2014_Suwannee_County_Audit - Suwannee County Commissioners

Transcription

SUWANNEE COUNTY, FLORIDA
ANNUAL FINANCIAL REPORT
For the Fiscal Year Ended September 30, 2014
1
TABLE OF CONTENTS
PAGE NO.
INTRODUCTORY SECTION
List of Principal Officials
6
COUNTY-WIDE FINANCIAL REPORT
Independent Auditor's Report
8
Management’s Discussion and Analysis
11
BASIC FINANCIAL STATEMENTS
Statement of Net Position
20
Statement of Activities
22
Governmental Funds - Balance Sheet
23
Governmental Funds - Statement of Revenues, Expenditures,
and Changes in Fund Balances
24
Reconciliation of the Statement of Revenues, Expenditures,
and Changes in Fund Balances of Governmental Funds to
the Statement of Activities
25
Statement of Net Position - Proprietary Fund Types
26
Statement of Revenues, Expenses, and Changes in Net Position Proprietary Fund Types
28
Statement of Cash Flows - Proprietary Funds
29
Statement of Fiduciary Net Position - Agency Funds
31
Notes to Financial Statements
32
REQUIRED SUPPLEMENTARY INFORMATION
General Fund - Statement of Revenues, Expenditures, and
Changes in Fund Balance - Budget and Actual
62
Road and Bridge Fund - Statement of Revenues, Expenditures,
and Changes in Fund Balance - Budget and Actual
63
2
TABLE OF CONTENTS – continued
PAGE NO.
Fine and Forfeiture Fund - Statement of Revenues, Expenditures,
64
Library Fund - Statement of Revenues, Expenditures,
65
Recreation Fund – Statement of Revenues, Expenditures,
and Changes in Fund Balance – Budget and Actual
67
Clerk of the Circuit Court Operating Fund - Statement of Revenues,
Expenditures and Changes in Fund Balance - Budget and Actual
68
Sheriff Operating Fund - Statement of Revenues, Expenditures,
69
Reserve Capital Infrastructure Fund - Statement of Revenues, Expenditures,
71
Road and Bridge Construction Fund - Statement of Revenues, Expenditures,
72
Notes to Required Supplementary Information
73
COMBINING STATEMENTS
Nonmajor Governmental Funds - Combining Balance Sheet
75
Nonmajor Governmental Funds - Combining Statement of Revenues,
Expenditures, and Changes in Fund Balances
76
SINGLE AUDIT AND COMPLIANCE SECTION
Independent Auditor's Report on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based
on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
80
Independent Auditor’s Report on Compliance With Requirements
That Could Have a Direct and Material Effect on Each Major State Project
and on Internal Control over Compliance in Accordance with Chapter 10.550
Rules of the Auditor General, Office of the Auditor General
82
Independent Auditor's Report on Compliance With Requirements That Could
Have a Direct and Material Effect on Each Major Program and on Internal Control
Over Compliance Required by OMB Circular A-133
85
3
T A B L E O F C O N T E N T S – continued
PAGE NO.
Schedule of Expenditures of Federal Awards and
State Financial Assistance
87
Notes to Schedule of Expenditures of Federal Awards and
89
Schedule of Findings
90
Management Letter
92
Independent Accountant's Report
95
4
INTRODUCTORY SECTION
5
LIST OF PRINCIPAL OFFICIALS
September 30, 2014
Title
Board of County Commissioners
Name__________
District I
Jason Bashaw
District II
Clyde Fleming
District III
Ricky Gamble
District IV
Phil Oxendine
District V
Wesley Wainwright
Clerk of the Circuit Court
Barry A. Baker
Property Appraiser
Lamar Jenkins
Sheriff
Tony Cameron
Supervisor of Elections
Glenda B. Williams
Tax Collector
Sharon W. Jordan
6
COUNTY-WIDE FINANCIAL REPORT
7
INDEPENDENT AUDITOR’S REPORT ON THE FINANCIAL STATEMENTS
To the Board of County Commissioners
and Constitutional Officers
Suwannee County, Florida
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities,
the business-type activities, each major fund and the aggregate remaining fund
information of Suwannee County, Florida, as of and for the fiscal year ended September
30, 2014, which collectively comprise Suwannee County, Florida’s basic financial
statements as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial
statements in accordance with accounting principles generally accepted in the United
States of America; this includes the design, implementation, and maintenance of internal
control relevant to the preparation and fair presentation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditor’s Responsibility
Our responsibility is to express an opinion on these financial statements based on our
audit. We conducted our audit in accordance with auditing standards generally accepted
in the United States of America and the standards applicable to financial audits contained
in Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor’s
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor
considers internal control relevant to the entity’s preparation and fair presentation of the
8
financial statements in order to design audit procedures that are appropriate under the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
entity’s internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to
provide a basis for our audit opinion.
Opinion
In our opinion, the financial statements referred to above present fairly, in all material
respects, the financial position of the governmental activities, the business-type activities,
each major fund and the aggregate remaining fund information of Suwannee County,
Florida as of September 30, 2014, and the respective changes in financial position and
cash flows, where applicable, for the fiscal year then ended in accordance with accounting
principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis on pages 11 through 18 and budgetary
comparison information on pages 62 through 72 be presented to supplement the basic
financial statements. Such information, although not a part of the basic financial
statements, is required by the Governmental Accounting Standards Board, who considers
it to be an essential part of financial reporting for placing the basic financial statements in
an appropriate operational, economic, or historical context. We have applied certain
limited procedures to the required supplementary information in accordance with
auditing standards generally accepted in the United States of America, which consisted of
inquiries of management about the methods of preparing the information and comparing
the information for consistency with management's responses to our inquiries, the
basic financial statements, and other knowledge we obtained during our audit of the
basic financial statements. We do not express an opinion or provide any assurance on the
information because the limited procedures do not provide us with sufficient evidence to
express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements
that collectively comprise Suwannee County, Florida’s financial statements as a whole.
The accompanying Schedule of Expenditures of Federal Awards and State Financial
Assistance is presented for purposes of additional analysis as required by U.S. Office
of Management and Budget Circular A - 133, Audits of States, Local Governments, and
Non - Profit Organizations, and Chapter 10.550 Rules of the State of Florida, Office of the
9
Auditor General; and is not a required part of the financial statements. The Schedule of
Expenditures of Federal Awards and State Financial Assistance is the responsibility of
management and was derived from and relates directly to the underlying accounting
and other records used to prepare the financial statements. The information has been
subjected to the auditing procedures applied in the audit of the financial statements
and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures
in accordance with auditing standards generally accepted in the United States of
America. In our opinion, the information is fairly stated in all material respects in relation
to the financial statements as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
April 19, 2014 on our consideration of Suwannee County, Florida’s internal control over
financial reporting and on our tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on internal control
over financial reporting or on compliance. That report is an integral part of an audit
performed in accordance with Government Auditing Standards, in considering the
Suwannee County, Florida’s internal control over financial reporting and compliance.
POWELL & JONES
Certified Public Accountants
April 29, 2014
10
Management’s Discussion and Analysis
The County management’s discussion and analysis presents an overview of the County’s financial
activities for the fiscal year ended September 30, 2014. The analysis provides summary financial
information for the County and should be read in conjunction with the County’s financial
statements.
The County has implemented Governmental Accounting Standards Board (GASB) Statement 34,
Basic Financial Statements - and Management’s Discussion and Analysis - for State and Local
Governments. This statement requires governmental entities to report finances in accordance with
specific guidelines. Among those guidelines are the components of this section dealing with
management’s discussion and analysis.
Its intent is to provide a brief, objective, and easily readable analysis of the County’s financial
performance for the year and its financial position at fiscal year ended September 30, 2014.
One of the key changes in financial presentation is the requirement to capitalize infrastructure
assets and record depreciation. Consequently, significant changes have resulted in the reporting of
fixed assets, long term liabilities, and fund balances.
OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the County’s basic financial
statements. The County’s basic financial statements consist of : 1) government-wide financial
statements, 2) fund financial statements, and 3) notes to the financial statements. The
Government-wide financial statements present an overall picture of the County’s financial position
and results of operations. The Fund financial statements present financial information for the
County’s major funds. The Notes to the financial statements provide additional information
concerning the County’s finances that are not disclosed in the government-wide or fund financial
statements.
Government-wide financial statements
The government-wide financial statements consist of the statement of net position and the
statement of activities, and are designed to provide readers with a broad overview of the County’s
finances, in a manner similar to a private-sector business. Emphasis is placed on the net position
of governmental activities and business-type activities and the change in net position.
Governmental activities are primarily supported by property taxes, sales and use taxes, federal and
state grants, and state shared revenues. Business-type activities are supported by charges to the
users of those activities.
The statement of net position presents information on all assets and liabilities of the County, with
the difference between the two reported as net position. Over time, increases or decreases in net
11
position may serve as a useful indicator of whether the financial position of the County is improving
or deteriorating. Net position is reported in three categories: 1) invested in capital assets, net of
related debt, 2) restricted, and 3) unrestricted. Assets, liabilities, and net position are reported for
all Governmental Activities separate from those of business-type activities.
The statement of activities presents information on all revenues and expenses of the County and
the change in net position. Expenses are reported by major function and program revenues
relating to those functions are reported, providing the net cost of all functions provided by the
County. To assist in understanding the County’s operations, expenses have been reported as
governmental activities or business-type activities. Governmental activities financed by the County
include public safety, physical environment, transportation, economic environment, human
services, culture and recreation, and general government services. Business-type activities
financed by user charges include the solid waste collection and disposal operations.
Fund financial statements
A fund is a separate accounting entity with a self-balancing set of accounts, and is used to maintain
control over resources that have been segregated for specific activities or objectives in accordance
with special regulations, restrictions, or limitations. All of the funds of the County can be divided
into three categories: governmental funds, proprietary funds, and fiduciary funds.
Governmental fund financial statements provide information on the current assets and liabilities of
the funds, changes in current financial resources (revenues and expenditures), and current
available resources.
Proprietary fund financial statements provide information on all assets and liabilities of the fund,
changes in the economic resources (revenues and expenses), and total economic resources.
Fund financial statements include a balance sheet and a statement of revenues, expenditures, and
changes in fund balances for all governmental funds. A statement of revenues, expenditures, and
changes in fund balances - budget and actual, is provided for the County’s general fund and major
special revenue, capital projects, and debt service funds. For the proprietary funds, which include
business-type activities, a statement of net position; a statement of revenues, expenses, and
changes in fund net position; and a statement of cash flows are presented. A combining statement
of fiduciary net position is presented for the County’s agency funds.
Fund financial statements provide more detailed information about the County’s activities.
Individual funds are established by the County to track revenues that are restricted to certain uses,
comply with legal requirements, or account for the use of state and federal grants.
The government-wide financial statements and the fund financial statements provide different
pictures of the County. The government-wide financial statements provide an overall picture of the
County’s financial standing, split between governmental activities and business-type activities.
These statements are comparable to private-sector companies and give a good understanding of
the County’s overall financial health and how the County paid for the various activities, or functions,
provided by the County. All assets of the County, including buildings, land, roads, and bridges are
reported in the statement of net position. All liabilities, including principal outstanding on bonds,
landfill closure liabilities, and future employee benefits obligated but not paid by the County, are
included. The statement of activities includes depreciation on all long lived assets of the County,
but transactions between the different functions of the County have been eliminated in order to
avoid “doubling up” the revenues and expenses.
12
The fund financial statements provide a picture of the major funds of the County and a column for
all non-major funds. In the case of governmental activities, outlays for long lived assets are
reported as expenditures, and long-term liabilities are not included in the fund financial
statements. To provide a link from the fund financial statements to the government-wide financial
statements, a reconciliation is provided from the fund financial statements to the government wide
financial statements.
Notes to the financial statements
The notes to the financial statements provide additional detail concerning the financial activities
and financial balances of the County. Additional information about the accounting practices of the
County, investments of the County, long-term debt, and pension plan are some of the items
included in the notes to the financial statements.
FINANCIAL HIGHLIGHTS
Total assets of the County exceeded total liabilities by $68,719,992 (net position). Unrestricted net
position for governmental activities was $13,711,100, and for business-type activities was
$(424,678). Governmental Activities restricted net position was $5,821,407, and was $1,582,263
for Business-type Activities.
Total net position increased by $3,430,891. Of that amount, $3,201,392 is attributable to
Governmental Activities and $229,499, is attributable to Business-type Activities.
Governmental Activities revenues increased $3,857,312 to $43,351,363. This 10% increase in
revenue was due primarily to increased capital grants received during the year. Governmental
expenses decreased by $6,171,343 to $40,149,971. This decrease in expense of 13% was
primarily due to reduced start-up costs related to the Catalyst Site economic development project.
Business-type activities revenues decreased 6% to $2,954,583 while business-type expenses
decreased 3% to $2,725,084. This was primarily attributable to lower landfill postclosure costs.
FINANCIAL ANALYSIS OF THE COUNTY
As noted earlier, net position may serve over time as a useful indicator of a government’s financial
position. At September 30, 2014, the assets of the County exceed liabilities by $68,719,992.
The following schedule provides a summary of the assets, liabilities, and net position of the County:
13
Governmental
Business-type
Activities
Assets
Current assets
Restricted assets
Non-current assets
Total assets
Liabilities
Current liabilities (payable from
current assets)
restricted assets)
Non-current liabilities
Total liabilities
Net Position
Net assets, invested in capital
assets, net of related debt
Net assets - restricted
Net assets - unrestricted
Total Net Position
Activities
Total Government
2014
2013
2,564,299
1,582,263
1,638,513
5,785,075
$ 26,496,504
1,576,558
52,409,744
80,482,806
$ 24,203,940
1,582,263
51,396,056
77,182,259
2,623,804
208,117
2,831,921
6,800,695
6,155,738
8,779,542
186,425
2,594,435
2,988,977
186,425
8,750,173
11,768,519
183,670
4,908,793
11,893,158
1,638,513
1,582,263
(424,678)
48,029,900
7,403,670
13,286,422
51,356,056
9,999,865
3,933,180
$ 68,719,992
$ 65,289,101
$ 23,932,205
50,771,231
74,703,436
$
46,391,387
5,821,407
13,711,100
$ 65,923,894
$
2,796,098
70% of the County’s net position reflects its investment in capital assets (land, buildings,
infrastructure, and equipment), less any related outstanding debt used to acquire those assets.
The County uses these capital assets to provide services to citizens; consequently, these assets are
not available for future spending. Although the County’s investment in its capital assets is reported
net of related debt, it should be noted that the resources needed to repay this debt must be
provided from other sources, since the capital assets themselves cannot be used to liquidate these
liabilities.
An additional 11% of the County’s net position represents resources that are dedicated or subject
to restrictions on how they may be used. Certain of these assets have only been restricted by
action of the Board of County Commissioners and are subject to reclassification to unrestricted net
position as required. The remaining balance of unrestricted net position $13,286,422 may be used
to meet the government’s ongoing obligations to citizens and creditors.
The following schedule provides a summary of the changes in net position. The increase in
Governmental Activities net position is due primarily to a lower level of expenditures relating to the
County’s Catalyst Site economic development project. The Business-type Activities net position
basically remained constant for the year.
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Changes in Net Position
Revenues:
Program Revenues
Charges for services
Operating grants/
contributions
Capital grants/
contributions
General Revenues
Property taxes
Sales and use taxes
Communications surtax
State shared revenues
Interest
Other
Total Revenues
Expenses:
General government
Public safety
Physical environment
Transportation
Economic environment
Human services
Culture/recreation
Court related
Interest on long-term debt
Total Expenses
Increase (decrease) in
net position
Governmental
Activities
Business-type
Activities
$ 8,944,571
$ 2,838,952
$ 11,783,523
$ 10,480,481
2,506,980
90,909
2,597,889
3,602,022
4,916,473
-
4,916,473
3,185,883
12,633,106
5,540,064
296,511
7,230,632
36,199
1,246,827
43,351,363
2,660
22,062
2,954,583
12,633,106
5,540,064
296,511
7,230,632
38,859
1,268,889
46,305,946
11,901,560
5,454,190
261,823
7,520,579
65,825
151,879
42,624,242
7,995,764
13,155,216
526,939
8,563,913
2,495,124
1,589,701
4,062,334
1,715,367
45,613
40,149,971
2,725,084
2,725,084
7,995,764
13,155,216
3,252,023
8,563,913
2,495,124
1,589,701
4,062,334
1,715,367
45,613
42,875,055
11,003,722
12,819,957
3,332,343
8,826,355
6,101,894
1,607,338
4,045,111
1,403,337
440
49,140,497
$ 3,201,392
$
Total Government
2014
2013
229,499
$
3,430,891
$ (6,516,255)
Property taxes provide 29% of the revenues for Governmental Activities, while sales taxes provide
13%. Most of the Governmental Activities resources are spent for Public Safety (33%), General
Government (20%), Transportation (21%), Economic Environment (6%) and Culture/Recreation
(10%).
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FUND FINANCIAL INFORMATION
Governmental Funds
General Fund
The County’s General Fund is the main operating fund of the County. It is used to account for all
financial resources that are not restricted by State or Federal laws, County Ordinances or other
externally imposed requirements. As of September 30, 2014, total assets were $8,572,042 and
total liabilities were $655,664. The ending fund balance was $7,916,378, $3,700,027 of which is
unassigned. Fund balance increased by $3,659,723 during the year.
In the year ended September 30, 2014, total revenues of $19,528,179, exceeded total
expenditures of $15,711,175 by $3,817,004. A net amount of $4,761,189 was also transferred to
other funds for operational and capital related purposes. The proceeds of the County’s revenue
bond issue of $4,500,000 were deposited into this fund for a resulting increase in the fund balance
in the General Fund of $3,555,817. A prior period adjustment of $103,908 further increased the
fund balance to $7,916,378.
During the fiscal year, the County amended the General Fund budget by $1,352,555, to adjust for a
major economic development project that was not funded in the original budget. The County
budgeted ad valorem taxes at 95% of the total tax levy, as allowed by State law; actual collections
were 97%. Other revenues were approximately the same level as the prior year.
Other Governmental Funds
The Road and Bridge (Transportation) Fund accounts for motor fuel taxes designated for the annual
maintenance of roads, bridges, right-of-way, drainage systems, etc. The County has the legal
authority to levy ad valorem taxes for the Transportation Fund, but has elected not to do so. As of
September 30, 2014, revenues exceeded expenditures and transfers in the amount of $575,660.
The ending fund balance was $1,129,955.
The Fine and Forfeiture Fund accounts for expenditures relating to the judicial system and the
funding of the operations of the Sheriff, a separate Constitutional Officer. Financing is provided by
ad valorem and local option sales taxes, state shared revenues, and current related fines and fees.
For the fiscal year ended September 30, 2014, expenditures and transfers were exceeded by
revenues by $199,231, increasing the fund balance to $1,680,964.
The Library Fund accounts for expenditures relating to the operation of the Suwannee River
Regional Library System, which includes the County library services. Financing is provided by state
and local government grants and library related fees. For the fiscal year ended September 30,
2014, revenues exceeded expenditures by $231,660.
The Clerk Court Related Fund is the general operating fund of the Clerk of the Circuit Court, a
Constitutional Officer. The primary source of funds are various court related fees and service
charges. Expenditures for the year were $1,150,445, all of which were funded by operating
revenues.
The Sheriff General Fund is the operating fund of the Sheriff, a Constitutional Officer. The primary
source of funds are transfers from the Board of County Commissioners Fine and Forfeiture Fund.
16
Expenditures totaled $7,791,582 for the year and by law this fund has no ending fund balance.
The Reserve Capital Infrastructure Fund is a capital projects fund established by the County to fund
future infrastructure improvements. It was funded by an equity transfer from the former Hospital
Investment Fund. Its only outlay for the year was a transfer of $60 to the General Fund, leaving an
ending fund balance of $4,302,829.
The Road and Bridge Construction Fund is a capital projects fund established by the County to fund
road improvement projects throughout the County. It is funded by County-levied fuel taxes and had
an ending fund balance of $2,809,155.
The Recreation Fund accounts for the County’s various recreation programs. It is funded by service
charges and transfers from other funds and governments. It had an ending fund balance of
$238,111 at year end.
Proprietary Funds
The Solid Waste Collection Fund accounts for the revenues, expenses, assets, and liabilities
associated with the County-operated solid waste collection service provided to residential and
commercial customers within the County. This is operated like a business where the rates
established by the County generate sufficient funds to pay the costs of current operations and
provide for the accumulation of funding for capital asset acquisitions. Total assets as of
September 30, 2014, were $2,849,321, total liabilities were $138,759, and net position was
$2,710,562. Total revenue was $1,315,302. The net loss for the year was $113,165.
The Solid Waste Disposal Fund accounts for the revenues, expenses, assets, and liabilities
associated with the County operated solid waste disposal services. This fund is substantially
financed by tippage fees and special assessments charged to users of the services. Total assets as
of September 30, 2014, were $2,935,754, total liabilities were $2,850,218, and net position was
$85,536. Total income was $1,639,281.
CAPITAL ASSETS ACTIVITY
The County’s capital assets for its governmental and business-type activities as of September 30,
2014, was $52,409,744 (net of accumulated depreciation). This investment in capital assets
includes land, buildings, equipment, infrastructure, and construction in progress, net of
depreciation. In previous years, general fixed assets were recorded at cost or fair market value at
the time of acquisition. Depreciation was not recognized for governmental activities.
The most significant change in capital assets during the fiscal year was the completion of various
road and other capital projects.
The following schedule provides a summary of the County’s capital assets activity for the year
ended September 30, 2014:
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Capital Assets
Governmental
Activities
Land and improvements
$ 7,370,749
Construction in progress
4,150,690
Infrastructure
50,177,923
Buildings and improvements
20,934,883
Equipment
20,042,488
Total
102,676,733
Less accumulated depreciation (51,905,502)
Total
$50,771,231
Business-type
Activities
$ 5,403,338
2,937,007
8,340,345
(6,701,832)
$ 1,638,513
Totals
2014
$ 12,774,087
4,150,690
50,177,923
20,934,883
22,979,495
111,017,078
(58,607,334)
52,409,744
2013
$ 12,308,585
3,504,986
47,091,449
20,466,132
22,763,133
106,134,285
(54,738,229)
51,396,056
DEBT MANAGEMENT
Government Activities Debt
New debt of $4,500,000 was issued during the year related to the County’s Catalyst Site Economic
Development project. A total of $170,156 in principal reductions were made on governmental
activities debt, leaving the following balances at September 30, 2014:
2014
40,000
4,339,844
$4,379,844
Bank notes
Revenue bonds
$
$
$
2013
50,000
50,000
OTHER FINANCIAL INFORMATION
Economic Factors and Next Year’s Budget

The current unemployment rate for the County, was 5.5%. This was a decrease
from the prior fiscal year.

The official estimated population for the County in 2014 was 44,168, and is
estimated to be 47,520 by the end of 2020.

The ad valorem tax millage rate for the County was 8.50 mills in 2014, which was
the same as the prior year.
REQUEST FOR INFORMATION
This financial report is designed to present users with a general overview of the County’s finances
and to demonstrate the County’s accountability. Questions concerning this report or requests for
additional information should be addressed to the Clerk of the Circuit Court, 200 S. Ohio Ave., Live
Oak, Florida 32064, or by calling (386) 362-0545.
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BASIC FINANCIAL STATEMENTS
19
STATEMENT OF NET POSITION
September 30, 2014
G overn m en tal
Activities
AS S E T S
Cu rren t assets:
Cash an d cash eq u ivalen ts
Accou n ts receivab le - n et
Du e f rom oth er f u n d s
Du e f rom oth er g overn m en tal u n its
P rep aid exp en ses
In vestm en ts
T otal cu rren t assets
$
15,842,520
504,557
80,246
2,124,638
106,588
5,273,656
23,932,205
Restricted assets:
In vestm en ts
T otal restricted assets
Non cu rren t assets:
Cap ital assets - n et
T otal assets
L IABIL IT IE S
Cu rren t liab ilities ( p ayab le f rom
cu rren t assets) :
Accou n ts p ayab le
Accru ed salaries
Accru ed liab ilities
Du e to oth er f u n d s
Du e to oth er g overn m en tal u n its
Def erred reven u es
Dep osits
Accru ed com p en sated ab sen ces
Cu rren t p ortion n otes p ayab le
Cu rren t p ortion reven u e b on d s p ayab le
O th er cu rren t liab ilities
T otal cu rren t liab ilities ( p ayab le f rom
cu rren t assets)
Bu sin ess - typ e
Activities
$
-
50,771,231
74,703,436
$
$
391,929
329,619
289,645
2,074
371,278
434,165
361,838
10,000
401,522
31,734
Cu rren t liab ilities ( p ayab le f rom
restricted assets)
L an d f ill p ostclosu re costs
T otal cu rren t liab ilities ( p ayab le f rom
restricted assets)
Non cu rren t liab ilities
O P E B ob lig ation
L an d f ill p ostclosu re costs
Reven u e b on d s p ayab le
Notes p ayab le
T otal lon g - term liab ilities
T otal liab ilities
( Con tin u ed )
S ee n otes to f in an cial statem en ts.
20
2,471,165
86,916
1,003
5,215
2,564,299
T otal
$
1,582,263
1,582,263
$
$
1,638,513
5,785,075
37,217
26,739
3,866
36,715
96,887
6,693
-
18,313,685
591,473
81,249
2,129,853
106,588
5,273,656
26,496,504
1,582,263
1,582,263
$
$
52,409,744
80,488,511
429,146
356,358
293,511
38,789
371,278
434,165
96,887
368,531
10,000
401,522
31,734
2,623,804
208,117
2,831,921
-
186,425
186,425
-
186,425
186,425
2,050,416
137,000
3,938,322
30,000
6,155,738
8,779,542
51,195
2,543,240
2,594,435
2,988,977
2,101,611
137,000
2,543,240
3,938,322
30,000
8,750,173
11,768,519
September 30, 2014
G overn m en tal
Bu sin ess - typ e
Activities
Activities
T otal
NE T P O S IT IO N
In vested in cap ital assets, n et of
related d eb t
$
46,391,387
$
1,638,513
$
48,029,900
Restricted f or:
Road p rojects
2,809,155
-
O th er p u rp oses
3,012,252
1,582,263
Un restricted
T otal n et p osition
13,711,100
$
65,923,894
See notes to financial statements.
21
2,809,155
4,594,515
( 424,678)
2,796,098
13,286,422
$
68,719,992
STATEMENT OF ACTIVITIES
Ch arg es f or
S ervices
E xp en ses
F u n ction s/P rog ram s
G overn m en tal Activities
G en eral G overn m en t
P u b lic S af ety
P h ysical E n viron m en t
T ran sp ortation
E con om ic E n viron m en t
Hu m an S ervices
Cu ltu re/recreation
Cou rt related
In terest on lon g - term d eb t
T otal g overn m en tal activities
Bu sin ess - typ e activities
P h ysical E n viron m en t
S olid W aste
T otal g overn m en t
$
7,995,764
13,155,216
526,939
8,563,913
2,495,124
1,589,701
4,062,334
1,715,367
45,613
40,149,971
2,691,032
42,841,003
$
1,308,309
3,277,905
58,169
828,052
2,176,972
1,295,164
8,944,571
2,838,952
11,783,523
P rog ram S ervices
O p eratin g
G ran ts an d
Con trib u tion s
$
17,597
504,187
22,860
228,075
354,682
213,089
1,090,154
76,336
2,506,980
90,909
2,597,889
Cap ital
G ran ts an d
Con trib u tion s
$
4,800
2,115,419
2,789,379
6,875
4,916,473
22
$
4,916,473
G en eral reven u es
Ad valorem taxes
S ales an d u se taxes
Com m u n ication s service tax
S tate sh ared reven u e
S tate p aym en ts in lieu of taxes
In terest
M iscellan eou s
Net g ain ( loss) on d isp osition of f ixed assets
T otal g en eral reven u e
Ch an g e in n et p osition
Net p osition - b eg in n in g
Net p osition - en d in g
Net ( E xp en ses) Reven u es an d
Ch an g es in Net P osition
Bu sin ess
G overn m en tal
T yp e
Activities
Activities
$
( 6,669,858)
( 9,368,324)
1,669,509
( 4,718,407)
( 2,140,442)
( 1,376,612)
( 788,333)
( 343,867)
( 45,613)
( 23,781,947)
$
-
$
T otal
( 6,669,858)
( 9,368,324)
1,669,509
( 4,718,407)
( 2,140,442)
( 1,376,612)
( 788,333)
( 343,867)
( 45,613)
( 23,781,947)
( 23,781,947)
238,829
238,829
238,829
( 23,543,118)
12,633,106
5,540,064
296,511
7,230,632
2,778
36,199
954,258
289,791
26,983,339
3,201,392
62,722,502
65,923,894
2,660
22,062
( 34,052)
( 9,330)
229,499
2,566,599
2,796,098
12,633,106
5,540,064
296,511
7,230,632
2,778
38,859
976,320
255,739
26,974,009
3,430,891
65,289,101
68,719,992
$
$
GOVERNMENTAL FUNDS
BALANCE SHEET
September 30, 2014
S pe c ia l Re ve nue Funds
G e ne ra l
Fund
AS S ETS
Curre nt a sse ts
Ca sh
Ac c ounts re c e iva ble
Due from othe r funds
Adva nc e s to othe r funds
Due from othe r
gove rnme nta l units
P re pa id insura nc e
Inve stme nts
Tota l a sse ts
LIABILITIES AND FUND
BALANCES
LIABILITIES
Ac c ounts pa ya ble
Ac c rue d wa ge s
O the r a c c rue d lia bilitie s
Due to othe r funds
Due to othe r gove rnme nta l
units
Re ve nue s c olle c te d in
a dva nc e
O the r c urre nt lia bilitie s
Adva nc e s from othe r funds
Tota l lia bilitie s
FUND BALANCES
Nonspe nda ble :
P re pa id e xpe nse s
Adva nc e s from othe r funds
Re stric te d
Assigne d
Committe d
Una ssigne d
Tota l fund ba la nc e s
Tota l lia bilitie s a nd fund
ba la nc e s
S e e note s to fina nc ia l sta te me nts.
$
$
$
$
5 , 18 5 , 8 5 5
483,299
2 2 7 , 2 15
375,272
1, 15 3 , 15 8
10 2 , 6 4 2
1, 0 4 4 , 6 0 1
8,572,042
18 5 , 0 6 3
16 0 , 5 10
258,066
30,608
Roa d a nd
Bridge
$
$
$
Fine a nd
Forfe iture
729,965
16 5
46,731
588,473
1, 3 6 5 , 3 3 4
8 1, 2 0 5
80,074
12 , 18 7
6 1, 9 13
$
$
$
Libra ry
1, 15 0 , 5 8 8
4 0 1, 4 3 9
15 7 , 6 6 1
1, 7 0 9 , 6 8 8
28,724
-
14 , 7 2 4
-
-
6,693
655,664
235,379
28,724
10 6 , 5 8 8
375,272
73,880
1, 8 8 1, 4 2 7
1, 7 7 9 , 18 4
3,700,027
7 , 9 16 , 3 7 8
-
1, 6 8 0 , 9 6 4
1, 6 8 0 , 9 6 4
8,572,042
-
1, 12 9 , 9 5 5
1, 12 9 , 9 5 5
$
1, 3 6 5 , 3 3 4
$
1, 7 0 9 , 6 8 8
$
$
$
1, 5 18 , 2 11
1, 5 18 , 2 11
19 , 115
48,720
7,736
37,584
Re c re a tion
$
$
$
248,970
28,567
277,537
$
8,398
17 , 15 4
2,982
10 , 8 9 2
-
$
Ca pita l P roje c ts Funds
Cle rk of
Circ uit Court
Court
Re la te d
$
$
12 0 , 4 6 2
73,771
48,055
242,288
8 , 17 3
5,835
7 1, 8 5 7
Re se rve
Ca pita l
Infra struc ture
S he riff
O pe ra ting
$
$
$
375,638
16 , 4 7 9
27,708
4 19 , 8 2 5
382,433
$
$
$
73,774
4,229,055
4,302,829
-
Roa d a nd
Bridge
Construc tion
$
$
$
O the r
G ove rnme nta l
Funds
2 , 7 17 , 9 3 2
9 1, 9 7 3
2,809,905
750
-
$
$
$
3 , 7 2 1, 12 5
4 , 6 14
10 7 , 5 6 7
29,043
3,946
3,866,295
60,501
17 , 3 2 6
8,674
18 3 , 2 6 4
Tota l
G ove rnme nta l
Funds
$
$
$
15 , 8 4 2 , 5 2 0
504,557
856,723
375,272
2 , 12 4 , 6 3 8
10 6 , 5 8 8
5,273,656
25,083,954
3 9 1, 9 2 9
3 2 9 , 6 19
289,645
778,551
-
13 4 , 3 6 5
-
-
-
2 2 2 , 18 9
3 7 1, 2 7 8
341
113 , 4 9 6
39,426
22,058
242,288
37,277
115
4 19 , 8 2 5
-
750
396,547
2,868
375,272
1, 2 6 6 , 6 4 1
4 3 4 , 16 5
3 1, 7 3 4
375,272
3 , 0 0 2 , 19 3
1, 4 0 4 , 7 15
1, 4 0 4 , 7 15
2 3 8 , 111
2 3 8 , 111
-
-
4,302,829
4,302,829
2 , 8 0 9 , 15 5
2 , 8 0 9 , 15 5
1, 5 3 3 , 6 5 7
17 6 , 0 9 3
8 18 , 7 0 3
7 1, 2 0 1
2,599,654
10 6 , 5 8 8
375,272
5 , 8 2 1, 4 0 7
5 , 10 6 , 5 5 0
6 , 9 0 0 , 7 16
3 , 7 7 1, 2 2 8
2 2 , 0 8 1, 7 6 1
1, 5 18 , 2 11
$
277,537
$
242,288
$
4 19 , 8 2 5
$
4,302,829
$
2,809,905
$
3,866,295
Amounts re porte d for gove rnme nta l a c tivitie s in the sta te me nt of
ne t position a re diffe re nt be c a use :
Ca pita l a sse ts use d in gove rnme nta l a c tivitie s a re not fina nc ia l
re sourc e s a nd, the re fore , a re not re porte d in the funds.
Long- te rm lia bilitie s, inc luding note s pa ya ble of ($ 4 0 , 0 0 0 ), re ve nue bonds pa ya ble of $ 4 , 3 3 9 , 8 4 4
c ompe nsa te d a bse nc e s of ($ 2 , 4 12 , 2 5 4 ) a nd O P EB obliga tion ($ 13 7 , 0 0 0 )
a re not due a nd pa ya ble in the c urre nt pe riod a nd the re fore a re not
re porte d in the funds.
