March 2016 - Aumsville

Transcription

NEWSLETTER
MARCH 2015
A GREAT Place to Live!
www.aumsville.us * 503 749-2030
Advertising in the newsletter does not reflect any direct or implied endorsement by the City of Aumsville. The city reserves the right to edit
all advertisements and articles, and may reject any when determined by the city administrator that it is in the public interest to do so.
Annual Easter Egg Hunt at Mill Creek Park
Sponsored by the City of Aumsville and these wonderful local heroes:
Aumsville Figaro’s and Pietro’s Pizza
(Please show your appreciation for these sponsors by supporting them with your purchases)
All children ages 1 - 12 years are invited!
When: Saturday, March 26th
PROMPTLY AT 9:50 A.M.
Where: Mill Creek Park, 1110 Mill Creek Road
- Play Area in front of the Skatepark and the
Softball Field. Meet in the parking lot in front
of your specific age group area. The children
will be separated by age groups and each age
group will have their own egg hunting area.
We expect lots of Easter family fun! Bring
your basket or a bag instead so your
goodies won’t fly out!
Special Guest: The Easter Bunny will
be there with his basket of goodies
and for pictures with your children.
The hunt includes eggs, candy, toys, and
special eggs with surprise gift coupons inside,
some to be redeemed at the event under the
covered picnic shelter.
Hop down to Mill Creek Park for an Easter
treat! We are hoping for wonderful weather
that day, so stick around and play in the park
when the Hunt is over.
AGE GROUPS:
1 – 3 Years Old -- Toddlers may be assisted by
ONE adult (and adult helpers may not pick up
prizes – they can only assist!)
No parent helpers allowed in these age
groups:
4 – 6 Years Old
7 – 9 Years Old
10 – 12 Years Old
You’re welcome to take pictures!
DON’T MISS THIS MONTH’S ARTICLES:
Park Plan Updates Open House
Free Tax Filing
Sign Up for Rural Tourism Studio
PARC Annual Fundraising Dinner/Auction
Surplus Property for Sale
Spring Break Lunches & Activities
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8
9
13
20
25
REGULAR FEATURES:
Commissioner’s Corner
Emergency Preparedness Corner
Fire Dept News
Mayor’s State of the City
Monthly Crossword
Police Corner
Word Search
6
21
11
2-3
18
10
31
The newsletter is published monthly. A full-page ad is
$35; half-page ad $20; quarter page ad $15; and
business card size $10. Please submit articles and
advertising by the 15th of each month to City of
Aumsville, 595 Main Street, 97325. Newsletter
Coordinator: Lora Hofmann; Editor: Maryann Hills
Direct questions to city hall – 503-749-2030.
Aumsville Newsletter
Page 1
March 2016
The City enters the New Year, as it did last year, in a good financial position; as reported by the
City’s Annual Financial Report by the City’s auditor. In the auditor’s comparative of financial data for
the last three fiscal years, they gave the city all smiley faces.
Projects and Issues:
WATER SYSTEM
The City Council has been working on our Water System goals, for future projects, estimated costs, and
rate for projects.
The projects we projected for last year were the water tower well rehab, but that has been delayed due
to new regulations that we have to work through; and Tower Well repairs and re-paint.
We also have Reservoir maintenance, the one-million gallon reservoir interior recoating, and purchase of
a stand-by generator for the Million Gallon Reservoir.
Last year the city was awarded the Best Tasting Ground Water in Oregon, as well as the Best Tasting
Water Overall at the Oregon Association of Water Utilities state competition in Bend. This year our Public
Works staff entered another water sample for the state competition; and as last year’s overall winner, a
sample also sent to the National Best Drinking Water competition. We are anxious to see how we are
rated nationally.
SEWER SYSTEM
Sewer system projects and goals in our 1-5 year plan: Del Mar main-line system upgrade plan and growth
connection for flow improvement; and future connection needs for additional growth. The city will also
be working on an upgrade plan of the contact chamber for new filtration, disinfection, and outfall; these
plans are dependant on funding. Outside of these projects, there will be regular system ongoing
maintenance.
STREETS AND STORM DRAINAGE SYSTEM
We’re glad to have our 5th Street, south of Main Street, project completed with new curbs and sidewalks;
the project was funded by gas tax revenue, and a Special City Allotment (SCA) grant.
Future street projects: an 8th Street overlay and an overlay on Michael Way. The city council did a street
project needs assessment to prioritize the projects on a needs basis. We want to keep our streets in as
good a shape as possible, by keeping up on continual maintenance projects.
PARKS SYSTEM
We have been updating our Parks Master Plan and planning for park improvements, additions and
expansion. City parks are an important part of a city; and we want to have good attractive parks that can
be a place where people want to go for activities and enjoyment. We appointed a Parks Committee to
give input and ideas about our city parks; we appreciate those who volunteered to serve on the
committee and look forward to their ideas and recommendations.
For a number of years the city has wanted to acquire Aumsville Ponds which is a county park off of
Bishop Road. We had talked to the county several years ago, but at that time, it didn’t work out. Now as
an expansion of our parks, it looks like it may take place. If it works out, it would be a transfer of
property from the county to the city, and would be a city park. It is in the conservation stage, nothing
definite yet so we just pray it will happen; it would be a great addition to our parks vision and future.
Page 2
March 2016
As we’ve mentioned before, the Wildwood Park – Splash Park has been a big hit since it has been put to
use. On several occasions this past summer, cars and buses have been parked on both sides of 5th Street
with large groups of people enjoying the splash park. There is daily use by our Aumsville residents; but
also people outside the city; one group as far away as Eugene. Our parks goal is to make our parks some
of the best in our area; it takes time, but we’re getting there.
Several years ago the city started the “Aumsville Children and Family Education and Recreation
Programs.” Now the Aumsville Park and Recreation (PARC) Summer Reading and Recreation program
takes place each summer in Porter-Boone Park. Our PARC Commission and committee have been
working hard to make this program successful. Special thanks to Councilor Lori Walters, the PARC Chair;
Lora Hofmann, city staff; and those volunteering to make this program very successful.
SPECIAL PROJECTS
In July the city held the “Aumsville Interchange and Downtown Planning and Design Charrette” as the city
partnered with the University of Oregon’s Department of Planning, Public Policy, and Management, to
create a comprehensive report. University of Oregon staff and students, as well as Aumsville residents,
discussed ideas for future growth; using these ideas and recommendations that fit with our city motto, we
will continue to make “Aumsville, a Great Place to Live”
In October, the City hosted the “Regional Planning Workshop and Small Cities Networking.” There was a
good representation of Mayors and Councilors and their staff. Since regional planning is important
because it does impact all of our cities, it was beneficial that we held this meeting, with the hope of more
future meetings.
The railroad issue is ongoing; we have had several
meetings; we have made some headway, but not to
where I would like it to be at this point. The State of
Oregon Rail, to this point, do not want to have the
railroad tracks abandoned and are hanging tough on
that. But we’re not going to let go until there is a
reasonable resolution that will benefit the City.
Don’t miss these
opportunities to talk with
your Marion County
Commissioners about your
concerns or questions
Wed., Mar. 23rd from noon to 1:00 pm
The Safe Routes to School project is almost
completed; so we’re glad to be close to finishing a
very important project. It will make going to and
from school safer.
