VILLAGE OF MUNDELEIN

VILLAGE OF MUNDELEIN
.\GENDA
MUNDELEIN
11001",1 irrOur I'm/...
VILLAGE BOj\RD MEETING
NO. 2975
December 28, 2009-7:00 P.M.
Fire Headquarters, WOO N. t-Iidlothian Rd., Mundelein, II.
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I.
II.
C\LL TO ORDER
ROLL C\LL
III.
PLEDGE OF j\LLEGL\NCE
IV.
.\PPROV.\L OF ilflNl'TFS
.\. Village Board 'Ilceting - December 14, 2009 (Exhibit I)
V.
VI.
I'll.
VIII.
Pl'BLIC COilIt-lENT.\RY
PRESENT.\TIONS/j\ WARDS
PUBLIC I-IE.\RINGS
t-L\ YOR'S
IU~PORT
.i\' Townline Center
1.
,\ppointment of Trustee to Negotiating Team (Exhibit 2)
B. Centennial C011111uttee
1.
Motion to pass An Ordinance Amending Ordinance No. 08-10-54, an
Ordinance Establishing the Village of Mundelein Centennial
Celebration Planning Committee. (Exhibit 3)
C. Other Reports
IX.
TRLSTEE REPORTS
.\. Public \\lorks Committee (Semple)
B. Finance Committee (Sullinn)
1.
Motion to approyc the payment of bill, as indicated on DisbufSC111cnts
Pending Report dated 12/28/09 for AT&T IIWOlces totaling 53,228.68.
(Exhibit 4)
Motion to appro"e the pavment of bill paid under protest, as indicated on
Disbursements Pending Report dated 12/28/09 for North Shore Gas @ 165
'\. ;\rcher inn,ices totahng 5963.52. (Exhibit 5)
C. Public Safety Committee (Meier)
D. Comn1unity DC\'e!opnlcnt Committee (Voss)
E. Permits Committee (Nutschnig)
1.
Motion to approyc the Ininutcs of the l:'\T o\'Clnbcr 23, 2009 Permits C01l1111ittcc
Meeting (Exhibit 6)
F. Transportation & Infrastructure Comnuttcc (Lentz)
l.
Motion to apprO\'e the minutes of the November 23, 2009 Transportation &
Infrastructure Committee Meeting (Exhibit 7)
G. Other Reports
X.
SCHEDL'LED BCSINESS
~-\.
Omnibus Yote Itctl1S
1.
Motion to authorize the execution of an .Auditing SC1Tice i\grcclllCl1t between
Clifton Gunderson LLP and the Village of ?\!undelcin for fiscal years ending
201 0 through 2013 in conformance with the Village's Request for Proposal and
Clifton Gunderson LLP proposal dated December I, 2009. (Exhibit 8)
Xl.
~
Motion to approve the Departmental Purchase Request & Payment for
5824,806.00 from Intergovernmental Risk Management £\gency, Four
\X1estbrook Corporate Center, Suite 940, Westchester, IL 60154 for 2010
j\nnual Ilu\L\ Contribution. (Exhibit 9)
3.
Motion to adopt a Resolution ;\pproving and Authorizing the Execution of
the First Anlcndnlcnt to the Dcvclop111cnt . :\grcctnent bct\vccn the Village of
Mundelein and Lake Ridge Townhomes Corporation. (Exhibit 10)
4.
Motion to apprO\'C the payment of bills, as indicated in the Governing Body
Report, for the period 12/15/09 through 12/28/09 in the amount of
51,310,874.92. (Exhibit II)
VILL-\GE ST\FF REPORTS
:\. Village
I.
~-\cll11inistrator
TIl' Joint Re"iew Board IIleeting - Januar)' 25, 2009, 6:30 p.m.
B. Village Attorney
c.
Village Clerk
2
XII.
EXECTTI\T SESSION
.-\. Motion to recess into Exccuti,'c Session to discuss
pC~lding
litigation pursuant to 5
ILCS 120, Section 2(c)(1 I), land acquisition pursuant to 5 ILCS 120, Section 2(C)(S),
personnel pursuant to 5 IlLS 120, Section 2(C)(1), and minutes pursuant to 5 ILCS
120, Section 2 (c)(21).
B. Motion to recom'ene YilJage Board "reeting
C. ;\ ttcndancc
D. i\ction frotn ExecutlYc Session
XIII.
OTHER Bl'SINESS
XI\'.
,\DJOl:RNMENT
3
VILLAGE OF MUNDELEIN
MUNDELEIN
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M,",UCLLJ',
UPCO~II0iG .\lEETING
SCHEDULE<
December 28, 2009
7:00 p.m.
Regular \Cilbge Board" feetll1g
Januan' 11,2010
7:00 p.m.
Regular Village Bo;ud ?\lccting
J anuarv 25, 20 I0
(dO p.m.
TIF J oint Review Board
January 25, 20ll)
7:00 p.m.
Regular Village Board
~1ceting
Februar\' 8, 20 I0
7:00 p.m.
Regular Village Board
~\[ec[ing
Februarv 22, 2010
7:00 p.m.
Regular Village Board "feeling
~leeLing
'" All meetings will be held at Village of Mundelein fire HCJdquartcrs, 1000 N. Midlothian Road, i'vlulldelein. Illinois-~
unless otherwise stated.
EXHIBIT 1
The 2974'" Regular Meeting of the Board of Trustees of the Village of
ilIundelein was held illonday, December 14,2009 at 1000 Nordl illidlodlian
Road, Mundelein. "-layor Kessler called dle meeting to order at 7:04 pm.
2974'" Regular illeeting
Clerk Dahlstrom took dle roll.
It indicated dlese members present:
Trustees Lentz, Meier, Nutschnig, Semple, Sullivan, and Voss. Village
attendance: Village "\dministrator Lobaito, Assistant Village Administrator
Flynn, Chief Rose, MPD; Chief Sashko, ilIFD; Finance Director Hatton,
Village Engineer Emmerich, Director of Public Works Miller, Director of
Building Schubkegel Sr., and Attorney Matino.
.\ttcncbnce
Mayor Kessler introduced Mr. Nikhil Dutra, senior at ilIundelein High
School whom has been job-shadowing Mayor Kessler for the day.
illHS Selllor Job-Shadow
illayor Kessler the Pledge of Allegiance.
Pledge of i\llegiance
Motion by Semple, seconded by Voss to approve dle Minutes of dle
Regubr Village Board illeeting of November 23, 2009. Cpon roll call vote,
the vote was as follows: Ayes: Semple, Voss, Lentz, "-leier, Nutschnig, and
Sullivan; nays: none; absent and not voting: none. i\[otion carried.
"-lotion to "\ppmve dle
illinutes of Regular Board
Meeting of 11. 23.09
Motion by Voss, seconded by Nutschnig to apprm-e dle Minutes of the
Committee of dle Whole Meeting of November 14, 2009. Cpon roll call
\Tote, the \'ote \vas as £0110\\75: ~-\ yes: Voss, Nutschnig, Lentz, :0.Jcier, Semple,
anJ Sullivan; nays: none; absent and not voting: none. i\1000n carried.
Motion to Approve dle
Minutes of Regular Board
Meeting of 11. 14.09
Mayor Kessler opened the meeting to the floor for public commentaf)'.
Floor Opened to Public
Mr. Mel Withrow, 500 SOUdl illcKinley Avenue, Mundelein distributed a list
of new laws effective Januaf)' 1, 2010 and asked the Board how residents
would be notified and suggested they be printed in dle Mundel,in Alall'n.
