NorthEast Washington ESD 101 Board of Directors Meeting April 19

Transcription

NorthEast Washington ESD 101
Board of Directors Meeting
April 19, 2016
AGENDA
I.
Call to Order
II. Pledge of Allegiance
III.
Communications
IV. Consent Agenda
V.
1.
Minutes
2.
Fiscal Reports, Vouchers, Payroll, Cooperatives, Workers’
Compensation, Unemployment, Grants, Audit Reports and Interlocal
Agreements
3.
Personnel
a. Certificated
b. Administrative, Supervisory and Professional
c. Classified
4.
Out-of-State Travel
Ms. Beth Worthy and Ms. Dianna Harrington to the International
Society for Technology in Education (ISTE) Conference at Denver,
Colorado, June 26-29, 2016.
Discussion/Action Items
1.
2.
3.
4.
5.
6.
7.
8.
9.
Presentation: Kindergarten Readiness: Ms. Sandra Szambelan
Superintendent’s report
Budget update (A1)
Non-work day-December 23, 2016
Surplus property (A2)
2016 Bismarck Turner Scholarship recommendations
Summer Board meeting schedule-Resolution 16-04 (A3)
Evaluation of the superintendent (A4)
AESD executive board and conference report
10.
11.
12.
VI.
AESD Board position
Legislative report
Board engagement reports (A5)
Executive Session(s)
Executive session(s) may be held according to RCW 42.30.110 to consider
the appointment, employment, or dismissal of a public officer or employee;
to consider the acquisition or disposition of real estate; to consider
professional negotiations, grievances, or mediations; or to consult with legal
counsel.
VII.
Action Items (if necessary) as a Result of Executive Session
VIII.
Other
IX.
Adjournment
NorthEast Washington ESD 101
Board of Directors
March 15, 2016
MINUTES
The NorthEast Washington ESD 101 (NEWESD) Board of Directors met in regular session
on March 15, 2016, at the Next Generation Zone, 901 E. 2nd Avenue, Suite 100, Spokane,
Washington. Chair June Sine confirmed a quorum and called the meeting to order at
4:00 p.m.
Pledge of Allegiance
Mr. Rand Lothspeich led the Board and audience in the Pledge of Allegiance to the Flag
of the United States of America.
Present
Directors: Ms. June Sine, Ms. Kathy Bumgarner, Mr. Gary Coe, Mr. Rand Lothspeich,
Ms. Sally Pfeifer, Ms. Lynn Trantow and Mr. Emmett Arndt.
Staff: Dr. Mike Dunn, Mr. Mick Miller, Mr. Steve Witter, Ms. Michelle Powers, Dr. Trina
Clayeux, Ms. Sarah Werkman and Ms. Sara Ballard.
Guest: Mr. Tremaine Reed.
Communication
Dr. Dunn referenced written communications received regarding services and support
provided by NEWESD programs and staff. The Board communications will be shared
with NEWESD staff.
Consent Agenda
Minutes from the February 16, 2016 meeting were presented for Board approval.
Fiscal Report, Vouchers, Payroll, Cooperatives, Workers' Compensation,
Unemployment, Grants, Audit Reports and Interlocal Agreements.
1
Fiscal Report
In absentia, Mr. McDermott recommended approval of vouchers as audited and certified
by the auditing officer (as required by RCW 42.24.080) and those expense reimbursement
claims audited and certified (as required by RCW 42.24.090) that have been recorded on
the list given to the Board. There was also presented a summary of expenditures.
Vouchers for February and March 2016 include:
General Fund Payroll (February 15, 2016)
Voucher numbers 327091 - 327096 in the amount of ($1,929.53).
Wire transfer 201500023 in the amount of ($2,236.03).
Wire transfers 201500026 - 201500031 in the amount of $2,236.03.
Voucher numbers 327138 - 327164 in the amount of $10,413.14.
General Fund Accounts Payable (February 19, 2016)
ACH numbers 151600656 - 151600670 in the amount of $2,033.42.
Voucher number 327194 in the amount of $51,873.77.
ACH number 151600671 in the amount of $416.51.
2
General Fund Accounts Payable (March 4, 2016)
General Fund Payroll (March 15, 2016)
Voucher number 327285 in the amount of $714.92.
Unemployment Compensation Cooperative (March 11, 2016)
Workers' Compensation Cooperative (March 11, 2016)
Total for Accounts Payable Vouchers:
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$300,924.58
Total for Payroll Vouchers:
$1,073,018.26
Total for Unemployment Vouchers:
$42.78
Total for Workers’ Compensation Vouchers:
$188,004.60
Total for Compensated Absences Vouchers:
$0.00
Grand Total:
$1,561,990.22
Workers' Compensation Cooperative (February 19, 2016)
Workers' Compensation Cooperative (February 26, 2016)
$158,456.95
Personnel—Certificated
New hire—the following certificated staff member has been hired:
Ms. Debbie DuPey, substitute teacher to work on an as-needed basis at a salary of
$125.00 per day. Ms. DuPey earned a bachelor’s degree in writing and a bachelor’s
degree in English from Eastern Washington University and a master’s degree in
leadership from Gonzaga University. Ms. DuPey has experience as a positive choice
facilitator for Serenity House, as an education specialist for Spokane County Domestic
Violence Consortium, and as the owner of DuPey Consulting.
Supplemental contracts—Dr. Dunn recommended approval of the following
supplemental contracts for the 2015/2016 school year:
Ms. Martha Langland, speech language pathologist, 1.0 day at MA 0/16 for a total of
$332.51 to meet a service request of a district.
4
Ms. Kathryn Tribby-Moore, teacher, 3.0 days at MA 90/16 for a total of $1,109.56 to
attend training.
Ms. Elisa Vanhoff, teacher, 3.0 days at MA 45/16 for a total of $1,062.40 to attend
training.
