FIA WEC 2015 - FIA World Endurance Championship

BILD
Silverstone, Great Britain
ELMS April 11, 2015
FIA WEC April 12, 2015
Travel & Events Service
Travel * Accommodation * Transportation
Official Travel Partner of ELMS/FIA WEC 2015
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FIA WEC 2/2015
Index
1. M&C Travel Events
- your professional partner in motorsports…………..page 3, 4
2. Hotels
Snooze Box ..................................................................... page 5
Saracen‘s Head Hotel .................................................. page 5
Hotel Whittlebury Hall ................................................... page 6
Villiers Hotel ..................................................................... page 7
Northampton Marriott Hotel ........................................ page 7
Holiday Inn Northampton ............................................ page 8
Hotel Ramada Encore.................................................. page 8
Novotel Milton Keynes .................................................. page 9
Holiday Inn Expree Banbury ........................................ page 10
Hellidon Lakes Golf & Spa Hotel ................................. page 10
Reservation Conditions Hotels .................................... page 11
3. Rental Cars ...........................................................page 12
Reservations Conditions Rental Cars & Flights .........page 13
4. Travel Services .............................................................. page 14
5. Event Services ............................................................... page 14
6. General Travel Conditions ..................................page 16
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FIA WEC 2/2015
we are...
M&C Travel Events is the specialist when it comes to travel and events in motorsport. We are the reliable choice and a professional experienced travel and
event agency with worldwide business partners in the field motorsport travel,
events and staff logistics.
TEAM
FIA WORLD ENDURANCE CHAMPIONSHIP
Manuela Schiffner
Claudia Lüdi
Bernd Metzger
Ina Neurohr
Managing Director
Managing Director
Travel & Event Service
Travel & Event Service
tel.: +49 711 34 29 10 51
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 52
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 65
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 69
fax.:+49 711 34 29 10 99
[email protected]
[email protected]
[email protected]
[email protected]
TEAM
EUROPEAN LE MANS SERIES
Melanie Strauch
Andrea Perwög
Jens Eidel
Travel & Event Service
Travel Service
Event & Marketing
tel.: +49 711 34 29 10 61
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 62
fax.:+49 711 34 29 10 99
tel.: +49 711 34 29 10 71
fax.:+49 711 34 29 10 99
[email protected]
[email protected]
[email protected]
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FIA WEC 2/2015
we do…
Travel Services
We take you as a racing team, car manufacturer, sponsor and your travel
groups, TV- teams and journalists to every motorsport event around the world. In
close cooperation with e.g. hotels and airlines, we offer an effective and specialized travel service including on-site support, rental cars, shuttle- and transfer
services, etc.
Event Services
Full Service starting from the creation process, including graphics, architectural
aspects, as well as hospitality buildings, team and sponsors events, live events,
incentives, guest management, team- and VIP- catering , POS – promotions and
exclusive driving events.
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FIA WEC 2/2015
Snoozebox, the portable Hotel,
at Silverstone Circuit
Located inside the Silverstone circuit and with an onsite restaurant. Built on a deluxe container system,
offering bedrooms with ensuite bathrooms (one double bed and a single bunk), flat screen tv, aircondition, safe and free wifi. Parking free of charge.
Distance to racetrack:
Breakfast:
Minimum stay:
at the circuit
included
2 nights
Single per night:
Double per night:
GBP 109,00
GBP 109,00
Internet access:
Wifi free of charge
Hotel Saracen‘s Head ***, Towcester
Newly refurbished Hotel in February 2013. All rooms
with TV, tea/coffeemaker, telephone and free wifi.
The hotel offers a restaurant and a bar. Parking is free
of charge.