Stayton Area Rotary –
Community Conversation with the Board
of Commissioners
I want to close the State of the City message by
thanking all of those who are volunteering their time
in whatever way. Your willingness to invest your
time helps to make “Aumsville a Great Place to Live.”
Our prayers for a happy and prosperous new year.
Santiam Golf Club
8724 Golf Club Road SE, Aumsville
Please pre-register at
http://staytonarearotary.org/
AND…
May God Bless,
Wednesday, March 30 at 6:00 p.m.
Public Safety Town Hall Santiam Golf Club
Harold L White- Mayor
No registration or reservations required
Page 3
March 2016
PUBLIC HEARING NOTICE
THIS IS TO NOTIFY YOU THAT AUMSVILLE HAS PROPOSED DEVELOPMENT
ORDINANCE UPDATES COMING TO HEARING BEFORE THE AUMSVILLE
PLANNING COMMISSION AND CITY COUNCIL
On Thursday, March 17, 2016 at 6:00 PM, the Aumsville Planning Commission will hold a
public hearing and on Monday, April 11, 2016 at 7:00 PM, Aumsville City Council will hold
a second public hearing regarding the adoption of amendments to Development
Ordinance No. 323 and Comprehensive Plan Maps at the Chester Bridges Memorial
Community Center, 555 Main Street, Aumsville.
You’re invited to submit written or verbal public hearing testimony on The Development Ordinance
amendments summarized as follows:
 Updated definitions for yards, buildings & setbacks to address current issues with accessory
structures;
 Amendments to Sections 5.00 (RS – Residential Single Family) & 6.00 (RM – Residential Multi-Family)
regarding general requirements, accessory structures, and setbacks;
 Clarification of land-use procedures;
 Clarification of clear vision requirements;
 Addition of language addressing recreational marijuana (if the opt-out ballot measure fails);
 Correction of scrivener's errors
 The official Zoning Map and Comprehensive Plan Maps are being amended to incorporate a recent
park land purchase and partitioning.
The applicable criteria is set forth as follows:
Criteria of Recommending Development Ordinance Amendment:
(A) That the requested change is in conformance with the adopted Comprehensive Plan of the city.
(B) That there was a mistake or an update needed in the original ordinance or map.
(C) That the conditions in the area have changed since adoption of the ordinance and/or zoning map.
(D) The amendments will not interfere with the development or value of other land in the vicinity.
(E) The amendment will not be detrimental to the general interest of the city and that there is a public
need for the amendment.
(F) That there is no other appropriately zoned property that could be used.
(G) That the amendment will not over-burden existing and future capacity of public facilities.
(H) That the amendment shall comply with applicable state and federal laws and regulations.
(I) That the amendment shall comply with the Urban Growth Boundary and Policy Agreement existing
between the city and Marion County.
A copy of the proposed ordinance, staff reports, all documents and evidence relied upon and criteria are
available for public inspection at Aumsville City Hall for free or at a per copy cost. Additional information
may be obtained from Lora Hofmann, Administrative Assistant or City Administrator Maryann Hills at (503)
749-2030; direct written testimony to their attention, for the public record, at city hall, 595 Main Street,
Aumsville, Oregon 97325, or at the hearing. Written and verbal testimony should be directed toward the
criteria and anyone wishing to testify should sign in and ask to be recognized. Failure to raise issue in
person or by letter prior to the close of the public hearing with sufficient specificity to provide the
Aumsville City Council opportunity to respond to the issue, precludes appeal to the Land Use Board of
Appeals on this issue. The meeting location is accessible for persons with disabilities. A request for an
interpreter for the hearing impaired, or for other accommodations must be made at least 48 hours prior
to the meeting: Please call (503) 749-2030 and leave a message or Oregon Relay Service for TDD at (800)
735-2900.
Page 4
March 2016
NOTICE OF AUMSVILLE PLANNING COMMISSION - PUBLIC HEARING NOTICE
SUBDIVISION & VARIANCE APPLICATIONS
FLOWERS MEADOWS – 1759 Bishop Road, Aumsville
A public hearing on the Subdivision and Variance applications for
property at 7591 Bishop Road, Aumsville, Oregon has been set before the Aumsville Planning Commission for
Thursday, March 17, 2016 at 6:00 PM. The hearing will be held in the Chester Bridges Memorial Community
Center, 555 Main Street, Aumsville. The applications have been filed by Jerry Flowers Enterprises, Inc. to
subdivide 20.17 acres of property located on Map 81W30A, Tax Lot 1500 as permitted by Section 20.00 of The
Development Ordinance. The Variance Application requests that the lots have less than the required 70-foot
width/frontage.
The applicable criteria for the applications are set forth as follows:
Section 20.45 – Subdivision Decision Criteria:
Approval of a subdivision request shall require compliance with the following decision criteria:
(A) The overall dwelling density shall be consistent with policies contained in the Comprehensive Plan.
(B) Each lot shall satisfy the dimensional standards of applicable zoning district, unless a variance from these
standards is approved.
(C) Adequate public facilities including transportation shall be available to serve the newly created lots and
transportation shall be coordinated with the school district. The subdivision shall comply with applicable
requirements of Section 22.15 Transportation Impacts.
(D) The subdivision shall comply with the applicable design criteria in Section 20.70.
Section 13.04 - Variance Decision Criteria:
A variance from the terms of the ordinance shall not be granted unless ALL of the following circumstances exist:
(A) Compliance with the applicable requirement or standard of this ordinance would:
1. Create a hardship due to one or more of the following conditions:
(a) The physical characteristics of the land, improvements, or uses that are not typical of conditions in
the zoning district; or
(b) Such variance is necessary for the preservation and enjoyment of a substantial property right of
the applicant possessed by the owners of other properties in the same vicinity or district; or
(c) That the special conditions and circumstances on which the application is based do not result from
the negligent or knowing violation of this ordinance by the applicant.
2. Not be materially detrimental to the public welfare or injurious to property in the vicinity or district in
which property is located.
(B) Strict adherence to the requirement or standard is unnecessary because the proposed variance will
reasonably satisfy both of the following objectives:
1. Granting the variance will not create significant adverse affects to the appearance, function, or safety
of the use or uses on the subject property; and
2. Granting the variance will not impose limitations on other properties in the area, including uses which
would be allowed on vacant or underdeveloped properties.
(C) Approval of this application will allow the property to be used only for the purposes authorized by the
zoning district.
A copy of the applications, all documents and evidence submitted by or on behalf by the applicants, and applicable
criteria are available for inspection at no cost and will be provided at a per-copy cost at least 20 days prior to the
public hearing. A copy of any staff report will be available for inspection at no cost at least 7 days prior to the
hearing and a copy will be available at a per-copy cost. Additional information may be obtained from Lora Hofmann,
Administrative Assistant at (503) 749-2030 and written testimony must be directed to her attention, for the public
record, at city hall, 595 Main Street, Aumsville, Oregon 97325, or at the hearing.
Written and verbal testimony is to be directed toward the criteria and anyone wishing to testify should sign in and
ask to be recognized by the Chair. Failure to raise issue in person or by letter prior to the close of the public hearing
with sufficient specificity to provide the Aumsville City Council opportunity to respond to the issue, precludes appeal
to the Land Use Board of Appeals on this issue.
The meeting location is accessible for persons with disabilities. A request for an interpreter for the
hearing impaired, or for other accommodations must be made at least 48 hours prior to the meeting.
Please call (503) 749-2030 and leave a message or Oregon Relay Service for TDD at (800) 735-2900.