Personnel—Administrative, Supervisory and Professional
Resignation—the following professional staff member has resigned:
Ms. Anna Fagerland, fiscal systems manager, effective March 7, 2016.
Personnel—Classified
New hire—the following classified staff member has been hired:
Ms. Laura Watson, instructional paraprofessional, at an hourly rate of $15.63.
Ms. Watson earned a bachelor’s degree in secondary math education from Eastern
Washington University. She has experience as a math teacher at Spokane Public Schools
and Nine Mile Falls School District. She also has experience as an online math and
French teacher at Accelerate Education. Ms. Watson is currently working as a substitute
teacher.
Out-of-State Travel
None.
Motion:
Mr. Arndt moved for Board approval of consent agenda items as
described above including:
Minutes: February 16, 2016.
Fiscal report, vouchers payable, payroll, grants and interlocal
agreements.
The following certificated staff member has been hired as a
substitute teacher to work on an as-needed basis: Ms. Debbie
DuPey.
Supplemental contracts for the 2015/2016 school year for:
Ms. Martha Langland, Ms. Kathryn Tribby-Moore and Ms. Elisa
Vanhoff.
5
The following professional staff member has resigned effective
March 7, 2016: Ms. Anna Fagerland.
The following classified staff member has been hired:
Ms. Laura Watson.
Out-of-state travel: None.
Second:
Ms. Pfeifer
Vote:
Yes—7, No—0
Discussion/Action Items
1.
Presentation: Open Doors & Fast Track GED—Mr. Miller introduced Dr. Trina
Clayeux, Director-Center for Future Pathways and Mr. Tremaine Reed, Fast Track GED
student. Dr. Clayeux provided the Board with an overview of the Open Doors & Fast
Track GED programs; Mr. Reed shared his personal experiences at The Next Generation
Zone. He is on track to receive his GED in June and his future plans are to attend
Spokane Falls Community College.
2.
Superintendent’s report—in the Superintendent’s report to the Board of Directors,
Dr. Dunn informed the Board of the following:
• He continues working with colleagues in the region on alternate routes to
certification. A survey will be presented to the superintendents at the NEWASA
meeting on March 17. Colleges and universities in our region are collaborating
and we will be submitting applications for a grant this summer.
• On February 19, he attended a meeting at the Elson S. Floyd College of Medicine.
This meeting for K-12 leaders was facilitated by Dr. John Tomkowiak-Founding
Dean and Dr. Yvette Roubideaux-Associate Dean of the Elson S. Floyd College of
Medicine. The school hopes to increase the supply of doctors as Drs. Tomkowiak
and Roubideaux advised there is a shortage of doctors in our state and hope this
program will create a pipeline to medical school.
• He, Mr. McDermott and Mr. Cory Plager recently met with the Board of Directors
and CFO from Columbia SD. The district would like to hire NEWESD as its
business manager because their business manager is retiring. We will be assisting
the district with various issues.
• On February 10, he went to Republic SD to meet with Dr. John Glenewinkel, is the
superintendent for Republic and Curlew SDs. The business manager at Republic
SD is retiring and Dr. Glenewinkel would like to explore the possibility of the two
districts sharing a business manager as well as transportation services. Dr. Dunn
will continue to work on these issues with Dr. Glenewinkel.
6
On March 2, he paid a visit to Benge SD and its 13 students. The district has one
full-time and one part-time teacher, and is the smallest district in our region. The
staff at Benge SD was extremely complimentary of the services it receives from
NEWESD.
• On March 12, he provided a presentation to administrators at East Valley SD.
• During the past month, he facilitated two Board workshops. The Loon Lake SD
workshop was on March 12 and the Colfax SD workshop was on February 25.
• He continues to serve on the boards of Priority Spokane and Spokane STEM.
A joint meeting was recently held with Spokane Public Schools and Excelerate
Success. Emphasis is to keep kids on track after graduating high school, through
the summer until they are enrolled in college.
• He, Mr. Mick Miller and Mr. Cory Plager attended the Small Schools Conference
in Wenatchee on March 13-15. Attendance was up significantly from last year.
• Last night, he participated in a K-20 with Colville SD. The district’s
superintendent, Mr. Pete Lewis, scheduled this task force meeting to discuss nondiscrimination laws against transgender students.
• On March 10, he attended the Junior Achievement Finance Park in Spokane. Over
550 local middle school students from Salk, Garry, Shaw and Glover middle
schools in Spokane learned about finances and money management. Hands-on
learning was provided to help prepare students for financial challenges in their
adult lives.
• On March 16, he will be presenting to the Spokane Area Retired Teachers
Association at the South Hill Library. The focus of the presentation will be
political climate/education funding.
• On March 9, Mr. McDermott, Mr. Miller, Mr. Terry Groh and he visited a facility
on Magnesium and Nevada that was built in 1987 and currently houses The
Guardian. The building is close to the north-south freeway and although it’s not
as ideal as a downtown location, it is definitely the best facility that they have
seen to date. The building is actually too large for our agency so if this is pursued
we would look to rent space to Mead SD for some of their programs to be housed
there as well.
On behalf of Mr. McDermott, Dr. Dunn informed the Board of the following:
• He thanked the three Board members who attended the audit entrance conference
on March 7. The audit is already into its fourth week and there will be a
substantial audit bill. Dr. Dunn complimented Mr. McDermott and his staff for
always doing an amazing job.
Mr. Miller informed the Board of the following:
• The application of data analytics has moved into education through OSPI. OSPI
staff align their goals with research-based performance indicators and the goals
are reviewed by the superintendent three times per year to ensure their work
leads directly to student success. The 14 performance indicators are: (1)
•
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Kindergarten preparedness; (2) English language arts, math, science assessment;
(3) student growth percentiles; (4) high school credit in Algebra 1/Integrated
Math 1; (5) statewide assessments required for graduation; (6) dual credit
programs; (7) SAT and ACT; (8) postsecondary preparedness; (9) financial aid for
college; (10) postsecondary persistence; (11) graduation rates; (12) 9th grade course
failure; (13) discipline; and (14) attendance.