Mr. Widllow talked about new cell phone restrictions, posing as a landlord,
Public .Act 096-005-4, regarding elevator safety and regulations, and adler
federal laws regarding the Enviromnental Protection Agency. illr. Withrow
stated if the Village were to hold any classes or seminars he would like to
attend.
Notification of 201 0 Laws
illt. Joe Schwan, 28630 Champions Court, Ivanhoe, stated he received a
Home SC1Tice \\later
notice from Home Senrice for· water serv-ice insurance and he felt it \vas a
Insurance Concerns
Set\~icc
scam. Mr. Schwan stated all residents should read carefullY and consider
dllS carefulh-.
Mr. Raymond Boldt, 209 East Park Street, "-Iundelein stated he was an
attomev in town and his family has li,-ed in Mundelein for 50 years. "-It.
Boldt stated he represents A & B illanagement and wanted. to make
comments regarding the Rental Housing Ordinance since re,-iewing the
ordinance. Mr. Boldt stated his client has a 7 - 8°'0 '-acanc,' in his properties
due to dle econom,·. "-Ir. Boldt stated crinUnal matters are prm-ided for in
184
Rental Housing Ordinance
Concerns
Floor Opened to Public
(Continued)
735 ILCS 5/120, not necessary in an ordinance; much more punitive,
tlluch more restrictive, and much more protectiyc to the cOlnmuruty
and landlord. i\!r. Boldt commented on the code requirements, which
landlords are already required to comply witb tbese codes. Mr. Boldt
commented on tbe definitions and referred to "rental property",
which should be treated as a "mortgage property" according to the
Elgin f\ppellate Court. Mr. Boldt questioned whetber corporate
apartments and extended stav hotels be governed by the Rental
Housing Ordinance. Mr. Boldt questioned the nuisance defmitions
stating they were murky at best, vague at worst. i\Ir. Boldt stated if a
tenant is charged of a crime, landlords are required to dispossess the
tenant, what if the tenant is found innocent. rvIr. Boldt stated courts
are not eager to provide names of owners in a land trust situation.
Mr. Boldt stated tbe inspection is in control of the tenant, hmve,·er
the ordinance places the burden on tbe landlord.
Mr. Boldt
questioned the provision regarding the violation requirements of fout
or more violations, or calls. If a tenant has four or more parking
tickets, d,e landlord is now required to dispossess d,e tenant. i\Ir.
Boldt stated some of the burdens required of the landlords arc
impossible. Mr. Boldt asked if d,ese were issues tbe Village wanted to
get involved in' Mr. Boldt questioned d,e time requirements for
maintaining personal records. Mr. Boldt suggested renters might not
want to rent in Mundelein due to all of tbese requests. l\lr. Boldt
questioned d,e posting of landlord's requirement for posting contact
information within 6 feet of tbe door; disgmnded tenants may call d,e
landlord duoughout tbe night. Mr. Boldt questioned tbe registration
of all vehicles to d,e location and d,e problems it would create. Mr.
Boldt stated dlis ordinance would create additional problems. Mr.
Boldt suggested d,e Village go back to d,e drawing board and asked
tbe Board to wait until tbe economy turns around.
Rental Housing Ordinance
Question
Floor Closed to Public
Mr. Joel Cervantes, 600 East McKinley Avenue, Mundelein asked if
tbe Rental Housing Ordinance required landlords to provide personal
information to tbe Village. Tmstee Voss stated tbe Village would
require d,at information from d,e landlords in an emergency.
No otber comments were made. The public commentary was closed.
Mayoral Proclamation Nat'l Crime Stoppers
Montb
i\!ayor Kessler proclaimed January 2010 as National Crime Stoppers
Mandl.
Appointment of i\!undelein
Communit\" Oars
Commission
:Motion bv Sullivan, seconded by Nutschnig to appoint \'{'allace
Frasier to tbe i\lundelein Community Da\·s Commission. Cpon roll
call vote, d,e vote was as follows: Ayes: Sullivan, Nutschnig, Lentz,
f-.Ieicr, Semple, and Voss; nays: none; absent and not ,'oting: none.
i\!otion carried.
Oath of Office
"\dministered
Clerk Dahlstrom administered the Oadl of Office to Mr. Frasier.
185
Mavor Kessler introduced Administer Lobaito to discuss the facts of
Comcast Public Hearing. Administer Lobaito stated progress is being
made with Comcast and they have agreed to continue the Programming
for Channel 19 until an acceptable agreement is reached. Administer
Lobaito added it would take a couple of more months to come to an
agreement.
Comcast Public I-Iearing
l'pdatc
Motion bv ~leier, seconded by Sullivan to adopt A Resolution
Approving
and
Authorizing
the
Execution
of
an
Intergovernmental Agreement Between the Village of Mundelein
and the Mundelein Park District Regarding the Construction of
Centennial Plaza in Kracklauer Park. (Resolution No. 09-12-50)
Cpon roll call vote, the vote was as follows: Ayes: Meier, Sulli"an,
Centennial Phza Project Intergo\~crnnlental
Agreement
Lentz, Nutschnig, Setnple, and Voss; nays: none; absent and not voting:
none. 1\lotioo carried.
Motion by Semple, seconded by Voss to authorize staff to prepare a
resolution authorizing the Mayor to sign the First Amendment to the
De,'c!opment "-\greement for Lake Ridge Townhomes.
Lake Ridge T ownhomcs
Mr. Hal Francke, DL-\ Piper LLP, attorney was a,'aibble for any
questions or concerns.
Trustee Sullivan stated the o\vnership of the
condominiums from an association to a simple fonn of o\vnership and
asked what happens to the governance of the common elements. Mr.
Francke stated that is the intent of the client, however that is not being
requested at this time. Mr. Francke stated he foresees the same type of
Declaration of Covenants managed by a town home association in
effectively the same manner.
Upon roll call vote, the vote \vas as £o11o\vs: Ayes: Semple, Voss, Lentz,
Meier, Nutschrlig, and Sullivan; nays: none; absent and not voting: none.
Motion carried.
Mayor Kessler announced a ceremony recognizing Veterans of Iraq and
Afgharlistan at Fire Station Headquarters, 1000 North j\,licllothian Road
at 4:00 pm.
Ceremony Recognizing
Motion by Sullivan, seconded by Semple to approve the payment of
bill, as indicated on Disbursements Pending Report dated 12/14/09 for
AT&T in,'oices totaling $13,580.78.
Finance Committee
Trustee '~Ieier stated due to a conflict of interest, she would abstain
from the motion.
Cpon roll call ,'ote, the ,'ote was as follows: Aves: Sullinn, Semple,
Lentz, Nutschnig, and Voss; nays: none; abstain: i\Ieier; absent and not
voting: none. f-,rotion carried.
Motion by Sulli,'an, seconded by N utschrlig to apprm'e the payment of
[86
Veterans
Motion to £\pprove the
Payment of Bills, Dated
12.14.09 for AT&T Inyoices
Totaling S l3,580.78
Motion to Approve the
Pavment of Bills, Paid
Under Protest Dated
12.14.09 for North Shore
Gas @ 165 North Archer
Avenue Im-oices Totaling
S3l2.72
Financial I-lighlights
Public Safety Committee
;>.Iotion to Authorize the
Mayor & Board of
Tmstees to Authorize Bid
Waiver for the Purchase of
One (1) 2010 Ford
Expeclition EL under the
IL Joint Purchasing
Program as a Fire
Department Command
Vehicle in an Amount Not
to Exceed 533,834 from
Landmark Ford
bill, paid under protest as inclicatcd on Disbursements Pending Report
dated 12/14/09 for North Shore Gas @ 165 Nmth Archer Avenue,
invoices totaling 5312.72. Cpon roll call vote, the vote was as follows:
Ayes: Sullivan, Nutschnig, Lentz, Meier, Semple and Voss; nays: none;
absent and not voting: none. :Gracion carried.
