2015 BENEFITS OPEN ENROLLMENT GUIDE
Transcription
2015 BENEFITS OPEN ENROLLMENT GUIDE
2015 BENEFITS OPEN ENROLLMENT GUIDE OCTOBER 3–17, 2014 Explore how to be healthier, stronger, fitter, and more balanced. Benefits and Health Fair Thursday, October 16, 2014 9 a.m.–4 p.m. Ida Noyes Hall, 1212 E. 59th St. Visit our fair to access information and resources that can enhance your well-being. Learn from experts about ways to enrich your life through better nutrition, exercise, and stress reduction. Maroon Savings Choice Plan and Health Savings Account Information Sessions Thursday, October 16, 2014 • 10 a.m.–11 a.m. • 1 p.m.–2 p.m. Ida Noyes Hall, 3rd Floor Dear University of Chicago Colleagues, Open Enrollment for 2015 is Friday, October 3, through Friday, October 17, 2014. Annual Open Enrollment is the time of year when all eligible University of Chicago colleagues can re-evaluate their benefit needs and review current plan elections to ensure they continue to meet their needs and those of their families. Now is the time to make changes to all 2014 elections or enroll for the first time for the 2015 calendar year. Any new elections and all changes will become effective January 1, 2015, and continue through December 31, 2015. In an effort to continue to offer benefit choices that fit the diverse needs of the University population, a new medical plan will be offered for 2015, the Maroon Savings Choice, which will include a Health Savings Account. This guidebook includes helpful information for evaluating your benefit options, including the new medical plan. Additionally, the University has established a helpful on-line tool called The Choice Is Yours. Using this tool, you can answer a few questions about your medical benefit needs to find a medical plan that is right for you based on your responses. Refer to pages 4–5 and 10–13 for more information about the Maroon Savings Choice health plan and The Choice Is Yours web-based tool. The University will continue to focus on providing access to high quality health care while supporting the health and wellness of all University colleagues. Plan options are designed to ensure choice to University colleagues while maintaining a high level of coverage and financial protection. Similar to last year, this guidebook includes the required 2015 Summaries of Medical Benefits and Coverage (SBC) and a Glossary of Health Coverage and Medical Terms in the back pocket. The SBC booklet summarizes important information about all of your medical plan options to help you compare your choices before enrolling and understand your coverage after enrollment. The glossary defines some of the most common medical and insurance terms. I encourage you to please carefully review and consider the information provided in the 2015 Benefits Open Enrollment Guide. I look forward to seeing you at the University Benefits and Health Fair on October 16, 2014, at Ida Noyes Hall. At the Benefits and Health Fair you can learn about your benefit options and ask questions of the benefits staff and vendors. Should you have questions on any of the plan options or need assistance related to the Open Enrollment process, our benefit counselors are eager to assist you. Counselors can be reached Monday through Friday from 8:30 a.m. to 4:30 p.m. by phone at 773.702.9634 or email at [email protected]. Sincerely, Michael F. Knitter Assistant Vice President Benefits and Human Resources Operations The University of Chicago Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 1 GET YOUR FLU SHOT TODAY! Benefits and Health Fair Thursday, October 16, 2014 9 a.m.–4 p.m. Ida Noyes Hall 1212 East 59th Street DO YOUR PART TO BE FLU SMART. Please get your flu vaccination. 2 The University of Chicago 2015 Benefits Open Enrollment Guide Campus & Student Life 2015 BENEFITS OPEN ENROLLMENT GUIDE 4 WHAT’S NEW FOR 2015 6 ENROLLMENT PROCESS 10 10 14 16 HEALTH & WELLNESS Medical Plans Dental Plans Vision Plan 18 GROUP LIFE, PERSONAL ACCIDENT, LONG–TERM DISABILITY, AND LONG–TERM CARE INSURANCE 18 Basic, Supplemental, and Voluntary Life Insurance 19 Personal Accident Insurance 19 Long–Term Disability Insurance 19 Long–Term Care Insurance 24 HEALTH AND DEPENDENT CARE FLEXIBLE SPENDING ACCOUNTS AND COMMUTER BENEFITS 26 SUPPLEMENTAL RETIREMENT AND DEFERRED COMPENSATION PLANS 27 OTHER BENEFITS 29 NOTICES 32 CON TACT INFO R M AT I ON What Do I Need to Do? Open Enrollment is an opportunity for you to review your current health plan elections to ensure they continue to meet your needs and those of your family. WHAT BENEFITS REQUIRE RE-ELECTION? If you want to participate in the health care and/or dependent care flexible spending accounts (FSA) or the 457(b) Deferred Compensation Plan during calendar year 2015, you must complete new enrollment elections. Even if you participated in these plans during calendar year 2014, your deductions will default to $0 for 2015 unless you re-enroll. For more information, see page 24 for flexible spending accounts and page 26 for the 457(b) Plan. NO CHANGES TO YOUR CURRENT ELECTIONS? If you do not want to make any changes to your current medical, dental, vision, supplemental life, dependent life, personal accident, long-term disability, long-term care, commuter, or supplemental retirement elections, you do not need to do anything. Your 2014 elections for these benefit plans will automatically continue for calendar year 2015. WHAT IF I WANT TO CHANGE MY CURRENT ELECTIONS OR ENROLL FOR THE FIRST TIME? If you want to change your elections or enroll for the first time in the medical, dental, vision, supplemental life, dependent life, personal accident, long-term disability, long-term care, commuter, or supplemental retirement plans, you must access Employee Self Service at ess.uchicago.edu/ess from any computer beginning October 3, 2014, through October 17, 2014. Once you have completed your changes, it is important that you print the confirmation statement for your records. Any changes you make during Open Enrollment will take effect on January 1, 2015. Decisions made during Open Enrollment are binding through December 31, 2015, unless you have a qualified life event, such as a marriage or birth of a child. WHAT IF I EXPERIENCE A QUALIFIED LIFE EVENT IN 2015? Dependents who become eligible during the year can be added to your coverage within 31 days of the qualified life event. Eligible dependents are your legal spouse, same-gender University-registered domestic partner, civil union partner, and children. Adopted, foster, and stepchildren are also eligible for coverage. Documentation will be required when you add a dependent. Contact Human Resources at 773.702.9634 within 31 days of the qualified life event to enroll. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 3 WHAT ’S N E W New for 2015 MAROON SAVINGS CHOICE PLAN Effective January 1, 2015, the University will be offering the Maroon Savings Choice Plan. This medical plan will give you greater control and flexibility on how your health care dollars are spent. It will also provide access to a University-funded, tax advantaged Health Savings Account (HSA). Highlights of the Maroon Savings Choice Plan When you elect the Maroon Savings Choice Plan: QQ The network will be a preferred provider organization (PPO) administered by BlueCross BlueShield of Illinois. This plan will offer the same broad network of physicians and care providers currently available in the Maroon Plan. QQ QQ Like all University medical plans, preventive care is covered at 100%. This means when you receive annual physicals, mammograms, colonoscopies, and well-child care, there is no deductible or coinsurance. All non-preventive care will require you to meet 100% of your annual deductible before the plan will provide coverage. The annual deductible forthis plan is: •$2,000 in-network/$4,000 out-of-network for those enrolled as an individual •$4,000 in-network/$8,000 out-of-network for those enrolled with a spouse and/or children. The family deductible must be satisfied before coverage begins for any one family member (often referred to as a “true family” deductible). QQ You pay the full cost of prescription drugs until your deductible is met unless it is a preventive drug. Once your annual deductible has been met, then the cost will be the appropriate copay. For preventive drugs, you will only be responsible for the copay before and after your deductible is met. The 2015 copays will be exactly the same as the current Maroon Plan. Preventive (Before and After Deductible) Non-Preventive Medications (Participant pays 100% until deductible is met) Generic Retail/Mail Order $8/$16 $8/$16 after deductible Preferred-Brand Retail/ Mail Order $20/$40 $20/$40 after deductible Non-Preferred-Brand Retail/ Mail Order $35/$70 $35/$70 after deductible Remember to have the pharmacy apply all CVS Caremark network discounts prior to submitting payment. 4 The University of Chicago 2015 Benefits Open Enrollment Guide QQ Once you meet your annual out-of-pocket maximum, the Maroon Savings Choice Plan will pay 100% of eligible medical and prescription drug expenses. The out-of-pocket maximum for this plan is: • $3,000 in-network/$6,000 out-of-network if enrolled as an individual • $6,000 in-network/$12,000 out-of-network if enrolled with a spouse and/or children QQ Additional plan features can be found on the Medical Plan Comparison Chart on pages 12 and 13. Health Savings Account The Maroon Savings Choice Plan will include a health savings account (HSA) administered by HSA Bank, a division of Webster Bank, an FDIC-insured institution. For calendar year 2015, the University will contribute $500 to the HSA for those enrolled as individuals or $1,000 for those enrolled with a spouse and/ or children. You have the option to contribute additional funds through pre-tax payroll deductions, but contributions are not mandatory. For 2015 you can contribute up to an additional $2,850 if you are enrolled as an individual or $5,650 if you are enrolled with a spouse and/or children through payroll deductions on a pre-tax basis. If you are age 55 or older, you can contribute an additional $1,000 regardless of your coverage tier. You can also contribute by check/money order or transfer/ rollover funds directly to HSA Bank. You can use this account to pay for qualified health expenses, including deductibles, coinsurance, dental, vision, and prescription drug expenses. Since the HSA is a bank account that you own, you will be issued a debit card. As the account holder, you will be responsible for all banking fees such as replacement of a debit card or ordering checks. You can use your debit card or check to directly pay for your eligible outof-pocket health expenses to providers. Any unused funds will roll over, allowing you to build tax-free savings for future health care needs, including funds for medical expenses during retirement years. You can also grow your HSA savings through TD Ameritrade and Devenir self-directed investment options (through HSA Bank’s internet banking). There is no minimum requirement to begin investing. Important Information to Know If You Choose to Enroll QQ Eligibility: • • • • IRS rules state that participants cannot be covered in any other Traditional Health Plan, Health Care Reimbursement Account (HRA), Health Care Flexible Spending Account (FSA), Tricare, and/or VA benefits. You cannot be claimed as a dependent on another person’s tax return (excluding your spouse’s). You cannot be enrolled in Medicare. You are responsible for informing HSA Bank if you are not eligible for an HSA. WHAT’S NEW QQ Health Care Flexible Spending Accounts: •If you enroll in the HSA, you are not eligible to enroll in • QQ a Health Care Flexible Spending Account (FSA) for the 2015 Plan Year; however, many of the qualified expenses under a Health Care FSA would be reimbursable under an HSA. You are not eligible to participate in the 2014 Plan Year grace period. If you are enrolled in a Health Care Flexible Spending Account for 2014, any balance not used by December 31, 2014, will be forfeited. Health Savings Account: • The University will automatically open an HSA account for • • • • • you and deposit either $500 or $1,000. These funds will be available on January 1, 2015. Your HSA will operate just like a bank account. Once your account is opened, you will be required to maintain the account, including making updates to your address and marital status, directly with HSA Bank. Some states (California, Alabama, and New Jersey) will apply state taxes to contributions. You are not required to provide proof that an HSA distribution was used exclusively for an eligible out-ofpocket health expense; however, you will want to maintain records showing that payments were for qualified health care expenses in the event of an IRS audit. Investment accounts