ontario u16 alpine ski championships 2015

Slay the Giant!
Eat – Sleep – Race – Learn!
ONTARIO U16 ALPINE SKI CHAMPIONSHIPS
2015
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
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Message from AOA
Ontario U16 Provincials in Thunder Bay is a collaboration of efforts among key
stakeholders around our province who are interested in seeing Thunder Bay
continue as a legitimate and integral U16 championship site for Ontario. Lake
Superior Division Alpine (LSDA) has brought forth a successful proposal that
embraces the core values mandated by Alpine Ontario’s Provincial Rotation
Committee.
Going forward, Ontario’s provincial championship events at U14 and U16 will
be allocated based on an application process. Successful proposals will
reflect these four key core values:
1) Athletic Value
2) Race Quality
3) Financial Stability and Responsibility
4) Community involvement and Partner recognition
Your 2015 ROC is excited to be able to host these important championships. In
partnership, the LSDA ROC and AOA are working hard to deliver on our
commitment to achieve all 4 core values each and every day.
Athletic Value: The application process revealed some doubt regarding Thunder
Bay as a championship level venue primarily due to a vertical drop that did not
meet the minimum requirements for GS and SG tracks. However, LSDA and its ski
area partner (Loch Lomond) have committed to significant infrastructure
investments over the next 5 years in order to ensure the appropriate athletic
value for future races and championships.
Race Quality: The LSDA has been hosting FIS, national and provincial events for
decades. Our proposal recognizes that LSDA has established itself as a premier
event hosting destination for Ontario. Recent Race Quality audits at the site have
confirmed that LSDA has dedicated quality ski race officials that will ensure safe
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
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quality ski race events. Thunder Bay has unique qualities which contribute to
creating great events with lasting legacy.
Financial Stability and Responsibility: The cost of travel and the transport of
equipment outside of Southern Ontario Division (SOD) has always been a concern
when 85% of membership is located in this division. Community cost will be
minimized by: advanced flight bookings, excellent food and accommodation value,
equipment shuttle service from SOD (Collingwood) and NCD (Ottawa) and shuttle
bus transportation while in Thunder Bay.
Community Involvement and Partner Recognition: The Community of Thunder
Bay fully embraces the opportunity to host these championships; following is a
letter from their Mayor reflecting the community support. Cultural and
educational events will be part of the championships to entertain and inform our
athletes. The media will be present regularly at these events providing great local
and provincial coverage. This level of community commitment and involvement
has not been experienced on a consistent basis across the province for past
events.
AOA is encouraging all Ontario U16 athletes to set their sights on participating in
this great event and unleashing their skill in GS and SL on the legendary “Giant”
run.
The entire LSDA community is excited about mobilizing their resources to put on a
fantastic athlete centered event. Detailed information about all aspects of the U16
Provincials event and travel logistics follows in this package.
Thank You
Alpine Ontario Alpin and the LSDA U16 Provincials ROC
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
Eat – Sleep – Race – Learn!
TABLE OF CONTENTS
1. 2015 EVENT HIGHLIGHTS
2. DRAFT RACE NOTICE
3. DRAFT EVENT SCHEDULE
4. RACE VENUES (MAP)
5. AREA MAP (DISTANCES)
6. ATHLETE / COACH COSTS
7. EVENT ACCOMMODATION AND MEALS
8. TRANSPORTATION OF SKI EQUIPEMENT TO THUNDER BAY
9. FLIGHT PLANNING
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
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1. EVENT HIGHLIGHTS:
 City of Thunder Bay supportive activities and events, a true municipal event
 Live Timing will be provided
 Live video streaming of races will be provided over the internet in
order to ensure that parents, families and home clubs can watch the
races from home.
 Nutritional priority Meal Plan included in event package
 Accommodation – 1 bed per athlete
 Shuttle transport to and from event hotel to ski area and airport to event
hotel
 Minimal event travel 9 minutes from airport to event hotel, 14 minutes
from ski area to airport, 5 minutes from ski area to event hotel
 Team tuning and secure ski storage space on event hotel properties
 Event hotel has restaurant, swimming pool, fitness centre
 Local school gymnasium for play, team building or dryland training available
 Group warm-up/warm-down room in hotel – stretching, relaxation etc.
 Minimize local travel between event hotel, airport, competition site and
other activities
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
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2. DRAFT RACE NOTICE – TO BE FINALIZED MID-NOVEMBER
Event:
March 7-8 - SL Race x2
March 9-10 - GS Race x2
March 11 - SG Race x2
Sanction:
Eligibility:
Alpine Ontario Alpin, Alpine Canada Alpin
Athletes aged 14 & 15 years of age (born 1999 and 2000)
All Athletes must be currently registered and/or accredited by ACA and AOA
Entry Fees:
$350 includes race entry and lift tickets. (Combined Entry/Accommodation/Meal package
available)
- see section 6 and 7
Entry Deadline:
Official A.C.A. entry forms must be used. All registrations must be submitted by respective
Divisions directly to AOA.