Trustee Sullivan highlighted the financial expenses.
Motion by Meier, seconded by Semple to authmize the ;>.Iayor and Board
ofTmstees to authorize bid waiver fm the purchase of one (I) 2010 Ford
Expeclition EL under the Illinois Joint Purchasing Program as a Fire
Department Command Vehicle in an amount not to exceed 533,834.00
from Landmark Ford, 2401 Prairie Crossing Drive, Springfield, IL 62711.
Tmstee Nutschnig asked what was clifferent from the vehicle d,e Fire
Department is currently using. Chief Sashko stated this current vehicle is
a Fire Prevention Vehicle and tl,e new vehicle would be a Command
Vehicle and have a cOlnmand suite.
Tmstee Voss asked how many calls this vehicle would go on. Chief
Sashko stated it could respond to 50% of the 3,000 plus calls each year.
Tmstee Sullivan stated tl,e intent of tlus velucle to go out into d,e field
during emergencies and coorclinate all agencies and asked if the vehicle
would go on 50% of all calls. Cluef Sashko stated it could be as high as
50% of tl,e calls as the central point of command. Chief Sashko added
tl,e Village is required by NFA to have an isolated Incident Command
Vehicle and dus vehicle would meet d,at requirement. Tmstee Sullivan
asked how many other communities have dus type of vehicle? Cluef
Sashko stated i\lundelein is one of the few communities of our size not to
have an Incident Command Velucle.
Upon roll call vote, the vote was as follows: Ayes: Meier, Semple, Lentz,
Nutschnig, Sullivan, and Voss; nays: none; absent and not yocing: none.
i\Iotion carried.
Motion to Authmize the
Mayor & Village Board of
Tmstees to Authorize a
Bid Waiver for the Build
Out of a Command Suite
in an Amount not to
Exceed 513,685
Motion by Meier, seconded by Nutschnig to audlorize the Mayor and the
Village Board of Tmstees to authorize a bid waiver for the build out of a
Command Suite and associated support equipment for d,e development
of an Incident Command Vehicle in an amount not to exceed 513,685
with SA.E Customs, 13 Winding Branch Road, I-Iawthome Woods, IL
60047. Upon roll call vote, d,e vote was as follows: Ayes: Meier,
Nutschnig, Lentz, Semple, Sullivan, and Voss; nays: none; absent and not
voting: none. i\'1otion carried.
To\-s for Tots
Tmstee ;>.Ieier announced d,e Toys for Tots program at the Mundelein
Police Department; residents can drop off new, unwrapped toys at the
Police Department, 221 North Lake Street until December 15,2009.
Shop with a Cop
Trustee ;>'!eier stated Shop \Vith .-\ Cop, \\-as held Saturda,- December 12,
187
2009 at Super Target with 50 children participating with our Police
Deparunen t.
Public Safety Conunittee
(Continued)
Trustee Meier stated the first annual Citizen's Alumni Spaghetti Dinner and
Auction was held, catered bv Luke's, was held Friday December 4, 2009,
and raised S2,000.
rirst "-\nnual Citizen's
Alumni Spaghetti Dinner
Trustee i\leier stated there were recent arrests of three groups of offenders
with recent car burglaries. Chief Rose stated there had been three arrests,
with two warrants issued and stated would hopefulh' be picked up tonight.
Chief Rose stated the arrests led to the admission of other crimes in
neighboring communities.
Car Burglary .Arrests
Trustee Meier reminded the Board and audience of the snowfall ordinance,
which a notification reminding our residents was issued and had a positive
effect.
Snowfall OreMance
Trustee Meier announced the "Keep the Wreath Red" program focusing on
fIre safety practices during the holidays.
Keep tlle Wreatll Reel
Trustee \/oss announced the follo\ving new businesses opening since
Commulllty Development
October I, 2009:
Comnuttee
Gonzalez Inc., DBA Ramirez Bakerr, 668 South Lake Street
Neon Moon, 2061 West Maple Avenue
True Sound, Inc., 674 South Lake Street
KI Martial Arts, 2055 South Lake Street
Nurse Express Health Care Services, 281 North Seymour Annue
New Businesses Opened
Motion by Voss, seconded by Semple to approve an Agreement for
Professional Services with Business District Incorporated to serve as the
Village's Downtown Strategic Partner for an amount not to exceed 524,000
and authotize the Vilhge Administrator's signature on the Agreement,
subject to Village counsel and non-substantive changes. Upon roll call vote,
the vote was as follows: Ayes: Voss, Semple, Lentz, Meier; Nutschnig, and
Sullivan; nays: none; absent and not voting: none. ~fotion carried.
Business District
Incorporated - Downtown
Strategic Partner
Community Development
Committee (Continued)
Trustee Voss announced the Images of America - Mundelein written by
Shawn P. Killackey is available at Vilhge Hall or Barnes & Noble. Trustee
Voss added it is the number one selling book at the Vernon Hills location.
Images of America 0.Iundelein Number I Seller
Motion by Voss, seconded by Sullivan to pass An Ordinance Providing
for the Regulation and Registration of Rental Housing Properties
Within the Village of Mundelein. (Ordinance No. 09-12-77)
Landlord Registration
Trustee Sullivan stated the concerns stated earlier \vete part of an n earlier
"ersion of the draft being presented with this motion. Trustee Sulli"an
stated the Village must focus on the goals for tllls ordinance not the fears or
litigation that rna\, come. Staff has worked "ery hard and is a good starting
point for the Village to prevent o\·er occupancy, identify owners, and to
188
Comrnunity Development
Committee (Continued)
Landlord Regis ua tion
(Continued)
ha\Te an affect on crune.
Tmstee ",-Ieier stated Mundelein could not accomplish our goals of
bringing in ne\v businesses without support of existing businesses. The
Board will be instituting a fee and penalty based ordinance when
unemployment and bankruptcy is at an all time high. The purpose of d,e
ord..inance \vas to collect contact infornlation for public safety, and instead
turned into an attempt to prc,-cnt over occupancy and crinle and is not
business friendly. Trustee ]\..Ieier stated at the very least, the fees should
be deferred until 2011.
Tmstee Voss thanked Director Schubkegel and his staff for d1eir efforts
regarding the ordinance. Trustee Voss stated she felt the final ordinance
is a cost neutral ordinance, and is business friendly; it levels the playing
field between commercial business that pay the registration fee, and a
good first step.
Tnlstcc Lentz questioned the supplenlental form, \vhether it was part of
the ordinance or application. Director Schubkegel stated the form was
not part of the ordinance but addressed Trustee Sullivan's request to
pro,-ide occupancy information. Chief Sashko added it would be shared
information in a fire emergency. Discussions continued regarding the
forms.
Upon roll call vote, the vote was as follows: .Ayes: Voss, Sullivan, Lentz,
Nutschllig, and Sernple; nays: r..Icier; absent and not \Toting: none, 0.-fotion
carried.
