This Issue - Perth East

THE
PEN
SUMMER 2014 EDITION
this issue
UPCOMING
PERTH EAST
COUNCIL
MEETINGS
Library Programs P.2
Building Permit Info P.6
PERC Summer Pool P.10
Farm Fire Safety P.12
2014
7:30PM Start
Jul. 15
Aug. 12
Sep. 2
Sep. 16
Oct. 7
Oct. 21
Council
Council
Council
Council
Council
Council
7:00PM Start
Nov. 4
Nov. 18
Council
Council
Coming Soon!
Online Payments By Credit Card
Credit Card Payments
Starting in September 2014, the Township of Perth East will be accepting credit
card payments (VISA, Mastercard and American Express) on our website. This
service will initially be set up for property tax, utility and general accounts
receivable bill payments, with more bill types to be introduced at a later date.
The Township of Perth East will be using the secure "icity" platform with
payments accepted 24 hours a day, 7 days a week, with no cost to the
Township. The payer is given notice on the website that the convenience fees
are their responsibility.
More information will be provided with the September final tax notice and
October utility bill.
AUTOMATIC PAYMENTS - PRE-AUTHORIZED PAYMENT (PAP)
PROGRAM
All documents,
including this
newsletter, are
available in other/
accessible formats.
Brought to you by the Perth East Fire Department
Contact the Clerk’s
Office at
(519)595-2800 for
more information
• IT’S SIMPLE - One of the simplest ways to pay your property taxes and
water bills is through a pre-authorized payment plan. Both taxes and water can
be set up to be deducted from your bank account on the due dates. Property
taxes can also be set up for a monthly deduction.
• THE PLAN - The monthly plan, when started in January, will deduct 10
equal instalments from your bank account on the 15th of the month. This
amount is determined by taking the previous year’s taxes and dividing them by
10. The November deduction is the balance between the previous year’s taxes
and current year’s taxes. You can start this plan at any time of the year and we
would simply adjust the payments by however many months are remaining.
• MAKING IT HAPPEN -You need to complete the application, attach a void
cheque, and return to the office via mail, fax (519)595-2801 or email to
[email protected] .
Municipal Drains
If you are requiring any type
of municipal drainage
maintenance please contact
Ashley Matheson at the
Township of Perth East at
519-595-2800 ext. 221 or
send
an
email
to
[email protected],
prior to commencing any
work, to ensure the proper
approval process is in place.
Please note that local
conservation authority
approvals/fees may be
required.
MUNICIPAL STAFF DIRECTORY
NEW! Expanded Landfill Hours
The South Easthope and Ellice Landfills have expanded their operating
hours. The new hours give Perth East residents more opportunities to
access the landfills, and the operating hours will now be the same year
round.
Phone: (519)595-2800
Box 455, 25 Mill Street East, Milverton, ON N0K 1M0
Fax: (519)595-2801
Long Distance: 1-888-712 -0618
www.pertheast.ca
ADMINISTRATION:
EXT.
FIRE DEPARTMENT:
EXT.
Glenn Schwendinger
CAO
232
Bill Hunter
Fire Chief
226
Theresa Campbell
Clerk
223
Todd McKone
Fire Prevention Officer
227
Donna Chaffe
HR Manager/CAO Assistant
238
Tanya Bettridge
Assistant
233
Ashley Matheson
Assistant/Receptionist
221
PUBLIC WORKS & PARKS:
Kate Skelding
Assistant
225
Wes Kuepfer
PW & Parks Manager
234
Mackenzie Kipfer
Assistant
221
Bill Wilson
Operations Coordinator
249
Mike Kuepfer
Foreman, North
NEW HOURS AS OF MAY 12TH:
Ellice Landfill
Year Round
Mon. 8:00am - 12:00pm
Wed. 1:00pm - 5:00pm
Sat. 9:00am - 4:00pm
South Easthope Landfill
Year Round
2nd & 4th Sat.
