The Corporation of the Municipality of Leamington

Transcription

The Corporation of the
Municipality of Leamington
Meeting of Municipal Council
Agenda
Monday, May 26, 2014
Commencing at 6:00 PM
In Leamington Council Chambers
Special Closed Meeting of Council to be held at 5:30 PM in the Ante Room
(A) Call to Order:
(B)
National Anthem:
(C)
Prayer:
(D)
Disclosures of Pecuniary Interest:
(E)
Adoption of Council Minutes:
1. Minutes of the Council Meeting (including the Public Meeting Minutes regarding
Zoning By-law 89 for 1019 Mersea Road 2 and 210 Talbot Road East) held May 12,
2014
Pages 5-13
2. Minutes of the Special Meeting of Council, Development Charges Workshop held
May 14, 2014
Pages 14-16
(F)
Business Arising Out of the Minutes:
(G)
Public Meetings/Court of Revision:
Page 2, May 26, 2014 Council Meeting Agenda
(H)
Reports of Staff and Delegations:
1. Report REC 12/14 dated May 7, 2014 regarding Leamington Triathlon Weekend
Pages 17-22


Dave Campbell, Municipal Liaison
Ben Balkwill, Race Director
2. Report REC 14/14 dated May 14, 2014 regarding Grade 9 in Motion Membership
Pages 23-25

Ruth Knight, Public Health Nurse, Windsor Essex County Health Unit
3. Report PLA 18/14 dated May 2, 2014 regarding Zoning By-law Amendment Number
92, Gregory Crump, 1 Kildeer Road (460-01600), Thomas Dick, N/S Mersea Road
C (460-02700)
Pages 26-30
4. Report PLA 19/14 dated May 12, 2014 regarding Temporary Dwelling Agreement,
931 Mersea Road 8 (790-00710), K. Chevalier and L. Laframboise
Pages 31-34

Ken Chevalier, Applicant and Property Owner
5. Report PW 03/14 dated May 12, 2014 regarding Purchase of Various Departmental
Vehicles
Pages 35-37
6. Report ENG 13/14 dated May 14, 2014 regarding Bridge No. 3 Reconstruction
Tender Award
Pages 38-40
7. Report ES 01/14 dated May 7, 2014 regarding Source Water Protection Plan Risk
Management Official, Risk Management Inspector Essex Region Conservation
Authority Proposal
Pages 41-48

Essex Region Conservation Authority Risk Management Services Proposal
dated November, 2013 available under separate cover
8. Report FIN 14/05/01 dated May 15, 2014 regarding New Federal Gas Tax Funding
Agreement, April 1, 2014 through March 31, 2014
Pages 49-52
9. Report CL/20/14 dated May 22, 2014 regarding Hiring of Summer Student for the
Leamington Heritage Advisory Committee
Pages 53-55
Matters for Approval:
(I)
1. Minutes of the Leamington Municipal Heritage Advisory Committee held March 26,
2014.
Pages 56-57
2. Minutes of the Leamington Municipal Heritage Advisory Committee held April 23,
2014
Pages 58-60
3. Minutes of the Mayor’s Youth Advisory Committee held April 23, 2014
Pages 61-62
4. Minutes of the Skateboard Park Meeting held May 12, 2014
Pages 63-64
(J)
Other Matters for Consideration:
None
(K)
Report on Closed Session:
(L)
Consideration of By-laws:
By-law 375-14 being a by-law to provide for the Erie View Road Drain and the
Upper Portion of the East Branch of the Pettapiece Drain, a New Petition Drain in
the Municipality of Leamington in the County of Essex (3rd and Final);
By-law 388-14 being a by-law to authorize the execution of the Municipal Funding
Agreement with the Association of Municipalities of Ontario for the Transfer of
Federal Gas Tax Revenues;
By-law 389-14 being a by-law to confirm the proceedings of the Council of The
Municipality of Leamington at its meeting held May 26, 2014;
(M)
Notices of Motion:
(N)
Open Session:
(O)
Announcement of Upcoming Meetings/Events:
Tuesday, May 27, 2014

Unveiling of Signage to Support the Smoke-Free Outdoor Space By-law,
5:45 PM, Leamington Soccer Fields
Wednesday, May 28, 2014

Police Services Board Meeting, 8:30 AM, West End Meeting Room

Leamington Municipal Heritage Advisory Committee, 3:00 PM, Ante Room

Mayor’s Youth Advisory Committee, 7:00 PM, West End Meeting Room
Saturday, May 31, 2014

Leamington’s Smoke-Free Outdoor Space By-law takes effect. The WindsorEssex County Health Unit Youth Group will be facilitating an event to support
the implementation of the by-law at Seacliff Park from 11:00 AM to 2:00 PM
Monday, June 2, 2014

