR
CELLXION
CENTRAL ILLINOIS OFFICE
CLARK CORPORATION
CORE CONSTRUCTION
D JOSEPH CONSTRUCTION CO
DICK GAUNT TRUCKING & EXCAV
DILLON PLUMBING INC
EAGLE COMPANIES
FIRST BUILD ASSOCIATES
G8T MAINTENANCE
GEO J ROTHAN CO
GEORGE H RUMP CONSTRUCTION CO
GHELARDINI INC
GREATER PEORIA CONTRACTORS
HEIN CONSTRUCTION CO INC
HITCHCOCK COMPANY
HOERR CONSTRUCTION INC
HORAN CONSTRUCTION
ILLINOIS CIVIL CONTRACTORS INC.
J & J CONSTRUCTION
J & K CONSTRUCTION
J P CULEN & SONS INC
JA FRITCH & SONS INC
JM INDUSTRIAL SUPPLY INC
K MARTIN CONSTRUCTION
LATTICE COMMUNICATIONS INC
LNR CONSTRUCTION
M.A. MORTENSON CO
MENOLD CONSTRUCTION & RESTORATION
MID-ILLINOIS COMPANIES CORP dbe
MIDWEST CONSTRUCTION SERVICES OF
PEORIA INC
MIKE ABEL BUILDERS INC
MILLENNIA PROFESSIONAL SERVICES OF
ILLINOIS LTD
MILLENNIA PROFESSIONAL SERVICES OF
ILLINOIS LTD
MSI MECHANICAL SERVICE INC
NEW BEGINNINGS CONTRACTORS INC
NOASH CONSTRUCTION INC
NORWALK CONCRETE INDUSTRIES
OTTO BAUM CO INC
P & P CONSTRUCTION CO
PEORIA CONSTRUCTION CO
PEORIA METRO CONSTRUCTION
PEORIA WILBERT VAULT CO INC
PHIL SCHINDLER & SONS INC
PHOENIX PROPERTIES INC
PJ HOERR INC
PKP REMODEL AND CONSTRUCTION
RB VET CO
RG CONSTRUCTION SERVICES INC
RH GREEN CONSTRUCTION CO
RIDGE PAINTING INC
RIVER CITY CONSTRUCTION LLC
RJS CONSTRUCTION
STARK EXCAVATING INC
STEGMAIER BUILDONG SYSTEMS
T HAEFLI & SONS INC
THE PIPCO COMPANIES
THERMO BOND BUILDINGS LLC
THOMAS STEEN AND ASSOCIATES LTD
TRADE MARK CONST SERVICES
UNION CONSTRUCTION INC
VANGUARD CONTRACTORS
VENABLE CONSTRUCTION
VENOVICH CONSTRUCTION
WAGENBACH BUILDERS, INC.
WALKER EXCAVATING CO
WALSH CONSTRUCTION
WILLIAMS BROS CONSTRUCTION
WINKLER CONSTRUCTION CO
WM AUPPERLE & SONS INC
ZOBRIST N & SONS INC
ZOR RESTORATION
ATTN: DON SELKE
ATTN: DAN IRVING
100 S FOURTH ST
ALLESTER ALEXANDER
9101 S NASHVILLE
190 EAST WASHINGTON ST
712 E 25TH ST
1821 W 51 ST
401 MAIN ST STE 110
PO BOX 3854
4004 N BECKER DR
22 CAPE CT
5801 S PATRICK LN
508 E PEARL A-1
15 SOUTH RAYNOR AVE
3488 CR 39
10708 N ALEX DR
141 CATHERINE ST
866 N MAIN
5001 N UNIVERSITY
2354 WASHINGTON RD
1515 LUTHY DR
4214 ROME WEST ROAD
410 JUBILEE LN
7217 N UNIVERSITY
1200 W JOHNSON ST
PO BOX 9815
219 INDAIN CREEK DR
1811 W ALTROFER DR
9130 N INDUSTRIAL RD
2010 NE PERRY AVE SUITE B
PO BOX 10195
1720 W CHANUTE RD
420 PINECREST DR
1710 W GARDEN ST
4003 N ROCHELLE
330 EAST DELAVAN DR
1016 NE ADAMS ST
2323 LAKESHORE
508 E PEARL ST UNIT A-1
98 CEMETERY RD
2200 LINSLEY
25 NORTHWEST POINT BLVD
880 W JEFFERSON ST
905 NE ADAMS
City
State Zip
Email
CHILLICOTHE
PEORIA
OAK LAWN
MORTON
EAST MOLINE
CHICAGO
PEORIA
PEORIA
BARTONVILLE
PEKIN
PEORIA
TREMONT
JOILET
WATERLOO
PEORIA
EAST PEORIA
MORTON
PEORIA
WASHINGTON
PEORIA
CHILLICOTHE
METAMORA
PEORIA
PEORIA
PEORIA
PEKIN
PEORIA
PEORIA
PEORIA
PEORIA
PEORIA
EAST PEORIA
PEORIA
PEORIA
JANESVILLE
PEORIA
PEKIN
TREMONT
FAIRFAX
PEORIA
ELK GROVE
MORTON
PEORIA
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
WI
IL
IL
IL
IA
IL
IL
IL
IL
[email protected]
