The Board of Directors of the Albemarle County Service Authority

Transcription

BOARD OF DIRECTORS’ MEETING
September 15, 2011
9:00 A.M.
AGENDA
9:00 a.m.
1. Call to Order and Establish a Quorum
9:00 a.m.
2. Approve Minutes of August 18, 2011
9:10 a.m.
3. Matters from the Public Concerning Items Not on the Agenda
9:15 a.m.
4. Response to Public Comments
9:20 a.m.
5. Consent Agenda
a. Monthly Financial Reports
b. Monthly CIP Report
c. Monthly CIP Authorizations
d. RWSA Monthly Update
e. Water Supply-Ragged Mtn. Dam Update
f. ACSA Board Policy Issues Agenda
9:35 a.m.
6. Best Practice Presentation – Utility Locating
9:45 a.m.
7. Request Re-appropriation of Funds
9:50 a.m.
8. Items Not on the Agenda
10:00 a.m.
9. Executive Session
10. Adjourn
Albemarle County Service Authority Board of Directors
1
The Board of Directors of the Albemarle County Service Authority (ACSA) met in
2
a regular session on August 18, 2011, at 9:00 a.m. at the Administration and
3
Operations Center at 168 Spotnap Road in Charlottesville, Virginia.
4
Members Present: Mr. Roberts, Chairman, Dr. Palmer, Vice-Chairman; Messrs.
5
Carter, Colbaugh, Kittrell, Thomas
6
Members Absent: None
7
Staff Present:
8
Breeden, Mrs. Grady, Mrs. Thraves and Mrs. Walker
9
Staff Absent:
Messrs. Bowling, Gorham, Henley, M. Lynn, O’Connell, Ms.
10
Public Present:
11
Charlottesville Better Business Challenge, Mr. Sean Tubbs, Charlottesville
12
Tomorrow
Mr. John Martin, Albemarle County Citizen; Ms. Teri Kent,
13
14
1.
15
Call to Order
The Chairman called the meeting to order and a quorum was established.
16
17
2.
18
19
The Chairman asked if there were any corrections or additions to the
minutes of July 21, 2011.
20
21
Approve Minutes of July 21, 2011 (Recording Time: 08:58:08 a.m.)
Dr. Palmer moved to approve the minutes of July 21, 2011, seconded
by Mr. Thomas. All members voted aye.
22
Matters from the Public Concerning Items Not on the Agenda (Recording
23
3.
24
Time: 08:58:33 a.m.)
25
There were no matters from the public.
26
27
28
4.
Response to Public Comment (Recording Time: 08:58:33 a.m.)
There was no response to public comment.
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30
31
August 18, 2011
Page 1
1
2
3
5.
Consent Agenda (Recording Time: 08:58:41 a.m.)
The Chairman asked if there were any questions or comments regarding
the Consent Agenda.
4
a. Monthly Financial Reports -
5
b. Monthly CIP Report -
6
c. RWSA Monthly Update –
7
d. Water Supply Update –
8
e. ACSA Board Policy Issues 2011 Update – Dr. Palmer stated that
9
under “Pending Issues” the Four Party Agreement-Debt Service
10
Formula was still listed. She asked if the Debt Service Formula would
11
still be tied to the Cost Allocation Agreement. Mr. Bowling replied that
12
the Four Party Agreement did appear to be tied to the Cost Allocation
13
Agreement.
14
discussions regarding the topic. Mr. O’Connell stated that the issue
15
was currently on the “back-burner” until an agreement was made
16
regarding the water Cost Allocation Agreement.
17
there were four projects currently under construction, and one project
18
which was not yet under construction; the Rivanna Pump Station. He
19
felt that the Rivanna Pump Station Project would bring the Four Party
20
Wastewater Agreement discussions back to the forefront.
21
O’Connell stated that the Rivanna Pump Station Project was currently in
22
debate over location, but prior to the project moving forward, some type
23
of Cost Allocation Agreement would be necessary. Dr. Palmer asked,
24
wouldn’t there always be a project which required a Four Party
25
Agreement, or would the issue just remain avoided.
26
replied, in the affirmative. Mr. O’Connell replied, at some point it may
27
be necessary to bring forth another project which may require some
28
type of Cost Allocation Agreement. Dr. Palmer stated that she would
29
like to know at what point projects were no longer being brought forward
30
due to the issue. Mr. Bowling replied, “it’s now.” Dr. Palmer stated that
Dr. Palmer clarified that staff was still conducting
He explained that
Mr.
Mr. Bowling
August 18, 2011
Page 2
1
obviously, the Board did not wish for projects to be delayed because an
2
agreement could not be made.
3
f. Fortis Document Archival Software -
4
5
6
Mr. Carter moved to approve the Consent Agenda, seconded by Mr.
Colbaugh. All members voted aye.
7
Resolution- Better Business Challenge Participation (Recording Time:
8
6.
9
09:00:57 a.m.)
10
Mr. O’Connell stated that, as the Board was aware, staff had been actively
11
working on environmental management issues at the ACSA. He referred to a
12
proposed Resolution to allow the ACSA’s participation in the Charlottesville
13
Better Business Challenge. He noted that the goal of the challenge was to have
14
businesses review their environmental policies. He advised that numerous local
15
businesses were participating in the challenge, including the City of
16
Charlottesville, County of Albemarle, and University of Virginia. He noted that
17
the Chamber of Commerce sponsored the program, in addition to the Local
18
Energy Alliance Program (LEAP) and Better World Betty.
19
Mr. O’Connell advised that Ms. Teri Kent from the Better Business
20
Challenge was present to answer any questions the Board may have regarding
21
participation in the program.
22
completed, and found that the ACSA had accomplished a tremendous amount of
23
the program’s goals already. Mr. O’Connell stated that staff wished to provide
24
the Board and Community with an awareness of the ACSA’s initiatives to focus
25
on environmental issues. He added that the Better Business Challenge would
26
also help review current environmental practices and what the best practices of
27
other organizations were. He noted that newsletters and other useful information
28
would be provided to staff, as part of the participation in the program.
29
O’Connell advised that there was no cost for participation in the program. He
30
stated that staff was currently working on initiatives within the environmental
He stated that an initial checklist had been
Mr.
August 18, 2011
Page 3
1
management system and through conservation programs, which fit into the
2
program.
3
Ms. Kent thanked the Board and staff for considering participation in the
4
program. She stated that the program was grant funded through Better World
5
Betty and LEAP.
6
participants were the City of Charlottesville, County of Albemarle, Darden School
7
of Business, and the Chamber of Commerce. Ms. Kent stated that the thrust of
8
the program was to increase efficiency and sustainability in businesses and
9
provide community recognition for those efforts.
She advised that amongst the program’s 51 business
10
Dr. Palmer asked if the County government was participating in the Better
11
Business Challenge. Ms. Kent replied in the affirmative, stating that the County
12
government had been a part of the design team but she was unsure if they would
13
participate as separate entities. Dr. Palmer asked if the program crossed over
14
with the Cool Counties Program. Ms. Kent replied that a lot of the program’s
15
scorecard action items did align with the Local Climate Action Protection
16
Planning Process (LCAPP) outcomes. She added that some of the program
17
initiatives also aligned with the Virginia Go Green program, but the Better
18
Business Challenge was a separate, unique program designed specifically for
19
Charlottesville.
20
Dr. Palmer clarified that the program utilized a check list, not specific
21
measurements such as how much energy was being consumed. Ms. Kent stated
22
that the Challenge had businesses set goals, and the goals were measured. She
23
advised that the sample scorecards, provided in the Board packet (Attached as
24
Page __), demonstrated the 40 easiest points that businesses could accomplish
25
initially. She added that the individual scorecards were more robust, with goals
26
being set at the beginning of the challenge, with a business working towards
27
achieving the goals for bonus points. Ms. Kent stated, as part of the partnership
28
with LEAP, businesses would conduct benchmarking first, so the goals would
29
result in measurable achievements. She advised that the program’s term was for
30
one year, and awards would be presented in June 2012. She stated, as part of
31
the program participation, training and resources would be provided to support
August 18, 2011
Page 4
1
the participants and their efforts. She noted that the first resource to be provided
2
was regarding lighting, as the first energy-saving opportunity.
3
Mr. Colbaugh asked if there was an advantage to the Board to also
4
receive a copy of the program newsletters as they were received. Mr. O’Connell
5
replied that, as the emails were received, he would be glad to forward them to
6
the Board.
7
Mr. Roberts asked if staff had reviewed and participated in the decision-
8
making process of bringing the Challenge forward. Mr. O’Connell replied that
9
currently, there was a team within the ACSA which was reviewing environmental
10
management. He stated the team felt that the Challenge and the environmental
11
management efforts could work “hand-in-hand.” He advised that some of the
12
goals Dr. Palmer mentioned were going to be implemented as part of the
13
environmental management program.
14
participation in the challenge was a way to build on the work currently at hand.
He noted that the team felt that
15
The Board thanked Ms. Kent.
16
Mr. Kittrell felt that participation in the Better Business Challenge was a
17
strong idea.
18
Mr. O’Connell stated that before the Board was a simple resolution
19
expressing the Board’s support in participation of the program. He then read the
20
Resolution (Attached as Page ___).
21
Mr. Kittrell moved to approve the Resolution, seconded by Dr.
22
Palmer.
The Chairman asked for a roll-call vote:
Mr. Kittrell, aye; Dr.
23
Palmer, aye; Mr. Carter, aye; Mr. Roberts, aye; Mr. Colbaugh, aye; Mr.
24
Thomas, aye.
25
26
7. Amendment to Section 13 of the ACSA Rules & Regulations (Recording
27
Time: 09:09:21 a.m.)
28
Mr. O’Connell stated that Ms. Lisa Breeden, Finance Director, would
29
explain to the Board the proposed changes to the ACSA Rules and Regulations.
30
He advised that during the Budget process, the Board had approved fees and
31
charges which had not yet been reflected in the Rules and Regulations. He
August 18, 2011
Page 5
1
noted that the original draft, provided to the Board in their packets, did not
2
include those changes but an additional handout (Attached as Pages ___)
3
reflected the appropriate fees and charges.
4
Ms. Breeden referred to Section 13-03 of the Rules and Regulations, and
5
noted that the revision reflected charges that were agreed upon during the
6
Budget Process. She added that the explanation of the change was the same for
7
Section 13-04, and 13-05.
8
Ms. Breeden stated that the revision to Section 13-07 was a change in the
9
name, which was previously a Returned Check Charge, now titled “Exceptional
10
Payment Processing Fee.” She advised that the ACSA currently received many
11
different types of payments, other than just checks. She noted that the other
12
forms of payment were returned for the same reasons that paper checks were
13
returned; she stated the change was simply to reflect the other types of
14
payments the ACSA received.
15
In addition, Ms. Breeden stated that another proposed revision to Section
16
13-07 was needed for certain payments received in forms that were not currently
17
accepted, such as the government-mandated electronic payments.
18
explained that such payments had been evaluated for the additional cost to
19
process, and a proposed charge had been added for those payments.
20
Thomas asked for a more specific example of such types of payments, other
21
than the government-mandated electronic payments. Ms. Breeden stated that
22
currently, the only special payment was the government-mandated electronic
23
payments. Mr. O’Connell explained that the ACSA incurred a cost from the bank
24
for accepting such payments, which the ACSA was simply trying to re-coup. He
25
felt that other businesses would eventually begin utilizing a similar type of
26
payment.
She
Mr.
27
Mr. Carter asked if he paid his water utility bill online, was the ACSA
28
incurring a cost for accepting it. Ms. Breeden replied that there was always a
29
cost to the ACSA for processing payments. Mr. Carter asked if the cost was
30
more than if he was to mail in a check payment. Ms. Breeden replied, no, adding
31
that the ACSA had streamlined the types of payments such as Auto Pay, E-Pay,
August 18, 2011
Page 6
1
or Official Payments, so that now the charges for processing were approximately
2
the same as the charges for manually processing checks. Ms. Breeden noted
3
that it used to be cheaper to process check payments, but not any longer.
4
Mr. Colbaugh clarified that staff was proposing to add a $35.00 charge to
5
any government-mandated electronic payment, just because they chose to pay
6
their bill with that type of payment. Ms. Breeden replied in the affirmative. Mr.
7
Roberts explained that the ACSA was charged a fee by the bank for processing
8
that type of payment. Mr. O’Connell agreed, noting that the bank processing fee,
9
and an amount for the special processing of such payment by staff, was included
10
in the $35.00 charge. Ms. Breeden added that the payments were separate
11
wires, received one at a time. Mr. Colbaugh felt there was a possibility that the
12
government would discover the charge, and modify how they pay their bills. Mr.
13
O’Connell replied that the government did not want to pay their bills any other
14
way. Ms. Breeden added that the government was paying significant penalties
15
and interest charges by sending the ACSA check payments.
16
stated that the government was aware that there would be a processing fee
17
implemented. Mr. Kittrell asked if the processing fee would be added to each
18
payment. Ms. Breeden replied in the affirmative.
Mr. O’Connell
19
Ms. Breeden stated that the remainder of revisions to Section 13 was to
20
incorporate changes approved as part of the Budget on July 1, 2011, with the
21
exception of Section 13-09. She advised that the proposed change in wording
22
was intended for consistency with that utilized on monthly invoices. She stated
23
that the proposed changes to Section 14 were for consistency as well.
24
25
26
The Chairman asked the Board if they had any further questions regarding
the proposed revisions.
Mr. Carter moved to approve the Resolution before the Board,
27
seconded by Mr. Kittrell.
The Chairman asked for a roll-call vote:
Mr.
28
Kittrell, aye; Dr. Palmer, aye; Mr. Carter, aye; Mr. Roberts, aye; Mr.
29
Colbaugh, aye; Mr. Thomas, aye.
30
August 18, 2011
Page 7
Resolution- Shopper’s World Water Main Relocation Project (Recording
1
8.
2
Time: 09:17:23 a.m.)
3
Mr. O’Connell stated that staff has received a unique opportunity to have
4
the Shopper’s World Water Main Relocation Project completed, and Mr. Peter
5
Gorham, P.E., Director of Engineering would outline the situation to the Board.
6
Mr. Gorham stated, with the movement of the Whole Foods Grocery Store
7
from the Shopper’s World Commercial Center, the store was currently vacant.
8
He advised that there was an opportunity for the water main replacement project
9
to take place while the store was vacant, and to work during normal business
10
hours. He stated when the project was first designed, the store was occupied,
11
which would require the construction work to take place at night, raising the cost
12
estimate of the project. Mr. Gorham stated that the owner of the building had
13
requested that the project be substantially complete by November 15, 2011, to
14
allow the new tenant time to move in.
15
Mr. Gorham stated that there was a very narrow window of time to have
16
the project bid, awarded, and construction started. He noted that bids for the
17
project would be opened on August 26, 2011 and a recommendation of award
18
would probably be received from the ACSA’s consultant by September 1, 2011.
19
Mr. Gorham advised that the Resolution before the Board (Attached as Page __)
20
was to ask for authorization for the Chairman of the Board to enter into an
21
agreement with the lowest responsive, responsible bidder, provided that such
22
total bid was less than the Engineer’s estimate for project costs.
23
asked what the engineer’s project estimate was. Mr. Gorham explained that he
24
preferred not to publicly state the engineer’s estimate until after the bids were
25
opened.
Mr. Carter
26
Mr. Kittrell moved to approve the Resolution, seconded by Mr.
27
Colbaugh. The Chairman asked for a roll-call vote: Mr. Kittrell, aye; Dr.
28
29
Thomas, aye.
30
31
August 18, 2011
Page 8
1
9.
Items Not on the Agenda (Recording Time: 09:20:20 a.m.)
2
a. Scheduling – Mr. O’Connell stated that the Rivanna Water and Sewer
3
Authority (RWSA) Board would meet on August 23, 2011. He stated
4
that one issue on the agenda was presentation of the alternatives, and
5
interim report, on the Rivanna Pump Station.
6
discussions would take place regarding the Regional Water Plan (Plan)
7
at a meeting which was scheduled between the Four Board’s on
8
September 13, 2011. He stated that he was advised that a draft of the
9
Plan was due to be complete by the end of August, and he would
10
He stated that
forward a copy to the ACSA’s Board of Directors.
11
Mr. O’Connell advised that the ACSA Board would meet on
12
September 15, 2011, two days after the Four Board’s meeting. He
13
stated that the Four Board’s meeting would not include any votes, only
14
a presentation, Public Hearing and discussion amongst the board
15
members.
16
agenda for the meeting. In addition, he stated that the RWSA was
17
legally researching what approvals were necessary before the Plan
18
could be submitted to the state by November 2, 2011. He advised that
19
there was a question regarding what role the ACSA may play
20
regarding the approvals. He added that he was under the impression
21
that only the local government’s approvals were necessary, since the
22
original Resolution was signed by them. He explained that the local
23
governments were considered to be the County of Albemarle, City of
24
Charlottesville, and the Town of Scottsville.
He noted that the RWSA was working on creating an
25
Mr. Kittrell stated, since the Four Board’s meeting was also a
26
Public Hearing, would the public be able to comment. Mr. O’Connell
27
replied in the affirmative. He stated that the law required a Public
28
Hearing with each of the governmental bodies.
29
intention was, for the urban area Regional Water Plan, the City and
30
County would meet jointly, and include the RWSA and ACSA. He
31
added that the City and County would meet to sign the formal
He noted that the
August 18, 2011
Page 9
1
Resolution and approve the plan to submit to the state. He advised
2
that the Town of Scottsville would need to go through the same
3
process. Mr. Roberts clarified that the RWSA and ACSA did not have
4
to meet to approve the final Plan before submitting it to the state. Mr.
5
O’Connell replied that it was his understanding that the RWSA and
6
ACSA did not have to meet prior to submitting the Plan, but the
7
question had been raised and it was being researched.
8
Dr. Palmer assumed that Mr. Mike Gaffney or Mr. Tom
9
Frederick would explain the purpose of the Regional Water Supply
10
Plan. Mr. O’Connell replied in the affirmative. Dr. Palmer hoped that
11
whoever explained the purpose would make it clear to the public that
12
the urban portion of the Plan was not being used by the Department of
13
Environmental Quality (DEQ) in their reviewing of the proposed
14
amendment to the Virginia Waters Protection Plan. She added that the
15
DEQ would continue to utilize Gannett Fleming’s Demand Analysis in
16
their model.
17
processes. He advised that DEQ had the original information under
18
review, and he suspected that they would respond to their review in the
19
near future, which would result in a Public Hearing.
20
multiple Public Hearings would confuse the public.
Mr. O’Connell stated that there were two separate
He felt that
21
Dr. Palmer stated that she had received data from AECom
22
which showed a 10% decrease in the projected demand for water in
23
the urban area, with a minimum number. She added that the Gannett
24
Fleming data utilized an average number within a range.
25
assumed AECom would provide minimum and maximum numbers.
26
Mr. O’Connell stated that his understanding was that a piece of the
27
presentation would include AECom discussing the water demand study
28
and utilizing a range of numbers to make it clear to the Community.
29
He noted that the report would include a Regional Plan to address the
30
water needs, and the demand data that AECom was establishing. Dr.
31
Palmer assumed that AECom were not able to go into much depth
She
August 18, 2011
Page 10
1
during their presentation.
Mr. O’Connell agreed, stating since the
2
report would be distributed around the end of August, there would be a
3
two-week period to review the report.
4
Executive Session (Recording Time: - Due to Executive Session, no
5
10.
6
recording was conducted during this time period.)
7
Mrs. Walker read a Resolution to enter into Executive Session pursuant to
8
Virginia Code Section 2.2-3711 A (6) and A (7) to consider a cost allocation
9
agreement between the City of Charlottesville and the Albemarle County Service
10
Authority (Attached as Page _____).
11
Dr. Palmer moved to enter into Executive Session, seconded by Mr.
12
Colbaugh. The Chairman asked for a roll-call vote: Mr. Kittrell, aye; Dr.
13
14
Thomas, aye.
15
The Board of Directors came back into regular session. Mrs. Walker read
16
into record a Resolution stating that only matters so previously stated and
17
exempted from open discussion in regular session were discussed in Executive
18
Session (Attached as Page _____).
19
Dr. Palmer moved to approve the Resolution as presented to the
20
Board, seconded by Mr. Kittrell. The Chairman asked for a roll-call vote:
21
Mr. Kittrell, aye; Dr. Palmer, aye; Mr. Carter, aye; Mr. Roberts, aye; Mr.
22
Colbaugh, aye; Mr. Thomas, aye.
23
24
25
26
11.
Adjourn (Recording Time: 10:08:16 a.m.)
There being no further business, Mr. Kittrell moved that the meeting
be adjourned, seconded by Dr. Palmer. All members voted aye.