Village i\ussion Statement
Trustee Voss noted the Village does not have a mission statement and
asked whether d1e Village should have one. Mayor Kessler stated d1e
Village just adopted a logo at the last meeting and asked any suggestions
be provided to Trustee Voss.
Transportation &
Infrastructure Committee
Motion by Lentz, seconded by Nutschnig to approve and authorize the
Clerk's signature on a "Resolution for Maintenance of Streets and
Highways by Municipality Under the Illinois Highway Code"
appropriating twenty thousand dollars (520,000) in MFT revenues for
replacement of the traffic signal controller at the intersection of Hawley
Street and Seymour A,-enue. (Resolution No. 09-12-51)
Motion to Approve &
i\uthorize the Clerk's
Signature on "Resolution
for Maintenance of Streets
& Highways by
i\Iunicipalit:y Under the
Illinois Highway Code"
.-\ppropriating 520,000 in
MFT Re,-enues for
Replacement of d1e Traffic
Signal Controller at d1e
Intersection of Hawlev 5t
& Seymour A \Te
Tmstee Voss asked of the Village would wair the four to six weeks for the
approval process. Administrator Lobaito stated the funds would be taken
out of Unrestricted Resen;res and tilen pay us back, ho\\'ever authorization
is required. Engineer Emmerich stated he had heard from an IDOT
Representati\-es and they stated it was already cO\Tred under our existing
resolution.
Cpon roll call \Cote, the vote \vas as follows: .Ayes: Lentz, Nutschnig,
i\Ieier, Scnlple, Sullivan, and "TOSS; nays: none; absent and not "oting:
none. ;\{orion carried.
189
Motion by Lentz, seconded bv Semple to autborize the Village Engineer's
signature on the "Municipal Estimate of Maintenance Costs" itemizing the
proposed expenditure for the replacement of the traffic signal controller at
the intersection of Hawley 'St. and Seymour A,ce. Upon roll call vote, the
yore \vas as follows: Ayes: Lentz, Semple, J\Jeier, Nutschnig, Sullivan, and
Voss; nays: none; absent and not voting: none. I\[otion carried.
JVlotion by Lentz, seconded by Semple to authorize the Village
Administrator to enter into a contract with Meade Electric to replace the
traffic signal controller at d,e Hawley Street intersection with Seymour
"""venue in an amount not to exceed 514,685.00.
Transportation &
Infrastructure C0111mittee
Motion to Authorize the
Village Engineer's
Signature on the
"Municipal Estimate of
T\laintenance Costs"
Motion to AudlOrize d,e
Village Administrator to
Enter into a Contract \vith
Tmstee Semple asked how soon the signal would be fixed.
Engineer
Effil11Crich stated one \veek at most.
Upon roll call vote, tbe vote was as follows: Ayes: Lentz, Semple, 1',leier,
Nutschnig, Sullivan, and Voss; nays: none; absent and not voting: none.
Motion carried.
JVlotion by Semple, seconded by Sullivan to adopt A Resolution of
Endorsement of the Unified Vision Document for the Central Lake
Thruway by Member Facilities. (Resolution No. 09-12-52)
Tmstee Sullivan updated the Boarel regarding tbe Route 120 CPC.
Meade Electric to Replace
d,e Traffic Signal
Con troller in an .1-\mount
Not to Exceed 514,685.0
Motion to Adopt A.
Resolution of Endorsctnent
of the C nified Vision
Document for d,e Central
Lake Thruwav bv Member
Facilities
Upon roll call vote, the vote was as follows: Ayes: Semple, Sullivan, Lentz,
Meier, Nutschnig, and Voss; nays: none; absent and not voting: none.
Motion carried.
Mayor Kessler presented tbe Omnibus Vote ,""genda asking for any
additions, deletions or corrections.
Omnibus Vote Agenda
Trustee Meier removed Items 2 and 3.
Items Removed from
Omnibus Agenda
There \vere no other additions, deletions or corrections.
Motion by Voss, seconded by Nutschnig to apprm-e the following
Omnibus Vote ,""genda, excluding Item 2 and 3.
1.
Motion to adopt A Resolution Designating a Director
and Alternate Director for the Village of Mundelein to the
Solid Waste Agency of Lake County. (Resolution No. 09-1253) (Omnibus Vote)
2.
REMOVED
3.
REMOVED
190
Motion to ,""pprovc
Omnibus Vote Agenda
Motion to Approve
Omnibus Vote ""genda
4.
Motion to pass An Ordinance Granting Conditional
Sign Variations to Robert Schwake Stone Company Relating
to the Property Located at 1440 TownIine Road, Mundelein,
Illinois. (Ordinance No. 09-12-78) (Omnibus Vote)
5.
Motion to adopt A Resolution Ratifying a Payment to
CDS Office Technologies for the Purchase of Two In-Car
Computers for the Mundelein Police Department and a
Payment to Target Inc. for the "Shop With A Cop" Program.
(Resolution No. 09-12-54) (Omnibus Vote)
6.
Motion to adopt A Resolution Waiving the Formal
Bidding Process for the Purchase of a Crime Scene Scanner,
Authorizing Execution of the Grant Documents, and
Approving a Purchase Order from 3'd Tech Inc. of Durham,
NC. (Resolution No. 09-12-55) (Omnibus Vote)
7.
Motion to appro,-e the Departmental Purchase Request &
Payment for 524,831.21 from State of IL Department of
Employment Security, 260 East Indian Trail Road, Aurora, IL
60505 for Lnemployment for 2"" & 3'" Quarter Charges. (Omnibus
Vote)
8.
Motion to apprm"e the payment of bills, as indicated in the
Governing Body Report, for the period 11/24/09 through
12/14/09 in the amount 01'5677,870.53. (Omnibus Vote)
Upon roll call vote, the vote was as follows: Ayes: Voss, Nutschnig, Lentz,
.i\Ieier, SClnple, and Sullivan; nays: none; absent and not voting: none.
Motion carried.
Motion to Pass An
Ordinance Amending
Ordinance 09-11-67
Granting a Special Use
Pennit to Allow Sprint to
Install Telecommunication
Motion by Semple, seconded by Lentz to pass An Ordinance Amending
Ordinance 09-11-67 Granting a Special Use Permit to Allow Sprint to
Install Telecommunication Antennas on the Transmission Tower at
the Countryside Fire Station on the Property Located at 801 S.
Midlothian Road, Mundelein, IL. (Ordinance No. 09-12-79)
Antennas on the
Transmission To\ver at the
Countryside Fire Station at
801 South I\IidlotlUan Road
Trustee i\Ieier stated due to a conflict of interest, she \vQuld abstain [rotTI
Motion to pass An
Ordinance Amending
Ordinance 09-11-66
Granting a Special Lse
Permit to ,\llow Sprint to
the motion.
Upon roll call vote, the vote \vas as £0110\V5: Ayes: Semple, Lentz,
Nutschnig, Sullivan, and Voss; nays: none; abstain: n..Ieier; absent and not
voting: none. Motion carried.
Motion by Semple, seconded by Lentz to pass An Ordinance Amending
Ordinance 09-11-66 Granting a Special Use Permit to Allow Sprint to
Install Telecommunication Antennas on the Transmission Tower at
the St. Mary of the Lake Property Located at 1000 E. Maple Avenue,
Mundelein, Illinois. (Ordinance No. 09-12-80)
191
Trustee j\leier stated due to a conflict of interest, she would abstain fro111
the tnotion.
l'pon roll call \'ote, the ,'ote was as follows: Ayes: Semple, Lentz,
Nutschnig, Sulli\~an, and \' oss; nays: none; abstain: i\leier; absent and not
\'ot111g: none. illotion carried. Trustee Lentz left the boardroom at 7:20
pm.