Entries should be sent to [email protected] by February 22, 2015.
Changes of race entry must be submitted two hours before the start of the Captains'
Meeting
Payment:
Cash or Cheque made payable to 'LSDA' at TCM.
Bib Deposit $100 per team/club
T.C.'s Meeting/Draw
Friday March 6, 8:30pm @ Nor'Wester Hotel
TCM's for subsequent days to be announced at first meeting
Results:
Protests:
Accommodation
Details:
Official results will be posted outside Race Headquarters at race venue
Delivered in writing to the Finish Referee accompanied by $100.00 cash
A discounted athlete and Coach meal and accommodation package has been developed See detail sheet sections 6 and 7
Detailed Flight Information in order to provide best pricing options has been developed See detail sheet section 8 attached
Travel:
Awards:
ROC:
After each day in Finish Area, 30 minutes after completion of race event. Overall
Champions will be awarded at Event Banquet on March 11, 6:30pm, Nor'Wester Hotel and
Conference Centre
Event Chairman:
David Bradley
Chief of Race:
SL and GS - Rolf Waffler
Race Administration:
Rose Therrien
Technical Delegates:
Alpine Ontario
SG - Grant Brodeur
Contact:
General Questions, and to arrange Training Space, contact [email protected]
Administrative questions may be sent to : [email protected]
Race Volunteers Welcomed! Contact [email protected]
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
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2. DRAFT EVENT SCHEDULE
The Thunder Bay ROC‘s goal is to provide the best value for money event that we
can. Taking advantage of the ability to fly and ski on the same day is a big help.
Athletes can fly into Thunder Bay on early flights with all airlines. All athletes will
have the opportunity to get a 2 hour training block. Training blocks can be
scheduled once Teams know when they are flying in. (See Flight Planning info
below)
Date:
Friday 6 March
Event:
Arrival
Comments:
Travel to Thunder Bay, various flights and airlines
Training/ Free Skiing Loch Lomond
Supper at Nor'Wester - first event package meal
Opening Ceremony - 8:00pm
TCM - 8:30pm
Saturday 7 March
1st race
SL1 Giant
W/U courses on the Birch
Athlete Activities - 8:00pm
Sunday 8 March
2nd Race
SL2 Giant
W/U courses on the Birch
Coaches Social and Workshop - 8:00pm
Monday 9 March
3rd Race
GS1 Giant
Warm-up on the Birch
Athlete Workshop - 8:00pm
Tuesday 10 March
4th race
GS2 Birch
Warm-up on the Giant
Athlete Activities - 8:00pm
Wednesday 11 March
5th Race
SG 1 Birch
6th Race
SG 2 Birch
Warm-up on the Giant
Evening Awards Banquet and Dance - 6:00pm
Thursday 12 March
departure
Travel Home. Various Flights and Airlines
Last Meal - Breakfast
*All schedules subject to change per instructions from AOA Technical Group
*Teams who wish to arrive on March 4th or 5th for training will need to book training space
directly with the ski areas;
Loch Lomond: Jason (807) 251-9306
Mt. Baldy: Craig (807) 683-8441
*Note that the athlete/coach fee package begins on March 6th. Teams who travel earlier must
make their own hotel arrangements.
Event hotel Contact: Roberta (807) 473-9123
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
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4. RACE VENUE MAP – LOCH LOMOND
Loch Lomond pistes provide a variety of terrain conducive to athlete development
at U16. All slopes serviced by an overhead Fixed Grip Quad Chair which is a short
6 minute lift ride.
THE GIANT
THE BIRCH
SL length 420m
SL vertical 155m
GS length 635m
GS vertical 185m
GS length 685m
SG length 730m
GS vertical 185m
SG vertical 190m
Training is available at Loch Lomond and Mt. Baldy on March 4,5 and 6th.
Contact ski areas directly to acquire training space:
Loch Lomond – Jason at (807) 251- 9306
Mt. Baldy – Craig at (807) 683- 8441
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
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6.