8:00am -12:00pm
Tuesday
8:00am - 12:00pm
Thursday
1:00pm - 5:00pm
South Easthope History Book
The book is a quality, hardbound book of about
741 pages, with 1328 photos, to tell of the life and
lives of the people who make up South Easthope
(1827-2000).
To purchase your copy, contact the Township at
519-595-2800, 25 Mill Street East, Milverton, ON
N0K 1M0. Price: $70.00
Perth East Public Library
“Friends of the Library”
Groups are committed to advocating and fundraising for their
local library!
If you are interested in becoming a friend, please call the
library at 519-595-8395 and speak to Cindy Dunbar
Library Hours
Monday
9:00am-1:00pm
Tuesday
9:00am-8:00pm
Wednesday 9:00am-8:00pm
Thursday 9:00am-8:00pm
Friday
CLOSED
Saturday
9:00-1:00pm
Sunday
CLOSED
FINANCE:
EXT.
Check out our website and Facebook page for more details about
our Summer Reading Club! www.pertheast.library.on.ca
Our Summer Reading Club includes weekly programs, special
events, Saturday movies, and reading challenges!
EXT.
Rhonda Fischer
Treasurer
229
Ron Pfeifer
Foreman, South
Wendy McMurray
Accounting Supervisor
247
American Water Services
Water/Sewer Pager
(519)274-7151
Loretta Wicke
Property Tax/Utility Clerk
228
Bill Westman
Greenwood Cemetery
(519)595-4051
Connie Jantzi
Accounts Payable/Receivable
235
PERTH EAST RECREATION COMPLEX (PERC):
BUILDING/BY-LAW ENFORCEMENT:
EXT.
Phone: (519)595-8375 Fax: (519)595-4067
Grant Schwartzentruber
Chief Building Official
222
40 Temperance St. Milverton
Jonathan DeWeerd
Building/Sewage Inspector
244
Becky Westman
PERC Manager
Jean Welsh
Assistant
224
Jeff Lamb
Operator
Maurita Boyle
By-law Enforcement Officer
231
Mackenzie Kipfer
Assistant
Gerald Moore
Plans Examiner
241
Paul Weber
Arena Attendant
PARKS & HALLS
www.pertheast.ca/reccomplex
PLANNING: (Can also call 519-271-0531 ext. 413)
EXT.
248
Ellice Hall/Quinlan Park
Perth County Federation of Ag.
(519)393-5555
Adam Betteridge
Greenwood Park
P.E.R.C.
(519)595-8375
CANINE CONTROL
Morningdale Park
P.E.R.C.
(519)595-8375
Dan Schamber
Canine Officer
North Easthope Hall
Karen Danis
(519)625-8723
Ashley Matheson
Dog Tagging
Shakespeare Optimist Hall
Karen Danis
(519)625-8088
PERTH EAST PUBLIC LIBRARY
PERC Banquet Hall
P.E.R.C.
(519)595-8375
19 Mill Street E. Milverton
MUNICIPAL DRAINS & TILE LOANS
Summer Reading Club 2014 is Here!! Eureka!
(After hours: 595-8700)
EXT.
Cindy Dunbar
Planner
EXT.
221
GARBAGE & RECYCLING PICK-UP
Tile Drains/Loans
Wendy McMurray
247
Bluewater Recycling
Drainage Superintendent
Bill Dietrich
1-877-363-7464
(519)595-8395
Library CEO
Ashley Matheson
HYDRO ONE
221
www.pertheast.library.on.ca
Municipal Drains
(519)880-2708
(519)273-7869
1-800-265-9799
TREE/WEED INSPECTION
Marvin Smith
(519)291-2236
PERTH EAST MUNICIPAL OFFICE – OPEN MONDAY-FRIDAY, 8:30AM TO 4:30PM
www.pertheast.ca
FIRE CHIEF’S DESK
Carbon Monoxide - Where is it found?
