October OPI Report - 2015 - School Administrators of Montana

Transcription

OPI Monthly MASS Meeting Reports
October 2015
Contents:
OPI Monthly Activities Summary
October Due Dates
September OPI Emails
Summary of OPI Activities for October 2015
Index
Office of the Superintendent
Highlights of the Month
Read for the Record
Student Advisory Board Meeting
College Application Week
Montana Council on Educational Opportunity for Children
2015 GMM SAF College Readiness Fund
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3-4
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Accreditation and Educator Preparation
Licensed Educator Deadline___________________
Continuous School Improvement Plan (CSIP)
TEAMS
Internships
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Content Standards and Instruction
Arts Standards Revision
Learning Opportunities Portal
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Department of Operations
SJR 10 Audit of School Data Collection Systems
SB 410 – Tax Credits for Donations to Innovative Educational Programs
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6-7
Educational Opportunity and Equity Division
Supplemental Educational Services
2016-2017 Schoolwide Plan Updates______________
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________________________7
Health Enhancement and Safety
Verification
Academic Achievement and Health-Related Behaviors (Montana YRBS) ___
Webinar Series: Montana Smarter Lunchrooms
School Nutrition Procurement Basics Workshop
School Food Safety and Montana Food Code Workshop
Read the Montana Roundabout – Traffic Education Newsletter
National School Lunch Week: October 12-16, 2015
Free and Reduced Lunch Applications
Celebrate Montana Teen Driver Safety Day – October 20!
Celebrate Farm to School this October!
Are You Ready to Crunch?
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9-10
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Indian Education
English Language Learners Institute
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Measurement and Accountability
OPI’s eTranscript Initiative/K20 Data Project
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School Finance
TR-1 Bus Routes__
TR-4 Individual Transportation Contracts
National School Bus Safety Week
Changes to FY 2015 Trustees Financial Summary
Salary and Compensation Expenditure Reporting
Fall Student Count for ANB
Reporting American Indian Students
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14-15
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Other Education News
Opportunity for Americorps VISTA
NCWIT Award for Aspirations in Computing – Opportunity for High School Girls
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Summary of OPI Activities for October 2015
Office of the Superintendent
Highlights of the Month
This month’s summary has information about upcoming activities, opportunities to apply for
grants, and important deadlines. Here are a few of the highlights:
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A reminder for high schools to sign up for College Application Week
K-3 grades will want to Read for the Record on Thursday October 22
Celebrate Farm to School month with activities including Montana Crunch Time
Find out about professional learning opportunities through the new portal
at:http://www.mtplportal.org
Information on the fall student count date for ANB
A two-day workshop for teachers of English language learners
Superintendent Juneau offers her congratulations to Jessica Anderson, the 2016 Montana
Teacher of the Year, and the two finalists, Shelly Stanton and Derek Strahn.
For more information, contact Terry Kendrick, 444-3449
Read for the Record
Celebrate the 10th anniversary of Read for the Record by setting a new reading record in
Montana! Thursday, October 22, 2015 is the official day to participate in Read for the Record,
the annual event to highlight the importance of early literacy. We encourage Montana
students and educators, especially those in K-3, to participate in this year's Read for the
Record. This year’s book is Not Norman, by Kelly Bennett. If your school would like to join the
national Read for the Record campaign, go to http://www.jstart.org/campaigns/readrecord to learn more.
Student Advisory Board Meeting
Superintendent Juneau’s Student Advisory Board (SAB) will meet at Fairmont Hot Springs on
October 8-9, 2015. Student Advisory Board members were nominated by local schools and
community members for selection to the board. The board members, in grades 9–12, come
from across the state. They represent the diverse range of experiences and backgrounds of
Montana students. For more information, click here.
For more information, contact Jordann Lankford, 444-3526
College Application Week
High schools still have time to sign up for College Application Week 2015. The deadline is
Friday, October 9. High school seniors are encouraged to fill out an application to a Montana
college during the week of November 2-6, 2015. Many 2-year and 4-year colleges have offered
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to defer their application fee during the week and most will waive the fee based on income
eligibility. To sign up for College Application Week, fill out the brief survey
at: https://www.surveymonkey.com/r/2015MTCAW
Montana Council on Educational Opportunity for Military Children
The Montana Council on Educational Opportunity for Military Children will meet in Great Falls
on November 3, 2015 from 1-4 p.m. The meeting location is yet to be determined. The agenda
will focus on issues that face military families as they transfer to new locations and
assignments.
OPI is working with Carol Phillips, School Liaison Officer at Malmstrom AFB to set up a tour of
the base in the morning to learn about the family support activities and to meet with parents of
school-age children to hear about how the state council could improve the processes for
enrollment, placement, eligibility for programs, and graduation when students move from one
school to another and/or one state to another.
For more information, contact Madalyn Quinlan, 444-3168
2015 GMM SAF College Readiness Fund
Graduation Matters Montana (GMM) is partnering with the Student Assistance Foundation to
fund local GMM initiatives to engage in local college readiness and FAFSA completion activities
through May, 2016. Schools are encouraged to apply and propose innovative ways to get more
students to complete FASFA forms and be prepared to apply for college. Grants of $2,500$5,000 are available to existing GMM initiatives and for new GMM initiatives through a
competitive application process. A bonus of up to $500 will be awarded to initiatives that
achieve a minimum 35% FAFSA completion rate by March 1, 2016; and achieve at least a 15%
increase in FAFSA completions by March 1, 2016. Applications are found by clicking here and
are due by October 8th, 2015 by midnight.