Mr. Witter informed the Board of the following:
• He advised that the agency was just awarded a $311K computer science grant
from OSPI that will have an emphasis on gaming. So far this year the agency has
been awarded $326K in grant funds. The College Spark grant in the amount of
$150K is still pending.
3.
Budget planning—Dr. Dunn shared with the Board in Mr. McDermott’s absence,
the budget timeline for the agency. Rates are being set for cooperative programs and
letters will be going out to districts next week. Managers must turn in their final budgets
to the business office by April 11. The preliminary budget will be presented to the Board
at their meeting on May 17. The NEWESD budget is then presented to superintendents
for approval at the Northeast Washington Association of School Administrators
(NEWASA) on May 19. Some of the agency’s budget estimation factors include: (1)
budgeting for a 1.8% COLA; (2) increasing $100/employee for health care costs; and (3)
space rental and mileage costs remaining the same.
4.
Child Abuse Prevention Month-Resolution 16-01—following a discussion of
NEWESD 101’s support of child abuse prevention activities, Dr. Dunn requested Board
approval to sign Resolution 16-01 in support of National Child Abuse Prevention Month.
Motion:
Mr. Coe moved for Board approval to sign Resolution 16-01 in
support of National Child Abuse Prevention Month.
Second:
Ms. Bumgarner
Vote:
Yes—7, No—0
5.
2016 Regional High School Knowledge Bowl Tournament results—Mr. Miller
shared that the top finishers in the 2016 regional completion, all qualifying for the state
finals, were: 1B: Wilbur, Almira-Coulee-Hartline, Oakesdale, Odessa and Valley
Christian 2B; Saint George’s, Reardan-Edwall, Davenport and Liberty 1A; Freeman,
Medical Lake and Freeman 2A; East Valley and Pullman 3A; North Central 4A; Lewis
and Clark, Gonzaga Prep and University High School.
8
6.
2016 Classified Employee of the Year results—Ms. Ballard shared with the Board
that we received 16 completed applications for the regional 2016 Classified Employee of
the Year. Ms. Ballard was happy to report that the number of applications received this
year was three times that in 2015, and the best participation in the state. Ms. Debra
White, District Data Coordinator from West Valley SD, was selected as our regional
representative and she will be honored at a reception at OSPI in April.
7.
2016 Regional High School Art Show results—Ms. Ballard shared with the Board
the results of the 2016 Regional High School Art Show. This year, we had 163 entries in
the region’s 43rd annual High School Art Show that is currently on display at NEWESD
101 until March 25. The exhibit includes pieces from students at 14 schools: Central
Valley, Cheney, Colville, Dishman Hills, Freeman, Garfield-Palouse, Gonzaga Prep,
Ferris, Lewis and Clark, Medical Lake, Mt. Spokane, NEWTECH Skill Center, Shadle
Park and Tekoa. Ms. Ballard invited the Board to attend the art show reception in the
NEWESD Conference Center on March 18 at 4:00 p.m.
8.
Staffing levels 2016/2017-Reduction in Force resolutions—as in the past, due to
potential reductions in federal, state and local funding, Ms. Powers requested Board
approval of Resolution 16-02 and Resolution 16-03. These resolutions are related to
reductions in force for the Special Education Cooperative and the Juvenile Detention
Center programs, respectively, authorizing the superintendent to implement steps to
reduce certificated staff for 2016/2017, as necessary.
Motion:
Ms. Pfeifer moved for Board approval of Resolution 16-02 and
Resolution 16-03-Reduction in Force, authorizing the
superintendent to implement steps to reduce certificated staff for
2016/2017, as necessary.
Second:
Mr. Arndt
Vote:
Yes—7, No—0
9.
Board/Superintendent Team Operating Principles—Dr. Dunn advised that it is
time for an annual review of our adopted Board/Superintendent Team Operating
Principles. After a review and discussion, the Board agreed to execute the
Board/Superintendent Team Operating Principles, as presented with no revisions.
Motion:
Ms. Pfeifer moved for Board approval and execution of the
Board/Superintendent Team Operating Principles as presented.
9
Second:
Ms. Trantow
Vote:
Yes—7, No—0
10.
Administrative contract renewal—Dr. Dunn stated that administrative contracts
for himself, Mr. McDermott, Mr. Miller, Mr. Witter, Ms. Powers and Ms. Ramsay will
roll over as of April 1. Dr. Dunn recommended that the Board renew these contracts for
2016/2017, with the salaries and terms of the contracts to be determined prior to the
July 1 start date.
11.
Legislative report—Dr. Dunn shared with the Board a handout Election 2016
created by Ms. Marie Sullivan. Some very key legislators are leaving the Legislature, and
many who are leaving have a big part in McCleary. The House and Senate are at odds
over the budget. This has become a difficult situation because everyone expected the
Legislature to be done at the end of the session. A year from now, it is quite possible that
the House will go Republican and the Senate will remain Republican. The Republican
candidate for governor is close in the polls to Governor Jay Inslee. Although Seattle
seems to be booming the state’s revenue is down which indicates that the tax structure in
Washington is not working. The primary source of taxes is the state’s sales tax, which
has greatly diminished due to online shopping outside of Washington. There are still
many concerns including compensation for teachers, a levy system that is unfair and the
levy cliff of $35M for our region alone.
12.
Board engagement reports—Mr. Coe expressed his appreciation to Ms. Trantow
and Ms. Pfeifer for their willingness to serve on the AESD Accreditation Panels in May.