Below is a diagram of some of the sources of Carbon Monoxide in and around the home. Not sure
where to install a CO alarm? Call the Fire Department at (519)595-2800 for more information.
PERC Swim Program Schedule
Effective June 29
Public Swim
Daily
1:30pm – 4:30pm
Sun. – Fri.
6:00pm – 8:00pm
Family Swim
Sun.
5:00pm – 6:00pm
Wed.
12:30pm – 1:30pm
Lane Swim
Mon. – Fri. 12:30pm – 1:30pm
Mon.– Thur. 8:00pm – 9:00pm
Water Fit
Mon.- Fri.
12:30pm – 1:30pm
Mon. – Thur. 8:00pm – 9:00pm
Senior Swim
Wednesdays 12:30pm – 1:30pm
PERC Swim Program Fees
Public Swim Single Entry
Free – preschool (4 & under)
$4.00 – child, student, adult, senior
$12.65 – family
Pubic Swim 10 pack
$36.45
Public Swim Season Pass
$85.80 – child, student, adult, senior
$206.10 – family
Lane Swim & Aqua Fitness
$4.00 – single entry
$36.45 – 10 pack
$76.30 – season pass
Private Rental
$60.75 per hour 1-30 people
$126.60 per hour for 31 - 100 people
$187.35 per hour for 101 – 200 people
Plus HST where applicable
Private Lessons
Private or Semi-Private lessons are available at the following
times throughout the summer:
Monday – Friday
12 noon – 12:30pm
5:00pm – 6:00pm
In addition private lessons can be arranged during the week
of:
July 14 -18
10:00am – 12 noon
July 21- 25
10:00am – 12 noon
July 28 – Aug 1
10:00am – 12 noon
Free Public Swimming
Sat. June 14
Sun., June 22
Tues., July 1
Sun., July 13
Sun., July 27
Thur., August 7
Sun., August 10
Sun., August 17
Thur., August 28
Sponsor: Mornington Communications
Sponsor: Milverton Public School
Sponsor: Eastlink
Sponsor: Mornington Communications
Sponsor: Milverton Lions Club
Sponsor: Eastlink
Sponsor: Milverton Lions Club
Sponsor: Mornington Communications
Sponsor: Eastlink
Free Swim sessions will be 1:30pm – 4:30pm
~ Thank you, Sponsors, for your support! ~
PERC Pool Special Event Days
Tues., July 8
Sat., July 19
Wed., August 6
Sat., August 23
Disney Fun Day
Midnight Swim
Jungle Fun Day
Swimming
Competition Day
1:30pm
11:00pm – 12am
1:30pm
1:30pm
For further details, please call 519-595-8297.
Pre-registration is required
Controlled Burning - Get Permission Before You Burn
As the summer season quickly approaches, we get a lot of calls for burn permits. While it’s great
that residents are notifying staff of their intent to have open-air fires, some residents still burn
without confirming they have permission to do so.
I wish to remind all residents that leaving a message does not mean you have permission to burn.
All staff at the Municipal Office can address your request, so before you choose to leave a
message, instead speak to reception staff; they can help you.
Summer is the common season for brush fires, forest fires and accidental fires. Don’t be the
cause! Please stay with the controlled burn at all times and ensure the fire is fully extinguished at
dark. NOTE: Leaving a message with this information does not give you permission to burn.
You must obtain approval directly with staff.
RV Fire Safety - Protect Your Home-Away-From-Home
Install and maintain at least one smoke alarm in your RV near the sleeping area. Special 12v
smoke alarms, designed specifically for RVs, are available from specialized retailers. Depending
on the size of your RV and placement of sleeping areas, more than one smoke alarm may be
required.
Install a fully charged multi-purpose or ABC fire extinguisher in a visible, easily accessible
location near an exit where escape is also an option. Make sure everyone knows where it is and
how to use it.
PURCHASING A
FARM?
Found Dog/
Adopt-A-Dog
Now featured on the Perth East Website
under Municipal Services - Canine Control
are two new pages. The Found Dogs page
features lost dogs that are in the care of the
Canine Officer. The page will include one or
more photos and a description of the dog.