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ATHLETE / COACH COSTS –
A. Race Fee $350 6 starts; 4 technical and 2 speed events
B. Athlete Package $990-payable to Nor’westor hotel and conference centre
Includes: entry fee + lift + hotel + meals + local shuttle bus services + wax trailers + Banquet + 2
activities
C. Coach / Chaperone Package $640-payable to Nor’westor hotel and conference centre
Hotel + Meals + Coaches Social + Transport +Banquet + Lift Tickets
D. Parents – no package offered by ROC
Special pricing will be available for parents at various hotels – On a First come first served basis-a
booking code will follow for hotels that are within 15 minutes of the Ski Hill and 10 minutes of
event hotel:
Valhalla Hotel (807) 577-1121
Best Western Crossroads (807)5774241
Airlane Hotel (807)465-5003
7. EVENT ACCOMMODATION AND MEALS
 Accommodation will be spread over 2 hotel properties. Package price will
remain the same for athletes staying in both properties.
 All bookings to be made through the Event Hotel: Best Western Hotel and
Conference Centre. See contact info below.
 Breakfast and supper and group events will take place at the Nor’Wester. Lunch will be
provided at Loch Lomond
 Shuttle bus transportation will be available between properties.
 Each morning, athletes will stop in at the Nor’Wester for breakfast on the way to the hill.
 Supper will take place at the Nor’Wester each night from 6 to 7 pm.
 All teams will have access to all Nor’Wester hotel facilities and amenities.
 Meals will be designed to meet the nutritional needs of performing athletes.
The Nor’Wester Hotel is well known in Thunder Bay for its quality of food
services. Breakfast and supper will be served in the hotel.
 Athletes will be supplied with a healthy bag lunch each day.
Event Hotel Contact Information:
Best Western Plus, Nor'Wester Hotel & Conference Centre 2080 Highway #61,
Thunder Bay, ON P7J 1B8
Phone: 807/473-9123 | F a x : 807/473-9600
Multiple travel websites have pictures and hotel reviews
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Eat – Sleep – Race – Learn!
Slay the Giant!
8. Transportation of ski equipment to Thunder Bay:
All airlines flying into Thunder Bay are generally using Q400 aircraft. As such, traveling with sporting
equipment may be a challenge due to limited cargo space on this aircraft type.
Depending upon how full a flight is, baggage could be an issue resulting in ski gear arriving late. As well, too
much weight can result in significant extra cost to the traveller. The ROC is arranging for trucking of equipment
from a central spot in Collingwood, Toronto, Ottawa, North Bay and Sudbury. See information and schedule
below. Teams are encouraged to utilize this service so that there are no surprises on travel day. Input on the
trucking plan is welcome. Secure lock-up sites are currently being sought. Contact Dave Bradley at
[email protected].
Day
Day
#
Schedule
Date
S
ski drop by all teams - Sunday aft at
lock ups in to be determined
locations - Sunday afternoon
Mar-01
M
ski truck starts in Collingwood
7:00am / overnight in North Bay
Comments
5 Ton Ski Equipment Truck - if possible
towing NZF trailer with fencing and is
loaded with any other equipment
required
Collingwood 7:00am/Toronto
10:00am/Ottawa 4:00pm/North Bay
8:00pm
Mar-02
T
ski truck starts in North Bay 7:00am Arrive Thunder Bay 8:00pm
Sudbury pick-up 9:00am/SSM 12:30pm
Mar-03
W
skis downloaded into secured team
tuning rooms
skis available to teams who may arrive
early
Mar-04
T
ski truck stays on site and works for
event
Mar-05
F
Mar-06
S
SL
"
Mar-07
S
SL
"
Mar-08
M
GS
"
Mar-09
T
GS
"
Mar-10
W
SG x
2
Mar-11
T
Mar-12
F
"
Ski Truck departs Thunder Bay
right after skiing
NZF trailer stays behind for proposed
LSDA Ski X event
Ski Truck delivers skis back to lock
ups in reverse order from pick-up
Ski truck drop at Collingwood lock
up at 9:00am
Sites and arrival times pre-arranged
Return Ski Truck (12 day rental or
sponsorship)
Mar-13
** Lock-ups must be established in Collingwood, Toronto, Ottawa, North Bay and Sudbury this is
tentative schedule
** Equipment plans subject to change
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
Eat – Sleep – Race – Learn!
9. FLIGHT PLANNING
General Information:
We realize many of our coaches/team leaders have been booking ski trips for
years. Below we share with you information we have put together specifically
for Thunder Bay as a destination. Our goal is to assist individuals and teams to
find the lowest cost flight options that match their circumstances. As of 02 Sept.
2014 flights from Pearson can be booked for as low as $250 taxes included, from
Toronto City centre $275 taxes included.
We understand that not all U16 Athletes will feel ready to commit to purchasing
tickets this early. An AOA group booking has been established by the LSDA ROC
to protect seats and pricing for athletes and coaches who don't feel ready to
book now. The price for these seats is considerably higher than the lowest cost
seats that can be booked at this time.