For more information, contact Jordann Lankford, 406-444-3526
Accreditation and Educator Preparation
Licensed Educator Deadline
December 1, 2015, is the date that all licensed educators must have registered his or her license
with the Office of Public Instruction. If not registered by this date, educators are considered not
licensed for accreditation purposes.
For more information, contact Patty Muir, 406-444-4317
Continuous School Improvement Plan (CSIP)
The deadline to submit continuous School Improvement Plans is October 30, 2015.
For assistance with the CSIP, contact Patty Muir, 406-444-4317 or [email protected].
For assistance with Title I Planning, contact Jack O’Connor, 406- 444-3083.
For more information, contact Heather Denny, 406-444-2036
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TEAMS
TEAMS will close October 30, 2015.
We apologize for the various technical difficulties you’ve experienced while trying to use
TEAMS. We believe the problems have been solved, but if you continue to face difficulties,
please let us know at [email protected].
Link to TEAMS Help Page:
http://opi.mt.gov/Reports&Data/Teams.html?gpm=1_
For more information, contact OPI TEAMS, 406-444-9444
Internships
November 15, 2015, is the date that post-secondary institutions must register internships with
the Office of Public Instruction. If the internship is not registered, the new endorsement area
will not be reflected on the educator’s license and this could result in an accreditation
deviation.
For more information, contact OPI TEAMS, 406-444-9444
Content Standards and Instruction
Arts Standards Revision
A team of arts educators have been reviewing and writing revised content standards for five
disciplines within the arts: dance, media arts, music, theatre, and visual arts. A negotiated
rulemaking committee (required through passage in 2015 of Senate Bill 345) will review the
revised standards when they meet in Helena on October 26. Please see the OPI Calendar for
information about the negotiated rulemaking committee meeting. When the committee has
finished its work, Superintendent Juneau will make a recommendation to the Board of Public
Education to begin the formal adoption process.
For a brief video overview, please watch “Your Guide to Montana’s Content Standards Revision
Process” https://youtu.be/KzbOj1SVTEg (3 minutes)
For more information, contact Colet Bartow, 444-3583
Learning Opportunities Portal
OPI's Learning Opportunities Portal is up and running and has more professional learning than
ever before!
Access www.mtplportal.org to see a statewide look at workshops, trainings, and conferences
provided by the OPI and its partners from across the state. The portal includes both in-person
and online offerings - opportunities for every style of learning.
The calendar featured on the page allows you to search by topic or location and can be viewed
in a month or list format. Each individual listing has all the appropriate information,
including description, cost, registration link or website, and who to contact with questions.
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If you can't find what you are looking for on the calendar, the site also provides a catalog of
workshops with provider information. This allows you to reach out to the provider directly and
design a training to specifically fit your team, school, or district.
Encourage your school staff to take look at www.mtplportal.org - everything is there to help
you create a plan for the year's professional learning!
For more information, contact Tara Steinke, 406-444-3538
Department of Operations
SJR 10 Audit of School Data Collection Systems
The 2015 legislature passed Senate Joint Resolution 10 that requested the Legislative Audit
Division (LAD) to prioritize a performance audit of OPI's data collection practices. The legislative
intent of the audit is to focus on ways to improve efficiency, adhere to best practices, and
maintain the privacy of students and families.
In July, LAD began an assessment phase resulting in a notice to OPI this month that the audit
will be done. A timeline for the audit work has not been set as yet, but we expect the effort to
take place over the next couple of months. The Legislative Audit Division has notified the OPI
that the performance audit will examine OPI IT data governance and how OPI maintains the
individual privacy of students and their families.
OPI has a positive view of the audit. While we have expended considerable effort to eliminate
redundancy, ensure that we only collect data that is required by statute or federal regulations
and take every possible step to protect privacy, the audit process will require OPI to review
every element of our data collections and to consider whether improvements can be made. If
the auditors can find better methods, systems, or software used by other states, OPI and
Montana schools will benefit.
OPI has provided the auditors with a list of the authorized representatives for the school
districts. Some have already been contacted during the assessment phase, and more will be
interviewed during the coming months. OPI asks that you give the auditors your full attention
and cooperation.
For more information, contact Ken Bailey, 444-2562
SB 410 – tax credits for donations to innovative educational programs
The 2015 legislature passed SB 410 which allows taxpayers to receive up to a $150 tax credit for
donations to innovative educational programs in public schools. The bill goes into effect on
January 1, 2016 and taxpayers will be able to make donations throughout the calendar year.
OPI and the Department of Revenue have been working together to bring this program into
being. On January 1, a web site will be available for donors to register for the tax credit and
either make a donation online or send a check to OPI. Since the tax credits are capped at $3
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million, the web site will show a running total of tax credits already granted so that donors can
be sure of the tax credit before making a donation.