Page 5
March 2016
Opportunities to Share Your Views
County
Commissioner
Carlson’s
Corner
Commissioner Janet Carlson
Over the next few months we’re hosting a series of community town
hall discussions across Marion County with the Board of
Commissioners and representatives from our Public Safety
Coordinating Council. We look forward to these annual opportunities
to describe our progress and challenges on important issues.
However, our primary goal is to hear from you.
Marion County is Oregon’s fifth largest county. It covers almost 1,200 square miles with a population
of more than 322,000. We have 20 incorporated cities, more than any other Oregon county. With a
mix of urban and rural communities, each area of the county has its unique needs and interests.
Each year the commissioners review our strategic priorities and assess our performance. Part of that
review includes how we are meeting our residents’ needs. We often hear that people really don’t
know what Marion County does; yet their lives are touched everyday by our employees and services.
Simple acts like taking out the trash, voting, obtaining a marriage license or passport, eating at a
restaurant that passed Health Department inspection, and even paying your property taxes are
examples of services that are supported by Marion County. Other services range from mental health
to county parks; and from building inspections to the county fair. These are services made possible
by our dedicated employees.
For our annual State of the County community meeting, my fellow commissioners and I
will participate in the Stayton Area Rotary Club luncheon at the Santiam Golf Club on
March 23 from noon to 1 p.m. We’ll launch a topic or two from our recent State of the County
address and then open the meeting for the audience’s choice of topics. Everyone from the AumsvilleTurner area is welcome to attend!
Then on March 30, Public Safety Coordinating Council members will be back at Santiam
Golf Club at 6:00 p.m. for a town hall forum to gather input about public safety issues.
Again, this is an opportunity for us to hear from you about your ideas, questions or concerns.
Information gathered at these forums will guide the council’s future work.
We’re eager to meet with residents from Aumsville and surrounding communities to hear your
thoughts. If you can’t attend, there are many more opportunities to visit with the
commissioners in the upcoming months. For a schedule of community meetings, call us
at (503) 588-5212 or visit our website at www.co.marion.or.us. Or simply send us an
email about what is on your mind at [email protected].
Stayton Area Rotary – Community
Conversation with the Board of
Commissioners
March 23 from noon to 1:00 p.m.
Santiam Golf Club
Public Safety Town Hall
March 30 at 6:00 p.m.
Santiam Golf Club
No registration or reservations required
Register: http://staytonarearotary.org/
Commissioner Janet Carlson can be reached at (503) 588-5212 or [email protected].
Page 6
March 2016
Join the Aumsville Parks Advisory Committee to review draft plans and designs
for park updates and acquisitions for the next 20 years.
Public Open House
Monday, Mar. 7th from 5:30 - 7 PM
~Light refreshments will be served~
Chester Bridges Memorial Community Center
555 Main Street, Aumsville
The city is updating the AUMSVILLE PARKS MASTER PLAN for the next 20 years. As part of that
process, the Parks Advisory Committee has been meeting to discuss where the city park system will
go/grow in the future. Various designs have been drafted, including updates to our current parks
and proposed future parks. When complete, these plans and designs will become the vision for
parks for the next 20 years. The committee wants to know if they are headed in the right
direction. In order to best represent the desires of the entire community, we need your input at
this point of the process before finalizing the Park Master Plan. What is your vision and/or dreams
for the city’s park system? What does the future hold?
Currently being considered are changes to Mill Creek Park and Porter Boone Park, as well as
updates to Wildwood and Highberger Parks. The plans being considered include obtaining
additional parcels of land, including the addition of the Aumsville Ponds. Citizens have previously
requested a non-leash dog park; a BMX bike park; a street skating area (for those that are not
experienced enough for the current skate bowl); expansion of Porter-Boone Park and more updates
to Wildwood and Highberger Parks.
At this meeting you will be able
to review park designs,
comment on them (good and
bad), and share what you would
like to see in the future. This is
an open time to drop in between
5:30 and 7:00 pm, eat a little,
and review the plans. There is
no set agenda; we just want you
to come by and share your
thoughts.
THEN, Join the Aumsville City Council and Planning Commission as they
host a second PUBLIC OPEN HOUSE sharing the proposed final plans for
Aumsville Parks
When: Tuesday, March 29, 2016
5:30 – 7:00 PM
Chester Bridges Memorial Community Center
555 Main Street, Aumsville
Page 7
March 2016
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MyFreeTaxes.com is an interactive resource for information regarding tax preparation, valuable
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as well as access to free, in-person tax preparation sites. It’s funded by a $4.1 million grant
from the Walmart Foundation, and made possible through the collaboration of 1,000 partners,
including United Way of the Mid-Willamette Valley.
Thank you United Way!
Once again looking out for residents of the Mid-Willamette Valley…
Paid Advertisement
Page 8
March 2016
2016 Annual Aumsville Event Calendar
Annual Easter Egg Hunt
PARC Children & Families Program
March 26th in Mill Creek Park
April 1st - Annual Fundraising Dinner
& Silent Auction
rd
June 3 - Community-wide Safety Fair
Spring & Fall Clean-up Days
April 15 & 16 – Nov. 4 & 5
Summer Reading & Recreation Day Camp
nd
th
Starting June 13th – On Mondays and…
“2 Saturday” Market – 6 Year
“Friday Extra” Camp
June 11 – July 9 – Aug 13 – Sept 10
City Hall Parking Lot & Community Center
Starting June 17th in Porter-Boone Park
48th Annual Aumsville Corn Festival
& Parade
Want to Help? We always need
Sponsors and Volunteers:
Saturday August 27th in Porter-Boone Park
Contact City Hall at 503-749-2030 M – F
8am – 5pm or visit our website at
www.aumsville.us
Santa Visit & Tree Lighting
December 10th In Tower Park & Fire Hall
Coming to our area…
RURAL TOURISM STUDIO COMMUNITY PROGRAM TO LAUNCH REGIONALTOURISM INITIATIVE
Sign up now for local trainings starting Mar. 29th
Remember the North Santiam Economic Vitality Summit
held by GROW-EDC last year? Thanks to the momentum
created as a result of that summit, Travel Oregon’s Rural
Tourism Studio community program will be offered for the
North Santiam River region starting March 29.
GROW-EDC was awarded the opportunity to pilot a
condensed version of Travel Oregon’s Rural Tourism
Studio. The Studio is a progressive project that includes
community trainings to ultimately build a cohesive outdoor
recreation product and brand for the region.
Community members learning at the North Santiam Economic
This training program is designed to assist rural
Vitality Summit last spring. Photo by Rust Bucket Photography.
communities in sustainable tourism development. Travel
Oregon hopes the program will increase high-value, authentic experiences for travelers, thereby strengthening
Oregon’s position as a premiere North American tourism destination.
“We want to be known as an important outdoor recreation destination in our own right, not somewhere you
drive through to get to somewhere else,” says GROW-EDC Executive Director Allison McKenzie. “By linking
outdoor recreation assets through the region and working together to promote tourism, visitors can come and
enjoy what is special and unique about each of these individual communities.”
The Community Tourism workshops will be held on Tues., Mar. 29 and Tues., Apr. 12 from 9 a.m. to 5 p.m. at
locations to be determined. In addition, there will be four online training webinars (20 minutes in length)
between the first and second workshops to be completed individually, or through a facilitated group discussion.