Distance to racetrack:
Breakfast:
Minimum stay:
9 km
included
3 nights
Single per night:
Double per night:
Twin per night:
GBP 184,00
GBP 208,00
GBP 208,00
Internet access:
Wifi free of charge
1 bottle of water
in the room at arrival
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FIA WEC 2/2015
Hotel Whittlebury Hall ****,
Towcester
The hotel offers three different restaurants, a bar and a café. The rooms are equipped
with sat-tv, trouser press, hair-dryer, bathrobes and tea/
coffee
maker. Parking is free of charge.
Distance to circuit:
6 km
10.04.—12.04.2015
Breakfast and Dinner
Minimum stay:
included
2 nights
Single per night:
Double per night:
Twin per night:
GBP 201,00
GBP 268,00
GBP 268,00
Suite Single per night:
Suite Double per night:
GBP 345,00
GBP 411,00
Pre– and post nights
Breakfast
included
Single per night:
Double per night:
Twin per night:
GBP 146,00
GBP 179,00
GBP 179,00
Suite Single per night:
Suite Double per night:
GBP 290,00
GBP 323,00
Internet access:
Wifi free of charge
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FIA WEC 2/2015
Villiers Hotel ****, Buckingham
The hotel has individually designed en suite rooms
with free Wifi, sky TV, 24 hour roomservice and a restaurant. Parking is free of charge.
Distance to racetrack:
Breakfast:
Minimum stay:
15 km
included
2 nights
Standard Single per night:
Standard Double per night:
Standard Twin per night:
GBP 137,00
GBP 180,00
GBP 180,00
Internet access:
Wifi free of charge
Northampton Marriott Hotel ****
The Northampton Marriott is set in an ideal location,
near the M1 (J15) and A45, making the hotel one of the
finest in Northampton. With many popular attractions
and leisure activities here and nearby, you will find something for everyone.
Distance to racetrack:
Breakfast:
Minimum stay:
22 km
included
2 nights
Single per night:
Double per night:
Twin per night:
GBP 91,00
GBP 101,00
GBP 101,00
Internet access:
Wifi free of charge
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FIA WEC 2/2015
Holiday Inn Northampton ***
A pretty red-brick building set in leafy manicured gardens, the 3-storey Holiday Inn Northampton is just 2.5
miles from Northampton town centre and 5 miles from
the M1. You'll be spoiled for choice with a mouthwatering array of Indian curries and modern European dishes in our chic Brasserie. Sleep in comfort in
your spacious guest room. Parking is free of charge.
Distance to racetrack:
Breakfast:
Minimum stay:
22 km
included
1 night
Single per night (We-Th):
Double per night (We-Th):
Twin per night (We-Th):
GBP 136,00
GBP 148,00
GBP 148,00
Single per night (Th-Mo):
Double per night (Th-Mo):
Twin per night (Th-Mo):
GBP 112,00
GBP 124,00
GBP 124,00
Internet access:
Wifi free of charge
Hotel Ramada Encore ***,
Milton Keynes
Located in the center of Milton Keynes
with a restaurant and bar. Modern and
fully air-conditionned bedrooms with a working area,
satellite TV and tea/coffee maker. Free parking is
available on the road, private car park for GBP 10,00
per night.
Distance to circuit:
Breakfast:
Minimum stay:
27 km
included
1 night
Single per night:
Double per night:
Twin per night:
GBP 125,00
GBP 136,00
GBP 136,00
Internet access:
Wifi free of charge
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FIA WEC 2/2015
Novotel Milton Keynes ***, Milton Keynes
The hotel is located only a few minutes drive from
the center of Milton Keynes and offers an international restaurant and a bar. The rooms provide a work
area, flat screen TV, hairdryer, telephone, safe and
tea/coffee maker. Parking is free of charge.
All rooms could be used as Twin rooms as they are
fitted with a double queen-size bed and a bed sofa.