Donations cannot be made to individual schools. Instead, donors can opt to contribute to
eleven regions consisting of several counties or to seven large districts. OPI will allow maximum
flexibility to donors in that the donor can split the donation among as many regions or large
districts as they choose. Also, since each “large district” actually consists of a high school district
and an elementary school district, donors will choose how much to donate to each. OPI will
communicate more details on this program as we get closer to the start up.
OPI’s summary of SB 410 can be found at
http://www.opi.mt.gov/pdf/SchoolFinance/TaxCreditsEdDonations.pdf.
For more information, contact Ken Bailey, 406 444-2562
Educational Opportunity and Equity Division
Supplemental Educational Services
Federal regulations require that Montana schools which are in improvement status year 2 (if
Public School Choice is available) or improvement status year 1 (if Public School Choice is not
available) offer Supplemental Educational Services (SES) to students attending schools in this
status level who are on free/reduced lunch. SES services are before or after school tutoring to
help students meet state and local educational standards. These services are paid for by the
school district and are at no cost to parents of qualified students. Districts which have schools
that must offer SES are required to have two open enrollment windows each year. One starting
on the first day of school and going for 30 days, and another after the first of the year, again
going for 30 days. During each enrollment window, there must be two advertising attempts,
one of which must be in the form of a letter. More information can be found on the OPI
website at the following
link:http://opi.mt.gov/Programs/TitlePrgms/TItleIA/TItleIA.html#gpm1_3
For more information, contact Shawna Pieske, 444-5660
2016-17 Schoolwide Plan Updates
Schools operating a schoolwide Title I program are required to update that plan on a yearly
basis. The window to update existing plans opens October 1, 2015, and it closes May 27,
2016. Schools should use the upcoming months to examine data, meet, and plan for next
school year. The schoolwide plan update are located under the Continuous School
Improvement Plan section of the OPI website.
For more information, contact Shawna Pieske, 406-444-5660
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Health Enhancement and Safety
Verification
Free and reduced school meal applications require annual verification. Please remember to
start the verification process on October 1 and complete it by November 15. Use
the verification activity tracker to keep notes on your progress. The FNS 742 verification
form used to report verification to OPI is expected to be available electronically. We will send
official notification once the electronic version has been completed.
For more information, contact Alie Wolf, 406-444-4413
Academic Achievement and Health-Related Behaviors (Montana YRBS)
Recently released 2015 Montana Youth Risk Behavior Survey (YRBS) results show an association
between students' academic achievement and their participation in health-related behaviors
queried on the YRBS. The six topic areas queried on this self-reporting student survey and the
relationship to grades earned are available as a two-page fact sheet for the areas of
unintentional injury and violence, tobacco use, alcohol and other drug use, sexual behaviors,
dietary behaviors, and physical activity. Click on the Fact Sheets tab on the YRBS web site
located at www.opi.mt.gov/yrbs
For more information, contact Susan Court, 406.444.3178.
Webinar series: Montana Smarter Lunchrooms
Montana Team Nutrition is hosting five 30 minute webinars to help participants make steps
toward smarter lunchrooms. School nutrition professionals can receive 2.5 hours of continuing
education and will learn:
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How making simple low/no cost changes to existing school lunchrooms lead students to
eat better without knowing it,
How Montana schools are stepping it up to design their cafeterias to nudge students to
make healthier choices,
Customer service and marketing best practices to motivate students to select healthful
items and decrease waste, and
Steps to take in successfully applying for a USDA HealthierUS School Challenge/Smarter
Lunchroom award.
The first three webinars are scheduled for the fall.
Montana’s Smarter Lunchroom: Helping students eat better, choose healthier and waste less
October 6th, from 2 to 2:30 pm
For registration information, please go to this
link:https://attendee.gotowebinar.com/register/3429360643511912450
Discover the HealthierUS School Challenge: Smarter Lunchroom Award
November 3rd, 2:00-2:30 pm
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Montana Smarter Lunchrooms: Tips for a fast, friendly, and satisfying service line
November 10th, 2:00-2:30 pm
For more information, contact Montana Team Nutrition, 406-994-5641
School Nutrition Procurement Basics Workshop
Learn to easily navigate procurement regulations and processes so you are in compliance and
ensure fair and open competition between vendors. This session will cover procurement basics,
regulations and best practices, purchasing thresholds, and tools for using procurement
regulations to help you buy local foods. Participants will leave with practical tools to ensure
proper procurements. This course will cover the following professional standards codes: 2410,
2420, 2450 and 1130. School nutrition employees will earn 3 hours of continuing education.
Procurement Basics is scheduled to follow the Fall ABC meeting in three regional locations.
Miles City Region 6, October 6, 1-4 pm, Sleep Inn, 1006 South Haynes Avenue
Great Falls Region 2, October 8, 1-4 pm, Holiday Inn, 1100 5th Street South
Missoula Region 1, October 9, 1-4 pm, Marriott Courtyard, 4559 North Reserve Street
Please send an RSVP to Clay Hickman [email protected] with your name, school, email and
phone number by October 1.
For more information, contact School Nutrition Programs, 406-444-2501
School Food Safety and Montana Food Code Workshop
Montana Team Nutrition staff and Registered Sanitarians from Cascade County invite school
food service staff to participate in an afternoon of School Food Safety training in Great Falls on
October 15, 2015 from 1:00-5:00. 4 hours of Professional Standards approved training hours
will be provided. (Codes 2610 and 2630.)