Council Meeting, 6:00 PM, Council Chambers
(P)
Statement of Members: non-debatable
(Q)
Adjournment:
JB
Minutes of Council Meeting
Held Monday, May 12, 2014 at 6:00 PM
Members Present:
Mayor Paterson
Deputy Mayor Wright
Councillors: Atkin, Chopchik, Jacobs, MacDonald, Verbeke
Staff Present:
Chief Administrative Officer Bill Marck
Director of Corporate Services Brian Sweet
Director of Community Services Robert Sharon
Director of Development Services Tracey Pillon-Abbs
Manager of Planning Services Danielle Truax
Council Services Assistant Mary Ann Manley
None
Adoption of Council Minutes:
No. C-154-14
Moved by:
Seconded by:
Councillor Verbeke
Councillor Jacobs
That the Minutes of the Special Meeting of Council 2014 Operating and Capital
Budget Review held April 10 and 11, 2014 be adopted.
Carried
No. C-155-14
Moved by:
Seconded by:
Councillor MacDonald
Deputy Mayor Wright
That the Minutes of the Council Meeting (including the Court of Revision
regarding the Erie View Road Drain) held April 28, 2014 be adopted.
Carried
No. C-156-14
Moved by:
Seconded by:
Councillor Verbeke
Councillor Jacobs
That the Minutes of the Special Closed Meetings of Council held April 28, 2014
and May 7, 2014 be adopted.
Carried
Page 2, May 12, 2014 Council Meeting Minutes
Business Arising Out of the Minutes:
None
Public Meetings/Court of Revision:
1. Public Meeting:
•
ZBA # 89 for 1019 Mersea Road 2 and 310 Talbot Road East (DiCiocco)
A copy of the minutes is attached.
1. Delegation, Joseph Isley, Leamington resident
Joseph Isley, Mersea Road 1, distributed a summary of his presentation to Council
dated May 12, 2014. Mr. Isley first spoke on the lack of response from the Ministry of
Environment’s (MOE) Environmental Board Review (EBR) regarding Seacliff Energy.
Mr. Isley was looking for answers from Council.
Manager of Planning Services, Danielle Truax, advised comments were forwarded to
the MOE and the Municipality has received confirmation their comments were received.
Ms. Truax noted this afternoon clarification was received from the MOE on some
questions asked by the Municipality.
Mr. Isley’s second concern regarded damages from snow clearance operations. Mr.
Isley forwarded an email requesting an on-site visit of a Councillor and a Supervisor to
view the damage and did not receive any response. He contacted the Municipality again
and finally received a call from Manager of Public Works, Ken Brown.
Director of Community Services, Robert Sharon, reviewed municipal policy and
practices regarding repairs to damages as a result of snow clearance operations. Mr.
Sharon noted that Mr. Isley does maintain the road allowance in front of resident quite
well.
In response to a question from Council, Mr. Sharon confirmed the Manager of
Operations will visit Mr. Isley’s resident to access the damage to Mr. Isley’s property.
Council asked Mr. Isley to describe what the County did to correct his concerns with
road allowance grading when the road belonged to the County. Mr. Isley said the County
left the area of the road in front of his driveway alone.
Mr. Isley also asked Council to look at the fence of the Soccer Field and see the
damage from the snow clearance operations.
Council thanked Mr. Isley for his presentation.
2. Report PLA 16/14 dated April 16, 2014 regarding Request to Amend Renovation
Grant Agreement (RENO 05/13), 102 to 104 Talbot Street West (110-03800)
Director of Corporate Services, Brian Sweet, advised Council that Report PLA 16/14
was withdrawn at the request of the applicant.
3. Report PLA 17/14 dated April 23, 2014 regarding Application for Site Plan Control
Approval Proposed Greenhouse Expansion, Phase 2 Pomas Farms Inc., 1057
Highway 77 Roll No. 880-01700
Ms. Truax presented the report noting the owners were in attendance.
In response to a question from Council, Ms. Truax replied the zoning by-law does not
contain provisions requiring on-site housing be provided at greenhouse operations.
However, the zoning by-law regulates the maximum number of farm labourers which
can be housed on-site based on the acreage of the operation.
No. C-157-14
Moved by:
Seconded by:
Councillor Verbeke
Deputy Mayor Wright
That the site plan for the proposed greenhouse expansion, Phase 2, located at
1057 Highway 77 (Pomas Farms Inc.) be approved;
And further, that the Mayor and Clerk be authorized to execute the site plan
agreement. (Report PLA 17/14)
Carried
4. Report ENG 11/14 dated April 15, 2014 regarding Traffic By-law Updates
Mr. Sweet noted that both Mr. Pilmer and Mr. Botham were not available for this meeting
advising the report can be revisited on the next agenda if administration cannot
satisfactorily answer Council questions this evening. Mr. Sweet noted the majority of the
amendments are housekeeping items including setting roads that have 80 kilometre
speed limits due to changes to default speed limits in the Highway Traffic Act,
authorizing the Fire Chief and Deputies to issue tickets in fire routes and authorizing
designated bicycle lanes.
In response to a question from Council regarding synchronizing the speed limit signs on
the Bevel Line, the Chief Administrative Officer, Bill Marck, advised that part of the Bevel
Line is under the jurisdiction of Essex County. Mr. Marck will provide further information
to Council regarding this concern.
In response to a question from Mr. Marck, replied the bicycle lane at Erie Street North
and Wilkinson is designed as per the Highway Traffic Act
In response to a question from Council, Mr. Sweet noted when a comprehensive traffic
by-law is adopted it will raise the parking fine in a handicapped area to $300 and will
correct other anomalies.
No. C-158-14
Moved by:
Seconded by:
Councillor Jacobs
Councillor Atkin
That the Recommended Actions contained in Report ENG/11/14 to amend
existing traffic by-laws and enact new traffic provisions be approved;
And that the necessary by-laws be forwarded to Council for consideration.
(Eng 11-14)
Carried
5. Report DCS 02/14 dated May 2, 2014 regarding LED Streetlight Conversion
Consideration
Director of Community Services, Robert Sharon provided a background information
report noting there are approximately 2200 streetlights in the Municipality.
There was Council discussion regarding a session held at the recent Ontario Small
Urban Municipalities (OSUM) conference which suggested swinging the arm of
streetlights to light the sidewalk and road.
In response to a question from Council, Mr. Sharon, noted the current maintenance
agreement with Essex Power will be reviewed. Mr. Sharon noted Essex Power advised
they can maintain a LED lighting system.
No. C-159-14
Moved by:
Seconded by:
Councillor Jacobs
Councillor Atkin
That Light Emitting Diode (LED) technology be established as the municipal
standard for all new streetlights installed in the Municipality of Leamington;
And that Huron Geomatics, 238 Josephine Wingham, Ontario N0G 2W0, be
hired to complete mapping services for the existing streetlight network in the
Municipality of Leamington in an amount not to exceed $25,000. (DCS 02/14)
Carried
Matters for Approval:
No. C-160-14
Moved by:
Seconded by:
Councillor Chopchik
Deputy Mayor Wright
That the minutes of the Leamington Accessibility Advisory Committee held April
9, 2014 be approved.
Carried
No. C-161-14
Moved by:
Seconded by:
Deputy Mayor Wright
That the minutes of the Economic Development Committee held April 15, 2014
be approved.
Carried
No. C-162-14
Moved by:
Seconded by:
Councillor Verbeke
That a by-law be forwarded to Council appointing Mr. Peter Neufeld as the Chief
Administrative Officer for The Corporation of the Municipality of Leamington
effective July 7, 2014;
And that the Mayor and Clerk be authorized to enter into any necessary
agreements with Mr. Neufeld to confirm the working conditions of the position.
Carried
Other Matters for Consideration:
No. C-163-14
Moved by:
Seconded by:
Councillor Jacobs
Councillor Verbeke
That the minutes of the Leamington Police Services Board held March 26, 2014
and the Special Minutes held April 16, 2014 be received.
Carried
No. C-164-14
Moved by:
Seconded by:
Councillor Verbeke
Councillor Jacobs
That correspondence received from the County of Essex dated April 30, 2014
regarding Resolution 86-14 adopted April 16, 2014 pertaining to Municipal and
Waste Authority Renewable Energy Projects be supported.
Carried
Report on Closed Session:
None
Consideration of By-laws:
No. C-165-14
Moved by:
Seconded by:
Councillor Verbeke
That the following by-laws be read a third time and finally enacted:
By-law 370-14 being a by-law to provide for the relocation of a portion of the
Wilkinson-Shilson Drain, in Part Lot 11, Concession 5 Plan 1222 in the
Municipality of Leamington, in the County of Essex;
By-law 371-14 being a by-law to provide for the construction of a bridge over
the West Branch of the Reid Drain, in Part Lot 6, Concession 10 in the
Municipality of Leamington, in the County of Essex; and
By-law 377-14 being a by-law to provide for an updated maintenance
schedule assessment for the 1st Concession Road Drain East, in the
Municipality of Leamington, in the County of Essex
Carried
No. C-166-14
Moved by:
Seconded by:
Councillor Chopchik
Deputy Mayor Wright
That the following by-laws be read a first, second and third time and finally
enacted:
By-law 382-14 being a by-law to amend the Comprehensive Zoning By-law
No. 890-09 for the Municipality of Leamington, which pertains to the subject
lands ZBA # 89 for 1019 Mersea Road 2 and 310 Talbot Road East; and
By-law 387-14 being a by-law to confirm the proceedings of the Council of
The Municipality of Leamington at its meeting held May 12, 2014
Carried
Notices of Motion:
Deputy Mayor Wright read the following Notice of Motion dated May 8, 2014 which will
be discussed at the May 26, 2014 Council meeting:
Moved by:
Seconded by:
Deputy Mayor Wright
Councillor Verbeke
That a 2014 Spring Clean Up Campaign for the month of June be endorsed
which will encourage individuals, local businesses, schools, organizations and
community groups to become involved in collecting litter and debris from
Leamington parks, roads, trails and other public places;
And that parties interested in participating will be requested to contact the
Manager of Public Works who will assign areas and arrange for bag collection;
And further, that any costs incurred by the municipality be charged to the Public
Works Litter and Debris Account 10-5-0630-5010-002000-008518.
Open Session of Council and Administration:
Deputy Mayor Wright encouraged residents involved in environmental projects to visit
the Windsor Essex County Environmental Committee (WECEC) website at
www.wecec.org and download the Pat on the Back award application to apply for a
chance to win $500 towards their environmental project.
Deputy Mayor Wright stated the Communities in Bloom program takes stock in what
residents are doing for their communities. Deputy Mayor Wright appealed to residents to
inform any group, business or resident to contact either Ken Clark of the Leamington
Horticultural Society or himself and report on their activities. Each community is only as
good as the information people give them. The Community in Bloom Committee will be
compiling this information to use as a tool to promote Leamington.
Councillor Verbeke asked if Council Chambers could be scheduled to hold a provincial
candidate debate during the last week in May 2014. The Chief Administrative Officer
requested the Chamber of Commerce call and reserve the Council Chambers. Mr.
Marck also advised a Councillor or staff member needs to be present that evening to
open and lock doors. Councillor Verbeke stated he would be available
Statement of Members: non-debatable
Councillor Chopchik congratulated the Human Resource Officer, Lisa Granger, on her
organization of the Friday, May 9th National Day of Honour in honour of those who
served in Afghanistan and their families.
Deputy Mayor Wright also felt the National Day of Honour was moving and special as he
has a nephew who was stationed in Afghanistan.
Mayor Paterson reported on the following:
•
On April 30 to May 2, 2014, the Mayor attended the Ontario Small Urban
Municipalities Conference (OSUM) held in Parry Sound;
•
On May 3, 2014, the Mayor attended the 10th Annual Extravaganza for Doctor
Recruitment and Retention held at the Roma Club;
•
On May 7, 2014, the Mayor was at the Leamington McDonalds to assist with
McHappy Day;
•
On May 9, 2014, the Mayor was in attendance at the National Day of
Remembrance to honour those who served in Afghanistan and their families. The
ceremony was well organized thanks to the Human Resources Officer, Lisa
Granger. Later that evening, the Mayor also attended a St Clair College gala
reception where Cole Cacciavillani was a recipient of the St. Clair College Alumni
of Distinction Award;
•
On May 10, 2014, the Mayor was in attendance at the Erie Street South M & M
Annual Charity Barbeque for Crohn’s and Colitis Canada
Adjournment:
No. C-167-14
Moved by:
Seconded by:
Councillor Jacobs
That the meeting adjourn at 7:11 PM
Carried
John Paterson, Mayor
Brian Sweet, Clerk
Minutes approved at Council Meeting held
___________, 2014, Resolution C-____-14,
Confirmation By-law _____-14
Minutes – Public Meeting
