AGENDA - City of Highwood

Transcription

CITY OF HIGHWOOD
COMMITTEE OF THE WHOLE MEETING
CITY COUNCIL CHAMBERS
Tuesday, February 2, 2016 at 6:00 P.M.
AGENDA
Call to Order
1. Roll Call
2. Public Hearing - None
3. Review of Minutes to be Approved
3.1.
Regular City Council: April 8, 2015
3.2.
Regular City Council: May 5, 2015
3.3.
Regular City Council: June 2, 2015
3.4.
Regular City Council: June 16, 2015
3.5.
Regular City Council: January 19, 2016
3.6.
Committee of the Whole: January 19, 2016
4. Appointments (Mayor Pecaro)
5. Review of Bill Warrant List
5.1.
02/02/2016 AP Warrant List
6. Unfinished Business
7. New Business
7.1.
Consideration of an Ordinance Granting a Variation from the City of Highwood
Appearance Code (310 Green Bay Road – Disotto)
7.2.
Consideration of a Motion Approving a Purchasing Policy for the City of Highwood
7.3.
Consideration of an Ordinance on Salary and Compensation for the City of Highwood
for the FYE 2016 Budget Year
7.4.
Consideration of a Motion Authorizing the Expenditure of an Amount Not to Exceed
$19,500 for the Purchase of Cameras for Police Vehicles from Martel Electronics, Inc.
7.5.
Consideration of an Ordinance Authorizing the City of Highwood, Lake County, Illinois to
Borrow Funds from the Public Water Supply Loan Program
7.6.
A Discussion on the One-Way Restrictions on Clay Avenue and Lakeview Avenue
7.7.
A Discussion on Revising the Existing Highwood Liquor Code
7.8.
A Discussion on the FY 2017 Draft Budget
8. Executive Session (If Necessary)
9. Adjournment
02 02 2016 CW Agenda Packet Page 1 of 106
CITY OF HIGHWOOD
REGULAR MEETING OF THE CITY COUNCIL
Corrected Minutes
Wednesday, April 8, 2015 at 7:30 P.M.
Call to Order by Mayor Pecaro at 8:15 P.M.
1. Roll Call
Present: Mayor Pecaro, Aldermen: Grice, Falberg, Feddermann, Fiore, Linari, Peterson, Slavin
Absent; Alderman Levi
Also Present: City Manager Coren, City Attorney Ferolo, Assistant to City Manager Marquez,
Administrative Assistant Keane, Deputy City Clerk Baruffi
2. Pledge of Allegiance
3.1.
3.2.
Moved by Alderman Fiore, seconded by Alderman Falberg to approve the City
Council: March 17, 2015 as presented. All present voting aye, by voice vote, motion
carried.
Moved by Alderman Falberg, seconded by Alderman Fiore to approve the Committee
of the Whole: March 17, 2015 as presented. All present voting aye, by voice vote,
motion carried.
The Plan Commission and the Zoning Board of Appeals have joint meetings scheduled for April 15th
and April 29th, 2015. Beginning May 1, 2015 there will be a combined new commission.
5. Approval of Warrant List:
5.1.
Moved by Alderman Fiore, seconded by Alderman Linari to approve the 04/8/2015 AP
Warrant List as presented. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Peterson, Slavin, Fiore, Feddermann, Linari, Falberg
No: ----Absent: Alderman Levi
6. Public Input – Items Not On Agenda
7. Mayor’s Report
The 911 Referenda passed with a vote of just shy of 70%. The Mayor thanked the staff for their efforts.
8. Committee Reports
Long Term Planning Committee: Alderman Falberg reported on the proposed angle parking changes
for Lakeview Avenue. Lakeview would be a one-way northbound street and Clay would be a one-
CITY OF HIGHWOOD REGULAR CITY COUNCIL MEETING
April 8, 2015
Page 2 of 4
way west bound street. There is also a proposal to change the parking restrictions end of two hour limit
to 7:00 P.M. two hour limit, thus eliminating employees from parking on the street for a length of time
and thus allowing for patrons to park on the streets rather than the employees. Enforcement has been
reviewed.
9. Treasurer’s Report
10. Clerk’s Report
Action Items
12.
New Business
Omnibus:
Moved by Alderman Falberg, seconded by Alderman Fiore to take an omnibus vote for 12.1., 12.3.,
12.4., 12.5., 12.7., 12.8., 12.9., and 12.11, All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Falberg, Feddermann, Fiore, Linari, Peterson, Slavin
No: --Absent: Alderman Levi
Moved by Alderman Falberg, seconded by Alderman Linari to authorize the passing the following
resolutions through an omnibus vote. The resolutions are: 12.1., 12.3., 12.4., 12.5., 12.7., 12.8., 12.9., and
12.11. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Linari, Peterson, Slavin, Fiore, Feddermann, Falberg
No: ----Absent: Alderman Levi
12.1.
15-R-19 A Resolution Authorizing a Renewal of Blue Cross / Blue Shield Health and MetLife
Life Insurance Coverage
12.2.
15-O-17 Moved by Alderman Falberg, seconded by Alderman Linari to waive the first
reading and approve An Ordinance Amending Section 3-6A-2 of the Highwood City
Code to Provide for an Increase in the Electric Utility Tax. All present voting aye, motion
passed.
Vote:
Yes: Aldermen: Falberg, Grice, Linari, Fiore, Peterson, Slavin, Feddermann
No: ---Absent: Alderman Levi
12.3.
15-R-20 A Resolution Approving and Accepting an ARC Recommendation Regarding
Webster Place Townhomes (20 Webster Ave/ 25 Clay Ave – Building Review, Landscape
and Parking Lot Review)
April 8, 2015
Page 3 of 4
12.4.
Aperion Care (50 Pleasant Avenue – Landscape and Sign)
12.5.
Performance Factory Training (PFT) (525 Bank Lane – Wall Sign)
12.6.
15-O-18 Moved by Alderman Falberg, seconded by Alderman Slavin to waive the first
reading and approve An Ordinance Authorizing the Disposal of a Surplus 2000 Jeep
Cherokee Owned by the City of Highwood. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Peterson, Slavin, Linari, Fiore, Feddermann, Falberg, Grice
No: ---Absent: Alderman Levi
12.7.
15-R-26A A Resolution Waiving the Fee For Special Event Permits for the Highwood
Chamber of Commerce
12.8.
15-R-23 A Resolution Awarding the 2015 Capital Improvement Program Contract to
Glenbrook Excavating & Concrete Contractors in the Amount of $4,840,697.97 for Option
2, Contingent on Loan Approval From IEPA
12.9.
15-R-24 A Resolution Authorizing the City Manager to Spend Up To $19,995 on Regular
Landscape Mowing, Edging, Landscape Bed Weeding and Basic Trimming through
Scopelliti Landscaping.
12.10. 15-R-27A Moved by Alderman Falberg, seconded by Alderman Grice to authorize A
Resolution Directing Staff to Negotiate an Agreement with Kurtz Paramedic Services, Inc.
or Another Contractor to Provide Employees to Supplement Full-Time Firefighters and
Ensure Highwood Maintains Minimum Manning Requirements. Motion passed.
Mayor Pecaro asked if there was further discussion or comment from the fire union.
David Mohry inquired as to the status of the non-binding referendum of the public that was brought
up at a previous meeting. He also reiterated from the Committee of the Whole Meeting comment that
25-50% of their group is significant.
Battalion Chief Mohry also mentioned that Highwood Police Officer Anthony Napolitano was elected
to the positon of 41st ward alderman in the City of Chicago last night.
Firefighter/Paramedic Jonathan Weber shared that he worked for Kurtz Paramedic Services in the past
for approximately three years, stating he saw many employees come and go during his time with the
company. He further stated he enjoys working with the other employees at the City of Highwood.
Alderman Linari suggested working as a group to solve issues over the next 30 days, and spoke of
forming the committee as suggested earlier. The Mayor reiterated he would be willing to be a part of
the committee.
April 8, 2015
Page 4 of 4
Vote:
Yes: Aldermen: Falberg, Grice, Feddermann, Alderman Slavin first passed, then voted yes
No: Aldermen: Fiore, Linari, Peterson
Absent: Alderman Levi
Attorney Ferolo explained it passes with a vote of 4 to 3 as it is not a contract.
12.11. 15-R-25 A Resolution Setting Forth the Schedule of Regular Meetings for the Mayor and
City Council of the City of Highwood for Fiscal Year 2015-2016
13. Executive Session
14. Any Action Necessary Coming Out of Executive Session
15. Adjournment Moved by Alderman Fiore, seconded by Alderman Feddermann to adjourn the
meeting. All present voting aye, by voice vote, motion carried. Mayor Pecaro adjourned the
meeting at 8:33 P.M.
Respectfully Submitted,
Karin J. Baruffi
Deputy City Clerk
Reviewed and Approved by Council on: _________________
CITY OF HIGHWOOD
Corrected Minutes
Tuesday, May 5, 2015 at 7:30 P.M.
1. Roll Call
Present: Mayor Pecaro, Aldermen: Grice, Falberg, Feddermann, Peterson, Slavin
Absent: Alderman Fiore
Also Present: City Manager Coren, Assistant to City Manager Marquez, Finance Director Jelonek, City
Attorney Ferolo, Deputy City Clerk Baruffi
3. Newly Elected Officials – Oath of Office sworn in by Judge Emilio Santi
3.1.
Alderman – Christophe Lee Grice – 2 Year Term
3.2.
Alderman – Eric Falberg – 2 Year Term
3.3.
Alderman – Matt Feddermann – 2 Year Term
3.4.
Alderman – Andy Peterson – 4 Year Term
3.5.
Alderman – Michael S. Fiore – 4 Year Term
3.6.
Alderman – M. Brad Slavin – 4 Year Term
4.1.
Moved by Alderman Falberg, seconded by Alderman Feddermann to approve the City
Council: April 21, 2015 minutes as presented. All present voting aye, by voice vote,
motion carried.
4.2.
Moved by Alderman Falberg, seconded by Alderman Slavin to approve the Committee
of the Whole: April 21, 2015 minutes as presented. All present voting aye by voice vote,
motion carried.
5.1.
Appointment of Planning and Zoning Commission Members
Moved by Alderman Slavin, seconded by Alderman Peterson to approve the
Mayor’s appointment of Pete Biagi – 1 Year Term. All present voting aye, by voice
vote, motion carried.
5.1.1.
Moved by Alderman Falberg, seconded by Alderman Feddermann to approve
the Mayor’s appointment of Anthony J. Bilotti – 1 Year Term. All present voting aye, by
voice vote, motion carried.
5.1.2.
May 5, 2015
Page 2 of 5
Moved by Alderman Peterson, seconded by Alderman Falberg to approve the
Mayor’s appointment of Chris Meyer – 1 Year Term. All present voting aye, by voice
5.1.3.
Moved by Alderman Slavin, seconded by Alderman Peterson to approve the
Mayor’s appointment of Sonja Feddermann – 2 Year Term. All present voting aye, by
voice vote, except Alderman Feddermann whom abstained, motion carried.
5.1.4.
Moved by Alderman Falberg, seconded by Alderman Feddermann to approve
the Mayor’s appointment of Paul Martinez – 2 Year Term. All present voting aye, by
5.1.5.
Moved by Alderman Falberg, seconded by Alderman Peterson to approve the
Mayor’s appointment of Ferguson Mills – 2 Year Term. All present voting aye, by voice
5.1.6.
Moved by Alderman Falberg, seconded by Alderman Peterson to approve the
Mayor’s appointment of Roman Beluch – 3 Year Term. All present voting aye, by voice
5.1.7.
Moved by Alderman Falberg, seconded by Alderman Falberg, seconded by
Alderman Feddermann to approve the Mayor’s appointment of Frank Camporeale –
3 Year Term. All present voting aye, by voice mail, motion carried.
5.1.8.
Moved by Alderman Falberg, seconded by Feddermann to approve the Mayor’s
appointment of Paul Fabbri – 3 Year Term. All present voting aye, by voice mail,
motion carried.
5.1.9.
There will be a training session held by the City’s law firm of Klein, Thorpe, & Jenkins for the Commission
members.
6.1.
Moved by Alderman Falberg, seconded by Alderman Feddermann to approve the
05/05/2015 AP Warrant List for payment as presented. All present voting aye, motion
carried.
Jason Noga: FF/Paramedic, has been with the City of Highwood for 11 years and is currently the union
president. Mr. Noga stressed the importance of the safety and well-being of the citizens and personally
does not feel contracting out services is effective. He stated the City of Highwood’s ISO rating is 3
which is the same as Highland Park’s. Mr. Noga feels with contract employees the standards would be
lower. He is asking for the 7 full time employees.
Paul Consola: a Lieutenant with Frankfurt Fire District shared that the rate of turnover with the
contracted employees is tremendous. Frankfurt Fire District used the contracted employees as a
stepping stone to build up their department, and now they no longer utilize Kurtz contacted
employees.
May 5, 2015
Page 3 of 5
Pat Devaney, President, and Associated Fire Fighters of Illinois (AFFI): Discussed the lifesaving activities
performed by the Fire Department personnel on a regular basis, and the need for continual training
and experience. There are many aspects required to become a fire fighter paramedic which include,
but, not limited to, physical agility and written test for cognitive skills to provide top notch service.
Michael Byrne Sr.: Highwood Police Department: His prior employment was a detective with the
homicide division, among other positions for 28 years with the Chicago Police Department. He stated
he feels the working relationship between the Highwood Police Department and Fire Department is
one of the finest as well as the services provided by the Highwood Fire Department. Officer Burns also
mentioned that Anthony Napolitano who served for 5 years Chicago Fire Department and was a parttime officer with Highwood, is now serving Chicago as the 41st Ward Alderman.
Suzie O’Neill: Safety should be the utmost concern, not bargain shopping for personnel. She is asking
that the Council not go through with the contracted employees. She wants the Fire Department to
remain intact.
Jonathan Weber: Fire Fighter/Paramedic with Highwood Fire Department: Mr. Weber stated he worked
for Kurtz prior to employment with the City. He had planned on staying here and wanted to move
closer to this area. He felt there should not be a profit made by an alternative provider. He stated as a
Kurtz employee, he was only given a physical and background test. Mr. Weber stated to come to
Highwood, there were 35 persons for the testing day, of which only 11 were chosen for the list. There
was a physical agility test as well as a psych exam that last 3 hours. Therefore, making sure anyone who
was hired for Highwood is not only physically, but mentally ready for the job, which is dangerous. He
further stated it took 1 week to get the background check information returned. He stated Highland
Park staff have voiced issues with contracted employees and coming in to Highwood on a Mutual Aid
calls,
Laurie Goldstein: Ms. Goldstein stated she had questions regarding the issue, although the Mayor did
explain that this was a time for the public’s input and unfortunately not a time to have a dialogue with
the Council. Ms. Goldstein stated she has read things, and wanted to know if someone on the Council
had a personal relationship with Kurtz. She asked what could the town do to impact the turnover rate,
and then inquired as to what is the turnover rate. She is curious about the terms of the contract, and
wanted to know if it was a 3 year contract. She wanted to know if similar North Shore communities
were also outsourcing. She also inquired as to whether Kurtz had been sued and if so, when, why and
the results.
Jeremy Sugal: Fire Fighter, Vice President of the Frankfort union. Mr. Sugal strongly urged against a
contract, stating those employees tend not to care about your town nor apparatus and creating a
separation within the Fire Department.
Nick Simzera, Fire Fighter, Engineer and President of the Frantkfort union stated that contracting does
not work. Mr. Simzera stated the contracted employees to not take care of the way in which they use
the apparatus.
Rosa Stefani: suggested a referendum to the public regarding the issue.
Mayor’s Report
Red Oak School 3rd grade students participated in tours of City Hall this week, including the Council
Chambers, Police Department, and Fire Department Apparatus.
Oak Terrace School will be touring City Hall in the near future.
May 5, 2015
Page 4 of 5
Action Items
12. New Business
Moved by Alderman Falberg, seconded by Alderman Slavin to modify the following ordinance for
the directions of the one-way streets. All present voting aye, by voice vote, motion carried.
12.1.
15-O-22 Moved by Alderman Falberg, seconded by Alderman Feddermann to waive the
first reading approve with modifications an Ordinance Amending Section 7-4-5 ‘OneWay Streets and Alleys’ of the Highwood Code to Create One-Way Street Restrictions on
Lakeview Avenue and Clay Avenue to Accommodate Additional Parking the in the
Downtown District. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Falberg, Feddermann, Peterson, Slavin
Moved by Alderman Falberg, seconded by Alderman Feddermann to modify the following ordinance
for section 20, for the hours of live music outdoors. All present voting aye, by voice vote, motion carried.
12.2.
15-O-23 Moved by Alderman Feddermann seconded by Alderman Grice to waive the
first reading and approve with modifications an Ordinance Amending Section 5-7-1 (B):
‘Noise” of the Highwood Code to Permit Hours in Which Live Music Can Be Played in
Business and Residential Districts. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Feddermann, Falberg, Peterson, Slavin
The live outdoor music is limited to 11:00 P.M. on weekends and 10:00 P.M. on weekdays.
12.3.
15-R-29A Moved by Alderman Falberg, seconded by Alderman Grice to authorize a
Resolution Authorizing the Execution of a Law Enforcement Mutual Aid Agreement and
the Existence and Formation of the Illinois Law Enforcement Alarm System by
Intergovernmental Cooperation. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Falberg, Feddermann, Peterson, Slavin
May 5, 2015
Page 5 of 5
12.4.
15-R-30 Moved by Alderman Peterson, seconded by Alderman Feddermann to authorize
a Resolution Approving and Accepting an ARC Recommendation Regarding Aperion
Care (50 Pleasant Avenue – Pergola). All present voting aye, motion carried.
Vote:
Yes: Aldermen: Feddermann, Peterson, Slavin, Falberg, Grice
14. Any Action Necessary Coming Out of Executive Session
15. Adjournment: Moved by Alderman Feddermann, seconded by Alderman Slavin to adjourn the
Karin J Baruffi, Deputy City Clerk
Reviewed and approved by Council on:
CITY OF HIGHWOOD
Corrected Minutes
Tuesday, June 2, 2015 at 7:30 P.M.
1. Roll Call
Present: Mayor Pecaro, Aldermen: Grice, Falberg, Feddermann, Fiore, Peterson, Slavin
Also Present: City Manager Coren, City Attorney Ferolo, Assistant to City Manager Marquez, Deputy
City Clerk Baruffi
3.1.
Moved by Alderman Falberg, seconded by Alderman Fiore to approve the City Council:
May 19, 2015 as presented. All present voting aye, motion carried.
3.2.
Moved by Alderman Slavin, seconded by Alderman Falberg to approve the Committee
of the Whole: May 19, 2015 as presented. All present voting aye, motion carried.
5.1.
Moved by Alderman Fiore, seconded by Alderman Peterson to approve the 06/02/2015
AP Warrant List for payment. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Falberg, Feddermann, Fiore, Peterson, Slavin
5.2.
Moved by Aldermen Falberg, seconded by Aldermen Feddermann to approve the
06/02/2015 Grainger Invoices for payment. All Aldermen voting yes, except Alderman
Grice abstained. Motion carried.
Vote:
Yes: Aldermen: Falberg, Feddermann, Fiore, Peterson, Slavin
Abstained: Alderman Grice
7. Mayor’s Report
Mayor Pecaro thanked the Bruce Bertucci for coordinating the Memorial Day services in front of City
Hall which included the Highland Park High School band.
June 2, 2015
Page 2 of 4
Action Items
12. New Business
12.1.
15-R-33 Moved by Alderman Feddermann, seconded by Alderman Falberg to authorize
a Resolution Approving and Accepting an ARC Recommendation Regarding Terla
Beauty and Barbershop (419 Sheridan Road – New Front Entry Door). All present voting
aye, motion carried.
Vote:
The new entry will be constructed of glass and aluminum rather than wood.
12.2.
15-R-34 Moved by Alderman Slavin, seconded by Alderman Falberg to authorize a
Resolution Approving and Accepting an ARC Recommendation Regarding Formerly
Gabe’s Backstage (212/216 Green Bay Road – Building Rear Exterior Improvements). All
present voting aye, motion carried.
Vote:
Yes: Aldermen: Slavin, Peterson, Fiore, Feddermann, Falberg, Grice
12.3.
Consideration of a Resolution Approving and Accepting an ARC Recommendation
Regarding The Humble Pub (336 Green Bay Road – Awning)
This resolution will be discussed in two (2) weeks.
12.4.
15-R-26 Moved by Alderman Fiore, seconded by Alderman Feddermann to authorize a
Resolution Authorizing the City Manager to Sign a Lake County Application for a
Community Development Block Grant to Increase Parking On Clay Avenue. All present
voting aye, motion carried.
Vote:
12.5.
Consideration of an Ordinance Updating the Adoption of the International Energy
Conservation Code from the 2006 to the 2012 Edition and the Illinois Plumbing Code from
the 2004 to the 2012 Edition
This ordinance will be at City Hall for review and be presented at the 7-7-15 Council Meeting.
12.6.
Consideration of an Ordinance Deleting Section 10-1-4-9 of the Highwood City Code to
Eliminate Amendments to the Illinois Plumbing Code
June 2, 2015
Page 3 of 4
This ordinance will be at the City Hall for review and be presented at the 7-7-15 Council Meeting.
12.7.
Consideration of an Ordinance Deleting Section 10-1-4-6 of the Highwood City Code to
Eliminate Amendments to the Energy Conservation Code
This ordinance will be at the City Hall for review and be presented a the 7-7-15 Council Meeting.
12.8.
15-O-34 Moved by Alderman Falberg, seconded by Alderman Peterson to waive the first
reading and approve an Ordinance Amending Section 1-6 “Official and Corporate
Provisions” to Eliminate Wording on Election Wards. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Slavin, Peterson, Fiore, Feddermann, Falberg, Grice
12.9.