Get started and/or update your School Food Safety HACCP Plan from 1:00 – 3:00 pm. The class
is intended for School Food Service Managers who are responsible for HACCP
implementation. This free professional development workshop will provide participants with
the materials and expertise to develop a School Food Safety HACCP plan. All participants must
be ServSafe certified (8-hour course taken within the last 5 years) prior to taking this HACCP
class.
What Schools Need to Know about the New 2013 Montana Food Code from 3:00 – 5:00
pm. Learn what’s new, what pertains to schools and how schools can follow these new
rules. Registered Sanitarians will allow plenty of time for questions!
Please contact Molly Stenberg at Team Nutrition to register.
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For more information, contact Molly Stenberg, 406-994-7217
Read the Montana Roundabout - Traffic Education Newsletter
The Traffic Education Office at the OPI has published the Fall 2015 Montana
Roundabout newsletter. If your school offers traffic ed (or you are thinking about offering it),
read the latest issue for useful tips, news and resources.
The newsletter is mailed to every high school in Montana in the fall and spring. If you did not
receive a copy and would like to be added to the mailing list, let us know.
For more information, contact Fran Penner-Ray, 406-444-4396
National School Lunch Week: October 12-16, 2015
School Lunch Snapshot
National School Lunch week is October 12-16. Take some photos of some of your school's
lunches. Get started planning your celebration with these free resources.
Free and Reduced Lunch Applications
Free and reduced lunch applications from SY14-15 can be used for meal eligibility in SY15-16 for
thirty operating (school) days. If a household does not submit a new application, remember to
change student meal eligibility to paid and notify the household of the change. Read more in
the eligibility manual on page 59.
Celebrate Montana Teen Driver Safety Day – October 20!
Montana’s Teen Driver Safety Day is Tuesday, October 20! Celebrate safe teen driving with
peer-to-peer activities that bring together students, teachers, families and communities. The
third Tuesday of October has been designated Montana Teen Driver Safety Day (MCA 1-1-229)
to highlight the importance of keeping our young drivers safe on Montana’s roads.
Here are a few ideas for your school:
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Seat Belt Use surveys
Safe Driving pledges
Hallway Highway activities
Morning announcements
Reader board messages
Safe driving poster contests for sports events
Visit the OPI’s Traffic Education web page for more information. Make sure you are signed up
to receive the Teen Driver Safety newsletter from the Traffic Education Office at the OPI. A
packet of useful resources for the 2015 Montana Teen Driver Day will be posted soon.
For more information, contact Fran Penner-Ray, 406-444-4396
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Celebrate Farm to School this October!
October is National Farm to School Month, a time to celebrate the connections that are
happening between schools and local food producers. There are many great ways to celebrate
Farm to School Month whether you are a student, teacher, parent, food service director,
farmer, or community member. It is a perfect time to go on a farm field trip, serve a Montana
meal, or host a school garden open house.
For more information, and to download a Farm to School Month guide,
visit opi.mt.gov/Farm2School
For more information, contact Aubree Roth, 406-994-5996
Are you ready to crunch?
Whether you are at school, work, home, or out having fun, join Montana in celebrating Food
Day and National Farm to School Month by crunching into locally and regionally grown apples
on October 26that 2:00pm MST.
This collective crunch encourages healthy eating and connects with farm to school and Buy
Local initiatives throughout the state. It also a fun way to connect food and nutrition into
learning from science to art! The Office of Public Instruction, Montana Team Nutrition Program,
Farm to Cafeteria Network, Montana FoodCorps, Eat Right Montana and other statewide
partners have created a guide and additional resources to help every Montanan crunch into a
delicious apple this October! Over 20,000 individuals participated in 2014, help make a louder
crunch and spread the word!
For more information about Montana Crunch Time, to register and receive your guide,
visitopi.mt.gov/Farm2School. Make sure to collect a “crunch byte” (video, photos, or audio) to
share! Use #MontanaCrunchTime to share you crunch byte on Social Media.
For more information, contact Aubree Roth, 406-994-5996
Indian Education
English Language Learners Institute
OPI is hosting a two day English Language Learners Institute at the MEA/MFT Teacher's
Convention in Billings on October 15-16. This interactive workshop will combine Montana
Content Standards (including Indian Education for All) and the WIDA framework to create
differentiated lesson plans for linguistically diverse learners. Teachers will learn how to scaffold
and support English language learners at all levels. Please sign up during the MEA/MFT
registration process.
For more information, contact Natalee Hawks, 406-444-3482
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Measurement and Accountability
OPI's eTranscript Initiative / K20 Data Project
The OPI Data Transport System, the mechanism to collect high school transcript data from
schools and districts, moved into production on September 28 ~ let the onboarding begin! Five
pilot schools are already standing on the starting line and will be all ready to go in early
October: Capital High, CM Russell High, Great Falls High, Havre High and Helena High. Belgrade
is gearing up and will be ready to go soon as well! Students at these schools who apply to a
Montana university or college during College Application Week (November 2-6) could
potentially receive a free college transcript to send to a college and free application at the same
time! Parchment is the chosen transcript delivery service for this project. The data collected via
the transport system will also yield important information about college readiness, courses
taken and remediation rates, and more, for the schools to use.