Mr. Coe advised that the AESD Network has hired a new director whose name
will be announced shortly. This director will coordinate between AESD and OSPI.
Mr. Coe advised that a Conference Coordinator position has been filled through
ESD 113. This Conference Coordinator is working out very well and they will be
working on the AESD Conference next year in Anacortes as well as two or three regional
conferences.
Mr. Coe said that the AESD Executive Committee has discussed a joint
collaborative meeting with Oregon ESDs.
The AESD website is being updated and Ms. Lori Oberheide-Executive Director
Communications and Public Engagement at ESD 112 has been contracted to oversee this
project. The AESD Accreditation website through ESD 189 will also be incorporated into
the AESD website redesign.
10
Chair Sine stated that Mr. Coe is still our representative to the AESD Executive
Committee.
Ms. Trantow attended Knowledge Bowl at Whitworth University on March 4.
Chair Sine attended the Junior Achievement Finance Park in Spokane on March
10. She hopes that Spokane will soon have a Junior Achievement building just like
Kennewick and Yakima.
Adjournment
Chair Sine adjourned the regular Board meeting at 6:00 p.m.
____________________________________
June Sine, Chair
_________________________________
Secretary to the Board
11
Memorandum
TO:
NEWESD 101 Board of Directors
FROM:
Michael Dunn, Superintendent
DATE:
April 19, 2016
RE:
April 14
Correspondence for April
Email to me from Ms. Marie Sullivan, Marie Sullivan Public Affairs.
Ms. Sullivan said that April Bylsma is an absolute delight to work
with. April was so helpful and patient with a recent webinar that she
made the event flawless.
March 21
Email to Sara Ballard from Kay Kinghorn, art teacher from Tekoa SD.
Ms. Kinghorn thanked Sara for all her hard work and assistance with
this very public and tremendous program.
March 30
Email to me from Mr. Marty Daybell, executive director and CEO of
WSIPC. Mr. Daybell expressed his appreciation for sending Julie
Schultz to assist him at a Department of Health meeting. The
purpose of the meeting was to discuss ways to improve
immunization records for students, schools and parents. Marty said
that when the meeting started the Department of Health personnel
were fairly suspect of WSIPC and its agenda; however, when they
saw Julie that all changed. The spirit of the meeting went from
guarded to one of open cooperation. The Department of Health staff
knew who Julie was, respected her and sought her input.
March 23
Email to me from Mr. Steve Jantz, technology director at Wilbur SD.
1
Eddie Laux is in his district every other week and he also has the
opportunity to call NEWESD if issues arise. Mr. Jantz could not
speak highly enough about the quality of service and response from
Eddie and NEWESD. If Eddie is not available Andy Jones and Cliff
Smelser are always available to troubleshoot the district’s technology
issues remotely. The district’s technology demand is very high but
with the assistance of NEWESD everything runs smoothly.
March 21
Letter to me from Ms. Nancy Moffatt, executive director of WASBO.
Ms. Moffatt, on behalf of WASBO’s officers, directors and members
of the WASBO Certification Governance Board, informed me that
Lisa Piacquadio has received the prestigious designation of Certified
School Business Office (CSBO). Ms. Moffatt went on to congratulate
me for employing staff who are professional committed to their work
and for supporting them in their willingness to make the effort
toward improving their skills and professionalism.
2
Memorandum TO: FROM: DATE: RE: NEWESD 101 Board of Directors Dr. Mike Dunn, Superintendent April 15, 2016 April 19, 2016 Board Agenda Personnel—Classified New hires—the following classified staff members have been hired: Ms. Christina Lee, childcare substitute to work on an as‐needed basis at an hourly rate of $11.44 or $19.47, dependent upon the position. Ms. Lee earned an associate of arts degree in library technology from Spokane Falls Community College and has also earned STARS certification. She has experience as a library assistant and as a page for Spokane County Library District. She was also a student intern in the library at Riverside School District. Ms. Nicole Ulrich, part‐time accounting/payroll assistant, at an hourly rate of $21.15. Ms. Ulrich earned an accounting clerk certificate from Spokane Community College. She has experience as an accounting assistant at New Horizon Care Centers and as a billing clerk/invoicer for Rings and Things. Out‐of‐State Travel Ms. Beth Worthy and Ms. Dianna Harrington to the International Society for Technology in Education (ISTE) Conference at Denver, Colorado, June 26‐29, 2016. This conference will provide Ms. Worthy and Ms. Harrington with the current best practices in computer science education that will directly improve their ability to support the current Computer Science grant. This information will be shared with other NEWESD colleagues, as well as K‐12 teachers throughout our region. Related travel expenses will be paid by Computer Science grant funds. Discussion/Action Items 1.
Presentation—Kindergarten Readiness: Ms. Sandra Szambelan—to meet DEL’s goal of 90% of five‐year‐olds are ready for kindergarten, regardless of race and income, there must be an intentional, collective focus on increasing targeted interventions, primarily in the area of early numeracy. This presentation will introduce the Board to the current assessment levels and areas that will be targeted for improvement. 1
2.
Superintendent’s report—I will provide an update on recent activities and meetings including the most recent NEWESD superintendents’ meetings, new projects, contracts, school district cooperative information, items of interest to the Board and assistance we are providing to local school districts. 3.
Budget update (A1)—we are providing you with an analysis of core operations for the past three years, as well as a projection for the current fiscal year. We are planning to discuss this document, as well as our thoughts regarding future core‐related activities. 4.
Non‐work day—because there are 261 work days in the 2016/2017 fiscal year I will request Board approval that the agency declare December 23, 2016 as a non‐work day. 5.
Surplus property (A2)—we will discuss the list of surplus property that is attached. I will request Board approval to declare the items on the list as surplus property and ask for approval of disposed property that has been damaged beyond repair, released to school districts or lost. 6.