15-R-27 Moved by Alderman Falberg, seconded by Alderman Feddermann to authorize
a Resolution Authorizing the City Manager to Accept a Proposal from Paramedic Services
of Illinois, Inc. to Provide Personnel to Meet Manning Requirements in the Fire Department
Effective July 1, 2015, subject to approval of contract by City Manager or Attorney.
Motion carried.
Vote:
Yes: Aldermen: Grice, Falberg, Feddermann, Slavin
No: Aldermen: Fiore, Peterson
12.10. Moved by Alderman Peterson, seconded by Alderman Falberg to approve a
Redevelopment Agreement between the City of Highwood and Highwood Towers
Developers, LLC for the property at 700 N Sheridan Road. All present voting aye, motion
carried.
Vote:
12.11. 15-0-35 Moved by Alderman Slavin, seconded by Alderman Falberg to waive the first
reading and approve an Ordinance Granting a Special Use Permit for a Planned Unit
Development, Approving the Rezoning of a Property from B-1 to PUD, and approval of a
Preliminary and Final Plat for a Planned Unit Development at 700 Sheridan Road. All
present voting aye, motion carried.
Vote:
The project will need to be presented at an Appearance Review Committee Meeting.
12.12. 15-O-36 Moved by Alderman Falberg, seconded by Alderman Feddermann to waive the
first reading and approve an Ordinance Amending Section 4-10-9: Number of Liquor
June 2, 2015
Page 4 of 4
Licenses in the Highwood City Code to Add a Class 2 License. All present voting aye,
motion carried.
Vote:
13.
Moved by Alderman Falberg, seconded by Alderman Feddermann to go into Executive Session
at 8:07 P.M. to discuss 2.C1 and 2.C2. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Falberg, Peterson, Feddermann, Slavin, Fiore, Grice
14. Any Action Necessary Coming Out of Executive Session will be sealed until no longer sensitive.
15.
Adjournment: Moved by Alderman Falberg, seconded by Alderman Feddermann to Adjourn the
Karin J. Baruffi, Deputy City Clerk
Reviewed and Approved by Council on:
CITY OF HIGHWOOD
Corrected Minutes
Tuesday, June 16, 2015 at 7:30 P.M.
Mayor Pro Tem: Moved by Alderman Fiore, Seconded by Alderman Feddermann to appoint
Alderman Falberg Mayor Pro Tem. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Feddermann, Fiore, Peterson, Slavin, Falberg
Call to Order: by Mayor Pro Tem Falberg at 7:36 P.M.
1. Roll Call
Present: Mayor Pro Tem Falberg, Aldermen: Peterson, Slavin, Feddermann, Fiore, Grice
Absent: Mayor Pecaro
Also Present: City Manager Coren, City Attorney Jablecki, Budget Manager Jalonek, Deputy City
Clerk Baruffi
3.1.
Moved by Alderman Fiore, seconded by Alderman Peterson to approve the City
Council: June 2, 2015 minutes, as presented. All present voting aye, by voice vote,
motion carried.
3.2.
Moved by Alderman Peterson, seconded by Alderman Peterson to approve the
Committee of the Whole: June 2, 2015 minutes as presented. All present voting aye, by
4.1. Moved by Alderman Fiore, seconded by Alderman Slavin to approve the Mayor’s
Appointment of Alderman Feddermann to the Long Term Planning Committee. All present
voting aye, by voice vote, motion carried.
4.2. Moved by Alderman Fiore, seconded by Alderman Feddermann to approve the Mayor’s
Appointment to the Highwood Library Board Member, Catherine Regalado (May 2015 –
April 2018). All present voting aye, motion carried. This will be Catherine Regalado’s third
term.
Vote:
Yes: Aldermen: Grice, Slavin, Feddermann, Fiore, Peterson, Falberg
5.1. Moved by Alderman Fiore, seconded by Alderman Feddermann to approve the
6/16/2015 AP Warrant List as amended with the Inacomp LLC payment of $2,900.00 rather
than $29,000.00. All present voting aye, motion carried.
June 16, 2015
Page 2 of 3
Vote;
Yes: Aldermen: Feddermann, Grice, Peterson, Fiore, Slavin, Falberg
7. Mayor’s Report
8. Action Items
Clerk’s Report
12. New Business
12.1. 15-R-35 Moved by Alderman Feddermann, seconded by Alderman Fiore to authorize a
Resolution Approving and Authorizing the Execution of a Commercial License Agreement
with Three Barrels Studios for Use of Vendor Space in the Highwood Commuter Train Station,
pending the approval of the Metra. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Feddermann, Fiore, Peterson, Grice, Falberg, Slavin
12.2. 15-O-37 Moved by Alderman Slavin, seconded by Alderman Fiore to waive the first
reading approve an Ordinance Granting a Variation from the City of Highwood
Appearance Code (336 Green Bay Road – The Humble Pub LLC) with the changes to the
date, address and name. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Slavin, Fiore, Grice, Feddermann, Peterson, Falberg
12.3. 15-O-38 Moved by Alderman Fiore, seconded by Alderman Slavin to waive the first
reading and approve an Ordinance Authorizing the Sale of Fire Department Vehicles
Owned by the City of Highwood. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Fiore, Slavin, Grice, Feddermann, Peterson, Falberg
12.4. Moved by Alderman Fiore, seconded by Alderman Peterson to accept A Motion
Accepting the Engagement Letter from BKD to Conduct the Audit of Financial Statements
for FYE 2015 in an Amount Not To Exceed $43,600. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Fiore, Peterson, Feddermann, Slavin, Grice, Falberg
June 16, 2015
Page 3 of 3
12.5. Moved by Alderman Fiore, seconded by Alderman Peterson to waive the first reading
and approve an Ordinance Adopting the Prevailing Wage Rates for Laborers, Workers, and
Mechanics Employed by the City of Highwood. Motion fails.
Vote:
Yes: Aldermen: Fiore, Peterson, Feddermann
No: Aldermen: Slavin, Grice, Falberg
Attorney Jablecki stated ordinance fails and must be passed by end of June 2015 as it is a statutory
requirement.
2.
Any Action Necessary Coming Out of Executive Session
3. Adjournment: Moved by Alderman Peterson, seconded by Alderman Feddermann to adjourn
the meeting. All present voting aye, by voice vote, motion carried. Mayor Pro Tem Falberg
adjourned the meeting at 7:45 P.M.
Reviewed and approved by Council on:
CITY OF HIGHWOOD
Tuesday, January 19, 2016 at 7:30 P.M.
1. Roll Call
Also Present: City Manager Coren, City Attorney Jablecki, Assistant to City Manager Marquez,
Management Assistant Keane, Deputy City Clerk Baruffi
3.1.
Moved by Alderman Feddermann, seconded by Alderman Grice to approve the Regular
City Council: January 5, 2016 as presented. All present voting aye, by voice vote, motion
carried.
3.2.
Moved by Alderman Falberg, seconded by Alderman Grice to approve the Committee
of the Whole: January 5, 2016 minutes as presented. All present voting aye, by voice vote,
motion carried.
5.1.
Moved by Alderman Peterson, seconded by Alderman Slavin to approve the 01/19/2016
AP Warrant List as presented. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Peterson, Slavin, Grice, Feddermann, Fiore, Falberg
7. Mayor’s Report
The Finance Committee met last week and Alderman Grice presented an overview. Currently all the
roads in Highwood are being catalogued as to the cracking, scheduling, and dates the roads had
work completed, and to their current conditions, plus placing them on a grading system for future
work required. As per City Manager Coren the sanitary sewer, alleys, and parking lots are not included
in the catalogue process.
The Long Term Planning Committee meeting will be scheduled in the near future.
Action Items
12. New Business
12.1.
Moved by Alderman Peterson, Seconded by Alderman Grice to authorize the resolution
as approved by the Appearance Review Committee. Consideration of a Resolution
January 19, 2016
Page 2 of 3
Approving and Accepting an ARC Recommendation Regarding Front Entry Storm Door at
317 Waukegan Ave. motion did not carry.
Vote:
Yes: Aldermen: Peterson, Grice
No: Aldermen: Falberg, Slavin, Feddermann, Fiore
Moved by Alderman Feddermann, seconded by Alderman Peterson to reconsider a Resolution
Approving and Accepting an ARC Recommendation Regarding Front Entry Storm Door at 317
Waukegan Ave. motion carried.
Vote:
Yes: Aldermen: Feddermann, Peterson, Grice, Mayor Pecaro
No: Aldermen: Fiore, Slavin, Falberg
Moved by Alderman Peterson, seconded by Alderman Feddermann to authorize a Resolution
Approving and Accepting an ARC Recommendation Regarding Front Entry Storm Door at 317
Waukegan Ave. motion did not carry.
Vote:
Yes: Aldermen: Feddermann, Grice
No: Aldermen: Slavin, Falberg, Fiore, Peterson
Discussion ensued prior to each of the votes regarding storm or screen doors in the business district.
Although the Appearance Review Committee (ARC) approved the replacement of the door, the
appearance of the less expensive, residential door was discussed. Assistant to City Manager Marquez
stated the plan reviewer had expressed as per the regulations, since the door was a replacement door.
It was felt the door deterred from the look the City wants for their commercial area.
12.2.
16-O-04 Moved by Alderman Fiore, seconded by Alderman Falberg to waive first reading
and approve an Ordinance Granting a Variation from the City of Highwood Appearance
Code (260 Green Bay Road – Barrel Crossing). All present voting aye, motion carried.
Vote:
Yes: Aldermen: Fiore, Falberg, Grice, Slavin, Feddermann, Peterson
12.3.
16-R-02 Moved by Alderman Feddermann, seconded by Peterson to authorize a
Resolution Approving and Accepting an ARC Recommendation Regarding Wall Sign and
Lighting at 552 Sheridan Road - The Art of Beer. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Feddermann, Fiore, Peterson, Slavin, Falberg, Grice
12.4.
Moved by Alderman Falberg, seconded by Alderman Grice to waive the competitive
bidding and Authorizing the City Manager to Accept a Proposal from Visu-Sewer to Line
the Sanitary Sewer Between Sheridan Road and Green Bay Road in an Amount not to
Exceed $31,000.00. All present voting aye, motion carried.
Vote:
Yes: Aldermen: Grice, Peterson, Falberg, Feddermann, Fiore, Peterson
January 19, 2016
Page 3 of 3
12.5.
16-O-05 Moved by Alderman Fiore, seconded by Alderman Peterson to waive the first
reading and approve as amended an Ordinance Amending Section 4-1-7-V: Class 12
License to Allow License Holders to Serve Wine and Beer Beyond Wine and Beer Tastings.
All present voting aye, motion carried.
Vote:
Yes: Aldermen: Fiore, Peterson, Slavin, Grice, Falberg, Feddermann
City Attorney Jablecki reviewed the amendments which are: to remove item sub-section 2 in its
entirety, first paragraph sub-section 3 to remove “by customers with a representative of licensing
present for wine and beer tasting”, and under item 1 section 4 to remove the phrase to be given away
in the first sentence and the entire last sentence.
12.6.
16-O-06 Moved by Alderman Grice, seconded by Alderman Peterson to waive the first
reading and approve an Ordinance Amending the Highwood City Code Relative to
Personal Wireless Telecommunication Facilities in Public Rights-Of-Way. All present voting
aye, motion carried.
Vote:
Yes: Aldermen: Grice, Peterson, Falberg, Feddermann, Fiore, Slavin
13. Moved by Alderman Feddermann, seconded by Alderman Grice to go in to Executive Session
to discuss 2C1, 2C2, and 2C11. All present voting aye, motion carried.
Vote:
Yes: Aldermen Feddermann, Grice, Fiore, Peterson. Slavin, Falberg
14. Moved by Alderman Peterson, seconded by Alderman Fiore to end executive session and Any
Action Necessary Coming Out of Executive Session will be sealed until no longer sensitive. All
present voting aye, but voice vote, Motion carried. Executive session ended at 8:25 P.M.
Moved by Alderman Falberg, seconded by Alderman Feddermann to Reconvene the Regular City
Council Meeting. All present voting aye, by voice vote, motion carried. Mayor Pecaro reconvened the
15. Adjournment Moved by Alderman Falberg, seconded by Alderman Fiore to adjourn the meeting.
All present voting aye, by voice vote, motion carried. Mayor Pecaro adjourned the meeting at 8:27
P.M.
Reviewed and Approved by Council on:
CITY OF HIGHWOOD
COMMITTEE OF THE WHOLE MEETING
Tuesday, January 19, 2016 at 6:00 P.M.
1. Roll Call
Also Present: City Manager Coren, City Attorney Jablecki, Assistant to City Manager Marquez,
Management Assistant Keane, Deputy City Clerk Baruffi
2. Public Hearing - None
3.1.
Regular City Council: January 5, 2016
3.2.
Committee of the Whole: January 5, 2016
Both the Regular and the Committee of the Whole Minutes from January 5, 2016, will be passed at
the Regular Council Meeting.
5.1.
01/19/2016 AP Warrant List
The Burris invoice of $3400.00 was discussed, as well as the audit cost of approximately $40,000.00 for
all department. It will be this year that the City goes out to bid for auditors.
7. New Business
7.1.
Regarding Front Entry Storm Door at 317 Waukegan Ave
This is a replacement door which has been approved by the Appearance Review Committee. City
Manager Coren clarified that any change or replacement according to current code within the
business district requires approval of the Appearance Review Committee.
7.2.
Consideration of an Ordinance Granting a Variation from the City of Highwood
Appearance Code (260 Green Bay Road – Barrel Crossing)
Appearance Review Committee has approved the new signage. This ordinance will be passed at the
Regular City Council meeting.
7.3.
Regarding Wall Sign and Lighting at 552 Sheridan Road - The Art of Beer
The current banner is only temporary will be removed once with the new wall signage of corrugated
brush metal. The new sign will be approved at the Regular City Council Meeting.
CITY OF HIGHWOOD COMMITTEE OF THE WHOLE
January 19, 2016
Page 2 of 3
7.4.
Consideration of a Motion Authorizing the City Manager to Accept a Proposal from VisuSewer to Line the Sanitary Sewer Between Sheridan Road and Green Bay Road in an
Amount not to Exceed $31,000
Discussion ensued. Attorney Jablecki clarified the Council would need to waive competitive bidding
and pass the ordinance by a 2/3 majority.
This particular line is runs under a commercial establishment and the railroad tracks from Sheridan Road
to Green Bay Road. During recent work requiring the clearing of the sanitary line there were cracks
noticed in the piping which also are in need of repair, as stated by City Manager Coren. The line is
around 75 years old. Although other quotes were investigated, Visu-Sewer was the only company
whom specialized in this type of work. There is approximately 275 linear feet of 10” with one middle
manhole in the parking lot behind the cleaners, and approximately 125 linear feet of 12” that runs from
Bank Lane under the tracks to Green Bay Road. Discussion ensued. In order to pass this motion, City
Attorney Jablecki stated the need to waive competitive bidding and it must be passed by majority.
7.5.
Consideration of an Ordinance Amending Section 4-1-7-V: Class 12 License to Allow
License Holders to Serve Wine and Beer Beyond Wine and Beer Tastings
Alderman Peterson questioned some of the language in the ordinance. Discussion ensued. The
ordinance will be amended for passage.
It was decided by Council to look at the liquor ordinances in general to review regulations and
verbiage.
7.6.
Consideration of an Ordinance Amending the Highwood City Code Relative to Personal
Wireless Telecommunication Facilities in Public Rights-Of-Way
The telecommunication facilities would be looking to be located on ComEd or telephone poles. The
City is looking to license the carriers which would allow the ability for the City to have some control via
the permitting process.
7.7.
A Discussion on Health Insurance Pooling
This self-insured insurance pool comprised of multiple communities is called the Illinois Public Benefits
Cooperative. Currently, there are twenty (20) employees on the City insurance of Blue Cross Blue
Shield. Discussion ensued.
7.8.
A Discussion on a Draft Procurement Policy
Management Assistant Keane presented an overview of the proposed procurement policy.
Discussion ensued. It was determined this policy should be an additional policy and not a portion of
the personnel manual.
7.9.
A Discussion and Review of a Draft Business Packet
Management Assistant Keane presented an overview of the proposed new business packet. Discussion
ensued. Some of the suggestions a checklist that would be guidelines only, but to contact the City to
navigate the checklist, to simplify the first page, and whom to contact for services.
CITY OF HIGHWOOD COMMITTEE OF THE WHOLE
January 19, 2016
Page 3 of 3
7.10.
A Discussion on Celebrate Highwood’s Formation and Status
Celebrate Highwood would like to officially incorporate and in the future become a non-profit 501C
organization that is tax exempt. This would also enhance the boundaries or clear the lines of the
functioning body.
7.11.
A Discussion on Allowing Streets Cafes in Areas with Narrow Sidewalks
Discussion ensued. Some of the issues were of safety, the existing sidewalk cafe license, proposed fees,
and hold harmless agreements, to create temporary visual pleasing safety barriers for the eating areas.
It was suggested to bring the proposed plan to the Appearance Review Committee for their input.
8. Executive Session (If Necessary
9. Any Action Coming out of Executive Session
10. Adjournment Moved by Alderman Fiore, seconded by Alderman Feddermann to adjourn the meeting.
Mayor Pecaro adjourned the meeting at 7:35 P.M.
Respectfully Submitted
Reviewed and Approved by City Council on:
HIGHWOOD - AP WARRANT LIST
Vendor
Invoice
1ST AYD CORP
Invoice: PSI16627
FEBRUARY 2, 2016
Description
PW SUPPLIES
01-41-652 OPERATING SUPPLIE
Vendor Total for: 1ST AYD CORP
ADRIAN MARQUEZ
Invoice: 012116
Inv. Date
01/05/16
$659.71
Due Date
02/04/16
(Fiscal YTD Payments: $7,128.56)
MILEAGE REIMBURSEMENT
01-11-562 TRAVEL EXPENSE
Vendor Total for: ADRIAN MARQUEZ
01/21/16
$12.42
List #132
Amount
$659.71
$659.71
01/21/16
(Fiscal YTD Payments: $126.48)
$12.42
$12.42
AFLAC
Invoice: 560062
FEB 2016 INSURANCE
01-00-218.06 AFLAC WH PAYABLE
Vendor Total for: AFLAC
AMEDEO GRECO
Invoice: 012516
$332.15
02/01/16
ARBITRATION
01-14-533.1 CITY ATTY - GEN C
Vendor Total for: AMEDEO GRECO
ART QUEST, LTD
Invoice: 011016
02/01/16
01/26/16
$2,292.00
$332.15
01/26/16
(Fiscal YTD Payments: $.00)
FLORAL ARRANGEMENT
01-11-928 MISCELLANEOUS EXP
Vendor Total for: ART QUEST, LTD
$332.15
$2,292.00
$2,292.00
01/09/16
$55.00
01/09/16
$55.00
$55.00
AT&T
Invoice: 010716-2060
JAN-FEB 2016 SERVICES
01-21-556 DISPATCHING
Vendor Total for: AT&T
BAXTER & WOODMAN, INC.
Invoice: 0184153
Invoice: 0184154
Generated by the Locis Software...printed 01/28/16
01/07/16
$450.73
02/01/16
IEPA LOAN APPLICATION ASST
51-00-532 ENGINEERING
2015 CIP ASST.
51-00-532 ENGINEERING
$450.73
$450.73
01/21/16
01/21/16
$415.00
01/21/16
01/21/16
$8,100.46
$415.00
$6,054.28
Page 1
Vendor
Invoice
FEBRUARY 2, 2016
Description
15-00-532 ENGINEERING SERVI
Vendor Total for: BAXTER & WOODMAN, INC.
BLUE CROSS/BLUE SHIELD
Invoice: 011516-4088
FEB 2016 INSURANCE
01-11-451 HEALTH INSURANCE
51-00-451 MEDICAL INSURANCE
53-00-451 HEATLHCARE - GARB
Invoice: LKV/038085
LOADER REPAIR
01-41-512 REP & MAINT - EQU
02/01/16
01/18/16
$1,301.98
$24,646.74
$24,646.74
01/18/16
$1,301.98
$1,301.98
ELECTRICAL REPAIR SUPPLIES
01/08/16
01/08/16
$195.73
ELECTRICAL REPAIR SUPPLIES
01/11/16
01/11/16
$57.90
01-41-516 REP & MAINT - STR
$195.73
$57.90
NORDSTROM FUND REIMBURSEMENT
78-00-258.11 NORDSTROM ESCROW
Vendor Total for: CANDY BARUFFI
CITY OF HIGHLAND PARK
Invoice: 123115-4212
01/15/16
$2,940.27
$17,082.47
$479.84
$3,448.85
$695.31
$8,515.46
Vendor Total for: C.E.S. (GURNEE)
CANDY BARUFFI
Invoice: 012016
$2,046.18
Vendor Total for: BURRIS EQUIPMENT
C.E.S. (GURNEE)
Invoice: LKV/038039
Due Date
Vendor Total for: BLUE CROSS/BLUE SHIELD
BURRIS EQUIPMENT
Invoice: SI37667
Inv. Date
List #132
Amount
$253.63
01/20/16
$40.25
01/20/16
WATER USAGE
51-00-519 WATER USAGE CITY
$40.25
$40.25
12/31/15
02/08/16
$1,363.83
$1,363.83
Invoice: 207551
WESTERN AVE CRACK SEALING
01/11/16
01/11/16
$707.50
Invoice: 207552
WESTERN AVENUE CRACK SEALING
01/11/16
01/11/16
$528.75
01-41-515 REP & MAINT - ST
01-41-515 REP & MAINT - ST
Vendor Total for: CITY OF HIGHLAND PARK
$707.50
$528.75
$2,600.08
Page 2
Vendor
Invoice
COMCAST CABLE
Invoice: 010816-2616
FEBRUARY 2, 2016
Description
JAN-FEB 2016 INTERNET SVCS
51-00-571 UTILITIES
Vendor Total for: COMCAST CABLE
Inv. Date
01/08/16
$2.00
Due Date
02/05/16
List #132
Amount
$2.00
$2.00
COMED
Invoice: 011316-8009
DEC 2015-JAN 2016 ELECTRICAL SVCS
Invoice: 011916-4012
NOV 2015-JAN 2016 ELECTRICAL SVCS
15-00-658 LIGHTING
15-00-658 LIGHTING
Vendor Total for: COMED
COMPASS MINERALS
Invoice: 71436384
SALT
01-41-573 MISC SERVICE CONT
$19.76
01/19/16
01/19/16
$3,414.91
$3,414.91
01/13/16
$6,915.81
$3,434.67
02/13/16
DEC 2015 GAS SERVICES
01-11-571 UTILITIES
01-21-571 UTILITIES
01-51-571 UTILITIES
Vendor Total for: CONSTELLATION ENERGY SVCS (INTEGRYS)
DE LAGE LANDEN FINANCIAL SERVICES
Invoice: 48739150
02/29/16
$19.76
Vendor Total for: COMPASS MINERALS
CONSTELLATION ENERGY SVCS (INTEGRYS)
Invoice: 1626031-01
01/13/16
$299.02
$299.02
$881.82
$6,915.81
03/14/16
JAN-FEB 2016 COPIER LEASE
01-21-573 MISC. SERVICE CON
Vendor Total for: DE LAGE LANDEN FINANCIAL SERVICES
01/14/16
01/23/16
$283.69
$6,915.81
$1,479.86
$1,479.86
02/15/16
$283.69
$283.69
DEMUTH, INC.