Ne t position of gove rnme nta l a c tivitie s
23
5 0 , 7 7 1, 2 3 1
$
(6 , 9 2 9 , 0 9 8 )
65,923,894
GOVERNMENTAL FUNDS
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
S pe c ia l Re ve nue Funds
G e ne ra l
Fund
REV ENUES
Ta xe s
S pe c ia l a sse ssme nts
Lic e nse s a nd pe rmits
Inte rgove rnme nta l
Cha rge s for se rvic e s
Fine s a nd forfe iture s
Misc e lla ne ous
Inte re st
Tota l re ve nue s
$
7,426,388
32,609
9 , 0 8 1, 13 3
1, 3 5 8 , 9 2 1
17 , 9 7 1
1, 6 0 5 , 3 9 7
5,760
19 , 5 2 8 , 17 9
EX P ENDITURES
Curre nt e xpe nditure s
G e ne ra l gove rnme nt
3,476,334
P ublic sa fe ty
3 , 7 5 0 , 10 2
P hysic a l e nvironme nt
520,534
Tra nsporta tion
304,799
Ec onomic e nvironme nt
2,046,664
Huma n se rvic e s
1, 5 8 9 , 7 0 1
Culture / re c re a tion
110 , 15 6
Court re la te d
Ca pita l outla y
243,935
P ublic sa fe ty
18 , 8 7 6
18 6 , 6 7 4
Tra nsporta tion
6 2 1, 6 0 7
2 , 6 3 6 , 5 10
Court re la te d
De bt se rvic e
P rinc ipa l
16 0 , 15 6
Inte re st
4 5 , 12 7
Tota l e xpe nditure s
15 , 7 11, 17 5
Exc e ss of re ve nue s ove r
(unde r) e xpe nditure s
3 , 8 17 , 0 0 4
O THER FINANCING
S O URCES (US ES )
P roc e e ds of long- te rm de bt
4,500,000
S a le of fixe d a sse ts
Inte rfund tra nsfe rs in
9 15 , 17 4
Inte rfund tra nsfe rs out
(5 , 6 7 6 , 3 6 3 )
Tota l othe r fina nc ing
sourc e s (use s)
(2 6 1, 18 9 )
Ne t c ha nge in fund
ba la nc e s
3 , 5 5 5 , 8 15
Fund ba la nc e s a t be ginning
of ye a r
4,256,655
P rior pe riod a djustme nt
10 3 , 9 0 8
Fund ba la nc e s a t e nd of
ye a r
$
7 , 9 16 , 3 7 8
S e e note s to fina nc ia l sta te me nts.
Roa d a nd
Bridge
$
$
1, 5 9 6 , 6 4 2
2,955
2,687,477
480,747
3 8 , 2 15
1, 0 3 7
4,807,073
Fine a nd
Forfe iture
$
8,346,820
425,250
13 1, 0 2 7
99,351
46,400
1, 0 4 4
9,049,892
$
Libra ry
Re c re a tion
2 , 10 5 , 4 2 9
110 , 0 0 0
26,655
46,726
2 , 2 8 8 , 8 10
$
Ca pita l P roje c ts Funds
Cle rk of
Circ uit Court
Court
Re la te d
203,336
2 19 , 4 9 6
63,461
486,293
$
Re se rve
Ca pita l
Infra struc ture
S he riff
O pe ra ting
19 9 , 5 9 8
9 16 , 2 3 2
2 2 , 7 11
828
1, 13 9 , 3 6 9
$
95,922
30,575
10 , 6 4 5
1, 6 6 9
13 8 , 8 11
$
16 , 119
16 , 119
Roa d a nd
Bridge
Construc tion
$
O the r
G ove rnme nta l
Funds
9 8 3 , 5 17
2,203
985,720
$
116 , 3 11
1, 5 7 1, 8 8 1
18 3 , 9 5 1
1, 15 3 , 0 11
1, 4 4 3 , 0 5 4
35,252
110 , 3 0 7
7,539
4 , 6 2 1, 3 0 6
Tota l
G ove rnme nta l
Funds
$
18 , 4 6 9 , 6 7 8
1, 5 7 1, 8 8 1
2 19 , 5 15
15 , 9 5 1, 15 6
4,690,052
17 9 , 2 2 9
1, 9 4 3 , 8 6 2
3 6 , 19 9
4 3 , 0 6 1, 5 7 2
5,332,709
-
459,592
3 10 , 4 2 1
2 , 9 0 8 , 6 13
-
1, 0 0 5 , 9 5 8
-
1, 15 0 , 4 4 5
7,507,495
-
60
-
54
-
3 , 5 11, 2 17
943,700
447,776
254,501
6 , 9 8 7 , 6 11
12 , 6 6 0 , 8 8 9
520,534
5,637,562
2,494,440
1, 5 8 9 , 7 0 1
4,024,727
1, 7 15 , 3 6 7
1, 0 12 , 12 5
-
10 3 , 6 8 3
12 0 , 6 2 7
-
17 , 12 7
-
-
284,087
-
-
864
-
73,046
2 5 5 , 2 18
30,641
3 16 , 9 8 1
5 5 8 , 18 1
18 6 , 6 7 4
1, 6 3 4 , 5 9 6
2 , 6 3 6 , 5 10
13 7 , 7 5 4
13 4 , 3 2 4
6,344,834
873,696
3,029,240
10 , 0 0 0
1, 0 3 3 , 0 8 5
1, 15 0 , 4 4 5
7 , 7 9 1, 5 8 2
60
9 18
486
5 , 5 16 , 5 8 5
17 0 , 15 6
4 5 , 6 13
4 1, 4 5 1, 6 2 0
(1, 5 3 7 , 7 6 1)
8 , 17 6 , 19 6
(7 4 0 , 4 3 0 )
(5 4 6 , 7 9 2 )
407,391
1, 8 3 6 , 0 3 0
(13 0 , 0 0 0 )
(7 , 9 7 6 , 9 6 5 )
972,090
-
6 3 1, 5 9 5
-
2 , 113 , 4 2 1
(7 , 9 7 6 , 9 6 5 )
972,090
6 3 1, 5 9 5
11, 0 7 6
575,660
19 9 , 2 3 1
2 3 1, 6 6 0
84,803
-
554,295
-
1, 4 8 1, 7 3 3
-
1, 17 3 , 0 5 5
-
15 3 , 3 0 8
-
-
1, 12 9 , 9 5 5
$
1, 6 8 0 , 9 6 4
$
1, 4 0 4 , 7 15
$
2 3 8 , 111
24
$
(11, 0 7 6 )
(7 , 6 5 2 , 7 7 1)
16 , 0 5 9
984,802
(8 9 5 , 2 7 9 )
16 1, 9 19
(15 0 , 8 4 3 )
7,652,771
-
-
-
2,784,942
(1, 0 2 0 , 3 5 0 )
7,652,771
-
-
1, 7 6 4 , 5 9 2
4,907,391
-
16 , 0 5 9
984,802
8 6 9 , 3 13
6 , 5 17 , 3 4 3
-
4,286,770
-
1, 8 2 4 , 3 5 3
-
-
$
-
$
4,302,829
$
2 , 8 0 9 , 15 5
1, 6 0 9 , 9 5 2
4,500,000
407,391
14 , 9 5 4 , 5 2 1
(14 , 9 5 4 , 5 2 1)
1, 8 3 4 , 2 4 9
(10 3 , 9 0 8 )
$
2,599,654
15 , 5 6 4 , 4 18
$
2 2 , 0 8 1, 7 6 1
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES, AND CHANGES IN FUND BALANCES OF
GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
Net change in fund balances - total governmental funds
Amounts reported for governmental activities in the statement
of activities are different because:
Governmental funds report capital outlay as expenditures.
However, in the statement of activities, the cost of those
assets is allocated over their estimated useful lives as
depreciation expense.
Expenditures for capital assets
Loss on disposition of fixed assets
Reclassification of fixed assets
Less current year depreciation
$ 6,517,343
$ 5,605,020
(117,600)
(101,404)
(4,316,687)
1,069,329
Proceeds of revenue bonds are revenue in the governmental funds,
but the proceeds are classified as debt in the statement of activities
Proceeds of issuance of revenue bonds
(4,500,000)
Repayments of loan principal and capital lease payments
are expenditures in the governmental funds, but the
repayment reduces long-term liabilities in the
statement of net assets
Notes payable principal payments
Revenue bond principal payments
Some expenses reported in the statement of activities do
not require the use of current financial resources, therefore,
are not reported as expenditures in governmental funds.
Net change in compensated absences
25
10,000
160,156
170,156
(55,436)
$ 3,201,392
PROPRIETARY FUND TYPES
September 30, 2014
Business Type Activities
Enterprise Funds
Solid Waste
Solid Waste
Collection
Disposal
Total
ASSETS
Current assets
Cash
$
Accounts receivable
1,581,690
$
9,868
Allowance for doubtful accounts
Due from other governmental units
Total current assets
$
83,316
(1,440)
Due from other funds
889,475
2,471,165
93,184
(4,828)
(6,268)
727
276
1,003
5,215
-
5,215
1,596,060
968,239
2,564,299
-
1,582,263
1,582,263
Restricted assets
Investments
Noncurrent assets
Land
Buildings and improvements
Equipment
193,215
286,790
3,664,145
5,116,548
2,353,389
Allowance for depreciation
583,618
(2,646,106)
Total noncurrent assets
Total assets
93,575
1,452,403
2,937,007
(4,055,726)
1,253,261
(6,701,832)
385,252
1,638,513
$
2,849,321
$
2,935,754
$
5,785,075
$
10,636
$
26,581
$
37,217
LIABILITIES AND NET POSITION
LIABILITIES
Current liabilities (payable from current assets)
Accounts payable
Wages payable
22,191
Accrued payroll liabilities
4,548
26,739
3,189
677
3,866
Due to other funds
32,931
3,784
36,715
Deposits
24,093
72,794
96,887
4,868
1,825
6,693
97,908
110,209
208,117
-
186,425
186,425
-
186,425
186,425
Accrued compensated absences
Total current liabilities (payable from current
assets)
restricted assets)
Landfill postclosure costs
Total current liabilities ( payable from
restricted assets)
(continued)
26
SUWANNEE COUNTY FLORIDA
September 30, 2014
Enterprise Funds
Solid Waste
Solid Waste
Collection
Disposal
Total
Noncurrent liabilities
$
Estimated liability for landfill closure
Total liabilities
40,851
$
10,344
$
51,195
-
2,543,240
2,543,240
40,851
2,553,584
2,594,435
138,759
2,850,218
2,988,977
NET POSITION
Invested in capital assets, net of related debt
1,253,261
385,252
1,638,513
Unrestricted (deficit)
1,457,301
(299,716)
1,157,585
Total net position
2,710,562
Total liabilities and net position
$
27
2,849,321
85,536
$
2,935,754
2,796,098
$
5,785,075
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN NET POSITION
Bu sin ess T yp e Activities
E n terp rise F u n d s
S olid W aste
S olid W aste
Collection
Disp osal
T otal
O P ERATING REV ENUES
S ta te gra nts
$
-
$
90,909
$
79,566
Conta ine r re nta l
10 , 9 3 8
-
10 , 9 3 8
Misc e lla ne ous
2 1, 9 6 2
10 0
22,062
112 , 4 6 6
9 2 3 , 10 4
1, 0 3 5 , 5 7 0
S a la rie s
5 0 1, 13 3
94,576
595,709
Employe e be ne fits
2 17 , 9 2 3
54,082
272,005
7 19 , 0 5 6
14 8 , 6 5 8
8 6 7 , 7 14
P rofe ssiona l a nd c ontra c tua l se rvic e s
3 1, 9 2 1
1, 0 0 9 , 4 6 0
1, 0 4 1, 3 8 1
Communic a tions
12 , 7 5 5
-
12 , 7 5 5
Utility se rvic e s
13 , 8 2 2
-
13 , 8 2 2
4,052
-
Tota l ope ra ting re ve nue s
832,095
90,909
9 11, 6 6 1
O P ERATING EX P ENS ES
G a rba ge a nd solid wa ste se rvic e s
P e rsonne l se rvic e s
Tota l pe rsonne l se rvic e s
O pe ra ting e xpe nse s
Re nta l a nd le a se s
4,052
Insura nc e
8 0 , 13 0
10 , 2 11
90,341
Re pa irs a nd ma inte na nc e
93,829
38,639
13 2 , 4 6 8
13 1
-
13 1
18 7 , 0 7 9
5 2 , 18 3
239,262
-
P rinting
S upplie s
Misc e lla ne ous
De pre c ia tion
Tota l ope ra ting e xpe nse s
1, 9 0 8
1, 9 0 8
204,901
1, 5 0 5
206,406
628,620
1, 113 , 9 0 6
1, 7 4 2 , 5 2 6
1, 3 4 7 , 6 7 6
1, 2 6 2 , 5 6 4
Tota l ga rba ge a nd solid wa ste
se rvic e s
O pe ra ting loss
(1, 2 3 5 , 2 10 )
2 , 6 10 , 2 4 0
(3 3 9 , 4 6 1)
(1, 5 7 4 , 6 7 1)
(3 4 , 0 5 2 )
(3 4 , 0 5 2 )
NO NO P ERATING REV ENUES (EX P ENS ES )
Loss on disposition of e quipme nt
-
Inte re st
Ta x Colle c tor fe e s
1, 8 15
845
2,660
1, 2 0 1, 0 2 1
7 15 , 3 3 2
1, 9 16 , 3 5 3
(8 0 , 7 9 1)
Tota l nonope ra ting re ve nue s (e xpe nse s)
-
1, 12 2 , 0 4 5
Ne t inc ome
(113 , 16 5 )
Ne t position be ginning of ye a r
$
28
2 , 7 10 , 5 6 2
1, 8 0 4 , 17 0
342,664
2,823,727
Ne t position e nd of ye a r
(8 0 , 7 9 1)
6 8 2 , 12 5
229,499
(2 5 7 , 12 8 )
$
85,536
2,566,599
$
2,796,098
PROPRIETARY FUNDS
STATEMENT OF CASH FLOWS
Enterprise F unds
Solid
Solid
Waste
Waste
C ollection
D isposal
F und
F und
Totals
C ASH F LOWS F ROM OPERATING AC TIVITIES
Cash received from State grants
$
Cash received from customers and users
-
$
115,644
90,909
$
912,824
90,909
1,028,468
Cash payments to employees and benefits
(702,248)
(149,317)
(851,565)
Cash payments for operating expenses
(472,183)
(1,360,639)
(1,832,822)
(1,058,787)
(506,223)
(1,565,010)
1,120,230
715,332
1,835,562
1,120,230
715,332
1,835,562
Net cash used for operating activities
C ASH F LOWS F ROM NONC APITAL
F INANC ING AC TIVITIES
Cash received from special and service
assessments net of collection fees
Net cash provided by noncapital
financing activities
C ASH F LOWS F ROM C APITAL AND RELATED
F INANC ING AC TIVITIES
Sale of equipment
-
Purchase of plant, property and equipment
9,307
9,307
(164,823)
(29,301)
(194,124)
(164,823)
(19,994)
(184,817)
Net cash used for capital and related
financing activities
C ASH F LOWS F ROM INVESTING AC TIVITIES
Interest revenue
Net cash provided by investing activities
Net increase (decrease) in cash and cash equivalents
845
2,660
1,815
845
2,660
189,960
88,395
699,515
2,382,770
(101,565)
Cash and cash equivalents - beginning of year
Cash and cash equivalents - end of year
1,815
1,683,255
$
(continued)
29
1,581,690
$
889,475
$
2,471,165
PROPRIETARY FUNDS
STATEMENT OF CASH FLOWS
Enterprise F unds
REC ONC ILIATION OF OPERATING LOSS TO
Solid
Solid
Waste
Waste
C ollection
D isposal
F und
F und
Totals
NET C ASH USED F OR OPERATING AC TIVITIES
Operating (loss)
$
(1,235,210)
$
(339,461)
$
(1,574,671)
Adjustments to reconcile operating loss to
net cash used for operating activities:
Depreciation
204,901
1,505
206,406
6,186
Changes in assets and liabilities
Decrease (increase) in:
Accounts receivable
10,214
16,400
(727)
70,415
69,688
(4,944)
-
(4,944)
(107,575)
(96,939)
Increase (decrease) in :
Accounts payable
10,636
Wages payable
Accrued payroll liabilities
Due to other funds
128
481
3,189
677
3,866
(59,100)
Deposits
Estimated liability in landfill closure
Total adjustments
Net cash used for operating activities
353
$
30
2,668
(56,432)
2,663
-
2,663
13,266
(1,464)
11,802
-
(143,330)
176,423
(166,762)
(1,058,787)
$
(506,223)
(143,330)
9,661
$
(1,565,010)
STATEMENT OF FIDUCIARY NET POSITION
AGENCY FUNDS
September 30, 2014
Board of
Cou n ty
S u p ervisor
Com m is-
of
sion ers
Clerk of th e Circu it Cou rt
S h erif f
E lection s
T ax Collector
Ad
S tate
Dom estic
Reg istry
T ax
W itn ess
Bon d
Civil
In m ate
E vid en ce
Attorn ey
Relation s
of Cou rt
Deed
an d Ju ry
an d F in e
Dep ositors
W elf are
T ru st
$
V alorem
T ag
T ax
Ag en cy
Ag en cy
T otals
AS S E T S
Cash
-
$ 39,122
115,458
$ 1,400,295
Accou n ts receivab le
$
121,254
-
$
3,210
52
$
384,105
-
$
64,655
-
-
-
$
3,379
-
$
122,875
47,656
$
29,178
-
$
986
-
$
591,292
-
$
2,503
125,430
-
10
6,070
11
6,499
-
-
-
-
-
278
1,284
14,152
Du e f rom oth er
g overn m en tal u n its
T otal assets
-
-
$
121,254
$
3,272
$
390,175
$
64,666
$
6,499
$ 39,122
$
3,379
$
170,531
$
29,178
$
986
$
591,570
$
120,009
764
$
1,540,641
764
$
3,814
$
-
$
-
$
-
$
-
$
$
-
$
-
$
-
$
-
$
26,856
$
-
$
30,670
L IABIL IT IE S
-
Cash b on d liab ility
-
-
-
-
-
39,122
-
-
-
-
-
-
39,122
Du e to in d ivid u als
-
-
-
-
-
-
-
11,856
-
-
137,757
120
149,733
Dep osits h eld in escrow
-
-
390,175
64,666
-
-
-
-
29,178
-
-
-
484,019
-
-
-
-
6,499
-
3,379
16,920
-
-
6,086
23,728
56,612
g overn m en tal u n its
117,440
3,272
-
-
-
-
-
-
-
-
2,270
96,161
219,143
In stallm en ts p ayab le
-
-
-
-
-
-
-
-
-
-
416,941
-
416,941
Du e to oth er
T otal liab ilities
NE T P O S IT IO N
-
-
-
-
-
-
-
141,755
-
986
1,660
-
144,401
121,254
3,272
390,175
64,666
6,499
39,122
3,379
170,531
29,178
986
591,570
120,009
1,540,641
$
-
$
-
$
-
$
-
$
-
$
-
31
$
-
$
-
$
-
$
-
$
-
$
-
$
-
NOTES TO FINANCIAL STATEMENTS
September 30, 2014
NOTE 1.
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Suwannee County, Florida, (the “County”) is a political subdivision of the State pursuant to Article
VIII, Section 1(a) of the Constitution of the State of Florida. The County is governed by the Board of
County Commissioners and five elected constitutional officers (Clerk of the Circuit Court, Property
Appraiser, Sheriff, Supervisor of Elections, and Tax Collector) in accordance with state statutes and
regulations. The constitutional officers maintain separate accounting records and budgets from the
Board of County Commissioners. The Constitution of the State of Florida, Article VIII, Section 1(d)
created the constitutional officers and Article VIII, Section 1(e), created the Board of County
Commissioners.
The financial statements of the County have been prepared in conformity with generally accepted
accounting principles (GAAP) as applied to government units. The Governmental Accounting
Standards Board (GASB) is the standard-setting body for governmental accounting and financial
reporting principles. Pronouncements of the Financial Accounting Standards Board (FASB) issued
after November 30, 1989, are not applied in the preparation of the financial statements of the
proprietary fund types in accordance with GASB Statement 20. The GASB periodically updates its
codification of the existing Governmental Accounting and Financial Reporting Standards which,
along with subsequent GASB pronouncements (Statements and Interpretations), constitutes GAAP
for governmental units.
A. Reporting Entity
The concept underlying the definition of the reporting entity is that elected officials are accountable
to their constituents for their actions. The reporting entity’s financial statements should allow users
to distinguish between the primary government (the Board) and its component units. However,
some component units, because of the closeness of their relationships with the Board, should be
blended as though they are part of the Board. Otherwise, most component units should be
discretely presented. As required by generally accepted accounting principles, the financial
reporting entity consists of (1) the primary government (the Board), (2) organizations for which the
Board is financially accountable, and (3) other organizations for which the nature and significance
of their relationship with the Board are such that exclusion would cause the reporting entity’s
financial statements to be misleading or incomplete. The Board is financially accountable if it
appoints a voting majority of the organization’s governing body and (a) it is able to impose its will
on that organization or (b) there is a potential for the organization to provide specific financial
benefits to, or impose specific financial burdens on, the Board. The Board may be financially
accountable if an organization is fiscally dependent on the Board regardless of whether the
organization has (a) separately elected governing board, (b) a governing board appointed by a
higher level of government, or (c) a jointly appointed board. Based on these criteria, County
32
management examined all organizations which are legally separate in order to determine which
organizations, if any, should be included in the County’s financial statements. Management
determined that there are no organizations that should be included in the County’s financial
statements as component units under current accounting pronouncements.
B. Measurement Focus and Basis of Accounting
The basic financial statements of the County are comprised of the following:




1.
Government-wide financial statements
Fund financial statements
Notes to the financial statements
Required supplementary information
Government-wide Financial Statements
Government-wide financial statements display information about the reporting government as a
whole, except for its fiduciary activities. These statements include separate columns for the
governmental and business-type activities of the primary government (including its blended
component units), as well as its discreetly presented component units. For the most part, the
effect of interfund activity has been removed from these statements. Governmental activities,
which normally are supported by taxes and intergovernmental revenues, are reported separately
from business-type activities, which rely, to a significant extent, on fees and charges for support.
Likewise, the primary government is reported separately from the legally separate component unit
for which the primary government is financially accountable.
Government-wide financial statements are reported using the economic resources measurement
focus and the accrual basis of accounting, as are the proprietary fund and agency fund financial
statements. Under the accrual basis of accounting, revenues, expenses, gains, losses, assets, and
liabilities resulting from exchange and exchange-like transactions are recognized when the
exchange takes place. Revenues, expenses, gains, losses, assets, and liabilities resulting from
nonexchange transactions are recognized in accordance with the requirements of GASB Statement
33 - Accounting and Financial Reporting for Nonexchange Transactions.
Program revenues include charges for services, special assessments, and payments made by
parties outside of the reporting government’s citizenry if that money is restricted to a particular
program. Program revenues are netted with program expenses in the statement of activities to
present the net cost of each program.
Amounts paid to acquire capital assets are capitalized as assets in the government-wide financial
statements, rather than reported as an expenditure. Proceeds of long-term debt are recorded
as liabilities in the government-wide financial statements, rather than as another financing source.
Amounts paid to reduce long-term indebtedness of the reporting government are reported as a
reduction of the related liability, rather than as an expenditure.
As a general rule, the effect of interfund activity has been eliminated from the government-wide
financial statements. As applicable, the County also chooses to eliminate the indirect costs
between governmental activities to avoid “doubling up” effect.
33
2.
Fund Financial Statements
The underlying accounting system of the County is organized and operated on the basis of separate
funds, each of which is considered to be a separate accounting entity. The operations of each fund
are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities,
fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are
allocated to and accounted for in individual funds based upon the purposes for which they are to be
spent and the means by which spending activities are controlled.
Fund financial statements for the primary government’s governmental, proprietary, and fiduciary
funds are presented after the government-wide financial statements. These statements display
information about major funds individually and nonmajor funds in the aggregate for governmental
and enterprise funds. The fiduciary statement includes financial information for the agency fund.
The agency funds of the County primarily represent assets held by the County in a custodial
capacity for other individuals or governments.
Governmental Funds
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as
soon as they are both measurable and available. Revenues are considered to be available when
they are collected within the current period or soon enough thereafter to pay liabilities of the
current period. For this purpose, the County considers revenues to be available if they are collected
within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a
liability is incurred, as under accrual accounting. Franchise fees, licenses, sales taxes, gas taxes,
operating and capital grants, and interest associated with the current fiscal period are all
considered to be susceptible to accrual and have been recognized as revenues of the current fiscal
period. All other revenue items are considered to be measurable only when cash is received by the
County.
Under the current financial resources measurement focus, only current assets and current liabilities
are generally included on the balance sheet. The reported fund balance is considered to be
measure of “available spendable resources.” Governmental funds operating statements present
increases (revenue and other financing sources) and decreases (expenditures and other financing
uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of
“available spendable resources” during a period.
Any non-current portions of long-term receivables (special assessments) due to governmental funds
are reported on their balance sheets in spite of their spending measurement focus.
Non-current portions of other long-term receivables are offset by fund balance reserve accounts.
Because of their spending measurement focus, expenditure recognition for governmental fund
types exclude amounts represented by noncurrent liabilities. Since they do not affect net current
assets, such long-term amounts are not recognized as governmental fund type expenditures or
fund liabilities.
Amounts expended to acquire capital assets are recorded as expenditures in the year that
resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded
as another financing source rather than as a fund liability. However, debt service expenditures, as
34
well as expenditures related to compensated absences and claims and judgments, are recorded
only when payment is due.
Proprietary Funds
The County’s enterprise funds are proprietary funds. In the fund financial statements, proprietary
funds are presented using the accrual basis of accounting. Revenues are recognized when they are
earned and expenses are recognized when the related goods and services are delivered. In the
fund financial statements, proprietary funds are presented using the economic resources
measurement focus. This means that all assets and all liabilities (whether current or noncurrent)
associated with their activity are included on their balance sheets. Proprietary fund type operating
statements present increases (revenues) and decreases (expenses) in total net position.
The
County applies all
GASB
pronouncements as well as all FASB Statements and
Interpretations, APB Opinions and Accounting Research Bulletins, issued on or before November
30, 1989, which do not conflict with or contradict GASB pronouncements.
Proprietary fund operating revenues, such as charges for services, result from exchange
transactions associated with the principal activity of the fund. Exchange transactions are those in
which each party receives and gives up essentially equal values. Nonoperating revenues, such as
subsidies, taxes, and investment earnings, result from nonexchange transactions or ancillary
activities.
Amounts paid to acquire capital assets are capitalized as assets in the fund financial statements,
rather than reported as an expenditure. Proceeds of long-term debt are recorded as a liability in
the fund financial statements, rather than as another financing source. Amounts paid to reduce
long-term indebtedness are reported as a reduction of the related liabilities, rather than as an
expense.
C.
Basis of Presentation
GASB Statement 34 sets forth minimum criteria (percentage of the assets, liabilities, revenues or
expenditures/expenses of either fund category and the governmental and enterprise combined) for
the determination of major funds. The County has used GASB 34 minimum criteria for major fund
determination and has also electively disclosed funds which either had debt outstanding or specific
community focus as major funds. The non-major funds are combined in a column in the fund
financial statements and detailed in the combining section.
1.
Governmental Major Funds:
General Fund - The General Fund is the general operating fund of the County. It is used to account
for all financial resources, except those required to be accounted for in another fund.
Road and Bridge Fund - The Road and Bridge Fund accounts for expenditures incurred for the
maintenance and repairs of County roads. Financing is provided by local option fuel taxes and
distributions of state shared fuel taxes.
Fine and Forfeiture Fund - The Fine and Forfeiture Fund accounts for expenditures relating to the
judicial system and the funding of the operations of the Sheriff, a separate Constitutional Officer.
Financing is provided by ad valorem and local option sales taxes, state shared revenues, and
current related fines and fees.
35
Library Fund - The Library Fund accounts for expenditures relating to the operation of the Suwannee
River Regional Library System, which includes the County library services. Financing is provided by
state and local government grants and library related fees.
Recreation Fund - The Recreation Fund accounts for revenues and expenditures associated with
the County’s various recreation programs.
Clerk of Circuit Court Related Fund - The Clerk of Circuit Court Related Fund is the general
operating fund of the Clerk of the Circuit Court, a Constitutional Officer. It is used to account for all
financial resources and expenditures of the court related operations of the Clerk.
Sheriff Operating Fund - The Sheriff Operating Fund is the general operating fund of the Sheriff, a
Constitutional Officer. It is used to account for all financial resources and expenditures of the
Sheriff, except those required to be accounted for in another fund.
Reserve Capital Infrastructure Fund - The Reserve Capital Infrastructure Fund is a capital projects
reserve fund established by the Board to fund future infrastructure improvements. It was funded by
an equity transfer from the former Hospital Investment Fund.
Road and Bridge Construction Fund - The Road and Bridge Construction Fund is a capital projects
fund established by the Board to fund road and bridge construction and improvements.
2.
Proprietary Funds:
Solid Waste Collection Fund - The Solid Waste Collection Fund accounts for the revenues, expenses,
assets, and liabilities associated with the County-operated solid waste collection service provided to
residential and commercial customers within the County.
Solid Waste Disposal Fund - The Solid Waste Disposal Fund accounts for the revenues, expenses,
assets, and liabilities associated with the County operated solid waste disposal services.
3.
Non-current Governmental Assets/Liabilities:
GASB Statement 34 requires that non-current governmental assets, such as land and buildings,
and non-current governmental liabilities, such as general obligation bonds and capital leases, be
reported in the governmental activities column in the government-wide statement of net position.
D. Assets, Liabilities and Net position or Equity
1.
Cash and Cash Equivalents
The County maintains a cash pool that is available for use by all funds. Earnings from the pooled
cash are allocated to the respective funds based on applicable cash participation by each fund.
The cash pool is managed such that all participating funds have the ability to deposit and withdraw
cash as if they were demand deposit accounts. Therefore, all balances representing participants’
equity in the cash pools are classified as cash and cash equivalents for financial statement
purposes. In addition, longer-term investments are held by certain of the County’s funds and are
reported as investments on these statements.
36
2.
Investments
Investments include bank certificates of deposit, which are fully insured by depository insurance
and pledged collateral.
3.
Allowance for Doubtful Accounts
The County provides an allowance for Solid Waste Collection and Solid Waste Disposal accounts
receivable that may become uncollectible. At September 30, 2014, this allowance was $1,440 for
the Solid Waste Collection Fund and $4,828 for the Solid Waste Disposal Fund. No other
allowances for doubtful accounts are maintained since other fund accounts receivable are
considered collectible as reported at September 30, 2014.
4.
Receivables and Payables
Activity between funds that are representative of lending/borrowing arrangements outstanding at
the end of the fiscal year are referred to as “due to/from other funds.” Any residual balances
outstanding between the governmental activities and business-type activities are reported in the
government-wide financial statements as “internal balances.”
All receivables are shown net of an allowance for doubtful accounts. Any receivables in excess of
180 days would comprise the trade accounts receivable allowance for doubtful accounts.
5.
Inventories
Inventories are valued at cost, which approximates market, using the “first-in, first-out” method of
accounting. Supplies inventories of certain governmental funds are recorded as expenditures when
consumed rather than when purchased.
6.
Restricted Assets
Certain net position of the County is classified as restricted assets on the statement of net position
because its use is limited either by law through constitutional provisions or enabling legislation; or
by restrictions imposed externally by creditors, grantors, contributions, or laws or regulations of
other governments. In a fund with both restricted and unrestricted assets, qualified expenses are
considered to be paid first from restricted net position and then from unrestricted net position.
7.
Capital Assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads,
bridges, right-of-ways, and similar items), are reported in the applicable governmental or businesstype activities column in the government-wide financial statements. Capital assets are defined by
the Board as assets with an initial, individual cost of $1,000 or more and an estimated useful life in
excess of one year. Except for roads and bridges constructed prior to October 1, 1981, assets are
recorded at historical cost. Roads and bridges constructed prior to October 1, 1981 are reported at
estimated historical cost. Donated capital assets are recorded at estimated fair market value at
the date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend its useful life are not capitalized.
Major outlays for capital assets and improvements are capitalized as projects are constructed.
Interest incurred during the construction phase of capital assets of business-type activities is
included as part of the capitalized value of the assets constructed.
37
The Board of County Commissioners holds legal title to the capital assets used in the operations of
the Board, Clerk of the Circuit Court, Property Appraiser, Supervisor of Elections and Tax Collector,
as is accountable for them under Florida Law.
The Sheriff is accountable for and thus maintains capital asset records pertaining only to
equipment used in his operations.
Property, plant, and equipment of the County are depreciated using the straight-line method over
the following estimated useful lives:
Assets
Years
Building and improvements
7 - 40
Machinery and equipment
5 - 20
Road and bridge infrastructure
40 - 50
8.
Capitalization of Interest
Interest costs related to enterprise fund bond issues are capitalized during the construction period.
These costs are netted against applicable interest earnings on construction fund investments.
During the current period, the County did not have any such capitalized interest.
9.
Deferred Revenues
Deferred revenues reported in government-wide financial statements represent unearned
revenues. The deferred revenues will be recognized as revenue in the fiscal year they are earned in
accordance with the accrual basis of accounting. Deferred revenues reported in governmental fund
financial statements represent unearned revenues or revenues which are measurable but not
available and, in accordance with the modified accrual basis of accounting, are reported as
deferred revenues.
10.
Accrued Compensated Absences
The County accrues accumulated unpaid vacation and sick leave when earned by the employee.
The current portion is the amount estimated to be used in the following year. The non-current
portion is the amount estimated to be used in subsequent fiscal years. Both the current and noncurrent estimated accrued compensated absences amounts for governmental funds are
maintained separately and represent a reconciling item between the fund and government-wide
presentation.
11. Obligation for Bond Arbitrage Rebate
Pursuant to Section 148(f) of the U.S. Internal Revenue Code, the County must rebate to the United
States Government the excess of interest earned from the investment of certain debt proceeds and
pledged revenues over the yield rate of the applicable debt. The County uses the “revenue
reduction” approach in accounting to rebatable arbitrage. This approach treats excess earnings as
a reduction of revenue. Management believes the County has no arbitrage liability outstanding as
of September 30, 2014.
38
12. Landfill Closure Costs
Under the terms of current state and federal regulations, the County was required to place a final
cover on closed landfill areas, and to perform certain monitoring and maintenance functions for a
period of thirty years after closure. The County recognizes these costs of post-closure maintenance
annually. Required obligations for closure and post-closure costs are recognized in the Solid Waste
Disposal Fund.
NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
A.
Explanation of Differences Between the Governmental Fund Balance Sheet and the
Government-wide Statement of Net Position.
“Total fund balances” of the County’s governmental funds $22,081,761 differs from “net position”
of governmental activities $65,923,894 reported in the statement of net position. This difference
primarily results from the long-term economic focus of the statement of net position versus the
current financial resources focus of the governmental fund balance sheet.
Capital related items
When capital assets (property, plant, equipment) that are to be used in governmental activities are
purchased or constructed, the costs of these assets are reported as expenditures in governmental
funds. However, the statement of net position included those capital assets among the assets of
the County as a whole.
Cost of capital assets
$ 102,676,733
Accumulated depreciation
(51,905,502)
Total
$ 50,771,231
Long-term debt transactions
Long-term liabilities applicable to the County’s governmental activities are not due and payable in
the current period and accordingly are not reported as fund liabilities. All liabilities (both current
and long-term) are reported in the statement of net position. Balances at September 30, 2014,
were:
Notes payable
Revenue bonds payable
Compensated absences
OPEB obligation
Total
$
40,000
4,339,844
2,412,254
137,000
$ 6,929,098
Elimination of interfund receivables/payable
Interfund receivables, payables and advances in the amount of $1,151,749 between governmental
funds must be eliminated for the statement of net position.