are not bank guaranteed or FDIC insured and are the sole responsibility of the account holder. HSA Bank will provide monthly account statements, a year-end status report, and IRS Forms 5498-SA and 1099-SA to report contributions and distributions on your tax returns. Additional information about the new Maroon Savings Choice Plan can also be found online in the “Changes for 2015” section of the Benefits website at humanresources.uchicago.edu/benefits. Advantages of an HSA (Health Savings Account) • You own the account and it goes with you when you retire or leave. • In addition to University-provided funds, you can also contribute to the account up to certain limits. NEW MEDICAL PLAN DECISION TOOL— THE CHOICE IS YOURS Need help choosing a medical plan? Answer a few simple questions about your medical benefit needs. Then in just a few minutes, The Choice Is Yours will suggest the medical plan that is right for you based on your responses. Your responses are anonymous and you can use the tool multiple times. Visit www.decisionsupportsuite.com/uchicago to find your choices. NEW HMO ILLINOIS VISION CARE BENEFITS All HMO Illinois medical plan participants have access to vision care benefits through Davis Vision. Effective January 1, 2015, these benefits will include a $75 allowance toward the purchase price of eyeglasses/contacts every 24 months. Plan participants will still continue to receive coverage for one eye examination every 12 months at no cost and discounts on the purchase of eyeglasses and contact lenses. Remember, these benefits are only available from a Davis Vision network provider and are separate from the benefits offered through the Vision Service Plan. NEW UNIVERSITY OF CHICAGO HEALTH PLAN ID CARDS All University of Chicago Health Plan (UCHP) participants will receive new ID cards in mid-December for use beginning January 1, 2015. We ask that you discard your current card when you receive the new ID card. NEW WOMEN’S HEALTH FRIENDS AND FAMILY PROGRAM Effective January 1, 2015, all Maroon Plan, Maroon Savings Choice Plan, and UCHP participants can begin receiving care from top specialists in women’s health through the University of Chicago’s Women’s Health Friends and Family Program. This program will offer convenient, quality obstetric and gynecologic care. Visits will be centrally located at the Duchossois Center for Advanced Medicine. To get started, call 773.834.7999 or email [email protected]. HEALTH CARE FLEXIBLE SPENDING ACCOUNT CHANGE As a health care flexible spending account (FSA) participant, please keep receipts for all purchases made with your Conexis debit card. Per IRS regulations, Conexis requires itemized receipts to verify debit card purchases. Failure to submit proper documentation within 90 days of the transaction date will result in the deactivation of your Conexis debit card. Once your card has been deactivated, you must clear all of the unresolved card transactions to reactivate your card. Additional information can be found on page 25. • Your dollars can be invested and grow tax-free. • Your funds roll over every year—no use it or lose it requirements! • Withdrawals are tax-free when used for eligible health care expenses. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 5 ENRO L L M EN T Enrollment Process The enrollment process is the same as last year. The Online Benefits Enrollment Center gives you the ability to update your dependent and beneficiary data, and make benefit choices. It is important that you print the confirmation statement for your records. All of your current health and welfare benefit elections can be viewed on the Employee Self Service (ESS) web page. We encourage you to review them to ensure they continue to meet your needs. Choose your medical, dental, vision, and flexible spending account benefits carefully, as you will not be able to make changes after October 17, 2014, unless you experience a qualified life event. Changes made must be consistent with the type of life event. Proof of the life event is required and must be submitted within 31 days of the change effective date. The benefit elections you make during this open enrollment period will become effective January 1, 2015, and are binding through December 31, 2015. To begin your 2015 enrollment process, access Employee Self Service at ess.uchicago.edu/ess from any computer beginning October 3, 2014, through October 17, 2014. QQ Enter your CNet ID and password. QQ The first screen you will see is the personalized welcome page. QQ Select Benefits. QQ Select Current Year Coverage to review your 2014 elections. QQ QQ QQ QQ QQ QQ QQ QQ A second message reminds you that if you plan to provide coverage for this dependent, you will need to submit verification of relationship to the Benefits Office by November 30, 2014. Your new dependent is now added to your list. You can continue entering additional dependents by selecting the ADD DEPENDENT button. The dependents you enter will also be included in your list of beneficiaries. If you need to add other people to your beneficiary list, use the Beneficiary Update option on the left menu. You can insert as many other beneficiaries as you wish. Use the same method as you did in adding dependents. Just select the ADD BENEFICIARY button and complete the form. When you have finished entering your dependents and beneficiaries, select the Begin Election entry. MEDICAL, DENTAL, AND VISION COVERAGE QQ Separately select the medical, dental, and vision coverage level you want. QQ QQ QQ Select Next Year Enrollment to begin your 2015 elections. If you leave the enrollment system before submitting your elections, your choices will not be saved. Remember to print your confirmation statement for your records. To add a dependent, select the Add Dependent button. An Add Dependent form will appear in a separate window. QQ A confirmation message asks that you verify the Social Security number, date of birth, and special status. Select Cancel if you want to double check. If you save and these are not correct, you will need to contact the Benefits Office for any corrections. QQ Provide the person’s full name. Select a reason for this entry from those listed. If no reason fits, simply select No Reason Given. Select Relationship. Only individuals whose relationship is spouse, civil union partner, same-gender domestic partner, or child will be allowed enrollment into the medical, dental, and vision plans. QQ Provide the Social Security number and date of birth. If your dependent child is a twin or triplet, enter a birth order number (one, two, or three) in the Birth Order field. Provide a telephone number where the person resides. Enter disabled or veteran in the Special Status field if applicable to your dependent. When you have completed the information, select the SAVE button. 6 The University of Chicago 2015 Benefits Open Enrollment Guide QQ QQ Separately select the medical and dental plans that best meet your needs. The rates for each medical, dental, and vision plan and coverage level are shown. If you elect the Maroon Savings Choice medical plan and want to contribute to your Health Savings Account, click on the link next to it. This link will take you to the Health Savings Account enrollment page where you will enter the annual amount you want to contribute. If there is a physician or medical group ID link next to the medical plan you select, an ID number is required for enrollment into this plan. These links will take you to the corresponding websites for looking up the ID numbers. If you do not wish to select a physician or group, you can select the box to allow the carrier to make a selection for you. You can always change this option later through the provider. Separately select the dependents you wish to enroll in the medical, dental, and vision plans. When you are finished, select SAVE. Verification of relationship for each dependent is required. You only have to provide this information once for enrollment into medical, dental, or vision plans. ENR OLLMENT PERSONAL ACCIDENT INSURANCE QQ Select the coverage level you want. QQ QQ QQ QQ QQ Select your beneficiary(ies) and benefit percentage amount. Then select whether you want the person to be a primary or contingent beneficiary. If you are only selecting one primary or contingent beneficiary, allocate 100% of the benefit to him or her. QQ QQ QQ QQ QQ QQ QQ QQ Any unused funds will roll over to next year. QQ When you are finished, select the SAVE button. Evidence of insurability is required for a new election into the Optional Plan. You will be contacted through US mail by Prudential. HEALTH AND DEPENDENT CARE FLEXIBLE SPENDING ACCOUNTS QQ If you enroll in the Maroon Savings Choice medical plan, you are not allowed to enroll in the Health Care FSA. QQ Coverage will not become effective until evidence of insurability is approved by Prudential. After you have made your selection, select the SAVE button. QQ Coverage will not become effective until evidence of insurability is approved by Prudential. Choose primary and contingent beneficiaries using the same method as with personal accident insurance. They may be, but do not have to be, the same designations as your personal accident insurance selections. You do not necessarily have to allocate the same way, but your allocations have to add up to 100%. When you are finished, select the SAVE button. When you are finished, select the SAVE button. VOLUNTARY SPOUSE OR SAME-GENDER DOMESTIC PARTNER LIFE INSURANCE QQ Select a coverage level of life insurance for your spouse, same-gender domestic partner (registered with the University), or civil union partner. QQ QQ QQ QQ Evidence of insurability may be required. If required, you will be contacted through US mail by Prudential. VOLUNTARY DEPENDENT CHILD LIFE INSURANCE QQ Select a coverage level of group life insurance for your children. QQ If enrolled as an individual, you can contribute an annual maximum of $2,850. If enrolled with a spouse and/or children, you can contribute an annual maximum of $5,650. When you are finished, select the SAVE button. SUPPLEMENTAL LIFE INSURANCE QQ Select your desired coverage level based on your current coverage election. QQ Enter the annual amount you want to contribute. If you are selecting two or more primary or contingent beneficiaries, you will need to split the 100% allocation between them. QQ QQ For calendar year 2015, the University will contribute $500 to your account if enrolled as individuals or $1,000 if enrolled with a spouse and/or children. QQ LONG–TERM DISABILITY QQ Select the long–term disability plan that best meets your needs. QQ HEALTH SAVINGS ACCOUNT QQ Enrollment in the Maroon Savings Choice is required to contribute to the Health Savings Account. Evidence of insurability is required. You will be contacted through US mail by Prudential. Coverage will not become effective until evidence of insurability is approved by Prudential. When you are finished, select the SAVE button. QQ QQ IRS regulations require re-enrollment into the FSAs each year. If you are enrolled in a health and/or dependent care FSA during calendar year 2014, your elections will not automatically be continued for calendar year 2015. Enter the annual amount you want to contribute. For health care, you can contribute an annual minimum of $250 and maximum of $2,500, if you are not enrolling in the Maroon Savings Choice medical plan. For dependent care, you can contribute any amount up to an annual maximum of $5,000. (Highly compensated employees can only contribute a maximum of $1,900.) These election amounts will be available January 1, 2015, through March 15, 2016. All claims must be submitted by June 30, 2016. Any balance not used by March 15, 2016, will be forfeited; you cannot receive the balance. When you are finished, select the SAVE button. RETIREMENT PLANS If you would like to enroll in the Supplemental Retirement Program (SRP) and, if eligible, the 457(b) Deferred Compensation Plan [457(b) Plan] for 2015, you will be directed to the SRP/457(b) online enrollment site. If you already are enrolled in the SRP, you may change your contribution rate and your percentage allocation between TIAA-CREF and Vanguard online during the open enrollment period. If you are eligible and wish to participate in the 457(b) Plan, you must enroll online for 2015 even if you participated in the 457(b) Plan in 2014. COMMUTER BENEFITS If you would like to enroll in the Commuter Benefits (Qualified Transportation Program), you will need to contact Conexis at 877.822.9091 or visit mybenefits.conexis.com. LONG–TERM CARE INSURANCE If you would like to enroll in long–term care insurance, you will need to contact Genworth at 800.416.3624 or visit genworth.com/groupltc, and enter group id: UChicago and code: groupltc. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 7 ENRO L L M EN T Enrollment Process, (continued) ELECTRONIC SIGNATURE Once you have selected your health and welfare benefits for 2015, ESS will request an electronic signature. You can sign the online document by selecting the I AGREE button. By selecting the I AGREE button, you certify that: QQ QQ You authorize the University of Chicago to deduct from your earnings the required contributions, if any, toward the cost of the plan(s); and You cannot change any of your elections for medical, dental, vision, or health and/or dependent care flexible spending accounts until the next open enrollment period, unless you have a qualified life event. Proof of the life event is required and must be submitted within 31 days of the life event effective date. 8 The University of Chicago 2015 Benefits Open Enrollment Guide Remember: QQ QQ QQ All new benefit elections will become effective January 1, 2015. If any of your benefit elections require the completion of the evidence of insurability (EOI) process, new benefit elections will be effective when you have completed the EOI process and Prudential has approved your new benefit election(s). If you are adding dependents to your medical, dental, or vision plans for the first time during Open Enrollment, verification of relationship documentation must be submitted by November 30, 2014. If documentation is not received, coverage elections for unverified dependents will not be effective January 1, 2015. Your next opportunity for enrollment will be in the fall of 2015 for coverage effective January 1, 2016. ENR OLLMENT Confirmation Statement Page 1 of 2 CONFIRMATION SCREEN UNIVERSITY OF CHICAGO BENEFIT ENROLLMENT 01/01/2015 thru 12/31/2015 CONFIRMATION STATEMENT FOR EMPLOYEE ID: *****2697 XXXXXXXX Election Entry signed: Aug 28, 2014 9:34 PM DATE SONIA ALMANZA NAME 3621 S. DAMEN ADDRESS 1 CHICAGO, IL 2 60609 ADDRESS This statement is a confirmation of your benefit elections for the Jan. 1, 2015, plan year. Remember to print a copy of this statement for your records. If you have any questions, please contact the Benefits Office by phone at (773) 702-9634 or email at [email protected]. PRE-TAX BENEFIT ELECTIONS Pre-Tax Dollar Amount Plan Name Medical Maroon You + Fami ly Dental MetLife Co-Pay You + Fami ly Vision VSP Vision Cov You + Chil d(ren) Health Care FSA $2,500.00 Dependent Care FSA $5,000.00 $441.00 $66.87 $16.44 $208.33 $416.67 Total Pre-Tax Amount $1,149.31 ** Please note if you have a same-gender domestic partner, a portion of your deductions will be pre-tax and a portion will be after-tax. AFTER-TAX BENEFIT ELECTIONS After-Tax Dollar Amount Plan Name Personal Accident $100,000 Yourself and Family Long Term Disability Base $11.66 Group Life Insurance $492,000.00 $16.73 Child Life Insurance $10,000 Spouse Life Insurance $150,000 $2.30 $1.00 $5.10 Total After-Tax Amount $36.79 DEPENDENTS: Our records indicate the following information for your dependents. Please Note: If you add your same-gender domestic partner, he or she must be registered with and approved by the University before coverage will take effect. If you have added dependents to your medical, dental, or vision plan for the first time during Open Enrollment, verification of relationship documentation must be submitted by November 30, 2014 to finalize their enrollment. If documentation is not received, coverage elections for unverified dependents will not be effective January 1, 2015. Your next opportunity to enroll will be in fall of 2015. Name SSN Birth Date Relationship Gender Medical Dental Vision JAVIER NAMEB.1 ALMANZA XXX-XX-XXX ...-6768 XX/XX/XXX Apr07,1976 XXXX Spouse XXXX Male XXXX Yes XXXX Yes XXXX No ANGELA NAME M. 2 ALMANZA XXX-XX-XXX ...-9872 XX/XX/XXX Jul23,2002 XXXX Child XXXX Female XXXX Yes XXXX Yes XXXX Yes XAVIER NAMEALMANZA 3 XXX-XX-XXX ...-9925 XX/XX/XXX Dec12,2005 XXXX Child XXXX Male XXXX Yes XXXX Yes XXXX Yes NAME G. 4 ALMANZA LILIANA XXX-XX-XXX ...-3058 XX/XX/XXX Sep03,2008 XXXX Child XXXX Female XXXX Yes XXXX Yes XXXX BENEFICIARIES: Our records indicate the following information for your beneficiaries Name Personal Accident Yes Group Life Insurance SSN Birth Date JAVIER NAMEB.1 ALMANZA ...-6768 XXXX XXXX Apr07,1976 XXXX Spouse XXXX Primary XXXX 100 XXXX Primary XXXX 100 ANGELA NAME M. 2 ALMANZA ...-9872 XXXX XXXX Jul23,2002 XXXX Child XXXX XXXX XXXX Contingent XXXX 34 XAVIER NAMEALMANZA 3 ...-9925 XXXX XXXX Dec12,2005 XXXX Child XXXX XXXX XXXX Contingent XXXX 33 NAME G. 4 ALMANZA LILIANA XXXX ...-3058 Sep03,2008 Child XXXX XXXX XXXX Contingent XXXX XXXX Relationship Beneficiary Percent Beneficiary Percent XXXX 33 https://ess-test.uchicago.edu/ess/ben/igbms25.jsp?ref=99325&linkOrg=&tempid=66926&sv... 9/3/2014 Once you have verified your elections, it is important that you print the confirmation statements for your records. Just select the PRINT button. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 9 HEALT H & W E L L N E SS Health & Wellness Medical Plans The University of Chicago offers two different types of medical plans: two preferred provider organization (PPO) plans and three health maintenance organization (HMO) plans. MEDICAL PLANS OFFERED The University of Chicago offers five medical insurance plans, all of which provide coverage for pre-existing conditions, prescription drugs, mental health, and substance abuse with no lifetime maximum. Choosing and personalizing your benefits depends on your specific health care needs, doctor preferences, budget, and the type of plan you prefer. Use the comparison chart on pages 12 and 13 to determine which of the following plans best suits your medical needs. QQ Maroon Plan (PPO) QQ Maroon Savings Choice (PPO) QQ University of Chicago Health Plan (HMO) PREFERRED PROVIDER ORGANIZATION (PPO) A PPO gives you freedom of choice and greater flexibility than an HMO. You are not required to choose a primary care physician and do not need a referral to see a specialist. The PPO offers a large network of contracting doctors and hospitals to choose from when care is needed. When a contracting network provider is used, the care is considered “in-network,” out-of-pocket costs will be less, and the highest level of benefits is received. If a doctor outside the network is used, the care is considered “outof-network” and coverage is still provided, but the out-of-pocket costs will be significantly higher. In addition, PPO members have access to care anywhere they live, work, or travel, across the country and around the world. QQ Humana Illinois Platinum HMO With a PPO: QQ HMO Illinois (BlueCross BlueShield) QQ QQ COST OF COVERAGE You and the University of Chicago share the monthly cost for medical coverage. The University pays the majority of the costs. Your cost is based on QQ QQ The plan you choose; There is an annual deductible You pay a percentage of the charge after you have met your deductible for each office visit, emergency room visit, and hospital stay. There is a Health Savings Account (with the Maroon Savings Choice Plan only) The coverage level you choose (yourself only; yourself + spouse/partner; yourself + child(ren); yourself + family) WHICH PLAN IS RIGHT FOR YOU? The best medical plan for you depends on a number of factors: QQ Your annual salary; and QQ QQ Whether you are a full-time or part-time employee. QQ QQ HEALTH MAINTENANCE ORGANIZATION (HMO) QQ An HMO is a managed care group that provides services and supplies through its own network of doctors, hospitals, and other health care facilities. It covers your expenses only if you go to a health care provider within its network of providers (unless it’s a life-threatening emergency). QQ When you enroll in an HMO plan, you will be required to select a primary care physician (PCP), who manages your care using the HMO network’s physicians and facilities. You will need approval from your PCP before seeing a specialist. HMOs provide health care within specific geographic areas called service areas. An HMO’s service area may include all or part of a particular county. To be a member of an HMO, you must live in its service area (Illinois and Indiana). Except for emergencies, you must use doctors in your HMO’s network and within your service area. With an HMO: QQ There is NO deductible QQ There are NO claims to file. QQ You pay a fixed copayment for each office visit, emergency room visit, and hospital stay. 10 The University of Chicago 2015 Benefits Open Enrollment Guide QQ QQ QQ What are your anticipated medical expenses for 2015? Do you want to participate in a Health Savings Account or a Flexible Spending Account? What can you afford to pay out-of-pocket (in terms of deductibles and copayments) if you or a covered dependent needs medical care? Do you have other medical coverage (for example, through your spouse’s employer)? Do you have a doctor whom you want to keep seeing, or would you be willing to switch to a network doctor, if necessary, to pay less for coverage? Do you travel often or are you away from the University of Chicago often? Do any of your dependents need routine medical care in an out-of-state location? The Choice Is Yours Find the medical plan that is right for you by answering a few questions about your medical needs. Visit www.decisionsupportsuite.com/uchicago to find your choices. H E ALT H & WELLNESS Monthly Medical Rates for Full-Time Employees If your salary is: Under $45,000 $45,000 – $74,999 $75,000 – $99,999 $100,000 – $174,999 $175,000 or more Yourself Only $117 $155 $174 $275 $290 Yourself + Spouse/Partner $210 $285 $356 $435 $450 Yourself + Child(ren) $195 $271 $320 $355 $405 Yourself + Family $266 $355 $441 $545 $565 Yourself Only $53 $69 $84 $99 $115 Yourself + Spouse/Partner $112 $144 $176 $208 $241 Yourself + Child(ren) $96 $124 $151 $179 $206 Yourself + Family $160 $206 $252 $298 $344 Yourself Only $46 $73 $110 $124 $128 Yourself + Spouse/Partner $100 $156 $230 $273 $290 Yourself + Child(ren) $92 $145 $218 $240 $250 Yourself + Family $126 $192 $273 $335 $350 Yourself Only $47 $76 $112 $143 $147 Yourself + Spouse/Partner $113 $182 $250 $330 $338 Yourself + Child(ren) $102 $172 $238 $270 $280 Yourself + Family $143 $222 $316 $395 $410 Yourself Only $41 $68 $94 $110 $118 Yourself + Spouse/Partner $97 $148 $200 $268 $278 Yourself + Child(ren) $88 $135 $190 $215 $230 Yourself + Family $123 $183 $270 $330 $340 Maroon Plan Maroon Savings Choice Plan UCHP Humana Illinois Platinum HMO HMO Illinois Monthly Medical Rates for Part-Time Employees If your salary is: Under $45,000 $45,000 – $74,999 $75,000 – $99,999 $100,000 – $174,999 $175,000 or more Maroon Plan Yourself Only $176 $233 $261 $413 $435 Yourself + Spouse/Partner $315 $428 $534 $653 $675 Yourself + Child(ren) $293 $407 $480 $533 $608 Yourself + Family $399 $533 $662 $818 $848 Yourself Only $80 $104 $126 $149 $173 Yourself + Spouse/Partner $168 $216 $264 $312 $362 Yourself + Child(ren) $144 $186 $227 $269 $309 Yourself + Family $240 $309 $378 $447 $516 Yourself Only $69 $110 $165 $186 $192 Yourself + Spouse/Partner $150 $234 $345 $410 $435 Yourself + Child(ren) $138 $218 $327 $360 $375 Yourself + Family $189 $288 $410 $503 $525 Yourself Only $71 $114 $168 $215 $221 Yourself + Spouse/Partner $170 $273 $375 $495 $507 Yourself + Child(ren) $153 $258 $357 $405 $420 Yourself + Family $215 $333 $474 $593 $615 Yourself Only $62 $102 $141 $165 $177 Yourself + Spouse/Partner $146 $222 $300 $402 $417 Yourself + Child(ren) $132 $203 $285 $323 $345 Yourself + Family $185 $275 $405 $495 $510 Maroon Savings Choice Plan UCHP Humana Illinois Platinum HMO HMO Illinois Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 11 HEALT H & W E L L N E SS Medical Plan Comparison Chart Your medical-related needs and considerations are unique, and so are your family’s. That’s why the University offers you the opportunity to select the plan option that works best for you. PLAN FEATURE Maroon Savings Choice Plan Maroon Plan Inside BCBSIL (BlueCross BlueShield) Network Outside BCBSIL Network Inside BCBSIL (BlueCross BlueShield) Network Limited to BCBSIL network Choice of doctor Limited to BCBSIL network Any provider Deductible Individual — $250 Family — up to $600 Individual — $250 Family — up to $600 Additional $200 per hospital admission Individual — $2,000 Family — $4,000 Benefit payment percentage You pay 20%; Plan pays 80% of covered expenses You pay 35% ***; Plan pays 65% of the costs You pay 20%; Plan pays 80% of covered expenses Out-of-pocket maximum $2,000/Individual $4,000/Family Health Savings Account (University contribution) None Physician office visits You pay 20%; Plan pays 80% of covered expenses for “non-preventive services.” Preventive services, including preventive office visits, are covered at 100%. You pay 35% ***; Plan pays 65% of the costs You pay 20%; Plan pays 80% of covered expenses for “nonpreventive