The program is open to anybody who has a business connected to tourism and any community member or city
official interested in tourism from the communities of Aumsville, Scio, and all of the towns in the North Santiam
River corridor up to Marion Forks. Registration is required. For more information on the studio or to register, email Allison McKenzie at [email protected].
Page 9
March 2016
POLICE CORNER
Richard Schmitz, Chief of Police
503-749-2188
In January, the department responded to 88 calls for
service that resulted in reports being taken. In
addition, we investigated 19 crimes with 12 arrests.
These are all broken-down in table form.
Additionally, there was $5787 in property stolen, $0
damaged, $5000 recovered, and $40 found property.
Two dogs were taken to Animal Control.
Reserves worked a total of 235.5 hours during the
month of January: 212.5 volunteer hours and 23 paid
hours.
Easter egg Hunting Safety
Tips For Parents
It’s that time of the year again when your
children get to search for Easter eggs and
get candy. Here are 5 safety tips for your
little ones during the celebration of Easter.

Candy- Small pieces of candy can be a
choking hazard for small children under
the age of 3.

Eggs- Tradition of decorating eggs can
be a lot of fun for the children. However,
remember that eggs that are left out for
too long can spoil if not refrigerated.

Cleanliness- Wash hands before and

Nut Allergies- Some Children have a nut

Traveling- Some may be traveling to visit
after working with raw eggs.
allergy some worse than others. Make sure
to check with their parent if it’s okay to give
their child anything that has nuts in it.
with family and friends this Easter Holiday
make sure to Drive Safely, buckle up and
do NOT speed.
Aumsville Police Department
503-749-2188
Look for us on Facebook!
Page 10
Traffic Violations
Defective Lighting
Driving Uninsured
Driving While Suspended
Expired Reg./Fail to Register
Fail to Carry Proof of Insurance
Fail to Change Address
Fail to Obey Traffic Control Dev
Fail to signal/ Use Turn Signals
Fail to Yield to Emergency Veh.
Miscellaneous Violations
No Seat Belt/Improper Wear
No Valid Op
School Zone Speed
Speeding
Switched plates
Crime
Assault IV
Burglary/Attempt Burglary
Criminal Mischief
Giving False information
Harassment/Telephone
Hit And Run
Menacing
MIP (Alcohol)/Drug Offense
Misc Crime
Pos. Controlled Substance
Reckless Endanger
Stolen Vehicle/Trailer
Theft/Fraud
Theft From Vehicles
Trespass
Warrant Arrest/Probation Viol.
Weapon
City
2
4
4/0
1
County
1
2
2
1/0
2
1
2/0
4
0
0
7
20
Number
Arrested
1/1
1
2/0
0/0
1
1/0
1
1/0
1
1/0
3/0
2
2
4/0
1
1
1/0
1/0
0
2
4/0
1
Calls for Service
Welfare Checks/Civil Dispute
Assist other Agency – City
Assist other Agency – DHS
Assist other Agency – Turner PD
Assist other Agency – Stayton PD
Assist other Agency – MCSO
Assist other Agency – ARFD
Assist other Agency – other Agency
Assist Person/ Citizen Contact
Attempt Suicide/Mental Hold
Dogs- Barking/Dog @ Large
Driving Impounds
False Alarms
Found/lost/seized property
Noise/Traffic Complaint
Open Door
Ordinance Violation
Runaway Juvenile/ Missing person
Sex Offender Registration
Suspicious Person/Vehicle/Circumstance
Traffic Accident/Hit And Run
Unattended Death/ Notification
Verbal Domestic Disturbance
Number
4/4
2
5
1
2
4
0
1
2/1/1
2/1
3/4
2
5
2/0/0
1/3
3
11
1/1
3
5/1/6
1/0
6
March 2016
Aumsville Rural Fire District
ARFD Newsletter
March 2016
SMOKE DETECTORS
Bond
Smoke alarms save lives. If there is a fire, smoke
spreads fast and you need smoke alarms to give you
time to get out. Having a working smoke alarm cuts
the chances of dying in a reported fire in half. Almost
two-thirds of home fire deaths resulted from fires in
homes with no smoke alarms or no working smoke
alarms. Contact Assistant Chief Brad McKenzie for a
inspection or installation of smoke detectors.
Our Volunteers would like to thank the community for
supporting the bond measure. The new equip-ment
and apparatus that has been purchased with these
bond funds are a huge boost to the moral of our
department. They will assist us in providing the best
service to our community.
IT’S TWINS!
They have arrived!!!
Height: 10’ 11”
Current Weight: 41,000 lbs
Aumsville Rural Fire Protection District is proud to
announce that our new fire engines have arrived.
Please come share with us and our community as
we place our new engines in service.
Aumsville Rural Fire District is dedicated to providing
the highest quality service to our community. We
have made a huge stride in that direction. There is
no greater moment, for us, than being able to
provide our community with the finest emergency
service equipment this industry has to offer. We want
to thank you our community for making this possible.
Incident Type Report
Total Calls:
Fires
EMS/MVC
Hazards
Service
Good Intent
Citizen
False alarm
Please join us at the Aumsville Rural Fire Protection
District apparatus dedication ceremony.
January 2015
34
2.94%
70.58%
0.00%
11.76%
8.82%
0
5.88%
January 2016
64
3.12%
62.50%
6.25%
6.25%
15.62%
0
1.56%
Want to be a Volunteer?
Come in and meet with Chief Isaak and
Assistant Chief McKenzie.
Monday—Friday
8:00 am—5:00 pm
March 5th 2016 @ 9:00 AM – 11:00 AM
PH: 503-749-2894
We will have cake and punch afterwards with an
opportunity for the community to view inside and
around the new apparatus.
Page 11
March 2016
Paid Advertisement
Page 12
March 2016
Don’t Miss This Opportunity for a GREAT Family Night Out
While Raising Money for Aumsville PARC’s Award-Winning
FREE Summer Reading and Recreation Program.
We are hoping for your support. We operate completely on donations, grants,
and this one fund-raising event. We averaged 187 kids each week last summer.
Help us put on another great program this year!
NO FOOLIN’ – BEST FUNDRAISING DINNER
(FOR THE PRICE) IN THE COUNTY!
All You Can Eat Spaghetti and Meatball Dinner
Adults $4  Kids $2  Families $10
(up to 2 adults / kids under 14)
Saturday, April 1st, 2016
5:30 – 7:00 PM
AUCTION CLOSES AT 7:00 PM
and Fundraising Silent Auction
All Kinds of GREAT Items to Bid On!
The Silent Auction begins Monday Mar. 28th in City Hall
Come in (between 8 am & 5 pm) and check it all out!
Page 13
March 2016
AUMSVILLE HISTORICAL
SOCIETY NEWS
Wanted!
Aumsville Museum & History Center
Aumsville Royalty
599 Main St., Aumsville, OR
Closed for the Winter;
For an appointment, call: 503
749-2744; or 503 749-2585
Aumsville Historical Society met on Thursday,
February 11th. President Ted Shepard presided over
the business meeting. He reported that the
required tax forms have been submitted and he has
made the annual museum report to Aumsville City
Council. Museum visitation increased in 2015. New
acquisitions and newsletters were displayed. On
loan for the evening was a replica of the museum,
part of a kindergarten project. Each student had
chosen an Aumsville building and, with a parent’s
help, made a model of it. Jessica and Bonny
Shepard covered a little box with
Museum
paper decorated it to look like the
visitation
museum’s brick walls with doors,
windows, awning and bench. It even
increased
has the clock on the front wall.
in 2015
One of the 2016 inductees into the
Cascade High School Athletic Hall of Fame was
Renne’ Lambrecht. She participated in numerous
sports and is still a record holder. Congratulations,
Renne’! Members of the Lambrecht family have
been active members of AHS since its beginning.
