6 ^i)ancers and ^musicians (10), confirmed. (Alan and Pandora)

M\ch,
STATUS REPORT ON THE XAPTAIN NITWIT FUND-RAISER, APRIL 20
as
of
March
I N V I TAT I O N
9,
1975
L I S T:
1- Invitations "have been designed, addressed, and mailed out
to approximately 135 people.
2 . We h a v e p e
p o
e p
o lpe c o n fi r m e d , b y m a i l o r b y p h o n e ,
couples have paid by check, so our treasury is $S6".
3. We have two singles confirmed as not attending? one of them
has promised a check, and the other has promised to donate
hand-made toys for the auction.
4. We have 21 entertainers scheduled. Skip Kelly and an unknown
number of waitresses/cooks/helpers attending, plus at least
four other non-paying attendees. Grandfather and 3 Indians.
H o w e v e r, t h e I n d i a n s a r e d o n a t i n g s e v e r a l p i e c e s o f g o o d
Red Wind jewelry for the auction,
5 . J o h n i s g o i n g t o c a l l a l l u n c o n fi r m e d i n v i t e e s n e x t w e e k , s o
by March 17 we should have a good idea how many we can expect.
6. There i^main a few people to invite: I have^lot gotten addresses
for Thwaites, Bert and Virginia Polin,Vl^annine T. from the
S a n t a M a r i a Ti m e s , a n d v i r ^ o r g e D u b o r d .
7 . I f , a f t e r M a r c h 1 7 , w e s e e t h a t w e h a v e l e s s t h a n 1 2 5 c o n fi r m e d
attendees (paid and unpaid), we will continue to invite people
t i l w e r e a c h t h a t n u m b e r o f c o n fi r m e d a t t e n d e e s . J o h n w i l l
handle
this.
8. Since the object is to make money, we think that the four of us
plus people like Mark Hiteshew and Ray Bustillos should pay all
or part of the charge. The question of whether the entertainers
s h o u l d p a y i s r e a l l y h a i r y. S o m e o f t h e m l i k e D a n K i r k , w i l l
pay; others, like the string quartet, would pay a reduced-price?
but then ones like the dancers and musicians, are just young
kids and couldn't be expected to pay. So we need a policy
decision
here.
E N T E RTA I N M E N T
L I S T:
1 . S t r i n g q u a r t e t c o n fi r m e d . ( J o h n F i t z )
2 . P a t t y a n d C h r i s , fl u t i s t a n d p o e t , c o n fi r m e d , ( p a n d o r a )
3 . F r a n k a n d K a r e n , g u i t a r i s t d u o , c o n fi r m e d , ( p a n d o r a )
4. George and Jan, Cromarty-type guitar and mandolin, confirmed. (Pandora)
5 . D a n K i r k , g u i t a r i s t , c o n fi r m e d - ( J o h n F i t z )
6 ^i)ancers and ^musicians (10), confirmed. (Alan and Pandora)
ijnn
page two
TENTATATIVE SCHEDULE OF EVENTS:
11
am
to
11 : 3 0
am:
i n t r o d u c t o r y a c t , P a t t y a n d C h r i s ' l i ^ fl u t i s t
and poet. A nice welcoming to the ridge
entertainment. Location? main work area.?
11 : 3 0 a m t o 1 2 n o o n : g u i t a r i s t d u o , F r a n k a n d K a r e n . S t r o l l i n g ?
L U N C H F O R G U E S T S , 1 2 t o 2 / t i m e d s o t h a t m o s t g u e s t s fi n i s h a r o u n d 2 .
12 noon to 1 pm:
string ensemble, playing classical/light
digestive music. Located in the shade,
probably above the main garden.
1 pm to 1:30 pm:
Cromarty-type music by George and Jan,
guitar and mandolin. Location: strolling,
if possible,
1:30 pm to 2 pm:
D a n K i r k , p l a y i n g l i v e l i e r, w a k e - u p g u i t a r,
as intro to the auction. Strolling, end up in
auction
A
short
3 0
2 pm to 2:itl pm:
area.
tribute
to
Art.
Grandfather
to
present Art with a symbolic gift as good
luck for his new enterprise, like a medicine
pouch. Short speech by Art? Intros and
few words by Alan and John.
Alan
30
introduces
"celebrities"
in
attendance'
p u b l i c o f fi c i a l s , h e a d s o f c o l l e g e s , p o s .
others?
