Saitama City -a City Adjacent To The Capital Of Japan, Tokyo

日本疫学会
Japan Epidemiological Association
Saitama city
- a city adjacent to the capital of Japan, Tokyo Located in the temperate zone, Saitama is blessed with a mild climate and
moderate temperatures throughout the year.
Certainly one of the best seasons in Saitama is the beginning of the
summer when people can enjoy beautiful green leaves and a variety of
flowers.
Though you may not realize it, there are actually many tourism resources
in the city. In spite of its location close to the urbanized giant city of
Tokyo, we are able to let you know of places of natural scenic beauty that
will undoubtedly please you when you visit.
There are good reasons we invite you to Saitama city for the congress and
we plan to minimize the burdens participants may have to bear. These
plans include;
・Convenient access to and from the airport and other cities
・WellWell-equipped inexpensive congress venue
･ Support provided by national, prefectural and municipal
governments
・Beautiful and comfortable weather generally in the month of May
and June when the congress is planned to be held
With above conditions, it is promising that the IEA World Congress of
Epidemiology in 2017 will be held with great success.
2
Greetings from
Chairman of
Promotion Committee
Dear Members of the IEA,
On behalf of the Promotion Committee of Japan, I am pleased to formally announce our bid to
host the World Congress of Epidemiology (WCE) of IEA, planned for the year 2017, as a
Council Member of the Japan Epidemiological Association.
We propose to hold the Congress in Saitama Japan, conveniently accessible by air from most
major cities and regions of the world.
As you know, we had the privilege of hosting the 14th WCE-IEA, held in Nagoya in 1996, of
which chairman was Dr. Kunio Aoki. Since then, Japan has continued to pursue excellence in
both the basic and applied scientific arenas of epidemiology and, I believe, has made major
contributions to the advancement of knowledge and practice in disease control and prevention.
We hope to utilize these strengths in hosting the WCE, with our major goal being the
promotion of exchange and distribution of knowledge among our colleagues in
epidemiological fields throughout the world.
The city of Saitama locates 25km from Tokyo to the northern district. A 30min trip by train
takes you from Tokyo to Saitama. Direct trains and shuttle bus services are available from
Tokyo International Airport (Narita). As you are aware, everything is expensive in Tokyo, but
by making only 30min trip from Tokyo, you will be offered a reasonable registration fee,
better prices for accommodation and dining, and opportunities to visit scenic places. This is
one of the largest advantages this city can provide not only for participants from developing
countries and junior scientists or students but also participants from developed countries.
We believe that epidemiologists throughout the world will be interested in visiting Japan, and
will definitely be benefitted from the academic and social interactions we plan to make . We
are confident in obtaining support from the relevant organizations in Japan for ensuring a wellattended and highly successful meeting.
If our bid is accepted, we plan to allocate major resources to intensively campaign throughout
the world to promote participation in this event.
We look forward to hearing a favorable response.
Thank you in advance.
Respectfully yours,
Yosikazu Nakamura, MD, MPH, FFPH
Chairman, Promotion Committee of the WCE-IEA, Japan
Councilor of the Japan Epidemiological Association
3
Greetings from
President of
The Japan Epidemiological
Association
4
Greetings from
Minister of Health,
Labour and Welfare
5
Greetings from
Commissioner of
Japan Tourism Agency
6
Greetings from
Governor of Saitama Prefecture
7
Greetings from
Mayor of Saitama City
8
Greetings from
President of
Japan National Tourism Organization
9
Theme and Program
Main theme
Program
 Plenary lecture
by the President of IEA serving for the term of 2017-2020
• Future perspectives of global/regional/local health and
epidemiology in a changing world
 Plenary lectures on specific epidemiological fields
by leading epidemiologists
• Infectious disease epidemiology in a changing world
• Cancer epidemiology in a changing world
• Cardiovascular epidemiology in a changing world
• Nutrition epidemiology in a changing world
• Occupational health epidemiology in a changing world
• Epidemiological methodology in a changing world
• Ethics and epidemiology in a changing world
 Symposia including a special symposium on the role of
epidemiology and epidemiologists in a changing world
by young epidemiologists from seven regions
 Workshops including a workshop
by young epidemiologists from five continents
 Regional workshop
• Detailed plans will be developed by councilors of each region
serving for the term of 2014-2017 with appropriate topics
unique to the region.
 Oral presentations
 Poster presentations
• Best poster award will be presented to young epidemiologists
in order to encourage further achievements
 Social activities
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Profile of Saitama
Saitama
Tokyo
Advantages of choosing Saitama city as a host city
◆ A well-equipped and less-expensive congress venue and
hotels with reasonable prices compared to the
metropolitan Tokyo area
◆ Good and fast access from Tokyo (only 30 minutes)
◆ Good access from Narita International Airport, Tokyo
International Airport, and for tours to Nikko, Yokohama, and
Tohoku areas, thanks to the hub Omiya Station
◆ Outstanding support from national, prefectural and
municipal governments enabling us to offer a reasonable
registration fee
●Nature and Weather
With its clearly defined four seasons, Saitama presents a
different aspect for visitors to enjoy in each season. The
month of May and June, when the Congress will be held,
generally brings beautiful weather with exhilarating
sunlight, not yet hot and humid as in the summer months.
Average high temperature in May and June : 23℃(73℉)
Average low temperature in May and June : 15℃（59℉）
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● Food and Prices
One of the joys of Saitama is the rich assortment of
cuisines available. The city offer excellent French, Italian,
Chinese, and ethnic dining as well as Japanese food.
There is a full line of restaurants with regards to price
range and type, from family restaurants and fast-food
operations to plush establishments. The highly developed
transportation network is renowned for its punctuality and
enables visitors to maintain transportation costs to a
minimum.
●Public Safety
According to the 2004 White Paper on Crime published by the
ministry of Justice, Japan boasts a crime rate that is lowest
among major countries and areas. As the capital of Japan,
Tokyo is reputed worldwide for a level of public order and
safety remarkable for a city of its size and density. There are
full provisions for medical service, and Saitama has made
complete preparations for disaster prevention and response.
●Tourism
With its central location in the county, Saitama offers access
to Japan’s leading tourism destinations, such as Mount Fuji.
Kyoto, Nara and Nikko, which are all only a few hours away
by the Shinkansen Bullet Train. Congress participants can
look forward to unforgettable post-congress activities.
●Visa
Visas are not required for participation from most countries
with a few exceptions. Participants from such countries
requiring visas can obtain a visa for a short-time visit.
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Venue
-Omiya Sonic CityVery convenient, just a 3-minutes' walk
from Omiya Station, a key transportation
junction. In addition to a large hall with a
capacity of 2,500, numerous conference
rooms suitable for sectional meetings and
an international conference hall capable of
accommodating international meetings or
conferences, there is also a fully equipped
exhibition space. These are available for
use in full-scale congresses matching a
variety of needs.
●LARGE HALL Capacity: 2,505 seats
The main hall is equipped with a new type of
variable reverberation device for optimum sound
quality. The main hall is a multi-purpose hall that is
operational for both concerts and large congresses.
●SMALL HALL Capacity: 496 seats
The auxiliary hall is also a multi-purpose hall that is
operational for music recitals, concerts and
symposiums. It is also equipped with simultaneous
interpretation facilities that are helpful during
international congresses.
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●INTERNATIONAL CONFERENCE ROOM
Capacity: 180seats (349m2)
This is a special room that can be used to meet the
needs of a variety of objectives, from international
conferences to local events. It provides a fully
equipped and quality experience for a vast range of
conferences.
●EXHIBITION HALL
Hall 1:804m2 Hall2-5 :674m2
This is a special room that can be used to meet the
needs of a variety of objectives, from international
conferences to local events. It provides a fully
equipped and quality experience for a vast range of
conferences. Its broad space makes it flexible for
many applications
●CONFERENCE& SEMINAR ROOMS and CIVIC HALL*
Capacity: 12-102 *Civic Hall can be divided into smaller rooms
Total of 23 rooms of Conference Rooms and Total
of 6 rooms of Seminar Rooms: The meeting rooms
can be used for a broad range of applications,
including various types of conferences as well as a
seminars and lectures. The seminar rooms are well
suited for a variety of gatherings, such as seminars,
lectures, and local group activities
The civic hall provides a site for virtually limitless
applications, including use as a gallery, meeting site
or banquet hall.
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Access
Haneda Apt.
Tokyo
JR Shinkansen Line 24mins.
Shinjyuku
JR Shonan-Shinjyuku Line 27mins.
Ikebukuro
JR Shonan-Shinjyuku Line 23mins.
Yokohama
JR Shonan-Shinjyuku Line 63mins.
Monorail 23mins.
JR Kehin Tohoku Line
45mins.
Express Bus 79mins
Haneda Apt.
Narita Apt.
JR Narita
Express 84mins.
Narita Apt.
Keisei Sky Liner
46mins.
Narita Apt.
Hamamatsu
-cyo
Shinjuku
7mins.
Nippori
Ikebukuro
23mins.
JR Kehin Tohoku Line
35mins.
Saitama-City (Omiya station)
Just 30 minutes from Tokyo, 80
minutes from Tokyo International
(Haneda) Airport, 115minutes from
Narita International Airport.
Transportation Hub of East Japan with
5 Shinkansen Bullet Train lines, Japan
Railway lines and private railway
lines, to suburban city of North Japan
area, like Sendai, Nagano, Niigata,
Akita and etc… and also easy access
to nearby tourist sites, like Nikko,
Kamakura and Yokohama.
Express Bus(ONLiner) 100mins
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Accommodations
There are all type of accommodations, from hotel to
Japanese-style inns. The section of hotels rages from
five-star facilities to low-cost tourists hotels and youth
hostels.
–Hotels●Saitama Area
Rank Name
Room Rate（JPY)
Number Of Rooms
Omiya Station Area
S
Palace Hotel Omiya
18900
204
C
Hotel Main
13650
54
C
Marroad Inn Omiya
12600
251
C
Yono Daiichi Hotel
12000
117
C
Pioland Hotel
12000
122
C
Tetsudomura Omiya Onari
10000
36
6480
157
4500/1P
16
D
D
Super Hotel Saitama Omiya
(Single Room Only)
The National Athletic Meet
Memorial Hall Omiya
Saitama-Shintoshin Station Area
A
Hotel Brillante Musashino
15015
58
C
Rafre Saitama
13000
187
C
Owl Hotel Omiya
13000
108
D
Toyoko Inn Saitamashintoshin
9030
157
Urawa Station Area
S
Urawa Royal Pines Hotel
30000
196
A
Urawa Washington Hotel
16600
140
B
hotel Mets Urawa
13000
62
C
Hotel New Saitama
12500
108
C
Plaza Hotel Urawa
11970
115
D
Primrose Youfor
5082
4
D
Bessyonuma Hall
5197
10
D
Tokiwa Hall
4980/1P
15
16
●Tokyo Area(30mins by train)
Rank Name
Room Rate
（JPY)
Number Of
Rooms
Rank Name
Room Rate
（JPY)
Number Of
Rooms
Shinjuku Area
Tokyo Station Area
S
Mandarin Oriental Tokyo
67,000
179
S
Grand Hyatt Tokyo
63,525
389
S
Four Seasons Hotel Tokyo at Marunouchi
60,000
57
S
Park Hyatt Tokyo
62,370
178
A
Palace Hotel Tokyo
33,000
290
S
Ritz Carlton Tokyo
75,075
248
A
Hotel Seiyo Ginza Tokyo
45,000
77
S
The Westin Tokyo
63,525
438
B
Marunouchi Hotel Tokyo
23,300
205
A
Hyatt Regency Tokyo
39,270
744
B
Hotel New Hankyu Tokyo
25,610
93
A
Hilton Tokyo
35,700
815
B
Hotel Metropolitan Marunouchi
19,635
343
B
Keio Plaza Hotel
25,410
1441
B
Courtyard Tokyo Ginza Hotel
25,000
206
C
Odakyu Hotel Century Southern Tower
18,480
375
C
Yaesu Fujiya Hotel
14,537
377
C
Hotel Ibis Roppongi
15,361
182
C
APA Hotel Nihonbashi Hamacho-Ekimae
12,000
90
C
The B Roppongi
14,700
156
C
Hotel Gracery Ginza
14,600
270
C
Hotel Sunroute Plaza Shinjuku
15,750
624
D
Center Hotel Tokyo
8,925
107
C
Hotel Suntoute HigashiShinjuku
11,865
250
D
Pearl Hotel Yaesu
9,870
150
C
Hotel Rose Garden
12,100
101
D
Sumisho Hotel
8,610
84
C
Shinjuku Prince Hotel
18,499
571
D
Smile Hotel Tokyo Nihonbashi
8,820
171
C
Shinjuku Washington Hotel
10,395
1633
D
Tokyo Hotel Horidome Villa
7,980
92
C
Star Hotel Tokyo
10,500
214
D
Hotel Kazusaya
6,300
72
C
Nishi Shinjuku Hotel
10,710
102
Number Of
Rooms
D
Hotel Vintage Shinjuku
9,450
194
D
Shinjuku New City Hotel
9,450
400
D
Kadoya Hotel
8,400
94
D
Hotel Listel Shinjuku
9,975
262
Rank Name
Room Rate
（JPY)
Ikebukuro Area
C
Hotel Metropolitan
13,200
815
D
Sunshine Prince Hotel
8,500
1146
D
Ark Hotel Tokyo
6,500
110
D
Hotel Grand City
7,600
265
D
Hotel Theatre Ikebukuro
7,800
175
Note:
S
A
B
C
D
Super Deluxe
Deluxe
Superior
Standard
Economy
17
-Youth Hostels●Tokyo Area
Rank Name
Room Rate Number Of
（JPY From～) Capacity