Invoice: HP3084
Invoice: HP3103
Invoice: HP3104
SANITARY LINE WORK
51-00-516 REPAIR & MAINT HY
HYDRANT REPAIRS
EVERTS STORM/SANITARY WORK
12/04/15
01/03/16
$3,085.00
01/05/16
02/04/16
$2,400.00
01/05/16
02/04/16
$7,500.00
$3,085.00
$2,400.00
$7,500.00
Page 3
Vendor
Invoice
FEBRUARY 2, 2016
Description
Vendor Total for: DEMUTH, INC.
DIAMBRI & CARAVELLO
Invoice: 26623
Invoice: 26624
Due Date
DEC 2015 LEGAL SERVICES
01-14-533.5 CITY PROSECUTOR -
DEC 2015-JAN 2016 LEGAL SVCS
01-14-533.5 CITY PROSECUTOR -
Vendor Total for: DIAMBRI & CARAVELLO
ENTRE SOLUTIONS II
Invoice: 2016-1005
Inv. Date
$12,985.00
01/14/16
01/26/16
$577.50
01/14/16
01/14/16
$1,185.00
$577.50
$1,185.00
JAN 2016 EQUIPMENT INSTALLMENT
Vendor Total for: ENTRE SOLUTIONS II
01/14/16
$287.00
$1,762.50
01/14/16
FIRST ENERGY SOLUTIONS
Invoice: 011116-8417
Invoice: 011116-8422
List #132
Amount
$287.00
$287.00
01/11/16
01/11/16
$1,700.87
01/11/16
01/11/16
$25.45
Invoice: 011216-8418
01/12/16
01/12/16
$46.03
Invoice: 011216-8419
01/12/16
01/12/16
$41.38
Invoice: 011216-8423
01/12/16
01/12/16
$218.12
Invoice: 011316-8421
01/13/16
01/13/16
$104.48
Invoice: 011516-8420
01/15/16
01/15/16
$212.94
51-00-571 UTILITIES
51-00-571 UTILITIES
51-00-571 UTILITIES
15-00-658 LIGHTING
01-51-571 UTILITIES
15-00-658 LIGHTING
15-00-658 LIGHTING
Vendor Total for: FIRST ENERGY SOLUTIONS
FIRST ENVIRONMENTAL LABORATORIES, INC.
Invoice: 125983
$25.45
$46.03
$41.38
$218.12
$104.48
$212.94
WATER SAMPLE TESTING
51-00-518 WATER ANALYSIS
Vendor Total for: FIRST ENVIRONMENTAL LABORATORIES, INC.
GW & ASSOCIATES, PC
Invoice: 1601108
$1,700.87
01/11/16
$108.00
$2,349.27
02/10/16
DEC 2015 FINANCE CONSULT SVCS
$108.00
$108.00
01/15/16
01/15/16
$5,750.00
Page 4
Vendor
Invoice
FEBRUARY 2, 2016
Description
01-11-531.1 ACCOUNTING
51-00-531.1 ACCOUNTING
53-00-531.1 ACCOUNTING SERVIC
Vendor Total for: GW & ASSOCIATES, PC
HOME DEPOT CREDIT SERVICES
Invoice: 3105384
Inv. Date
Due Date
List #132
Amount
$3,737.50
$1,725.00
$287.50
$5,750.00
REC CENTER SUPPLIES
12/17/15
02/01/16
$332.05
Invoice: 4104907
TRASH CAN FOR METRA STATION
12/16/15
02/01/16
$15.23
Invoice: 5102571
PD SUPPLIES-BATTERY CHARGER
01/04/16
02/01/16
$149.00
Invoice: 7571163
ADMIN SUPPLIES
01/12/16
02/01/16
$29.79
01-51-511 REP & MAINT - BUI
01-51-515 PARK MAINTENANCE
01-41-511 REP & MAINT - BUI
01-11-651 OFFICE SUPPLIES
Vendor Total for: HOME DEPOT CREDIT SERVICES
ILLINOIS PUBLIC RISK FUND
Invoice: 32726
$105.38
$226.67
$15.23
$149.00
$29.79
MARCH 2016 WORKERS COMP
01-51-465 WORKERS COMP INS
51-00-454 WORKER'S COMP INS
Vendor Total for: ILLINOIS PUBLIC RISK FUND
01/13/16
$87.32
$48.51
$2,891.20
$10,419.95
$1,474.70
$4,482.32
$526.07
03/01/16
$19,404.00
$19,404.00
JULIE, INC.
Invoice: 2016-0778
ANNUAL FEE JULIE LOCATES
01-41-573 MISC SERVICE CONT
Vendor Total for: JULIE, INC.
01/11/16
$1,558.40
01/11/16
$1,558.40
$1,558.40
LEAF
Invoice: 6242962
FEB 2016 COPIER LEASE
01-11-654 EQUIPMENT LEASE E
Vendor Total for: LEAF
01/21/16
$269.00
02/20/16
$269.00
$269.00
Page 5
Vendor
Invoice
LITTLE TOMMY'S PLUMBING SHOP
Invoice: 1640-24984
Invoice: 1640-24985
FEBRUARY 2, 2016
Description
Inv. Date
Due Date
List #132
Amount
SEWER RODDING
01/05/16
01/05/16
$320.00
SEWER MAINTENANCE
01/05/16
01/05/16
$159.00
51-00-528 CLEANING & TELEVI
51-00-528 CLEANING & TELEVI
Vendor Total for: LITTLE TOMMY'S PLUMBING SHOP
$320.00
$159.00
MCHENRY ANALYTICAL WATER LABORATORY
Invoice: 389620
WATER SAMPLE TESTING
51-00-518 WATER ANALYSIS
Vendor Total for: MCHENRY ANALYTICAL WATER LABORATORY
01/14/16
$65.00
$479.00
02/14/16
$65.00
$65.00
METLIFE
Invoice: 011916-0001
FEB 2015 INSURANCE
01-11-452 LIFE INSURANCE 01-21-452 LIFE INSURANCE 01-22-452 LIFE INSURANCE- F
01-41-452 LIFE INSURANCE 01-51-452 LIFE INSURANCE 51-00-452 LIFE INSURANCE
Vendor Total for: METLIFE
MOLLY KEANE
Invoice: 011516
TRAVEL REIMBURSEMENT
01-11-562 TRAVEL EXPENSE
EQUIPMENT PARTS
01/15/16
$15.87
SNOW PLOW REPAIR
$356.80
$356.80
01/15/16
$15.87
$15.87
01/12/16
$65.48
01/12/16
Vendor Total for: MUTUAL SERVICES OF HIGHLAND PARK
02/01/16
Vendor Total for: MOWER WORKS
MUTUAL SERVICES OF HIGHLAND PARK
Invoice: 518864
$44.60
$231.92
$44.60
$8.92
$8.92
$17.84
Vendor Total for: MOLLY KEANE
MOWER WORKS
Invoice: 141772
01/19/16
$65.48
$65.48
01/11/16
$95.00
01/11/16
$95.00
$95.00
Page 6
Vendor
Invoice
NAPA AUTO PARTS
Invoice: 890388
Invoice: 891386
FEBRUARY 2, 2016
Description
Inv. Date
Due Date
List #132
Amount
CAP SCREWS
01/11/16
01/11/16
$22.68
WD SUPPLIES
01/20/16
01/20/16
$6.99
01-41-513 REP & MAINT - VEH
Vendor Total for: NAPA AUTO PARTS
$22.68
$6.99
$29.67
PRINTLINK
Invoice: 279310
PERMIT PAPER & ENVELOPES
Vendor Total for: PRINTLINK
PRO DATA PAYROLL SERVICES
Invoice: 357891
CHECK & W-2 PROCESSING
01-11-531.3 PAYROLL SERVICE
OCT 2015-JAN 2016 PRINTING CHARGES
01-11-573 MISC. CONTRACT SE
11/11/15 COURT REPORTER SVCS
78-00-258.68 TELANDER 218 NORT
78-00-258.69 MURPHY 320 BURCHE
78-00-258.71 SILENUS 552 SHERI
01-22-563 TRAINING
Vendor Total for: RAY O'HERRON CO., INC.
01/20/16
$594.90
01/20/16
01/06/16
$161.75
$594.90
$594.90
01/06/16
$161.75
$161.75
01/10/16
$348.28
$284.78
$360.99
01/10/16
FD UNIFORMS
$119.00
$119.00
Vendor Total for: RANDY BARINHOLTZ, CSR
RAY O'HERRON CO., INC.
Invoice: 1603864-IN
01/13/16
Vendor Total for: PROVEN BUSINESS SYSTEMS
RANDY BARINHOLTZ, CSR
Invoice: 011016
$75.00
$44.00
Vendor Total for: PRO DATA PAYROLL SERVICES
PROVEN BUSINESS SYSTEMS
Invoice: 287237
01/13/16
01/19/16
$70.90
$994.05
$994.05
02/19/16
$70.90
$70.90
Page 7
Vendor
Invoice
REGIONAL EMERGENCY DISPATCH
Invoice: 184-16-02
FEBRUARY 2, 2016
Description
FEB 2016 DISPATCH SERVICES
Vendor Total for: REGIONAL EMERGENCY DISPATCH
RITA KACINSKIENE
Invoice: 123015
Invoice: 16-181567
01/15/16
$6,255.13
Due Date
02/14/16
DEC 2015 CLEANING SERVICES
01-21-573 MISC. SERVICE CON
Vendor Total for: RITA KACINSKIENE
S.E. SNOW & ICE CONTROL INC.
Invoice: 15-181509
Inv. Date
12/30/15
$300.00
$300.00
15-00-653 STREET SALT & SAN
01/09/2016 SNOW PLOWING
Invoice: 16-181604
01/11-01/12/16 SNOW PLOWING SVCS
Invoice: 16-181621
1/15/16 SNOW PLOWING SERVICES
Vendor Total for: S.E. SNOW & ICE CONTROL INC.
$6,255.13
$6,255.13
12/30/15
12/28/15 SNOW PLOWING SERVICES
List #132
Amount
$600.00
$600.00
12/31/15
12/31/15
$7,380.00
01/11/16
01/11/16
$1,200.00
01/13/16
01/13/16
$3,808.00
01/15/16
01/15/16
$7,719.00
$7,380.00
$1,200.00
$3,808.00
$7,719.00
$20,107.00
STAPLES OFFICE SUPPLY
Invoice: 1467832461
ADMIN SUPPLIES
12/18/15
02/15/16
$3.30
Invoice: 1468294601
ADMIN SUPPLIES
12/18/15
02/15/16
$8.39
ADMIN SUPPLIES
01/12/16
02/15/16
$63.76
BLDG DEPT COPIES
01/13/16
02/15/16
$5.74
ADMIN SUPPLIES
12/18/15
02/15/16
$.53
ADMIN SUPPLIES
12/29/15
02/15/16
$9.19
Invoice: 20720
Invoice: 20806
Invoice: 25+88+6882
Invoice: 57856
STERNBERG LIGHTING
Invoice: 34405
$8.39
01-44-554 PRINTING
$63.76
$5.74
$.53
Vendor Total for: STAPLES OFFICE SUPPLY
$3.30
$9.19
LIGHT FIXTURE AND PIECES
01/11/16
$90.91
02/10/16
$2,623.00
Page 8
Vendor
Invoice
FEBRUARY 2, 2016
Description
Inv. Date
Vendor Total for: STERNBERG LIGHTING
Due Date
List #132
Amount
$2,623.00
$2,623.00
SYNCB/AMAZON
Invoice: 085941977283
ADMIN SUPPLIES
12/23/15
12/23/15
$396.81
Invoice: 176034628086
ADMIN SUPPLIES
12/23/15
12/23/15
$26.56
Vendor Total for: SYNCB/AMAZON
TOWN OF FORT SHERIDAN MHA
Invoice: 011816
NEWSLETTER INSERT
$85.00
FEB 2016 INSURANCE BENEFITS
01-00-218.09 EMPLOYE VISION WH
01/18/16
FD SUPPLIES
FD UNIFORMS
01-22-653 UNIFORMS
01/19/16
$209.08
01/19/16
$127.57
02/15/16
01/06/16
$445.49
$209.08
$209.08
02/19/16
GENERAL FUND
MOTOR FUEL TAX
WATER & SEWER
GARBAGE FUND
$85.00
$85.00
Vendor Total for: WITMER PUBLIC SAFETY GROUP, INC
$423.37
Vendor Total for: WAREHOUSE DIRECT OFFICE PRODUCTS
WITMER PUBLIC SAFETY GROUP, INC
Invoice: E1407539
01/18/16
01-11-553 PUBLISHING/ADV/PR
Vendor Total for: VISION SERVICE PLAN OF ILLINOIS
WAREHOUSE DIRECT OFFICE PRODUCTS
Invoice: 2948118-0
$26.56
Vendor Total for: TOWN OF FORT SHERIDAN MHA
VISION SERVICE PLAN OF ILLINOIS
Invoice: 011916-0001
$396.81
$127.57
$127.57
02/06/16
$445.49
$445.49
$74,414.78
$25,946.65
$29,910.85
$982.81
Page 9
FEBRUARY 2, 2016
ESCROW FUND
Grand Total:
List #132
Amount
$1,034.30
$132,289.39
Page 10
FEBRUARY 2, 2016
A/P Manual Check Posting List
Postings from all Check Registration runs(NR) since last Check Voucher run(NCR)
Invoice
Description
Check: No Date
Vendor
List #132
Reg #
Amount
TRAVELERS
Invoice: 011216
2016 RENEWAL LIABILITY INSURANCE
Vendor Total for: TRAVELERS
$1,294.00
01/19/16 134
GENERAL FUND
Grand Total:
048359
$1,294.00
$1,294.00
$1,294.00
$1,294.00
Page 11
CITY OF HIGHWOOD ORDINANCE ___________
AN ORDINANCE GRANTING A VARIATION FROM THE CITY OF HIGHWOOD APPEARANCE CODE
(310 GREEN BAY ROAD – DISOTTO)
ADOPTED BY THE CITY COUNCIL
OF THE
CITY OF HIGHWOOD, LAKE COUNTY, ILLINOIS
ON
THE ___ DAY OF_____________, 2016
Published in pamphlet form by authority of the City Council
of the City of Highwood, Lake County, Illinois
on this _____ day of ______ , 2016
City-wide
Aldermen
Mayor:
Charlie Pecaro
Eric Falberg
City Clerk:
Vacant
Matt Feddermann
City Treasurer:
David Gonzalez
Mike Fiore
Chris Grice
Andy Peterson
M. Brad Slavin
City Attorney:
James V. Ferolo
Klein, Thorpe, Jenkins, Ltd
ORDINANCE NO. ______
AN ORDINANCE GRANTING A VARIATION FROM THE CITY OF HIGHWOOD APPEARANCE CODE
(310 GREEN BAY ROAD – DISOTTO)
BE IT ORDAINED by the City Council of the City of Highwood, Lake County, Illinois, as follows:
SECTION 1:
A variation to Code 10-3-6-7.B.2.C. (1) Illuminated "box signs" are not permitted… based
on variance 10-3-6-7.A.1.a.(3) ...sign is consistent with the overall purpose of this chapter.. In accordance
with the recommendation made by the ARC attached hereto as Exhibit A and the proposal attached hereto
as Exhibit B.
SECTION 2:
A variation to Code 10-3-6-7.B.3.c. ... [sign] shall not project more than twelve (12) inches
from the wall upon which it is attached... based on variance 10-3-6-7.A.1.a.(3) ...sign is consistent with the
overall purpose of this chapter. In accordance with the recommendation made by the ARC attached
hereto as Exhibit A and the proposal attached hereto as Exhibit B.
SECTION 3:
The City Council further accepts the recommendation made by the ARC attached hereto
as Exhibit A and hereby approves the application for the awning and sign package as depicted in the
proposal attached hereto as Exhibit B.
SECTION 4:
Except as provided herein, Applicant shall comply with all other applicable provisions of
the City of Highwood Appearance Code.
SECTION 5:
This ordinance shall be in full force and effect from and after its adoption and publication
in pamphlet form as provided by law.
SECTION 6:
Any and all ordinances, sections or subsections of ordinances in conflict herewith are
hereby repealed.
SECTION 6:
In the event any part or parts of this Ordinance shall be found to be unconstitutional by a
court of competent jurisdiction, such unconstitutionality shall not affect the validity of the remaining parts
of this Ordinance.
ADOPTED this
day of
, 2016, pursuant to a roll call vote as follows:
Eric Falberg
_____
M. Brad Slavin
_____
Mike Fiore
_____
Andy Peterson
_____
Matt Feddermann
_____
Chris Grice
_____
AYES:
NAYS:
ABSENT:
APPROVED by the City Council of the City of Highwood this _____ day of__________, 2016.
______________________________
Mayor Charles Pecaro
ATTEST:
________________________________
Deputy City Clerk
ACKNOWLEDGMENT
I, the undersigned, being the Petitioner for the variation of the subject premises, do hereby
acknowledge the reasonableness of the terms and conditions set forth in this Ordinance and hereby
accept the said terms and conditions and hereby agree to fully comply with each and every one of said
terms and conditions.
Dated this
day of
, 2016.
By:
Petitioner
EXHIBIT A
Appearance Review Committee
January 26, 2016 7:00 PM Meeting
Action Items
The ARC recommends Council approval of the proposed wall (roof line, reverse illuminated),
door, and hanging logo signage and the design element Italian phrasing on the awning apron, for
disotto, 306 Green Bay Road, per the drawings and photos submitted.
The design element script will be consistent in script type and case and 8" maximum height.
The logo sign will project 18" perpendicular to wall above doorway.
Logo sign:
The ARC recommends a variance to Code 10-3-6-7.B.2.C. (1) Illuminated "box signs" are not
permitted. based on variance 10-3-6-7.A.1.a.(3) ...sign is consistent with the overall purpose of
this chapter.
The ARC recommends a variance to Code 10-3-6-7.B.3.c. ...[sign] shall not project more than
twelve (12) inches from the wall upon which it is attached... based on variance 10-3-6-7.A.1.a.(3)
...sign is consistent with the overall purpose of this chapter.
All recommendations were unanimous.
316 N. GREEN BAY ROAD
Paese che vai, usanza che trovi? PIATTI IL vino e' un alimento
310 Green Bay Road
Highwood, Illinois 60040
FRONT FACADE (LOOKING SOUTHWEST)
Davanti Enoteca
306 N. GREEN BAY ROAD
INTERIOR REMODELING FOR:
EXHIBIT B
chi trova un'amico trova un tesoro
Owner:
Francesca's Restaurant Group
2200 E. Devon Ave.
Suite 250
Des Plaines, IL 60018
(773) 334-8368
SIGNAGE INFORMATION
PROPOSED
OSED SIGNAGE - EAST ELEVATION
Paese che vai, usanza che trovi? PIATTI IL vino e' un alimento
VARIANCE REVIEW
01-20-16
SIGN REVIEW
01-19-16
No.
Issue
Date
E
GR
EN
B
R
AY
OA
D
SITE PLAN
PROPOSED SIGNAGE - NORTH ELEVATION
© COPYRIGHT 2015-16 MICHAEL WEBER ARCHITECT ALL RIGHTS RESERVED
SHEET TITLE:
PROPOSED DISOTTO
SIGNAGE VARIANCE REQUEST
Project No:
Sheet #:
Scale:
As Noted
Date:
10-15-15
AGENDA MEMO
Committee of the Whole
February 2, 2016
ISSUE STATEMENT
A motion approving a purchasing policy for the City of Highwood.
BACKGROUND/HISTORY
Currently the City of Highwood purchases from vendors based on past practice, spending limits
and State of Illinois law. As an example, department heads are authorized to spend up to $1,000,
the City Manager is authorized to spend up to $10,000, the City Council must approve
expenditures over $10,000, and bidding on public works projects is required over $20,000.
Staff is looking to bid multiple services along with many other regional municipalities this year.
As there is no formal authority to do so and because it is useful to have a policy on purchasing
and procurement. The Finance Committee reviewed the policy on January 14, 2016 and the
Committee of the Whole reviewed it on January 19, 2016.
STAFF/COMMITTEE RECOMMENDATION
Staff recommends approving the purchasing policy.
ALTERNATE CONSIDERATION
Not approving the policy would be an alternate consideration.
ATTACHMENTS
-Final Purchasing Policy
City of Highwood, Illinois
Purchasing Policies & Procedures
2/2/2016
1. Introduction
The purpose of this purchasing manual is to provide the City of Highwood staff with guidelines and
direction for the acquisition of goods and services. When used along with good judgment and common
sense, these policies and procedures will allow the City to obtain needed supplies and services efficiently
and economically.