39
NO T E 2. RE CO NCIL IAT IO N O F G O V E RNM E NT - W IDE AND F UND F INANCIAL S T AT E M E NT S
A. E xp lan ation of Dif f eren ces Between th e G overn m en tal F u n d Balan ce S h eet an d th e G overn m en t- W id e S tatem en t of Net P osition
T otal
G overn m en tal
Funds
AS S E T S
Cash an d cash eq u ivalen ts
Accou n ts receivab le - n et
Ad van ces to oth er f u n d s
Du e f rom oth er g overn m en tal u n its
In vestm en ts
P rep aid exp en ses
Cap ital assets - n et
T otal assets
L IABIL IT IE S AND F UND BAL ANCE S
L iab ilities:
Accru ed wag es
Accru ed liab ilities
Du e to oth er g overn m en tal u n its
Def erred reven u es
Ad van ces f rom oth er f u n d s
Reven u e b on d s p ayab le
Notes p ayab le
O P E B ob lig ation
T otal liab ilities
$
$
$
F u n d b alan ces/n et p osition
T otal liab ilities an d f u n d b alan ce/n et p osition
15,842,520
504,557
856,723
375,272
2,124,638
5,273,656
106,588
25,083,954
391,929
329,619
289,645
778,551
371,278
434,165
31,734
375,272
3,002,193
Cap ital
Related
Item s
$
$
$
22,081,761
$
25,083,954
L on g - T erm
Deb t
T ran saction s
50,771,231
50,771,231
$
-
$
$
50,771,231
$
50,771,231
40
Reclassif ication s
an d
E lim in ation s
-
2,412,254
4,339,844
40,000
137,000
6,929,098
$
$
$
-
( 776,477)
( 375,272)
-
$
$
$
( 1,151,749)
( 6,929,098)
$
( 776,477)
( 375,272)
( 1,151,749)
S tatem en t
of
Net P osition
$
-
15,842,520
504,557
80,246
2,124,638
5,273,656
106,588
50,771,231
74,703,436
391,929
329,619
289,645
2,074
371,278
434,165
31,734
2,412,254
4,339,844
40,000
137,000
8,779,542
65,923,894
$
74,703,436
B.
Explanation of Differences Between Governmental Fund Operating Statements and the
Statement of Activities
The “net change in fund balances” for governmental funds $6,517,343 differs from the
“change in net position” for governmental activities $3,201,392 reported in the statement of
activities. The differences arise primarily from the long-term economic focus of the statement of
activities versus the current financial resources focus of the governmental funds. The effect of the
differences is illustrated below.
Capital related items
When capital assets that are to be used in governmental activities are purchased or constructed,
the resources expended for those assets are reported as expenditures in governmental funds.
However, in the statement of activities, the costs of those assets is allocated over their estimated
useful lives and reported as depreciation expense. As a result, fund balances decrease by the
amount of financial resources expended, whereas net position decreases by the amount of
depreciation expense charged for the year. The losses on disposal of fixed assets are not reported
as expenditures in the governmental funds; however, in the statement of activities, these losses are
reported.
Capital outlay and additions
$
5,503,616
Depreciation expense
(4,316,687)
Loss on disposition of fixed assets
(117,600)
Difference
$
1,069,329
Repayments of debt principal are reported as an expenditure in the governmental funds and, thus,
have the effect of reducing fund balance because current financial resources have been used.
However, the principal payments reduce the liabilities in the statement of net position and do not
result in an expense in the statement of activities.
Debt principal payments made
$ 170,156
Some expenses reported in the statement of activities do not require the use of current financial
resources and, therefore, are not reported as expenditures in governmental funds.
Net change in compensated absences
$
55,436
Reclassification and Eliminations
Transfers in and transfers out in the amount of $14,954,521 between governmental funds should
be eliminated.
41
NO TE 2 . RECO NCILIATIO N O F G O V ERNMENT- WIDE AND FUND FINANCIAL S TATEMENTS
B. Expla na tion of Diffe re nc e s Be twe e n G ove rnme nt Fund O pe ra ting S ta te me nts a nd the S ta te me nt of Ac tivitie s
Tota l
G ove rnme nta l
Funds
REV ENUES
Ta xe s
Lic e nse s a nd pe rmits
Inte rgove rnme nta l
Fine s a nd forfe iture s
Misc e lla ne ous
Inte re st
Tota l re ve nue s
$
EX P ENDITURES
Curre nt Expe nditure s
P ublic sa fe ty
Tra nsporta tion
Huma n se rvic e s
Court re la te d
Ca pita l outla y
P ublic sa fe ty
Tra nsporta tion
Court re la te d
De bt S e rvic e
P rinc ipa l
Inte re st
Tota l e xpe nditure s
$
6 , 9 8 7 , 6 11
12 , 6 6 0 , 8 8 9
520,534
5,637,562
2,494,440
1, 5 8 9 , 7 0 1
4,024,727
1, 7 15 , 3 6 7
Exc e ss of re ve nue s ove r
(unde r) e xpe nditure s
O THER FINANCING S O URCES (US ES )
P roc e e ds of long- te rm de bt
S a le of fixe d a sse ts
Loss on disposition of fixe d a sse ts
Tra nsfe rs in
Tra nsfe rs out
Tota l othe r fina nc ing sourc e s (use s)
Ne t c ha nge in fund ba la nc e
Fund ba la nc e s a t be ginning of ye a r
Fund ba la nc e s a t e nd of ye a r
18 , 4 6 9 , 6 7 8
1, 5 7 1, 8 8 1
2 19 , 5 15
15 , 9 5 1, 15 6
4,690,052
17 9 , 2 2 9
1, 9 4 3 , 8 6 2
3 6 , 19 9
4 3 , 0 6 1, 5 7 2
Ca pita l
Re la te d
Ite ms
$
Long- te rm
De bt
Tra nsa c tions
-
$
O P EB O bliga tion
Compe nsa te d
Abse nc e s
-
$
Re c la ssific a tions
a nd
Elimina tions
-
$
$
-
3 16 , 9 8 1
5 5 8 , 18 1
18 6 , 6 7 4
1, 6 3 4 , 5 9 6
2 , 6 3 6 , 5 10
13 7 , 7 5 4
13 4 , 3 2 4
(3 16 , 9 8 1)
(5 5 8 , 18 1)
(18 6 , 6 7 4 )
(1, 6 3 4 , 5 9 6 )
(2 , 6 3 6 , 5 10 )
(13 7 , 7 5 4 )
(13 4 , 3 2 4 )
-
-
-
-
-
17 0 , 15 6
4 5 , 6 13
4 1, 4 5 1, 6 2 0
(1, 18 6 , 9 2 9 )
(17 0 , 15 6 )
(17 0 , 15 6 )
55,436
-
4 5 , 6 13
4 0 , 14 9 , 9 7 1
1, 6 0 9 , 9 5 2
1, 18 6 , 9 2 9
17 0 , 15 6
(5 5 , 4 3 6 )
-
2 , 9 11, 6 0 1
4,500,000
407,391
14 , 9 5 4 , 5 2 1
(14 , 9 5 4 , 5 2 1)
4,907,391
6 , 5 17 , 3 4 3
15 , 5 6 4 , 4 18
2 2 , 0 8 1, 7 6 1
(117 , 6 0 0 )
(117 , 6 0 0 )
1, 0 6 9 , 3 2 9
4 9 , 7 0 1, 9 0 2
5 0 , 7 7 1, 2 3 1
$
42
$
$
(5 5 , 4 3 6 )
(2 , 4 9 3 , 8 18 )
(2 , 5 4 9 , 2 5 4 )
-
18 , 4 6 9 , 6 7 8
1, 5 7 1, 8 8 1
2 19 , 5 15
15 , 9 5 1, 15 6
4,690,052
17 9 , 2 2 9
1, 9 4 3 , 8 6 2
3 6 , 19 9
4 3 , 0 6 1, 5 7 2
888,206
5 11, 0 16
2,980,730
3 8 , 13 9
-
(4 , 5 0 0 , 0 0 0 )
(4 , 5 0 0 , 0 0 0 )
(4 , 3 2 9 , 8 4 4 )
(5 0 , 0 0 0 )
(4 , 3 7 9 , 8 4 4 )
119 , 9 4 7
(16 , 6 8 9 )
6,405
(5 4 , 3 7 9 )
684
(5 3 2 )
-
-
S ta te me nt
of
Ac tivitie s
$
(14 , 9 5 4 , 5 2 1)
14 , 9 5 4 , 5 2 1
-
7,995,764
13 , 15 5 , 2 16
526,939
8 , 5 6 3 , 9 13
2 , 4 9 5 , 12 4
1, 5 8 9 , 7 0 1
4,062,334
1, 7 15 , 3 6 7
-
$
407,391
(117 , 6 0 0 )
289,791
3 , 2 0 1, 3 9 2
62,722,502
65,923,894
NOTE 3. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
Budgets and Budgetary Accounting
The Board uses the following procedures in establishing the budgetary data reflected in the
financial statements.
1.
Prior to July 15, the Clerk of the Circuit Court serving as Budget Officer submits to the Board
of County Commissioners a tentative budget for the fiscal year commencing October 1.
2.
Public hearings are conducted by the Board of County Commissioners to obtain taxpayer
comments.
3.
Prior to September 30, the budget is legally enacted through passage of a resolution by the
Board of County Commissioners.
4.
The Constitutional Officers submit, at various times, to the Board and to certain divisions
within the Department of Revenue, State of Florida, a proposed operating budget for the
fiscal year commencing the following October 1. The operating budget includes proposed
expenditures and the means of financing them, as set forth in Chapter 129 of the Florida
Statutes.
5.
The Department of Revenue, State of Florida, has the final authority on the operating
budgets for the Tax Collector and the Property Appraiser, which are classified as separate
special revenue funds.
6.
The Board of County Commissioners is authorized to amend fixed appropriations by motion
to the extent that appropriations do not exceed the total approved budget of the fund; or
appropriate for the special purpose intended, reserves or unanticipated receipts.
Appropriations lapse at year end. No supplemental appropriations were necessary during
the year. Various such amendments were made during the year.
7.
Formal budgetary integration is employed as a management control device in all
governmental funds.
8.
Governmental fund budgets are initially adopted on the modified accrual basis. The legally
amended budgetary data presented in the accompanying financial statements for the fiscal
year ending September 30, 2014, are shown on this basis of accounting. Therefore, the
actual and budgetary data are on a comparable basis. The Enterprise Fund budgets are
adopted on the accrual basis.
9.
Legal control of the budget is exercised pursuant to applicable provisions of Florida
Statutes.
10.
Appropriations for the County lapse at the close of the fiscal year.
11.
The following is a comparison of the appropriations to total expenses for the proprietary
funds for the fiscal year ended September 30, 2014.
43
Primary Government
Enterprise Funds:
Solid Waste Collection
Solid Waste Disposal
Appropriations
Expenses
$ 2,389,073
2,243,100
$ 4,632,173
$ 1,428,467
1,296,616
$ 2,725,083
Variance
Positive
$
960,606
946,484
$ 1,907,090
Expenses included $287,197 in depreciation and tax collection fees.
NOTE 4. CASH AND CASH EQUIVALENTS
The Board maintains a cash pool that is available for use by all Board funds except those whose
cash and investments must be segregated due to bond covenants or other legal restrictions.
Constitutional Officers maintain separate cash accounts.
1.
Deposits
At September 30, 2014, the carrying amount of the County’s deposits was $19,709,467.
All
deposits with financial institutions were 100% insured by federal depository insurance or by
collateral provided by qualified public depositories to the State Chief Financial Officer pursuant to
the Public Depository Security Act of the State of Florida. The Act established a Trust Fund,
maintained by the State Chief Financial Officer. This Trust Fund is a multiple financial institution
pool and has the ability to assess its member financial institutions for collateral shortfalls if a
member fails.
2.
Investments
Florida Statutes, and various bond covenants authorize investments in certificates of deposit,
money market accounts, savings accounts, repurchase agreements, the Local Government Surplus
Funds Trust Fund, obligations by the Florida State Board of Administration, Florida Local
Government Investment Trust Fund, obligations of the U.S. Government, obligations of government
agencies unconditionally guaranteed by the U.S. Government, obligations of the Federal Farm
Credit Banks, obligations of the Federal Home Loan Mortgage Corporation, including Federal Home
Loan Mortgage Corporation participation certificates, obligations of the Federal Home Loan Bank,
obligations of the Government National Mortgage Association, obligations of the Federal National
Mortgage Association and securities of any management type investment company or investment
trust registered under the Investment Company Act of 1940, 15 U.S.C. ss.80a-1 et seq., provided
the portfolio is limited to U.S. Government obligations and to repurchase agreements fully
collateralized by U.S. Government obligations. The County invested in only these types of
instruments during the fiscal year.
In accordance with generally accepted accounting principles, the County’s investments are
categorized to give an indication of the level of custodial credit risk assumed at year end. Category
1 includes investments that are insured or registered, or for which the securities are held by the
County or its agent in the County’s name. Any investments in the Local Government Surplus Funds
Trust Fund, the Florida Local Government Investment Trust Fund, money market accounts and
44
guaranteed investment contracts would not be categorized since the investments are not
evidenced by securities that exist in physical or book entry form.
Currently the County has investments in certificates of deposit in the amount of $6,861,691
which are category 1 investments.
Included in cash balances is an account of $354,167 placed with the State Board of
Administration for participation in the Local Government Surplus Funds Trust Fund
investment pools created by Sections 218.405, Florida Statutes, the Florida Local
Government Trust Fund, and those made locally. On December 4, 2007, the State Board
of Administration restructured the Local Government Surplus Funds Trust Fund (Pool) to
also establish the Fund B Surplus Funds Trust Fund. The local investments operate under
the guidelines established by Section 218.415, Florida Statutes. The County’s investments
in the Pool, which the State Board of Administration indicates is a Securities and Exchange
Commission Rule 2a7-like external investment pool, as of September 30, 2014, are
similar to money market funds in which shares are reported at fair value, which is
amortized cost. None of the County’s deposits are invested in Fund B. The Local
Government Surplus Funds Trust Fund pool in which the County has invested funds, Florida
Prime, has an average maturity of 39 days.
Interest Rate Risk
 Section 218.415(17), Florida Statutes, limits investment maturities to provide sufficient
liquidity to pay obligations as they come due.
Credit Risk
 The County’s investments in Certificates of Deposit are in qualified public depositories.
 Section 218.415(17), Florida Statutes, limits investments to the State Board of
Administration Local Government Surplus Funds Trust Fund Investment Pool, or any
intergovernmental investment pool authorized pursuant to the Florida Interlocal
Cooperation Act as provided in Section 163.01, Florida Statutes; Securities and Exchange
Commission (SEC) registered money market funds with the highest credit quality rating
from a nationally recognized rating agency, interest-bearing time deposits in qualified
public depositories, as defined in Section 280.02, Florida Statutes, and direct obligations to
the United States Treasury. The County’s investment policy limits investments to these
types of securities.
Custodial Credit Risk
 Section 218.415(18), Florida Statutes, requires the County to earmark all investments and
1) if registered with the issuer or its agents, the investment must be immediately placed for
safekeeping in a location that protects the governing body’s interest in the security; 2) if in
book entry form, the investment must be held for the credit of the governing body by a
depository chartered by the Federal Government, the State, or any other state or territory of
the United States which has a branch or principal place of business in this State, or by a
national association organized and existing under the laws of the United States which is
45
authorized to accept and execute trusts and which is doing business in this State, and must
be kept by the depository in an account separate and apart from the assets of the financial
institution; or 3) if physically issued to the holder but not registered with the issuer or its
agents, must be immediately placed for safekeeping in a secured vault. All County
investments complied with this provision of law.
There were no legal or contractual provisions regarding deposits and investments at year end.
NOTE 5. PROPERTY TAX REVENUES
Taxable values for all property are established as of January 1, which is the date of lien, for the
fiscal year starting October 1. Property tax revenues recognized for the 2013-2014 fiscal year were
levied in October 2013. All taxes are due and payable on November 1 or as soon as the
assessment roll is certified and delivered to the Tax Collector. Discounts are allowed for early
payment at the rate of 4% in November, 3% in December, 2% in January, and 1% in February.
Taxes paid in March are without discount. All unpaid taxes become delinquent as of April 1.
Virtually all unpaid taxes are collected via the sale of tax certificates on or prior to June 1; therefore,
there were no material taxes receivable at fiscal year end.
NOTE 6. CAPITAL ASSETS
Capital asset activity for the year ended September 30, 2014, was as follows:
Be ginning
O the r
Ba la nc e
Additions
Re c la ssific a tions/
Ending
De le tions
Ba la nc e
Ca pita l O utla y
G ove rnme nta l a c tivitie s:
Ca pita l a sse ts:
La nd a nd improve me nts
$
Construc tion in progre ss
6,905,247
$
-
$
465,502
$
-
$
-
4 , 15 0 , 6 9 0
Infra struc ture
4 7 , 0 9 1, 4 4 9
-
3,086,474
Buildings a nd improve me nts
2 0 , 4 6 6 , 13 2
-
473,781
(5 , 0 3 0 )
Equipme nt
19 , 9 7 6 , 8 9 2
26,397
805,758
(7 6 6 , 5 5 9 )
20,042,488
97,944,706
26,397
8,982,205
(4 , 2 7 6 , 5 7 5 )
10 2 , 6 7 6 , 7 3 3
Tota l c a pita l a sse ts
Le ss a c c umula te d de pre c ia tion
(4 8 , 2 4 2 , 8 0 4 )
-
(3 , 5 0 4 , 9 8 6 )
7,370,749
3,504,986
4 , 15 0 , 6 9 0
-
(4 , 3 16 , 6 8 7 )
5 0 , 17 7 , 9 2 3
20,934,883
653,989
(5 1, 9 0 5 , 5 0 2 )
G ove rnme nta l a c tivitie s c a pita l
a sse ts, ne t
$
4 9 , 7 0 1, 9 0 2
$
26,397
$
286,790
$
-
$
4 , 6 6 5 , 5 18
$ (3 , 6 2 2 , 5 8 6 )
$
$
$
5 0 , 7 7 1, 2 3 1
Busine ss- type a c tivitie s :
La nd
$
-
-
Equipme nt
2,786,241
-
19 4 , 12 7
Colle c tion site s
1, 4 5 2 , 4 0 3
-
-
-
La ndfill
3 , 6 6 4 , 14 5
-
-
-
8 , 18 9 , 5 7 9
-
19 4 , 12 7
(6 , 4 9 5 , 4 2 5 )
-
(2 0 6 , 4 0 7 )
Tota l c a pita l a sse ts
Le ss a c c umula te d de pre c ia tion
(4 3 , 3 6 1)
286,790
2,937,007
1, 4 5 2 , 4 0 3
3 , 6 6 4 , 14 5
(4 3 , 3 6 1)
8,340,345
-
(6 , 7 0 1, 8 3 2 )
Busine ss- type a c tivitie s c a pita l
a sse ts, ne t
$
1, 6 9 4 , 15 4
$
-
46
$
(12 , 2 8 0 )
$
(4 3 , 3 6 1)
$
1, 6 3 8 , 5 13
Depreciation expense was charged to functions/programs of the County as follows:
Governmental activities:
General Government
Public Safety
Transportation
Culture/Recreation
Total depreciation expense - governmental activities
$
$
Business-type activities:
Solid waste collection
Solid waste disposal
Total depreciation expense - business-type activities
NOTE 7.
786,802
511,016
2,980,730
38,139
4,316,687
$
204,901
1,505
206,406
$
INTERFUND RECEIVABLES/PAYABLES
Balances at September 30, 2014, were:
General Fund
$
Special Revenue Funds:
Clerk of the Circuit Court Court Related
Clerk of the Circuit Court Noncourt Related
Inmate Welfare
911 Addressing
Emergency Management
Fine and Forfeiture
Fire Protection
Law Education
Library
Municipal Services
Property Appraiser Operating
Public Records Modernization Trust
Recreation
Renovation Construction
Road and Bridge
Sheriff Operating
Supervisor of Elections Operating
Tax Collector Operating
Tourist Development Trust
Receivable
227,215
$
73,771
58,563
16,920
401,439
644
604
926
4,992
46,731
9,942
14,976
Agency Funds:
Ad Valorem Tax
Child Support Domestic Relations
Civil Depositors
Domestic Relations
Inmate Welfare
Registry of the Court
Tag Agency
Tax Deed
Witness and Jury
Proprietary Funds:
$
47
Payable
30,608
71,857
81,783
1,346
1,988
37,584
3,687
53,622
9,178
10,892
61,913
382,433
7,843
18,825
4,992
278
10
6,070
1,284
11
6,499
6,086
3,379
16,920
23,728
6,499
727
276
871,878
32,931
3,784
871,878
$
NOTE 8. INTERFUND TRANSFERS
Interfund transfers for the year ended September 30, 2014, consisted of the following:
Transfers are used to 1) move revenues from the fund that state law requires to collect them to the
fund that state law requires to expend them, 2) provide matching funds for grants, and 3) use
unrestricted general fund revenues to finance transportation activities which must be accounted for
in another fund.
Transfer from General Fund to:
Special Revenue Funds
Capital Projects Fund
Transfer from Road and Bridge Fund to:
Construction Renovation
Transfer from Fire Protection Fund to:
General Fund
Transfer from Tourist Development Fund to:
Recreation Fund
Transfer from Fine and Forfeiture Fund to:
Clerk of Circuit Court Public Records Modernization Trust Fund
Sheriff Operating Fund
Renovation Construction
Transfer from Clerk of Circuit Court, Court Related Fund to:
Clerk of Circuit Court Noncourt Related Fund
Transfer from Clerk of Circuit Court, Noncourt Related Fund to:
Clerk of Circuit Court Related Fund
General Fund
Transfer from Clerk of Circuit Court, Public Records Modernization Trust to:
Clerk of Circuit Court, Court Related Fund
Transfer from Property Appraiser Operating to:
General Fund
Transfer from Supervisor of Elections Operating to:
General Fund
NOTE 9.
$
5,607,582
68,781
130,000
790,175
10,000
199,195
7,677,770
100,000
150,843
127,383
8,012
23,393
53,622
$
7,765
14,954,521
RECEIVABLE AND PAYABLE BALANCES
Receivables at September 30, 2014, were as follows:
Accounts
Governmental Activities:
General
Road and Bridge
Fine and forfeiture
Recreation
Clerk of Circuit Court, Court Related
Sheriff Operating
Road and Bridge Construction
Other governmental
Total governmental activities
Total business-type activities
$
$
$
$
Due from
Other
Governments
483,299
165
16,479
4,614
504,557
$
8,428
78,488
86,916
$
48
$
$
Total
Receivables
1,153,158
588,473
157,661
28,567
48,055
27,708
91,973
29,043
2,124,638
$
5,215
5,215
$
$
$
1,636,457
588,638
157,661
28,567
48,055
44,187
91,973
33,657
2,629,195
13,643
78,488
92,131
Payables at September 30, 2014, were as follows:
Salaries
and
Benefits
Vendors
Governmental Activities:
General
Road and Bridge
Fine and Forfeiture
Library
Recreation
Clerk Court Related
Sheriff Operating
Road and Bridge Construction
Other governmental
Total governmental activities
Total business-type activities
NOTE 10.
A.
$
$
185,063
81,205
28,724
19,115
8,398
8,173
750
60,501
391,929
$
10,636
26,581
37,217
$
$
$
$
$
Other
Liabilities
418,576
92,261
56,456
20,136
5,835
26,000
619,264
$
20,512
7,050
27,562
$
$
$
21,417
156,423
115
225,057
403,012
24,093
72,794
96,887
Total
Payables
$
$
$
$
625,056
173,466
28,724
75,571
28,534
170,431
115
750
311,558
1,414,205
55,241
106,425
161,666
LONG-TERM LIABILITIES
Governmental Activities
Notes Payable
1.
First Federal Savings Bank of Florida Note Payable
In April, 2003, the Board entered into a note payable with First Federal Savings Bank of Florida
(First Federal) in the amount of $150,000, in exchange for naming rights (advertising) granted to
First Federal Savings Bank of Florida on the County Recreation Sports Complex (First Federal
Sportsplex ) for a period of fifteen years. Principal payments of $10,000 with accrued interest at
12% shall be forgiven by First Federal in exchange for these rights on an annual basis on the first
day of May over the fifteen year period as long as the County complies with the terms of the
agreement.
The following is a schedule of the future minimum principal and interest payments under this note
payable, and the present value of the net minimum note payments at September 30, 2014:
49
Year Ending
September 30
2015
2016
2017
2018
Less amount representing interest
Present value of future minimum note payments
2.
Total
14,800
13,600
12,400
11,200
52,000
(12,000)
$ 40,000
$
Revenue Bonds Payable
In February, 2014 the County entered into a loan with Capital City Bank in the amount of
$4,500,000. The loan is comprised of a tax exempt amount of $1,850,000 and a taxable amount
of $2,650,000. The loan is repayable over the first five years in quarterly payments of $129,430
including interest of 2.15% on the tax exempt portion and 3.25% on the taxable part. At the end of
five years interest on the remaining balance will be calculated at 70% of the Capital City Bank
prime rate, adjusted annually with a floor of 3.25%.This loan is secured by a pledge of the County’s
Half Cent Sales Tax revenues. Proceeds of the loan are being used to finance the County’s Catalyst
Site economic development project. The payments due on the taxable amount of the issue at the
current interest rate is as follows:
FISCAL YEAR END
2015
2016
2017
2018
2019
2020-2024
3.25%
INTEREST
$
78,577
71,067
63,311
55,290
47,003
101,329
$ 416,577
PRINCIPAL
$ 231,430
238,951
247,122
255,366
263,885
1,313,204
$ 2,549,958
TOTAL
310,007
310,018
310,433
310,656
310,888
1,414,533
$ 2,966,535
$
The payments due on the tax free portion of the issue at the current interest rate is as follows:
FISCAL YEAR END
2015
2016
2017
2018
2019
2020-2024
B.
PRINCIPAL
$
170,093
173,740
177,649
181,553
185,544
901,307
$
1,789,886
2.15%
INTEREST
$
36,300
32,664
28,949
25,150
21,269
45,346
$
189,678
Changes in Long-term Liabilities
50
$
$
TOTAL
206,393
206,404
206,598
206,703
206,813
946,653
1,979,564
Long-term liability activity for the year ended September 30, 2014, was as follows:
Balance at
10/01/13
Governmental activities:
First Federal Savings
Bank, note payable
$
50,000
1,850,000
2,650,000
4,500,000
$
2,356,818
137,000
2,543,818
$
55,436
55,436
$
46,086
$
$
2,872,995
2,919,081
$
Other liabilities Compensated absences
payable
Other post-employment benefits
Business Activities:
Other liabilities Compensated absences
payable
Estimated liability for
landfill closure
50,000
-
Additions
$
Adjustments/
Deletions
$
Balance at
09/30/14
(10,000)
(60,114)
(100,042)
(170,156)
$
(170,156)
11,802
$
11,802
$
$
40,000
1,789,886
2,549,958
4,379,844
Due Within
One Year
$
10,000
170,093
231,429
411,522
$
2,412,254
137,000
6,929,098
$
361,838
773,360
-
$
57,888
$
6,693
(143,330)
(143,330)
$
2,729,665
2,787,553
$
186,425
193,118
NOTE 11. LANDFILL CLOSURE AND POSTCLOSURE COST
State and federal laws and regulations require the County to place a final cover on its landfill site
when it stops accepting waste and to perform certain maintenance and monitoring functions at the
site for thirty years after closure.
Although closure and postclosure care costs will be paid only near or after the date that the landfill
stops accepting waste, the County reports a portion of these closure and postclosure care costs as
an operating expense in each period based on landfill capacity used as of each balance sheet date.
The $2,729,665 reported as landfill closure and postclosure care liability at September 30, 2014,
represents the cumulative amount reported to date based on the two closed landfills for 24 and 5
years, respectively, remaining for postclosure care of the landfill. These amounts are based on
what it would cost to perform all annual postclosure care for the required years. Actual cost may
be higher because of inflation, changes in technology, or changes in regulations.
The County is required by state and federal laws and regulations to make annual contributions to
an escrow account to finance closure and postclosure. The County is in compliance with these
requirements, and at September 30, 2014, restricted cash of $1,582,263 was held for its purpose.
The County expects future inflation costs to be paid from interest earnings on these annual
contributions. However, if interest earnings are inadequate or additional postclosure care
requirements are determined (because of changes in technology or applicable laws and
regulations, for example), these costs may need to be covered by charges to future landfill users or
from other future revenues of the County.
51
NOTE 12.
DEFINED BENEFIT PENSION PLAN
Florida Retirement System
Plan Description - The County employees participate in the Florida Retirement System (FRS), a costsharing multiple-employer public employee retirement system, administered by the Florida
Department of Management Services. The FRS offers members both a defined benefit plan and/or
a defined contribution pension plan to provide retirement, disability, or death benefits for retirees
or their designated beneficiaries. Effective July 1, 2011, employees are required to contribute 3%
of their wages toward the plan. The FRS provides for vesting of benefits after eight years of
creditable service. Normal retirement benefits are available to employees who retire at or after
age 62 with six or more years of service. Early retirement is available after eight years of service
with a five percent reduction in benefits for each year prior to the normal retirement age.
Retirement benefits are based on age, average compensation, and years-of-service credit where
average compensation is computed as the average of an individual’s five highest years of earnings.
The FRS funding policy provides for monthly employer contributions at actuarially determined rates
that, expressed as percentages of annual covered payroll, are adequate to accumulate sufficient
assets to pay benefits when due. Level percentage of payroll employer contribution rates,
established by state law, is determined using the entry-age actuarial funding method.
Future plan benefit changes, assumption changes, and methodology changes are amortized within
30 years, using level dollar amounts. Except for gains reserved for rate stabilization, future
actuarial gains and losses are amortized on a rolling 10% basis, as a level dollar amount.
Employees may also participate in the FRS defined-contribution plan. Employees who participate
in the defined-contribution plan (the Investment Plan) become fully vested in their account after
one year of credited service. Benefits are payable only upon termination of employment, death or
disability and are based on the total value of the participant’s account at the distribution date. A
participant’s account receives annual contributions from the employee (3%), the employer at
various rates depending on class, and investment earnings on the account’s investments.
Florida Statutes Chapter 121, as may be amended from time to time by the state legislature,
determines contribution rates for the various membership classes of the FRS. The FRS issues a
publicly available financial report that includes financial statements, ten-year historical trend
information and other required supplementary information. That report may be obtained by writing
to the Department of Management Services, Division of Retirement, P.O. Box 9000, Tallahassee,
Florida 32315-9000.
Funding Policy - The FRS has the following classes of membership applicable to the County with
descriptions and contribution rates in effect during the period ended September 30, 2014, as
follows (contribution rates are in agreement with the actuarially determined rates):
52
7/1/2013
6/30/2014
7/1/2014
6/30/2015
6.95%
7.37%
Senior Management Service Class Members of senior management who do not elect
the optional annuity management program.
18.31%
21.14%
Special Risk Class Members employed as law enforcement officers,
firefighters, or correctional officers and meet the
criteria set to qualify for this class.
19.06%
19.82%
Special Risk Administrative Support Class
Special risk members who are transferred or
reassigned to non-special risk and meet the
criteria.
35.96%
42.07%
Elected County Officer's Class Certain elected county officials.
33.03%
43.24%
Deferred Retirement Option Program Members who are eligible for normal retirement
that have elected to participate in the deferred
retirement option program.
12.84%
12.28%
Regular Class Members not qualifying for other classes.
Contributions to the FRS for the fiscal year ended September 30, 2014, were equal to 11.85% of
the annual covered payroll. Contributions to the FRS for the fiscal years ended September 30,
2014, 2013 and 2012, were $1,768,532, $1,268,329 and $1,063,135 respectively, which are
equal to 100% of the required contribution for each year.
Funding Status – The FRS Annual Report July 1, 2014 available December 1, 2014 as previously
mentioned, stated that the FRS pension plan was 86.6% funded at July 1, 2014 since the actuarial
value of assets was $149.1 billion compared to the actuarial accrued liability of $172.17 billion.
NOTE 13.
OPERATING LEASES
The Board has several operating lease agreements for equipment, buildings and office space with
noncancellable terms. These leases are considered, for accounting purposes, to be operating
leases. Lease expenditures for the fiscal year totaled $200,135. The future minimum lease
payments at September 30, 2014, are as follows:
Year Ending
September 30
2015
2016
Minimum Lease Payment
203,127
110,727
$ 313,854
53
The Board also has an operating lease agreement with Hatch Enterprises, Inc. for lime rock for the
Road Department. The lease calls for 240 monthly payments of $7,650. Future minimum lease
payments at September 30, 2014 are as follows:
Year Ending
September 30
Minimum Lease Payments
2015
$
91,800
2016
91,800
2017
91,800
2018
91,800
2019
91,800
2020-2024
459,000
2025-2029
405,450
$ 1,323,450
The Clerk of the Circuit Court has various leases for equipment, building and office space. These
leases are considered, for accounting purposes, to be operating leases. Lease expenditures for the
fiscal year totaled $14,548. The future minimum lease payments for these leases are as follows:
Year Ending
September 30
2015
2016
2017
2018
$
9,445
9,445
9,445
5,509
$
33,844
The Property Appraiser has two operating lease agreements for equipment with noncancellable
terms. These leases are considered for accounting purposes, to be operating leases. Lease
expenditures for the fiscal year totaled $2,081. The future minimum payments under these leases
at September 30, 2014, are as follows:
Year Ending
September 30
2015
2016
2017
2018
2019
$ 3,549
3,549
3,549
3,457
1,836
$ 15,940
The Sheriff has several operating lease agreements for equipment with noncancellable terms.
These leases are considered for accounting purposes, to be operating leases. Lease expenditures
for the fiscal year totaled $9,048. The future minimum payments under these leases at
September 30, 2014, are as follows:
54
Year Ending
September 30
2014
$ 4,552
$ 4,552
The Supervisor of Elections has several operating lease agreements for equipment with noncancellable terms. Lease expenditures for the fiscal year totaled $11,941. At September 30, 2014, under
the terms of these leases, the Supervisor is obligated to future minimum lease payments as
follows:
Year Ending
September 30
2015
2016
2017
2018
$ 12,008
12,008
1,218
564
$ 25,798
The County has entered into various other leases that are properly classified as operating leases.
These leases are dependent upon future funding and require annual re-approval. Therefore, the
future minimum rental payments required under these leases is $0.
NOTE 14.
FUND EQUITY
GOVERNMENTAL FUNDS
As of September 30, 2014, fund balances of the governmental funds are classified as follows:
Nonspendable – amounts that cannot be spent either because they are in nonspendable form or
because they are legally or contractually required to be maintained intact.
Restricted – amounts that can be spent only for specific purposes because of constitutional
provisions, charter requirements or enabling legislation or because of constraints that are
externally imposed by creditors, grantors, contributors, or the laws or regulations of other
governments.
Committed – amounts that can be used only for specific purposes determined by a formal action of
the Board of County Commissioners (BCC). The BCC is the highest level of decision making
authority for the County. Commitments may be established, modified, or rescinded only through
resolutions approved by the BCC.
Assigned – amounts that do not meet the criteria to be classified as restricted or committed, but
that are intended to be used for specific purposes. Under current practices, the assignment of
amounts for specific purposes is approved by the Board of County Commissioners.
Unassigned – all other spendable amounts.