Install Telecolmnurucation
.:\ntennas on the
Translrussion To\ver at the
SI. illm"\" of the Lake at
1000 East Maple A,'enue
Administrator Lobaito stated there would be changes in the Freedom of
Information Act (FOL-\) effecti,'e January 1,2010 and noted the Village's
processes would be amended to accommodate the changes.
\'illage Administrator's
Report
Motion by Nutschnig, seconded by Meier to adjourn the 2974,h Regular
Motion to c\djourn
Board meeting. Cpon unanitnous
at 8:32 pm. illotion carried.
\~oice \~ote,
the meeting was adjourned
The 2974,h Regular meeting was adjourned at 8:32 pm.
Village Clerk
192
c\djournment
Exhibit 2
Village of
IJ
COMMUNITY DEVELOPMENT
440 East Hawley Street
Mundelein, Illinois 60060
847-949-3282
ww\V.mundelein.org
RECEIVED
MEMORANDUM
To:
Mayor Kenneth H. Kessler
cc:
Ray Semple, Trustee
John Lobaito, Village
From:
fax 847-949-2154
Victor M. Barrera,
D~C 1 "I
/.t; (
-
AO:,1INISTR/TOJ:::'S 0':c:' 7" •
.. -
Administr~
L
Directora/
Planning & Development
Date:
December 17, 2009
Subject:
Townline Center Negotiating Team
Please appoint a Trustee to cl,e Negotiating Team for Townline Center to fill the role previously held
by Ch.ip Cancelli. Currencly, Ray Semple is the sole member of the Negotiating Team. Townline
Center is a retail center proposed for the southwest corner of Townline and Butterfield Roads. The
project will require a rezoning, variances, a Development Agreement and a subdivision.
VMB/sd
Village of Mundelein
CONIMUNITY DEVELOPMENT
440 East Hawle)' Street, Mundelein, Illinois 60060 • Phone: (847) 949-3282 • Fax: (847) 949-2154. \V\vw.mundelein.org
"1 .
. -... '.~
.
'
Legend
E:ZI
C:JViUage
Projed Location
limits
~
Not Zoned c::J M1
R5
C1
R6
C2
c::J C3
l1
c::JOR
c:J P c::J R7
R1 c::J R8
R4
Location Map:
Proposed Townline Center
Parcels
Lakes
Centerline
o
I
100
200
I
400 Feel
I
Exhibit 3
VILLAGE OF MUNDELEIN
ADMINISTRATION
STAFF REPORT
To:
Mayor Kessler and Board of Trustees
From:
Mike Flynn ,~
For:
December 28, 2009 Village Board Meeting
Subject: Ordinance Extending Terms for Centennial Committee
Summary:
Ordinance No. 08-10-54 set the term limits of the Centennial Celebration Planning Committee's members
and officers to expire on December 31, 2009. This ordinance extends the terms of the members and
officers one year, to December 31, 2010, in order to continue fundraising efforts for the Stoughton fire
truck restoration, to implement the Centennial Plaza design, and prepare a centennial time capsule.
Recommendation:
Motion to approve An Ordinance Amending Ordinance No. 08-10-54, an Ordinance Establishing the
Village of Mundelein Centennial Celebration Planning Committee
For Village Administrator
Recommendation:
APPROV
DATE: -+L..-=jH-""4-'-'-Hr---,-/+-,-BY:
ORDINANCE NO.
_
AN ORDINANCE AMENDING ORDINANCE NO. 08-10-54,
AN ORDINANCE ESTABLISHING THE VILLAGE OF MUNDELEIN
CENTENNIAL CELEBRATION PLANNING COMMITTEE
WHEREAS, Ordinance No. 08-10-54 established a Centelmial Celebration Planning
Committee to plan, coordinate and implement community activities, legacy projects, programs
and events in celebration of the lOath Anniversary of the Village of Mundelein; and
WHEREAS, Ordinance No. 08-10-54 set the term limits of the Centennial Celebration
Planning Committee's members and officers to expire on December 31, 2009; and
WHEREAS, the President and Board of Trustees have determined that there is a need to
amend Ordinance No. 08-10-54 extending the term limits of the members and officers of the
Centennial Celebration Planning Committee to the next calendar year in order to continue
fimdraising efforts for the Stoughton Fire Engine Restoration project, to implement the
Centennial Plaza Design, and prepare a centennial time capsule.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MUNDELEIN, LAKE COUNTY, ILLINOIS, that:
SECTION I: Section III of Ordinance No. 08-10-54 is hereby deleted and replaced by
the following:
Section III: Terms of Members. The members of the Centennial Celebration
Plmming Committee shall be appointed to plan and implement the loath
anniversary celebration of the Village. The members' telms shall end on
December 31, 20 I a unless extended by the Board of Trustees.
SECTION II: Section IV of Ordinance No. 08-10-54 is hereby deleted and replaced by
the following:
Section IV: Officers of the Committee. The Mayor, with the consent of the
Board of Trustees, shall appoint a Chairman of the Centennial Celebration
Planning Committee, who shall serve for a term ending on December 31, 20 I a
unless extended by the Board of Trustees. The Committee shall elect among its
members a secretary and such other officers as it may deem advisable.
SECTION III. This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form, as required by law.
SECTION IV. Except as amended herein, Ordinance No. 08-10-54 is hereby ratified and
confirmed.
The foregoing Ordinance was adopted by a roll call vote as follows:
ABSENT AND/OR NOT VOTING
NAYS
President
PASSED:
APPROVED:
__
PUBLISHED in pamphlet form:
_
~
ATTEST:
Village Clerk
Exhibit 4
VILLAGE OF MUNDELEIN
FINANCE DEPARTMENT
FINANCE COMMITTEE REPORT
For Board Meeting of 12/28/09
Date:
December 21, 2009
To:
Mayor and Board of Trustees
From:
Dennis J. Murray, Assistant Finance DirectorG--
Subject: Separate Bill For Approval
Summary
The Village's Bill Approvat policy requires bill approval at each Board Meeting. Board approval is
respectfully requested. The attached was pulled from the Governing Body Report, so the item coutd be
voted upon separatety.
Recommendation
MOTION REQUESTED
MOTION to approve the payment of bill, as indicated on Disbursements Pending Report
Vendor
12/28/09
AT&T
Attachments: None
For Village Administrator
Recommendation:
Invoices Totaling:
$3,228.68
Exhibit 5
VILLAGE OF MUNDELEIN
FINANCE DEPARTMENT
FINANCE COMMITTEE REPORT
For Board Meeting of 12/28/09
Date:
December 21, 2009
To:
Mayor Kessler and Board of Trustees
From:
Dennis J. Murray, Assistant Finance
Directol~
Subject: Invoice for N0I1h Shore Gas
Summary
The Village's Bill Approval policy requires bill approval at each Board Meeting. Board approval is
respectfully requested. The attached was pulled from the Governing Body Report at the request of
Michael Flynn, so the item could be voted upon separately. (Amount bcing disputed.)
Recommendation
MOTION REQUESTED:
MOTION to approve the payment of bill paid under protest, as indicated on Disbursements Pending
Report
Dated: 12/28/09
For: North Shore Gas @ 165 N. Archer
Invoices totaling: $963.52
ATTACHMENTS: Nonc
For Village Administrator
Recommendation:
/.