This manual is intended to be a general guideline for purchasing activities and these policies must be
adhered to by City Employees. Employees as well as non-employees who carry out the functions of the
City are expected to read and acknowledge understanding of the policy manual. Employees with
questions or who need help dealing with specific situations not covered by the manual should contact the
Finance Director or City Manager for assistance.
The City Manager shall be responsible for the day-to-day adherence to these policies; however, the City
Council will be the final authority regarding interpretation and enforcement of any of the provisions of this
manual. Failure to follow the procedures outlined in this manual may lead to disciplinary action in
accordance with the provisions of the City of Highwood Personnel Policy Manual.
2. Purchasing Policies
2.1. Code of Ethics
Transactions relating to the expenditure of public funds require the highest degree of public trust to
protect the interests of the City and the residents of City. Because of this, City of Highwood
employees must strive to:
1. Ensure public money is spent efficiently and effectively in accordance with
applicable
state statutes, regulations and City policies.
2. Refuse gifts or favors from current or potential suppliers (see City of Highwood Personnel
Manual Section 15.6).
3. Purchase generic goods over brand names when pricing is more favorable.
4. Never allow purchase orders for identical goods or services to be split to avoid City Council
required approval which circumvents the established policy.
5. Purchase without favor or prejudice
6. Ensure all potential supplies are provided with identical adequate information to provide their
quote or offer and equally distribute any subsequent information to all bidders.
7. Establish and follow procedures to ensure fair and equal consideration is given to each
potential supplier of goods or services and that selection is based on the lowest total cost or
responsible bid.
8. Provide prompt and courteous responses to all inquiries from potential or existing suppliers.
It will be the responsibility of the City Manager to determine is a violation of the Code of Ethics has
occurred. If disciplinary action is necessary, it shall be performed in accordance with the provisions of
the Personnel Manual.
2.2. Conflict of Interest
It will be a breach of ethical standards for an employee to participate directly or indirectly in the
purchasing process when the employee knows that:
1. The employee is employed by or otherwise has a financial interest in a bidder, vendor or
contractor involved in the procurement transaction; or
2. The employee, the employee's partner, or any member of the employee's immediate
family has a financial interest in or holds a position with a bidder, or contractor such as
an officer, director, trustee, partner or the like, or is employed in a capacity involving
personal and substantial participation in the procurement transaction; or
family has a financial interest arising from the procurement transaction; or
family is negotiating, or has an arrangement concerning, prospective employment with a
bidder, vendor or contractor.
The employee’s immediate family is defined as a spouse, children, parents, brothers and sisters,
and any other person living in the same household as the employee.
A financial interest includes any ownership or investment interest including stock, partnership
shares and limited liability company memberships, as well as loans, bonds or other financial
instruments that are secured by an entity’s property of revenue.
It will be the responsibility of the City Manager to determine if a violation of this Conflict of
Interest policy has occurred and if disciplinary action is necessary in accordance with the City’s
Personnel Manual.
2.3. Gifts & Gratuities
No employee will permit any influence by vendors which could conflict with the best interest of
the City or prejudice the City’s reputation. Expenditures of City funds to vendors will not by
intention personally benefit any person employed by or holding an official capacity with the City.
As such gifts and gratuities may only be accepted in accordance with Section 15.6 of the City of
Highwood Personnel Manual. If there is any doubt about the propriety of accepting a gift, the
matter should be referred to the Department Head who will, if necessary, discuss the matter with
the City Manager.
2.4. Approval of City Purchases
No employee shall purchase goods or services on behalf of
approval as required by this policy. All purchases require
appropriate Department Head. Purchases over $1,000 require
approved by the Department Head and City Manager prior to
$10,000 require City Council approval.
the City without first obtaining
advanced approval from the
a purchase order and must be
purchase. Any purchases over
Department Heads are responsible for operating within their annual budgets approved by the
City Council. Items which would exceed the appropriated amount may not be ordered, except
with prior approval by the City Council or through additional appropriations.
Department Heads are also responsible for all expenditures charged to their individual
operations, and must document their approval of all disbursements before payment can be
made.
3. Competitive Quotes & Policy Exceptions
Employees are responsible for obtaining quotes for purchases in the instances outlined below.
Purchase requisitions expecting expenditures of $1,000 and above should be submitted through the
appropriate channels.
Requisitions submitted without the required quotes or a satisfactory explanation of why quotes were
not obtained (e.g. sole source, emergency, standardized vendor etc.) will be rejected to the originator
without approval.
•
Up to $999 - Two verbal quotes are required; however, employees are encouraged to seek
additional quotes when possible.
•
$1,000 - $9,999 - Three written quotes must be obtained and submitted along with a
purchase order. The quotes must be listed in the notes of the purchase requisition. Written
records regarding the dates, contacts and quotes received will be retained in the
department’s files for auditing purposes.
•
$10,000 & Above - City Council approval is required for all contracts or purchases equal to or
above this dollar amount.
•
$20,000 & Above - Must be competitively bid in accordance with State law.
Items purchased more than once during a fiscal year (e.g. forms, copier supplies, etc.) do not need
quotes every time a purchase is made.
3.1. Joint Purchasing
Employees are encouraged to obtain goods and services that have already been competitively
bid through the State of Illinois, Lake County, or other joint purchasing/bidding arrangements
with governmental units. Department Heads should review the items offered through these
programs before seeking other vendors whenever possible as well as ensure quality goods or
services are sufficient to meet the City’s needs and that pricing is competitive. Employees are
encouraged to make known other opportunities for joint purchasing, such as those with other
units of local government, as they become available.
Items obtained through the above joint purchasing agreements are not subject to requirements
for seeking competitive quotes or bids, though the joint purchasing or bid over $20,000 must
comply with State law. However, purchases $10,000 or more must be approved by the City
Council as described above.
3.2. Sole Source Purchases
Contracts for parts, supplies or equipment that are available only from a single source are
referred to as sole source purchases. Sole source procurements may arise from the following
circumstances:
•
Equipment for which there is no comparable competitive product or which is available
only from one supplier
•
Public utility services from natural or regulated monopolies
•
A component or replacement part for which there is no commercially available
substitute, and which can be obtained only from the manufacturer
•
An item where compatibility is the overriding consideration, such as computer software
•
A used item that becomes immediately available for which no other comparable items
are available at such a comparable price.
Sole source purchase items are not subject to requirements for seeking competitive quotes or
bids. However, purchases $10,000 or more will be presented to the City Council for approval
prior to acquisition.
3.3. Emergency Purchasing
Emergencies are defined as events that could not have been foreseen where immediate action
is necessary to safeguard the public’s health and safety. In case of an emergency which require
the immediate purchase of commodities or contractual services, the City Manager may secure in
the open market at the lowest obtainable price any commodities or contractual services,
including those costing more than $10,000 without council approval. In the absence of the City
Manager or his/her designee, the Chief of Police or the Finance Director may secure in the open
market at the lowest obtainable price any commodities or contractual services costing no more
than twenty five thousand dollars ($25,000) without City Council approval. Documentation of the
emergency and the need for immediate action will be presented to the City Council in a
reasonable period of time following resolution of the crisis.
4. Competitive Bidding & Requests for Professional Services
4.1. Formal Bid Required
All purchase orders or contracts for supplies, materials, equipment or contractual services, and
all public improvement contracts involving the expenditure of more than twenty thousand dollars
($20,000.00), will be left to the lowest responsible and responsive bidder. Sealed bids will be
sought when a good or service is anticipated to cost more than $20,000 either individually or in
aggregate purchases made over the course of one fiscal year.
4.2. Bid Documents
It is the responsibility of the respective departments to prepare the bid documents Questions
relating to the preparation of bid documents should be directed to the City Manager.
All bid documents must contain the following information:
1. Contract period, bid deposit, bond requirements, drawing requirements, and date, time
and location of bid opening.
2. Bid Notice
3. General Terms, Conditions and Instructions
4. All contractor certification forms (e.g., certification that bidder has not been banned from
bidding on contract as a result of a violation of either 720 ILCS 5/33E 3 or 5/33E 4.)
5. Bid Proposal
After the document has been prepared, it must be reviewed and approved by the applicable
department head before it is sent to the City Manager or their designee for review. After approval
of the completed bid document by the City Manager or designee, the City Manager’s office will
be responsible for forwarding the legal notice to a newspaper of local circulation for publication.
Such advertisement must be published once. The publication cannot be less than ten calendar
days prior to the day fixed for opening the bids.
Where the advertisement is for a public improvement, the published notice only requires a
general description of the work to be done or the materials to be furnished, but detailed
drawings, plans, profiles and specifications must be made available and placed on file in the
office of the City Manager or their designee prior to the first publication of such advertisement
and must at all times be open to public inspection. In such advertisement, the right to reject any
or all bids will be expressly reserved.
4.3. Additional Requirements
Additional requirements may be held on a bid-to-bid basis. Such requirements could include but
is not limited to bid deposits and pre-bid meetings
4.3.1.Sealed Bids
All companies or individuals who wish to bid on a good or service must submit their bids
in a sealed envelope with the following information on the face: bidder’s name, address,
subject matter of bid, designated date of bid opening and hour designated for bid
opening.
4.3.2.Surety Bonds
Surety bonds will be required for construction services or significant building
improvements. A surety bond, issued by a surety company, stipulates a legal, written
obligation to guarantee 100% payment for any financial loss caused by default of the
contractor. It grants an assurance as to the performance and successful completion of
the terms of the contract and assures payment of the taxes, licenses or assessments
associated with the contract to the City of Highwood.
4.4. Bid Opening Procedures
All bids must be received before the deadline on the day of the bid. No bids are to be accepted
after the deadline for accepting bids.
Sealed bids will be opened publicly by the responsible City employee at the time published in the
legal notice with at least one other employee present to serve as a witness and tabulate the bid
results. A bid tabulation form must be completed. All opened bids will be open to public
inspection.
4.5. Post Bid Opening Requirements
After the bid opening has taken place, the responsible employee must draft a report which
includes the bid tabulation and recommends which company should be awarded the bid. The
recommendation should be supported by responsive and responsibility measures outlined
below.
Responsive Measures
1. Bidder compliance with previous and existing laws and ordinances related to the
contract or service.
2. Response to the exact requirements of the bidding invitation.
3. Ability to work cooperatively with the City and its administration.
4. Past experience between the bidder and the City or other entities which evidences the
bidders responsibility, character, integrity, reputation, judgment, experience, efficiency &
cooperation.
Responsibility Measures
1. Ability and skill of the bidder to perform the requirements/services within the contract
and within the specified time, promptly and without delay.
2. Character, integrity, reputation, judgment, experience and efficiency of the bidder.
3. Performance quality of previous contracts for services.
4. Financial resources and ability of the bidder to perform the contract or provide the
service.
5. Quality, availability, and adaptability of the supplies.
6. Ability of the bidder to provide future maintenance and service.
7. The number and scope of conditions attached to the bid.
All bid files must be maintained by the respective department issuing the proposal. The bids
should be filed and available for access when necessary. Following City Council approval of
the contract, the applicable department will notify all bidders of the bid results and will
contact the successful bidder to have the City’s contract signed and to obtain surety bonds
and certificates of insurance when required.
Signed contracts, certificates of insurance and surety bonds must be obtained from the
contractor before work begins. It is the responsibility of the applicable department to ensure
that the City’s contract has been signed, and certificate of insurance and surety bonds are
obtained before work begins.
4.6. Waiver of Competitive Bidding
The City Council, by a two-thirds vote of all the Alderman holding office, may waive the bidding
procedures and enter into a contract or agreement. A statement justifying the need for a bid
waiver must be included in the agenda memo sheet for review by the City Council.
4.7. Requests for Professional Services
Some contracts, by their nature, are not adapted to award by competitive bidding. Examples
include, but are not limited to, contracts for the services of individuals possessing a high degree
of professional skill where the education, experience or character of the individual is a significant
factor in determining their ability to meet the City’s needs. These contracts generally result from
a request for proposal (RFP) solicited from consultants for “Professional Services.”
The City is required by the Local Government Professional Services Selection Act (50 ILCS 510)
to follow specific procedures when hiring an architect, engineer or land surveyor. The
procedures must be followed unless
1. The City has a satisfactory relationship for services with one or more firms, or
2. An emergency situation exists and an architect, engineer or land surveyor must be
selected in an expeditious manner, or
3. The cost of such services “is expected to be less than $25,000.” If none of these
conditions apply, the City must solicit proposals and adhere to the following
requirements:
4.7.1.Public Notice
The City must place an advertisement in a newspaper of general circulation throughout
the City, requesting a statement of interest in the specific project and further requesting
statements of qualifications and performance data from those firms. Such advertisement
must state the day, hour and place the statement of interest and the statements of
qualifications and performance data will be due.
4.7.2.Selection Procedure
Selection shall be performed and measured on the same basis as described above in
Chapter 4, Section 5. The City may conduct discussions with and require public
presentations by firms deemed to be the most qualified regarding their qualifications,
approach to the project and ability to furnish the required services.
If a price has not already been specified, the City will attempt to negotiate a contract at a
fair and reasonable compensation, taking into account the estimated value, scope,
complexity, and professional nature of the services to be rendered. If fewer than three
(3) firms submit letters of interest and the City determines that one or both of those firms
are so qualified, the City may proceed to negotiate a contract.
4.7.3.Contract Negotiation
The City will prepare a written description of the scope of the proposed services to be
used as a basis for negotiations and will negotiate a contract with the highest qualified
firm at compensation the City determines in writing to be fair and reasonable.
5. Payment Processing
5.1. Purchase Orders
5.1.1.Regular Purchase Orders
Purchase orders will be required for all items estimated to cost $1,000 or more
individually or in aggregate. Employees will be responsible for planning for purchases
exceeding $1,000 in advance, and should allow sufficient time to have a purchase order
issued. All qualifying purchases will require the issuance of a regular purchase order to
the vendor before an order for goods or services is filled. No employee will have the
authority to purchase items on the City’s behalf without first obtaining the required
approvals from supervisory staff or the City Council where applicable.
5.1.2.Blanket Purchase Orders
Blanket Purchase Orders may be issued for regularly recurring purchases of like-kind
commodities from a single approved vendor or utility bills.
In instances where a blanket purchase order has been issued to a vendor, it is not
necessary to process a regular purchase order in advance of obtaining the goods or
services. Utility bills under blanket purchase orders do not undergo the traditional invoice
processing and are instead processed directly by the account payable clerk.
After the purchase has been approved within the department, the invoice must be sent to
the accounts payable clerk referencing the blanket purchase order for processing.
5.1.3.Change Orders to Purchase Orders
After an existing purchase order is issued to the vendor, it may become necessary to
change it to include additional quantities, or other unforeseen circumstances not known
when the purchase order was originated. When this occurs, the employee who
completed the original requisition will process another requisition for the change order.
The new requisition shall note the original purchase order number for which the change is
being made and briefly explain the need for the change. After the requisition is received
and approved by the Department Head and City Manager it will be added to the original
purchase order and a change order will be issued to the vendor.
Any changes above $1,000 require employees to follow the guidelines established in
Chapter 3 of this manual to ensure that the purchase is still competitive. Also any
change orders to original contracts of $10,000 or more require the prior approval of the
City Manager and City Council. For more information, please refer to the financial policy
on change orders included in this manual.
5.2. Prepayments
The City does not pay for goods and services until the goods are received or the service is
rendered except in the following situations:
1. Deposits on certain jobs or activities when approved by the Department Head
and City Manager.
2. Memberships, training, and books or periodicals.
3. Payments to local, State, and Federal government entities.
4. Service and maintenance contracts where necessary.
5. Approval by the Finance Director or City Manager.
6. Approval by the City Council.
5.3. Manual Checks
Manual checks are interim checks issued to vendors as payments for goods delivered or
services performed. The checks are issued between normal accounts payable cycles when an
emergency or other extenuating circumstance as determined by the Finance Director makes it
impractical or unreasonable to process the payment following normal payment methods. Utility
bills under blanket purchase orders may also be issued manual checks to avoid late fees. As the
name implies, manual checks are labor intensive and time consuming to issue, therefore, their
use as a method of payment must be restricted to unique or special circumstances. Other
reasons to issue manual checks includes;
1. Checks less than $10,000 which have been approved by the City Manager and
which meets the criteria of being necessary and in the best interest of the City to
do so to prevent interruption in business operations which could be
counterproductive or have negative consequences to the City.
2. Checks greater than $10,000 whereby the Board has previously approved the
vendor and contract amount.
3. An emergency which could affect the health and welfare of the City whereby
quick action is needed to protect the public interest.
All requests for manual checks must be processed by submitting requests in writing with proper
documentation including invoice or contract, purchase order is required, account number against
which it is being charged and an explanation for the need of the check. The form must also
include the signature of the applicable Department Head and City Manager.
5.4. Petty Cash
This policy sets forth procedures for the handling of petty cash monies at the City Hall. It further
establishes the procedures for reporting petty cash disbursements by department to the
Department of Finance as well as reimbursements to each petty cash box.
The following policy and procedural guidelines have been established to promote a more
efficient and accountable petty cash operation. All departments within the City are responsible
for abiding by this policy. There are no exceptions.
5.4.1.Petty Cash Disbursements to Employees
No one is allowed to take money from petty cash without a petty cash request form and a
receipt which must be signed in advance by the appropriate supervisor. The petty cash
request form must also be signed by the employee who will receive the money.
If a petty cash request form is submitted without a receipt (e.g. money is requested
before a receipt has been obtained), the person disbursing the money must mark “HOLD”
on the receipt form and the employee must bring back a receipt no later than the next
business day after the money is spent, along with the change (if applicable). At this time,
the “HOLD” is crossed off the receipt form, it is marked paid, the proper dollar amount is
written down and the receipt is put in the petty cash box.
If a receipt is submitted with the petty cash request form, the employee is reimbursed and
no further action by the employee is needed. At this time, the petty cash request form is
marked “PAID” with the date on it and put in the petty cash box.
All receipts must be original. If desired, copies may be made and kept by each individual
employee, but the original must be given to the respective person responsible for petty
cash.
If for some reason the employee did not obtain a receipt for submittal with the petty cash
request form, supervisory approval MUST be noted on the petty cash receipt form.
5.4.2.Reimbursing the Petty Cash Box
The person responsible for the petty cash box not only disburses petty cash to various
employees but they also must reconcile the petty cash box and request petty cash
reimbursements by the payables deadline. It is recommended that this be done on an as
needed basis but not less than bi-annually.
The maximum amount of petty cash allocated shall be established by the City Manager.
To seek Petty Cash Reimbursement a summary listing of all petty cash transactions for
the applicable period of time must be attached to the individual receipts and signed by
the respective department head and given to the accounts payable clerk for processing.
Upon receipt of the above information, the accountant will forward the form to the
Finance City Manager and then Accounts Payable Clerk for payment.
The envelope with the petty cash request forms and receipts is then attached to the file
copy of the check that was cut for reimbursement and is stored with the accounts payable
files.
Any questions regarding these procedures may be directed to the Finance Director.
5.5. House Accounts
The City has established House Accounts at certain local vendors for making purchases. An
authorized list of employees will be provided to each vendor. Individual and monthly purchase
limits will be established with the vendors and amended as necessary. Authorized employees
making purchases on house accounts will be required to sign as an authorized purchaser.
As with all purchases made on the City’s behalf, goods purchased on house accounts are
exempt from sales tax. This should be pointed out to the sales clerk to prevent sales tax from
being charged on all purchases made with the card. If necessary, employees may still obtain
copies of the City’s tax exempt number to provide to any requesting vendors.
Detailed receipts for goods or services purchased with a commercial card must be submitted to
accounts payable immediately following the date of purchase along with the account for which
the items should be charged.
Credit memos for returned items must be submitted to accounts payable immediately following
the date of return along with the account for which the items should be credited to.
5.6. Accounts Payable Vouchers
All requests for payment must be submitted in writing to the accounts payable, preferably
through a formal invoice from the vendor. Invoices must be coded with the account from which
they will be paid and signed off on by the department head or their designee prior to being
processed for payment.
Reimbursements to City employees for expenses incurred (requires approval of Department
Head and Finance Director or City Manager). All reimbursement requests must be made by
completing the Employee Reimbursement Form.
5.7. Regular & Recurring Expenditures
Regular purchase orders will not be required for those expenditures deemed as regular and
recurring such as payment of monthly charges for utilities and water purchases. Annual blanket
purchase orders will be prepared for such expenditures.
6. Financial Policies Change Order Policy
6.1. Change Orders increasing or reducing Original Contract Price by less than $10,000:
Change orders which increase or reduce the original contract price by less than $10,000 must be
approved by the City Manager or his/her designee. The City Manager may at his/her discretion
require change orders less than $10,000 to be approved by the City Council.
A change order (and all subsequent change orders) must be submitted to the City Council for
approval if it increases an original contract amount by $10,000 or more when combined with all
other change orders previously approved. In these instances, departments will be responsible
for following the procedures described below in section 6.2 for submitting change orders to the
City Council.
6.2. Change Orders increasing the Original Contract Price by $10,000 or more:
Change orders which increase an original contract by $10,000 or more require the approval of
the City Manager and City Council. In instances where it is impractical to delay a project waiting
for City Council approval, the City Manager may at his/her discretion approve change orders up
to $25,000 with City Council approval to follow. This is necessary to prevent holding up the
progress of a project. In these instances, departments should follow the procedures for
submitting change orders to the City Council as outlined below.
Change orders requiring City Council approval will be placed on the City Council’s agenda and
will be accompanied by the following:
1.
An agenda memo sheet explaining the original project cost and explanation as to the
reason for the change in project cost. The account number to be charged should be
identified as well as any resulting budget overages or shortages and necessary
budget amendments.
2.
A memorandum explaining the need for the contract revision.
Change orders must be numbered sequentially and must bear the signature of the Department
Head.
AGENDA MEMO
February 2, 2016
ISSUE STATEMENT
An ordinance on salary and compensation for the City of Highwood for the FYE 2016 budget
year.