27
28
29
Gary B. O’Connell, Secretary-Treasurer
August 18, 2011
Page 11
Page:
1
Date:
09/09/11 at 11:28 AM
Albemarle County Service Authority
Five Column Balance Sheet with Year to Date Activity
August 2011
YTD
YTD Debits
YTD Credits
Net Change
YTD
Opening
Closing
Balance
Balance
ASSETS
---------------------- Unrestricted Assets ---------------------Cash
6,591,952.51
12,041,290.79
11,552,442.13
488,848.66
7,080,801.17
Unrestricted Investments
4,068,577.25
1,030.31
0.00
1,030.31
4,069,607.56
3,701.56
0.00
0.00
0.00
3,701.56
1,498,359.48
4,351,646.45
3,984,779.69
366,866.76
1,865,226.24
0.00
0.00
0.00
0.00
0.00
Inventory
305,313.86
40,904.52
38,665.18
2,239.34
307,553.20
PrePaid Expenses
152,485.19
130.94
152,294.29
(152,163.35)
321.84
$12,620,389.85
$16,435,003.01
$15,728,181.29
$706,821.72
$13,327,211.57
Restricted Cash
9,410,531.07
649,466.06
1,330,641.41
(681,175.35)
8,729,355.72
Restricted Investments
8,984,467.82
615.63
756.00
(140.37)
8,984,327.45
12,392.19
0.00
0.00
0.00
12,392.19
$18,407,391.08
$650,081.69
$1,331,397.41
($681,315.72)
$17,726,075.36
30,603.45
0.00
0.00
0.00
30,603.45
$30,603.45
$0.00
$0.00
$0.00
$30,603.45
Land, Structures, Equipment, Improvements
122,715,772.94
68,652.00
873.97
67,778.03
122,783,550.97
Accumulated Depreciation
(31,880,250.00)
873.97
407,800.12
(406,926.15)
(32,287,176.15)
11,185,054.68
1,344,104.90
657,698.90
686,406.00
11,871,460.68
Total Capital Assets
$102,020,577.62
$1,413,630.87
$1,066,372.99
$347,257.88
$102,367,835.50
Total ASSETS
$133,078,962.00
$18,498,715.57
$18,125,951.69
$372,763.88
$133,451,725.88
1,632,640.53
2,800,701.29
1,165,707.90
(1,634,993.39)
(2,352.86)
184,706.35
956,832.84
956,832.84
0.00
184,706.35
0.00
0.00
0.00
0.00
0.00
Interest Purchased Receivable
Accounts Receivable
Contracts Receivable Current
Total Unrestricted Assets
----------------------- Restricted Assets -----------------------
Interest Receivable - Restricted
Total Restricted Assets
------------------------- Other Assets -------------------------Contracts Receivable Less Current
Total Other Assets
------------------------ Capital Assets -------------------------
Construction In Progress
LIABILITIES
---------------------- Current Liabilities ---------------------Accounts Payable
Retention Payable (CIP)
Revenue Bonds Payable, Current
0.00
0.00
0.00
0.00
0.00
Payroll Accruals (Leave, Cafe Plan)
Interest Payable
136,913.73
77,892.91
46,934.86
(30,958.05)
105,955.68
Customer Deposits Payable
113,562.42
4,595.00
3,810.00
(785.00)
112,777.42
$2,067,823.03
$3,840,022.04
$2,173,285.60
($1,666,736.44)
$401,086.59
10,357,000.00
0.00
0.00
0.00
10,357,000.00
400,885.84
0.00
0.00
0.00
400,885.84
3,955,412.04
284,560.67
331,831.00
47,270.33
4,002,682.37
Total Long Term Liabilities
$14,713,297.88
$284,560.67
$331,831.00
$47,270.33
$14,760,568.21
Total LIABILITIES
$16,781,120.91
$4,124,582.71
$2,505,116.60
($1,619,466.11)
$15,161,654.80
Total Current Liabilities
--------------------- Long Term Liabilities --------------------Revenue Bonds Payable, less current
VERIP Benefits Payable, Long-term
Deferred W & S Connection Fees
EQUITY
Page:
2
Date:
09/09/11 at 11:28 AM
Five Column Balance Sheet with Year to Date Activity
August 2011
YTD
YTD Debits
YTD Credits
Net Change
YTD
Opening
Closing
Balance
Balance
---------------------------- Equity ----------------------------Contributions From Developers
Contributions from Governments
Contributions from Customers
Total Equity
39,696,978.98
0.00
0.00
0.00
39,696,978.98
1,095,691.18
0.00
0.00
0.00
1,095,691.18
11,874,679.00
0.00
0.00
0.00
11,874,679.00
$52,667,349.16
$0.00
$0.00
$0.00
$52,667,349.16
6,150,535.97
0.00
0.00
0.00
6,150,535.97
57,479,955.96
0.00
0.00
0.00
57,479,955.96
$63,630,491.93
$0.00
$0.00
$0.00
$63,630,491.93
$0.00
$0.00
$0.00
$1,992,229.99
$1,992,229.99
$116,297,841.09
$0.00
$0.00
$1,992,229.99
$118,290,071.08
$133,078,962.00
$4,124,582.71
$2,505,116.60
$372,763.88
$133,451,725.88
----------------------- Retained Earnings ----------------------Retained Earnings - Reserved
Undesignated Retained Earnings
Total Retained Earnings
Year-to-date Net Income
Total EQUITY
Total Liabilities and Equity
Page:
1
Date:
09/09/11 at 11:34 AM
August 2011 Income Statement for Period and Year to Date
PTD Postings
YTD Postings
2,056,658.23
3,878,240.29
8,471.00
12,589.65
Total Operating Revenues
$2,065,129.23
$3,890,829.94
Total SALES
$2,065,129.23
$3,890,829.94
Gross Margin
$2,065,129.23
$3,890,829.94
77.38
233.51
1,057,140.29
1,057,140.29
SALES
----------------------------------- Operating Revenues ----------------------------------Water & Sewer Revenue
W/S Rev
Water & Sewer Connection Fees
W/S Cnct
EXPENSES
----------------------------------- Operating Expenses ----------------------------------Miscellaneous operating expenses
Cust Int
Rivanna Operating expenses
Expense
Departmental Operating Expenses
Admin.
186,800.43
269,939.46
Finance
121,138.28
210,170.28
Engr.
116,867.52
213,360.43
Maint.
196,240.67
330,641.02
Total Operating Expenses
$1,678,264.57
$2,081,484.99
Total EXPENSES
$1,678,264.57
$2,081,484.99
Net Income from Operations
$386,864.66
$1,809,344.95
4,689.53
9,179.06
889.94
889.94
OTHER INCOME
--------------------------------- Non Operating Revenue ---------------------------------Non-Operating Revenue
Rent/BMT
Non-Operating Revenue
Interest
Misc Rev
69,252.69
132,217.70
Cust/Dev
187,736.00
447,645.00
$262,568.16
$589,931.70
(2.22)
(2.54)
Total Non Operating Revenue
--------------------------------- Non Operating Expenses --------------------------------Debt Service Expenses/Other Misc.
Misc
Unemployment Compensation
VEC/Depr
756.00
756.00
Depreciation (Non-cash Outlays)
VEC/Depr
(204,549.40)
(407,800.12)
Total Non Operating Expenses
($203,795.62)
($407,046.66)
Total OTHER INCOME
$58,772.54
$182,885.04
$445,637.20
$1,992,229.99
Net Income after taxes
170,000,000
Irrigation = 8.23% of Total
Irrigation = 9.38% of Total
160,000,000
150,000,000
140,000,000
130,000,000
120,000,000
110,000,000
(in Gallons)
Monthly Water
Consumption
100,000,000
90,000,000
80,000,000
70,000,000
Fiscal Year 2012
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
0
Types of Irrigation
Meters:
Institutional - Irrigation & Auxiliary
July
1,761,000
Aug.
2,052,700
Sept.
0
Oct.
0
Nov.
0
Dec.
0
Jan.
0
Feb.
0
Mar.
0
Apr.
0
May
0
June
0
Institutional - Irrigation through Exclusion
1,085,200
1,217,200
0
0
0
0
0
0
0
0
0
0
Comm. (Other) - Irrigation & Auxiliary
3,474,900
3,801,700
0
0
0
0
0
0
0
0
0
0
Irrigation: Water meter
dedicated to the service
of an irrigation system
only.
Comm. (Other) - Irrigation through Exclusion
410,300
609,100
0
0
0
0
0
0
0
0
0
0
Offices - Irrigation & Auxiliary
353,200
405,600
0
0
0
0
0
0
0
0
0
0
Offices - Irrigation through Exclusion
847,500
1,061,000
0
0
0
0
0
0
0
0
0
0
Auxiliary: Water meter
dedicated to the service
of an irrigation system
when the property's nonirrigation needs are
supplied by a primary
meter.
MFR - Irrigation & Auxiliary
288,000
166,000
0
0
0
0
0
0
0
0
0
0
MFR - Irrigation through Exclusion
12,700
8,800
0
0
0
0
0
0
0
0
0
0
1,341,500
1,972,000
0
0
0
0
0
0
0
0
0
0
Exclusion:
Grandfathered, preauxiliary, customer owned
water meter used to
exclude sewer charges
for water supplied to the
irrigation system.
SFR - Irrigation & Auxiliary
SFR - Irrigation through Exclusion
2,211,100
3,826,200
0
0
0
0
0
0
0
0
0
0
Institutional - Domestic Consumption
14,209,900
17,778,000
0
0
0
0
0
0
0
0
0
0
Industrial
1,716,800
2,335,400
0
0
0
0
0
0
0
0
0
0
Comm. (Other) - Domestic Consumption
21,786,000
24,742,200
0
0
0
0
0
0
0
0
0
0
Offices - Domestic Consumption
4,424,900
4,772,200
0
0
0
0
0
0
0
0
0
0
MFR - Domestic Consumption
29,259,650
30,632,400
0
0
0
0
0
0
0
0
0
0
SFR - Domestic Consumption
59,952,582
65,829,976
0
0
0
0
0
0
0
0
0
0
FY 2010, 2011, and 2012 Urban Water Comparison
RWSA Flows & ACSA Customer Usage
Flows & Usage (in Millions of Gallons)
200
190
180
170
160
150
140
130
120
110
100
ACSA Usage
Jul-09
Aug-09 Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10 Sep-10
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11
121
126
131
122
111
104
102
100
98
104
120
125
142
145
142
133
120
106
104
98
100
104
112
124
130
146
133
141
133
132
119
114
120
114
129
133
139
145
157
149
154
142
125
119
118
112
123
127
132
141
152
153
Variance
10%
11%
2%
8%
7%
9%
18%
14%
31%
28%
16%
16%
11%
2%
8%
6%
4%
13%
14%
14%
23%
23%
18%
14%
17%
5%
Charges and Revenues (in Thousands of Dollars)
RWSA Flows
FY 2010, 2011, and 2012 Urban Water Comparison
RWSA Billed Water Charges & ACSA Billed Water Revenues
$1,200
$1,100
$1,000
$900
$800
$700
$600
$500
$400
$300
$200
$100
ACSA Revenue
$847
Aug09
$905
RWSA Charges
$442
Difference
$405
Fiscal YTD Difference
$0.41
Jul-09
$924
$821
Nov09
$741
$467
$442
$438
$438
$482
$384
$0.84
$1.33
$1.71
Sep-09 Oct-09
$671
$667
$655
$643
$680
May10
$809
$395
$377
$398
$379
$428
$441
$462
$483
$520
$492
$507
$470
$347
$294
$269
$275
$215
$239
$347
$401
$535
$580
$531
$485
$2.06
$2.35
$2.62
$2.89
$3.11
$3.35
$3.70
$4.10
$0.53
$1.11
$1.65
$2.13
Dec-09 Jan-10 Feb-10 Mar-10 Apr-10
Note: Fiscal YTD Difference (ONLY) in Millions of Dollars
AugSep-10 Oct-10
10
$1,055 $1,071 $1,039 $955
Jun-10 Jul-10
$883
Nov10
$811
$689
$678
$646
$653
$674
May11
$743
$413
$394
$390
$371
$408
$421
$398
$296
$288
$275
$245
$253
$2.53
$2.82
$3.11
$3.39
$3.63
$3.88
Dec-10 Jan-11 Feb-11 Mar-11 Apr-11
$863
$956
Aug11
$1,059
$437
$467
$516
$520
$306
$396
$440
$539
$4.19
$4.59
$0.44
$0.98
Jun-11 Jul-11
FY 2010, 2011, and 2012 Crozet Water Comparison
17
16
15
14
13
12
11
10
9
8
Jul-09
ACSA Usage
Aug-09
Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10
Sep-10
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
12
12
12
11
10
10
11
10
9
11
12
12
16
12
13
12
11
11
11
11
11
11
11
13
12
14
RWSA Flows
Variance
14
14
12
12
11
12
12
11
13
12
14
15
16
15
16
13
12
12
13
11
12
12
13
14
15
15
10%
16%
1%
12%
11%
21%
15%
9%
41%
14%
21%
31%
5%
18%
19%
9%
10%
7%
18%
4%
11%
10%
15%
6%
18%
6%
FY 2010, 2011, and 2012 Crozet Water Comparison
$120
$110
$100
$90
$80
$70
$60
$50
$40
$30
$20
$10
ACSA Revenue
$87
Aug08
$81
$74
Nov08
$63
$69
$67
$62
$69
May09
$81
$79
$119
Aug09
$88
$95
Nov09
$72
$70
$68
$71
$70
May10
$72
$91
$86
Aug10
$108
RWSA Charges
$52
$52
$52
$52
$52
$52
$52
$52
$52
$52
$52
$52
$51
$51
$51
$51
$51
$51
$51
$51
$51
$51
$51
$51
$61
$61
Difference
$35
$29
$31
$22
$11
$13
$17
$14
$10
$16
$28
$27
$69
$38
$46
$44
$21
$21
$19
$18
$20
$19
$21
$40
$25
$47
$0.03
$0.06
$0.09
$0.12
$0.13
$0.14
$0.16
$0.17
$0.18
$0.20
$0.23
$0.25
$0.07
$0.11
$0.15
$0.20
$0.22
$0.24
$0.26
$0.28
$0.30
$0.32
$0.34
$0.38
$0.02
$0.07
Jul-08
Sep08
$83
Oct-08
Dec08
$65
Jan-09 Feb-09 Mar-09 Apr-09
Jun-09 Jul-09
Sep09
$97
Oct-09
Dec09
$72
Jun-10 Jul-10
FY 2010, 2011, and 2012 Scottsville Water Comparison
5.0
4.5
4.0
3.5
3.0
2.5
2.0
1.5
1.0
Jul-09
ACSA Usage
Aug-09 Sep-09
Oct-09
Nov-09
Dec-09
Jan-10
Feb-10
Mar-10
Apr-10
May-10
Jun-10
Jul-10
Aug-10 Sep-10
Oct-10
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
1.9
2.3
2.0
1.8
1.3
1.7
1.6
1.2
1.2
1.0
1.0
1.1
1.3
1.1
1.3
1.1
1.1
0.9
0.9
1.0
1.0
0.9
1.0
1.3
1.2
1.2
2.5
3.1
2.6
2.5
2.2
2.6
2.8
2.3
2.2
1.7
1.8
1.8
1.8
1.7
1.8
1.7
1.7
1.8
1.7
1.5
1.6
1.6
1.6
1.7
1.6
1.6
Variance
31%
33%
31%
41%
72%
56%
71%
84%
79%
66%
76%
55%
41%
57%
35%
57%
52%
94%
94%
59%
73%
69%
69%
31%
39%
38%
RWSA Flows
FY 2010, 2011, and 2012 Scottsville Water Comparison
$35
$30
$25
$20
$15
$10
$5
ACSA Revenue
$12
Aug09
$15
$12
Nov09
$9
$11
$6
$8
$7
May10
$7
$8
$9
Aug10
$8
$7
Nov10
$7
$6
$7
$7
$6
May11
$7
$9
$9
RWSA Charges
$32
$32
$32
$32
$32
$32
$32
$32
$32
$32
$32
$32
$33
$33
$33
$33
$33
$33
$33
$33
$33
$33
$33
$33
$32
$32
Difference
-$20
-$17
-$19
-$20
-$23
-$21
-$21
-$26
-$24
-$25
-$25
-$24
-$23
-$25
-$23
-$26
-$25
-$26
-$26
-$26
-$26
-$26
-$26
-$24
-$23
-$23
-$0.04
-$0.06
-$0.08
-$0.10
-$0.12
-$0.14
-$0.17
-$0.19
-$0.22
-$0.24
-$0.26
-$0.02
-$0.05
-$0.07
-$0.10
-$0.12
-$0.15
-$0.18
-$0.20
-$0.23
-$0.25
-$0.28
-$0.30
-$0.02
-$0.05
Jul-09
Fiscal YTD Difference -$0.02
Sep09
$13
Oct-09
Dec09
$11
Jun-10 Jul-10
Sep10
$10
Oct-10
Dec10
$7
Jun-11 Jul-11
Aug11
$8
FY 2010, 2011, and 2012 Urban (including Glenmore) & Crozet Sewer Comparison
ACSA Customer Usage & RWSA Flows
Usage & Flows (in Millions of Gallons)
150
140
130
120
110
100
90
80
ACSA Usage
107
Aug09
110
112
108
103
102
100
98
96
103
May10
112
111
113
Aug10
112
112
109
104
99
97
93
95
97
May11
103
107
114
RWSA Flows
109
109
110
122
170
215
188
171
199
147
129
116
105
111
119
128
124
118
121
119
184
145
165
121
121
123
Variance
13%
7%
18%
13%
14%
31%
24%
3%
25%
29%
17%
24%
2%
-1%
-2%
12%
66%
110%
87%
75%
106%
43%
15%
5%
-7%
-1%
Jul-09
Sep-09 Oct-09 Nov-09 Dec-09 Jan-10 Feb-10 Mar-10 Apr-10
Jun-10 Jul-10
Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11
Jun-11 Jul-11
Aug11
126
Charges & Revenues (in Thousands of Dollars)
FY 2010, 2011, and 2012 Urban (including Glenmore) & Crozet Sewer Comparison
ACSA Billed Sewer Usage & RWSA Billed Sewer Charges
$1,000
$900
$800
$700
$600
$500
$400
$300
$200
$100
$0
ACSA Revenue
$744
Aug09
$768
Sep09
$773
Oct09
$749
Nov09
$722
Dec09
$704
Jan10
$688
Feb10
$675
Mar10
$658
Apr10
$699
May10
$774
Jun10
$777
RWSA Charges
$351
$351
$355
$389
$537
$672
$589
$539
$623
$467
$410
Difference
$393
$417
$418
$360
$184
$32
$99
$136
$35
$231
$364
$0.39
$0.81
$1.23
$1.59
$1.77
$1.80
$1.90
$2.04
$2.07
$2.31
$2.67
Jul-09
$838
Aug10
$834
Sep10
$832
Oct10
$803
Nov10
$765
Dec10
$724
Jan11
$719
Feb11
$684
Mar11
$686
Apr11
$718
May11
$762
Jun11
$794
$372
$335
$352
$377
$413
$392
$373
$384
$379
$575
$458
$518
$404
$504
$481
$455
$390
$373
$351
$335
$305
$111
$259
$244
$3.07
$0.50
$0.98
$1.44
$1.83
$2.20
$2.55
$2.89
$3.19
$3.31
$3.57
$3.81
Jul-10
$794
Aug11
$874
$385
$421
$428
$410
$373
$446
$4.22
$0.37
$0.82
Jul-11
FY 2010, 2011, and 2012 Scottsville Sewer Comparison
ACSA Customer Usage & RWSA Flows
Usage & Flows (in Millions of Gallons)
5.00
4.50
4.00
3.50
3.00
2.50
2.00
1.50
1.00
0.50
ACSA Usage
1.27
Aug09
1.50
1.52
Nov09
0.98
1.52
1.33
1.34
1.03
May10
1.01
1.53
1.06
Aug10
0.93
0.99
Nov10
1.04
0.95
1.10
1.12
0.98
May11
1.01
RWSA Flows
2.14
2.14
1.92
1.76
3.05
4.23
3.18
3.32
3.03
2.07
2.05
1.53
1.71
1.54
1.26
1.47
1.79
1.58
1.36
1.36
2.37
1.80
1.86
1.49
1.46
1.50
Variance
68%
43%
54%
16%
211%
152%
110%
150%
127%
102%
103%
0%
61%
65%
14%
48%
71%
57%
43%
24%
112%
83%
84%
33%
40%
48%
Jul-09
Sep09
1.25
Oct-09
Dec09
1.68
Jun-10 Jul-10
Sep10
1.11
Oct-10
Dec10
1.01
Jun-11 Jul-11
1.12
1.04
Aug11
1.01
Charges & Revenues (in Thousands of Dollars)
FY 2010, 2011, and 2012 Scottsville Sewer Comparison
ACSA Billed Sewer Usage & RWSA Billed Sewer Charges
$35
$30
$25
$20
$15
$10
$5
$0
ACSA Revenue
$9
Aug09
$11
$8
Aug10
$7
RWSA Charges
$25
$25
$25
$25
$25
$25
$25
$25
$25
$25
$25
$25
$26
$26
$26
$26
$26
$26
$26
$26
$26
$26
$26
$26
$27
$27
Difference
-$16
-$14
-$19
-$14
-$18
-$13
-$14
-$18
-$16
-$18
-$18
-$14
-$18
-$19
-$18
-$18
-$18
-$18
-$19
-$18
-$18
-$19
-$18
-$18
-$19
-$19
Jul-09
Sep09
$6
Oct09
$11
Nov09
$7
Dec09
$12
Jan10
$11
Feb10
$7
Mar10
$10
Apr10
$7
May10
$7
Jun10
$11
Jul-10
Sep10
$8
Oct10
$7
Nov10
$7
Dec10
$7
Jan11
$7
Feb11
$8
Mar11
$8
Apr11
$7
May11
$7
Jun11
$8
Jul-11
$7
Aug11
$7
Fiscal YTD Difference -$0.02 -$0.03 -$0.05 -$0.06 -$0.08 -$0.10 -$0.11 -$0.13 -$0.14 -$0.16 -$0.18 -$0.19 -$0.02 -$0.04 -$0.05 -$0.07 -$0.09 -$0.11 -$0.13 -$0.15 -$0.16 -$0.18 -$0.20 -$0.22 -$0.02 -$0.04
Complete Check Register
Current File, 08/01/11 to 08/15/11
All Accounts, Sessions 000000 to 003649
Page: 1
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
Check
Checking Account:
100-100-018
MUNICI / Municipal & Financial 40745
Ck Date
Prity Invoice
Session
Reference
Amount
8/3/2011
M
003635
PO#8466
8988.00
11-086
MUNICI Subtotal :
Total For Check Account:
Checking Account:
8988.00
100-100-018
8988.00
100-100-020
TREAS4 / Treasurer of Virginia 28426
8/15/2011
1
PAYT080811
003647
327.32
TREAS4 Subtotal :
WWL / WWL, Inc.
28427
8/15/2011
1
PAYT080811
327.32
003647
241.44
WWL Subtotal :
Checking Account:
241.44
100-100-020
568.76
201-200-084
40747
8/15/2011
S
0.00
Subtotal :
ACSA / Albemarle County
Service Authorit
40748
8/15/2011
1
PAYT081111
003648
0.00
PETTY CASH
ACSA Subtotal :
ADVAN1 / Advance Auto Parts 40749
8/15/2011
1
JULY2011
003648
245.58
ON ACCOUNT
ADVAN1 Subtotal :
ALBEMA / Albemarle Lock &
Safe Company, In
40750
8/15/2011
1
23693
40751
40751
8/15/2011
8/15/2011
1
1
003648
CAFE072711
CAFE081011
003648
003648
Subtotal :
401.84
401.84
45.95
ALBEMA Subtotal :
Employee
Employee
245.58
45.95
CHILD CARE
CHILD CARE
200.00
0.31
200.31
Current File, 08/01/11 to 08/15/11
Page: 2
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
Employee
40752
8/15/2011
1
003648
CHILD CARE
ALLIED / Allied Concrete
Company
40753
8/15/2011
1
CAFE080211
000619809
40754
40754
8/15/2011
8/15/2011
1
1
MONAC0711
SCOTTS0711
110.00
003648
215.00
003648
003648
215.00
0226837950
0206600370
APPALA Subtotal :
ATLANT / Atlantic Machinery,
Inc.
40755
8/15/2011
1
58755
003648
40756
8/15/2011
1
PAYT072111
003648
PO#8404
40757
8/15/2011
1
JULY2011
003648
TOILET REB
8/15/2011
1
242459
CORP ACCT
003648
34.99
34.99
40759
8/15/2011
1
122169
003648
330.96
40759
8/15/2011
1
91320
003648
57.62
40759
8/15/2011
1
91381
003648
47.86
BATTLE Subtotal :
BAUM / Victor Baum
40760
8/15/2011
1
PAYT080111
003648
BAUM Subtotal :
BELSON / Belson Outdoors,
Inc.