After the allotted time, if a Found Dog is not
claimed, it will be placed up for adoption and
featured on the Adopt A Dog page. If you have lost a dog or are interested in adopting one, the Perth
East website is a great place to look. www.pertheast.ca .
Commissioner of Oaths
A Commissioner of Oaths is a person authorized to take your oath or solemn affirmation when you
sign an affidavit or a statutory declaration. A Commissioner does not certify that the statements being
made in the affidavit or statutory declaration are true, but only certifies that an oath or solemn
affirmation has been administered properly.
If you are requesting a document to be Commissioned, please contact the Township of Perth East at
519-595-2800 in advance to ensure a Commissioner of Oaths is available and to determine if the
Commissioner is authorized to sign a particular document. Commissioning of a document requires
the individual to attend the office in person and provide original photo identification. A set fee of
$20.00 applies.
Getting Married? Get Your License Here!
The Township of Perth East issues marriage licences in accordance with provincial requirements
and Township policies and procedures. Licences are valid for 90 days from date of issuance.
To obtain further information regarding marriage licences, please visit the Township of Perth East
website www.pertheast.ca or contact the Township of Perth East at 519-595-2800.
Dust Control
Dust suppressants are applied once annually to Municipal roads to assist in controlling dust. Dust
suppressants do not create a driving surface.
Effectiveness of dust suppressants are maximized when moisture is present for the calcium
chloride to bond with, and to create a seal on the surface of a gravel road. When moisture is not
present, (due to prolonged dry periods) the effectiveness of the dust suppressants can be
reduced.
The Township of Perth East has procedures in place to attempt to apply dust suppressants at the
optimum time of the year in order to maximize the creation of a seal on the surface. Re-application
of dust suppressants, particularly late in the year, has been found to be ineffective.
Suppliers of the dust suppressants generally do not recommend reapplication during dry periods.
Without the presence of appropriate moisture, the products are found not to perform as desired,
and therefore, do not represent value for the expenditure.
MUNICIPAL ELECTION 2014
The next Municipal Election for all municipalities in the Province of
Ontario will be Monday, October 27, 2014. On this day, voters in the
Township of Perth East will elect a Mayor, Deputy Mayor, Council
members, and School Board Trustees to represent them in this
community for a four (4) year term.
For the 2014 Election, the Township of Perth East will be once again
utilizing VOTE BY MAIL as first introduced in the 2010 Municipal
Election.
Voting Qualifications: You must be a Canadian Citizen on voting day
and be at least 18 years of age on October 27, 2014. You must also be
an owner or tenant of land in the Township of Perth East or a spouse or
same sex partner of an owner or tenant of land within the Township to
cast a ballot in Perth East’s Municipal Election.
Candidate Registration: If you are considering running for Council or
one of the School Board Trustee positions you will have to register after
January 2, 2014. Eligible electors can file, in person, the necessary
Nomination papers from January 2, 2014 until September 12, 2014 at
2:00 pm. Nomination papers must include the required filing fee. Further
requirements are available by contacting Theresa Campbell, Municipal
Clerk/Returning Officer at [email protected] or 519-595-2800 ext.
223 or by visiting the Township of Perth East website.
Term: The term of office is for four (4) years and will be effective from
December 1, 2014 to November 30, 2018.
Check with OMAFRA
before you purchase a farm
to be sure the property is in
the correct tax class, please
call 1-800-469-2285.
When a property is sold, it
will become 100%
residential. The farmland
assessment class is very
important and can mean the
difference of thousands of
dollars on a tax notice. The
Township must bill out
according to the
assessment information
sent to them and getting it
changed after the deadline
has passed is not always
possible.
TAX DUE DATES
Upcoming Dates:
Sept 26
Nov 28
MAILING ADDRESS
REMINDER
Please notify the Township
with your correct address.