Exhibit 6
November 23,2009
Permits Committee Meeting
Robert Schwanke Stone Company, 1440 Townline Road
Pennits Committee
I\Ieeting Called to Order
The Permits Conunittee of dle Village of Mundelein held a meetl11g
Monday November 23, 2009 at 1000 Nordl I\lidlodlian Road, Mundelein.
Chairman Nutschnig convened dle meeting at 6:47pm.
Attendance
Clerk Dahlstrom took dle roll.
It indicated dlese members present:
Commissioner Sullivan and 'i oss; absent: none. Village attendance: Trustees
Lentz, Meier and Semple, Adm.i.tlistrator Lobaito, and Planner Goski.
Purpose of Meeting:
Robert Schwake Stone
Companv, 1440 Townline
Road
Chairman Nutschnig stated dle Robert Schwake Stone Company was
located at 1440 Townline Road. The company has a showroom and
contractor yard where they focus on selling 111aSonry products for fireplaces,
stone outcroppings, and building veneers, as well as odler home and
business fulishings. Recendy, ilie business had been hanging large banner
signs on dle front of dle building, which is against dle Sign Code. The
petitioner is recluesting a nriation to dle Sign Code to permit ilie
installation of several banners permanently on the property \vith the option
to change the language on these banners on a periodic basis.
Discussion
Ms. Carol Schwake-Hodson stated Schwake Stone Company is located near
dle Great Escape, in ilie back of dle center. Ms. Schwake-Hodson
apologized and stated iliey did not realize ilie signs dlev installed were
against the Village's Sign Code. Ms. Schwake-Hodson stated no one knew
they ,vere open and to make the conununity a\vare they were open for
business, iliey provided the signs. Ms. Hodson stated wlllle dley had dle
signs up, there was significant increase in business. Ms. Schwake-Hodson
stated ilie iliree signs, totaling 155 square feet to be hung on window space
of 650 square feet, 25% of window space. Ms. Hodson stated willie iliey
had the signs up, there was significant increase in business. Discussions
continued regarding ilie original signs installed and dle difference of ilie
signs requested. Chairman Nutschnig clarified wheilier dle signs would be
framed. Ms. Schwake-Hodson stated ilie Appearance Review Commission
recommended one year to frame the signs wiili an option to change dle
signs once framed.
Consensus
Cb..iarman Nutschnig asked for consensus for dle requested variations to ilie
Sign Code.
Chairman Nutschnig received consensus regarding dle
reques ted varia tions to ilie Sign Code.
Motion to Reconunend
ApproDI Audl0riZing Staff
to Prepare an Ordinance
"\pproving ilie Requests for
a Variation from Sign
Ordinance Section
2UO.01O(c) & Sign
Ordinance Section
21.20.010(d) per
Appearance Re\~iew
Committee's
Recon11nendations
Motion by Voss, seconded by SuUinn to recommend approval auiliorizing
staff to prepare an Ordinance approving dle requests for a variation from
(1) Sign Ordinance Section 21.20.010(c) to permit ilie amount of square
footage of signage to exceed ilie amount allowed on ilie property; and (2)
Sign Ordinance Section 21.20.010(d) allowing temporan' banner signs to
become permanent and allow the language on dle banners to change
dlioughout
the
Year,
per
Appearance
Re,-iew
Committee's
recommendations. CPOIl roll call ,-ate, the vote \vas as [ol1o\\'s: Ayes: Voss,
Sullivan, and Nutschnig; n:1Ys: none; :1bsenc and noc voting: none.
carried.
:\focion
Permits COl1llruttee
(Continued)
:\lotion by Voss, seconded b\" SulliYan to adjourn the Permits Committee
n1eeting. Upon roll c3.11 vote., the \-ote \V:1S :1S follo\vs: ~\ yes: Voss, Sulliv::ln,
and Nutschnig; n:1Ys: none; absenc and noc \'ocing: none. ~fotion curied.
:\lotion to c\djourn the
Permit ComrrUttee :0.-feetino-
The Permits COlTurllttee meeting \vas adjourned at 6:59 pm.
:-\djournrnenc
Village Clerk
"
Exhibit 7
~ovember23,2009
Transportation and Infrastructure Committee Meeting
Loch Lomand Area Infrastructure Improvements
Canadian ~ational Quiet Zone Improvement Design
Transportation &
The Transportation and Infrastructure Committee of the Village of
Mundelein held a meeting Monday Nm'ember 23, 2009 at 1000 North
Midlothian Road, Mundelein. Chairman Lentz com'ened the meeting at
6:03 pm.
Infrastructure Conunittee
Meeting Called to Order
Attendance
It indicated these members present:
Clerk Dahlstrom took the roll.
COlmmssioners Nutschnig and Semple; absent: none. Village attendance:
Trustee Sulliyon, Village Engineer Emmerich, and Director tlIiller.
Purpose: Loch Lomand
Area Infrastructure
Itnproycments
Chairman Lentz stated the purpose of the Transportation and Infrastructure
Committee meeting was to discuss the Loch Lomand Area Infrastructure
Itnpro\'ements and the Canadian National Quiet Zone Improvement
Design.
Floor Opened to Public
Chairman Lentz opened the floor to public commentary.
There were no comments made.
Floor Closed to Public
Loch Lomand Area
Infrastructure
Improvements Background
Chairman Lentz closed the floor to public commentary.
Chairman Lentz introduced Village Engineer Emmerich to provide the
background for the Loch Lomand Area Infras tructure Improvements.
Engineer Emmerich stated the FYE10 Non Water & Sewer Special Project
AG has a budgeted amount of $10,000 and the FYE10 Water & Sewer
Special Project M also has a bugeted amount of SlO,OOO. The greater Loch
Lomand Area consists of the Locah Lomand Subdivision, Loch Lomand
Unit 2 Subdivision, Loch Lomand unit 3 Subdivision, 4'" Addition to the
Loch Lomand Subdivision and parts of the Seminary View Subdivision.
The yost majority of the infrastructure, including panment, drainange,
water, sewer, and parkways, are original vintage 1950 - 1960 and has
become inadequate and obsolete. The area was built without drainage
infrastructure. \'i/ith the exception of areas with significant elevation
changes, storm runoff drains poorly and contributes to premature pavement
failures and erosion. The area was developed without sidewalks or trails
and pedestrians are forced to walk on street pavement. The Village rightof-way is poorly defined contributing to maintenance challenges. In most
areas, it is impossible to authoritavely delineate Village owned property
from prive property.
Engineer Emmerich stated the goal was to improve the unage of the Area,
reduce re-work, proyide tTIodern infrastructure to deliycr public serivcs with
fewer interruptions, and correct longstanditlg deficiencies to ensure the
ulfrastructure remauls safe and reliable. The Agreement with SEC Group,
Incorporated for the Loch Lomond Area Infrastructure Modernization
Framework Plan would gather im'entoty of exiStlllg ulfrastmcture data,
organize the data into a program of logical and defensible unpro\'ement
projects, and develop funding recommendations for projects such as
eligibilin- for addition and expansion funds. The initial effort includes data
collection, initial needs definitions, prelitTl.inary prioritizations, and
tllodernization scenario exhibit preparation. The estimate for the initial
de,-elopment of the plan is 527,425.00.
Loch Lomand Area
Infrastructure
Impronments (Continued)
Commissioner Semple asked if the report would provide a prioritization of
p",-ement improvements.