BACKGROUND/HISTORY
The City of Highwood is required to pass an ordinance depicting the funded positions and
compensation ranges for employees. The City also regularly reviews the budget and positions
regularly to insure the compensation schedule helps to meet the goal of attracting and retaining
employees that can provide exceptional service to Highwood residents. This ordinance provides
a change in classification for the Management Assistant to Senior Management Analyst, which
more accurately reflects the qualifications and duties required of the position.
Staff recommends approval of this ordinance.
Not approving is an alternate consideration.
ATTACHMENTS
-Salary Ordinance
-Exhibit with funded positions and salary ranges.
CITY OF HIGHWOOD ORDINANCE ___________
AN ORDINANCE ON SALARY AND COMPENSATION FOR THE CITY OF HIGHWOOD FOR THE FYE
2016 BUDGET YEAR
ADOPTED BY THE CITY COUNCIL
OF THE
CITY OF HIGHWOOD, LAKE COUNTY, ILLINOIS
ON
THE ___ DAY OF_____________, 2015
Published in pamphlet form by authority of the City Council
of the City of Highwood, Lake County, Illinois
on this _____ day of ______ , 2015
City-wide
Aldermen
Mayor:
Charlie Pecaro
Eric Falberg
City Clerk:
Vacant
Matt Feddermann
City Treasurer:
David Gonzalez
Mike Fiore
Chris Grice
Andy Peterson
M. Brad Slavin
City Attorney:
James V. Ferolo
Klein, Thorpe, Jenkins, Ltd
ORDINANCE NO. ______
AN ORDINANCE AMENDING THE SALARY AND COMPENSATION FOR THE CITY OF HIGHWOOD FOR
THE FYE 2016 BUDGET YEAR
BE IT ORDAINED by the City Council of the City of Highwood, Lake County, Illinois, as follows:
SECTION 1: The salaries of the elected officials of the City of Highwood have previously been set
as follows and shall remain at such levels until changed in accord with applicable law.
POSITION
SALARY
Mayor
Alderman
City Clerk
City Treasurer
$600.00
$600.00
$600.00
$600.00
SECTION 2:
The positions set forth on Exhibit A are hereby created and the compensation of
the non-elected officers and employees of the City of Highwood from the effective date of this ordinance,
for the remainder of the fiscal year ending April 30, 2016 and until this ordinance is amended or
superseded shall be as set forth on Exhibit A.
Unless otherwise indicated the stated compensation is annual and payable in either 24 or 26 equal
installments over said period.
SECTION 3:
The City Council may modify the positions, number of employees, salaries or
wages by amendatory or superseding ordinance, including an ordinance adopting an annual budget.
SECTION 4:
This Ordinance shall be in full force and effect as of passage, and shall
subsequently be published in pamphlet form as provided by law.
ADOPTED this _____ day of___________, 2016, pursuant to a roll call vote as follows:
Eric Falberg
_____
M. Brad Slavin _____
Mike Fiore
_____
Andy Peterson
_____
Matt Feddermann
_____
Chris Grice
_____
AYES:______________________________________________________________
NAYS:______________________________________________________________
ABSENT:___________________________________________________________
APPROVED by the City Council of the City of Highwood this _____ day of__________, 2016.
______________________________
Mayor Charles Pecaro
ATTEST:
________________________________
Deputy City Clerk
City Manager
Police Chief
Fire Chief
Public Works Director
Water Superintendent
Deputy Police Chief
Deputy Fire Chief
PW Foreman
Assistant to City Manager
Water Plant Operator
Building Official
Senior Management Analyst
Police Records Clerk
Utility Building Clerk
Water Plant Worker
Maintenance Worker
Management Assistant
PT Patrol Officer
PT Firefighter
PT Community Service
Officer
PT Crossing Guard
PT Assistant Rec Dir
PT Rec Assistant
PT Rec Worker
PT Maintenance Worker
Lieutenant
Battalion Chief
Firefighter/Paramedic
Patrol Officer
Number of
Number of
Positions FYE 2015 Positions FYE
2016
1
1
1
1
0
0
0
0
1
1
0
0
Salary Min
Salary Max
$116,699
$95,480
$95,480
$95,480
$79,568
$79,568
$79,568
$63,973
$63,973
$63,973
$63,973
$57,436
$43,500
$43,500
$43,500
$42,436
$42,436
$24/hr
$17/hr
$22/hr
$13.40/hr
$9.50
$13.90/hr
$13.90/hr
$13.90/hr
Per Contract
Per Contract
Per Contract
Per Contract
1
1
0
1
0
1
1
1
4
1
Variable
Variable
0
1
1
0
0
1
1
1
1
2
0
Variable
Variable
1
$97,850
$77,250
$77,250
$77,250
$66,950
$66,950
$66,950
$45,320
$45,320
$45,320
$45,320
$43,325
$32,960
$32,960
$32,960
$28,325
$28,325
$22/hr
$17/hr
$16/hr
Variable
1
1
Variable
Variable
1
2
5
9
Variable
1
1
Variable
Variable
1
2
2
9
$12.60/hr
$8.68
$12.88/hr
$10.00/hr
$10.00/hr
Per Contract
Per Contract
Per Contract
Per Contract
AGENDA MEMO
February 2, 2016
ISSUE STATEMENT
A motion authorizing the expenditure of an amount not to exceed $19,500 for the purchase of
cameras for police vehicles from Martel Electronics, Inc.
BACKGROUND/HISTORY
The cameras in police vehicles are regularly failing. The operation of these cameras are critical
because in a court setting for a driving under the influence arrest, attorneys may try to argue that
a police camera that fails to work should be construed as evidence that the police did not follow
proper protocol during an arrest. It may also reduce liability in the event an arrestee claims a
police action that did not occur.
Staff solicited quotes from three companies. The lowest responsible bid came from Martel
Electronics, who sells a system that is also compatible with body cameras. This is important
because the State of Illinois may compel all municipalities to implement the usage of body
cameras in the near future. Staff hopes to be able to use one system for all video recording in the
future.
Staff recommends approval.
The City could delay the purchase of police vehicle cameras until body cameras are available
and get one comprehensive system.
ATTACHMENTS
-Three quotes
-Camera brochure
Integrated GPS Mapping
l.4GHzWireless Microphone System
Direct to SDXC Card Technology
Absolutely Unbeatable Value
N® Video Systems • seeingissafety.com
...1... .
"'
.. , Cost less than any other comparable system!
Guaranteed Reliable
5Yl:AR LIFETIME
SYSTEM SDXCCard
Warranty*
Warranty*
HD Quality Video
With the ability to rernrd up to 4 eameras
simultaneously at 120 Frames 1s1er Second at 01
720x480 resolution, a PRO-VISION'" Solid StatelnCar Video System will provide the absolute best
video quality.
Wireless ,11e Transfer
& Remote Viewing
With this feature, you are able to rnpy any video
file remotely while the system is operating either
by manually or automatiGally downloading the
vide9 files. Remote Viewing allows you to wateh,
in real time, tl'le view that is being rec0rdecl b;y the
PRO-VISION' Solid State In-Car Video System through
a Wi-F-i, 3G, or 4G c:e:q nnettion.
Enhanced Event Marker Button
'fhis optional, enhanc:ed feature allows event Alarm
Video of a specific incident to be recorded for
quick, future review. As an addecl bonus, a ouilt in
status ligl'lt will receive a remote c:ontrol signal, and
indicate the system is functioning properly.
,•ff
GPS# Integrated GPS Map,,ing
By simply connecting an optional PRO-VISION®
GPS Antenna, you will know your vehicle's k>cation
and speed. Use the incluclecl PRO-VISION'" Viewing
Software and your video will also display with an
integrated GPS Map. The GPS Antenna will also
enable the use of the systems Max Speed Setting
to trigger event Alarm Video when a selected
speed is ac:hieved.
Industry Leading
Rear Seat View
With an qptional Super Wide Angle Mini-Dome
Night Vision Camera, a PRO-VISION'" Solid State
In-Car Video System will provide industr;y leading
rear seat video c:overage in any lighting condition.
Contact us to learn more or to schedule an on-site demonstration!
Direct to SDXC Card Video Recording
Typical in-car video systems require the purchase of expensive servers and computer systems
to transfer, store and convert video evidence. These systems require multiple, time consuming
video transfer steps. The PRO-VISION®Solid State In-Car Video System records Background and
Event Alarm Video directly to the same removable SDXC Card. This reliable, simple and efficient
configuration will save time and money over server based systems.
SDXC Card to Computer Video Viewing
WI
...._.I
_____
3 /;orms of Video Capture
#1 Constant Background Video
When act ivated by the vehicle's ignition, the PRO-VISION®
Solid State In-Car Video System will begin to loop record up
to 260 hours of Background Video to the SDXC Card.
#2 Event Alarm Video
Event Video ean be triggered five ways including a cledicated
momentary on/off switch, overhead lights on/off ?witch,
Auciio Body Pack, Marker BLJtton and GPS. When triggered,
more than 15 minutes of Pre and Post Event Alarm Video
may be rec;:orded to the SDXC Gard. If part of an incident
is not captured in t he Event Alarm Video, the Constant
Background Video is available to review or copy from the
same SDXC Card
Simultaneous
Record & Playback
The PRO-VISION® Solid State In-Car
Video System is capable of previously
recorded video playback while still
recording new video.
#3 JPEG Image File
Use t he ind uded PRO-VISION®Viewing Software and a still
image with an available Integrated GPS Map can be saved
as a JPEG file from either Constant or Event Alarm Video.
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,
High Resolution Camera
The PRO-VISION® Solid State In-Car Video
System includes a Compact, Full Color, 480
TV Line, 27x Zoom Dash Camera.
)
27x Optical Zoom
Automatic Night Mode
Sony®Super HAD CCD
2.4 GHz Digital Wireless
Microphone System
1000-2000 ft. range
Built-in Microphone
Lapel Microphone
Leather Belt Pouch
4 Alert Modes for System Active
or Out of Range
Vibrate & Beep
• Vibrate
Beep
Visual
Rechargeable Lithium-Ion Battery
• 8 Hours ofTalkTime
14 Hours of Stand by Time
• Fully Recharges in 3 Hours
Two Wireless Microphone Systems
can be paired to one vehicle!
Laptop, LCD, or Display Mirror
In-Car Noise Canceling
Microphone
Constant In-Car Audio can be recorded with the
optional Remote Mounted In-Car Microphone.
Use the imfoded PRO-VISION®Viewing Software
and audio from either the In-Car Microphone or
the Body Pack System G,m be selected during
video review.
An optional Laptop IAterface Module, 5.0" or 7.0" LCD, or 4.3" Rearview
Mirror Monitor will allow you to view the PRO-VISION ® Solid State
In-Car Video System recording in real time. With an optional IR Remote
Moclule, a display screen will also
allow playback of previously
recorded video while still recording
new video.
Reliable
•
Simple
Popular Options & Accessories:
Single Camera (System# DVR-704LE) Includes:
• Solid State DVR
• Lockable Cage
• SDXC Memory Card
• 27X Zoom Dash Camera
Affordable™
•
• In-Car Microphone Kit ... DVR-716
• 5.0"LCD Monitor Kit ... PM-1600S
• Lockable Enclosure .. . DVR-715
• Laptop Viewing I Configuration Kit
• SDXC Card Reader ... DVR-102
• SDXC Memory Card . .. DVR-714
• Event Marker Button ... DVR-710
• GPS Antenna ... DVR-750
• Wireless Microphone System
• 1Om AV Cable
• Software &Guides
• Additional Camera Kits sold separately. Please select a second, third or fourth camera kit from the chart below.
• There are no camera substitutions when ordering a Single Camera System.
• See your PRO~VISION• Representative for additional options and accessories.
PRO-VISION® Solid State In-Car Video System
5 YEAR System Warranty • LIFETIME SDXC Card Warranty
If you are installing your own system(s), an LCD Monitor Camera Aiming I System Configuration Kit
(part# DVR-105) or a Laptop Viewing I Configuration Kit (part# DVR-107) is recommended. These are
the same kits used by PRO-VISION" Installation Teams. With either a LCD Monitor or Laptop Interface
to aim the camera(s) and configure system settings, your installation is ensured to be fast and simple.
6.S"(L) x 4"(W)
x1"(H)
E)ctruded Aluminum
* 260 hrs with basic, 30fps, one camera setting.
,,
I
I
'
With the best selection of
rugged, reliable cameras in
the industry, PRO-VISION®
has the right camera to meet
any video coverage requirement! See your PRO-VISION®
Representative for additional
camera position options.
s
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1:
~
A
27x Zoom Dash Camera.
B Dome Night Vision Camera
·!i!
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f
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;,,.§
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N/A
Variable
Color -1 /4 CCD
480TVLines
No
O.Slux
0
Glass
No
Metal/Screw Type
4.25" (L) x 2.s· (W) x 2.s· (H)
Aluminum
DVR-122
2.8mm
Color-1/3 CCD
420TVLines
Yes
O luxat 35'
24
Glass
Yes
Metal/Screw Type
3.75"(dia)x3.0"(H)
Aluminum
c
Super Wide Angle Mini-Dome
Night Vision Camera
DVR-136
t.9mm
Aspheric
Color - 1/3 CCD
420TVLines
Yes
Olux
Glass
Yes
Metal/Screw Type
2" (L) x 2" (W) x 1,54" (H)
Aluminum
D
Rear Deck Camera
DVR-131
3.6mm
Color - 1/3 CCO
420TVLines
No
1.0lux
Glass
Yes
Metal/Screw Type
2,65"(L) x 1.Sn(W) x 1.S"(H)
Aluminum
DVR-123
2.Bmm
Color-1 /3 CCO
420TVLlnes
Yes
o luxat40'
Glass
Yes
Metal/Screw Type
3.75" (L) x 2,25" (W) x 2.S" (H)
Aluminum
E Night Vision Roof Cam era
28
'
All kits include a camera and 70m AV Cable.
I Wireless Microphone
High Impact ABS
Yes-Leather
Local Sales & Support by:
-
An American Corporation
PRO-VISION®Video Systems
Rugged, Reliable Rear Vision & Video Recording Systems™
,.:
ii
800.576.1126 • SEEINGisSAFETY.com
~
[!]
.00
.
862S-B Byron Commerce Drive S.W.
Byron Center, Ml 4931 S USA
P 616.583.1520 • F 616.583.1522
Email us through our website!
Specifications and design subject to change without notice.
Copyright © 2014 PRO-VISION, Inc. All Rights Reserved.
PRO-VISION aggressively protects all products and copyrighted materials with patents and trademarks.
Solid State LE Literature ... part# PL-5700
revOl/74
All PRO-VISION®Production, Customer Service, Warranty Claim and Repair Facilities are located in the United States and may be reached toll free!
800.576.1126 • PRO-VISION® Video Systems • seeingissafety.com
)
Martel Electronics, Inc.
23221 E. La Palma Ave.
Yorba Linda, CA 92887
(800) 553-5536
Quotation #
212910A
Quotation Date
12/21/15
I
Sales
56553
I
Warehouse
B/0
Shi
Item#
QUOTATION
Total Wt.
Phone Number
(847) 432-2151
Qty
Terms
Source
Reference#
/JAS
Ordered By
Pag
Ship
Bill
CHIEF CHARLES WERNICK
HIGHWOOD ~OLICE DEPARTMENT
17 HIGHWOOD AVENUE
HIGHWOOD, IL 60040
Customer No.
I1
Zon
Pkg
0.0
0
Un. Price
Description
Ds
Ship Via
UPC
Amount
2995.0000
14975.00
REAR SEAT NIGHT VISION CAMERA
NEWACCESSORIES
0.0000
0.00
1459
REAR SEAT MICROPHONE
NEWACCESSORIES
0.0000
0.00
5
1903
AUTO WIFI DOWNLOAD ADAPTER &
FIRMWARE V2
DC3
399.0000
1995.00
1
1853
MVSl - 4 TERABYTE EVIDENCE COMMAND
STATION
DC3
1199.0000
1199.00
1
1902
AUTO WIRELESS DOWNLOAD STARTER KIT
V2
DC3
999.0000
999.00
5
2033
DC3 DIGITAL CRUISER
DC3
5
1460
5
MERCHANDISE QUOTATJON TOTAL$
SHIPPING & HANDLING$
QUOTATION TOTAL$
19168.00
186.25
19354.25
_JI
Quotation Expiration: 60 Days
Terms: Net 30 Days
FOB Point: Destination
C~fl,·''u""·J
11375 W. Sam Houston Parkway South #800
Houston, TX 77031
P. 281-925-0488 [ F. 281-925-0535
Quote#
Highwood Police Dept (Highwood, IL)
17 Highwood Ave
Highwood, IL 60040
Lt. Bill Raffe
SCFS-01-20
1
I
1 •
• .. ,
$176.00 $ 160.00
Additional 64 GB USB Pen DJive
$165.00 $
WARR-FS-002
WARR-FS-003
FUSION 2nd Year Support and Warranty
FUSION 3rd Year Support and Warranty
WLJC-26
CO BAN C-CUBE SOLUTION - Software License with First Year Technical Support
WMAIN-123
CO BANC-CUBE SOLUTION ANNUAL RENEWAL - Software Maintenance and
Technical Support
I
I
1
$293.00 $
···-
I
•
150.00
...
266.00
CC UBE Server Remote Setup
L1RN-04
TRAINING- 2HR REMOTE WEB TRAINING
LFEE-050
LFEE-053
LFEE-054
LFEE-055
Shipping Shipping Shipping Shipping -
•
5
5
$800.00
$1,330.00
$750.00
150.00
5
$250.00 $
160.00
10
•
$50.00
$25.00 $
$15.00
$150.00
25.00
$1,600.00
$1,080.00
$540.00
540.00
In-Car Equipment (EDGE, M7 MDC, M7 VMDC, ALPR)
Fusion or 6-bay dock for bodycam
Bodycam or single/double dock for bodycam
Back Office Hardware (Server, Auto DVD, Interview, Jail) Each
$20,665.00
$150.00
$250.00 $
I
LSET-50
5
$4,546.00 $ 4, 133.00
I
'
12/24/2015
Prepared by:
FUSION IN-CAR SYSTEM
4.3" touchscreen monitor
GPS
Smart Power Module (SPM) w/ UPS
64 GB USB pen drive
High Definition video camera
Clear-View snapshot camera
Backseat wide angle IR camera
Wireless (WiFi) upload module, 802.11 a/gin
Wireless microphone
Built-in microphone plus covert backseat microphone
Crash sensor
One year limited hardware warranty
SYSFS-02
Date
695624-1
5
Total List
$0.00
$125.00
$0.00
$0.00
$30,775.00
-$3,735.00
$27,040.00
$27,040.00
Terms /Conditions I Assumptions:
COBAN Technologies, Inc.
11375 W Sam Houston Pkwy S # 800
Houston, Texas 77031
Equipment Price
27,040.00
$1.00 Purchase Lease or Finance Agreement
24 month payment
36 month payment
48 month payment
60 month payment
$1,229.51
$836.08
$639.77
$521.87
ALL PAYMENTS ARE SUBJECT TO AN APPROVAL & APPLICABLE TAX
- Semi-annual & annual Terms available
- Unsecured lease with no blanket liens, loan covenants, or additional collateral required
- Payments are fixed for the term with no annual financial review or early call by lender
12/24/2015
Page 1
f4RE & VISTA Price Estimate j
415 Century Parkway
Allen, TX 75013
(800) 605-6734
wwW.watchguardvideo.com
I
Agency Name:
Contact Person:
Contact Info:
Date:
4RE In-Car System and Options
4RE-200-GPS-PAN
.
!4RE ELITE
Quantity
4RE In-Car Camera System. Includes GPS, High definition Panoramic X2
(720P) forward facing camera, Infrared color cabin camera, DVR,
integrated 200GB automotive grade hard drive, 16GB USB removable
thumb drive, cabin microphone, 900 MHz Hi Fidelity wireless
microphone, hardware & cabling, 1 yr. warranty.
IUpgrade to 4RE Elite.
Adds support for up to 6 cameras.
!4RE Audio Expansion
IUpgrade to Audio Expansion. Adds support for dual Hi Fi Mies.
!MOBILE APP
!4RE Mobile App. Laptop interface software.
4RE Interview System and Options
4RE-200-DOM-JNT
I
Highwood PD
Lt. Rafferty
[email protected]
January 26, 2016
MSRP
5
$
0
0
0
$
Extended
24,975.00
MSRP
Quantity
4RE Interview Room Camera System. Includes dome camera,
microphone, DVR, integrated 200GB automotive grade hard drive,
16GB USB removable thumb drive, desktop stand & cabling, 1 yr.
warranty and rmote viewing software. Supports the addition of a
Direct
Direct
Extended
0
$
$
0
0
0
$
$
$
$
$
$
second camera.
Price does not include installation.
ICAM-BST-101-NEW
ICAM-I NT-PIR-COV
! CAM-INT-PJN-103
!4RE Interview Room Dome Camera with audio
!4RE Interview Room Covert Camera
!4RE Interview Room Pinhole Camera
4RE Motorcycle System
Quantity
4RE-64S-GPS-VTY
4RE-64S-GPS-HND
4RE-64S-G PS-HAR
4RE Motorcycle Camera System. Includes GPS,Waterproof Display,
Waterproof standard definition camera, DVR, integrated 64GB solid
state hard drive, 16GB USB removable thumb drive, 900 MHz Hi
Fidelity wireless microphone, hardware & cabling and 1 yr. warranty.