3698.51
3698.51
BATTER Subtotal :
BATTLE / Battlefield Motors,
LLC
LLC
LLC
200.00
200.00
BANK Subtotal :
BATTER / Batteries Plus #196 40758
64650.00
64650.00
BALLAR Subtotal :
BANK / Bank of America
26.76
60.04
86.80
ATLANT Subtotal :
BALLAR / Edith S. Ballard
110.00
Subtotal :
ALLIED Subtotal :
APPALA / Appalachian Power
Amount
40761
8/15/2011
1
88082
003648
436.44
TOILET REB
100.00
100.00
306.00
Current File, 08/01/11 to 08/15/11
Page: 3
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
BLUE / Blue Ridge Builders
Supply
40762
8/15/2011
1
Session Reference
BELSON Subtotal :
JULY2011
003648
A-1009-CON
BLUE Subtotal :
Employee
40763
8/15/2011
1
CAFE080411
003648
40764
8/15/2011
1
PAYT072111
003648
MED. REIMB
8/15/2011
1
066533
TOILET REB
40766
40766
8/15/2011
8/15/2011
1
1
003648
AMB0811
AVON0811
003648
003648
51.00
51.00
A-1045904
A-1048121
CITY1 Subtotal :
CLIFDE / Clifden Greene
Condos
40767
8/15/2011
1
PAYT071811
003648
21.01
14.13
35.14
TOILET REB
CLIFDE Subtotal :
CONSO1 / Consolidated Pipe &
Supply Co.,In
40768
Supply Co.,In
40768
267.30
267.30
CHARL4 Subtotal :
CITY1 / City of Charlottesville
CITY1 / City of Charlottesville
9.32
9.32
BURKS Subtotal :
CHARL4 / Charlottesville Truck
Repair, Inc
40765
79.42
79.42
Subtotal :
BURKS / Deborah Burks
Amount
306.00
200.00
200.00
8/15/2011
1
2310842
003648
899.99
8/15/2011
1
2310905
003648
381.56
CONSO1 Subtotal :
1281.55
COUNT2 / County of Albemarle 40769
8/15/2011
1
1259
003648
274.40
8/15/2011
1
1260
003648
23.00
COUNT2 Subtotal :
DAILY / The Daily Progress
40770
8/15/2011
1
JULY2011
003648
DAILY Subtotal :
297.40
A-3309559
105.70
105.70
Current File, 08/01/11 to 08/15/11
Page: 4
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
DATAPR / DataPrint, LLC
Check
40771
Ck Date
8/15/2011
Prity Invoice
1
34157
Session
003648
Reference
DATAPR Subtotal :
DATAW / Data West
Corporation
40772
8/15/2011
1
INV73111
674.86
003648
725.00
DATAW Subtotal :
Employee
40773
8/15/2011
1
CAFE072911
003648
725.00
MED. REIMB
Subtotal :
DITCHW / Ditch Witch of
Roanoke, Inc.
40774
8/15/2011
1
C83084
003648
300.86
300.86
40775
8/15/2011
1
BLDGJUL11
003648
9995400000
2651.08
40775
8/15/2011
1
PETERSEP11
003648
3827498456
160.99
40775
8/15/2011
1
RT810JUL11
003648
2396032506
35.95
40775
8/15/2011
1
SANDSEP11
003648
9115297500
52.15
40775
8/15/2011
1
TREMJUL11
003648
5925565003
380.68
40775
8/15/2011
1
WHSEAUG11
003648
0005480009
432.06
DOMIN3 Subtotal :
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
3712.91
40776
8/15/2011
1
1807234
003648
19.30
40776
8/15/2011
1
1807670
003648
34.31
40776
8/15/2011
1
1807681
003648
12.30
40776
8/15/2011
1
1810391
003648
30.13
40776
8/15/2011
1
1810789
003648
98.06
40776
8/15/2011
1
1811112
003648
30.26
FERGUS Subtotal :
FIELDE / Fielder's Choice
Enterprises, Inc
94.79
94.79
DITCHW Subtotal :
DOMIN3 / Dominion Virginia
Power
Power
Power
Power
Power
Power
Amount
674.86
40777
8/15/2011
1
MEADOWD#4
003648
224.36
PO#8465
59248.75
Current File, 08/01/11 to 08/15/11
Page: 5
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
FIELDE Subtotal :
FISHER / Fisher Auto Parts,
Inc.
40778
8/15/2011
1
JULY2011
003648
59248.75
A-010280
FISHER Subtotal :
GCR / GCR Charlottesville
40779
40779
8/15/2011
8/15/2011
1
1
304-4029
4278
40780
8/15/2011
1
003648
003648
PAYT080111
003648
662.34
99.91
762.25
RAIN BARRE
GILL Subtotal :
GORHAM / Peter C. Gorham
40781
8/15/2011
1
PAYT080311
003648
40782
8/15/2011
1
PAYT072111
003648
REIMBURSEM
TOILET REB
40783
8/15/2011
1
3285448
003648
20.70
40783
8/15/2011
1
3285689
003648
40783
8/15/2011
1
3290688
003648
390.42
40783
8/15/2011
1
3296962
003648
71.10
40783
8/15/2011
1
3297002
003648
PO#8456
5065.26
40783
8/15/2011
1
3300158
003648
PO#8456
17760.00
PO#8407
40784
8/15/2011
1
PAYT080111
003648
40785
8/15/2011
1
PAYT072111
003648
HULL Subtotal :
351.22
23658.70
TOILET REB
HILLH Subtotal :
HULL / Jason Hull
300.00
300.00
HDSUPP Subtotal :
HILLH / Hogle Hill
790.00
790.00
HAINES Subtotal :
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
60.00
60.00
GORHAM Subtotal :
HAINES / Richard Haines
186.40
186.40
GCR Subtotal :
GILL / Lena Gill
Amount
200.00
200.00
TOILET REB
299.64
299.64
Current File, 08/01/11 to 08/15/11
Page: 6
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
JAMES / James River Solutions 40786
8/15/2011
1
S032033-IN
003648
1303.29
8/15/2011
1
S032034-IN
003648
780.89
8/15/2011
1
S032637-IN
003648
1591.68
8/15/2011
1
S032638-IN
003648
1067.37
JAMES Subtotal :
JOHNDE / John Deere
Financial
40787
8/15/2011
1
JUNE2011
003648
4743.23
28122-9018
JOHNDE Subtotal :
JOHNS2 / Johnson Controls,
Inc.
40788
8/15/2011
1
1-34938348
40789
8/15/2011
1
003648
19152
221.00
221.00
003648
42.50
JONAH Subtotal :
KIPLIN / The Kiplinger Tax
Letter
40790
8/15/2011
1
PAYT080211
003648
42.50
SUBSCRIPTI
KIPLIN Subtotal :
LOWES / Lowe's Companies,
Inc.
40791
8/15/2011
1
JULY2011
003648
LOWES Subtotal :
LUCKST / Luck Stone
Corporation
40792
8/15/2011
1
989842
003648
LUCKST Subtotal :
MAILIN / Mailing Services of
Virginia
Virginia
Virginia
5.16
5.16
JOHNS2 Subtotal :
JONAH / Jonah & Angie Ent,
LLC
Amount
38.00
38.00
9900033064
1152.97
1152.97
469.59
469.59
40793
8/15/2011
1
1107061
003648
298.38
40793
8/15/2011
1
1107062
003648
297.60
40793
8/15/2011
1
1107074
003648
321.70
MAILIN Subtotal :
917.68
Current File, 08/01/11 to 08/15/11
Page: 7
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
MARTI3 / Martin Marietta
Materials
Materials
Check
Ck Date
Prity Invoice
Session
Reference
40794
8/15/2011
1
9575534
003648
253.70
40794
8/15/2011
1
9575536
003648
290.40
MARTI3 Subtotal :
MEADOW / Meadowbrook
Hardware
40795
8/15/2011
1
JULY2011
003648
544.10
ON ACCOUNT
MEADOW Subtotal :
MLSMIT / M. Lee Smith
Publishers LLC
40796
8/15/2011
1
0516
40797
8/15/2011
1
003648
PAYT072111
003648
247.00
247.00
TOILET REB
MULLEE Subtotal :
PAYNEE / Elizabeth Payne
40798
8/15/2011
1
PAYT072111
003648
40799
8/15/2011
1
PAYT080111
003648
TOILET REB
40800
8/15/2011
1
PAYT080111
003648
RAIN BARRE
40801
8/15/2011
1
PAYT072711
003648
TOILET REB
40802
8/15/2011
1
PAYT072111
003648
RAIN BARRE
40803
8/15/2011
1
S101350590
TOILET REB
40804
8/15/2011
1
INV073111
003648
003648
100.00
100.00
1.97
REXEL Subtotal :
RICHMO / Richmond TimesDispatch
30.00
30.00
REISH Subtotal :
REXEL / Rexel Inc.
200.00
200.00
RAINS Subtotal :
REISH / Micah Reish
30.00
30.00
POWELL Subtotal :
RAINS / Steven Rains
100.00
100.00
PERIOL Subtotal :
POWELL / Glenn Powell
300.00
300.00
PAYNEE Subtotal :
PERIOL / John Periolat
47.90
47.90
MLSMIT Subtotal :
MULLEE / Amy Mullee
Amount
1.97
A-3113758
137.20
Current File, 08/01/11 to 08/15/11
Page: 8
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
Check
RIVAN1 / Rivanna Solid Waste
Authority
40805
Ck Date
Prity Invoice
8/15/2011
1
Session Reference
RICHMO Subtotal :
JULY2011
003648
ACCT. 70
RIVAN1 Subtotal :
SAFEWA / Safeware, Inc.
SAFEWA / Safeware, Inc.
40806
40806
8/15/2011
8/15/2011
1
1
3248305
3248332
003648
003648
179.20
425.90
605.10
40807
8/15/2011
1
ZA12004884
003648
118.65
40807
8/15/2011
1
ZA12005443
003648
304.50
SENSUS Subtotal :
SPECIA / Specialty Fasteners
of Ch'ville
of Ch'ville
of Ch'ville
of Ch'ville
423.15
40808
8/15/2011
1
165046
003648
80.71
40808
8/15/2011
1
165059
003648
8.50
40808
8/15/2011
1
165338
003648
107.80
40808
8/15/2011
1
165402
003648
51.96
SPECIA Subtotal :
SPRINT / CenturyLink
40809
40809
40809
40809
40809
40809
40809
40809
40809
40809
40809
40809
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
1
1
1
1
1
1
1
1
1
1
1
1
ASH0811
CROZET0811
DSL0811
GEORG0811
MAIN0811
MILLC0811
MILLCR0811
OLDF0711
PETER0811
REDF0811
REDH0811
WOOD0811
003648
003648
003648
003648
003648
003648
003648
003648
003648
003648
003648
003648
SPRINT Subtotal :
STJOHN / St. John, Bowling,
Lawrence &
1257.84
1257.84
SAFEWA Subtotal :
SENSUS / Sensus Metering
Systems
SENSUS / Sensus Metering
Systems
Amount
137.20
40810
8/15/2011
1
11017
003648
STJOHN Subtotal :
248.97
310049168
309582689
309584936
309374717
310434122
310360951
309803129
310322470
309402894
309823291
309751316
310408398
43.33
36.97
638.87
40.02
702.52
44.40
197.16
46.31
38.70
48.15
47.14
50.55
1934.12
7805.00
7805.00
Current File, 08/01/11 to 08/15/11
Page: 9
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
SUPPLY / The Supply Room
Companies, Inc.
Companies, Inc.
Check
Ck Date
Prity Invoice
Session
Reference
40811
8/15/2011
1
1587709-0
003648
313.23
40811
8/15/2011
1
1587709-1
003648
30.56
SUPPLY Subtotal :
SWINGL / Alice Swingle
40812
8/15/2011
1
PAYT072111
003648
343.79
TOILET REB
SWINGL Subtotal :
TEAM / Team Industrial
Services, Inc.
40813
8/15/2011
1
BOUNDARY#F
003648
40814
8/15/2011
1
1010786
003648
PO#8469
40815
40815
40815
40815
40815
8/15/2011
8/15/2011
8/15/2011
8/15/2011
8/15/2011
1
1
1
1
1
3354090012
3354090013
3354090014
3354090016
3359667011
003648
003648
003648
003648
003648
PO#8450
40816
8/15/2011
1
JULY2011
003648
PO#8424
PO#8424
PO#8424
PO#8424
PO#8424
40817
8/15/2011
1
AW45284
6035301200
40818
8/15/2011
1
003648
2020654609
993.97
993.97
003648
363.92
UNIFIR Subtotal :
USPOST / U. S. Postmaster
40819
8/15/2011
1
PAYT080411
003648
363.92
PERMIT 205
USPOST Subtotal :
USPS / Reserve Account
40820
8/15/2011
1
PAYT080411
003648
266.73
266.73
TRUCK2 Subtotal :
UNIFIR / UniFirst Corporation
1799.98
6223.96
1798.00
7210.73
449.96
17482.63
TRACTO Subtotal :
TRUCK2 / Truck Enterprises,
Inc.
5800.00
5800.00
TIGERD Subtotal :
TRACTO / Tractor Supply
2160.00
2160.00
TEAM Subtotal :
TIGERD / TigerDirect, Inc.
100.00
100.00
TEAM Subtotal :
TEAM / Team Industrial
Services, Inc.
Amount
9000.00
9000.00
A-38311585
1500.00
Current File, 08/01/11 to 08/15/11
Page: 10
Date: 9/7/2011 at 8:57 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
USPS Subtotal :
VAAWWA / VA-AWWA
VAAWWA / VA-AWWA
40821
40821
8/15/2011
8/15/2011
1
1
PAYT072811
PAYT72811
003648
003648
1500.00
A MORRISON
J. LYNN
VAAWWA Subtotal :
VERIZO / Verizon Wireless
40822
8/15/2011
1
6611584070
003648
40823
8/15/2011
1
53113
622280277
8/15/2011
1
003648
REQ8455
003648
180.25
180.25
TOILET REB
WEINST Subtotal :
WHITMA / Whitman, Requardt
& Associates, L
40825
8/15/2011
1
17-46480-1
003648
40826
40826
8/15/2011
8/15/2011
1
1
CAFE080511
PAYT080511
003648
003648
Subtotal :
201-200-084
Check Register Total :
RIVAN2/Rivanna Water &
Sewer Authority
8/11/2011
Bulk Water & Sewer Transfer
Check Register & Wire Total:
6027.00
6027.00
PO#8459
WHITMA Subtotal :
Employee
Employee
1386.45
1386.45
VOICEL Subtotal :
WEINST / Weinstein Properties 40824
385.00
385.00
770.00
VERIZO Subtotal :
VOICEL / VoiceLink
Communications
Amount
1780.00
1780.00
MED. REIMB
REIMBURSEM
100.00
595.00
695.00
234748.99
244305.75
1055793.54
1300099.29
Current File, 08/16/11 to 08/31/11
Page: 1
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Checking Account:
100-100-018
TRUCK2 / Truck Enterprises,
Inc.
40827
Ck Date
Prity Invoice
Session
8/24/2011
M
003667
AW5284CR
Reference
893.97
TRUCK2 Subtotal :
Checking Account:
100-100-020
ACAC / ACAC Fitness &
Wellness
28428
8/31/2011
1
893.97
100-100-018
893.97
PAYT082511
003663
A-RESP117
ACAC Subtotal :
HBESKI / Herbert L. Beskin,
Trustee
28429
8/31/2011
1
PAYT082511
8/31/2011
1
LTST0911
003663
003663
1125.00
1125.00
ALCSBL7396
THELIN Subtotal :
8/31/2011
1
PAYT082511
8/31/2011
1
PAYT082511
003663
003663
327.32
327.32
PLEDGES
UNITE5 Subtotal :
WWL / WWL, Inc.
28433
8/31/2011
1
PAYT082511
Checking Account:
201-200-084
/ ** ALIGNMENT **
40828
8/31/2011
S
003663
241.44
241.44
100-100-020
ALIGNMENT
70.00
70.00
WWL Subtotal :
128.96
128.96
TREAS4 Subtotal :
UNITE5 / United Way Thomas
Jefferson Area
28432
330.00
330.00
HBESKI Subtotal :
THELIN / The Lincoln National
Life Insuran
28430
Amount
2222.72
ALIGNMENT
0.00
Current File, 08/16/11 to 08/31/11
Page: 2
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session Reference
Subtotal :
ABCEXT / ABC Extinguishers,
LLC
40829
8/31/2011
1
003664
ABC3730
601.13
ABCEXT Subtotal :
ACTION / Action Lock, Safe &
Security Co.
40830
8/31/2011
1
11MAR213
601.13
003664
113.50
ACTION Subtotal :
ADVANO / Advantage Office
Systems
40831
8/31/2011
1
30063
113.50
003664
361.00
ADVANO Subtotal :
Employee
ALLIED / Allied Concrete
Company
40832
40833
8/31/2011
8/31/2011
1
1
CAFE082411
000624479
003664
361.00
CHILD CARE
40834
8/31/2011
1
PAYT081211
145.00
003664
217.00
003664
217.00
TOILET REB
ALLSAI Subtotal :
40835
40835
40835
8/31/2011
8/31/2011
8/31/2011
1
1
1
MONAC0811
RT7950811
SCOTTS0811
003664
003664
003664
8/31/2011
1
A05906
0226837950
0229422570
0206600370
40837
8/31/2011
1
201425
003664
455.00
455.00
003664
30609.95
ATLAN1 Subtotal :
AUTOZO / AutoZone, Inc.
40838
8/31/2011
1
951
003664
36.40
25.00
69.54
130.94
AQUA Subtotal :
ATLAN1 / Atlantic Utility
Solutions, Inc.
300.00
300.00
APPALA Subtotal :
AQUA / Aqua Air Laboratories,
Inc.
40836
145.00
Subtotal :
ALLIED Subtotal :
ALLSAI / All Saints Anglican
Church
Amount
0.00
30609.95
A-213718
11.98
Current File, 08/16/11 to 08/31/11
Page: 3
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
AUTOZO Subtotal :
BAKERM / Mary Baker
40839
8/31/2011
1
PAYT081711
003664
11.98
RAIN BARRE
BAKERM Subtotal :
BATTER / Batteries Plus #196 40840
8/31/2011
1
243414
40841
8/31/2011
1
003664
122537
13.50
13.50
003664
592.47
BATTLE Subtotal :
BECKER / Beckers LLC
40842
8/31/2011
1
13230
592.47
003664
182.05
BECKER Subtotal :
Employee
40843
8/31/2011
1
CAFE081211
003664
182.05
MED. REIMB
Subtotal :
BFI / Allied Waste Services
40844
8/31/2011
1
000465225
003664
40845
8/31/2011
1
14414
003664
BREWCO Subtotal :
CAPITA / Capital Tristate
40846
40846
40846
8/31/2011
8/31/2011
8/31/2011
1
1
1
S010659226
S010732959
S010772292
003664
003664
003664
CAPITA Subtotal :
Repair, Inc
Repair, Inc
Repair, Inc
Repair, Inc
0.85
0.85
A-2010536
BFI Subtotal :
BREWCO / Brewco Pipe &
Supply, Inc.
30.00
30.00
BATTER Subtotal :
LLC
Amount
142.19
142.19
PO#8440
1611.25
1611.25
5.61
6.21
6.70
18.52
40847
8/31/2011
1
066686
003664
78.03
40847
8/31/2011
1
066689
003664
38.00
40847
8/31/2011
1
066706
003664
41.39
40847
8/31/2011
1
066718
003664
1.00
Current File, 08/16/11 to 08/31/11
Page: 4
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Repair, Inc
40847
Ck Date
Prity Invoice
Session
8/31/2011
1
003664
066814
Reference
86.86
CHARL4 Subtotal :
CLERK1 / Clerk, Albemarle
County
40848
8/31/2011
1
REQ8197#2
003664
245.28
REISSUE
CLERK1 Subtotal :
County
40849
8/31/2011
1
REQ#8198#2
003664
40850
8/31/2011
1
PAYT081511
003664
REISSUE
40851
8/31/2011
1
INV072911
003664
EASEMENTS
40852
8/31/2011
1
PAYT081011
003664
A-1612
8/31/2011
1
2310961
395.00
395.00
RAIN BARRE
CONE Subtotal :
Supply Co.,In
40853
64.00
64.00
COBRAS Subtotal :
CONE / Charles Cone
30850.00
30850.00
CLERK1 Subtotal :
COBRAS / COBRA Solutions,
Inc.
2270.00
2270.00
CLERK1 Subtotal :
County
Amount
60.00
60.00
003664
335.00
CONSO1 Subtotal :
335.00
8/31/2011
1
083111DPRE
003664
DENTAL PRE
2722.90
8/31/2011
1
083111HPRE
003664
HEALTH PRE
8609.36
8/31/2011
1
HOSP083111
003664
HOSPITALIZ
41928.16
COUNT1 Subtotal :
CUMMI2 / Sean Cummings
40855
8/31/2011
1
PAYT082411
003664
53260.42
RAIN BARRE
CUMMI2 Subtotal :
CUMMIN / Cummins Atlantic,
Inc.
40856
8/31/2011
1
008-97581
003664
30.00
30.00
PO#8470
1305.93
Current File, 08/16/11 to 08/31/11
Page: 5
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
CUMMIN Subtotal :
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
Power
1305.93
40857
8/31/2011
1
AMBAUG11
003664
1450713233
217.42
40857
8/31/2011
1
BARRSEP11
003664
3816467504
2723.97
40857
8/31/2011
1
CSHOPJUL11
003664
4589780156
30.11
40857
8/31/2011
1
FAULCAUG11
003664
9722152502
9.50
40857
8/31/2011
1
GEORGJUL11
003664
9694377509
95.20
40857
8/31/2011
1
HOLIDAUG11
003664
3459448092
14.51
40857
8/31/2011
1
LEGOSEP11
003664
0893976829
63.64
40857
8/31/2011
1
OAKAUG11
003664
3694115001
117.15
40857
8/31/2011
1
OLDFSEP11
003664
9634630009
255.61
40857
8/31/2011
1
ROLLHJUL11
003664
2624300006
13.89
40857
8/31/2011
1
ROOKWAUG11
003664
5666293393
9.01
40857
8/31/2011
1
RT250AUG11
003664
0771930005
163.89
40857
8/31/2011
1
RT742SEP11
003664
9534967501
106.52
40857
8/31/2011
1
SUMMISEP11
003664
4823452430
30.99
40857
8/31/2011
1
WINTEAUG11
003664
0945818763
27.15
40857
8/31/2011
1
WOODJUL11
003664
0093014934
85.11
DOMIN3 Subtotal :
DRILLE / Drillers Service, Inc.
40858
8/31/2011
1
2011057-00
3963.67
003664
190.67
DRILLE Subtotal :
FEDEX / FedEx
FEDEX / FedEx
40859
40859
8/31/2011
8/31/2011
1
1
7588-20897
7596-10092
003664
003664
FEDEX Subtotal :
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
Amount
190.67
2968-57254
2968-57254
36.12
84.25
120.37
40860
8/31/2011
1
1812414
003664
35.05
40860
8/31/2011
1
1812427
003664
409.42
Current File, 08/16/11 to 08/31/11
Page: 6
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
FERGUS / Ferguson
Enterprises, Inc.