Teams with anticipated groups of 10 or more travelers can set up their own
group booking. Information on making group bookings is included in this
flight planning package below for each of the 3 major airlines.
Information on the AOA group booking will be released on December 2/14. This
flight will arrive too late for training on March 6th and it will depart later in the
day on the 12th for return to Toronto or points beyond. This approach ensures
that all the lowest cost seats on the optimum flights remain available for
athletes/coaches travelling from SOD, NOD, and NCD. Please remember that if
you opt to utilize seats booked by the ROC, athletes will arrive on time for supper
and evening activities but will unfortunately miss out on training.
Once a booking has been made for an individual or a group based individual
needs, please email all itineraries to [email protected]. This will assist the ROC
with managing the AOA Group Booking and shuttle bus transportation once in
Thunder Bay
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
Eat – Sleep – Race – Learn!
There will be those who fly from Pearson (Air Canada/Westjet) and those who
will fly from Downtown (Porter). As well there will be teams flying out of
Ottawa and other areas of AOA. Between the 3 major carriers there are in
excess of 1300 seats into Thunder Bay from Toronto per day. Thus, there is lots
of capacity to move teams.
We strongly suggest that anyone who feels they have a strong chance to qualify
for the U16 Provincials go ahead and book ASAP (do not wait for the AOA group
booking unless you have to). Booking seats now or as early as possible will
absolutely produce the best rates. (Better than Group or Conventions approach).
If for whatever reason your ticket(s) is not used, airlines will give the purchaser a
credit for the value of the ticket for up to one year. Each plane coming into
Thunder Bay has only a certain number of the lowest fare flights. At this moment
in time roughly 50% of the seats are available at Lowest Fare rates. As time goes
on these seats will fill up and seat rates will increase. A summary of available
flights with Porter, Air Canada and WestJet is provided in chart form below.
Teams should try to arrive in Thunder Bay by 2:30pm at the latest to take
advantage of the two 2 hour training blocks on the 6th of March. The airlines
will not be able to accommodate everyone at the same time. The group will end
up utilizing various flights in order to get the best prices. We have provided basic
information on each of the airlines’ booking policies further in this document.
Baggage can be an issue on the smaller planes coming into Thunder Bay. The ROC
will provide equipment transport services from Collingwood, Toronto, Ottawa,
North Bay and Sudbury for everyone who is flying who wants to save overweight
baggage charges. Utilizing the truck transport will alleviate the chance skis don't
make it on the plane. See details section 9 baggage planning.
We realize some Collingwood based coaches may want to fly out of Pearson
while some of their downtown Toronto athletes may want to fly out of the
Island Airport. To accommodate this, event volunteers will be at the Thunder
Bay airport waiting for athletes arriving on all flights. This will ensure proper
supervision is available for unaccompanied athletes arriving before the coaches
or team organizers. Athletes will be shuttled to the hotel and set up in their
room. Room lists will be produced in advance of travel. Athletes will be
assigned their rooms and then supervised until their coach/chaperone arrives if
they are arriving on separate flights from different airports.
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
Eat – Sleep – Race – Learn!
Please all parents that plan to accompany their children to Thunder Bay, respect the limitations of
flights and the avaiability of discounted seats. We request that athelets arrive prior to 2:35 pm. on
March 6th and parents arrive after 3:35 pm .