Distance to circuit:
Breakfast:
Minimum stay:
28 km
Included
2 nights
Single per night (We-Th):
Double per night (We-Th):
Twin per night (We-Th):
GBP 132,00
GBP 144,00
GBP 144,00
Single per night (Th-Fr):
Double per night (Th-Fr):
Twin per night (Th-Fr):
GBP 80,00
GBP 91,00
GBP 91,00
Single per night (Th-Fr):
Double per night (Th-Fr):
Twin per night (Th-Fr):
GBP 71,00
GBP 81,00
GBP 81,00
Internet access:
Wifi free of charge
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FIA WEC 2/2015
Holiday Inn Express ***, Banbury
The Hotel is located at the edge of Banbury with
easy access to main street M40 and A422. All guest
rooms with satellite TV, hair dryer and tea/coffee
maker. The bar offers a 24 hours service. Simple
meals for lunch and dinner are served in the dining
area of the hotel. Parking is free of charge.
Distance to racetrack:
Breakfast:
Minimum stay:
24 km
included
2 nights
Single room per night:
Double room per night:
Twin room per night:
GBP 114,00
GBP 114,00
GBP 114,00
Internet access:
Wifi free of charge
1 bottle of wine and
water in the room at
arrival
Hellidon Lakes Golf & Spa Hotel ***, Daventry
Nestled in 220 acres of beautiful rolling Northamptonshire countryside lies Hellidon Lakes Golf & Spa
Hotel. Just 14 miles off the M40 and 20 minutes from
the M1 the hotel is also just 15 miles from Silverstone.
Parking is free of charge.
Distance to circuit:
Breakfast:
Minimum stay:
24 km
included
2 nights
Single per night:
Double per night:
GBP 81,00
GBP 92,00
Internet access:
Wifi free of charge
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FIA WEC 2/2015
Reservation Conditions Hotels:
Prices:
All prices are quoted in GBP per night incl. local VAT, city tax and breakfast.
It will be invoiced at the actual GBP/Euro rate on the date of invoice. In
case of extreme GBP fluctuations more than 5 % to the rate used, we
reserve the right to adjust the balance.
Reservation:
In writing with number and type of room, arrival and departure dates.
No options are granted. Rooms are sold on first come, first serve basis.
Payment:
50 % payable on reservation.
50% payable until March 14, 2015
Balance on receipt of final breakdown.
Payment can be made by either wire transfer or credit card. We accept
Visa, Mastercard or American Express. The service fee for American Express
is 2,1 %, Visa and Mastercard 1,5 %. Please make sure to cover your own
bank charges otherwise these will be charged to you by M&C Travel Events
Special policy for Nothampton Marriott Hotel, Villiers Hotel, Snooze Box
Payment:
50% payable on reservation
50% payable 40 days prior to arrival
Special policy for Ramada Encore Hotel
Payment:
50% payable on reservation
50% payable 70 days prior to arrival
Cancellation:
up to 100 days prior to arrival
99 to 65 days prior to arrival
64 to 35 days prior to arrival
34 to 00 days prior to arrival
EUR 50,50%
75%
100%
Special policy for Whittlebury Hall Hotel
Cancellation:
23-12 weeks prior arrival 40 % from reservation
11-06 weeks prior arrival 85 % from reservation
06– 0 weeks prior arrival 100% from reservation
Rooming-list:
with names per room due by March 18, 2015
Disclaimer:
All indicated information about hotels and their services are as per the latest
updated version given by the hotels. Any changes we will not be informed about
are beyond our control.