PO BOX 4185
BARTONVILLE
IL
61607
325 NORTH FIRST AVE
FARMINTON
IL
61531
ATTN: PAUL J MORENO
850 N MAIN ST
MORTON
IL
61550
ATTN: PAUL J MORENO
850 N MAIN ST
MORTON
IL
61550
ATTN: LARRY SHEARBURN
ATTN: DARRELL REYNOLDS
ATTN: JEFF PETTIT
ATTN: BETH FRITZ
ATTN: TERRI TESDALL
ATTN: KIM A PRESSLER
ATTN: BILL AUPPERLE
ATTN: PHIL ZOBRIST
ATTN: MARC PORCH
7800 N PIONEER CT
1330 E WELLINGTON WAY
PO BOX 249
80 COMMERCE DRIVE
866 N MAIN ST
1132 E LINCOLN ST
4450 N PROSPECT RD
PO BOX 5187
510 EAST TOWNHALL RD
601 MCKINLEY
1921 W WILLOW KNOLLS RD
107 W COMMERCE PL
212 N MASON
1282 WEST NORTHWEST
148 THUNDERBIRD LN
1707 W CHAUTE RD
3318 N ISABELL AVE
101 HOFFER LANE
8919 N PIONEER RD
1805 W WASHINGTON ST
11510 W COTTONWOOD RD
121 E LAKE ST
1409 W ALTORFER
PO BOX 445
331 FULTON PLAZA
1553 W BIRCHWOOD
61 SW WASHINGTON
15 S CAPITOL
1000 E WILCOX
PO BOX 410
29237 STATE RT 9
3222 W FARMINGTON
929 W ADAMS
PO BOX 1366
108 OBLIQUE
190 E WASHINGTON
95 COMMERCE DR
14701 KOLMAR AVE
PEORIA
DECATUR
SEBREE
NORWALK
MORTON
RIVERTON
PEORIA HEIGHTS
PEORIA
METAMORA
BARTONVILLE
PEORIA
PEORIA
CHICAGO
PALATINE
EAST PEORIA
PEORIA
PEORIA
EAST PEORIA
PEORIA
BLOOMINGTON
BRIMFIELD
PEORIA
PEORIA
ELK POINT
PEOIRA
MORTON
PEORIA
PEKIN
PEORIA
TREMONT
PEKIN
PEORIA
CHICAGO
PEORIA
WASHBURN
MORTON
MORTON
MIDLOTHIAN
IL
IL
KY
OH
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
SD
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
IL
61615
62526
42455
44857
61550
62561
61615
61601
61548
61607
61614
61604
60644
60067
61611
61615
61604
61611
61615
61701
61571
61614
61615
57025
61602
61550
61602
61555
61603
61568
61554
61604
60607
61654
61570
61550
61550
60445
KOTA
DAVE MASSEY
DENNIS BISHOP
JJ ROTHAN
DARRELL REYNOLDS
NICOLE OWENS
BETH HUFFMAN
9130 N INDUSTRIAL CO INC
866 N MAIN ST
PO BOX 3854
1200 WE JOHNSON ST
1330 E WELLINGTON W#2B
1409 W ALTORFER DR
520 E MIGHLAND
PEORIA
MORTON
PEORIA
PEORIA
DECATUR
PEORIA
MORTON
IL
IL
IL
IL
IL
IL
IL
ATTN: JULIAN RAMIREZ
ATTN: DENNIS BISHOP
ATTN: THOMAS BRADY
ATTN: RJ WHITEHURST
ATTN: TOM WALLENFANG
ATTN: DAVID JOSEPH
ATTN: TIM DILLION
ATTN: TIM TOBIN
ATTN: GODWIN TECHIE
ATTN: CHRIS ROTHAN
ATTN: DAN MUNO
ATTN: NANCY CRAIN BROWN
ATTN: CHRISTY MCQUEARY
ATTN: ROBERT KILBRIDE
ATTN: KATIE KIM
ATTN: MICHAEL L FEHR
ATTN: HERMAN JOHNSON
ATTN: JAMES TILMAN
ATTN: TIM JORDAN
ATTN: DAVID H DONAHUE
ATTN: RON GIVEN
ATTN: MISSY FROST
ATTN: DENNIS MCGREAL
ATTN: STEVE DRISCOLL
ATTN: DEBRA YOUNG
ATTN: SHEILA SHEPARD
SHOVER
ATTN: MIKE ABEL
ATTN: GREG CAMPEN
ATTN: JOE STAMM
ATTN: SUSAN WIEBLER
ATTN: PARRISH CLAY
ATTN: SONNY DEBRITO
ATTN: BRIAN GARCEA
ATTN: VICKIE RIDGE
ATTN: JOHN HOELSCHER
ATTN: DANA OLSON
ATTN: KEN HARRIS
ATTN: JANET FISHEL
ATTN: JONATHAN JANSEN
ATTN: TOM STEEN
ATTN: KATHY PERFETTI
ATTN: WILLIE VENABLE
ATTN: SI WAGENBACH, JR
ATTN: PAT WALKER
Address_2
PO BOX 1508
PO BOX 4151
PO BOX 160
STE D30
PO BOX 1957
STE 100
APT 2B
7119 ST RT 56
PO BOX 563
STE B1
STE F
109 E PLEASANT
PO BOX 995
PO BOX 460