Serena Pummel announced that she will be retiring
in a few months and plans to move back to the
family home on Aumsville Highway.
Aumsville is looking for its
2016 Corn Festival Court
sponsored by
Hillyer’s Stayton Ford.
We will be looking for five (5)
young ladies to represent our city
and festival at different events
during the 2016 festival year.
Several months ago Judie Buhr Imel visited the
museum and shared her family history. Recently
Please fill out the attached
Judie’s cousin, Leona Weissenfels Beutler, provided
application and return it to
some additional information. In 1932 her parents
bought about twenty six acres between Mill Creek
Aumsville City Hall NO LATER
road and Mill Creek. Leona grew up there and knew
THAN 30 April 2016 –
all the families in the neighborhood. She went to
church and school in Sublimity. Leona’s father,
No application will be accepted
Tony Weissenfels, Grew vegetables, plus flower and
after that date.
vegetable plants for sale. He also sold milk from his
cows. Leona fondly remembers Prince and Queen,
her father’s team of horses. Sometimes Leona went
with him to the Highberger Mill in Aumsville. She recalls that the owner would always give her a nickel. She
would use the nickel to by an ice cream cone.
The Next AHS meeting will be held at 7 PM on March 10th in the community center.
For more information about AHS, or to arrange an off-season visit to the museum, please contact Ted
Shepard (503-749-2744) or Karlene Santibanez at (503-749-2585).
Page 14
March 2016
Page 15
March 2016
News from the Chicken Coop
Submitted by City Clerk Rogers
A two year pilot program to allow chickens within the city limits was adopted by the
City Council in June 2015 limiting the number of hens to four; NO ROOSTERS.
Compliance Tracking: There were NO complaints regarding chickens within the
city limits during the month of February 2016. (2 total since plan was adopted)
Kid Friendly Chickens
Suggested breeds that interact well with humans and other hens:
 The Buff Orpington, in my opinion, is the dream chicken for families and backyard flocks. Mine
follows us around like a puppy and loves to be picked up and loved.
 Barred Rock is my second favorite. I’ve owned several of these sweeties over the years. Not
quite as social as the Buff Orpingtons, but non-violent and gets along well within a mixed flock.
 Cochins, Australorps, Wyandottes, Plymouth Rocks, and Sussex are also known to have
mellow personalities and thrive well in the family flock. I don’t have any experience with these
breeds but you can find out more about them at http://www.nwedible.com/best-chickenbreeds-for-families-with-kids/
Chicks are available now through most of May at local farm stores.
The 14th Annual Marion SWCD Native Plant
Sale Fundraiser will be held from 10 a.m. to
6 p.m. Friday, March 11, at Bauman’s Farm
and Garden, 12989 Howell Prairie Road,
Gervais Ore., 97026. Overstock will be sold
from 9 a.m. to 1 p.m. Saturday, March 12,
at the same location.
Profits from the native plant sale go to fund
the Stan Vistica Memorial Scholarship which
is awarded yearly to two students from
Marion County who are studying natural
resources or agriculture at an Oregon
college or university.
There will be no pre-orders. Cash, checks,
credit and debit cards will be accepted.
There will be no limit on the number of
plants that can be purchased on Friday. For
more information or to see a full list of
available plants and their prices visit,
www.marionswcd.net.
Page 16
March 2016
Page 17
March 2016
This Month’s Crossword ~
Across
1 Homer’s find
5 Weep
9 Twig
14 First class, superior
15 Not at home
16 Author Jong
17 Hide but not hair
18 Kind of shell
19 The mineral form of potassium
nitrate
20 Television staple
23 Kind of blanket
24 Iron, gold, silver, e.g.
25 One with equal billings
29 Bean choice
31 You stand to lose it
34 Up and about
35 Abbreviated version
36 A clown
37 Large scale entertainment
40 Get wind of
41 Sommer of “A Shot in the Dark”
42 It may have a “no pets” clause
43 Course deviation
44 Nears retirement
45 Chapter headings, e.g.
46 Notable time period
47 Spanish gold
48 “…as much fun as a _____”
57 Noted nebula locale
58 Large quantity
59 Event for proctors
60 Ronstadt or Lavin
61 Balcony area
62 South of Ecuador & west of Brazil
63 Film editor’s collection
64 Certain birthstone
65 Does not exist
Down
1 It’s often made in a fresh manner?
2 Mythical mischief-maker (Thor…)
3 Word with intensive care
4 What’s good? Let’s check the ____
5 One who’s up in baseball
6 Lie in store for
7 Texas city
8 City on the Rhone
9 Lady of Spain
10 Prepare for painting
11 Bar Mitzvah, for one
12 Covered cupcakes
13 Larson of “The Far Side”
21 Cognizant
22 “Peanuts,” e.g.
26 Cartoonist Guisewite
26 Irish actor Milo
27 It broke the camel’s back
28 Stadium level
29 Sausage units
30 “Bus Stop” playwright
31 Homegrown
32 It voids warranties
33 A model does this
35 1,760 yards
36 Singer, songwriter, actor Michaels
38 Majestic
39 Troy’s other name
44 Centers of sports action
45 Cement finisher’s tool
46 Diminish by degrees
47 Alpha’s opposite
48 Cloth roll
49 Soprano’s ong
50 Hockey setting
51 European capital
52 Bomb, in Hollywood
53 Charles de Gaulle’s onetime hat
54 Old flames
55 Knitter’s necessity
56 Carbon black, e.g.
Page 18
March 2016
The Aumsville Panther Garden is coming soon, but we need your
help! We are starting from scratch and gardening donations will
make this dream grow!











DONATION SUGGESTIONS:
New/Used Gardening tools (child and adult sizes)
Pallets
Wheel Barrows
Buckets
Pots
Soil
Gutters
2x4 lumber scraps
Hoses/Drip Systems
Watering Cans
Seeds: peppers (green or red), carrots, broccoli, cauliflower, onions, green onions, beans,
potatoes, parsley, basil, chives, tomatoes, spinach, turnips, zucchini, yellow squash,
cabbage (purple or green) and kale
Donations can be
dropped off at the
Aumsville Grade School
3-5 building
No Gardening Donations?
No Problem! We have a GoFundMe Page
https://www.gofundme.com/v9b92x2s
Thanks a Bunch!
Aumsville Elementary and The Garden Huddle
Page 19
March 2016
POOP!
Grass and Weeds Public Notice
No owner or person in charge of property shall allow
noxious vegetation to be on the property, or in the rightof-way of a public thoroughfare abutting the property.
An owner or person in charge of property shall cut
down or destroy grass, shrubbery, brush, weeds or
other noxious vegetation as often as needed to prevent
them from becoming unsightly, from becoming a fire
hazard, or in the case of weeds or other noxious
vegetation, from maturing or going to seed.