2016 Bismarck Turner Scholarship recommendations—Mr. Miller will request Board approval of the recommendations from the scholarship committee for the 2016/17 Bismarck Turner Scholarships for Pend Oreille and Spokane counties. 7.
Summer Board meeting schedule‐Resolution 16‐04 (A3)—in the past, the NEWESD 101 Board of Directors has not met in July. The Board has adopted a resolution authorizing the superintendent to act on behalf of the Board of Directors during the month of July. We will discuss what activities need to be accomplished this summer and whether the Board wishes to continue this board meeting schedule. Action required. 8.
Evaluation of the superintendent (A4)—the annual evaluation of the superintendent is done at the June Board meeting. Per the attached evaluation document and process, I will provide you with reflective input regarding the evaluation at the May meeting. 9.
AESD executive board and conference report—Mr. Coe and I will provide the Board with an AESD Executive Board report. Conference attendees will provide a report to Board members on the AESD Conference. 10.
AESD Board position—as a follow up to discussion at a prior board meeting, the Board will discuss whether there is a desire for a formal process for 2
the selection of the Board representative to the AESD Executive Board and, if so, what that process will consist of, and whether this should be outlined in Board Policy. 11.
Legislative report—the superintendent/staff and members of the Board will share any and all updates with regard to legislative issues. 12. Board engagement reports (A5)—Board members will report on activities in which they have been engaged in their role as a NEWESD Board member, with particular emphasis on their selected area(s) of liaison with agency areas of service. 3
A
1
2
3
4
5
6
B
H
I
J
K
NEWESD 101
Core "Operations," Three Years of Actuals
For the Fiscal Year Ended August 31, 2015,
and Projected for the Fiscal Year Ending
August 31, 2016
As of April 13, 2016
7
Core Revenue
Actual
2012-2013
$1,834,933
Actual
2013-2014
$1,786,802
Actual
2014-2015
$1,817,675
Projected
2015-2016
$1,950,000
Core "Operational" Expenditures:
Board
Superintendent's Office
Business Office
External Fiscal
Human Resources
Regional Committee
Public Relations/ESD Publications/Grants Mgmt.
Curriculum
Certification (runoff year)
General Support@
Jerry (Asst. Supt./Operations)
Mick (Asst. Supt. Dist. Services)
Non-Used Facility Space
Angelique (Grants Mgmt. Cost Center)
Public Relation Services+
Video Production#
Foundation Support
Total Expenditures
$15,502
$336,760
$655,750
$192,402
$199,099
$3,884
$155,708
$31,901
$13,290
$87,831
$55,016
$57,240
$75,636
$30,958
$55,983
$12,527
$1,979,487
$14,694
$361,213
$673,453
$191,174
$202,248
$6,049
$151,499
$14,080
$8,099
$63,005
$58,222
$55,338
$93,825
$1,950
($3,031)
$999
$9,325
$1,902,142
$23,359
$355,114
$632,994
$165,815
$206,820
$1,187
$150,548
$13,536
$53
$53,078
$61,413
$68,943
$74,212
$0
$673
$1,172
$7,601
$1,816,518
$28,000
$380,000
$680,000
$175,000
$215,000
$1,500
$156,000
$15,000
$0
$55,000
$68,000
$68,000
$60,000
$0
$5,000
$0
$15,000
$1,921,500
($144,554)
($115,340)
$1,157
$28,500
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Revenue Over (Under) Expenditures
A
B
H
34 @ - The amount presented, for 2014-2015, has been reduced by the booked pension expense of $1,659,744.
35
36
37
38
39
40
This was done in order to make the three years being presented consistent.
+ - The amount presented in column H is net of revenues of $12,341.45 and expenditures of $9,310.05 and is
slightly different from the estimate used last year. The amount presented in column I is net of revenues
of $7,462.00 and expenditures of $8,135.20. The amounts were not broken out separately in 2012-2013.
# - Amount presented in column H is net of revenues of $1,501.50 and expenditures of $2,500.51. The
amount presented in column I is net of revenues of zero and expenditures of $1,172.42.
I
J
K
RESOLUTION 16-04
AUTHORIZING THE SUPERINTENDENT TO ACT ON BEHALF OF THE
BOARD OF DIRECTORS IN JULY, 2016
WHEREAS, there may not be sufficient business to conduct a full-scale meeting of the
NorthEast Washington ESD 101 Board of Directors at the regularly scheduled July 19,
2016 meeting; and
WHEREAS, RCW 28A.310.220 authorizes the Board of Directors to delegate any
and all matters of administration to the Superintendent of NorthEast Washington
ESD 101,
NOW THEREFORE, BE IT RESOLVED that the Board of Directors of NorthEast
Washington ESD 101 hereby authorizes the Superintendent of NorthEast Washington
ESD 101 to conduct all necessary business including but not limited to the issuance of
warrants, in the month of July 2016 and perform all functions necessary by this Board
during the month.
NEWESD 101 Superintendent
Attest: _______________________
NEWESD 101 Board of Directors:
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
Dated April 19, 2016
EVALUATION OF THE
SUPERINTENDENT
Evaluation is an essential and integral part of a systematic approach to leadership
and management. It also is a necessary element to a program of planned
improvement and agency growth.
The Board of Directors recognizes this need. Consequently, as part of the
evaluation procedures for the operation of the agency, the Board has established
the following process of evaluation of the superintendent as an annual
requirement, to be completed prior to the June Board meeting.
Basic Principles:
It is the intent of the Board of Directors that the evaluation procedures will enable
the Board and the superintendent to:
 Understand with increasing accuracy the scope of duties and responsibilities.
 Establish long and short-term goals.
 Place priorities in tasks that are most critical in the performance of duties and
responsibilities to achieve established goals.