55
Fund balances at September 30, 2014 with restrictions, consist of the following:
Restricted
G en eral F u n d
E q u ip m en t rep lacem en t
$
Cap ital im p rovem en ts
F lorid a b oatin g reven u e
Com p en sated ab sen ces
F in e an d F orf eitu re F u n d
L aw en f orcem en t
L ib rary F u n d
L ib rary services
Ren ovation Con stru ction F u n d
Bu ild in g im p rovem en ts
Recreation F u n d
F irst F ed eral S p ortsp lex an d recreation services
P u b lic Record s M od ern iz ation T ru st F u n d
P u b lic record s m ain ten an ce
Road an d Brid g e F u n d
Road p rojects
Road an d Brid g e Con stru ction F u n d
Road p rojects
T een Cou rt F u n d
T een Cou rt services
911 Ad d ressin g F u n d
911 Ad d ressin g services
Reserve Cap ital In f rastru ctu re F u n d
Cap ital p rojects
T ou rist Develop m en t F u n d
T ou rist Develop m en t
L aw E d u cation F u n d
L aw ed u cation
L aw E n f orcem en t T ru st F u n d
L aw en f orcem en t
L ocal Hou sin g Assistan ce F u n d
S tate P rog ram f or L ocal Hou sin g Assistan ce
E m erg en cy M an ag em en t F u n d
E m erg en cy m an ag em en t services
E M S S tate G ran t F u n d
E M S p rojects
V otin g E q u ip m en t F u n d
Dru g T ask F orce
S h erif f Dru g T ask F orce
F ed eral S eiz u re
L aw E n f orcem en t
In m ate W elf are F u n d
In m ate S ervices
M u n icip al S ervices
$
Com m itted
73,880
-
$
Assig n ed
1,779,184
-
$
666,974
1,214,453
-
-
1,680,964
1,404,715
-
-
-
665,257
238,111
-
-
309,907
-
-
-
-
1,129,955
2,809,155
-
-
-
-
491
713,101
-
-
-
4,302,829
-
64,550
-
-
47,649
-
-
139,738
-
-
98,000
-
-
5,103
153,446
-
57,259
-
-
73,235
-
-
25,115
5,821,407
$
6,900,716
$
146,271
29,331
5,106,550
PROPRIETARY FUNDS
The County had not established any reserves within the fund equity section of the Proprietary
Funds at September 30, 2014.
NOTE 15.
CONTINGENT LIABILITIES
Grants - Amounts received or receivable from grantor agencies are subject to audit and adjustment
by grantor agencies, principally the state and federal government. Any disallowed claims, including
amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of
expenditures which may be disallowed by the grantor cannot be determined at this time although
the Board expects such amounts, if any, to be immaterial.
Litigation - The County is defendant in various pending or threatened litigation. Although the
outcome of these lawsuits is not presently determinable, in the opinion of the County Attorney, the
resolution of these matters will not have a material adverse effect on the financial condition of the
County.
NOTE 16. RISK MANAGEMENT
The County participates in various public entity risk pools for certain of its insurance coverages.
Under these insurance risk pools, the Board's entity risk pool pays annual premiums to the pools
for its insurance coverages. The agreements for formation of the pools provide that the pools will
56
be self-sustaining through member premiums and will reinsure through commercial companies for
claims in excess of specific amounts.
The County continues to carry commercial insurance for other risks of loss. Settled claims resulting
from these risks have not exceeded commercial insurance coverage in any of the past three fiscal
years.
The pooling agreements allow for the pools to make additional assessments to make the pools
self-sustaining. It is not possible to estimate the amount of such additional assessments, which
might have to be paid by the County.
The pooling agreements require the pool to be self-sustaining. It is not possible to estimate the
amount of losses, which might have to be borne by the County.
NOTE 17.
CONSTRUCTION COMMITMENTS
During the year, the County had in progress several construction projects including road
improvements and economic development related infrastructure. At year end, the projects were
ongoing and the existing funds had been earmarked for completion of the projects.
NOTE 19. OTHER POST-EMPLOYMENT BENEFITS (OPEB)
Pursuant to Section 112.0801, Florida Statutes, The County is required to permit participation in
the single-employer health insurance program (the “Plan”) by retirees and their eligible dependents
at a cost to the retiree that is no greater than the cost at which coverage is available for active
employees.
Based on Governmental Accounting Standards Board (GASB) approval of Statement Numbers 43
and 45 which set for the guidelines and a future implementation timetable for reporting and
disclosure of Other Post-Employment Benefits (OPEB), the County had an actuary calculate future
funding requirements using an appropriate actuarial cost method. The valuation was performed
as of October 1, 2012 and covers the subsidies for medical benefits. The County has elected to
implement the provisions of GASB Statement No. 45 prospectively. The County’s annual OPEB cost
for the Plan is calculated based on the annual required contribution of the employer, an amount
actuarially determined in accordance with the parameters of GASB Statement No. 45. The
projected unit credit cost method was used to determine all liabilities, with the liability for each
active employee assumed to accrue over the working lifetime based on elapsed time from the date
of hire until retirement.
Plan Description. The County provides optional post-employment benefits to all eligible individuals
including lifetime healthcare coverage. Eligible individuals include all regular employees of the
County who retire from active service under the Florida Retirement System. Under certain
conditions, eligible individuals also include spouses and dependent children. The Plan does not
issue a publicly available financial report.
Funding Policy. The Board of County Commissioners is authorized to establish benefit levels and
approve the actuarial assumptions used in the determination of contributions levels. The Board of
County Commissioners establishes the contributions requirements of plan members and the
County. These contributions are neither mandated nor guaranteed. The retiree contributes the
premium cost each month. Spouses and other dependents are also eligible for coverage, although
the retiree pays the premium cost.
57
Retirees must pay a monthly premium as determined by the insurance carrier. The premium
varies depending on whether the retiree elects single, single plus spouse, single plus dependents,
or family coverage.
Currently, the County’s subsidy to OPEB benefits is unfunded. There are no separate Trust Funds or
equivalent arrangements into which the County makes contributions to advance-fund the OPEB
obligations, as it does for its retiree pension plans. The County’s cost of the OPEB benefits, funded
on a pay-as-you-go basis, was $26,000 for the year ended September 30, 2014.
Due to the fact that no retirees participated in the plan during the year, management determined
that its OPEB obligation at year end would be of a deminimis amount. Management will monitor
this situation in the future and take appropriate steps to properly comply with GASB Statement 45.
The ultimate implicit and explicit subsidies which are provided over time are financed directly by
general assets of the County, which are invested in short-term fixed available income instruments
according to its current investment policy. The County selected an interest discount rate of 4.00%
per annum, which is the long-range expected return on such short-term fixed income instruments,
to calculate the present values and costs of the OPEB. This is consistent with GASB Statement No.
45 guidelines.
Significant Actuarial Assumptions and methods used to estimate the OPEB liability are as follows:
Valuation date…………………………………………………… October 1, 2012
Actuarial cost method……………………………………….. Projected Unit Credit Cost Method
Amortization method…………………………………………
……………….. 10-year open period
Amortization period…………………………………………… 10-Year
Assumed rate of return on investments…………….. 4.00% per annum
Assumed healthcare cost trend rates:
Fiscal Year
Ending
2013-2014
Graded to 5.50% for 2017/2018
Ultimate rate per annum
Percent
Increase
8.00%
5.50%
5.00%
Actuarial Methods. The projection of future benefit payments for an ongoing plan involves
estimates of the value of reported amounts and assumptions about the probability of occurrence of
events far into the future. Actuarially determined amounts are subject to continual revision as
actual results are compared with past expectations and new estimates are made about the future.
Projections of benefits for financial reporting purposes are based on the substantive Plan (the Plan
as understood by the employer and Plan members) and include the types of benefits provided at
the time of each valuation and the historical pattern of sharing of benefit costs between the
employer and Plan members to that point. Actuarial calculations reflect a long-term perspective
and the methods and assumptions used include techniques that are designed to reduce the effects
of short-term volatility in actuarial accrued liabilities and the actuarial value of assets.
58
Annual OPEB cost and Net OPEB Obligation. The County’s annual OPEB cost (expense) is
calculated based on the annual required contribution of the employer (ARC), an amount actuarially
determined in accordance with the parameters of GASB Statement No. 45. The ARC represents a
level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and
amortize the actuarial liabilities (or funding excess) over a period not to exceed 20 years. The
County’s annual OPEB cost for the fiscal year was $26,000.
The County’s annual OPEB cost and the net OPEB obligation for the fiscal year ended September
30, 2014 is as follows:
As of
September 30, 2014
Annual required contribution (ARC)…………………………….
$
26,000
Interest on the net OPEB obligation……………………………..
Adjustment to the ARC…………………………………………………..
……………………
Total Annual OPEB Cost
26,000
Employee contributions………………………………………………
Interest on employer contributions……………………………..
(26,000)
(26,000)
Net OPEB obligation - beginning of year……………………..
137,000
Net OPEB obligation - end of year………………………………
$
137,000
The County’s percentage of annual OPEB cost contributed to the Plan, and the net OPEB obligation
for the fiscal year ended September 30, 2014 is as follows:
Percentage
of Annual
Net
Fiscal Year
Annual
OPEB Cost
OPEB
Ending
OPEB Cost
Contributed
Obligation
9/30/2014
$
26,000
100.0%
$
137,000
The 2014 contribution represented 27.7% of the annual required contribution. The actuarial
valuation for the Plan was done as of October 1, 2013. Thereafter, actuarial valuations will be
done bi-annually.
As of October 1, 2012, the most recent actuarial valuation date, the Plan was unfunded. The
actuarial accrued liability for benefits was $517,000, and the actuarial value of assets was $0,
resulting in an unfunded actuarial accrued liability (UAAL) of $517,000.
The following Schedule of Funding Progress presents multiyear trend information about whether
the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial
accrued liabilities for benefits.
Accrued
UAAL as
Actuarial
Liability
Unfunded
Actuarial
Value of
(AAL)
AAL
Funded
Covered
Valuation
Assets
EAN
(UAAL)
Ratio
Payroll
Payroll
Date
(a)
(b)
(b-a)
(a/b)
(c)
((b-1)/c)
10/01/2012
0
$ 517,000
$ 517,000
0.00
N/A
N/A
59
a% of
Covered
NOTE. 20. Prior Period Adjustment
In the current year a prior year transfer from General Fund to the Fire Protection Fund was
reclassified as an interfund loan from the General Fund to the Fire Protection Fund resulting in
changes to the fund balances as follows:
Fire Protection
Fund
$ (165,639)
(103,908)
$ (269,547)
Beginning fund balance
Transfer reclassification to interfund loan
Beginning fund balance as corrected
60
General Fund
$ 4,256,653
103,908
$ 4,360,561
REQUIRED SUPPLEMENTARY INFORMATION
61
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE – BUDGET AND ACTUAL
Bu d g eted Am ou n ts
O rig in al
F in al
RE V E NUE S
T axes
L icen ses an d p erm its
In terg overn m en tal
Ch arg es f or services
F in es an d f orf eitu res
M iscellan eou s
In terest
T otal reven u es
$
E X P E NDIT URE S
Cu rren t exp en d itu res
G en eral g overn m en t
P u b lic saf ety
P h ysical en viron m en t
T ran sp ortation
E con om ic en viron m en t
Hu m an services
Cu ltu re / recreation
Cap ital ou tlay
G en eral g overn m en t
P u b lic saf ety
P h ysical en viron m en t
T ran sp ortation
E con om ic en viron m en t
Deb t service
P rin cip al
In terest
T otal exp en d itu res
E xcess of reven u es over ( u n d er)
exp en d itu res
O T HE R F INANCING
S O URCE S ( US E S )
P roceed s of lon g - term d eb t
In terf u n d tran sf ers in
In terf u n d tran sf ers ou t
T otal oth er f in an cin g
sou rces ( u ses)
Net ch an g e in f u n d b alan ce
F u n d b alan ce at b eg in n in g of year
P rior p eriod ad ju stm en t
F u n d b alan ce at en d of year
$
6,236,413
20,785
11,156,912
1,007,500
18,000
720,080
12,443
19,172,133
$
6,236,413
20,785
11,156,912
1,007,500
18,000
720,080
12,443
19,172,133
V arian ce with
F in al Bu d g et
P ositive
( Neg ative)
Actu al
Am ou n ts
$
7,426,388
32,609
9,081,133
1,358,921
17,971
1,605,397
5,760
19,528,179
$
1,189,975
11,824
( 2,075,779)
351,421
( 29)
885,317
( 6,683)
356,046
4,897,528
3,659,328
497,143
294,142
58,153
7,627,870
110,156
7,173,774
3,657,100
501,942
304,797
2,047,560
1,589,800
110,156
3,476,334
3,750,102
520,534
304,799
2,046,664
1,589,701
110,156
3,697,440
( 93,002)
( 18,592)
( 2)
896
99
-
373,183
59,800
519,905
-
391,631
18,876
186,674
621,607
2,636,510
243,935
18,876
186,674
621,607
2,636,510
147,696
-
18,097,208
160,156
45,128
19,445,711
160,156
45,127
15,711,175
1
3,734,536
1,074,925
( 273,578)
3,817,004
4,090,582
790,176
( 5,733,698)
790,176
( 5,737,750)
4,500,000
915,174
( 5,676,363)
4,500,000
124,998
61,387
( 4,943,522)
( 4,947,574)
( 261,189)
4,686,385
( 3,868,597)
4,256,655
388,058
( 5,221,152)
4,256,655
( 964,497)
62
$
$
3,555,815
4,256,655
103,908
7,916,378
$
8,776,967
103,908
8,880,875
ROAD AND BRIDGE FUND
AND CHANGES IN FUND BALANCE – BUDGET AND ACTUAL
Variance with
Final Budget
Budgeted Amounts
Original
Final
Actual
Positive
Amounts
(Negative)
REVENUES
Taxes
$
Licenses and permits
Intergovernmental
1,529,868
$
1,529,868
$
1,596,642
$
66,774
2,640
2,640
2,955
315
1,308,812
1,308,812
2,687,477
1,378,665
423,471
423,471
480,747
57,276
Miscellaneous
2,000
2,000
38,215
36,215
Interest
2,000
2,000
1,037
3,268,791
3,268,791
4,807,073
5,285,139
5,291,351
5,332,709
(41,358)
675,000
1,012,061
1,012,125
(64)
5,960,139
6,303,412
6,344,834
(41,422)
(2,691,348)
(3,034,621)
(1,537,761)
Total revenues
(963)
1,538,282
EXPENDITURES
Current expenditures
Transportation
Capital outlay
Transportation
Total expenditures
Excess of revenues over (under)
expenditures
1,496,860
OTHER FINANCING SOURCES
Sale of equipment
Interfund transfers in
Interfund transfers out
Total other financing sources
Net change in fund balance
Fund balance at beginning of year
Fund balance at end of year
$
330,000
330,000
407,391
1,836,031
1,836,031
1,836,030
-
-
2,166,031
2,166,031
(130,000)
(868,590)
575,660
554,295
554,295
554,295
63
$
(314,295)
(1)
(130,000)
2,113,421
(525,317)
28,978
77,391
$
1,129,955
(52,610)
1,444,250
$
1,444,250
FINE AND FORFEITURE FUND
CHANGES IN FUND BALANCE – BUDGET AND ACTUAL
Variance with
Final Budget
Budgeted Amounts
Original
Final
Actual
Positive
Amounts
(Negative)
REVENUES
Taxes
$
8,099,660
$
8,099,660
$
8,346,820
$
247,160
Intergovernmental
425,250
370,750
425,250
131,689
131,689
131,027
(662)
Fines and forfeitures
100,664
100,664
99,351
(1,313)
46,400
46,400
46,400
-
-
-
1,044
1,044
8,803,663
8,749,163
9,049,892
300,729
Public safety
486,180
459,591
459,592
(1)
Court related
401,537
310,423
310,421
2
Court related
15,000
103,683
103,683
-
Total expenditures
902,717
873,697
873,696
1
7,900,946
7,875,466
8,176,196
300,730
(8,234,398)
(7,976,965)
(7,976,965)
(333,452)
(101,499)
Miscellaneous
Interest
Total revenues
54,500
EXPENDITURES
Capital outlay
Excess of revenues over
expenditures
OTHER FINANCING USES
1,481,733
$
1,148,281
64
1,481,733
$
1,380,234
-
199,231
300,730
1,481,733
$
1,680,964
$
300,730
LIBRARY FUND
Budgeted Amounts
Original
REVENUES
Intergovernmental revenue
State grants
Culture/recreation
Aid to libraries
Regional state aid to libraries
$ 450,000
350,000
Grants from other local units
Culture/recreation
Hamilton County
Madison County
Total intergovernmental revenue
Library fines
Library fines
Library lost book fees
Library damages
Library fees
Branford library fines
Total fines and forfeitures
Miscellaneous
Other miscellaneous
Other contributions
Other miscellaneous
Total miscellaneous
Total revenues
EXPENDITURES
Culture/recreation
Library Suwannee
Personnel services
Operating expenses
Capital outlay
Total library
(Continued)
Final
$
Actual
Amounts
Variance with
Final Budget
Positive
(Negative)
450,000
350,000
$ 523,505
350,000
579,588
653,487
2,033,075
579,588
653,487
2,033,075
604,180
627,744
2,105,429
24,592
(25,743)
72,354
11,000
2,000
175
4,900
4,700
22,775
11,000
2,000
175
4,900
4,700
22,775
12,678
1,050
93
6,932
5,902
26,655
1,678
(950)
(82)
2,032
1,202
3,880
3,600
141,725
145,325
2,201,175
3,600
141,725
145,325
2,201,175
14,163
142,563
156,726
2,288,810
10,563
838
11,401
87,635
520,980
972,029
42,333
1,535,342
524,475
911,563
30,166
1,466,204
524,474
911,563
30,166
1,466,203
-
65
$
73,505
-
LIBRARY FUND
Budgeted Amounts
Original
Library Madison
Personnel services
Operating expenses
Capital outlay
Total Madison County library
Final
256,137
307,471
31,304
594,912
$ 256,137
307,470
31,304
594,911
414,448
2,700
550
417,698
418,500
418,500
418,500
15
418,515
1
(15)
(14)
314,960
207,228
45,042
567,230
3,194,096
306,716
142,994
43,983
493,693
2,973,309
306,717
198,911
43,983
549,611
3,029,240
(1)
(55,917)
(55,918)
(55,931)
expenditures
(992,921)
(772,134)
(740,430)
31,704
Interfund transfer in
Transfers from general fund
972,090
972,090
972,090
-
(20,831)
199,956
231,660
31,704
1,173,055
$ 1,152,224
1,173,055
$ 1,373,011
1,173,055
$1,404,715
31,704
Regional State Aid
Personnel services
Operating expenses
Capital outlay
Total regional state aid
Library Hamilton
Personnel services
Operating expenses
Capital outlay
Total Hamilton County library
Total expenditures
$ 264,744
376,908
32,174
673,826
$
Actual
Amounts
Variance with
Final Budget
Positive
(Negative)
66
$
1
1
$
RECREATION FUND
Variance with
Final Budget
Budgeted Amounts
Original
Final
Actual
Positive
Amounts
(Negative)
REVENUES
Intergovernmental
$
396,460
$
215,340
Miscellaneous
Total revenues
396,460
$
215,340
203,336
$
219,496
(193,124)
4,156
13,800
13,800
63,461
49,661
625,600
625,600
486,293
(139,307)
1,032,395
1,005,958
1,005,958
-
224,800
217,127
17,127
200,000
-
-
10,000
(10,000)
1,257,195
1,223,085
1,033,085
EXPENDITURES
Culture / recreation
Capital outlay
Culture / recreation
Debt service
Principal
Total expenditures
190,000
expenditures
(631,595)
(597,485)
(546,792)
50,693
631,595
631,595
631,595
-
-
34,110
84,803
50,693
153,308
153,308
153,308
-
Net change in fund
balance
Fund balance at beginning
of year
Fund balance at end of
year
$
153,308
67
$
187,418
$
238,111
$
50,693
CLERK OF THE CIRCUIT COURT
OPERATING FUND
CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
Budgeted Amounts
Original
Final
REVENUES
Intergovernmental
State grants
State court reimbursement
Total intergovernmental
$
Circuit Criminal
County Criminal Misdemeanor
Circuit Civil
Probate
Domestic Relations
County Civil
Civil Traffic
Total charges for services
Fines
Circuit Criminal
County Civil and Traffic
Total fines
296,160
296,160
$
Variance with
Final Budget
Positive
(Negative)
Actual
Amounts
296,160
296,160
$
199,598
199,598
$
(96,562)
(96,562)
16,980
71,992
126,033
36,488
57,659
123,993
100,175
533,320
16,980
71,992
126,033
36,488
57,659
123,993
119,110
552,255
19,338
92,064
100,704
37,002
54,131
97,233
152,106
552,578
2,358
20,072
(25,329)
514
(3,528)
(26,760)
32,996
323
21,563
96,877
97,128
215,568
21,563
96,877
242,934
361,374
21,477
96,887
245,290
363,654
(86)
10
2,356
2,280
Total revenues
3,342
3,342
1,048,390
3,342
3,342
1,213,131
22,711
828
23,539
1,139,369
19,369
828
20,197
(73,762)
EXPENDITURES
Court related
Personnel services
Operating expenses
Total expenditures
1,042,316
52,523
1,094,839
1,070,449
79,995
1,150,444
1,070,449
79,996
1,150,445
(1)
(1)
Miscellaneous
Interest
expenditures
(USES)
Transfers in from other funds
Transfer in from Board of County
Commissioners
Operating transfers out
(Uses)
(46,449)
62,687
-
-
88,157
(41,708)
$
88,157
(150,844)
(11,076)
(73,763)
150,776
150,776
11,143
(150,843)
(77,014)
1
46,449
(62,687)
11,076
73,763
-
-
-
-
68
$
$
$
SHERIFF
OPERATING FUND
Variance
With F inal
Budget
Budgeted Amounts
Original
F inal
Actual
Positive
Amounts
(Negative)
REVENUES
Intergovernmental
F ederal and State grants
VOC A
$
-
$
-
$
3 6 ,1 8 3
$
3 6 ,1 8 3
D rug Task F orce
-
-
5 9 ,7 3 9
Impaired D river Enforcement
-
-
1 0 ,9 7 9
1 0 ,9 7 9
-
-
1 0 6 ,9 0 1
1 0 6 ,9 0 1
-
-
1 9 ,5 9 6
1 9 ,5 9 6
Interest
-
-
1 ,6 6 9
1 ,6 6 9
Other
-
-
1 0 ,6 4 5
1 0 ,6 4 5
-
-
1 2 ,3 1 4
1 2 ,3 1 4
-
-
1 3 8 ,8 1 1
1 3 8 ,8 1 1
3 ,7 0 3 ,6 7 6
3 ,7 0 3 ,6 7 6
3 ,6 3 3 ,7 6 8
6 9 ,9 0 8
Operating expenses
7 4 1 ,1 8 5
7 4 1 ,1 8 5
6 4 5 ,6 6 5
9 5 ,5 2 0
C apital outlay
2 0 8 ,0 0 0
2 0 8 ,0 0 0
2 6 4 ,1 7 2
(5 6 ,1 7 2 )
4 ,6 5 2 ,8 6 1
4 ,6 5 2 ,8 6 1
4 ,5 4 3 ,6 0 5
1 0 9 ,2 5 6
1 4 0 ,8 7 8
1 4 0 ,8 7 8
1 3 4 ,7 9 4
6 ,0 8 4
1 5 ,3 0 1
1 5 ,3 0 1
1 1 ,4 8 8
3 ,8 1 3
1 ,0 0 0
1 ,0 0 0
-
1 ,0 0 0
1 5 7 ,1 7 9
1 5 7 ,1 7 9
1 4 6 ,2 8 2
1 0 ,8 9 7
1 ,8 5 7 ,1 2 3
1 ,8 5 7 ,1 2 3
1 ,8 3 2 ,7 0 4
2 4 ,4 1 9
6 6 0 ,0 5 1
6 6 0 ,0 5 1
4 9 7 ,4 0 8
1 6 2 ,6 4 3
Total federal grants
5 9 ,7 3 9
C harges for services
Public safety
Police services
Miscellaneous
Total miscellaneous
Total revenues
EXPEND ITURES
Public safety
Law enforcement
Personnel services
Total law enforcement
C ourt services
Personnel services
Operating expenses
C apital outlay
Total court services
C orrections
Personnel services
Operating expenses
C apital outlay
Total corrections
3 ,0 0 0
3 ,0 0 0
1 0 ,0 6 7
2 ,5 2 0 ,1 7 4
2 ,5 2 0 ,1 7 4
2 ,3 4 0 ,1 7 9
(C ontinued)
69
(7 ,0 6 7 )
1 7 9 ,9 9 5
SHERIFF
OPERATING FUND
Budgeted Amounts
Original
F inal
Animal control
Personnel services
Operating expenses
C apital outlay
Total animal control
$
1 0 1 ,0 0 1
2 4 ,3 5 1
1 ,5 0 0
1 2 6 ,8 5 2
$
Variance
With F inal
Budget
Positive
(Negative)
Actual
Amounts
1 0 1 ,0 0 1
2 4 ,3 5 1
1 ,5 0 0
1 2 6 ,8 5 2
$
1 0 5 ,1 5 2
1 5 ,9 4 3
1 2 1 ,0 9 5
$
(4 ,1 5 1 )
8 ,4 0 8
1 ,5 0 0
5 ,7 5 7
D ispatch
Personnel services
Operating expenses
C apital outlay
Total dispatch
5 3 6 ,1 3 6
4 1 ,0 0 1
1 ,0 0 0
5 7 8 ,1 3 7
5 3 6 ,1 3 6
4 1 ,0 0 1
1 ,0 0 0
5 7 8 ,1 3 7
4 7 5 ,0 1 9
4 8 ,3 3 1
7 ,1 8 9
5 3 0 ,5 3 9
6 1 ,1 1 7
(7 ,3 3 0 )
(6 ,1 8 9 )
4 7 ,5 9 8
VOC A grant
Personnel services
Operating expenses
Total VOC A grant
-
-
3 5 ,1 2 8
1 ,0 5 5
3 6 ,1 8 3
(3 5 ,1 2 8 )
(1 ,0 5 5 )
(3 6 ,1 8 3 )
D rug Task F orce
Personnel services
Operating expenses
Total D rug Task F orce
-
-
1 9 ,7 1 3
4 0 ,0 2 6
5 9 ,7 3 9
(1 9 ,7 1 3 )
(4 0 ,0 2 6 )
(5 9 ,7 3 9 )
-
-
1 0 ,9 7 9
1 0 ,9 7 9
(1 0 ,9 7 9 )
(1 0 ,9 7 9 )
-
-
2 ,9 8 1
2 ,9 8 1
(2 ,9 8 1 )
(2 ,9 8 1 )
8 ,0 3 5 ,2 0 3
8 ,0 3 5 ,2 0 3
7 ,7 9 1 ,5 8 2
2 4 3 ,6 2 1
(8 ,0 3 5 ,2 0 3 )
(8 ,0 3 5 ,2 0 3 )
(7 ,6 5 2 ,7 7 1 )
3 8 2 ,4 3 2
Impaired D river Grant
Operating expenses
C apital outlay
Total Impaired driver grant
SC AAP grant
Operating expenses
Total Workforce grant
Total expenditures
expenditures
OTHER F INANC ING SOURC ES
Transfers from Board of C ounty
C ommissioners
F und balance at beginning of year
F und balance at end of year
8 ,0 3 5 ,2 0 3
8 ,0 3 5 ,2 0 3
$
-
70
8 ,0 3 5 ,2 0 3
8 ,0 3 5 ,2 0 3
$
-
7 ,6 5 2 ,7 7 1
7 ,6 5 2 ,7 7 1
$
-
(3 8 2 ,4 3 2 )
(3 8 2 ,4 3 2 )
$
-
RESERVE CAPITAL INFRASTRUCTURE FUND
Variance with
Final Budget
Budgeted Amounts
Original
Final
Actual
Positive
Amounts
(Negative)
REVENUES
Interest
$
Total revenues
22,560
$
22,560
$
16,119
$
(6,441)
22,560
22,560
16,119
(6,441)
60
60
60
-
60
60
60
-
22,500
22,500
16,059
(71,000)
(71,000)
-
71,000
(48,500)
(48,500)
16,059
64,559
EXPENDITURES
General government
Total expenditures
expenditures
(6,441)
OTHER FINANCING (USES)
Net change in fund
balance
of year
4,286,770
$
4,238,270
71
4,286,770
$
4,238,270
4,286,770
$
4,302,829
$
64,559
ROAD AND BRIDGE CONSTRUCTION FUND
Variance with
Final Budget
Budgeted Amounts
Original
Final
Actual
Positive
Amounts
(Negative)
REVENUES
Taxes
$
Interest
902,587
$
902,587
$
983,517
$
80,930
1,700
1,700
2,203
503
904,287
904,287
985,720
81,433
-
54
54
-
Transportation
2,557,634
865
864
1
Total expenditures
2,557,634
919
918
1
903,368
984,802
81,434
Total revenues
EXPENDITURES
Transportation
Capital outlay
Net change in fund
balance
(1,653,347)
of year
1,824,353
$
171,006
72
1,824,353
$
2,727,721
1,824,353
$
2,809,155
$
81,434
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
NOTE 1. BUDGETARY INFORMATION
An annual budget is adopted on a basis consistent with accounting principles generally accepted in
the United States of America for the governmental and enterprise funds. All annual appropriations
lapse at fiscal year end.
The County generally follows these procedures in establishing the budgetary data for the
governmental and enterprise funds as reflected in the financial statements:
1.
Prior to September 30, the County Administrator, serving as Budget Officer, submits to the
Board of County Commissioners (BOCC) a tentative budget for the fiscal year commencing
the following October 1. The operating budget includes proposed expenditures and the
means of financing them.
2.
Public hearings are conducted by the BOCC to obtain taxpayer comments.
3.
Prior to September 30, the budget is legally enacted through passage of a resolution by the
BOCC.
4.
The Constitutional Officers submit, at various times prior to September 30, to the BOCC and
to certain divisions within the Department of Revenue, State of Florida, a proposed
operating budget for the fiscal year commencing the following October 1. The operating
budget includes proposed expenditures and the means of financing them, as set forth in
Chapter 129 of the Florida Statutes.
5.
The Department of Revenue, State of Florida, has the final authority on the operating
budgets for the Tax Collector and Property Appraiser, which are classified as separate
special revenue funds.
6.
The BOCC is authorized to amend fixed appropriations by motion to the extent that
appropriations do not exceed the total approved budget of the fund, or appropriate for
special purpose intended, reserves or unanticipated receipts. Appropriations lapse at year
end. No supplemental appropriations were necessary during the year. Various such
amendments were made during the year.
7.
Formal budgetary integration is employed as a management control device in all
governmental and enterprise funds.
8.
Governmental fund budgets are initially adopted on the modified accrual basis. The legally
amended budgetary data presented in the accompanying financial statements for the fiscal
year ending September 30, 2014 are shown on this basis of accounting. Therefore, the
actual and budgetary data are on a comparable basis.
9.
Enterprise fund budgets are adopted on the accrual basis except that depreciation is not
budgeted.
10.
Legal control of the budget is exercised pursuant to applicable provisions of the Florida
Statutes.
11.
Appropriations for the County lapse at the close of the fiscal year.
73
COMBINING STATEMENTS
74
NONMAJOR GOVERNMENTAL FUNDS
COMBINING BALANCE SHEET
September 30, 2014
Sp ecial R evenue F und s
Pr o p er t y
C ler k o f t he C ir cuit C o ur t
A p p r aiser
Sup er viso r o f
T ax
Elect io ns
C o llect o r
Op er at ing
Op er at ing
Sher if f
Pub lic
N o nco ur t
R eco r d s
R elat ed
M o d er niz a-
T een
Op er at ing
t io n T r ust
C o ur t
Op er at ing
A nimal
D r ug
F ed er al
Inmat e
W hat N o t
C o nt r o l
T ask F o r ce
Seiz ur e
W elf ar e
Gr ant
A SSET S
C ur r ent A sset s
C ash
$
A cco unt s r eceivab le
D ue f r o m o t her f und s
D ue f r o m o t her g o ver nment al unit s
Pr ep aid exp enses
T o t al asset s
2 3 3 ,76 0
$
3 2 6 ,3 4 4
$
491
$
6 0 ,0 9 3
$
-
$
57,2 59
$
73 ,2 3 5
$
12 9 ,3 51
$
6 ,0 71
$
2 1,8 6 4
$
3 4 ,4 0 7
3 ,553
1,0 6 1
-
-
-
-
-
-
-
-
-
58 ,56 3
926
-
-
-
-
-
16 ,9 2 0
-
-
9 ,9 4 2
94
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3 ,9 4 6
$
2 9 5,9 70
$
3 2 8 ,3 3 1
$
491
$
6 0 ,0 9 3
$
-
$
57,2 59
$
73 ,2 3 5
$
14 6 ,2 71
$
6 ,0 71
$
2 1,8 6 4
$
4 8 ,2 9 5
$
10 ,8 4 5
$
8 ,14 2
$
-
$
5,2 2 0
$
-
$
-
$
-
$
-
$
-
$
3 ,54 8
$
1,9 0 2
LIA B ILIT IES A N D F U N D B A LA N C ES
LIA B ILIT IES
C ur r ent Liab ilit ies
A cco unt s p ayab le
A ccr ued liab ilit ies
A ccr ued wag es
D ue t o o t her f und s
3 79
12 4
-
-
-
-
-
-
-
5,9 3 9
70 5
4 ,8 2 5
827
-
-
-
-
-
-
-
-
1,3 4 8
8 1,78 3
9 ,178
-
53 ,6 2 2
-
-
-
-
-
7,8 4 3
18 ,8 2 5
19 8 ,13 8
153
-
1,2 51
-
-
-
-
-
-
2 2 ,6 4 7
R evenues co llect ed in ad vance
-
-
-
-
-
-
-
-
6 ,0 71
4 ,53 4
-
Ot her cur r ent liab ilit ies
-
-
-
-
-
-
-
-
-
-
2 ,8 6 8
-
-
-
-
-
-
-
-
-
-
-
2 9 5,9 70
18 ,4 2 4
-
6 0 ,0 9 3
-
-
-
-
6 ,0 71
2 1,8 6 4
4 8 ,2 9 5
D ue t o o t her g o ver nment al unit s
A d vances f r o m o t her f und s
T o t al liab ilit ies
F U N D B A LA N C ES
N o nsp end ab le:
Pr ep aid exp enses
-
-
-
-
-
-
-
-
-
-
-
R est r ict ed
-
3 0 9 ,9 0 7
-
-
-
57,2 59
73 ,2 3 5
-
-
-
-
A ssig ned
-
-
491
-
-
-
-
14 6 ,2 71
-
-
-
C o mmit t ed
-
-
-
-
-
-
-
-
-
-
-
U nassig ned
-
-
-
-
-
-
-
-
-
-
-
-
3 0 9 ,9 0 7
491
-
-
57,2 59
73 ,2 3 5
14 6 ,2 71
-
-
T o t al f und b alances
T o t al liab ilit ies and f und b alances
$
2 9 5,9 70
$
3 2 8 ,3 3 1
$
491
$
6 0 ,0 9 3
$
-
See no t es t o f inancial st at ement s.
