Exhibitor Contract - The Journal News Media Group

2016
Exhibitor
Contract
MARCH 12 & MARCH 13, 2016
Sat. 9am-5pm & Sun. 9am-4pm
Westchester Mariott
Tarrytown, NY
lohud.com/golfshow
GOLF SEASON OFFICIALLY STARTS HERE
THE JOURNAL NEWS MEDIA GROUP
The #1 multimedia organization in the Lower Hudson Valley, which includes
Westchester, Rockland, and Putman counties. We deliver news and information via
print, web, mobile, tablet, and social. The Journal News is the main local daily
newspaper and its website – lohud.com – is the top online destination for local news
and entertainment.
THE AREA
The Lower Hudson Valley is home to 70+ public and private golf courses including the
following which have hosted PGA, LPGA, Champions Tours,
and USGA events: Winged Foot
Quaker Ridge
Wykagyl
Westchester County Club
Sleepy Hollow
THE MARKET
The Lower Hudson Valley continues to rank among the nations most affluent
with an average household income of $120,137 and an average household
effective buying income of $93,454. Seven Westchester County zip codes
rank among the top 25 in the US. (Source: The Nielsen Company 2015)
THE JOURNAL NEWS GOLF SHOW
Now in its 11th year The Journal News Golf Show continues to grow and improve as
New York Hudson Valley’s premier golf event. This is a must attend event for all golfers!
Thousands of golfers attend and rave about the show’s hands-on exhibits and
activities including:
A driving range where attendees can
hit balls and try the latest clubs from
major manufactures
Dedicated area for Women Golfers
Pro Shop offering huge discounts on
golf equipment and apparel
Workshops and Demonstrations
from PGA pros
75+ Exhibitors from Golf Courses,
Ranges, Resorts, Products, and more…
FREE lessons – full swing, chipping,
pitching, and putting
SHOW MARKETING
Our marketing is both sophisticated and digitally savvy. We market the event to the
entire Lower Hudson Valley. The show is marketed through The Journal News’ suite
of media properties including print, digital, email, and social. In addition, we have a
multitude of partners that work with us to drive attendance including radio, magazine,
web, and various local organizations that have access to the region.
WHY EXHIBIT?
Meet thousands of golfers face-to-face
Generate qualified leads
Identify new customers and strengthen
relationships with current clients
Make immediate sales
Promote brand awareness
Launch new products
Enter a new market
Network with other industry pros
Reserve your space today and showcase your products and services to a
qualified golf target audience.
EXHIBITOR FEES: 10 x 10 booth = $900.00; Electricity = $75.00
Want a greater presence?
Ask about our sponsorship opportunities or call 914-694-5158
EXHIBITOR CONTRACT AND RULES
EXHIBITOR AGREES TO ALL RULES AND REGULATIONS
IN THIS AGREEMENT.
JNGS refers to The Journal News Golf Show
Payment: No space will be assigned until a signed and dated contract accompanied by
a $300 deposit or full payment is received. Contracts received on or after February 1, 2016
must be paid in full. Make checks payable to “The Journal News.” There will be a $35.00 fee
for any returned checks. To pay by credit card, contact Tessa Garcia (914) 694-5188.
EXHIBIT SPACE
JNGS reserves the right to assign exhibit space and will do so with the good of the JNGS
in mind. JNGS cannot guarantee that a competitor or similar product will not be located
near you. JNGS reserves the right to limit the number of like exhibitors.
Exhibit Space requires an authorized exhibitor with a name badge in the contracted
space at all times during show hours.
JNGS will provide badges for each exhibitor.
Exhibitors must comply with the load-in and load-out schedules and must be set up and
ready to serve the public before the JNGS opens and until the published show close time.
USE OF EXHIBIT SPACE
Exhibit space must look neat and professional at all times. All furnishings, displays and
products must remain in the contracted space. Any damage to the space is the exhibitor’s
responsibility.
No sharing or subletting of assigned space allowed.
Promotional literature/advertising must be relevant to the exhibitor and JNGS.
Only products and services approved by JNGS will be allowed in the show. JNGS
reserves the right to prohibit products or services that it feels are not suitable for the show.
Loading and unloading is at Exhibitor’s own risk. JNGS is not liable or responsible for any
resulting claim or damage.
EXHIBITORS MAY NOT
Affix signs or promotional materials anywhere on the premise except in their
assigned space.
Hold demonstrations or distribute promotional literature outside their assigned space.
Operate mechanical devises in the contracted space or anywhere on the premises.
Use loud music, or loud noises, which may distract other exhibitors. Microphones are not
permitted.
Be relieved of financial obligations if contracted space is not occupied.
EXHIBITOR CONTRACT AND RULES
RULES AND RESTRICTIONS
JNGS does not allow and will remove any person or organization soliciting or distributing literature
without contracted space in this show.