-^0
2 pm to 3 :iC6^:
^
Art auction, meed by Alan. In between auction
items, Alan can draw for door prizes.
Between auction items, Alan can read statement
o f s u p p o r t f r o m Ta l c o t t i f h e d o e s n o t p e r s o n a l l y
a t t e n d .
3
3^
to
4:1
Dancers
p m :
and
musicians,
Location:
to
be
worked
o u t .
4:00 to 5:00 pm;
?
TEA.
MISCELLANEOUS:
1. Viki and John will put together a one-page mail-out, to be sent
just before April 20, to attendees. A program of e^vents, plus
parking
instructions.
pucrrtOiNj-
(
2. Optional: Vicki will put together a hand-out at Ridge, to consist
of schedule of events, plus statements of support for the under
taking from local groups, e.g., Small Wilderness Area Preserve, etc
3. We need a big sign for the table at the gate: Art Beal Fund-Raiser,
d a t e a n d t i m e , B Y I N V I TAT I O N O N LY, p r i c e s , $ 7 - 5 0 / s i n g l e , $ 1 0 / c o u p l e
Pandora?
4.
A
nice
touch
or
Mark?
V70uld
be
to
hustle
some
free
fl o w e r s
to
hand
out
to
the women guests; anyone have any good contacts in the plant world?
page three
AUCTION AND
DOOR
PRIZES:
fi v e
1 , To d a t e w e h a v e o n l y a u c t i o n i t e m s : a p i e c e o f s c u l p t u r e
( m a y b e ) f r o m P a n d o r a , a p a i n t i n g b y M a r k H i t e s h e w, s o m e h a n d
made toys from Kent and Diane Bittleson, and a photograph (?)
from Jeanne Thwaites* and Indian jewelry from Red Wind.
2, We need at least ten BIG items for auction, and then maybe
fi v e s m a l l o n e s f o r d o o r p r i z e d r a w i n g s i n b e t w e e n .
3, By hustling 15 items, we can choose the best items for auction,
and have the others as prizes.
4, Alan and Pandora are hereby nominated to chairperson the Auction
and Door Prize committeei (seconded by J. Fitz.)
5, Mark Hiteshew and Ray Bustillos are supposed to be hustling
items, but they haven't done a thing yet. They need leaning
o n ,
6, All items for auction and door prizes should be in hand 10
days in advance of the event, or April 10.
7 , E a c h g u e s t w i l l r e c e i v e a k e y h o l e s a n d - d o l l a r t o w e a r, w i t h t h e
door-prize number on the back. (Vicki)
LUNCH AND FOOD SERVICE:
1. Pandora said she would help Skip with the food service.
2, These items need to be taken care of: plates (paper or real?),
• silverware, cups, cooking items (does Skip provide all?),
chairs
for
guests,
waste
receptacles'
*
••
3\ How much help, total, does Sl^p need, and do we have to provide
volunteer help?
We need to have a plan of action of how people will be served,
where they will be served, and so on.
C L E A N - U P :
1. We have the following confirmed as a clean-up crew for the
weekend(s) before the Event: John, Vicki, Pandora, Alan,
Pete Evans, Mark Hiteshew, Ray Bustillos,
2.
We
need
to
c o m fi r m
at
least
5
to
10
others:
the
list
consists
of
G e o r g e K e l l e r, L a r r y S c o t t , J e r r y F « b r e , P a n c h o a n d R o s e C l a r k ,
John DeMung, Pat Hughes.
3 . We n e e d h a n d - c l i p p e r s a n d o t h e r t o o l s t o c l e a n u p . B i l l a n d
John Troutner at the San Luis Nursery % need to be called,
4 . Tw o t o i l e t s , o n e f o r m e n a n d o n e f o r w o m e n , n e e d t o b e c l e a n e d
a n d s t o c k e d w i t h t o i d y p a p e r, e t c . P l u s s i g n s f o r t h e m . I t
will also be indicated on people's programs.
O N T H E D AY O F T H E E V E N T, V i c k i w i l l s i t a t t h e d o o r, c o l l e c t i n g m o n e y,
etc; Alan will act as general emcee for auction and tribute; pandora
w i l l h e l p S k i p o u t ; J o h n a s g e n e r a l " g o - f e r " a n d t r o i a b l e - s h o o t e r.