Canada Post has returned
mail with incomplete
addresses.
Failure to receive a tax
notice does not exempt
you from penalty.
TILE LOANS
Log on to www.voterlookup.ca to see if you are on the Voters’ List.
For Tile Loan applications
and inquiries, contact
Wendy McMurray at 519595-2800 or
[email protected].
Household Hazardous Waste Days – 2014
The Township of Perth East will be partnering with the City of Stratford for the Household Hazardous
Waste (HHW) Days in 2014.
The location for the HHW days is 777 Romeo Street South, Stratford.
In addition to the dates scheduled May through June, please find below dates and times that the
HHW facility will be open and able to receive materials from July to September;
July 26th
August 30th
September 22 to 26th
September 27th
9am - 12pm
9am - 12pm
8am - 5pm
9am - 12pm
The HHW dates will be posted on the Township of Perth East website and will appear in
Shopportunities and the Beacon Herald.
For additional information, please contact:
Wes Kuepfer, Manager of Public Works and Parks [email protected] 519-595-2800 ext. 234
Bill Wilson, Operations Co-ordinator [email protected] 519-595-2800 ext. 249.
Streetlights
The Township of Perth East owns and operates over 600 streetlights. Occasionally, a
streetlight will malfunction causing the light to fail or to stay on at all times. Each
streetlight owned by the Township will be affixed with an ID tag. The tags will be
located about 1.5m up the pole facing the sidewalk. In cases where there is no
sidewalk, the tags will face towards the street. Please use the four digit number when
reporting a faulty light.
Since most of the street light faults can only be seen during the night, it is difficult for
Township staff to identify a problem.
To report a faulty street light please visit the Perth East website at www.pertheast.ca
and look under Municipal Services.
Perth East Transportation
Perth East Transportation provides transportation for individuals and groups using our bus, van
and volunteers. Trips are provided within Perth East and beyond
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To access this service:
Call our office at 519-595-8755
Office hours are Mon - Fri 8 am - 4:30 pm
Voice mail messages can be left, calls will be returned next business day
24 hours notice is appreciated
Additional stops - please let us know at time of booking
Cancellations - call our office as soon as possible
Cost - trips are based on per kilometer (min $4.50)
Is Your Family Prepared?
The “Get Prepared” campaign encourages Canadians to be prepared to cope on their own for at
least the first 72 hours of an emergency, enabling first responders to focus on those in urgent
need.
Stay safe on the go with our new mobile website. Visit www.GetPrepared.ca for key steps to take
during an emergency such as an earthquake, severe storm, flood, and more.
What About Your Pet?
In Ontario, each of us is responsible for our own safety and
survival during the first 72 hours of an emergency. The responsibility of caring for pets ultimately rests on the owner,
including during an emergency. It’s important to develop and
create a 72 hour Pet Emergency Survival Kit, much like we
would for ourselves and our families.
Hazards
Learn about the hazards most common to your area and know what to do for each hazard. These
actions may save your life.
Flood
• Stay away from moving water
• Turn off utilities at the main switches or valves (if instructed to do so)
• Move to higher ground if there is a possibility of a flash flood
Tornado
• Go to a basement, safe room or the centre of an interior room
• Get under a sturdy table and use your arms to protect your head and neck
• If you are outside, go to the nearest sturdy building or shelter, or lay flat in a ditch and cover
your head with your hands
Power Outage
• Use a battery powered or crank radio to listen for updates
• Use glow sticks or flashlights to see
• Keep your refrigerator and freezer doors closed as much as possible
• If you are outdoors, never go near or touch a fallen power line
Building Permits
[for example changing a store
residential unit, or vice versa])
to
a
Planning to build or complete renovations to your
home, business or farm building? Building Permits Plumbing, Sewage Systems
are required to ensure that zoning requirements,
• Installing/altering plumbing systems
fire and structural safety standards as well as other
• New sewage system or repairs to existing
building standards are met, primarily for safety
• Installation, repair of storm, sanitary and
reasons.
water service
Whether you do the work yourself or hire a
contractor, it is the property owner’s responsibility Heating
• Major duct work
to ensure that a Building Permit is obtained, when
• New heating system
required, and that the required inspections are
• Furnace replacements when changing fuel
called for and any infractions are corrected.
source (i.e. Electric to Gas)
Starting construction without a permit is illegal
and is a Provincial Offence under the Ontario
Building Code Act. We advise property owners to Demolition/Removal
• Demolition of a building or portion of a
ensure that the permit has been issued prior to any
building
work commencing.