STE 2
61523
61655
60453
61550
61244
60609
61602
6161261607
61554
61607
61568
60436
46793
61615
61611
61550
61614
61571
61615
61523
61548
61614
61605
61612
61554
61615
61615
6060361612
61615
61611
61605
61615
5354761603
61554
6156852228
61604
60007
61550
61603
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
PLAN HOLDERS LIST
HEIN CONSTRUCTION CO INC
OTTO BAUM CO INC
BISHOP BROTHERS INC
GEO J ROTHAN CO
NEW BEGINNING CONTRACTORS
THE PIPCO COMPANIES
MIDWEST CONSTRUCTION PROFESSIONALS
115
61615
61550
61612
61605
62526
61615
61550
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
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)
)
Your Operations Committee does hereby recommend passage of the following
Resolution:
RE: Award bid to Bishop Brothers, Inc., for Courtroom 121 and 221 Renovation Project
RESOLUTION
WHEREAS, bids were solicited and received for the renovation of Courtroom 121 and
221;
WHEREAS, the bids that were received are as follows:
VENDOR
EEO STATUS
COST
Bishop Brothers, Inc.
481-020930
$461,400.00
Hein Construction Co., Inc.
724-161231
$491,500.00
Midwest Construction Professionals LLC
Applied For
$541,000.00
WHEREAS, your Committee would recommend acceptance of the lowest responsible
base bid submitted by Bishop Brothers, Inc., in the amount of Four Hundred Sixty-One
Thousand Four Hundred Dollars ($461,400.00), and does not recommend acceptance of Hein
Construction Co., Inc. or Midwest Construction Professionals LLC.
NOW THEREFORE BE IT RESOLVED, by the Peoria County Board, that the base bid
submitted by Bishop Brothers, Inc., in the total amount of Four Hundred Sixty-One Thousand
Four Hundred Dollars ($461,400.00), is hereby accepted as the lowest responsible bid; and
BE IT FURTHER RESOLVED, that the Chairman of the Peoria County Board and/or Peoria
County Administrator are hereby authorized and directed to execute the necessary documents
to obtain the services in the base bid;
BE IT FURTHER RESOLVED, that the alternate bids submitted by Hein Construction Co.,
Inc. and Midwest Construction Professionals LLC, are not accepted due to budgetary
constraints.
OPERATIONS COMMITTEE
Reviewed:
Date:
171
PEORIA COUNTY BOARD APPOINTMENTS
May 12, 2016
*Subject to Change*
Board of Review and Assessments
Rick Salisbury
6018 N. Hamilton Rd.
Peoria, IL 61614
Expiring: 5/31/2018
(Length of Term: 2 years)
Brimfield Community Fire Protection District
Merle Turner
12901 Jubilee Hills Drive
Brimfield, IL 61517
Expiring: 4/30/2019
Greater Peoria Sanitary & Sewage District (Length of Term: 3 years)
Mike Menke
2105 W Sherman Ave
West Peoria IL 61604
Expiring: 4/30/2019
LaSalle Cemetery Association of Medina Township
Verne Schaffner
14721 N. Old Galena Rd.
Chillicothe, IL 61523
Expiring: 4/30/2022
Metro Peoria Committee
Terry Ruhland
422 N. First Street
Peoria County Farmland Assessment Review Board
Ben Vonk
17418 N. Old Galena Road
Expiring: 11/1/2016
Replaces: Don Chenevert, Jr.