 Clarify relationships.
 Improve day-to-day operational efficiency, support self-assessment, and increase
job satisfaction.
 Develop mutual understanding of overall performance.
 Receive suggestions and direction regarding desired improvement.
 Receive commendation and recognition for accomplishments.
The evaluation process shall deal with the total operation of the educational
service district. The superintendent’s evaluation shall be based on the following
major areas:
1. Board-superintendent relations (The superintendent maintains open and
informative communication with the Board as a whole and with individual
Board members, assuring they are knowledgeable of agency operations and
initiatives. Board members are provided opportunities to provide meaningful
input and guidance, and the superintendent is responsive to their direction.)
2. Local school district relations and services to districts (The
superintendent develops and fosters positive relationships with the districts and
schools served, and assures high quality, value-added services are made
available to them.)
3. State, local and legislative relations (The superintendent develops, fosters
and maintains positive and substantive relationships with statewide, local and
legislative leaders, providing meaningful input from, and advocacy for, the
agency.)
4. Personnel relations/management (The superintendent supports and
fosters positive personnel relations within the agency, and assures personnel
policies and practices, including hiring procedures, that ensure qualified
personnel in each aspect of agency operations.)
5. Fiscal and plant management (The superintendent supports and assures
sound fiscal and plant management, in collaboration with agency leaders with
direct responsibilities for these areas of operation.)
6. Program development and delivery (The superintendent works closely
with agency leaders and staff to provide, assess and assure programs and
services which meet the needs and demands of districts, schools, agency and
grant partners.)
7. Internal operations (The superintendent attends to the internal operations of
the agency, promoting and supporting a positive, effective and fiscally
responsible workplace.)
8. Personal and leadership characteristics (The superintendent embodies
personal and leadership characteristics which are consistent with the
professionalism and effectiveness expected of the agency by those it serves and
supports.)
9. Progress in meeting superintendent/agency goals (The
superintendent is guided by agreed upon goals and assures commitment and
progress toward goal attainment.)
Prior to Board completion of the form on the next page, the superintendent will
provide a copy of the approved superintendent/agency goals for the year, and will
provide a written report to the Board that reflects his/her analysis, with evidence,
of each area of the evaluation, and that specifically addresses progress toward
accomplishment of superintendent/agency goals. This will be provided at the May
Board meeting.
In the form on the next two pages, the Board will evaluate the superintendent in
each of the areas, on a four-tier basis, and will provide a written summary that
documents the evaluation of each major area. On the following page the Board
will provide recommendations for improvement, and any commendations.
SUPERINTENDENT EVALUATION FORM
Boardsuperintendent
relations
Narrative comments:
Local school
district relations
and services to
districts
Narrative comments:
State, local and
legislative
relations
Narrative comments:
Personnel
relations/
management
Narrative comments:
Not
Developing/
Demonstrated Making
Efforts
Toward
Improvement
Demonstrated/ Exemplary
Proficient
leadership
in this area
Fiscal and plant
management
Narrative comments:
Program
development and
delivery
Narrative comments:
Internal
operations
Narrative comments:
Personal and
leadership
characteristics
Narrative comments:
Progress in
meeting
superintendent/
agency goals
Narrative comments:
Recommendations for improvement; suggestions for future goals:
Commendations:
This evaluation was provided to the superintendent on
.
(date)
Signatures:
Board Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Superintendent
Board Calendar April through July, 2016
April
April 7‐9
AESD Conference‐Yakima
7
22
19
AESD Executive Board Meeting‐ESD 105
NEWASA Awards Luncheon‐Centerplace
Board meeting
J. Sine, G. Coe, K. Bumgarner, S. Pfeifer, L. Trantow, E. Arndt
12:00 PM‐3:00 PM G. Coe
12:00 PM‐2:00 PM All
4:00 PM
All
Board meeting
Memorial Day Holiday
4:00 PM
8:00 AM‐4:30 PM
Staff Appreciation Luncheon & Meeting
Board meeting
11:30 AM‐1:00 PM All
4:00 PM
All
Fourth of July Holiday
Board meeting
8:00 AM‐4:30 AM
4:00 PM
All Day
May
17
30
June
3
21
July
4
19
All
All
NORTHEAST WASHINGTON EDUCATIONAL SERVICE DISTRICT 101
VOUCHER REGISTER
Vouchers audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims
certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to The Board.
As of April 19, 2016 The Board, by a __________________________ vote, does approve for payment those vouchers included
in the following list(s) and further described as follows:
Funds: General (01), Unemployment (50), Workers' Compensation (51), Compensated Absences (70).