Training for schools new to the project will be scheduled between November and March. Any
school wishing to start the process for going live with the Data Transport System and
Parchment are encouraged to contact Anne Bauer at 406-444-0467 ([email protected]) or Jamey
Ereth at 406-444-4409 ([email protected]).
For more information, contact Anne Bauer, 406-444-0467
School Finance
TR-1 Bus Routes
By November 1, districts must send the county superintendent one copy of the TR-1 for each
bus route and submit a TR-1 for each bus route electronically to the Superintendent of Public
Instruction. Each TR-1 must be signed by the board chair and county superintendent.
By November 10, the county superintendent must electronically mark each TR-1 submitted by
the district as “Received”. Failure to do so will prohibit districts from submitting their TR-6 Bus
Route Claims and first semester pupil transportation reimbursements will not be paid on the
routes.
For more information, contact Donell Rosenthal, (406) 444-3024
TR-4 Individual Transportation Contracts
By October 1, the county superintendent must log in to the Transportation Applications and
electronically acknowledge receipt of FY 2015 TR-4 Individual Transportation contracts received
from the school districts. Failure to do so will prevent districts from submitting the TR-5
Individual Transportation Reimbursement forms and first semester pupil transportation
reimbursements will not be paid on the contracts. The county superintendent must also
electronically authorize contracts for which the county transportation committee has approved
increased payment due to isolation.
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National School Bus Safety Week
The National School Transportation Association (NSTA) and the National Association for Pupil
Transportation (NAPT) are promoting School Bus Safety Week, October 19-23, 2015.
This year the Theme is: “Bully Free Zone”
During this week, school districts are encouraged to plan special events highlighting school bus
safety.
Contact your district's pupil transportation director and plan educational activities to teach
pupils, parents and motorists about school bus safety.
Visit the following links for some great websites that are made just for children:
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National Association for Pupil Transportation http://www.napt.org
Safe Kids Worldwide http://www.safekids.org/safetytips/field_risks/school-bussafety?gclid=CIXOtpPjrsACFRaSfgodc1AA8w
Changes to FY 2015 Trustees Financial Summary
If you find a material coding error on your FY 2015 Trustees Financial Summary (TFS), you may
submit a revision to Steve Hamel in the School Finance Division. As provided in 10.10.504(6),
Administrative Rules of Montana, changes to the FY 2015 Trustees Financial Summary are
limited to:
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Coding revisions between revenue and expenditure line items provided no change
occurs in the fund balance of the budgeted funds, and…
Revisions in the balance sheet accounts provided no change occurs in the fund balance
of the budgeted funds.
The Office of Public Instruction cannot process TFS changes that affect the fund balance in a
budgeted fund because fund balance is carried forward to the FY 2016 budget, and a change in
fund balance may impact the number of mills already levied in the fund.
Revisions should be submitted to Steve Hamel by following these procedures:
1. Photocopy the original page of the Trustees Financial summary with amounts to be
revisedcrossed out and the correct amount written above or beside it.
2. When sending balance sheet account revisions, please also send any expenditure and
revenue line item changes that correlate with such changes. The fund balance on the
balance sheet should equal the ending fund balance shown on the statement of
revenues, expenditures and changes in fund balance report after the revisions are
made.
3. Change any sub-totals and totals that will be affected.
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4. Sign, or initial, and date any sheets you may be sending.
5. Scan and e-mail the revisions to [email protected] OR fax the revisions to Steve at (406)
444-0509 OR mail them to P.O. Box 202501, Helena MT 59620-2501. Please submit the
revisions by December 10, 2015 so that questions or problems related to processing the
changes can be addressed before school districts are closed for the holiday break.
Note that material line item coding changes for FY 2015 that affect fund balance in the
budgeted funds must be reported as a prior period adjustment on the TFS for the current year
(FY 2016). The district may need to adopt a budget amendment for the current year to record a
prior period expenditure adjustment in a budgeted fund.
For more information, contact Steve Hamel, (406) 444-0783
Salary and Compensation Expenditure Reporting
MAEFAIRS is currently available for the salary and compensation expenditure
reporting. However, many districts may not be able to complete the data entry. The Salary and
Compensation Expenditure Report requires that all employees who received a paycheck during
2014- 2015 fiscal year be entered into the district’s 2014-2015 TOE data. For many districts, the
2014-15 TOE did not include employees hired after the TEAMS application was closed.
The 2015-2016 TOE must be completed and submitted before changes to the 2014-2015 TOE
can be made. Once the 2015-2016 TOE is submitted, districts should contact the TEAMS staff
[email protected] or (406) 444-9444 to open the 2014-2015 TOE for data input.
The deadline to submit the Salary and Compensation Expenditure Report is January 15, 2016.
For more information, contact Steve Hamel, (406) 444-0783
Fall Student Count for ANB
The official fall count day is Monday, October 5, 2015. MAEFAIRS Student Count for ANB must
be submitted no later than October 16, 2015.