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FIA WEC 2/2015
CAR RENTAL ALAMO
Rates per day in EUR:
Car type (or similar)
EDV Code
3 - 4 days
(MS)
3 - 4 days
(PS)
Chevrolet Matiz AC
GBP02A
41,00
33,00
Opel Corsa AC
GBP02B
42,00
34,00
Opel Astra
GBP02C
51,00
37,00
Citroen Picasso AC
Ford Focus AUT AC
GBP02D
GBP02CD
75,00
85,00
57,00
69,00
Opel Insignia AUT AC
Mercedes C-Klasse AUT AC
GBP02DA
GBP02FA
134,00
176,00
91,00
106,00
Peugeot 308 AC
GBP02CE
111,00
77,00
VW Passat AC
Opel Insignia AC
Mercedes C-Klasse AUT AC
Opel Zafira 5ST AC
Kia Sedona 7ST AC
GBP02DE
GBP02EE
GBP02FE
GBP02S
GBP02SA
150,00
165,00
215,00
175,00
197,00
91,00
101,00
126,00
1263,00
150,00
MS Main Season: April 02 - April 05, 2015
PS Pre Season: April 06 - April 30, 2015
The prices are based on daily rates and can therefore vary from the above mentioned rates at time of reservation. Please contact us for your quote! Quotes for less than 3 days on request.
Rate include:
Unlimited km, CDW, liability insurance,
theft protection (0,00 EUR retention), VAT,
all taxes and airport fees
Minimum age:
21 years: Cat. A-C, CD
23 years: Cat. D, CA, S, DE, CE, DA, E
25 years: other categories
Young Driver:
21 - 24 years GBP 27,08 per day
Additional Driver:
GBP 8,33/day
GPS:
on request, GBP 11,66/day
Driving Licence:
Older than 12 months
Deposit:
Each driver needs a credit card in his name for guarantee purposes
upon pick-up at rental station.
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FIA WEC 2/2015
Reservation Conditions Rental Cars
Reservation:
For reservation please send the name of the driver, date of birth
and the exact flight details of arrival and departure.
Payment:
100 % due 3 weeks prior to arrival.
Payment can be made by either wire transfer or credit card.
We accept Visa, Mastercard or American Express.
Service fee for American Express is 2,1 %, Visa and Mastercard 1,5 %.
Please make sure to cover your own bank charges
otherwise these will be charged to you by M&C Travel Events.
Cancellation:
Cancellation from 1 day prior to pick-up: EUR 45,00
Cancellation after departure is not available.
100 % cancellation fee from date of pick-up.
Shuttles & Transfers:
No problem if you or your group want to have a shuttle service or transfers.
Please contact us for your individual offer.
Flights
If you are planning your trip to Silverstone by plane, please note that we
have special conditions for groups from 10 persons. Group arrangements
can be made from all worlwide and European airports. Please let us know
your requirements and we will be happy to submit you our proposals.
Individual flights can also be booked at the daily applicable rate.
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FIA WEC 2/2015
TRAVEL SERVICES
We bring you as a racing team, car manufacturer, sponsor and your travel
groups, TV- teams and journalists to every motorsport event around the world.
In close cooperation with castles, hotels and airlines, we offer an effective
and specialized travel service including on-site support, rental cars,
shuttle- and transfer services, etc.
team logistics
Our specialized staff at M&C Travel Events
have many years of experience in the field of
team logistics from A – Z. Flights, accomodation,
rental cars and team catering.
A good teamwork, essential in motorsport,
essential for us
in direct airline cooperation
Goal and service oriented we work for our
business travellers quickly, effectively,
economically and individually. As a licensed IATA
member we have access to the best flight
connections around the world.
shuttles and rental cars
Choose out of several rental cars to drive on your
own or just book our shuttle and transfer services .
Do you need a private driver? No problem for us.
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FIA WEC 2/2015
EVENT SERVICES
Event Service starting from the creation process, including graphics,
architectural aspects, as well as hospitality buildings, team and sponsors
events, live events, incentives, guestmanagement, team- and VIP- catering ,
POS – promotions and individual driving events.
driving events
fantastic roads // hot spots
individual roadbook // classic cars
sports cars // tesla roadsters
excellent food // all over europe
luxurious accommodations
money can`t buy elements
event design
creation // graphics
architecture // hospitality
catering // team events
sponsors events // live events
meetings // guest management
POS-promotions
location scouting
unknown hide aways // luxurious castles
private islands // hotels // yachts
racetracks for private and corporate events
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FIA WEC 2/2015
General Travel Conditions
1. Conclusion of Travel Contract
By signing the booking form, the customer firmly offers the agency the conclusion of a travel contract. The booking must be made in writing or by fax. The person who makes the booking accomplishes it also for all those participants which are stated in the booking form, for
whose contractual obligation the person who makes the booking shall equally be liable as for his own obligations.
