Agenda Packet - Village of Glencoe

Transcription

VILLAGE OF GLENCOE
BOARD OF TRUSTEES
Thursday, April 15, 2010
7:00 p.m.
Regular Meeting
Village Hall Council Chamber
675 Village Court
AGENDA
The Village of Glencoe is subject to the requirements of the Americans With Disabilities Act of
1990. Individuals with disabilities who plan to attend this meeting and who require certain
accommodations in order to allow them to observe and/or participate in this meeting, or who
have questions regarding the accessibility of the meeting or the facilities, are requested to contact
the Village of Glencoe at least 72 hours in advance of the meeting at (847) 835-4114, or the
Illinois Relay Center at (800) 526-0844, to allow the Village of Glencoe to make reasonable
accommodations for those persons.
 CALL TO ORDER AND ROLL CALL
Honorable Scott M. Feldman, Village President
Keki Bhote, Trustee
Bruce Cowans, Trustee
Joseph Keefe, Trustee
Lawrence Levin, Trustee
Ellen Shubart, Trustee
Joel Solomon, Trustee
 CONSENT AGENDA
1. CONSIDERATION OF VILLAGE BOARD MINUTES –
•
•
•
Executive Session on March 18, 2010 (prior to regular meeting)
Regular Meeting on March 18, 2010
Executive Session on March 18, 2010 (following regular meeting)
2. CONSIDERATION OF FINANCIAL REPORTS –
•
•
Treasurer’s Report for March 2010
Golf Club Financial Report for March 2010
3. CONSIDERATION OF DEPARTMENTAL REPORTS –
•
•
•
Golf Club Manager’s Report for March 2010
Public Works Department Report for March 2010
Public Safety Department Report for March 2010
4. ADDITIONAL CONSENT AGENDA ITEMS FOR CONSIDERATION
•
•
•
•
Consideration of a Resolution Appointing the Director and Alternate Director to
the Solid Waste Agency of Northern Cook County (SWANCC) Board of Directors
Consider replacement purchase of two (2) vehicles for the Public Safety
Department
Consideration of IDOT Resolution for Construction on State Highway
Consider a resolution approving the Designation of Delegates for the
Intergovernmental Agreement with the Northeastern Illinois Public Safety
Training Academy (NIPSTA)
•
Consideration of Construction Engineering Services Agreement for a Chicago
Botanic Garden Project
 NON-AGENDA ITEMS AND VISITORS
 VILLAGE MANAGER’S REPORT
 COMMITTEE REPORTS
•
•
•
•
•
•
Plan Commission
Golf Advisory Committee
Human Relations Forum
Golf Course Redevelopment Committee
Residential Development Committee
Affordable Housing Committee
5. VILLAGE PRESIDENT’S REPORT
•
•
Consider appointment of Christopher Pfaff to the Police Pension Fund Board.
Consider a Proclamation declaring April as National Fair Housing Month in
Glencoe.
6. CONSIDERATION OF A CONTRACT FOR THE BEACH ROAD STORM
SEWER IMPROVEMENT
The Board will consider a contract for the 2010 improvement that will replace existing
6-inch storm sewer on Beach Road with 12-inch and 15-inch storm sewer from
Greenleaf Avenue through the Sheridan Road intersection to Longwood Avenue where
it will tie into previously upgraded sewer main.
7. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 19 OF THE
VILLAGE CODE REGARDING THE OPERATION OF A FOREIGN FIRE
INSURANCE BOARD
The State Legislature modified certain provisions of the original Foreign Fire Insurance
Act. The Village Board will consider an ordinance to reflect the changes required to be
consistent with the modification in state law.
8. PUBLIC HEARING AND CONSIDERATION FOR FISCAL YEAR 2011
APPROPRIATION ORDINANCE
The annual Appropriation Ordinance is required by the Illinois Compiled Statutes and
sets forth the maximum spending limits for the current fiscal year. It is based upon
the most recent adopted budget.
9. ADJOURNMENT
2
Village of Glencoe
Board Agenda Memorandum
DATE PREPARED:
April 9, 2010
MEETING DATE:
April 15, 2010
AGENDA SUBJECT:
Consideration of the Consent Agenda
RECOMMENDATION:
Staff recommends approval
The following items are considered routine and are recommended for approval under a
single omnibus vote. Any member of the Village Board may request that any item on
the consent agenda be discussed and/or voted on separately:
1. Consideration of Village Board Minutes –
•
•
•
Executive Session on March 18, 2010 (prior to regular meeting)
Regular Meeting on March 18, 2010
Executive Session on March 18, 2010 (following regular meeting)
2. Consideration of Financial Reports •
Treasurer’s Report for March 2010
The March 2010 Village Treasurer's Report includes the March 2010 Payroll
Report, the March 2010 Bills Report and the Budget Analysis Report for the first
month of FY11. As requested by the Village President, the Finance Committee
will have reviewed this report in detail and the committee's verbal
recommendation will be offered on this report before a vote is taken on the
Consent Agenda.
•
Golf Club Financial Report for March 2010
3. Consideration of Departmental Reports •
•
•
Golf Club Manager’s Report for March 2010
Public Works Department Report for March 2010
Public Safety Department Report for March 2010
4. Additional Consent Agenda Item for Consideration
•
Consideration of a Resolution Appointing the Director and Alternate
Director to the Solid Waste Agency of Northern Cook County
(SWANCC) Board of Directors
As a member of SWANCC, the Village appoints a Director and Alternate
Director to the Board of Directors. The resolution appointing the Village
President and Village Manager to serve in these capacities for a one-year term
(until April 30, 2011) is attached.
•
Consider replacement of two (2) vehicles for the Public Safety
Department
The Capital Budget allocates funds for the purchase of replacement vehicles
for Public Safety and the Board will consider approval.
•
Consideration of Resolution for Construction on State Highway
The Illinois Department of Transportation requires municipalities to pass a
resolution to allow municipal work to be performed on state right-of-way. The
Board will consider a resolution to allow the Village to perform construction
work on any state right-of-way in the Village’s jurisdiction.
•
Consider approval of a resolution approving the Designation of
Delegates for the Intergovernmental Agreement with the Northeastern
Illinois Public Safety Training Academy (NIPSTA)
In October 2001, the Village Board approved the Village of Glencoe to join the
Northeastern Illinois Public Safety Training Academy (NIPSTA). The Board will
consider the Designation of Delegates pursuant to the terms of the NIPSTA
agreement.
•
Consideration of Construction Engineering Services Agreement for a
Chicago Botanic Garden Project
As the Local Agency sponsor to process payments for the federal grant funding
for the proposed Children’s Learning Campus Project, the Board will consider
approval of the Construction Engineering Agreement for the Garden.
Village Board Regular Meeting Minutes
March 18, 2010
Page 1
VILLAGE OF GLENCOE
BOARD OF TRUSTEES
Minutes
Regular Meeting
March 18, 2010
1.
CALL TO ORDER
The Regular Meeting of the Village Board of Trustees of the Village of Glencoe was
called to order by the Village President of the Village of Glencoe, Cook County,
Illinois, at 6:00 p.m. on the 18th day of March 2010, in the Village Hall Conference
Room.
2.
ROLL CALL
The following were present:
Village President Feldman and Trustees Bhote, Cowans, Keefe, Levin, Shubart and
Solomon
The following Village staff was present:
Paul Harlow, Village Manager
David Mau, Director of Public Works
Robert Smith, Village Labor Attorney
President Feldman noted that an Executive Session was scheduled prior to the
regular meeting.
Upon motion made and seconded, the Board entered into
Executive Session for the purpose of discussing Personnel/Employee Matters, OMA
Sec. 2 (c) (1) and Personnel/Collective Bargaining, OMA Sec. 2 (c) (2. The motion
was unanimously adopted by a roll call vote.
Following adjournment of the Executive Session, the regular meeting open session
reconvened at 7:06 p.m. in the Council Chamber at Village Hall.
At that time, the following Village staff was also present:
Vic Filippini, Village Attorney
David Clark, Director of Finance
Stella Nanos, Golf Club General Manager
Mike Volling, Director of Public Safety
Allan Kebby, Deputy Director of Public Safety
Melinda Formusa, Executive Assistant
3.
CONSIDERATION OF THE CONSENT AGENDA
Trustee Keefe moved, seconded by Trustee Shubart, to approve the following Consent
Agenda items:
•
•
Minutes of the Regular Meeting on February 18, 2010
Minutes of the Executive Sessions on February 18, 2010
March 18, 2010
•
•
•
•
•
•
•
•
•
Page 2
Village Treasurer's Report for February 2010
Golf Club Financial Report for February 2010
Golf Club Manager’s Report for February 2010
Public Works Department Report for February 2010
Public Safety Department Report for February 2010
Public Hearing date of April 15, 2010 for Appropriation Ordinance
Annual Reports for 2009 for Historic Preservation Commission, Human Relations
Forum and Public Safety Commission
Participation in State of Illinois Bulk Road Salt Purchase
As the “Emergency Telephone Systems Board” (ETSB), participation in the Cook
County ETSB Surcharge Reallocation Program
Two ETSB members, Mike Volling and Allan Kebby, in addition to the Village Board,
were present to vote regarding the participation in the Cook County ETSB Surcharge
Reallocation Program.
Upon a roll call, the motion to approve the Consent Agenda was approved by the
following vote:
AYES:
NO:
ABSENT:
4.
Bhote, Cowans, Keefe, Levin, Shubart, Solomon, Volling and Kebby (8)
None (0)
None (0)
NON-AGENDA ITEMS AND VISITORS
Trustee Bhote commended the Public Safety EMS officers that responded to his recent
911 call for hospital transport and care for his wife.
5.
VILLAGE MANAGER’S REPORT
Village Manager Paul Harlow reported that the planters on Vernon Avenue in front of
the Village Court Parking Lot were under construction and the paving and final
markings of the parking lot were scheduled to be completed in the next 3 weeks.
6.
COMMITTEE REPORTS
•
Plan Commission – Trustee Levin said the Plan Commission started its review of
the Sustainability Study.
•
Golf Advisory Committee – Trustee Keefe reported that the committee was
scheduled to meet next week.
•
Human Relations Forum – The Human Relations Forum meeting was cancelled.
•
Golf Course Development Committee – The committee did not meet.
•
Residential Development Committee – The committee did not meet.
•
Affordable Housing Committee – The committee did not meet.
March 18, 2010
7.
Page 3
VILLAGE PRESIDENT’S REPORT
President Feldman announced that the next Village Board meeting would be on
Thursday, April 15 and in his absence, the meeting would be chaired by Trustee
Shubart.
8.
CONSIDER AN ORDINANCE ESTABLISHING LANDMARK DESIGNATION FOR THE
PROPERTY LOCATED AT 788 GLENCOE DRIVE
Community Development Analyst Nathan Parch provided the background and
analysis for the consideration of landmark designation for 788 Glencoe Drive. He
added that homeowner Joshua Cooper was present at the meeting to offer additional
details and that Historic Preservation Commission member Peter Van Vechten was
also present.
Following the summary by Mr. Parch and additional comments by Mr. Cooper,
Trustee Levin moved, seconded by Trustee Shubart, to approve an ordinance
designating the property at 788 Glencoe Drive as a Glencoe Designated Landmark.
Upon a roll call, the motion was approved by the following vote:
AYES:
NO:
ABSENT:
9.
Bhote, Cowans, Keefe, Levin, Shubart and Solomon (6)
None (0)
None (0)
CONTINUATION OF PUBLIC HEARING REGARDING CHICAGO BOTANIC GARDEN
REQUEST FOR PERIMETER FENCE PERMIT VARIANCE
Bill Brown, from the Chicago Botanic Garden, provided a follow-up presentation to
the February 18 Village Board meeting regarding a fence variance permit request.
He recommended that the fence variation request for the Pebblewood and
Longmeadow neighborhood areas be deferred for further review.
Mr. Brown provided an aerial view of the proposed fence locations for McDonald
Woods and said the fence setback along Green Bay Road would be 50 feet and 100
feet along Lake Cook Road to allow for the possible addition of a bike path. In
response to previous questions, he said the Garden would be responsible for the
ongoing maintenance of the fencing as well as the areas on both sides of the fence.
He said the recommended color for the fencing was black.
Trustee Keefe thought the proposed setback for fencing adjacent to the 5th tee on the
golf course may be too close and asked for consideration of a additional set back in
that area for possible future construction of the 5th tee.
The following residents addressed the Board with their concerns:
•
•
•
Jim Walter, 1101 Longmeadow, thought there would be too many deer forced
into the neighborhood.
Carolyn Winter, Westley Road resident, asked for the consideration of a 100
foot setback on Green Bay Road to be consistent with the setback on Lake
Cook Road.
Gary Fishkin, 1110 Pebblewood, expressed safety concerns.
March 18, 2010
•
•
•
Page 4
Dick Burnstein, south Glencoe resident, said he did not think displaced deer
would be a problem. He said the Chicago Botanic Garden had a right to put
up a fence to protect a “world-class” garden environment. He said increasing
the deer culling program could be an option.
Jenny Conviser – 1161 Longmeadow, reaffirmed safety concerns for the
neighborhood.
Peter Van Vechten, Historic Preservation Commission member, thought the 8foot fence height might set a precedence for other requests.
President Feldman pointed out that the Botanic Garden variance request was a
specific situation as it was for a unit of local government and no other requests
could be applied to this variance as the Zoning Commission did not have the
authority to grant a request from a governmental body.
•
Mark Rice, 546 Westley Road, thought a fence would create a safety hazard
and thought the Board was not considerate of neighborhood gardens.
Trustee Solomon pointed out that the Botanic Garden was a research/educational
institution that was different from a neighborhood.
Mr. Harlow summarized the Village deer culling program that had been endorsed by
the community in the mid-1990’s. He said the program permits the culling of 15 to
30 deer annually.
•
Carol Granoff, 1147 Longmeadow, expressed her safety concerns.
Trustee Levin said safety issues would exist with the permitted 6-foot fence as much
as for an 8-foot fence and the Botanic Garden had a legitimate need for fencing.
Following the discussion, Village Attorney Vic Filippini said a motion to approve the
fence height variance request could include provisions by the Board.
Trustee Shubart moved, seconded by Trustee Keefe, to approve a variation for the
Chicago Botanic Garden to install an 8-foot perimeter fence around the Garden
property consistent with the application submitted subject to the following
conditions:
a) Such fencing shall be setback from the property lines of the Botanic Garden
in accordance with the aerial plan presented, except that minimum setbacks
along Lake Cook and Green Bay Roads shall be 50-feet as measured from the
curbline;
b) The final locations of fence along the perimeter of the Glencoe Golf Club shall
be established in consultation with the Village and Golf Club staff;
c) The Botanic Garden shall be required to regularly and reasonably maintain
the fencing in a good and safe condition; and
d) The variation hereby granted does not include areas along Pebblewood,
Longmeadow, and the 17th fairway of the Glencoe Golf Club, which portions
of the Botanic Garden application are continued.
March 18, 2010
Page 5
Upon a roll call, the motion was approved by the following vote:
AYES:
NO:
ABSENT:
10.
None (0)
None (0)
CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 9 OF THE VILLAGE
CODE TO REGULATE STEEP SLOPE AREAS
President Feldman said the consideration of an ordinance regarding the regulation of
steep slope areas was deferred until the April 15 Village Board meeting.
11.
CONSIDERATION OF CONTRACT AWARD AND AGREEMENT FOR CONSTRUCTION
ENGINEERING SERVICES FOR PALOS/GREEN BAY BASIN IMPROVEMENTS
Director of Public Works David Mau introduced the discussion regarding the
construction contract and engineering services for the Palos Road/Green Bay Basin
improvements. Mr. Mau said the funding for construction and engineering services
was included in the Fiscal Year 2011 budget in the Bond Fund. He said the timeline
was to finish the project prior to the Green Bay Road resurfacing project that was
scheduled to take place in May.
Trustee Keefe recused himself from voting on this agenda item and left the Council
Chamber.
Trustee Shubart moved, seconded by Trustee Solomon, to execute a contract with
DiMeo Brothers for the Palos Road/Green Bay Road Basin Improvements at a cost of
$1,603,154, and to approved an agreement with Engineering Resource Associates for
construction engineering services for a not-to-exceed fee of $19,634. Upon a roll
call, the motion was approved by the following vote:
AYES:
NO:
ABSTAIN:
12.
Bhote, Cowans, Levin, Shubart and Solomon (5)
None (0)
Keefe (1)
CONSIDER APPROVAL OF THE VILLAGE BUDGET FOR FISCAL YEAR 2011 AND
CONSIDERATION OF APPROVAL OF THE COLLECTIVE BARGAINING AGREEMENT
WITH AFSCME LOCAL 2324
Following previous review and discussion, Trustee Solomon moved, seconded by
Trustee Shubart to approve the Fiscal Year 2011 budget, excluding personnel salary
expenditures and to approve the AFSCME Local 2324 3-year agreement. Upon a roll
call, the motion was approved by the following vote:
AYES:
NO:
ABSENT:
Bhote, Cowans, Levin, Shubart and Solomon (5)
None (0)
Keefe (1)
March 18, 2010
13.
Page 6
CONSIDERATION OF SEWER VACUUM TRUCK REPLACEMENT FOR PUBLIC
WORKS DEPARTMENT
Mr. Mau summarized the sewer vacuum truck replacement purchase for the Public
Works Department.
Director of Finance David Clark outlined the various payment options that included:
•
•
•
•
NWMC pricing
Installment purchase plan
Lease through vendor
Cash payment
President Feldman asked staff to investigate municipality equipment financing
through the larger banks.
Following the discussion, Trustee Keefe moved, seconded by Trustee Levin, to
approve the purchase of one Vactor 2100 Plus Combination Sewer Truck from
Standard Equipment Company through the Northwest Municipal Conference Joint
Purchasing Cooperative for a total delivered purchase price, including the trade-in of
unit #25, of $298,404, with the financial purchase plan to be determined. Upon a
roll call, the motion was approved by the following vote:
AYES:
NO:
ABSENT:
14.
None (0)
None (0)
EXECUTIVE SESSION
Trustee Levin moved, seconded by Trustee Shubart, that the Village President and
Board of Trustees recess into Executive Session at 9:30 p.m. for the purpose of
discussing Acquisition/Disposition of Property: OMA Sec. 2 (c) (5) and (6),
Pending/Threatened Litigation: OMA Sec. 2 (c) (11), Personnel/Employee Matters,
OMA Sec. 2 (c) (1) and Personnel/Collective Bargaining, OMA Sec. 2 (c) (2. The
motion was unanimously adopted by a roll call vote.
The following Village staff was also present:
Paul Harlow, Village Manager
Vic Filippini, Village Attorney
15.
RECONVENE TO OPEN SESSION
Trustee Cowans moved, seconded by Trustee Shubart, to return to Open Session at
10:09 p.m.
16.
CONSIDERATION OF THE FISCAL YEAR 2011 PERSONNEL BUDGET
Following staff’s recommendation, a motion was made and seconded to approve the
personnel budget for the Fiscal Year 2011 Village budget. The motion was approved
by a unanimous roll call vote.
March 18, 2010
17.
Page 7
ADJOURNMENT
There being no further business to come before the Village Board, and upon a motion
made by Trustee Levin and seconded by Trustee Shubart, the meeting was adjourned
at 10:12 p.m. The motion was approved by a unanimous voice vote.
VILLAGE OF GLENCOE
MEMORANDUM Paul M. Harlow, Village Manager TO:
FROM:
David A. Clark, Finance Director ~
DATE:
AprilS, 2010 SUBJECT: March 2010 Treasurer's Report March 2010 represents the first accounting period of the Fiscal Year 2011. The following is
a summary of the more notable aspects of the March 2010 -fmancial activity of the Village.
On a percentage basis, we have completed S.33% of the fiscal year.
.
Revenues General Fund 2,501,874
FYYTD
2,990,189
FYYTD
BUD
2,640,000
FYBUD
6,192,246
PROPERTY-GARBAGE 331,962
300,000
687,243
331,962
% of Bud.
48.3%
48.3%
PROPERTY/PENSION-POLICE
PROPERTY PENSION-FIRE
Property Taxes
414,012
466,905
14442
2,930,328
18613
3,807,669
425,000
15000
3,380,000
973,981
52,893
4171
877,341
47.9% 47.6% 48.2% 81,321
12,259
110,897
46,818
78,329
78,053
124,547
(34,503)
66,070
(32,844)
18,524
(2,171)
6.6%
13.6%
Source
PROPERTY TAXES (
ILLINOIS INCOME TAXES
BUILDING PERMITS
MUNICIPAL UTILITY - TAXES
• MUNICIPAL SALES TAXES
TELECOMMUNICATIONS TAXES
SEWER CHARGE FEES.
VEHICLE LICENSES
INTEREST ON INVESTMENTS
IMET EARNINGS
CABLE TELEVISION REVENUE
COMMUTER FEES
Selected Item Total
Remaini
Item Total
GENERAL FUND TOTAL
pynD
85,000
39100
7,892,570
707,000
575,000
~
Of Last Yr.
488,315
106,023
46,836
23,589
167,160
4,734
208,594
2,268
25,000
105,000
100,000
50,000
30,000
167,200
4,800
3,781
(3,203)
2,083
25,000
166,345
(6,984)
31993
588593
184612
3703533
33,633
642228
153,740
4603637
32,000
·601083
162318
4143,401
108000
5215525
1,336858
14444,953
1640
53635
44,665
28,524
808,000
1,414,000
620,600
'513,880
258,400
19,300
4,935
41,434
(2,466)
9.7%
8.8%
7.2010
5.6%
80.7%
11.8%
-12.8%.
0.0%
31.1%
12.3%
l1.5%
31.9%
• The increase in vehicle license revenue year-to- date is due to a substantial
overpayment of annual licenses by residents, the discount policy appears to have
created some confusion. Refunds to those who overpaid are being processed.
1
Revenue Trend Analysis
(
FY11 Bud
ill
Prj as
%
of
Budget
-1.2%
1,878,400
1,888,856
100.6%
737,389
-18.1%
808,000
781,053
96.7%
812,783
529,368
-34.9%
707,000
668,818
94.6%
578,980
601,429
3.9%
620,600
615,265
99.1%
1,611,216
1,449,844
-10.0%
1,414,000
1,438,547
101.7%
Though March
Item
2009 12 Mo
2010 12 Mo
1,690,081
1,669,254
Utility Tax
900,879
Income Tax
Telecommunications
Tax .
Water Sales
Sales Tax
FY11 Prj
Use Tax
Pers. Prop.
Replacement
127,810
106,170
-16.9%
113,120
111,589
98.6%
105,506
93,987
-10.9%
78,053
78,053
100.0%
Commuter Lot Fees
135,064
114,956
-14.9%
108,000
109,633
101.5%
1,156,414
721,744
-37.6%
575,000
628,329
109.3%
Cable TV Tax
155,393
162,236
4.4%
166,345
166,345
100.0%
Motor Fuel Tax
230,887
220,431
-4.5%
215,000
212,498
98.8%
E911 Surcharge
121,494
105,310
-13.3%
108,000
107,536
99.6%
56,427
50,521
-10.5%
47,000
46,810
99.6%
7,682,934
6,562,639
-14.6%
6,838,518
6,853,332
100.2%
Building Permit Fees
(
% Change
from PY12
Mo.
Cellular 911 Surcharge
Total Selected Items
Note
(1) FY11 Projected is year-to-date revenue plus remaining monthly revenue budget.
Sales Tax Analysis
The detail of the sales tax receipts are. now provided only on a quarterly basis due
to the Department ofRevenue changing their policy on providing financial
information to local governments.
2
FUND STATEMENTS
The following is an entity total statement. The entity total statement includes all the funds
listed in summary below plus the debt service fund.
ENTITY TOTAL
(Includes General, Water, Garbage, Debt,:&!FT, E911 Funds, Bond Construction)
PVMo.
PVYTD
PVBud
FYMo.