Noxious vegetation is a nuisance in our
community. The city is willing to remove the nuisance
of a particular parcel of property at the request of the
owner or person in charge of the property for a fee
sufficient to cover the city's abatement costs. Even in
the absence of such requests, the city may abate** all
such nuisances 10 or more days after the final
publication of this notice and charge the cost of doing
so on a particular parcel of property to the owner or
person in charge of the property itself.
Your cooperation is much appreciated, especially
by our police department whose duty it is to
enforce our nuisance ordinance.
New Mutt Mitt
Poop Station!
**abate means to suppress or end a
nuisance, act, or writ, or be suppressed
or ended
~
At the Evergreen St.
Entrance to Porter-Boone
Park
Please help keep our park clean
and sanitary for our children to
play.
When you do your part by
picking up after your pet, you
are also keeping harmful
bacteria from leaching into our
streams and water supply.
Notify Public Works
when station is full or mitts need
to be refilled at 503-749-1185.
SURPLUS PROPERTY
USED STREET
SIGNS
The City of Aumsville will be accepting sealed
bids for approximately 20 used street signs to be
sold as one lot. Two are stop signs and the rest
are street signs. Bid opening will be at 2pm on
March 23rd. You may turn your bid into City Hall
at 595 Main St. The signs will go to highest
bidder. Call Brandon at 503-749-1185 for more
information.
Page 20
March 2016
Welcome to the Aumsville Emergency Preparedness Corner!
The goal of this corner is to assist the citizens of Aumsville in preparing themselves and their families
for a possible natural disaster or other emergency incident. In the event of a disaster; such as an
earthquake, major flood or storm, tornado, wildland fire, or other such event, citizens will most likely
have to provide for themselves until government assistance can reach them. This can be a matter of a
couple days, or in a serious event, a couple weeks. Ask yourselves, are you prepared to take care of
yourself, your family, and your pets for 2 weeks? Most citizens would reply, “No.”
I don’t know about you, but this sounds overwhelming to me. So many questions come to mind, what
do I need, how much food, water, and what medication should I have? How do I start Planning? Over
the next year, we will provide ideas and activities for building your own 2-week emergency kit. We will
also provide links for other useful web sites you can visit to get information and updates. We will help
walk you through how to deal with this enormous task and get you prepared.
3 STEPS TO BEGIN:
1. MAKE A PLAN: This is a plan on how you’re going to evacuate your house; drop, cover and hold
on if there is an earthquake; gather supplies in case of evacuation; and communicate with your
family.
2. GET A KIT: Do you go camping? If you have camping equipment your about 90% self-sufficient;
now you need food, water, medical supplies, food for pets.
3. STAY INFORMED: What are the Hazards that could affect our area? Flood, earthquake, fire, to
name a few. Stay tuned to TV news, radio, and local officials for Emergency Notifications in case
of a disaster.
FIRST MONTH OF 12 MONTH PLAN FOR BUILDING YOUR 336 HOUR (2 WEEK) Kit:
ITEMS TO PURCHASE OR HAVE ON HAND:
 WATER – 3 GALLONS PER PERSON AND PET
 HAND OPERATED CAN OPENER AND BOTTLE OPENER
 INSTANT DRINKS (COFFEE, TEA, POWDERED SOFT DRINKS)
 FLASHLIGHTS WITH BATTERIES – MINIMUM 2
ACTIVITIES:
 MAKE YOUR FAMILY DISASTER PREPAREDNESS PLAN
 INVENTORY DISASTER SUPPLIES ALREADY ON HAND, EXPECIALLY CAMPING GEAR
 IF YOU WILL USE YOUR OWN WATER CONTAINERS, DATE THEM AND REPLACE THEM EVERY
SIX MONTHS
 CONDUCT A HOME HAZARD HUNT – FOR A LIST OF HOME HAZARDS PLEASE VISIT
WWW.EMERGENCY.CDC.GOV/DISASTERS/EARTHQUAKES/INSPECTING.ASP
Page 21
March 2016
Paid Advertisement
Page 22
March 2016
AUMSVILLE COMMUNITY GARDEN NEWS!
It’s time to start thinking about planting and getting beds
prepared for the season!
There are currently several beds available; if you are interested,
contact Patty Massingale at [email protected]
Volunteers are needed to help plant and maintain six raised beds along Cougar
Street in the Highberger/Flowers subdivision. Adopt one or all of the beds. Great
family or group activity!
For more information please contact:
Barbara Slimak @ 503-749-4306. She may also be of help with obtaining plants for
the project.
Page 23
March 2016
Paid Advertisement
Page 24
March 2016
March 21-25, 2016
Noon to 1 p.m. each day
Mountain View Wesleyan Church
111 Main St, Aumsville
Community partners involved in SuperFunHappyBreakTime include Marion-Polk Food Share, Salem-Keizer
Schools Child and Adult Care Food Program, Salem-Keizer Education Foundation and others.
About Marion-Polk Food Share
Marion-Polk Food Share is the regional food bank leading the fight to end hunger in Marion and Polk counties.
Support from our local community makes it possible for the Food Share to collect and distribute nutritious food to
more than 100 partner programs, including food pantries, meal sites, foster homes, low-income day care centers,
shelters and senior housing sites. More than 40,000 people, including 16,000 children, receive emergency food
each month through the Food Share partner network. The Food Share also supports programs to address the root
causes of hunger.
PAID ADVERTISEMENT
Page 25
March 2016
ST. MARY CHURCH – SHAW
AUMSVILLE, OR
Phone: 503-362-6159
Holy Week Schedule
Holy Thursday Service
Fr. Paul Materu ALCP, Administrator
Fr. Richard Rossman – Priest in Resident
9168 Silver Falls Hwy. SE
PO Box 338, Aumsville, OR 97325
Lenten Scripture/Meditation Prayer
Leader: Fr. Dick Rossman
Thursdays – 7 pm
3rd
March
March 10th
Fridays – 9:30 am
March 4th
March 11th
March 24th - 6:00 pm Mass
Adoration until 10:00 pm in the
Parish Hall Classroom
Good Friday: March 25th
Noon Stations of the Cross
6 pm Passion & Communion Service
Easter Vigil
Saturday, March 26th - 8:30 am
MASS SCHEDULE
Saturday 5:00 pm Mass
Sunday 8:00 am Mass
Easter Sunday
March 27th - 8:00 am
Stations of the Cross & Soup Supper
Friday’s at 6 pm
WEEKDAY SCHEDULE
Tuesday thru Friday
8:30 am
PAID ADVERTISEMENT
Page 26
March 2016
Wednesday @ 6:45 PM
Paid Advertisement
Paid Advertisement
Page 27
March 2016
Highlights of Aumsville City
Council Meetings
JOINT CITY COUNCIL AND
BUDGET COMMITTEE MEETING
JANUARY 25, 2016
Mayor White called the meeting to order in the
community center. Council present were Mayor Harold
White, Councilors Robert Baugh, Jr. Brian Czarnik,
Della Seney, Lorie Walters; and Budget Committee
Members Dolly Bullington, Amy Evans, Ray Mandyck,
and Joel Mathias. Council absent was Councilor Nico
Casarez; and Budget Committee Members absent were
Laura Bridges, Andrew Dershon, and John J. Hortsch.
City Administrator Maryann Hills was also present.