services.” Preventive services including preventive office visits, are covered at 100%. Hospital: Inpatient You pay 20%; Plan pays 80% of covered expenses You pay 35%*** (after $200 deductible); Plan pays 65% of the costs You pay 20%; Plan pays 80% of covered expenses Hospital: Outpatient You pay 20%; Plan pays 80% of covered expenses You pay 35%***; Plan pays 65% of the costs Preventive care/wellness Provided in full You pay 20%; Plan pays 80% of covered expenses Provided in full Ongoing therapy, occupational therapy, physical therapy, and speech therapy 20 visits maximum per condition 20 visits maximum per condition Hearing services Not covered Not covered Vision services Contact Davis Vision at 877.393.8844. Contact Davis Vision at 877.393.8844. rescriptions P (generic/preferred brand-name/ non-preferred brand-name) Covered under a separate prescription drug plan administered by CVS Caremark Retail (30-day supply): $8/$20/$35 copayment Mail Service (90-day supply): $16/$40/$70 copayment Covered under a separate prescription drug plan administered by CVS Caremark; Retail (30-day supply): $8/$20/$35 copayment; Mail Service (90-day supply): $16/$40/$70 copayment. You are responsible for the full cost of non-preventive drugs until the plan deductible has been met, after the deductible copays apply. Emergency room You pay 20%; Plan pays 80% of covered expenses You pay 20%***; Plan pays 80% of the costs You pay 20%; Plan pays 80% of covered expenses Mental health: Outpatient You pay 20%; Plan pays 80% of covered expenses You pay 35%***; Plan pays 65% of the costs You pay 20%; Plan pays 80% of covered expenses 12 The University of Chicago 2015 Benefits Open Enrollment Guide $3,000/Individual $6,000/Family $500/Individual $1,000/Family H E ALT H & WELLNESS Use this chart to help you make a decision. It’s a good idea to think through how you might use the plan in the coming year. Do you want a plan that offers you more access to providers? Are you looking for a plan with lower costs? Do you want to have one doctor to coordinate all your care? What kind of coverage do you want? Do you want to have access to a Health Savings Account? REMEMBER: All medical plans provide emergency care anywhere in the world. Before you enroll in a new plan, make sure the doctor you want is accepting new patients. University of Chicago Health Plan Humana Illinois Platinum HMO HMO Illinois Any Provider Limited to network Limited to network Limited to network Individual — $4,000 Family — $8,000 Additional $200 per hospital admission None None None You pay 35% ***; Plan pays 65% of the costs You pay nothing or a minimal copayment; Plan pays 100% You pay nothing or a minimal copayment; Plan pays 100% You pay nothing or a minimal copayment; Plan pays 100% $6,000/Individual $12,000/Family $1,500/Individual $3,000/Family $1,500/Individual $3,000/Family $1,500/Individual $3,000/Family None None None You pay 35% ***; Plan pays 65% of the costs You pay a $10 copayment for a PCP* visit and $20 for a specialist visit; Plan covers the remainder You pay a $10 copayment for a PCP* visit and $20 for a specialist visit; Plan covers the remainder You pay a $10 copayment for a PCP* visit and $20 for a specialist visit; Plan covers the remainder You pay 35%*** (after $200 deductible); Plan pays 65% of the costs You pay $250 copayment per admission; Plan covers the remainder You pay up to $300 copayment per admission ($100 per day for up to three days); Plan covers the remainder You pay $250 copayment per admission; Plan covers the remainder You pay 35%***; Plan pays 65% of the costs Provided in full Provided in full Provided in full $0 copay $0 copay $0 copay Limit of 60 combined treatments per calendar year PCP* and any consulting physician must determine that the member’s condition can improve significantly within 2 months Limit of 60 combined treatments per calendar year; $10 copayment per visit Exam provided in full; no coverage for hearing aids Exam provided in full; no coverage for hearing aids $10 PCP*/$20 specialist; no coverage for hearing aids Contact the Plan at 773.834.0900 Contact EyeMed Vision Care at 888.289.0595 Contact Davis Vision at 877.393.8844 Retail (30-day supply): $5/$15/$30 copayment; 50% copayment for maintenance medications after 2nd refill; Mail service at DCAM** Pharmacy (90day supply): $10/$30/$60 copayment; Mail service (90-day supply) with CVS Caremark: $15/$45/$90 copayment Retail (30-day supply): $5/$15/$30 copayment; Mail service (90-day supply): $10/$30/$60 copayment Retail (34-day supply): $5/$15/$30 copayment; $50 self-injectables Mail service & select retail pharmacies (90-day supply): $10/$30/$60 copayment; $50 copay for self-injectables You pay 20%***; Plan pays 80% of the costs $75 copayment; waived if admitted $75 copayment; waived if admitted $75 copayment; waived if admitted You pay 35%***; Plan pays 65% of the costs $10 copayment per visit (waived for initial visit) $20 copayment per visit $10 copayment per visit Outside BCBSIL Network *PCP = Primary Care Physician **DCAM = Duchossois Center for Advanced Medicine at the University of Chicago Medicine ***You are also responsible for 100% of the charges in excess of the prevailing fee schedule Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 13 HEALT H & W E L L N E SS Dental Plans The University of Chicago offers two different types of dental plans: a preferred provider organization (PPO) plan and a copay plan through MetLife. DENTAL PLANS OVERVIEW Regular visits to the dentist may do more than just brighten your smile—they can be important to your overall health. Many diseases produce oral signs and symptoms. Both of the University of Chicago dental insurance plans provide coverage for preventive care, basic care, major care, and orthodontia. USING YOUR DENTAL BENEFIT IS EASY. QQ To find a preferred provider, visit metlife.com or call 800.942.0854. Reference the “PDP Plus” network. Choosing and personalizing your benefits depends on your specific dental care needs, budget, and the type of plan you prefer. Under both plans, you are free to visit any licensed dentist you choose. The dental plans offer a large network of contracting providers to choose from when dental care is needed. COST OF COVERAGE You pay the full cost for your dental coverage based on: When a contracting network provider is used, the care is considered “in-network,” out-of-pocket costs will be less, and the highest level of benefits is received. If a provider outside the network is used, the care is considered “out-of-network” and coverage is still provided, but the out-of-pocket costs will be significantly higher. WHICH PLAN IS RIGHT FOR YOU? Although the plans utilize the same provider network, your costs associated with the plans will vary. Use the Dental Plan Comparison Chart to determine which plan suits your dental needs. Copay Plan approximated coinsurance amounts are for comparison purposes. Fee schedules apply to all in-network services. QQ At your appointment, tell them you have MetLife. There’s no ID card necessary. QQ The plan you choose and QQ The coverage level you choose The best dental plan for you depends on a number of factors: QQ QQ QQ What are your anticipated dental expenses for 2015? What can you afford to pay out-of-pocket (in terms of deductibles and copayments) when dental care is needed? Do you have other dental insurance? Monthly MetLife Dental Rates Copay Plan PPO Plan Yourself only $25.28 $45.41 Yourself + spouse or domestic/civil union partner (without a child/children) $41.88 $81.35 Yourself + child/children $48.43$102.15 (without a spouse or domestic/civil union partner) Yourself + family $66.87 $161.04 (with a spouse or domestic/civil union partner and child/children) 14 The University of Chicago 2015 Benefits Open Enrollment Guide H E ALT H & WELLNESS Dental Plan Comparison Chart PLAN FEATURE Choice of Dentist COPAY PLAN Inside MetLife Network Limited to MetLife Network Deductible None Annual Maximum The most coverage that the Plan will provide you in one year. You are responsible for all dental costs after you reach your annual maximum benefit. Per individual: $5,000 Preventive Care You pay approximately 10%; Plan pays approximately 90% Out of MetLife Network Any dentist PPO PLAN Inside MetLife Network Out of MetLife Network Limited to MetLife Network Any dentist Per individual: $60** Per individual: $75* Per family: Up to $225* Per individual: $1,500 Per family: Up to $3,000 Per individual: $1,000 You pay 30%***; Plan pays 70% You pay 0%; Plan pays 100% One visit in a six month period You pay 0%***; Plan pays 100% Two visits per calendar year Basic Care You pay approximately 30%; Plan pays approximately 70% You pay 60%***; Plan pays 40% You pay 20%; Plan pays 80% You pay 20%***; Plan pays 80% Major Care You pay approximately 60%; Plan pays approximately 40% You pay 70%***; Plan pays 30% You pay 50%; Plan pays 50% You pay 50%***; Plan pays 50% Orthodontia (Adult and Child) You pay 60%; Plan pays 40% You pay 60%***; Plan pays 40% You pay 50%; Plan pays 50% You pay 50%***; Plan pays 50% Lifetime maximum per individual: $1,500 Lifetime maximum per individual: $500 Lifetime maximum per individual: $1,000 * Waived for orthodontia ** Waived for preventive care and orthodontia *** You are also responsible for 100% of the charges in excess of the reasonable and customary charge. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 15 HEALT H & W E L L N E SS Vision Plan The University of Chicago offers a separate vision plan, through the Vision Service Plan. VISION PLAN OVERVIEW The University of Chicago’s separate vision plan offers comprehensive coverage, including eye exams and discounts on eyewear. With open access to see any eye care provider, you can see the one who is right for you. Eye exams are an important part of overall health care for the entire family. The summary on the next page may help you decide if you need or your family needs a separate vision plan. The Vision Service Plan (VSP) offers a large network of contracting providers to choose from when vision care is needed. When a contracting network provider is used, the care is considered “in-network,” out-of-pocket costs will be less, and the highest level of benefits is received. If a provider outside the network is used, the care is considered “out-of-network” and coverage is still provided, but the out-of-pocket costs will be significantly higher. USING YOUR VSP BENEFIT IS EASY. QQ QQ To find a VSP doctor or an affiliate provider, visit vsp.com or call 800.877.7195. Reference the “choice” network to find an “in-network” VSP doctor. At your appointment, tell them you have VSP. There’s no ID card necessary. If you would like a card, you can visit vsp.com and print your personalized member vision card. COST OF COVERAGE You pay the full cost for this vision coverage. Your cost is based on the coverage level you choose. Monthly Vision Rates Vision Service Plan Yourself only $7.49 Yourself + spouse or domestic/civil union partner (without a child/children) $14.98 Yourself + child/children $16.44 (without a spouse or domestic/civil union partner) Yourself + family $26.27 (with a spouse or domestic/civil union partner and child/children) 16 The University of Chicago 2015 Benefits Open Enrollment Guide H E ALT H & WELLNESS Summary of Vision Benefits Benefit Description Copay Frequency $0 Every calendar year Your Coverage with VSP Doctors and Participating Retail Chains* Well Vision Exam Focuses on your eyes and overall wellness Prescription glasses Frame $25 n n Lenses n n Lens options n n n n Contacts (instead of glasses) Extra savings and discounts n n $150 allowance for a wide selection of frames 20% off amount over your allowance Included in Prescription Glasses Every other calendar year ingle vision, lined bifocal, and lined S trifocal lenses Polycarbonate lenses for dependent children Included in Prescription Glasses Every calendar year Standard progressive lenses Premium progressive lenses Custom progressive lenses Average 20%–25% off other lens options $55 $95–$105 $150–$175 Every calendar year Contact lens exam (fitting and evaluation) $150 allowance for contacts Up to $60 Copay does not apply Every calendar year Glasses and Sunglasses n 20% off additional glasses and sunglasses, including lens options, from any VSP doctor within 12 months of your last Well Vision Exam Laser Vision Correction n Average 15% off the regular price or 5% off the promotional price; discounts only available from contracted facilities Your Coverage with Other Providers Visit vsp.com for details if you plan to see a provider other than a VSP doctor. Exam Up to $45 Frame Up to $70 Single Vision Lenses Up to $30 Lined Bifocal Lenses Up to $50 Lined Trifocal Lenses Up to $65 Progressive Lenses Contacts Up to $50 Up to $105 * Coverage with a participating retail chain may be different. Visit vsp.com for details. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 17 G ROUP L I F E , ACC IDE NT, LO NG–T E R M DISAB ILIT Y & LO NG –T E RM CARE INS U RANCE Group Life, Personal Accident, Long-Term Disability, and Long-Term Care Insurance Whether you’re just getting started or preparing for what’s next in life, someone is depending on you. Adequate protection means your loved ones can pursue their plans and dreams, even if something happens to you. Life Insurance The University of Chicago group life insurance plans provide your family (or beneficiary) with a lump sum payment in the event of death. BASIC LIFE INSURANCE All benefits-eligible employees have a life insurance coverage amount equal to one times their annual salary to a maximum benefit of $50,000. If you are a benefits-eligible employee, your basic life insurance was effective on your date of hire or benefits eligible date. Enrollment was automatic, as long as you were actively at work on that date. The University pays the full cost for this benefit. VOLUNTARY SPOUSE, SAME-GENDER DOMESTIC PARTNER (REGISTERED WITH THE UNIVERSITY), OR CIVIL UNION PARTNER LIFE INSURANCE The University of Chicago offers you the opportunity to purchase life insurance protection for your spouse, same-gender domestic partner (who is registered with the University), or civil union partner. Enrollment is voluntary and you decide how much to purchase. QQ QQ QQ SUPPLEMENTAL LIFE INSURANCE The University of Chicago offers you the opportunity to purchase additional life insurance protection for yourself. Enrollment is voluntary and you decide how much to purchase. If you are currently enrolled in supplemental life insurance, you have the option of increasing your coverage by 1x your annual base salary, up to $750,000. Evidence of insurability is not required, unless you have previously been denied coverage under the evidence of insurability process. If you are not currently enrolled in supplemental life insurance, you have the option of selecting coverage equal to a multiple of your annual base salary (1x, 2x, 3x, 4x, 5x, 6x, 7x, or 8x), with evidence of insurability to an overall maximum of $1,500,000 (basic and supplemental life combined). Any coverage requiring evidence of insurability will not become effective until approved by Prudential. You will be contacted directly by Prudential through US mail. You, as the employee, pay the full cost of this coverage through after-tax payroll deductions. When you reach age 65, coverage is only available at a reduced percentage of your elected coverage amount. QQ QQ You may elect coverage for your spouse, same-gender domestic partner (registered with the University), or civil union partner in $10,000 increments up to $150,000. During the Open Enrollment period, evidence of insurability is required for all coverage elections. Coverage will not become effective until evidence of insurability is approved by Prudential. You will be contacted directly by Prudential through US mail. You, as the employee, pay the full cost for this coverage through after-tax payroll deductions. When your spouse, same-gender domestic partner, or civil union partner reaches age 65, coverage is available at a reduced percentage of the elected coverage amount. VOLUNTARY DEPENDENT CHILD(REN) LIFE INSURANCE The University of Chicago offers you the opportunity to purchase life insurance protection for your child(ren). Enrollment is voluntary and you decide how much to purchase. QQ QQ QQ QQ You may elect coverage for your eligible dependent child(ren) (up to age 26) in $2,000 increments up to $10,000. You may cover one child or multiple children in your family. You will only pay premium based on one level of coverage. So, if you choose the $2,000 level of coverage, you will only pay premium based on $2,000, yet you will have $2,000 worth of life insurance coverage on each eligible child in your family. There is no evidence of insurability required for children. You, as the employee, pay the full cost for this coverage through after-tax payroll deductions. The monthly cost for supplemental and voluntary life insurance is based on the coverage amounts you elect. See page 20 to determine coverage costs. 18 The University of Chicago 2015 Benefits Open Enrollment Guide GR O U P L IF E , ACC I DE NT, LO NG –T E RM DISAB ILIT Y & LO NG –T E RM CARE I NSUR ANCE Personal Accident Insurance The University of Chicago offers personal accident insurance, which provides a benefit that helps protect you and your family from financial hardship if you or a covered family member dies or suffers a serious injury in an accident. You may elect up to $1,000,000 of personal accident insurance for you and your dependents (to a maximum of 10 x your annual salary). Participation is voluntary and you decide how much to purchase. Evidence of insurability is not required. If family coverage is selected, all eligible dependents will be automatically covered by this voluntary personal accident insurance benefit. If both you and your spouse, samegender University-registered domestic partner, or civil union partner are University employees, both of you cannot choose family coverage. You, as the employee, pay the full cost of this coverage through after-tax payroll deductions. The cost for personal accident insurance is based on the coverage amounts you elect. See page 21 to determine coverage costs. Long-Term Disability Insurance The University of Chicago offers long-term disability insurance (LTD), which provides supplemental income to allow you to focus on your recovery when you suffer an illness, injury, or disabling condition that prevents you from working for more than three months. You can choose from the base plan or the optional plan. BASE PLAN Under the Base Plan, you receive 60% of your monthly base salary, up to a maximum monthly benefit of $10,000, less any benefits you receive from other sources, such as Social Security. Under this plan, during the first 24 months, disability is defined as being unable to perform the material and substantial duties of your regular occupation or having a 20% or more loss in your monthly earnings, and being under the regular care of a doctor. After 24 months, disability is defined as being unable to perform the duties of any gainful occupation for which you are reasonably fitted by education, training, or experience, and being under the regular care of a doctor. OPTIONAL PLAN Under the Optional Plan, you receive 60% of your monthly base salary, up to a maximum monthly benefit of $20,000, less any benefits you receive from other sources, such as Social Security. Under this plan, disability is defined as being unable to perform the material and substantial duties of your regular occupation or having a 20% or more loss in your monthly earnings, and being under the regular care of a doctor. This plan also provides an annual 5% cost of living adjustment. Evidence of insurability is required for participation in the Optional Plan. You will be contacted by Prudential, through US mail. Coverage will become effective on the date approved by Prudential. The monthly cost for long-term disability coverage is based on your salary and the plan you elect. See page 22 to determine coverage costs. Long-Term Care Insurance The University of Chicago offers long-term care (LTC) insurance to provide support when needed due to a long-term illness, recovery from an accident or illness, or advanced aging. LTC support can include help getting dressed, eating, bathing, or selfadministering medication. Skilled, intermediate, and custodial care in your home, an adult day care center, an assisted living facility, or a nursing home can be covered. LTC insurance will provide coverage for services when they are required for an extended period of time and are not associated with acute care or shortterm illness. All benefits-eligible employees actively at work are eligible to apply. Also eligible are the employee’s spouse, same-gender domestic partner (registered with the University), or civil union partner and adult children between the ages of 18 and 79 years. All applicants must maintain a permanent United States residence. Enrollment is voluntary and you decide how much to purchase. Evidence of insurability is required for all coverage elections. Coverage will not become effective until evidence of insurability is approved by Genworth. You will be contacted directly by Genworth. The cost for long-term care insurance is based on your age and the coverage amounts you select. If you would like to enroll, you will need to contact Genworth at 800.416.3624 or visit genworth.com/groupltc and enter group id: UChicago and code: groupltc. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 19 G ROUP L I F E , ACC IDE NT, LO NG–T E R M DISAB ILIT Y & LO NG –T E RM CARE INS U RANCE Supplemental and Voluntary Life Insurance Rates When it comes to life insurance, many families are underinsured. It can be difficult to know how much protection is needed in the event of an unexpected death. The Prudential Easy-to-Use Life Insurance Needs Estimator can help you estimate how much life insurance makes sense for your current situation. It’s faster and simpler than other similar tools you may have tried. It considers income, assets, mortgage or rent, and everyday expenses such as college tuition. To get started, visit prudential.com/EZLifeNeeds. Just answer six questions and click Continue to get an estimate of your current life insurance needs. How to Calculate Your Monthly Rate for Supplemental Life Step One Example Take your annual salary and round it up to the next $1,000. Sue is 38 and her annual salary is $34,482. Sue rounds that figure up to $35,000. Step Two Elect the level of coverage that you want. Sue wants to elect three times her annual salary. Step Three Multiply annual salary times the coverage that you elect. 3 X $35,000 = $105,000 Step Four Divide the result in Step Three by $1,000. $105,000 ÷ $1,000 = 105 Step Five Multiply the result in Step Four by the applicable 105 X $0.034 = $3.57 per month rate per $1,000. Spouse, Same-Gender Domestic Partner (Registered with the University), or Civil Union Partner Employee Monthly Cost Your Age per $1,000 of Monthly Cost Age Coverage Under 35 $0.027 Child(ren) per $1,000 of Monthly Factor Age Coverage Under 35 All Eligible Children $0.034 35 – 39 $0.034 40 – 44 $0.061 40 – 44 $0.061 45 – 49 $0.103 45 – 49 $0.103 50 – 54 $0.158 50 – 54 $0.158 55 – 59 $0.293 55 – 59 $0.293 60 – 64 $0.444 60 – 64 $0.444 65 – 69* $0.820 65 – 69* $0.820 70 – 74* $1.506 70 – 74* $1.506 75 and over* $1.506 75 and over* $1.506 *Reduction in coverage applies. 20 The University of Chicago 2015 Benefits Open Enrollment Guide Coverage $0.027 35 – 39 per $2,000 of $0.200 GR O U P L IF E , ACC I DE NT, LO NG –T E RM DISAB ILIT Y & LO NG –T E RM CARE I NSUR ANCE Personal Accident Insurance Rates How to Calculate Your Monthly Rate for Personal Accident Insurance Step One Example Choose the amount of coverage you want. Jane wants to know what it would cost if she chooses coverage equal to $80,000 for herself only or for herself and family. Step Two Divide the amount of your total coverage $80,000 ÷ $10,000 = 8 (your principal amount) by $10,000. Step Three Multiply the result by the appropriate rate: 8 x $0.14 = $1.12 n $0.14 if you have coverage for yourself only Jane will pay $1.12 per month for coverage for herself. n $0.23 if you have coverage for yourself and your family or This gives you your monthly contribution rate. 8 x $0.23 = $1.84 Jane will pay $1.84 per month for family coverage. The table below shows some examples of monthly Personal Accident Insurance contribution rates for various coverage levels: Principal Amount Cost of Individual Coverage Cost of Family Coverage (Yourself Only) (Yourself and Your Family) $50,000 $0.70 $1.15 $100,000 $1.40 $2.30 $150,000 $2.10 $3.45 $200,000 $2.80 $4.60 $250,000 $3.50 $5.75 $300,000 $4.20 $6.90 $350,000 $4.90 $8.05 $400,000 $5.60 $9.20 $450,000 $6.30 $10.35 $500,000 $7.00 $11.50 Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 21 G ROUP L I F E , ACC IDE NT, LO NG–T E R M DISAB ILIT Y & LO NG –T E RM CARE INS U RANCE Long-Term Disability Insurance Rates How to Calculate Your Monthly Rate Step One Example Subtract the amount of coverage that the University pays Jane Smith, a full-time employee, earns $25,840 per year. Here ($14,000 for full-time employees and $7,000 for part-time is how she calculates her contribution rate if she is choosing the: Base Plan: employees) from your annual salary. $25,840 – $14,000 = $11,840 Optional Plan: $25,840 – $14,000 = $11,840 Step Two Base Plan Multiply the result by the appropriate factor: $11,840 x 0.00206= $24.3904 n n 0.00206 if you have