FYYTD
FYBud
Total Revenue
5,263,774
5,263,774
20,378,274
6,150,923
6,150,923
20,857,645
Total Revenue Less Bond Construction
5,254,724
5,254,724
20,269,274
6,155,752
6,155,752
20,782,645
1;575,875
1,575,875
19,308,627
1,636,395
1,636,395
19,906,069
3 1678 1849
3,678 1849
960 1647
4,519,357
4 1519,357
876,576
TotalCapital Expense
25,467
25,467
4,824,876
91,296
91,296
5,438,814
Total Excess (Deficit)
3,653,382
3,653,382
(3,864,229)
4,428,061
4,428,061
(4,562,238)
3,648 1988
3,648,988
(138,229)
4,524,186
4,524,186
77,576
. Total Operating Expense
Operating Excess (DefiCit)
. Total Excess (Deficit) Less Bond Construction
Total Cash and Unobligated Cash Balance History
(
7,000,000.00
6,000,000.00
5,000,000.00
4,000,000.00
3,000,000.00
2,000,000.00
1,000,000.00
- - - - - - - - - - - .--
,....
9...
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::E
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-Total Cash
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00
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--Unobligated Cash
- - -....
------~-----.
----~.----.-
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*Cash balances only include the following funds: General, Water and Garbage Fund.
3
, Below is fund summary for the General Fund, Water Fund, Garbage Fund, MFT Fund and
E911 Fund. These summaries are provided in a statement layout.
Statement Layout
The statement generally follows revenue (all sources) less operating expenses approach.
From that formula, operating excess (deficit) is listed. Capital expenses are next listed, and
subtracted from the operating excess (deficit) to determine the total excess (deficit).
GENERAL FUND.
P'lBud
FYMo.
FYYTD
Total Revenue
3,703,533· 3,703,533
13,840,580
4,603,637
4,603,637
EYBud
14,444,953
Total Operating Expense
1,376,483
1,376,483
13,647,002
1,390,233
1,390,233
14,281,196
2!327 1050
2 1327 1050
193!578
3,213,404
3,213,404
163,757
20,811
20,811
231,576
2!306,239
2,306,239
(37,998)
pyYTD
P'lMo.
Operating Excess (Deficit)
Total Capital Expense
°
°
3,213,404
3,213,404
FYMo.
FYYTD
545,000
(381,243)
WATER FUND
P'lMo.
Total Revenue
PYYTD
P'lBud
96,707
(
96,707
121,964
121,964
"
(25 12571
(25,2571
1,983,540
1,547,958
114,216
114,216
106,936
106,936
1,972,204
1,586,279
435,582
7 1280
·7!280
385,925
0
383,300
0
0
50,000
(25,257)
52,282
7 1280
7!280
335,925
0
(25,2571
FYBud
GARBAGE FUND
P'lMo.
P'lYTD
P'lBud
314,248
314,248
1,270,020
75,687'
75,687
1,342,400
69,654
69,654
1,170,317
87,990
87,990
1,218,745
244,594
244,594
99,703
(12,303)
(12,3031
1,552
1,552
263,000
1,554
1,554
243,042
243,042
(163,297)
(13,857)
(13,857)
FYMo.
Total Revenue
Total Capital Expense & Debt Service
Total ExCess (Deficit)
FYMo.
FYYTD
EYBud
123,655
51,000 72,655
MFTFUND
P'lMo.
Total Revenue
P'lYTD
(
FYBud
215,800
20,448
P'lBud
232,300
2,500
2,500
30,000
2°1448
20,448
232,300
14,136
14 1 136
185 1800
20,448
20,448
232,300
14,136
14,136
185,800
Operating Excess (DefiCit)
FYYTD
20,448
16,636
16,636
Total Excess (DefiCit)
4
E911 FUND
(
PYMo.
?YYTD
PYBud
Total Revenue
13,414
13,414
6,109
6,109
7!305
7!305
FYYTD
FYBud
12,447
·12,447
158,900
12,257
12,257
127,741
190
190
31,159
{13 14411
FYMo.
167,120
180,561
96,000 130,000
7,305
7 1305
(143,441)
190
'190
(64!841) VWage of Glencoe
Cash & Inv. Summary - All Fund
For Period Ending 3/31/ 10.
Description
ASSETS
(
FYYTDBal
PYBud
PETTY CASH
840.32
1,013.41
Total Cash On Hand
840.32
1,013.41
3,882,649.44
999,195.88
CASH - DRUG ABUSE PREVo
CASH - FIRE BENEVOLENT
FUND
2,861.07
2,870.42
1,186.44
617.71
CASH - PAYROLL
8,138.79
6,845.08
42,018.59
18,621.96
CASH RESERVED FOR BONDS
1,125,074.37
1,290,937.83
CASH-INTEREST BEARING
4,919,161.40
5,147,980.33
Total Cash (Harris Bank)
9,981,090.10
7,467,069.21
11,890.70
23,352.06
1,150.18
1,150.18
13,040.88
24,502.24
4,337,944.59
5,222,841.91
CASH - BOND PROCEEDS
/
PYYTD Bal
CASH - PENSION - FIRE
ILLINOIS FUNDS CASH
ILLINOIS FUNDS EPAY CASH
Totalll1inois Funds
IMET
42,673.58
IMET - FIRE PENSION
Total IMET
Total Cash & Equivalents
4,337,944.59
14,332,915.89
Total Other Investments
800,000.00
Total Cash & Inv. Assets
15,132,915.89
5
5,265,515.49
-
12,758,100.35
- 12,758,100.35
FYBud
PROP. TAX RECEIVABLE
PROP TAXES-GARBAGE
377,628.62
PROP TAXES-PENSION-FIRE
PROP TAXES-PENSION-POLICE
18,054.11
21,172.96
577,107.20
538,740.33
PROPERTYTAXESRECENABLE
~5~,9~0~2~,~75~5~.6~6~~________~4~,8~7~8,=2~14~.~3~8__________
Total Prop~ Tax Receivable
~6~,=49=7"=l':.;.;.9=16=':.;.;.9=7======5iii;l,==8=15iii;l':,;,7,;;56=.=2,;;9=====
Total Cash & PT. Receiv.
21,630,832.86
-
18,573,856.64
REVENUE
IMET EARNINGS
8,571.90
(9,909.82)
75,000.00
3,655.54
58,749.99
INTEREST ON INVESTMENTS
10,653.92
270,700.00
Total Interest
19,225.82
270,700.00
(6,254.28) .133,749.99
CD INTEREST
2,666.67
Total CD Interest
2,666.67
UNREALIZED GAIN/ (LOSS)
75,000.00
50,000.00
Total Unrealized Gains
75,000.00
50,000.00
Total Money Market
(
Total U.S. Gov't
Total Revenue
21,892.49
RATES
Cash Interest Rate (Harris)
IMET Annualized Rate
Illinois Funds Rate.
CD Interest Rate (Harris)
1.055%
3.430%
0.464%
4.00%
CD Balance (1)
800,000
345,700.00
(6,254.28)
0.690%
1.680%
0.106%
0.00%
Note
(1) Included in "Total Cash & Inv. Assets".
6
183,749.99
Annualized Rates of Return Since March 2007
~
(
9.00
\
S.OO
7.00
6.00
5.00
4.00
3.00
2.00
1.00
.....
0
.....
0
0
0
~
C:!
0
.....
~
~
(")
(
8g
B
~
~
.....
co
co
co
~
~
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C5
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- ~
.....
0
.....
~
0
~
~
0>
-IMET -HARRIS
co
0
0
C:!
.....
(")
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.....
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0
~
.....
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0
0
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0
0
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('II
80
C:!
.....
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~
-ILFUNDS
Noteworthv Disbursements I Em1)lo:Y'ee Reimbursements
Vendor
Amount
Descril~tion
Thomas Weathers
394.06
Conference Reimbursement
Allan Kebby
250.00
Conference Reimbursement
Hiroshi Witt
180.00 Mileage Reimbursement
David Ryberg
155.69
Reimbursement for Safety Boots
i
William Embry
95.00 Auto Allowance Reimbursement
William Embry
60.00
Anne Kopper
48.65 Training Reimbursement
Membership Dues NEHA, IAFP & IEHA
Matt Radde
245.00
Abelardo De La Garza
Reimbursement for Boots and Uniform
Reimbursement for Cleaning Supplies, Shelf and
124.62 Brackets
Matt Radde
Total
Golf Pro Lesson
73.56
1,626.58
7
Table of Contents
RevEx Class - General Fund
This report is an operating statement of the General Fund that shows
summary of the line item detail. Also, this report is summarized to the
revenue and expenditure class level (i.e. taxes, interest, permits, etc.).
RevEx·Class -- Water Fund
Similar to the "RevEx Class - General Fund" report except at detail level.
Divisions of Water Production and Water Distribution are combined for an
overall enterprise operating statement.
RevEx·Class - Garbage Fund
Similar to the "RevEx Class - General Fund" report except at detail level for
Garbage Fund activity.
RevExClass - Debt Service
(
Similar to the "RevEx Class - General Fund" report except at detail level for
Debt Service Fund activity.
Variance Analysis
Revenue Variance Analysis*
Expenditure Variation Analysis**
Check Register
Summary Check Register-Village
Summary Check Register-Golf
*Revenue Variances for accounts with a budget greater than or equal to
$10,000 and 10% over (under) year to date percent completed.
** Expenditure Variances for accounts with a budget greater than or equal
to $10,000 and 10% over year to date percent completed.
8
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~
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~
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ht1p://fi~-;'cials.vog.locaitgIencoeiill!secUrelnniReporthtml?tYPe=liliii..:·-
RevEx Class - General Fund
(
Village of Glencoe
For Period Ending 03/31/2010
PYMonth
Amt
PYYTDAmt
PY Budget
FY Month
Amt
FYYTDAmt
FY Budget
Revenue -- All
Sources Charges for Service Total Charges
for Service
.29,665.80
29,665.80
599,680.00
33,799.16
33,799.16
672,880.00
Taxes
Total Taxes
3,289,128.25 3,289,128.25 10,925,650.00 4,114,020.68 4,114,020.68 11,799,688.00
Interest
Total Interest
11,241.52
11,241.52
186,225.00
(870.86)
(870.86)
96,065.00
24,933.52
24,933.52
973,250.00
85,664.00
85,664.00
697,720.00
202,485.00
202,485.00
308,075.00
248,915.00
248,915:00
308,000.00
32,253.34
32,253.34
129,250.00
40,526.90
40,526.90
192,750.00
12,618.13
12,618.13
193,000.00
17,677.27
17,677.27
142,350.00
101,207.89
101,207.89
525,450.00
63,904.57
63,904.57
535,500.00
Permits
Total Permits
(
,
Licenses
Total Licenses
Fees
Total Fees
Fines &.
Forfeits
Total Fines &
Forfeits
Other Revenue
Total Other
Revenue
Total
Revenue--AII
Sources
3,703,533.45 3,703,533.45 13,840,580.00 4,603,636.72 4,603,636.72 14,444,953.00
Operating Expenditures (
Personnel
Expenditures
Total Personnel
1,208,814.35 1,208,814.35 10,671,571.00 1,217,979.36 1,217,979.36 11,045,892.00
Costs
9
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PY Month
Amt
PYYTD Amt
PY Budget
FY Month
Amt
FYYTD Amt
FY Budget
("
r\
Services
Total Service
Costs
98,949.25
98,949.25
1,779,546.00
115,580.68
115,580.68
1,698,210.00
56,327.45
56,327.45
858,750.00
36,817.87
36,817.87
873,979.00
12,392.25
12,392.25
337,135.00
19,854.92
19,854.92
663,115.00
Commodities
Total
Commodities
Other
Total Other
Expense
Total ,Operating
1,376,483.30 1,376,483.30 13,647,002.00 1,390,232.83 1,390,232.83 14,281,196.00
Expense
Operating
Excess (Deficit) 2,327,050.15 2,327,050.15
193,578.00 3,213A03.89 3,213A03.89
163,757.00
Non-Operating
Activity Non-Operating Expense Capital
Total Capital
Expense
20,810.93
20,810.93
231,576.00
0.00
0.00
545,000.00
0.00
0.00
0.00
0.00
0.00
0.00
20,810.93
20,810.93
231,576.00
0.00
0.00
545,000.00
(37,998.00) 3,213A03.89 3,213A03.89
(381,243.00)
Debt Service
Total Debt
Service
Total
Non-Operating
Expense
Total Excess
(Deficit)
2,306,239.22 2,306,239.22
Total Revenue
3,703,533.45 3,703,533.45 13,840,580.00 4,603,636.72 4,603,636.72 14,444,953.00
Total
Expenditure
1,397,294.23 1,397,294.23 13,878,578.00 1,390,232.83 1,390,232.83 14,826,196.00
. Total Excess
(Deficit)
2,306,239.22 2,306,239.22
(37,998.00) 3,213,403.89 3,213,403.89
(381,243.00)
10
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RevEx Class - Water Fund
(
Village of Glencoe
PY Month
Amt
PYYTD
Amt
PY Budget
FY Month
Amt
FYVTD
Amt
FY Budget
Revenue -- All
Sources
Charges for .
Service
Total Charges
for Service
86,341.64
86,341.64 1,892,740..0.0. 10.8,948.52 10.8,948.52 1,90.2,0.0.0..0.0.
Taxes
Total Taxes
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0..
5,0.0.0..0.0.
0..0.0.
0..0.0.
2,0.0.0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
. 0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
0..0.0.
Total Other
Revenue
10.,365.20.
10.,365.20.
85,80.0..0.0.
5,267.94
5,267.94
68,20.4.0.0.
Total
Revenue--AII
Sources
96,70.6.84
96,70.6.84 1,983,540..0.0. 114,216.46 114,216.46 1,972,20.4.0.0.
Interest
Totar Interest
/
C
Permits
Total Permits
Licenses
. Total Licenses
Fees
Total Fees
Fines &.
Forfeits
Total Fines &
Forfeits
Other Revenue
11
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PY Budget
FY Month
Amt
84,723.92
84,723.92 1,033,553.00
84,822.07
84,822.07 1,066,642.00
24,396.27
24,396.27
365,290.00
17,984.38
17,984.38
370,972.00
12,843.33
12,843.33
149,115.00
4,129.33
4,129.33
148,665.00
0.00
0.00
0.00
0.00
0.00
0.00
PY Month
Amt
PYYTD
Amt
FYYTD
Amt
FY Budget
Operating
Expenditures
Personnel
Expenditures
Total Personnel·
Costs
Services
Total Service
Costs
Commodities
Total
Commodities
Other
Total Other
Expense
(
\
Total Operating
121,963.52 121,963.52 1,547,958.00 106,935.78 106,935.78 1,586,279.00
Expense
Operating
Excess (Deficit)
(25,256.68) (25,256.68)
435,582.00
7,280.68
7,280.68
385,925.00
Non-Operating
Activity
Non-Operating
Expense
Capital
Total Capital
Expense
0.00
0.00
383,300.00
0.00
0.00
50,000.00
Total Debt
Service
0.00
0.00
0.00
0.00
0.00
0.00
Total
Non-Operating
Expense
0.00
0.00
383,300.00
0.00
0.00
50[000.00
(25,256.68) (25,256.68)
52,282.00
7,280.68
7,280.68
335,925.0.0
Debt Service
Total Excess
(Deficit)
12
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PY Month
Amt
(
PYYTD
Amt
PY Budget
FY Month
Amt
FYYTD
Amt
FY Budget
\
Total Revenue
96,706.84
96,706.84 1,983,540.00 114,216.46 114,216.46 1,972,204.00
Total
Expenditure
121,963.52 121,963.52 1,931,258.00 106,935.78 106,935.78 1,636,279.00
Total Excess
(Deficit)
(25,256.68) (25,256.68)
52,282.00
7,280.68
7,280.68
335,925.00
(
13 30f3
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/
(
PY Month
Amt
PYYTD
Amt
PY Budget
FY Month
Amt
FYYTD
Amt FY Budget
46,284.34
46,284.34
612,177.00
44,369.93
44,369.93
623,370.00
20,489.03
20,489.03
435,150.00
37,698.59
37,698.59
482,085.00
2,880:80
2,880.80
122,990.00
5,921.16
5,921.16
113,290.00
0.00
0.00
0.00
0.00
0.00
0.00
69,654.17 1,170,317.00
87,989.68
Operating Expenditures Personnel Expenditures Total Personnel
Costs
Services
Total Service
Costs
Commodities
Total
Commodities
Other
Total Other
Expense
"(
\,
Total Operating
Expense
69,654.17
Operating
Excess (Deficit) 244,594.07 244,594.07
87,989.68 1,218,745.00
99,703.00 (12,303.14) (12,303.14)
123,655.00
Non-Operating Activity Non-Operating Expense Capital
Total Capital
Expense
0.00
0.00 . 245,000.00
0.00
0.00
33,000.00
Debt Service
Total Debt
Service
1,552.26
1,552.26
18,000.00
1,553.60
1,553.60
18,000.00
Total
Non-Operati ng
Expense
1,552.26
1,552.26
263,000.00
1,553.60
1/553.60
51,000.00
(163,297.00) (13,856.74) (13/856.74)
72,655.00
'Total Excess
(DefiCit)
243,041.81 243,041.81
15
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PY Month
Amt
PYYTD
Amt·
PY Budget
FY Month
Amt
FYYTD
Amt
FY Budget
(
Total Revenue
Total
Expenditure
Total Excess
(Deficit)
314,248.24 314,248.24 1,270,020.00
75,686.54
75,686.54 1,342,400.00
71,206.43 1,433,317.00
89,543.28
89,543.28 1,269,745.00
71,206.43
243,041.81 243,041.81
(163,297.00) (13,856.74) (13,856.74)
72,655.00
16 30f3
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http://financials.vog.local/glencoefinlsecure/runRepoIth1ml?type=btm..
RevEx Debt Service Village of Glencoe For Period Ending 03/31/2010
PYMO PYYTD
PYBUD
CYMO
CYYTD
CYBUD
REVENUE
Total
Property
Taxes
Total
Interest
Total Other
Revenue
Total
Revenue
1,105,705.52 1,105,705.52 2,742,289.00 1,298,108.49 1,298,108.49 2,642,658.01
667.84 667.84
33,425.00
529.00
529.00
5,729.99
0.00 0.00
0.00
0.00
0.00
0.00
1,106,373.36 1,106,373.36 2,775,714.00 1,298,637.49 1,298,637.49 2,648,388.00
EXPENSE
(
Total
Principal
0.00 0.00 2,330,000.00
0.00
0.00 2,325,000.00
Total
Interest on
Bonds
0.00 0.00
412,289.00
0.00
0.00
317,658.00
Total Admin
Fees
112.50 112.50
2,500.00
428.00
428.00
1,450.00
Total
Expenditure
112.50 112.50 2,744,789.00
428.00
428.00 2,644,108.00
;.
17 lof1
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C
VARIANCE ANALYSIS REPORT
.
!
18 Village of Glencoe
Variance Report Revenue
March 2010 Revenue Variance Report
Acct #
Description
FYYTD
FYBud.
O/OYTD
Reason
General Fund
21,000.00 100.52% Per Annual Licensing (March)
12-120-120-31405
LIQUOR LICENSES
21,110.00
12-120-120-31410
VEHICLE 'LICENSES
208,594.00
258,400.00
80.73% Per Annual Licensing (March)
12-120-120-31415
GENERAL BUSINESS
LICENSES
14,891.00
22,000.00
67.69% Per Annual Licensing (March)
12-120-120-31113
PROPERTY TAX-GARBAGE
331,962.42
687,243.00
48.30% 1st Installment Taxes (March)
12-120-120-31110
PROPERTY TAX
2,990,189.18 6,192,246.00
12-120-120-31115
PROPERTY TAX - POLICE
PENSION
. 466,905.03
973,981.00
12-120-120-31117
18,612.54
39,100.00
12-120-120-32460
PROPERTY TAX - FIRE
PENSION
COMMUTER LOT FEES
33,633.00
108,000.00
31.14% Annual Renewal (March)
12-120-120-32970
LEASE OF VOG PROPERTY
37,575.00
124,935.00
30.08% Includes one annual payment
12-120-120-32985
AT&T CO-LOCATOR REV
3,834.52
15,000.00
12-120-120-31515
SEWER PERMITS
3,000.00
14,000.00
(
I(March)
25.56% Village Share
Revenue Prior
Lake Shore
I(March)
21.43% Permit Repairs
of Cell Tower
to Sharing with
Country Club
(MARCH)
Debt Service Fund
14-705-710-31110
PROPERTY TAX
14-705-708-31110
PROPERTY TAX
14-705-709-31110
PROPERTY TAX
1,106,531.61 2,252,650.01
110,031.78
224,000.01
81,545.10
166;007.99
19 y'-. "ge of Glencoe
l~,bnditure Variance Report
Mar'ch 2010 Expenditure Variance Report
Acct#
Water Fund
11-110-370-61210
Description
FLOURIDATION CHEMICALS
FYYTD
1,787.50
FY Bud.
O/OYTD
Reason
12,200.00
intermittent.
General Fund
Village Manager's Office
12-205-208-54105 ' LABOR COUNSEL
10,033.25
30,000.00
33.44% PW Collective Bargaining
Unit Agreement.
PLANNING COMMISSION
5,608.50
20,000.00
28.04% Steep Slope Consultant
Services.
OFFICE SUPPLIES
5,013.85
20,650.00
ublic Works Department
SALARIES - TEMPORARY
12-305-356-42210
6,050.75
29,700.00
20.37% Seasonal Labor - Snow &
Ice Control.
12-305-328-56110
INSURANCE DEDUCfIBLES
6,088.45
30,700.00
19.83% Annual UST coverage;
Garage wall repair.
12-305-336-51135
12..305-336-51305
TREE MAINTENANCE
TREE PLANTING
1,700.00
10,860.00
10,200.00
72,000.00
16.67% Routine per budget.
15.08% Holdover spring plantings.
12-305-356-61130
STREET STONE MATERIALS
2,747.57
20,000.00
13.74% Routine per budget,
12-305-332-51235
SEWER MAINTENANCE
4,850.00
48,500.00
10.00% Emergency Contract san
sewer Repair.
12-205-216-92105
Finance Department
12-210-222-61170
Public Safety Department
12-405-405-55110
IN SERVICE TRAINING
PENSION COST - POLICE
12-405-405-46110
12-405-410-55110
IN SERVICE TRAINING
51,565.00
14,877.00
466,912.78 1,734,339.00
5,150.00
(
20
19,480.00
Vehicle and animal license
24.28% mailing supplies.
28.85% NIPSTA Dues.
26.92% Based on property tax
receipts.
26.44% M.A.B.A.S. Annual Dues.
Check Register (Village) c) 21 /
VILLAGE OF GLENCOE
CHECK. REGISTER SUMMARY
MARCH 2010
(
Check
(
110469
110461
110881
110824
110887
110780
110851
110877
110812
110434
110425
110783
110828
110443
110455
110861
110845
110846
110451
110873
110785
110900
110814
110464
110821
110895
110441
110776
110768
110850
110465
110781
110816
110430
110813
110679
110823
110830
110767
110468
110473
110789
110866
110886
110774
Vendor
PIERCE MANUFACTURING, INC.
HNTB CORPORATION
SOLID WASTE AGENCY OF NORTHERN COOK COUNTI
GROOT INDUSTRIES, INC.
TEXOR
DELTA DENTAL PLAN OF ILLINOIS
MILL CREEK NURSERY
SEYFARTH SHAW LLP
EXELON ENERGY
NIPSTA
CORPORATE BENEFIT CONSULTANTS, INC.
ADAM & MARTHA METZ
HOLLAND & KNIGHT LLP
5 ALARM FIRE AND SAFETY EQUIPMENT,· LLC
CUSHING TECHNOLOGIES, INC
NORTHERN ILLINOIS POLICE ALARM SYST
M.A.B.A.S. DIVISION 3
MARK MEADE EXCAVATORS, INC.
CALL ONE
ROSEBOROUGH PARTNERS INC
AECOM USA INC.