327327
Voucher Numbers
327521
through
Secretary
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
in the amount of
$1,588,089.68
Paydate
March 18, 2016
A/P - ACH
151600763
through
151600781
in the amount of
$11,764.22
March 18, 2016
A/P Vouchers
327327
through
327370
in the amount of
$124,225.87
March 18, 2016
UN Vouchers
327371
through
327371
in the amount of
$3,812.85
March 18, 2016
A/P - PCARD
327372
through
327372
in the amount of
$49,582.82
$189,385.76
March 23, 2016
A/P - ACH (CT)
151600782
through
151600782
in the amount of
$233.47
$233.47
March 31, 2016
Payroll
327373
through
327374
in the amount of
$483.98
March 31, 2016
Payroll
327375
through
327399
in the amount of
$334,083.87
$334,567.85
March 31, 2016
Payroll - WT
201500036
through
201500037
in the amount of
$720,487.32
$720,487.32
March 25, 2016
A/P - ACH
151600783
through
151600790
in the amount of
$2,036.24
March 25, 2016
A/P Vouchers
327400
through
327439
in the amount of
$113,929.77
April 1, 2016
A/P - ACH
151600791
through
151600800
in the amount of
$2,117.51
April 1, 2016
A/P Vouchers
327440
through
327473
in the amount of
$57,479.11
April 8, 2016
A/P - ACH
151600801
through
151600855
in the amount of
$16,463.61
April 8, 2016
A/P Vouchers
327474
through
327498
in the amount of
$24,522.32
April 15, 2016
Payroll
327499
through
327500
in the amount of
$519.74
April 15, 2016
Payroll
327501
through
327501
in the amount of
$848.93
$1,368.67
April 15, 2016
Payroll - WT
201500038
through
201500039
in the amount of
$10,984.56
$10,984.56
April 15, 2016
A/P - ACH (CT)
151600856
through
151600856
in the amount of
$923.43
April 15, 2016
A/P - ACH
151600857
through
151600884
in the amount of
$19,746.96
$115,966.01
$59,596.62
$40,985.93
April 15, 2016
A/P Vouchers (Void)
327254
through
327254
in the amount of
-$54.00
April 15, 2016
A/P Vouchers
327502
through
327520
in the amount of
$77,347.16
April 15, 2016
CA Vouchers
327521
through
327521
in the amount of
$16,549.94
Grand Total
$1,588,089.68
Voucher Subtotals:
Voucher Totals
A/P Vouchers
P/R Vouchers
UN Vouchers
WC Vouchers
CA Vouchers
$500,318.49
$1,067,408.40
$3,812.85
$0.00
$16,549.94
P/R Vouchers
UN Vouchers
WC Vouchers
CA Vouchers
$921,802.83
$4,482.42
$191,899.40
$0.00
Grand Total
$1,588,089.68
Other Notes
April 2015 Voucher Subtotals:
A/P Vouchers
Voucher Totals
$114,513.49
$556,455.42
Legend:
A/P - Accounts Payable
P/R - Payroll
UN - Unemployment
WC - Workers' Compensation
CA - Compensated Absences
A/P - ACH - Accounts Payable Automated Clearing House
A/P - ACH (CT) - Accounts Payable Automated Clearing House for Comp Tax
A/P - PCARD - Accounts Payable Procurement Card
Payroll - WT - Payroll Wire Transfer
Grand Total
$1,674,640.07
NORTHEAST WASHINGTON EDUCATIONAL SERVICE DISTRICT 101
WORKERS' COMP VOUCHER REGISTER
NorthEast Washington Educational Service District No. 101
Workers' Comp Fund
Vouchers audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement
claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to The Board.
As of April 19, 2016 The Board, by a __________________________ vote, does approve for payment those vouchers
included in the following list(s) and further described as follows:
Workers' Comp Fund
219162
Voucher Numbers
through
219480
Secretary
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
in the amount of
$278,286.50
Paydate
March 18, 2016
Voucher Numbers
219162
through
219213
in the amount of
$60,037.83
$60,037.83
March 25, 2016
Voucher Numbers
219214
through
219281
in the amount of
$73,710.07
$73,710.07
April 1, 2016
Voucher Numbers
219282
through
219345
in the amount of
$34,012.41
$34,012.41
April 8, 2016
Voucher Numbers
219346
through
219400
in the amount of
$43,608.37
$43,608.37
April 15, 2016
Voucher Numbers
219401
through
219480
in the amount of
$66,917.82
$66,917.82
$278,286.50
Grand Total
Other Notes
$154,937.99
April 2015 Grand Total
CERTIFICATION
I, the undersigned do hereby certify under penalty of perjury that the materials have been furnished, the services
rendered, or the labor performed as described herein, and that the claim is a just, due and unpaid obligation against
NorthEast Washington Educational Service District No. 101, and that I am authorized to authenticate and certify to said claim.
Signed
Title
Manager of Business Services
NE WASHINGTON EDUCATIONAL SERVICE DISTRICT #101
STATEMENT OF NET POSITION - ALL FUNDS
AS OF MARCH 31, 2016
OPERATING
ASSETS
CURRENT ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable (net of uncollectible allowance)
Other Receivables
Member Assessments/Contributions
Accrued Deductibles/Co-pays
Excess/Reinsurance Recoverable
Due from Other Governments
Inventory
Prepaids
Other Current Assets
TOTAL CURRENT ASSETS
NONCURRENT ASSETS
Investments
Capital Assets
Land
Building
Equipment
Less: Accumulated Depreciation
Net Capital Assets
Other Noncurrent Assets
Net Cash/Investments Held for Compensated Absences
Net Cash/Investments Held for Unemployment
Investment in Joint Venture
Contracts Receivable
TOTAL NONCURRENT ASSETS
TOTAL ASSETS
5,000.00
6,514,195.52
1,389,832.01
3,937.50
7,912,965.03
WORKERS
COMPENSATION FUND
UNEMPLOYMENT FUND