$
!4RE In-Car 802.lln Wireless Kit, SGHz (2.4GHz is available)
J4RE, Power Over Ethernet/ Gigabit 4-port Switch
Quantity
I
I
Camera Configuration Options
IDesktop Charging unit for Wireless Transmitter
!TRANSMITTER
!Wireless Transmitter (additional/ replacement)
4RE Hardware Warranties
!Warranty, 4RE, In-Car, 2nd Year (Months 13-24)
!WAR-4RE-CAR-3RD
!Warranty, 4RE, In-Car, 3rd Year (Months 25-36)
1WAR-4RE-CAR-4TH
IWarranty, 4RE, In-Car, 4th Year (Months 37-48)
IWAR-4RE-CAR-5TH
I warranty, 4RE, In-Car, 5th Year (Months 49-60)
iWAR-4RE-5YR-BUN
!4RE 5 Year No-Fault Hardware I Software Bundle, Years 1- 5
Evidence Library 4 Web 4RE Device License and Combo-Discount License
Evidence Library 4 Web 4RE In-Car Device License
Includes 1st Year o So ware Maintenance
Miscellaneous Options and Accessories
!CUSTOM 1
I
I
I
$
$
0
I
I
$
$
0
Radar Interface Cable (Stalker, Decatur Genesis I and II Select, Kustom
Ea le or Ra tor MPH Bee 3
!Trade-In Credit, if applicable
IUsed for additional items, offers or discounts
0
I
I
I
$
$
$
0
0
I
I
I
I
I
5
5
0
0
0
1,000.00
Direct
Extended
Direct
Extended
MSRP
Direct
Extended
MSRP
Direct
220.00
220.00
789.00
110.00
385.00
I
I
I
I
I
$
Quantity
$
0
$
$
Extended
$
180.00
MSRP
0
0
Extended
$
$
180.00
MSRP
Quantity
5
Direct
345.00
MSRP
Quantity
1styear1"s included with a new4RE purchase.
!WAR-4RE-CAR-2ND
!Trade-In
0
MSRP
I
I
Quantity
I Dual Wireless Mies. Includes second wireless microphone kit.
1DESKTOP CHARGER
RADAR CABLE
5
Quantity
I
I
Microphone Options
KEY-EL4-DEV-001
$
5,830.00
0
ICAM-BST-102-NEW ! Infrared Color Cabin Camera, Additional
IWGA00485
IAuxiliary Camera
1DUAL MIC UPGRADE
Extended
0
Wireless Video Transfer and Networking Options
IHDW-ETH-SWT-001
Direct
0
4RE-64S-GPS-BMW
!4RE-WRL-KIT-05C
MSRP
0
Direct
750.00
Extended
85.00
Total
4RE Equipment,_!_$___2_s_,2_2_s_.o_o..,!
Manual Adjustments
Subtotal:
UPS Ground Shipping:
Quote valid for 30 days
$
$
28,225.00
125.00
AGENDA MEMO
February 2, 2016
ISSUE STATEMENT
An ordinance authorizing the City of Highwood, Lake County, Illinois, to borrow funds from the
public water supply loan program.
BACKGROUND/HISTORY
In 2015 the City of Highwood completed several major infrastructure projects. Originally
included in the projects was repainting the water tower, but this was cancelled due to the bid
documents not meeting the requirements for IEPA loans. The City needed to pass an ordinance
authorizing the total amount of the IEPA loans.
The City of Highwood is in the middle of the process of including the water tower repainting
project in these loans. As part of this process, the authorized amount of the loans needs to be
increased to accommodate the $700,000 anticipated cost of repainting the water tower. This
ordinance accomplished this requirement.
Staff recommends approving the ordinance.
Not approving the ordinance would be an alternate consideration.
ATTACHMENTS
-Ordinance
AN ORDINANCE AUTHORIZING LOAN AGREEMENT
ORDINANCE NUMBER
AN ORDINANCE AUTHORIZING THE CITY OF HIGHWOOD,
LAKE COUNTY, ILLINOIS, TO BORROW FUNDS FROM THE
PUBLIC WATER SUPPLY LOAN PROGRAM
WHEREAS, the City of Highwood, Lake County, Illinois, operates its public
water supply system (“the System”) and in accordance with the provisions of Section
6(a); Article VII of the 1970 Constitution of the State of Illinois, and the Local
Government Debt Reform Act, 30 ILCS 350/1 et seq. (collectively “the Act”); and
WHEREAS, the MAYOR and CITY COUNCIL of the City of Highwood (“the
Corporate Authorities”) have determined that it is advisable, necessary, and in the best
interest of the public health, safety, and welfare to improve the System, including the
following:
REHABILITATE THE CITY’S ELEVATED TANK
together with any land or rights in land and all electrical, mechanical or other services
necessary, useful or advisable to the construction and installation (“the Project”), all in
accordance with the plans and specifications prepared by the consulting engineers of the
City of Highwood, which Project has a useful life of 15 years; and
WHEREAS, the estimated cost of construction and installation of the Project,
including engineering, legal, financial and other related expenses is $700,000, and there
are insufficient funds on hand and lawfully available to pay these costs; and
WHEREAS, the loan shall bear an interest rate as defined by 35 Ill. Adm. Code
662, which does not exceed the maximum rate authorized by the Bond Authorization Act,
as amended, 30 ILCS 305/0.01 et seq., at the time of the issuance of the loan; and
WHEREAS, the principal and interest payment shall be payable semi-annually,
and the loan shall mature in 20 years, which is within the period of useful life of the
project; and
WHEREAS, the costs are expected to be paid for with a loan to the City of
Highwood from the Public Water Supply Loan Program through the Illinois
Environmental Protection Agency, the loan to be repaid from the revenues of the
System and the loan is authorized to be accepted at this time pursuant to the Act; and
WHEREAS, in accordance with the provisions of the Act, the City of Highwood
is authorized to borrow funds from the Public Water Supply Loan Program in the
aggregate principal amount of $700,000 to provide funds to pay the costs of the Project;
and
WHEREAS, the loan to the City of Highwood shall be made pursuant to a
Loan Agreement, including certain terms and conditions between the City of
Highwood and the Illinois Environmental Protection Agency;
NOW THEREFORE, be it ordained by the Corporate Authorities of the
City of Highwood, Lake County, Illinois, as follows:
SECTION 1. INCORPORATION OF PREAMBLES
The Corporate Authorities hereby find that the recitals contained in the preambles
are true and correct, and incorporate them into this Ordinance by this reference.
SECTION 2. DETERMINATION TO BORROW FUNDS
It is necessary and in the best interests of the City of Highwood to construct the
Project for the public health, safety, and welfare, in accordance with the plans and
specifications, as described; that the System continues to be operated in accordance with
the provisions of the Illinois Environmental Protection Act, 415 ILCS 5/1 et seq.; and
that for the purpose of constructing the Project, it is hereby authorized that funds be
borrowed by the City of Highwood in the aggregate principal amount (which can include
construction period interest financed over the term of the loan) not to exceed $700,000.
SECTION 3. ADDITIONAL ORDINANCES
The Corporate Authorities may adopt additional ordinances or proceedings
supplementing or amending this Ordinance, providing for entering into the Loan
Agreement with the Illinois Environmental Protection Agency, prescribing all the details
of the Loan Agreement, and providing for the collection, segregation and distribution of
the revenues of the System, so long as the maximum amount of the Loan Agreement as
set forth in this Ordinance is not exceeded and there is no material change in the project
or purposes described herein. Any additional ordinances or proceedings shall in all
instances become effective in accordance with the Act or other applicable laws. This
Ordinance, together with such additional ordinances
or proceedings, shall constitute complete authority for entering into the Loan Agreement
under applicable law.
However, notwithstanding the above, the City of Highwood may not adopt
additional ordinances or amendments which provide for any substantive or material
change in the scope and intent of this Ordinance, including but not limited to interest rate,
preference or priority of any other ordinance with this Ordinance, parity of any other
ordinance with
this Ordinance, or otherwise alter or impair the obligation of the City of Highwood to
pay the principal and interest due to the Public Water Supply Loan Program without the
written consent of the Illinois Environmental Protection Agency.
SECTION 4. LOAN NOT INDEBTEDNESS OF CITY OF HIGHWOOD
Repayment of the loan to the Illinois Environmental Protection Agency by the
City of Highwood pursuant to this Ordinance is to be solely from the revenue derived
from the revenues of the System and the loan does not constitute an indebtedness of the
City of Highwood within the meaning of any constitutional or statutory limitation.
SECTION 5. APPLICATION FOR LOAN
The MAYOR is hereby authorized to make application to the Illinois
Environmental Protection Agency for a loan through the Public Water Supply Loan
Program, in accordance with the loan requirements set out in 35 Ill. Adm. Code
662.
SECTION 6. ACCEPTANCE OF LOAN AGREEMENT
The Corporate Authorities hereby authorize acceptance of the offer of a loan
through the Public Water Supply Loan Program, including all terms and conditions of the
Loan Agreement as well as all special conditions contained therein and made a part
thereof by reference. The Corporate Authorities further agree that the loan funds awarded
shall be used solely for the purposes of the project as approved by the Illinois
Environmental Protection Agency in accordance with the terms and conditions of the
Loan Agreement.
SECTION 8. AUTHORIZATION OF MAYOR TO EXECUTE
LOAN AGREEMENT
The MAYOR is hereby authorized and directed to execute the Loan Agreement
with the Illinois Environmental Protection Agency. The Corporate Authorities may
authorize by resolution a person other than the MAYOR for the sole purpose of
authorizing or executing any documents associated with payment requests or
reimbursements from the Illinois Environmental Protection Agency in connection with
this loan.
SECTION 9. SEVERABILITY
If any section, paragraph, clause or provision of this Ordinance is held invalid, the
invalidity of such section, paragraph, clause or provision shall not affect any of the other
provisions of this Ordinance.
SECTION 10. REPEALER
All ordinances, resolutions, orders, or parts thereof, which conflict with the
provisions of this Ordinance, to the extent of such conflict, are hereby repealed.
THE REST OF THIS PAGE IS LEFT INTENTIONALLY BLANK.
Adopted by the Corporate Authorities
on ________________________, 2016.
AYES:
NAYS:
ABSENT:
_________
_________
_________
ATTEST ___________________
APPROVED ___________________
___________________________
Clerk
______________________________
Mayor
CERTIFICATION
I,
, do hereby certify that I am the duly elected, qualified and acting Clerk of
the City of Highwood. I do further certify that the above and foregoing, identified as
Ordinance Number
, is a true, complete and correct copy of an ordinance
otherwise identified as An Ordinance Authorizing Loan Agreement, passed by the City
Council of the City of Highwood on the ___ day of __________ 2016, and approved by
the Mayor of the City of Highwood on the same said date, the original of which is part of
the books and records within my control as Clerk of the City of Highwood.
Dated this
day of
, 20
.
Clerk of the City of Highwood
AGENDA MEMO
February 2, 2016
ISSUE STATEMENT
A discussion on the One-Way restriction on Clay Avenue and Lakeview Avenue.
BACKGROUND/HISTORY
Alderman Feddermann asked Staff about the status of the Clay Avenue and Lakeview Avenue
one-way restrictions. This has been brought up informally at Committee of the Whole meetings
in the past.
Clay and Lakeview became one-way streets on July 1, 2015. The reason for the move was to
increase the number of parking spaces the streets could accommodate, as it would allow
employees within the business district to park on both sides of the road instead of just on one
side. Some residents and businesses have expressed opposition to this change while others have
expressed support.
For discussion only.
ATTACHMENTS
-Communication to residents dated May 15, 2015
May 15, 2015
Dear Sir or Madam:
The City of Highwood is continually looking to improve parking and traffic flow in the community,
especially around the downtown. Currently on Clay Avenue and Lakeview Avenue there is enough space
to accommodate seventy (70) vehicles, which residents can obtain permits for overnight and employees
can use during certain hours. We recently had a survey completed, which showed that if Lakeview and
Clay Avenues were made ‘One-Way’ streets, the capacity of the parking would increase to ninety five
(95) vehicles. As we are continually looking to add parking options and this was determined by the Long
Term Planning Committee and City Council as an excellent option.
The best direction for the ‘One-Way’ restriction was to allow traffic to flow East on Clay Avenue and
South on Lakeview Avenue. This is because traffic turning onto Sheridan Road will use the intersection
at Walker Avenue which is controlled by a stop sign. Adding additional turning vehicles at the
intersection of Clay and Sheridan where there is no stop sign was less desirable.
This new traffic pattern will be effective beginning July 1, 2015. If you have any questions, please
contact me at (847) 432-1931.
Respectfully,
Scott Coren
CITY OF HIGHWOOD
City Manager
AGENDA MEMO
February 2, 2016
ISSUE STATEMENT
A discussion on revising the existing Highwood liquor code.
BACKGROUND/HISTORY
At the January 19, 2016 Committee of the Whole meeting the City Council discussed
simplifying and condensing the code on liquor licenses, as the existing restrictions have evolved
to be inconsistent, arbitrary, and cumbersome to enforce. As staff reviewed and simplified the
code, a number of policy questions came up and staff is looking for direction on each of the
following:
-Does the City Council wish to require that some license holders serve food during alcohol sales?
-Does the City Council wish to differentiate between bars that serve food and restaurants?
-Currently the code differentiates between restaurants that serve alcohol and sell bottles of wine
as well. Do we want to continue that differentiation?
-If a bar or restaurant has a license allowing for the sale of a bottle of wine or beer at retail for
consumption off premises, should they be restricted from selling spirits as well?
-Does the City Council wish to make changes to the hours of operation for license holders?
-Does the City Council wish to restrict the sale of small bottles of alcohol?
-Does the City Council wish to regulate internet sales of alcohol?
-Does the City Council wish to restrict the sale of bottles of wine based on price?
-The example code allows for the sampling of alcohol for grocery stores and liquor stores. Is this
the intent of the City Council?
-The initial license fee allowing for the sale of beer and wine for consumption and at retail (e.g.
Art of Beer, Cellar Gate) is $500 lower than the initial license fee for an establishment that
cannot sell at retail. Shall these initial fees be flipped?
ATTACHMENTS
-Example modified liquor license classifications
Liquor License Code Update - DRAFT
Class A: Restaurant or Bar, Full License (Santi’s, Teddy O Brien’s, Humble Pub, Wooden Nickel, 210,
Toadstool, El Buren, Ballaro, Nite N Gale, Tacos El Norte, Buffo’s, Del Rio, Las Tres Hermanas, Curry Hut,
Scotty’s, Lucky Fish, 310 Green Bay Road)
Class B: Restaurant or Bar, Full License with Wine or Beer retail sale (Longitud315, Froggy’s French Café,
Miramar, Washington Gardens, Tap House, Jay Lovell’s)
Class C: Restaurant or Bar, Beer & Wine Only (Clucker’s, Jin 28, Mean Weiner, Starbucks)
Class D: Restaurant or Bar, Beer & Wine Only with Beer & Wine retail sale (Cellar Gate, Art of Beer,
Maria’s Bakery)
Class E: Liquor Store (Joseph’s Liquor, Jerry’s Liquor, North Shore Wine and Spirits)
Class F: Convenience Store with Liquor (Highwood MiniMart)
Class G: Convenience Store with Beer and Wine Only (Bucky’s and Pastificio)
Class H: Grocery or Retail Store with Liquor (Walgreens)
Class I: Non-Profit (Bocce Club)
Class J: Catering (Froggy’s Catering)
Class K: Special Event
4-1-7: Classification of Licenses
A. Class A License: Restaurant or Bar Full License
1. License holder is authorized to sell beer, wine and spirits on premises only.
2. The number of licenses allowed shall be 17.
3. Alcohol sales may not be conducted between 1:00 AM and 5:00 AM Monday through Friday,
or 3:00 AM and 5:00 AM Saturday or Sunday.
4. The initial fee for a Class A license shall be $10,000. The annual fee for a Class A license shall
be $3,160.
B. Class B License: Restaurant or Bar Full License with Retail Wine or Beer
1. License holder is authorized to sell beer, wine, and spirits on premises. The license holder
may also sell bottles of wine or beer in the original package as the manufacturer intended
for sale.
4. Spirits may not be sold on the premises in their original package for consumption off
premises.
5. The initial fee for a Class B License shall be $10,000. The annual fee for a Class B license
shall be $3,160.
C. Class C License: Restaurant or Bar, Beer and Wine Only License
1. License holder is authorized to sell beer and wine, but is not authorized to sell spirits. The
sale of beer and wine must be on premises.
4. The initial fee for a Class C license shall be $2,500. The annual fee for a Class C license shall
be $1,465.
D. Class D License: Restaurant or Bar, Beer and Wine Only with Retail Wine or Beer
1. License holder is authorized to sell beer and wine on premises, but is not authorized to sell
spirits. The license holder may also sell bottles of wine or beer in the original package as the
manufacturer intended for sale.
4. Spirits may not be sold on the premises in their original package for consumption off
premises.
5. The initial fee for a Class D license shall be $3,000. The annual fee for a Class D license shall
be $1,875.
E. Class E License: Liquor Store
1. License holder is authorized to sell beer, wine and spirits in the original package as the
manufacturer intended for sale, but not for consumption on the premises.
or 2:00 AM and 9:00 AM Saturday or Sunday. On January 1 (New Year’s Day), alcohol sales
may not be conducted between 4:00 AM and 9:00 AM.
4. The dispensing of samples of beer, wine or spirits for promotional or advertising purposes is
allowed with the approval of the liquor commissioner or his designee. A BASSET certified
person shall oversee the promotional event and distribution of samples. The licensee shall
perform an identification check of each person to whom a sample is dispensed. The
samples shall be consumed on the premises and not carried outside the premises.
5. The initial fee for a Class E license is $10,000. The annual fee for a Class E license shall be
$3,160.
F. Class F License: Convenience Store with Liquor
manufacturer intended for sale, but not for consumption on premises.
4. The alcohol sales shall be incidental to and not the primary business for the licensee. The
sale of alcohol shall not exceed 25% of the total sales on the premises.
5. The initial fee for a Class F License is $10,000. The annual fee for a Class F license shall be
$3,160.
G. Class G License: Convenience Store with Beer and Wine Only
1. License holder is authorized to sell beer and wine in the original package as the
manufacturer intended for sale, but not for consumption on premises. The sale of liquor or
spirits is prohibited.
3. Alcohol sales may not be conducted between 1:00 AM and 9:00 AM Monday through
Friday, or 2:00 AM and 9:00 AM Saturday or Sunday. On January 1 (New Year’s Day), alcohol
sales may not be conducted between 4:00 AM and 9:00 AM.
4. The sale of beer and wine shall be incidental to and not the primary business for the
licensee. The sale of alcohol shall not exceed 25% of the total sales on the premises.
5. The initial fee for a Class G License is $5,000. The annual fee for a Class G License is $740.
H. Class H License: Grocery or Retail Store with liquor.
manufacturer intended for sale, but not for consumption on premises.
4. The sale of alcohol shall be incidental to and not the primary business for the licensee. The
sale of alcohol shall not exceed 15% of the total sales on the premises.
5. The dispensing of samples of beer, wine or spirits for promotional or advertising purposes is
allowed with the approval of the liquor commissioner or his designee. A BASSET certified
person shall oversee the promotional event and distribution of samples. The licensee shall
perform an identification check of each person to whom a sample is dispensed. The
samples shall be consumed on the premises and not carried outside the premises.
6. The initial fee for a Class H license is $10,000. The annual fee for a Class H license is $7,000.
I.
Class I License: Non-Profit
1. A Class I license is issued to a non-profit club and authorizes the sale of beer, wine and
spirits on premises only.
4. A Class I license allows for the sale of alcohol to club members and guests in public and
private rooms, including privately sponsored parties, lunches, dinners, receptions and
similar gatherings.
5. The initial fee for a Class I license is $100. The annual fee for a Class I license is $100.
J.
Class J License: Catering License
1. A Class J license shall authorize the sale and service of alcoholic liquor by a ‘caterer retailer’
as defined in 235 Illinois Compiled Statutes 5/1-3.34. It shall allow the holder to serve
alcoholic liquor as an incidental part of a food service that serves prepared meals. The
caterer retailer shall sell alcoholic liquor for consumption only as part of a catered event and
only during the catered event.
3. The initial fee for a Class J license is $1,000. The annual renewal fee for a Class J license is
$1,000.
February 2, 2016
Draft Budget Discussion
The Finance Committee and Staff have completed a first draft of the FYE 2017 budget. While each year
presents its own complications and uncertainties, this budget is especially tough to forecast with two
unknowns: the resolution of the fire department referendum and the uncertainty with the State of
Illinois budget. With these outstanding items in mind, the Finance Committee and Staff put together the
following budget and will offer a recommended contingency for each variable.
The proposed draft budget includes:
•
•
•
•
•
•
•
•
•
•
•
•
•
No new loans or debt
Total operational expenditures anticipated to decrease in each of the next three years
$125,000 dedicated annually to street and sidewalk repairs ($25,000 spent in FYE 2014)
An additional $35,000 to replace sewers that collapse in roadways
Crack sealing maintenance in the amount of $86,000
$14,000 in the legal fund and $25,000 in the building fund to allow the City to comprehensively
review and address the residential zoning in the community
Planned funding of police body cameras
Funding of strategic assistance for managing and advising on public works projects
Staff and Command management training for the Police Lieutenant
$10,000 for replacement of the carpet in City Hall
$10,000 in Parks & Recreation to replace old garbage cans
$50,000 for new and replacement signage in the community
Additional funding of community service officers to enforce codes, inventory housing stock and
be more proactive on property maintenance
The draft budget includes a sufficient reserve so that if the fire department referendum does not pass,
the City will be able to operate through FYE 2017 with a 90 day reserve. However, if the referendum
does not pass and the State of Illinois reduces the Local Government Distributive Fund by 50%, as has
been proposed in the past, the City of Highwood would drop below the desired reserve. Additionally, if
the referendum passes but the State of Illinois reduces the Local Government Distributive Fund by 50%,
the City of Highwood would be approximately at its reserve requirement at the end of FYE 2019.
With this budget discussion, Staff would like to work with the City Council to prioritize additional
projects and expenditures in the event the referendum passes and the State of Illinois finds a
compromise that does not jeopardize local funding to this great degree. Some projects could include
advancing infrastructure projects and maintenance, strategic land purchase, or reducing taxes.