WILLIAMS ARCHITECTS
FAMILY COUNSELING SERV OF GLENCOE
IRMA INTERGOVRNMTL RISK MGMT AGENCY
GLENCOE PARK DISTRICT
VULCAN MATERIALS COMPANY
STATE DISBURSEMENT UNIT
STATE DISBURSEMENT UNIT
AFLAC
MI TE PRINTING GRAPHICS
LEADSONLINE
PRUDENTIAL INSURANCE COMPANY OF AMERICA
FMHC CORPORATION
HARRIS TRUST AND SAVINGS BANK
FABBRI MASONRY INC
NEXTEL COMMUNICATIONS
GRAPHIC PARTNERS, INC.
HYDRITE CHEMICAL COMPANY
WIRFS INDUSTRIES INC.
NORTHSHORE OMEGA
TESKA ASSOCIATES, INC
ANN PATRICK O'BRIEN
.PARENT PETROLEUM, INC.
TESKA ASSOCIATES, INC
NEW TRIER FEDERAL CREDIT UNI~
Amount
82,400.00
34,491.74
16,036.31
15,577.64
15,334.21
10,976.87
10,860.00
10,033.25
7,664.25
7,605.00
7,000.00
6,118.00
5,960.00
5,911.67
5,250.00
5,005.00
5,000.00
4,850.00
3,992.80
3,857.00
3,776.00
3,654.99
3,101.42
3,081.47
3,000.00
2,675.21
2,298.48
2,210.63
2,197.98
2,151.00
2,148.00
2,031.24
2,000.00
1,888.79
1,875.00
1,837.02
1,799.17
1,787.50
1,541.66
1,500.00
1,465.00
1,443.75
1,398.62
1,367.50
1,258.00
Date
03/19/2010
03/19/2010
04/15/2010
04/15/2010
04/15/2010
04/01/2010
04/15/2010
04/15/2010
04/15/2010
03/12/2010
03/12/2010
04/15/2010
04/15/2010
03/19/2010
03/19/2010
04/15/2010
04/15/2010
04/15/2010
03/19/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/19/2010
04/15/2010
04/15/2010
03/15/2010
03/31/2010
03/31/2010
04/15/2010
03/19/2010
04/01/2010
04/15/2010
03/12/2010
04/15/2010
03/26/2010
04/15/2010
04/15/2010
04/02/2010
03/19/2010
03/19/2010
04/15/2010
04/15/2010
04/15/2010
03/31/2010
Check
(
('. 110439
110822
110674
110803
110857
110820
110795
110884
110840
110450
110458
110466
110449
110681
110889
110452
110826
110764
110809
110798
110802
110792
110811
110760
110800
110818
110871
110878
110426
110862
110808
110817
110779
110796
110799
110431
110868
110788
110453
110875
110843
110839
110860
110833
110888
110790
110858
110471
110432
Vendor NEW TRIER FEDERAL CREDIT UNION
GRAINGER PARTS
AT&T
CONTACT ONE, INC.
NCC-PETERSON PRODUCTS
GLEASON & ELFERING
BON GARDE
TAPeO
JORDAN B. SCHER
BRUCE & DEBORAH COWANS
DIRECT RESPONSE RESOURCE
MIDWEST TIME RECORDER, INC.
AUTUMN TREE CARE EXPERTS, INC
VERIZON WIRELESS
THE MULCH CENTER
CERTIFION CORPORATION D.B.A.ENTERSECT
HACH COMPANY
NORTH COOK COUNTY SWCD
DOUGLAS TRUCK PARTS, INC.
CDW GOVERNMENT, INC.
COMED
AUTUMN TREE CARE EXPERTS, INC
EMSED
AMERICANEAGLE.COM, INC.
CINTAS CORPORATION
FRED ALEXANDER
RCM DATA CORPORATION
SHERIDAN AUTO PARTS
GLENCOE PUBLIC LIBRARY
NORTHSHORE OMEGA
DIRECT RESPONSE RESOURCE
FOX VALLEY FIRE & SAFETY
MINNESOTA MUTUAL LIFE INSURANCE CO
BUCK BROS. INC.
CHICAGO INTERNATIONAL TRUCK
PITNEY BOWES
AMERICAN WATER WORKS ASSOCIATION
. CHRISTINE M VAN DORNICK
SAFETY KLEEN CORP
LOGSDON OFFICE SUPPLY
JENNINGS CHEVROLET
NORTH SHORE GAS
ILLINOIS 'COFFEE SERVICE, INC.
THE BANK OF NEW YORK MELLON
ARLINGTON POWER EQUIPMENT INC.
NIPSTA
PITNEY BOWES
HARRIS TRUST AND SAVINGS BANIQ 3
Amount
1,258.00
1,252.28
1,235.39
1,185.00
1,110.76
1,099.91
1,099.00
1,019.00
1,000.00
1,000.00
1,000.00
1,000.00
950.00
928.45
910.30
900.00
862.44
849.00
834.96
806.38
786.88
750.00
750.00
750.00
670.54
670.00
624.07
607.40
606.68
539.35
539.10
538.00
534.84
533.06
521.57
518.81
500.00
498.00
495.00
477.69
477.19
471.43
. 441.84
. 437.03
428.00
425.14
420.00
415.00
403.51
Date
03/15/2010
04/15/2010
03/26/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/19/2010
03/19/2010
03/19/2010
03/19/2010
03/26/2010
04/15/2010
03/19/2010
04/15/2010
04/02/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/02/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/12/2010
04/15/2010
04/15/2010
04/15/2010
04/06/2010
04/15/2010
04/15/2010
03/12/2010
04/15/2010
04/15/2010
03/19/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/19/2010
03/12/2010
Check
(
C
1
Vendor
110765 PETTY CASH - VILLAGE OF GLENCOE
110890 THOMAS WEATHERS
110678 ICMA MEMBERSHIP RENEWALS
110769 AFSCME COUNCIL 31
110435 AFSCME COUNCIL 31
110470 PIONEER PRESS NEWSPAPERS
110770 CREDIT UNION 1
110436 CREDIT UNION 1
110885 TERMINAL SUPPLY COMPANY
110791 AUTO TECH CENTERS, INC.
110797 BUCOM, INC.
110782 5 AlARM FIRE AND SAFETY EQUIPMENT, LLC
110891 THOMPSON ELEVATOR INSPECTION SERV
110815 FILTER SERVICES ILLINOIS
110460 GORDON FLESCH COMPANY, INC.
110901 ZEP SALES & SERVICE
110775 NIGRO & WESTFALL, P.C.
110440 NIGRO & WESTFALL, P.C.
110778 WISCONSIN DEPARTMENT OF REVENUE
110787 AMERICAN PUBLIC WORKS ASSOCIATION
110867 PASQUESI PLUMBING CORP.
110444 ALANKEBBY
110463 ILLINOIS LIQUOR CONTROL COMMISSION
110773 NCPERS GROUP LIFE INS. (IMRF)
110854 MOTOROLA, INC.
110841 KATHERINE aAZELWOOD
110844 M AND N SUPPLY, INC.
110855 MURPHY & MILLER~ INC.
110771 GLENN STEARNS, CHAPTER 13 TRUSTEE
110437 GLENN STEARNS, CHAPTER 13 TRUSTEE
110827 HD SUPPLY WATERWORKS, LTD.
110842 LAB SAFETY SUPPLY, INC.
110838 INTERSTATE BATTERY OF NORTHERN ILL
110880 SKOKIE VALLEY LAUNDRY & DRY CLEANER
110472 POSTMASTER
110864 OFFICE DEPOT
·110433 HIROSHI WITT
110898 WILKENS-ANDERSON
110849 MEYER LABORATORY, INC.
110894 VOSS EQUIPMENT INC
110869 PITNEY BOWES INC
110423 ARLINGTON POWER EQUIPMENT INC.
110856 MUTUAL TRUE VALUE HOME CENTER
110806 CURTIS 1000, INC.
110883 SUBURBAN ELEVATOR COMPANY
110677 DAVID RYBERG
110825 GROSSE POINTE TOWING, INC.
110859 NORTH EAST MULTI-REGIONAL TRAINING
110777 UNITED STATES TREASURY
24
Amount
397.18
394.06
378.00
371.83
371.83
365.60
350.00
350.00
331.55
325.20
319.50
300.67
300.00
286.00
279.08
276.69
268.89
268.89
254.62
252.00
251.00
250.00
250.00
224.00
218.76
217.00
216.90
212.00
203.50
203.50
200.00
199.16
195.90
187.35
185.00
180.88
180.00
178.77
178.68
177.63
170.80
167.60
166.44
166.15
158.00
155.69
150.00
150.00
150.00
Date
04/02/2010
04/15/2010
03/26/2010
03/31/2010
03/15/2010
03/19/2010
03/31/2010
03/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/19/2010
04/15/2010
03/31/2010
03/15/2010
03/31/2010
04/15/2010
04/15/2010
03/19/2010
03/19/2010
03/31/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/31/2010
03/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
.03/19/2010
04/15/2010
03/12/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/12/2010
04/15/2010
04/15/2010
04/15/2010
03/26/2010
04/15/2010
04/15/2010
03/31/2010
Check Vendor
/
(
(
110457
110442
110897
110852
110847
110805
110819
110676
110853
110698
110543
110585
110641
110659
110671
110882
110766
110657
110428
110829
110810
110699 .
110836
110834
110835
~10772
(
". 110715
110740
110745
110491
110522
110523
110555
110600
110601
110602
110622
110626
110628
110629
110650
110669
110456
110438
110427
110794
110467
110899
110539
DEPARTMENT OF FINANCIAL AND PROFESS. REGULA'
UNITED STATES TREASURY
WAUKEGAN STEEL SALES, INC.
MOORE MEDICAL; LLC.
MEECHER'S CUSTOM
CROSSROADS SOFT CLOTH CAR WASH
GALLS INCORPORATED
COMED
MORTON GROVE AUTOMOTIVE WEST
DONALD SCHWARTZ
JAMES ESSER
MARCIA STEIN
ROTHBART CONSTRUCTION/REALTY
STEVEN TUMEN
WILLARD BORIS
STANDARD EQUIPMENT COMPANY
THE BANK OF NEW YORK MELLON
STEVEN SCHEYER
HARRISTRUSTANDSA~NGSBANK
HOME DEPOT CREDIT SER~CES
EMERGENCY MEDICAL PRODUCTS INC
DR. ROBERT BONOW
ILLINOIS STATE POLICE
ILLINOIS CRIME PREVENTION ASSN
ILLINOIS SECTION AWWA
HARRIS BANK/GLENCOE - EE BONDS
JEFFERY PERELMAN
RICHARD ROBBINS
ROSS LASER
BILL STOTIS
GAIL SEIDMAN
GARRY W COHEN'
JONATHAN FEIG
MICHAEL VENDER
MIKE' ISAACS
MORRIS GOLDNER AND ASSOCIATES
RANDY ROCHMAN
ROBERT ANOFF
ROBERT FOLEY
ROBERT FOOTLIK
SKOKIE COUNTRY CLUB
TOM PARKINS
DEPARTMENT OF FINANCIAL AND PROFESS. REGULA'
HARRIS BANK/GLENCOE - EE BONDS
HANSON ROOFING
BEST SANITATION SER~CES
NEXTEL COMMUNICATIONS
WILLIAM EMBRY
25
IRA SCHULMAN
Amount
150.00
150.00
149.60
141.89
140.00
138.00
135.98
128.58
125.00
125.00
125.00
125.00
125.00
125.00
125.00
113.48
112.50
112.50
107.97
107.30
105.49
105.00
102.75
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00.
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
97.50
97.49
95.00
95.00
Date
03/19/2010
03/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/26/2010
04/15/2010
03/25/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
04/15/2010
04/02/2010
03/22/2010
03/12/2010
04/15/2010
04/15/2010
03/25/2010
04/15/2010
04/15/2010
04/15/2010
03/31/2010
03/25/2010
03/25/2010
03/25/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/19/2010
03/15/2010
03/12/2010
04/15/2010
03/19/2010
04/15/2010
03/22/2010
Check
(
~
I
..
110675
110495
110576
110422
110892
110454
110804
110872
110870
110784
110684
110692
110694
110695
110697
110704
110706
110716
110719
110730
110734
110735
110737
110753
110756
110476
110492
110497
110502
110503
110517
110535
110536
110541
110547
110556
110562
110569
110575
110577
110578
110589
110590
110612
110615
110620
110625
110627
110637
Vendor
COMCAST
CARL BOYAR
LAWRENCE ZAGER
AN APPLE A DAY
UNIFORMITY INC
COMCAST CABLE
CRAFTWOODLUMBERCOMPANY
RED'S GARDEN CENTER, INC.
PRIORITY DISPATCH
ADT SECURITY SERVICES, INC.
ALLAN REICH
CONSTANTINE TRELA
DAVID BEIGLER
DEAN PAPPAS
DONAL SPITZER-COHN
FRANK SERINO
HARRY LOCHNER
JENNY CONVISER
JILL OLSWANGER
MARC KLEIN
MICHAEL EIDELMAN
MICHAEL HEINRICH
NANCY RANDALL
SUSAN HElL
TODD LIPPMAN
ALBERT ZISOOK
BRIAN FELTZIN
CHARLES GALLAGHER
DALE & CAREN THOMAS
DANIA LEEMPUTTE
DOUG ROTH
HOWARD CHRISMAN
HOWARD FRIEND
J & S CONSULTING & MANAGEMENT, INC.
JEFFREY PICKLIN
JOSEPH CAPEZIO
JULIE LARSEN
KATHLEEN EGAN
LAWRENCE LAGROTTERIA .
LEO DUKACH
LESLIE SPIELBERGER
' MARK SHAPIRO
MARK WOLFE
PAUL GUTEN
PETER RUSNAK
RALPH GERBIE
RICHARD MANDELL
ROBERT APPELBAUM
26
ROGER WEST
Amount
Date
93.95
03/26/2010
87.50
03/22/2010
87.50
03/22/2010
86.50
03/12/2010
85.85
04/15/2010
84.95
03/19/2010
78.38
04/15/2010
78.25
04/15/2010
78.00
04/15/2010
75.16
04/15/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/25/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00 . 03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
75.00
03/22/2010
Check
(
"-
110643
110647
110848
110429
110876
110701
110748
110475
110544
110616
110617
110621
110638
110661
110474
110874
110786
110831
110896
110893
110447
110863
110763
110680
110685
110686
110689
110690
110691
110700
110705
110708
110709
110710
110712
110713
110714
110722
110725
110726
110727
110728
110731
110732
110733
110736
110738
110739
110742
Vendor
SARA A PFAFF SHERWIN ZUCKERMAN MENONI & MOCOGNI, INC. HARRIS TRUST AND SAVINGS BANK SEWER EQUIPMENT CO. OF AMERICA ELAINE GOTILIEB STEVE SCHWARTZ ALAN WOLF JAY STONE PETER TAYLOR PHILIP BRILLIANT RAND DIAMOND RONHAHAMY SUSAN GOLDSTEIN WILLIAM EMBRY RUSSO'S POWER EQUIPMENT INC. AEREX PEST CONTROL
IDLEWOOD ELECTRIC SUPPLY INC.
WAREHOUSE DIRECT OFFICE PRODUCTS
UNITED PARCEL SERVICE
AT&T
NORTHWEST POLICE ACADEMY
JUAN HERNANDEZ
ROBIN SALTZMAN
BARTH GOLDBERG
BERNARD ALLGAIER
CHANDLER PARIS
CHRISTOPHER AVERY
CHRISTOPHER O'BRIEN
EDWARD COHEN
. GREG UEBELE
HENRY PERRITI
HOLLY BURT
JACKIE MASIA
JANET SCHIFF
JAY BERLIN
JEFF RUDNICK
JOSEPH MALFITANO
JVC MANAGEMENT LLC
KIM MACPHERSON
LAKE SHORE COUNTRY CLUB
LINDA SWIMMER
MARILYN PERLMAN
MARK CIOLEK
MARYA MORRIS
MIRIAM HALWAX
PENELOPE CATE
REUBEN BERNICK
ROBERT BATES
27
Amount
75.00
·75.00
72.36
62.97
62.79
62.50
62.50
62.50
62.50
62.50
62.50
62.50
62.50
62.50
60.00
59.99
59.00·
58.04
54.40
51.83
50.53
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
Date
03/22/2010
03/22/2010
04/15/2010
03/12/2010
04/15/2010
03/25/2010
03/25/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/19/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
03/19/2010
04/15/2010
04/02/2010
0~/26/201O
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
Check
(
\,
110743
110744
110747
110749
110750
110751
110752
110754
110755
110759
110477
110480
110482
110485
110486
110487
110489
110493
110496
110499
110500
, 110501
110506
110507
110508
110509
110510
110513
110514
110515
110516
110518
110519
110524
110526
110527
110528
110529
110530
110542
110549
110550
110552
110553
110557
110558
110559
110560
110563
Vendor
ROBYN TAVEL
ROMA FRANZIA
STEVEAISEN
STEVEN FLAGEL
STUART BROGAN
STUART GOLDNER
SUSAN COWEN
SUSAN MCMILLAN
THOMAS BUERGER
WILLIAM FRITZ
ALEXIS ARMSTRONG
ANNA KAPLAN
ANTHONY CASCINO
BTAKIFF
BARRY SCHULTZ
BEN RIEFE
BETH MACHLIN
BRIAN PINSKY
CARMEL PRESBYTERIAN CHURCH .
CHRIS STOEPEL
CHRISTOPHER KNIGHT
CRAIG EISNER
DAVID FRIEDMAN
DAVID GOLDMAN
DAVID HANOLD
DAVID TALLANT
DAVID VITALE
DIANE KAHAN
DOMINIC M LEE
DON TROSSMAN
DOUAILLY-BACKMAN HOLDING CORPORATION
ED LEON
ELIZABETH ROSE
GEORGE SANG
GREENWOOD GLOBAL, INC.
GREG LEDERER
GUS RODRIGUEZ
HAROLD RAMIS
HAROLD SIRKIN
JACK LEVY
JILLB. PAM
JOELDALKIN
JOHN CADDEN
JON COUTURE
JOSEPHINE TEISTER
JOSHUA F LOEW
JOY FIORINI .
JOYCE SUCHSLAND
28
JULIE ROSEN
Amount
Date
50.00
03/25/2010
50.00
03/25/2010
50.00
03/25/2010
50.00
03/25/2010
50.00
03/25/2010
50.00
03/25/2010
50.00
03/25/2010
50.00 . 03/25/2010
50.00
03/25/2010
50.00
03/25/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
50.00
03/22/2010
Check
(
(
"
110564
1.10566
110567
110571
110583
110587
110591
110594
110595
110596
110597
110599
110606
110611
110631
110632
110634
110639
110644
110645
110648
110652
110653
110656
110658
110663
110667
110670
110672
110673
110462
110459
110761
110762
110723
110865
110446
110484
110540
110546
110551
110608
110646
110651
110668
110448
110793
110807
110837
Vendor
JULIETTE ELLIS
KAREN MARSHAK
KAREN TAMBURRO
KRISTIN KELLY
LOUISE HART
MARGOT PETERS
MARTIN F ROBINSON
MARY JOSEPHINE KINGSBURY
MARY ROWELL
MICHAEL COHEN
MICHAEL CONWAY
MICHAEL REINSDORF
NED PFEIFFER
PATRICK EDEN
ROBERT HARRISON
ROBERT KIMBLE
ROBERT MAGANUCO
RONALD BAYLY
SERGEY GRISHAYEV
SHARON KATZ
SICHO
STACY FARRELL
STANLEY NITZBERG
STEVEN FRADKIN.
STEVEN STEIN
SUZANNE HEMMER
THE FLOWER SHOP IN GLENCOE
TRIUMPH BOOKS CORP.
WILLIAM KERR
WILLIAM RAESE
ILLINOIS ASS.OF HISTORIC PRESERVATION COMMISS
ENVIRONMENTAL SAFETY GROUP INC.
ANNE KOPPER
FEDERAL EXPRESS CORP.
JOSHUA MILLER
PARAGON MICRO INC.
ANDERSON PEST SOLUTIONS
ARTHUR PANCOE
IRENE SNYDER
JEFFREY KRAFT
JOEL GREENBERG
NORMA CAPUTO
SHEILA GOLDBERG
SOLHARA
THOMAS HARNEY
AT&T
BESS HARDWARE AND SPORTS
DELFS JEEP
IMPACT NETWORKING LLC
29
Amount
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
49.82
48.65
48.64
41.00
40.44
40.00
37.50
37.50
37.50
37.50
37.50
37.50
37.50
37.50
34.36
29.27
28.40
25.64
Date
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/19/2010
03/19/2010
04/02/2010
04/02/2010
03/25/2010
04/15/2010
03/19/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/19/2010
04/15/2010
04/15/2010
04/15/2010
Check
,.
(
(
110682
110687
110688
110693
110696
110711
110718
110721
110729
. 110746
110757
110478
110483
110498
110511
110512
110520
110521
110525
110534
110537
110538
110545
110554
110568
110572
110573
110574
11,0579
110580
110584
110588
110593
110598
110603
110604
110607
110609
110610
110614
110618
110623
110624
110630
110633
110635
110640
110649
110654
Vendor
ABEL BERLAND
CAROL & JAMES HADDON
CAROLYN COLE
DAN BLASKO
DELORES KOPPEL
JAMES CAULFIELD
JESSIE GRIGGS
JOHN DANAHER
LYLE LEVIN
SALLY KELLY
WARREN BOGGS
AM SHALOM
ANTHONY JACOBS
CHARLES GATELY
DAVID WANGER
DENISE SKYLER
EMILY BERNSTEIN
EUGENE SHAPIRO
GRAND FOODS
HOLLY HAMMES
HOWARD G HAAS
IRA P WEINSTEIN
JEANNE BISCHOFF
JON KOGAN
KARL SWARD
LAKESHORE CLEANERS
LARRY KUGLER
LAWRENCE DUBIN
LINDA MASTERS
LOIS GOULD
MACK THORNTON
MARIE-ESTER SAINT VICTOR
MARYHALABY
MICHAEL OWEN
MURRAY BECK
MURRAY D HARWICH
NEW FOUNDATION CENTER
PATRICIA MANHARD
PATRICIA ULLMAN
PEGGY NELSON
PHILLIP GOLDSTEIN
REGINA SISKE
REUBEN MARGOLIASH
ROBERT GROSSMAN
ROBERT KRUMSTOK
ROBERTA PEDO'ITO
ROSEANNE CAMPANELLI
SIDNEY JARROW
STEPHANIE KOHN
Amount
30 25.00
25.00
25.00
25.00
25;00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
25.00
Date
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
Check
(
110655
110660
110662
110664
110665
110666
110505
110582
110832
110445
110801
110683
110702
110703
110707
110717
110720
110724
110741
110758
110479
110481
110488
110490
110494
110504
110531
110532
110533
110548
110561
110565
110570
110581
110586
110592
110605
110613
110619
110636
110642
110879
110424
Vendor
Amount
STEPHEN KATONA
SUSAN ANDREINI
SUSAN TENNENBAUM
SYBIL C STEWART
TJGERAGHTY
TEAMWERKS
DANIEL STUCKA
LORRAINE ROSENBERG
ILL DEP OF CENTRAL MANAGEMENT SERV
AMERICAN MESSAGING
COLE-PARMER INSTRUMENT CO.
ALEXANDER KNOPFLER
ELEANOR SAUNDERS
FRANK MILLOY
HENRY UUENHEIM
JEROME SCHERER
JOEL ROSENFELD
JOYCE LAMBERSON
RITA LOVE
WAYNE MORLEY
ANN HOENIG
ANTHONY BROWN
BENJAMIN KATZ
BETSY JOHNSTON
BURTON WINICK
DANIEL SCHECHTER
HELEN STRUBE
HENRIETA LACEY
HERBERT GROSS
JEROME GRUNES
JUUEBAER
KALMAN GOLDBERG
KATHLEEN HART
LORRAINE MAY
MARGERY MICHELL
MARVIN STRUNK
NANCYZURAW
PAUL HOMER
RFISHER
ROBT H SOLOMON
RUSSELL DASHOW
SlUE
COMCAST
(
"
31 25.00
25.00
25.00
25.00
25.00
25.00
18.75
18.75
15.00
15.00
12:85
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
12.50
10.00
6.30
383,988.82
Date
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
04/15/2010
03/19/2010
04/15/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/25/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
03/22/2010
04/15/2010
03/12/2010
(
Check Register (Golf) (
32 (
\
GLENCOE GOLF CLUB
SUMMARY CHECK REGISTER
MARCH 2010
Check
/
(
(
'.