Check
Ck Date
Prity Invoice
Session
Reference
40860
8/31/2011
1
1812665
003664
41.29
40860
8/31/2011
1
1812789
003664
67.20
40860
8/31/2011
1
1813161
003664
51.20
FERGUS Subtotal :
FIELDE / Fielder's Choice
Enterprises, Inc
40861
8/31/2011
1
MEADOWD#5
003664
604.16
PO#8473
FIELDE Subtotal :
FIRSTM / First Med, Inc.
40862
8/31/2011
1
INV080411
003664
40863
8/31/2011
1
304-4436
PO#8477
40864
8/31/2011
1
003664
REQ8472
003664
99.91
99.91
PO#8472
GERMAN Subtotal :
GIBSO7 / Carl Gibson
40865
8/31/2011
1
PAYT082211
003664
40866
8/31/2011
1
PAYT081211
003664
TOILET REB
TOILET REB
40867
8/31/2011
1
3386736
003664
20.70
40867
8/31/2011
1
3467516
003664
232.00
40867
8/31/2011
1
3477763
003664
15.68
40868
8/31/2011
1
PAYT081011
003664
268.38
RAIN BARRE
HOMES Subtotal :
HUESTI / Alan Huestis
100.00
100.00
HDSUPP Subtotal :
HOMES / Bramante Homes
100.00
100.00
GRACE Subtotal :
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
HDSUPP / HD Supply
Waterworks, Ltd.
4002.00
4002.00
GIBSO7 Subtotal :
GRACE / Samuel Grace
1303.00
1303.00
GCR Subtotal :
GERMAN / Shirley Harlow
German
50048.66
50048.66
FIRSTM Subtotal :
Amount
40869
8/31/2011
1
PAYT080511
003664
60.00
60.00
RAIN BARRE
30.00
Current File, 08/16/11 to 08/31/11
Page: 7
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
HUESTI Subtotal :
HUGHEJ / James Hughes
40870
8/31/2011
1
PAYT081111
003664
30.00
TOILET REB
HUGHEJ Subtotal :
INTRAS / Intrastate Pest
Control Co., Inc.
40871
8/31/2011
1
570326
40872
8/31/2011
1
003664
PAYT081211
003664
48.00
48.00
TOILET REB
JACKSI Subtotal :
Employee
40873
8/31/2011
1
CAFE082311
003664
300.00
300.00
INTRAS Subtotal :
JACKSI / Lawrence Jacksina
Amount
200.00
200.00
MED. REIMB
Subtotal :
161.06
161.06
8/31/2011
1
S033301-IN
003664
1761.51
8/31/2011
1
S033302-IN
003664
760.31
8/31/2011
1
S033861-IN
003664
1570.81
8/31/2011
1
S033862-IN
003664
788.95
8/31/2011
1
S034336-IN
003664
1083.57
8/31/2011
1
S034574-IN
003664
1410.62
8/31/2011
1
S034917-IN
003664
176.16
JAMES Subtotal :
JONAH / Jonah & Angie Ent,
LLC
40875
8/31/2011
1
19206
7551.93
003664
56.00
JONAH Subtotal :
KEATHL / Jim Keathley
40876
8/31/2011
1
PAYT080411
003664
56.00
RAIN BARRE
KEATHL Subtotal :
KIRBY / Edward Kirby
40877
8/31/2011
1
PAYT080411
003664
KIRBY Subtotal :
30.00
30.00
RAIN BARRE
30.00
30.00
Current File, 08/16/11 to 08/31/11
Page: 8
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
KIRWAN / Donald Kirwan
40878
8/31/2011
1
003664
RAIN BARRE
PAYT082411
KIRWAN Subtotal :
LESTER / Linda Lester
40879
8/31/2011
1
PAYT080911
003664
40880
8/31/2011
1
PAYT082311
003664
TOILET REB
40881
8/31/2011
1
PAYT081711
003664
RAIN BARRE
40882
8/31/2011
1
991988
RAIN BARRE
003664
557.35
557.35
40883
8/31/2011
1
1107135
003664
398.06
40883
8/31/2011
1
1108059
003664
381.38
MAILIN Subtotal :
Materials
Materials
Materials
Materials
Materials
779.44
40884
8/31/2011
1
9614832
003664
145.42
40884
8/31/2011
1
9614837
003664
72.33
40884
8/31/2011
1
9635132
003664
138.46
40884
8/31/2011
1
9635133
003664
89.24
40884
8/31/2011
1
9635134
003664
157.50
MARTI3 Subtotal :
MATHES / Rob Mathes
40885
8/31/2011
1
PAYT081211
003664
MATHES Subtotal :
MILLER / Miller's Office
Products
60.00
60.00
LUCKST Subtotal :
Virginia
Virginia
60.00
60.00
LINDEN Subtotal :
LUCKST / Luck Stone
Corporation
100.00
100.00
LETZKU Subtotal :
LINDEN / Claire Linden
30.00
30.00
LESTER Subtotal :
LETZKU / Stephen Letzkus
Amount
40886
8/31/2011
1
522461
003664
602.95
TOILET REB
100.00
100.00
29.80
Current File, 08/16/11 to 08/31/11
Page: 9
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
MILLER / Miller's Office
Products
Check
Ck Date
Prity Invoice
Session
40886
8/31/2011
1
003664
523173
Reference
170.61
MILLER Subtotal :
MILLS / Jennifer Mills
40887
8/31/2011
1
PAYT081211
003664
200.41
TOILET REB
MILLS Subtotal :
MINNES / Minnesota Life
Insurance Company
40888
8/31/2011
1
PAYT082511
003664
LIFE INS.
40890
8/31/2011
1
141544
003664
222.50
8/31/2011
1
141562
003664
184.00
8/31/2011
1
PAYT082311
003664
406.50
RAIN BARRE
NEWTON Subtotal :
OBRIE1 / O'Brien & Gere
Engineers, Inc.
40891
8/31/2011
1
1126209
003664
40892
8/31/2011
1
AUGUST2011
003664
PO#8478
40893
8/31/2011
1
10802
6011160035
40894
8/31/2011
1
C11-06-009
003664
003664
PAPE Subtotal :
PAULET / W. F. Paulett & Son,
Inc.
40895
8/31/2011
1
101539/1
003664
PAULET Subtotal :
185.89
185.89
179.54
OLDMIL Subtotal :
PAPE / Pape and Company,
Inc.
9500.00
9500.00
OFFICE Subtotal :
OLDMIL / Old Mill, Inc.
30.00
30.00
OBRIE1 Subtotal :
OFFICE / Office Depot Credit
Plan
472.46
472.46
MOORES Subtotal :
NEWTON / Abigail Newton
100.00
100.00
MINNES Subtotal :
MOORES / Moore's Electrical &
Mechanical
40889
MOORES / Moore's Electrical &
Mechanical
40889
Amount
179.54
PO#8474
2500.00
2500.00
17.94
17.94
Current File, 08/16/11 to 08/31/11
Page: 10
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
PRIOR1 / Priority Elevator
Check
40896
Ck Date
8/31/2011
Prity Invoice
1
425
Session
003664
Reference
AUGUST/SEP
PRIOR1 Subtotal :
RAGSDA / Shane T. Ragsdale
DBA/
40897
8/31/2011
1
005
003664
126.00
SPO#8444
RAGSDA Subtotal :
RAPPAH / Rappahannock
Electric Cooperative
40898
8/31/2011
1
BRIAR0711
003664
7397720000
65.99
40898
8/31/2011
1
NRIVAN0711
003664
6397720000
136.74
40899
8/31/2011
1
280185
003664
202.73
PO#8480
RAPPAH Subtotal :
RHDONN / Dex One
40900
8/31/2011
1
AUGUST2011
003664
40901
8/31/2011
1
08122
300118889
40902
8/31/2011
1
003664
49025945-1
1346.75
1346.75
003664
76.00
RSC Subtotal :
of Ch'ville
of Ch'ville
of Ch'ville
of Ch'ville
76.00
40903
8/31/2011
1
165434
003664
68.36
40903
8/31/2011
1
165470
003664
9.54
40903
8/31/2011
1
165666
003664
37.37
40903
8/31/2011
1
165667
003664
3.75
SPECIA Subtotal :
52.00
52.00
RIVAN2 Subtotal :
RSC / RSC Equipment Rental
2157.09
2157.09
RHDONN Subtotal :
RIVAN2 / Rivanna Water &
Sewer Authority
2000.00
2000.00
RAPPAH Subtotal :
Amount
126.00
40904
40904
40904
40904
8/31/2011
8/31/2011
8/31/2011
8/31/2011
1
1
1
1
CHILLL0811
EDNAM0811
MOS0911
OLDF0811
003664
003664
003664
003664
119.02
309552912
309696323
309580249
310322470
78.00
117.00
40.74
47.18
Current File, 08/16/11 to 08/31/11
Page: 11
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
40904
Ck Date
8/31/2011
Prity Invoice
1
SAND0911
Session
003664
Reference
310148395
SPRINT Subtotal :
SUPERS / Super Shoe Stores,
Inc.
40905
8/31/2011
1
0044821
321.24
003664
1356.26
SUPERS Subtotal :
Companies, Inc.
Companies, Inc.
1356.26
40906
8/31/2011
1
1593891
003664
24.09
40906
8/31/2011
1
1594978
003664
134.70
SUPPLY Subtotal :
TENCAR / Tencarva Machinery
Co., Inc.
40907
TENCAR / Tencarva Machinery
Co., Inc.
40907
158.79
8/31/2011
1
260277
003664
9.14
8/31/2011
1
261197
003664
23.14
TENCAR Subtotal :
TESOMI / Alma Tesomiere
40908
8/31/2011
1
PAYT080911
003664
32.28
TOILET REB
TESOMI Subtotal :
THELIN / The Lincoln National
Life Insuran
40909
8/31/2011
1
STLT0911
003664
40910
8/31/2011
1
AUGUST2011
003664
100.00
100.00
ALCSBL7396
THELIN Subtotal :
TRACTO / Tractor Supply
Amount
38.32
542.92
542.92
6035301200
TRACTO Subtotal :
183.47
183.47
8/31/2011
1
PAYT0815
003664
LYNN
25.00
8/31/2011
1
PAYT081511
003664
CLINDEDINS
25.00
8/31/2011
1
PAYTO81511
003664
UNDERWOOD
25.00
TREAS2 Subtotal :
TREAS3 / Treasurer of Virginia VRS
40912
TREAS3 / Treasurer of Virginia VRS
40912
75.00
8/31/2011
1
LIFE0811
003664
LIFE INS.
8/31/2011
1
RETIRE0811
003664
RETIREMENT
720.71
32560.58
Current File, 08/16/11 to 08/31/11
Page: 12
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Check
Ck Date
Prity Invoice
Session
Reference
TREAS3 Subtotal :
40913
40913
40913
40913
40913
8/31/2011
8/31/2011
8/31/2011
8/31/2011
8/31/2011
1
1
1
1
1
2020655443
2020656273
2020657127
2020657224
2020657973
33281.29
003664
003664
003664
003664
003664
389.36
363.08
361.73
38.00
360.38
UNIFIR Subtotal :
VAUTIL / Virginia Utility
Protection Servi
40914
8/31/2011
1
07110004
003664
1512.55
SPO#8471
VAUTIL Subtotal :
WAHL / Corbin Wahl
40915
8/31/2011
1
PAYT082411
003664
40916
8/31/2011
1
PAYT080511
003664
TOILET REB
RAIN BARRE
40917
8/31/2011
1
1846480004
003664
SPO#8178
40917
8/31/2011
1
2-46480-7
003664
40917
8/31/2011
1
20-46480-3
003664
SPO#8177
18545.71
40917
8/31/2011
1
5-46480-6
003664
SPO#8361
15475.70
40918
8/31/2011
1
CAFE081611
003664
40919
8/31/2011
1
170440
39294.03
MED. REIMB
40920
8/31/2011
1
003664
CAFE082911
003664
Subtotal :
7.00
7.00
175.00
WRIGHT Subtotal :
Employee
615.68
4656.94
Subtotal :
WRIGHT / Harry A. Wright's,
Inc.
30.00
30.00
WHITMA Subtotal :
Employee
300.00
300.00
WALTEE Subtotal :
& Associates, L
& Associates, L
& Associates, L
& Associates, L
1056.30
1056.30
WAHL Subtotal :
WALTEE / Eric Walter
Amount
175.00
MED. REIMB
165.00
165.00
Page: 13
Date: 9/7/2011 at 9:03 AM
Date:
Payment / Vendor
Information
Current File, 08/16/11 to 08/31/11
Check
Ck Date
Prity Invoice
201-200-084
Check Register Total :
Session
Reference
Amount
294172.97
297289.66
ALBEMARLE COUNTY SERVICE AUTHORITY
AGENDA ITEM EXECUTIVE SUMMARY
AGENDA TITLE: FY 2012 Capital
Improvement Program (CIP)
AGENDA DATE: September 15, 2011
STAFF CONTACT(S)/PREPARER:
Peter C. Gorham, P.E., Director of
Engineering
CONSENT AGENDA:
ACTION:
ACTION:
□
INFORMATION:
■
□
INFORMATION:
■
ATTACHMENTS: YES
BACKGROUND: Monthly CIP Report summarizing changes to the CIP
Schedule, status report on active CIP Projects, list of Active Private Development
Projects and revised CIP Schedule.
DISCUSSION:
-Schedule changes for two CIP Projects
-Questions about current status of active CIP Projects
BUDGET IMPACT: None.
RECOMMENDATIONS: None.
BOARD ACTION REQUESTED: Approval of the Consent Agenda.
ATTACHMENTS:
-List of CIP schedule changes
-Monthly CIP Report (September 2011)
-List of Active Private Development Projects (September 2011)
-Revised CIP Schedule (September 2011)
060806CIPMemo091511
Albemarle County Service Authority (ACSA)
CIP Schedule Revisions
September 2011
1. The design phase of the Ashcroft Water Improvements Project has been
extended to October 2011.
2. The design phase of the Ashcroft Pump Station #1 Project has been extended to
December 2011.
060806CIPRevisions091511
Capital Improvement Project Report
September 2011
a) Facility Improvements-Maintenance Shop/Main Office (Account Code
302-000): The contractor has begun work at the Maintenance Building.
The ACSA is obtaining quotes for the locksmith work.
The Contractor is finishing up work on the fire alarm pull stations. The
locksmith has completed the hardware changes to the doors.
The work on the fire alarm pull-stations has been completed. The conduit
across the parking lot has been completed for the fire alarm system.
The contractor is running wire between the Main Office and the
Maintenance Shop. ACSA personnel are extending electrical power to the
doors with card readers. The anticipated completion date for the fire and
security system upgrades is September 30, 2010. Cost estimates for
remaining work in the CIP project have been prepared. A Board
authorization is proposed for this project.
Power feeds have been extended to all doors with card readers. The
power connection has been completed between the Maintenance Shop
and the Main Office. The contractor is scheduling the final connection of
power to the warning panels and card readers. A Board authorization was
dropped from last month’s Consent Agenda. Cost estimates for the
remaining work of this project are still being prepared.
The fire alarm system has been placed in service. Access cards are
currently being programmed into the security software. Once the cards
have been programmed, they will be distributed and the security system
will be placed online. Cost estimates have been developed for the
remaining work under this project. A Board authorization is proposed for
this project.
We have opted to use the security access cards as identification cards.
The cards that will accept the ID imprint have been ordered and will be
programmed when they are received. The card printer used to imprint the
ID information on the cards has been ordered and is expected to be
delivered within a couple of weeks.
The security cards have been received and will be programmed to operate
the secure doors. Delivery of the card printer has been delayed, due to an
error of the supplier.
1
We have received the card printer and all photos have been taken for the
ID/security cards. The IT Department is proceeding with programming the
secure access cards and we anticipate distribution of the cards the week
of February 14, 2011.
The security and fire alarm system are operational and all personnel
access ID cards have been distributed. Water conserving fixtures have
been installed in all the bathrooms. Only the waterless urinals remain to
be installed.
ACSA staff is waiting on the close-out documents for the fire/security
system contract.
We have received the closeout documents for the fire/security system
contract and they are under review. All water saving plumbing fixtures
have been installed in the restrooms. Maintenance is preparing a bid
document for the automatic pump fuel measurement system.
ACSA staff has received quotes from the fire/security system contractor
for different options to add an external strobe light. This will assist police
responders in identifying the location of a security breach when they arrive
onsite.
Materials have been ordered for additional work on the security system.
An external visual strobe light will be placed on the Maintenance Building
and a visual warning light will be installed next to the keypad in the
Maintenance Building.
The additional work on the security system has been completed.
Requests for Quotes (RFQ’s) have been developed to send out for
prices on painting, fueling station improvements and the electronic
gate. ACSA staff is also exploring the installation of an oil/water
separator to protect storm water runoff from the fuel station area.
b) Key West Water Replacement (Account Code 309-000): The parts
have been obtained for inserting the valves. Test holes are scheduled to
begin the week of October 11, 2010. Once test holes are completed,
notification of work letters will be delivered to our customers.
Four new valves have been installed in the Key West Subdivision that will
aid in isolating smaller areas of the neighborhood in the event of a main
break. This completes the work scheduled for this fiscal year.
A Scope of Services for the design of the replacement water system has
been provided to our term contract consultant to prepare a proposal for
consideration.
2
Our term contract consultant has provided us with a design proposal for
this project. A Board authorization is proposed for this project.
A kick-off meeting was held with our consultant on July 27, 2011 to
discuss various aspects of the water main design. Letters have been sent
to our customers to inform them that surveying crews will be in the area
beginning the week of August 22, 2011. The ACSA Maintenance
Department is verifying the condition of some existing water service
laterals that have no record of being upgraded during the previous CIP
project.
Surveying is underway in the subdivision. ACSA staff performed a
fire flow test in the subdivision to provide our consultant with data to
aid in the design of the replacement water mains.
c) Shoppers World Water Main Relocation (Account Code 310-000): A
kick-off meeting was held on February 22, 2011. ACSA’s Maintenance
Department has completed a test dig of the existing water main behind the
shopping center. The field survey is scheduled for the week of March 14,
2011.
The field surveying has been completed. The consultant is working on the
50% design documents.
Comments on the 50% design documents have been returned to the
consultant. A conference call was conducted with Federal Realty
(shopping center property owner) and ACSA. There are plans for the
Whole Foods Store to be vacant from July 1 st through November 15th this
year, allowing space for construction to proceed during business hours. A
Board authorization is proposed for this project.
consultant.
Our consultant has prepared a proposal for Bid and
Construction Phase Services. A Board authorization is proposed for this
project.
The 100% design documents have been approved and the project is
ready to bid. The initial proposed bid date has been pushed back,
pending receipt of the executed easement from the property owner.
We have obtained the easement from the owner of the shopping center
and the project was advertised for bids on August 7, 2011. Bids will be
opened at 2:00 pm on August 26, 2011. This project will be discussed as
an Agenda item.
3
A total of eight bids were received on August 26, 2011 and
Commonwealth Excavating, Inc. (CEI) was the apparent low bidder.
Our consultant recommended award of the contract to CEI and a
Notice of Award along with the Standard Form of Agreement have
been sent to CEI for execution. They are in the process of preparing
the bonds and certificate of insurance for our review. A Board
d) St. George Avenue/Buck Road Water Main Replacement (Account
Code 311-000): A kick-off meeting is scheduled for February 11, 2010.
The kick-off meeting was held and ACSA staff increased the scope of the
design to eliminate additional transite water mains and complete the loop
of new 8-inch diameter water mains between Crozet Avenue and Buck
Road. We also eliminated a 2-inch diameter main on St. George Road. A
A letter of agreement for the additional scope of design work was sent to
the consultant. Field surveying is underway.
A pre-alignment meeting was held with our consultant to review the
completed surveying and street layout on June 4, 2010.
An alignment meeting was held with our consultant on June 30, 2010 to
discuss design issues.
The 50% design documents have been received and they are under
review.
consultant. A public meeting is scheduled for September 30, 2010 at 7:00
p.m. in the Crozet Elementary School cafeteria.
A public meeting was held on September 30, 2010 and one member of the
public attended. We anticipate receipt of the 90% design documents by
October 15, 2010.
The 90% design documents have been received and are currently under
review. The consultant is identifying the number of plats required, due to
the mix of different rights-of-way along the road. When the number of
plats has been verified, we will ask for Board authorization to appropriate
the funds for the additional design work of preparing the easement plats.
Geotechnical investigations are being conducted along the route of the
proposed water main. We anticipate receiving the geotechnical report
around mid-January 2011.
4
consultant.
consultant. The consultant is working on a final count for the number of
easements required.
We anticipate bringing an authorization for
easement plat preparation to the Board at the March meeting.
A Scope of Services has been prepared and sent to our consultant for
easement acquisition services. The consultant is exploring ways to
combine easements to reduce the number of plats to be prepared.
The consultant has consolidated the required 73 easements to be shown
on 20 easement plat sheets to reduce the cost of plat preparation. We
have received the 100% design documents and they are under review.
The surveyor has begun preparing easement plats. We anticipate
bringing an authorization for easement preparation and easement
acquisition services to the Board at the June meeting.
Our consultant has submitted a proposal for easement acquisition
services for this project and provided us with the number of easements to
be prepared. A Board authorization is proposed for this project.
Twelve plats have been created and revised, two of which have been
forwarded to Mr. Jim Bowling’s office for deed preparation. These first two
plats represent nine deeds of easement.
All plats have been completed and have been forwarded to Mr. Jim
Bowling’s office for deed preparation. Seventy-one deeds will be required
for this project. As deeds are prepared they will be forwarded to the
consultant for easement acquisition.
Eight completed deeds of easement have been forwarded to our
consultant for easement acquisition.
e) Ashcroft Water Improvements (Account Code 312-000): The kick-off
meeting will be held on January 13, 2010.
The consultant has made arrangements for a temporary water tank to
allow the draining of the upper Ashcroft Storage Tank for inspection.
The repair of the damaged tank panel will be coordinated with the draining
of the tank for inspection.
5
The tentative schedule for the tank inspection and the repair of the
damaged tank panel has been set for the week of April 5, 2010.
In coordination with the tank inspection and repair of the damaged tank
panel, a physical mixing system will also be installed in the tank. The
design criteria for the mixing system is currently being developed. The
schedule for draining the tank has been pushed back to allow time for the
design and manufacture of the mixing system. A pre-application meeting
was held with the County to determine site plan requirements for the new
10,000 gallon replacement tank.
We anticipate receipt of the 50% design documents the week of May 10,
2010. Our consultant is studying the necessary upgrades to the Ashcroft
Pump Station #1 to incorporate this design into the project.
The 50% design documents were received and reviewed. Comments
were returned to the consultant. A proposal is being developed by the
consultant to address the additional design scope warranted by the severe
termite damage to the Ashcroft Pump Station #1.
Test digs were completed in the vicinity of the existing Ashcroft Pump
Station #1 to locate the inlet and discharge mains. Due to severe termite
damage at Ashcroft Pump Station #1, the consultant has been directed to
design a replacement pump station. A meeting with RWSA personnel is
being scheduled to review the location of the new pump station on the
Pantops Tank site.
