PowerPoint Template Usage Instructions

Transcription

PowerPoint Template
Usage Instructions
University Relations
9/26/14
Instructions for using the UCSF
PowerPoint Template
UCSF PowerPoint templates have been created to deliver
a consistent UCSF message to all audiences. The following
templates are available:
§ 4:3 aspect ratio (standard PPT size)
§ 16:9 aspect ratio (widescreen size compatible with HD monitors)
§ Both templates use Arial and Garamond fonts, standard with
Microsoft Office
§ If you own the UCSF standard fonts Helvetica Neue and Granjon,
email [email protected] to request the template that uses
these fonts
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Instructions for using the UCSF
PowerPoint Template
The PowerPoint template offers:
§ A variety of UCSF colors
§ Various title slides
§ Layout options including quote slides, slides for content,
and graph/data slides
§ Several closing slides
§ It’s best to download a new template file when starting a new
presentation. The following instructions outline the areas in
the template that can be edited.
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Title Slide / Sub-Brand
Logo Lock-Up
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Title Slide / Sub-Brand Logo Lock-Up
§ Choose the title page you would like to use for your presentation.
Delete the others.
§ The default logo on the top left corner is the UCSF Master Brand
Signature. If you would like to use the logo lock-up from your
department or entity:
•  Download the reversed (white), RGB version of your logo
lock-up in the .png format from UCSF Digital Asset Database
(ucsfassets.webdamdb.com)
•  For PowerPoint 2011 Mac users:
‒  Go to “View” > “Master” > “Slide Master” in PowerPoint
‒  Go to “Insert” > “Photo” > “Picture from File”
‒  Click on your logo in your document files and hit “Insert”
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•  For PowerPoint 2010/2013 Windows users:
‒  Go to “View” > “Slide Master” in PowerPoint
‒  Go to “Insert” > “Picture”
‒  Click on your logo in your document files and hit “Insert”
•  Move the logo lock-up on top of the UCSF logo; to resize, pull
from the bottom right-hand corner of the logo, holding down the
“Shift” key. Do not resize from the side as it will distort the logo.
•  The “UCSF” in your logo lock-up should be the same size as the
“UCSF” in the master logo. The approximate height is 0.66” for
the all navy title slide and 0.5” for the title slides with photos.
•  Click on the master logo and hit “Delete”.
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§ Once you complete your changes, close the “Slide Master”
section and continue working on your presentation.
§ If your office or department does not have an official logo, type
the name of your office or department in the Subtitle line heading
on the title page.
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Exhibit 1: UCSF Master Logo
Exhibit 3: Delete the UCSF Master Brand Signature
Exhibit 2: Add your logo lock-up on top of the UCSF master logo.
Exhibit 4: Title slide option
9/26/14
Title Slides / Internal and
External Co-Branding
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Title Slide / Internal Co-Branding
Please follow the Internal Partners Co-Branding and External
Partners Co-Branding guidelines for proper set-up of partner
co-branding. Go to identity.ucsf.edu or page 66–67 of the
brand guidelines.
§ Internal
•  Go to “View” > “Master” > “Slide Master” in PowerPoint
•  Click on the co-branding title slide you want to use.
•  Type the names of the internal partner entities in the text
box(es) provided on the right side of the slide.
•  If you are presenting with less than three partners, delete the
two placeholder blocks of content that won’t be used.
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Title Slide / External Co-Branding
§ External
•  Use a reversed (white), RGB logo file in .png format with
transparent background.
•  Partner logos that aren’t saved as .png with transparent
backgrounds will not work on the dark blue background.
In this case, please place the partner logo asset on the
white cover background and use that background for
all slides in your presentation
•  Follow the instructions on page 66–67 of the brand
guidelines to ensure proper placement of external logos
(UCSF as primary, equal, or supporting partner)
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Title Slide / External Co-Branding
•  External logo should be no larger than 0.75” in height
(for equal partners).
•  When resizing your partner logo, pull from the bottom
right-hand corner of the logo, holding down the “Shift” key.
Do not resize from the side as it will distort the logo.
•  External logo (for equal partners) should be placed to the
right of the UCSF signature with clear space the size of
the “U” in UCSF on all sides.
•  Once you complete your changes, close the “Slide Master”
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Title Slides / Photography
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Several brand-approved photography options have been
included in this template for title slides. If you would like to
replace photography specific to your group, please consider
using brand-approved images downloadable from UCSF Digital
Asset Database (ucsfassets.webdamdb.com). Also consult
the brand portal at identity.ucsf.edu and the brand guidelines
(pages 106–115) prior to choosing photos for your PowerPoint.
§ When placing new photos in the title slide, the image should
be cropped and sized to fit the slide and avoid distortion.
Sizing is as follows:
•  10" wide x 7.5" high for 4:3 aspect ratio
•  10" wide x 5.63" high for 16:9 aspect ratio
•  Images should be no larger than 150 dpi
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§ To resize an image, pull from the bottom right corner and
hold the “Shift” key down. Do not resize from the side as
it will distort the photo.
§ Once you complete your changes, close the “Slide Master”
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Content Slides
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Content Slides
§ All slides are also available with both dark and light backgrounds.
§ Consider the audience and environment when choosing slide
versions. For instance, dark backgrounds may work well for
conference presentations, but are not ideal for corporate or
printing purposes.
§ The template suggests font usage, type size for headlines and
bullets, and layouts for charts and graphs. Please follow the
suggested guidelines to ensure an effective presentation.
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Best Practices for PowerPoint Content
§ Keep points clear and simple
§ Try not to exceed six bullets
§ Use as little text as possible
§ Titling on content slides should be concise and kept
to a single line, if possible
§ Edit your copy to fit the recommended type sizes
§ Do not use bullet points as a substitute for speaker notes
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Content Slides / Footer
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Content Slides / Footer
§ Two content slide options have been provided in this template.
Please choose one option for your presentation and apply it to
all slides.
•  White footer with blue type (best for printouts)
•  Navy footer with white type (best for projection)
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Closing Slide
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Closing Slide
§ Choose one of the four closing slides
§ Delete the remainder of the closing slides
§ The UCSF logo may not be edited or modified
on the closing slide
§ Do not place any additional text on the closing slide
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PowerPoint Template Usage Instructions

Transcription

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