172
Timber-Logan Rural Water District
Duane Goetze
9326 S Kingston Mines
Mapleton IL 61547-9779
Expiring: 4/30/2021
Workforce Investment Board (LWIA #15)
William Bontemps
2319 E. War Memorial Dr.
Peoria, IL 61614
Expiring: 5/31/2017
(Length of Term: 1 year)
McFarland Bragg
711 W. McBean St.
Peoria, IL 61605
Expiring: 5/31/2017
Steven Petersen
P.O. Box 9071
Peoria, IL 61612
Expiring: 5/31/2017
Jason Phelps
100 N.E. Adams St.
Peoria, IL 61629
Expiring: 5/31/2017
Zoning Board of Appeals - Chairman
Bill O'Brian
3321 N. Chestnut Lane
Peoria, IL 61604
Expiring: 2/1/2018
173
PEORIA COUNTY BOARD APPOINTMENTS
June 9, 2016
*Subject to Change*
Board of Health (Length of Term: 3 years)
Jennifer Allison
5137 S. Alaska Road
Peoria IL 61607
Expiring: 6/30/2016
Rahmat Na'Allah, MD,MPH
17033 N. Trail View Drive
Dunlap IL 61525
Expiring: 6/30/2016
Francesca Armmer, PhD
808 E. Corrington Ave.
Peoria, IL 61603
Replaces: Maxine Wortham
Care and Treatment Board (Length of Term: 3 years)
Joyce Harant
3914 N Donna Lane
Peoria IL 61615
Expiring: 6/30/2016
Todd Baker
1015 N. Edgehill Court
Peoria IL 61604
Expiring: 6/30/2016
Jubilee Churchyard Cemetery Association
Dan Bowers
11921 W Brimfield Jubilee Rd
Princeville IL 61559-9061
Expiring: 6/30/2016
174
Lisa Sandall
12801 W Legion Hall Rd
Princeville IL 61559-9177
Expiring: 6/30/2016
Margo Chase Ockerman
4915 N Park Place
Peoria Heights IL 61616-5338
Expiring: 6/30/2016
Peoria County Plat Officers (Length of Term: 2 years)
Kathi Lowder
324 Main Street, Room 301
Peoria IL 61602-2332
Expiring: 6/1/2016
Springdale Cemetery Committee
Garth Madison
3216 N. Avalon Pl.
Peoria IL 61604
Expiring: 6/30/2016
Zoning Board of Appeals (Length of Term: 5 years)
Greg Fletcher
715 E. Lake Street
Peoria Heights IL 61616
Expiring: 6/1/2016
Robert German
12510 N State Route #78
Elmwood IL 61529
Expiring: 6/1/2016
175
AGENDA BRIEFING
COMMITTEE: Executive
LINE ITEM:
AMOUNT:
ISSUE:
Peoria County Administrator Agreement
BACKGROUND DISCUSSION:
The Executive Committee approved the appointment of Scott Sorrel as Peoria County
Administrator effective upon ratification by the Peoria County Board. Terms, compensation and
benefits are per the attached Agreement.
COUNTY BOARD GOALS:
______________________________________________________________________________
COMMITTEE ACTION:
Approved 5/9/2016 (9-0 votes) Mr. Dillon, Mr. Phelan and Mr. Salzer absent
PREPARED BY: Steven Giebelhausen
DATE: 05/09/2016
DEPARTMENT: State's Attorney
1
176
EMPLOYMENT AGREEMENT
This Agreement, made and entered into this 12th day of May, 2016, by and
between the COUNTY OF PEORIA, ILLINOIS, a Body Politic and Corporate
(hereinafter referred to as "Employer") and SCOTT SORREL (hereinafter
referred to as "Employee") an individual who has the education, training, and
experience in local government management and who is a member of ICMA, and
shall henceforth be subject to the ICMA Code of Ethics, both of whom agree as
follows:
Section 1: Term
A.
The term of this Agreement shall be for the period from June 1, 2016 to
May 31, 2019.
Section 2: Duties and Authority
Employer agrees to employ Employee as the County Administrator to perform the
functions and duties specified in an Ordinance entitled "County Administrator"
(specifically Code of Peoria County, Chapter 2, Article IV) as it now exists, or as
amended and to perform all other legally permissible and proper duties and functions.
Section 3: Compensation
A.
Base Salary: Employer agrees to pay Employee an annual base salary of
One Hundred Thirty-Five Thousand Dollars ($135,000), payable in
installments at the same time that the other management employees of the
Employer are paid.
B.
Upon the Employee being conferred his master’s degree, Employee’s
annual base salary shall be increased to One Hundred Forty Thousand
Dollars ($140,000).
C.
On January 1, 2017, the Employer agrees to adjust the Employee's annual
base salary to reflect any change in the All Items Consumer Price Index
for All Urban Consumers (CPI-U) unadjusted percent change to December
2016 from December 2015. Employer agrees to adjust the Employee’s
annual base salary again on January 1, 2018 to reflect any change in the
CPI-U unadjusted percent change to December 2017 from December
2016. The CPI-U used shall be the number published in Table 1 of the
Detailed CPI Report by the U.S. Department of Labor-Bureau of Labor
Statistics in December prior to the January of adjustment. Employer and
Employee agree that if they mutually agree in writing to an adjustment to
Employee’s annual base salary in either January 2017 or January 2018 that
is higher or lower than otherwise provided by this paragraph, they may do
so without additional consideration.