RWSA staff has agreed to allow ACSA to construct a new Ashcroft Pump
Station #1 adjacent to the existing station (to be demolished) on their
Pantops Tank site. Survey letters have been sent to customers to begin
verifying which homes have pressure reducing valves (PRVs) to ensure
homes in the areas where pressure will increase are protected.
The tank mixing system design is complete. Approximately 50% of the
property owners responded to our survey concerning PRV’s on their
private water service lines. Field work will be conducted to verify the
existence of PRV’s in the targeted area.
Shop drawings for the mixing system are being finalized for submission
and approval. Field survey of individual properties has begun to establish
existence of household PRV’s.
Shop drawings for the tank mixing system have been received, reviewed
and comments returned to the consultant for revision. We anticipate
bringing a proposal for the additional design work required for the
6
replacement of Ashcroft Pump Station #1 to the Board at their December
meeting.
The manufacturer of the tank mixing system is working on finalizing the
shop drawing. ACSA staff will meet with our consultant to discuss the
scope and additional design proposal cost for the new Ashcroft Pump
Station #1.
The shop drawings for the mixing system have been completed and
approved. ACSA staff is working with our consultant to set a production
schedule and delivery date for the mixing system to coincide with the tank
inspection in early spring. The consultant is preparing a revised design
proposal for the new Ashcroft Pump Station for the February Board
meeting.
Due to the need to completely replace the Ashcroft Pump Station #1, it will
again be established as a separate project from the Ashcroft Water
Improvements. A meeting has been scheduled with our consultant for
February 11, 2011 to discuss finalizing the design documents and move
the Ashcroft Water Improvements Project to the bidding phase. The tank
mixing system has begun production with a tentative delivery date during
the week of April 11, 2011.
The components of the tank mixing system have been received. Our
consultant is working to finalize the plans for replacement of the horizontal
storage tank and upgrades to the PRV assemblies.
The Ashcroft Upper Tank is currently off-line and has been inspected by
our consultant. Mid-Atlantic Construction will be replacing the damaged
tank panel and making any needed spot repairs the week of April 11,
2011. They will also be installing the tank mixing system during this time
period. ACSA staff anticipates putting the tank back in service on April 22,
2011, after disinfection and bacteriological testing is completed.
We have received the draft report of the Ashcroft Upper Tank inspection
and it is under review. Mid-Atlantic has replaced the damaged tank panel
and made spot repairs throughout the inside of the tank. A mixing system
was installed in the tank while it was out of service.
A public meeting will be scheduled near the end of July 2011. We
anticipate receiving the 90% design documents in early to mid-August.
The 90% design documents have been received from our consultant and
are currently under review. A public meeting with the neighborhood has
been scheduled for July 27, 2011 at 7:00 p.m. in the subdivision’s
clubhouse.
7
A public meeting was held with members of the neighborhood on July 27,
2011, which was well attended and well received. A Fact Sheet is being
prepared for mailing to the whole subdivision to provide information about
the project for those customers who were unable to attend the meeting.
A Fact Sheet describing the project, including a list of answers
provided to questions at the public meeting were mailed to all our
customers in Ashcroft. Graphic displays handed out at the public
meeting have been posted on the ACSA website. ACSA review of the
90% design documents is nearly complete.
f) Ashcroft Pump Station #1 (Account Code 312-000): The 50% design
documents have been received from our consultant and are under review.
A standby generator has been added to the scope of the design for
the replacement pump station. ACSA review of the 50% design
documents is nearly complete.
g) West Leigh Water Replacement Phase 2 (Williston & Emerson Drives)
(Account Code 315-000): The mussel survey report has been received
and no Spiny Mussels were found below the dam. The design will
proceed with a stream crossing below the dam.
consultant. We anticipate delivery of the 90% design documents in April.
The 90% design documents are expected to be submitted by April 24,
2009.
The 90% design documents have been received and are under review.
consultant.
ACSA staff met with the property owner below the dam to review the
alignment of the water main across his property. The proposed alignment
will be staked out for him. The consultant is working on the 100% design
documents.
The property owner below the dam is reviewing the revised alignment
through his property. The consultant will provide us with the number of
plats required for this project.
Additional topographic survey is required to accommodate the requested
alignment change by the property owner below the dam.
8
Comments have been returned to the consultant on the 100% design
documents. Two easement plats will be required for this project. A Board
Our consultant is working on completing the design revisions below the
dam.
The draft easement plats have been received and are under review.
ACSA staff will meet with the two property owners below the dam to show
them the final alignment.
Our consultant is working on final revisions to the plats and water main
design below the dam. The joint permit has been sent to VMRC and they
have relayed it to the U.S. Army Corps of Engineers (USACE).
We were unable to relocate the stream, and after conferring with the
property owners below the dam it was decided additional fortification of
the stream bank to combat erosion was necessary. Our consultant is
working on the final design below the dam and revising the easement
plats.
We anticipate receiving the 100% design documents by the end of
December 2010.
Delivery of the 100% design documents is anticipated before the end of
January. The VMRC has issued the joint permit for the work below the
dam. It will have to be modified to account for additional design of stream
bank protection. The consultant is preparing a proposal for the additional
design work and permit modification.
The consultant has submitted a proposal for the additional design work
below the dam and the modification of the VMRC permit. A Board
The modified Nationwide Permit has been submitted to the VMRC. The
deeds of easement for the two properties, requiring easements, have
been received and ACSA will be making offers to the property owners
soon. A Board authorization is proposed for this project.
ACSA staff is in the process of acquiring the necessary easements for
constructing the project. The E&S Control Plan is currently under review
by the County. The modification of the Nationwide Permit has been
approved.
9
The revised E&S Control Plan has been submitted to the County.
Negotiations for obtaining the two easements necessary for the work are
on-going.
The E&S Control Plan has been approved by the County. A final offer has
been made for one of the two easements needed for construction. A final
offer for the second easement will be made soon. This project will be
discussed as an Agenda item.
ACSA staff has made final offers to the two property owners where
easements are required and one of the easements has been obtained.
All easements have been acquired. A bid schedule will be developed
in the future in coordination with the other CIP projects proposed for
FY 2012.
h) Berwick Road Water Main Replacement (Account Code 320-000): A
proposal for the design has been received from our consultant and
reviewed. A Board authorization request is proposed for this project.
The design kick-off meeting was held with our consultant on July 22, 2009.
Field surveying is currently underway.
ACSA staff and our consultant met with the U.Va. Foundation and Boar’s
Head Inn personnel on September 8, 2009 to discuss the water main
alignment and potential construction schedule.
ACSA Maintenance is working on test pits to determine location, size and
material of existing mains at the connection point. Comments on the 50%
design documents have been returned to our consultant. The UVA
Foundation was given a complimentary copy of the 50% design plan for
their review and comment.
Test pits have been completed and the information has been provided to
our consultant. The 50% design plan was reviewed in person with the
UVA Foundation personnel. The consultant is working on the 90% design
documents.
ACSA is soliciting prices for hand auguring to complete geotechnical
investigations with quotes due on December 15, 2009. The 90% design
documents have been received and are under review.
Gooch Engineering will complete the geotechnical investigations as soon
as U.Va. Foundation grants their consent. Comments on the 90% design
documents have been returned to the consultant.
10
The geotechnical investigation has been completed. An alignment shift
was made at the request of the U.Va. Foundation (UVAF) and we are
awaiting confirmation of the design change, prior to preparing the plat.
The consultant is working on the 100% design documents.
The geotechnical report was received from Gooch Engineering and it has
been forwarded to our consultant.
ACSA staff is working with the UVAF and Boar’s Head Inn to finalize the
design for work around the entrance to the Inn.
The alignment in the vicinity of the Boar’s Head Inn has been approved by
UVAF and Boar’s Head Inn management. The consultant is working on
the plat and will complete the 100% design documents.
The 100% design documents have been received and reviewed.
Comments have been returned to the consultant. A Board authorization
request is proposed for this project.
The consultant is working on the 100% design document revisions and the
final plat revisions.
The 100% design documents along with deeds of easement have been
delivered to the UVAF for final approval.
ACSA staff has sent a follow-up letter to the UVAF requesting a response
to our request for easements with a deadline of January 28, 2011.
We have acquired the necessary easements for construction of the
project. This project will be constructed in FY 2012.
A scope was provided to our consultant for Bid and Construction Phase
Services and we have received their proposal for these services. A Board
The project was advertised for bids on August 28, 2011. A pre-bid
meeting is scheduled for September 14, 2011 and bids will be opened
on October 6, 2011.
i) Glenmore Tank Study (Account Code 324-000): The kick-off meeting
was held on October 28, 2009. ACSA provided GIS information to the
consultant and identified their points of contact with Albemarle County and
RWSA.
The consultant is setting up the hydraulic model and the ACSA has
provided fire flow test data. The design criteria for the tank siting
11
evaluation have been reviewed by staff and comments have been
returned to the consultant.
The consultant has identified some preliminary sites for the water storage
tank.
We anticipate receiving the draft tank study the week of February 15,
2010.
The draft study has been received and reviewed. Comments on the draft
study have been returned to our consultant.
The final draft report has been received and is currently under review.
Comments have been returned to the consultant on the final report so that
it can be completed.
The final tank report is complete. This project will be discussed as an
Agenda item.
The questions about funding of the tank through either previous or existing
proffers, and/or a special rate district are being investigated.
The ACSA staff has developed a recommendation concerning the cost of
designing and constructing the new tank. This project will be discussed as
an Agenda item.
ACSA staff will be meeting during the week of December 13, 2010 to
discuss the next steps for land acquisition and public outreach.
ACSA staff will be meeting with the East Rivanna Volunteer Fire Company
Board in the near future to discuss purchasing a portion of their parcel to
use as a tank site. ACSA staff has had preliminary discussions with
County staff to determine their requirements for the project. Our
consultant has been given a scope of services covering activities related
to public outreach in order to prepare an estimate.
A meeting was held on January 18, 2011 with the East Rivanna Volunteer
Fire Company (ERVFC) Board to discuss the project. The Board
members seemed very receptive to the proposal, but several members
seemed hesitant to sell any land. Our attorney has reviewed the deed for
the property and confirmed the County of Albemarle would need to
execute any land transaction in addition to the ERVFC. The proposal for
public outreach services has been received from our consultant and it is
currently under review.
12
A pre-application meeting is being scheduled with County staff to review
the requirements for the proposed tank design. Mr. O’Connell met with
members of the Village of Rivanna Advisory Council on April 11, 2011 to
discuss the proposed tank project in general. ACSA staff is reviewing the
takeaways from that meeting in planning the future public meeting
approach.
A pre-application meeting was held on May 9, 2011 with County staff to
identify the issues related to using the ERVFC site and the steps required
to initiate the site development process.
The tank project will require a site plan amendment and the County must
complete a review of the proposed project to determine if it is in
compliance with the Comprehensive Plan. The Glenmore Tank Siting
Study Final Report will need to be amended, due to an increase in the
number of lots in the development area. Another meeting is being
scheduled with the ERVFC to try and reach an agreement on purchasing
property or obtaining an easement for the proposed tank.
The amendment of the Glenmore Tank Siting Study Final Report has been
completed. The volume of the proposed tank was increased slightly.
Another meeting has been scheduled with the ERVFC on August 9, 2011
at 7:30 p.m. to try and reach an agreement on purchasing property or a
permanent easement for the proposed tank.
ACSA staff met with the ERVFC Board to discuss constructing a tank in
the eastern corner of their property. Their Board was provided with a
conceptual layout for a ground storage tank with a pump station showing
the amount of land required, either for purchase of a portion of their lot or
obtaining a permanent easement. Estimates were provided for both
means of land acquisition, including the easements required for the water
mains. The ERVFC Board stated a willingness to move forward for the
benefit to the community and will begin talking to the County to bring them
into the process. ACSA staff will obtain an appraisal of both land
acquisition options to provide a framework for further negotiation.
A full title report has been completed on the ERVFC property.
Existing easements associated with the property were identified in
the title report and ACSA staff is evaluating what impact, if any, they
could have on using the property for a tank. ACSA staff has
obtained prices for two appraisal options of the property. A meeting
has been scheduled with a representative of Glenmore Associates
on September 8, 2011 to discuss access and water easements to
reach the property.
13
j) Hardware Street Water Extension and Scottsville Phase 2 Sewer
(Account Code 326-000): A kick-off meeting is scheduled at the site for
September 14, 2009. The ACSA will discuss the addition of the Scottsville
Phase 2 Sewer Project to the design scope.
The field surveying is nearing completion. We anticipate receiving the
50% design documents the week of October 12, 2009. We have received
a design proposal cost estimate for the inclusion of Scottsville Phase 2
Sewer Project in this project. A Board authorization is proposed for this
project.
The surveying for the sewer portion of the project has been completed.
We anticipate receiving the 50% design documents by the end of
November 2009.
The consultant has submitted a revised schedule based upon the addition
of the Scottsville Sewer Phase 2 design and it is under review.
We anticipate receiving the 50% design documents the week of February
1, 2010.
Notices about the increase in connection fees were sent to potential water
customers along Hardware Street with commitment letters included. The
50% design documents have been received and are under review.
consultant.
A public meeting has been scheduled for May 27, 2010 at 7:00 p.m. at the
Victory Hall in Scottsville to present the project to the affected property
owners. The consultant is working on the 90% design documents.
A public meeting was held on May 27, 2010 and one member of the public
attended. The 90% design documents have been received and are under
review. The consultant has determined the number of easement plats
required. A Board authorization is proposed for this project.
consultant. The consultant is working on the easement plats.
ACSA staff and the consultant met with VDOT on site to finalize the
alignment relative to the roadside ditch. A better location for the pressure
reducing vault has been identified.
Geotechnical investigations are underway along the route of the proposed
water main. Five easement plats have been submitted for our review.
The consultant is working on the 100% design documents.
14
We anticipate receipt of the 100% design documents by October 22, 2010.
We have received the 100% design documents and they are currently
under review.
We anticipate receipt of the geotechnical report during the week of
December 13, 2010. Six more easement plats have been submitted for
our review for a total of 11 out of 14 plats required.
Comments on the 100% design documents have been returned to our
consultant. All plats have been received with the final three under review
before being forwarded to Mr. Bowling for deed preparation. A Board
authorization request is proposed for this project.
All plats have been submitted to Mr. Bowling’s office for deed preparation.
Deeds of easement and plats have been sent to the property owners,
affected by the water main portion of the project, to begin the easement
acquisition process.
Our consultant has submitted a proposal for
additional design services and plat preparation. A Board authorization is
proposed for this project.
One deed of easement for the sewer portion of this project remains to be
reviewed and distributed to the property owner. We have obtained one of
the thirteen required easements for the project. This project will be
We have obtained 3 of 15 required easements for the project. ACSA staff
is making direct calls to property owners to push the easement acquisition
process forward. Final revisions are being made to the 100% design
documents.
We have obtained 6 of 15 required easements for the project. A Scope for
Bid and Construction Phase Services has been provided to our consultant
to prepare a proposal for our review. We have received approval for the
E&S Control Plan and our consultant is preparing the VDOT Permit.
We have obtained 7 of 15 required easements for the project. We have
received a proposal from our consultant for Bid and Construction Phase
Services. A Board authorization is proposed for this project.
We have obtained 10 of the 15 required easements for the project. ACSA
staff has been in contact with all but one of the property owners from
whom easements are required.
15
We have obtained 11 of the 15 required easements for the project.
Negotiations continue with two property owners that control 3 of the
remaining 4 easements.
k) Buckingham Circle Water Main Replacement (Account Code 330000): The kickoff meeting for the design phase was held on October 6,
2009.
The wetland areas have been flagged and field surveying is underway.
ACSA has provided GIS data to the consultant to aid in the design.
The wetland delineation has been completed. We anticipate the field
surveying to be completed the week of December 14, 2009.
The field surveying is complete and a meeting has been scheduled for
January 15, 2010 to review the preliminary alignments for the proposed
water and sewer mains.
ACSA staff met with the consultant to review preliminary alignments for
both the water and sewer mains. Test holes will be necessary to verify
locations and depths of utilities in some areas of the project. A Board
The test hole work has begun. We anticipate receipt of the 50% design
documents by early April 2010.
The 50% design documents have been received and they are under
review.
A public meeting has been scheduled for May 26, 2010 at 7:00 p.m. at the
Trinity Presbyterian Church to present the project to the residents of
Buckingham Circle.
A public meeting was held on May 26, 2010 and 18 property owners
attended. A Fact Sheet is being prepared to send out to the residents of
the subdivision. The consultant is working on the 90% design documents.
The ACSA is obtaining estimates for geotechnical borings at the support
locations for the aerial stream crossing.
A Fact Sheet and commitment letters have been sent to the residents of
the subdivision. Estimates have been received for the geotechnical
borings at the proposed stream crossing.
The geotechnical investigation at the stream crossing has been completed
by CTI Consultants, Inc. We anticipate receiving the report within about a
week.
We have received the 90% design documents and they are under review.
16
We have received only 5 of 48 commitment letters for the sewer portion of
the project. We will update the Board at the November meeting with the
final commitment count.
ACSA staff has met with the consultant to review a design change in the
sewer portion of the project. We anticipate returning comments on the
90% design documents to the consultant during the week of November
15, 2010. We have received 7 of 48 commitment letters for the sewer
portion of the project.
Comments on the 90% design documents for the water portion of the
project have been returned to the consultant. We have received 8 of 48
commitment letters for the sewer portion of the project. A Board
authorization request is proposed for this project. This project will be
The consultant has begun work on modifying the Contract Documents for
bidding just the water main replacement portion of the project. Work has
begun on the easement plat that is required to replace the water main
between Bellair Subdivision and Buckingham Circle. The consultant will
continue work on completing the sewer system design.
The 100% design documents for both the water and sewer projects have
been received and are under review. The plats required to proceed with
the water main replacement project have been sent to Mr. Bowling’s office
for deed preparation. Our consultant has submitted a proposal for
additional design services and plat preparation. A Board authorization is
consultant. Our consultant is preparing the application for the VSMP for
submission to DCR. We have obtained one of the two easements
required for construction. A Board authorization is proposed for this
project.
The E&S Control Plan has been submitted to the County for review and
approval. The Joint Permit Application has been submitted to the VMRC
for review and approval. Final revisions to the 100% design documents
are underway, based upon concerns from RWSA staff about their raw
water main running through the subdivision.
consultant. RWSA and VDOT have approved the shift in the proposed
water main location to protect the RWSA raw water main. Comments
have been received from the County on the E&S Control Pan. Both
easements required for construction have been obtained.
17
The revised 100% design documents have been received and are
currently under review. Once they are approved, we will complete the
permitting process to open the way to bid the project.
consultant. The consultant is working on the final revisions and will begin
preparing the various permits for submission to regulatory agencies.
The 100% design documents have been approved and have been
sent to VDOT, the County and RWSA. We have received the
Nationwide 12 permit for the project. The consultant is preparing the
permit applications for VDOT, DCR and the County.
l) Brookway Drive Aerial Sewer Crossing Replacement (Account Code
340-000): A kick-off meeting with our consultant was held on September
28, 2010. We anticipate receipt of the preliminary design documents by
November 1, 2010.
The preliminary structural design and general layout has been completed.
A meeting will be scheduled with the consultant within the next two weeks
to discuss the general concept. The consultant is preparing a draft permit
application for the stream crossing.
A meeting was held with our consultant on November 18, 2010 to review
some of the design concepts. We anticipate receipt of the design plans,
specifications and permit applications during the week of December 13,
2010.
The 90% design documents were received, reviewed and comments have
been returned to our consultant.
The 100% design documents will be submitted when our consultant has
addressed comments from RWSA staff. Our consultant has prepared a
proposal for Bid and Construction Phase Services for this project. A
The 100% design documents have been submitted and are currently
under review by RWSA and ACSA staff. This project will go before the
VMRC on March 22, 2011.
We have received approval from VMRC. The project is scheduled to be
advertised for bids on April 24, 2011. A pre-bid meeting is scheduled for
May 11, 2011 and bids will be opened on May 26, 2011.
18
Two bids were received on May 26, 2011 and Linco, Inc. was the apparent
low bidder. A Board authorization is proposed for this project.
A preconstruction conference with Linco, Inc. has been scheduled for July
18, 2011.
The Notice to Proceed has been set for August 15, 2011.
Mobilization has been scheduled for the week of September 5, 2011;
however weather conditions will likely delay the start of the project.
m) Oak Hill Sewer Phase 1 (Account Code 342-000): Comments on the
90% design documents have been provided to the consultant.
Commitment letters will be sent to the potential customers of Phase 1.
ACSA has obtained information on the requirements for a Community
Development Block Grant (CDBG) for this project. This project will be
discussed as an Agenda item. A joint permit application has been
submitted to the Virginia Marine Resources Commission (VMRC). A
meeting with Ron White and AHIP has been scheduled for December 11,
2008 regarding the Community Development Block Grant (CDBG). AHIP
will conduct the salary survey in Oak Hill.
Salary surveys have been sent to the potential customers and 14 have
been returned. A Public Meeting is scheduled for January 12, 2009 at
7:00 P.M. in Meeting Room A, County Office Building – 5th Street.
To date, we have not received the required 80% of potential qualifying
residences responding to our salary survey. There are 17 residences that
have not responded and we are working with AHIP to contact this
remaining group.
The required level of 80% of the affected residences responding to the
salary survey was not reached. The ACSA will not be seeking CDBG
funds, at this time. Commitment letters will be sent to the property owners
served by the proposed project.
Letters are being prepared to send to residents and property owners
informing them of the decision to defer the project to FY 2011.
We will proceed with completing the final design documents. The 100%
design documents are under review and we anticipate providing
comments to our consultant by August 21, 2009.
Comments on the 100% design documents were provided to the
consultant and the final revisions are under review.
19
ACSA is currently working on scheduling a meeting with the Albemarle
County Director of Housing and AHIP for the week of November 16, 2009.
The meeting will be used to verify income requirements, important mile
stone dates for the CDBG and develop the plan for conducting the income
survey.
A meeting was held on December 1, 2009 with the Albemarle County
Director of Housing and members of AHIP to verify the Low to Middle
Income (LMI) limits and discuss any changes to the CDBG requirements.
A revised income survey was sent to all residents and property owners
potentially served by the project. A public information meeting is
scheduled for December 14, 2009 from 7:00 p.m. to 9:00 p.m. at the 5 th
Street County Office Building in Room A. This project will be discussed as
an Agenda Item.
Twelve residents of Oak Hill attended the Public Meeting and there were
many good questions. Property owners and tenants, who had not
responded by Christmas, were called by ACSA personnel the week of
December 28, 2010. Repeat salary surveys were sent to 13 residents on
January 12, 2010. User Agreement forms will be mailed to Oak Hill
residents on January 18, 2010. A Board authorization request is proposed
for this project. This project will be discussed as an Agenda item.