The following resources are located on the OPI website:
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ANB Memo http://www.opi.mt.gov/pdf/SchoolFinance/Enrollment/ANB_Info.pdf
Reporting
Instructionshttp://opi.mt.gov/pdf/SchoolFinance/Enrollment/EnrollmentInstructions.pd
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Step-by-Step Student Count for ANB
Instructionshttp://opi.mt.gov/pdf/SchoolFinance/Enrollment/StepByStepInstruc.pdf
Extenuating circumstances for students who will be gone 10 days prior to the count date, but
which would support a variance should be submitted to the OPI prior to the official enrollment
count date for consideration of inclusion of the student in the enrollment count for ANB
purposes beyond the 10thday of absence.
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Questions:
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For MAEFAIRS questions, or to correct data once it has been submitted, please contact
Nica Merala at (406) 444-4401 or [email protected].
For AIM questions, including how to correct student information in order to be included
in the MAEFAIRS Student Count for ANB, please contact the AIM Helpdesk at 1-877-4246681, or locally at (406) 444-3800 or [email protected].
For more information, contact Nica Merala, (406) 444-4401
Reporting American Indian Students
Students identified as American Indian in the AIM system at the time the data is imported into
the MAEFAIRS fall count will generate funding for the Student Achievement Gap (SAG) payment
in the ensuing year.
School district business managers/clerks should verify that the Students Imported From AIM In
SAG Report located in the MAEFAIRS application accurately reports the number of American
Indian students enrolled in the district. If the report is not correct, please contact Nica Merala
at (406) 444-4401 [email protected] to make the necessary changes.
Pursuant to ARM 10.21.205, changes to this designation will not be accepted after December
31.
For more information, contact Nica Merala, (406) 444-4401
Other Education News
Opportunity for Americorps VISTA
Does your organization have a project or community need that could use some support?
Montana Campus Compact is interested in expanding its AmeriCorps VISTA host sites around
the state.AmeriCorps VISTAs are full-time volunteers who serve for one year in the community
or on a campus fighting poverty issues. AmeriCorps VISTAs work within the organization and
community to expand projects or programs that make a meaningful impact on economically
disadvantaged persons. An approved host site can also request 10 week VISTA Summer
Associates to help with their summer programming needs. For more information on how to
apply, visit their website at: www.mtcompact.org. Recruitment cycle starts about April 2016
for a July 2016 – 2017 VISTA program cycle, so early planning is recommended.
For more information, contact Gerri Stiffarm, 243-5177
NCWIT Award for Aspirations in Computing - Opportunity for High School Girls
For a number of years, the NCWIT (National Center for Women and Information Technology)
has given national awards to high school girls. The NCWIT Award for Aspirations in
Computing is for young women with aspirations and achievements in technology and
computing.
15
This year is the fourth year that there also will be a contest for Montana girls. The time to
submit applications is Sept. 1 through October 26 and the application is
at http://www.aspirations.org/participate/high-school
There also is a Montana educator award (with $1,000 for professional development) given each
year. Teachrs can apply at: http://www.aspirations.org/content/encourage-educator
For more information, contact Steve Harper, 406-447-4456
16
OPI Due Dates - October 2015
Name
Description
Open Date
Due Date
Web Application URL
Primary
Contact
Gail
Harms
Contact Email
[email protected]
Contact Phone
#
(406) 444-3494
Year End Average
Daily Attendance
Enter ADA (Average Daily
Attendance) for every student in
2014-15.
08/17/2015
10/09/201
5
Login to your local AIM System. For
assistance call the OPI AIM Help Desk at
1-877-464-6681
New School Year
Verification
Enrollment Collection
Verify calendars, terms, grade
levels. Assign/locate state ID
for new students. Enter 201516 enrollment record for each
student. Verify student
enrollments, modify enrollments
for summer transfers.
Submit verified counts through
the OPI Reporting Center
starting on 10/5/2015 (fall Count
Date).
08/17/2015
10/09/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
08/17/2015
10/09/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
AIM End of Year
2014-2015
Data collections for AIM End of
Year 2014-2015. Modify
enrollment end status for reenrolled/no-show students.
08/17/2015
10/09/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
Average Daily
Attendance (ADA)
2014-2015
Enter/Verify ADA is entered for
every student enrollment record
in 2014-15.
08/17/2015
10/09/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
Dropout, Graduate,
Cohort Verification
Complete data entry for summer
graduates and 2014-15
dropouts and verify the data.
08/17/2015
10/09/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
Application for
Registration of
School Bus and Sta
By October1, District Clerk
submits to County
Superintendent and Public
Instruction each "Application for
Registration of School Bus and
State Reimbursement" (Form
TR01) for approved bus routes
of eligible riders only. (ARM
10.7.101)
Enter and verify FRAM
(free/reduced meal status),
Limited English Proficient,
Immigrant, Homeless, Gifted &
Talented, 21st Century, Title I,
Job Corp, Youth ChalleENGe,
Military Connected, and other
program counts.
09/01/2015
10/01/201
5
Donell
Rosenthal
[email protected]
(406) 444-3024
09/14/2015
10/16/201
5
Gail
Harms
[email protected]
(406) 444-3494
Dropout, Graduate,
and Cohort
Certification
Fall Program
Participation
Collection Verification
1-877-464-6681
Last day to liquidate
obligations - Title III
Application for
Registration of
School Bus & State
Application for
Registration of
School Bus & State
Individual
Transportation
Fall CTE Collection
Fall Attendance &
Aggregate Hours
Collection
English Language
Proficiency Test Bar
Code Labels
Last day to liquidate obligations
for projects that ended
September 30. Please see the
Montana State & Federal
Grants Handbook Calendar for
a complete list of grant due
dates and deadlines.