75
$
57,2 59
$
73 ,2 3 5
$
14 6 ,2 71
$
6 ,0 71
$
2 1,8 6 4
$
4 8 ,2 9 5
September 30, 2014
C ap it al Pr o ject s F und
B o ar d o f C o unt y C o mmissio ner s
Lo cal
T o ur ist
T o t al
9 11
Emer g ency
EM S
F ir e
Law
Law
Ho using
M unicip al
D evelo p ment
V o t ing
R eno vat io n
N o nmajo r
A d d r essing
M anag ement
St at e Gr ant
Pr o t ect io n
Ed ucat io n
Enf o r cement
A ssist ance
Ser vices
T r ust
Eq uip ment
C o nst r uct io n
F und s
$
$
$
$
A SSET S
C ur r ent A sset s
C ash
6 8 8 ,4 74
10 5,6 3 2
$
5,10 3
$
4 6 9 ,4 4 6
4 7,0 4 5
13 9 ,73 8
$
4 14 ,513
$
4 0 ,0 2 2
$
54 ,56 6
$
153 ,4 4 6
$
6 6 0 ,2 6 5
$
3 ,72 1,12 5
A cco unt s r eceivab le
-
-
-
-
-
-
-
-
-
-
-
4 ,6 14
D ue f r o m o t her f und s
-
-
-
644
604
-
-
-
14 ,9 76
-
4 ,9 9 2
10 7,56 7
2 8 ,6 0 9
-
-
-
-
-
-
340
-
-
-
2 9 ,0 4 3
-
-
-
-
-
-
-
-
-
-
-
D ue f r o m o t her g o ver nment al unit s
Pr ep aid exp enses
T o t al asset s
$
3 ,9 4 6
717,0 8 3
$
10 5,6 3 2
$
5,10 3
$
4 70 ,0 9 0
$
4 7,6 4 9
$
13 9 ,73 8
$
4 14 ,513
$
4 0 ,3 6 2
$
6 9 ,54 2
$
153 ,4 4 6
$
6 6 5,2 57
$
3 ,8 6 6 ,2 9 5
59 4
$
1,6 4 6
$
-
$
2 3 ,6 17
$
-
$
-
$
3 ,4 56
$
1,53 1
$
-
$
-
$
-
$
6 0 ,50 1
LIA B ILIT IES A N D F U N D B A LA N C ES
LIA B ILIT IES
C ur r ent Liab ilit ies
A cco unt s p ayab le
$
A ccr ued liab ilit ies
264
52 1
-
-
-
-
-
74 2
-
-
-
8 ,6 74
A ccr ued wag es
1,778
3 ,4 77
-
-
-
-
-
5,0 71
-
-
-
17,3 2 6
D ue t o o t her f und s
1,3 4 6
1,9 8 8
-
-
-
-
-
3 ,6 8 7
4 ,9 9 2
-
-
18 3 ,2 6 4
D ue t o o t her g o ver nment al unit s
-
-
-
-
-
-
-
-
-
-
-
2 2 2 ,18 9
R evenues co llect ed in ad vance
-
-
-
-
-
-
3 8 5,9 4 2
-
-
-
-
3 9 6 ,54 7
Ot her cur r ent liab ilit ies
-
-
-
-
-
-
-
-
-
-
-
2 ,8 6 8
A d vances f r o m o t her f und s
-
-
-
3 75,2 72
-
-
-
-
-
-
-
3 75,2 72
3 ,9 8 2
7,6 3 2
-
3 9 8 ,8 8 9
-
-
3 8 9 ,3 9 8
11,0 3 1
4 ,9 9 2
-
-
1,2 6 6 ,6 4 1
T o t al liab ilit ies
F U N D B A LA N C ES
N o nsp end ab le:
Pr ep aid exp enses
-
-
-
-
-
-
-
-
-
-
-
-
713 ,10 1
9 8 ,0 0 0
5,10 3
-
4 7,6 4 9
13 9 ,73 8
2 5,115
-
6 4 ,550
-
-
1,53 3 ,6 57
A ssig ned
-
-
-
-
-
-
-
2 9 ,3 3 1
-
-
-
176 ,0 9 3
C o mmit t ed
-
-
-
-
-
-
-
-
-
153 ,4 4 6
6 6 5,2 57
8 18 ,70 3
U nassig ned
-
-
-
71,2 0 1
-
-
-
-
-
-
-
71,2 0 1
713 ,10 1
9 8 ,0 0 0
5,10 3
71,2 0 1
4 7,6 4 9
13 9 ,73 8
2 5,115
2 9 ,3 3 1
6 4 ,550
153 ,4 4 6
6 6 5,2 57
2 ,59 9 ,6 54
R est r ict ed
T o t al f und b alances
T o t al liab ilit ies and f und b alances
$
717,0 8 3
$
10 5,6 3 2
$
5,10 3
$
4 70 ,0 9 0
$
4 7,6 4 9
76
$
13 9 ,73 8
$
4 14 ,513
$
4 0 ,3 6 2
$
6 9 ,54 2
$
153 ,4 4 6
$
6 6 5,2 57
$
3 ,8 6 6 ,2 9 5
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
Pr o p er t y
C ler k o f t he C ir cuit C o ur t
A p p r aiser
Sup er viso r o f
T ax
Elect io ns
C o llect o r
Op er at ing
Op er at ing
Sher if f
Pub lic
N o nco ur t
R eco r d s
R elat ed
M o d er niz at io n
T een
Op er at ing
T r ust
C o ur t
Op er at ing
A nimal
D r ug
F ed er al
Inmat e
W hat N o t
C o nt r o l
T ask F o r ce
Seiz ur e
W elf ar e
Gr ant
R EV EN U ES
T axes
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
Sp ecial assessment s
-
-
-
-
-
-
-
-
-
-
-
Licenses and p er mit s
-
-
-
-
-
-
-
-
-
-
-
2 6 9 ,4 2 6
4 3 ,0 3 5
-
-
-
4 ,3 51
-
-
9 ,0 0 0
17,59 6
-
14 5,74 9
4 8 ,3 8 8
12 ,4 3 6
2 2 ,3 74
-
13 ,3 76
-
-
-
-
1,0 17,2 51
-
Int er g o ver nment al
C har g es f o r ser vices
F ines and f o r f eit ur es
-
2 9 ,4 73
-
-
-
5,779
-
-
-
-
M iscellaneo us
9 53
-
-
-
-
-
-
9 5,2 0 7
-
1,4 74
-
Int er est
229
-
-
24
2
38
35
-
-
6
3 ,3 2 8
4 16 ,3 57
12 0 ,8 9 6
12 ,4 3 6
2 2 ,3 9 8
2
2 3 ,54 4
35
9 5,2 0 7
9 ,0 0 0
19 ,0 76
1,0 2 0 ,579
T o t al r evenues
EX PEN D IT U R ES
C ur r ent Exp end it ur es
Gener al g o ver nment
1,2 6 5,6 8 4
-
-
8 75,0 10
-
-
-
-
-
3 75,2 9 1
9 9 5,2 3 2
Pub lic saf et y
-
-
-
-
1,59 8
1,4 10
-
50 ,8 8 3
9 ,0 0 0
-
-
Eco no mic envir o nment
-
-
-
-
-
-
-
-
-
-
-
C o ur t r elat ed
-
2 4 2 ,2 15
12 ,2 8 6
-
-
-
-
-
-
-
-
C ap it al o ut lay
2 2 ,14 8
-
-
1,4 0 1
-
-
-
-
-
2 4 ,150
2 5,3 4 7
Pub lic saf et y
-
-
-
-
-
3 1,6 6 3
-
8 ,79 4
-
-
-
C o ur t r elat ed
-
3 0 ,6 4 1
-
-
-
-
-
-
-
-
-
D eb t ser vice
Pr incip al
-
Int er est
T o t al exp end it ur es
-
-
-
-
-
-
-
-
-
-
-
-
-
1,2 8 7,8 3 2
2 72 ,8 56
-
12 ,2 8 6
-
8 76 ,4 11
-
1,59 8
-
3 3 ,0 73
-
59 ,6 77
-
9 ,0 0 0
-
3 9 9 ,4 4 1
-
1,0 2 0 ,579
-
150
( 8 54 ,0 13 )
( 1,59 6 )
35
3 5,53 0
-
( 3 8 0 ,3 6 5)
-
3 8 8 ,13 0
-
Excess o f r evenues o ver ( und er )
exp end it ur es
( 8 71,4 75)
( 151,9 6 0 )
( 9 ,52 9 )
OT HER F IN A N C IN G SOU R C ES ( U SES)
Int er f und t r ansf er s in
1,0 0 6 ,8 70
Int er f und t r ansf er s o ut
T o t al o t her f inancing so ur ces ( uses)
19 9 ,19 5
-
9 0 7,6 3 5
-
-
-
-
-
( 13 5,3 9 5)
( 2 3 ,3 9 3 )
-
( 53 ,6 2 2 )
-
-
-
-
-
8 71,4 75
175,8 0 2
-
8 54 ,0 13
-
-
-
-
-
3 8 0 ,3 6 5
-
-
N et chang es in f und b alances
-
2 3 ,8 4 2
150
-
( 1,59 6 )
35
3 5,53 0
-
-
-
F und b alances at b eg inning o f year
-
2 8 6 ,0 6 5
341
-
1,59 6
6 6 ,78 8
73 ,2 0 0
110 ,74 1
-
-
-
Pr io r p er io d ad just ment
F und b alances at end o f year
-
3 0 9 ,9 0 7
491
-
-
57,2 59
73 ,2 3 5
14 6 ,2 71
-
-
$
$
$
$
77
$
( 9 ,52 9 )
( 7,76 5)
$
$
$
$
$
$
-
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
C ap it al
Pr o ject s
F und
Lo cal
9 11
Emer g ency
A d d r essing
EM S
M anag ement
F ir e
St at e Gr ant
Law
Pr o t ect io n
Law
Ed ucat io n
T o ur ist
Ho using
Enf o r cement
M unicip al
A ssist ance
T o t al
D evelo p ment
Ser vices
V o t ing
T r ust
R eno vat io n
Eq uip ment
N o nmajo r
C o nst r uct io n
F und s
R EV EN U ES
T axes
$
Sp ecial assessment s
-
$
-
Licenses and p er mit s
-
$
-
-
$
-
-
$
-
$
-
1,571,8 8 1
-
-
$
-
$
-
$
116 ,3 11
$
-
-
-
-
-
$
-
$
-
116 ,3 11
1,571,8 8 1
-
-
-
-
-
-
-
18 3 ,9 51
-
-
-
18 3 ,9 51
59 ,6 3 6
16 6 ,2 3 1
13 ,8 6 1
7,2 0 0
-
-
3 54 ,6 8 2
-
-
-
2 0 7,9 9 3
1,153 ,0 11
C har g es f o r ser vices
175,6 4 6
-
-
570
7,2 6 4
-
-
-
-
-
-
1,4 4 3 ,0 54
F ines and f o r f eit ur es
-
-
-
-
-
-
-
-
-
-
-
3 5,2 52
4 ,78 2
660
-
6 ,79 5
-
-
-
436
-
-
-
110 ,3 0 7
Int er g o ver nment al
M iscellaneo us
Int er est
T o t al r evenues
646
82
9
947
-
14 2
1,4 56
-
59
150
386
7,53 9
2 4 0 ,710
16 6 ,9 73
13 ,8 70
1,58 7,3 9 3
7,2 6 4
14 2
3 56 ,13 8
18 4 ,3 8 7
116 ,3 70
150
2 0 8 ,3 79
4 ,6 2 1,3 0 6
EX PEN D IT U R ES
C ur r ent Exp end it ur es
-
-
-
-
-
-
-
-
-
-
-
3 ,511,2 17
111,175
19 3 ,0 76
-
3 9 6 ,9 3 7
6 ,559
5,0 3 9
-
16 8 ,0 2 3
-
-
-
9 4 3 ,70 0
Eco no mic envir o nment
-
-
-
-
-
-
3 56 ,13 8
-
9 1,6 3 8
-
-
4 4 7,776
C o ur t r elat ed
-
-
-
-
-
-
-
-
-
-
-
2 54 ,50 1
Pub lic saf et y
C ap it al o ut lay
-
-
-
-
-
-
-
-
-
-
-
73 ,0 4 6
Pub lic saf et y
6 0 ,78 6
12 ,719
13 ,6 6 3
78 ,52 3
-
-
-
4 9 ,0 70
-
-
-
2 55,2 18
C o ur t r elat ed
3 0 ,6 4 1
-
-
-
-
-
-
-
-
-
-
-
Pr incip al
-
-
-
-
-
-
-
-
-
-
-
-
Int er est
-
-
-
486
-
-
-
-
-
-
-
486
171,9 6 1
2 0 5,79 5
13 ,6 6 3
4 75,9 4 6
6 ,559
5,0 3 9
3 56 ,13 8
2 17,0 9 3
9 1,6 3 8
-
-
5,516 ,58 5
6 8 ,74 9
( 3 8 ,8 2 2 )
207
1,111,4 4 7
70 5
-
( 3 2 ,70 6 )
2 4 ,73 2
150
2 0 8 ,3 79
-
D eb t ser vice
T o t al exp end it ur es
Excess o f r evenues o ver ( und er )
exp end it ur es
( 4 ,8 9 7)
( 8 9 5,2 79 )
OT HER F IN A N C IN G SOU R C ES ( U SES)
Int er f und t r ansf er s in
-
2 2 ,4 13
-
19 ,4 76
-
-
-
3 7,4 50
-
2 0 3 ,773
Int er f und t r ansf er s o ut
-
-
-
( 79 0 ,175)
-
-
-
-
( 10 ,0 0 0 )
-
-
-
2 2 ,4 13
-
( 770 ,6 9 9 )
-
-
-
3 7,4 50
( 10 ,0 0 0 )
-
2 0 3 ,773
T o t al o t her f inancing so ur ces ( uses)
N et chang es in f und b alances
6 8 ,74 9
F und b alances at b eg inning o f year
Pr io r p er io d ad just ment
F und b alances at end o f year
( 16 ,4 0 9 )
6 4 4 ,3 52
$
713 ,10 1
207
114 ,4 0 9
$
9 8 ,0 0 0
3 4 0 ,74 8
4 ,8 9 6
$
5,10 3
70 5
( 16 5,6 3 9 )
( 10 3 ,9 0 8 )
$
71,2 0 1
( 4 ,8 9 7)
4 6 ,9 4 4
14 4 ,6 3 5
$
4 7,6 4 9
78
$
13 9 ,73 8
1,76 4 ,59 2
-
4 ,74 4
14 ,73 2
150
4 12 ,152
8 6 9 ,3 13
2 5,115
2 4 ,58 7
4 9 ,8 18
153 ,2 9 6
2 53 ,10 5
1,8 3 4 ,2 4 9
$
2 ,78 4 ,9 4 2
( 1,0 2 0 ,3 50 )
2 5,115
$
2 9 ,3 3 1
$
6 4 ,550
$
153 ,4 4 6
$
6 6 5,2 57
( 10 3 ,9 0 8 )
$
2 ,59 9 ,6 54
SINGLE AUDIT AND COMPLIANCE SECTION
79
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL
STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
We have audited, in accordance with the auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards issued by the Comptroller General of the United States, the
financial statements of the governmental activities, the business-type activities, each
major fund, and the aggregate remaining fund information of Suwannee County, Florida, as
of and for the year ended September 30, 2014, and the related notes to the financial
statements, which collectively comprise Suwannee County, Florida’s basic financial
statements, and have issued our report thereon dated April 29, 2014.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered Suwannee
County, Florida’s internal control over financial reporting (internal control) to determine the
audit procedures that are appropriate in the circumstances for the purpose of expressing
our opinions on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of Suwannee County, Florida’s internal control. Accordingly, we do not
express an opinion on the effectiveness of Suwannee County, Florida’s internal control.
A deficiency in internal control exists when the design or operation of a control does not
allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, misstatements on a timely basis. A material
weakness is a deficiency, or a combination of deficiencies, in internal control, such that
there is a reasonable possibility that a material misstatement of the entity’s financial
statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those
charged with governance.
Our consideration of internal control was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal
control that might be material weaknesses or, significant deficiencies. Given these
limitations, during our audit we did not identify any deficiencies in internal control that we
consider to be material weaknesses. However, material weaknesses may exist that have
not been identified.
80
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Suwannee County, Florida’s
financial statements are free from material misstatement, we performed tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements,
noncompliance with which could have a direct and material effect on the determination of
financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an
opinion. The results of our tests disclosed no instances of noncompliance or other matters
that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control
and compliance and the results of that testing, and not to provide an opinion on the
effectiveness of the entity’s internal control or on compliance. This report is an integral part
of an audit performed in accordance with Government Auditing Standards in considering
the entity’s internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
POWELL & JONES
April 29, 2014
81
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD
HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR STATE PROJECT AND ON
INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH CHAPTER 10.550, RULES
OF THE AUDITOR GENERAL, OFFICE OF THE AUDITOR GENERAL
Report on Compliance for Each Major State Project
We have audited the compliance of Suwannee County, Florida with the types of
compliance requirements described in the State of Florida, Department of Financial
Services State Projects Compliance Supplement, that could have a direct and material
effect on its major State project for the year ended September 30, 2014. Suwannee
County, Florida’s major State project is identified in the summary of auditors’ results
section of the accompanying Schedule of Findings.
Management’s Responsibility
Suwannee County, Florida’s management is responsible for compliance with the
requirements of laws, regulations, contracts and grants applicable to its major State
project.
Our responsibility is to express an opinion on Suwannee County, Florida’s compliance for
each major State Project based on our audit of the types of compliance requirements
referred to above. We conducted our audit of compliance in accordance with auditing
standards generally accepted in the United States of America; the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States and Chapter 10.550, Rules of the State of Florida, Office of
the Auditor General. Those standards and Chapter 10.550, Rules of the State of Florida,
Office of the Auditor General, require that we plan and perform the audit to obtain
reasonable assurance about whether non-compliance with the types of compliance
requirements referred to above that could have a direct and material effect on a major
State project occurred. An audit includes examining, on a test basis, evidence about
Suwannee County, Florida’s compliance with those requirements and performing such
other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for
each major State Project. However, our audit does not provide a legal determination of
Suwannee County, Florida’s compliance.
82
Opinion on Each Major State Project
In our opinion, Suwannee County, Florida complied, in all material respects, with the types
of compliance requirements referred to above that could have a direct and material effect
on its major State projects for the fiscal year ended September 30, 2014.
Other Matters
The results of our auditing procedures disclosed no instances of noncompliance, which are
required to be reported in accordance with Chapter 10.550, Rules of the State of Florida,
Office of the Auditor General.
Internal Control Over Compliance
Management of Suwannee County, Florida is responsible for establishing and maintaining
effective internal control over the types of compliance requirements referred to above. In
planning and performing our audit of compliance, we considered Suwannee County,
Florida’s internal control over compliance with the types of requirements that could have a
direct and material effect on a major State project to determine the auditing procedures
that are appropriate in the circumstances for the purpose of expressing an opinion on
compliance for each major State Project and to test and report on internal control over
compliance in accordance with Chapter 10.550, Rules of the State of Florida, Office of the
Auditor General, but not for the purpose of expressing an opinion on the effectiveness of
internal control over compliance. Accordingly, we do not express an opinion on the
effectiveness of Suwannee County, Florida’s internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a
control over compliance does not allow management or employees, in the normal course
of performing their assigned functions, to prevent, or detect and correct, noncompliance
with a type of compliance requirement of a State project on a timely basis. A material
weakness in internal control over compliance is a deficiency, or combination of
deficiencies, in internal control over compliance, such that there is a reasonable possibility
that material noncompliance with a type of compliance requirement of a State project will
not be prevented, or detected and corrected, on a timely basis. A significant deficiency in
internal control over compliance is a deficiency or a combination of deficiencies, in internal
control over compliance with a type of compliance requirement of a State Project that is
less severe than a material weakness in internal control over compliance, yet important
enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose
described in the preceding paragraph and was not designed to identify all deficiencies in
internal control over compliance that might be deficiencies, significant deficiencies or
material weaknesses. We did not identify any deficiencies in internal control over
compliance that we consider to be material weaknesses. However, material weaknesses
may exist that have not been identified.
83
Pursuant to Chapter 119, Florida Statutes, this report is a public record and its distribution
is not limited. Auditing standards generally accepted in the United States of America
require us to indicate that this report is intended solely for the information and use of
Suwannee County, Florida’s management, State awarding agencies and pass-through
entities and is not intended to be and should not be used by anyone other than these
specified parties.
POWELL & JONES, CPAs
April 29, 2014
84
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE WITH REQUIREMENTS
THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON
EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER
COMPLIANCE REQUIRED BY OMB CIRCULAR A-133
Report on Compliance for Each Major Federal Program
We have audited Suwannee County, Florida’s compliance with the types of compliance
requirements described in OMB Circular A-133 Compliance Supplement that could have a
direct and material effect on each of Suwannee County, Florida’s major federal programs
for the fiscal year ended September 30, 2014. Suwannee County, Florida’s major federal
programs are identified in the summary of auditor’s results section of the accompanying
schedule of findings and questioned costs.
Management’s Responsibility
Management is responsible for compliance with the requirements of laws, regulations,
contracts, and grants applicable to its federal programs.
Our responsibility is to express an opinion on compliance for each of Suwannee County,
Florida’s major federal programs based on our audit of the types of compliance
requirements referred to above. We conducted our audit of compliance in accordance with
auditing standards generally accepted in the United States of America; the standards
applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local
Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could
have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about Suwannee County, Florida’s compliance with
those requirements and performing such other procedures as we considered necessary in
the circumstances.
We believe that our audit provides a reasonable basis for our opinion on compliance for
each major federal program. However, our audit does not provide a legal determination of
Suwannee County, Florida’s compliance.
Opinion on Each Major Federal Program
In our opinion, Suwannee County, Florida complied, in all material respects, with the types
of compliance requirements referred to above that could have a direct and material effect
on each of its major federal programs for the year ended September 30, 2014.
85
Other Matters
The results of our auditing procedures disclosed no instances of noncompliance, which are
required to be reported in accordance with OMB Circular A-133.
Report on Internal Control Over Compliance
Management of Suwannee County, Florida is responsible for establishing and maintaining
effective internal control over compliance with the types of compliance requirements
referred to above. In planning and performing our audit of compliance, we considered
Suwannee County, Florida’s internal control over compliance with the types of
requirements that could have a direct and material effect on each major federal program
to determine the auditing procedures that are appropriate in the circumstances for the
purpose of expressing an opinion on compliance for each major federal program and to
test and report on internal control over compliance in accordance with OMB Circular A133, but not for the purpose of expressing an opinion on the effectiveness of internal
control over compliance. Accordingly, we do not express an opinion on the effectiveness of
Suwannee County, Florida’s internal control over compliance.
A deficiency in internal control over compliance exists when the design or operation of a
control over compliance does not allow management or employees, in the normal course
of performing their assigned functions, to prevent, or detect and correct, noncompliance
with a type of compliance requirement of a federal program on a timely basis. A material
weakness in internal control over compliance is a deficiency, or combination of
deficiencies, in internal control over compliance, such that there is a reasonable possibility
that material noncompliance with a type of compliance requirement of a federal program
will not be prevented, or detected and corrected, on a timely basis. A significant deficiency
in internal control over compliance is a deficiency, or a combination of deficiencies, in
internal control over compliance with a type of compliance requirement of a federal
program that is less severe than a material weakness in internal control over compliance,
yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose
described in the first paragraph of this section and was not designed to identify all
deficiencies in internal control over compliance that might be material weaknesses or
significant deficiencies. We did not identify any deficiencies in internal control over
compliance that we consider to be material weaknesses. However, material weaknesses
The purpose of this report on internal control over compliance is solely to describe the
scope of our testing of internal control over compliance and the results of that testing
based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable
for any other purpose.
POWELL & JONES, CPAs
April 29, 2014
86
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE
Federal and State Grantor/Pass Through Grantor
Program Title
CFDA#
PROGRAM
OR AWARD
AMOUNT
GRANT #
REPORTED IN
PRIOR YEARS
DEFERRED IN
PRIOR YEARS
$
$
REVENUES
RECOGNIZED
EXPENDITURES
DEFERRED
REVENUES
9/30/2014
FEDERAL AWARDS
MAJOR PROGRAMS
US Department of Transportation
Federal Aviation Administration - Airport Apron Rehabilitation
Federal Aviation Administration - Runway
20.106
20.106
3-12-0043-010-2013
AR 712
$
577,271
68,145
645,416
53,439
-
-
523,832
68,145
591,977
3,000,000
3,645,416
59,181
112,620
-
1,155,239
1,747,216
1,155,239
1,747,216
-
US Department of Housing and Urban Development
passed through Florida Department of Economic Opportunity
Community Development Block grant
Total Major Programs
53,439
-
$
$
523,832
68,145
591,977
$
-
14.228
13DB-OH-03-71-01-E 16
10.664
FY 2013-2014
4,800
-
-
4,800
4,800
-
16.004
N/A
4,351
-
-
4,351
4,351
-
NONMAJOR PROGRAMS
US Forestry Service
Passed through Florida Department of Agriculture and Consumer Service
Volunteer Fire Assistance Grant
US Department of Justice
US Drug Enforcement Administration
passed through the Office of Agricultural Law Enforcement
Domestic Marijuana Eradication Program
US Department of Justice
passed through the State of Florida Attorney General
Victims of Crime Act
16.575
V13048
36,212
-
-
36,183
36,183
-
State Criminal Alien Assistance Program
Byrne Memorial JAG Drug Task Force
16.606
16.738
FY 2013 SCAAP
2014-JAGC-SUWA-1-E5-041
13,551
59,739
-
-
13,551
59,739
13,551
59,739
-
Justice Assistance Grant Program
Total Department of Justice
16.738
2011-DJ-BX-2267
10,979
124,832
-
-
113,824
10,979
124,803
-
45.024
DCA-2012-13
7,000
7,000
-
-
3,037
3,037
3,037
3,037
-
97.067
13-DS-97-03-71-01-492
10,923
-
-
10,923
10,923
-
97.042
14-FG-1M-03-71-01-128
47,652
58,575
-
-
47,652
58,575
47,652
58,575
-
97.036
13-DB-73-03-71-02-626
213,675
213,675
-
-
213,675
213,675
213,675
213,675
-
passed through Florida Department of Law Enforcement
National Endowment for the Arts
passed through Citizens Institute on Rural Design
Project Spaces Grant
US Department of Homeland Security
passed through the Florida Department of Community Affairs
Homeland Security Grant
passed through the Florida Division of Emergency Management
Emergency Management Planning Assistance
Total US Department of Homeland Security
Federal Emergency Management Agency
pass through the Florida Department of Community Affairs
Tropical Storm Debby Reimbursement
US Elections Assistance Commission
Passed through the Florida Department of State Division of Elections
Help America Vote Act
Help America Vote Act
US Department of Health and Human Services
Passed through the Florida Department of Revenue
Title IV-D Funds
Passed through the Florida Department of State Division of Elections
Voting Access for Individuals with Disabilities
90.401
90.401
FY 2013/2014
FY 2013/2014
6,526
7,797
14,323
-
6,526
6,526
6,526
4,197
10,723
6,526
6,526
4,197
4,197
93.563
FY 2013-2014
197,794
-
-
197,794
197,794
-
93.617
FY 2013/2014
9,800
207,594
630,799
4,276,216
112,620
6,526
6,526
9,800
207,594
612,228
2,359,445
9,800
207,594
619,010
2,366,226
4,197
4,197
Total Non-Major Programs
Total Federal Awards
(Continued)
87
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS AND STATE FINANCIAL ASSISTANCE
Federal and State Grantor/Pass Through Grantor
Program Title
CSFA#
PROGRAM
OR AWARD
AMOUNT
GRANT #
REPORTED IN
PRIOR YEARS
REVENUES
RECEIVED/
RECOGNIZED
DEFERRED IN
PRIOR YEARS
EXPENDITURES
DEFERRED
REVENUES
9/30/2014
STATE FINANCIAL ASSISTANCE
MAJOR PROGRAMS
Department of Economic Opportunity
Rural Infrastructure Grant Sink Hole Remediation
40.013
D0057
45.030
45.030
14-ST-86
14-ST-83
52.901
52.901
52.901
2011/2012
2012/2013
2013/2014
55.032
AQY06
31.030
OT-O9-119
$
900,000
$
-
$
-
$
186,674
$
186,674
$
-
Department of State
Division of Library Information Services
State Aid to Libraries Operating/Equalization Grant-County
State Aid to Libraries Operating/Equalization Grant-Regional
Total Department of State
523,505
350,000
873,505
-
-
523,505
350,000
873,505
523,505
350,000
873,505
-
350,000
375,000
350,000
1,075,000
284,261
284,261
40,739
375,000
415,739
40,739
313,943
350,000
704,682
40,739
313,943
354,682
61,057
350,000
411,057
3,000,000
3,000,000
5,848,505
69,436
69,436
353,697
415,739
1,081,562
1,081,562
2,846,423
1,081,562
1,081,562
2,496,423
411,057
465,000
465,000
386,828
386,828
-
75,402
75,402
75,402
75,402
-
105,806
1,850
107,656
-
-
105,806
1,850
107,656
105,806
1,850
107,656
-
90,909
90,909
-
-
90,909
90,909
90,909
90,909
-
1,106,245
1,106,245
347,740
347,740
-
758,505
758,505
758,505
758,505
-
State Housing Initiatives Program
SHIP
SHIP
SHIP
Total
Funds 2012 (FYE 06/30/12)
Funds 2013 (FYE 06/30/13)
Funds 2014 (FYE 06/30/14)
State Housing Initiative Program
Florida Department of Transportation
Public Transportation Joint Participation Agreements
Economic Development Transportation Projects
169th Road Improvement
Total Florida Department of Transportation
Total major programs
NONMAJOR PROGRAMS
Office of the Governor
Office of Tourism, Trade and Economic Development
Rural Infrastructure Grant Catalyst Feasibility I-10/US 90
Division of Emergency Management
Emergency Management Program
Hazardous Material Grant
31.063
31.067
13-BG-83-03-71-01-061
13-CP-11-03-71-01-320
Small County Solid Waste Grant Agreement
37.012
428SC
Rural Infrastructure Grant Stormwater Catalyst Site
41.013
RIF D0031 Stormwater
Department of Health/Bureau of Emergency Medical Services
County Awards Grant
64.005
C2061
13,860
13,860
-
-
13,860
13,860
13,663
13,663
-
Florida Department of Transportation
Public Transportation Joint Participation Agreements
Catalyst Turn Lane
55.023
AQ113
Small County Outreach Program Grant (SCOP)
55.009
55.009
55.009
430688-1-58-01
AQX19
AQV66
700,000
700,000
1,267,080
1,000,000
2,397,457
4,664,537
5,364,537
83,680
83,680
9,400
9,400
93,080
-
37,475
37,475
41,180
915,683
22,300
979,163
1,016,638
37,475
37,475
41,180
915,683
22,300
979,163
1,016,638
-
71.005
2007
9,000
-
15,071
9,000
9,000
6,071
72.002
14-4-22
59,637
7,216,844
13,065,349
827,647
1,181,345
15,071
430,810
59,637
2,131,608
4,978,031
59,637
2,131,410
4,627,833
6,071
417,128
Department of Environmental Protection
Total Florida Department of Transportation
Department of Law Enforcement
Violent Crime and Drug Control- Operation What Not
Department of Management Services/Wireless 911 Board
Rural County Grant/E911 System Maintenance Grant
Total nonmajor programs
Total state financial assistance
$
See notes to schedule of expenditures of federal awards and state financial assistance.
88
$
$
$
$
$
Notes to Schedule of Expenditures of Federal Awards
and State Financial Assistance
NOTE 1.
The accounting policies and presentation of the Single Audit Report of Suwannee County, Florida,
(the “County”) have been designed to conform to generally accepted accounting principles as
applicable to governmental units, including the reporting and compliance requirements of the
Audits of States, Local Governments, and Non-Profit Organizations and Office of Management and
Budget Circular A-133.
A.
Reporting Entity
The reporting entity consists of Suwannee County, the primary government, and each of its
component units. The County includes a Schedule of Expenditures of Federal Awards and State
Financial Assistance in the Compliance Section.
B.
Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the
accounts and reported in the financial statements. Basis of accounting relates to the timing of the
measurements made, regardless of the measurement focus.
The modified accrual basis of accounting is followed in the Schedule of Expenditures of Federal
Awards and State Financial Assistance. Under the modified accrual basis, revenues are recognized
when they become measurable and available. Revenues are considered to be available when they
are collectible within the current period or soon enough thereafter to pay liabilities of the current
period. For this purpose, the County considers revenues to be available if they are collected within
60 days after the end of the current fiscal period. Expenditures generally are recorded when a
liability is incurred, as under accrual accounting.
89
SCHEDULE OF FINDINGS
Summary of Auditor's Results
Financial Statements
Type of auditor's report issued:
Unqualified
Internal control over financial reporting:
• Material weakness identified?
•Reportable condition identified not
considered to be material weaknesses?
No
None reported
Noncompliance material to financial statements
noted?
No
Federal Awards
Internal control over major programs:
• Material weakness identified?
• Reportable condition identified that are not
considered to be material weaknesses?
No
None reported
Type of auditor's report issued on compliance
for major programs:
Unqualified
Any audit findings disclosed that are required
to be reported in accordance with Section 510(a)
of Circular A-133?
No
Identification of major programs:
CFDA Number
20.106
14.228
Name of Federal Programs
U.S. Department of Transportation
Federal Aviation Administration - Airport Apron Rehabilitation
Federal Aviation Administration - Runway
U.S. Department of Housing and Urban Development
Community Development Block Grant
Dollar threshold used to distinguish between
Type A and Type B programs:
$300,000
Auditee qualified as low-risk auditee?
Yes
Financial Statement Findings
None
Federal Awards Findings and Questioned
Costs
None
90
SCHEDULE OF FINDINGS
(continued)
Internal control over major projects:
• Material weaknesses identified?
• Reportable conditions identified that are
not considered to be material weaknesses?
No
None reported
Type of auditor's report issued on
compliance for major projects:
Unqualified
Any audit findings disclosed that are
required to be reported in accordance with
Rule 10.656, Rules of the Auditor General ?
No
Identification of Major Programs:
CSFA/Number
Name of State Programs
Rural Infrastructure Grant - Sink Hole Remediation
Department of State
State Aid to Libraries
State Housing Initiatives Program
Department of Transportation
Economic Development Transportation Projects
40.013
45.030
52.901
55.032
Dollar threshold used to distinguish
between type A and type B programs
$300,000
Financial Statement Findings
None
State Financial Assistance Findings and Questioned Costs
None
91
MANAGEMENT LETTER
Honorable Board of
County Commissioners
We have audited the financial statements of the Suwannee County, Florida, as of and for the year
ended September 30, 2014, and have issued our report thereon dated April 29, 2014.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. We have issued our
Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards, Independent Auditor's Report on Compliance and Internal Control
over Compliance Applicable to each Major State Financial Assistance Project, and Schedule of
Findings. Disclosures in those reports and schedule, which are dated April 29, 2014, should be
considered in conjunction with this management letter. Additionally, our audit was conducted in
accordance with Chapter 10.550, Rules of the Auditor General, which govern the conduct of local
governmental entity audits performed in the State of Florida and require that the following items
be addressed in this letter.
BOARD OF COUNTY COMMISSIONERS
PRIOR YEAR FINDINGS
There were no reportable findings in the prior year.
CURRENT YEAR FINDINGS
There were no reportable findings during the current year.
PRIOR YEAR FINDINGS
There were no reportable findings in the current year.