VISIONING: Water System Funding Scenarios
Ed Tabor, Business Oregon Finance Officer –
Infrastructure Finance Authority (IFA) reviewed a OneStop Project summary handout and discussion of it
followed. City Administrator Hills explained the Water
System Improvements project description to include
replacement of the Million Gallon Reservoir interior
coating, as discussed at the last budget committee
meeting; as well as three other top Water Master Plan
and Visioning Plan priorities to install a water pump
station emergency generator, install a 10-inch water
line loop, and phase 2 of the Water Tower repairs goal
to repaint the exterior of the water tower. Discussion
followed on these being Visioning Plan Priority A-3,
Priority A’s and the Priority B Water Master Plan water
line looping project goals. Loan payment water rate
increase discussion followed, along with the 20-year
IFA vs the 40-year USDA loan scenarios. They
considered this initial funding of these priority projects
and the need for future Water Master Plan projects
funding. Discussion followed on loan funding and rate
increase timing; along with the current water system
loan balance, interest rate, and escalated payment plan
in place for 2021 payoff. Consensus was to proceed
with a 20 year loan scenario.
ADJOURNMENT: 8:57 PM without objection.
REGULAR MEETING MINUTES
FEBRUARY 8, 2016
Mayor White called the meeting to order in the
Community Center. Council present were Mayor
Harold White, Councilors Nico Casarez, Brian Czarnik,
and Lorie Walters. Council absent were Councilors
Robert Baugh, Jr, and Della Seney. City Administrator
Maryann Hills was also present.
VISITORS: Annual Aumsville Historical Society (AHS)
Report - Ted Shepard, AHS President reported 254
volunteer hours, a current membership of 52 people,
and $1925.80 operating costs last year. AHS continued to operate the Aumsville Museum and History
Center extended hours for the Corn Festival and
Saturday Market. The 273 guests is an increase of 107
due to the Saturday Market. New records include: a
box of Porter Family items, records from the Aumsville
Christian Church, Corn Festival photos and trophies
from Debi Archer, an assortment of Aumsville High
School Reunion photos, and an old wooden Aumsville
City Hall sign donated by Daniel Woellmer. President
Shepard noted two guest speakers: Carl & Sue Beals,
authors of Oregon State Prison Superintendents - The
Shepherds of State Street 1864-2009; and local author
Gil Stewart, who wrote Hidden History of the Central
Willamette Valley. Mayor White thanked Pres. Shepard
for the annual report and the valuable contribution
AHS makes to the community.
Cascade High School DECA members were introduced
by DECA Vice-President Jessica Casarez. She explained
that DECA is a business and marketing organization. A
Role Play handout was given and explained to council.
The DECA members explained their State Competition
and an upcoming Valentine’s Day Social to get to know
the members more and to get more involvement in
DECA; it is one of the monthly socials that they do.
Mayor White commended the students. Councilor
Casarez shared that DECA deals with real world situations and because of that, they can make good career
choices. DECA Vice President Casarez stated that they
help out at the Corn Festival and that DECA has been
at Cascade High School for 27 years now.
Trina Lee introduced herself to council and said that
she has submitted a letter of interest in the Aumsville
City Council vacancy. She enjoys living in Aumsville,
follows the city on the website and in the newsletter.
She said she thinks that she will make a great addition
to the group. Mayor White stated that it is nice to
meet her in person.
ORDINANCES & RESOLUTIONS: Council
considered AN ORDINANCE REPEALING ORDINANCE
NO. 361, WHICH PROHIBITED THE DELIVERY AND
POSSESSION OF LESS THAN ONE OUNCE OF
MARIJUANA. Council moved to approve the first
reading and second readings by title only and adopt
AN ORDINANCE REPEALING ORDINANCE NO. 361,
Page 28
March 2016
WHICH PROHIBITED THE DELIVERY AND
POSSESSION OF LESS THAN ONE OUNCE OF
MARIJUANA. The motions passed unanimously.
UNFINISHED BUSINESS: Council considered the
Yard Debris Input Survey Outcome. City Administrator
Hills recommended contacting Republic Services to
conduct a survey with their billing that would include a
price for those who opt-in to use the service. Councilor
Czarnik concluded that in response to this survey input,
we can now question Republic Services that if an estimated 59% or 750 of our residents were to “opt in,”
would they be able to provide yard debris service? And
what would their rates be? Would they like to put out a
survey to indicate if you could get 59% or more to sign
up? City Administrator Hills will report back to council
on Republic Services’ response to these questions.
COUNCIL REPORTS: Council discussed the input
City Administrator Hills received from Marcie Clark
from her research on What Do You Love About Your
community? What Would You Change? What Would
You Invest Your Time or Resources In?
Councilor Casarez reported on his tour of the Marion
County Jail as well as his attendance at an Emergency
Operations Plan (EOP) meeting at city hall with Police
Chief Schmitz (the city’s Emergency Management
Director), City Administrator Hills, Public Works Director
Oslie and Fire Chief Isaak. Council discussed Evacuation Routes and City Administrator Hills reported on
coordination with the Aumsville Rural Fire District.
Council discussed getting out public information on
emergency preparedness, meeting in evacuation areas,
emergency drills, and future EOP updates and meetings. City Administrator Hills shared an Integrating
Hazard Mitigation into Local Decision Making Draft
handout that was circulated and discussed; she will get
a copy into council boxes. Councilor Casarez noted the
importance of educating people to be prepared.
Councilor Czarnik reported that there in upcoming
CERT Training in Salem this Spring.
Councilor Walters said that the rails to trails would be
another way to get out in case of an emergency. City
Administrator Hills reported that a conceptual plan of
trails is included in the Park Advisory Committee
discussion.
MAYOR’S REPORT
Mayor White reported that the Mid-Willamette Valley
Council of Governments (COG) annual meeting went
well, and that Salem Mayor Peterson received a welldeserved award. He also noted that Senator Winters
is recovering from some health issues.
ANNOUNCEMENTS: City Administrator Hills’
announced her resignation; giving her written notice,
effective April 15, 2016. She thanked council for the
opportunity to serve them and the City of Aumsville,
saying that it has been a blessing in countless ways!
Council was surprised at her decision and discussed
with her continuing on with the city through the
budget and city administrator recruitment processes.
Council encouraged her to bring back a contract for
them to consider temporary continued employment
with the city. She discussed with council contacting
the COG for a City Administrator Recruitment proposal
and council consensus was to request a proposal for
consideration at their next meeting.
VISIONING MEETING MINUTES
FEBRUARY 22, 2016
Mayor White called the meeting to order at 7:00 PM
in the community center. Council present were
Mayor Harold White, Councilors Robert Baugh, Jr,
Nico Casarez, Brian Czarnik, Trina Lee, and Della
Seney. Council absent was Councilor Lorie Walters.
City Administrator Maryann Hills was also present.
City Council Vacancy Appointment: Trina M. Lee, 315
N 8th Street introduced herself to council and summarized her Feb. 3, 2016 Letter of Interest and resume.
She has over 25 years public service with the State of
Oregon, and has lived in Aumsville for a year and a
half. She said that she is going to ask very good
questions and outlined her skills and talents, stating
that she wants to be involved. Councilor Seney asked
if she would be interested in being elected to the position at term expiration and she answered that this
appointment will give her the experience to make an
informed decision at her term expiration. Councilor
Baugh moved to accept her letter of interest and
swear her in tonight to fill the city council vacancy.
Voting for the motion were Mayor Harold White,
Councilors Baugh, Casarez, Czarnik, and Seney; the
motion passed unanimously. Mayor White administered Trina M. Lee’s Oath of Office and welcomed her
to the city council.