ZBA # 89 for 1019 Mersea Road 2 and 310 Talbot Road East
(DiCiocco)
Monday, May 12, 2014
Commencing at 6:03 PM
Members Present:
Mayor Paterson
Deputy Mayor Wright
Councillors: Atkin, Chopchik, Jacobs, MacDonald, Verbeke
Staff Present:
Director of Corporate Services Brian Sweet
Council Services Assistant Mary Ann Manley
Danielle Truax, Manager of Planning Services, provided background information on the
zoning by-law amendment noting this application was as a result of consent application
B/32/13 which received provisional consent by the Committee of Adjustment on November
26, 2013. The Manager noted the standard comments were received from the County of
Essex dated April 30, 2014 and from the Essex Region Conservation Authority dated May
2, 2014.
Chris Todorovski, Agent, was present to answer questions from Council.
Mayor Paterson asked if there was anyone in the audience wishing to speak regarding this
public meeting. No one responded.
The meeting adjourned at 6:09 p.m.
T:\Corporate\C00-Council&By-laws\C04-CouncilMeetings\2014 Council\051214\PM ZBA 89\051214-PM Minutes-ZBA 89.doc
Minutes of Special Council Meeting
Development Charges Workshop
Held Wednesday, May 14, 2014 at 3:00 PM
Members Present:
Mayor Paterson
Deputy Mayor Wright
Councillors: Atkin, Jacobs, MacDonald and Verbeke, Chopchik
Staff Present:
Director of Finance & Business Services Cheryl Horrobin
Records Co-ordinator Lucy Jackson
None.
Gary Scandlan, Director of Watson & Associates, was in attendance to present the
Municipality of Leamington’s Development Charges, Preliminary Findings report dated
May 14, 2014 as prepared by his firm. Mr. Scandlan advised the purpose of this
meeting was to obtain Council’s feedback for inclusion in the report before its release to
the public on June 27, 2014.
Mr. Scandlan noted he will also be conducting two (2) separate information/workshop
sessions on May 15, 2014 with stakeholders and greenhouse growers in the community
to obtain their input.
Mr. Scandlan stated as part of the study process a Public Meeting is scheduled for July
14, 2014, and the development charges by-law will be considered at the July 21, 2014
Council Meeting.
Mr. Scandlan provided Council with a brief history of development charges, noting they
were originally created in the mid 1950’s under the Planning Act and previously referred
to as lot levies. In 1997, the Development Charges Act (DCA) gave municipalities the
authority to impose these charges.
Page 2, May 14, 2014, Special Council Meeting Minutes
Mr. Scandlan explained the purpose of development charges is to recover capital
infrastructure costs related to a municipality’s growth. He noted when a subdivision is
constructed, the developer pays for internal costs but external expenses for items such
as parks or treatment plants are borne by the municipality.
Mr. Scandlan explained that development charges cannot provide for: park acquisition;
general administrative services; arts and cultural facilities (exception libraries); solid
waste services; hospital services; vehicles and equipment with a seven (7) year or less
life span and computer equipment (unless integral to the service).
Mr. Scandlan provided an overview of steps used to calculate development charges,
noting most services (with the exception of water, police and fire) are limited to a ten
(10) year cycle. He also noted there is a statutory ten percent (10%) deduction which
municipalities must deduct from these charges (soft services).
Mr. Scandlan reviewed the mandatory and discretionary exemptions of the DCA, noting
municipalities must not impose their by-law on other levels of government or school
boards.
Mr. Scandlan stated Leamington’s existing exemptions includes accessory buildings,
renovations and industrial buildings, noting further exemptions could be considered as
part of this review process.
Mr. Scandlan reviewed Leamington’s growth forecast increases noting that the ten (10)
and twenty (20) year figures include greenhouses.
In response to questions from Council, Mr. Scandlan advised this forecast was based on
discussions and information provided by the Manager of Planning Services and other
administrative staff. He noted the projections are based on a slower level of recovery.
He added if the growth projections are not met, expenses would have to be adjusted
based on the reduction in growth.
Cheryl Horrobin, Director of Finance and Business Services, noted there is currently a
shortfall in reserve funds due to projections not being met in the previous development
charges report and growth related spending needs to be limited if projected growth has
not been realized.
Mr. Scandlan noted the figures include self adjusting components based on the level of
growth activity.
Mr. Scandlan briefly reviewed the schedules showing capital costs for the various
municipal departments, noting parks, recreational facilities and library services have a
95% to 5% recoverable cost ratio.
Mr. Scandlan reviewed the comparison chart for development charge rates with
neighbouring municipalities, noting Leamington is the same as LaSalle and slightly
higher than Tecumseh. At Council’s request, Mr. Scandlan will include Chatham-Kent
and show Kingsville’s maximum phase in charge for comparators.
Bill Marck, Chief Administrative Officer also requested Mr. Scandlan amend his report to
include Leamington rates for the rural area (costs related to sewers removed).
Page 3, May 14, 2014, Special Council Meeting Minutes
In response to an inquiry from Council, Mr. Scandlan confirmed there is no law that
municipalities must impose development charges, rather it is a decision of Council. He
noted that Cornwall and Belleville made the decision to not impose this charge.
In response to a question from Council, the Director of Finance and Business Services
responded to calculate a tax increase resulting from no development charges imposed
would be a broad calculation with a lot of assumptions. She further noted that the
schedules for the various departments in Mr. Scandlan’s report include fixed costs which
have to be covered either thru development charges or increased taxes because the
project expenses have to be recovered.
Mr. Scandlan stated he could set up the by-law to allow for Council to charge an amount
they are comfortable with to start and changes to rates could be made, after the
necessary public meeting was held.
The CAO, noted if the Municipality chooses to discount development charges for each
home built the discounted portion would have to be raised through taxes.
It was further noted that development charges are a one-time cost, but taxes are
forever. If growth doesn’t pay for growth, other residents will have to absorb the
difference.
It was agreed that more discussions are required between Council and administration
relating to the housing/growth forecast and a more in-depth review of the projected
capital projects.
Mr. Scandlan will review developing a draft by-law which allows for a discount to the
development charge. He will also show the magnitude of costs in calculations and
Kingsville’s development charge rates at full recovery.
Mr. Scandlan will investigate what percentage of growth Belleville and Cornwall
experienced when going to 0% development charge and report his findings to Council.
Adjournment:
No. S-48-14
Moved by: Larry Verbeke
Seconded by: Hilda MacDonald
That the meeting adjourn at 5:00 PM
Carried
John Paterson, Mayor
Brian Sweet, Clerk
Minutes approved at Council Meeting held
________, 2014, Resolution C-XXX-14,
Confirmation By-law XXX-14
REC/12/14
Report
To:
Mayor and Members of Council
From:
Amanda Smith, Manager of Culture & Recreation
Date:
May 7, 2014
Re:
Leamington Triathlon Weekend
Aim:
To report to Council relative to the staging of the annual Leamington Triathlon Weekend on
June 14-15, 2014.
Background:
The Municipality received a letter from the Race Directors of the Leamington Triathlon (Mr.
Ben Balkwill and Mr. Chad Jeffery) requesting permission to stage the annual Leamington
Triathlon Weekend on June 14 and 15, 2014. Typically, 500 - 600 athletes participate.
Some of the highlights are as follows:
Saturday June 14, 2014, 9:00 a.m. at the Leamington Kinsmen Recreation Complex
(LKRC):
• Kids of Steel triathlon (ages 3-15)
• Adult Try-a-Tri (beginners triathlon)
• Adult Do-a-Du (beginners duathlon)
Sunday June 15, 2014, at the Waterfront Promenade and Municipal Marina:
• Tomatoman Sprint Triathlon
• Tomatoman Sprint Duathlon
The races held on both days will attract many participants to Leamington from across
Ontario, as well as Michigan.
The Race Directors have requested the usual considerations respecting the use of the
LKRC facilities, Municipal Parking Lot at the Erie St. Promenade Plaza, various street
closures and OPP assistance for the races. As in previous events, the Organizing
Committee is requesting in-kind contributions from the Municipality to include the use of
the pool, fencing and barricades.
The Race Directors have committed a donation of $5,000 annually for three (3) years
(2012-2013-2014) to the Municipality from the proceeds of this event, which will be applied
to the purchase of the spin bikes for the Indoor Cycling Studio at the Leamington Kinsmen
Recreation Complex.
Page 2, REC/12/14, Leamington Triathlon Committee
Administration estimates that the annual economic impact of hosting the Leamington
Triathlon Weekend is approximately $125,000.00, based on 500 participants spending
$250.00 each (entry fees, travel/fuel, food/beverages and accommodations).
Comments:
Administration has no objection to the request for the use of the Municipal Parking Lot, the
Promenade / Marina, and the Leamington Kinsmen Recreation Complex facilities for
staging this event.
OPP – Leamington Detachment request a Council resolution approving the following street
closures:
a)
Children’s/Beginner’s Triathlon – Leamington Kinsmen Recreation Complex –
Saturday, June 14, 2014:
The cyclists will leave the Kinsmen Complex parking lot and proceed west
onto Ellison Street, turning right (north) onto Nicholas Street to the corner of
Oak Street. They will then turn right (east) onto Oak Street. They will
proceed to Sherk Street where they will turn right (south). This course will be
repeated several times to achieve required distance.
Therefore, the following closures are required from 9:00am to 12:00pm on
Saturday June 14, 2014:
i.
ii.
Alternating lane closure Oak Street West and Oak Street East from
Nicholas Street to Sherk Street to allow one way traffic to access
businesses;
Partial closure of Nicholas Street – Northbound traffic only;
Ellison Avenue – Westbound traffic only.
This route has been utilized for past events and has not created
inconvenience to residents or police services. The Organizing Committee is
responsible for any costs and fees charged by the OPP – Leamington
Detachment on Saturday, June 14, 2014.
Leamington Tomatoman Sprint Duathlon/Triathlon – Promenade Plaza – Sunday, June 15,
2014:
The cyclists will leave the Transition Area at foot of Erie Street and proceed north on Erie
Street to turn right on Seacliff Drive. They will continue east on Seacliff Drive and then
they will turn south on Mersea Rd. 12 to 700m beyond Mersea Road B where they will turn
around. They will retrace the route completely and finish at the Transition Area at the foot
of Erie Street.
Therefore, the Race Directors have requested OPP assistance with traffic control at the
following locations:
i.
Robson Road and Erie Street;
ii.
iii.
iv.
v.
vi.
Erie Street and Seacliff Drive;
Robson Road and Cherry Lane;
Cherry Lane and Seacliff Drive;
Seacliff Drive and Bevel Line Road;
Seacliff Drive and Road 12.
The following closure is required from 8:00am to 10:00am on Sunday June 15, 2014:
i.
ii.
iii.
Full closure of Robson Road, from Erie Street South to Cherry Lane;
Partial closure of Erie Street from Promenade to Seacliff Drive;
Partial closure of Seacliff Drive – Eastbound traffic only to Cherry Lane.
The runners will leave the Transition Area at foot of Erie Street and proceed east along the
Marina Promenade to the sidewalk inside the Marina parking lot entrance, turning west on
Robson Road, then turning north onto the trail to Seacliff Drive. The runners will then turn
around and retrace their route back onto Robson Road, to the Marina parking lot entrance
and back along the Marina Promenade. The runners will repeat this route to have finished
two (2) full laps equalling the required 5K distance.
It is the responsibility of the Organizing Committee to notify those business entities, which
may be impacted by the proposed running/biking routes and events schedules.
The Organizing Committee is responsible for any costs and fees charged by the OPP –
Leamington Detachment on Sunday, June 15, 2014.
The organizing committee will provide the Municipality with a certificate of insurance in the
amount of $2,000,000 with the Corporation of the Municipality of Leamington named as
additional insured.
Financial Impact:
As in the past, since proceeds from the above event are re-invested into the municipality,
namely the Leamington Kinsmen Recreation Complex, Administration is recommending
the following in-kind items:
• Kinsmen Recreation Complex Pool Rental
$300.00
• Use of the Municipal Parking Lot (Erie Street Promenade Plaza)
• Use of steel special event fencing
$350.00
There is a positive financial impact from the event since $5,000 annually for the three (3)
years (2012-2013-2014) has been contributed towards the purchase of fitness equipment
(indoor spin bikes) for the Leamington Kinsmen Recreation Complex. This is the third and
final year other commitment, which has now totalled $15,000.00.
The coordinators of the Leamington Triathlon Weekend pay for all policing costs
associated with the event.
Recommendation:
That the following road closures from 9:00am to 12:00pm on Saturday June 14, 2014 be
approved:
i.
ii.
Alternating lane closure Oak Street West and Oak Street East from
Nicholas Street to Sherk Street to allow one way traffic to access
businesses;
Partial closure of Nicholas Street – Northbound traffic only; Ellison
Avenue – Westbound traffic only
That further, the following road closure from 8:00am to 10:00am on Sunday June 15, 2014
be approved:
iv.
v.
vi.
Full closure of Robson Road, from Erie Street South to Cherry Lane;
Partial closure of Erie Street from Promenade to Seacliff Drive;
Partial closure of Seacliff Drive – Eastbound traffic only to Cherry Lane.
That further, the Leamington Triathlon Weekend be exempt from the 2014 Tariffs of Fees
bylaw as it relates to fees associated with renting the LKRC Pool (in-kind value $300) and
use of the steel special event fencing (in-kind value $350) and the Municipal Parking Lot
(Erie Street Promenade Plaza)
That further, the Leamington Triathlon Weekend Organizing Committee submits a
certificate of insurance for $2 million dollars and with the Corporation of the Municipality of
Leamington named as additional insured. (REC/12/14).
Respectfully submitted,
Amanda Smith
Manager, Culture & Recreation
Robert Sharon
Director, Community Services
Figure 1: Police & Road Closures - June 14, 2104
Figure 2: Police & Road Closures - June 15, 2014
REC/14/14
Report
To:
From:
Amanda Smith, Manager of Culture & Recreation
Date:
May 14, 2014
Re:
Grade 9 In Motion Membership
Aim:
To recommend Council approve a new program initiative targeted to grade nine students,
provided in cooperation with the Windsor Essex County Health Unit and the Municipality of
Leamington.
Background:
In 2012, Council approved the implementation of the Grade 5 in motion Pass which has
provided a pass to every grade 5 student attending a school in Leamington in order to use
the Leamington Kinsmen Recreation Complex pool from October to June (Council
Resolution C-149-12). From October 2012 to June 2013, there were 457 eligible grade 5
students from 14 Leamington-area schools. 200 youth (44%) participated by using the
passes and a grand total of 1080 visits occurred. Many of the youth participated more than
once per month. Friday nights was the most popular time, followed closely by Saturday
afternoons. This was likely due to the popularity of the Rock n’ Swim events on Friday
nights and more likelihood of leisure time with family members on Saturdays. In 2013, the
Recreation Department introduced the Youth Annual Membership for children under the
age of 13 years old. There were 23 units purchased. In addition, there was a slight
increase, approximately 25 units more for the Swim/Skate/Gym 10-visit passes.
Administration has met with staff from the Windsor Essex County Health Unit (WECHU)
and proposed an extension of the Grade 5 in motion Pass initiative to include Grade 9
students from all schools in Leamington. The intent is to increase physical activity and
sport participation by removing the barrier of cost and increase access to recreational
facilities at the Leamington Kinsmen Recreation Complex.
Comments:
The partnership between WECHU and the Municipality is critical to the success of the
Grade 9 in motion Membership. Should this initiative be approved, WECHU will contact
each of the three high schools (Cardinal Carter, Leamington District and UMEI) and will
distribute the Grade 9 in motion Membership application forms during the month of
September. There are approximately 340 students in Grade 9 at these three schools. In
Page 2, REC/14/14, Grade 9 in motion Membership
addition, any grade nine student who resides in Leamington, but attends another school
will be eligible for this membership providing they can demonstrate proof of residency.
The grade nine students would be encouraged to attend the Complex in October in order
to have their membership application processed. This membership will provide the youth
with free participation from October to June to all areas (pool, gym, weightroom, track,
arenas, limited fitness classes etc). Only the student would be permitted to attend for free,
the other guests (ie: parent) would have to pay the regular daily admission fees.
The membership card must be scanned in order to access entry to the Complex and this
will be used to track the number of times a student uses their membership. The
membership card will expire on June 30, 2015. If approved, the physical education
teachers from the three school will be invited to have their students attend the Complex
where a mini-orientation session will be set up so that students who are unfamiliar with the
Complex can go for a tour, learn how to use some of the new equipment, and will have a
presentation from the nurses on the benefits of physical activity.
WECHU has not implemented this type of initiative in any other community, so it is
unknown how many students will participate. A scan of similar sized municipalities did not
identify any grade 9 program. In addition to the Grade 5 students, the Grade 9 students
were selected as the cohort because the Culture & Recreation Department already
provides programming for Grade 3 and 7 students (Swim to Survive and Swim to Survive
Plus – water safety skill development).
Those youth who enjoy a positive experience with regards to fitness and physical activity
may continue to participate at the Complex beyond grade 9 by purchasing youth
memberships which will hopefully turn into adult memberships. The Grade 9 in motion
Membership will also be promoted in the Fall/Winter 1 Activity Guide, through social media
and the municipal website.
Financial Impact:
Essex Power Corporation has provided a grant to the Municipality in the amount of
$10,000 to be used towards implementing new programs that reach youth in a variety of
interests (recreation, sport, arts and culture, etc). The recommendation is to use $2,500 of
the Essex Power Grant as sponsorship of this program. The $2,500 will be allocated to the
Complex Membership revenue account. There will be minimal incremental costs to the
Complex associated with these additional youth memberships. The WECHU will absorb all
of their related administrative costs for the program.
It is anticipated that there will be a slight increase in student membership revenue following
the completion of this initiative when the high school students are in Grade 10.
Page 3, REC/14/14, Grade 9 in motion Membership
Recommendation:
That the development and implementation of the Grade 9 in motion Membership in
partnership with the Windsor Essex County Health Unit to increase participation and
reduce barriers for grade nine students to commence October, 2014 until June, 2015 be
approved;
And that grade nine participants be exempt from the Tariffs of Fees By-law for the services
to support this program at the Leamington Kinsmen Recreation Complex;
And that the funding for the Grade 9 in motion memberships be sponsored by the Essex
Power Corporation Youth in Community Fund in the amount of $2,500 be approved
(account 10-4-0670-3999-001600-001999) (REC/14/14).
Amanda Smith
Manager, Culture & Recreation
Robert Sharon
Director, Community Services
PLA/18/14
Report
To:
From:
Danielle Truax, Manager of Planning Services
Date:
May 2, 2014
Re:
Zoning By-law Amendment – ZBA# 92
Gregory Crump -1 Kildeer Road- (460-01600)
Thomas Dick – N/S Mersea Road C (460-02700)
Aim:
To provide Council with information regarding an application to amend Zoning By-law
#890-09 for property located at 1 Kildeer Road and Mersea Road C and to request that the
required Public Meeting be scheduled.
Background:
Staff has received an application to amend the zoning for a portion of land described as
Part Lot 20, Concession B in the former Township of Mersea known municipally as 1
Kildeer Road, as well as vacant farm land on the north side of Mersea Road C (see
inserted key map). The application has been submitted as a condition of approval for
consent application (B/07/14) which was given provisional consent by the Committee of
Adjustment on March 25, 2014.
Subject Property
Page 2, PLA-18-14, ZBA #92 1 Kildeer Road & Mersea Road C (Crump/Dick)
Subject Property - N/S Mersea Road C
Frontage: 90.4 m
Area: 6.2 ha
OP Designation: Agricultural as shown on Schedule A-8
Zoning By-law 890-09: Agricultural Hobby Farm Zone (A3) and Lake Erie Flood Prone
Area as shown on Map 66
Subject Property - 1 Kildeer Road
Frontage: 406.9 m
Area: 5.1 ha
OP Designation: Agricultural as shown on Schedule A-8
Zoning By-law 890-09: Agricultural Hobby Farm Zone (A3) and Lake Erie Flood Prone
Area as shown on Map 66
B/0714
The purpose of consent application B/07/14 was to add 4.8 ha (11.86 ac) of vacant
farmland from 1 Kildeer Road to the abutting vacant farm owned by T. Dick resulting in a
permitted surplus dwelling lot. As a condition of the approval, the surplus dwelling must be
rezoned from the Agricultural Hobby Farm Zone (A3) to the Agricultural Residential Zone
(A5) to reflect the resulting residential use of the property and to permit an increased lot
frontage of 57.9 m (190.0 ft.). In addition to the requirement to rezone the lands, the
balance of the severed farmland must be consolidated with the abutting farm to the
immediate west and placed in a building freeze. The proposed severance will result in a
10.9 ha (26.9 ac) farm with frontage on both Kildeer Road and Mersea Road C. The
resulting farm must be rezoned from the A3 zone to the A1 zone to ensure that the
required minimum farm lot size of 10.0 ha (24.7 ac) is maintained.
Comments:
Provincial Policy Statement (PPS):
Areas identified as Prime Agricultural Areas, as defined by the PPS, are to be protected for
long-term use for agricultural purposes. Within the agricultural area permitted uses and
activities include agricultural uses, secondary uses and agriculture-related uses. Lot
additions are permitted within the agricultural area in accordance with Section 2.3.4 of the
PPS for legal or technical reasons or for minor lot line and boundary adjustments which do
not result in the creation of a new lot that would not otherwise be permitted. The resulting
surplus dwelling lot complies with the criteria to permit the creation of surplus dwelling and
results in a larger farm parcel. The resulting vacant farm lands will be placed in a building
freeze to ensure no further residential dwellings be constructed.
The proposed zoning amendment application is consistent with the direction of the PPS.
County of Essex Official Plan 2005 (County OP):
The subject lands are designated within the Agricultural Area shown on Schedule “A” of the
County OP. The land use goals contained within the County OP are to protect prime
agricultural areas for agricultural purposes to ensure the continued long term availability of
this resource. The lot addition and resulting surplus dwelling lot, as approved by the
Committee of Adjustment conform to the direction of the land division and land use policies
of the County of Essex Official Plan.
Leamington Official Plan, 2008 (OP):
The subject property is designated Agricultural on Schedule “A-8” of the Leamington OP.
The goals of the Land Use and Land Division Policies in the OP are to preserve prime
agricultural land for agricultural purposes and to restrict the type and amount of non-farm
development. The addition of 4.8 ha (11.86 ac) to the abutting farm resulting in a surplus
dwelling lot complies with the Land Division Policies of Section 5.4 of the Official Plan. The
proposed amendment to rezone the residential parcel and resulting consolidated farm
conforms to the direction of the OP.
Leamington Zoning By-law #890-09:
The retained land is currently zoned Agricultural Hobby Farm Zone (A3) on Map 66 of
Zoning By-law #890-09. To fulfill a condition of the provisional consent granted by the
Committee of Adjustment, the property owner has requested that the zoning of the surplus
dwelling lot be rezoned to a site specific Agricultural Residential Zone (A5-44) and that the
site specific zoning allow an increased frontage of 57.9 m (190.0ft.).
Lots within the (A5) Zone are required to have a minimum lot frontage of 30 metres (98.42
feet) and a maximum of 53 metres (173.88 feet). The resulting lot will have 57.9 m (190.0
ft.) of frontage. The existing home can only be accessed along Kildeer and the increased
frontage will allow the existing driveway access, yard and rural mailbox to remain with the
residential surplus dwelling lot. The increased lot frontage does not result in an oversized
residential lot, does not remove lands from active agricultural production and will not impair