Page 1 of 8
177
D.
The Employer also agrees to pay the future cost of tuition and related
school expenses for the master's degree program in which Employee is
already enrolled. The maximum amount to be paid by Employer toward
tuition shall be Four Thousand Five Hundred Dollars ($4,500).
Section 4: Health and Disability Insurance Benefits
Employer agrees to provide for health, hospitalization, surgical, vision, dental,
prescription, and comprehensive medical insurance for Employee, spouse, and
dependents equal to that provided all other full-time exempt, management employees of
Employer or, in the event no such plan exists, to provide equivalent coverage for
Employee, spouse, and dependents. Employer warrants that coverage hereunder shall be
in full force and effect as of Employee's first date of employment as County
Administrator.
Section 5: Vacation, Sick, Personal and Military Leave
A.
Upon commencing employment as County Administrator, Employee's
accumulated hours of vacation leave, sick time and personal time from his
employment as Assistant County Administrator shall continue in effect for
his time as County Administrator.
B.
Employee shall accrue vacation time at the rate normally provided to a
full-time, exempt managerial employee with his years of service. Sick
leave and personal leave shall accrue at the same rate as any other fulltime, exempt managerial employee with his years of service according to
established County policy. As of the date of this Contract, the Parties
agree that Employee has 22 years of service.
C.
Upon commencing employment, Employee shall be eligible for short-term
disability and accident coverage that may be available as a County
employee. Payment for any such coverage shall solely be that of the
Employee. Details of these employee paid benefits can be found in the
Peoria County Employee Benefits Book.
D.
Employee shall be entitled to military reserve leave time pursuant to state
law and Employer policy.
Section 6: Automobile
A.
Employee's duties require exclusive and unrestricted use of an automobile.
Employer agrees to pay to Employee, during the term of this Agreement
and in addition to other salary and benefits herein provided, the sum of Six
Thousand Dollars ($6,000) per year, payable in monthly installments, as a
vehicle allowance to be used to purchase, lease or own, operate and
maintain a vehicle.
Page 2 of 8
178
B.
Regarding insurance on said vehicle(s), Employee shall at all times
continuously maintain and pay for primary liability coverage ("BI"),
property damage coverage ("PD"), medical payment coverage ("MP"),
uninsured/underinsured
motorist
coverage
("UM/UIM"),
and
comprehensive insurance ("COLL") coverage. Coverages shall be in
amounts not less than $500,000 per person, $500,000 per accident,
$100,000 for property damage, $25,000 for medpay, and $500,000 for
UM/UIM. Comprehensive coverage limits are generally controlled per
policy terms and conditions, but Employee shall purchase amounts
consistent with policy allowances customary to the coverage limits
described herein.
C.
Employee shall be responsible for all expenses attendant to the purchase,
operation, maintenance, repair, and regular replacement of said vehicle.
Employee's operation of any vehicle while engaging in an employment
purpose shall be performed in a safe and responsible manner and shall not
be performed contrary to law.
Section 7: Retirement
Employer agrees to enroll Employee into the applicable state or local retirement
system (currently referred to as "IMRF") and to make all the appropriate, plan
required, Employer contributions on Employee's behalf.
Section 8: General Business Expenses
1.
Employer agrees to budget for and to pay for professional dues and
subscriptions of the Employee necessary for continuation and full
participation in national, regions, state, and local associations, and
organizations (e.g. ICMA and ILCMA) necessary and desirable for the
Employee's continued professional participation, growth, and
advancement, and for the good of the Employer. Said dues shall not
exceed $1,500 per year.
2.
Employer agrees to budget for and pay reasonable travel and subsistence
expenses of Employee for professional and official travel, meetings,
lodging, and occasions to adequately continue the professional
development of Employee and to pursue necessary officially functions for
Employer, including but not limited to the ICMA Annual Conference, the
NACo Annual Conference and pertinent other national, regional, state and
local governmental groups and committees in which Employee serves as a
member. Said expenses hereunder shall not exceed $4,000 per year.
3.
Employer acknowledges the value of having Employee participate and be
directly involved in local civic clubs or organizations. Accordingly,
Employer shall pay for the reasonable membership fees and/or dues to
enable Employee to become an active member in local civic clubs or
organizations. Said amount hereunder shall not exceed $500 annually.
Page 3 of 8
179
4.
Employer shall provide Employee with an iPad, cell phone/PDA, and
customary cellular service, required for Employee to perform the job and
to maintain communications as required to carry out essential duties.
Section 9: Termination
For the purpose of this Agreement, termination shall occur:
1.
When a majority of the Peoria County Board in attendance at a duly
authorized public meeting votes to terminate Employee.
2.