VISIONING:
Mid-Willamette Valley Council of Governments (COG)
Proposal for City Administrator Recruitment - Nancy
Boyer, COG Executive Director reviewed the scope of
services for the city administrator recruitment process
with council, and it was discussed. Ms. Boyer informed council on how the mandated Veterans Preference
affects the process. Councilor Lee shared her experience with giving the Veterans extra points in the
Page 29
March 2016
process and Ms. Boyer, stated yes that will be done in
the process, and the veterans’ preference was
discussed further. Councilor Baugh questioned the
development of the position profile and asked if City
Administrator Hills will be interviewed for its development. Ms. Boyer said yes, that can be done ahead of
time and City Administrator Hills will also be at the
meeting when council is developing what qualities and
skills are important to them in the recruitment. The
$5,500 proposed cost for the recruitment was
discussed. Council Baugh asked if council wants to go
nationwide and a regional preference was discussed.
Ms. Boyer stated the advertising costs are not included
in the proposal and that advertising in the League of
Oregon Cities and Oregon City County Management
Association may generate candidates from around the
country. She stated that your profile could be developed with an Oregon experience preference. She
shared the similarities and proximity when including
Washington in the recruitment process and it was
discussed. Councilor Lee asked if there is room in the
timeline to narrow the search and then if more candidates are necessary, the city could broaden the search,
and it was considered. Ms. Boyer shared that the
International City Management Association website is
expensive to advertise on and that the joint Oregon/
Washington conference is coming up and it would be
good to have the position profile completed to have it
there. Council considered ideal skills and abilities for
the new city administrator and Ms. Boyer noted that
minimum standards could be included. She shared the
City of Carlton’s minimum standards is their recruitment profile and they were discussed and considered.
Ms. Boyer stated that with the size of Aumsville, she
would anticipate that this may be a candidate’s first
time in a city management position and the City of
Aumsville will be seen as a good job prospect for a
variety of reasons. Potential assistant city manager or
other municipal positions’ applicants were considered.
Council discussed moving ahead with hiring the COG
for the process, and consensus was to proceed with
the COG recruitment agreement. Ms. Boyer stated
that she will see council at their next meeting.
City Administrator Hills referred to the City Charter:
Section 20. City Administrator, Item (9); on vacancy in
the position. She gave council a Draft City Administrator Employment Agreement as a confidential exempt
public record and a Feb. 19, 2016 letter to her from
City Attorney McGehee regarding the issue. She also
gave council an Attorney-Client Privilege Letter to
Mayor White and Councilors as an exempt public
record.
EXECUTIVE SESSION: The council entered into
executive session at 7:51 PM in the city hall
conference room, under the authority of ORS
192.660(2) (a) to consider the employment of a public
officer, employee, staff member or individual agent.
And also under the authority of ORS 192.660 (2) (f) to
consider information of records that are exempt by
law from public inspection. The executive session was
taped and adjourned at 9:30 PM. Mayor White
reconvened the regular meeting at 9:34 PM.
Executive Session Outcome: Mayor White reported
that council discussion concluded to accept the City
Administrator employment agreement with changes.
City Administrator Hills respectfully declined council’s
counteroffer. She confirmed that her written resignation date is Apr. 15, 2016 and with her scheduled
leave, her last day in city hall will be Mar. 31, 2016.
Council considered City Charter Section 20 requirement to appoint an administrator pro tem when the
office of administrator becomes vacant. They reviewed
the Possible interim City Managers/Administrators list
included with the COG proposal and the staff input that
if council goes with an interim, that they would like
consideration of Dave Kinney or Sam Sasaki.
Council considered the Staff Request for Council Input City Sponsored Event Staffing. City Administrator Hills
referenced the Feb. 10, 2016 Team Meeting Notes
when the issue came to her attention. Councilor
Casarez stated that his perspective on it is that he has
worked well with the staff in the past and the main
challenging part is the parade. He noted his part in not
communicating well with staff and stated the he is trying to work out his schedule, so he will have more time
to collaborate and communicate with staff on the city
events. He would like the parade to stay in the city’s
hands and to meet with city hall staff to resolve the
issue. Councilor Czarnik questioned the parade and the
Corn Festival Court in the past not being a part of the
Corn Festival Board. City Administrator Hills shared
that the city’s part of the Corn Festival Event, the Parade and Games; and in the past Corn Festival Court,
are entirely separate from the other Corn Festival Board
parts of the festival event. Council also discussed the
history of the Corn Festival Board and City Council time
involvement in the event. Councilor Casarez said that
he would like to retain the parade under his umbrella
as long as he is in office. Councilor Lee asked if he is
proposing a fourth option or a blending of the other
options. Councilor Casarez said that he proposes the
status quo with improved communication, and it was
discussed. Councilor Casarez also stated that he will
consider going with Option 2, if city staff will continue
Page 30
March 2016
to do the preliminary planning and coordination leading
up to the event. Councilor Czarnik stated that this
appears to be staff questioning who’s in charge, and
discussion of past event challenges followed. Mayor
White stated that Councilor Casarez will meet with staff
and work on a solution. City Administrator Hills clarified
it would be a revised Option 2, with him proposing to
keep city staff involved during work hours. Councilor
Baugh stated that city events are at the council’s direction and that this council is making sure events keep
getting done, that is the focus, not how it is getting
done. Council considered giving staff a clear directive
that they make city events a part of their paid work.
Councilor Casarez stated that council agrees that these
events be part of their community and we will have to
collaborate to make them a continued success. He
stated that volunteers in general are a challenge.
Council considered if they have to make a decision
tonight, and supported Councilor Casarez meeting with
staff and reporting back to council. City Administrator
Hills noted that the Memorandum of Understanding
with the Corn Festival Board also needs to be reviewed
for the city staff and park commissioner involvement.
Councilor Casarez stated that he will work with City
Administrator Hills on meeting with staff and make a
report to council. Council extended the matter to the
March Visioning meeting.
MARCH Word Search
Basketball
Bloom
Cool
Elite Eight
Flower
Gold
Ireland
Kite
Leprechaun
Lion
March madness
Saint Patrick
Shamrock
Spring break
Tulips
Wish
Big Dance
Blossom
Daffodil
Final Four
Four-leaf clover
Green
Irish
Lamb
Limerick
Lucky
Rainbow
Seeds
Shower
Sweet Sixteen
Wind
UNFINISHED BUSINESS:
Council considered the Feb. 11, 2016 letter from
ODOT Rail and City Administrator Hills recommended
proceeding with a Pre-ODOT Rail Order for the 1st
Street left turn lane, that is warranted by the new
Flowers Meadows Subdivision. She explained that the
city has the opportunity to request the pre-rail order
to see how the letter scenario for mandated rail
improvements would play out, and it was discussed in
length. Council shared their understanding and
opinions of the letter and considered that Marion
County is also the road authority.
Council considered the need to appoint a budget
officer with City Administrator Hills’ resignation.
Council moved to approve to appoint Josh Hoyer,
Finance Officer as Budget Officer, and the motion
passed unanimously.
Council received the Feedback Request – Hazard
Mitigation Tools for Division Makers Final Draft
OTHER BUSINESS: Councilor Baugh volunteered to
do an exit interview with City Administrator Hills, and
she stated that she would not be comfortable with
that; and it was discussed.
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www.WordSearchMaker.com
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March 2016
Page 32
March 2016

March 2016 - Aumsville

Transcription

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