the farming operation. The requested frontage maintains the intent of protecting the
agricultural land while ensuring the residential lot size is adequate to provide for water and
sanitary services and access. In supporting the appliction, the Committee of Adjustment
viewed the lot area and frontage to be adequate to allow for appropriate servicing, access,
compliance with the Zoning By-law and appropriate for normal agricultural practices.
Conclusion:
Administration has completed their review of the proposed application as part of the
approval for consideration of the severance. As set out in the Planning Act, a complete
application includes any ‘prescribed information’ identified in the regulations of the
Planning Act and any ‘additional information’ required by the municipality, as identified in
its official plan. Due to the nature of the proposed zoning change it is Administration’s
position that additional information is not required.
Administration suggests that this matter should now proceed to a public meeting. The date
for the required public meeting is requested to be scheduled and notice of the public
meeting will be circulated to all commenting agencies, municipal departments and abutting
landowners within 120 m (400 ft) of the subject property. Notice will also be posted on site.
All information will be made available to the public and commenting agencies for review
prior to the public meeting.
It is anticipated that the Public Meeting can be scheduled for Monday, June 16, 2014 at
6:00 p.m. to be held in the Council Chambers.
A report by Administration will not be presented to Council after the public meeting, unless
there are concerns raised at the public meeting. If no concerns are raised, it is requested
that Council consider the amending by-law for the zoning by-law amendment approval the
same night as the public meeting. Upon Council making a decision and providing the
required Notice with respect to the requested Zoning By-Law amendment there is a 20 day
appeal period where objections can be submitted to the Ontario Municipal Board (OMB).
Upon receipt of an appeal, the OMB is required not only to have regard to Council’s
decision, but the basis on which the decision is made. In order to ensure that the OMB has
regard to Council’s decision, Council should be able to demonstrate that its decision was
fully supported by relevant information and that the information was considered by Council.
Therefore, it is Administration’s opinion that;
i) The application is consistent with the policy statements issued under subsection 3
(1) of the Planning Act.
ii) The application conforms to or does not conflict with any applicable provincial plan
or plans.
iii) The development proposed is in keeping with the overall goals and policies of the
Official Plan.
iv) The proposed amendment does meet the criteria used when considering
applications to amend the zoning by-law.
Recommendation:
That Zoning By-law Amendment Application ZBA#92 (Crump / Dick) to change the zone of
the severed lands from Agricultural Hobby Farm Zone (A3) to Agricultural General Zone
(A1) and to change the zone of the retained surplus dwelling from Agricultural Hobby Farm
Zone (A3) to a site specific Agricultural Residential Zone (A5-44) was reviewed and
deemed to be complete pursuant to the requirements of the Planning Act;
And that Administration be directed to schedule the required Public Meeting;
And that if no concerns are raised at the public meeting the Clerk be directed to forward the
amending by-law to Council for its consideration.
(PLA-18-14)
Danielle Truax
Manager of Planning Services
:dt
Tracey Pillon-Abbs
Director of Development Services
PLA 19/14
Report
To:
From:
Date:
May 12, 2014
Re:
Temporary Dwelling Agreement
931 Mersea Road 8 (790-00710)
K. Chevalier & L. Laframboise
Aim:
To report upon a request to enter into an agreement to allow a mobile home to be used as
a temporary dwelling during the re-construction of the single detached dwelling at 931
Mersea Road 8.
Background:
The owner’s of property described as Part Lot 9, Concession 8 being Part 1, 12R-10588
municipally known as 931 Mersea Road 8 (see inserted key map) have submitted an
application to enter into an agreement with the Municipality to allow a mobile home to be
used as a temporary dwelling during the re-construction of a single detached dwelling that
was destroyed by fire.
The subject property has 38.1 m (125 feet) of frontage, is 1.33 ha (3.29 ac) in area and is
located in an area serviced by municipal water, private on-site septic system and municipal
drains. The property is zoned Agricultural Hobby Farm Zone (A3) under Zoning By-law
890-09, as shown on Map 18. The property contains a permitted single detached dwelling
(to be demolished) and a detached garage.
Comments:
Section 4.54 of Zoning By-law #890-09 prohibits the use of temporary buildings anywhere
within the Municipality . However, a mobile home may be used as a temporary dwelling
during construction when the following criteria listed in Section 4.55 can be met:
a) It is connected to the existing water and sanitary facilities to the satisfaction of the
Corporation of the Municipality of Leamington;
b) It complies with specifications CAN/CSA-Z240.2.1 or CAN/CSA-Z241 Series-M
contained within the Ontario Building Code; &
c) And an agreement is executed between the land owner and the Corporation of the
Municipality of Leamington ensuring, among other things, that the mobile home is
removed by a specified date.
Page 2, PLA 19/14, Temporary Dwelling Agreement
Key Map of Subject Property
The subject property is long and narrow with the existing dwelling set back approximately
335 m (1100 feet) from the road. The property is surrounded agricultural uses with nearby
residences located closer to the road. The owner’s have provided the Municipality with a
site plan which shows the proposed location of the mobile home to be at the rear of the
property. A copy of Schedule “A” to the agreement, showing the location of the proposed
mobile home, has been attached to the report for reference. It is not anticipated that the
location of the mobile home will generate nuisances or impact the normal use and
enjoyment of the abutting agricultural or residential properties. The owner’s have also
provided the Municipality with information regarding the required connections to the
existing hydro, water and septic system on-site. Building permits will be required to move
the mobile home on-site and connect to the services.
The owners would like to enter into an agreement with the Municipality which allows them
keep the mobile home on-site and to use it as a temporary dwelling for 180 days during the
re-construction of the home that was destroyed by fire. The provisions of the agreement
require that the owners obtain the necessary permits, connect to the existing services and
submit a $1000 security to ensure that the mobile home not be used as a temporary
dwelling after the 180 days.
Conclusion:
The request to allow a mobile home to be used as a temporary dwelling complies with the
requirement established with Section 4.55 of the Zoning By-law. The provisions of the
agreement regarding the level of servicing and removal of the mobile home maintain the
intent of the zoning by-law to ensure a high standard of development throughout the
Municipality, however recognize the need for temporary structures in appropriate
circumstances.
Financial Impact:
It is not anticipated that the execution of the agreement will have any financial impacts to
the Municipality.
Recommendation:
That the Temporary Dwelling Agreement with Ken Chevalier and Laurie Laframboise at
931 Mersea Road 8 be approved;
And further, that the Mayor and Clerk be authorized to execute the Temporary Dwelling
Agreement.
(Report PLA 18/14)
Danielle Truax
Manager of Planning Services
:dt
Tracey Pillon-Abbs
Director of Development Services
PW/03/14
Report
To:
From:
Ken Brown, P.Eng, Manager of Public Works
Date:
May 12, 2014
Re:
Purchase of Various Departmental Vehicles
Aim:
To report upon the results of tenders received for various departmental vehicles and to
request Council authorization to award the tenders to the lowest bidders.
Background:
During the 2014 capital budget deliberations, the following funds were approved to replace
existing departmental vehicles:
Departmental
Area
Asset
ID
Vehicle
Total
Budget
Reserve
Funding
Asset
Sale
Drainage
22945 2004 Chevrolet Colorado Pickup
$32,000
$32,000
$0
Fire Services
9338
2005 Dodge Ram Pickup
$45,000
$43,000
$2,000
Public Works
22839 2003 GMC Sierra Pickup
$32,000
$30,000
$2,000
Water
19611 2003 GMC Savana Van
$50,000
$50,000
$0
Administration hand delivered tenders and/or notified local dealerships within Leamington,
Essex County and Chatham-Kent. Tenders were also listed on our Municipal website and
MERX, an internet-based national tendering service.
The following tables summarize the tenders received and opened on May 13, 2014:
Public Works and Drainage (Quantity of two Full Size Extended Cab 4x4 Pickup Trucks)
Bidder Location
Bid Amount
(excluding taxes)
Newmarket
$61,578.00
London
$49,350.00
Leamington Chrysler
Leamington
$48,612.00
Lally Southpoint
Leamington
$62,300.00
Reaume Chevrolet Buick GMC
LaSalle
$54,666.92
Rose City Ford Sales Limited
Windsor
$52,577.00
Bidder
Newmarket Toyota
Oxford Dodge Chrysler
The lowest bid being Leamington Chrysler at $48,612 plus HST for two (2) vehicles.
Page 2, PW 03-14, Purchase of Various Departmental Vehicles
Fire Services (Quantity of one Full Size Crew Cab 4x4 Pickup Truck)
Bidder
Oxford Dodge Chrysler
Leamington Chrysler
Ken Knapp Ford
Newmarket Toyota
Bidder
Location
Bid Amount Before Trade In
(excluding taxes)
Trade In
Value
London
$33,684.00
$8,000
Leamington
$33,124.00
$6,500
Essex
$31,432.00
$8,500
LaSalle
$32,032.85
$8,500
Newmarket
$35,089.00
$4,100
The lowest bid being Ken Knapp Ford at $22,932 plus HST after trade in.
Water (Quantity of one RWD Van)
Bidder
Bidder Location
Bid Amount
(excluding taxes)
LaSalle
$23,802.55
Comments:
Administration reviewed the tender submissions and confirmed that all lowest bidders met
the required minimum specifications.
All departmental vehicles recommended for purchase are replacements to their existing
fleet and within the budgeted amount.
As noted above, Public Works 2003 GMC Sierra Pickup truck #13 (Asset ID 22839) was
approved for replacement this year during budget deliberations. Public Works 2004
Chevrolet 4x4 Extended Cab Pickup truck #14 (Asset ID 22841) is scheduled for
replacement next year in 2015. However, due to serious engine issues with truck #14,
administration recommends keeping truck #13 for one more year and replacing truck #14
this year. Currently cylinder #8 does not fire which results in poor engine performance and
error codes. As a result, truck #14 does not pass the emission testing and only holds a
conditional pass. Estimates are over $4,000 to repair the problem.
Financial Impact:
The following table summarizes the vehicle purchase price (including net HST) that will be
charged to each department’s capital account, as well as the current asset disposal:
Departmental
Area
Drainage
Fire Services
Public Works
Water
Capital
Account
10-7-06808040-268006
10-7-04108040-241002
10-7-06308040-263013
30-7-06908040-269070
New Vehicle
Tendered
2014 Quad Cab
4x4 Dodge Ram
2014 Crew Cab
4x4 Ford F150
2014 Quad Cab
4x4 Dodge Ram
2015 Chevrolet
Cargo Van
Purchase Price
(incl. net HST)
$24,733.79
$23,335.60
$24,733.79
$24,221.47
Asset
Sale
TBD
(auction)
$8,500
(trade)
TBD
(auction)
TBD
(auction)
Total
Budget
$32,000
$45,000
$32,000
$50,000
Page 3, PW 03-14, Purchase of Various Departmental Vehicles
The existing Fire Services pickup truck will be traded in with the purchase of the new truck.
The Drainage, Public Works and Water vehicles will be sold at auction.
Additional costs will be incurred for fit outs such as lettering, emergency lighting and other
specific vehicle accessories required by the individual department. These costs will be
charged to the departmental capital accounts associated with each vehicle as listed above.
The total costs of the vehicles post outfitting will remain within budget.
Recommendation:
That the purchase of one (1) 2014 Quad Cab SXT 4x4 Dodge Ram from Leamington
Chrysler in the amount of $24,306 (plus HST) charged to capital account number 10-70680-8040-268006 be approved;
And that the purchase of one (1) 2014 Quad Cab SXT 4x4 Dodge Ram from Leamington
Chrysler in the amount of $24,306 (plus HST) charged to capital account number 10-70630-8040-263013 be approved;
And that the purchase of one (1) 2014 Crew Cab 4x4 Ford F150 from Ken Knapp Ford in
the amount of $31,432 (plus HST), less the trade in of $8,500, charged to capital account
number 10-7-0410-8040-241002 be approved;
And that the purchase of one (1) 2015 Chevrolet Express Cargo Van from Reaume
Chevrolet Buick GMC in the amount of $23,802.55 (plus HST) charged to capital account
number 30-7-0690-8040-269070 be approved;
And further, that the disposal of the 2004 Chevrolet 4x4 Extended Cab Pickup truck #14
(Asset ID 22841), as opposed to the 2003 GMC Sierra Pickup truck #13 (Asset ID 22839),