By November 1 District Clerk
sends the County
Superintendent one copy of
each "Application for registration
of School Bus and State
Reimbursement" (Form TF-1)
and submits a TR-1 for each
bus route to the Superintendent
of Public Instruction (ARM
10.7.101)
By November 10 County
Superintendent electronically
verifies each "Application for
Registration of School Bus and
State Reimbursement" (Form
TR-1) (ARM 10.7.101)
By November 10
Superintendent of Public
Instruction completes action on
all applications for increased
rates for individual
transportation, establishes
transportation payment
responsibility of multiple districts
providing transportation
services
Enter date contacted and post
grad status for each CTE
(Career and Technical
Education) concentrator who
graduated in spring 2015.
Fall Count Date - Report
aggregate hours and
attendance data for all students
enrolled on 10/5/2015. Import
AIM enrollment data into
MAEFAIRS.
OPI Extracts and submits AIM
enrollment data to the testing
contractor for generating test
labels for ELP testing. An ELP
Test Label will be generated for
each student enrolled and
identified as LEP in AIM on
10/31/15.
10/01/2015
Joan
Franke
[email protected]
(406) 444-3694
10/01/2015
11/01/201
5
Donell
Rosenthal
[email protected]
(406) 444-3024
10/01/2015
11/10/201
5
Donell
Rosenthal
[email protected]
(406) 444-3024
10/01/2015
11/10/201
5
Donell
Rosenthal
[email protected]
(406) 444-3024
10/01/2015
12/31/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
10/05/2015
10/16/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
10/23/2015
10/23/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
English Language
Proficiency Test Bar
Code Labels
Cash/Reimbursement
Requests Due.
Liquidate Obligations
for Projects Ending
Sept.30
OPI Extracts and submits AIM
enrollment data to the testing
contractor for generating test
labels for ELP testing. An ELP
Test Label will be generated for
each student enrolled and
identified as LEP in AIM on
10/31/15.
For E-Grants projects, submit
requests online using the EGrants Cash Request process.
For non-E-Grants projects,
submit a hardcopy Cash
Request form to the OPI.
Please see the Montana State &
Federal Grants Handbook
Calendar for a complete list o
Last day to liquidate obligations
for projects ended September
30. Projects ended September
30 include:
Federal programs: ESEA Title IA: Improving Basic Programs;
ESEA Title I-A: Improvement
Grants; ESEA Title-I-D:
Neglected Delinquent & At-Risk
10/23/2015
10/23/201
5
1-877-464-6681
Gail
Harms
[email protected]
(406) 444-3494
10/25/2015
10/25/201
5
https://egrants.opi.mt.gov/OPIGMSWeb/
Logon.aspx
Jay
Phillips
[email protected]
(406) 444-4523
10/31/2015
10/31/201
5
https://egrants.opi.mt.gov/OPIGMSWeb/
Logon.aspx
Jay
Phillips
[email protected]
(406) 444-4523
1.
To see deadlines for any given month, start by going to:
http://gems.opi.mt.gov/ReportsAndData/Pages/OPIDataCollectionsDueDates.aspx
2.
Select Month you are looking for from the Month drop down menu:
The GEMS system will process that selection and the entries below this section of the web page will temporarily not be displayed.
3.
Then, select the Type of entry you want to see. In this case Deadline.
Again, the GEMS system will process the selection and no entries are displayed quite yet.
4.
Now, click the View Report on the far right side of the screen.
You will see the Loading as the GEMS prepares to display your selections.
For your convenience, we suggest that you export your selection if you are wanting to have this list of deadlines for the month you selected. Click the Export button
and choose the format you want to use (we think and Excel file might be most useful).
That’s it. Deadlines for the month you selected.
All OPI Emails Sent From OPI Bulk Email System Are Archived on the OPI
Website For Easy Access.
To view any of the emails listed on the following pages, us the steps below:
1. Hover over Resources on OPI Main webpage.
2. Hover over OPI Information and then click on Official Email
3. Click on View Official Emails
September OPI Emails
You may not be set up to receive all of these emails. If there is an email you think you should have
received, please use this URL: http://www.opi.mt.gov/Subscriptions/ to sign‐up for communications you
want to receive.