Flight availability into Thunder Bay March 6, 2014
Airline
Porter
From
Ottawa/Sudbury/Timmins connect
through Toronto
TO island
TO island
TO island
TO island
TO island
Air
Ottawa/Sudbury/Timmins connect
Canada through Toronto
Pearson
Pearson
Pearson
Pearson
Pearson
Pearson
West
Jet
Flights
Type
Depart
Arrive
# seats
PD 631
PD 633
PD 635
PD 637
PD 639
B Q400
B Q400
B Q400
B Q400
B Q400
800
1020
1325
1650
2000
1010
1230
1535
1900
2210
70
70
70
70
70
AC 8531
AC 8533
AC 8539
AC 8541
AC 8545
AC 8547
DH4
DH4
DH4
DH4
DH4
CRJ
820
1230
1450
1740
2045
2255
1025
1435
1655
1945
2250
43
74
74
74
74
74
50
1119
136
1739
136
2119
136
1219
136
1314
Ottawa connect through Toronto
WS
B737 Pearson
3215
700
900
WS
B737 Pearson
3123
700
1520
WS
B737 Pearson
3213
700
1900
WS
B737 Pearson
3219
700
1000
Total number of seats flying into Thunder Bay March 6, 2015:
Total # of seats arriving in time for training or free skiing the race hill:
424
Total # of lowest fare seats arriving by 2:30pm in time for training (50% of seats as at Sept. 2, 2014)
212
Airlines are subject to change flights at any-time, the flight schedule is not
guaranteed
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
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Flight availability from Thunder Bay to Toronto and beyond March 12, 2014
Airline
To
Porter
Air
Canada
West
Jet
Flights
Type
Depart Arrive
#
seats
Ottawa/Sudbury/Timmins connect through
Toronto
TO island
TO island
TO island
TO island
TO island
PD 630
PD 632
PD 634
PD 636
PD 638
B Q400
B Q400
B Q400
B Q400
B Q400
640
1040
1335
1605
1930
840
1235
1530
1800
2125
70
70
70
70
70
Ottawa/Sudbury/Timmins connect through
Toronto
Pearson
Pearson
Pearson
Pearson
Pearson
Pearson
AC 8530
AC 8532
AC 8534
AC 8536
AC 8540
AC 8542
CRJ
DH4
DH4
DH4
DH4
DH4
610
725
1055
1225
1725
2015
752
917
1247
1419
1917
2207
50
74
74
74
74
74
600
1215
1625
1830
755
1405
1815
2020
136
136
136
136
1314
Ottawa connect through Toronto
Pearson
WS 3218 B737 - 700
Pearson
WS 3112 B737 - 700
Pearson
WS 3216 B737 - 700
Pearson
WS 3122 B737 - 700
Total number of seats flying out of Thunder Bay March 12, 2015:
Airlines are subject to change flights at any-time, the flight schedule is not guaranteed
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
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Working with Porter Airlines – AOA preferred Airline Partner:
Option 1- Book direct with Porter www.flyporter.com or (888) 619- 8622
Option 2: Group Block Booking (minimum group size 10)
Porter will work together with team coach’s managers to put aside a block
of tickets well in advance to secure the best rates possible. Minimum
group size must be 10. The team fronts the deposit of $50/passenger and
locks in to a preferential rate. Closer to the travel date, when the teams
know who will be flying, the individuals can take over the file. The
athletes will pay Porter the full amount for their flights and the team will
be reimbursed for the initial deposit. A deposit of $50/passenger is
required to secure the seats after issuing a quote. Final names and
payment is required 30 days before departure. The deposit is nonrefundable
Group Contact for Porter Airlines: for groups of 10 or more that wish to
create a group booking a
Brock Dale
Sr. Coordinator, Group Sales Porter Airlines Inc.
Billy Bishop Toronto City Airport
Toronto, Ontario Canada
M5V 1A1
Tel: (647) 826-7074
Fax: (416) 203-8150
[email protected]
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit
Slay the Giant!
Eat – Sleep – Race – Learn!
Working with Air Canada
Option 1:
Quote from Air Canada representatives:
“Since you are able to make tentative bookings early and because you are providing
equipment transportation, it serves no real purpose to use group bookings. Individuals can
actually get considerably lower prices now.”
Flight Bookings can be made on-line at www.aircanada.com
Or by calling (888) 247-2262
Option 2:
Group Bookings:
Air Canada defines a group as 10 passengers or more. Teams that anticipate being more than
10 travelers can investigate Air Canada Groups and Air Canada Meetings and Conventions.
Some basic group booking information:
Non Refundable Deposit of CAD 100.00 per person is due 60 days prior to departure. Booking
fee of CAD 100.00 is due once contract is signed which is non-refundable. Fares are based on
space availability at time of booking. Group discount is built into fare offered. You can reduce
group to minimum of 10 passengers 61 days prior to departure. Full payment is due 30 days
prior to departure. Names are due 14 days prior departure Contact Air Canada to explore
group opportunities:
Group bookings must be made online at:
http://www.aircanada.com/en/travelinfo/before/grptravel.html
Group bookings must be made online there is no option to call.
Working with West Jet
Option 1:
You must book early for the best rates. www.westjet.com or by calling (886) 937-8538
Option 2:
Group Promo Codes are available for travelers originating from different starting points or
departure times and ending up in Thunder Bay.
Contact: Group Team at (888) 493-7853 or by email to: [email protected]
WestJet considers a party of ten or more travelling on at least one common flight a group. They
offer complimentary name changes up to 24 hours prior to your first flight’s departure. You can
secure your flights with a holding fee by booking in advance. Full payment is due at a later date
the booking fee is due 90 days prior to flight departure.
Norwesters Alpine Club | Port Arthur Ski Club | Ski Haus Senior Circuit