600849
600850
600851
600852
600853
600854
600855
600856
600857
600858
600859
600860
600861
600862
600863
600864·
600865
600866
600867
600868
600869
600870
600871
600872
600873
600874
600875
600876
600877
600878
600879
600880
600881
600882
600883
600884
600885
600886
600887
600888
600889
600890
600891
Vendor
HOME DEPOT
J. W. TURF INC.
LOGSDON OFFICE SUPPLY
NIKE USA, INC
WILD GOOSE CHASE, INC
COSTCO
MATT RADDE
NEW FINISH ELECTROSTATIC
ROSE PEST SOLUTIONS
COMCAST CABLE
EAGLE ONE GOLF PRODUCTS
FOOTJOY, INC.
HINCKLEY SPRINGS
HOME DEPOT
J. W. TURF INC.
MI TE PRINTING GRAPHICS
NEXTEL
TITLEIST
ABELARDO DE LA GARZA
CALL ONE
COMCAST CABLE
EASY PICKER GOLF PRODUCTS INC
GROWING SOLUTIONS, INC.
HOME DEPOT
J. W. TURF INC.
MATT RADDE
MAX'S ON THE GREEN
PETTY CASH - GLENCOE GOLF CLUB
R&R PRODUCTS, INC.
TITLEIST
WILSON LANDSCAPE SUPPLY, INC.
MINNESOTA MUTUAL LIFE INSURANCE C
ARTHUR CLESEN", INC.
BURRIS EQUIPMENT COMPANY
CINTAS CORPORATION
DELL MARKETING L P
EXELON ENERGY INC.
GLENBROOK AUTO PARTS, INC.
INTERSTATE WRAPPING PRODUCTS
LAKELAND COMMUNICATION SERVICE n
NIKE USA, INC
NORTH SHORE GAS
33
Amount
362:33
1,000.00
17.74
3,408.67
1,425.00
119.49
366.68
245.00
1,950.00
41.00
194.95
427.25
1,576.22
35.97
140.91
46.75
147.00
168.07
1,411.42
73.56
449.87
178.18
10,500.00
1,386.10
1,506.77
28,132.15
124.62
320.22
54.64
546.00
1,343.94
3,706.90
83.92
857.77,
15.10
236.61
2,718.58
2,285.29
376.33
512.21
2,750.00
226.55
885.17
Date
03/12/2010
03/12/2010
03/12/2010
03/12/2010
03/12/2010
03/19/2010
03/19/2010
03/19/2010
03/19/2010
03/19/2010
03/26/2010
03/26/2010
03/26/2010
03/26/2010
03/26/2010
03/26/2010
03/26/2010
03/26/2010
03/26/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
04/02/2010
. 04/06/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
Check
600892
600893
600894
600895
600896
600897
600898
600899
Vendor
NORTH SHORE GAS
NORTH SHORE GAS
OFFICE DEPOT
R&R PRODUCTS, INC.
REED IRRIGATION
SHERIDAN AUTO PARTS
SKOKIE COUNTRY CLUB
TOWN & COUNTRY LANDSCAPE SUPPLY (
(
(
34
Amount
243.42
413.68
40.96
183.99
60.00
89.52
300.00
3,180.76 '
76,867.26
Date
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
04/15/2010
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
Glencoe Golf Club
To:
Paul Harlow
From:
Stella Nanos, General Manager
Date:
April 9, 2010
Subject:
March 2010 Monthly Report
Financial Overview: The golf course opened for play on March 17th. Following the
opening we were hit with 2.5 inches of snow. The snow then melted but was followed
by several nights of deep frost. This resulted in turf damage to low areas in the
fairways. The damaged areas have been treated and are expected to regenerate as
growing conditions become favorable. Total revenues were $32,289 vs. a budget of
$11,835.
March Rounds
Average Rate
FYTD Rounds
2010 Actual
2009 Actual
305
$20.20
305
340
$23.22
340
Departmental Overview:
Golf Shop: Green fee and outing revenue was $7,663 vs. a budget of $3,785.
Merchandise: Merchandise sales totaled $766 vs. a budget of $700.
Driving Range: The driving range revenue was $216 vs. a budget of $500.
Rentals: Pull cart rentals totaled $180 vs. a budget of $50; electric carts totaled
$356 vs. a budget of $500.
Golf Course:
Equipment maintenance work continues; all equipment will be serviced by April 1st.
All of the wooden tee signs and directional sign have been repaired or replaced. The
crew has been working on extensive on course clean-up throughout the month.
2010 Weather: The high temperature for the month was 75 degrees and the low was
18 degrees. The average high was 45 degrees and the average low was 28. Total
precipitation was 1.11 inches against an average of 2.50.
Marketing Notes:
• An email blast was sent out promoting our spring rates, the senior membership
program and permanent tee times.
• The web banner ad on the CDGA’s (Chicago District Golf Association) home
page, promoting permanent tee times along with a link to our website ran the
month of February.
• Posters were created promoting the CDGA Public Links Championship that will
be played at the Club in May.
Miscellaneous:
• Due to excessive water damage from frozen pipes, the drywall in the kitchen
was replaced and repainted. This work was completed by our maintenance
staff.
• The stairs leading to the practice green were renovated and a new brick landing
was installed. This work was completed by our maintenance staff.
• Work has begun on renovating the landscape beds in the parking lot. The
finished project will feature stone boarders on the landscape beds. The stone
will match the previous projects that have been completed on the course.
Additional ornamental plantings will also be planted to enhance the Club’s
entrance. This work is being completed by our maintenance staff.
• Max’s on the Green opened on March 31st, a day early, due to the high volume
of play.
• Work has begun on renovating the bathrooms on the golf course; they will be
completed by mid-April.
• The interior of the golf shop was redesigned to facilitate operations.
• The 2010 permanent tee time members are signing up for the 2010 season. We
currently have 40 foursomes paid out of a budget of 42 foursomes.
Sincerely,
Stella Nanos
General Manager
Glencoe Golf Club
VILLAGE OF GLENCOE
GLENCOE, ILLINOIS
April 1, 2010
To:
Paul M. Harlow, Village Manager
From: David C. Mau, Director of Public Works
The following is the Public Works Department monthly report summary for the month of March
2010.
Capital Improvements. Village Court Parking Lot Improvements A. Lamp Construction has
completed approximately 70% of the total work for the Village Court Parking Lot Improvements.
Asphalt paving has been completed to the binder level. During March the raised planter areas
were constructed and the brick paver sidewalks completed. ComEd completed the work related to
their vault removal during March. Final asphalt surface and permanent striping should be
completed in May. The parking lot has been fully accessible since December 2009.
Palos Road and Green Bay Road Storm Water Drainage Improvements. DiMeo Brothers, Inc., was
the successful low bidder. Construction is expected to begin by late April on Green Bay Road
between Washington and Adams. This work is being completed first to be done before the
resurfacing work begins on Green Bay Road through this same work zone.
Beach Road Storm Sewer Improvement This project was bid on April 7, 2010, and is awaiting
Village Board approval. Construction is to begin by early May on this improvement on Beach
Road between Greenleaf Avenue and Longwood Avenue.
Green Bay Road Resurfacing Project This American Recovery and Reinvestment Act (ARRA)
funded project will begin in late spring 2010. The project was bid on November 6, 2009, and
contract was awarded to Peter Baker and Sons Company. Staff attended the preconstruction
meeting in January and learned of the necessary documentation for this for this Federally-funded
project.
Peter Baker and Sons had successfully completed the 2009 Resurfacing Program. Construction
is expected to begin in May. The project involves some spot curb replacement with asphalt
grinding and resurfacing. The project limits are from Park Avenue to Scott Avenue.
Building/Construction Permits. Four building permits with a value of $1,761,749 were issued
in March 2010, compared to no building permits issued in March 2009, and 2 building permits
with a value of $15,017,000 in March 2008. In addition, 5 construction permits were issued in
March 2010 with a total value of $249,667 compared to 7 permits issued in March 2009 with a
value of $248,167 and 13 permits issued in March 2008 with a value of $805,900.
Water. Pumpage in March 2010 was 28,475,000 gallons, down from 31,285,000 gallons in
March 2009, and down from 35,965,000 gallons in March 2008.
Production. Work this month included a new motorized backwash valve on filter #3 and regular
maintenance.
Distribution. In March, Water Distribution crews repaired two broken water mains, four service
leaks and one main line valve. Other activities for the month included 82 meters upgraded to
radio read.
Refuse/Recycling. Refuse taken to the Wheeling Township Transfer Station (WTTS) in March
2010 was 209 tons.
Other Items.
•
Preliminary spring maintenance of public planting areas was initiated in March.
Sincerely,
David C. Mau, P.E.
Director of Public Works
2010 - 2011 CAPITAL IMPROVEMENTS
For Period through March 31, 2010
Project
Contract: Palos Rd & Green Bay Rd
Basin Improvements
Locations
Budget
Amount
Low
Bid
Green Bay
east to
Sheridan and
South Av
Amount
Spent
to Date
Percent
Complete
$1,603,154
Comments
Preliminary field
layout begun; work
to begin in late
April
Contractor: Di Meo Bros, Inc.
Engineer: ERA
Inspections: Staff and ERA
Contract: Green Bay Road
Resurfacing Improvement
Green Bay,
Park Av to
Scott Av
Federal
Stimulus
funding
ARRA
Beach Rd
from
Greenleaf to
Longwood
$80,000
Bond fund
sewers
Contractor: Peter Baker & Sons
Work to begin in
early May
Engineer: Clark Dietz, Inc.
Inspections: Staff & Clark Dietz
Contract: Beach Road
Storm Sewer Improvement
Contractor: Mark Meade Excavator
Engineer: Staff
Inspections: Staff
Village Court Parking Lot
Improvement
$121,003
Bids opened April
7, 2010; work to
begin in May
$40,000
Bond fund
streets
$440,007
$348,633
Contractor: A. Lamp Construction
Engineer: HLR
Inspections: HLR & staff
Compiled and submitted by:
Christine Van Dornick, P.E.
Village Engineer
70%
Asphalt paving
completed to binder
level. Project
completion delayed
to spring 2010.
VILLAGE OF GLENCOE
GLENCOE, ILLINOIS
TO THE PRESIDENT AND BOARD OF TRUSTEES, VILLAGE OF GLENCOE
The following building permits were issued during the month of March 2010.
11806
788 Glencoe Rd
Bathroom addition
Owner: M/M Joshua Cooper
Contractor: C & P Remodeling
Value: $76,749
11807
11808
370 Washington Av
Erect new dwelling on vacant lot
Owner: M/M Barry Slotnick
Contractor: Scott Simpson Builders
Value: $775,000
11809
110 Lakewood Dr
Demolish existing house/erect new
dwelling
Owner: G. R. Development
Contractor: Leigh Gignilliat
Value: $900,000
477 Woodlawn Av
Enlarge enclosed front entry
addition
Owner: Jae Hwansoo
Contractor: Galaxie Construction
Value: $10,000
Respectfully submitted,
John Houde
Building & Zoning Administrator
BUILDING AND CONSTRUCTION PERMIT SUMMARY
MARCH
2008
No.
1
New Dwelling
Single Family
YEAR TO DATE
2009
Value
No.
2010
Value
No.
1,200,000
Dwelling
Changes
Single Family
2008
Value
No.
2009
Value
No.
2010
Value
No.
Value
2
1,675,000
4
3,756,094
1
1,500,000
4
4,675,000
2
86,749
3
406,500
1
38,000
3
96,749
1
283,950
8
5,055,699
New Dwelling
Multi Family
Dwelling
Changes
Multi Family
Business
Building
Business
Building
Changes
Accessory
Building
Swimming
Pools
Public
Buildings
1
13,817,000
Miscellaneous
2
TOTAL
15,017,000
0
0
4
1,761,749
1
13,817,000
1
35,255
9
18,014,849
1
114,900
3
1,652,900
MISCELLANEOUS CONSTRUCTION PERMIT SUMMARY
Includes bathroom/kitchen fixture/cabinet replacements, roofs, electrical service upgrades, window replacements, and other minor repairs
MARCH
2008
TOTAL
YEAR TO DATE
2009
2010
2008
2009
2010
No.
Value
No.
Value
No.
Value
No.
Value
No.
Value
No.
Value
13
805,900
7
248,167
5
249,667
25
1,273,590
16
794,767
13
402,533
BUILDING PERMIT 6 MONTH TIME EXTENSIONS
Extension Fee is 1/3 of the original building permit cost.
MARCH
2008
TOTAL
YEAR TO DATE
2009
2010
2008
2009
2010
No.
Fee
No.
Fee
No.
Fee
No.
Fee
No.
Fee
No.
Fee
--
--
--
--
1
11,000
2
14,094
3
30,046
3
37,455
GLENCOE PUBLIC WORKS MONTHLY REPORT
MAR 2009
WATER PRODUCTION/ DISTRIBUTION
Total Pumpage
Average Day
Maximum Day
Minimum Day
Maximum Rate
Precipitation
New Service Taps
Service Repairs
Main Breaks
Fire Hydrants
Water Meters
(million gal)
(million gal)
(millions gal)
(million gal)
(mgd)
(inches)
MAR 2010
YTD 2009
YTD 2010
Repaired
Tested
Repaired
Installed (new)
Rebuilt/Radio Upgrades
Repaired
New Installation
31.285
1.009
1.215
0.770
2.0
2.95
2
1
3
6
0
0
98
0
2
28.475
0.919
1.130
0.730
2.0
0.66
0
4
2
0
0
0
82
0
0
102.127
1.135
1.650
0.770
3.4
6.34
5
4
14
14
2
0
297
0
4
86.409
0.960
1.300
0.730
2.0
1.38
2
5
5
3
0
0
264
0
0
(sq. ft.)
(times)
(times)
(tons)
(gals)
Repaired (sq. ft.)
Plowed (times)
Cleaned (ft.)
Repaired (ft.)
Televised (ft.)
Cleaned (ft.)
Repaired (ft.)
Televised (ft.)
Cleaned
Repaired
(tons)
Trimmed
Removed
1443
1
1
10
0
2
1
25,541
6
n/a
375
48
n/a
48
133
193
201
6
810
0
0
0
600
0
0
35,634
38
631
265
59
205
119
9
209
252
10
3027
21
20
540
1500
3
20
83,582
6
n/a
1325
60
n/a
242
134
546
345
14
1890
6
11
308
5070
0
8
68,905
56
996
1415
59
455
233
10
587
409
24
(each)
(each)
(each)
(each)
(gals)
(gals)
18
7
15
0
3196
2057
14
6
11
3
2961
1972
53
21
26
11
9960
8773
41
13
37
7
9116
7958
STREETS, SEWERS, FORESTRY
Street: repaired
Plowed:
Salted:
Road Salt
Calcium Chloride
Sidewalks:
Sanitary Sewers:
Storm Sewers:
Manhole/Catch Basins:
Refuse/Landfill
Parkway Trees:
VEHICLE MAINTENANCE
Routine Service:
Breakdowns Major
Breakdowns Minor
Outside Repairs
Gasoline Used
Diesel Used
VILLAGE OF GLENCOE
RESOLUTION RA RESOLUTION APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR
TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY
BE IT RESOLVED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF GLENCOE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION ONE: The Village of Glencoe is a member of the Solid Waste
Agency of Northern Cook County (“the Agency”) and, pursuant to the Agency
Agreement establishing the Agency, is entitled to appoint a Director and one or
more Alternate Directors to the Board of Directors in the Agency.
SECTION TWO: The President and Board of Trustees appoints SCOTT
M. FELDMAN, as the Village’s Director on the Board of Directors of the Agency
and appoints PAUL M. HARLOW, Village Manager as its Alternate Director, in
each case for a term expiring April 30, 2011, or until his successor is
appointed.
SECTION THREE: This Resolution shall be in full force and effect upon
passage and approval.
PASSED THIS
DAY OF
2010.
DAY OF
2010.
AYES:
NAYS:
ABSENT:
APPROVED THIS
Village President
ATTEST:
Deputy Village Clerk
Village of Glencoe
DATE PREPARED:
April 8, 2010
MEETING DATE:
April 15, 2010
AGENDA SUBJECT:
Consider replacement vehicles for Public Safety Department
RECOMMENDATION:
That the Village Board approve the purchase of two vehicles
for the not-to-exceed amount of $54,579.
Background:
The Fiscal Year 2011 Capital Budget allocates $100,000 for
the purchase of a total of three replacement vehicles as
outlined in the 10-year vehicle replacement plan.
Analysis:
For the past ten years, Public Safety has maintained a
mixed fleet of sport utility vehicles (SUVs) and sedans. The
combination of these types of vehicles has provided many
benefits including a longer than average life span.
The Sutton Automotive Group in Matteson, Illinois has
been awarded the City and Suburban Contract to provide
2010 Ford Crown Victoria Police Patrol vehicles and 2010
Chevrolet Tahoe Special Service vehicles.
The purchase of only one SUV (the Chevrolet Tahoe) would
continue the migration of the Public Safety fleet to more
eco-friendly vehicles while still allowing the Department at
least two vehicles capable of transporting personnel and
equipment in severe weather.
The Public Safety
Department, along with other Village departments,
evaluates the vehicle replacements to include new
technologies as they become proven and available for
Village use.
Recommendation:
Staff recommends that the Village Board authorize the
Village Manager to enter into contract with the Sutton Auto
Group of Matteson, Illinois for the purchase of one 2010
Ford Crown Victoria vehicle for an amount not-to-exceed
$22,144 and a 2010 Chevrolet Tahoe for an amount not-toexceed $32,435.
1
FY11
Budgeted
$100,000
Motion:
Current
Balance
$100,000
Recommended
Expenditure
$54,579.00
Balance
$45,421
These items are being presented for approval as part of the
Consent Agenda. If the Village Board concurs with the
recommendations of staff, a Consent Agenda motion would
include the following approval:
Move that the Village Board authorize the Village
Manager to enter into contract with Sutton Auto Group
of Matteson, Illinois for one (1) 2010 Ford Crown
Victoria vehicle for an amount not-to-exceed $22,144
and one 2010 Chevrolet Tahoe for an amount not-toexceed $32,435.
2
03/24/2010
10:02
SUTTON FORD FLEET
7087204305
PAGE
~
LINCOLN
21315 Central Ave., Matteson, 1160443 •
708~720·8000
~ MERCURY
• www.suttonautoteam.com
March 24, 2010
Village of Glencoe
. Department of Public Safety
675 Village Court
Glencoe, lL 6002.2.
Lt. Betsy Seno,
For your review:
2010 Chevrolet rahoe 4WD 4dr Special Service Vehicle, as attached
•
•
•
Paint; Summit White
P265/70R17 On/Off Tires
6 Way Power Seat
•
Locking Rear Axle
•
Dual Batteries
•
•
•
Flasher System
left-hand Spotlight
Wiring for Grill Lights/Speakers
•
Wiring for Horn/Siren ,
RemoteStart • Daytime R.unning lights !\let: $32,435.00 These vehicles are normally available for prompt delivery. There are approximately 15·20 vehicles available, which are subject to availability. Factory order cutoff is April 2, 2010. .........
Thank you,
~
Louis M. Zager Fleet Manager .
07/20 03f24/2010' 10:02
7087204305
SUI IUN rUKU
rL~~1
~
LINCOJ..N
(f)
MERCURY
21315 Central Ave., Matteson,lL 60443 • 708·720·8000 • wWw,suttonautoteam.oom
March 23, 2010
Village of Glencoe Department of Public Safety
675 Village Cot,Jrt
Glencoe,ll60022
Lt Betsy Seno,
Please accept the following proposal:
One (lJ or More:
2010 Ford Crown Vrctoria Police Interceptor Base UnIt (as attached)
• Ignition Controlled trunk Relegse
• RadiO Suppression Bonding Straps
• .Inoperative Dome lights
• Police Pig-tail Wiring Harness
$20,990.00
60.00
90.00
20.00
24.00
5.00
•
Extra Keys
•
Traction Control
160.00
• . Power Drivers Seat
• Scotch-guard
345.00
•
Front and Rear Wig-Wag Lights
~60.00
•
Rain Guards/Vent Shades (4 Windows)
•
•
•
WhiteClearcoat Paint
Chartoellnterior
Delivery,
Total Each Unit
N/C
90.00
N/C
NIC
N/C
$22,144.00
Please note: Plastic seat inserts and "SaUna" partitions should be transferrable from late model
Crown Victoria Police Interceptors,
Village of Glencoe
DATE PREPARED:
April 8, 2010
MEETING DATE:
April 15, 2010
AGENDA SUBJECT:
Consideration of an Illinois Department of Transportation
(IDOT) Resolution for Construction on State Highway
RECOMMENDATION:
That the Village Board Approve the Resolution
Background:
There are currently three roadways within the Village limits
that are under the jurisdiction of the state through the
Illinois Department of Transportation (IDOT): Forest Way
Drive, Dundee Road west of Forest Way Drive, and
Sheridan Road. The state requires municipalities to pass a
resolution to allow municipal work to be performed on state
right-of-way without the requirement to provide a surety
bond that is required for any private contractor.
Analysis:
The attached resolution would allow the Village of Glencoe
to perform construction work in any state right-of-way in
the Village’s jurisdiction. The resolution extends this right
for a period of two years, and expedites the issuance of
permits when required. The Village has water, sanitary and
storm sewer utilities located within the IDOT right-of-way
on each of the state routes in the Village.
Recommendation:
Staff recommends approval of the IDOT Resolution for
Construction on State Highways.
Motion:
This item is being presented for approval as part of the
Move that the Village President and Board of Trustees
approve the Resolution for Construction on State
Highways for 2010 and 2011.
1
RESOLUTION
WHEREAS,
the Village of Glencoe, hereinafter referred to as MUNICIPALITY,
located in the County of Cook, State of Illinois, desires to undertake, in the years 2010
and 2011, the location, construction, operation and maintenance of driveways and
street returns, water mains, sanitary and storm sewers, street lights, traffic signals,
sidewalks, landscaping, etc. on State highways, within said MUNICIPALITY, which
by law and/or agreement come under the jurisdiction and control of the Department
of Transportation of the State of Illinois hereinafter referred to as DEPARTMENT;
and
WHEREAS,
an individual working permit must be obtained from the
DEPARTMENT prior to any of the aforesaid installations being constructed either by
the MUNICIPALITY or by a private person or firm under contract and supervision
by the MUNICIPALITY.
NOW, THEREFORE BE IT RESOLVED by the MUNICIPALITY:
FIRST: That the MUNICIPALITY hereby pledges its good faith and guarantees that
all work shall be performed in accordance with conditions of the permit to be
granted by the DEPARTMENT, and to hold the State of Illinois harmless during the
prosecution of such work, and assume all liability for damages to person or property
due to accidents or otherwise by reason of the work that is to be performed under the
provision of said permit.
SECOND: That all authorized officials of the MUNICIPALITY are hereby instructed
and authorized to sign said working permit on behalf of the MUNICIPALITY.
Dated this
County, Illinois.
day of
Village President
2010, at the Village of Glencoe, Cook
Illinois Department of ltansportation Division of Highways/Region One I District One 201 WestCenterCourtlSchaumburg, illinois 60196-1096 PERMITS
Resolution for Construction on State Highway
March 13, 2010
VIU.MK 0/"
DEPARTMENT OF PUBLIC WOHKS
Mr. Scott M. Feldman
Village President
Village of Glencoe
675 Village Court
Glencoe, IL 60022
Dear Mr. Feldman:
Chapter 121 of the Illinois revised statutes requires that any person, firm
or corporation desiring to do work on state maintained rights of way must
'first obtain a written permit from the Illinois department of transportation.