If Employee resigns following a suggestion and / or request for formal
resignation, made by the Employer as represented by a majority of the
County Board, then the Employee may resign and declare a termination as
of the date of the request.
3.
In the event that Employee is terminated “for cause” then the pay and
benefits in Section 10 infra shall not be afforded from Employer to
Employee. For purposes of this subsection, “for cause” shall be defined as
gross misconduct (e.g. the refusal to carry out an otherwise lawful
directive of a majority of the Board), conduct involving a felony or crimes
of dishonesty and deceit, conduct which brings the position into disrepute,
or for violations of the ICMA Code of Ethics. Nothing herein shall be
used to construe “for cause” as being the result of a poor performance
evaluation.
Section 10: Severance
At the time of any termination, the Employer agrees to pay the Employee six (6) months
of the monthly salary that the Employer would have otherwise paid to the Employee if
the Employee had continued his employment with the Employer. In the event the
Employee is terminated by the Employer, all benefits to the Employee including, but not
limited to, life insurance, health insurance, dental and disability insurance shall continue
in full force and effect for a period of six (6) months. Said continuation of group health
insurance shall be in addition to any protection afforded Employee by COBRA
(Consolidated Omnibus Budget Reconciliation Act of 1985). Coverage under COBRA
shall begin on the date all coverage under the severance provision expires.
Section 11: Resignation
In the event that Employee voluntarily resigns his position with Employer, Employee
shall provide a minimum of thirty (30) days notice unless the parties agree otherwise. If
Employee voluntarily resigns, then the severance pay and benefits afforded Employee in
Section 10 supra shall not be afforded to Employee.
Section 12: Performance Evaluation
Page 4 of 8
180
Employer shall regularly review the performance of the Employee during the period of
this agreement. The evaluation process, at a minimum, shall include the opportunity for
both parties to: (1) prepare a written evaluation, (2) meet and discuss the evaluation, and
(3) present a written summary of the evaluation results. The final written evaluation
should be completed and delivered to Employee within thirty (30) days of the evaluation
meeting and, unless otherwise guided by statue, the written evaluation shall be considered
privileged and not made available as a public document.
Section 13: Hours of Work
It is recognized that Employee must devote considerable time addressing Employer
business outside strict and conventional office hours and, to that end, Employee shall be
allowed to establish an appropriate work schedule. The schedule should be consistent
with, and respectful of, conventional government business hours.
Section 14: Outside Activities
Employment provided for by this Agreement shall be Employee's sole employment.
Recognizing that consulting or teaching opportunities may provide indirect benefits to
Employer and the community, the Employee may, with prior notice to the Employer,
seek to accept limited teaching, consulting, or similar engagements that are not
inconsistent with, nor contrary to, Peoria County government or the position of County
Administrator.
Section 15: Residence
Employee shall maintain permanent residence within the boundaries of Peoria County at
all times during the term of this Agreement. Failure to live within Peoria County shall
constitute a material breach of the Agreement.
Section 16: Indemnification
Beyond that required under Federal, State or Local Law, Employer shall defend, save
harmless, and indemnify Employee against any tort, professional liability claim or
demand or other legal action, whether groundless or otherwise, arising out of an alleged
act or omission occurring in the performance of Employee's duties as County
Administrator or resulting from the exercise of judgment or discretion in connection with
the performance of program duties or responsibilities, unless the act or omission involved
willful, wanton, or intentional conduct. Employee may request independent legal
representation at reasonable cost and at Employer's expense and Employer may not
unreasonably withhold approval. Legal representation, provided by Employer for
Employee, shall extend until a final determination of the legal action is made, including
any appeals brought by either party. Employer shall indemnify employee against any and
all losses, damages, judgments, interest, settlements, fines, court costs, and other
reasonable costs and expenses of legal proceedings including attorney fees, and any other
liabilities incurred by, imposed upon, or suffered by such Employee in connection with or
resulting from any claim, action, suit, or proceeding, actual or threatened, arising out of
or in connection with the performance of her duties, provided such claim or claims does
not arise out of a claim for intentional conduct and shall not include punitive damages.
Page 5 of 8
181
Any settlement of any claim must be made with prior approval of Employer in order for
indemnification, as proved in this Section, to be available. Employee recognizes that
Employer shall have the right to compromise or settle any claim or suit; unless, said
compromise or settlement is of a personal nature to Employee. Further, Employer agrees
to pay all reasonable litigation expenses of Employee throughout the pendency of any
litigation to which the Employee is a party, witness or advisor to the Employer. Such
expense payments shall continue beyond Employee's service to the Employer as long as
litigation is pending. Further, Employer agrees to pay Employee reasonable travel
expenses when Employee serves as a party or witness of Employer regarding pending
litigation.