elected coverage under the Optional Plan Base Plan. $11,840 x 0.00328 = $38.8352 0.00328 if you have elected coverage under the Optional Plan. Step Three Base Plan Divide the result by 12. This gives you your monthly $24.3904 ÷ 12 = $2.03 LTD contribution rate. Optional Plan $38.8352 ÷ 12 = $3.24 The table below shows some examples of monthly LTD contribution rates for various salaries (based on full-time employment): Annual Salary Base Plan Optional Plan $20,000 $1.03 $1.64 $25,000 $1.89 $3.01 $35,000 $3.60 $5.74 $50,000 $6.18 $9.84 $75,000 $10.47 $16.67 $100,000 $14.76 $23.51 22 The University of Chicago 2015 Benefits Open Enrollment Guide FLE X IB LE S PE NDING ACCO U NTS & CO MMU TER BENEFI TS Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 23 FLEX I BL E SP E N D I NG ACCO U N TS & CO MMU T E R B E NE FITS Health and Dependent Care Flexible Spending Accounts and Commuter Benefits Flexible Spending Accounts The University of Chicago offers flexible spending accounts (FSA) from which the payment for certain health and dependent care expenses are paid with tax-free dollars. An eligible dependent is: QQ QQ A child under age 13, who is claimed as a dependent on your income tax A child age 13 and older, who •Depends on you for at least half of his/her support; • Regularly spends at least eight hours a day in your household; and IRS regulations require re-enrollment into the FSAs each year. If you are enrolled in a health and/or dependent care FSA during calendar year 2014, your elections will not automatically be continued for calendar year 2015. HEALTH CARE FSA The Health Care FSA offers you the opportunity to pay for certain health care expenses for yourself and your dependents as long as these expenses are not covered by your medical, dental, or vision plan. Eligible health care expenses include: To enroll you must be either single with eligible dependents or married with a spouse who is actively employed, a full-time student, or disabled. Non–highly compensated employees can contribute an annual maximum of $5,000, and highly compensated employees can only contribute a maximum of $1,900. There is no annual minimum contribution. QQ Medical, dental, and vision deductibles, coinsurances, and office visits QQ Prescription medication QQ Certain over-the-counter drug expenses QQ Unreimbursed vision expenses All benefits-eligible employees not enrolled in the Maroon Savings Choice medical plan can contribute between the annual minimum of $250 and maximum of $2,500. DEPENDENT CARE FSA The Dependent Care FSA offers you the opportunity to pay for certain eligible dependent care expenses incurred while you and your spouse (if married) work. An eligible dependent care expense includes: QQ Before- and after-school care QQ Extended day programs QQ Day care, preschool, or nursery school QQ Summer day camp QQ Elder day care 24 The University of Chicago 2015 Benefits Open Enrollment Guide • Is physically or mentally unable to care for himself/herself QQ A disabled spouse QQ An elderly parent HOW THE ACCOUNTS WORK You elect an annual contribution, which will be deducted on a pre-tax basis from each of your paychecks in equal amounts. As a pre-tax contribution, the amount will be deducted from your salary before federal income tax, Social Security, and, in most cases, state and local taxes. Your health and/or dependent care FSA contribution elections for 2015 must remain in effect through December 31, 2015. IRS regulations do not allow you to increase, decrease, or stop your contributions during a plan year unless you have a qualified life event, such as marriage, divorce, birth, or death. And the FSA contribution changes you make must be consistent with the type of life event. Proof of the life event is required and must be submitted within 31 days of the change effective date. Qualified health and dependent care expenses incurred from January 1, 2015, to December 31, 2015, will be eligible for reimbursement from your FSA accounts. However, you can use money remaining in your health care and dependent care FSAs as of December 31, 2015, for qualified expenses incurred from January 1, 2016, through March 15, 2016. This means you have until March 15, 2016, to use your 2015 remaining account balance before it is forfeited. All claims must be submitted by June 30, 2016. Plan carefully. Any balance not used by March 15, 2016, will be forfeited; you cannot receive the balance and you cannot carry it over to the next year. FLE X IB LE S PE NDING ACCO U NTS & CO MMU TER BENEFI TS Your FSA Reimbursement Options YOUR HEALTH CARE FSA REIMBURSEMENT OPTIONS As a health care FSA participant you have two reimbursement options. You can pay for an eligible expense upfront and then submit a written claim for reimbursement or use a Conexis debit card to pay the expense. Supporting documentation of the expense and payment will be required for each reimbursement and debit card transaction. You may submit your health plan’s Explanation of Benefits statement or an itemized receipt or bill from the provider that includes the patient’s name, a description of the service, and your portion of the charge. For prescriptions you may submit the receipt from your pharmacy, including the patient’s name, the Rx number, the name of the drug, and the amount. Credit card receipts and cancelled checks do not meet the requirements for acceptable documentation. Find a list of eligible expenses at conexis.com/myfsa. subsequent non-card (paper) claims will be used to resolve the balance due (by reducing the amount of your reimbursement by the amount of the balance due). To ensure timely notification, Conexis will send all notices to you via email. Please take time to register and log in to your account at conexis.com/myfsa to submit or update your email address. YOUR DEPENDENT CARE FSA REIMBURSEMENT OPTION For reimbursement from a dependent care FSA you will need to submit a reimbursement claim form along with appropriate supporting documentation. All dependent care reimbursement requests must include a completed and signed provider certification. If you do not have provider certification, complete the Request for Reimbursement Form and submit an itemized statement from the dependent care provider that includes: QQ Start and end dates of service QQ Dependent’s name and date of birth QQ Itemization of charges QQ Traditional Paper Claims When you incur an eligible medical expense, you pay for the eligible expense up front and then file a claim with Conexis. For reimbursement, complete, sign, and return the Request for Reimbursement Form to Conexis. Directly with Conexis, you can choose to have eligible health reimbursements either direct deposited into your bank account or mailed to your home address in the form of a check. Debit Card Claims The Conexis debit card allows you to pay for eligible medical, dental, and vision expenses at the time that you incur the expense. A debit card eliminates the need for you to pay for eligible expenses up front and then submit a claim form for reimbursement. Common Purchases and Uses for the card QQ Doctor and dentist copays QQ Medical plan deductibles and co-insurance QQ Vision exams, contact lenses, and eyeglasses QQ Orthodontia Save Your Health Care FSA Receipts While using your Conexis debit card offers convenience, please keep receipts for all purchases made with your card. Per IRS regulations, Conexis will require itemized receipts to verify card purchases. The easiest way to submit receipts and supporting documentation is online at mybenefits.conexis.com. Simply log in, click the Submit a Card Receipt quick link and follow the steps to upload your documentation. You can also send by fax to 877.881.8987 or mail to P.O. Box 650466, Dallas, Texas 75265-0466. Remember to always include a completed Return Form. Failure to submit proper documentation within 90 days of the transaction date will result in the deactivation of your card. Once your card has been deactivated, you must clear all of the unresolved card transactions to reactivate your card. If you do not provide acceptable documentation or repay the plan for the ineligible transaction within the allotted time frame, any Provider’s name, address, and tax ID or Social Security number Credit card receipts, canceled checks, and balance forward statements do not meet the requirements for acceptable documentation. The maximum reimbursement you may receive is equal to the current account balance in your dependent care FSA. If your reimbursement request is more than your available balance, the remaining amount will be placed in a pending status. The pended amount will be paid when additional funds are posted to your account. Commuter Benefits The University of Chicago offers the opportunity to save money by using pre-tax dollars to pay for qualified work-related transit and parking expenses. You authorize the University to deduct an amount from your salary before federal income tax, Social Security, and, in most cases, state and local taxes are withheld to pay for transit and/or parking expenses. Participation is voluntary, and enrollment is monthly rather than annual. You can enroll one month and not the next—it’s your choice. Eligible expenses incurred for parking and/or transportation to and from work are: QQ Transit expenses - train, bus, van pool QQ Parking expenses - Parking at or near work (other than University lots), parking at or near transportation service sites, Park & Ride IRS pre-tax maximum allowable employee contributions for 2014: QQ Transit - $130 per month QQ Parking - $250 per month These 2014 contribution limits may change for 2015. If you would like to enroll, you will need to contact Conexis at 877.822.9091 or visit mybenefits.conexis.com. Conexis will communicate your elections to the University to begin the appropriate payroll deductions. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 25 RETIREM EN T P LA N S Retirement Plans Invest in your financial future by taking advantage of the supplemental retirement and deferred compensation plans. Experts estimate that you will need at least 70% of your annual income for each year of retirement. To build a sufficient nest egg, it is important to save as much as you can consistently over time. It is never too early, or too late, to save for your retirement. You can get started right away by enrolling in the Supplemental Retirement Program (SRP) or, if eligible, the 457(b) Deferred Compensation Plan. Together with your personal savings and Social Security, the SRP and 457(b) programs can provide additional money for your retirement. For your convenience, the University provides you an opportunity, if eligible, to enroll in the SRP and/or the 457(b) plans online during Open Enrollment. All salary deductions will become effective January 1, 2015. Supplemental Retirement Program (SRP) The University of Chicago offers the SRP to all employees. The SRP is a voluntary plan that provides an opportunity to save additional money for retirement through tax-deferred savings. Participation in the plan is simple. You enroll only once and your contribution rate and percentage allocation will continue year after year unless you actively make a change. Outside of Open Enrollment, you may change your contribution rate once each year. You may stop your participation at any time. Once you specify the amount you want to contribute to the plan and the percentage you would like to invest, all contributions are deducted automatically from each paycheck before federal taxes. SRP contributions are subject to FICA. Your contributions are invested in the funds of your choice and any earnings on your contributions are not taxed until you take a distribution from the program. The 2014 SRP contribution limits may change for 2015. The 2014 maximum amount that you may contribute to the SRP is as follows: QQ QQ All employees may contribute a maximum of $17,500. All employees age 50 or older may also contribute an additional catch up of $5,500. For more information, please refer to the Supplemental Retirement Program Open Enrollment Guide 2015. This guide is available online at humanresources.uchicago.edu/benefits/ retirefinancial/retireplans/srp.shtml. If you would like to enroll in the SRP and, if eligible, in the 457(b) plan, please visit Employee Self-Service at ess.uchicago.edu/ess or uchicagoenrollment.com. To continue participation in the 457(b) plan during calendar year 2015, you must complete new enrollment elections. 