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND
FY15
ACTUAL
ACCOUNT
GENERAL FUND
REVENUE
TOTAL REVENUE
FY16
BUDGET
$
5,000,714
$
4,899,096
$
5,010,240
$
5,000,714
$
4,899,096
$
5,010,240
DEPARTMENT
EXPENDITURES
ADMIN/FINANCE
LEGAL
POLICE
FIRE
FIRE ALARM (DEPT. 23)
STREETS
BUILDING
PARKS & RECREATION
NARCOTICS
DUI
2% FIRE INSURANCE
PARKING
TOTAL
EXPENDITURES
FY16
ESTIMATED
ACTUAL
419,397
136,892
1,853,703
1,293,034
99,953
746,709
81,140
155,251
813
2,653
2,327
9,982
$
4,801,854
465,540
194,600
1,876,701
1,282,326
54,861
617,354
109,750
140,508
4,500
10,000
-
$
4,756,140
470,510
165,600
1,852,556
1,380,992
59,220
645,436
123,106
122,527
2,800
6,500
4,805
$
4,834,052
REVENUE OVER (UNDER)
EXPENDITURES
198,860
142,956
176,188
BEGINNING FUND BALANCE
925,991
1,124,851
1,124,851
1,124,851
1,267,807
ENDING FUND BALANCE
$
$
$
1,301,039
FY17
DEPT MAINT
BUDGET
COUNCIL
FY18
FY19
REQUEST
REQUEST
DISCRETIONARY
FORECAST
FORECAST
4,832,228
$
4,732,228
$
100,000
$
4,740,508
$
4,767,558
4,832,228
$
4,732,228
$
100,000
$
4,740,508
$
4,767,558
493,102
194,600
1,962,943
1,078,589
54,861
777,919
134,750
155,643
4,500
7,500
-
$
4,864,408
493,102
180,600
1,962,943
1,078,589
54,861
591,919
109,750
145,643
4,500
7,500
-
$
(32,180)
1,268,859
$
102,820
1,301,039
$
4,629,408
14,000
186,000
25,000
10,000
-
1,403,859
$
(135,000)
1,301,039
$
235,000
527,049
190,600
2,229,775
742,848
54,861
633,410
109,750
151,293
4,500
7,500
-
$
4,651,587
510,547
190,600
2,060,696
769,098
54,861
626,385
109,750
157,243
4,500
7,500
-
$
4,491,180
88,922
276,378
-
1,268,859
1,357,781
(135,000) $
1,357,781
$
1,634,159
City of Highwood
pg 1 of 2
FY17 BUDGET SUMMARY
GENERAL FUND - REVENUE
FY15
ACTUAL
ACCOUNT
REVENUE
LOCAL TAXES
REAL ESTATE TAX - CORPORATE
REAL ESTATE TAX - PD PENSION
REAL ESTATE TAX - FD PENSION
REAL ESTATE TAX - NSSRA
UTILITY TAX - TELECOM
UTILITY TAX - ELECTRIC
UTILITY TAX - NATURAL GAS
2% FOREIGN FIRE TAX
GASOLINE TAX
SUB-TOTAL
LICENSE REVENUE
LIQUOR LICENSES
VEHICLE LICENSES
BUSINESS LICENSES
GREASE TRAP FEES
OTHER LICENSES
SUB-TOTAL
PERMIT REVENUE
BUILDING PERMITS
PARKING REVENUES
CABLE FRANCHISE FEES
VALET PARKING PERMITS
MISC PERMITS
SUB-TOTAL
INTERGOVERNMENTAL REVENUE
STATE INCOME TAX
PERSONAL PROPERTY REPL TAX
GRANTS
SALES TAX - REGULAR
SALES TAX - HOME RULE
LOCAL USE TAX
SUB-TOTAL
$
693,461
249,579
138,721
39,515
131,280
158,155
129,990
7,192
21,169
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
755,000
268,154
120,346
45,000
130,000
131,000
95,000
7,400
112,500
$
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
755,000
268,154
120,346
45,000
130,034
129,189
95,000
7,400
116,001
832,452
268,533
92,615
45,000
115,000
130,000
95,000
2,000
100,000
$
COUNCIL
DISCRETIONARY
832,452
268,533
92,615
45,000
115,000
130,000
95,000
2,000
100,000
FY18
FORECAST
$
-
832,452
287,330
99,098
45,000
110,000
130,000
95,000
100,000
FY19
FORECAST
$
832,452
307,443
106,035
45,000
110,000
130,000
95,000
100,000
1,569,063
1,664,400
1,666,123
1,680,600
1,680,600
-
1,698,880
1,725,930
128,053
142,055
7,475
1,750
42,801
110,000
140,000
7,500
2,500
30,000
110,000
140,000
7,500
1,500
39,452
110,000
140,000
7,500
1,500
30,000
110,000
140,000
7,500
1,500
30,000
-
110,000
140,000
7,500
1,500
30,000
110,000
140,000
7,500
1,500
30,000
322,133
290,000
298,452
289,000
289,000
-
289,000
289,000
48,967
49,016
48,769
3,500
5,950
92,400
45,000
46,000
3,000
2,000
110,000
45,000
51,000
3,000
3,725
90,000
35,000
46,000
3,000
2,000
90,000
35,000
46,000
3,000
2,000
-
90,000
35,000
46,000
3,000
2,000
90,000
35,000
46,000
3,000
2,000
156,201
188,400
212,725
176,000
176,000
-
176,000
176,000
554,338
5,990
515,509
628,755
117,571
535,095
7,000
518,000
704,444
104,857
567,525
7,500
518,000
660,000
119,991
551,310
7,300
518,000
660,000
127,018
551,310
7,300
518,000
660,000
127,018
-
551,310
7,300
518,000
660,000
127,018
551,310
7,300
518,000
660,000
127,018
1,822,163
1,869,396
1,873,016
1,863,628
1,863,628
1,863,628
1,863,628
-
City of Highwood
pg 2 of 2
FY17 BUDGET SUMMARY
GENERAL FUND - REVENUE
FY15
ACTUAL
ACCOUNT
FINES & FORFEITURES
COURT FINES
POLICE FINES
PD BOOT, ADMIN, VEHICLE STORAGE
PD SEIZED VEHICLES
DUI FINES
ZONING/PLANNING FEES
BUILDING FEES & REIMBURSEMENTS
RENTAL INSPECTION FEES
MISC FEES & FINES
NORDSTROM FUND
AMBULANCE SERVICE
SUB-TOTAL
CHARGES FOR SERVICES
TFSC 2H AGREEMENT
SALE OF PROPERTY
TESTING FEES
ALARM SYSTEMS & CALLS
FIRE ALARM INSPECTIONS
RECYCLING REBATE
MISC CHARGES FOR SERVICE
SUB-TOTAL
MISCELLANEOUS INCOME
INTEREST ON INVESTMENTS
LEASE PROCEEDS
ANTENNA RENTALS
MISC PROPERTY RENTAL
REFUNDS & REIMBURSEMENTS
PARK/REC RENTALS
SPECIAL RECREATION DONATION
SPECIAL EVENT
MISCELLANEOUS INCOME
SUB-TOTAL
OTHER FINANCING SOURCES/(USES)
TRANSFERS IN
PROCEEDS FROM LOAN
SUB-TOTAL
TOTAL REVENUE
$
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
COUNCIL
DISCRETIONARY
FY18
FORECAST
FY19
FORECAST
52,624
28,226
1,750
24,750
35
3,900
6,808
68,240
9,887
13,014
59,967
75,000
38,500
2,000
40,000
5,300
2,500
6,000
50,000
5,000
66,000
61,005
29,115
1,800
30,150
35
3,150
8,171
60,000
8,186
98
63,239
55,000
30,000
2,000
25,000
2,500
6,000
60,000
5,000
10,000
55,000
30,000
2,000
25,000
2,500
6,000
60,000
5,000
10,000
-
55,000
30,000
2,000
25,000
2,500
6,000
60,000
5,000
-
55,000
30,000
2,000
25,000
2,500
6,000
60,000
5,000
-
269,200
290,300
264,948
195,500
195,500
-
185,500
185,500
106,310
920
115,225
1,027
250
500
105,600
7,500
-
65,000
110,000
1,541
200
100,000
100,000
1,500
-
100,000
1,500
-
100,000
-
100,000
1,500
-
100,000
1,500
-
223,732
113,600
176,741
201,500
101,500
100,000
101,500
101,500
1,687
363,104
5,500
58,278
176,935
13,472
1,775
17,471
1,000
767
316,000
6,000
10,000
140,000
8,000
316,000
6,000
12,684
175,509
5,175
1,000
259,000
6,000
10,000
140,000
8,000
1,000
259,000
6,000
10,000
140,000
8,000
-
1,000
259,000
6,000
10,000
140,000
8,000
1,000
259,000
6,000
10,000
140,000
8,000
2,000
2,102
2,000
2,000
-
2,000
2,000
638,222
483,000
518,236
426,000
426,000
-
426,000
426,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,000,714
$
4,899,096
$
5,010,240
$
4,832,228
$
4,732,228
02
CW Agenda
Page 87 of
$ 02 2016100,000
$ Packet
4,740,508
$ 106 4,767,558
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - ADMINISTRATIVE DEPARTMENT
FY15
ACTUAL
ACCOUNT
PERSONNEL
SALARIES
OVERTIME
SUB-TOTAL
BENEFITS
HEALTH INSURANCE
LIFE INSURANCE
UNEMPLOYMENT INSURANCE
FICA
MEDICARE
IMRF
WORKERS COMP
AUTOMOTIVE ALLOWANCE
SUB-TOTAL
OPERATING COSTS
BUILDING MAINTENANCE
EQUIPMENT MAINTENANCE
OTHER MAINTENANCE
ACCOUNTING
AUDITING
PAYROLL SERVICE
COMPUTER SUPPORT
OTHER PROFESSIONAL SERVICES
POSTAGE
TELEPHONE
PUBLISHING/ADV/PROMO
PRINTING
DUES
TRAVEL EXPENSE
TRAINING
MEALS
$
151,392
178
151,570
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
163,465
5,000
168,465
$
168,000
2,000
170,000
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
$
171,496
5,000
176,496
$
171,496
5,000
176,496
COUNCIL
DISCRETIONARY
EXPENDITURES
$
-
FY18
FORECAST
$
-
177,715
5,000
182,715
FY19
FORECAST
$
182,885
5,000
187,885
37,882
585
1,541
9,214
2,387
18,740
407
1,128
25,632
510
3,300
10,135
2,370
18,252
1,477
500
35,000
458
189
10,540
2,465
20,400
612
282
24,697
510
3,300
10,943
2,559
21,180
8,017
2,000
24,697
510
3,300
10,943
2,559
21,180
8,017
2,000
-
28,402
510
3,400
11,328
2,649
21,926
8,819
2,000
32,662
510
3,500
11,649
2,724
22,546
9,701
2,000
71,886
62,176
69,946
73,206
73,206
-
79,034
85,292
9,184
10,000
39,306
28,975
4,283
16,576
2,458
1,320
4,168
1,384
3,593
6,712
116
125
67
12,500
5,000
48,300
39,000
4,300
12,000
4,000
5,000
5,000
10,000
2,000
14,500
1,000
6,000
300
22,934
2,500
48,300
39,000
4,300
18,000
7,631
1,794
6,312
1,051
1,094
12,000
500
5,000
150
14,500
5,000
48,300
39,000
4,300
15,000
4,000
5,000
5,000
5,000
2,000
14,500
1,000
6,000
300
14,500
5,000
48,300
39,000
4,300
15,000
4,000
5,000
5,000
5,000
2,000
14,500
1,000
6,000
300
-
14,500
5,000
48,300
39,000
4,300
15,000
4,000
5,000
5,000
5,000
2,000
14,500
1,000
6,000
300
14,500
5,000
48,300
39,000
4,300
15,000
4,000
5,000
5,000
5,000
2,000
14,500
1,000
6,000
300
UTILITIES
MISC SERVICES CONTRACTS
LIABILITY INSURANCE
OFFICE SUPPLIES
OPERATING SUPPLIES
EQUIPMENT LEASE EXPENSE
AUTOMOTIVE FUEL/OIL
BANK CHARGES
CREDIT CARD FEES
SPECIAL EVENT FUND
REIMBURSABLE EXPENSES
REFUNDS
MISCELLANEOUS EXPENSE
SUB-TOTAL
CAPITAL
THREE YEAR CAPITAL PLAN
DEBT
VEHICLE
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
FY15
2,050
FY16
2,200
FY16
ESTIMATED
1,821
26,826
7,065
2,199
3,112
202
1,071
4,122
163
500
5,252
26,000
17,000
3,000
2,500
3,000
500
1,500
4,500
100
100
5,600
23,500
5,633
2,500
3,870
3,000
1,000
500
1,155
4,821
100
200
5,600
23,500
17,000
3,000
2,500
3,000
1,000
500
1,500
4,500
100
100
5,600
23,500
17,000
3,000
2,500
3,000
1,000
500
1,500
4,500
100
100
5,600
-
23,500
18,700
3,000
2,500
3,000
1,000
500
1,500
4,500
100
100
5,600
23,500
20,570
3,000
2,500
3,000
1,000
500
1,500
4,500
100
100
5,600
180,829
234,900
224,264
233,400
233,400
-
235,300
237,370
15,112
-
6,300
10,000
-
10,000
-
-
30,000
-
-
15,112
-
6,300
10,000
10,000
-
30,000
-
419,397
$
465,540
$
470,510
$
FY17
2,200
DEPT MAINT
BUDGET
2,200
COUNCIL
DISCRETIONARY
-
FY18
2,400
FY19
2,600
493,102
$
493,102
$
-
$
527,049
$
510,547
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - LEGAL DEPARTMENT
FY15
ACTUAL
ACCOUNT
LEGAL
CITY ATTORNEY - GEN CORP MATTERS
CITY ATTORNEY - RETAINER
CITY ATTORNEY - PERSONNEL
CITY PROSECUTOR - PROSECUTION
CITY PROSECUTOR - RETAINER
LEGAL ZONING
LAWSUIT SETTLEMENT
TOTAL EXPENDITURES
$
$
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
33,671
29,791
46,975
26,455
-
$
136,892
$
144,000
35,000
9,600
6,000
-
$
194,600
$
FY17
REQUEST
115,000
35,000
9,600
6,000
-
$
165,600
$
DEPT MAINT
BUDGET
REQUEST
130,000
35,000
9,600
20,000
-
$
194,600
$
COUNCIL
DISCRETIONARY
EXPENDITURES
130,000
35,000
9,600
6,000
-
$
180,600
$
-
FY18
FORECAST
$
140,000
35,000
9,600
6,000
-
$
140,000
35,000
9,600
6,000
-
$
190,600
$
190,600
14,000
14,000
FY19
FORECAST
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - POLICE DEPARTMENT
FY15
ACTUAL
ACCOUNT
PERSONNEL
SALARIES - FULL TIME
SALARIES - PART-TIME
OVERTIME
SUB-TOTAL
BENEFITS
HEALTH INSURANCE
LIFE INSURANCE
FICA - POLICE
POLICE PENSION CONTRIBUTION
MEDICARE - POLICE
IMRF - POLICE
WORKERS COMP - POLICE
SUB-TOTAL
OPERATING COSTS
VEHICLE MAINTENANCE
OTHER MAINTENANCE
LEGAL SERVICE
ADMINISTRATIVE HEARING SERVICE
POSTAGE
TELEPHONE
PRINTING
DISPATCHING
DUES
TRAVEL
TRAINING
UTILITIES
MISC SERVICE CONTRACTS
INSURANCE DEDUCTIBLE
$
776,066
94,747
120,347
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
841,000
65,000
75,000
$
717,794
150,000
65,000
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
$
881,968
75,000
85,000
$
881,968
75,000
85,000
COUNCIL
DISCRETIONARY
EXPENDITURES
$
-
FY18
FORECAST
-
$
907,732
75,000
85,000
FY19
FORECAST
$
934,964
75,000
85,000
991,160
981,000
932,794
1,041,968
1,041,968
-
1,067,732
1,094,964
157,576
3,377
6,951
9,942
249,579
13,073
4,782
24,276
152,498
3,000
11,500
4,195
268,154
11,847
4,746
42,524
170,000
3,200
8,000
11,904
268,154
13,526
5,094
42,000
186,702
3,000
11,500
12,000
268,533
15,109
5,094
45,198
186,702
3,000
11,500
12,000
268,533
15,109
5,094
45,198
-
205,372
3,000
11,500
12,000
287,330
15,482
5,404
49,718
225,909
3,000
11,500
12,000
307,443
15,877
5,566
54,690
469,556
498,464
521,877
547,135
547,135
-
589,807
635,986
4,361
520
9,766
3,556
5,052
193
7,912
687
633
171,601
17,446
5,526
1,857
16,016
-
5,000
1,750
10,000
1,000
7,000
700
6,000
400
1,000
143,000
15,000
500
14,000
600
14,500
-
13,295
8,387
20,000
525
4,326
158
13,541
447
348
162,986
15,383
500
7,010
1,628
16,982
-
5,000
3,000
20,000
1,000
7,000
500
6,000
400
700
167,677
15,000
500
14,000
1,500
14,500
-
5,000
3,000
20,000
1,000
7,000
500
6,000
400
700
167,677
15,000
500
14,000
1,500
14,500
-
-
5,000
3,000
5,000
1,000
7,000
500
6,000
400
700
174,637
15,000
500
10,000
1,500
14,500
-
5,000
3,000
7,000
1,000
7,000
500
6,000
400
700
180,397
15,000
500
10,000
1,500
14,500
-
ACCOUNT
LIABILITY INSURANCE
OFFICE SUPPLIES
OPERATING SUPPLIES
UNIFORMS
AUTO FUEL/OIL
MISCELLANEOUS
SUB-TOTAL
CAPITAL
DEBT
VEHICLE
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
FY15
ACTUAL
13,452
1,492
5,709
9,029
24,729
-
FY16
BUDGET
24,374
2,100
5,000
10,000
30,000
-
FY16
ESTIMATED
ACTUAL
9,986
1,082
6,662
6,740
18,711
-
299,537
291,924
308,691
328,777
328,777
-
319,237
329,747
75,313
18,137
30,000
75,313
-
12,000
75,313
1,881
5,000
40,063
-
5,000
40,063
-
-
55,000
198,000
-
-
93,450
105,313
89,194
45,063
45,063
-
253,000
-
1,853,703
$
1,876,701
$
1,852,556
$
FY17
REQUEST
25,000
2,000
5,000
10,000
30,000
-
DEPT MAINT
BUDGET
REQUEST
25,000
2,000
5,000
10,000
30,000
-
COUNCIL
DISCRETIONARY
EXPENDITURES
-
FY18
FORECAST
27,500
2,000
5,000
10,000
30,000
-
FY19
FORECAST
30,250
2,000
5,000
10,000
30,000
-
1,962,943
$
1,962,943
$
-
$
2,229,775
$
2,060,696
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - FIRE DEPARTMENT
FY15
ACTUAL
ACCOUNT
PERSONNEL
OVERTIME
SUB-TOTAL
BENEFITS
HEALTH INSURANCE
LIFE INSURANCE
WORKERS COMP
FICA
PENSION
MEDICARE
SUB-TOTAL
OPERATING COSTS
VEHICLE MAINTENANCE
EMS EQUIPMENT MAINTENANCE
FIRE EQUIPMENT MAINTENANCE
COMPUTER SUPPORT
POSTAGE
TELEPHONE
PUBLISHING/PROMO
PRINTING
COMMUNICATIONS/OTHER
DISPATCHING
DUES
TRAVEL
TRAINING
UTILITIES
MISC CONTRACTUAL SERVICES
OSHA TESTING
LIABILITY INSURANCE
$
411,488
321,044
26,818
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
278,466
186,250
20,250
$
240,000
480,000
103,362
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
$
219,000
91,800
-
$
219,000
91,800
COUNCIL
DISCRETIONARY
EXPENDITURES
$
-
FY18
FORECAST
$
FY19
FORECAST
-
$
-
-
759,350
484,966
823,362
310,800
310,800
-
-
-
43,274
2,253
7,908
87,493
20,793
138,721
11,288
311,731
20,956
2,500
16,055
116,000
12,250
120,346
7,032
295,139
15,845
872
8,000
116,000
29,760
120,346
11,939
302,761
2,000
150
16,055
38,021
5,692
92,615
4,507
159,039
2,000
150
16,055
38,021
5,692
92,615
4,507
159,039
-
-
-
99,098
99,098
106,035
106,035
16,918
915
15,666
10,368
15,458
11,468
500
69
10,296
323
60
2,283
21,966
7,375
9,697
264
33,600
528
24,431
15,000
1,500
20,000
6,000
15,240
4,000
400
8,000
75
75
2,000
20,000
13,000
8,000
100
322,250
3,400
7,121
9,731
2,562
24,726
6,171
17,487
20,769
200
3,131
447
272
912
91,652
8,000
15,000
1,500
1,500
1,000
4,000
3,000
93,000
468,750
17,000
15,000
1,500
1,500
1,000
4,000
-
-
-
-
643,750
-
663,063
-
4,328
3,192
12,002
1,500
17,000
3,000
93,000
468,750
17,000
1,823
1,063
21,089
10,462
2,331
3,360
1,100
20,000
12,000
1,000
FY16
ESTIMATED
1,116
1,820
10,286
5,735
1,000
218,952
483,621
3,000
18,600
-
3,000
18,600
FY15
OFFICE SUPPLIES
OPERATING SUPPLIES
UNIFORMS
AUTO FUEL/OIL
MATERIAL/SUPPLIES/FIRE PREV
SUB-TOTAL
CAPITAL
DEBT
VEHICLE
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
FY16
1,293,034
$
1,282,326
$
4,000
-
4,000
-
COUNCIL
DISCRETIONARY
-
244,035
608,750
608,750
10,835
-
10,835
-
1,380,992
DEPT MAINT
BUDGET
FY17
$
1,078,589
$