Failure of Employee to immediately notify Employer of any claim, or legitimate threat,
of legal consequence known to Employee, where the potential claim is against either
Employee or Employer, may preclude Employee or the claimant from any future
monetary payment by the Employer due to the claim. Employee may not bind Employer
for settlement of any such claims where notice to Employer was concealed.
Section 17: Bonding
Employer shall bear the full cost of fidelity or other bonds, if any, as may be required of
the Employee under any law or ordinance.
Section 18: Other Terms and Conditions of Employment
A.
Employer, only upon agreement with Employee, shall fix any such other
terms and conditions of employment, as it may determine from time to
time, relating to the performance of Employee, provided such terms and
conditions are not inconsistent with or in conflict with the provisions of
this Agreement, the local ordinance or any other applicable law.
B.
Except as otherwise provided in this Agreement, Employee shall also be
entitled to the highest level of all benefits as that enjoyed by all other fulltime exempt, management employees of Employer.
Section 19: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the
United States Postal Service, potage prepaid, addressed as follows:
(1)
EMPLOYER:
Andrew Rand (or his successor)
Peoria County Board Chairman
Peoria County Courthouse, Room 401
Peoria, IL 61602
(2)
EMPLOYEE:
Scott Sorrel
1204 N Glenwood Ave
Peoria, IL 61606
Page 6 of 8
182
Alternatively, notice required pursuant to this Agreement may be personally served in the
same manner as is applicable to civil judicial practice. Notice shall be deemed given as
of the date of personal service or as the date postmarked of such written notice with the
United States Postal Service.
Section 20: General Provisions
A.
Integration. This Agreement sets forth and establishes the entire
understanding between Employer and Employee relating to the
employment of Employee by Employer. Any prior discussions or
representations by or between the parties are merged into and rendered
null and void by this Agreement. The parties by mutual written agreement
may amend any provision of this Agreement during the life of the
Agreement. Such amendments shall be incorporated and made a part of
this Agreement.
B.
Binding Effect. This Agreement shall be binding on Employer and
Employee as well as their heirs, assigns, executors, personal
representatives and successors in interest.
C.
Effective Date. This Agreement shall become effective on the date of
execution, but under no circumstances shall it precede approval of this
Agreement and its terms by a majority vote of the Peoria County Board at
a formal meeting and Board vote.
D.
Severability. The invalidity or partial invalidity of any portion of this
Agreement will not affect the validity of any other provision. In the event
that any provision of this Agreement is held to be invalid, the remaining
provisions shall be deemed to be in full force and effect as if they have
been executed by both parties subsequent to the expungement or judicial
modification of the invalid provision.
E.
Choice of Law. This Agreement shall be construed according to the laws
of the State of Illinois.
Page 7 of 8
183
ENTERED INTO THIS 12TH DAY OF MAY, 2016.
______________________________________
Employee
By: Scott Sorrel
______________________________________
Employer
By: Andrew Rand, Peoria County Board Chairman
ATTEST:
______________________________________
R. Steve Sonnemaker, Peoria County Clerk
Page 8 of 8
184
)
)
)
Your Executive Committee does hereby recommend passage of the following Resolution.
Re: Approval of a Contract for Peoria County Administrator Scott Sorrel
RESOLUTION
WHEREAS, the County Board has evaluated the performance of County Administrator
Scott Sorrel; and
WHEREAS, the current contract between the County and Scott Sorrel terminates on
May 31, 2016; and
WHEREAS, Scott Sorrel has ably performed the duties of County Administrator.
NOW THEREFORE BE IT RESOLVED, that Scott Sorrel be appointed the Peoria
County Administrator for another term.
BE IT FURTHER RESOLVED, that the Peoria County Board Chairman is authorized
and directed to execute the attached contract between Peoria County and Scott Sorrel.
EXECUTIVE COMMITTEE
1
185
AGENDA BRIEFING
COMMITTEE: County Operations Committee
MEETING DATE: POLL VOTE
LINE ITEM:
AMOUNT:
ISSUE:
Approval of the Collective Bargaining Agreement (CBA) between Peoria County and LIUNA Local 165,
IUOE Local 649, and Teamsters Local 627 .
The CBA with the Laborers, Operators, and Engineers expires on May 31, 2016.
A tentative agreement has been reached between the parties for a four year contract with 0% in year
one, 1.5% in year two, 1.5% in year three, and 1.5% in year four and includes a signing bonus of
$1,000.00 for all currently active employees at the time of the agreement. This bonus is effective
upon ratification by both parties. The union ratified the agreement on May 9, 2016.
There are additional language changes included in the new contract.
COUNTY BOARD GOALS:
Approve the tentative agreement reached with LIUNA Local 165, IUOE Local 649, and Teamsters
Local 627 which was ratified by the union on May 9, 2016.