92
PROPERTY APPRAISER
PRIOR YEAR FINDINGS
SHERIFF
PRIOR YEAR FINDINGS
SUPERVISOR OF ELECTIONS
PRIOR YEAR FINDINGS
TAX COLLECTOR
PRIOR YEAR FINDINGS
AUDITOR GENERAL COMPLIANCE MATTERS
Annual Local Government Financial Report - The Financial Report filed with the Department of
Financial Services pursuant to Section 218.32(l)(a), Florida Statutes, is in agreement with the
93
accompanying financial statements of Suwannee County, Florida, for the year ended September
30, 2014.
Investment of Public Funds - The County complied with Section 218.415, Florida Statutes,
regarding the investment of public funds during the fiscal year.
Financial Emergency Status – We have determined that Suwannee County, Florida did not
meet any of the conditions described in Section 218.503(1), Florida Statutes, that might
result in a financial emergency.
Financial Condition Assessment Procedures – As required by the Rules of the Auditor
General, Sections 10.554(1)(i)7.c and 10.556(7), we applied financial condition
assessment procedures to the Council's financial statements. It is management’s
responsibility to monitor the entity’s financial condition, and our financial condition
assessment was based in part on representations made by management and the review of
financial information they provided.
Prior Year Deteriorating Financial Conditions as defined by Rule 10.554(2)(f):
The County’s financial condition at September 30, 2013, the prior year, was deteriorating
primarily due to the expenditures of a lawsuit settlement of approximately $3.5 million and
expenditures relating to the Catalyst Site economic development project, both of which
caused the General Fund balance to decrease by ($7,268,861) to $4,256,655.
During the current year ending September 30, 2014, the General Fund balance increased
by $3,659,723 to $7,916,378, which reversed the prior year decline. Total governmental
fund balances increased $6,517,343.
CONCLUSION - We have reviewed information regarding our audit with appropriate County officials
and management and have provided them with appropriate documentation as requested. We very
much enjoyed the challenges and experiences associated with this audit of the County. We look
forward to a long and mutually beneficial relationship with the Board of County Commissioners and
other County Officials and employees. We also appreciate the helpful assistance and courtesy
afforded us by all County employees.
POWELL & JONES
April 29, 2014
94
INDEPENDENT ACCOUNTANT’S REPORT
We have examined the Suwannee County, Florida’s (the County) compliance with Section 218.415,
Florida Statutes, regarding the investment of public funds during the year ended September 30,
2014. We have also examined the Clerk of the Circuit Court’s (Clerk’s) compliance with Section
28.35, Florida Statutes as to the following during the fiscal year ended September 30, 2014:
a.
The budget certified by the Florida Clerk of Courts Operations Corporation.
b.
The performance standards developed and certified to Section 28.35 Florida Statutes.
Management is responsible for the County’s and Clerk’s respective compliance with those
requirements. Our responsibility is to express an opinion on the County’s and the Clerk’s
compliance based on our examinations.
Our examinations were conducted in accordance with attestation standards established by the
American Institute of Certified Public Accountants and, accordingly, included examining, on a test
basis, evidence about the County’s and the Clerk’s compliance with those respective requirements
and performing such other procedures as we considered necessary in the circumstances. We
believe that our examinations provide a reasonable basis for our opinion. Our examinations do not
provide a legal determination on the County’s and the Clerk’s compliance with specified
requirements.
In our opinion, Suwannee County, Florida and the Suwannee County Clerk of the Circuit Court
complied, in all material respects, with the aforementioned requirements for the year ended
September 30, 2014.
This report is intended solely for the information and use of Suwannee County, Florida, the Clerk,
and the Auditor General, State of Florida, and is not intended to be and should not be used by
anyone other than these specified parties.
POWELL & JONES
April 29, 2015
95
96
SPECIAL PURPOSE FINANCIAL STATEMENTS
TABLE OF CONTENTS
PAGE NO.
99 - 100
COMBINED FINANCIAL STATEMENTS
Combined Balance Sheet - All Fund Types
102
Combined Statement of Revenues, Expenditures and
Changes in Fund Balance - All Governmental
Fund Types
103
Combined Statement of Revenues, Expenditures and
Changes in Fund Balances - Budget and Actual - General
and Special Revenue Funds
104
105 - 109
COMBINING AND INDIVIDUAL FUND STATEMENTS
GENERAL FUND
Balance Sheet
112
Statement of Revenues, Expenditures and Changes
in Fund Balance - Budget and Actual
113
SPECIAL REVENUE FUNDS
Combining Balance Sheet
115
Combining Statement of Revenues, Expenditures and
Changes in Fund Balance
97
116 - 118
TABLE OF CONTENTS
PAGE NO.
AGENCY FUNDS
120
Combining Statement of Changes in Assets
and Liabilities
121 - 122
COMPLIANCE SECTION
Independent Auditor's Report on Internal Control Over
Financial Reporting and on Compliance and Other Matters
Based on an Audit of Financial Statements
Performed in Accordance with Government
Auditing Standards
124 - 125
Management Letter
126 - 127
128
98
INDEPENDENT AUDITOR’S REPORT
Honorable Clerk of the Circuit Court
We have audited the accompanying special purpose fund financial statements of the Suwannee County Clerk
of the Circuit Court (the Clerk of the Circuit Court), as of and for the year ended September 30, 2014, as
listed in the table of contents.
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes the
design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Our responsibility is to express an opinion on these special purpose financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Governmental Auditing Standards,
issued by the Comptroller General of the United States. The standards require that we plan and perform the
audit to obtain reasonable assurance about whether the financial statements are free from material
misstatements.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor’s judgment, including the assessment
of the risks of material misstatement of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal
control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness or significant accounting estimates made by management,
as well as evaluating the overall presentation of the financial statements.
99
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
The accompanying special purpose fund financial statements were prepared for the purpose of complying
with Section 218.39(8), Florida Statutes, and Rule 10.557(5), of Chapter 10.550, Rules of the Auditor
General - Local Governmental Entity Audits. As described in Note 1 to the financial statements, the Clerk of
the Circuit Court is part of the reporting entity, Suwannee County, Florida. Accordingly, these special purpose
fund financial statements are not a complete presentation of the reporting entity’s basic financial
statements.
Opinion
In our opinion, the special purpose fund financial statements referred to above present fairly, in all material
respects, the financial position of the Suwannee County Clerk of the Circuit Court, as of September 30, 2014,
and the results of its operations and budgetary comparisons for the year then ended in conformity with
accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated April 9, 2014, on our
consideration of the Clerk of the Circuit Courts’ internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The
purpose of that report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the Clerk of the Circuit Courts’ internal control over financial
reporting and on compliance.
Other Information
Our audit was made for the purpose of forming an opinion on the special purpose fund financial statements
taken as a whole. The combining and individual fund financial statement listed in the table of contents are
presented for purposes of additional analysis and are not a required part of the special purpose fund
financial statements of the Clerk of the Circuit Court. Such information has been subjected to the auditing
procedures applied in the audit of the special purpose fund financial statements and, in our opinion, is fairly
presented, in all material respects, in relation to the special purpose fund financial statements taken as a
whole.
POWELL & JONES
April 9, 2015
100
101
COMBINED BALANCE SHEET – ALL FUND TYPES
September 30, 2014
Fiduciary
Governmental Funds
Funds
Special
General
Revenue
Agency
Fund
Funds
Funds
Totals
ASSETS
Current assets
Cash
$
120,462
$
560,595
$
451,970
$
1,133,027
Accounts receivable
-
4,570
-
Due from individuals
-
44
52
96
73,771
59,068
12,590
145,429
-
515
-
515
4,570
Due from Board of County
Commissioners
Due from other governmental
units
Total assets
48,055
-
-
$
242,288
$
624,792
$
$
8,173
$
18,987
$
48,055
464,612
$
-
$
1,331,692
LIABILITIES AND FUND BALANCE
LIABILITIES
Current liabilities
Accounts payable
Due to individuals
118
-
390,175
27,160
390,293
Accrued liabilities
6,929
6,155
-
13,084
Due to other funds
58,659
80,271
6,499
145,429
13,197
-
-
13,197
units
134,239
208,981
3,272
346,492
Deposits
20,923
-
64,666
85,589
Due to Board of County
Commissioners
Due to other governmental
Other current liabilities
Total liabilities
50
$
242,288
$
314,394
$
464,612
50
$
1,021,294
FUND BALANCES
Restricted
-
Committed
Total fund balances
Total liabilities and fund balance
$
309,907
-
-
491
-
491
-
310,398
-
310,398
242,288
$
102
624,792
$
464,612
309,907
$
1,331,692
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
September 30, 2014
General Fund
REVENUES
Intergovernmental
Fines
Miscellaneous
Total revenues
$
EXPENDITURES
General government
Court related
Capital outlay
General government
Court related
Total expenditures
$
(USES)
Transfer from Board of County
Commissioners
(uses)
269,425
280,034
229
549,688
Totals
$
469,023
832,612
363,654
23,767
1,689,056
1,150,444
628,867
891,317
628,867
2,041,761
-
22,148
30,641
1,572,973
22,148
2,692,776
(11,076)
(1,023,285)
(1,034,361)
11,143
150,776
(150,843)
1,047,210
150,843
(150,776)
1,058,353
301,619
(301,619)
11,076
1,047,277
1,058,353
-
23,992
23,992
-
286,406
310,398
286,406
310,398
1,150,444
Excess of revenues over ( under)
expenditures
Net change in fund balances
Fund balances at beginning of
year
Fund balances at end of year
199,598
552,578
363,654
23,538
1,139,368
Special
Revenue Funds
$
103
$
$
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
GENERAL AND SPECIAL REVENUE FUNDS
General Fund
REVENUES
Intergovernmental
Fines
Miscellaneous
Total revenues
Budget
$
EXPENDITURES
General government
Court related
Capital outlay
General government
Court related
Total expenditures
expenditures
(USES)
Transfers from Board of County
Commissioners
Total other financing sources (uses)
Fund balance at beginning of
year
Actual
296,160
552,255
361,374
3,342
1,213,131
$
$
Budget
(96,562)
323
2,280
20,196
(73,763)
$
Actual
193,089
133,208
326,297
$
269,425
280,034
229
549,688
$
Variance
Positive
(Negative)
76,336
146,826
229
223,391
1,150,444
1,150,444
-
1,401,079
628,867
891,317
772,212
(891,317)
-
-
-
1,150,444
1,150,444
-
22,148
1,423,227
22,148
30,641
1,572,973
(30,641)
(149,746)
(11,076)
(73,763)
(1,096,930)
(1,023,285)
73,645
88,157
(150,844)
(62,687)
11,143
150,776
(150,843)
11,076
11,143
62,619
1
73,763
1,061,759
35,171
1,096,930
1,047,210
150,843
(150,776)
1,047,277
(14,549)
115,672
(150,776)
(49,653)
-
-
-
-
62,687
$
199,598
552,578
363,654
23,538
1,139,368
Variance
Positive
(Negative)
-
$
-
104
$
-
$
286,406
286,406
23,992
$
286,406
310,398
23,992
$
23,992
September 30, 2014
NOTE 1.
The following is a summary of the more significant accounting policies of the Suwannee County Clerk of the
Circuit Court (Clerk).
A.
Reporting Entity - The Governmental Accounting Standards Board (GASB) in its Statement No. 14,
"The Financial Reporting Entity," establishes standards for defining the financial reporting entity. In
developing these standards, the GASB assumed that all governmental organizations are responsible to
elected officials at the federal, state, or local level. Financial reporting by a state or local government should
report the elected officials' accountability for those organizations.
The Clerk of the Circuit Court, as established by Article VIII of the Constitution of the State of Florida, is an
elected official of the County. Although the Clerk's Office is operationally autonomous from the Board of
County Commissioners, it does not hold sufficient corporate powers of its own to be considered a legally
separate entity for financial reporting purposes. Therefore, the Clerk is reported as a part of the primary
government of Suwannee County, Florida. The Clerk's financial statements do not purport to reflect the
financial position or the results of operations of Suwannee County, Florida, taken as a whole.
These special purpose financial statements of the Clerk are issued separately to comply with Section
10.557(4), Rules of the Auditor General for Local Governmental Entity Audits, pursuant to Section 11.45(3),
Florida Statutes.
B.
Fund Accounting - Accounts are organized on the basis of funds, each of which is considered a
separate accounting entity. The operations of each fund are accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, fund entity, revenues, and expenditures. Government
resources are allocated to and accounted for in individual funds based upon the purposes for which they are
to be spent and the means by which spending activities are controlled. The funds utilized by the Clerk are as
follows:
(i)
Governmental Funds
General Fund - The General Fund of the Clerk of the Circuit Court is used to account for all
financial resources, which are generated from operations of the office or any other resources
not required to be accounted for in another fund.
105
Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of
specific revenue sources which are legally restricted to expenditures for specified purposes.
As of September 30, 2014, the Clerk maintained the following Special Revenue Funds:
Public Records Modernization Trust Fund
Teen Court Fund
Non-Court Related Operating Fund
(ii)
Fiduciary Funds
Agency Funds - Agency Funds are used to account for assets held by the Clerk of the Circuit
Court as an agent for individuals, private organizations, other governments, and/or other
funds. Agency Funds are custodial in nature (assets equal liabilities) and do not involve
measurement of results of operations. The following Agency Funds are maintained by the
Clerk of the Circuit Court.
Domestic Relations Fund
Tax Deed Fund
Registry of Court Fund
Jury and Witness Fund
C.
Basis of Accounting - The "Basis of Accounting" refers to when revenues and expenditures and the
related assets and liabilities are recognized in the accounting records and reported in the financial
statements. The Clerk of the Circuit Court currently maintains the accounting records for all funds on the
cash basis. However, for financial statement purposes appropriate adjustments are made to report
governmental and fiduciary fund types using the modified accrual basis of accounting. Under the modified
accrual basis, revenues are generally recognized when they become measurable and available as net current
assets. Expenditures are reported when incurred with the exception of prepaid expenses and principal and
interest on general long-term obligations.
D.
Budget - Chapter 129, Florida Statutes, requires that budgets be adopted for all funds as may be
required by law, sound financial practices, and generally accepted accounting principles and that budgets be
adopted on a basis consistent with generally accepted accounting principles (GAAP). Pursuant to this
requirement, the County adopts an annual comprehensive appropriated budget, which includes
appropriations to the General Fund of the Clerk of the Circuit Court.
In the budget comparisons included in these financial statements, both the amounts budgeted and the
actual amounts reported are presented on the GAAP basis. Budgetary comparisons present the appropriated
budget of the Clerk of the Circuit Court.
E.
Cash and Investments - Deposits are carried at cost which approximates market value. The carrying
amount of deposits is separately displayed on the balance sheet as "Cash." At September 30, 2014, the
book balance of the Clerk's deposits was $1,133,028, and the bank balances were $1,171,448. This bank
balance was covered by federal depository insurance and pledged collateral from various qualified public
depositories. Chapter 280, Florida Statutes, defines the eligible collateral for these qualified public
depositories.
106
The collateral for the Clerk's deposits is categorized to give an indication of the level of risk assumed by the
Clerk at year end. Category 1 includes deposits that are insured or registered or for which the securities are
held by the Clerk or his agent in the Clerk's name. Category 2 includes uninsured and unregistered deposits
for which the securities are held by the counterparty's trust department or agent in the Clerk's name.
Category 3 includes uninsured or unregistered deposits for which the securities are held by the counterparty's
trust department or agent, but not in the Clerk's name. All of the collateral covering the Clerk's deposits was
Category 1.
F.
Inventories - It is the policy of the Clerk of the Circuit Court to record the acquisition of supplies as
expenditures at the time of purchase. The amount of supplies on hand at any one time would be a nominal
amount and considered to be immaterial.
G.
Fixed Assets - Fixed assets used in governmental fund type operations are accounted for in the
County’s capital assets records, except for any infrastructure fixed assets which the County has elected to not
to report. All fixed assets acquired by purchase are recorded at historical cost. Donated assets are recorded
at estimated fair market value at the date donated. No depreciation has been provided on the County's
capital assets in the governmental funds. Assets purchased by the Clerk of the Circuit Court are reported in
the County's capital assets.
H.
Compensated Absences - Compensated absences are absences for which employees will be paid,
such as vacation and sick leave. A liability for compensated absences that are attributable to services
already rendered and that are not contingent on a specific event that is outside the control of the government
and its employees is accrued as employees earn the rights to the benefits. Compensated absences that
relate to future services or that are contingent on a specific event that is outside the control of the
government and its employees are accounted for in the period in which such services are rendered or such
events take place.
In the governmental funds, compensated absences that are expected to be liquidated with expendable
available financial resources are reported as an expenditure and fund liability in the fund of the Board of
County Commissioners that will pay for them. The remainder of the compensated absences liability totaling
$295,168 is reported in governmental long-term liabilities of Suwannee County, Florida.
I.
Estimates - The preparation of financial statements in conformity with generally accepted accounting
principles requires management to make estimates and assumptions that affect certain reported amounts
and disclosures. Accordingly, actual results could differ from those estimates.
J.
Risk Management - The Clerk is exposed to various risks of loss related to torts; theft of, damage to
and destruction of assets; errors or omissions; injuries to employees and the public; or damage to property of
others. The Clerk directly purchases insurance and participates in the risk management program through the
Suwannee County Board of County Commissioners which uses commercial insurance and a public entity risk
pool to cover certain risks from loss.
107
NOTE 2.
PENSION PLAN
Plan Description - The Clerk contributes to the Florida Retirement System (System), a cost-sharing multipleemployer defined benefit plan administered by the State of Florida, Department of Administration, Division of
Retirement. The System provides retirement, disability or death benefits to retirees or their designated
beneficiaries. Chapter 121, Florida Statutes, establishes the authority for benefit provisions. Changes to the
law can only occur through an act of the Florida Legislature. The System issues a publicly available financial
report that includes financial statements and required supplementary information for the System. That
report may be obtained by writing to the Florida Retirement System, 2639 North Monroe Street, Tallahassee,
Florida, or by calling (850) 488-5706.
Funding Policy - The System is employee non-contributory through June 30, 2011. Effective July 2011,
employees are required to contribute 3% of their gross wages. The Clerk is required to contribute at an
actuarially determined rate. The rates at September 30, 2014 were as follows: Regular Employees 7.37%;
Senior Management 21.14%; Elected Officials 43.24%, and employees electing the DROP Program 12.28%.
The contribution requirements of plan members and the Clerk are established and may be amended by the
Florida Legislature. The Clerk's contributions to the System for the years ending September 30, 2015, 2014
and 2013 were $191,128, $88,523, and $88,522, respectively, equal to the required contributions for each
year.
NOTE 3.
INTERFUND RECEIVABLES AND PAYABLES
General Fund
Public Records Modernization
Trust Fund
Domestic Relations Fund
Tax Deed Fund
Registry of Court Fund
Non-Court Related Operating Fund
Jury and witness
Interfund
Receivables
$
73,771
505
Interfund
Payables
$
58,660
5,999
10
11
71
58,563
5,999
73,771
500
$
NOTE 4.
138,930
$
138,930
LEASE COMMITMENTS
The Clerk has various leases for equipment. These leases are considered for accounting purposes to be
operating leases. Lease expenditures for the fiscal year totaled $14,548. Future minimum lease payments
for these leases are as follows:
108
Year Ending
September 30
2015
2016
2017
2018
Total
$
9,445
9,445
9,445
5,509
$
33,844
NOTE 7. FUND BALANCES – GOVERNMENTAL FUNDS
Nonspendable – amounts that cannot be spent either because they are in nonspendable form or because
they are legally or contractually required to be maintained intact.
Restricted – amounts that can be spent only for specific purposes because of constitutional provisions,
charter requirements or enabling legislation or because of constraints that are externally imposed by
creditors, grantors, contributors, or the laws or regulations other governments.
Committed – amounts that can be used only for specific purposes determined by a formal action of the
governing body. Commitments may be established, modified, or rescinded only through resolutions approved
by the governing body.
Assigned – amounts that do not meet the criteria to be classified as restricted or committed, but that are
intended to be used for specific purposes. Under current practices, the assignment of amounts for specific
purposes is approved by the Clerk.
Unassigned - all other spendable amounts.
Fund balances with restrictions are as follows at September 30, 2014:
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total
Public Records
Modernization Trust
$
Teen Court
$
-
$ 309,907
-
-
-
$ 309,907
$
-
$
$
109
-
-
$
491
$
491
$
-
$ 309,907
-
491
-
$ 310,398
110
GENERAL FUND
111
GENERAL FUND
BALANCE SHEET
September 30, 2015
ASSETS
Current assets
Cash
Total assets
$
$
LIABILITIES
Current liabilities
Accounts payable
Accrued liabilities
Due to individuals
Due to other funds
Due to Board of County Commissioners
$
Due to other governmental units
120,462
73,771
48,055
242,288
8,173
6,929
118
58,659
13,197
134,239
Deposits
Total liabilities
20,923
50
242,288
Fund balance
$
112
242,288
GENERAL FUND
BUDGET AND ACTUAL
For the Fiscal Year Ended September 30,2014
Budgeted Amounts
Original
Final
REVENUES
Intergovernmental
State grants
State court reimbursement
$
Circuit Criminal
Circuit Civil
Probate
Domestic Relations
County Civil
Civil Traffic
Fines
Circuit Criminal
County Civil and Traffic
Total fines
296,160
296,160
$
Variance with
Final Budget
Positive
(Negative)
Actual
Amounts
296,160
296,160
$
199,598
199,598
$
(96,562)
(96,562)
16,980
71,992
126,033
36,488
57,659
123,993
100,175
533,320
16,980
71,992
126,033
36,488
57,659
123,993
119,110
552,255
19,338
92,064
100,704
37,002
54,131
97,233
152,106
552,578
2,358
20,072
(25,329)
514
(3,528)
(26,760)
32,996
323
21,563
96,877
97,128
215,568
21,563
96,877
242,934
361,374
21,477
96,887
245,290
363,654
(86)
10
2,356
2,280
Total revenues
3,342
3,342
1,048,390
3,342
3,342
1,213,131
22,710
828
23,538
1,139,368
19,368
828
20,196
(73,763)
EXPENDITURES
Court related
Personnel services
Operating expenses
Total expenditures
1,042,316
52,523
1,094,839
1,070,449
79,995
1,150,444
1,070,449
79,995
1,150,444
-
Miscellaneous
Interest
expenditures
(USES)
Transfers in from other funds
Transfer in from Board of County
Commissioners
(Uses)
$
(46,449)
62,687
-
-
88,157
(41,708)
88,157
(150,844)
46,449
(62,687)
11,076
73,763
-
-
-
-
$
113
$
(11,076)
(73,763)
150,776
150,776
11,143
(150,843)
(77,014)
1
$
114
SUWANNEE COUNTY FLORIDA
September 30, 2014
Noncourt
Related
Operating
Public Records
Modernization
Trust
Teen
Court
Totals
ASSETS
Current assets
Cash
Accounts receivable
units
Total assets
$
233,760
3,509
44
58,563
$
94
326,344
1,061
505
$
421
491
-
$
-
560,595
4,570
44
59,068
515
$
295,970
$
328,331
$
491
$
624,792
$
10,845
5,204
73,771
206,150
$
8,142
951
6,500
2,831
$
-
$
18,987
6,155
80,271
208,981
LIABILITIES
Current liabilities
Accounts payable
Accrued liabilities
Due to other funds
Total liabilities
FUND BALANCES
Restricted
Assigned
Total fund balances
Total liabilities and fund balances
$
295,970
18,424
-
314,394
-
309,907
309,907
491
491
309,907
491
310,398
295,970
115
$
328,331
$
491
$
624,792
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND
Noncourt
Related
Operating
REVENUES
Intergovernmental
$
Public Records
Modernization
Trust
269,425
269,425
$
Teen
Court
-
$
Totals
-
$
269,425
269,425
County Officer fees
Fees
Recording
Certified copies
Passport
Documentary stamps
Intangible tax
Marriage licenses
Tax deed sales
Sheriff information
technology
Information technology
Microfilming
Other
106,844
7,325
5,005
652
6,400
17,309
13,239
-
12,436
-
13,518
13,239
106,844
7,325
5,005
652
6,400
17,309
270
1,815
43,035
35,650
28,972
-
43,035
35,650
270
30,787
146,702
120,896
12,436
280,034
229
-
-
229
229
-
-
229
416,356
120,896
12,436
549,688
Personnel services
598,059
-
-
598,059
Operating expenses
30,808
-
-
30,808
Capital outlay
22,148
-
-
22,148
651,015
-
-
651,015
Miscellaneous
Interest
Total miscellaneous
Total revenues
1,082
EXPENDITURES
General government
Clerk to Board
Total Clerk to Board
116
Noncourt
Related
Operating
Official records
Personnel services
Operating expenses
Capital outlay
Total official records
Teen court
Operating expenses
Total teen court
$
Public Records
Modernization
Trust
241,215
151,443
392,658
$
-
Noncourt related information
technology
Personnel expenses
Operating expenses
Capital outlay
Total noncourt related
information technology
-
-
$
241,215
151,443
392,658
12,286
12,286
37,940
2,960
40,900
-
37,940
2,960
40,900
-
-
-
-
-
144,052
60,223
27,681
-
144,052
60,223
27,681
-
231,956
-
231,956
117
-
$
Totals
12,286
12,286
Records management
Operating expenses
Capital outlay
Total records management
Information technology
Personnel expenses
Operating expenses
Capital outlay
Total information technology
Teen
Court
Noncourt
Related
Operating
Public Records
Modernization
Trust
Teen
Court
Totals
Noncourt administration
Personnel services
Operating expenses
$
Total noncourt administration
Total expenditures
237,669
6,489
$
-
$
-
$
237,669
6,489
244,158
-
-
244,158
1,287,831
272,856
12,286
1,572,973
(under) expenditures
(871,475)
(151,960)
150
(1,023,285)
150,843
(127,383)
(23,393)
-
150,843
(150,776)
848,015
199,195
-
1,047,210
871,475
175,802
-
1,047,277
-
23,842
150
23,992
Fund balances at beginning of year
-
286,065
341
286,406
491
310,398
(USES)
Operating transfers in
Transfers from Board of
County Commissioners
Total other financing
sources (uses)
$
-
$
118
309,907
$
AGENCY FUNDS
119
AGENCY FUNDS
September 30, 2014
Domestic
Jury and
Relations
ASSETS
Cash
Total assets
$
Tax Deed
$
$
3,210
52
10
3,272
LIABILITIES
Due to individuals
$
Due to other funds
Deposits
Total liabilities
$
3,272
3,272
$
$
$
Registry
64,655
11
64,666
$
64,666
64,666
$
120
$
$
Witness
384,105
6,070
390,175
$
390,175
390,175
$
$
$
Totals
6,499
6,499
$
6,499
6,499
$
$
$
451,970
52
12,590
464,612
390,175
6,499
3,272
64,666
464,612
AGENCY FUNDS
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
Balance
October 1,
2013
Balance
September 30,
2014
Additions
Deductions
1,372
20
1,392
$ 265,422
2,796
328
$ 268,546
$ 262,212
4,116
338
$ 266,666
$
42
1,350
1,392
$
4,919
254,955
3,272
$ 263,146
$
4,961
256,305
$ 261,266
$
$ 486,223
136
$ 486,359
$ 465,901
142
$ 466,043
$
$
44,333
17
44,350
$
64,655
11
64,666
Liabilities
Deposits
Total liabilities
$
$
44,350
44,350
$ 253,690
$ 253,690
$ 233,374
$ 233,374
$
$
64,666
64,666
REGISTRY OF COURT
ASSETS
Cash
Total assets
$ 544,272
141
$ 544,413
$ 404,566
6,851
$ 411,417
$ 564,733
922
$ 565,655
$
$
384,105
6,070
390,175
LIABILITIES
Due to individuals
Total liabilities
$ 544,413
$ 544,413
$ 513,547
$ 513,547
$ 667,785
$ 667,785
$
$
390,175
390,175
DOMESTIC RELATIONS
ASSETS
Cash
Total assets
Liabilities
Due to other funds
Deposits
Total liabilities
TAX DEED
ASSETS
Cash
Total assets
$
$
$
$
$
121
$
$
3,210
52
10
3,272
3,272
3,272
AGENCY FUNDS
Balance
October 1
2013
JURY AND WITNESS FUND
Assets
Cash
Total assets
Liabilities
Due to other funds
TOTALS - ALL FUNDS
Assets
Cash
Total assets
Liabilities
Due to individuals
Due to other funds
Deposits
Total liabilities
$
$
4,047
4,047
$
4,047
$
592,652
1,372
178
594,202
544,413
4,089
45,700
594,202
$
$
$
122
Additions
$
$
7,729
6,499
14,228
$
18,360
Deductions
$
$
11,776
11,776
$
6,499
6,499
$
15,908
$
6,499
$ 1,163,940
2,796
13,814
$ 1,180,550
$ 1,304,622
4,116
1,402
$ 1,310,140
$
451,970
52
12,590
464,612
$
$
$
513,547
23,279
3,272
508,645
$ 1,048,743
$
Balance
September 30,
2014
667,785
20,869
489,679
$ 1,178,333
$
$
390,175
6,499
3,272
64,666
464,612
COMPLIANCE SECTION
123
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Clerk of the Circuit Court
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards issued
by the Comptroller General of the United States, the special purpose financial statements of the Suwannee
County Clerk of the Circuit Court as of and for the year ended September 30, 2014, and the related notes to
the financial statements, which collectively comprise the Suwannee County Clerk of the Circuit Courts’ basic
financial statements, and have issued our report thereon dated April 9, 2015.
In planning and performing our audit of the financial statements, we considered the Suwannee County Clerk
of Courts’ internal control over financial reporting (internal control) to determine the audit procedures that
are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements,
but not for the purpose of expressing an opinion on the effectiveness of the Suwannee County Clerk of
Courts’ internal control. Accordingly, we do not express an opinion on the effectiveness of the Suwannee
County Clerk of Courts’ internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the entity’s
financial statements will not be prevented, or detected and corrected on a timely basis. A significant
deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a
material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses
As part of obtaining reasonable assurance about whether the Suwannee County Clerk of the Circuit Courts’
financial statements are free from material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts. However, providing an
opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not
express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters
that are required to be reported under Government Auditing Standards.
124
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and
the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or
on compliance. This report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not
suitable for any other purpose.
POWELL & JONES
April 9, 2015
125
MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550,
RULES OF THE AUDITOR GENERAL
We have audited the financial statements of the Suwannee County Clerk of the Circuit Court (the Clerk), as of
and for the year ended September 30, 2014, and have issued our report thereon dated April 9, 2015. We
have also issued our report on compliance and on internal control over financial reporting. That report should
be considered in conjunction with this management letter.
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Additionally, our audit was conducted in accordance
with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local
governmental entity audits performed in the State of Florida and require that certain items be addressed in
this letter.
PRIOR YEAR FINDINGS
Annual Local Government Financial Report – The Financial Report filed with the Department of Financial
Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the accompanying financial
statements of Suwannee County, Florida, for the year ended September 30, 2014. The financial statements
of the Clerk of the Circuit Court are combined with other County agencies in this report.
Financial Emergency Status – We have determined that the Clerk did not meet any of the conditions
described in Section 218.503(1), Florida Statutes, that might result in a financial emergency.
Financial Condition Assessment – As required by the Rules of the Auditor General (Sections 10.554(6)(c)(1)
and 10.556(7)), we applied financial condition assessment procedures. It is management’s responsibility to
monitor the entity’s financial condition, and our financial condition assessment was based in part on
representations made by management and the review of financial information they provided.
Our audit did not disclose any further items that would be required to be reported under the Rules of the
Auditor General, Chapter 10.550.
126
CONCLUSION
We have reviewed information regarding our audit with the Clerk of the Circuit Court and have provided him
with appropriate documentation as requested. We very much enjoyed the challenges and experiences
associated with this audit of the Office. We appreciate the overall high quality of the financial records and
personnel in the Clerk of the Circuit Court’s Office. We also appreciate the helpful assistance and courtesy
afforded us by these employees.
POWELL & JONES
April 9, 2015
127
We have examined the Suwannee County, Florida Clerk of the Circuit Court’s (the Clerk) compliance
with Section 218.415, Florida Statutes, regarding the investment of public funds during the year
ended September 30, 2014. We have also examined the Clerk of the Circuit Court’s (Clerk’s)
compliance with Section 28.35, Florida Statutes as to the following during the fiscal year ended
September 30, 2014:
a.
b.
The performance standards developed and certified to Section 28.35, Florida Statutes.
Management is responsible for the Clerk’s respective compliance with those requirements. Our
responsibility is to express an opinion on the Clerk’s compliance based on our examinations.
basis, evidence about the Clerk’s compliance with those respective requirements and performing
such other procedures as we considered necessary in the circumstances. We believe that our
examinations provide a reasonable basis for our opinion. Our examinations do not provide a legal
determination on the Clerk’s compliance with the specified requirements.
In our opinion, the Suwannee County Clerk of the Circuit Court complied, in all material respects,
with the aforementioned respective requirements for the year ended September 30, 2014.
This report is intended solely for the information and use of Suwannee County, the Clerk of the
Circuit Court, and the Auditor General, State of Florida, and is not intended to be and should not be
used by anyone other than these specified parties.
POWELL & JONES
April 9, 2015
128
PROPERTY APPRAISER
129
PROPERTY APPRAISER
TABLE OF CONTENTS
PAGE NO.
131 - 132
GENERAL FUND
General Fund Balance Sheet
134
General Fund Statement of Revenues, Expenditures and
Changes in Fund Balance - Budget and Actual
135 - 136
137 - 139
COMPLIANCE SECTION
Based on an Audit of Financial Statements Performed in
141 - 142
Management Letter
143 - 144
145
130
Honorable Property Appraiser
We have audited the accompanying special purpose fund financial statements of the Suwannee
County Property Appraiser (the Property Appraiser), as of and for the year ended September 30,
2014, as listed in the table of contents.
Management is responsible for the preparation and fair presentation of these financial statements
in accordance with accounting principles generally accepted in the United States of America; this
includes the design, implementation, and maintenance of internal control relevant to the
preparation and fair presentation of financial statements that are free from material
misstatement, whether due to fraud or error.
Our responsibility is to express an opinion on these special purpose financial statements based on
our audit. We conducted our audit in accordance with auditing standards generally accepted in the
Governmental Auditing Standards, issued by the Comptroller General of the United States. The
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free from material misstatements.
considers internal control relevant to the entity’s preparation and fair presentation of the financial
statements in order to design audit procedures that are appropriate in the circumstances, but not
for the purpose of expressing an opinion on the effectiveness of the entity’s internal control.
Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness or significant accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
131
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our audit opinion.
The accompanying special purpose fund financial statements were prepared for the purpose of
complying with Section 218.39(8), Florida Statutes, and Rule 10.557(5), of Chapter 10.550, Rules
of the Auditor General - Local Governmental Entity Audits. As described in Note 1 to the financial
statements, the Property Appraiser is part of the reporting entity, Suwannee County, Florida.
Accordingly, these special purpose fund financial statements are not a complete presentation of
the reporting entity’s basic financial statements.
Opinion
In our opinion, the special purpose fund financial statements referred to above present fairly, in all
material respects, the financial position of the Suwannee County Property Appraiser, as of
September 30, 2014, and the results of its operations and budgetary comparisons for the year then
ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated April 6,
2015, on our consideration of the Property Appraiser’s internal control over financial reporting and
on our tests of its compliance with certain provisions of laws, regulations, contracts, grant
agreements and other matters. The purpose of that report is to describe the scope of our testing
of internal control over financial reporting and compliance and the results of that testing, and not
to provide an opinion on the internal control over financial reporting or on compliance. That report
is an integral part of an audit performed in accordance with Government Auditing Standards in
considering the Property Appraiser’s internal control over financial reporting and on compliance.