FY18
FY19
-
-
-
643,750
663,063
-
-
-
-
-
-
-
-
1,078,589
$
-
$
742,848
$
769,098
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - FIRE ALARM DEPARTMENT
FY15
ACTUAL
ACCOUNT
OPERATING COSTS
OTHER PROFESSIONAL SVCS
$
SUB-TOTAL
CAPITAL
EQUIPMENT
DEBT
SUB-TOTAL
TOTAL EXPENDITURES
$
11,168
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
30,000
$
34,359
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
$
30,000
$
30,000
COUNCIL
DISCRETIONARY
EXPENDITURES
$
-
FY18
FORECAST
$
30,000
FY19
FORECAST
$
30,000
11,168
30,000
34,359
30,000
30,000
-
30,000
30,000
63,924
24,861
24,861
24,861
24,861
24,861
-
24,861
24,861
88,785
24,861
24,861
24,861
24,861
-
24,861
24,861
99,953
$
54,861
$
59,220
$
54,861
$
54,861
$
-
$
54,861
$
54,861
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - STREETS DEPARTMENT
FY15
ACTUAL
ACCOUNT
PERSONNEL
OVERTIME
SUB-TOTAL
BENEFITS
HEALTH INSURANCE
LIFE INSURANCE
FICA
MEDICARE
IMRF
AUTO ALLOWANCE
WORKERS COMP
SUB-TOTAL
OPERATING COSTS
VEHICLE MAINTENANCE
OTHER MAINTENANCE
STREET & SIDEWALK REPAIR
STORM SEWER REPAIR
STREET LIGHT REPAIRS
ENGINEERING FEES
TRAVEL
TELEPHONE
PUBLISHING
PRINTING
TRAINING
DUES
UTILITIES
STREET LIGHTING
$
164,861
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
95,593
10,000
32,964
FY17
REQUEST
20,887
95,593
10,000
17,000
185,748
122,593
138,557
111,482
8,667
500
3,058
5,927
1,386
10,955
20,000
4,500
138
2,000
8,591
2,009
16,627
55,000
107,959
50,493
11,205
35,105
23,552
10,320
35,392
25,447
7,992
1,500
2,355
12
1,841
11,625
39,968
22,813
8,000
10,000
10,000
5,000
125,000
10,000
15,000
5,000
4,000
2,250
500
2,500
500
4,000
90,000
32,789
456
1,296
11,260
2,633
21,939
(50)
37,637
$
DEPT MAINT
BUDGET
REQUEST
$
84,482
10,000
17,000
$
54,482
10,000
17,000
COUNCIL
DISCRETIONARY
EXPENDITURES
$
30,000
FY18
FORECAST
$
FY19
FORECAST
-
86,116
10,000
17,000
$
87,800
10,000
17,000
81,482
30,000
113,116
114,800
2,000
500
3,058
5,052
1,181
9,778
14,407
2,000
500
3,058
5,052
1,181
9,778
14,407
-
2,000
500
3,058
7,013
1,640
13,574
15,848
2,000
500
3,058
7,118
1,665
13,776
17,432
88,864
35,976
35,976
-
43,633
45,549
14,888
14,241
8,312
525
115,000
45,000
13,160
5,000
4,000
1,551
66
500
500
3,371
60,000
8,000
10,000
10,000
5,000
125,000
45,000
15,000
25,000
4,000
2,250
500
500
500
4,000
90,000
8,000
10,000
10,000
5,000
125,000
45,000
15,000
5,000
4,000
2,250
500
500
500
4,000
90,000
20,000
-
8,000
10,000
10,000
5,000
125,000
45,000
15,000
5,000
4,000
2,250
500
500
500
4,500
90,000
8,000
10,000
10,000
5,000
125,000
45,000
15,000
5,000
4,000
2,250
500
500
500
4,500
90,000
MISC HAULING DIRT DUMP
INSURANCE DEDUCTIBLE
LIABILITY INSURANCE
OFFICE SUPPLIES
OPERATING SUPPLIES
SUPPLIES - BUILDING & GROUNDS
UNIFORMS
TRAFFIC CONTROL SIGNS
AUTO FUEL/OIL
EQUIPMENT RENTAL
FORESTRY
EVERTS PARK
COMMUNITY BEAUTIFICATION
HOLIDAY LIGHTING
REIMBURSABLE
MISC EXPENSE
SUB-TOTAL
CAPITAL
DEBT
VEHICLE
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
FY15
4,966
14,880
246
12,035
1,781
667
7,522
17,517
2,543
12,500
3,928
1,585
4,456
-
FY16
5,000
4,807
250
15,000
2,500
700
6,000
17,000
3,000
20,000
7,500
5,000
5,000
1,000
FY16
ESTIMATED
5,000
17,000
250
10,109
293
1,500
8,000
10,000
1,752
22,000
6,000
5,000
741
93
313,754
384,507
373,849
499,700
67,969
71,280
-
15,000
44,761
-
44,166
-
44,761
-
44,761
-
86,000
-
139,249
59,761
44,166
44,761
44,761
86,000
746,709
$
617,354
$
645,436
$
FY17
5,000
17,000
250
15,000
2,500
700
58,000
10,000
3,000
25,000
7,500
5,000
5,000
1,000
DEPT MAINT
BUDGET
5,000
17,000
250
15,000
2,500
700
8,000
10,000
3,000
25,000
7,500
5,000
5,000
1,000
COUNCIL
DISCRETIONARY
50,000
-
FY18
5,000
18,700
250
15,000
2,500
700
8,000
10,000
3,000
25,000
7,500
5,000
5,000
1,000
FY19
5,000
20,570
250
15,000
2,500
700
8,000
10,000
3,000
25,000
7,500
5,000
5,000
1,000
429,700
70,000
431,900
433,770
44,761
-
32,267
-
44,761
32,267
691,919
$
591,919
$
186,000
$
633,410
$
626,385
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - BUILDING DEPARTMENT
FY15
ACTUAL
ACCOUNT
PERSONNEL
PART TIME BUILDING
FULL TIME BUILDING
OVERTIME
SUB-TOTAL
BENEFITS
HEALTH INSURANCE
LIFE INSURANCE
FICA
MEDICARE
IMRF
WORKERS COMP
UNIFORM ALLOWANCE
AUTOMOTIVE ALLOWANCE
SUB-TOTAL
OPERATING COSTS
VEHICLE MAINTENANCE
OTHER MAINTENANCE
ENGINEERING FEES
LEGAL SERVICE
TFS ASSESSMENT
PLANNING - COM DEV
POSTAGE
TELEPHONE
PRINTING
DUES
TRAVEL EXPENSE
TRAINING
$
23,403
-
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
-
$
FY17
REQUEST
-
$
-
DEPT MAINT
BUDGET
REQUEST
-
23,403
-
-
3,348
60
8
1,583
370
3,020
-
-
-
8,389
-
1,317
692
5,070
117
57
-
5,000
500
250
-
-
$
COUNCIL
DISCRETIONARY
EXPENDITURES
-
$
-
FY18
FORECAST
$
FY19
FORECAST
-
$
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,170
5,110
500
200
-
5,000
500
250
-
5,000
500
250
-
-
5,000
500
250
-
5,000
500
250
-
95,000
-
20,000
25,000
84,000
-
20,000
84,000
-
COUNCIL
DISCRETIONARY
25,000
-
109,750
123,106
134,750
109,750
400
-
-
-
400
-
-
-
FY15
UTILITIES
PART TIME INSPECTION SERVICES
MISC SERVICES CONTRACTS
LIABILITY INSURANCE
OFFICE SUPPLIES
OPERATING SUPPLIES
AUTOMOTIVE FUEL/OIL
EQUIPMENT
REIMBURSABLE EXPENSES
REFUNDS
MISCELLANEOUS EXPENSE
SUB-TOTAL
CAPITAL
DEBT
VEHICLE
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
FY16
ESTIMATED
FY16
FY17
38,017
839
357
199
2,284
-
20,000
84,000
-
20,000
946
180
48,948
-
81,140
$
109,750
$
DEPT MAINT
BUDGET
123,106
$
134,750
$
FY18
FY19
20,000
84,000
-
20,000
84,000
-
25,000
109,750
109,750
-
-
-
-
-
-
-
-
109,750
$
25,000
$
109,750
$
109,750
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - PARKS AND RECREATION DEPARTMENT
FY15
ACTUAL
ACCOUNT
PERSONNEL
OVERTIME
SUB-TOTAL
BENEFITS
HEALTH INSURANCE
LIFE INSURANCE
FICA
MEDICARE
IMRF
WORKERS COMP
TRAVEL ALLOWANCE
SUB-TOTAL
OPERATING COSTS
VEHICLE MAINTENANCE
OTHER MAINTENANCE
OTHER MAINTENANCE - SPEC. REC.
PARK MAINTENANCE
POSTAGE
TELEPHONE
PUBLISHING
UTILITIES
LIABILITY INSURANCE
OFFICE SUPPLIES
UNIFORMS
AWARDS & TROPHIES
SUPPLIES - BLDG & GROUNDS
AUTOMOTIVE FUEL
EQUIPMENT LEASE
$
36,901
-
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
43,562
-
$
43,500
-
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
$
44,482
-
$
44,482
-
COUNCIL
DISCRETIONARY
EXPENDITURES
$
FY18
FORECAST
-
$
-
45,816
-
FY19
FORECAST
$
47,191
-
36,901
43,562
43,500
44,482
44,482
-
45,816
47,191
5,898
129
1,301
2,264
530
1,565
733
600
5,962
125
2,200
2,701
632
1,478
2,732
600
5,556
125
816
2,697
631
1,400
1,200
600
6,566
125
2,200
2,758
645
1,478
2,339
600
6,566
125
2,200
2,758
645
1,478
2,339
600
-
7,551
125
2,300
2,841
664
1,523
2,573
600
8,684
125
2,400
2,926
684
1,568
2,830
600
13,020
16,430
13,025
16,711
16,711
-
18,176
19,817
15,917
1,421
3,200
1,787
45
833
16,706
1,500
50
-
8,000
1,000
4,000
50
1,000
12,500
8,141
300
525
-
4,497
108
3,411
50
1,217
9,555
1,632
95
600
-
8,000
1,000
4,000
50
1,000
12,500
8,500
300
600
-
8,000
1,000
4,000
50
1,000
12,500
8,500
300
-
-
8,000
1,000
4,000
50
1,000
12,500
9,350
300
600
-
8,000
1,000
4,000
50
1,000
12,500
10,285
300
600
-
600
-
NSSRA
MISC EXPENSE
MISC EXPENSE - SPEC. REC.
SUB-TOTAL
CAPITAL
DEBT
VEHICLE
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
2,838
FY17
45,000
3,500
DEPT MAINT
BUDGET
45,000
3,500
80,516
66,002
84,450
8,216
-
-
8,216
-
-
FY15
52,538
3,117
FY16
45,000
-
97,114
155,251
$
140,508
FY16
ESTIMATED
42,000
$
122,527
$
COUNCIL
DISCRETIONARY
-
FY18
47,000
3,500
FY19
49,000
3,500
84,450
-
87,300
90,235
-
-
10,000
-
-
-
-
-
10,000
-
-
145,643
$
145,643
$
10,000
$
151,293
$
157,243
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - NARCOTICS DEPARTMENT
FY15
ACTUAL
ACCOUNT
OPERATING COSTS
MISCELLANEOUS
$
SUB-TOTAL
CAPITAL
DEBT
SUB-TOTAL
TOTAL EXPENDITURES
$
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
813
$
-
$
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
-
$
-
$
COUNCIL
DISCRETIONARY
EXPENDITURES
-
$
-
FY18
FORECAST
$
FY19
FORECAST
-
$
-
813
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
813
$
-
$
-
$
-
$
-
$
-
$
-
$
-
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - DUI DEPARTMENT
FY15
ACTUAL
ACCOUNT
OPERATING COSTS
OTHER PROFESSIONAL SVCS
MISCELLANEOUS
$
SUB-TOTAL
CAPITAL
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
447
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
$
2,000
-
$
500
-
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
$
2,000
-
$
2,000
-
COUNCIL
DISCRETIONARY
EXPENDITURES
$
-
FY18
FORECAST
$
-
2,000
-
FY19
FORECAST
$
2,000
-
447
2,000
500
2,000
2,000
-
2,000
2,000
2,206
2,500
2,300
2,500
2,500
-
2,500
2,500
2,206
2,500
2,300
2,500
2,500
-
2,500
2,500
2,653
$
4,500
$
2,800
$
4,500
$
4,500
$
-
$
4,500
$
4,500
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - 2% FOREIGN FIRE DEPARTMENT
FY15
ACTUAL
ACCOUNT
OPERATING COSTS
MISCELLANEOUS
$
SUB-TOTAL
CAPITAL
EQUIPMENT
SUB-TOTAL
TOTAL EXPENDITURES
$
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
2,327
$
7,500
$
4,000
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
$
5,000
$
5,000
COUNCIL
DISCRETIONARY
EXPENDITURES
$
-
FY18
FORECAST
$
5,000
FY19
FORECAST
$
5,000
2,327
7,500
4,000
5,000
5,000
-
5,000
5,000
-
2,500
2,500
2,500
2,500
-
2,500
2,500
-
2,500
2,500
2,500
2,500
-
2,500
2,500
2,327
$
10,000
$
6,500
$
7,500
$
7,500
$
-
$
7,500
$
7,500
City of Highwood
FY17 BUDGET SUMMARY
GENERAL FUND - PARKING DEPARTMENT
FY15
ACTUAL
ACCOUNT
FY16
ESTIMATED
ACTUAL
FY16
BUDGET
DEPT MAINT
BUDGET
REQUEST
FY17
REQUEST
COUNCIL
DISCRETIONARY
EXPENDITURES
FY18
FORECAST
FY19
FORECAST
OPERATING COSTS
MISCELLANEOUS
$
9,982
$
-
$
4,805
$
-
$
-
$
-
$
-
$
-
TOTAL EXPENDITURES
$
9,982
$
-
$
4,805
$
-
$
-
$
-
$
-
$
-
Administration/Community Development Department
Vehicle No.
1
Year
2010
Make
Jeep
Model
Wrangler
Type
4WD
Equipment/ Vehicle
Vehicle
Acquired
2015
Anticipated Life Replace
3 Years
Yes
Do Not Replace
Purchase Price
seizure vehicle
FY 2014
Administration Department Sub Total Replacement Costs by Year
FY 2015
$
-
FY 2016
$
-
FY 2017
$
-
$
FY 2018
-
$
$
$
$
-
-
-
-
FY 2019
$
-
$
FY 2020
15,000
$
15,000
FY 2021
$
-
$
FY 2022
-
FY 2023
$
-
$
$
FY 2022
-
$
$
-
$
$
FY 2024
-
$
FY 2025
-
$
-
$
-
FY 2023
18,000
$
FY 2024
-
$
FY 2025
-
18,000
$
-
$
-
$
$
$
$
$
$
$
$
$
FY 2024
-
$
$
$
$
$
$
$
$
$
FY 2025
-
$
-
$
-
$
$
$
$
$
$
$
FY 2024
-
$
$
$
$
$
$
$
FY 2025
-
$
-
$
-
-
Water Department
Vehicle No.
1
Year
2007
Make
Chevy
Model
Impala
Type
Vehicle
Equipment/ Vehicle
Vehicle
Acquired
2013
Anticipated Life Replace
4 Years
Yes
Do Not Replace
Purchase Price
$
-
Water Department Sub Total Replacement Costs by Year
FY 2014
$
-
FY 2015
$
-
FY 2016
$
-
FY 2017
$
$
$
-
-
-
$
FY 2018
18,000
$
$
18,000
$
FY 2019
-
-
FY 2020
$
$
FY 2021
-
-
$
-
Police Department
Vehicle No.
1
2
3
4
5
6
7
8
9
Year
2014
2014
2014
2013
2013
2013
2012
2012
2003
Make
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Dodge
Ford
Model
Charger
Charger
Charger
Charger
Charger
Charger
Charger
Charger
Crown Victoria
Type
Police Admin
Police Admin
Police
Police
Police
Police
Police
Police
CSO
Equipment/ Vehicle
Vehicle
Vehicle
Vehicle
Vehicle
Vehicle
Vehicle
Vehicle
Vehicle
Vehicle
Acquired
2014
2014
2014
2013
2013
2013
2012
2012
2013
Anticipated Life
6 years
6 years
4 years
4 years
4 years
4 years
4 years
4 years
2 years
Replace
Do Not Replace
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Replace with PD Vehicle Turndown
Purchase Price
$
26,000
$
26,000
$
26,000
$
26,000
$
26,000
$
26,000
$
26,000
$
26,000
$
-
Police Department Sub Total Replacement Costs by Year
FY 2014
$
$
$
$
$
$
$
$
$
-
FY 2015
$
$
$
$
$
$
$
$
$
-
FY 2016
$
$
$
$
$
$
$
$
$
-
FY 2017
$
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
$
$
$
-
-
-
-
FY 2018
33,000
33,000
33,000
33,000
33,000
33,000
$
$
$
$
$
$
$
$
$
198,000 $
FY 2019
-
$
$
$
$
$
$
$
$
$
FY 2020
33,000
33,000
-
$
$
$
$
$
$
$
$
$
$
66,000
$
FY 2020
750,000
18,000
$
$
$
$
$
$
$
FY 2021
-
$
$
$
$
$
$
$
$
$
$
FY 2022
33,000
33,000
33,000
33,000
33,000
33,000
-
$
$
$
$
$
$
$
$
$
198,000 $
FY 2023
-
Fire Department
Vehicle No.
Rescue 37
Ambulance 37
Truck 37
Year
1987
2006
2001
2011
2000
2001
2001
Make
Pierce Lance
Ford
Smeal
Zoll
MAKO
Motorola
Model
Type
Custom Rescue PumpeFire Engine Rescue
Ambulance
Ambulance Type 2
Quint
Aerial Ladder
Defibrillator
Monitor/Defibrillator
Breathing Air Compressor/Fill Station
"Jaws of Life"
Extrication Equipment
HTC150
Portable Radios
Equipment/ Vehicle
Vehicle
Vehicle
Vehicle
Equipment
Equipment
Equipment
Equipment
Acquired
2013
2006
2001
2011
2000
2001
?
Anticipated Life
7 years
10 years
20 years
7 years
15 years
10-15 years
?
Replace
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Do Not Replace
Purchase Price
$
29,000
?
Grant
?
?
Grant?
?
Fire Department Sub Total Replacement Costs by Year
SHOULD WE ELIMINATE?
FY 2014
$
$
$
$
$
$
$
-
FY 2015
$
$
$
$
$
$
$
-
FY 2016
$
$
$
$
$
$
$
-
$
$
$
$
$
$
-
-
-
FY 2017
$
-
-
$
$
$
$
$
$
$
$
FY 2018
170,000
25,000
42,000
60,000
18,000
$
$
$
$
$
$
$
FY 2019
18,000
$
$
$
$
$
$
$
315,000 $
18,000
$
768,000 $
FY 2021
750,000
-
$
$
$
$
$
$
$
FY 2022
-
$
$
$
$
$
$
$
750,000 $
-
$
FY 2023
-
Public Works Department
Vehicle No.
Year
1998
2012
2013
1997
1992
1992
1993
2008
2008
2007
2005
2015
Make
Hyundai
Case
Ford
Ford
Elgin
Ford
International
Kubota
Felling
Holder
Ford
Ford
Model
98740
SV250
F350
F350
FY 2014
$
$
$
$
$
$
$
$
$
$
$
$
-
FY 2015
$
$
$
$
$
$
$
$
$
$
$
$
-
FY 2016
$
$
$
-
Public Works Department Sub Total Replacement Costs by Year
$
$
$
Total Department Replacement Costs by Year
FY 2014
$
-
E350
4900
F350
F450
Type
Loader
Skidsteer
Pickup & Plow
Dump Truck & Plow
Street Sweeper
Box Truck
Dump Truck & Plow
Excavator
Trailer
SW Plow/Blower/Salt Spreader
Pickup & Plow
Dump Truck/Plow/Salt Spreader
Equipment/ Vehicle
Equipment
Equipment
Vehicle
Vehicle
Equipment
Vehicle
Vehicle
Equipment
Equipment
Equipment
Vehicle
Vehicle
Acquired
1998
2012
2013
2000
1992
2005
2007
2008
2008
2007
2005
2015
Anticipated Life
9 years
13 years
12 Years
14 Years
12 Years
9 Years
7 Years
12 Years
17 Years
8 Years
12 Years
10 Years
Replace
Yes
Yes
Yes
Do Not Replace
Eliminate - Outsource Plowing
Eliminate if Outsource Sweeping
Eliminate - Use Pickups
Yes
Yes
Yes
Eliminate - Outsource Plowing
Yes
Purchase Price
$
86,875
$
39,685
$
40,400
$
27,000
$
68,000
$
$
12,500
$
40,485
$
6,795
$
55,000
$
35,000
$
71,155
-
-
FY 2015
$
-
$
$
$
$
$
$
$
FY 2017
$
$
$
$
-
-
-
FY 2016
$
-
$
$
$
$
$
-
$
-
$
-
FY 2017
$
-
$
$
$
$
$
$
$
$
$
$
$
$
FY 2018
-
$
$
$
$
$
$
$
$
$
$
$
$
$
-
$
$
FY 2019
-
FY 2018
FY 2019
531,000 $ 18,000
$
$
$
$
$
$
$
$
$
$
$
$
FY 2020
50,000
-
$
$
$
$
$
$
$
$
$
$
$
$
FY 2021
74,000
-
$
$
$
$
$
$
$
$
$
$
$
$
FY 2022
-
$
$
$
$
$
$
$
$
$
$
$
$
$
50,000
$
74,000
$
-
$
$
FY 2023
-
FY 2020
FY 2021
FY 2022
FY 2023
899,000 $
824,000 $
198,000 $ 18,000
$
$
$
$
$
$
$
$
$
$
$
$
$
$
FY 2024
110,000
74,000
-
$
$
$
$
$
FY 2025
45,000
45,000
-
$
$
$
$
$
$
10,000
90,000
184,000 $
190,000
FY 2024
FY 2025
184,000 $
190,000

AGENDA - City of Highwood

Transcription

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