This includes any emergency work on broken watermains or sewers.
A surety bond is required with each permit application to insure that all
work is completed in accordance with state specifications and that the
right of way is properly restored.
For permit work to be performed by employees of a municipality a
resolution is acceptable in lieu of the surety bond. This resolution does
not relieve contractors hired by the municipality from conforming with the
normal bonding requirements nor from obtaining permits.
The resolution should be enacted for a period of two years. This
procedure will save time and effort as well as reduce the annual
paperwork associated with an annual resolution.
In order to expedite the issuance of permits to your municipality during
the next two calendar years the attached sample resolution should be
adopted and a signed and certified copy thereof returned to this office.
This resolution does not constitute a blanket permit for work in the State
system. A separate application must be made in each instance. In the
case of an emergency, verbal authority may be given prior to receipt of
the written application. After normal working hours or weekends, this
authority can be obtained from our Communications Center at (847)705
4612.
March 13, 2010
Page two
We would appreciate the cooperation of your community in withholding
the issuance of building permits along State highways until the builder
shows evidence of a State highway permit having been obtained. Our
permit staff would be willing to answer any questions you may have
regarding current policies or practices and to work with your planning
commission on any new developments within your municipality.
Do not hesitate to contact Ms. Beverly Hawley, Office Coordinator at
(847) 705-4142.
Very truly yours,
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer
J/lt~
)k&-,.i4yt /Jz
By: Thomas G. Gallenbach, P.E. Acting Traffic Permits Engineer VILLAGE OF GLENCOE
RESOLUTION
A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT
ESTABLISHING THE
NORTHEASTERN ILLINOIS
PUBLIC SAFETY TRAINING ACADEMY (NIPSTA)
WHEREAS, a number of units of local government and public agencies in
northeastern Illinois have found a need to provide, jointly and cooperatively, for
a public safety training facility to provide instructional training and research
programs on public safety issues of mutual concern; and
WHEREAS, the Village of Glencoe (the “Village”) has participated in the
study of such a joint entity, to be called the Northeastern Illinois Public Safety
Training Academy (“NIPSTA”), for determining whether participation by the
Village’s Public Safety Department would be in the interest of the Village, its
residents and business, and the public; and
WHEREAS, the NIPSTA facility is proposed to be located at the former
Glenview Naval Air Station pursuant to a lease agreement with the Village of
Glenview; and
WHEREAS, representatives of the participating units of local government
and public agencies have reviewed the proposed Intergovernmental Agreement
to establish NIPSTA, which Agreement is attached to and, by this reference,
made a part of this Resolution (the "Agreement"); and
WHEREAS, the Village has the authority to enter into the Agreement
pursuant to Article VII, Section 10 of the Illinois Constitution of 1970 and the
Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and
WHEREAS, the Public Safety Department recommends, and the Village
Board has determined, that participation by the Village’s Public Safety
Department would be in the interest of the Village, its residents and business,
and the public and that entering into the Agreement would be in the best
interest of the Village;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF GLENCOE, COUNTY OF
COOK, STATE OF ILLINOIS, as follows:
SECTION ONE:
RECITALS. The foregoing recitals are incorporated in,
and made a part of, this Resolution by this reference as findings of the Village
Board of Trustees of the Village of Glencoe.
SECTION TWO:
APPROVAL. The Agreement is hereby approved, in
substantially the form of Exhibit A hereto, to enable the Village’s Public Safety
Department to participate in NIPSTA.
SECTION THREE:
DESIGNATION OF DELEGATES. Michael Volling is
hereby designated as the Village’s delegate to the Board of Directors of NIPSTA
pursuant to Article V, Section 1 of the Agreement. Allan Kebby is hereby
designated as the Village’s alternate delegate to the Board of Directors of
NIPSTA pursuant to Article V, Section 1 of the Agreement.
SECTION FOUR: AUTHORIZATION. The Village President and Village
Clerk are hereby authorized and directed to execute and attest the Agreement,
and the Village Clerk is hereby authorized to provide a fully executed copy of
the Agreement, along with a certified copy of this Resolution, to the officials at
NIPSTA.
PASSED THIS
DAY OF
2010.
AYES:
NAYS:
ABSENT:
APPROVED THIS
DAY OF
2010.
Village President
ATTEST:
Village of Glencoe
DATE PREPARED:
April 9, 2010
MEETING DATE:
April 15, 2010
AGENDA SUBJECT :
Consideration of Construction Engineering Services
Agreement for Botanic Garden Project
RECOMMENDATION:
That the Village Board Approve the Agreement
Background:
The Village was contacted in 2008 by the staff at the
Chicago Botanic Garden regarding their proposed
Children’s Learning Campus Project. The Garden had been
awarded federal funding for this project but was informed
that they were not eligible to be the local agency sponsor by
IDOT who is the federal program administrator. The project
was awarded approximately $1.5 million in federal funds
and $300,000 in matching grant funds through the Illinois
Department of Commerce and Economic Opportunity
(DCEO). The Garden’s request of the Village was to act as
the Local Agency sponsor for the project, with no
involvement in the project other than to “pass through” the
Garden’s grant funds. The Village agreed to serve this role
in June 2008 and approved an agreement in April 2009.
The agreement spells out the Garden’s responsibility for
advancement of the funds to the Village for payment of
project expenses as the Local Agency.
Analysis:
The initial phase of the Project includes construction of a
paved and landscaped entryway to the Children’s Learning
Campus at the Chicago Botanic Garden. In addition to a
Village/Garden agreement, the Village has executed an
Engineering Services Agreement with the Garden’s
Engineering Consultant for the design services for the
project.
HNTB Corporation was selected by the Garden to perform
their engineering
design for the project. The project is
now scheduled to go out to bid, and the State requires
approval of an Agreement for Construction Engineering
Services. Attached is a Construction Engineering Services
1
Agreement with HNTB Corporation for the Children’s
Learning Center Entryway improvement at the Chicago
Botanic Garden.
Recommendation:
Motion:
The processing of payment from the Garden to the Village to
their consultant has not been problematic to date. Under
the terms of the Agreement between the Village and the
Chicago Botanic Garden, staff recommends approval of the
Construction Engineering Services Agreement with HNTB
Corporation for $155,331.80 for construction engineering
services for this project.
President to execute a Construction Engineering
Services Agreement with HNTB Corporation for
construction services for the Chicago Botanic Garden
Children’s Learning Center Entryway project for a
total not-to-exceed fee of $155,331.80.
2
Local Agency
@111nois De~
Consultant
Village of Glencoe
Illinois
L
0
County
C
A
0 Address
N 111 N. Canal Street Suite 1250
L
S
U
Cook
Section
08-QQQ61-QQ-BS
Project No.
A
G
E
HPP-4071fO01 )
Job No.
C-91-102-08 Contact Name/Phone/E-maii Address
David Mau, P.E.! (847) 835-4111
[email protected]
N
HNTB Corporation
of TranspOrtation
Construction Engineering
Services Agreement
For
Federal Participation
I~
C
L
City
Chicaao
State
Illinois
T
A
Zip Code
N
Contact Name/PhonelE-mail Address
T
Kevin J. Kell, P.E.
(312) 930-9119; [email protected]
fiOfiOfi
THIS AGREEMENT is made and entered into this
day of
2010
between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT
described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of
Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
WHEREVER IN THIS AGREEMENT the following terms are used, they shall be interpreted to mean:
Regional Engineer
Resident Engineer
Contractor
Regional Engineer, Department of Transportation
LA Employee directly responsible for construction of the PROJECT
Company or Companies to which the construction contract was awarded
Project Description
Name
Children'S Learning Center Entryway
~~~~~~~~~~~~L-
Termini
_ _ _ __
Route
-'-'''-'-___ Length
1.6 Ac.
Structure No.
N/A
Chicago Botanic Garden
Description: Provide construction inspection services for a new drive/entryway to the Chilren's Learning Center in the Chicago Botanic
Garden in Glencoe, Illinois. The project is to be constructed in accordance with the approved contract plans for the project. The project
includes excavation, grading, paving, drainage, curb and gutter, landscaping, and other collateral work.
Aa:reE!m4ent Provisions
I. THE ENGINEER AGREES,
To perform or be responsible for the performance of the engineering services for the LA, in connection with the PROJECT
hereinbefore described and checked below:
[8J
a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality
Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform
testing as noted below.
[8J
b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples
and perform testing as noted below.
[8J
c. For soils,
[8J
d. For aggregates, to obtain samples and perform testing as noted below.
to obtain samples and perform testing as noted below.
NOTE: For 1a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR "Project
Procedures Guide", or as indicated in the specifications, or as attached herein by the LA; test according to the
STATE BMPR "Manual of Test Procedures for Materials", submit STATE BMPR inspection reports; and verify
compliance with contract specifications.
e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LA and the STATE in accordance with the STATE BMPR "Project Procedures Guide" and
the policies of the STATE.
f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA
trained technician classes.
g. Inspect, document and inform the resident engineer of the adequacy of the establishment and maintenance of the
traffic control.
Page 1 of 7
Printed on 418/2010 12:23:47 PM
BLR 05611 (Rev. 9/06)
h.
Geometric control including all construction staking and construction layouts.
i. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance
with the STATE Construction Manual.
j. Measurement and computation of pay items.
k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
I. Preparation and submission to the LA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LA and the STATE.
m. Revision of contract drawings to reflect as built conditions.
2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
3. To furnish the services as required herein within twenty-four hours of notification by the resident engineer or authorized representative. 4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or STATE. 5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
6. The ENGINEER shall submit invoices, based on the ENGINEER's progress reports, to the resident engineer, no more than once a
month for partial payment on account for the ENGINEER's work completed to date. Such invoices shall represent the value, to the
LA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the
construction engineering completed) of the fixed fee for the fully completed work.
7. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. 8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any errors, omissions or
ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LA. Should
any damage to persons or property result from the ENGINEER's error, omission or negligent act, the ENGINEER shall indemnify
the LA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs ariSing from
such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the
contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from
the LA.
9. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
10. The undersigned certifies neither the ENGINEER nor I have:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) of this certification; and
f) g) have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal. State or local)
terminated for cause or default.
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BLR 05611 (Rev. 9/06)
11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT.
II. THE LA AGREES,
1. To furnish a resident engineer to be in responsible charge of general supervision of the construction.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services.
4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee D
D
CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or 1:8] CPFF = 14.5%[(2.3 + R)DL + IHDC] Where: Specific Rate D
Lump Sum D
DL =Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm's Actual Overhead Factor
R =Complexity Factor
(Pay per element)
5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
D
a) b) c) With Retainage
For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
Final Payment - Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
1:8] Without Retainage
a) b) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
Final Payment - Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of
any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall
take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT
assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as
violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may
impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C.
1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
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BLR 05611 (Rev. 9/06)
III. It is Mutually Agreed,
1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times
during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the
STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be
furnished if requested.
2. That all services are to be furnished as required by construction progress and as determined by the RESIDENT ENGINEER. The
ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR
has completed the construction contract
3. That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in the ENGINEER's posseSSion and any such loss or damage shall be restored at the
ENGINEER's expense.
4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER's last known
address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any
services completed and any services partially completed. The percentage of the total services which have been rendered by the
ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be
multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field
notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be
delivered to, the LA.
5. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall
be referred to a committee of disinterested parties consisting of one member appOinted by the ENGINEER, one member appOinted
by the LA, and a third member appOinted by the two other members for disposition and that the committee's decision shall be final.
6. That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA.
7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor's safety precautions, except as provided in numbered paragraph 1f of Section I.
8. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract
or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(8) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's or contractor's policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
(4) the penalties that may be imposed upon an employee for drug violations.
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BLR05611 (Rev. 9/06)
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT-assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant:
TIN Number
43-1623092
Sub-ConSUltants:
d Material Consultants, Inc.
TIN Number
075
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work:
Executed by the LA:
Agreement Amount
$4,823.00
$4,823.00
$150,508.08
$155,331.80
Village of Glencoe
(MunicipalityfTownshiplCounty)
ATTEST:
By:
By:
---------------------------
Clerk
Title:
(SEAL)
Executed by the ENGINEER:
HNTB Corporation
ATTEST:
By:
By:
Title: Title:
Page 5 of7
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------------------------------
Vice President
BLR 05611 (Rev. 9106)
Exhibit A - Construction Engineering
Route:
N/A
----~~--~~-----------------Local Agency:
Village of Glencoe
*Firm's approved rates on file with IDOT'S
Bureau of Accounting and Auditing:
(MunicipalitylTownship/County)
Section:
Project:
Job No.:
08-00061-00-RS
HPP-4071 (001)
C-91-102-08
Method of Compensation: Cost Plus Fixed Fee 1
Cost Plus Fixed Fee 2
Cost Plus Fixed Fee 3
Specific Rate
Lump Sum
,--~~
-------
Element of Work
Construction Eng.
o
o
IXI
Overhead Rate (OH)
155.55
%
Complexity Factor (R) _0"-...;...00-'-___
Calendar Days _1.:..:7..;:0_ _
14.5%[DL + R(DL) + OH(DL) + IHDC] 14.5%[DL + R(DL) + 1.4(DL) + IHDC] 14.5%[(2.3 + R)DL + IHDC] D
o
Cost Estimate of Consultant's Services in Dollars
------
Employee
Classification
Project Manager
Asst. Res. Eng.
Const. Technician
Landscape Arch.
Surveyor/Crew C.
Instrumentman
Project Admin.
------
ManHours
48.00
820.00
160.00
80.00
48.00
48.00
24.00
Payroll
Rate
$70.00
$41.00
$31.10
$46.65
$33.60
$21.00
$23.00
Payroll
Costs (Dl)
$3,360.00
$33,620.00
$4,976.00
$3,732.00
$1,612.80
$1,008.00
$552.00
Overhead*
$5,226.48
$52,295.91
$7,740.16
$5,805.12
$2,508.71
$1,567.94
$858.63
Material Testing
Direct Costs
Totals
Page 6 of7
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--------
------
In-House
Direct Costs
(lHDC)
Services by
Others
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,823.00
~~
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9,350.00
1228.00
$48860.80
$76002.95
Profit
$1,120.56
$11,212.27
$1,659.49
$1,244.62
$537.86
$336.16
$184.09
Total
$9,707.04
$97,128.18
$14,375.65
$10,781.74
$4,659.37
$2,912.10
$1,594.72
$4,823.00
$9,350.00
$4823.00_ $9,350.00 __ $16,295.0~ $155,33,\,8
BLR 05611 (Rev. 9/06)
®
Exhibit B
Illinois Department
of ltansportation
Engineering Payment Report
Prime Consultant
Name
Address
Telephone
TIN Number
HNTB Corporation
111 N. Canal St., Chicago
(312) 930-9119
Project Information
Local Agency
Section Number
Project Number
Job Number
Village of Glencoe
08-00061-00-RS
HPP-4071(001 )
C-91-102-08
This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below.
Sub-Consultant Name
Soil and Material Consultants, Inc.
TIN Number
Actual Payment
from Prime
36-3094075
Sub-Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant
Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
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BLR 05611 (Rev. 9/06)
ADDENDUM CONSTRUCTION ENGINEERING SERVICES AGREEMENT Entryway to Children's Learning Campus Project No. HPP-4071(OOl) In addition to the Agreement Provisions, the following shall apply and be made part of this
AGREEMENT.
THE ENGINEER AGREES:
Section 1, items a & b: The Engineer's responsibility is limited to processing the contractor's mix
design which the contractor is required to supply according to the PROJECT specifications and
special provisions.
Section 1, item e: revise item e to read as follows: "Upon receipt of written notification from the
LA, inspection of materials indicated in such notice when inspection is not being provided at the
sources by the STATE BMPR, and submit inspection reports to the LA and the STATE in
accordance with the STATE BMPR "Project Procedures Guide" and the policies of the STATE."
Section 1, item f: insert the following behind "Quality Assurance": " ... service§, required
hereunder ... "
Section 1, item g: add at the end of the item " ...based on ENGINEER's professional opinion and
experience. "
Section 1, item i: add at the end of the item "It is hereby understood and agreed the ENGINEER
shall not have control over or charge of and shall not be responsible for construction means,
methods, techniques, sequences, or procedures, or for safety precautions and programs in
connection with the construction work, since these are solely the construction contractor's
responsibility under the construction contract. The ENGINEER shall not be responsible for the
construction contractor's schedules or failure to carry out the construction work in accordance
with the construction contract."
Section 1, item m: delete "Revision of contract" and replace with "Record". Add at the end of the
item " ...from "red-lined" plans and/or other Project documentation offield changes provided by
the construction contractor but shall have no obligation to verify the accuracy of the changes
made by the contractor. Because these Record drawings are based in unverified information
provided by other parties which will be assumed reliable, ENGINEER cannot and does not
warrant their accuracy."
Section 3: revise Section 3 to read "To furnish the services as required herein in accordance with
the mutually agreed upon schedule therefore."
Section 6: delete Section 6 and replace with "The payment by the LA in accordance with
paragraph 5 of Section II will be considered payment in full for all services rendered in
accordance with the AGREEMENT. In the event of a dispute between the parties hereto and the
parties are unable to reach agreement within thirty (30) days after good faith effort to do so, they
may elect to mediate or arbitrate as set forth in paragraph 5 of Section III hereof."
Section 7: revise section 7 to read "That the ENGINEER is qualified technically and is
conversant with the design standards and policies applicable for the PROJECT; and that the
ENGINEER has sufficient properly trained, organized and experienced personnel which shall
perfonn services enumerated herein with the same degree of care, and diligence ordinarily
possessed by members of its same profession, under similar circumstances and conditions."
Section 8: revise Section 8 to read "That the ENGINEER shall be responsible for the accuracy of
the ENGINEER's services and correction of any errors, omissions or ambiguities due to the
ENGINEER's negligence whether discovered during prosecution or after acceptance by the LA.
Should any damage to persons or property result from the ENGINEER's error, omission or
negligent act, the ENGINEER shall indemnify the LA, the STATE and their employees from all
claims or liability to the extent caused by such negligence; provided, however, In the event
judgments, losses, damages, or expenses are caused by the joint or concurrent negligence of LA
and ENGINEER, they shall be borne by each party in proportion to its own negligence. To the
fullest extent pennitted by law, ENGINEER shall not be liable to LA or the STATE for any
consequential damages resulting in any way from the perfonnance of the Services hereunder. The
ENGINEER shall give immediate attention to any remedial changes so there will be minimal
delay to the contractor and prepare such data as necessary to effectuate corrections, in
consultation with and without further compensation from the LA."
Section 10: add the following after "The undersigned": " ...,to the best of my knowledge and
belief,".
THE LA AGREES:
Section 2: "LA represents that ENGINEER shall be entitled to reasonably rely on the accuracy
and completeness of any documents or other materials provided by LA to ENGINEER. The LA
further represents that ENGINEER's use of such documents and material will not infringe upon
any third parties' rights and LA will indemnify and protect ENGINEER from any infringement
claims arising from ENGINEER's use if such documents or other materials in the perfonnance of
its Services hereunder."
Section 5, sub-section "Without Retainage", item a): Revise this item to read "For progressive
payments Upon receipt of monthly invoices from the ENGINEER and the approval thereofby
the LA, monthly periodic progress payments for the work perfonned shall be due and payable to
the engineer within (30) days of receipt. IF LA objects to any invoice submitted by ENGINEER,
LA shall so advise ENGINEER in writing giving reasons therefor within seven (7) days of receipt
of such invoice and shall pay the remaining amount. If no such objection is made, the invoice
will be considered acceptable to LA. Any services requested by the LA outside of those Services
outlined herein, shall be mutually agreed upon as to responsibility, compensation and timing
thereof by written Amendment to this Agreement executed by both parties, prior to perfonnance
by ENGINEER of such Additional Services. Such Additional Services will be invoiced monthly
in conjunction with the Services hereunder, due and payable with thirty (30) days of receipt."
IT IS MUTALLY AGREED:
Section I: add the following at the end of Section I: "Notwithstanding anything to the contrary in
the AGREEMENT, should the Services hereunder include products or services that are
commercially priced by ENGINEER, such guidelines and such commercially products are not
subject to audit on the basis of costs incurred and may be governed by separate tenns of use."
Section 2: insert in the second sentence after"...within a time" the following: "mutually agreed
upon between the parties hereto and ..."
Section 3: insert in the first sentence after " ...property of the LA" the following: "upon payment
therefore..."
Section 4: add to the end of this section the following: " ... , provided, however, ENGINEER shall
have the unrestricted right to their use. If the Services hereunder are tenninated prior to
completion, ENGINEER is not responsible for the accuracy, completeness or workability of any
document prepared prior to completion of services contemplated if used, changed or completed
by the LA or by another party. The documents supplied during the perfonnance of the Services
under this AGREEMENT are instruments of services and not intended or represented to be
suitable for reuse by the LA or others except for the purpose intended, including on modification
or extensions of the PROJECT or any other project, and any such reuse will be at the user's sole
risk and without liability to ENGINEER. Notwithstanding anything to the contrary contained
herein, any tools, systems or infonnation used by ENGINEER to provide the Services hereunder,
including computer software (object code and source code) and derivatives thereof or
enhancements thereto, know-how, methodologies, equipment or processes and the intellectual
property inherent therein and appurtenant thereto, shall remain the sole and exclusive property of
ENGINEER or its supplier. Either party may tenninate this AGREEMENT upon written notice if
the other party substantially fails to perfonn its obligations hereunder; provided, however, the
nonperfonning party shall have ten (10) days to cure such default prior to tennination. Neither
party hereto shall be considered in default under this Agreement for delays due to circumstances
beyond the reasonable control of the nonperfonning party."
Section 5: add to the end of Section 5 the following: " ...; provided, however, if the parties are
unable to reach agreement to such mediation under tenns reasonably acceptable to both parties,
either party may pursue in any court having jurisdiction."
EXHIBIT C
AGREEMENT BETWEEN HNTB AND CONSULTANT
THIS AGREEMENT is entered into between HNTB Corporation (HNTB) and Soil and Material Consultants, Inc.
(Consultant), for the following reasons:
1. HNTB has entered into an agreement dated
(Prime Agreement), with Village of Glencoe
(Owner), to perform or provide construction engineering services for the Children's Learning Center
Entryway at the Chicago Botanic Garden, identified as HNTB's Project Number 491 05-CN-001 (the Project);
and,
2. HNTB requires certain services in connection with the Project (the Services); and,
3. Consultant is prepared to provide the Services.
In consideration of the promises contained in this Agreement, HNTB and Consultant agree as follows: ARTICLE 1 - EFFECTIVE DATE The effective date of this Agreement shall be _ _ _ _ _ _ __ ARTICLE 2 - GOVERNING LAW This Agreement shall be governed by the laws of the State set forth in the Prime Agreement. ARTICLE 3 - SCOPE OF SERVICES Consultant shall provide the Services described in Attachment A, Scope of Services, Schedule and Fee. HNTB shall be the general administrator and coordinator of Consultant's services and shall facilitate the exchange of information among the other independent consultants (if any) engaged by HNTB as necessary for the coordination of their services. All Project communications shall be made throl1gh or with the prior written approval of HNTB. Owner and HNTB shall have the right to observe performance of the Services and to review Consultant's files and records relating to the Project. ARTICLE 4 - SCHEDULE Consultant shall provide the Services pursuant to the Schedule set forth in Attachment A, Scope of Services, Schedule and Fee. Consultant recognizes that the services of HNTB and others involved in the Project are dependent upon the complete, accurate and timely performance of Consultant's Services. Unless otherwise provided in this Agreement, Consultant shall perform such Services in the same character, timing, and sequence as HNTB is required to perform the services under the Prime Agreement. Consultant's failure to so perform shall be considered a material breach of this Agreement. ARTICLE 5 - COMPENSATION A. HNTB shall pay Consultant in accordance with Attachment A, Scope of Services, Schedule and Fee.