be approved. (Report PW/03/14)
Signed:
Ken Brown, P.Eng
Manager of Public Works
Signed:
Robert Sharon
Director of Community Services
ENG/13/14
Report
To:
From:
Joseph Dattilo, P.Eng., Project Engineer
Date:
May 14, 2014
Re:
Small, Rural and Northern Municipal Infrastructure Fund
#SRN-CTL-152, Bridge No. 3 Reconstruction Tender Award
Aim:
To obtain Council approval to award the Bridge No.3 reconstruction tender to SLR
Contracting Group Inc. of 6260 Westar Dr., Suite 100, Windsor, Ontario N9J 3W3.
Background:
Bridge No. 3
On October 1st, 2013, The Ministry of Rural Affairs announced the $71 million Small, Rural
and Northern Municipal Infrastructure Fund (SRNMIF).
After submitting an application for the reconstruction of Bridge No.3 over Big Creek Drain
on Mersea Rd 11, on February 20, 2014 the Municipality of Leamington was notified that
the project was selected for funding by the province.
Page 2, ENG/13/14, SRNMIF #SRN-CTL-152, Bridge No. 3 Tender Award
The Municipality of Leamington entered into a contribution agreement with Her Majesty the
Queen in Right of Ontario, as represented by the Minister of Rural Affairs to provide 90%
funding, up to $450,000, toward the total eligible costs of the Bridge No. 3 reconstruction
project. (Report ENG/08/14 and Resolution C-85-14)
The next SRNMIF contribution agreement project milestones are as follows:
 Construction Contract Award Report
June 16, 2014
 Final Report
March 31, 2015
Comments:
The Bridge 3 Reconstruction project involves replacement of a concrete culvert including
complete demolition of existing culvert structure, new concrete culvert structure, erosion
protection, concrete block retaining wall, backfilling and asphalt paving.
On Thursday, May 8, 2014, four (4) tenders were received for the reconstruction of Bridge
No.3:
Contractor
Amount
Excluding Taxes
Amount
Including Net HST
SLR Contracting Group Inc.
$ 399,300.00
$406,328
Intrepid General Limited
$ 405,500.00
$412,637
East Elgin Concrete Forming
Limited (EECF)
$ 419,820.00
$427,209
Signature Contractors Windsor Inc.
$ 473,880.00
$482,220
Stantec Consulting has reviewed all tender packages for accuracy and confirms that
SLR Contracting Group Inc. satisfies all our conditions and is the low tenderer.
The low tenderer has successfully completed a concrete culvert construction project for the
Municipality in the past with satisfactory performance.
The bridge reconstruction will require a full road closure during construction with the
appropriate notifications, signage and detours.
Construction is scheduled to occur from early July to mid August.
Page 3, ENG/13/14, SRNMIF #SRN-CTL-152, Bridge No. 3 Tender Award
Financial Impact:
Earlier in 2014, $500,000 was approved as a first charge to the 2014 Engineering Capital
Budget for the reconstruction of Bridge No. 3. Funding was identified as $450,000 from the
SRNMIF grant and $50,000 from the Federal Gas Tax Reserve fund. (Report ENG/08/14
and Resolution C-85-14) Post tender, using $463,672 total estimated costs, the funding
share will be $417,305 from SRNMIF(90%) and $46,367 from Federal Gas Tax (10%).
2014 Budget
Estimate
(Inc. Net HST)
Task
Engineering / Other
Construction
Total
Estimate Post
Tender
(Inc. Net HST)
$57,344
$57,344
$442,656
$406,328
$500,000
$463,672
Recommendation:
That the Small, Rural and Northern Municipal Infrastructure Fund #SRN-CTL-152, Bridge
No.3 Reconstruction contract be awarded to SLR Contracting Group Inc. of 6260 Westar
Dr., Suite 100, Windsor, Ontario N9J 3W3 in the amount of $399,300.00 (plus all
applicable taxes) to be charged to account (10-7-0620-8070-305003). (ENG/13/14)
_________________
_____________________
Joseph Dattilo, P.Eng. Allan Botham, P.Eng.
Project Engineer
Manager of Eng. Services
______________________
Robert Sharon, CMO
Report
ES 01-14
To:
From:
Kit Woods, Manager of Environmental Services
Date:
May 7, 2014
Re:
Source Water Protection Plan Risk Management Official, Risk
Management Inspector:
Essex Region Conservation Authority Proposal
Aim:
To provide Council with an update on the Source Water Protection Plan and the role of
Risk Management Official and Risk Management Inspector for the Municipality of
Leamington.
Background:
On October 15, 2012 a report was prepared for Council indicating that the Essex
Region Conservation Authority had offered to provide the role of Risk Management
Official (RMO) for the Municipality of Leamington. The report indicated that Studies to
that date had identified that the only significant threats to Leamington’s drinking water
were posed by large above grade fuel tanks. Report ES 04-12 indicated:
“... Based on ERCA preliminary estimates for the level of effort for
Leamington being one to two person-weeks per year initially
(reducing in future years), it would appear that an initial budget
amount of $4,000 may be in order. Therefore unless details are
finalised within the next few weeks, the Water Services budget for
2013 will include such a recommendation, should Council approve an
Agreement with ERCA in the future.”
At that meeting Council enacted the following resolution:
No. C-322-12
That utilizing the services of the Essex Region Conservation
Authority in the role of Risk Management Official for the Municipality
of Leamington Source Protection Plan; be approved in principle,
subject to the necessary agreement being approved by Council.
(ES 04-12)
Page 2, ES 01-14,
Management Inspector: Essex Region Conservation Authority Proposal
Source Protection Plans require municipalities to implement measures to protect the
source water for their drinking water system, and implementing the policies in the
Source Protection Plan is one component of that responsibility. The Safe Drinking Water
Act includes a statutory standard of care (Section 19) for individuals with oversight
responsibilities for municipal drinking water systems, which extend to municipal
councillors.
Under the Clean Water Act, 2006, Municipalities are required to appoint a Risk
Management Official (RMO) and a Risk Management Inspector (RMI).
The Risk Management Officials’ responsibilities and authorities are set out under the
Clean Water Act and include:
•
•
•
•
•
•
•
•
•
negotiating risk management plans under Section 58,
issuing notices and orders for the establishment of risk management plans,
issuing Section 59 notices for Restricted Land Use,
accepting risk assessments – if the assessment concludes that the activity if
engaged in at a location is not a significant drinking water threat, and the Risk
Management Official determines that the risk assessment complies with the rules
and regulations,
issuing orders under Section 61 to provide the Risk Management Official with a
report that describes how an activity is being engaged in and managed,
issuing orders to require a person to grant access to their property,
attending Environmental Review Tribunal hearings,
making records available to the public, and
preparing an annual report to the Source Protection Authority 1.
The Risk Management Inspectors are responsible for compliance and enforcement
duties, and have responsibilities and authorities under the Clean Water Act, such as:
•
•
•
•
•
•
•
conducting inspections and monitoring to ensure Part IV compliance with risk
management plans and prohibition policies,
using powers of entry on properties where reasonable,
issuing enforcement orders under Section 63,
prosecuting persons if they commit an offence under Part IV,
obtaining inspection warrants from a court if necessary,
preparing an annual report to the Risk Management Official, and
attending Environmental Review Tribunal hearings.
Activities generally involve:
•
•
Establishing a Risk Management Office
Understanding Where Policies Apply
For the purposes of Source Protection Plans, Regional Conservation Authorities are considered Source
Protection Authorities under the Clean Water Act. Leamington falls within both the Essex Region Source
Protection Area and the Lower Thames Valley Source Protection Area.
1
2
Page 3, ES 01-14,
•
•
•
•
•
•
•
Identification of significant drinking water threats
Land Use Planning
Risk Management Plans
Part IV Prohibition and restricted land uses
Other Obligations (Transport Pathways, Septic Systems, etc.)
Non-Regulatory Policies (Education and Outreach, Incentives, etc.)
Annual Reporting & Information Management
Municipalities essentially have three options regarding Risk Management Services:
1. A municipality may choose to retain all enforcement responsibilities under the
Clean Water Act and operate their own Risk Management Office by:
• sending a current staff member for the Ministry-approved training,
• hiring new staff who have completed the Ministry-approved training, and/or
• hiring new staff and having them complete the Ministry-approved training.
2. A municipality can enter into an agreement with one or more municipalities that
have by-law making authority under the Municipal Act around the production,
treatment and storage of water; a board of health; a planning board; or a Source
Protection Authority. This agreement may contain a number of provisions,
including the sharing of Risk Management Official and Risk Management
Inspector staff and associated costs.
3. A municipality can partially or completely transfer their enforcement authority to
another municipality, board of health, planning board, or Source Protection
Authority
The Proposed Source Protection Plan for the Essex Region Source Protection Area
was submitted to the Minister of the Environment for approval on August 15th 2012.
The Thames Sydenham Source Protection Plan (which includes the Lower Thames
Valley area, in which Leamington partially falls) was submitted on November 2nd 2012.
It was thought that Plans would take effect in 2013.
Neither plan has as yet been approved by the Minister. During 2013 both Source
Protection Authorities have been working on revisions to their Source Protection Plans.
A third Intake Protection Zone (IPZ-3) has now been developed for both Source
Protection Areas by the Source Water Protection Committees. This zone includes areas
that can contribute contaminants, under an extreme event (e.g., high winds or heavy
rain), at a concentration that would result in a deterioration of the raw (untreated) source
water. The addition of this third intake protection zone has now substantially increased
the regulated land areas in the Municipality of Leamington and as a result, the number
of properties impacted by the Source Water Protection Plans. As a result of this
development, it is likely that all fuel storage tanks with a capacity greater than 15,000L
and located in an IPZ-3 will be considered a significant drinking water threat. (see
attachment #1)
3
Page 4, ES 01-14,
Another consideration being explored by the Source Water Protection Committee but
yet to be decided upon, is the designation of phosphorus as a significant drinking water
threat. The theory being phosphorus discharges lead to the development of blue green
algae in Lake Erie which in turn result in toxic microcystins existing in the lakes and
therefore in the source water. This would mean that phosphorus contributing
sources/activities located in intake protection zones and “Issues Contributing Areas”
(which have not been developed but would likely expand beyond the intake protection
zones), could now be considered Significant Drinking Water Threats. This would include
agricultural practises, greenhouse operations, and most significantly on-site septic
treatment. See attachment #2 for illustration of the concept of ‘issues contributing area’.
Both plans will be revised during 2014, and will be the subject of consultation with
municipalities and other stakeholders in the summer before the revised plans are
submitted to the Ministry of Environment for comment, probably in September or
October 2014. It is therefore unlikely that the plans will be approved until late 2014 at
the earliest.
Essex Region Conservation Authority Proposal
The Essex Region Conservation Authority presented Administration with a formal
proposal for Risk Management Services on February 21st 2014. The proposal, dated
November 2013, is provided under separate cover.
The proposal lays out in detail the activities that are required by a Risk Management
Official and Risk Management Inspector, and how ERCA would undertake those
activities. The proposal also suggests possible funding sources and cost recovery
options.
ERCA now estimates that the annual cost to Leamington would be approx $30,000.
This is approximately one third of the total cost estimate for Windsor Essex, based to a
large extent on the number of rural properties potentially posing Significant Drinking
Water Threats to the Union, Wheatley, Belle River or Stoney Point water intakes. The
proposed cost assumes all municipalities are involved. The proposal is for a minimum
of a five year period, with the last two years to be renegotiable depending on the actual
cost for the first three years.
ERCA proposes that any Agreement be put in place in 2014 to allow for Risk
Management Services program development to commence immediately.
Comment:
Administration has reviewed ERCA’s proposal. It now indicates considerably greater