COMPENSATED
ABSENCES FUND
8,626,681.75
3,857,992.78
1,118,154.25
3,857,992.78
1,118,154.25
8,626,681.75
NONCURRENT LIABILITIES
Compensated Absences
Contracts and Notes Payable
Claim Reserves
IBNR
Open Claims
Bonds Payable
Capital Leases Payable
TOTAL NONCURRENT LIABILITIES
TOTAL LIABILITIES
500,000.00
3,354,374.37
475,831.09
(1,748,938.67)
2,581,266.79
-
-
-
500,000.00
3,354,374.37
475,831.09
(1,748,938.67)
2,581,266.79
-
101,986.59
157,647.41
(42,571.88)
2,798,328.91
101,986.59
157,647.41
(42,571.88)
2,798,328.91
10,711,293.94
8,626,681.75
3,857,992.78
1,118,154.25
24,314,122.72
-
13,216.98
58,246.10
326,202.00
781,190.00
455,158.00
137,000.00
183,340.00
-
5,500.00
-
1,757,796.10
188,840.00
-
71,463.08
11,833.49
509,542.00
781,190.00
455,158.00
142,500.00
19,989.60
1,991,676.17
-
403,645.17
1,296,119.00
501,135.00
2,200,899.17
-
4,192,575.34
11,833.49
19,989.60
45,040.07
403,645.17
1,296,119.00
501,135.00
403,645.17
1,797,254.00
448,685.24
3,555,050.10
188,840.00
DEFERRED INFLOWS OF RESOURCES
NET POSITION
Invested in Capital Assets, Net of Related Debt
Restricted for Debt Service
Restricted for Self-Insurance
Restricted for Risk Pool Net Position
Restricted for Support Programs
Restricted for Other Items
Restricted for Joint Venture
Unrestricted
TOTAL NET POSITION
5,000.00
20,117,024.30
1,389,832.01
3,937.50
21,515,793.81
-
DEFERRED OUTFLOWS OF RESOURCES
LIABILITIES
CURRENT LIABILITIES
Accounts Payable
Contracts and Notes Payable - Current
Accrued Interest Payable
Payroll Deductions & Taxes Payable
Compensated Absences
Program Refunds Payable to JV Participants
Bonds Payable - Current
Capital Leases Payable - Current
Claim Reserves
IBNR
Open Claims
Unallocated Loss Adjustment Expenses
Unearned Revenues
TOTAL CURRENT LIABILITIES
TOTAL ALL FUNDS
-
2,581,266.79
-
-
-
259,634.00
5,071,631.65
4,472,448.14
1,956,201.91
993,057.86
10,262,608.70
5,071,631.65
3,669,152.78
3,669,152.78
1,118,154.25
1,118,154.25
2,581,266.79
259,634.00
9,858,938.68
4,472,448.14
1,956,201.91
993,057.86
20,121,547.38
EDUCATIONAL SERVICE DISTRICT #101
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION
FOR THE PERIOD ENDED MARCH 31, 2016
WORKERS
COMPENSATION FUND
OPERATING
OPERATING REVENUES
Local Sources
State Sources
Allotment
Federal Sources
Cooperative Programs
Other Programs
Member Assessments/Contributions
Supplemental Member Assessments
Other Operating Revenue
TOTAL OPERATING REVENUE
OPERATING EXPENSES
General Operations and Administration
Instructional Support Programs
Non Instructional Support Programs
Incurred Loss/Loss Adjustment Expenses
Paid on Current Losses
Change in Loss Reserves
Unallocated Loss Adjustment Expenses
Paid Unallocated Loss Adjustment Expenses
Change in Unallocated Loss Reserves
Excess/Reinsurance Premiums
Professional Fees
Labor & Industries Assessments
Depreciation/Depletion
Other Operating Expenses
TOTAL OPERATING EXPENSES
OPERATING INCOME (LOSS)
NONOPERATING REVENUES (EXPENSES)
Interest and Investment Income
Interest Expense and Related Charges
Lease Income
Gains (Losses) on Capital Asset Disposition
Change in Joint Venture
Other Nonoperating Revenues
Other Nonoperating Expenses
TOTAL NONOPERATING REVENUES (EXPENSES)
INCOME (LOSS) BEFORE OTHER ITEMS
Extraordinary Items
Special Items
INCREASE (DECREASE) IN NET POSITION
UNEMPLOYMENT FUND
COMPENSATED
ABSENCES FUND
1,971,610.41
1,900,703.63
275,325.29
1,694,670.55
3,478,287.71
151,612.35
9,472,209.94
1,222,469.62
5,504,339.29
3,235,803.82
2,872,167.29
83,918.47
119,448.83
140.10
2,872,307.39
83,918.47
119,448.83
528,480.53
131.23
1,908,589.01
73,825.06
TOTAL ALL FUNDS
1,971,610.41
1,900,703.63
275,325.29
1,694,670.55
3,478,287.71
151,612.35
3,075,534.59
140.10
12,547,884.63
9,962,612.73
539,955.95
3,105,467.95
85,394.84
7,260.26
1,751,081.38
5,504,339.29
3,235,803.82
1,989,674.33
11,438.55
128,442.46
539,955.95
13,160,735.78
(490,402.79)
(233,160.56)
(1,476.37)
112,188.57
(612,851.15)
27,930.15
35,992.15
14,656.21
4,493.50
27,930.15
35,992.15
14,656.21
4,493.50
83,072.01
83,072.01
(462,472.64)
(197,168.41)
13,179.84
116,682.07
(529,779.14)
7,260.26
11,438.55
128,442.46
-
(462,472.64)
(197,168.41)
13,179.84
116,682.07
(529,779.14)
NET POSITION - BEGINNING BALANCE
10,725,081.34
5,268,800.06
3,655,972.94
1,001,472.18
20,651,326.52
NET POSITION - ENDING BALANCE
10,262,608.70
5,071,631.65
3,669,152.78
1,118,154.25
20,121,547.38
Unemployment Compensation Cooperative (March 18, 2016)
Voucher numbers 327373 - 327374 in the amount of $483.98.
General Fund Accounts Payable (April 1, 2016)
General Fund Payroll (April 15, 2016)
Voucher numbers 327499 - 327500 in the amount of $519.74.
VOID - Voucher number 327254 in the amount of ($54.00).
Compensated Absences Cooperative (April 15, 2016)
Total for Accounts Payable Vouchers:
$500,318.49
Total for Payroll Vouchers:
$1,067,408.40
Total for Unemployment Vouchers:
$3,812.85
$0.00
Total for Compensated Absences Vouchers:
$16,549.94
Grand Total:
$1,588,089.68
Workers' Compensation Cooperative (April 1, 2016)
$278,286.50

NorthEast Washington ESD 101 Board of Directors Meeting April 19

Transcription

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