B. Consultant shall submit periodic invoices for Services rendered. At a minimum, all invoices shall include (1)
the HNTB Project number, (2) a unique invoice number, (3) an itemized statement of the Services performed for
the invoiced period, and (4) a statement of amounts previously invoiced, amount of the current invoice, and total
amount billed to date. Consultant is advised that additional documentation may be necessary if required by
Owner or HNTB in order to validate invoiced amounts. If HNTB objects to any invoice submitted by Consultant,
HNTB shall so advise Consultant in writing giving reasons therefor within fourteen days of receipt of such
invoice. If no such objection is made, the invoice will be considered acceptable to HNTB.
C. HNTB shall invoice Owner on account of Consultant's Services and shall pay Consultant within fourteen days
of the time HNTB receives payment from Owner on account thereof. Invoices must be received prior to HNTB's
monthly closing date to be considered with the current month's invoice to the Owner. It is a condition precedent
to HNTB's payment to Consultant that HNTB have received corresponding payment from Owner. Payments to
Consultant will be reduced by any amounts withheld by Owner. Upon the release to HNTB of any amount which
includes payments due Consultant, HNTB will forward to Consultant its portion of such payment.
ARTICLE 6 - PRIME AGREEMENT
A copy of the Prime Agreement is attached as Attachment B. All portions thereof pertinent to Consultant's
responsibilities, compensation, and timing of Services and not in conflict with any provision of this Agreement are
incorporated herein and made binding on Consultant. In the event of a conflict between the terms and conditions
of this Agreement and those of the Prime Agreement, the terms and conditions of this Agreement shall prevail.
ARTICLE 7 - QUALITY MANAGEMENT
A. Within 30 calendar days of execution of this Agreement, Consultant shall develop and submit to HNTB a draft
Quality Assurance/Quality Control (QA/QC) Plan specifically for this Project. Consultant and HNTB shall
HNTB-Sub (Standard).doc
090409
EXHIBITC
collaborate to develop a final Consultant QNQC Plan which, upon acceptance by both parties, shall become part
of this Agreement.
B. The Consultant shall execute the QNQC Plan throughout the course of the Services and provide to HNTB
periodic documentation, or other mutually acceptable records, demonstrating Consultant's compliance with the
Plan. In addition, Consultant agrees to allow HNTB to conduct a "Quality Management Audit" on Consultant's
premises, or other mutually acceptable location, on a periodic basis as may be necessary to ascertain
Consultant's compliance with the QNQC plan. Any non-compliance shall be addressed to HNTB's reasonable
satisfaction by the Consultant within a mutually agreed upon time period. Consistent non-compliance or any
failure to correct non-compliance to HNTB's reasonable satisfaction shall be considered a material breach of this
Agreement.
C. Neither HNTB's acceptance of the Consultant's QNQC Plan nor any "Quality Management Audit" shall
relieve the Consultant of sole responsibility for the professional quality and technical accuracy of all Services
under this Agreement.
ARTICLE 8 -INDEMNIFICATION
A. Consultant shall indemnify and hold harmless HNTB and Owner from and against all judgments, losses,
damages, and expenses (including attomey fees and defense costs) to the extent such judgments, losses,
damages, or expenses are caused by any negligent act, error, or omission of Consultant or any person or
organization for whom Consultant is legally liable.
B. To the fullest extent permitted by law, and without limiting the generality of the foregoing, this indemnification
obligation shall extend to and include any actions brought by, or in the name of, any employee of Consultant or
others for whom the Consultant is legally liable.
C. The terms and conditions of this Article shall survive completion of all Services, obligations, and duties
provided for in this Agreement, or the termination of this Agreement for any reason.
ARTICLE 9 -INSURANCE
A. During the performance of the Services under this Agreement, Consultant shall maintain the following
insurance with carriers having a Best's rating of at least B+ and authorized to do business in the state in which
the Services are being performed:
(1) General Liability Insurance on a coverage form equal to ISO CG 0001, on an occurrence basis, with a limit
of not less than $1,000,000 per occurrence and $2,000,000 general aggregate, including a per-project
endorsement.
(2) Automobile Liability Insurance to include coverage for all hired, owned and non-owned vehicles, with a
combined single limit of not less than $1,000,000.
(3) Workers' Compensation Insurance, in accordance with the laws of the state in which the Services are being
performed, and Employers' Liability Insurance with limits according to such statutory requirements, or
$500,000 for each accident, whichever is greater. Where Services fall within the authority of the United
States Longshoreman's and Harbor Workers Compensation Act, or the Jones Act, Consultant's insurance
shall include such Acts.
(4) Professional Liability Insurance with limits of not less than $1,000,000 per claim and annual aggregate.
(5) ConSUltant shall provide and maintain the following if applicable to the Services:
a. When operations related to the Services hereunder will involve subsurface investigation (such as soil
samples, core drilling, test wells, etc.), Consultant, or its subcontractor(s) as applicable, shall maintain
Contractor's Pollution Liability Insurance, including bodily injury, property damage and cleanup costs, with
limits of not less than $1,000,000 per occurrence and annual aggregate.
b. When necessary for ConSUltant to use watercraft for the performance of the Services under this
Agreement, and if excluded by Consultant's General Liability policy, Consultant shall maintain a Watercraft
Liability policy with a minimum limit of $1 ,000,000 per occurrence for bodily injury and property damage,
including protection & indemnity where applicable. Coverage will apply to owned, non-owned and hired
watercraft.
c. When necessary for Consultant to use aircraft (fixed-wing or rotary) for the performance of the Services
under this Agreement, Consultant shall maintain Aircraft Liability with a minimum limit of $1 ,000,000 per
occurrence for bodily injury and property damage, including passenger liability. Coverage will apply to
owned, non-owned and hired aircraft.
B. The policies shall provide, or be endorsed to provide, that: (a) at least thirty (30) days' advance written notice
shall be given to HNTB prior to cancellation or non-renewal, (b) HNTB, its parent company, affiliated and
subsidiary entities, directors, officers and employees, and the Owner shall be added as additional insureds under
policies listed under (1), (2) and (5) above, (c) on those policies where HNTB and the Owner are additional
insureds, such insurance shall be primary and any insurance maintained by HNTB or the Owner shall be excess
and not contribute with it, and (d) ConSUltant and its insurer(s) waive their rights of subrogation against HNTB
and Owner.
HNTB-Sub (Standard).doc 2
090409
EXHIBITC
C. Consultant shall furnish HNTB certificates of insurance which evidence the requirements of this Article prior
to performing any Services under this Agreement. Consultant further agrees to file new certificates showing
renewal of coverage and limits at least thirty (30) days prior to the expiration of the current policies. Certificates
shall include reference to HNTB's Project Number as first stated above.
ARTICLE 10 -INDEPENDENT CONTRACTOR
A. Consultant undertakes performance of the Services as an independent contractor and shall be wholly
responsible for the methods of performance. Consultant has complete and sole responsibility for its employees,
agents, subcontractors or any other persons or entity that Consultant hires to perform or assist in performing the
Services hereunder.
B. Consultant is solely responsible for (a) payment of wages, benefits, and other compensation to or for its
employees, (b) payment of applicable payroll, unemployment, and other taxes and withholding of applicable
social security (FICA) and income taxes with respect to its employees, and (c) compliance with applicable
Workers' Compensation laws with respect to maintenance of workers' compensation..and employer's liability
insurance coverages.
ARTICLE 11 - COMPLIANCE WITH LAWS
A. In performance of the Services, Consultant shall comply with applicable regulatory requirements including
federal, state, and local laws, rules, regulations, orders, codes, criteria, and standards.
B. When applicable to this Agreement as determined by federal or state laws, or if required by the Prime
Agreement, Consultant shall comply with Executive Order 12989 requiring the use of the federal "E-Verify"
system to verify its employees' eligibility to work in the United States.
C. Consultant shall procure the permits, certificates, and licenses necessary to allow Consultant to perform the
Services. Consultant shall not be responsible for procuring permits, certificates, and licenses required for any
construction unless such responsibilities are specifically assigned to Consultant in Attachment A, Scope of
Services.
ARTICLE 12 - HNTB'S RESPONSIBILITIES
A. HNTB shall perform the following in a timely manner so as not to delay the Services of Consultant:
(1) Provide criteria and information pertinent to Consultant's Services as to Owner's and HNTB's requirements
for the Project, including design objectives and constraints, space, capacity, and performance reqUirements,
flexibility and expandability, and any budgetary limitations; and furnish copies of all design and construction
standards which Owner and HNTB will require to be included in the drawings and specifications to be
furnished by Consultant under this Agreement, if any.
(2) Make available to Consultant drawings, speCifications, schedules, and other information, interpretations, and
data which are prepared by HNTB, or by others, which HNTB knows are reasonably available to HNTB, and
which HNTB and Consultant consider pertinent to Consultant's responsibilities hereunder.
(3) Request Owner to arrange for access to and to make provisions for Consultant to enter upon public and
private property as required for Consultant to perform the Services.
(4) Give prompt notice to Consultant whenever HNTB observes or otherwise becomes aware of any
development that affects the scope or timing of Consultant's Services.
B. Unless otherwise provided in the Agreement, the information and services to be provided by HNTB under this
Article will be without cost to Consultant.
ARTICLE 13 - OWNERSHIP OF DOCUMENTS
All documents, including, but not limited to, drawings, specifications, computer software and other such
instruments of service prepared by Consultant pursuant to this Agreement, whether completed or in progress,
are the property of HNTB. Ownership shall transfer to Owner if or as required by the Prime Agreement.
Intellectual property rights shall assign and transfer to Owner if or as required by the Prime Agreement. Any use
except for the specific purpose intended by this Agreement will be at the user's sole risk and without liability or
legal exposure to Consultant.
ARTICLE 14 - TERMINATION AND SUSPENSION
A. This Agreement will terminate automatically upon termination of the Prime Agreement. HNTB will promptly
notify Consultant of such termination.
B. HNTB may terminate or suspend performance of all or any part of this Agreement for HNTB's convenience
upon written notice to Consultant. Upon receipt of notice, Consultant shall terminate or suspend performance of
the Services on a schedule acceptable to HNTB. Consultant's sole remedy shall be payment for Services
performed in accordance with this Agreement up to the effective date of termination or suspension. Nothing in
this Article shall prohibit or limit HNTB from recovering its costs, losses and damages (direct, indirect, and
3
090409
EXHIBIT C
consequential) arising out of or resulting from Services provided by Consultant prior to HNTB's termination or
suspension for convenience.
C. HNTB may terminate this Agreement upon written notice in the event of substantial failure by Consultant to
perform in accordance with this Agreement; provided, however, Consultant shall have 14 calendar days from
receipt of the termination notice to cure or to submit a plan for cure reasonably acceptable to HNTB. In the event
of such termination, HNTB may complete the Services as HNTB deems appropriate, withholding any further
payment to Consultant until the Services have been completed. If the unpaid balance of Consultant's
compensation earned to the date of termination exceeds all costs, losses, and damages (direct, indirect, and
consequential) sustained by HNTB arising out of or resulting from Consultant's termination and HNTB's
completion of the Services, such excess will be paid to Consultant. If such costs, losses, and damages exceed
such unpaid balance, Consultant shall pay the difference to HNTB.
D. Consultant may terminate this Agreement upon written notice in the event of substantial failure by HNTB to
perform in accordance with this Agreement; provided, however, HNTB shall have 14 calendar days from receipt
of the termination notice to cure or to submit a plan for cure reasonably acceptable to Consultant. In the event of
termination, HNTB will pay Consultant for Services performed in accordance with this Agreement to the date of
termination.
E. Throughout the term of this Agreement, Consultant shall maintain, in legible and organized form, all
information, work papers, and design calculations relating to the Services. Upon termination of this Agreement
for any reason, Consultant will promptly provide same to HNTB, along with all documents or other instruments of
service, whether completed or in progress, that have been prepared or furnished by Consultant in the
performance of the Services hereunder, and will reasonably cooperate with HNTB and/or any replacement
consultant to facilitate transfer of Consultant's responsibilities hereunder.
ARTICLE 15 - PROPRIETARY INFORMATION
A. Consultant shall treat as proprietary all information provided by HNTB and Owner and all drawings, reports,
studies, design calculations, specifications, and other documents or information, in any form or media, resulting
from the Consultant's performance of the Services. Consultant shall not publish or disclose proprietary
information for any purpose other than the performance of the Services without the prior written authorization of
HNTB.
B. The preceding restriction shall not apply to information which is in the public domain, was previously known
to Consultant, was acquired by Consultant from others who have no confidential relationship to HNTB with
respect to same, or which, through no fault of Consultant, comes into the public domain. Consultant shall not be
restricted from releasing information, including proprietary information, in response to a subpoena, court order, or
other legal process. Consultant shall not be required to resist such subpoena, court order, or legal process, but
shall promptly notify HNTB in writing of the demand for information before Consultant responds to such demand.
HNTB may, at its sole discretion, seek to quash such demand.
ARTICLE 16 - NOTICES
A. Any notices required by this Agreement shall be made in writing to the address specified below:
HNTB: HNTB Corporation
111 N. Canal Street, Suite 1250
Chicago, IL 60606
Consultant: Soil and Material Consultants, Inc.
8 West College Drive
Arlington Heights, IL 60004
B. Nothing contained in this Article shall be construed to restrict the transmission of routine communications
between representatives of HNTB and Consultant.
ARTICLE 17 - DELAY IN PERFORMANCE
A. Neither HNTB nor Consultant shall be considered in default of this Agreement for delays in performance
caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this
Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods;
earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and
other labor disturbances; sabotage; judicial restraint; and delay in or inability to procure permits, licenses, or
authorizations from any local, state or federal agency for any of the supplies, materials, accesses, or services
required to be provided by either HNTB or Consultant under this Agreement.
HNTB-Sub (Slandard).doc 4
090409
EXHIBITC
B. Should such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented
from performing, give written notice to the other party, describing the circumstances preventil1g continued
performance and the efforts being made to resume performance.
ARTICLE 18 - DISPUTES
A. In the event of a dispute between HNTB and Consultant arising out of or related to this Agreement, the
aggrieved party shall notify the other party of the dispute within a reasonable time after such dispute arises. If
the parties cannot thereafter resolve the dispute, each party shall nominate a senior officer of its management to
meet to resolve the dispute by direct negotiation or mediation.
B. Should such negotiation or mediation fail to resolve the dispute, either party may pursue resolution by
arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association;
provided, however, in the event the parties are unable to reach agreement to arbitrate under terms reasonably
acceptable to both parties. either party may pursue resolution in any court having jurisdiction.
C. During the pendency of any dispute, the parties shall continue diligently to fulfill their respective obligations
hereunder.
ARTICLE 19 - RECORDS Consultant's records pertaining to compensation and payments under this Agreement shall be kept in accordance with generally accepted accounting principles. Such records shall be subject to audit by HNTB, during normal business hours at Consultant's place of business, or Consultant shall provide a copy of same to HNTB at HNTB's expense. Consultant shall not dispose of the originals of such records until after sixty (60) days' prior written notice to HNTB. ARTICLE 20 - EQUAL EMPLOYMENT OPPORTUNITY
A. The ConSUltant hereby affirms its support of affirmative action and that it abides by the provisions of the
"Equal Opportunity Clause" of Section 202 of Executive Order 11246 and other applicable regulations.
B. ConSUltant affirms its policy to recruit and hire employees without regard to race, age, color, religion, sex,
sexual preference/orientation, marital status, citizen status, national origin or ancestry, presence of a disability or
status as a Veteran of the Vietnam era or any other legally protected status. It is Consultant's policy to treat
employees equally with respect to compensation, advancement, promotions, transfers and all other terms and
conditions of employment.
C. Consultant further affirms completion of applicable governmental employer information reports including the
EEO-1 and VETS-100 reports, and maintenance of a current Affirmative Action Plan if required by Federal
regulations.
ARTICLE 21 - WAIVER
A waiver by either HNTB or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall
not affect the waiving party's rights with respect to any other or further breach.
ARTICLE 22 - SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event
rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of
any other portion or provision of this Agreement. Any void provision shall be deemed severed from this
Agreement, and the balance of this Agreement shall be construed and enforced as if it did not contain the
particular portion or provision held to be void. HNTB and Consultant further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken
provision. The provisions of this Article shall not prevent this entire Agreement from being void should a
provision which is of the essence of this Agreement be determined void.
ARTICLE 23 - INTEGRATION
This Agreement, including Attachments A, B, C, and D, and the Consultant's QAlQC Plan, all incorporated by
this reference, represents the entire and integrated agreement between HNTB and Consultant. It supersedes all
prior and contemporaneous communications, representations, and agreements, whether oral or written, relating
to the subject matter of this Agreement. This Agreement may be amended only by a written instrument signed
by both HNTB and Consultant.
ARTICLE 24 - SUBCONTRACTING
Consultant shall not engage independent consultants, associates, or subcontractors to assist in the performance
of Consultant's Services without the prior written consent of HNTB.
ARTICLE 25 - SUCCESSORS AND ASSIGNS
5
090409
EXHIBIT C
HNTB and Consultant each binds itself and its successors, executors, administrators, permitted assigns, legal
representatives, and, in the case of a partnership, its partners, to the other party to this Agreement and to the
successors, executors, administrators, permitted assigns, legal representatives, and partners of such other party,
in respect to all provisions of this Agreement.
ARTICLE 26 - ASSIGNMENTS
Neither HNTB nor Consultant shall assign any rights or duties under this Agreement without the prior written
consent of the other party; provided, however, Consultant may assign its rights to payment without HNTB's
consent. Unless otherwise stated in the written consent, no assignment will release or discharge the assignor
from any obligation under this Agreement.
ARTICLE 27 - THIRD PARTY RIGHTS
The Services provided for in this Agreement are for the sole use and benefit of, and nothing in this Agreement
shall be construed to give any rights or benefits to, anyone other than Owner, HNTB, and Consultant.
IN WITNESS WHEREOF, HNTB and Consultant have executed this Agreement. The individuals signing this
Agreement represent and warrant that they have the power and authority to enter into this Agreement and
bind the parties for whom they sign.
HNTB Corporation
Soil and Material Consultants, Inc.
(HNTB)
(Consultant)
Signature: _ _ _ _ _ _ _ _ _ _ _ _ __
Signature: _ _ _ _ _ _ _ _ _ _ _ _ __
Name: _ _ _ _ _ _ _ _ _ _ _ _ _ ___
Name: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Title: _ _ _ _ _ _ _ _ _ _ _ _ _ __
Title: _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Date: _ _ _ _ __
Date: _ _ _ _ _ _ __
Fed. Tax 1.0. No. 36.-3094075
6
090409
EXHIBITC ATTACHMENT A - Scope of Services, Schedule and Fee SOI~ANDMATERIAL
office: 1-847-870-0544
fax: 1-847-870-0661
www.soilandmaterialconsultants.com
[email protected]
CONSULTANTS, INC.
February 11,2010
Proposal No. 11,444
Mr. Kevin J. Kell, P.E. .
H NTB Corporation
111 N. Ganal Street, Suite 1250
Chicago, Illinois 60606
Re: Soil and Construction Material Testing
CBG - Entryway to Children's Le~rning
Center Campus Parking Lot
Glencoe, Illinois
Dear Mr. Kell:
Weare submitting for your consideration our proposal to provide Soil and construction material
testing on a will-call basis initiated by your office or representative.
Attached are Schedule of Fees for the requested services. It is our understanding that this projectis
going to be performed as part oftheI.D.O.T QC/QA program. Therefore we propose to perform the
jobsite QA testing only. NoteIhat hourly rates are inclusive of mileage and equipment charges.
Based on available information and our experience on similar projects, we estimate a charge of
$4,823.00 for the antiCipated services. Actual billing will be on a unit price basis and you will only be
billed for those services actually provided. Final billing may be less than or greater thantile
estimated charge. Should additional services be requested which are not included within the scope
of this proposal, they will be provided at our established unitprices.
Thank you for th61opportunity of submitting this proposal, which includes the attached General
Conditions~ If acceptable, please sign and return one copy to our office. Also include applicable
plans and specifications, if notalready submitted.
Very truly yours,
4~IAL CONSULTANTS, INC.
~ J. McKa . . agh,·P.E.
Gordon
;it.1f
Director of Eng' eering
GJM:kg
Proposal Accepted By: Client _ _ _--'-_-_________- -___________
Street ,---_ _ _""-"--'-_ _ _..........._ _ _.....,.--------_~--.....-----Town _..,....,.;.--'--.....--c---------'----'----. State _ _ _ Zip Code _ _ __
Phone (
) _ _ _- - - - -__- Fax (
) _ _ _ _ _........._ _ _-
--------------------"7'--- Position _ _ _ _ _""'-__- -
Signature
Printed Name
Date _ _ _8 WEST COLLEGE DRIVE
_ _ _,___
• ARLINGTON HEIGHTS, IL 60004
SOIL BORINGS· SITE INVESTIGATIONS • PAVEMENT INVESTIGATIONS • GEOTECHNICAL ENGINEERING TESTING OF • SOIL· ASPHALT • CONCRETE
It
MORTAR
It
STEEL EXHIBITC
ATTACHMENT A - Scope of Services, Schedule and Fee
Proposal No. 11 ,444
Re: CBG - Entryway to Children's learning
Center Campus Parking lot Glencoe, Illinois Page 2
SOllAND MATERIAL CONSUlTANTS,INC.
SCHEDULE OF FEES
Effective 1-1-10
BITUMINOUS CONCRETE
Est. Work Units
Field Testing
Technician with Nuclear Gauge
(1 trip x 8 hrs.)
8 hours
$
85.00
340.00
/hour
/day min.
$
680.00
o
$
160.00
each
$
0.00
$
130.00
/hour
$
130.00
$
810.00
laboratory Testing
Asphalt Content (ignition)
each
Engineering
Senior Engineer (P.E.)
- includes project administration,
. field/laboratory engineering, mix
design review, consultation and report review
.
1 hours
Estimated Cost:
Item
Bit. Cone. Surface N50
Bit. Cone. Binder N 50
Total
Billing Notes:
Ton
Est. Contractor
Workinq days
20% QA Field
days
180
270
Yz
Yz
Yz
450
1
Hourly Charges: Portal To Portal
Weekdays over 8 hours.lday: Hourly Rate x 1.5
I
I
.Yz
1
Saturdays: Hourly Rate x 1.5
Sundays: Hourly Rate x 2.0
EXHIBITC
ATTACHMENT A - Scope of Services, Schedule and Fee
Proposal No. 11,444
Re: CBG - EntryWay to Children's Learning
Glencoe, Illinois
Page 3
SOIL AND MATERIAL CONSULTANTS, INC.
SCHEDULE OF FEES
Effective 1-1-10
PORTLAND CEMENT CONCRETE
Fee
Est. Work Units
Cost
Field Testing
Technician
- includes slump, air and cylinders
(1 trip x6 hrs.)
6
hours
$
85.00
340.00
Cylinder Pick-up
1
hours
$
4
each
Ihour
Iday min.
$
510.00
85.00
Ihour
$
85.00
$
12.00
each
$
48.00
$
130.00
Ihour
$
130.00
$
773.00
Laboratory Testing
Cylinder Compressive Strength
Engineering
- includes project administration,
fieldllaboratory engineering, mix
design review, consultation and
report review
1 hours
Estimated Cost:
Item
Combined C & G
Sidewalk - 5"
I
!
Quantitv
1683 ft.
CY
Est. Contractor
Working days
94
1
20%UA
Field
1
3585 sq.ft.
55
1
-'
2
1
Total:
Billing Notes:
. Weekdays over 8 hours.lday: Hourly Rate x 1.5
CJLls.
4
4
Saturdays: Hourly Hate x 1.5
EXHIBITC
ATTACHMENTA - Scope of Services, Schedule and Fee
Proposal No. 11,444
Re: 'CBG - Entryway to Children's Learning
Center' Campus Parking Lot
Glencoe, Illinois
Page 4
SCHEDULE OF FEES
SOIL AND MATERIAL CONSULTANTS, INC.
Effective 1-1·10
AGGREGATE AND SOIL
Est. Work Units
Field Testing
Technician with Nuclear Gauge
(4 days x 8 hrs.)
$
85.00
340.00
Ihour
Iday min.