effort than was originally contemplated and therefore also a greater cost – particularly to
the Municipality of Leamington. In light of this change it is recommended that before
any decision is made regarding how to address the need for a Risk Management Official
/ Inspector it would be prudent to review the final determination regarding phosphorus in
4
Page 5, ES 01-14,
both areas’ revised Source Protection Plans. These will be the subject of consultation
with municipalities and other stakeholders this summer.
Further discussion will also be required regarding Risk Management Services for the
area of Leamington in the Thames Sydenham Source Protection area. Clearly it should
be the same RMO and RMI who deal with the different areas of the Municipality.
Other potential options should also be reconsidered before a final decision is made.
The duties of such officials are very similar to responsibilities carried out by other staff in
the municipality, so there may be opportunities to carry out the needed work internally
by reassigning staff duties. It is however likely that additional staff would also be needed
if RMO/RMI duties were to be included. Administration would nonetheless recommend
that these potential alternatives be reviewed before any final decision is made.
There may also be an opportunity to reconsider whether the Union Water Supply
System Board can employ an RMO/RMI who would work for all UWSS contributing
municipalities. Since this is a unique circumstance in the province, it would seem
appropriate to obtain an official provincial ruling in that regard.
Financial Impact:
The budgetary impact of Source Water Protection RMO/RMI activities is still not
completely known, and probably won’t be until some time has elapsed and the program
is developed to address the requirements of the Clean Water Act. Also the cost will
depend on which alternative approach the Municipality decides to take to address Risk
Management Services. Based on the proposal by ERCA however an annual cost of
approximately $30,000 should be anticipated, depending on funding that may become
available and whether the Municipality recoups some costs with cost recovery options
such as fees to landowners who have significant drinking water threats on their property
or proposed development.
In addition, the $30,000 estimated cost of the service is based only on the identification
of fuel storage tanks greater than 15,000 litres and located within an intake protection
zones as significant drinking water threats. If the consideration to declare phosphorous
a significant drinking water threat becomes a reality, the costs will increase
substantially. While the costs to provide risk management services under this scenario
is unknown and cannot be accurately projected, Administration is of the opinion that the
increase would be substantial.
It would seem appropriate that since the fundamental aim of the program is drinking
water source protection, funding for source water protection initiatives should come from
water consumption revenues. The Leamington Water Services 2014 operating budget
includes $16,000 for anticipated RMO/RMI costs for this year.
5
Page 6, ES 01-14,
Recommendation:
That the Essex Region Conservation Authority proposal for Risk Management Services
be received;
And that Administration report back to Council following a review of the revised Source
Protection Plans, and other possible options for providing such services. (ES 01-14)
Respectfully,
____________________________
Kit Woods P.Eng.
Manager of Environmental Services
File
__________________________
Robert Sharon
T:/CS/CS/CS Council Reports/2014/Env Services/ES 01-14 Source Protection Plan/ES 01-14
Source Protection Plan - Risk Management Services.docx
6
Page 7, ES 01-14,
Attachment #1 Intake Protection Zones
7
Page 8, ES 01-14,
Attachment #2 Issues Contributing Area
8
FIN 14/05/01
Report
To:
From:
Cheryl Horrobin, Director of Finance and Business Services
Date:
May 15, 2014
Re:
New Federal Gas Tax Funding Agreement April 1, 2014
through March 31, 2024
Aim:
To enter into new agreement with the Association of Municipalities of Ontario (AMO) for
the transfer of Federal Gas Tax Funds.
Background:
On April 24, 2014 notification was provided from AMO regarding a new Federal Gas Tax
Funding Agreement (GTF Agreement) between the Government of Canada,
Government of Ontario, AMO and the City of Toronto for the term April 1, 2014 through
March 31, 2024.
AMO carries out the fund administration and coordinating role under the CanadaOntario-AMO-Toronto Agreement, and provisions under that agreement allow for the
transfer of Federal Gas Tax funds to Ontario municipalities represented by AMO.
In order to participate in the Federal Gas Tax Fund, and receive funding transfer
payments, the Municipality of Leamington needs to enter into a new Federal Gas Tax
funding agreement with AMO.
Comments:
The previous agreement for transfer of Federal Gas Tax funding expired March 31,
2014. If approved, a new Municipal Funding Agreement (MFA) for the Federal Gas Tax
Fund between AMO and the Municipality of Leamington will be effective April 1, 2014.
The MFA brings a number of changes, which are summarized in the attached excerpt
from AMO’s ‘Guide to the Municipal Funding Agreement for the transfer of Federal Gas
Tax Funds, April 2014’ (see Appendix A).
AMO has highlighted the following notable changes relating to administration of the new
MFA:
Page 2, FIN 14/05/01 New Federal Gas Tax Funding Agreement April 1, 2014 through
March 31, 2024
1. Role of Treasurer and Audit: The annual municipal compliance audit requirement
has been removed from the Agreement; in doing so AMO has positioned this as a
financial document that municipal treasurers will take responsibility for under the
new risk management based framework. This will mean for the purpose of AMO
communications and reporting the treasurer will be the gas tax contact– there will
be no exceptions and AMO will not accept delegation. In addition, AMO will
increase random audits of municipal reporting;
2. Advance submission of project information: AMO requires upfront information on
all project categories by March 31st each year for that year’s projects;
3. Asset Management: Asset management is a key component of the Agreement.
AMO is working to ensure all the efforts already undertaken as per provincial
policy will be fully recognized under this Agreement. Under the MTA, on a date
and in a manner to be determined by AMO, the municipality will provide a report
to AMO demonstrating that Asset Management Plans are being used to guide
infrastructure planning and investment decisions and how Funds are being used
to address priority projects.
4. Incrementality: Under the MTA, the municipality will agree not to displace their
own capital investments or use the Gas Tax to reduce municipal taxes. Gas Tax
must result in increased investment in municipal infrastructure equal to the
amount received. Using the Financial Information Returns, AMO will calculate
the base amount, (i.e., the total municipally funded capital spending on municipal
infrastructure) for the January 1, 2000 to December 31, 2004 period, and ensure
that the base amount is maintained over the life of the new GTF Agreement
(2014-2023). Each municipality will have to make sure their investments meet
their own base amount. In other words, municipalities will have to make sure that
infrastructure investments from 2014-2023 are greater, on average, than in 20002004 (inclusive).
Financial Impact:
At as December 31, 2013, Leamington’s Federal Gas Tax Reserve Fund had a balance
of $3.8 million. Any unspent funds, and any interest earned thereon, will be subject to
the terms and conditions of the new MTA and will no longer be governed by the terms
and conditions of the previous agreement. Under the MTA, funds transferred by AMO to
the municipality shall be expended for eligible expenditures within five (5) years after the
end of the year in which Funds were received. Unexpended Funds shall not be retained
beyond such five (5) year period. Under the previous agreement funds were to be spent
within three years of receipt, and Leamington’s capital forecast anticipates that funds will
be fully spent within the allotted time.
Under the MTA, estimated annual funding for 2014 will be $822,000, increasing in 2016
to $863,000 and again in 2018 to $904,000. AMO will review the MTA in 2018 and
provide an estimated funding schedule for the final five years of the agreement term
(2019-2023) at that time based on 2016 Census data.
Page 3, FIN 14/05/01 New Federal Gas Tax Funding Agreement April 1, 2014 through
March 31, 2024
Recommendation:
And that the Mayor and Treasurer for the Municipality of Leamington be authorized to
execute the Municipal Funding Agreement for the Transfer of Federal Gas Tax Funds
with the Association of Municipalities of Ontario (AMO) for the term April 1, 2014 through
March 31, 2024. (Report FIN 14-05-01)
Cheryl L. Horrobin, CPA, CA
Director of Finance and Business Services
Page 4, FIN 14/05/01 New Federal Gas Tax Funding Agreement April 1, 2014 through March 31, 2024
Appendix A
Changes to the Municipal Funding Agreement (MFA)
Eligible Categories
Old MFA
New MFA
7 Categories
17 Categories
Health infrastructure, such as long-term
care homes, are not eligible (including
energy retrofits to these facilities).
Allocation
2006 Census
2011 Census
Partial indexation means allocations will
grow in 2016 and then again in 2018.
Banking Limit
3 years
5 years
Eligible Costs
Municipal employees and
equipment only eligible with
prior approval of oversight
committee. A municipality must
have been “remote.”
Municipal employees and equipment
only eligible with prior approval of
Oversight Committee. “Remote” is no
longer a condition.
Cost of leasing equipment is now an
‘own source’ expense and will need
prior approval.
Municipal administration costs, such as
staff time to file annual reporting, are
no longer eligible.
Gas Tax Contact
Any designated member of staff
in a municipality
Must be the Treasurer
Reporting
Schedule C
Annual Report
Annual Report
Outcomes Report
Outcomes Reports
Advanced notification of projects for
communications purposes.
Audit
Audit or Treasurer’s Certificate
required on an annual basis.
No municipal audit or Treasurer’s
Certificate required.
Communications
Construction Signage
Construction Signage
Permanent Signage
Events & News Releases
Events & News Releases
Advanced project notification
Guide to the Municipal Funding Agreement for the transfer of Federal Gas Tax Funds – 2014
12
CL/20/14
Report
To:
From:
Brian Sweet, Director of Corporate Services
Date:
May 22, 2014
Re:
Hiring of Summer Student for the Leamington Heritage Advisory
Committee
Aim:
To report upon a grant received to hire a qualified summer student to assist with the
Leamington Heritage Advisory Committee.
Background:
In 2014, Leamington’s Heritage Advisory Committee recommended a budget that included
hiring a summer student and municipal staff applied for a grant to assist with paying the
wages. However, during budget preparations administration did not include this cost for
the summer student in the 2014 budget with the understanding that if the grant application
was successful that the matter could be brought back to Council for consideration.
Last week Leamington received confirmation that the grant was approved. Usually grants
for summer students pay a couple of dollars per hour toward the total cost of the student.
This grant is one of the best summer student grants the municipality is eligible for and will
pay eleven dollars an hour to employ a student for thirty five hours a week for seven
weeks.
The grant includes amounts to pay the required vacation pay, employer health tax, Canada
Pension Plan contributions and employment insurance premiums. The grant does not
include W.S.I.B. premiums which will have to be paid by the municipality.
The municipality employed a heritage student in 2012. The university student was
studying environmental studies in urban planning and she did an excellent job assisting the
committee. Administration will try to attract a university student with a similar educational
background.
The position does require a university student with some related knowledge and research
skills which may require more than the minimum range we pay high school students. The
previous heritage student was paid at the municipality’s pay scale for planning co-op
students which is presently $13.63 an hour. It is suggested this heritage student receive
that same rate of pay. Attached to this report is a job posting which describes the duties for
the proposed position.
Page 2, Report CL/20/14, Hiring of Summer Student for Heritage Committee
Financial Impact:
The grant will pay most of the cost for the student but the cost of W.S.I.B. premiums
together with the cost of paying the student at the planning co-op student rate will be
approximately $995.00.
Although no amount was specifically budgeted in 2014 for a heritage student, it is
suggested that the amount can be accommodated within the existing budget.
Comment:
To be able to hire a heritage assistant for seven weeks at a total cost of $995.00 is an