A building permit is generally required for, but
is not limited to, the following:
Heating
• Major duct work
• New heating system
• Furnace replacements when changing fuel
source (ie. Electric to Gas)
Exterior
• Building a deck, porch, sunroom, solarium
• Building an addition
• Installing a pool
Demolition/Removal
• Building a garage/carport (either attached or
• Demolition of a building or portion of a
detached)
building
2
2
• Sheds (greater than 10 m [108 ft ])
• Altering a roof structure
Electrical
• Altering a foundation (underpinning)
• The Building Department does not issue
• Adding or altering exterior stairs
electrical permits or carry out electrical
inspections. Please contact the Electrical
Interior
Safety Association for information (1-877• Finishing your basement
372-7233)
• Creating an accessory apartment/in-law
suite/basement apartment
• Dormers or finishing attic space
• New or enlarged existing windows or doors
• Interior structural alterations
• Adding removing walls (different room sizes
and/or uses)
• Adding or altering chimney, woodstove, or
fireplace
• Adding a kitchen or bathroom
• Change of use (ie. Establishing a home
occupation/home-based business, lodging
house, bed and breakfast, or changing any
part of a building from one use to another
Building a deck or detached garage
The Perth East Building Department has introduced a Deck and Garage construction package to
assist homeowners who would like to provide their own drawings for their projects. These
packages outline the documents required to obtain a Building Permit and include sample
drawings for reference. Also included in the sample drawing packages are span tables to assist in
selecting framing members. Typical guard details are available for deck projects with samples that
conform to the Ontario Building Code requirements. As with all projects we recommend owners
retain the services of a qualified BCIN designated designer to prepare your plans and
specifications. Some unique features or structures may require the services of an Architect or
Professional Engineer. To view these packages please visit our website, www.pertheast.ca, and
follow the links on the Building/Renovating A Structure page, under Municipal Services.
Close your building permits
Over the past two months the Building Department has been sending out letters to property
owners with open Building Permits. Open permits can cause issues when you plan to sell or
refinance your property. Financial institutions will request, when a property is sold or when
refinancing is obtained, confirmation that all inspections have been completed and details on any
outstanding work orders and Building Permits issued.
To book an inspection or to inquire whether there are any open permits on your property please
contact the Building Department at 519-595-2800 ext. 224.
Planning for a Tent? Plan on a Building Permit.
The warmer weather brings with it outdoor parties and weddings. If you are planning on having a
tent or group of tents you may need a Building Permit. A tent or group of tents over 60 m2 (646 ft2)
in gross area requires a Building Permit. In addition, if the tent is over 225 m2 (2,421 ft2) an
inspection of the anchorage and tent structure is required by a Professional Engineer.
Booking Building Permit Inspections by Voicemail
The Building Department has implemented a new system for booking building inspections. To
book your inspection, please call 519-595-2800 ext. 241 and follow the instructions for leaving a
message. If booked by 4:00 pm on a business day, the inspection can usually be booked for the
next business day. A minimum 24 hours’ notice is required for all inspections.
Information required to book an Inspection. Messages must include the following information:
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Name & Phone number of person requesting inspection,
Permit #,
Type of inspection required (indicated on Building Permit),
Address of project,
Date inspection required,
Time inspection required (in AM or PM),
Any information the inspector may need to complete inspection.
~ Contact the Building Department at 519-595-2800 ~