$
2,720.00
2 each
$
130.00
each
$
260.00
2
$
130.00 Ihour
$
260.00
$
3,240.00
32
hours
Laboratorv Testing
Standard Proctor
Engineering
includes project administrations
field/laboratory engineering,
consultation and report review
hours
Estimated Cost:
Item
Quantity
Field
Proctor
Earth Excavation
2600 cu.yd.
1 day
Earth Excavation Special
4830 cu.yd.
2 days
1
Agg. Base Course
2150 sq.yd.
1 day
1
4 days
2
12"
Total:
Billing Notes:
Weekdays over 8 hours.lday: Hourly Rate x 1.5
Saturdays: Hourly Rate x 1.5
EXHIBITC
ATTACHMENT A Scope of Services, Schedule and Fee
ProposaI No. 11 ,444 Re: CBG - Entryway to Children's Learning
Glencoe. Illinois
Page 5
Soil and Material Consultants, Inc. (SMC) scope of work defined in the proposal
was based on information provided by the client. If incomplete, inaccurate or if
b================d1..
unexpected site conditions are discovered, the scope of work may change.
TERMS AND· CONDITIONS
A
II
GEOTECHNICAL INVESTIGATIONS
TESTING SERVICES
Client will furnish SMC with right-of-access to the site.
SMC will take reasonable precautions to minimize site.
damage due to its operations, but has not included in
the fee the cost of restoration of any resulting
damage. SMC shall not be liable for damage or Injury
due to encountering subsurface structures (pipes,
tanks, utilities or others) not called to SMC's attention
in writing or are not correctly shown on the drawings
furnished by client or client's representative. If the
client desires, SMC will restore any damage to the
site and add the cost of restoration to the fee.
Client shall furnish SMC with at least one working day's notice on any
part-time (less than 8 hours/day) job when field personnel are requested.
SMC shall make reasonable effort to provide field personnel In a timely
manner but reserves the right to schedule field personnel a& deemed
appropriate. Minimum charges will be billed when work cancellations are·
received after field personnel have left for the project site.
Field work, laboratory testing and engineering
analysis will be performed in accordance with
generally accepted soil and foundation engineering
practices. Samples are retained in our laboratory for
30 days from date of report and then destroyed
unless other disposition is requested. The data
reported applies only to the soils sampled and the
conditions encountered at each boring location. This
Aoes not imply or guarantee that solis between
borings will.be identicalln character. Isolated
inclusions of better or poorer soils can be found on
any site. SMC will not be liable for extra work or other
consequences due to changed conditions
encountered between borings.
Any exploration, testing and analysis associated with
the investigation will be performed by SMC for the
client's sole use to fulfill the purpose of this
Agreement. SMOis not responsible for use or
interpretation of the information by others. The client
recognizes that subsurface conditions may vary from
those encountered in borings or explorations.
Information and recommendations developed by SMC
are based solely on available information and for the
cUlTently proposed improvement.
SMC personnel will provide a professional service based on observations
and testing of the Work of a contractor, subcontractor, or other
service/material provider, as specifically requested. SMC field personnel
will look for general conformance with project specifications, plans andior
soil report bllt does not accept the responsibility to control or direct the
work of others. Discrepancies noted by SMC office or field personnel will
be referred to client or clienrs representative.
Testing Services furnished by SMC are defined as the taking of sol! and/or
material tests at variolls locations and the making ofvisllal observations
relating to earthwork:, foundations, andlor materials as specifically
requested by the client and agreed to by SMC, and will be limited to those
specifically agreed services. Such services will be performed by SMC
using that degree of care and skill ordinarily exercised, under similar
circumstances, by reputable members of the profession practicing in this
or similar localities.
Observations and testing of soils and/or materials by SMC in no way
implies a guarantee or warranty of the work of the contractor,
.
subcontractor, or other service/material provider. SMC's work or failure·to
perform same shall in no way excuse such contractor, subcontractor or
I)ther service/material provider frOm liability in the event of subsequently
discovered defects, omissions, errors, deficiencies or failure to perform in
accordance with the project plans and speCifications. SMC field
personnel shall not be responsible for superintendence of the construction
process nor direction of the work of the contractor, subcontractor, or other
service/material provider. SMC's work shall not indude determining or
implementing the means, methods, techniques, sequences or procedures
of construction. SMC shall not be responsible for evaluating, reporting or .
affecting job conditions concerning health, safety or welfare.
Documents Including but not limited to technical reports, original boring logs, field data, field notes, laboratory test data,
calculations, reports of inspection and testing, geotechnical reports, technical reports, submittals and estimates furnished to the
client or Its agents pursuant to this agreement are not intended or represented to be suItable for reuse by the client or others on
extensions of this project or on any other project. Any reuse without SMC's written consent will be at user's sole risk and without
liability or legal exposure to SMC. User shall indemnify and hold harmless SMC from all claims, damages, losses and expenses
including attorney's fees ariSing out of or resulting therefrom. To the maximum extent permitted by law, the Client agrees to limit
SMC liability for clients' damages to $100,000 or the fee, whichever is greater. This limitation shall apply regardless of the cause of
action or legal theory pled or asserted.
Soli and Material Consultants, Inc. is a Professional Engineering Corporation. Engineering services are often completed by
extension through technical staff. The unit rates presented in this proposal do not reflect charges associated with organized labor.
Future agreements, if any, with organized labor will invalidate some of the unit rates presented. Required rate adjustments will be
presented to the dient for acceptance prior to providing services at the adjusted rates.
.
Services ;lire Invoiced monthly for the preceding period. Client agrees to pay each invoice within thirty (30) days of receipt and
further agrees to pay interest on all amounts not paid at the rate of 2.0% per month, an annual rate of 24%, from the due date.
Client agrees to pay all reasonable costs of collection including staff time, court costs, Attorneys' fees and related expenses, if this
account becomes delinquent. Client agrees that reports furnished to the client but not paid for in full remain the sole property of
SMC and will not be used for design, construction, permits, licensing, sales or other gain.
EXHIBITD WAGE RATE CLASSIFICATION HNTB·CHICAGO JULY 2008 • JULY 2010 HOURLY RATE RANGE Job Title
July 2008 to July 2010 $70,00
$70,00
$64,00
$70,00
$54,00
$70,00
Project Manager II
$48,00'
$70,00
Asst Department Manager, Section Manager
$48.00
$70.00
$37.00
$70.00
Engineer III, Senior Transportation Planner
$30,00
$62,00
Engineer II, Transportation Planner
$26,00
$51.00
Engineer I
$23.00
$40.00
Engineer, Asst Transportation Plnr
$22.00
$39.00
Intern Engineer
$16.00
$27.00
$50.00
$70.00
Senior Resident Engineer, Project Manager
$47.00
$70.00
Resident Engineer
$41.00
$70.00
Senior Field Representative; Resident Engineer
$41.00
$70,00
Field Technical Specialist III
$29.00
$50.00
Field Tech SpeCialist II, Senior Inspector
$25.00
$47.00
Field Tech Specialist I
$22.00
$39.00
Vice President, Project Principle, Project Manager
ENGINEERING/DESIGN
Director of Operations, Group Director
Principal Engineer, Senior Project Manager
Department Manager, Senior Technical Advisor
Chief Transportation Planner
Senior Project Eng/Senior Squad Leader
Chief Planner, Project Manager
Project Manager I, Senior Staff Engineer
Project Engineer/Squad Leader
Department Staff Engineer
ENGINEERING/CONSTRUCTION
Dept Manager, Const Prog Mgmt
Construction Project Manager
Senior Resident Const Rep, Survey Manager, Project Manager
1of2
EXHIBIT 0 WAGE RATE CLASSIFICATION HNTB·CHICAGO JULY 2008 • JULY 2010 HOURLY RATE RANGE
July 2008 to July 2010
ENGINEERING/CONSTRUCTION (Contined)
Inspector II. Inspector III. Party Chief
$19.00
$42.00
Inspector I. Instrument Technician
$15.00
$28.00
Survey Technician
$16.00
$22.00
Technician I
$12.00
$28.00
Technician II
$20.00
$35.00
Technician III
$24.00
$40.00
Senior Technician
$32.00
$55.00
Technician Specialist
$31.00
$54.00
Office Administration Manager
$26.00
$45.00
Marketing Team Leader
$29.00
$50.00
Senior Marketing Coordinator
$27.00
$46.00
Office Administrator
$17.00
$30.00
Accounting Supervisor
$28.00
$48.00
$15.00
$29.00
Executive Assistant
$20.00
$34.00
Senior Accounting Assistant
$16.00
$28.00
Accounting Assistant 1
$13.00
$21.00
General Clerk 2
$14.00
$26.00
Receptionist/Switchboard Optr
$12.00
$20.00
General Clerk 1
$12.00
$20.00
CADD/TECHNICIAN
ADMINISTRATION
Marketing Coordinator
Administrative Assistant
Senior Administrative Assistant
2of2
EXJ:IBJT E
MAHHOUR ESTIMATE OF CONSUlTANT SERVICES SUMMARY OF DIRECT COSTS HNTB Corporation
\tILLAGE OF GLENCOE
Ct:!ICAGO BOTANIC GARDEN
ENIRYWAY TO CHIlDREIlfS LEARNING CENlER
SECTION OO.oooo1-OO-RS
PROJECT: HPP-4071(OO1)
MANHOUR ESTIMATE OF CONSULTANT SERVICES
CONSTRUCTION fJul 2010 thru June 20111
~Il
Jul.10
f'rajecllVl~r
4
69
Ass!. Resident Engiaeer
kislEumeAtlnan
4
erojeClAdmioisIrator
Sub--Telat
1&
t
~eClilHlfic;idI<m
48
100
200
16C
100
sa
82G
20
100
00
23
se
16
4'
4
4'
30&
%32
I$ub,.Tolat
.
LaborC05t
3,360.00'
41.00
$
33,620.00 1
31.10
$
4,976.001
$
3,732.00
46.65
48$
$
21.00 $
23.00 $
39.79 $
1228$
,
$
60$
24$
16'
4
224
1~
2••
7a.00
33.60
1
1612.801
1,006.00
i
552.00 i
48 HUll!
AlIsumptioM:
1. COIlSII:ucIioo Layout .by Contractor
a.. Comfador average worlrnours:
40 bout pel week. Additional manhours will be requiled if actual
cooIIac::Ior worIrnours exceeds estimate.
SUMMARY OF DIRECT COSTS
,n
.Vehicles
FiekI QIIk;e SUPIlIies
TOTAL 0IREC1' COSTS
YllapoJ~
Cllic:ago SGtImic GaRieIl Eatfyway 10 1he Ctlill:Wn~$ LeamiAg Cllflter Camp.,. 80
46
46
16
t&
16
tOO $
48$
TGllliMallr;
10
46$
820 $
Jnslrumentman
,Jun.U
May-14
II
letaI.UAhr AWl. Rata
fprojeCl Administrator
Apr-n
Mar-11
Feb.11
Jim-11
II
CONSTRUCTION (Jul 2010 thru June 2011)
fprojec!.MaAager
AsIII. Residelll Engiaeer
~spectorn
Landscape ArchiIecI
SUrveyor/Crew Chief
Dec-t8
1~
"nMr-""'" Ardliled
SulVeyor I Crew Chief
Nev.1O
a
se,
.1nspediIr U
Qct..tO
Sep-18
Aug4G
'"
114
24,
"
0:
(I
Il
II
"
U2I
ElQiISA"F Project Schedule --'---""Ju"'.""I"'O""
Au. '10
SOD '10
Oct'10
Nov '10
71251 811 ! 818 1811518122181291 915 1911219119191261101311011010117,11J1201101311111711114111211
""1"0
5I2151!11511615123!5I30! 616 16113!6I2016127! 7/4
9
IYSi
---,_.
Mon
6
~""""""~-oiinageWOik
"
Undo_ns
10
II
12
13
-"~'--Coi1siiUCijonLayOUl
1=""""",", C"1antr,
14
-~
Pavemem
'Sidewalii"'-"~
----,,-,
---Topsoil
--~I
Spriiiflerlnstall8iion"
----Anall.ightirlg filctlJreS'------'
.
!-; .
--'-PrOjed~-"~--"-"--
40105 CBG" Project Sc~_03252010
Page 1
EXHIBITG
Department of Public \Vorks
Village ()f Glencoe
675 Village Court
FA.X 847.835.4234
www.goglencoe.com
Glencoe. lllillOlt' 60022
November 20, 2008
Mr. Christopher J. Holt, P.K
Bureau Chief
Bureau of Local Roads and Streets
Illinois Department of Transportation
201 West Center Court
Schaumburg, lL 60196-1096
Attn: Mr. Alex Househ, Field Engineer
Re: Chicago Botanic Garden Entlyway to Children's Learning Campus Project No. HPPA071(OOl) Cook County Gentlemen:
As you are aware, the proposed improvements to the Chicago Botanic Garden's (CBG)
Entryway to Children's Learning Campus, Project No. HPP-4071(OOI}, has been approved as a
Categorical Exclusion • Group I project. The Village and the CBG are desirous of moving
forward with the preparation of contract plans and construction of the project as quickly as
possible.
To that end, the Village respectfully requests to forego a formal RFQ process and begin
negotiations ~rith HNTB Corporation as a sole source to provide the professional engineering
services for the project. HNTB is prequalified with the Illinois Department of Transportation for
Highways - Roads and Streets, Special Services - Landscape Architecture, and Construction
Inspection and it is very familiar with the Federal process for federally funded projects. More
importantly, HNTB has an ongoing relationship with the CBG and has recently completed the
design and construction engineering services for the CBG's soundwall and landscaping project.
Your timely approval of this request will be appreciated. In the meantime, if you have
any questions, please call.
i
<:::
--
C.
u, P.E.
or 0 Public Works
cc: Mr. Bill Brawn Vice President of Facilities, CBG
Mr..... Gary Brown Brown &, Associates
~. Kevin J. Kell, P,K- HNTB Corporation
PROCLAMATION
NATIONAL FAIR HOUSING MONTH
WHEREAS, the Village of Glencoe finds that decent, safe, and affordable housing is
part of the American Dream and a goal of all Illinois residents; and
WHEREAS,
individuals have the right to choose where to live without
discrimination based on race, color, religion, age, gender, familial status, national
origin, and/or disability; and
WHEREAS,
acts of housing discrimination and barriers to equal housing
opportunity are repugnant to a common sense of decency and fairness; and
WHEREAS, federal and state laws affirm the right of every person to equal housing
opportunity; and
WHEREAS, fair housing is a positive community good; and
WHEREAS, economic stability, community health, and human relations in the State
of Illinois are improved by diversity; and
WHEREAS, stable, integrated and balanced residential patterns are threatened by
discriminatory acts and unlawful housing practices, resulting in segregation of
residents and opportunities in our region; and
WHEREAS, the talents of grassroots and nonprofit organizations, housing service
providers, financial institutions, elected officials, state agencies, and others must be
combined to promote and preserve fair housing and equal opportunity.
NOW,
THEREFORE BE IT RESOLVED, that the Village President and Board of
Trustees of the Village of Glencoe, Illinois, do hereby proclaim April 2010 as
NATIONAL FAIR HOUSING MONTH in Glencoe and to establish it as an open
and inclusive community committed to fair housing and to promote appropriate
activities by private and public entities intended to provide or advocate for equal
housing opportunities for all residents and prospective residents of the Village of
Glencoe.
Dated this
day of
Village President
2010, at the Village of Glencoe, Cook County, Illinois.
Village of Glencoe
DATE PREPARED:
April 7, 2010
MEETING DATE:
April 15, 2010
AGENDA SUBJECT:
Consideration of Contract for Beach Road Storm Sewer
Improvement
RECOMMENDATION:
That the Village Board Approve the Contract
Background:
The existing storm sewer on Beach Road consists of parallel
6-inch storm sewers on the north and south sides of the
street between Greenleaf Avenue and Longwood Avenue.
Several adjacent side street storm systems are tributary to
these undersized storm pipes in addition to private property
service connections. The combination of a flat street profile
on Beach Road, and the undersized storm sewer, results in
frequent and severe street and private property flooding
throughout the entire Beach Road corridor.
The
replacement of the storm sewer on Beach Road was
included in improvements funded by the referendum
approved in 2008. The first phase of this two phase
improvement, the upgrade of the outfall sewer at the east
end of Beach Road out to the lake, was completed in 2009.
The 2010 improvement will replace existing 6-inch storm
sewer on Beach Road with 12-inch and 15-inch storm
sewer from Greenleaf Avenue through the Sheridan Road
intersection to Longwood Avenue where it will tie into
previously upgraded sewer main. The new storm sewer
through the Sheridan Road intersection will eliminate a
long-standing bottleneck and significantly reduce street
flooding on Sheridan Road south of Beach Road.
Analysis:
Plans and specifications for the improvement were prepared
in-house. The Village is providing the storm sewer pipe,
manhole structures and other appurtenances.
Ten
proposals were received when bids were opened on April 7,
2010. The bid results were as follows:
1
Mark Meade Excavation
Maneval Construction
Berger Excavation
Lenny Hoffman Excavating
Acura, Inc.
Elmwood Enterprises, Inc.
Bolder Construction, Inc.
Dominc Fiordirosa
Dupage Topsoil, Inc.
Mancini Bros. Construction
$121,002.55
$124,842.50
$138,310.00
$142,605.00
$142,900.00
$143,320.00
$146,510.00
$152,870.00
$159,745.20
$212,940.00
Mark Meade Excavating of Grayslake submitted the lowest
responsible bid proposal.
Meade has performed many
water and sewer improvements for the Village during the
past 10 years and has proven to be an excellent contractor.
Funding for this project is included in the Bond Fund.
Work on the storm sewer is anticipated to be completed by
the end of May and Beach Road is included in the
maintenance resurfacing program scheduled for this
summer.
Recommendation:
Given the competitive bid results and the qualifications of
the contractor, staff recommends that the Village Board
authorize the Village Manager to execute a contract with
Mark Meade Excavating of Grayslake for the installation of
storm sewer improvements on Beach Road for a not-toexceed cost of $121,002.55.
Motion:
Manager to execute a contract with Mark Meade
Excavating of Grayslake for the Beach Road Storm
Sewer Improvements for a not-to-exceed cost of
$121,002.55.
2
Village of Glencoe
DATE PREPARED:
April 8, 2010
MEETING DATE:
April 15, 2010
AGENDA SUBJECT:
Consideration of an Ordinance amending Chapter 19 of the
Glencoe Village Code regarding the Operation of a Foreign
Fire Insurance Board
RECOMMENDATION:
That the Village Board approve the Ordinance
Background:
Illinois Compiled Statutes (65 ILCS 5/11-10-2) provides for
the collection and management of Foreign Fire Insurance
Taxes and provides for the establishment and operation of a
Foreign Fire Insurance Board to manage funds that are
collected. The 1995 Statute requires that “..every
corporation, company, and association which is not
incorporated under the laws of this state and which is
engaged in effecting fire insurance in the municipality or
fire protection district, shall pay to the foreign fire
insurance board or to the secretary of the fire protection
district for the maintenance, use, and benefit of the fire
department thereof, a sum not exceeding 2% of the gross
receipts received from fire insurance upon property situated
within the municipality”.
Chapter 19 of the Village Code, dealing with Foreign Fire
Insurance was adopted by ordinance in 1995. The State
Legislature recently enacted PA 96-505 modifying certain
provisions of the original Foreign Fire Insurance Act.
Analysis:
The attached ordinance reflects the changes required to be
consistent with the modification in state law. In brief, the
most significant changes relate to:
• the composition of the FFI Board (increasing the number
from four officers to seven trustees),
• the means of electing the Board trustees (election of six
trustees by the Public Safety Department members, plus
the Director of Public Safety),
1
• the means of electing officers (by members of the FFI
Board rather than by Public Safety Department members),
and
• the term of the FFI Board officers (elected from among
the FFI Board members annually).
In addition, the Village Treasurer is no longer directly
involved in the FFI tax collection process. The treasurer of
the FFI Board is now required to perform those
responsibilities.
Recommendation:
The Foreign Fire Insurance Fund, as administered under
the provisions of Village Code has been an effective funding
source for essential tools and equipment needed by the
Department of Public Safety in support of the fire services
of the Village. The average revenue designated to the Fund
is approximately $35,000 per year.
Purchases have
included upgraded tools and equipment for the department,
including essential paramedic equipment. The Fund Board
has designated a portion of the acquired funds for the
upgrade and replacement of the new fire pumper recently
purchased and received.
Staff recommends that the Village Board approve an
Ordinance amending Chapter 19 of the Glencoe Village
Code regarding the operation of a Foreign Fire Insurance
Board and regulations relating thereto.
Motion:
If the Board agrees with the recommendation of staff, a
motion may be made as follows:
APPROVE AN ORDINANCE AMENDING CHAPTER 19 OF
THE GLENCOE VILLAGE CODE REGARDING THE
OPERATION OF A FOREIGN FIRE INSURANCE BOARD
AND REGULATIONS RELATING THERETO.
2
THE VILLAGE OF GLENCOE
ORDINANCE NO. 10-________
AN ORDINANCE AMENDING CHAPTER 19 OF
THE GLENCOE VILLAGE CODE REGARDING THE OPERATION OF A
FOREIGN FIRE INSURANCE BOARD AND REGULATIONS RELATING THERETO
WHEREAS, Article 11, Division 10 of the Illinois Municipal Code, 65 ILCS 5/11-10-1 et
seq., (the "Statute") regulates the collection and management of Foreign Fire Insurance Taxes
and provides for the establishment and operation of a Foreign Fire Insurance Board to manage
such funds; and
WHEREAS, the Village of Glencoe ("Village") currently has established in Chapter 19
of the Village Code a Foreign Fire Insurance Tax and Foreign Fire Insurance Board to manage
funds collected under the Statute; and
WHEREAS, the General Assembly has recently amended the Statute to provide direct
payments of Foreign Fire Insurance Tax to, and to alter the composition of, the Foreign Fire
Insurance Board, among other changes; and
WHEREAS, the Village desires to amend the Village Code to comply with the Statute, as
amended; and
WHEREAS, the President and Board of Trustees of the Village have determined it to be
in the best interests of the Village and its residents to amend certain provisions of Chapter 19 of
the Village Code as hereinafter set forth;
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF GLENCOE, COOK COUNTY, ILLINOIS, as follows:
SECTION ONE:
Recitals.
The foregoing recitals are incorporated herein as
the findings of the President and Board of Trustees.
SECTION TWO:
Amendment to Chapter 19 of the Village Code. Chapter 19 of
the Village Code, entitled "Foreign Fire Insurance Tax" shall be, and is hereby, amended in its
entirety, so that said Chapter shall hereafter be and read as follows:
1
CHAPTER 19 Foreign Fire Insurance Tax
Article I
Foreign Fire Insurance Tax.
§ 19-1. "Foreign fire insurance company" defined.
§ 19-2. Tax on gross receipts - Levied; amount.
§ 19-3. Same - Duty of agents to render accounts and make payments.
§ 19-4. Same - Collection by legal action; chapter not to affect contracts, etc.
§ 19-5. Companies not complying with chapter - Generally.
§ 19-6. Same - Brokers not to use.
Article II
Foreign Fire Insurance Board.
§ 19-7. Establishment of Foreign Fire Insurance Board
§ 19-8. Establishment of Foreign Fire Insurance Fund
§ 19-9. Transfers to Foreign Fire Insurance Fund
§ 19-10. Election, powers, duties of Foreign Fire Insurance Board
§ 19-11. Management and Administration Fund
Article I
FOREIGN FIRE INSURANCE TAX
Sec. 19-1. "Foreign fire insurance company" defined.
As used in this article, the term "foreign fire insurance company" shall
mean a fire insurance corporation, company or association not incorporated
under the laws of the state and engaged in effecting fire insurance in the village.
Sec. 19-2. Tax on gross receipts - Levied; amount. 1
Every foreign fire insurance company shall pay to the village
treasurerTreasurer of the Foreign Fire Insurance Board, established in Section
19.7, below, for the maintenance, use and benefit of the fire department of the
village, two per cent per annum of the gross receipts received for premiums by all
agents of any such company during the year ending on every first day of July, for
any insurance affectedeffected or agreed to be effected in the village by or with
any such company during such year.