ACSA staff is working with Mr. Ron White of the Albemarle County Office
of Housing to complete the CDBG application. An electronic copy of the
application is required to be completed by February 19, 2010, with the
complete application and all related attachments due to the Office of
Housing by March 5, 2010. To date we have received 22 signed User
Agreements. This project will be discussed as an Agenda item.
The draft application has been completed with the appropriate
attachments. The second public meeting with the Board of Supervisors
was held on March 10, 2010. To date we have received 44 signed User
Agreements. This project will be discussed as an Agenda Item.
The CDBG application has been submitted to the Virginia Department of
Housing and Community Development (VDHCD). To date we have
received 44 signed User Agreements.
We have received 48 of the required 54 easement plats from our
consultant and 41 have been received and approved.
The CDBG for this project has been awarded to the ACSA. A Contract
Negotiation Meeting with a VDHCD representative has been scheduled for
July 21, 2010. A Board authorization is proposed for this project.
20
Notices have been sent to the residents/property owners advising them of
the CDBG award for the project. We have sent 35 of 53 plats to our
attorney to begin drafting the deeds of easement required for the project.
Surveys have been sent to the residents/property owners asking for
information on the location of their septic fields and 24 responses have
been received. Surveying for the sewer lateral designs will begin August
16, 2010. A Project Management Team Meeting is scheduled for August
12, 2010 to approve a Project Management Plan required by VDHCD. A
Project Management Workshop will be held in Staunton on August 16-18
and three ACSA staff will be attending. Our deadline for executing the
contract with VDHCD is October 21, 2010.
We have received 28 deeds of easement from Mr. Bowling’s office and,
upon review, they will be sent to the property owners for execution.
Surveying for the design of the sewer laterals is drawing to a close. Nonresponding property owners will be asked to sign a Letter of Refusal, if
they do not plan to participate in the project.
We have obtained 10 of 53 easements for the project. We have increased
our total of signed User Agreements from 44 to 50 and have a verbal
commitment from one other. Our community helper and staff are working
to obtain User Agreements or Letters of Refusal from the remaining seven
households.
All easement documents have now been distributed to the property
owners in Oak Hill. We have obtained 16 of 53 easements for the project.
We have received User Agreements or Letters of Refusal from 53
households. VDHCD staff is reviewing our User Agreements and Letters
of Refusal, in order to match them to the properties served by the project,
prior to executing the contract with the County.
We have obtained 18 of 53 easements for the project. We have received
User Agreements or Letters of Refusal from 55 households. A project
update letter is being sent to all the potential new customers advising
them of the project status. The letter emphasizes our need to acquire all
the easements before we can bid the project. The sewer lateral design
has been received and is currently under review.
We have obtained 23 of 53 easements for the project. ACSA staff is
preparing to utilize our neighborhood helpers in the effort to acquire the
remaining easements. The contract between VDHCD and the County of
Albemarle for the CDBG funds has been executed. Standard inserts
required by the CDBG have been provided to our consultant for inclusion
in the Project Manual.
21
We have obtained 33 of 53 easements for the project. Comments on the
design of the private sewer laterals have been returned to our consultant.
We have obtained 34 of 53 easements for the project. Three people are
working on obtaining the outstanding easements: two neighborhood
volunteers and one ACSA staff member. A project status meeting of the
Management Team is being scheduled for March 23, 2011. A Board
A project status meeting was held on March 23, 2011 with the Project
Management Team and projected schedules were discussed for
easement acquisition and advertising for bids. There are ten easements
left to obtain for the project. A Board authorization is proposed for this
project. This project will be discussed as an Agenda item.
Seven easements remain to be obtained for construction of the project. A
rendering of the project sign and its proposed location has been submitted
to the County and VDOT for review and comments.
Two easements remain to be obtained for construction of the project. The
E&S Control Plan has been submitted to the County for review and
approval. We have received the VSMP from DCR.
The E&S Control Plan has been approved by the County. Our consultant
is updating the VDOT Permit and fee for final submission. One easement
remains to be obtained for construction and we have been unable to reach
an agreement with the property owner. An appraisal of the easement
value is being obtained in anticipation of the need to file a Certificate of
Take.
The VDOT Permit has been approved for the project and the project was
advertised for bids on August 7, 2011. Bids will be opened at 2:00 pm on
September 1, 2011. When the appraisal report is received on the one
remaining easement, ACSA staff will make a final offer to the property
owner.
The final easement has been obtained for the project. A total of 12
bids were received on September 6, 2011 and A. G. Dillard, Inc. was
the apparent low bidder. A Board authorization is proposed for this
project.
n) Crozet Drainage Basin Phase 1 SSES (Account Code 348-000): The
kick-off meeting was held on August 31, 2009. Flow meters and rain
gauges are scheduled to be installed on September 15, 2009. ACSA will
utilize some of its flow meters to help quantify flows in some smaller subdrainage basins.
22
Approximately 50% of the manholes have been inspected. ACSA
Maintenance is assisting in locating some manholes the consultant was
not able to find. Flow metering is on-going.
The flow meters are scheduled to be removed the week of November 9,
2009. Smoke testing has been completed. Night flow isolation and
measurement has been completed.
Two manholes remain to be
inspected after they are raised by the ACSA Maintenance Department.
The flow meters have been removed by the consultant and ACSA has
provided them with the raw data from our flow meters. Three dyed water
flooding tests are planned and there will be a few areas recommended for
CCTV work.
The consultant is finalizing the manhole inspection report.
Recommendations have been made to CCTV 11 sewer segments and this
work will be undertaken by the ACSA Maintenance Department. We
anticipate receipt of the final report in February 2010.
The ACSA Maintenance Department is in the process of completing the
CCTV work for inclusion in the final report. The consultant has submitted
a design proposal for corrective work to be added to the recently bid
Meadow Creek Drainage Basin Rehabilitation Project.
A Board
Two segments of sewer main are left to be CCTV’d.
We anticipate receipt of the draft report by mid-April 2010.
The draft report has been received and reviewed. Comments on the draft
report have been returned to the consultant.
The final report has been received and approved. Design work on the
rehabilitation plans has begun. Property owners have been notified of
damaged or defective cleanouts and service laterals.
The design of the rehabilitation, recommended by the report, has been
completed. To date 19 of 44 defective clean-outs or service laterals have
been corrected.
To date 35 of 44 private sewer defects have been repaired. Second
notices have been sent to the remaining property owners to complete the
repairs. The Crozet rehabilitation work has been added to the Meadow
Creek Rehabilitation Contract.
23
To date 40 of 44 private sewer defects have been repaired. Thirty-three
(33) rain stoppers, that had been stored in the Maintenance Shop, were
installed by ACSA forces in areas recommended by the final report.
Twelve (12) rain stoppers remain to be installed.
Of the four remaining lateral repairs, three of the property owners have
been sent final notices to make the necessary corrections. Approximately
90% of the manholes in Crozet Phase 1 have been rehabilitated.
All the manhole rehabilitation work identified in the SSES Report has been
completed in this drainage basin. Repairs remain to be made on two
private sewer connections. Wet weather CCTV work has been performed
by ACSA Maintenance staff in sub-basins where sump pumps are
suspected, to determine if there is evidence of such inflow. No evidence
of sump pumps discharging into the sewer system has been found to date.
We have been notified by the owners of the final two private sewer
laterals, needing repair, that the work has been completed. A smoke test
has been scheduled to verify the repairs. ACSA staff will be discussing a
strategy for identifying sump pumps which may be connected to our sewer
system.
All corrections and repairs to the private sewer laterals have been
completed. ACSA staff has prepared a draft sump pump survey that is
currently being reviewed.
The sump pump survey letter was mailed to customers in the drainage
sub-basin identified in the SSES Report as a potential area where sump
pumps may be installed in basements. Three negative responses have
been received out of nineteen surveys mailed.
A formal request has been sent to the County of Albemarle asking for their
assistance in identifying homes that may have sump pumps discharging
groundwater into our sanitary sewer system. ACSA staff has installed flow
meters in the Phase 1 Drainage Basin to evaluate the reduction of I&I from
our rehabilitation efforts.
ACSA staff will visit 15 residences requesting permission to verify if a
sump pump discharges into our sewer system. The final sewer main to be
rehabilitated, by replacement, is 95% complete.
ACSA staff has inspected 6 of 16 residences that did not respond to our
initial inquiry about sump pumps being present in their homes. To date
one floor drain in a leaky basement has been identified as being
connected to the public sanitary sewer system and the owner is taking
steps to correct this. A minor punch list item remains to be completed
24
before we can notify DEQ that the Crozet Phase 1 Rehabilitation Project
has been completed.
ACSA staff has inspected 17 of 20 residences to identify the
presence of sump pumps that could contribute to the I&I in the
Crozet sanitary sewer collection system. One of the inspected
properties will require further investigation.
o) Crozet Drainage Basin Phase 2 SSES (Account Code 348-000): A
kick-off meeting was held on August 31, 2010. The consultant is currently
selecting sites for installation of flow meters. Manhole inspections are
currently underway.
Approximately 246 of 654 manholes have been inspected. Flow meters
have been installed and are collecting data.
Approximately 373 of 654 manholes (57%) have been inspected. The
ACSA Maintenance Department has been given a list of manholes the
consultant has had difficulty locating. The flow meters continue to collect
sewer flow data.
Approximately 618 of 654 manholes (94%) have been inspected. The
sewer flow meters are to be removed by the week of December 13, 2010.
All manhole inspections have been completed. Sewer flow meters have
been removed and the flow data is being analyzed. Night flow isolation
and measurement in basins too small to meter is complete. We are
awaiting the consultant’s recommendations for smoke testing.
Smoke testing is currently underway to determine sources of inflow and
where CCTV work should be recommended.
Based upon smoke testing, manhole inspections, and night flow isolation
and measurement, our consultant is not recommending any CCTV work.
We anticipate receiving a draft report the first week of April 2011.
The draft report has been received and is currently under review. Letters
have been sent to property owners that have been identified as having
problems with their private sewer lateral connections.
Thirty-four (34) of seventy-five (75) private sewer lateral defects have
been corrected. ACSA staff is working on a draft contract to piggy-back
the City’s Manhole Rehabilitation and Point Repair Contract to complete
the recommended rehabilitations.
Thirty-eight (38) of seventy-five (75) private sewer lateral defects have
been corrected. Second notices have been sent to homeowners with
25
private lateral problems needing correction. The final report of the SSES
has been received and is currently under review. Jim Bowling has
approved an agreement and ACSA Supplemental Conditions utilizing the
City’s FY 2010 Manhole Rehabilitation and Point Repair Contract to
complete the Crozet Drainage Basin Phase 2 rehabilitations.
Fifty-six (56) of seventy-five (75) private sewer lateral defects have been
corrected. Minor edits are being made to the Crozet Phase 2 Drainage
Basin SSES Report. Of the 654 manholes in the study area, 118 require
some level of rehabilitation. Manhole rehabilitation includes coating,
sealing of holes/cracks/pipe connections/joints, resealing frames, resetting
frames, and replacing or resetting frames and covers. The private sewer
lateral defects range from simple replacement of cleanout caps to the
repair/replacement of cleanouts and/or service laterals. In addition, five
drains require disconnection from sewer laterals. It is recommended that
355 rain stoppers also be installed. No pipe line rehabilitation will be
required. A copy of the final report will be made available to any Board
members who would like to review it.
The DEQ has been notified that the Crozet Drainage Basin Phase 2 SSES
has been completed in accordance with our Schedule of Compliance.
ACSA staff will have until December 7, 2011 to submit to DEQ our plan
and schedule for the completion of the design and construction of the
rehabilitation/repairs identified in the SSES. The rehabilitation work
identified in the SSES has been made a part of the FY 2012
Miscellaneous Sanitary Sewer Rehabilitation Project, which utilizes the
cooperative contracting language of the City’s FY 10 Manhole
Rehabilitation and Point Repair Contract. This will allow us to complete
the work in a timely manner. Fifty-seven (57) of seventy-five (75) private
sewer lateral defects have been corrected. The third and final notices will
be mailed soon to the remaining customers required to make repairs to
their private sewer service laterals.
A Standard Form of Agreement has been executed with Linco, Inc. to
complete sanitary sewer rehabilitation/repairs under the FY 2012
Miscellaneous Sanitary Sewer Rehabilitation Project. Work Order
No. 1 has been issued to Linco for the manhole rehabilitation work
identified in the Crozet Drainage Basin Phase 2 SSES. ACSA is
awaiting submission of the proposed work schedule from Linco
before submitting our schedule to DEQ for their review and approval.
Sixty-four (64) of seventy-five (75) private sewer lateral defects have
been corrected.
p) Biscuit Run Drainage Basin SSES (Account Code 349-000): A project
kick-off meeting was held on March 24, 2011. Sewer flow meters have
been installed and manhole inspections are underway.
26
Sewer flow meters continue to collect data. Approximately 171 of 568
manholes have been inspected.
Sewer flow meters continue to collect data. Approximately 300 of 568
manholes have been inspected.
The sewer flow meters have been removed and the data is being
analyzed by our consultant. Approximately 14 manholes remain to be
inspected that are inaccessible. ACSA Maintenance staff is assisting in
making these remaining manholes accessible for inspection.
The night flow isolation and measurement, plus the smoke testing tasks
have been completed in this drainage basin. ACSA Maintenance staff
continues to work on making the remaining manholes accessible for
inspection.
The consultant is working to establish a schedule for the necessary
CCTV work. To date 7 of 17 private sewer lateral defects have been
corrected.
q) North Fork Regional Pump Station (Account Code 356-000): The
consultant is preparing the final draft of the PER. A public meeting on the
project is scheduled for December 3, 2008 at 7:00 p.m. in the Baker Butler
Elementary School cafeteria. This project will be discussed as an Agenda
item. The consultant has completed the final draft of the PER. A design
proposal has been received from the consultant. This project will be
A kick-off meeting for the design phase was held with the consultant on
January 7, 2009. Meetings with the individual major developers are being
scheduled to discuss project funding.
We have received the technical memorandum for the recommended force
main alignment and staff concurs. The consultant will proceed with the
force main design, with some additional surveying required.
The
consultant and ACSA have met with County staff in a pre-application
meeting to discuss site plan submissions. Meetings have been held with
each of the major developers affected by the project. This project will be
Additional surveying for the selected force main alignment is underway.
Property owners along the force main alignment are being contacted, so
the consultant can establish the crossing location of Route 29. The site
plan for the NFRPS will be submitted to the County the week of March 16,
2009.
27
The preliminary site plan for the regional pump station has been
submitted to the County and distributed to the Site Review Committee
members. The crossing point of Rt. 29 for the 16-inch diameter force
main has been established.
The consultant and ACSA are working with the North Pointe developer to
finalize the force main alignment on their property. The ACSA is working
closely with the U.Va. Foundation to finalize the force main alignment
along the frontage of their property, south of Lewis and Clark Drive.
Letters have been delivered asking for permission to begin geotechnical
investigations and we have received permission from 5 of 13 landowners.
A letter of intent to purchase property for the Camelot Pump Station has
been sent to HMC Holdings. The force main alignment has been finalized
on the U.Va. Foundation property and geotechnical investigations have
begun. The North Pointe developer and ACSA have agreed on an
alignment of the force main through their property. A meeting has been
scheduled with the County to discuss minor adjustments to some North
Pointe structures to accommodate the force main.
Negotiations for purchase of the Camelot Pump Station parcel are
underway. The final portions of the force main alignment are being
confirmed. Final easement plats and subdivision plat are being finalized
on the U.Va. Foundation property for presentation to them.
The
Nationwide Permit for work around the streams has been submitted to the
State and the Army Corp of Engineers. We have received permission for
geotechnical borings from 8 of 13 landowners.
The 60% design documents for the regional pump station have been
submitted and are under review. We have agreed on a purchase price
with HMC Holdings for the Camelot Pump Station lot and the site plan
design is proceeding. A meeting with the U. Va. Foundation to present an
offer for the purchase of the regional pump station lot and easements will
be held on August 18, 2009. Easement plats are under review for portions
of the NFRPS force main that have been finalized. A proposal for
easement acquisition services has been received from our consultant and
reviewed. A Board appropriation request is proposed for this project.
Comments on the 60% design documents for the Regional Pump Station
have been provided to the consultant. Easement plats are under review
for all portions of the project in preparation for easement acquisition. A
map showing the special rate district with North and South Zones has
been prepared. This project will be discussed as an Agenda item.
Eight deeds of easement have been prepared and are being reviewed
prior to delivery to Land Acquisition Services, Inc. (LAS). Introductory
28
letters will be sent to property owners prior to contact by LAS. Subdivision
applications and plats have been submitted to the County for both pump
station sites. We have 17 final plats for easement acquisition for inclusion
in a resolution by the Board to allow for the use of ACSA’s power of quick
take, if necessary, to obtain the required easements. This project will be
Letters have been sent to property owners introducing the appraiser.
Easement appraisals have begun. All but two deeds of easement have
been prepared and are being reviewed. The consultant has received
comments from the County for the two pump station subdivision plats and
they are being addressed. The purchase and sale agreement with HMC
Holdings for the Camelot Pump Station lot has been executed by HMC
Holdings, LLC. The force main alignment through the North Pointe
property has been finalized. The consultant is preparing the 60% design
submittal.
The site plan for the Camelot Pump Station (CPS) has been submitted to
the County. The subdivision plats for the two pump station lots have been
submitted to the County for final approval. We anticipate receiving the
60% design documents for the CPS on December 11, 2009, along with
revised 60% design documents for the North Fork Regional Pump Station.
LAS has contacted property owners to begin negotiating easement
acquisition and the Appraisal Group has contacted property owners to
schedule site visits. The 60% project cost estimate has been received
from the consultant. This project will be discussed as an Agenda Item.
Comments have been received from the County in the site plan for the
CPS and the consultant is addressing these for resubmission. The 60%
design documents for the CPS and the revised 60% design documents for
the NFRPS have been reviewed with the consultant. The 60% design
plan for the NFRPS force main has also been reviewed and comments
provided to the consultant. All plats have been finalized, except for the
North Pointe property and three appraisals have been received. The CPS
lot has been acquired from HMC Holdings, LLC. This project will be
We have received 14 appraisals for easement acquisitions. The NFRPS
force main Erosion and Sediment Control Permit has been submitted to
the County. The plats for North Pointe have been finalized. This project
will be discussed as an Agenda item.
Two easements have been acquired. We have received the 90% design
documents and they are currently under review. This project will be
discussed as an Agenda Item.
29
consultant. Several easement negotiations are on-going and several
deadlines have been set for acceptance of ACSA offers. We have
received a request from our consultant related to additional tasks and
associated fees for Design Phase Services. We have also received a
proposal for Bid Phase Services from our consultant.
Board
authorizations are proposed for this project.
The 100% design documents have been received and are currently under
review. Easements have been obtained from 7 of 16 property owners.
Some easement negotiations are still in progress.
Easements have been obtained from 10 of 16 property owners.
Easement negotiations are on-going with some owners. The purchase of
the NFRPS parcel from the UVA Foundation along with associated
easements has been completed. A proposal has been received from our
consultant for a mussel survey. A Board authorization is proposed for this
project. This project will be discussed as an agenda item.
A review of the 100% design document comments is scheduled with the
consultant for July 9, 2010. Easement negotiations remain on-going. A
final offer letter was sent to Apex, LLC. A Board authorization is proposed
for this project. This project will be discussed as an Agenda item.
Negotiations are on-going with Chiro, LLC and CWH Properties Limited
Partnership (CWH). A Letter of Agreement between CWH and ACSA is
being drafted. The final Erosion & Sediment Control (E&SC) Plan for the
NFRPS force main has been submitted to the County. This project will be
discussed as an Agenda Item.
The pump stations portion of the project is out for bid. A pre-bid
conference was held on September 8, 2010. Bids will be opened on
September 30, 2010. The NFRPS Force Main portion of the project will
be put out to bid on September 19, 2010. Negotiations with Chiro, LLC
and CWH are in the final stages. The final E&SC Plan for the NFRPS
force main has been approved by the County. This project will be
Eight bids were received on the Pump Station portion of the project
(Phase 1). Bids on the Force Main/Gravity Sewer portion of the project
(Phase 2) will be opened on October 26, 2010. A Board authorization is
proposed for this project. This project will be discussed as an Agenda
item.
The contract for the Pump Stations (Phase 1) portion of the project has
been executed by the contractor and ACSA. The attorney for Chiro, LLC
30
has proposed revisions to the deeds of easement affecting their property,
which are being reviewed. Seven bids were received on the Force
Main/Gravity Sewer (Phase 2) portion of the project. CWH has agreed to
pay the difference in cost between the Alternate A Bid Items and the
Alternate B Bid Items of the lower bidder. A Board authorization is
We have obtained the easements from Chiro, LLC. All easements have
been acquired for the project, either by signature or filing certificates. The
contract for the Force Main/Gravity Sewer portion of the project (Phase 2)
has been executed by the contractor and the bonds have been approved
by Jim Bowling. ACSA staff and WRA are scheduled to meet on
December 13, 2010 to discuss coordination of inspection and project
management of the two contracts. Preconstruction conferences have
been scheduled for both contracts, for December 22, 2010. We anticipate
the Notice to Proceed date for both contracts to be January 3, 2011. A
A preconstruction conference was held for both contracts on December
22, 2010 and the Notice to Proceed (NTP) was set as January 3, 2011 for
both contracts. A Certificate to Construct (CTC) has been received from
DEQ for the Pump Stations contract (Phase I). Product and shop
drawings submittals are in progress for both projects. Commonwealth
Excavating, Inc. (CEI) has begun their stake-out and mobilization. English
Construction plans to mobilize in two weeks. We have received the final
Mussel Survey report and there is no evidence of the James Spiney
Mussel in the vicinity of the proposed future river crossing by the 12-inch
force main. Our consultant is preparing a design proposal for the 12-inch
force main crossing and the permit modification.
A Certificate to Construct (CTC) has been received from DEQ for the
Force Main/Gravity sewer portion of the project. CEI has begun work
clearing and grading the North Pointe property in preparation for
construction of the new force main. English Construction will begin
mobilizing this month. We have received the design proposal for the 12inch diameter force main river crossing and permit modification. A Board
English Construction has set up their office trailers and notified Miss Utility
for both stations. Clearing and grading at the pump station sites will
commence soon. Some product and shop drawing submittals are still
being reviewed. CEI is working on grading the Middle Commercial Area of
the future North Pointe Project. They have been notified that some
unsuitable material for fill must be removed from the North Pointe site. In
addition, they neglected to complete a pre-earthwork survey of the existing
grade along the force main. Their surveying sub-consultant is working
31
with the original aerial photography to correct the situation. A physical
survey of current undisturbed areas has been completed.
English Construction has begun grading the NFRPS site. Grading of the
Middle Commercial Area (MCA) on the proposed North Pointe site is
nearing completion. The force main has been installed in the MCA on the
North Pointe property. This project will be discussed as an Agenda item.