excellent opportunity for the municipality to assist the heritage committee in moving
forward with their mandate.
Recommendation:
That the provincial grant in the total amount of $2,886.08 to hire a student to assist the
Leamington Heritage Advisory Committee be accepted;
And that administration be authorized to hire a summer student in accordance with the
grant conditions and be paid at the rate established for a planning co-op student ($13.63
an hour). (Report CL/20/13)
Brian R. Sweet
Director of Corporate Services
BRS/jb
T:\Corporate\A00-Administration\A00-Council Reports\2014 Corporate Services Reports\microsoft word\public\CL2014-Heritage
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Page 3, Report CL/20/14, Hiring of Summer Student for Heritage Committee
Leamington Municipal Heritage Advisory Committee
LMHAC
MINUTES
Wednesday, March 26, 2014
Ante Room, 111 Erie Street North, Leamington
Members Present:
Chair Lee-Anne Setterington
Deputy Mayor Charlie Wright
Tony Duncan
Maria Kouhang
Ted Wigfield
Scott Holland
Judy Lear-Zylstra
Staff Present:
Brian Sweet, Director of Corporate Services
Kim Siddall, Manager of Corporate Services
Emily Gerardo, Human Resources Assistant
Guest Present:
Veronica Brown, Resource for Kingsville Heritage Committee
Call to Order:
Chair Lee-Anne Setterington called the meeting to order at 3:00 PM.
Minutes:
Moved by:
Tony Duncan
Seconded by: Charlie Wright
That the minutes of the Wednesday, February 26, 2014 meeting of the
Leamington Municipal Heritage Advisory Committee be adopted.
CARRIED
Business Arising from Minutes: None.
Page 2, Leamington Municipal Heritage Advisory Committee Minutes, March 26, 2014
Business:
Veronica Brown, Resource for Kingsville Heritage Committee: Steps to designation
The Chair introduced Ms. Brown to the Committee. Ms. Brown advised she is a
contracted employee of the Kingsville Heritage Committee and strictly a resource for
their Committee, not a voting member.
Ms. Brown brought a few documents for the LMHAC members to view and advised
where and how she found them:
 1881 Historical Atlas for Essex and Kent County (Harrow Early Immigrants
Research Society).
 1877 Map of Essex County (Federal Government Archives).
 1903 Fire Insurance Plans (University of Western Ontario).
Ms. Brown uses various resources such as old maps, fire insurance plans, deeds
(starting with the Crown Patent), census records, assessment records, collectors’ rolls,
assessment ledgers, websites and local newspapers.
The LMHAC members thanked Ms. Brown for her time, attending the meeting and for
sharing her valuable information on heritage research and sharing some of the research
she found on the former Gregory properties.
Report, William T. Gregory Buildings: Heritage Designation Options dated March 28,
2014, recommendation for discussion by the Committee
The Chair reviewed the report with Committee members outlining what the options are
for heritage designation of the Gregory buildings and the recommendation brought
forward from the report. The Committee discussed the various options.
The Committee decided to schedule a date to take a tour of the buildings prior to making
a recommendation for Council. The tour will be scheduled before the next LMHAC
committee meeting.
New Business: None
Adjournment:
Moved by:
Tony Duncan
Seconded by: Ted Wigfield
That the meeting adjourn at 4:48 PM.
Carried
The next LMHAC Committee meeting date is Wednesday, April 23, 2014 at 3:00 PM.
/eg
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Minutes.doc
Leamington Municipal Heritage Advisory Committee
LMHAC
MINUTES
Wednesday, April 23, 2014
Ante Room, 111 Erie Street North, Leamington
Members Present:
Chair Lee-Anne Setterington
Tony Duncan
Scott Holland
Maria Kouhang
Judy Lear-Zylstra
Ted Wigfield
Deputy Mayor Charlie Wright
Staff Present:
Kim Siddall, Manager of Corporate Services
Emily Gerardo, Human Resources Assistant
Guest Present:
Mike Thibodeau
Call to Order:
Chair Lee-Anne Setterington called the meeting to order at 3:00 PM.
Minutes:
Moved by:
Tony Duncan
Seconded by: Judy Lear-Zylstra
That the minutes of the Wednesday, March 26, 2014 meeting of the Leamington
Municipal Heritage Advisory Committee be adopted.
CARRIED
Business Arising from Minutes: None.
Page 2, Leamington Municipal Heritage Advisory Committee Minutes, April 23, 2014
Business:
William T. Gregory Buildings:
The Committee reviewed pictures taken during the tour on April 8th, 2014 which were
added to the William T. Gregory Buildings Power Point presentation and reviewed the
student’s report regarding Heritage Designation Options for these buildings. The
Committee discussed some of the building features they would recommend to Council
for possible future designation.
Moved by:
Ted Wigfield
Seconded by: Tony Duncan
That the Leamington Municipal Heritage Advisory Committee recommends to
Leamington Council from their January 20, 2014 request (Resolution S-02-14) to
consider the future designation of certain features of the building located at 43
Mill Street West;
And that the Committee also suggests Council consider the future designation of
the green space North on this property as a parkette to commemorate William T.
Gregory;
And that Council provide the Committee with direction.
Carried
That Chair stated she could provide Council with a PowerPoint presentation to review
the certain features of the building at 43 Mill Street West at a future Council meeting.
Research Information:
Ms. Siddall reviewed the Research Information page which was prepared for the
Committee to use as a guide when conducting research. The Committee was
encouraged to forward any helpful reference information to update the page from time to
time.
Properties of Information:
No new information was brought forward for the Properties of Interest List.
New Business:
Judy Lear Zylstra Chaired the meeting from this point forward.
Page 3, Leamington Municipal Heritage Advisory Committee Minutes, April 23, 2014
Budget Review:
Ms. Siddall stated Leamington Council passed the Budget April 22nd, 2014, at a Special
meeting of Council. The Committee was advised that the student was removed from the
budget, however two applications for grant funding were submitted to the federal and
provincial governments and we are awaiting their response. If the grants are approved,
administration will review the funding for Council’s reconsideration.
Communities in Bloom Contest:
Deputy Mayor Wright presented information regarding the Communities in Bloom
contest program. Registration for Leamington has been submitted to participate and
judging for the contest will take place at the end of July. Mr. Wright is the Council
member representative on the Committee and the Manager of Culture and Recreation
Services Amanda Smith was appointed as the Administrative Staff liaison. Mr. Wright
informed the Committee there is a “Heritage Conservation” portion of the evaluation
which he felt the Committee was currently involved in. Mr. Wright invited anyone
interested from the LMHAC to join the Committee to help with this portion of the
evaluation form to e-mail him. He added that interested Committee members could
attend the free workshop in Glenco on April 25, 2014 with him and other interested
parties.
Adjournment:
Moved by:
Ted Wigfield
Seconded by: Charlie Wright
That the meeting adjourn at 4:13 PM.
Carried
The next LMHAC Committee meeting date is Wednesday, May 28, 2014 at 3:00 PM.
/eg
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Minutes of Mayor’s Youth Advisory Committee Meeting
Held April 23, 2014 at 7:00 PM
West End Meeting Room – Municipal Hall
Present: Robert Barnier, Kelsey Augustine, Kiara Clement, Scott Wigfield, Jami Leigh
Chrcek , Kaitlyn Gee, Dominique Osmon, Peter Gallagher, Mayor John Paterson,
Brenda Fischer.
Absent: Mary Catherine Crowshaw, Erin Reid, Councillor Larry Verbeke, OPP
Constable Kevin O’Neil,
1. Community projects: plans are underway for the MYAC students and the LDSS
Specialist High Skills Major Students to create window displays in several Uptown
Leamington Businesses. The students are forming teams and choosing their theme
for display. Brenda has contacted storefronts and lined up businesses who will
welcome students to create a window display for the month of May. The Mayor will
give an update at Council on Monday, April 28 and Brenda will forward a Media
Release on Tuesday, April 29, 2014. There will be 10 window displays created by
21 students from CCSS & LDSS.
2. National Youth Week - Canadian Parks and Recreation (CPRA) have passed a
Resolution that May 1st to May 7th each year be designated as National Youth Week.
Brenda will include this information into the Media Release, partnering this resolution
together with the Window Display project as: “Leamington Youth Create Window
Displays to celebrate National Youth Week.” Brenda will also register the Media
Release information on the CPRA national website to share what Leamington youth
are involved in.
3. Fall Festival - After the presentation at the March meeting by Joel Furlotte of the
Windsor Essex County Community Drug Strategy, the students are interested in
coordinating a Fall Open House Festival event to share information with the
Community (all Leamington youth and their families.) Youth need to realize that
they don’t need to bend to peer pressure, but that healthy choices are available, and
help is available to avoid the pitfalls of alcohol and drug use. Joel had indicated to us
that “National Drug Awareness Week” runs November 17 - 23, and since the
Municipal Recreation Department already celebrates “Sports Day in Canada” slated
for Saturday, November 29, 2014, it would be good to tie the two themes together,
bring in a profile name athlete to speak in support of structured sport/ to speak
against Drug & Substance Abuse/ and to speak against steroids and other
enhancement drugs. The MYAC are interested in coordinating and hosting a Fall
Festival incorporating the above details together with games, clowns, face painting
etc. More discussion to follow.
4. Other Business:
• the Mayor shared about the recent municipal budget deliberations and that
Council put forward a reduction in this year’s budget.
• He also shared with the MYAC that the Essex Power Corporation is providing a
one-time grant to Youth for new programs. We will share more information at the
next meeting as to the parameters of usage for this money.
• The youth shared that a possible indoor Soccer venue might be feasible in
Leamington (possibly in the Heinz factory, or an inflated bowl,) as many teens are
travelling to Windsor & Amherstburg to take part in high-level soccer leagues.
Adjourned: The meeting adjourned at 8:00 PM
Next Meeting: Wednesday, May 28, 2014 at 7:00 PM, Municipal Office
/BF
Minutes
Leamington Skateboard Park Committee
Held on Monday, May 12, 2014
at 3:00 PM
Leamington Kinsmen Recreation Complex
Members Present:
Ted Wigfield, Chair
Councillor Hilda MacDonald
Lenny Martinez
Kevin Perkins
Members Absent:
Jeph Maagdeleyn
Also Present:
Amanda Smith, Manager of Culture and Recreation Services
Ken Brown, Manager of Public Works
Jennifer Bavetta, Legal Assistant
Call to Order:
The Chair called the meeting to order at 3:05 p.m.
Moved by:
Lenny Martinez
Seconded by: Hilda MacDonald
That the minutes of the Leamington Skateboard Park Committee meeting held
Monday, December 16, 2013, be approved.
“Carried”
Business Arising from the Minutes:
None.
None
Site Selection:
The Committee further reviewed the pros and cons of the proposed locations of the
skateboard park at the Kinsmen Ball Diamonds or Selkirk Park.
It was decided the Kinsmen Ball Diamonds is the preferred location due to visibility,
parking and restroom availability and close proximity to restaurants, convenience stores
and the trail.
Page 2, May 12, 2014 Skateboard Park Committee Meeting
Discussion ensued regarding the scheduling of a Public Information Session to provide
an opportunity for the public to review the proposed site locations.
It was determined the Public Information session would be scheduled for Monday, June
9, 2014 from 3:00 PM to 6:00 PM in the lobby of the Leamington Kinsmen Recreation
Complex.
Update on Design Consultant Meetings:
Ms. Smith noted the proposed skateboard park will be approximately four thousand
(4,000) square feet in area, which is a little smaller than Tecumseh’s skate park but
larger than Kingsville’s.
Kevin and Lenny will compile suggested design features for the park and forward them
to Amanda Smith.
New Business:
There was a discussion regarding the issuing of tickets by the Leamington OPP to
people skateboarding on private property. Mr. Wigfield suggested it may be beneficial
for him to attend the May 28, 2014 Leamington Police Services Board Meeting to review
the matter.
Adjournment:
Moved by:
Hilda MacDonald
Seconded by: Kevin Perkins
The Leamington Skateboard Park Committee meeting adjourn at 3:30 p.m.
“Carried”
Date of Next Meeting:
Monday, June 23, 2014 at 3:00 PM.
/jb
T:\Corporate\C00-Council&By-laws\C05-CommitteeofCouncilMtg\Skateboard Park\2014 Skateboard Park Meetings\051214\051214-Skateboard Park Committee Minutes.doc

The Corporation of the Municipality of Leamington

Transcription

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