COMMITTEE ACTION:
PREPARED BY: Shauna Musselman
DATE: May 10, 2016
186
)
)
)
Your County Operations Committee does hereby recommend passage of the following
Resolution:
RE:
Approval of the Collective Bargaining Agreement (CBA) between Peoria County and
LIUNA Local 165, IUOE Local 649, and Teamsters Local 627
RESOLUTION
WHEREAS, representatives of Peoria County and LIUNA Local 165, IUOE Local 649,
and Teamsters Local 627 ) have reached a tentative agreement on a labor agreement for four
years, and
WHEREAS, a tentative agreement was reached that includes a signing bonus of one
thousand dollars ($1,000) to all currently active employees at the time of the agreement, and
WHEREAS, the Union ratified the tentative agreement on May 9, 2016, and
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that
the tentative agreement ratified by the Union that includes a four year agreement, signing
bonuses as noted above and additional language changes be hereby approved and that the Peoria
County Board Chairman/or the County Administrator are hereby authorized and directed to
execute the collective bargaining agreement on behalf of Peoria County to be effective upon
ratification by both parties.
187
AGENDA BRIEFING
COMMITTEE:
County Operations
LINE ITEM:
AMOUNT:
ISSUE:
For RESOLUTION: Setting of Elected Officials Salaries
The County Board is required by Statute to set the salaries of elected officials 180 days prior to the newly
elected official or board member takes the oath of office on the first Monday in December. Absent a special
meeting of the County Board to adopt a resolution, this action has typically occurred at the May County Board
meeting during election years.
For this cycle, the Board is required to set the salaries of the upcoming 4-year term of the County Auditor,
Circuit Court Clerk, and County Coroner. Additionally, the Board is required to set the salaries of the
upcoming 4-year term of the nine (9) County Board Districts up for election this November. A key reminder is
that the Board's action sets the salary for the position, not the office holder.
The Committee has been previously provided multiple tables that show the internal comparisons between all of
Peoria County's elected officials, a table showing external comparisons to counties that have responded to our
request for information, and a table comparing the various options originally considered by the Committee.
Most County Boards are undertaking the same exercise, and thus some have no information to provide.
As is past history, the County Administrator does NOT make a recommendation for the setting of salaries for
any elected official. The recommendation is borne completely by the discussion and direction of the
Committee. To start the discussion, Chairman Phelan and Vice Chairman Salzer have asked that 2 resolutions
be presented for your consideration. Both resolutions freeze the compensation of County Board Members and
Committee Chairpersons at their current levels.
COUNTY BOARD GOALS:
SAFE & HEALTHY COMMUNITY
GROWING COUNTY
WORLD CLASS PUBLIC FACILITIES
NONE
COMMITTEE ACTION:
APPROVED a Resolution with no change in salary for County Board Members or
Committee Chairpersons. For the County Auditor, County Coroner, and Circuit Court
Clerk a salary increase of 0.0%, 0.0%, 1.5%, and 1.5% per year, respectively, as noted in
the Resolution.
Approved 5/5/16 (5-2 votes; Mr. Rosenbohm voted yes via teleconference; Mr. Harding and Mr. Salzer voted no,
Ms. Parker was absent)
PREPARED BY:
DEPARTMENT:
Scott Sorrel, County Administrator
County Administration
DATE:
188
May 4, 2016
)
)
)
Your County Operations Committee does hereby recommend passage of the following Resolution:
RE:
Setting of Salaries of the County Auditor, Circuit Court Clerk, County Coroner, and County
Board Members
RESOLUTION
WHEREAS, State Statute requires a County Board to set the salaries for countywide Elected
Officials and the County Board seats up for election every two years a minimum of 180 days prior to
the date each member is sworn into office; and
WHEREAS, this election cycle mandates the County Board set salaries for the County
Auditor, Circuit Court Clerk, County Coroner, and County Board Members that will serve a term from
December 1, 2016 through November 30, 2020; and
WHEREAS, your County Operations Committee hereby recommends said annual base salaries
be as follows:
Effective Date
ELECTED OFFICE
County Board Member
12/1/2016
12/1/2017
12/1/2018
12/1/2019
$
$
$
$
Increase over prior year
Committee Chair
$
Auditor
$
Circuit Clerk *
$
Coroner *
$
9,242
0.00%
10,242
0.00%
94,210
0.00%
94,210
0.00%
94,210
0.00%
$
$
$
$
9,242
0.00%
10,242
0.00%
94,210
0.00%
94,210
0.00%
94,210
0.00%
$
$
$
$
9,242
0.00%
10,242
0.00%
95,623
1.50%
95,623
1.50%
95,623
1.50%
$
$
$
$
9,242
0.00%
10,242
0.00%
97,057
1.50%
97,057
1.50%
97,057
1.50%
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that the
salaries for the upcoming four year terms of the County Auditor, Circuit Court Clerk, County Coroner,
and County Board Members are hereby set as noted above.
189

Agenda - PDF - Peoria County

Transcription

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