Cancellation of contracted space must be made in writing. There will be a $100 service fee retained by
JNGS if cancellation is received by January 11. After January 11 no refunds will be given.
JNGS requires in writing by February 1, any requests regarding contests, drawings, giveaways, prize
drawings etc. for approval.
JNGS reserves the right to relocate your booth if required by the physical dimensions of the building.
JNGS reserves the right to cancel your space reservation if not paid on time.
Swinging of golf clubs in designated areas only.
SALES AND THE SALES TAX REQUIREMENT
All necessary licenses or permits required for the operation of exhibitor display space must be secured
by the dealer.
Exhibitors will comply with all the rules and regulations of city and state where the show is held and
will be responsible for payment of all taxes as required by law.
All Exhibitors planning to sell at their booths or area must have a valid “Certificate of Authority” to
collect sales tax in the State of New York. If you are not registered in the State of New York you must
obtain the “Certificate of Authority” prior to the show opening. Contact: NYS Sales Tax Division at
1-800-972-1233. They will send you the form or instruct you how to fill out the form on their website.
This process takes 20 working days so plan accordingly.
JNGS and The Westchester Marriott, will not be responsible for any damage or loss to Exhibitors’
property due to theft, fire or other incidences. In the event of fire, strike or other unforeseen
circumstances beyond control of JNGS, exhibitor waives the right whatsoever against JNGS and The
Westchester Marriott. Exhibitor acknowledges and agrees to indemnify, and hold JNGS and The
Westchester Marriott harmless from and against all losses, damage, liabilities and claims relating to its
use of space. Exhibitor acknowledges that JNGS and The Westchester Marriott shall bear no liability
for personal injury, or death or property damage caused to Exhibitor, its employees, agents or to other
exhibitors, its employees or loss, destruction or theft of any property of exhibitors or any 3rd party
brought on the premises by Exhibitors.
In no event will JNGS and The Westchester Marriott be liable for any indirect, special, incidental or
consequential damages.
Exhibitor space is limited. Application will be processed on a first come, first-serve basis. Deposit will be
refunded if space is not available.
If the Exhibitor fails to comply with any and all rules and regulations as set forth, management has the
right to terminate agreement, retain any and all payments and occupy said space as management sees
fit.
Your signature on this application/contract signifies your agreement with the above.
VENDOR HOTEL RESERVATION
Vendors needing to reserve a room at the Westchester Marriott will receive a Journal News Golf Show
Special rate of $109 plus tax. Upon making your reservation mention that you are a vendor at The
Journal News Golf Show, the discount code is JNGJNGA
Westchester Marriott
670 White Plains Road
Tarrytown, New York, 10591
914-631-2200 • Toll free 800-882-1042
Discount Code: JNGJNGA
EXHIBITOR APPLICATION /CONTRACT
Contact: Kate Keller, (914) 564-3214 • [email protected]
Company Name: ___________________________________________________________________________
Company URL: _____________________________________________________________________________
Contact: ___________________________________ Title: __________________________________________
Address: __________________________________________ City: ___________________________________
State: _____________________________________________________ Zip: ___________________________
Phone #: ______________________________E-mail Address: _____________________________________
❏ Booth size: 10' X 10' (Larger sizes available - call for pricing)
Total Cost: $900 Deposit: $300 ❏ Enclosed (deposit required with application)
Balance Due: _____________________ No later than 1/11/16
*Electricity: $75 additional charge:
❏ Yes ❏ No
Please print the name you wish on the booth sign and directory listing:
___________________________________________________________________________________________
Please list the products and/or services you will be exhibiting:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Print Name: ____________________________ Signature:__________________________________
Title: ______________________________________Date:__________________________________
To pay by Credit Card: Contact Tessa Garcia, (914) 694-5188
MAKE CHECK PAYABLE TO: THE JOURNAL NEWS
Mail to: The Journal News
1133 Westchester Avenue, Suite N110,
White Plains, New York 10604.
Attention: Tessa Garcia
CONTACT US
We’re here to work with you and to assist you in your marketing
needs and in getting you the exposure you are seeking.
In addition to the listed opportunities, custom packages can be
created that fit inline with your specific strategic need.
Please contact your account representative to book your Golf
Show package.
We look forward to seeing you at The Journal News Golf Show!
KATE KELLER
Show Manager
914.564.3214
[email protected]
GEORGE TROYANO
President & Publisher, The Journal News
914.694.5157
[email protected]
WENDY GREEN
Vice President, Sales
914.694.5358
[email protected]
EILEEN ZACCAGNINO
Director, Retail Sales
914.696.8587
[email protected]
ERIK BRANDVOLD
Director, Digital Sales
914.694.5236
[email protected]
CAROL COLLINS
Director, Client Strategy
914.696.8802
[email protected]
GREG FERINE
Manager, Rockland Sales
845.578.2320
[email protected]
STEVEN FELLA
Manager, Automotive Sales
914.694.5106
[email protected]