Formation of the contract shall be accomplished by the acceptance of the agency. The acceptance requires no special form. At the time of
the conclusion of the contract or immediately thereafter, the agency will provide the customer a confirmation of the booking.
Should the contents of the booking confirmation deviate from the contents of the booking form, a new offer of the agency will be present, to
which he is bound for a time period of 10 days. The contract comes into effect on the basis of this new offer, if the traveller declares the
agency his acceptance within this binding period.
2. Payment and Delivery of Travel Documents
The person who makes the booking is in any case liable to pay, unless, on placing the order, otherwise agreed in writing between the
person who makes the booking and the agency and accepted by both parties. Upon conclusion of the contract, a deposit payment as per
terms and conditions of the quote is to be effected. Same applies for the rest payment. Travel documents will be delivered after receipt of
payment.
3. Cancellation
The customer is entitled to cancel the contract at any time before departure.
Decisive is the date of receipt of the written or faxed cancellation by the agency. In the event of cancellation, the agency shall be entitled to
claim an appropriated compensation according to § 651 i BGB. :
Cancellation policy for hotel reservation, if not stated otherwise in the quote:
Up to 35 days prior to arrival
34 to 16 days prior to arrival
15 to 00 days prior to arrival
€ 30,1 night
100 %
4. Regular Flight Performances
These flight performances are organised and carried out at the sole responsability of the airlines and they are only mediated by us.
5. Limitation of Liability
As far as any damage was caused by the agency neither deliberately nor grossly negligent, of the agency is solely responsible due to the
fault of a performer, the liability for damages not being physical injuries, is limited to the threefold amount of the travel price. Claims of
delictic liability shall remain untouched.
6. Change of Performance and Price
The agency reserves the right, to change stated and on booking confirmed prices in case of an increase in the carriage costs, or the costs
for particular performances such as port and airport charges, or a change in the exchange rates applicable for the relevant journey, in such
an extent, as their increase per person or per seat will affect the travel price, as far as between the conclusion of the contract and the
agreed departure date more than 4 months are lying.
The customer shall be informed of price increases immediately after notification In the event of price increases,
the customer shall generally have the right to withdraw from the contract, all payments remitted to the agency will be repaid.
7. Change of reservation on or after arrival date
Should you wish to make any change in your original reservation or even you need to cancel it, please contact our office immediately. Only
if we are informed we will try to get refunds for non-used rooms, car rental etc, but it is beyond our control or decisions. Should the hotel,
car rental company or airlines stuck to the published and valid payment and cancellation policy, we are not in the position to make any
refund.
8. Obligations of Participations
Each traveller shall be obliged to collaborate in the elimination of possibly occurring defaults in performance.
The traveller, in his own interest shall immediately report any complaints, as that immediate corrective action can be taken.
9. Visa, Medical regulations
Each traveller is obliged to arrange his necessary travel documents. Failure of this is beyond the responsibility of M&C Travel Events
GmbH if not due to incorrect information from M&C Travel Events GmbH. M&C Travel Events GmbH is obliged to inform the customer
about all visa and medical regulations in reference to the arranged reservations.
10. Exclusion of claims and statutory period of limitation
Any occuring default is to be reported in writing within 4 weeks after departure date. All claims come under the statute of 6 months from
date of departure until the date any claims are refused in writing by M&C Travel Events GmbH.
11. Jurisdiction
In all cases, the place of jurisdiction is Esslingen.
Edition 2012
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FIA WEC 2/2015