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Montana Teens Report Increase In Depression, Suicidal Thoughts Mon, 28 Sep 2015 08:25:58
AIM REMINDER Fri, 25 Sep 2015 13:05:15
Upcoming Trainings from the OPI Montana Autism Education Project Fri, 25 Sep 2015 12:38:50
3 Big Ideas - Join MPATH, CSI at MEA-MFT & PTA's Guide to Implementation Fri, 25 Sep 2015
12:36:14
Survey: Fewer Montana Teens Smoke, More Turning To E-Cigs Fri, 25 Sep 2015 08:32:00
AIM ANNOUNCEMENT - 9/24/15 Thu, 24 Sep 2015 09:53:19
AIM Announcements - September 23, 2015 Wed, 23 Sep 2015 16:45:31
2016 Title I Conference Information Wed, 23 Sep 2015 14:51:33
Final Program Reports for ESEA Title II, Part A --- Due on or before November 10, Wed, 23 Sep
2015 14:00:56
CNPweb System Restored Wed, 23 Sep 2015 10:59:25
September 2015 Entitlement Payments to Schools Wed, 23 Sep 2015 09:49:08
Montana’s Public Schools To Celebrate American Indian Heritage Day Wed, 23 Sep 2015
08:17:01
Survey Shows Montana Teen Meth Use Is Down 63 Percent Since 2005 Tue, 22 Sep 2015
08:25:20
Graduation Matters Montana grant; GMM proclamation and more Mon, 21 Sep 2015 13:30:13
Child Count Data Verification Application Now Open 2015 Mon, 21 Sep 2015 10:02:03
Free Webinar on Earthquake Safety and Mitigation for Schools and the Great Montana Mon, 21
Sep 2015 08:51:22
CNPweb System Currently Disabled Fri, 18 Sep 2015 14:57:54
Nominations for MT Science Content Standards Writing Team Fri, 18 Sep 2015 12:44:22
3 Big Ideas - Grants, Connected Classrooms & Standards-Based Grading Fri, 18 Sep 2015
12:42:10
Buckle Up so you will Show Up - How to Encourage Seat Belt Use Fri, 18 Sep 2015 10:42:13
2015 School Law Books Fri, 18 Sep 2015 08:39:31
Student Assistance Foundation Grants $50,000 To Graduation Matters Montana To Inc Fri, 18
Sep 2015 08:31:03
August Summer Six Challenge Winners Wed, 16 Sep 2015 17:02:56
One More Thing, Sept 2015 Wed, 16 Sep 2015 14:02:59
TEAMS is OPEN! Tue, 15 Sep 2015 14:05:59
ANNOUNCEMENT: Update E-Grants Account Information Now! Tue, 15 Sep 2015 13:38:25
Montana Celebrates Its 7 Newest National Board Certified Teachers Tue, 15 Sep 2015 08:23:41
2015 College Application Week Mon, 14 Sep 2015 16:47:34
Superintendent Juneau Appoints 34 Montanans To Develop New Distribution Process O Mon,
14 Sep 2015 16:04:15
3 Big Ideas - STREAM Opportunities, Teaching Practices to Drop and Coding in the Fri, 11 Sep
2015 15:19:33
AIM Announcements - September 815 2015 Fri, 11 Sep 2015 14:35:25
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Proposed Waiver for Title III Fri, 11 Sep 2015 13:32:01
Governor's Flag Proclamation for September 11, 2015 Thu, 10 Sep 2015 16:25:35
Upcoming Grant Deadlines Thu, 10 Sep 2015 15:39:09
2015-2016 Preliminary allocations for state CTE/VoEd funding Thu, 10 Sep 2015 15:14:13
Final Expenditure Reports: Due November 10th Thu, 10 Sep 2015 14:10:38
Updated Perkins Contact Information Thu, 10 Sep 2015 07:29:58
OPI Montana Autism Education Project News - September 2015 Wed, 09 Sep 2015 13:11:17
Superintendent Juneau Announces $592,000 Grant To Improve Math And Science Instruction
Wed, 09 Sep 2015 09:12:03
AIM Announcements - September 8, 2015 Tue, 08 Sep 2015 15:40:41
REMINDER: Perkins 2015-2016 E-Grant Application OPEN Tue, 08 Sep 2015 11:35:45
Submit Student Artwork For Capitol Display Tue, 08 Sep 2015 08:43:52
Montana Youth in Transition Conference Fri, 04 Sep 2015 15:39:40
Drive Safely Work Week and Montana DRIVE News Fri, 04 Sep 2015 14:09:43
3 Big Ideas for Sept. 7, 2015 Fri, 04 Sep 2015 12:26:13
Office Of Public Instruction Receives Credit From Smarter Balanced Thu, 03 Sep 2015 16:59:07
School Nutrition Announcements September 3, 2015 Thu, 03 Sep 2015 16:48:30
ASPIRE Montana Thu, 03 Sep 2015 12:36:39
New Schoolwide Guidance from USED Thu, 03 Sep 2015 11:20:35
New Schoolwide Guidance from USED Thu, 03 Sep 2015 11:01:00
Superintendent Juneau Announces Health Enhancement Standards Committee Members Wed,
02 Sep 2015 10:32:08
New research on safer drivers and safer cars Wed, 02 Sep 2015 10:25:05
2015-2016 EIPA Video Conference Workshops Tue, 01 Sep 2015 13:17:54
2015-2016 Perkins Grant Approval REMINDER Tue, 01 Sep 2015 12:35:34
AIM Announcements - Correction Tue, 01 Sep 2015 12:23:54
Professional Development for New CTE Teachers Tue, 01 Sep 2015 11:31:46
Innovative Solutions Tue, 01 Sep 2015 10:02:38
September Missing Child Information Tue, 01 Sep 2015 10:01:43
AIM Announcements - September 1, 2015 Tue, 01 Sep 2015 09:53:10

October OPI Report - 2015 - School Administrators of Montana

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