English Construction (English) has been issued a change directive to
lower the existing 6-inch diameter force main to allow grading of the pump
station entrance. CEI is currently working on the National College gravity
sewer which runs parallel to the NFRPS force main. They are also predrilling and blasting rock for portions of the force main through the North
Pointe property. A revised volumetric survey to determine grading
quantities has been submitted by CEI, so adjustments can be made to
quantities paid thus far.
English has lowered and reconnected the existing 6-inch diameter force
main to allow final grading of the pump station entrance. The consultant
has provided English with a schematic design of the 12-inch diameter
force main river crossing to solicit their comments and/or suggestions.
Excavation and grading of the Regional Pump Station site continues.
Product submittals for the Regional Pump Station are still in progress.
CEI is installing the force main heading northward from 84 Lumber.
Construction of the road bore crossings is imminent.
English Construction is nearly finished with excavation of the regional
pump station site. Materials such as piping, valves and structures are
beginning to arrive on the site. CEI continues to install the 16-inch
diameter force main through the North Pointe property. The VMRC permit
modification summary for the 12-inch force main river crossing is being
developed for submission.
English Construction has set the twin wet well structures at the regional
pump station site and are proceeding with backfill operations. CEI is
currently constructing the gravity sewer through the Forest Lakes North
Shopping Center site and working on the force main on North Pointe and
Townsend Landscaping properties.
English has set the wet well for the Camelot Pump Station and has
installed the water main to serve the regional pump station. They are
also installing the 12-inch force main on the west side of Route 29
and the 2-inch water service pipe to the Camelot Pump Station. CEI
continues to work on the gravity sewer portion of the project in
Forest Lakes North and the force main along the east side of Route
29. The bore for the temporary gravity sewer main for the National
32
College has been completed. The bore for the future 18-inch gravity
sewer main across Lewis and Clark Drive is being installed.
r) Meadow Creek Drainage Basin Sewer Rehabilitation (Account Code
357-000): A kick-off meeting was held with our design consultant on July
6, 2009. Notification letters for surveying work have been sent to
customers.
Field surveying for the replacement portion of the project is underway. We
anticipate receipt of the 50% design documents for the rehabilitation
portion of the project on August 17, 2009.
Comments on the 50% design documents for the rehabilitation portion of
the project have been provided to the consultant. We anticipate receipt of
the 50% design documents for the replacement portion of the contract at
the end of September.
consultant.
We have received the 50% design documents on the
replacement portion of the project and they are under review. A proposal
has been received for Bid and Construction Phase Services. A Board
appropriation request is proposed for this project. In addition, a Board
authorization to bid is being requested.
We anticipate receipt of the 100% design documents on the rehabilitation
portion of the project by the end of November 2009. Comments on the
50% design documents for the replacement portion of the project have
been returned to the consultant. A public meeting on the replacement
portion of the project is scheduled for November 19, 2009 at 7:00 p.m. at
the Jack Jouett Middle School.
The 100% rehabilitation design documents and the 90% replacement
design documents have been received and are under review. Four people
attended the public meeting for the replacement portion of the project.
The rehabilitation contract is scheduled to be advertised for bid on
January 3, 2010 with a bid opening date of February 4, 2010.
The rehabilitation portion of the project is currently out for Bids with a PreBid meeting scheduled for January 20, 2010. Comments on the 90%
design documents for the replacement portion of the project have been
sent to the consultant.
A proposal has been received for Bid and Construction Phase Services for
the Replacement portion of the project. Also a change order for additional
surveying and plats for the Replacement portion of the project has been
received from our consultant. Four bids were received on February 4,
33
2010 for the Rehabilitation portion of the project and Tri-State Utilities, Inc.
was the apparent low bidder. Several Board authorizations are proposed
for this project.
The executed Standard Form of Agreement for the Rehabilitation Contract
has been received from the Contractor. The bonds have been received
and are being reviewed. A pre-construction conference has been
scheduled for March 23, 2010. The deeds of easement are being
prepared for the replacement contract.
The pre-construction conference for the Rehabilitation Contract has been
held and a Notice to Proceed date has been set of April 26, 2010. Product
submittals for the Rehabilitation Contract have been received and are
under review. Deeds of Easement for the Replacement Contract have
been sent to the affected property owners.
Work on the Rehabilitation Contract of the project has begun in the Ivy
Road Area. For the Replacement portion of the project we have obtained
9 of the 14 required easements.
The current Rehabilitation contract is proceeding with manhole
rehabilitation and external point repairs. Relining of existing mains has not
yet begun. Three sewer mains in the Georgetown Green Subdivision
have been added to the Meadow Creek Rehabilitation Contract. Design of
the replacement sewers in the Georgetown Green Subdivision has begun
for inclusion in the Replacement Contract.
All the mains scheduled for re-lining have been televised and cleaned.
Approximately 40% of the manhole rehabilitation work has been
completed and approximately 90% of the point repairs have been finished.
A Change Order for adding the rehabilitation work in Crozet has been
submitted to the contractor. A Change Order has also been issued to the
contractor to include “rain stoppers” in the contract.
completed and only two point repairs remain. Re-lining of the sewer
mains has begun in the Greenbrier Heights area. The rehabilitation work
in the Crozet Phase 1 SSES Report has been added to this contract,
along with the installation of “rain stopper” pans. Surveying for the
replacement sewers in the Crozet area and Georgetown Green should be
completed by August 20, 2010.
completed and approximately 27% of the sewer mains have been re-lined.
All point repairs have been completed. Rehabilitation of several manholes
in Glenmore has been added to the contracts. Surveying for the
34
replacement sewers in Crozet and Georgetown Green has been
completed.
completed and approximately 30% of the sewer mains have been relined.
The 90% design documents, for the Replacement portion of the Meadow
Creek Drainage Basin project, have been received and are under review.
We expect to receive the final 100% design documents for the
replacement portion of the project during the week of November 15, 2010.
A tentative date of November 21, 2010 has been set for advertisement for
bids, with a tentative bid opening date of December 22, 2010.
Manhole rehabilitation work in the Glenmore subdivision was added to the
contract and has been completed. Additional manhole rehabilitation work
in the Stonehenge subdivision and in the Scottsville area have been
added to the contract. The Replacement portion of the project was
advertised for bids on November 21, 2010. A pre-bid conference was held
on December 1, 2010 and bids are scheduled to be opened on December
22, 2010.
The additional manhole rehabilitation work in Stonehenge has been
completed. The manhole rehabilitation work in Scottsville has begun.
Five bids were received on December 22, 2010 for the Meadow Creek
Sewer Replacement Project. A Board authorization is proposed for this
project.
The contract agreement for the Meadow Creek Sewer Replacement
Project has been executed and a preconstruction conference has been
scheduled for February 24, 2011.
All sewer mains have been relined. Some manhole rehabilitation work still
remains to be completed.
ACSA staff is reviewing the list of
miscellaneous items left to finish the project. A Notice to Proceed date of
March 14, 2011 has been set for the Meadow Creek Sewer Replacement
Project.
35
Rehabilitation of manholes in the Greenbrier Heights subdivision has been
added to the Rehabilitation Contract and that work has begun. The
Meadow Creek Sewer Replacement Project has begun and approximately
23% of the new sewer mains have been constructed.
All work under the Rehabilitation Contract has been completed and we are
awaiting submission of the closeout documents. Fielder’s Choice, under
the Replacement Contract, is currently working in the Squire Hill area.
The deed of easement and plat has been sent to the Hollymead
Homeowners Association (HOA) for relocation of the sewer next to
Hollymead Lake, which will be added to the Replacement Contract.
Fielder’s Choice is currently working on sewer main replacements and
point repairs in the Fashion Square Mall area. Approximately 40% of the
project has been completed.
The contractor is currently working on sewer main replacements in the
Canterbury Hills area. Approximately 70% of the project has been
completed. We have not yet received the executed deed of easement
from the Hollymead Homeowners Association for the additional sewer
main relocation next to the lake. The DEQ has been notified that the
Meadow Creek Drainage Basin Rehabilitation portion of this project has
been completed in accordance with our Schedule of Compliance.
The contractor is currently working in the Georgetown Road area and will
shift to the University Heights area next. Approximately 75% of the project
has been completed. The president of the Hollymead Homeowners
Association has informed us that he has executed the deed of easement
for the sewer main relocation next to the lake and we anticipate receiving
the document in the next few days.
The contractor is currently working in the University Heights area.
ACSA staff has met with the contractor to discuss the additional
work next to Hollymead Lake and in the Townwood Subdivision that
we would like to add to the contract.
s) Glenmore Pump Station (Account Code 365-000): A materials list is
being prepared to obtain quotes.
ACSA staff is working with WRA to establish the final location of the
bypass pumping connection so there will be no conflict with the
proposed SCADA equipment.
t) Hollymead Water Main Replacement (Account Code 369-000):
Materials have been ordered and VDOT is reviewing the permit for White
Oak Lane.
36
Work by ACSA Maintenance Department is scheduled to begin on White
Oak Lane the week of November 16, 2009. A deed has been prepared for
a fire hydrant easement on White Oak Lane.
We have received the signed deed of easement for the fire hydrant
location on White Oak Lane. The ACSA Maintenance Department has
initiated installation of the new water main along White Oak Lane.
The water main location along White Oak Lane required redesign, due to
a conflict with the existing 2-inch diameter PVC water main. Construction
is on hold due to inclement weather.
The ACSA Maintenance Department has resumed construction along
White Oak Lane.
ACSA staff is trying to arrange a meeting with a property owner on Golden
Tree Place to establish the new hydrant location.
The water main has been completed and tested on White Oak Lane. The
ACSA Maintenance Department is switching existing service connections
to the new main. ACSA staff has met with the president of the
Homeowners Association to confirm the location of a new hydrant and
associated easement for the Golden Tree Place water main replacement.
All customers on White Oak Lane have been switched over to the new
water main. The VDOT permit has been approved for Golden Tree Place
and the Neighborhood Association has approved the deed of easement
for the new fire hydrant location. We anticipate work to begin on Golden
Tree Place the week of June 14, 2010.
Work has begun on Goldentree Place, however rock has been
encountered, so progress is slow.
ACSA staff has begun working on the design for Sourwood Place, which
will be the next street to construct. Still in rock on Goldentree Place with a
little over 50% of the new main installed.
The water main installation on Goldentree Place has been completed and
customers are being switched over to the new main. The design of the
new water main on Sourwood Place is being finalized.
All the customers have been switched over to the new water main on
Goldentree Place. The old water mains on White Oak Lane and
Goldentree Place have been abandoned. Installation of the water main
37
along Sourwood Place is scheduled to begin the week of October 18,
2010.
The installation of the new water main along Sourwood Place has begun.
The water main along Sourwood Place has been installed. Testing,
disinfection and switching of customers remains to be done. ACSA
Engineering and Maintenance staff are working on designs for the
remaining streets.
Customers are being switched over to the new water main along
Sourwood Place.
Two customers remain to be switched over on Sourwood Place. The
design has been finalized for Easy Lane. A test hole is scheduled to verify
existing pipe material for making the tap. Construction on Easy Lane
should begin within a couple of weeks.
Base pavement is being placed on Sourwood Place to begin completing
the trench repair. The existing water main along Easy Lane has been
traced. A VDOT permit must be submitted for the work along Easy Lane.
Some base pavement installation remains on Sourwood Place. A VDOT
permit has been obtained for the water main installation along Easy Lane.
We anticipate construction will begin on Easy Lane the week of April 25,
2011.
The base paving has been completed on Sourwood Place. We anticipate
work to begin on Easy Lane in the latter part of May.
Letters will be delivered to customers on Easy Lane the week of June 6,
2011. We anticipate construction to begin the week of June 13, 2011.
Construction of the new water main along Easy Lane began the week of
July 11, 2011.
Approximately 90% of the new water main has been installed along Easy
Lane.
The water main along Easy Lane has been completed and all
customers have been switched over to the new main. Pavement
repair remains to be completed as weather allows. ACSA staff is
finalizing the design plan for the water main installation along Poe’s
Lane and a VDOT permit has been prepared for this work and will be
submitted soon.
38
u) Water Tank Inspections (Account Code 374-000): A kick-off meeting
was held on December 2, 2010 and a tentative schedule was established.
All four tanks will be inspected the week of January 10, 2011, beginning
that Monday, depending on weather conditions. Maps have been
prepared for the affected customers and notices will be mailed out
approximately 10 days prior to the scheduled inspections.
Inspection of four water tanks began the week of January 10, 2011 and
include Mosby Mountain, Avon Park, Ednam Forest and Scottsville. The
only tank to be emptied is the Ednam Forest tank; the other tanks will be
inspected by divers while the tanks are isolated from the rest of the
system.
Inspections have been completed on the Mosby Mountain, Avon Park and
Ednam Forest Tanks. The Ednam Forest Tank was cleaned while it was
empty. Inspection of the Scottsville tank was postponed, due to a 5-inch
layer of ice on the surface.
Our consultant is currently reviewing the reports from Tank Industry
Consultants (TIC) on the Mosby Mountain and Avon Park Tanks. ACSA
staff will check the Scottsville Tank for ice around mid-March to see if the
inspection can be rescheduled.
Draft reports have been received on the inspections of the Ednam Forest
Tank and Avon Park Tank, and they are currently under review. ACSA
staff is working with our consultant to schedule the inspection of the
Scottsville Tank.
The Scottsville Tank inspection has been rescheduled for May 23, 2011.
Notices have been sent to the affected customers.
All water tank inspections have been completed. Comments on the draft
reports for the Mosby Mountain and Ednam Tanks have been returned to
the consultant. We anticipate receiving the draft reports for the Avon Park
and Scottsville Tanks by the end of June.
We are currently awaiting submission of the draft final report for all four
water tanks that were inspected.
The draft report on the four water tanks that were inspected has been
received and is currently under review.
v) SCADA System (Account Code 377-000): The kick-off meeting was
held on January 13, 2010.
39
ACSA staff and the consultant have visited all monitoring sites to verify
existing conditions. A Functional Requirements Workshop is scheduled
for February 17, 2010 with the consultant and all ACSA staff who will use
data from the SCADA System.
The Functional Requirements Workshop was held on February 17, 2010
with ACSA Staff to verify the system requirements. A draft technical
memorandum for the Functionality Workshop and Communication Study is
due the week of March 15, 2010.
We anticipate receiving the draft technical memorandum for the
Functionality Workshop and Communication Study before the end of April
2010.
We have received the draft technical memorandum from the Functionality
Workshop and the Communications Study. They are currently under
review.
A workshop was held on June 7, 2010 with the consultant to review the
technical memorandums from the Functionality Workshop and the
Communications Study. The consultant will proceed with the desktop
analysis of radio communication pathways. The draft PER is expected to
be received in mid- July 2010.
The desktop analysis of radio communication pathways is underway. The
results will determine whether or not a field test is necessary.
A workshop was held on July 19, 2010 to review the results of the desktop
analysis of radio communication pathways. A field test is not required at
this time. The draft PER is anticipated to be submitted by August 16,
2010.
The draft PER has been received and it is currently under review.
A workshop was held on September 30, 2010 with the consultant to
review the draft PER. We anticipate receipt of the final report by October
15, 2010.
The final PER has been received and is currently under review. ACSA
staff has scheduled a meeting for November 19, 2010 to discuss the final
draft.
Final revisions are being made to the PER. Whitman, Requardt &
Associates, LLP will make a presentation to the Board explaining SCADA
systems. This project will be discussed as an Agenda item.
40
Final revisions have been made to the PER for the SCADA System
Project. The consultant has prepared a proposal for the design of the
SCADA system, which is currently under review. This project will be
The consultant has submitted a design proposal for the Phase 1 portion of
the project. A Board authorization is proposed for this project.
The consultant will begin site visits the week of March 14, 2011 to the
locations to be monitored in Phase 1.
Two of the Phase 1 sites remain to be visited.
WRA has completed all site visits for the Phase 1 assets and will submit a
list of questions, based upon their findings. Design of the system is in
progress.
Answers to the questions submitted by the consultant were provided. We
anticipate receiving the 70% design documents the week of June 13,
2011.
The 70% design documents have been received and they are currently
under review.
A work session is scheduled for August 25, 2011 for ACSA staff and the
consultant to review the 70% design documents.
Comments generated during the work session on the 70% design
documents have been provided to the consultant and they are
working on the next phase of the design.
w) Large Meter/Random Test Program (Account Code 378-000): The
Maintenance Department has prepared all large meter installations for the
testing program, except for six that will be down-sized or upgraded. The
test program is scheduled to begin July 1, 2011.
Work began on the project June 21, 2011. Approximately 25% of the
large meters have been tested with the majority falling within AWWA
standards. A few of the older meters have been replaced and a few have
been repaired/cleaned and retested.
Approximately 59% of the large water meters have been tested with
reports provided to ACSA staff.
Approximately 95% of the large water meters have been tested. The
list of random small meters to be tested has been created and they
41
are being divided into batches of 300 meters. Notices have been
mailed to the customers for the first batch testing, which should
begin the week of September 12, 2011.
PCG/dmg
060806CIPMonthly090711
42
Active Private Development Projects
September 2011
a. Albemarle Place Offsite Sanitary Sewer (Jack Jouett): Sanitary sewer
extension to serve the Stonefield development (formerly Albemarle Place).
Stonefield is located at the intersection of U.S. Route 29 and Hydraulic Road.
b. Ashcroft Phase 2 Sections 6 & 7 (Rivanna): Water main extension to
serve 14 residences. The project is located at the upper end of Summit
Ridge Trail.
c. Avinity (Scottsville): Water and sewer extensions to serve 100 townhouses
and 24 condominiums on Avon Extended just south of Cale Elementary
School.
d. Briarwood Phases 1A-1,1B-1,4 & 8 (Rivanna): Water and sewer main
extensions to serve 165 residential units. The RWSA has only issued a flow
acceptance for 80 residential units until the North Fork Regional Pump Station
and Camelot Pump Station have been placed in service. The project is
located in between the existing Briarwood and Camelot subdivisions, across
from the entrance to the National Ground Intelligence Center.
e. Hyland Ridge Offsite Sewer (Rivanna): A sewer main extension to serve 97
single family detached homes on Pantops Mountain, adjacent to Ashcroft
Subdivision.
f. Hyland Ridge On-site Water & Sewer (Rivanna): Phase 1 of the subdivision
featuring a water main connection from Fontana Subdivision to serve 21 lots
(of 97).
g. Kia Auto Dealership (Rivanna): Sewer main extension to serve an
addition to the existing Kia Auto Dealership on Pantops.
h. Moore’s Creek Water and Sewer Extension Phase 2 (Samuel Miller): Water
and sewer main extensions to serve the existing J.W. Sieg facility, as well as
other nearby property within the Jurisdictional Area. These properties are
located at the southwest corner of the intersection of I-64 and Rt. 29 South.
i. Old Trail Village Block 2 (White Hall): Water extension to serve the
Lodge at Old Trail, an assisted living facility and nursing care facility in
the Village Center.
j. Old Trail Village, Blocks 4 & 13 (White Hall): Water and sewer extensions to
serve 54 single family, townhouse and condo units, along with 4,500 square
feet of commercial space in the Village Center of Old Trail.
k. Old Trail Village Block 23 (White Hall):
Water and sewer main
extensions to serve 13 townhouse units in the Village Center.
l. Pavilions at Pantops Phases 1&2 (Rivanna): Water and sewer extensions to
serve 265 townhouse units north of Rt. 250 East and west of Westminster
Canterbury in the Pantops area.
m. Pavilions at Pantops Phase 3 (Rivanna): Water and sewer main extensions
to serve 81 townhouse units north of Route 250 East and Westminster
Canterbury in the Pantops Area.
n. Reserve at Belvedere (Rio): Water and sewer main extensions to serve 294
multi-family residential units off Belvedere Boulevard.
o. Treesdale Park (Rio): Water and sewer main extensions to serve 88 multifamily residential units and a community center fronting on Rio Road just
south of Village Square subdivision.
p. Westhall Phase 5 (White Hall): Water and sewer main extensions to serve 33
single family detached residential units off Park road on (proposed)
Summerdean Road.
q. Whitehouse Commercial (Rivanna): New water mains and a relocated
existing sanitary sewer to serve three two-story office buildings at the
intersection of Rolkin Road and Olympia Drive.
r. Wickham Pond Phase 2, Block 1 (White Hall): Water and sewer main
extensions to serve 56 single family units south of Route 240 and west of the
existing Wickham Pond Subdivision.
PCG/dmg
0506 Active Private Development Projects 090711
Capital Improvement Program
Proposed Project Schedule Worksheet:
September 2011
Facility Improvements - Maintenance Shop/Main Office
ACSA Facility Improvements - Building Renovations
Scottsville Streetscape Water Improvements
Key West Water Main Replacement
Shoppers World Water Main Relocation
St. George Avenue - Buck Road Water Main Replacement
Ashcroft Water Improvements
Ashcroft Pump Station #1
West Leigh Water Main Replacement Phase 2
Crozet Streetscape Water Extensions
Jarman's Gap Road Water Main Betterment
Berwick Road Water Main Replacement
Canterbury Hills Water Main Replacement
Glenmore Tank Study
Hardware Street Water Main Extension
Scottsville Phase II Sewer
Western Ridge - Foxchase Water Connection
Buckingham Circle Water Main Replacement
Brookway Drive Aerial Sewer Crossing Replacement
Oak Hill Sewer Phase I
Crozet Drainage Basin Sewer Rehabilitation
Biscuit Run Drainage Basin SSES
Scottsville Drainage Basin SSES
North Fork Regional Pump Station
Meadow Creek Drainage Basin Sewer Rehabilitation
Redfields Pump Station
Boundary Valve Insertion
Glenmore Pump Station
Arden Place Water Extension
Hollymead Water Main Replacement
Automatic Flushing Assemblies
Water Tank Inspections
SCADA System
Large Meter/Random Test Program
Developer Participation
Total Capital Projects to be appropriated in the Fiscal Year
Acct. #
302-000
308-000
309-000
310-000
311-000
312-000
312-000
315-000
318-000
320-000
321-000
324-000
326-000
326-000
330-000
340-000
342-000
348-000
349-000
351-000
356-000
357-000
362-000
364-000
365-000
368-000
369-000
374-000
377-000
378-000
Percent
Growth
0%
0%
0%
0%
0%
0%
0%
0%
0%
100%
0%
0%
0%
100%
100%
0%
0%
0%
0%
100%
0%
0%
0%
0%
0%
0%
0%
0%
100%
0%
0%
0%
100%
0%
100%
PM
JL
AM
JL
AM
JL
TG
TG
TG
TG
JL
JL
JL
JL
JL
AM
AM
AM
JL
TG
JL
JL
JL
TG
JL
TG
JL
TG
JL
AM
JL
TG
PG
2011
Forecast
86,500
39,000
40,000
24,905
125,000
162,000
15,000
2012
Forecast
2010 2010 2010 2010 2010 2010 2011 2011 2011 2011 2011 2011
2011 2011 2011 2011 2011 2011 2012 2012 2012 2012 2012 2012
July Aug Sep
July Aug Sep
Oct
Nov Dec
Jan
Feb
Mar
Apr
May June
Oct
Nov Dec
Jan
112,000
40,000
335,000
126,500
540,000
162,000
25,000
560,000
53,500
19,700
390,000
500,000
434,500
131,300
300,000
23,480
828,300
100,000
50,000
9,675,700
1,294,000
19,000
11,000
24,600
175,000
57,555
380,000
200,000
100,000
$ 15,779,640
392,800
115,000
54,700
530,000
87,000
185,000
141,000
252,000
5,558,800
283,600
160,000
60,000
364,500
100,000
$ 10,594,600
In house construction
Engineering
Construction
Feb
Mar
Apr
May June
AGENDA TITLE: FY 2012 CIP
Authorizations
AGENDA DATE: 9/15/2011
Engineering
CONSENT AGENDA:
ACTION:
ACTION:
□
■
INFORMATION:
□
INFORMATION:
□
ATTACHMENTS: YES
BACKGROUND: Authorizations for appropriation of funds for three CIP projects,
two of which are included in the FY 2012 CIP Budget. There are two
authorizations for the award and appropriation of funds for construction. One
authorization is for the relocation of a sanitary sewer main, which is a new project
DISCUSSION:
-Ratification of the award of the Shopper’s World Water Relocation project
to the lowest responsive, responsible bidder per the resolution passed at
the August Board Meeting.