POWELL & JONES
April 6, 2015
132
GENERAL FUND
133
PROPERTY APPRAISER
GENERAL FUND
BALANCE SHEET
September 30, 2014
ASSETS
Cash
LIABILITIES
Current liabilities
Accounts payable
Total current liabilities
FUND BALANCE
$
60,093
$
5,220
54,873
60,093
60,093
$
134
PROPERTY APPRAISER
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
Budget
REVENUES
Intergovernmental revenue
General government
Sale of maps
County Officer commissions
$
Miscellaneous
Interest
Total miscellaneous
Total revenues
EXPENDITURES
General government
Financial and administrative
Personnel services
Executive salaries
Regular salaries
FICA
Retirement
Life and health insurance
Total personnel services
Operating expenses
Professional services
Contractual services
Travel and per diem
Communications
Postage
Rentals and leases
Repairs and maintenance
Printing and binding
Other current charges and
obligations
Office supplies
Operating supplies
Books, publications and
subscriptions
Education
Dues and memberships
EDP equipment
Total operating expenses
(Continued)
135
Actual
-
$
2,703
921,691
924,394
Variance
Positive
(Negative)
$
2,703
921,691
924,394
-
24
24
924,418
24
24
924,418
102,910
354,354
34,981
64,690
89,354
646,289
106,858
330,059
32,651
67,925
76,633
614,126
(3,948)
24,295
2,330
(3,235)
12,721
32,163
121,760
35,305
12,758
7,800
12,012
2,772
12,518
5,000
140,460
34,263
9,000
8,492
5,684
2,145
9,301
6,356
(18,700)
1,042
3,758
(692)
6,328
627
3,217
(1,356)
1,200
14,000
6,800
4,758
18,890
5,588
(3,558)
(4,890)
1,212
800
2,555
5,800
2,000
243,080
1,862
2,325
4,894
1,401
255,419
(1,062)
230
906
599
(12,339)
PROPERTY APPRAISER
GENERAL FUND
BUDGET AND ACTUAL
Budget
Capital outlay
Total expenditures
$
Positive
(Negative)
Actual
889,369
$
869,545
$
19,824
Excess of revenues over (under) expenditures(889,369)
54,873
944,242
Transfers from Board of County Commissioners
889,369
(54,873)
(944,242)
-
-
Net changes in fund balance
$
136
-
$
$
PROPERTY APPRAISER
September 30, 2014
NOTE 1.
The following is a summary of the more significant accounting policies of the Suwannee County
Property Appraiser (Property Appraiser).
A.
Reporting Entity - The Governmental Accounting Standards Board (GASB) in its Statement
No. 14, "The Financial Reporting Entity," establishes standards for defining the financial reporting
entity. In developing these standards, the GASB assumed that all governmental organizations are
responsible to elected officials at the federal, state, or local level. Financial reporting by a state or
local government should report the elected officials' accountability for those organizations.
The Property Appraiser, as established by Article VIII of the Constitution of the State of Florida, is an
elected official of the County. Although the Property Appraiser's Office is operationally autonomous
from the Board of County Commissioners, it does not hold sufficient corporate powers of its own to
be considered a legally separate entity for financial reporting purposes. Therefore, the Property
Appraiser is reported as a part of the primary government of Suwannee County, Florida. The
Property Appraiser's financial statements do not purport to reflect the financial position or the
results of operations of Suwannee County, Florida, taken as a whole.
These special purpose financial statements of the Property Appraiser are issued separately to
comply with Section 10.557(4), Rules of the Auditor General for Local Governmental Entity Audits,
pursuant to Section 11.45(3), Florida Statutes.
B.
Fund Accounting - Accounts are organized on the basis of funds and account groups, each
of which is considered a separate accounting entity. The operations of each fund are accounted for
with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity,
revenues, and expenditures. Government resources are allocated to and accounted for in individual
funds based upon the purposes for which they are to be spent and the means by which spending
activities are controlled. The funds utilized by the Property Appraiser are as follows:
(i)
Governmental Fund
General Fund - The General Fund of the Property Appraiser is used to account for all
financial resources, which are generated from operations of the Office or any other
resources not required to be accounted for in another fund.
C.
Basis of Accounting - The "Basis of Accounting" refers to when revenues and expenditures
and the related assets and liabilities are recognized in the accounting records and reported in the
financial statements. The Property Appraiser currently maintains his accounting records on the
the governmental fund type using the modified accrual basis of accounting. Under the modified
accrual basis, revenues are generally recognized when they become measurable and available as
net current assets. Expenditures are reported when incurred with the exception of prepaid
expenses and principal and interest on general long-term obligations.
137
D.
Budget - Chapter 129, Florida Statutes, requires that budgets be adopted for all funds as
may be required by law, sound financial practices, and generally accepted accounting principles
and that budgets be adopted on a basis consistent with generally accepted accounting principles
(GAAP). Pursuant to this requirement, the County adopts an annual comprehensive appropriated
budget, which includes the operating budget of the Property Appraiser. The Property Appraiser's
budget is also subject to approval by the Florida Department of Revenue.
In the budget comparisons included in these financial statements, both the amounts budgeted and
the actual amounts reported are presented on the GAAP basis. Budgetary comparisons present the
appropriated budget of the Property Appraiser.
E.
Cash and Investments - Deposits are carried at cost which approximates market value. The
carrying amount of deposits is separately displayed on the balance sheet as "Cash." At September
30, 2014, the book balance of the Property Appraiser's deposits was $60,093. The total bank
balance was covered by federal depository insurance.
F.
Inventories - It is the policy of the Property Appraiser to record the acquisition of supplies as
expenditures at the time of purchase. The amount of supplies on hand at any one time would be a
nominal amount and considered to be immaterial.
G.
Fixed Assets - Fixed assets used in governmental fund type operations are accounted for in
the General Fixed Asset Group of Accounts, except for its infrastructure fixed assets which the
County has elected not to report. All fixed assets acquired by purchase are recorded at historical
cost. Donated assets are recorded at estimated fair market value at the date donated. No
depreciation has been provided on the County's general fixed assets. Assets purchased by the
Property Appraiser are reported in the Board of County Commissioners' General Fixed Assets
Accounts.
H.
Compensated Absences - Compensated absences are absences for which employees will
be paid, such as vacation and sick leave. A liability for compensated absences that are attributable
to services already rendered and that are not contingent on a specific event that is outside the
control of the government and its employees is accrued as employees earn the rights to the
benefits. Compensated absences that relate to future services or that are contingent on a specific
event that is outside the control of the government and its employees are accounted for in the
period in which such services are rendered or such events take place.
In the governmental funds, compensated absences that are expected to be liquidated with
expendable available financial resources are reported as an expenditure and fund liability in the
fund of the Board of County Commissioners that will pay for them. The remainder of the
compensated absences liability is reported in the General Long-Term Debt Accounts of the Board of
County Commissioners.
I.
Estimates - The preparation of financial statements in conformity with generally accepted
accounting principles requires management to make estimates and assumptions that affect
certain reported amounts and disclosures. Accordingly, actual results could differ from those
estimates.
J.
Risk Management - The Property Appraiser is exposed to various risks of loss related to
torts; theft of, damage to and destruction of assets; errors or omissions; injuries to employees and
the public; or damage to property of others. The Property Appraiser directly purchases insurance
and participates in the risk management program through the Suwannee County Board of County
138
Commissioners which uses commercial insurance and a public entity risk pool to cover certain risks
from loss.
NOTE 2.
PENSION PLAN
Plan Description - The Property Appraiser contributes to the Florida Retirement System ("System"),
a cost-sharing multiple-employer defined benefit plan administered by the State of Florida,
Department of Administration, Division of Retirement. The System provides retirement, disability
or death benefits to retirees or their designated beneficiaries. Chapter 121, Florida Statutes,
establishes the authority for benefit provisions. Changes to the law can only occur through an act
of the Florida Legislature. The System issues a publicly available financial report that includes
financial statements and required supplementary information for the System. That report may be
obtained by writing to the Florida Retirement System, 2639 North Monroe Street, Tallahassee,
Funding Policy – The System is employee non-contributory through June 30, 2011. As of July,
2011, the System requires employee contributions at 3% of gross pay. The Property Appraiser is
required to contribute at an actuarially determined rate. The rates at September 30, 2014 were as
follows: Regular Employees 7.37%; Senior Management 21.14%; Elected Officials 43.24% and
employees electing the DROP Program 12.28%. The contribution requirements of plan members
and the Property Appraiser are established and may be amended by the Florida Legislature. The
Property Appraiser's contributions to the System for the years ending September 30, 2014, 2013
and 2012 were $37,925, 36,287, and $28,123, respectively, equal to the required contributions
for each year.
NOTE 3.
LEASE COMMITMENTS
The Property Appraiser has an operating lease agreement for postage equipment with Mail Finance
Postage Equipment for 60 months beginning April 10, 2014. Under the terms of this lease, the
Property Appraiser is obligated to pay 20 quarterly payments of $204. The future minimum lease
payments at September 30, 2014, are as follows:
Year Ending
September 30
2015
2016
2017
2018
2019
$ 2,448
2,448
2,448
2,448
2,448
$ 12,240
The Property Appraiser also has an operating lease with Great American Leasing Corporation for a
digital copier which began on August 28, 2014. The lease calls for 48 monthly payments of $92.
The future minimum lease payments at September 30, 2014 are as follows:
Year Ending
September 30
2015
2016
2017
2018
$ 1,101
1,101
1,101
1,009
$ 4,312
139
COMPLIANCE SECTION
140
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS
PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Property Appraiser
We have audited, in accordance with the auditing standards generally accepted in the United
Auditing Standards issued by the Comptroller General of the United States, the special purpose
financial statements of the Suwannee County Property Appraiser as of and for the year ended
September 30, 2014, and the related notes to the financial statements, which collectively
comprise the Suwannee County Property Appraiser’s special purpose fund financial statements,
and have issued our report thereon dated April 6, 2015.
In planning and performing our audit of the financial statements, we considered the Suwannee
County Property Appraiser’s internal control over financial reporting (internal control) to determine
the audit procedures that are appropriate in the circumstances for the purpose of expressing our
opinions on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Suwannee County Property Appraiser’s internal control. Accordingly, we do not
express an opinion on the effectiveness of the Suwannee County Property Appraiser’s internal
control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent, or detect and correct, misstatements on a timely basis. A material weakness is a
deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable
possibility that a material misstatement of the entity’s financial statements will not be prevented,
or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a
combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of
this section and was not designed to identify all deficiencies in internal control that might be
material weaknesses or, significant deficiencies. Given these limitations, during our audit we did
not identify any deficiencies in internal control that we consider to be material weaknesses.
However, material weaknesses may exist that have not been identified.
As part of obtaining reasonable assurance about whether the Suwannee County Property
Appraiser’s financial statements are free from material misstatement, we performed tests of its
noncompliance with which could have a direct and material effect on the determination of financial
statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit, and accordingly, we do not express such an opinion. The results of our tests
141
disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity’s internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity’s internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
POWELL & JONES
April 6, 2015
142
MANAGEMENT LETTER
Honorable Property Appraiser
We have audited the financial statements of the Suwannee County Property Appraiser, as of and
for the year ended September 30, 2014, and have issued our report thereon dated April 6, 2015.
We have also issued our report on compliance and on internal control over financial reporting. That
report should be considered in conjunction with this management letter.
Auditing Standards, issued by the Comptroller General of the United States. Additionally our audit
was conducted in accordance with Chapter 10.550, Rules of the Auditor General, which govern the
conduct of local governmental entity audits performed in the State of Florida and require that the
following items be addressed in this letter.
PRIOR YEAR FINDINGS
Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the
30, 2014. The financial statements of the Property Appraiser are combined with other County
agencies in that report.
Financial Emergency Status – We determined that the Property Appraiser did not meet any of the
conditions described in Section 218.503(1), Florida Statutes, that might result in a financial
emergency.
Financial Condition Assessment - As required by the Rules of the Auditor General (Sections
10.544(7)(c) and 10.556(7)), we applied financial condition assessment procedures. It is
management's responsibility to monitor the entity's financial condition, and our financial condition
Our audit did not disclose any further items that would be required to be reported under the Rules
of the Auditor General, Chapter 10.550.
143
CONCLUSION - We have reviewed information regarding our audit with the Property Appraiser and
have provided him with appropriate documentation as requested. We very much enjoyed the
challenges and experiences associated with this audit of the Office. We appreciate the overall high
quality of the financial records and personnel in the Property Appraiser's Office. We also
appreciate the helpful assistance and courtesy afforded us by these employees.
POWELL & JONES
April 6, 2015
144
To The Property Appraiser
We have examined the Suwannee County, Florida Property Appraiser’s (the Property
Appraiser) compliance with Section 218.415, Florida Statutes, regarding the investment of
public funds during the year ended September 30, 2014. Management is responsible for
the Property Appraiser’s compliance with those requirements. Our responsibility is to
express an opinion on the Property Appraiser’s compliance based on our examination.
Our examination was conducted in accordance with attestation standards established by
the American Institute of Certified Public Accountants and, accordingly, included
examining, on a test basis, evidence about the Property Appraiser’s compliance with those
requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our examination provides a reasonable basis for our
opinion. Our examianation does not provide a legal determination on the Property
Appraiser’s compliance with specified requirements.
In our opinion, the Property Appraiser complied, in all material respects, with the
aforementioned requirements for the year ended September 30, 2014.
This report is intended solely for the information and use of the Suwannee County, Florida
Property Appraiser, and the Auditor General, State of Florida, and is not intended to be and
should not be used by anyone other than these specified parties.
POWELL & JONES
April 6, 2015
145
SHERIFF
146
SHERIFF
TABLE OF CONTENTS
PAGE NO.
149 - 150
Combined Balance Sheet - All Fund Types`
152
Combined Statement of Revenues, Expenditures and Changes
in Fund Balance - All Governmental Fund Types
153
Combined Statement of Revenues, Expenditures and Changes
in Fund Balance - Budget and Actual - General and Special
Revenue Funds
154
155 - 159
GENERAL FUND
Balance Sheet
162
Statement of Revenues, Expenditures and Changes in Fund
Balance - Budget and Actual
163 - 164
166
Combining Statement of Revenues, Expenditures and Changes
in Fund Balance
167
AGENCY FUNDS
169
and Liabilities
170
147
SHERIFF
TABLE OF CONTENTS
PAGE NO.
COMPLIANCE SECTION
Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements
Auditing Standards
172 - 173
Management Letter
174 - 175
176
148
Honorable Sheriff
We have audited the accompanying special purpose fund financial statements of the Suwannee County
Sheriff (the Sheriff), as of and for the year ended September 30, 2014, as listed in the table of contents.
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes the
design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Our responsibility is to express an opinion on these special purpose financial statements based on our audit.
America and the standards applicable to financial audits contained in Governmental Auditing Standards,
issued by the Comptroller General of the United States. The standards require that we plan and perform the
audit to obtain reasonable assurance about whether the financial statements are free from material
misstatements.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditor’s judgment, including the assessment
of the risks of material misstatement of the financial statements, whether due to fraud or error. In making
those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal
control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness or significant accounting estimates made by management,
as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our
audit opinion.
The accompanying special purpose fund financial statements were prepared for the purpose of complying
with Section 218.39(8), Florida Statutes, and Rule 10.557(5), of Chapter 10.550, Rules of the Auditor
General - Local Governmental Entity Audits. As described in Note 1 to the financial statements, the Sheriff is
part of the reporting entity, Suwannee County, Florida. Accordingly, these special purpose fund financial
statements are not a complete presentation of the reporting entity’s basic financial statements.
149
Opinion
In our opinion, the special purpose fund financial statements referred to above present fairly, in all material
respects, the financial position of the Suwannee County Sheriff, as of September 30, 2014, and the results of
its operations and budgetary comparisons for the year then ended in conformity with accounting principles
generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated April 9, 2015, on our
consideration of the Sheriff’ internal control over financial reporting and on our tests of its compliance with
certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Sheriff’s internal control over financial reporting and on compliance.
Other Information
Our audit was made for the purpose of forming an opinion on the special purpose fund financial statements
taken as a whole. The combining and individual fund financial statements listed in the table of contents are
presented for purposes of additional analysis and are not a required part of the special purpose fund
financial statements of the Sheriff. Such information has been subjected to the auditing procedures applied
in the audit of the special purpose fund financial statements and, in our opinion, is fairly presented, in all
material respects, in relation to the special purpose fund financial statements taken as a whole.
POWELL & JONES
April 9, 2015
150
151
SHERIFF
COMBINED BALANCE SHEET – ALL FUND TYPES
September 30, 2014
Fiduciary
Governmental Fund Types
Fund Types
Special
General Fund
Revenue Funds
Agency Funds
$
$
$
Totals
ASSETS
Current assets
Cash
Accounts receivable
375,638
$
760,889
-
122,875
139,354
-
16,920
-
16,920
27,708
$
119,335
16,479
Total assets
265,916
-
-
27,708
419,825
$
282,836
$
242,210
$
-
$
-
$
16,920
$
944,871
LIABILITIES AND FUND BALANCES
LIABILITIES
Current liabilities
Due to other funds
$
382,433
Deposits
Revenues collected in advance
Total liabilities
16,920
-
3,379
385,812
80,156
-
-
80,156
37,277
6,071
-
43,348
115
-
141,755
141,870
419,825
6,071
242,210
668,106
-
276,765
-
276,765
Fund balance
Restricted
Total fund balances
$
419,825
152
276,765
$
282,836
$
242,210
276,765
$
944,871
SHERIFF
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES
Special
Revenue Funds
General Fund
REVENUES
Intergovernmental
Miscellaneous
Total revenues
$
EXPENDITURES
Public Safety
Capital outlay
Public Safety
Total expenditures
expenditures
106,901
19,596
12,314
138,811
$
13,351
13,376
5,779
95,283
127,789
Totals
$
120,252
32,972
5,779
107,597
266,600
7,510,154
62,891
7,573,045
281,428
7,791,582
40,457
103,348
321,885
7,894,930
(7,652,771)
24,441
(7,628,330)
(USES)
Commissioners
Total other financing sources (uses)
7,652,771
7,652,771
-
7,652,771
7,652,771
-
24,441
252,324
276,765
24,441
252,324
276,765
$
153
$
$
SHERIFF
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
GENERAL AND SPECIAL REVENUE FUNDS
General Fund
Final
Budgeted
Amounts
REVENUES
Intergovernmental
Miscellaneous
Total revenues
$
EXPENDITURES
Public safety
Capital outlay
Public safety
Total expenditures
expenditures
Commissioners
$
Variance
Positive
(Negative)
Actual
Amounts
-
$
106,901
19,596
12,314
138,811
$
106,901
19,596
12,314
138,811
Final
Budgeted
Amounts
$
13,351
13,376
5,779
95,283
127,789
Variance
Positive
(Negative)
Actual
Amounts
$
13,351
13,376
5,779
95,283
127,789
$
-
7,820,703
7,510,154
310,549
62,891
62,891
-
214,500
8,035,203
281,428
7,791,582
(66,928)
243,621
40,457
103,348
40,457
103,348
-
(8,035,203)
(7,652,771)
382,432
24,441
24,441
-
8,035,203
8,035,203
-
7,652,771
7,652,771
-
(382,432)
(382,432)
-
24,441
252,324
276,765
24,441
252,324
276,765
-
$
$
154
$
$
$
SHERIFF
September 30, 2014
NOTE 1.
Sheriff (Sheriff).
A.
The Sheriff, as established by Article VIII of the Constitution of the State of Florida, is an elected
official of the County. Although the Sheriff's Office is operationally autonomous from the Board of
County Commissioners, it does not hold sufficient corporate powers of its own to be considered a
legally separate entity for financial reporting purposes. Therefore, the Sheriff is reported as a part
of the primary government of Suwannee County, Florida. The Sheriff's financial statements do not
purport to reflect the financial position or the results of operations of Suwannee County, Florida,
taken as a whole.
These special purpose financial statements of the Sheriff are issued separately to comply with
Section 10.557(4), Rules of the Auditor General for Local Governmental Entity Audits, pursuant to
Section 11.45(3), Florida Statutes.
B.
with a separate set of self-balancing accounts that comprise its assets, liabilities, fund entity,
activities are controlled. The funds utilized by the Sheriff are as follows:
(i)
Governmental Funds
General Fund - The General Fund of the Sheriff is used to account for all financial
resources, which are generated from operations of the office or any other resources
not required to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources which are legally restricted to expenditures for
specified purposes. The following special revenue funds are maintained by the
Sheriff:
Animal Control Fund
Drug Task Force Fund
Federal Seizure Fund
Inmate Welfare Fund
What Not Grant Fund
155
(ii)
Fiduciary Funds
Agency Funds - Agency Funds are used to account for assets held by the Sheriff as
an agent for individuals, private organizations, other governments, and/or other
funds. Agency Funds are custodial in nature (assets equal liabilities) and do not
involve measurement of results of operations. The following Agency Funds are
maintained by the Sheriff.
Bond Fund
Civil Depositors Fund
Inmate Trust Fund
Evidence Trust Fund
C.
Basis of Accounting - The "Basis of Accounting" refers to when revenues and expenditures,
and the related assets and liabilities, are recognized in the accounting records and reported in the
financial statements. The Sheriff currently maintains his accounting records for all funds on the
governmental and fiduciary fund types using the modified accrual basis of accounting. Under the
modified accrual basis, revenues are generally recognized when they become measurable and
available as net current assets. Expenditures are reported when incurred with the exception of
prepaid expenses and principal and interest on general long-term obligations. Encumbrance
accounting is not utilized by the Sheriff.
D.
(GAAP). Pursuant to this requirement, the County adopts an annual comprehensive appropriations
budget, which includes the operating budget of the Sheriff.
appropriations budget of the Sheriff.
E.
carrying amount of deposits is separately displayed on the balance sheet as "Cash."
At September 30, 2014, the book balance of the Sheriff's deposits was $760,889 and the bank
balances were $1,330,072. These balances were covered by federal depository insurance and
collateral held at various qualified public depositories. Chapter 280, Florida Statutes, defines the
eligible collateral for these qualified public depositories.
The collateral for the Sheriff's deposits is categorized to give an indication of the level of risk
assumed by the Sheriff at year end. Category 1 includes deposits that are insured or registered or
for which the securities are held by the Sheriff or his agent in the Sheriff's name. Category 2
includes uninsured and unregistered deposits for which the securities are held by the
counterparty's trust department or agent in the Sheriff's name. Category 3 includes uninsured or
unregistered deposits for which the securities are held by the counterparty's trust department or
agent, but not in the Sheriff's name.
Bank Deposit
Covered By
Eligible Collateral
FDIC Insurance
Total Deposits
$
1
250,000
$ 250,000
Category
2
$ 1,080,072
$ 1,080,072
156
$
$
3
-
Bank
Balance
$ 1,080,072
250,000
$ 1,330,072
F.
Inventories - It is the policy of the Sheriff to record the acquisition of supplies as
G.
the Sheriff's financial accounts which the County has elected not to report. All fixed assets
acquired by purchase are recorded at historical cost. Donated assets are recorded at estimated fair
market value at the date donated. No depreciation has been provided on the Sheriff's general fixed
assets.
H.
compensated absences liability, $1,173,357 is reported in the General Long-Term Debt Accounts
of the Board of County Commissioners.
I.
estimates.
NOTE 2.
CHANGES IN GENERAL FIXED ASSETS
A summary of changes in general fixed assets follows:
Equipment
Balance
10/01/13
$ 2,829,920
Capital
Outlay
$ 321,885
Deletions
$ 129,336
Balance
09/30/14
$ 3,022,469
NOTE 3. PENSION PLAN
Plan Description - The Sheriff contributes to the Florida Retirement System ("System"), a costsharing multiple-employer defined benefit plan administered by the State of Florida, Department of
Administration, Division of Retirement. The System provides retirement, disability or death
benefits to retirees or their designated beneficiaries. Chapter 121, Florida Statutes, establishes the
authority for benefit provisions. Changes to the law can only occur through an act of the Florida
Legislature. The System issues a publicly available financial report that includes financial
statements and required supplementary information for the System. That report may be obtained
by writing to the Florida Retirement System, 2639 North Monroe Street, Tallahassee, Florida, or by
calling (850) 488-5706.
157
Funding Policy - The System is employee non-contributory through June 30, 2011. Effective July
2011, employees are required to contribute 3% of their gross wages. The Sheriff is required to
contribute at an actuarially determined rate. The rates at September 30, 2014, were as follows:
Regular Employees 7.37%; Special Risk Employees 19.82%; Senior Management 21.14%; Elected
Officials 43.24%, and employees electing the DROP Program 12.28%. The contribution
requirements of plan members and the Sheriff are established and may be amended by the Florida
Legislature. The Sheriff’s contributions to the System for the years ending September 30, 2014,
2013 and 2012, were $671,069, $527,733, and $456,836, respectively, equal to the required
contributions for each year.
NOTE 4.
RISK MANAGEMENT
The Sheriff participates in various public entity risk pools for certain of its insurance coverages.
Under these insurance risk pools, the Sheriff's entity risk pool pays annual premiums to the pools
for its insurance coverages. The agreements for formation of the pools provide that the pools will
be self-sustaining through member premiums and will reinsure through commercial companies for
claims in excess of specific amounts.
The Sheriff continues to carry commercial insurance for other risks of loss. Settled claims resulting
from these risks have not exceeded commercial insurance coverage in any of the past three fiscal
years.
The pooling agreements allow for the pools to make additional assessments to make the pools
self-sustaining. It is not possible to estimate the amount of such additional assessments, which
might have to be paid by the Sheriff.
The pooling agreements require the pool to be self-sustaining. It is not possible to estimate the
amount of losses, which might have to be borne by the Sheriff.
NOTE 5.
CONTINGENT LIABILITIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by
grantor agencies, principally the State and Federal governments. Any disallowed claims, including
amounts already collected, may constitute a liability of the applicable funds. The amount if any, of
expenditures which may be disallowed by the grantor cannot be determined at this time, although
the Sheriff and Board of County Commissioners expect such amounts, if any, to be immaterial.
The Sheriff is defendant in various pending or threatened litigation. Although the outcome of these
lawsuits is not presently determinable, in the opinion of the Sheriff's counsel, the resolution of
these matters will not have a material adverse effect on the financial condition of the Sheriff.
NOTE 6.
OPERATING LEASES
The Sheriff has several operating lease agreements for equipment with noncancellable terms.
These leases are considered for accounting purposes, to be operating leases. Lease expenditures
for the fiscal year totaled $7,489. The future minimum payments under these leases at
September 30, 2014, are as follows:
158
Year Ending
September 30
2015
$ 4,552
$ 4,552
NOTE 7. FUND BALANCES – GOVERNMENTAL FUNDS
Nonspendable – amounts that cannot be spent either because they are in nonspendable form or
because they are legally or contractually required to be maintained intact.
Restricted – amounts that can be spent only for specific purposes because of constitutional
provisions, charter requirements or enabling legislation or because of constraints that are
externally imposed by creditors, grantors, contributors, or the laws or regulations of other
governments.
Committed – amounts that can be used only for specific purposes determined by a formal action of
the governing body.
Commitments may be established, modified, or rescinded only through
resolutions approved by the governing body.
Assigned – amounts that do not meet the criteria to be classified as restricted or committed, but
that are intended to be used for specific purposes. Under current practices, the assignment of
amounts for specific purposes is approved by the Sheriff.
Unassigned - all other spendable amounts.
Fund balances with restrictions are as follows at September 30, 2014:
Classification
Restricted
Assigned
Fund
Drug Task Force
Federal Seizure
Inmate Welfare
Total fund balances
$
$
57,259
73,235
146,271
276,765
159
$
$
Total
-
$
$
57,259
73,235
146,271
276,765
160
GENERAL FUND
161
SHERIFF
GENERAL FUND
BALANCE SHEET
September 30, 2014
ASSETS
Current assets
Cash
$
375,638
Accounts receivable
16,479
27,708
Total assets
$
419,825
$
382,433
LIABILITIES
Current liabilities
Deferred revenue
37,277
115
$
162
419,825
SHERIFF
GENERAL FUND
Budgeted Amounts
Original
Final
REVENUES
Intergovernmental
Federal and State grants
VOCA
Drug Task Force
Impaired Driver Enforcement
Total federal grants
$
-
$
Variance
With Final
Budget
Positive
(Negative)
Actual
Amounts
-
$
36,183
59,739
10,979
106,901
$
36,183
59,739
10,979
106,901
Public safety
Police services
-
-
19,596
19,596
Miscellaneous
Interest
Other
Total miscellaneous
Total revenues
-
-
1,669
10,645
12,314
138,811
1,669
10,645
12,314
138,811
3,703,676
741,185
208,000
4,652,861
3,703,676
741,185
208,000
4,652,861
3,633,768
645,665
264,172
4,543,605
69,908
95,520
(56,172)
109,256
Court services
Personnel services
Operating expenses
Capital outlay
Total court services
140,878
15,301
1,000
157,179
140,878
15,301
1,000
157,179
134,794
11,488
146,282
6,084
3,813
1,000
10,897
Corrections
Personnel services
Operating expenses
Capital outlay
Total corrections
1,857,123
660,051
3,000
2,520,174
1,857,123
660,051
3,000
2,520,174
1,832,704
497,408
10,067
2,340,179
EXPENDITURES
Public safety
Law enforcement
Personnel services
Operating expenses
Capital outlay
Total law enforcement
(Continued)
163
24,419
162,643
(7,067)
179,995
SHERIFF
GENERAL FUND
Budgeted Amounts
Original
Final
Animal control
Personnel services
Operating expenses
Capital outlay
Total animal control
$
101,001
24,351
1,500
126,852
$
Variance
With Final
Budget
Positive
(Negative)
Actual
Amounts
101,001
24,351
1,500
126,852
$
105,152
15,943
121,095
$
(4,151)
8,408
1,500
5,757
Dispatch
Personnel services
Operating expenses
Capital outlay
Total dispatch
536,136
41,001
1,000
578,137
536,136
41,001
1,000
578,137
475,019
48,331
7,189
530,539
61,117
(7,330)
(6,189)
47,598
VOCA grant
Personnel services
Operating expenses
Total VOCA grant
-
-
35,128
1,055
36,183
(35,128)
(1,055)
(36,183)
Drug Task Force
Personnel services
Operating expenses
Total Drug Task Force
-
-
19,713
40,026
59,739
(19,713)
(40,026)
(59,739)
Impaired Driver Grant
Operating expenses
Capital outlay
Total Impaired driver grant
-
-
10,979
10,979
(10,979)
(10,979)
SCAAP grant
Operating expenses
Total Workforce grant
-
-
2,981
2,981
(2,981)
(2,981)
8,035,203
8,035,203
7,791,582
243,621
(8,035,203)
(8,035,203)
(7,652,771)
382,432
8,035,203
8,035,203
-
8,035,203
8,035,203
-
7,652,771
7,652,771
-
(382,432)
(382,432)
-
Total expenditures
expenditures
Commissioners
$
164
$
$
$
165
SHERIFF
September 30, 2014
Animal
Drug
Federal
Inmate
What Not
Control
Task Force
Seizure
Welfare
Grant
Totals
ASSETS
Current assets
Cash
$
Total assets
-
$
57,259
-
$
-
73,235
$
-
129,351
$
16,920
6,071
$
-
265,916
16,920
$
-
$
57,259
$
73,235
$
146,271
$
6,071
$
282,836
$
-
$
-
$
-
$
-
$
-
$
-
LIABILITIES AND FUND BALANCES
LIABILITIES
Current liabilities
Accounts payable
Revenues collected in advance
$
-
$
-
$
-
$
-
6,071
$
6,071
$
6,071
6,071
$
6,071
FUND BALANCES
Restricted
$
-
57,259
$
57,259
166
73,235
$
73,235
146,271
$
146,271
-
276,765
$
282,836
SHERIFF
Animal
Control
REVENUES
Intergovernmental
Public safety
Other fines and forfeitures
Confiscated property
Miscellaneous
Interest
Commissions
Other
Total miscellaneous
Total revenues
EXPENDITURES
Public safety
Law enforcement
Personnel services
Operating expenses
Capital outlay
Total expenditures
Excess of revenues over expenditures
$
Drug
Task Force
-
$
Federal
Seizure
Inmate
Welfare
4,351
$
What Not
Grant
-
$
Totals
9,000
$
13,351
-
13,376
-
-
-
13,376
-
5,779
-
-
-
5,779
2
2
2
38
38
23,544
36
36
36
84,595
10,612
95,207
95,207
9,000
76
84,595
10,612
95,283
127,789
1,598
1,598
1,410
31,663
33,073
-
50,883
8,794
59,677
9,000
9,000
62,891
40,457
103,348
(1,596)
1,596
-
(9,529)
66,788
57,259
36
73,199
73,235
35,530
110,741
146,271
-
24,441
252,324
276,765
$
167
$
$
$
$
AGENCY FUNDS
168
SHERIFF
AGENCY FUNDS
September 30, 2014
Bond
Civil
Inmate
Evidence
Depositors
Trust
Trust
Totals
ASSETS
Cash
$
Accounts receivable
Total assets
39,122
$
$
3,379
$
-
39,122
$
-
$
47,656
$
122,875
29,178
$
-
3,379
$
170,531
$
-
$
16,920
$
119,335
122,875
29,178
$
242,210
-
$
16,920
LIABILITIES
Due to other funds
$
Deposits payable
Total liabilities
-
3,379
-
-
3,379
39,122
-
11,856
29,178
80,156
$
39,122
$
169
3,379
141,755
$
170,531
$
29,178
141,755
$
242,210
SHERIFF
AGENCY FUNDS
BOND FUND
ASSETS
Cash
Total assets
Balance
October 1, 2013
$
$
50,422
50,422
Additions
$
$
226,653
226,653
Deletions
Balance
September 30,2014
$
$
237,953
237,953
$
$
39,122
39,122
$
$
253,919
253,919
$
$
39,122
39,122
$
$
51,820
51,820
$
$
3,379
3,379
LIABILITIES
Deposits
Total liabilities
$
$
CIVIL DEPOSITORS FUND
ASSETS
Cash
Total assets
$
$
LIABILITIES
Total liabilities
$
$
3,374
3,374
$
$
51,825
51,825
$
$
51,820
51,820
$
$
3,379
3,379
$
22,415
95,113
117,528
$
209,222
252,726
461,948
$
183,981
224,964
408,945
$
47,656
122,875
170,531
$
$
17,656
187,657
170,166
375,479
$
$
28,268
190,805
209,409
428,482
$
$
29,178
29,178
$
$
29,830
29,830
$
$
29,178
29,178
INMATE TRUST FUND
ASSETS
Cash
Accounts receivable
Total assets
LIABILITIES
Due to other funds
Deposits
Total liabilities
$
$
$
50,422
50,422
3,374
3,374
6,308
8,708
102,512
117,528
$
$
$
$
$
$
242,619
242,619
51,825
51,825
$
$
$
16,920
11,856
141,755
170,531
EVIDENCE TRUST FUND
ASSETS
Cash
Total assets
$
$
LIABILITIES
Deposits
Total liabilities
$
$
29,830
29,830
$
$
29,178
29,178
$
$
29,830
29,830
$
$
29,178
29,178
$
106,041
95,113
201,154
$
516,878
252,726
769,604
$
503,584
224,964
728,548
$
119,335
122,875
242,210
TOTALS-ALL AGENCY FUNDS
ASSETS
Cash
Total assets
LIABILITIES
Due to other funds
Deposits
Total liabilities
$
$
$
29,830
29,830
6,308
3,374
88,960
102,512
201,154
170
$
$
$
28,268
51,825
462,602
209,409
752,104
$
$
$
17,656
51,820
471,406
170,166
711,048
$
$
$
16,920
3,379
80,156
141,755
242,210
COMPLIANCE SECTION
171
To the Sheriff
financial statements of the Suwannee County Sheriff as of and for the year ended September 30,
2014, and the related notes to the financial statements, which collectively comprise the Suwannee
County Sheriff’s special purpose financial statements, and have issued our report thereon dated
April 9, 2015.