Sec. 19-3. Same - Duty of agents to render accounts and make payments.
Every person acting in the village as agent, for or on behalf of any foreign
fire insurance company shall, on or before the fifteenth day of July of each year,
1
For state law as to authority of village to levy tax on foreign fire insurance companies, see Ill. Rev. Stat.
1963, ch. 24, § 65 ILCS 5/11-10-1. For charter provisions in connection with taxation generally, see Char., art. V,
§§ 1 to 8.
2
render to the village treasurerTreasurer of the Foreign Fire Insurance Board a
full, true and just account, verified by his oath, of all premiums which, during the
year ending the first day of July preceding such report, shall have been received
by him, or any other person for him, inon behalf of such company. Such agent
shall also at the time of rendering such report pay to the village
treasurerTreasurer of the Foreign Fire Insurance Board the sum of money for
which such company represented by him is chargeable, by virtue of the
provisions of this chapter.
Sec. 19-4. Same - Collection by legal action; chapter not to affect
contracts, etc.
The sum of money for which any foreign fire insurance company is
chargeable under section l919-2, may be recovered of it, or of its agents, by an
action in the name of and for the use of the village, as for money had and
received.
Nothing in this chapter shall be held to affect liability on insurance
contracts or to exempt any person, from indictment and conviction under the
provisions of an act entitled "An act to enable cities, towns and villages,
organized under any general or special law, to levy and collect a tax or license
fee from foreign insurance companies for the benefit of organized fire
departments," in force July l,1, l895.
Sec. 19-5. Companies not complying with chapter - Generally.
It shall be unlawful for any foreign fire insurance company to engage, in
the village, in effecting fire insurance, or to transact any business of fire
insurance in the village, while in default by not fully complying with the
requirements of this chapter and until such requirements shall have been fully
complied with; but this provision shall not relieve any such company from the
payment of any risk that may be undertaken in violation of this chapter.
Sec. 19-6. Same - Brokers not to use.
No insurance broker in the village shall place any insurance with any
foreign fire insurance company, which shall be in default for not reporting or
making payment provided in this chapter until it shall have complied with all the
requirements of this chapter.
Article II
FOREIGN FIRE INSURANCE BOARD
Sec. 19-7. Establishment of Foreign Fire Insurance Board.
There is hereby established a Foreign Fire Insurance Board, consisting of
a President, Vice President, Treasurer, and Secretary, toseven trustees: the
Director of Public Safety, who shall hold office by virtue of rank, and six
members, who shall be elected at large by the sworn members of the department
in accordance with Section 19-10 below. If there is an insufficient number of
3
candidates to fill these positions, the number of board members may be reduced,
but not to fewer than three trustees.
Sec. 19-8. Establishment of Foreign Fire Insurance Fund.
There is hereby established a Foreign Fire Insurance Fund to be
managed and administered by the Foreign Fire Insurance Board in accordance
with Section 19-11 below.
Sec. 19-9. Transfers to Foreign Fire Insurance Fund.
Each year, the Village Treasurer of the Foreign Fire Insurance Board
shall collect Foreign Fire Insurance Taxes in the amount prescribed in Article III
of this Chapter and shall deposit such taxes into the Foreign Fire Insurance Fund
on or before December 31 of such year.
Sec. 19-10. Election, Powers, Duties of Foreign Fire Insurance Board.
1. Election of Foreign Fire Insurance Board: The sworn members of the
Village Public Safety Department shall elect three of the six members of
the Foreign Fire Insurance Board from among themselves at an election
called and organized for such purpose by the Village Manager in June of
each year. Members shall serve for terms of two years and until their
successors have been elected and qualified for office. Any vacancy that
may occur shall be filled for the balance of the unexpired term by
appointment of the Director of Public Safety. Following the regular
election in June of each year, the members of the Foreign Fire Insurance
Board shall elect which of them will serve as Chairman, Vice Chairman,
Treasurer, and Secretary.
1. Election of Foreign Fire Insurance Board: The sworn members of the
Village Public Safety Department shall elect the officers of the Foreign
Fire Insurance Board from among themselves at an election called and
organized for such purpose by the Village Manager. All sworn members
of the Public Safety Department shall be eligible for election, including the
Director of Public Safety, but not including paid-on-call firefighters. The
sworn membermembers receiving the most votes in each election for
each such office shall be elected to such officethe Foreign Fire Insurance
Board. A member of the Foreign Fire Insurance Board shall be eligible for
reelection, but no member shall serve in any officeon the Foreign Fire
Insurance Board for more than seven consecutive years.
All four officers of the Foreign Fire Insurance Board shall be elected at an
initial election, to be held during the month of June 1996. Upon election,
the President and Secretary shall each serve an initial term of three years
and the Vice President and Treasurer shall each serve an initial term of
two years. Thereafter, the President and Secretary shall be elected in odd
years and the Vice President and Treasurer shall be elected in even
years, each for a term of two years, at elections to be held in the month of
4
June of such years. Members shall serve for their designated terms and
until their successors have been elected and qualified for office. Any
vacancy that may occur shall be filled for the balance of the unexpired
term by appointment of the Director of Public Safety
2. Treasurer's Bond: The Treasurer of the Foreign Fire Insurance Board
shall give a bond before entering upon the duties of his or her office, in
the sum of $50,000. The bond, the form and content of which shall be
approved by the Village President, shall be conditioned on the faithful
performance by the Treasurer of his or her duties and shall indemnify the
Village and the Foreign Fire Insurance Fund for any loss by reason of any
neglect of duty or any act of the Treasurer. The cost of such bond shall be
paid out of the Foreign Fire Insurance Fund.
3. Powers and Duties of Board. The Foreign Fire Insurance Board shall
manage and administer the money in the Foreign Fire Insurance Fund as
required by the provisions of this Article. The PresidentChairman of the
Foreign Fire Insurance Board (or, in the PresidentChairman's absence,
the Vice PresidentChairman) shall preside over all meetings of such
Board. The Foreign Fire Insurance Board shall have the power to adopt
additional rules and regulations for the management and operation of the
Foreign Fire Insurance Board and Foreign Fire Insurance Fund not
inconsistent with the provisions of this Article; provided that such rules
and regulations shall be subject to review by the Village Attorney and
approval by the Village Board. In addition, the members of the Foreign
Fire Insurance Board shall have the other responsibilities set forth in this
Article.
Sec. 19-11. Management and Administration of Fund.
The Foreign Fire Insurance Board shall administer the Foreign Fire
Insurance Fund in accordance with the following rules and regulations:
1. Fund Account. All money in the Foreign Fire Insurance Fund shall be kept
in a fully insured or collateralized interest-bearing account in a bank or
savings and loan located within the Village, designated by Village
ordinance as an approved depository of Village funds, and meeting the
standards of the Public Funds Investment Act, 30 ILCS 235/0.01 et seq.,
for deposit of public funds.
2. Restrictions on Use of Fund. Money from the Foreign Fire Insurance
Fund may be used for the following purposes and no others:
a. Maintenance of existing Public Safety Department firefighting
equipment; and
b. Purchase of equipment for firefighting purposes. All such
equipment shall be purchased in the name of the Village Public
Safety Department and shall become the property of the Village.
5
c. No such money shall be used for the personal benefit of any
person; for any person, use, or function not directly related to the
Public Safety Department; for food or beverages; or for any
recreational or entertainment activity.
3. Designation of Uses.
a. List of Appropriate Expenditures. The Foreign Fire Insurance
Board shall develop and maintain a list of those items that the
Board determines to be appropriate expenditures under Section
11-10-2 of the Illinois Municipal Code, 65 ILCS 5/11-10-2, and this
Article II. The Foreign Fire Insurance Board shall update this list at
least once each year no later than February 1 of each year. The
list shall be a public document.
b. Annual Hearing; Notice. The Foreign Fire Insurance Board shall
authorize use of money from the Foreign Fire Insurance Fund by
written resolution setting forth with particularity the items on which
funds may be expended and the amounts approved for
expenditure. Such resolution shall be adopted after an annual
public hearing conducted no later than February 1 of each year, at
the Village Hall, which public hearing shall be noticed and
conducted in accordance with the Illinois Open Meetings Act, 5
ILCS 120/1 et seq. In addition, notice of said public hearing shall
be published in a newspaper of general circulation in the Village
not less than 10 or more than 30 days prior to the date of the
public hearing.
c. Recommended Uses. Not less than 30 days prior to the date of
the aforesaid public hearing, the Foreign Fire Insurance Board
shall submit to the Village President and Board of Trustees and
make available to the general public a list of items recommended
for approval and funding from the Foreign Fire Insurance Fund.
d. Necessary Vote. An affirmative vote of at least threea majority of
the members of the Foreign Fire Insurance Board shall be
required to authorize any use of money from the Foreign Fire
Insurance Fund.
4. Fund Pay Outs. The Treasurer of the Foreign Fire Insurance Board shall
pay out money from the Foreign Fire Insurance Fund only upon the
written order of the Foreign Fire Insurance Board and only for
maintenance work or purchases authorized by resolution of the Foreign
Fire Insurance Board pursuant to Paragraph 3 of this Section. The
signatures of both the Treasurer and either the PresidentChairman or
Vice PresidentChairman of the Foreign Fire Insurance Board shall be
required on any check, draft or other order drawn on the accounts of the
Foreign Fire Insurance Fund.
5. Limitation on Debt and Expenditures. The Foreign Fire Insurance Board
shall not be permitted (a) to incur debt or (b) to enter into any contract or
6
agreement for maintenance of existing equipment or for new equipment in
excess of the unencumbered funds currently on deposit in, and
authorized for expenditure from, the Foreign Fire Insurance Fund at the
time of execution of such contract or agreement.
6. Fund Records; Meeting Minutes. The Treasurer of the Foreign Fire
Insurance Board shall keep accurate and current records of the Foreign
Fire Insurance Fund and all accounts maintained thereunder, including all
deposits thereto, withdrawals and disbursements therefrom, balances,
and the like. The Secretary of the Foreign Fire Insurance Board shall
keep accurate and current minutes of all meetings conducted by the
Foreign Fire Insurance Board, including but not limited to the annual
public hearing.
7. Annual Report. The Foreign Fire Insurance Board shall, on or before April
30 of each year, make and file with the Village Clerk an annual report of
the activities of the Foreign Fire Insurance Board during the prior year
ended February 28, including a full and detailed account of all receipts
and disbursements made from the Foreign Fire Insurance Fund during
the Village's fiscal year ended immediately prior to the filling of such
report. The Foreign Fire Insurance Fund and all records relating thereto
shall be subject to and part of the annual audit of the Village.
SECTION THREE:
Effective Date. This ordinance shall be in full force and effect after its
passage, approval, and publication in pamphlet form in the manner provided by law.
PASSED THIS ____ DAY OF ___________, 2010.
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED THIS ____ DAY OF __________________, 2010.
__________________________
Village President
ATTEST:
____________________________
Village Clerk
Published in pamphlet form this ____ day of ______________, 2010.
7
__________________________
Village Clerk
Posted this _____ day of __________________, 2010.
__________________________
Village Clerk
Approved as to form.
__________________________
Village Attorney
# 9133775_v1
8
Village of Glencoe
DATE PREPARED:
April 5, 2010
MEETING DATE:
April 15, 2010
AGENDA SUBJECT:
Public Hearing and Consideration of the Fiscal Year 2011
Appropriation Ordinance
RECOMMENDATION:
That the Village Board conduct the required Public Hearing
and adopt the Fiscal Year 2011 Appropriation Ordinance
Background:
Due to statutory requirements, the Village Board must
conduct a Public Hearing before adopting the annual
Appropriation Ordinance during the first quarter of each
fiscal year.
The annual Appropriation Ordinance is
required by the Illinois Compiled Statutes and sets forth the
maximum spending limits for the fiscal year.
Analysis:
The Village President will open the Public Hearing and
entertain any questions or comments. A copy of the
proposed Fiscal Year 2011 Appropriation Ordinance is
attached.
The appropriation ordinance is based upon the Fiscal Year
2011 budget adopted by the Village Board. Generally, the
appropriation authority requested represents the budgeted
amount plus 10%. During the course of any budget year,
certain categories will be at budget, certain will be below
and certain will be over budget. The ordinance proposed
would give the Village the ability to spend up to 110% of
budget. However, approval of this ordinance does not
authorize any expenditure requiring Department Head,
Village Manager or Village Board approval.
All such
purchases require appropriate approval consistent with
policy, Village Code and state law.
Upon receipt of public comment, the Village President will
close the Public Hearing and the Ordinance will be
considered for approval.
1
Recommendation:
The Village staff recommends that the Village Board
conduct the required Public Hearing and adopt the Fiscal
Year 2011 Appropriation Ordinance.
Motion:
If the Board agrees with the recommendation of staff, a
motion may be made as follows:
Move to adopt the Fiscal Year 2011 Appropriation
Ordinance.
2
ORDINANCE NO. AN ORDINANCE MAKING APPROPRIATIONS FOR CORPORATE PURPOSES OF THE
VILLAGE OF GLENCOE FOR THE FISCAL YEAR BEGINNING MARCH FIRST, 2010
AND ENDING FEBRUARY TWENTY-EIGHTH 2011, BE IT ORDAINED BY THE
PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF GLENCOE, COOK
COUNTY, ILLINOIS:
Section I: That this ordinance be and the same is hereby termed "An Ordinance
making appropriation for the corporate purposes of the Village of Glencoe for the fiscal
year beginning March 1,2010 and ending February 28,2011."
Section II: That the following sums be and the same are hereby appropriated
for the corporate purposes of the Village of Glencoe and for the objects and purposes
herein specified for the fiscal year beginning March 1, 2010 and ending February 28,
2011.
Section III: That the appropriation herein of amounts for the payment of
unpaid bills or contract liabilities shall not be construed as an approval of any of the
said bills or contract liabilities by the President and the Board of Trustees, but shall
be deemed only as provision of the fund for payment hereof when the said bills have
been found to be legal and valid obligations against the Village Glencoe and have been
properly vouchered, audited and approved, or when any such contracts have been
approved and authorized by the President and the Board of Trustees.
Section IV: That the items appropriated and the objects and purposes of the
same are as follows:
VILLAGE OF GLENCOE
2010-2011
BUDGET
2010-2011
APPROPRIATION
OFFICE OF THE VILLAGE MANAGER
Administration Division
Salaries & Benefits
Services
Commodities
Debt Management
Capital
Other Expenses
563,230
75,020
26,765
619,553
82,522
29,442
180,000
198,000
845,015
929,517
23,200
142,000
25,520
156,200
165,200
181,720
8,400
73,935
9,240
81,329
Sub-Total
82,335
90,569
Special Boards Division
Other Expenses
42,930
47,223
Sub-Total
42,930
47,223
1,135,480
1,249,028
Sub-Total
Legal Services Division
Personnel
Services
Sub-Total
Health &; Community Services Division
Services
Other Expenses
TOTAL OFFICE OF THE VILLAGE MANAGER
Page 1 of 13
VILLAGE OF GLENCOE
2010-2011
BUDGET
2010-2011
APPROPRIATION
FINANCE DEPARTMENT
Salaries & Benefits
Services
Commodities
Capital
Other Expenses
564,951
130,539
12,725
2,250
Sub-Total
Support Services Division
Salaries & Benefits
Services
Commodities
Capital
Other Expenses
Sub-Total
Risk Management Division
Personnel
Services
Other Expenses
Sub-Total
TOTAL FINANCE DEPARTMENT
Page 2 of 13
621,446
143,593
13,998
2,475 .
710,465
781,512
120,544
58,351
98,950
132,598
64,186
108,845
277,845
305,630
20,000
149,150
350,000
22,000
164,065
385,000
519,150
571,065
1,507,460
1,658,206
VILLAGE OF GLENCOE APPROPRIATION ORDINANCE
2010-2011
BUDGET
2010-2011
APPROPRIATION
PUBLIC WORKS DEPARTMENT
Salaries & Benefits
Services
Commodities
Capital
608,186
151,755
27,300
10,000
669,005
166,931
30,030
11,000
Sub-Total
797,241
876,965
797,344
90,455
81,820
300,000
8,000
877,078
99,501
90,002
330,000
8,800
1,277,619
1,405,381
580,468
150,930
31,975
55,000
638,515
166,023
35,173
60,500
818,373
900,210
113,066
47,785
10,775
124,373
52,564
11,853
171,626
188,789
Sewer Division
Salaries & Benefits
Services
Commodities
Capital
Other Expenses
Sub-Total
Forestry Division
Salaries & Benefits
Services
Commodities
Capital
Sub-Total
Municipal Building Division
Salaries & Benefits
Services
Commodities
Capital
Sub-Total
Page 3 of 13
VILLAGE OF GLENCOE
2010-2011
BUDGET
Parking & Traffic Control Division
Services
Commodities
Capital
2010-2011
47,100
14,500
51,810
15,950
Sub-Total
61,600
67,760
Community Development
Salaries & Benefits
Services
Commodities
Other
40,264
12,570
2,650
44,290
13,827
2,915
Sub-Total
55,484
61,032
219,603
36,160
14,290
241,563
39,776
15,719
270,053
297,058
660,618
89,415
251,049
726,680
98,357
276,154
1,001,082
1,101,190
Street Lighting Division
Services
96,700
106,370
Sub-Total
96,700
106,370
4,549,778
5,004,756
Municipal Garage Division
Salaries & Benefits
Services
Commodities
Capital
Sub-Total
Street, Sidewalk & Bridge Division
Salaries & Benefits
Services
Commodities
Capital
Sub-Total
TOTAL PUBLIC WORKS DEPARTMENT
Page 4 of 13
VILLAGE OF GLENCOE
2010-2011
BUDGET
2010-2011
APPROPRIATION
PUBLIC SAFETY DEPARTMENT
Police Service Division
Salaries & Benefits
Services
Commodities
Capital
Sub-Total
Fire Service Division
Salaries & Benefits
Services
Commodities
Capital
Other Expense
Sub-Total
Paramedic Service Division
Salaries & Benefits
Services
Commodities
Capital
Sub-Total
TOTAL PUBLIC SAFETY DEPARTMENT
1GRAND
TOTAL GENERAL FUND
Page 5 of 13
4,802,077
295,655
200,345
80,000
5,282,285
325,221
220,380
88,000
5,378,077
5,915,885
1,261,711
96,855
80,360
100,000
6,000
1,387,882
106,541
88,396
110,000
6,600
1,544,926
1,699,419
690,430
19,370
20,475
759,473
21,307
22,523
730,275
803,303
7,653,278
8,418,606
14,845,996
16,330,596
1
VILLAGE OF GLENCOE
2010-2011
BUDGET
Water Production Division
Salaries & Benefits
Services
Commodities
Debt Management
Capital
Other
2010-2011
APPROPRIATION
617,470
221,967
104,915
679,217
244,164
115,407
20,000
22,000
964,352
1,060,787
449,172
149,005
43,750
30,000
494,089
163,906
48,125
33,000
Sub-Total
671,927
739,120 TOTAL WATER FUND
1,636,279
1,799,907 Sub-Total
Water Distribution Division
Salaries & Benefits
Services
Commodities
Capital
Page 6 of 13
VILLAGE OF GLENCOE
2010-2011
BUDGET
2010-2011
APPROPRIATION
GARBAGE FUND
Salaries & Benefits
Services
Commodities
Debt Management
Capital
Other Expenses
TOTAL GARBAGE FUND
Page 7 of 13
623,370
482,085
113,290
18,000
33,000
685,707
530,294
124,619
19,800
36,300
1,269,745
1,396,720
2010-2011
BUDGET
2010-2011
APPROPRIATION
DEBT SERVICE FUND
2005 Seroes
224,450
226,695
2009 Series
166,408
168,072
2,253,250
2,275,783
2,644,108
2,670,549
2009A Series
TOTAL DEBT SERVICE FUND
Page 8 of 13
VILLAGE OF GLENCOE APPROPRIATION ORDINANCE 2010-2011
BUDGET
2010-2011
APPROPRIATION
BOND CONSTRUCTION FUND
Services
Capital
Other Expense
TOTAL MOTOR FUEL TAX FUND
Page 9 of 13
4,714,814
5,186,295
4,714,814
5,186,295
2010-2011
BUDGET
2010-2011
APPROPRIATION
MOTOR FUEL TAX FUND
Services
Capital
Other Expense
TOTAL MOTOR FUEL TAX FUND
Page 10 of 13
30,000
33,000
30,000
33,000
VILLAGE OF GLENCOE
2010-2011
BUDGET
2010-2011
APPROPRIATION
ENHANCED 911 SYSTEM FUND
38,661
54,650
34,430
96,000
Salaries & Benefits Services Commodities Capital TOTAL ENHANCED 911 SYSTEM FUND
Page 11 of 13
223,741
42,527
60,115
37,873
105,600
246,115 VILLAGE OF GLENCOE
2010-2011
2010-2011
APPROPRIATION
Salaries & Benefits
Services
Commodities
Debt Management
Capital
TOTAL GLENCOE PUBLIC LIBRARY
Page 12 of 13
1,262,730
439,633
100,400
46,000
164,500
1,389,003
483,596
110,440
50,600
180,950
2,013,263
2,214,589 VILLAGE OF GLENCOE
2010-2011
BUDGET
2010-2011
APPROPRIATION
APPROPRIATION SUMMARY
GENERAL FUND
14,845,996
16,330,596
WATER FUND
1,636,279
1,799,907
GARBAGE FUND
1,269,745
1,396,720
DEBT SERVICE FUND
2,644,108
2,670,549
BOND CONSTRUCTION FUND
4,714,814
5,186,295
30,000
33,000
ENHANCED 911 FUND
223,741
246,115
FIREMAN'S PENSION FUND
115,533
127,086
POLICE PENSION FUND
1,518,637
1,670,501
2,013,263
2,214,589
MOTOR FUEL TAX FUND
GRANDTOTAL·ALLFUNDS
Page 13 of 13
29,012,116
31
Section V: That any sum of money heretofore appropriated and not expended
now in the Treasury of the Village of Glencoe, or that hereafter may come into the
Treasury of the Village of Glencoe is hereby re-appropriated by this Ordinance.
Section VI:
That all unexpended balances of any items of any general
appropriation made by this Ordinance may be expended in making up any deficiency
in any other item in the same general appropriation made by this Ordinance.
Section VII: That any unexpended balance in any of the foregoing item or items
of general appropriation may be used and applied toward the payment of any lawful
corporate debt or charge of the Village of Glencoe.
Section VIII: That the sum of money that the corporate authorities of the
Village have approved, or will approve, to satisfy a lawful debt of the Village, and for
which money is available in the Treasury at the time of such approval, is hereby
appropriated by this Ordinance.
Section IX: That if any item or portion thereof of this Appropriation Ordinance
is for any reason held invalid such decision shall not affect the validity of the
remaining portion of such item or the remaining portions of this Ordinance.
Section X: Pursuant to Section 8-2-9 of the Illinois Municipal Code, the Notice
of Hearing on this Appropriation Ordinance was published on March 25, 2010.
Pursuant to that notice a hearing was held as required by said Section of the Illinois
Municipal Code by the President and Board of Trustees on April 15, 2010. A copy of
the proposed Appropriation Ordinance was made conveniently available for public
inspection at the Village Hall as required by said Section of the Illinois Municipal
Code.
Section Xl: This Ordinance shall be in full force and effect at the expiration of
ten (10) days after its passage, approval, posting and publication, according to law.
PASSED this _ _ day of _ _ _ _ _ 2010.
AYES:
NAYS:
ABSENT:
APPROVED this _
day of _ _ _ _ _ 2010.
By: ____________________________
Village President
ATTEST: Deputy Village Clerk Published in pamphlet form on this __ day of _ _ _ _ _ 2010.
Posted this _ _ _ day of _ _ _ _ _ 2010.
Approved as to form.
Village Attorney

Agenda Packet - Village of Glencoe

Transcription

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