26 The University of Chicago 2015 Benefits Open Enrollment Guide 457(b) Deferred Compensation Plan The University of Chicago offers a 457(b) Deferred Compensation Plan to all benefits-eligible employees. The 457(b) is a voluntary nonqualified plan of deferred compensation for employees who already contribute the maximum permitted under the University’s Supplemental Retirement Program. Participation in the plan is voluntary and enrollments are only accepted for January 1 and July 1 of each year. Your enrollment does not automatically continue from one year to the next. You must make a new election each year. You may change your deferral rate only once each year. You may stop your participation at any time during the year. Once you specify the amount you want to contribute to the plan and select the investment funds that will be used to measure the investment experience of your account, all contributions are automatically deducted from each paycheck before federal income taxes. Your contributions and any earnings on your contributions are not taxed until you take a distribution from the plan. The following 2014 457(b) plan may change for 2015: QQ QQ To be eligible to participate in this plan, your “benefit base salary” on October 15, 2014, must be equal to or exceed $204,750. All eligible employees may contribute a maximum of $17,500. All current 2014 participants must re-enroll into the plan to have deductions continue for calendar year 2015. For the definition of “benefit base salary” and additional eligibility requirements, please refer to the 457(b) Deferred Compensation Plan Guide 2015. This guide is available online at humanresources. uchicago.edu/benefits/retirefinancial/retireplans/457b.shtml. OT HER BENEFI TS Other Benefits Your employment with the University of Chicago provides you with access to a variety of added benefits that are associated with working for one of the world’s top universities. For more information on all of these benefits, please visit humanresources.uchicago.edu. ADOPTION ASSISTANCE PROGRAM The University of Chicago offers financial assistance to employees who seek to become parents through the legal adoption process. This financial support can help defray expenses related to the medical, legal, and administrative costs associated with adopting a child. Benefits-eligible employees are eligible for up to $5,000 per adoption (and $10,000 per lifetime) for qualified adoption expenses. Ninety days prior to placement/adoption of an eligible child, a Notice of Intent to Adopt must be submitted. Within 90 days following the placement/adoption of an eligible child, a copy of itemized bills, receipts/cancelled checks for each expense, and paperwork that demonstrates that a legal adoption has been finalized must be submitted along with the Adoption Assistance Program application. If approved, a lump sum reimbursement check will be forwarded to the employee for actual costs incurred, up to $5,000 per adoption. Additional information can be found at humanresources.uchicago.edu/benefits/adoption. BUSINESS TRAVEL ACCIDENT INSURANCE The University of Chicago provides benefits-eligible employees business travel accident insurance, as a benefit in the event of your death or serious injury in an accident while traveling on University business away from University premises. Enrollment is automatic and coverage begins on your first day of work. Coverage begins automatically when you leave your home or office to start a business trip. It does not cover your commute to and from work. Amount of coverage is generally five times your annual salary to a maximum of $500,000. The University pays the full cost for this benefit. Additional information can be found at rmia.uchicago.edu/page/international-travel-insurance. CHILD CARE PROGRAM The University of Chicago’s Child Development Center, managed by Bright Horizons, provides child care for children ages 6 weeks to 5 years old of faculty members, other academic appointees, and staff. This center is designed to meet the child care and educational needs of young children, while maximizing learning and ensuring safety. The Bright Horizons experience encourages children to be confident, successful, and lifelong learners. In each classroom, teachers provide a stimulating environment for learning and development. The Great Places for Babies program is designed to provide a warm, welcoming environment where infants can thrive and grow from a bundle of joy to a bundle of curiosity. The Growing World of Toddlers curriculum uses hands-on exploration and social interaction to help toddlers learn about the world in a safe and engaging environment. The Preschool program builds upon established foundations for learning while focusing on the children’s newly emerging and advanced use of language, mathematical reasoning, and scientific thought. Tuition varies by schedule and individual classrooms. Additional information, including Enrollment Interest Forms and an FAQ can be found on the University of Chicago Child Development Center website at child-care-preschool.brighthorizons.com/IL/Chicago/ uchicagodrexel/Parent-Resources. EDUCATIONAL ASSISTANCE PLAN The University of Chicago Educational Assistance Plan gives you and your dependent children several educational assistance options depending on your position and, in some instances, your years of consecutive employment in an eligible position at the University. Benefits for staff employees include tuition assistance for classes at the University for themselves and tuition assistance for their dependent children at the University and the Laboratory Schools. Benefits for faculty and other academic appointees includes tuition assistance for their dependents at the University and the Laboratory Schools. Additional information can be found at humanresources.uchicago.edu/benefits/tuition. Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 27 OTHE R BEN EF I TS ELDER CARE CONSULTATION PROGRAM The University offers a referral service through our provider Perspectives Ltd. to provide assistance in evaluating your elder care needs and making appropriate arrangements. The referral service is available at no charge to you, but you are responsible for the elder care services you choose. You may call Perspectives Ltd. at 800.456.6327 to speak with a trained counselor about your elder care needs. The counselor can provide you with information related to the following: QQ Day/nursing/respite/hospice care QQ Home health/homemaker QQ Nutrition/housing services QQ Transportation/recreation QQ Retirement facilities and planning QQ Leisure time pursuits QQ Volunteer opportunities QQ Adult education options QQ Travel and tour options FACILITIES As one of the largest academic research libraries in the United States, the University of Chicago Library is a highly valued partner in research and special collections. University of Chicago faculty and staff can use their UChicago Cards to borrow books and other materials, such as journals and reserve items. View the University of Chicago Library borrowing policies for faculty and staff. Additional information can be found at lib.uchicago.edu/e/using/access/ucusers.html. Faculty and staff are invited to take advantage of the campus health facilities at the Ratner Athletics Center and Henry Crown Field House before and after work, as well as during lunch time. Payroll deduction is available for University of Chicago employees who purchase a one-year membership. Additional information can be found at athletics.uchicago.edu/facilities/memberships. Faculty and staff are also invited to apply for membership with the Quadrangle Club. The Quadrangle Club offers fine dining and catering services, guest rooms for overnight stays, and top-rate tennis facilities conveniently located in the heart of the University of Chicago campus. The Quadrangle Club provides a unique venue for events and receptions, as well as a comfortable spot for dining, socializing, and conversation. Additional information can be found at quadclub.uchicago.edu. FINANCIAL There are two financial institutions centrally located on campus: Citibank and Maroon Financial Credit Union. Additional information can be found for Citibank at citi.com and for Maroon Financial at maroonfinancial.org. Residential Properties provides services to faculty and staff seeking assistance in renting or purchasing a residence. The Employer-Assisted Housing Program, offered through Residential Properties, offers financial assistance opportunities to homebuyers. Additional information can be found at rp.uchicago.edu. 28 The University of Chicago 2015 Benefits Open Enrollment Guide GETTING AROUND—TRANSPORTATION The University of Chicago offers several local transportation options for faculty and staff. CTA routes #170, #171, and #172 serve the campus and surrounding neighborhoods. Staff and faculty may show their UChicago Cards to ride the CTA routes free of charge. UChicaGO shuttles and evening buses, operated by the University around campus, are also available to faculty and staff. The University of Chicago also provides a comprehensive nighttime shuttle service to the entire campus community on a fixed schedule along highly used routes. Additional information can be found at safety-security.uchicago.edu/services/travel_options. SAFETY AND SECURITY The University of Chicago Police Department provides a safety escort program. If you are concerned about your safety as you walk in their patrol area, you can request a safety escort. The first available patrol officer will be sent to escort you to your destination. Additional information can be found at safety-security.uchicago.edu/services/umbrella_coverage. STAFF AND FACULTY ASSISTANCE PROGRAM The University of Chicago’s Staff and Faculty Assistance Program (SFAP) is a confidential service offered through Perspectives Ltd. This program provides support, counseling, referrals, and resources for all life issues. Confidentiality is an important aspect of these services. Information you discuss with Perspectives Ltd. will not be shared by them, except as may be required by federal and state laws. Use of SFAP is free; the University of Chicago pays the full cost of this program. Please note, if you or a family member needs referral services or a treatment program, all costs incurred by the referral service or treatment program are your responsibility. Perspectives Ltd. is available 24 hours 7 days a week and can be accessed three ways: QQ QQ QQ Over the phone at 800.456.6327. In person, by appointment only. To schedule an appointment, call 800.456.6327. Online at perspectivesltd.com. Log in with user name: UNI500 and password: perspectives. NOTI CES Notices Premium Assistance under Medicaid and the Children’s Health Insurance Program (CHIP) If you or your children are eligible for Medicaid or CHIP and you are eligible for health coverage from your employer, your state may have a premium assistance program that can help pay for coverage, using funds from their Medicaid or CHIP programs. If you or your children are not eligible for Medicaid or CHIP, you will not be eligible for these premium assistance programs, but you may be able to buy individual insurance coverage through the Health Insurance Marketplace. For more information, visit healthcare.gov. If you or your dependents are already enrolled in Medicaid or CHIP and you live in a state listed below, you can contact your state Medicaid or CHIP office to find out if premium assistance is available. If you or your dependents are NOT currently enrolled in Medicaid or CHIP, and you think you or any of your dependents might be eligible for either of these programs, you can contact your state Medicaid or CHIP office; dial 1-877-KIDS NOW or visit insurekidsnow.gov to find out how to apply. If you qualify, you can ask the state if it has a program that might help you pay the premiums for an employer-sponsored plan. If you or your dependents are eligible for premium assistance under Medicaid or CHIP, as well as eligible under your employer plan, your employer must permit you to enroll in your employer plan if you are not already enrolled. This is called a “special enrollment” opportunity, and you must request coverage within 60 days of being determined eligible for premium assistance. If you have questions about enrolling in your employer plan, contact the Department of Labor electronically at askebsa.dol.gov or by calling 1.866.444.EBSA (3272). If you live in one of the following states, you may be eligible for assistance paying your employer health plan premiums. The following list of states is current as of January 31, 2014. Contact your state for more information on eligibility. COLORADO – Medicaid Medicaid Website: colorado.gov Medicaid Phone (In state): 1.800.866.3513 Medicaid Phone (Out of state): 1.800.221.3943 FLORIDA – Medicaid Website: flmedicaidtplrecovery.com Phone: 1.877.357.3268 GEORGIA – Medicaid Website: dch.georgia.gov Click on Programs, then Medicaid, then Health Insurance Premium Payment (HIPP) Phone: 1.800.869.1150 IDAHO – Medicaid Medicaid Website: healthandwelfare.idaho.gov/Medical/Medicaid/ PremiumAssistance/tabid/1510/Default.aspx Medicaid Phone: 1.800.926.2588 INDIANA – Medicaid Website: in.gov/fssa Phone: 1.800.889.9949 IOWA – Medicaid Website: dhs.state.ia.us/hipp Phone: 1.888.346.9562 KANSAS – Medicaid Website: kdheks.gov/hcf Phone: 1.800.792.4884 KENTUCKY – Medicaid Website: chfs.ky.gov/dms/default.htm Phone: 1.800.635.2570 LOUISIANA – Medicaid Website: lahipp.dhh.louisiana.gov Phone: 1.888.695.2447 MAINE – Medicaid Website: maine.gov/dhhs/ofi/public-assistance/index.html Phone: 1.800.977.6740 TTY 1.800.977.6741 MASSACHUSETTS – Medicaid and CHIP Website: mass.gov/MassHealth Phone: 1.800.462.1120 MINNESOTA – Medicaid Website: dhs.state.mn.us Click on Health Care, then Medical Assistance Phone: 1.800.657.3629 ALABAMA – Medicaid Website: medicaid.alabama.gov Phone: 1.855.692.5447 MISSOURI – Medicaid Website: dss.mo.gov/mhd/participants/pages/hipp.htm Phone: 573.751.2005 ALASKA – Medicaid Website: health.hss.state.ak.us/dpa/programs/medicaid Phone (Outside of Anchorage): 1.888.318.8890 Phone (Anchorage): 907.269.6529 MONTANA – Medicaid Website: medicaidprovider.hhs.mt.gov/clientpages/clientindex.shtml Phone: 1.800.694.3084 ARIZONA – CHIP Website: azahcccs.gov/applicants Phone (Outside of Maricopa County): 1.877.764.5437 Phone (Maricopa County): 602.417.5437 NEBRASKA – Medicaid Website: ACCESSNebraska.ne.gov Phone: 1.800.383.4278 Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 29 NOT I C ES NEVADA – Medicaid Medicaid Website: dwss.nv.gov Medicaid Phone: 1.800.992.0900 WASHINGTON – Medicaid Website: hca.wa.gov/medicaid/premiumpymt/pages/index.aspx Phone: 1.800.562.3022 ext. 15473 NEW HAMPSHIRE – Medicaid Website: dhhs.nh.gov/oii/documents/hippapp.pdf Phone: 603.271.5218 WEST VIRGINIA – Medicaid Website: dhhr.wv.gov/bms Phone: 1.877.598.5820, HMS Third Party Liability NEW JERSEY – Medicaid and CHIP Medicaid Website: state.nj.us/humanservices/dmahs/clients/medicaid Medicaid Phone: 609.631.2392 CHIP Website: njfamilycare.org/index.html CHIP Phone: 1.800.701.0710 WISCONSIN – Medicaid Website: badgercareplus.org/pubs/p-10095.htm Phone: 1.800.362.3002 NEW YORK – Medicaid Website: nyhealth.gov/health_care/medicaid Phone: 1.800.541.2831 To see if any more states have added a premium assistance program since January 31, 2014, or for more information on special enrollment rights, you can contact either: NORTH CAROLINA – Medicaid Website: ncdhhs.gov/dma Phone: 919.855.4100 NORTH DAKOTA – Medicaid Website: nd.gov/dhs/services/medicalserv/medicaid Phone: 1.800.755.2604 OKLAHOMA – Medicaid Website: insureoklahoma.org Phone: 1.888.365.3742 OREGON – Medicaid Website: oregonhealthykids.gov hijossaludablesoregon.gov Phone: 1.800.699.9075 PENNSYLVANIA – Medicaid Website: dpw.state.pa.us/hipp Phone: 1.800.692.7462 RHODE ISLAND – Medicaid Website: ohhs.ri.gov Phone: 401.462.5300 SOUTH CAROLINA – Medicaid Website: scdhhs.gov Phone: 1.888.549.0820 SOUTH DAKOTA – Medicaid Website: dss.sd.gov Phone: 1.888.828.0059 TEXAS – Medicaid Website: gethipptexas.com Phone: 1.800.440.0493 UTAH – Medicaid and CHIP Website: health.utah.gov/upp Phone: 1.866.435.7414 VERMONT – Medicaid Website: greenmountaincare.org Phone: 1.800.250.8427 VIRGINIA – Medicaid and CHIP Medicaid Website: dmas.virginia.gov/rcp-HIPP.htm Medicaid Phone: 1.800.432.5924 CHIP Website: famis.org CHIP Phone: 1.866.873.2647 30 The University of Chicago 2015 Benefits Open Enrollment Guide WYOMING – Medicaid Website: health.wyo.gov/healthcarefin/equalitycare Phone: 307.777.7531 US Department of Labor Employee Benefits Security Administration dol.gov/ebsa 1.866.444.EBSA (3272) US Department of Health and Human Services Centers for Medicare & Medicaid Services cms.hhs.gov 1.877.267.2323, menu Option 4, Ext. 61565 Women’s Health and Cancer Rights Act Notice If you have had or are going to have a mastectomy, you may be entitled to certain benefits under the Women’s Health and Cancer Rights Act of 1998 (WHCRA). For individuals receiving mastectomy-related benefits, coverage will be provided in a manner determined in consultation with the attending physician and the patient, for: QQ QQ All stages of reconstruction of the breast on which the mastectomy was performed; Surgery and reconstruction of the other breast to produce a symmetrical appearance; QQ Prostheses; and QQ Treatment of physical complications of the mastectomy. These benefits will be provided subject to the same deductible and coinsurance applicable to other medical and surgical benefits provided under the plan. The amounts are shown on the chart on pages 12–13. If you have questions or would like more information, please contact your medical plan provider. See page 32 for contact information. NOTI CES Medicare Part D When Will You Pay a Higher Premium (Penalty) to Join a Medicare Drug Plan? Important Notice from the University of Chicago about Your Prescription Drug Coverage and Medicare You should also know that if you drop or lose your current coverage with the University of Chicago and don’t join a Medicare drug plan within 63 continuous days after your current coverage ends, you may pay a higher premium (a penalty) to join a Medicare drug plan later. Please read this notice carefully and keep it where you can find it. This information can help you decide whether or not you want to join a Medicare drug plan. If you are considering joining, you should compare your current coverage, including which drugs are covered at what cost, with the coverage and costs of the plans offering Medicare prescription drug coverage in your area. Information about where you can get help to make decisions about your prescription drug coverage is at the end of this notice. There are two important things you need to know about your current coverage and Medicare’s prescription drug coverage: 1. Medicare prescription drug coverage became available in 2006 to everyone with Medicare. You can get this coverage if you join a Medicare Prescription Drug Plan or join a Medicare Advantage Plan (like an HMO or PPO) that offers prescription drug coverage. All Medicare drug plans provide at least a standard level of coverage set by Medicare. Some plans may also offer more coverage for a higher monthly premium. 2.The University of Chicago has determined that the prescription drug coverage offered by your University of Chicago medical plans is, on average for all plan participants, expected to pay out as much as standard Medicare prescription drug coverage pays and is therefore considered creditable coverage. Because your existing coverage is creditable coverage, you can keep this coverage and not pay a higher premium (a penalty) if you later decide to join a Medicare drug plan. When Can You Join a Medicare Drug Plan? You can join a Medicare drug plan when you first become eligible for Medicare and each year from October 15 through December 7. However, if you lose your current creditable prescription drug coverage, through no fault of your own, you will also be eligible for a two (2) month Special Enrollment Period (SEP) to join a Medicare drug plan. What Happens to Your Current Coverage If You Decide to Join a Medicare Drug Plan? If you decide to join a Medicare drug plan your current University of Chicago prescription drug coverage will be affected. QQ QQ If you decide to KEEP your University of Chicago prescription drug coverage and enroll in a Medicare prescription drug plan, your University of Chicago coverage generally will be your primary coverage. You may be required to pay a Medicare Part D premium in addition to your University of Chicago medical plan contributions. If you do decide to join a Medicare drug plan and DROP your current University of Chicago prescription drug coverage— by dropping your medical plan, be aware that you and your dependents may not be able to get this coverage back. If you go 63 continuous days or longer without creditable prescription drug coverage, your monthly premium may go up by at least 1% of the Medicare base beneficiary premium per month for every month that you did not have that coverage. For example, if you go 19 months without creditable coverage, your premium may consistently be at least 19% higher than the Medicare base beneficiary premium. You may have to pay this higher premium (a penalty) as long as you have Medicare prescription drug coverage. In addition, you may have to wait until the following November to join. For More Information about This Notice or Your Current Prescription Drug Coverage Contact the Benefits Office at 773.702.9634 for further information. NOTE: You’ll get this notice each year. You will also get it before the next period you can join a Medicare drug plan and if this coverage through the University of Chicago changes. You also may request a copy of this notice at any time. For More Information about Your Options under Medicare Prescription Drug Coverage More detailed information about Medicare plans that offer prescription drug coverage is in the “Medicare & You” handbook. You’ll get a copy of the handbook in the mail every year from Medicare. You may also be contacted directly by Medicare drug plans. For more Information about Medicare Prescription Drug Coverage: QQ Visit medicare.gov. QQ QQ Call your state health insurance assistance program (see the inside back cover of your copy of the “Medicare & You” handbook for their telephone number) for personalized help. Call 1.800.MEDICARE (1.800.633.4227). TTY users should call 1.877.486.2048. If you have limited income and resources, extra help paying for Medicare prescription drug coverage is available. For information about this extra help, visit Social Security on the web at socialsecurity.gov, or call them at 1.800.772.1213 (TTY 1.800.325.0778). Remember: Keep this creditable coverage notice. If you decide to join one of the Medicare drug plans, you may be required to provide a copy of this notice when you join to show whether or not you have maintained creditable coverage and, therefore, whether or not you are required to pay a higher premium (a penalty). Questions? Contact Human Resources at [email protected] | 773.702.9634 | humanresources.uchicago.edu 31 Contact Information PLAN Additional Resource Telephone Number Website Maroon Plan BlueCross BlueShield of Illinois CVS Caremark 24/7 Nurseline Davis Vision 866.390.7772 866.873.8632 800.299.0274 877.393.8844 bcbsil.com caremark.com bcbsil.com bcbsil.com Maroon Savings Choice BlueCross BlueShield of Illinois CVS Caremark 24/7 Nurse Line HSA Bank Davis Vision 866.390.7772 866.873.8632 800.299.0274 800.357.6246 877.393.8844 bcbsil.com caremark.com bcbsil.com hsabank.com bcbsil.com University of Chicago Health Plan University of Chicago Health Plan 773.834.0900 uchp.uchicago.edu Humana Illinois Platinum HMO Humana Health Care Plans EyeMed Vision Care Nurse Line 800.448.6262 888.289.0595 800.622.9529 humana.com HMO Illinois BlueCross BlueShield of Illinois Davis Vision 800.892.2803 877.393.8844 bcbsil.com Dental Plans (Copay and PPO) MetLife 800.942.0854 metlife.com/mybenefits Vision Service Plan (VSP) VSP 800.877.7195 vsp.com Long-Term Disability Insurance Benefits Office 773.702.9634 humanresources.uchicago.edu Group Life Insurance (Basic, Supplemental, and Dependent) Benefits Office 773.702.9634 humanresources.uchicago.edu Personal Accident Insurance Benefits Office 773.702.9634 humanresources.uchicago.edu Flexible Spending Accounts Conexis 877.822.9091 conexis.com/myfsa Retirement Plans (SRP, CRP, ERIP, and SEPP) TIAA-CREF 800.842.2776 tiaa-cref.org Vanguard 800.523.1188 vanguard.com Benefits Office 773.702.9634 humanresources.uchicago.edu TIAA-CREF 800.842.2776 tiaa-cref.org Vanguard 800.523.1188 vanguard.com Benefits Office 773.702.9634 humanresources.uchicago.edu Educational Assistance Program Benefits Office 773.702.9634 humanresources.uchicago.edu Qualified Transportation Program Conexis 877.822.9091 mybenefits.conexis.com Child Care Resource and Referral Service Perspectives 800.456.6327 perspectivesltd.com Staff and Faculty Assistance Program Perspectives 800.456.6327 perspectivesltd.com Elder Care Consultation and Referral Service Perspectives 800.456.6327 perspectivesltd.com Long-Term Care Genworth 800.416.3624 genworth.com/groupltc Group ID: UChicago Code: groupltc 457(b) Deferred Compensation Plan If you have any questions after reading this 2015 Benefits Open Enrollment Guide, please visit humanresources.uchicago.edu or call the Benefits Office at 773.702.9634. In addition, you can call the resources above or visit their websites. 32 The University of Chicago 2015 Benefits Open Enrollment Guide IMPORTANT DATES OCTOBER 3–17, 2014 Enroll for your benefits online at ess.uchicago.edu/ess. OCTOBER 16, 2014 • Benefits and Health Fair • Maroon Savings Choice Plan and Health Savings Account Information Sessions JANUARY 1, 2015 Your new benefit elections become effective on this date.