County Sheriff’s internal control over financial reporting (internal control) to determine the audit
procedures that are appropriate in the circumstances for the purpose of expressing our opinions on
the financial statements, but not for the purpose of expressing an opinion on the effectiveness of
the Suwannee County Sheriff’s internal control. Accordingly, we do not express an opinion on the
effectiveness of the Suwannee County Sheriff’s internal control.
As part of obtaining reasonable assurance about whether the Suwannee County Sheriff’s financial
statements are free from material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could
have a direct and material effect on the determination of financial statement amounts. However,
providing an opinion on compliance with those provisions was not an objective of our audit, and
accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing
Standards.
172
POWELL & JONES
April 9, 2015
173
Honorable Sheriff
We have audited the special purpose fund financial statements of the Suwannee County Sheriff, as
of and for the year ended September 30, 2014, and have issued our report thereon dated April 9,
2015.
Auditing Standards, issued by the Comptroller General of the United States, and Chapter 10.550,
Rules of the Florida Auditor General.
We have issued our Independent Auditor’s Report on Internal Control over Financial Reporting and
Compliance and Other Matters Based on an Audit of the Financial Statements Performed in
Accordance with Government Auditing Standards. Disclosures in this report which is dated April 9,
2015, should be considered in conjunction with this management letter.
Additionally, our audit was conducted in accordance with the Chapter 10.550, Rules of the Auditor
General, which govern the conduct of local governmental entity audits performed in the State of
Florida. The Letter includes the following information, which is not included in the aforementioned
auditor’s reports or schedule:
Section 10.554(l)(i)l., Rules of the Auditor General, require that we determine whether or not
corrective actions have been taken to address findings and recommendations made in the
preceding annual financial audit report. There were no prior findings or recommendations.
PRIOR YEAR FINDINGS
Annual Report of Units of Local Government - The financial report filed with the Department of
Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is an agreement with the
audited special purpose fund financial statements of Suwannee County, Florida, for the year ended
September 30, 2014. The special purpose fund financial statements of the Sheriff are combined
with other County agencies in that report.
Financial Emergency Status – We determined that the Sheriff had not met any of the conditions
described in Section 218.503(1), Florida Statutes, that might result in a financial emergency.
174
10.544(7)(c). and 10.556(7), we applied financial condition assessment procedures. It is
management’s responsibility to monitor the entity’s financial condition, and our financial condition
CONCLUSION
We have reviewed information regarding our audit with the Sheriff and have provided him with
appropriate documentation as requested. We very much enjoyed the challenges and experiences
associated with this audit of the Sheriff’s Office. We appreciate the overall high quality of the
financial records and personnel in the Sheriff’s Office. We also appreciate the helpful assistance,
professionalism and courtesy afforded us by these employees.
POWELL & JONES
April 9, 2015
175
To The Sheriff
We have examined the Suwannee County, Florida Sheriff’s (the Sheriff) compliance with Section
218.415, Florida Statutes, regarding the investment of public funds during the year ended
September 30, 2014. Management is responsible for the Sheriff’s compliance with those
requirements. Our responsibility is to express an opinion on the Sheriff’s compliance based on our
examination.
Our examination was conducted in accordance with attestation standards established by the
basis, evidence about the Sheriff’s compliance with those requirements and performing such other
procedures as we considered necessary in the circumstances. We believe that our examination
provides a reasonable basis for our opinion. Our examianation does not provide a legal
determination on the Sheriff’s compliance with specified requirements.
In our opinion, the Sheriff complied, in all material respects, with the aforementioned requirements
for the year ended September 30, 2014.
This report is intended solely for the information and use of the Suwannee County, Florida Sheriff,
POWELL & JONES
April 9, 2015
176
177
TABLE OF CONTENTS
PAGE NO.
179 - 180
Combined Balance Sheet - All Fund Types and Account Groups
182
GENERAL FUND
Statement of Revenues, Expenditures
184 - 185
186 - 189
AGENCY FUND
Statement of Changes in Assets and Liabilities
191
COMPLIANCE SECTION
Independent Auditor's Report on Internal Control over
Financial Reporting and on Compliance and Other
Matters Based on an Audit of Financial Statements
Auditing Standards
193 - 194
Management Letter
195 - 196
197
178
Honorable Supervisor of Elections
County Supervisor of Elections (the Supervisor of Elections), as of and for the year ended
September 30, 2014, as listed in the table of contents.
179
statements, the Supervisor of Elections is part of the reporting entity, Suwannee County, Florida.
Accordingly, these special purpose fund financial statements are not a complete presentation of
the reporting entity’s basic financial statements.
Opinion
material respects, the financial position of the Suwannee County Supervisor of Elections, as of
September 30, 2014, and the results of its operations for the year then ended in conformity with
accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated
April 8, 2015, on our consideration of the Supervisor of Elections’ internal control over financial
reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts,
grant agreements and other matters. The purpose of that report is to describe the scope of our
testing of internal control over financial reporting and compliance and the results of that testing,
and not to provide an opinion on the internal control over financial reporting or on compliance.
That report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Supervisor of Elections’ internal control over financial reporting and on
compliance.
Other Information
Our audit was made for the purpose of forming an opinion on the special purpose fund financial
statements taken as a whole. The individual fund financial statement listed in the table of
contents are presented for purposes of additional analysis and are not a required part of the
special purpose fund financial statements of the Supervisor of Elections. Such information has
been subjected to the auditing procedures applied in the audit of the special purpose fund financial
statements and, in our opinion, is fairly presented, in all material respects, in relation to the special
purpose fund financial statements taken as a whole.
POWELL & JONES
April 8, 2015
180
181
COMBINED BALANCE SHEET
ALL FUND TYPES
September 30, 2014
Governmental
Fund
Fiduciary
Fund
Agency
Fund
General Fund
ASSETS
Current assets
Cash
Total assets
LIABILITIES
Current liabilities
Accounts payable
Accrued payroll deductions
Deferred revenue
Fees payable
$
$
21,864
21,864
$
$
986
986
$
$
22,850
22,850
$
7,843
3,171
6,316
4,534
21,864
$
986
986
$
7,843
3,171
6,316
4,534
986
22,850
FUND BALANCE
Totals
$
21,864
182
$
986
$
22,850
GENERAL FUND
183
GENERAL FUND
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
Budget
REVENUES
Intergovernmental
Federal grants
State grants
Miscellaneous
Interest
Miscellaneous revenue
Total miscellaneous
Total revenues
$
EXPENDITURES
General government
Personnel services
Executive salaries
Regular salaries
Other salaries and wages
FICA
Retirement
Operating expenses
Education
Advertising
Voter education
Voter registration lease
Voter registration maintenance
Computer
Other contractual services
Travel and per diem
Communications
Postage
Rentals and leases
Office supplies
Operating supplies
Books, dues, publications and subscriptions
Refund
Pollworker recruitment
Web hosting
HAVA match
Total operating expenses
(Continued)
Variance
Positive
(Negative)
Actual
-
$
7,797
9,800
17,597
$
7,797
9,800
17,597
-
5
1,474
1,479
19,076
85,784
75,884
25,000
12,367
20,755
24,500
244,290
89,086
73,108
2,212
12,338
21,271
16,355
214,370
(3,302)
2,776
22,788
29
(516)
8,145
29,920
2,100
1,100
3,639
22,686
19,514
5,000
15,000
2,250
6,400
14,005
2,000
9,000
35,000
2,665
5,750
979
147,088
6,929
349
745
21,764
1,684
4,237
16,450
2,820
6,763
5,568
2,666
11,662
58,977
350
835
14,314
13,368
5,750
175,231
(4,829)
751
2,894
922
17,830
763
(1,450)
(570)
(363)
8,437
(666)
(2,662)
(23,977)
(350)
1,830
(14,314)
(13,368)
979
(28,143)
184
5
1,474
1,479
19,076
GENERAL FUND
BUDGET AND ACTUAL
Budget
Capital outlay
Voting Equipment
Total expenditures
$
Excess of revenues over (under) expenditures
Transfers to Board of County Commissioners
Transfers from Board of County Commissioners
$
185
Variance
Positive
(Negative)
Actual
391,378
$
399,441
(24,150)
(8,063)
(391,378)
(380,365)
(11,013)
391,378
(7,765)
388,130
7,765
3,248
-
-
-
$
24,150
$
$
September 30, 2014
NOTE 1.
Supervisor of Elections (Supervisor of Elections).
A.
The Supervisor of Elections, as established by Article VIII of the Constitution of the State of Florida,
is an elected official of the County. Although the Supervisor of Elections' Office is operationally
autonomous from the Board of County Commissioners, it does not hold sufficient corporate powers
of its own to be considered a legally separate entity for financial reporting purposes. Therefore, the
Supervisor of Elections is reported as a part of the primary government of Suwannee County,
Florida. The Supervisor of Elections' financial statements do not purport to reflect the financial
position or the results of operations of Suwannee County, Florida, taken as a whole.
These special purpose financial statements of the Supervisor of Elections are issued separately to
comply with Section 10.557(4), Rules of the Auditor General for Local Governmental Entity Audits,
B.
activities are controlled. The funds utilized by the Supervisor of Elections are as follows:
(i)
Governmental Fund
General Fund - The General Fund of the Supervisor of Elections is used to account
for all financial resources, which are generated from operations of the Office or any
other resources not required to be accounted for in another fund.
(ii)
Fiduciary Fund
Agency Fund - An Agency Fund is required and used by the Supervisor of Elections to
account for resources received from and disbursed to other governmental units or
other funds of Suwannee County and individuals. The Supervisor of Elections
functions purely as an agent for others in the maintenance of the Fee Fund.
C.
186
financial statements. The Supervisor of Elections currently maintains accounting records for all
funds on the cash basis. However, for financial statement purposes appropriate adjustments are
made to report governmental and fiduciary fund types using the modified accrual basis of
accounting. Under the modified accrual basis, revenues are generally recognized when they
become measurable and available as net current assets. Expenditures are reported when incurred
with the exception of prepaid expenses and principal and interest on general long-term obligations.
Encumbrance accounting is not utilized by the Supervisor of Elections.
D.
budget, which includes the operating budget of the Supervisor of Elections.
appropriated budget of the Supervisor of Elections, as amended by the Supervisor of Elections.
E.
30, 2014, the book balance of the Supervisor of Elections' deposits was $22,850. The total
balance was covered by federal depository insurance.
F.
Inventories - It is the policy of the Supervisor of Elections to record the acquisition of
supplies as expenditures at the time of purchase. The amount of supplies on hand at any one time
would be a nominal amount and considered to be immaterial.
G.
the General Fixed Asset Group of Accounts, except for its infrastructure fixed assets which the
County has elected not to report. All fixed assets acquired by purchase are recorded at historical
cost. Donated assets are recorded at estimated fair market value at the date donated. No
depreciation has been provided on the County's general fixed assets. Assets purchased by the
Supervisor of Elections are reported in the Board of County Commissioners' General Fixed Assets
Accounts.
H.
In the governmental funds, compensated absences OF $23,747 that are expected to be liquidated
with expendable available financial resources are reported as an expenditure and fund liability in
the fund of the Board of County Commissioners that will pay for them. The remainder of the
I.
Total Column on the Combined Statements - The total column on the combined statements
is captioned "Memorandum Only" to indicate that it is presented only to facilitate financial analysis.
Data in this column does not present financial position, results of operations, or changes in cash
187
flows in conformity with generally accepted accounting principles, nor is such data comparable to a
consolidation. Interfund eliminations have not been made in the aggregation of this data.
J.
estimates.
K.
Risk Management - The Supervisor of Elections is exposed to various risks of loss related to
torts; theft of, damage to and destruction of assets; errors or omissions; injuries to employees and
the public; or damage to property of others. The Supervisor of Elections directly purchases
insurance and participates in the risk management program through the Suwannee County Board
of County Commissioners which uses commercial insurance and a public entity risk pool to cover
certain risks from loss.
NOTE 2.
PENSION PLAN
Plan Description - The Supervisor of Elections contributes to the Florida Retirement System
("System"), a cost-sharing multiple-employer defined benefit plan administered by the State of
Florida, Department of Administration, Division of Retirement. The System provides retirement,
disability or death benefits to retirees or their designated beneficiaries. Chapter 121, Florida
Statutes, establishes the authority for benefit provisions. Changes to the law can only occur
through an act of the Florida Legislature. The System issues a publicly available financial report
that includes financial statements and required supplementary information for the System. That
report may be obtained by writing to the Florida Retirement System, 2639 North Monroe Street,
Tallahassee, Florida, or by calling (850) 488-5706.
Funding Policy – The System is employee noncontributory through June 30, 2011. Effective July 1,
2011, employees must contribute 3% of their gross wages. The Supervisor of Elections is required
to contribute at an actuarially determined rate. The rates at September 30, 2014 were as follows:
Regular Employees 7.37%; Senior Management 21.14%; Elected Officials 43.24% and employees
electing the DROP Program 12.28%. The contribution requirements of plan members and the
Supervisor of Elections are established and may be amended by the Florida Legislature. The
Supervisor of Elections' contributions to the System for the years ending September 30, 2014,
2013 and 2012 were $21,271, $11,093, and $8,298, respectively, equal to the required
contributions for each year.
NOTE 3.
LEASE COMMITMENTS
The Supervisor has an operating lease agreement for a digital copier with Great American Leasing
Corporation. Under the terms of this lease, the Supervisor is obligated to pay 48 monthly payments
of $94. The future minimum lease payments at September 30, 2014, are as follows:
Year Ending
September 30
2015
2016
2017
2018
$ 1,128
1,128
1,128
564
$ 3,948
188
The Supervisor has an operating lease agreement for a mailing system with Pitney Bowes. Under
the terms of this lease, the Supervisor is obligated to pay 48 monthly payments of $90. The future
minimum lease payments at September 30, 2014, are as follows:
Year Ending
September 30
2015
2016
2017
$ 1,080
1,080
90
$ 2,250
The Supervisor has an operating lease agreement with Election Systems and Software for an
Automark Voter Assist Terminal. Under the terms of this lease, the Supervisor is obligated to pay
five annual payments of $9,800. The future minimum lease payments at September 30, 2014,
are as follows:
Year Ending
September 30
2015
2016
$ 9,800
9,800
$19,600
189
AGENCY FUND
190
AGENCY FUND
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
Balance
October 1, 2013
Additions
Balance
September 30, 2014
Deductions
FEE FUND
Assets
Cash
$
78
$
908
$
-
$
986
Liabilities
Fees payable
$
78
$
908
$
-
$
986
191
COMPLIANCE SECTION
192
To the Supervisor or Elections
financial statements of the Suwannee County Supervisor of Elections as of and for the year ended
September 30, 2014, and the related notes to the financial statements, which collectively
comprise the Suwannee County Supervisor of Elections’ special purpose fund financial statements,
and have issued our report thereon dated April 8, 2015.
County Supervisor of Elections’ internal control over financial reporting (internal control) to
determine the audit procedures that are appropriate in the circumstances for the purpose of
expressing our opinions on the financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the Suwannee County Supervisor of Elections’ internal control.
Accordingly, we do not express an opinion on the effectiveness of the Suwannee County Supervisor
of Elections’ internal control.
As part of obtaining reasonable assurance about whether the Suwannee County Supervisor of
Elections’ financial statements are free from material misstatement, we performed tests of its
noncompliance with which could have a direct and material effect on the determination of financial
statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit, and accordingly, we do not express such an opinion. The results of our tests
193
disclosed no instances of noncompliance or other matters that are required to be reported under
Government Auditing Standards.
POWELL & JONES
April 8, 2015
194
MANAGEMENT LETTER
Honorable Supervisor of Elections
We have audited the financial statements of the Suwannee County Supervisor of Elections, as of
and for the year ended September 30, 2014, and have issued our report thereon dated April 8,
2015. We have also issued our report on compliance and on internal control over financial
reporting. That report should be considered in conjunction with this management letter.
Auditing Standards, issued by the Comptroller General of the United States. Additionally our audit
was conducted in accordance with Chapter 10.550, Rules of the Auditor General, which govern the
conduct of local governmental entity audits performed in the State of Florida and require that the
following items be addressed in this letter.
PRIOR YEAR FINDINGS
30, 2014. The financial statements of the Supervisor of Elections are combined with other County
agencies in that report.
Financial Emergency Status – We determined that the Supervisor of Elections did not meet any of
the conditions described in Section 218.503(1), Florida Statutes, that might result in a financial
emergency.
10.554(7)(c) and 10.556(7)), we applied financial condition assessment procedures. It is
management's responsibility to monitor the entity's financial condition, and our financial condition
195
CONCLUSION
We have reviewed information regarding our audit with the Supervisor of Elections and have
provided her with appropriate documentation as requested. We very much enjoyed the challenges
and experiences associated with this audit of the Office. We appreciate the overall high quality of
the financial records and personnel in the Supervisor of Election's office. We also appreciate the
helpful assistance and courtesy afforded us by these employees.
POWELL & JONES
April 8, 2015
196
To The Supervisor of Elections
We have examined the Suwannee County, Florida Supervisor of Elections’ (the Supervisor)
compliance with Section 218.415, Florida Statutes, regarding the investment of public
funds during the year ended September 30, 2014. Management is responsible for the
Supervisor’s compliance with those requirements. Our responsibility is to express an
opinion on the Supervisor’s compliance based on our examination.
Our examination was conducted in accordance with attestation standards established by
the American Institute of Certified Public Accountants and, accordingly, included
examining, on a test basis, evidence about the Supervisor’s compliance with those
requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our examination provides a reasonable basis for our
opinion. Our examianation does not provide a legal determination on the Supervisor’s
compliance with specified requirements.
In our opinion, the Supervisor complied, in all material respects, with the aforementioned
requirements for the year ended September 30, 2014.
This report is intended solely for the information and use of the Suwannee County, Florida
Supervisor of Elections, and the Auditor General, State of Florida, and is not intended to be
and should not be used by anyone other than these specified parties.
POWELL & JONES
April 8, 2015
197
TAX COLLECTOR
198
TAX COLLECTOR
TABLE OF CONTENTS
PAGE
200 - 201
Combined Balance Sheet - All Fund Types
203
GENERAL FUND
Statement of Revenues, Expenditures
205 - 206
207 - 210
COMBINING STATEMENT
AGENCY FUNDS
and Liabilities
213 - 214
COMPLIANCE SECTION
Based on an Audit of Financial Statements Performed in
216 - 217
Management Letter
218 - 219
220
199
INDEPENDENT AUDITOR'S REPORT
Honorable Tax Collector
County Tax Collector (the Tax Collector), as of and for the year ended September 30, 2014, as listed
in the table of contents.
200
statements, the Tax Collector is part of the reporting entity, Suwannee County, Florida. Accordingly,
these special purpose fund financial statements are not a complete presentation of the reporting
entity’s basic financial statements.
Opinion
material respects, the financial position of the Suwannee County Tax Collector, as of September
30, 2014, and the results of its operations and budgetary comparisons for the year then ended in
conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued a report dated March 16,
2015, on our consideration of the Tax Collector’s internal control over financial reporting and on our
tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements
and other matters. The purpose of that report is to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide
an opinion on the internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards in
considering the Tax Collector’s internal control over financial reporting and on compliance.
Other Information
Our audit was made for the purpose of forming an opinion on the special purpose fund financial
statements taken as a whole. The combining fund financial statements listed in the table of
contents are presented for purposes of additional analysis and are not a required part of the
special purpose fund financial statements of the Tax Collector. Such information has been
subjected to the auditing procedures applied in the audit of the special purpose fund financial
statements and, in our opinion, is fairly presented, in all material respects, in relation to the special
purpose fund financial statements taken as a whole.
POWELL & JONES
March 16, 2015
201
202
TAX COLLECTOR
COMBINED BALANCE SHEET
ALL FUND TYPES
September 30, 2014
Governmental
Fund Type
Fiduciary
Fund Type
Agency
Funds
General Fund
ASSETS
Current assets
Cash
Accounts receivable
Prepaid assets
Total assets
LIABILITIES
Current liabilities
Accounts payable
Due to other funds
Accrued payroll deductions and
matching
Accrued salaries
Total liabilities
$
$
$
$
34,407
11
9,942
3,946
48,306
$
1,902
970
18,354
$
4,653
22,427
48,306
203
$
$
Totals
706,750
2,383
1,562
884
711,579
$
164,841
10,534
117,710
$
418,494
711,579
$
$
741,157
2,394
11,504
884
3,946
759,885
166,743
11,504
136,064
4,653
22,427
418,494
759,885
GENERAL FUND
204
TAX COLLECTOR
GENERAL FUND
BUDGET AND ACTUAL
Final
Budget
REVENUES
County Officer commissions and fees
Hunting and fishing license fees
Birth certificates
Motor vehicle fees
Drivers licenses
Florida Tourist Development
Department of Revenue sales tax
Ad valorem tax commissions
Special assessment commissions
Special assessment preparation
Suwannee River Water Management
District tax commissions
Delinquent tax 5% commissions fees
Individual delinquent tax fees
Delinquent tax commissions
Delinquent Suwannee River Water
Management District commissions
Interest commissions
Miscellaneous
Interest earnings
Other miscellaneous
Total miscellaneous
Total revenues
$
Variance
Positive
(Negative)
Actual
2,750
198,940
72,100
4,838
1,560
435,000
85,554
33,000
$
2,614
356
197,795
70,912
5,875
1,500
421,038
93,798
33,000
$
(136)
356
(1,145)
(1,188)
1,037
(60)
(13,962)
8,244
-
11,304
97,737
40,000
67,000
10,881
91,066
29,305
57,681
(423)
(6,671)
(10,695)
(9,319)
1,600
1,051,383
1,428
1,017,249
(172)
(34,134)
5,000
5,000
1,056,383
3,328
3,328
1,020,577
(1,672)
(1,672)
(35,806)
106,858
497,558
12,500
3,750
48,006
75,296
108,286
852,254
106,858
473,984
11,510
3,750
44,444
73,231
107,992
821,769
23,574
990
3,562
2,065
294
30,485
EXPENDITURES
General government
Financial and administrative
Personnel services
Executive salaries
Regular salaries
Overtime
Special pay
FICA
Retirement
Unemployment
(Continued)
205
TAX COLLECTOR
GENERAL FUND
BUDGET AND ACTUAL
Final
Budget
Operating expenses
Education
Travel and per diem
Communications services
Transportation
Rentals and leases
Insurance
Repairs and maintenance
Repairs EDP
Other current charges and
obligations
Office supplies
Operating supplies
Books, publications subscriptions
and dues
Total operating expenditures
$
Variance
Positive
(Negative)
Actual
1,610
50,336
6,274
5,520
22,999
65,080
200
2,907
4,621
$
1,964
51,717
6,527
5,446
18,007
66,560
185
2,759
4,621
$
(354)
(1,381)
(253)
74
4,992
(1,480)
15
148
-
450
10,000
4,000
1,228
7,331
3,521
(778)
2,669
479
3,515
177,512
3,595
173,461
(80)
4,051
25,347
1,055,113
25,347
1,020,577
34,536
Excess of revenues over (under) expenditures
1,270
-
(1,270)
OTHER FINANCING USES
Transfers To Board of County Commissioners
(1,270)
-
1,270
-
-
-
Capital outlay
Vehicle
Total expenditures
$
206
$
$
TAX COLLECTOR
September 30, 2014
NOTE 1.
The following is a summary of the more significant accounting policies of the Suwannee County Tax
Collector (Tax Collector).
A.
The Tax Collector, as established by Article VIII of the Constitution of the State of Florida, is an
elected official of the County. Although the Tax Collector's Office is operationally autonomous from
the Board of County Commissioners, it does not hold sufficient corporate powers of its own to be
considered a legally separate entity for financial reporting purposes. Therefore, the Tax Collector is
reported as a part of the primary government of Suwannee County, Florida. The Tax Collector's
financial statements do not purport to reflect the financial position or the results of operations of
Suwannee County, Florida, taken as a whole.
These special purpose financial statements of the Tax Collector are issued separately to comply
with Section 10.557(4), Rules of the Auditor General for Local Governmental Entity Audits,
B.
activities are controlled. The funds and account group utilized by the Tax Collector are as follows:
(i)
Governmental Fund
General Fund - The General Fund of the Tax Collector is used to account for all
financial resources, which are generated from operations of the office or any other
resources not required to be accounted for in another fund.
(ii)
Fiduciary Funds
Agency Funds - Agency Funds are used to account for assets held by the Tax
Collector as an agent for individuals, private organizations, other governments,
and/or other funds. Agency Funds are custodial in nature (assets equal liabilities)
207
and do not involve measurement of results of operations. The following Agency
Funds are maintained by the Tax Collector.
Tag Fund
Tax Fund
C.
financial statements. The Tax Collector currently maintains her accounting records for all funds on
the cash basis. However, for financial statement purposes appropriate adjustments are made to
report governmental and fiduciary fund types using the modified accrual basis of accounting.
Under the modified accrual basis, revenues are generally recognized when they become
measurable and available as net current assets. Expenditures are reported when incurred with the
exception of prepaid expenses and principal and interest on general long-term obligations.
Encumbrance accounting is not utilized by the Tax Collector.
D.
budget, which includes its funding of the operations of the Tax Collector. The operating budget of
the Tax Collector is approved by the Florida Department of Revenue.
appropriated budget of the Tax Collector, as amended during the year.
E.
30, 2014, the book balance of the Tax Collector's deposits was $629,600. Of this balance,
$250,000 was covered by federal depository insurance and $379,600 was covered by collateral
held at various qualified public depositories. Chapter 280, Florida Statutes, defines the eligible
collateral for these qualified public depositories.
The collateral for the Tax Collector's deposits is categorized to give an indication of the level of risk
assumed by the Tax Collector at year end. Category 1 includes deposits that are insured or
registered or for which the securities are held by the Tax Collector or her agent in the Tax Collector's
name. Category 2 includes uninsured and unregistered deposits for which the securities are held
by the counterparty's trust department or agent in the Tax Collector's name. Category 3 includes
uninsured or unregistered deposits for which the securities are held by the counterparty's trust
department or agent, but not in the Tax Collector's name.
Bank Deposit
Covered by
Eligible Collateral
FDIC Insurance
Total deposits
1
$ 379,600
250,000
$ 629,600
Category
2
$
$
-
208
3
$
$
-
Bank
Balance
$ 379,600
250,000
$ 629,600
F.
Inventories - It is the policy of the Tax Collector to record the acquisition of supplies as
G.
the General Fixed Asset Accounts, except for its infrastructure fixed assets which the County has
elected not to report. All fixed assets acquired by purchase are recorded at historical cost.
Donated assets are recorded at estimated fair market value at the date donated. No depreciation
has been provided on the County's general fixed assets. Assets purchased by the Tax Collector are
reported in the Board of County Commissioners' General Fixed Assets Accounts.
H.
I.
estimates.
J.
Risk Management - The Tax Collector is exposed to various risks of loss related to torts;
theft of, damage to and destruction of assets; errors or omissions; injuries to employees and the
public; or damage to property of others. The Tax Collector directly purchases insurance and
participates in the risk management program through the Suwannee County Board of County
Commissioners which uses commercial insurance and a public entity risk pool to cover certain risks
from loss.
NOTE 2.
PENSION PLAN
Plan Description - The Tax Collector contributes to the Florida Retirement System ("System"), a
cost-sharing multiple-employer defined benefit plan administered by the State of Florida,
Department of Administration, Division of Retirement. The System provides retirement, disability
or death benefits to retirees or their designated beneficiaries. Chapter 121, Florida Statutes,
establishes the authority for benefit provisions. Changes to the law can only occur through an act
of the Florida Legislature. The System issues a publicly available financial report that includes
financial statements and required supplementary information for the System. That report may be
obtained by writing to the Florida Retirement System, 2639 North Monroe Street, Tallahassee,
209
Funding Policy - The System is employee noncontributory through June 30, 2011. Effective July 1,
2011, employees are required to contribute 3% of their gross wages. The Tax Collector is required
to contribute at an actuarially determined rate. The rates at September 30, 2014 were as follows:
Regular Employees 7.37%; Senior Management 21.14%; Elected Officials 43.24% and employees
electing the DROP Program 12.28%. The contribution requirements of plan members and the Tax
Collector are established and may be amended by the Florida Legislature. The Tax Collector's
contributions to the System for the years ending September 30, 2014, 2013 and 2012 were
$73,231, $44,203, and $34,762, respectively, equal to the required contributions for each year.
NOTE 3.
INTERFUND RECEIVABLES AND PAYABLES
General Fund
Tax Fund
Tag Fund
Interfund
Receivable
$ 9,942
278
1,284
$ 11,504
210
Interfund
Payable
$
970
2,092
8,442
$ 11,504
COMBINING STATEMENT
211
AGENCY FUNDS
212
TAX COLLECTOR
AGENCY FUNDS
Balance
October 1, 2013
TAG FUND
Assets
Cash
Accounts receivable
units
Total assets
Liabilities
Accounts payable
Due to other funds
Total liabilities
TAX FUND
Assets
Cash
Accounts receivable
Total assets
Liabilities
Accounts payable
Due to other funds
Installment payable and other
Total liabilities
$
$
$
$
$
$
$
$
130,889
905
682
1,565
134,041
Additions
$
$
390
13,214
120,437
134,041
$
466,702
5,352
39
472,093
96,859
1,170
2,002
372,062
472,093
5,298,498
54,676
2,730
12,278
5,368,182
$
$
2,528
12,559
5,382,214
$
$
$
$ 32,901,708
22,890
62,019
2,728
$ 32,989,345
$ 32,777,118
22,890
67,093
2,767
$ 32,869,868
$
$
$
$
2,897,198
687,950
29,496,602
34,392,364
$ 67,474,114
213
$
5,313,929
53,198
Balance
September 30, 2014
15,196
330,682
4,961,748
5,307,626
$
14,926
325,910
4,952,758
5,293,594
Deductions
$
2,829,336
687,028
29,492,341
34,345,932
$ 67,354,637
$
$
$
115,458
2,383
884
1,284
120,009
120
8,442
111,447
120,009
591,292
278
591,570
164,721
2,092
6,263
418,494
591,570
TAX COLLECTOR
AGENCY FUNDS
Balance
October 1, 2013
TOTALS - ALL AGENCY FUNDS
Assets
Cash
Accounts receivable
units
Total assets
Liabilities
Accounts payable
Due to other funds
Installments payable and other
Total liabilities
$
$
$
$
Balance
September 30, 2014
Additions
Deductions
597,591
905
6,917
$ 38,200,206
77,566
74,297
$ 38,091,047
76,088
79,652
721
606,134
5,458
$ 38,357,527
5,295
$ 38,252,082
$
97,249
14,384
122,439
372,062
606,134
$
$
$
214
2,912,123
1,013,860
34,449,360
34,392,364
$ 72,767,707
2,844,531
1,017,710
34,454,089
34,345,932
$ 72,662,262
$
$
706,750
2,383
1,562
884
711,579
164,841
10,534
117,710
418,494
711,579
COMPLIANCE SECTION
215
To the Tax Collector
financial statements of the Suwannee County Tax Collector as of and for the year ended September
30, 2014, and the related notes to the financial statements, which collectively comprise the
Suwannee County Tax Collector’s special purpose financial statements, and have issued our report
thereon dated March 16, 2015.
County Tax Collector’s internal control over financial reporting (internal control) to determine the
audit procedures that are appropriate in the circumstances for the purpose of expressing our
opinion on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Suwannee County Tax Collector’s internal control. Accordingly, we do not
express an opinion on the effectiveness of the Suwannee County Tax Collector’s internal control.
As part of obtaining reasonable assurance about whether the Suwannee County Tax Collector’s
financial statements are free from material misstatement, we performed tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with
which could have a direct and material effect on the determination of financial statement
amounts. However, providing an opinion on compliance with those provisions was not an objective
of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed
216
no instances of noncompliance or other matters that are required to be reported under Government
Auditing Standards.
POWELL & JONES
March 16, 2015
217
We have audited the financial statements of the Suwannee County Tax Collector, as of and for the
year ended September 30, 2014, and have issued our report thereon dated March 16, 2015.
We have issued our Report on Internal Control Over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in Accordance with
Government Auditing Standards dated March 16, 2015. Disclosures in that report should be
considered in conjunction with this management letter.
States of America and Government Auditing Standards, issued by the Comptroller General of the
United States. Additionally our audit was conducted in accordance with the provisions of Chapter
10.550, Rules of the Auditor General, which govern the conduct of local governmental entity audits
performed in the State of Florida and require that the following be addressed in this letter.
PRIOR YEAR FINDINGS
FINANCIAL COMPLIANCE MATTERS
30, 2014. The financial statements of the Tax Collector are combined with other County agencies
in that report.
Financial Emergency Status – We have determined that the Tax Collector did not meet any of the
conditions described in Section 218.503(1), Florida Statutes, that might result in a financial
emergency.
Financial Condition Assessment Procedures - As required by the Rules of the Auditor General
(Sections 10.554(1)(i)7.c. and 10.556(7)), we applied financial condition assessment procedures.
It is management's responsibility to monitor the entity's financial condition, and our financial
condition assessment was based in part on representations made by management and the review
of financial information they provided.
of the Auditor General, Chapter 10.554(1)(f).
218
CONCLUSION
We have reviewed information regarding our audit with the Tax Collector and have provided her
with appropriate documentation as requested. We very much enjoyed the challenges and
experiences associated with our audit of the Tax Collector. We appreciate the helpful assistance of
Tax Collector staff in completing our audit and also the generally high quality of the Tax Collector’s
financial records and internal control. We also appreciate the helpful assistance and courtesy
afforded us by these employees.
POWELL & JONES
March 16, 2015
219
We have examined the Suwannee County, Florida Tax Collector’s (the Tax Collector) compliance
with Section 218.415, Florida Statutes, regarding the investment of public funds during the year
ended September 30, 2014. We have also examined the Clerk of the Circuit Court’s (Clerk’s)
compliance with Section 28.35, Florida Statutes as to the following during the fiscal year ended
September 30, 2014:
a.
b.
The performance standards developed and certified to Section 28.35, Florida Statutes.
Management is responsible for the Supervisor’s respective compliance with those requirements.
Our responsibility is to express an opinion on the Tax Collector’s compliance based on our
examinations.
basis, evidence about the Tax Collector’s compliance with those respective requirements and
performing such other procedures as we considered necessary in the circumstances. We believe
that our examinations provide a reasonable basis for our opinion. Our examinations do not provide
a legal determination on the Tax Collector’s compliance with the specified requirements.
In our opinion, the Suwannee County Tax Collector complied, in all material respects, with the
aforementioned respective requirements for the year ended September 30, 2014.
This report is intended solely for the information and use of Suwannee County, the Tax Collector,
POWELL & JONES
March 16, 2015
220

2014_Suwannee_County_Audit - Suwannee County Commissioners

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