Engineer Emmerich stated that would be
prm-ided specifically for Loch Lomand and added the goal is to "complete
the streets". Commissioner Semple asked if Loch Lomand was originally
unincorporated
area
and
annexed.
Director
I\lillcr
stated
it was
unincorporated and then .in the late 1950's, e1le Village was approached to
annex the subdivision. The Village required the developer to install public
\vater and sanitary sewer systen1, \vhich is still in place today.
Chairman Lentz asked the amount allocated, what percentage would the
work provide. Engineer Emmerich stated less e1lan 50%. Tmstee Sullinn
asked why e1le Village needs to pay for information staff already has.
Engineer Emmerich stated it would take several months for Village staff to
provide the information
\'CrSllS
\'leeks that a contractor \vould need to
provide the information. Engineer Emmerich stated it would take several
months for Village staff to prm-ide e1le information, Village staff doesn't
have surveys or computer-aided drafting and one monells worth of labor.
Director ivIiller stated having SEC provide the information would take all of
the organizational knowledge and history including all reports provided by
multitudes of consultants throughout e1le years, refresh staff and selluenee
projects, combinations of projects, and have a matrix of information for the
Village to detemnine the priority of each project. Discussions continued
regarding Village staff providing the information versus a contractor
providing the information, and whether staffing the Engineer Department
to be able to provide in-house engineering or utilizing consultants.
Commissioner Nutschnig left the boardroom at 6:21 pm.
Commissioner Nutschnig returned to e1le boardroom at 6:22 pm.
Chauman Lentz asked e1le Committee and Board if e1lere was consensus
with e1us project. Chairman Lentz stated he was in support of e1us project
as was Conumssioner Semple. Commissioner Nutschnig \vas against the
project as was Tmstees Sullivan and Voss. Tmstee Meier stated she needed
additional information to make an informed decision. Chairman Lentz
Commissioner Nutschnig
Left
Commissioner Nutschnig
Returned
Consensus
stated since there \vas no consensus he \vould make a motion to remove the
motion from the Agenda. Commissioner Semple asked if Engineering
Department would take one block and provide the information being
requested by the consulting firm and provide the Committee with a sample.
COlmmssioner Nutschnig
Commissioner Nutschnig left the boardroom at 6:39 pm.
Conurussioner NutschlUg returned to e1le boardroom at 6:40 pm.
Left
Commissioner N urschnig
Returned
Transportation &
Infrastructure C011l1mttee
i\leeting (Continued)
Hawley Street
Improyement Design
Public Input i\leeting
Update
Chairman Lentz announced the Hawley Street Itnproyement Public Input
meeting scheduled for Tuesday January 26, 2009 to be held at Carl
Sandburg Middle School, 855 West Hawley Street. Chairman Lentz added
the time would be determined when the format of the meeting is fInalized
and would be announced as
S0011
as it \vas determined.
Trustee SulliYan asked if the Board would attend the meetmg. Chairman
Lentz stated the Board should not attend to prm-ide an open meeting for
the public.
Purpose: Canadian
National Quiet Zone
Itnproyement Design
Chiarman Lentz reinreoduced Engineer Emmerich to prm'ide the
background and scope of the Canadian National Quiet Zone Imprm-ement
Design.
Canadian National Quiet
Zone Improycment Design
Background & Scope
Engineer Emmerich stated the agreement bet\yeen the Village and Grand
Tmnk Corporation resulting from the Canadian National & EJ&E merger
prm'ided for the design and installation of "Quiet Zone Improvememts".
Grand Trunk Corporation has deposited 5125,000 as their share of the cost
to design and build these improyements. Under separate contracts, SEC
will assist with the design improyements to the barrier median at the
Allanson Road Crossing and the driveway relocation at 1474 South
Butterftled Road. The total estimate for the design at both locations is
523,030.00, SEC proyided the lowest bid.
Discussion
Chairman Lentz stated there would be t\yo separate motions on the Agenda
and discussion would be held at that time.
tllotion to Adjourn the
Transportation &
Infrastmcture Committee
Meeting
Motion by Semple, seconded by Nutschnig to adjourn the Transportation
and Infrastrncture Committee meeting. Upon roll call \'ote, the vote was as
follows: Ayes: Semple, Nutschnig, and Lentz; nays: none; absent and not
yoting: none. Motion carried.
Adjournment
The Transportation and Infrastruct\lre Committee meeting was adjourned
at 6:46 pm.
Village Clerk
3
Exhibit 8
VILLAGE OF MUNDELEIN
FINANCE DEPARTMENT
Omnibus Agenda Item
For Board Meeting of Decem ber 28, 2009
Date:
December 10, 2009
To:
Mayor and Board of Trustees
From:
Mary K. Hatton, Finance Director
Subject:
Audit RFP Results
Summary
On November 9, 2009, the Board Authorized a Request for Proposal for Audit services for fiscal years
2010, 2011, 2012 and 2013. The Village received six (6) proposals: McGladrey & Pullen, LLP;
Lauterback & Amen, LLP; Clifton Gunderson LLP; Baker Tilly Virchow Krause, LLP; Sikich LLP; and Wolf
& Company LLP.
Proposals were evaluated upon general criteria, technical qualifications and prices. General criteria
included professionalism, licensing, independence, quality control peer review reports, and adherence to
proposal requirements. Technical qualifications include municipal experience with like municipalities, TIF
experience, and tenure of staff to be assigned to our audit, adequacy of staffing proposed, and analytical
procedures.
General Criteria and Technical Qualifications were evaluated prior to opening any of the price proposals.
All firms demonstrated their ability to perform Mundelein's engagement. Subsequently, the sealed price
proposals were opened and evaluated for initial, component, and over all costs. References were called.
Clifton Gunderson having best met the needs of the Village and the most cost effective price is the
recommended firm.
It would be appropraite for the Village Board approve the proposal for professional auditing services for
fiscal years 2010 to 2013 received from Clifton Gunderson LLP.
RECOMENDATION:
MOTION
Motion to authorize the execution of an Auditing Service Agreement between Clifton Gunderson LLP and
the Village of Mundelein for fiscal years ending 2010 through 2013 in conformance with the Village's
Request for Proposal and Clifton Gunderson LLP proposal dated December 1,2009.
Attachments Yes
For Village Administrator
Recommendation:
2009 Audit RFP Pricing Summary
FYE 2009 (Acutal CAFR & TIF)
40,400
CAFR
Clifton Gunderson
McGladry & Pullen
Baker Tilly
Wolf & Company
Lauterback & Amen
Sikich
Total
120,500
139,000
140,300
145,850
149,400
154,790
2010
29,000
34,000
34,000
34,850
36,000
37,000
2011
29,600
34,500
34,400
35,900
36,900
38,110
2012
30,500
35,000
35,400
37,000
37,800
39,250
2013
31,400
35,500
36,500
38,100
38,700
40,430
TIF Audit
Clifton Gunderson
McGladry & Pullen
Baker Tilly
Wolf & Company
Lauterback & Amen
Sikich
4,300
4,600
4,150
3,000
9,900
9,955
1,000
1,000
1,000
720
300
2,380
1,050
1,100
1,000
740
3,100
2,450
1,100
1,200
1,050
760
3,200
2,525
1,150
1,300
1,100
780
3,300
2,600
Single Audit - if Necessary
Clifton Gunderson
16,600
22,400
McGladry & Pullen
14,300
Baker Tilly
12,600
Wolf & Company
6,600
Lauterback & Amen
19,370
Sikich
4,000
5,000
3,500
3,000
1,500
4,630
4,100
5,400
3,500
3,100
1,600
4,770
4,200
5,800
3,600
3,200
1,700
4,910
4,300
6,200
3,700
3,300
1,800
5,060
34,000
40,000
38,500
38,570
37,800
44,010
34,750
41,000
38,900
39,740
41,600
45,330
35,800
42,000
40,050
40,960
42,700
46,685
36,850
43,000
41,300
42,180
43,800
48,090
Aggregate
Clifton Gunderson'
McGladry & Pullen
Baker Tilly
Wolf & Company
Lauterback & Amen
Sikich
09Proposal Analysis
141,400
166,000
158,750
161,450
165,900
184,115
Summary
12108/2009
•
•
• • •
•
•• •
. !l.*.*.*·.
