2a) Workshop Attendees Minutes Workshop Notes

Appendix 2a
Medstead and Four Marks Neighbourhood Plan
Notes on Community Meeting
7.30 p.m. Wednesday, 24th September 2014
Medstead Village Hall
Present:
Steering Group:
Nick Stenning, (NS), Chairman; Frank Maloney (FM) Secretary; Cllr Andy Hickman; Cllr Ken Kercher;
Russell Prince-Wright (RP-W) Deputy Chairman; Cllr Steve Sensier (SS), Treasurer; John Wilkinson,
Project Manager.
Community: Dennis Bignell, Stephen Blackshaw, Libby Brayshaw, Tim Browning, Matthew Cottam,
Cyril Cowland, David Craigen, Ray Daniel, Madeleine Daniel, Sarah Darch, Bill Davis, Sonia Davey,
Mike Davis,Ken Gaskill,Jackie Gillie, Martin Gillie, Deborah Janes, Roger Kent, Ann Kingsmill, John
James, Linda Milne, Pat Mitchell, Charlie Roberts, Neil Roberts, Anthony Saltzman, Julia South,
Steve South, Mary Stubly, Bevis Thomson, Julian Welch, Ed Wooden, Chris Wray, Victoria York,
David Voy, with an additional nine who did not identify themselves by signing in.
Apologies:
Steering Group: John Gregson Communications, Cllr Roy Pullen, Tim Richings Technical director
Community: Denise Cottam, Sally Duncan, Jan Evans, Melanie Forrester, Cllr Mark Kemp-Gee Lisa
Marsh, Annette Renshaw, David Sherrington, Cllr Ingrid Thomas, Barbara Thompson, Rev Howard
Wright.
No
Item
1.0
Welcome
Action
NS welcomed all to the meeting, noting that it was a much better turn out than our last
gathering
2.0
Apologies
As above.
Note
3.0
Declarations of Conflicts of Interest
3.1
Other than being resident of Four Marks and Medstead, or member and employees of Four
Marks and Medstead Parish or East Hants District Councils, e.g. approaches from developers,
etc.
Several Councillors had been met with developers as part of their council duties
One member had reported that previous owners of his property had entered into a
conditional arrangement with a neighbour who had declared a SHLAA site.
4.0
Note
Note
Note
Note
Approval of Minutes of Last Meeting 17th June 2014
There were two items Item 7.2.3 on the minutes. The second referred to the election of a
secretary. The second event was amended to Election of Secretary this and subsequent
entries were re-enumerated
With this amendment the minutes of the previous meeting were approved and signed
5.0
Matters Arising
5.1
Cooption of additional members of Steering Group
Following further discussions with regard to the protocols of developing an NP (eg the NP
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Note
Note
Note
had to be presented to the District Council by the PCs), it had been agreed that the Steeing
Group should include representatives of both parish councils. As a result, the steering group
co opted Cllrs Ken Kercher and Roy Pullen, Medstead PC and Cllrs Andy Hickman and Steve
Sensier Four Marks PC.
The suggested nomination for treasurer was declined due to work pressure. SS has taken on
the role
Note
Note
John Gregson has been co-opted to cover communication and publicity.
5.2
Bank Account
A NP bank account has been opened
5.3
Note
Four Marks Picnic & Medstead Fete
Two successful well attended events giving 250 aspirations by postcode and some 50 of
attendees wishing to remain in contact. It was both a good platform to publicise the plan
and to engage villagers in discussion.
6.0
Update What Has happened since last meeting
6.1
NS outlined the key benefits of developing a Neighbourhood Plan:
•
Exercise more control over the future development of our villages
•
Our Plan will have legal weight
•
Our Plan will bring funding into our community that can be spent on new facilities
This prompted a number of valuable comments from those attending. These have been
recorded by the secretary.
NS then informed the meeting of the progress that the NPSG had made so far.
i)
Structure
•
Legally constituted under EHDC public notice
•
Agreed Terms of Reference
•
Finalised the Steering Group
•
Steering Group set up as a sub-committee of both PCs
•
Completed tender process to appoint consultants
•
Appointed a treasurer and opened a bank account
•
In process of securing funding
ii)
Meetings:
•
EHDC ward councillors
•
HCC ward councillors
•
EHDC planning officers
•
EHDC Head of Planning Policy
•
HCC Community Liaison officer
•
Monthly steering group meetings
iii)
Communications:
•
Stall at the Four Marks picnic
•
Stall at the Medstead fete
•
Set up website, email, Facebook and Twitter
•
Agreed a logo
•
Contacted Fight for Four Marks, No Green Grab and Campaign for Medstead
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Note
•
Published article in Four Marks News and Medstead Times
•
Started to plan design the community questionnaire
iv)
Workgroups:
•
Elicited 250 ‘aspirations’ from villagers
•
Divided them into Work Groups:

Housing

Transport

Schools

Medical

Business/Employment

Environment

Utilities/ Renewable energy

Community infrastructure
•
Issued guidelines for Work Groups
•
Identified historic data to support the ‘evidence base’
R P-W reported that we now had a website (mfmplan.org), which would be developed
further. This would host the email account. Facebook and Twitter accounts were set up
under mfmplan.
6.2
Questions from Floor
Was there case law for current legal standing of NP in preparation? Unknown -would
investigate.
NS/FM
How long would it take? We were talking with consultants who gave timescales of between
30 weeks and 15 months to referendum.
Note
Would there be CIL from windfall development? Expected, dependant on size of
development.
Note
What about employment, business? The NP would consider local employment and support to
working from home.
Note
School Places for resident children? It was proposed to engage with HCC to discuss needs. A
comment from the floor noted that pupil transport was a significant Education spend.
Note
What legality has the target of 175 dwellings for Four Marks and South Medstead? This is
the number that has been included as a ‘minimum’ target by EHDC in the JCS which has
been approved by the Inspector. EHDC have now approved applications for significantly
more than this target and have expressed a view that any more would not be sustainable at
this time. However, it was noted that one developer had lodged an appeal.
Note
Note
NS
The NP should reflect what it means to the residents in terms of quality of life to live in
Four Marks and Medstead? Agreed.
How big was the NP report going to be? We were still identifying aspirations which would
enlarge the document, but it must be based on site allocation. Those we had seen were
quite slim. As the particular needs of Four Marks & South Medstead and Medstead Village
differed this needed to be reflected in the report. We would seek an example of a ‘village’
style report for comparison.
RP-W
Would Website links be provided? Agreed
7.0
Work stream
7.1
NS outlined the philosophy in choosing the workgroups from the aspirations gathered at the
Four Marks picnic and Medstead fete.
Each workgroup was sponsored by a steering group member, who would represent the work
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Note
group on the NPSG. The Work Groups would be led by Team Leaders. At present many of the
Team Leaders are also members of the NPSG, however, NS expressed the view that it was
important to broaden the membership/leadership, so that more of the community were
involved both on the work groups and as team leaders. This breadth of representation would
be critical as the final part of the NP process was for the Plan to be put to a referendum of
the whole community. NS asked that if anyone felt they could join any of the work groups
or who knew of anyone who might like to join, they should contact the secretary, Frank
Maloney..
Group
NPSG Lead
Housing
Tim Richings
Medical
Nick Stenning
Transport
Steve Sensier
Utilities Inc mobile and
Broadband
Frank Maloney
Renewables
Frank Maloney
Team Lead
Note
Supporters
John Stubbington
John Wilkinson
Schools
8.0
8.1
Business & Employment
Nick Stenning
Environment
Russell Prince-Wright
Community Facilities
Roy Pullen
Diana Tennyson
Open Discussion – Your aspirations
The meeting divide into small discussion groups to identify the three main aspiration for
workgroups, see appendix.
9.0
Launch 25th October
9.1
The launch event will be held at Church of Good Shepherd, Lymington Bottom, on Saturday
25th October between 10.00 and 16.00. Help required to staff the work stream displays
during the day.
Help also required for event set up and close down.
10.0
Future Meetings
10.1
Not discussed due to time constraints
11.0
Any Other Competent Business- Declared to secretary before meeting
11.1
None
Note
All
All
Note
Note
Meeting closed 10.00 p.m.
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