-Addition of a new CIP project to FY 2012 to correct an I&I problem in our
sanitary sewer system requiring immediate attention.
BUDGET IMPACT: The PVCC Sewer Relocation Project is an addition to the
FY 2012 CIP Budget. The increase to the CIP Budget posed by this project is
offset by the favorable bid prices for the Shopper’s World Water Relocation and
Oak Hill Sewer Phase 1 projects.
RECOMMENDATIONS: Make fund appropriations to maintain proposed CIP
Schedule for FY 2012. Appropriate funds to address I&I problems as they are
discovered by ACSA staff.
BOARD ACTION REQUESTED: Approval of the Consent Agenda.
ATTACHMENTS:
-Award recommendation and bid tabulation for Shopper’s World Water
Relocation.
-Award recommendation and bid tabulation for Oak Hill Sewer Phase 1.
-Surveying services and document preparation proposal for PVCC Sewer
Relocation.
-Scope of Services for PVCC Sewer Relocation surveying and document
preparation.
010101CIPAuthAgendaSummary091511
MEMORANDUM
To:
From:
Date:
Re:
cc:
Board of Directors
Peter C. Gorham, P.E., Director of Engineering
September 7, 2011
FY 2012 CIP Authorizations
James M. Bowling, IV
The following projects require Board authorization:
A. Shopper’s World Water Main Relocation Project: On August 26, 2011, the
ACSA accepted bids for the Shopper’s World Water Main Relocation Project.
Eight contractors submitted bids on the project. The Engineer’s Estimate was
$140,400. The apparent low bidder is Commonwealth Excavating, Inc. (CEI)
with a bid of $75,923. Attached is a letter, dated August 29, 2011, along with the
bid tabulation from Dewberry and Davis, Inc. (Dewberry), recommending award
of the contract to CEI for their bid of $75,923. The ACSA staff concurs with
Dewberry’s recommendation.
Board Action
We request the Board of Directors appropriate $75,923 from the FY 2012 3R
Fund for the construction of the Shopper’s World Water Main Relocation Project.
B. Oak Hill Sewer Phase 1 Project: On September 6, 2011, the ACSA accepted
bids for the Oak Hill Sewer Phase 1 Project. Twelve contractors submitted bids
on the project. The Engineer’s Estimate was $862,601. The apparent low bidder
is A.G. Dillard, Inc. (Dillard) with a bid of $729,870. Attached is a letter, dated
September 7, 2011, along with the bid tabulation from Draper Aden Associates
(Draper), recommending award of the contract to Dillard for their bid of $729,870.
The ACSA staff concurs with Draper’s recommendation.
Board Action
We request the Board of Directors appropriate $729,870 from the FY 2012 3R
Fund for the construction of the Oak Hill Sewer Phase 1 Project.
C. PVCC Sewer Relocation Project: As part of the ACSA’s continuing efforts to
identify and rehabilitate damaged sanitary sewer infrastructure, the ACSA has
developed a Scope of Services for surveying, base map and plat preparation for
the PVCC Sewer Relocation Project. Roudabush, Gale & Associates, Inc.
(Roudabush) has prepared the attached fee proposal for the project, dated
September 1, 2011. The project will involve a complete survey in the vicinity of
the damaged manhole. Roudabush will provide the ACSA with the survey results
so that ACSA staff can design the sewer relocation and perform the associated
work. The total estimated fee to complete the surveying, base map and plat
preparation for the PVCC Sewer Relocation Project is $2,980. The ACSA staff
has reviewed this proposal and finds it satisfactory. This is a new CIP project for
FY 2012.
Board Action
We request the Board of Directors appropriate $2,980 from the FY 2012 3R Fund
for surveying, base map and plat preparation for the PVCC Sewer Relocation
Project.
PCG/
Attachments
010101CIPAuthorizations090711
September 1, 2011
Alex Morrison, Civil Engineer
168 Spotnap Road
Charlottesville, VA 22911
RE: RFP for PVCC sewer manhole rehabilitation.
Dear Alex,
Thanks for sending the RFP for the above referenced project. We look forward to
working with you on this, and other, projects.
Attached is a spreadsheet showing anticipated tasks and fees for this project. If you feel
additional items need to be broken out or accounted for, please let me know.
We will be able to begin the field work portion of the project within 2 weeks of receiving
notice to proceed. We will be able to complete the project and deliver the final product
within 2 weeks of completing the field work.
If you have any questions, please do not hesitate to let me know.
Regards,
William J. Ledbetter, L.S.
PVCC Manhole Surveying
Hours Required
TASK
SURVEYING SERVICES
Boundary/Property Research
1.00
GPS Surveying for SPCS Data
2.00
Conventional Topo Survey
5.00
Rate Per Hour
Service Cost
$100.00
$175.00
$135.00
$100.00
$350.00
$675.00
SUB-TOTAL
FINAL DOCUMENTS
Asbuilt/Topo Survey Plan Preparation
Easement Plat Preparation (Flat Rate)
SUB-TOTAL
$1,125.00
8.00
$110.00
$880.00
N/A
N/A
$975.00
$1,855.00
Total Project Cost
COST PER
TASK
($)
$1,125.00
$1,855.00
$2,980.00
AGENDA TITLE: RWSA Monthly
Updates
Gary O’Connell
ACTION:
INFORMATION:
√
CONSENT AGENDA:
ACTION:
INFORMATION:
√
ATTACHMENTS: NO
BACKGROUND: Monthly update of the RWSA Board meeting on major items for
the ACSA Board as background and information.
DISCUSSION: The following are updates from the RWSA Board meeting on
August 23rd:
Pantops Tank Mixing Project – Project to improve the water quality at the 5
million gallon Pantops storage tank. First phase is the engineering work to
evaluate the existing tank conditions and develop mixing system specifications
and bid documents.
Rivanna Pump Station – Consultant Hazen and Sawyer reviewed the status of
the three alternatives being considered. Alternative “A” (current site) is the most
developed; approximately a $30 million project. The next step is architectural
design to match the neighborhood. Alternative “D” (State Farm property across
the river) is having additional topographic and geotechnical borings completed.
Alternative “E” (tunnel with a new pump station on Rivanna property at the
Moore’s Creek Wastewater Plant) geotechnical work has determined a feasible
project; estimated cost $40-43 million. The report will not be ready until late
September. A community meeting is being planned for mid-October to present
the consultant report and recommendations. A final design needs to be
approved by the RWSA Board by December to submit to DEQ. Once a project
design is determined, a Cost Allocation Agreement needs to be done.
Financial Policy – The Board adopted a financial policy for the RWSA as part of
overall financial planning in anticipation of bond sales for future major projects.
Dredging – The RWSA Board again verified that any further approvals on the
next phases of the dredging project would be conditioned on the approval of the
Water Supply Plan Cost Allocation. A “market sounding survey” was conducted
by the dredging consulting firm, HDR, that indicated there are up to six dredging
010101AgendaItemExecutiveSummary091511
contractors interested in the project.
approved at this time.
Only this first phase of work has been
Board Action Requested: No action; for information only.
Please use the link below to view the
Rivanna Water and Sewer Authority Minutes
of July 11, July 12 and July 26, 2011
http://www.rivanna.org/approved.htm
010101AgendaItemExecutiveSummary091511
AGENDA TITLE:
Water Supply and Ragged Mountain
Dam Update
Gary B. O’Connell
CONSENT AGENDA:
ACTION:
ACTION:
□
□
INFORMATION:
■
INFORMATION:
■
ATTACHMENTS: NO
BACKGROUND: Monthly update on the water supply plan and the Ragged
Mountain Earthen Dam Project
DISCUSSION:
DEQ - RWSA responded at the end of August to DEQ on the permit
modifications; no issues. DEQ has scheduled a public hearing for
September 29th for public comment on the permit modification changes
(mainly stream flows and the 30’ pool height). We are expecting DEQ not
to formally act on the permit until late this year.
Final Design of the Earthen Dam - The final design work on the dam has
been completed. The design has been reviewed by the State Dam Safety
and they approved the plans on August 3rd. Schnabel Engineering’s work
is nearly complete pending authorization to bid the project. They are
finalizing the Ragged Mountain design on the I-64 embankment that
needs VDOT and FHWA approvals. The target date for advertising bids is
late October.
Dam Project Review by Albemarle County - The Albemarle Board of
Supervisors approved the Special Use Permit, following a public hearing
on July 7th. From the County planning process standpoint, the dam
project has been approved and all the conditions can be met by the
construction documents. There are several staff level information items
being completed.
Soil and Water Conservation Board (Virginia Dam Safety) - Approved a six
month operating permit extension for the Ragged Mountain Dam, which
expires on November 31st. A dam schedule and detailed design has been
submitted for approval.
Virginia Department of Public Health (VDH) – Approval of the project on
September 7th; approval letter on the way to Rivanna.
010101WaterSupplyRaggedMtnUpdateExecutiveSummary091511
BOARD ACTION REQUESTED: No action – For information only
010101WaterSupplyRaggedMtnUpdateExecutiveSummary091511
ACSA Board Policy Future Issues Agenda 2011-12
October November December
October 20th
November 17th
December 15th
CAFR - Annual
Financial Report
Regular 3rd Thursday Monthly Meetings
January
February
January 19th
February 16th
March
March 15th
*Sewer Cost Allocation AgreementMeadow Creek Sewer, Moore's Creek
Treatment Plant, and Rivanna Pump
Station
Election of Officers
*Four Party Agreement-Debt Service
Formula
Strategic Plan Status
Report
*Dept. Operational
Presentations Meter Reading
*Dept. Operational
Presentations
Exclusion Meter
Policy
Budget Schedule
Pending Issues
*Dept. Operational
Presentations
*Dept. Operational
Presentations
*Dept. Operational
Presentations
*Dept. Operational
Presentations
*Water Cost Allocation Agreement
*Water Audit
*Comprehensive Sewer Studies (SSES)
*Meter Testing Report
Executive Director's
6 month review
1st Thursday Work
Sessions
s
s
s
s
*History of the ACSA (1964-2014)
*Potential Future Topics; Department Operational Presentations: Hydraulic Modeling, Construction Inspection, Safety/Risk Management Program, etc.
Updated 09/15/11
AGENDA TITLE:
Best Practices Presentation- Utility
Locating
Engineering
ACTION:
INFORMATION:
ATTACHMENTS: NO
BACKGROUND: In approximately 1982, a statewide one-call utility location
program was instituted in accordance with the Virginia Underground Utility
Damage Prevention Act. The ACSA has been a participant in the program since
its inception.
Over the past 29 years, many changes have occurred in the program.
Utility location requests have progressed from teletype machine printouts, to
dedicated computer terminals, to email notifications through the internet and
even text messages received by smart phones. Locating responsibilities at the
ACSA have evolved from being shared among inspectors into two full-time utility
locators.
DISCUSSION:
PowerPoint presentation of our Miss Utility Program.
Questions about our Miss Utility Location Program.
BUDGET IMPACT: None
RECOMMENDATIONS: None
BOARD ACTION REQUESTED: Information Only
010101AgendaItemExecutiveSummaryBestPracticeUtilityLocation091511
09/09/2011
$
AGENDA TITLE:
Request Re-appropriation of Funds
from FY 2011 Operating Budget
STAFF CO NT ACT(S)/PREPARER:
ACTION:
0
INFORMATION:
CONSENT AGENDA:
ACTION:D INFORMATION:
Lisa L. Breeden, Finance Director
ATTACHMENTS:
0
0
~NO)
BACKGROUND: Attached for your review are copies of purchase orders issued for items
ordered but not yet received by June 30, 2011.
DISCUSSION:
As you know, revenues are calculated and collected based upon requested and
projected expenses by fiscal year. Several items budgeted for purchase in fiscal year 2011
were ordered prior to June 30, 2011, but were not actually received and/or paid for until July or
August. In order to "balance" the budget between fiscal years, staff requests re-appropriation
of funds from last year's budget (FY 2011) to this year's budget (FY 2012).
Items included in this request:
1. Hardware and software upgrades to the CCTV Van
2. 2 - 1" iPerl touchread meters
3. 60# pavement breaker
4. 2 notebook computers
5. Night Owl 8 channel DVR
6. 4 Gammatech rugged notebook computers
BUDGET IMPACT: Transfer $74,322.79
RECOMMENDATIONS:
Approve the requested transfer of funds between fiscal years.
BOARD ACTION REQUESTED:
ATTACHMENTS:
Re-appropriate funds as recommended above.
Memo and copies of purchase orders
Albemarle (ounty
Service Auth6ritl
Ser.bJ • Conserving
Cc:::::
~
-
MEMORANDUM
To:
Lisa Breeden, Finance Director ~
Gary B. O'Connell, Executive Director
From: Tonya T. Foster, Accounting Technicia~
Date: August 17, 2011
Re:
Items for Re-appropriation
cc:
Please see the attached list of outstanding orders as of June 30, 2011. I would like to
request re-appropriation of funds from last fiscal year's budget to cover these expenses.
A copy of each order is also included for your review.
ITF
Attachments
Items for Re-appropriation
P.C.No.
8404
8047
8417
8424
8424
8424
Vendor
Atlantic Machinery, Inc.
HD Supply Waterworks
United Rentals
TigerDirect
TigerDirect
TigerDirect
Description
Upgrade CCTV Van
1" iPerl Touchread Meters (2)
60# Pavement Breaker
Notebooks (2)
Night Owl 8-CH DVR
Gammatech Rugged Notebooks (4)
Budget Code
Amount
503550830
503520410
503550380
503510380
503510380
503510380
$ 64,650.00
351.22
$
$
849.65
$ 1,798.00
449.96
$
$ 6,223.96
Total
$ 74,322.79
Date Paid
8/15/2011
8/15/2011
7/29/2011
8/15/2011
8/15/2011
8/15/2011
Amount Paid
$
$
$
$
$
$
64,650.00
351.22
849.65
1,798.00
449.96
6,223.96
$
74,322.79
INVOICE IN DUPLICATE
PURCHASE ORDER
TO:
NO.
8404
SHIP TO:
Serving • Cooserving
168 SPOTNAP ROAD
CHARLOTTESVILLE,
VA. 22911
168 SPOTNAP ROAD' CHARLOTTESVILLE,
VA 22911
TELEPHONE (434) 977-4511 • FAX (434) 979-0698
www.serviceauthority.org
I
j
TO
ant.i M;:v"hll' nerv t' Inc
2702 Garfield Avenue
Silver Springs, tJlD20910
-;\-'-Ll
- -
I~
t-..L_
- .•......•..
"-' -
.-
-.L.
.4.-
--
Q
DATE OF REQUISITION
5123111
TERMS
L
CODE
CONFIRMATION
I
Upgrade to
PAID BY CHECK
NO.
ccr-v
_
PAYMENT FILE
ONLY
UNIT
Van as per specifications.
DATE
F.O.B.
D
SHIP VIA
DESCRIPTION
QUANTITY
503550830
DATE WANTED
PRICE
64,650.00
TOTAL
PRICE
64,650.00
PURCHASE
INVOICE IN DUPLICATE TO:
8407
NO.
SHIP
ORDER
TO:
Serving' Con!.erving
168 SPOTNAP ROAD
CHARLOTTESVILLE, VA. 22911
168 SPOTNAP ROAD· CHARLOTIESVILLE,
VA 22911
TELEPHONE (434) 977-4511 • FAX (434) 979-0698
www.serviceauthority.orq
I
TO
so supply ';fiJa
t.erworks
DATE
2820 r-1ary Linda Avenue
Roanoke, VA 24012
TERMS
REQUISITION
I
QUANTITY
500
200
03520410
16
SHIP
UNIT
DESCRIPTION
5/8x3/4 Rubber meter gasket
cast iron lid wi th T:R hole to fit Brooks box
120
1-b,
It BI""D!J.1ze
meter f Ianqe
lR/PL Housing asseubly
5/ ex3/ Ll Sensus iPer 1 touchread
\'1li
G"J.100 gallon
regist~r'
10
4
1" Sensus iPerl t.ouchread wi.th 100 gallon
register®
2" Sensus onm C2 touchread with 1000 gallon
register
15
1~"
OiTh.li
ONLY
~
VIA
(A90-130421)
100
WANTED
F.O.B.
CONFIRMATION
)03520410
30160000
DATE
06/01/11
L
CODE
OF
(Sensus) T2 touchread VJit"l 1000 gallon
PRICE
.24
10.63
2
Sensus Qnni '1'2 t.ouchr-ead , 14-;);la':19t11 "vi th
1000 gallon register
3" Sensus Omni T2 t.ouchread, '"17" Lenqrh with
2"
1000 gallon register
Tota.l
PAYMENT FILE
PRICE
120.00;
2,126,00
25.78
412.481
15.00
1 ,500. 00/;<
13,320.00'
111.00
175.61
1 f20G.GO
711.71
register
4
TOTAL
1,756.10
I
4 802. 4\)/
F
10,675.65/
844.21
1,051.99
2,103.9&1
40,193.45
PURCHASE ORDER
8417
NO.
SHIP TO:
Servirg • Cooservioq
168 SPOT NAP ROAD
168 SPOTNAP ROAD· CHARLOTTESVILLE,
VA 22911
TELEPHONE (434) 977-4511 • FAX (434) 979-0698
1-- " ~~.. -
urn Leo rt'2l.'1.ta.Ls
DATE OF REQUISITION
1745 Avon Street Ext.
G'1,:rrlottesville,
TO
VA 22902
503550380
F.O.B.
TERMS
L
CODE
DATE WANTED
06/10/11
CONFIRMATION
I
QUANTITY
1
0
ONLY
SHIP VIA
DESCRIPTION
UNIT
60# Paveuent Bre~cer 1.2Sx6
PRICE
TOTAL
849,65
/,.-..",
(~~:"1:;~-
r-"
:
PAID BY CHECK NO.
_'Y-'..\).=...1--'---'-L3-,-1 __
';
~~-..!
.•..•.
-'
I.
DATE ~
AUTHORIZED
PAYMENT FILE
SIGNATURE
PRICE
849 65
PURCHASE ORDER
~"'''''''-'
...
-
Albemarle County
Service Auth'rity
c::::::5--
Serving • Conserving
SHIP TO:
~
168 SPOTNAP ROAD
168 SPOTNAP ROAD' CHARLOTIESVILLE,
VA 22911
TELEPHONE (434) 977-4511 • FAX (434) 979-0698
I
I'igec
7795
Direct
F12g1er Street
DATE OF REQUISITION
1i\1(."st
F.O.B.
TERMS
F'L 33144
L
CONFIRMATION
I
FAX 305-t+.15-4347
CODE
QUANTITY
)03510380
DATE WANTED
5/.24/11
TO
t"iia.:.l1i,
8424
NO.
SHIP VIA
DESCRIPTION
H24-1408
UNIT
tiP 6000 C2Q C9500 Workstation
4
y'YJ)1-XT992ur 47205 Not.ebook (L rC<:''Lly't-d
1
2
N247-1058
.A179-2152
_t
Shipcinq
_
PRICE
TOTAL
PRICE
74S.99
bI3e:,!II)
B9S',99
449.96
ISU_ghtO,rJl 8-C'? DVR
Acar i.0onitor
YYS1-2717441 Gammatech RU::j"sed NoteoX'k
4:
D
ONLY
109.97
1r555.99
-_
6: 1_211d
i Lno
240.8-.:
17 ,484.61
Total
., '" .. -
i.)
"t
~ __~
u~L
/r~\
.r:,
"
:-~,
/--~:~fj .~'''''~~-r
:, h· I \)\
\
1\
I
PAID BY CHECK
NO.
•• "
DATE
_
h.r-!1.
t,
1
t.,. »<:
·....
_.,./·i
PAYMENT FILE
:
i ''..../1
.
AUTHORIZED
$
1'\
\.
\j
SIGNATURE
{j
.!i
AGENDA TITLE:
Items Not on the Agenda
Gary O’Connell
ACTION:
INFORMATION:
ATTACHMENTS: NO
BACKGROUND: One calendar item of note, the DEQ will be holding a Public
Hearing on the Ragged Mountain Dam permit modification on Thursday,
September 29th at 6:00 p.m. at the County Office Building on McIntire Road.
BOARD ACTION REQUESTED: Information Only
010101AgendaItemExecutiveSummaryItemNotonAgenda091511
MOTION:
MEETING DATE: September 15, 2011
SECOND:
RESOLUTION
BE IT RESOLVED by the Board of Directors of the Albemarle County Service
Authority that the Board needs to enter into Executive Session to consider the following
matters:
1. Pursuant to Va. Code §2.2-3711 A (3) to discuss acquisition of real property
with legal counsel regarding the North Fork Regional Pump Station Project.
2. Pursuant to Va. Code §2.2-3711 A (6) and A (7) to consider a cost allocation
agreement between the City of Charlottesville and the Albemarle County
Service Authority.
VOTE:
AYES:
NAYS:
(For each nay vote, the substance of the departure from the requirements of the Act
should be described).
ABSENT DURING VOTE:
ABSENT DURING EXECUTIVE MEETING:
__________________________________
MOTION:
MEETING DATE: September 15, 2011
SECOND:
CERTIFICATION OF EXECUTIVE MEETING
WHEREAS, the Board of Directors of the Albemarle County Service Authority has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, §2.2-3711 A (3), A (6) and A (7) of the Code of Virginia requires a
certification by this Board that such executive meeting was conducted in conformity with
Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board hereby certifies that, to the
best of each member's knowledge, (i) only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the executive meeting to
which this certification resolution applies, and (ii) only such public business matters as
were identified in the motion convening the executive meeting were heard, discussed or
considered by the Board.
VOTE:
AYES:
NAYS:
(For each nay vote, the substance of the departure from the requirements of the Act
should be described).
ABSENT DURING VOTE:
ABSENT DURING EXECUTIVE MEETING:
__________________________________

The Board of Directors of the Albemarle County Service Authority

Transcription

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