• * .l•••• **.
91it1!~
Exhibit 9
VILLAGE OF MUNDELEIN
FINANCE DEPARTMENT
-IL
Omnibns Agenda Item
For Board Meeting of 12/28/09
Date:
December 17,
2009
To:
Mayor and Board of Trustees
1..>",,1..-<\\.31/
From:
Mary Hatton, Finance Director
fill" 0..
On behalf of the Finance Department
Subject: Purchase Order Approval
Summary
The Village's purchase order policy requires the Village Board prior to issuing a purchase order
or acquiring the product or service approve all purchases over $10,000. Attached is
Departmental Purchase Request exceeding the $10,000 limitation. Board approval is
respectfully requested.
Recommendation
Motion to approve the Departmental Purchase Request & Payment for
From: Intergovernmental Risk Management Agency
Four Westbrook Corporate Center, Suite 940
Westchester, IL 60154
For:
2010 Annual
IRMA Contribution
Attachments: YES (Departmental Purchase Request Form)
For Village Administrator
Recommendation:
$824,806.00
Encumbrance
Village of Mundelein
Purchase Order #
Department Purchase Request
Date
Purchase From : Intergovernmental Risk Management Agency
Vendor #
12/1412009
Village of Mundelein
Four Westbrook Corporate Center Slilte 940
Finance Department
Westchester, 1160154
440 E, Hawley Street
1120
Mundelein, Itt 60060
ttem
OTY
Unit
1,
1
2.
Description
Unit Price
2010 Annual Contribullon
Total
Distribution
Org
Acct
442,813.00
442,81300
100,000
260
1
1,320.00
1,320.00
1,100
6,501
3.
1
20,539.00
20,539.00
2,201
6,501
4.
1
11,767.00
11,767.00
2,301
6,501
5.
1
4,020.00
4,020.00
2,400
6,501
6.
1
2,755.00
2,755.00
1,203
6,501
7.
1
5,838.00
5,838.00
4,200
6,501
8.
1
9,493.00
9,493.00
2,801
6,501
9.
1
7,50600
7,506.00
2,901
6,501
10.
1
81,775.00
81,775.00
3,101
6,501
11.
1
44,260.00
44.26000
3,201
6,501
12.
1
24,28900
24,289.00
4,401
6,501
13.
1
3,802.00
3.802.00
4,100
6,501
14.
1
4,707.00
4,707.00
4,300
6,501
Grand Total
$664,884.00
Page 1 of 2
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Departmental Authorization
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10Contrib PD
P9 1
12/14/2009
Encumbrance
Village of Mundelein
Purchase Order
Department Purchase Request
1,
Date
Vendor#
Purchase From : Intergovernmental Risk Management Agency
12/14/2009
Village of Mundelein
Four Westbrook Corporate Center Suite 940
Finance Department
Westchester, 1160154
440 E. Hawley Street
1120
Mundelein, III 60060
Distribution
Item
OTY
Unit Price
Description
Unit
106.50800
500,000
260
1
29,81300
29,81300
4,510
6,501
1
23,60100
23,60100
4,610
6,501
1
2.
3.
4.
0.00
5.
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6.
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7.
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8.
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9.
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10.
Page 2 of 2
0.00
11.
0.00
12.
000
13.
Acet
0'9
106,508.00
1.
2010 Annual Contribution
Total
•
000
14.
0.00
Grand Total
$15992200
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12/1412009
Exhibit 10
OMNIBUS VOTE AGENDA ITEM
For Board Meeting: December 28, 2009
Return by 5:00 p.m. Tuesday before Board Meeting
TO:
Mayor Kessler and Village Board
FROM:
Victor M. Barrera, Director
Planning & Development
DATE:
December 21, 2009
RE:
Lake Ridge Townhomes First Amendment to Development Agreement
d/.L
EXPLANATION:
At the December 14, 2009 Village Board meeting, the Village Board approved the
requested First Amendment to the Development Agreement and directed staff to
prepare a resolution for consideration at its next regularly scheduled meeting.
MOTION REQUESTED:
Motion to adopt a Resolution Approving and Authorizing the Execution of the First
Amendment to the Development Agreement between the Village of Mundelein and Lake
Ridge Townhomes Corporation.
BUDGETED ITEM:
YES
ATIACHMENTS
YES
For Village Administrator
Recommendation:
_
X
---'--'---
NO
NO
_
---
NtA
_--'x-'----_
RESOLUTION NO.
_
RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF
THE FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT BETWEEN THE
VILLAGE OF MUNDELEIN AND LAKE RIDGE CORPORAnON
WHEREAS, on or about January 24, 2006, a Development Agreement (the
"Development Agreement") was entered into by and between Lake Ridge Townhomes
Corporation and the Village relative to cetiain propetiy legally described on Exhibit A attached
hereto and made a part hereof comprising 3.02 gross acres; and
WHEREAS, a copy of the First Amendment to the Development Agreement for Lake
Ridge Townhomes is attached hereto as Exhibit B; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MUNDELEIN, COUNTY OF LAKE, STATE OF
ILLINOIS, that said First Amendment to the Development Agreement for the Lake Ridge
Townhomes, attached hereto as Exhibit B, is hereby approved and the Mayor and Village Clerk
are hereby authorized and directed to execute and attest said First Amendment on behalf of the
Village of Mundelein.
BE IT FURTHER RESOLVED that if all of the patiies designated above have not
executed this First Amendment and delivered such executed copy to the Village by January II,
20 I 0, this Agreement shall, as of said date, be deemed null and void, and shall have no futiher
force and effect.
ADOPTED this _ _ day of
by a roll call vote.
NAYS
ABSENT AND/OR NOT VOTING
President
PASSED:
-------------APPROVED:
------------ATTEST: -------,~----=__c_------~
Village Clerk
·• . •
.
Exhibit II
.. ...
· . It;.•••. .
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• •.:•••• * *•
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VILLAGE OF MUNDELEIN
-'L
FINANCE DEPARTMENT
Omnibus Agenda Item
For Board Meeting of 12128/09
Date:
December 21, 2009
To:
Mayor and Board of Trustees
From:
Dennis J. Murray, Assistant Finance Direct08
Subject: Bill Approval
Summary
The Village's Bill Approval policy requires bill approval at each Board Meeting. Board approval
is respectfully requested. The full Governing Body Report has been made available in the
Trustee's room for review. This is net of any invoices Trustees have requested be pulled for
separate vote.
.' I
Recommendation
MOTION to approve the payment of bills, as indicated in the Governing Body Report, for the
period 12115/09 through 12/28/09 in the amount of $1,310,874.92.
Attachments
For Village Administrator
Recommendation: