Arkansas City Commission Meeting Minutes

Arkansas City Commission Meeting Minutes
The Arkansas City Board of City Commissioners met in regular session on Tuesday May 6, 2014, at 5: 30 p. m. in
the Commission Chambers at City Hall. Those present at roll call were Commissioners Dan Jurkovich, Jean Snell,
Charles
Tweedy
III,
Jay
Warren,
and
Mayor Chad
Also present at roll call were City Manager Nick
Giles.
Director Eric Broce, Police Chief Dan Ward,
Kathy
GIS/ Planner Josh White, Management Assistant Deron Gamble, and City Clerk Lesley Shook.
Hernandez,
Public
Cornwell,
Director
Finance
Works
Pastor Fry offered the opening prayer.
Mayor Giles led the pledge of allegiance.
Agenda Additions/ Deletions and Approval
Commissioner
Tweedy
III
moved
to
approve
the agenda.
Commissioner Jurkovich seconded the motion. Voice
vote was unanimous in favor of the motion. Mayor Giles declared the agenda approved.
Recognition of Visitors
Recognize Allison Anderson
as
the 2014
Outstanding
Student Award Recipient.
Allison was present to receive
the award.
Carl Davis ,
regarding
1 Whipporwill Court,
rumors
he'
s
heard in
and
reference
representing the Ark
to the
college
taking
City
Tumbleweeds,
control over
the ag-
addressed the commission
building .
Mayor Giles stated
it has been discussed but the commission is not moving forward at this time.
City Attorney Niles arrived at the meeting.
Dr. Mangen addressed the commission regarding chiropractic medical service/ lab orders not being accepted at
the hospital.
Commissioner Snell, who is the representative on the hospital board will discuss this at the next
hospital board meeting.
Bob Matthews, 900 N. D, addressed the commission regarding the college taking control over the ag- building.
Mayor Giles again
He stated the south half of the building was not built by city funds but rather private funds.
stated it has been discussed but the commission is not moving forward at this time.
Awards and Proclamations
2013 AAA Traffic Safety Gold Award presented to the Arkansas City Police
to receive the award on behalf of the Arkansas City Police Department.
Department.
Lt. Arnett was present
Proclamation declaring May 4- 10, 2014 as National Travel and Tourism Week in Arkansas City, Kansas.
Chamber Director Sydney Bland, and CVB Member and Marketing Representative with Best Western Plus
Tamara Humbolt were present to receive the proclamation.
Proclamation declaring May 11- 17, 2014 as National Law Enforcement Week, and May 15, 2014 as Peace
Officers Memorial Day in Arkansas City, Kansas. Chief Ward was present to receive the proclamation.
Proclamation declaring May 5- 9, 2014 as National Music Week in Arkansas City, Kansas. Sue Gregg and Sherry
Baxter were present to receive the proclamation.
May
6, 2014
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Arkansas City Commission Meeting Minutes
Consent Agenda
Motion by Commissioner Tweedy III and seconded by Commissioner Warren that the consent agenda be
approved, and to include the following items:
Approval of April 15, 2014 regular meeting minutes and April 22, 2014 special meeting minutes as
1.
written.
2.
Mayors Appointments:
Jolynn Foster—
Board of Zoning Appeals
Gordon
Fry— Planning Commission
Ray Berry— Northwest Community Center Board
Authorize Mayor to sign the annual Statement of Assurance from the Kansas Department of Wildlife
3.
and Parks on continuing use of Recreational Facilities funded by Land and Water Conservation Grant
funds.
Voice vote was unanimous in favor of the motion. Mayor Giles declared the consent agenda approved.
Old Business
Master Project Agreement
HD Supply Waterworks/
Sensus FlexNet Metering System
Resolution No. 2014- 05- 2900
City Clerk Shook presented for consideration a Resolution authorizing the City of Arkansas City to enter into a
Master Project Agreement
HD
with
Supply
Waterworks for
an
amount
not
to
exceed $
1, 600, 000 to be spent
over the next 3 years ( 3 project phases) to procure, install and implement the Sensus FlexNet Metering System.
Public Works Director Broce noted Shane Hughes from HD Supply Waterworks was in attendance for any
the commission had.
questions
He noted per commission direction staff went back to Sensus and HD Supply
Waterworks to ask for a flexible contract to allow meter replacements to occur over the next three years with
the ability to
with
HD
opt out
Supply
replace all of
for
other
financial
Waterworks for
obligations.
a contract not
Staff is requesting commission authorization to negotiate
to exceed $ 1, 600, 000 to be spend over the next three years to
the city' s aging water meters and install the infrastructure for the AMI system.
City Attorney Niles
stated she reviewed the contract and noted a few areas require supplementation. She noted the changes were
minor, but overall a fair contract. Brandon Every, 19 Pin Oak, addressed the commission. Following discussion,
Commissioner Jurkovich moved to authorize the City of Arkansas City to enter into a Master Project Agreement
with
HD
Supply
Waterworks for
an
amount
not
to exceed $ 1, 600, 000 to be spent over the next 3 years to
procure, install and implement the Sensus FlexNet Metering System pending final approval by City Attorney
Niles.
Commissioner
Tweedy
III
seconded
the
motion.
Voice Vote was unanimous in favor of the motion.
Mayor Giles declared the resolution adopted and given Resolution No. 2014- 05- 2900.
New Business
Jet AirWerks/ DeSoto Capital Management
Ad Valorem Taxation Exemption
Ordinance No. 2014- 05- 4357
City Clerk Shook presented for consideration first reading of an Ordinance exempting property owned by Jet
AirWerks, LLC and DeSoto Capital Management LLC from Ad Valorem Taxation for Economic Development
Purposes
May 6,
and
2014
repealing Ordinance No. 2013- 05- 4331.
City Manager Hernandez noted this Ordinance has been
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Arkansas City Commission Meeting Minutes
amended multiple times to clarify language required by the Court of Tax Appeals to meet the original intent of
the legislation.
City Attorney Niles noted Jet AirWerks has worked closely with COTA on this legislation to
ensure its approval. Following discussion, Commissioner Tweedy III moved to approve the ordinance exempting
property owned by Jet AirWerks, LLC and DeSoto Capital Management LLC from Ad Valorem Taxation for
Economic Development Purposes and repealing Ordinance No. 2013- 05- 4331. Commissioner Warren seconded
the
Roll
motion.
call vote
resulted
in five
ayes and
no nays.
Mayor Giles declared the ordinance adopted and
given Ordinance No. 2014- 05- 4357.
Interlocal Agreement
Consolidated Records Management System
Ordinance No. 2014- 05- 4358
City Clerk Shook presented for consideration first reading of an Ordinance authorizing the City of Arkansas City,
Kansas, in conjunction with Cowley County, Kansas and the City of Winfield, Kansas to enter into an Interlocal
Agreement for the Information Technology support related to the Consolidated Records Management System.
Chief Ward noted with approval of this agreement, the county has agreed to pay the initial software purchase
will save the city approximately $ 57, 000.
The cost to the city will occur in the second year of this
agreement in the amount of $ 9, 227 for maintenance and approximately $ 3, 800 for infrastructure funding. City
Manager Hernandez noted this agreement has already been approved by the City of Winfield, and Cowley
which
County.
Commissioner Snell moved to approve the Ordinance authorizing the City of
discussion,
Following
Arkansas City, Kansas, in conjunction with Cowley County, Kansas and the City of Winfield, Kansas to enter into
an
Interlocal
Agreement
Management System.
unbudgeted
for the
Information
Commissioner Warren
item currently
Technology
seconded
the
Consolidated
Records
City Manager Hernandez stated this is an
to be included in the 2015 budget.
and will need
the
to
related
support
motion.
Roll call vote resulted in five ayes
and no nays. Mayor Giles declared the ordinance adopted and given Ordinance No. 2014- 05- 4358.
Oil and Gas Lease
Gulf Exploration LLC
Resolution No. 2014- 05- 2901
City Clerk Shook presented for consideration a Resolution Authorizing the City of Arkansas City to execute an Oil
City Manager Hernandez noted the city was approached by Gulf
Exploration LLC approximately 5 months ago in regards to an oil and gas lease for various city properties. City
Gas Lease
and
staff
with
Gulf Exploration LLC.
identified 163 1/2
Pat Garrett
and
the city limits for
acres within
Al Salimonie
potential oil and gas
leases.
in
to
Gulf Exploration LLC
with
were
discussion, Commissioner Warren moved to approve the
execute an
Vote
Oil
resulted
and
Gas Lease
in four
ayes
with
and
Gulf Exploration LLC.
one
nay,
with
attendance
The lease is for$ 300 per acre.
answer
any
questions.
Following
Resolution Authorizing the City of Arkansas City to
Commissioner Jurkovich
Mayor Giles voting
Nay.
seconded
the
motion.
Voice
Mayor Giles declared the resolution
adopted and given Resolution No. 2014- 05- 2901.
Adopting Zoning and Subdivision Regulation
And Zoning Maps
City Clerk Shook presented for consideration first reading of an Ordinance Adopting Zoning and Subdivision
Regulations and Zoning Maps for the City of Arkansas City, Kansas; Repealing existing laws of the City and
Incorporating
May
6, 2014
such
Regulations
and
Map by
Reference.
GIS/ Planner White stated in 2012 the city approved an
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Arkansas City Commission Meeting Minutes
Law Office to do the Comprehensive Plan
Kaup
agreement with
On March 4,
the Subdivision regulations.
and
2014 the Comprehensive Plan was approved by the commission so the next step would be to adopt the Zoning
Subdivision Regulations.
The last major re- write for Zoning was in 1964 and in 1990 for the Subdivision
and
regulations. The planning Commission held a public hearing on April 14, 2014 to discuss the final revision for
proposal
GIS/ Planner White discussed briefly each article in the Subdivision Regulations.
noted there is no zoning outside the city limits.
Following discussion,
to the commission.
Dr. Scott Rogers,
Planning
Commissioner Warren
Commission,
moved
to table
until
the next meeting.
Mayor Giles
seconded
the
motion.
Mayor Giles
declared the motion passed.
Contract ASM Engineering Consultants
Skyline & 61St Road Improvements
Resolution No. 2014- 05- 2902
City Clerk Shook presented for consideration a Resolution authorizing the City of Arkansas City to enter into a
contract agreement with ASM Engineering Consultants to provide engineering design, bidding and construction
phase
services
exceed $
for the Skyline Road
61st Road Improvements - Goff Industrial Park in the amount not to
and
Public Works Director Broce
269, 960. 00.
stated
the city
received
4 bids from
qualified
firms.
After
review of the bids, city staff determined the proposal, scope, and project approach that best meets the city' s
needs was
from ASM Engineering Consultants
out
Andover Kansas.
of
Ryan McCune from ASM gave a brief
Mr. McCune noted they will be
Oakes for survey and inspection. Following discussion, Commissioner Warren moved to
authorizing the City of Arkansas City to enter into a contract agreement with ASM Engineering Consultants to
provide engineering design,
bidding and construction phase services for the Skyline Road and 61st Road
history
background
partnering
with
of
his company
and was available
to answer any
questions.
Smith &
Improvements -
Goff Industrial Park in the
amount
not to
269, 960. 00 with City Attorney Approval.
exceed $
Commissioner Tweedy III seconded the motion. Voice Vote was unanimous in favor of the motion. Mayor Giles
declared the resolution adopted and given Resolution No. 2014- 05- 2902.
Layne Christensen Company Agreement
Well 7 and Well 9 Rehabilitation
Resolution No. 2104- 05- 2903
City Clerk Shook presented for consideration a Resolution authorizing the City of Arkansas City to authorize
Layne Christensen
Company
to rehabilitate Well 7
and
Well 9 in the
amount not
to exceed $ 49, 143. 08.
Public
Work Director Broce noted that Well' s number 7 and 9 are not currently operational and are good candidates
for
Following discussion, Commissioner Snell moved to approve the Resolution authorizing the
rehabilitation.
City of Arkansas City to authorize Layne Christensen Company to rehabilitate Well 7 and Well 9 in the amount
not
to exceed $ 49, 143. 08.
Mayor Giles
seconded
the
motion.
Voice Vote was unanimous in favor of the
motion. Mayor Giles declared the resolution adopted and given Resolution No. 2014- 05- 2903.
Amending Compensation Plan
Ordinance No. 2014- 05- 4359
City Clerk Shook presented for consideration first reading of an Ordinance amending Ordinance No. 2013- 12City' s Compensation Plan. City Manager Hernandez noted this is a housekeeping item for
reducing the pay range for the Assistant Public Works Director from a range 38 to a Range 32 which brings it
4350 regarding the
more
in line
with
the
organization structure.
Following discussion, Commissioner Tweedy III moved to approve
the ordinance amending Ordinance No. 2013- 12- 4350 regarding the
May
6, 2014
City' s
Compensation Plan.
Commissioner
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Arkansas City Commission Meeting Minutes
Jurkovich
seconded
the
motion.
Roll
call
vote
resulted
in five
ayes and
no
nays.
Mayor Giles declared the
ordinance adopted and given Ordinance No. 2014- 05- 4359.
Oil and Gas Lease
Thunder Resources, Inc.
c/ o Range Resources- Midcontinent LLC
Resolution No. 2014- 05- 2904
City Clerk Shook presented for consideration a resolution Authorizing the City of Arkansas City to execute Oil and
Gas Leases with Thunder Resources, Inc. c/ o Range Resources- Midcontinent LLC for property owned by Strother
Field Commission.
The location for this oil and gas lease is property east of Strother Field. Following discussion,
Commissioner Warren moved to approve the resolution Authorizing the City of Arkansas City to execute Oil and
Gas Leases with Thunder Resources, Inc. c/ o Range Resources- Midcontinent LLC for property owned by Strother
Field Commission.
Commissioner
Tweedy
III
seconded
the motion.
Voice Vote was unanimous in favor of the
motion. Mayor Giles declared the resolution adopted and given Resolution No. 2014- 05- 2904.
City Manager Updates
Budget and Finance upcoming worksession date needs to be changed. Three date will be sent out for possible
meeting days.
Adjournment
Commissioner Warren
to adjourn.
Commissioner Tweedy III seconded the motion. Voice vote was
unanimous in favor of the motion. Mayor Giles declared the meeting adjourned.
moved
THE ARKANSAS CITY
BOARD t
v;
A
SEAL
' N
:
CITY COMMISSIONERS
C • d G. es, Mayor
.
A.
Lesl-
May
Shookl i Clerk
6, 2014
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