Youth Hostels in TOKYO
SE
Sky Court Koiwa YGH
5,000
37
TOKYO INTERNATIONAL HOSTEL
3,860
158
National Olympics Memorial Youth
Center (NYC)
3,000
1,500
Tokyo Sumidagawa Youth Hostel
3,000
40
K's House Tokyo Oasis
2,900
30
Sakura Hostel Asakusa
2,500
150
Khaosan Tokyo Ninja
2,200
39
Hostel Yanagibashi
2,000
34
Sakura Hostel Hatagaya
4,200
75
Sakura Hostel Ikebukuro
3,200
87
Jimbocho Sakura Hotel
2,500
37
Hostels in Ueno Area
Hostels in Ikebukuro & Shinjyuku
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Budget Summary
<INCOME>
Items
Details
Amount
Ⅰ．Registration Revenue
\27,700,000 Member
JPY
USD
EUR
Early
\25,000
$294
€208 ×
300 ＝
\7,500,000
Late
\30,000
$353
€250 ×
300 ＝
\9,000,000
On Site
\35,000
$412
€292 ×
100 ＝
\3,500,000
Non-Member
Early
\30,000
$353
€250 ×
100 ＝
\3,000,000
Late
\35,000
$412
€292 ×
50 ＝
\1,750,000
On Site
\40,000
$471
€333 ×
50 ＝
\2,000,000
Early
\10,000
$118
€83 ×
30 ＝
\300,000
Late
\15,000
$176
€125 ×
30 ＝
\450,000
On Site
\20,000
$235
€167 ×
10 ＝
\200,000
Students
Expected No. of registration：
Ⅱ．Advertisement Revenue
970
\27,700,000
\6,000,000 Program & Abstract
Pocket Program
@\100,000 ～2,000,000
25 Companies
Website Banner
Ⅲ．Commercial Exhibition Revenue
\12,000,000 Commercial Booth
Ⅳ．Sponsored Seminar Revenue
\24,000,000 Satellite Seminar
Morning Seminar
@\300,000
×
40 ＝
\12,000,000
@\1,000,000 ～1,500,000
Luncheon Seminar
19 Companies
Evening Seminar
Ⅵ．Donation
\20,000,000
Ⅶ．Miscellaneous
\5,300,000
Total:
\95,000,000
<EXPENSE>
Items
Amount
USD
$1：\85
EUR
1€：\120
Ⅰ．Congress Preparation
1．Secretariat Personnel
\4,000,000
$47,059
€33,333
\12,000,000
$141,176
€100,000
3．Site Inspections & Preparatory Meetings
\1,500,000
$17,647
€12,500
4．PR & Communication
\5,000,000
$58,824
€41,667
\22,500,000
$264,706
€187,500
1．Congress Room Rental
\15,000,000
$176,471
€125,000
2．Audio and Visual Equipment Rental
\17,000,000
$200,000
€141,667
3．Personnel
\5,000,000
$58,824
€41,667
4．Travel Expenses & Invitee Expenses
\6,000,000
$70,588
€50,000
5．Young Investigators' Award
\1,000,000
$11,765
€8,333
\22,000,000
$258,824
€183,333
\2,000,000
$23,529
€16,667
\68,000,000
$800,000
€566,667
\4,500,000
$52,941
€37,500
\95,000,000
$1,117,647
€791,667
2．Printing
Sub total:
Ⅱ．On-site Management
6．Social Functions
7．Miscellaneous
Sub total:
Ⅲ．Commercial Exhibition Management
Total:
19
Promotion Committee
Chairman：
Yosikazu Nakamura
Jichi Medical University
Shuji Hashimoto
Fujita Health University
Shizukiyo Ishikawa
Jichi Medical University
Kunio Kitamura
Japan Family Planning Association, Inc
Youichi Kurozawa
Tottori University Faculty of Medicine
Katsuyuki Miura
Shiga University of Medical Science
Yoshihiko Miura
Saitama Prefectural University
Chisato Nagata
Gifu University Graduate School of
Medicine
Toshiyuki Ojima
Hamamatsu University School of Medicine
Kotaro Ozasa
Radiation Effects Research Foundation
Tomotaka Sobue
National Cancer Center
Akiko Tamakoshi
Aichi Medical University School of
Medicine
Ichiro Tsuji
Tohoku University Graduate School of
Medicine
Ritei Uehara
Jichi Medical University
Zentaro Yamagata
University of Yamanashi Faculty of
Medicine
Seiji Yasumura
Fukushima Medical University School of
Medicine
20