Refunding of Series 2006 Bonds

Transcription

JULINGTON CREEK
PLANTATION
COMMUNITY DEVELOPMENT
DISTRICT
REGULAR MEETING
AGENDA
May 26, 2016
Julington Creek Plantation Community Development District
2300 Glades Road, Suite 410W●Boca Raton, Florida 33431
Phone: (561) 571-0010●Fax: (561) 571-0013●Toll-Free: (877) 276-0889
May 19, 2016
Board of Supervisors
ATTENDEES:
Please identify yourself each
time you speak to facilitate
accurate
transcription
of
meeting minutes.
Dear Board Members:
A Regular Meeting of the Julington Creek Plantation Community Development District’s Board
of Supervisors will be held on Thursday, May 26, 2016 at 6:00 p.m., at Julington Creek
Plantation Club, 350 Plantation Club Parkway, St. John’s, Florida 32259. The agenda is as
follows:
1.
Call to Order
2.
Pledge of Allegiance
3.
Roll Call
4.
Public Comments (limited to 3 minutes per person)
5.
Presentation: Bond Refinance Options, MBS Capital Markets, LLC [Sete Zare]
6.
Approval of April 28, 2016 Regular Meeting Minutes
7.
Approval of Unaudited Financial Statements as of April 30, 2016

8.
Check Register
Staff Reports
A.
District Engineer
B.
General Manager
i.
Update: Lance Lahring/Good Food Company Reconciliation

ii.
C.
Option to Collect Past Due Amount
Sample Operations Manager Job Descriptions
Facilities Director
i.
Update: Duval Landscaping Report
ii.
Update: Pool Project
“THE MISSION OF THE JULINGTON CREEK PLANTATION COMMUNITY DEVELOPMENT DISTRICT IS TO MANAGE DISTRICT RESOURCES WHILE
STRIVING TO BALANCE THE EXPECTATION OF DISTRICT RESIDENTS AND OTHER PAID MEMBERS, IN ORDER TO ACHIEVE THE HIGHEST BENEFIT
FOR THE LEAST POSSIBLE COST.” adopted 04/30/15
May 26, 2016, Regular Meeting Agenda
Page 2
iii.
D.
E.
Update: Pool Site visits
District Counsel
i.
Update: Alcohol License
ii.
Informational: Letter Suspending Privileges
iii.
Informational: Letter to Parents of Youth Driver, Notice to Pay for
Damages
iv.
Consideration of Towing Policy
v.
Consideration of Hopping Green & Sams, P.A., 2016 Rates
District Manager
i.
Update: Swim Team Department – Financial Closeout
9.
Consideration of Tennis Methodology and Terms of Agreement
10.
Continued Discussion: User Rates and Fees

Consideration of Resolution 2016-__, Designating the Date, Time and Place of a
Public Hearing for the Purpose of Adopting Policies and Rates Regarding District
Amenity Facilities; Providing Authorization to Publish Notice of Such Public
Hearing; and Providing for an Effective Date
11.
Consideration of Resolution 2016-5, Approving the District’s Proposed Budgets for
Fiscal Year 2016/2017 and Setting a Public Hearing Thereon Pursuant to Florida Law
and Providing An Effective Date
12.
Consideration of Resolution 2016-6, Placing Special District Candidates on General
Election Ballot
13.
Consideration of Waterslide’s Additional Usage Guidelines
14.
Consideration of Youth Program Safety Guidelines
15.
Open Items
16.
Public Comments (limited to 3 minutes per person)
17.
Supervisors’ Requests
18.
NEXT MEETING DATE: June 23, 2016 at 6:00 P.M.
Page 3
19.
Adjournment
Should you have any questions, please do not hesitate to contact me directly at 561-719-8675.
Sincerely,
FOR BOARD MEMBERS AND STAFF
TO ATTEND BY TELEPHONE:
Craig A. Wrathell
District Manager
Call-in number: 1-888-354-0094
Conference ID: 2144145
Page 4
PUBLIC CONDUCT: Members of the public are provided the opportunity for public comment during the
meeting at two places on the agenda. Each member of the public is limited to three (3) minutes, at the
discretion of the acting Chairperson. Speakers shall refrain from disorderly conduct, including launching
personal attacks; the acting Chairperson shall have the discretion to remove any speaker that disregards the
District’s public decorum policies.
COMMUNITY INTERESTS LIAISONS
Budget/Bond Financing, HOA/County Coordination
Chairman Rogerson
Café & Housekeeping
Vice Chairperson Page
Facilities and Landscaping, Informational Technology/Security
Supervisor Chambers
Aquatics & Fitness
Supervisor Jacob
Tennis and Sportsplex, Communications/Public/Resident Outreach
Supervisor Golan
Presented By: MBS Capital Markets
Julington Creek Plantation CDD
April 28, 2016
Series 2006 and Series 2012 Detailed
• Series 2006 Bonds and Series 2012 Bonds are levied and secured by the same assessment area
Product Type
SF
TH
Assessable
Units
5,017
Series 2006
Assessment Per Unit Series 2006 Annual
(Net)
Assessments (Net)
$102
$513,051
Producttype
Series 2006 & Series
Series 2006 &
2012 Assessment Series 2012 Annual
Per Unit (Net)
Assessments (Net)
Assessable
Units
753
74
55,953
COMM1
26
2,355
61,457
COMM2
12
2,508
29,299
SF1
5,016
$ 268
$1,342,608
COMM3
6
2,355
12,950
SF2
1
102
102
GC
UTILITY
7
441
-
3,085
0
TH
753
273
205,862
141
1,356
$677,151
COMM1
26
6,488
169,330
COMM2
12
6,817
79,623
COMM3
6
6,420
35,312
GC
7
1,217
8,517
UTILITY
1
1,238
1,238
10
390
3,746
CHURCH
Total
Product Type
SF
TH
10
5,830
Assessable
Units
5,016
Series 2012
Assessment Per Unit
(Net)
$165
Series 2012 Annual
Assessments (Net)
$829,658
753
199
149,909
COMM1
26
4,133
107,873
COMM2
12
4,309
50,325
COMM3
6
4,066
22,362
GC
UTILITY
7
1
776
1,238
5,432
1,238
10
5,830
249
2,390
$1,169,186
CHURCH
Total
CHURCH
Total
5,831
$1,846,338
4/28/2016
2
Financing Considerations
1. Refunding of Series 2006 Bonds
• Matched maturity, level debt service savings for the Series 2006 Bonds only
2. Refunding of Series 2006 Bonds and $100K project fund
•Matched maturity, level debt service savings for the Series 2006 Bonds only
•Project fund of $100K for capital improvements
3. Refunding of Series 2006 Bonds wrapped with Series 2012 Bonds
•Refunding of the Series 2006 Bonds structured to wrap around the existing Series 2012 Bonds
•Refunding debt service would be interest only through 2027 followed by full amortization through 2036
•Matched final maturity refunding
•Front loaded savings. Assessments would not be level through the life of the Bonds. Annual debt service
savings thru maturity of the Series 2012 Bonds only
4. Refunding of Series 2006 Bonds wrapped with Series 2012 Bonds and $100K project fund
•Refunding of the Series 2006 Bonds structured to wrap around the existing Series 2012 Bonds
•Refunding debt service would be interest only through 2027 followed by full amortization through 2036
•Matched final maturity refunding
•Front loaded savings. Assessments would not be level through the life of the Bonds. Annual debt service savings
thru maturity of the Series 2012 Bonds only
•Project fund of $100K for capital improvements
5. Refunding of Series 2006 Bonds wrapped with Series 2012 Bonds and shortened maturity
•Refunding of the Series 2006 Bonds structured to wrap around the existing Series 2012 Bonds to provide for level
annual aggregate debt service
•Final maturity on refunding bonds shortened by two years (2034) to provide for level annual aggregate
debt service
4/28/2016
3
Scenario 1 – Refunding of Series 2006 Bonds
Refunding Results
Dated/Delivery Date
Refunding Savings
6/1/2016
Refunding Par
$9,625,000
Refunded Par*
$9,030,000
All-In TIC
Gross Cash Flow Savings
3.53%
$1,003,388
Annual Savings
• Refunding of the Series 2006 Bonds for level
annual debt service savings
• Annual Savings of ~$38K a year through life of
the Series 2016 Refunding Bonds (2036)
• The Series 2012 Assessments continue to be
paid through maturity (2027)
$38,476
Producttype
Series 2006
Assessment Per Unit
Series 2016 Refunding
(Net)
Assessment Per Unit (Net)
Assessable
Units
Annual Savings
SF
5,017
$102
$96
$6
TH
753
74
70
4
COMM1
26
2,355
2,221
134
COMM2
12
2,508
2,366
143
COMM3
6
2,355
2,221
134
GC
7
441
416
25
UTILITY
-
-
-
-
10
141
133
8
CHURCH
Total
5,830
* Refunded par does not reflect $105K of Series 2006 construction funds to be used to call bonds on May 1, 2016. Savings analysis is not impacted by bond defeasance.
4/28/2016
4
Scenario 1 – Debt Structure
• The Series 2016 Refunding Bonds will result in a lower
annual D/S (approximately $38K/annually)
• The Series 2016 Refunding Bonds and the Series 2012
Bond are each structured with level annual debt service
• The Series 2012 Bonds mature in 2027, resulting in a
step down in annual debt service
4/28/2016
5
Scenario 2 – Refunding of Series 2006 Bonds and
Capital Improvement Project Fund
Refunding Results
Dated/Delivery Date
Refunding Savings
6/1/2016
Refunding Par
$9,730,000
Refunded Par*
$9,030,000
All-In TIC
Annual Savings
• Refunding of the Series 2006 Bonds for level
annual debt service savings
• Includes a project fund of $100K
• Annual Savings of ~$32K a year through life of
• The Series 2012 Assessments continue to be
paid through maturity (2027)
3.52%
$862,210
$31,722
Producttype
Series 2006
Assessment Per Unit
Series 2016 Refunding
(Net)
Assessment Per Unit (Net)
Assessable
Units
Annual Savings
SF
5,017
$102
$97
$5
TH
753
74
71
3
COMM1
26
2,355
2,244
110
COMM2
12
2,508
2,391
118
COMM3
6
2,355
2,244
110
GC
7
441
420
21
UTILITY
-
-
-
-
10
141
135
7
CHURCH
Total
5,830
4/28/2016
6
• The Series 2016 Refunding Bonds structured with a
$100K project fund will result in lower annual D/S
(approximately $32K/annually) and fund any capital
improvements approved by the District Engineer
• The Series 2016 Refunding Bonds and the Series 2012
Bond are each structured with level annual debt service
• The Series 2012 Bonds mature in 2027, resulting in a
step down in annual debt service
4/28/2016
7
Scenario 3 – Refunding of Series 2006 Bonds
Wrapped with Series 2012 bonds
Refunding Results
Dated/Delivery Date
Refunding Savings
6/1/2016
Refunding Par
$10,020,000
Refunded Par*
$9,030,000
All-In TIC
Annual Savings (2017 – 2028)
3.71%
-$1,295,749
$360,582
• Refunding of the Series 2006 Bonds wrapped
with Series 2012 Bonds to smooth out aggregate
annual debt service
Producttype
Assessable
Units
2012 Assessment Per
Unit (Net)
Series 2016 Refunding &
Series 2012 Assessment
Per Unit (Net)
Annual Savings
2017-2027
SF1
5,016
$268
$215
$52
SF2
1
102
82
20
753
273
220
53
COMM1
26
6,488
5,221
1,267
COMM2
12
6,817
5,486
1,331
COMM3
6
6,420
5,166
1,254
• Current DS 2017 – 2027: $1.85M
• Current DS 2028 – 2036: $677K
GC
7
1,217
979
238
UTILITY
1
1,238
996
242
• Refunding/Wrap DS 2017 – 2027: $1.49M
CHURCH
10
390
314
76
• Front loaded annual savings in 2017 – 2027 with
annual savings of ~$361K
TH
• Upon Series 2012 Bonds maturing, debt service
dis-savings resulting from wrap structure equal to
~$600K as debt service increases from ~$680K
to ~$1.28M in 2028
Total
5,831
4/28/2016
8
• The Series 2016 Refunding Bonds are wrapped with the
existing Series 2012 Bonds in order to level out the
District’s overall debt service through the final maturity of
• While the Series 2012 Bonds mature in 2027, the
District’s overall debt service has been structured so that
the landowners realize greater up-front savings
4/28/2016
9
Scenario 4 – Refunding of Series 2006 Bonds Wrapped w/
Series 2012 Bonds and Capital Improvement Project Fund
Refunding Results
Dated/Delivery Date
6/1/2016
Refunding Par
$10,135,000
Refunded Par*
$9,030,000
All-In TIC
Annual Savings
•
Refunding Savings
3.71%
-$1,469,185
$356,969
Refunding of the Series 2006 Bonds wrapped with
Series 2012 Bonds to smooth out aggregate annual
debt service.
•
Includes a project fund of $100K
•
Front loaded annual savings in 2017 – 2027 with
•
Upon Series 2012 Bonds maturing, debt service dissavings resulting from wrap structure equal to ~$615K
as debt service increases from ~$680K to ~$1.30M in
2028
•
•
Current DS 2017 – 2027: $1.84M
Current DS 2028 – 2036: $677K
•
•
Refunding/Wrap DS 2017 – 2027: $1.49M
Refunding/Wrap DS 2028 – 2036: $1.30M
Producttype
2012 Assessment Per
Unit (Net)
Assessable
Units
Per Unit (Net)
Annual Savings
2017-2027
SF1
5,016
$268
$216
$52
SF2
1
102
82
20
753
273
221
53
COMM1
26
6,488
5,233
1,254
COMM2
12
6,817
5,499
1,318
COMM3
6
6,420
5,179
1,241
GC
7
1,217
981
235
UTILITY
1
1,238
998
239
CHURCH
10
390
315
75
TH
Total
5,831
4/28/2016
10
District’s overall debt service through the final maturity of
• A project fund of $100K is included in the financing
• While the Series 2012 Bonds mature in 2027, the
District's overall debt service has been structured so that
the landowners realize greater up-front savings while
also funding any approved capital improvements
4/28/2016
11
Scenario 5 – Refunding of Series 2006 Bonds Wrapped
with Series 2012 Bonds and Shortened Maturity
Refunding Results
Dated/Delivery Date
Refunding Savings
6/1/2016
Refunding Par
$10,070,000
Refunded Par*
$9,030,000
All-In TIC
Annual Savings
3.67%
-$797,951
$324,622
• Refunding of the Series 2006 Bonds wrapped
with Series 2012 Bonds to smooth out aggregate
annual debt service
• Front loaded annual savings in 2017 – 2027 with
Producttype
• Current DS 2017 – 2027: $1.85M
• Current DS 2028 – 2036: $677K
Per Unit (Net)
Annual Savings
2017-2034
SF1
5,016
$268
$221
$47
SF2
1
102
84
18
753
273
225
48
COMM1
26
6,488
5,347
1,141
COMM2
12
6,817
5,618
1,199
COMM3
6
6,420
5,291
1,129
GC
7
1,217
1,003
214
UTILITY
1
1,238
1,020
218
CHURCH
10
390
322
69
TH
• Debt service dis-savings resulting from wrap
structure equal to ~$840K as debt service
increases from ~$680K to ~$1.52M in 2028
2012 Assessment Per
Unit (Net)
Assessable
Units
Total
5,831
4/28/2016
12
District’s overall debt service
• In order to create overall level annual debt service
through the life of the Series 2016 Refunding Bonds, the
bonds have a final maturity in 2034
• Annual assessments will be equal every year through
final maturity (2034)
4/28/2016
13
Disclaimer
MBS Capital Markets, LLC (“MBS”) is providing the information contained in this document for discussion purposes only in
anticipation of serving as underwriter to the District. The primary role of MBS, as an underwriter, is to purchase securities, for resale
to investors, in an arm’s-length commercial transaction between the District and MBS. MBS has financial and other interests that
differ from those of the District. MBS is not acting as a municipal advisor, financial advisor or fiduciary to the District or any other
person or entity. The information provided is not intended to be and should not be construed as “advice” within the meaning of
Section 15B of the Securities Exchange Act of 1934. The District should consult with its own financial and/or municipal, legal,
accounting, tax and other advisors, as applicable, to the extent it deems appropriate.
4/28/2016
14
Current Scenario - Annual Product Type Debt Service Assessment
2006 Bonds
2012 Bonds
Total thru 2027
Unit Count
Current $
Unit Count
Current $
Current $
Product Type
Single Family
Townhomes
Commercial 1
Commercial 2
Commercial 3
Golf Course
Utility
Church
5,016
753
26
12
6
7
10
$102
$74
$2,355
$2,508
$2,355
$441
$0
$141
5,016
753
26
12
6
7
1
10
$165
$199
$4,133
$4,309
$4,066
$776
$1,238
$249
$268
$273
$6,488
$6,817
$6,421
$1,217
$1,238
$390
Total 2028 - 2036
Current $
$102
$74
$2,355
$2,508
$2,355
$441
$0
$141
Refunding of 2006 Bonds Only-Annual Product Type Debt Service Assessment (Scenario 1-bond issue cost $421k)
2006 Bonds
2012 Bonds
Total thru 2027
Total 2028 - 2036
Unit Count
New $
Unit Count
Current $
Revised $
Revised $
Product Type
Single Family
Townhomes
Commercial 1
Commercial 2
Commercial 3
Golf Course
Utility
Church
5,016
753
26
12
6
7
10
$96
$70
$2,221
$2,366
$2,221
$416
$0
$133
5,016
753
26
12
6
7
1
10
$165
$199
$4,133
$4,309
$4,066
$776
$1,238
$249
$262
$269
$6,354
$6,675
$6,287
$1,192
$1,238
$382
$96
$70
$2,221
$2,366
$2,221
$416
$0
$133
Refunding of 2006 Bonds Wrapped with 2012 Bonds-Annual Product Type Debt Service Assessment (Scenario 2-bond issue costs $455k)
2006 Bonds
2012 Bonds
Total thru 2027
Total 2028 - 2036
Unit Count
New $
Unit Count
Current $
Revised $
Revised $
Product Type
Single Family
Townhomes
Commercial 1
Commercial 2
Commercial 3
Golf Course
Utility
Church
5,016
753
26
12
6
7
10
$48
$35
$1,097
$1,168
$1,097
$205
$0
$66
Key Notes
(a) Based on summer 2015 assessment rolls
(b) Prepayments and new commercial units added to roll not included
5,016
753
26
12
6
7
1
10
$165
$199
$4,133
$4,309
$4,066
$776
$1,238
$249
$213
$234
$5,230
$5,477
$5,162
$981
$1,238
$315
$194
$141
$4,466
$4,757
$4,465
$836
$0
$268
JULINGTON CREEK PLANTATION
COMMUNITY DEVELOPMENT DISTRICT
FINANCIAL STATEMENTS
UNAUDITED
APRIL 30, 2016
BALANCE SHEET
GOVERNMENTAL FUNDS
APRIL 30, 2016
Major Funds
General
ASSETS
Operating accounts
Cash: Wells Fargo2
Cash: Bank of America
Custody account: US Bank
State Board of Administration
Petty Cash: Fifth Third
Cash on hand
Trust accounts: US Bank
Series 2006:
Construction
Redemption
Revenue
Series 2012:
Reserve
Principal
Redemption
Revenue
Due from other funds:
General fund
Capital reserve
Debt service series 2006
Due from other
Deposits
Prepaid expenditures
Total assets
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts payable
Credit card payable
Sales tax payable
Due to other funds:
Recreation
Debt service series 2012
Due to others
Due to FSA account
401k loan payable
Lease deposit - bldg
Total liabilities
$
$
$
Fund Balances
Nonspendable
Deposits
Prepaid items
Restricted for:
Debt service
Capital projects
Unassigned
Total fund balances
Total liabilities, deferred inflows of
resources and fund balances
Recreation
2,581
364,035
1,528
-
$
$
370,546
1,918,400
7,075
1,000
$
3,284
1,694,852
-
Debt Service
Series 2006
Debt Service
Series 2012
$
$
-
-
$
Total
Governmental
Funds
-
$
5,865
370,546
2,282,435
1,696,380
7,075
1,000
-
-
-
2
693,984
-
106,202
-
106,202
2
693,984
-
-
-
-
585,187
1,820
85,460
1,215,294
-
585,187
1,820
85,460
1,215,294
504
15,500
384,148
160,667
64,832
10,151
$ 2,532,671
$ 1,698,136
$
693,986
10,075
$ 1,897,836
$ 106,202
$
160,667
64,832
10,075
10,151
504
15,500
7,312,979
$
$
$
$
$
$
2,001
160,667
162,668
DEFERRED INFLOWS OF RESOURCES
Deferred receipts
Total deferred inflows of resources
Capital
Reserve1
Capital
Projects
Series
2006
-
28,163
881
272
3,208
645
71
5,041
38,281
6,528
6,528
101,222
64,832
166,054
-
-
-
-
-
-
131,386
881
272
10,075
10,075
-
-
225,499
10,075
3,208
645
71
5,041
377,078
-
-
-
6,528
6,528
504
15,500
-
-
-
-
-
504
15,500
205,476
221,480
2,487,862
2,487,862
1,532,082
1,532,082
683,911
683,911
1,897,836
1,897,836
106,202
106,202
2,581,747
106,202
4,225,420
6,929,373
384,148
$ 2,532,671
$ 1,698,136
693,986
$ 1,897,836
$ 106,202
$
$
7,312,979
1
This fund is reported as a component of the recreation fund on the annual audited financial statements.
This account is un-reconciled as the bank statement was not received prior to the financial statement preparation date.
2
1
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCES
GENERAL FUND
FOR THE PERIOD ENDED APRIL 30, 2016
Current
Month
REVENUES
On-roll assessments
Interest
Total revenues
EXPENDITURES
Administration
Engineering
Attorney
Special counsel
Audit
Arbitrage
Assessment roll
Dissemination
Trustee
Manager
Printing & binding
Legal advertising
Other current charges
Office supplies
Dues, licenses & subscriptions
Records request
Tax collections
Total expenditures
Field
Landscape & irrigation
Total field expenditures
Total expenditures
Excess/(deficiency) of revenues
over/(under) expenditures
Fund balance - beginning
Fund balance - ending
Unassigned
$
5,715
91
5,806
Year To
Date
$
354,300
261
354,561
FY '16
Budget
$
% of
Budget
349,851
100
349,951
1%
161%
1%
1,055
5,566
894
1,292
4,250
83
13,140
5,540
24,929
894
750
9,042
1,000
12,475
29,750
583
259
455
175
6,816
92,668
10,000
40,000
1,500
2,000
15,500
2,200
13,500
51,000
1,000
3,192
2,500
175
1,500
144,067
-45%
-38%
n/a
-100%
-63%
-42%
-55%
-8%
-42%
-42%
-100%
-90%
n/a
0%
-100%
n/a
-36%
1,795
1,795
14,935
82,187
82,187
174,855
205,884
205,884
349,951
-60%
-60%
-50%
(9,129)
179,706
-
n/a
230,609
221,480
$ 221,480
41,774
$
221,480
221,480
2
RECREATION FUND
Current Month (Actual to Budget)
Actual
$
%
Budget
Consolidated
Revenues
Administration: assessments
Administration: fees & miscellaneous
Residential relations
Aquatics
Child watch
Fitness
Sportplex
Swim team program
Tennis
Total revenues
Expenditures
Administrative
Resident relations
Aquatics
Child watch
Catering & events
Fitness
Housekeeping
Property
Sportsplex
Swim team program
Tennis
Total expenditures
Total other financing sources
Interfund transfer (out)
Net change in fund balances
Fund balances: beginning
Fund balances: ending
$
37,215 $ 242,000 $ (204,785) -85%
15,266
2,408
8,355 347%
3,787
3,173
614
19%
9,106
14,200
(5,094) -36%
14,923
14,680
243
2%
13,455
11,800
1,655
14%
1,660
3,884
(2,224) -57%
1,500
(1,500) -100%
29,901
34,731
(4,850) -14%
125,313
328,376
(207,586) -63%
40,301
14,629
22,966
3,734
21,164
14,179
50,140
4,627
4,614
29,410
205,764
41,437
14,978
18,865
7,126
18,388
14,135
50,425
4,221
36,164
205,740
(1,136)
(349)
4,101
(3,392)
2,776
44
(285)
406
4,614
(6,754)
24
(80,451)
122,636
(203,087)
-
-
(80,451)
2,568,313
$ 2,487,862
-
-3%
-2%
22%
-48%
n/a
15%
0%
-1%
10%
n/a
-19%
0%
Year to Date (Actual to Budget)
Actual
$
Budget
$ 2,306,955 $ 1,067,982 $ 1,238,973
76,253
16,310
41,934
23,517
19,560
3,957
21,313
37,330
(16,017)
30,764
43,500
(12,736)
96,622
88,500
8,122
12,917
20,941
(8,024)
158,466
147,170
11,296
224,780
228,847
(4,243)
2,951,587
1,670,140
1,263,262
429,404
105,988
110,300
48,959
3,687
143,327
84,118
369,217
31,847
159,516
246,544
1,732,907
372,395
102,948
135,329
55,456
152,502
96,681
426,684
31,367
163,772
255,872
1,793,006
57,009
3,040
(25,029)
(6,497)
3,687
(9,175)
(12,563)
(57,467)
480
(4,256)
(9,328)
(60,099)
1,218,680
(122,866)
1,323,361
n/a
n/a
-
n/a
1,218,680
1,269,182
$ 2,487,862
-
-
%
116%
257%
20%
-43%
-29%
9%
-38%
8%
-2%
76%
15%
3%
-18%
-12%
n/a
-6%
-13%
-13%
2%
-3%
-4%
-3%
n/a
n/a
Year to Date (Actual) to Annual (Budget)
Actual
$
%
Budget
$ 2,306,955 $ 2,277,982 $ 28,973
76,253
72,034
(13,790)
23,517
38,300
(14,783)
21,313
84,000
(62,687)
30,764
129,840
(99,076)
96,622
142,000
(45,378)
12,917
49,286
(36,369)
158,466
154,670
3,796
224,780
443,052
(218,266)
2,951,587
3,391,164
(457,580)
429,404
105,988
110,300
48,959
3,687
143,327
84,118
369,217
31,847
159,516
246,544
1,732,907
563,867
(134,463)
176,340
(70,352)
309,384
(199,084)
135,724
(86,765)
3,687
259,094
(115,767)
175,491
(91,373)
723,518
(354,301)
52,286
(20,439)
163,772
(4,256)
461,069
(214,525)
3,020,545 (1,287,638)
1,218,680
370,619
-
(399,345)
(399,345)
1%
-19%
-39%
-75%
-76%
-32%
-74%
2%
-49%
-13%
-24%
-40%
-64%
-64%
n/a
-45%
-52%
-49%
-39%
-3%
-47%
-43%
830,058
399,345 -100%
399,345 -100%
1,218,680
1,269,182
$ 2,487,862
3
RECREATION FUND
Actual
$
%
Budget
Administrative
Revenues
On-roll assessments
Café lease
Building lease
Building CAM
Non-CDD user fees
Non-resident fees - aquatics
Non-resident fees - swim team
Non-resident fees - skate park
Non-resident fees - tennis
Interest/miscellaneous
Total revenues
Expenditures
Elite Amenities - general manager
Elite Amenities - administration staff
Human resource
Employee training
Workers compensation
Staff appreciation/recognition
Supervisor fees
FICA
Attorney
Audit
Adm. management
Insurance
Telephone/computer network
Credit card/pos fees
Legal advertising
Computer program/IT
Bank/credit card processing fees
Background/drug testing
Office supplies-all depts.
Postage
Printing & copying
Automation & access reporting
Uniforms - all depts.
Mileage reimbursement
Licenses/permits
Lease costs
Building CAM (see exhibit A)
Tax collector
Contingency-unemployment claims
Total administrative expenditures
$
37,215
3,848
655
10,200
563
52,481
242,000
100
2,208
100
244,408
9,100
10,238
1,260
41
492
800
61
7,391
1,542
5,293
1,222
378
372
211
167
590
278
76
145
644
40,301
9,100
11,696
1,395
1,250
2,175
150
800
61
2,000
1,541
2,050
2,500
500
275
500
651
200
708
166
1,000
61
2,200
458
41,437
(204,785) -85%
(100) -100%
3,848
n/a
655
n/a
7,992 362%
n/a
n/a
n/a
n/a
463 463%
(191,927) -79%
(1,458)
(135)
(1,209)
(2,175)
342
5,391
1
3,243
(1,278)
(500)
103
(128)
(440)
(33)
(118)
(166)
(722)
15
(2,055)
644
(458)
(1,136)
0%
-12%
-10%
-97%
-100%
228%
0%
0%
270%
n/a
0%
n/a
158%
-51%
-100%
n/a
37%
-26%
-68%
-17%
-17%
-100%
-72%
25%
-93%
n/a
n/a
n/a
-100%
-3%
Actual
$
Budget
%
Actual
$
%
Budget
$ 2,306,955
627
15,391
2,618
31,400
10,400
3
11,811
4,003
2,383,208
1,067,982
700
15,460
150
1,084,292
1,238,973 116%
(73) -10%
15,391
n/a
2,618
n/a
15,940 103%
n/a
10,400
n/a
3
n/a
11,811
n/a
3,853 2569%
1,298,916 120%
$ 2,306,955
627
15,391
2,618
31,400
10,400
3
11,811
4,003
2,383,208
$ 2,277,982
1,200
26,500
10,000
9,084
3,000
22,000
250
2,350,016
57,100
79,002
9,663
430
20,943
1,549
4,800
367
24,950
10,792
102,156
24,051
8,574
662
11,205
2,915
593
3,346
1,815
4,680
2,707
351
632
9,349
2,387
44,385
429,404
57,100
81,874
9,775
8,750
15,225
1,400
7,200
458
27,000
10,795
101,500
14,350
10,500
1,000
2,100
1,700
4,557
800
4,956
1,172
3,750
427
2,800
3,206
372,395
0%
(2,872)
-4%
(112)
-1%
(8,320) -95%
5,718
38%
149
11%
(2,400) -33%
(91) -20%
(2,050)
-8%
n/a
(3)
0%
656
1%
9,701
68%
(1,926) -18%
(338) -34%
11,205
n/a
815
39%
(1,107) -65%
(1,211) -27%
1,015 127%
(276)
-6%
(1,172) -100%
(1,043) -28%
(76) -18%
(2,168) -77%
9,349
n/a
2,387
n/a
44,385
n/a
(3,206) -100%
57,009
15%
57,100
79,002
9,663
430
20,943
1,549
4,800
367
24,950
10,792
102,156
24,051
8,574
662
11,205
2,915
593
3,346
1,815
4,680
2,707
351
632
9,349
2,387
44,385
429,404
102,600
140,357
16,750
15,000
26,100
2,000
12,000
918
40,000
1,500
18,500
101,500
24,600
17,000
2,000
5,000
2,800
7,812
2,000
8,500
2,000
4,500
730
4,200
5,500
563,867
$
28,973
1%
(573) -48%
15,391
n/a
2,618
n/a
4,900
18%
(10,000) -100%
1,316
14%
(2,997) -100%
(10,189) -46%
3,753 1501%
33,192
1%
(45,500) -44%
(61,355) -44%
(7,087) -42%
(14,570) -97%
(5,157) -20%
(451) -23%
(7,200) -60%
(551) -60%
(15,050) -38%
(1,500) -100%
(7,708) -42%
656
1%
(549)
-2%
(8,426) -50%
(1,338) -67%
11,205
n/a
(2,085) -42%
(2,207) -79%
(4,466) -57%
(185)
-9%
(3,820) -45%
(2,000) -100%
(1,793) -40%
(379) -52%
(3,568) -85%
9,349
n/a
2,387
n/a
44,385
n/a
(5,500) -100%
(134,463) -24%
4
RECREATION FUND
Actual
$
%
Budget
Resident Relations
Revenues
Multi-purpose rental
Special events
Daily guest
Weekly house guest pass
Park fees/rental
Merchandise for resale
Replacement card fees
Total resident relations revenues
Expenditures
Elite amenities - staff
Special events
Marketing
Total resident relations expenditures
Net change: resident relations
Aquatics
Revenues
Swim lessons
Aqua aerobics
Pool party fees/rental
Scuba diving
Jr. lifeguard training
Lifeguard training
Total aquatics revenues
Expenditures
Salaries
FICA
Youth training equipment/supplies
Training certification/equipment
Swim lesson supplies
Aqua-aerobic supplies
First aid supplies-all
Total aquatics expenditures
Net change: aquatics
1,376
1,931
75
253
152
3,787
1,845
500
10
100
198
520
Actual
$
Budget
3,173
(469) -25%
1,431 286%
(10) -100%
(25) -25%
55
28%
(368) -71%
n/a
614
19%
5,791
12,090
25
435
3,733
1,413
30
23,517
10,766
4,250
10
100
2,579
1,755
100
19,560
13,228
1,401
14,629
13,228
750
500
500
14,978
(0)
0%
651
87%
(500) -100%
(500) -100%
(349)
-2%
92,531
12,939
518
105,988
92,598
5,250
1,600
3,500
102,948
(10,842)
(11,805)
(82,471)
(83,388)
4,835
355
1,810
260
1,846
9,106
8,000
1,000
3,500
200
1,500
14,200
(3,165) -40%
(645) -65%
(1,690) -48%
260
n/a
(200) -100%
346
23%
(5,094) -36%
8,085
3,045
2,755
780
6,648
21,313
17,000
3,100
8,850
380
1,000
7,000
37,330
21,165
1,563
160
78
22,966
16,450
1,265
750
400
18,865
4,715
29%
298
24%
(750) -100%
(240) -60%
n/a
n/a
78
n/a
4,101
22%
100,276
7,405
1,706
913
110,300
119,310
9,154
1,115
4,400
200
400
750
135,329
(13,860)
(4,665)
(88,987)
(97,999)
963
(9,195)
(4,975)
7,840
15
335
1,154
(342)
(70)
3,957
%
Actual
$
%
Budget
-46%
184%
150%
335%
45%
-19%
-70%
20%
5,791
12,090
25
435
3,733
1,413
30
23,517
20,000
9,000
50
450
3,400
5,300
100
38,300
(67)
0%
7,689 146%
(1,082) -68%
(3,500) -100%
3,040
3%
92,531
12,939
518
105,988
158,740
9,000
3,600
5,000
176,340
(82,471)
(138,040)
(8,915) -52%
(55)
-2%
(6,095) -69%
400 105%
(1,000) -100%
(352)
-5%
(16,017) -43%
8,085
3,045
2,755
780
6,648
21,313
44,000
10,000
18,000
1,000
2,000
9,000
84,000
(35,915) -82%
(6,955) -70%
(15,245) -85%
(220) -22%
(2,000) -100%
(2,352) -26%
(62,687) -75%
(19,034) -16%
(1,749) -19%
(1,115) -100%
(2,694) -61%
(200) -100%
(400) -100%
163
22%
(25,029) -18%
100,276
7,405
1,706
913
110,300
279,600
21,554
1,130
5,500
200
400
1,000
309,384
(179,324) -64%
(14,149) -66%
(1,130) -100%
(3,794) -69%
(200) -100%
(400) -100%
(87)
-9%
(199,084) -64%
(88,987)
(225,384)
917
9,012
(14,209)
3,090
(25)
(15)
333
(3,887)
(70)
(14,783)
-71%
34%
-50%
-3%
10%
-73%
-70%
-39%
(66,209) -42%
3,939
44%
(3,082) -86%
(5,000) -100%
(70,352) -40%
55,569
136,397
5
RECREATION FUND
Actual
$
%
Budget
Child Watch
Revenues
Summer day camp
Summer mini camp
Spring break camp
Holiday camp(s)
Babysitting training
Child watch fees
Total child watch revenues
13,330
578
350
665
14,923
12,000
1,100
480
1,100
14,680
2,827
207
532
77
91
3,734
5,843
441
542
300
7,126
11,189
7,554
3,635
48%
Catering & Events
Expenditures
Salaries
FICA expense
Beer and wine cost
Creekside café credit card processing fees
Total catering & events expenditures
-
-
-
n/a
n/a
n/a
n/a
n/a
2,809
215
662
1
3,687
-
Net change: creekside café
-
-
n/a
(3,687)
-
Expenditures
Salaries
FICA expense
Employee benefits-medical
Summer camp program supplies
Holidays camp supplies
Spring break camp supplies
Summer mini camp program supplies
Child watch supplies
Total child watch expenditures
Net change: child watch
1,330
(522)
(130)
(435)
243
Actual
$
Budget
%
Actual
$
%
Budget
11%
-47%
n/a
n/a
-27%
-40%
2%
19,222
578
3,463
1,140
6,361
30,764
26,800
1,100
4,000
1,000
2,400
8,200
43,500
(7,578) -28%
(522) -47%
(537) -13%
(1,000) -100%
(1,260) -53%
(1,839) -22%
(12,736) -29%
19,222
578
3,463
1,140
6,361
30,764
100,000
6,000
4,000
1,000
3,840
15,000
129,840
(80,778) -81%
(5,422) -90%
(537) -13%
(1,000) -100%
(2,700) -70%
(8,639) -58%
(99,076) -76%
(3,016) -52%
(234) -53%
(10)
-2%
(300) -100%
n/a
77
n/a
n/a
91
n/a
n/a
(3,392) -48%
39,930
2,985
4,918
514
150
450
12
48,959
46,094
3,526
3,791
600
200
350
865
30
55,456
(6,164) -13%
(541) -15%
1,127
30%
(86) -14%
(200) -100%
(200) -57%
n/a
(415) -48%
(18) -60%
(6,497) -12%
39,930
2,985
4,918
514
150
450
12
48,959
109,312
8,362
6,500
9,100
200
350
300
1,500
100
135,724
(69,382) -63%
(5,377) -64%
(1,582) -24%
(8,586) -94%
(200) -100%
(200) -57%
(300) -100%
(1,050) -70%
(88) -88%
(86,765) -64%
(18,195)
(11,956)
(6,239)
2,809
215
662
1
3,687
(18,195)
n/a
n/a
n/a
n/a
n/a
(5,884)
(12,311)
2,809
215
662
1
3,687
-
2,809
215
662
1
3,687
(3,687)
-
(3,687)
n/a
n/a
n/a
n/a
n/a
6
RECREATION FUND
Actual
$
%
Budget
Actual
$
Budget
Fitness
Revenues
Adult fitness classes
Non-CDD user group class
Youth fitness classes
Personal training
Total fitness revenues
5,689
3,316
4,450
13,455
6,300
700
1,100
3,700
11,800
(611) -10%
(700) -100%
2,216 201%
750
20%
1,655
14%
40,968
1,620
20,619
33,415
96,622
43,600
5,300
8,600
31,000
88,500
Expenditures
Salaries
Commissions
FICA expense
Fitness equipment repair
Cycling maintenance
Programs supplies/les mills
Equipment purchase
Aerobic floor maintenance
Total fitness expenditures
16,993
2,698
1,352
6
115
21,164
13,241
3,778
1,222
15
132
18,388
3,752
28%
(1,080) -29%
130
11%
(9) -60%
n/a
(132) -100%
n/a
115
n/a
n/a
2,776
15%
112,693
19,279
9,281
142
528
552
852
143,327
105,929
30,224
9,823
105
400
2,924
497
1,100
1,500
152,502
Net change: fitness
(7,709)
(6,588)
(1,121)
(46,705)
(64,002)
17,297
Housekeeping
Expenditures
Salaries
FICA expense
Employee benefits
Cleaning supplies/paper goods
Cell phone reimbursement
Total housekeeping expenditures
11,256
851
6
2,039
27
14,179
11,225
859
6
2,000
25
20
14,135
67,693
5,165
43
10,945
125
147
84,118
78,797
6,029
40
11,500
175
140
96,681
(11,104)
(864)
3
(555)
(50)
7
(12,563)
31
0%
(8)
-1%
0%
39
2%
(25) -100%
7
35%
44
0%
(2,632)
(3,680)
12,019
2,415
8,122
%
Actual
$
%
Budget
-6%
-69%
140%
8%
9%
40,968
1,620
20,619
33,415
96,622
71,000
8,000
13,000
50,000
142,000
6,764
6%
(10,945) -36%
(542)
-6%
37
35%
(400) -100%
(2,396) -82%
55
11%
(248) -23%
(1,500) -100%
(9,175)
-6%
112,693
19,279
9,281
142
528
552
852
143,327
178,763
51,000
16,570
180
2,000
3,584
497
5,000
1,500
259,094
(46,705)
(117,094)
70,389
67,693
5,165
43
10,945
125
147
84,118
141,032
10,789
70
23,000
300
300
175,491
(73,339)
(5,624)
(27)
(12,055)
(175)
(153)
(91,373)
-14%
-14%
8%
-5%
-29%
5%
-13%
(30,032)
(6,380)
7,619
(16,585)
(45,378)
-42%
-80%
59%
-33%
-32%
(66,070) -37%
(31,721) -62%
(7,289) -44%
(38) -21%
(2,000) -100%
(3,056) -85%
55
11%
(4,148) -83%
(1,500) -100%
(115,767) -45%
-52%
-52%
-39%
-52%
-58%
-51%
-52%
7
RECREATION FUND
Actual
$
%
Budget
Property
Expenditures
Salaries
FICA expense
Refuse service
Repairs & replacement
Grounds maintenance
Security system
Security patrol
Pest control
Lake maintenance
General maintenance supplies
Elevator maintenance
General facility maintenance
Pool maintenance
Pool heating cost
Electric
Water/wastewater
Total property expenditures
Actual
$
Budget
%
Actual
$
%
Budget
-20%
-14%
45%
18%
-18%
-29%
14%
-13%
-45%
0%
-72%
5%
-24%
-43%
-45%
-23%
-42%
-5%
13%
-13%
48,207
4,032
11,158
9,742
38,897
27,080
11,366
30,133
725
875
1,523
1,229
21,277
200
1,451
13,315
17,416
71,522
59,069
369,217
103,800
7,941
13,000
14,175
70,000
65,182
20,000
59,500
1,320
1,500
8,500
3,000
40,000
600
4,500
37,000
31,500
144,500
97,500
723,518
7,431
617
1,163
1,448
4,906
1,101
4,905
50
125
250
3,611
258
3,829
1,081
11,345
8,020
50,140
8,650
578
1,100
1,182
6,700
5,365
750
4,950
125
800
3,500
50
375
2,000
200
6,350
7,750
50,425
(1,219) -14%
39
7%
63
6%
266
23%
(1,794) -27%
(4,264) -79%
(750) -100%
(45)
-1%
50
n/a
0%
(550) -69%
n/a
111
3%
(50) -100%
(117) -31%
1,829
91%
881 441%
4,995
79%
270
3%
(285)
-1%
48,207
4,032
11,158
9,742
38,897
27,080
11,366
30,133
725
875
1,523
1,229
21,277
200
1,451
13,315
17,416
71,522
59,069
369,217
60,550
4,696
7,700
8,270
47,175
38,358
10,000
34,750
1,320
875
5,500
1,165
28,000
350
2,625
17,250
30,250
75,550
52,300
426,684
Sportsplex
Revenues
Basketball clinic/competition
Skate park clinic/competition
Skate park daily guest fees
Rentals - sportsplex
Skate park parties
Vending machines
Total sportsplex revenues
360
980
320
1,660
1,150
2,385
49
300
3,884
(790) -69%
(1,405) -59%
n/a
(49) -100%
n/a
320
n/a
(300) -100%
(2,224) -57%
410
10,181
549
27
1,750
12,917
6,095
12,140
306
300
2,100
20,941
(5,685) -93%
(1,959) -16%
549
n/a
(279) -91%
(300) -100%
1,750
n/a
(2,100) -100%
(8,024) -38%
410
10,181
549
27
1,750
12,917
13,795
30,891
500
500
3,600
49,286
(13,385) -97%
(20,710) -67%
549
n/a
(473) -95%
(500) -100%
1,750
n/a
(3,600) -100%
(36,369) -74%
Expenditures
Salaries
Commissions-lessons and clinic
FICA expense
Vending machine
Total sportsplex expenditures
2,736
504
223
678
486
4,627
2,127
1,091
350
462
191
4,221
609
29%
(587) -54%
(127) -36%
216
47%
295 154%
406
10%
20,496
1,977
1,473
6,568
1,333
31,847
18,918
6,252
1,683
3,235
1,279
31,367
1,578
(4,275)
(210)
3,333
54
480
20,496
1,977
1,473
6,568
1,333
31,847
30,701
10,597
3,159
5,550
2,279
52,286
(10,205)
(8,620)
(1,686)
1,018
(946)
(20,439)
(18,930)
(10,426)
(8,504)
(18,930)
(3,000)
(15,930)
Net change: sportsplex
(2,967)
(337)
2,630
(12,343)
(664)
3,458
1,472
(8,278)
(11,278)
1,366
(4,617)
(595)
(3,977)
64
(6,723)
(150)
(1,174)
(3,935)
(12,834)
(4,028)
6,769
(57,467)
8%
-68%
-12%
103%
4%
2%
(55,593)
(3,909)
(1,842)
(4,433)
(31,103)
(38,102)
(8,634)
(29,367)
(595)
(625)
(6,977)
(1,771)
(18,723)
(400)
(3,049)
(23,685)
(14,084)
(72,978)
(38,431)
(354,301)
-54%
-49%
-14%
-31%
-44%
-58%
-43%
-49%
-45%
-42%
-82%
-59%
-47%
-67%
-68%
-64%
-45%
-51%
-39%
-49%
-33%
-81%
-53%
18%
-42%
-39%
8
RECREATION FUND
Actual
$
%
Budget
Swim Team Program
Revenues
Swim team program
Annual registration fee
USA swimming registration
Team events/banquets/travel
Swim meet entry fees
Swim meets revenue
Non-CDD user fee
Coaching fees
Merchandise for resale/swim
License agreement
Total swim team revenues
Expenditures
Salaries
FICA expense
Team events/banquet/travel
Equipment & supplies
Travel coaches
Team unify website
USA swim club membership
Officials costs
Uniforms
CC & ACH processing
Merchandise for resale/swim team
Pool heating costs
Total swim team expenditures
Net change: swim team
-
1,500
1,500
4,244
325
45
4,614
-
(4,614)
1,500
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
(1,500) -100%
(1,500) -100%
4,244
325
45
4,614
(6,114)
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
Actual
$
Budget
%
Actual
$
%
Budget
105,927
5,727
2,305
10,399
16,922
14,919
2
1,015
1,250
158,466
78,900
15,500
13,440
9,592
18,747
3,200
2,083
2,708
3,000
147,170
27,027
34%
(9,773) -63%
(11,135) -83%
807
8%
(1,825) -10%
11,719 366%
2
n/a
(1,068) -51%
(1,458) -54%
(3,000) -100%
11,296
8%
105,927
5,727
2,305
10,399
16,922
14,919
2
1,015
1,250
158,466
78,900
15,500
13,440
9,592
18,747
3,200
2,083
2,708
10,500
154,670
27,027
34%
(9,773) -63%
(11,135) -83%
807
8%
(1,825) -10%
11,719 366%
n/a
2
(1,068) -51%
(1,458) -54%
(10,500) -100%
3,796
2%
80,537
5,996
8,569
13,372
10,717
22,248
379
1,099
300
6,199
1,198
2,581
6,321
159,516
77,655
5,941
10,207
13,440
9,790
18,747
750
5,000
1,100
300
384
500
2,833
2,375
1,250
13,500
163,772
2,882
4%
55
1%
(1,638) -16%
(68)
-1%
927
9%
3,501
19%
(371) -49%
(5,000) -100%
(1)
0%
0%
(384) -100%
(500) -100%
3,366 119%
(1,177) -50%
1,331 106%
(7,179) -53%
(4,256)
-3%
80,537
5,996
8,569
13,372
10,717
22,248
379
1,099
300
6,199
1,198
2,581
6,321
159,516
77,655
5,941
10,207
13,440
9,790
18,747
750
5,000
1,100
300
384
500
2,833
2,375
1,250
13,500
163,772
2,882
4%
55
1%
(1,638) -16%
(68)
-1%
927
9%
3,501
19%
(371) -49%
(5,000) -100%
(1)
0%
0%
(384) -100%
(500) -100%
3,366 119%
(1,177) -50%
1,331 106%
(7,179) -53%
(4,256)
-3%
(16,602)
15,552
(1,050)
(1,050)
(9,102)
8,052
9
RECREATION FUND
Actual
$
%
Budget
Actual
$
Budget
%
Actual
$
%
Budget
Tennis
Revenues
Tennis lessons
Tennis clinics
Tennis camps
Ball machine rental
Special events/tennis
Tennis court fees
Merchandise for resale/tennis
Total Tennis revenues
11,083
11,437
1,520
510
4,100
1,245
6
29,901
12,000
17,000
400
3,655
1,650
26
34,731
(917)
(5,563)
1,520
110
445
(405)
(20)
(4,850)
-8%
-33%
n/a
28%
12%
-25%
-77%
-14%
73,060
111,773
4,655
2,288
22,356
10,076
572
224,780
78,500
118,000
2,160
2,950
15,755
11,300
182
228,847
(5,440)
(6,227)
2,495
(662)
6,601
(1,224)
390
(4,243)
-7%
-5%
116%
-22%
42%
-11%
214%
-2%
73,060
111,773
4,655
2,288
22,356
10,076
572
224,780
138,000
202,000
28,080
5,400
40,010
22,750
6,812
443,052
(64,940)
(90,227)
(23,425)
(3,112)
(17,654)
(12,674)
(6,240)
(218,266)
Expenditures
Salaries
Commissions
FICA expense
Teaching supplies
Special events
Camp supplies
Repair & replacement
Court top dressing
Court supplies
Transfer out - clay court resurfacing*
Insurance - special events
Total tennis expenditures
6,617
17,151
1,780
2,040
1,354
468
29,410
6,751
23,200
2,291
1,416
2,038
468
36,164
(134)
(6,049)
(511)
624
(684)
(6,754)
-2%
-26%
-22%
44%
n/a
n/a
-34%
n/a
n/a
n/a
n/a
0%
n/a
-19%
47,580
149,159
14,047
19,093
643
7,890
354
286
3,748
3,744
246,544
54,676
157,526
16,233
9,916
93
680
8,722
500
3,750
500
3,276
255,872
(7,096) -13%
(8,367)
-5%
(2,186) -13%
9,177
93%
(93) -100%
(37)
-5%
(832) -10%
354
n/a
(214) -43%
(2)
0%
(500) -100%
468
14%
n/a
(9,328)
-4%
47,580
149,159
14,047
19,093
643
7,890
354
286
3,748
3,744
246,544
97,592
271,994
28,273
17,000
4,907
680
26,607
100
1,000
3,750
1,000
5,616
2,550
461,069
(50,012) -51%
(122,835) -45%
(14,226) -50%
2,093
12%
(4,907) -100%
(37)
-5%
(18,717) -70%
254 254%
(714) -71%
(2)
0%
(1,000) -100%
(1,872) -33%
(2,550) -100%
(214,525) -47%
(1,433)
1,904
(21,764)
(27,025)
(21,764)
(18,017)
Net change: tennis
Total revenues
Total expenditures
OTHER FINANCING SOURCES/(USES)
Interfund transfer (out) for capital reserves*
491
125,313
205,764
328,376
205,740
(203,063)
24
(80,451)
122,636
(203,087)
(80,451)
2,568,313
$ 2,487,862
-
-
-62%
0%
2,951,587
1,732,907
1,218,680
n/a
n/a
1,218,680
1,269,182
$ 2,487,862
1,670,140
1,793,006
(122,866)
-
5,085
1,263,262
(60,099)
76%
-3%
1,323,361
-
n/a
n/a
(3,741)
2,951,587
1,732,907
3,391,164
3,020,545
1,218,680
370,619
830,058
(399,345)
(399,345)
399,345
399,345
-
-47%
-45%
-83%
-58%
-44%
-56%
-92%
-49%
(457,580)
(1,287,638)
-13%
-43%
-100%
-100%
1,218,680
1,269,182
$ 2,487,862
*Note, there is an additional transfer out for additional capital reserves in the Tennis expenditure section (above).
10
CAPITAL RESERVE
Current
Month
REVENUES
Interest
Total revenues
$
EXPENDITURES
Capital reserves
Total expenditures
OTHER FINANCING SOURCES (USES)
Transfers in (from Tennis for clay court resurfacing)
Transfers in
Total other financing sources & uses
$
$
% of
Budget
2,000
2,000
116%
116%
196
163,148
163,344
300
760,215
760,515
-35%
-79%
-79%
(105,735)
(159,019)
(758,515)
-79%
5,616
399,345
404,961
-33%
-100%
-99%
3,744
3,744
(105,267)
(155,275)
1,637,349
$
4,325
4,325
FY '16
Budget
106,562
106,562
468
468
Net change in fund balance
Assigned:
Unassigned
827
827
Year To
Date
1,532,082
1,532,082
$
(353,554)
1,687,357
1,467,412
1,532,082
1,532,082
1,113,858
$ 1,113,858
11
DEBT SERVICE FUND SERIES 2006
Current
Month
REVENUES
On-roll assessments
Interest
Total revenues
$
EXPENDITURES
Debt service
Principal
Principal prepayment
Interest
Tax collector
Total expenditures
$
Year To
Date
11,082
173
11,255
$
686,995
461
687,456
FY '16
Budget
$
677,254
75
677,329
1%
515%
1%
-100%
n/a
-50%
n/a
-67%
-
5,000
202,998
13,216
221,214
270,000
406,176
676,176
11,255
466,242
1,153
672,656
683,911
$
% of
Budget
217,669
683,911
12
DEBT SERVICE FUND SERIES 2012
Current
Month
REVENUES
On-roll assessments
Interest
Total revenues
$
EXPENDITURES
Debt service
Principal
Interest
Tax collector
Total expenditures
$
Year To
Date
19,135
310
19,445
% of
Budget
1,186,183
815
1,186,998
$ 1,169,352
75
1,169,427
1%
987%
2%
-
188,581
22,820
211,401
805,000
377,162
1,182,162
-100%
-50%
n/a
-82%
19,445
975,597
1,878,391
1,897,836
$
FY '16
Budget
$
(12,735)
922,239
1,897,836
13
CAPITAL PROJECTS FUND SERIES 2006
Current
Month
REVENUES
Interest
Total revenues
$
EXPENDITURES
Total expenditures
$
Year To
Date
28
28
$
98
98
-
-
28
98
106,174
106,202
$
106,104
106,202
14
EXHIBIT A: BUILDING CAM EXPENDITURES
Oct
Lease elec irr
Lease elec bldg
Lease refuse
Lease sewer
Lease water
Nov
-
Dec
-
-
Jan
47
287
59
24
417
Feb
43
482
147
66
26
764
Mar
45
391
91
33
560
Apr
42
428
130
44
644
May
Jun
-
Jul
-
Aug
-
Sep
-
-
Total
177
1,588
147
346
127
2,385
15
CHECK REGISTER
APRIL 2016
12:32 PM
05/20/16
Check Detail
April 2016
Type
Check
Num
635
Date
04/01/2016
Name
WELLS FARGO
Account
1040100 · Cash 04
2040300 · Credit Card - Wells Fargo MC
TOTAL
Bill Pmt -Check
636
04/04/2016
Bill
82094959
03/31/2016
BOUND TREE MEDICAL, LLC.
5305410 · Training Certification/Equip
637
04/04/2016
CREATIVE SIGN CONSULTANT
1,203.78
-1,203.78
1,203.78
-77.90
-77.90
77.90
-77.90
77.90
0.00
0.00
Bill Pmt -Check
638
04/04/2016
Bill
Bill
10254983
10241425
03/31/2016
03/31/2016
DADE PAPER & BAG, CO.
1040100 · Cash 04
5405110 · Cleaning Supplies/Paper Goods
TOTAL
Bill Pmt -Check
639
04/04/2016
Bill
3759
03/31/2016
EGIS INSURANCE ADVISORS, LLC.
5314500 · Insurance
Bill Pmt -Check
640
04/04/2016
Bill
02 & 03/16 FIT...
03/31/2016
ESTELA DE PAULA
TOTAL
Bill Pmt -Check
641
04/04/2016
Bill
5-360-21372
03/31/2016
FEDEX
-79.88
-411.47
79.88
411.47
-491.35
491.35
-44.00
-44.00
44.00
-44.00
44.00
1040100 · Cash 04
5341204 · Aerobic Staff
-50.00
-50.00
50.00
-50.00
50.00
1040100 · Cash 04
5314200 · Postage 311
0.00
-491.35
1040100 · Cash 04
TOTAL
TOTAL
-1,203.78
1040100 · Cash 04
TOTAL
Original Amount
-1,203.78
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-12.13
-12.13
12.13
-12.13
12.13
Page 1
12:32 PM
05/20/16
Check Detail
April 2016
Type
Bill Pmt -Check
Num
642
Date
04/04/2016
Name
GRAU AND ASSOCIATES
Account
1040100 · Cash 04
TOTAL
643
04/04/2016
Bill
7555444200 03...
03/31/2016
JEA
1040100 · Cash 04
5324312 · Racetrack & State Rd. 13
TOTAL
Bill Pmt -Check
644
04/04/2016
Bill
Bill
90323118
30753161
03/31/2016
03/31/2016
LOWE'S
TOTAL
Bill Pmt -Check
645
04/04/2016
Bill
033116
03/31/2016
MARGARITA LOPEZ
TOTAL
Bill Pmt -Check
646
04/04/2016
Bill
02/16 MILEAGE
03/31/2016
MARIA GUNTHER
647
04/04/2016
5364000 · Mileage Reimbursements
Bill
16-07
03/31/2016
NFTUA
648
04/04/2016
5374940 · Special Events 37
Bill
Bill
498204
498028
03/31/2016
03/31/2016
PINCH A PENNY 148
-2,817.92
2,817.92
-1,424.37
-116.31
-1,308.06
116.31
1,308.06
-1,424.37
1,424.37
-205.00
-205.00
205.00
-205.00
205.00
-12.46
-12.46
12.46
-12.46
12.46
1040100 · Cash 04
TOTAL
Bill Pmt -Check
2,817.92
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-2,817.92
1040100 · Cash 04
3391260 · Multi-Purpose Rental 39
-395.00
-395.00
395.00
-395.00
395.00
1040100 · Cash 04
5324640 · Pool Maintenance 322
0.00
-2,817.92
1040100 · Cash 04
5324607 · Rec Center 321
Original Amount
0.00
0.00
Bill Pmt -Check
TOTAL
Paid Amount
-184.64
-108.79
-75.85
108.79
75.85
-184.64
184.64
Page 2
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
649
04/04/2016
Bill
1030368-10001...
03/31/2016
Name
PLIC-SBD GRAND ISLAND
Account
1040100 · Cash 04
1043103 · Due From Other 04
5382300 · Employee Benefits/Medical 38
5322300 · Employee Medical Benefits
TOTAL
Bill Pmt -Check
650
04/04/2016
Bill
0687-000724398
03/31/2016
REPUBLIC SERVICES
5323493 · Recreation Center
5323491 · Aquatic Complex 323
5323492 · Playground
5323494 · Recycle
651
04/04/2016
Bill
3050405917 03...
03/31/2016
SAWYER GAS
TOTAL
Bill Pmt -Check
652
04/04/2016
Bill
03/16 FITNESS
03/31/2016
SOHL SPINNING, LLC.
653
04/04/2016
Bill
17784
03/31/2016
TOTAL
SPOTLIGHT APPAREL
138.68
69.34
69.34
5.85
39.25
5.85
5.85
39.25
138.68
39.25
-248.72
551.34
-1,618.26
-941.54
-389.45
-169.98
-117.29
941.54
389.45
169.98
117.29
-1,618.26
1,618.26
-222.38
-222.38
222.38
-222.38
222.38
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-62.55
-31.28
-31.28
-2.64
-17.71
-2.64
-2.64
-17.71
-62.56
-17.71
1040100 · Cash 04
5324680 · Pool Heating Cost 321
-50.00
-50.00
50.00
-50.00
50.00
1040100 · Cash 04
Original Amount
-248.72
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-230.00
-230.00
230.00
-230.00
230.00
Page 3
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
654
04/04/2016
Bill
30 035886 000...
03/31/2016
Name
VISION SERVICE PLAN - (IC)
Account
1040100 · Cash 04
TOTAL
Bill Pmt -Check
655
04/04/2016
Bill
3050410223 03...
03/31/2016
SAWYER GAS
656
04/08/2016
WELLS FARGO
TOTAL
Check
657
04/08/2016
JULINGTON CREEK - PETTY CASH
TOTAL
658
04/08/2016
Bill
326080
04/07/2016
ALL-BRITE SALES COMPANY
659
04/08/2016
Bill
0953158 032616
04/07/2016
TOTAL
COMCAST
-95.61
95.61
-192.63
-192.63
192.63
-192.63
192.63
-102.44
-102.44
102.44
-102.44
102.44
-1,445.92
-1,445.92
1,445.92
-1,445.92
1,445.92
1040100 · Cash 04
TOTAL
Bill Pmt -Check
23.10
11.55
11.55
8.77
8.77
23.10
8.77
1040100 · Cash 04
1040101 · Petty Cash-Fifth Third Bank
Bill Pmt -Check
-23.10
-11.55
-11.55
-8.77
-8.77
-23.10
-8.77
1040100 · Cash 04
-15.93
-15.93
15.93
-15.93
15.93
1040100 · Cash 04
5314100 · Telephone / Computer Network
Original Amount
-95.61
1040100 · Cash 04
TOTAL
Check
Paid Amount
-338.12
-338.12
338.12
-338.12
338.12
Page 4
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
660
04/08/2016
Bill
AQCO001
03/31/2016
Name
CREATIVE SIGN CONSULTANT
Account
1040100 · Cash 04
5026100 · Capital Reserves
TOTAL
Bill Pmt -Check
661
04/08/2016
Bill
87684
03/31/2016
CROWN POOLS, INC.
5324607 · Rec Center 321
662
04/08/2016
Bill
10277687
04/07/2016
DADE PAPER & BAG, CO.
TOTAL
Bill Pmt -Check
663
04/08/2016
Bill
240 1420 0021
04/08/2016
DONNA CORBIT
664
04/08/2016
Bill
2104
04/07/2016
ELITE AMENITIES, INC.
665
04/08/2016
5313410 · Elite Amenities General Manager
5311221 · Administration Salaries
5391200 · Front Desk Salaries
Bill
29867
04/07/2016
FEDERAL BACKGROUND SERVICES, INC.
666
04/08/2016
5313500 · Background/Drug Testing
Bill
5-367-61781
04/07/2016
TOTAL
FEDEX
1,125.00
-915.13
-915.13
915.13
-915.13
915.13
-506.96
-506.96
506.96
-506.96
506.96
-11.50
-11.50
11.50
-11.50
11.50
-32,778.92
-9,100.00
-10,238.09
-13,228.33
-212.50
9,100.00
10,238.09
13,228.33
212.50
-32,778.92
32,778.92
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-1,125.00
1040100 · Cash 04
TOTAL
Bill Pmt -Check
1,125.00
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-1,125.00
1040100 · Cash 04
-225.00
-225.00
225.00
-225.00
225.00
1040100 · Cash 04
5314200 · Postage 311
Original Amount
-1,125.00
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-112.22
-112.22
112.22
-112.22
112.22
Page 5
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
667
04/08/2016
Bill
23452224
04/07/2016
Name
GIDDENS SECURITY CORPORATION
Account
1040100 · Cash 04
5323470 · Security Patrol
TOTAL
Bill Pmt -Check
668
04/08/2016
Bill
3855984
04/07/2016
HAWKINS, INC.
669
04/08/2016
HEAD/PENN RACQUET SPORTS
2,434.43
-2,434.43
2,434.43
-750.00
-750.00
750.00
-750.00
750.00
0.00
0.00
Bill Pmt -Check
670
04/08/2016
Bill
8065123
04/07/2016
HOME DEPOT CREDIT SERVICES
1040100 · Cash 04
5324604 · Tennis
TOTAL
Bill Pmt -Check
671
04/08/2016
Bill
040716
04/07/2016
JENNIFER SCHOENEMANN
3391040 · Park Fees/Rental
Bill Pmt -Check
672
04/08/2016
Bill
Bill
90616729
916812
04/07/2016
04/07/2016
LOWE'S
TOTAL
Bill Pmt -Check
673
04/08/2016
Bill
Bill
FLW71853
FLW69162
04/07/2016
04/07/2016
METRO-ROOTER
-99.00
99.00
-99.00
99.00
-90.00
-90.00
90.00
-90.00
90.00
1040100 · Cash 04
5324630 · General Maintenance Supplies
-305.26
-147.09
-158.17
147.09
158.17
-305.26
305.26
1040100 · Cash 04
5324607 · Rec Center 321
5324606 · Sportsplex
0.00
-99.00
1040100 · Cash 04
TOTAL
TOTAL
-2,434.43
1040100 · Cash 04
TOTAL
Original Amount
-2,434.43
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-1,611.79
-534.00
-1,077.79
534.00
1,077.79
-1,611.79
1,611.79
Page 6
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
674
04/08/2016
Bill
Bill
Bill
0271032680
0266397080
0261883150
04/07/2016
04/07/2016
04/07/2016
Name
PUBLIX
Account
1040100 · Cash 04
5385250 · Merchandise For Resale 382
TOTAL
Bill Pmt -Check
675
04/08/2016
Bill
040816
04/08/2016
SAFE TOUCH PRESSURE WASHING & PAI...
5324661 · Aquatic Complex 322
676
04/08/2016
Bill
3050594696 03...
04/07/2016
SAWYER GAS
TOTAL
Bill Pmt -Check
677
04/08/2016
Bill
223325
04/07/2016
THE LAKE DOCTORS, INC.
678
04/08/2016
5324690 · Lake Maintenance 321
Bill
45066742
04/07/2016
URITOX MEDICAL
679
04/08/2016
Bill
Bill
2006-9252
2006-9286
04/07/2016
04/07/2016
TOTAL
WRATHELL, HUNT & ASSOCIATES, LLC.
-90.25
98.94
-2,500.00
-2,500.00
2,500.00
-2,500.00
2,500.00
-60.00
-60.00
60.00
-60.00
60.00
-125.00
-125.00
125.00
-125.00
125.00
1040100 · Cash 04
TOTAL
Bill Pmt -Check
41.38
11.58
45.98
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-32.69
-11.58
-45.98
1040100 · Cash 04
-82.50
-82.50
82.50
-82.50
82.50
1040100 · Cash 04
5314200 · Postage 311
5011334 · Management Fees 01
5011325 · Printing & Binding
5011340 · Collection Agent
5313400 · Management Fees 31
Original Amount
-90.25
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-7,172.43
-5.76
-4,250.00
-83.33
-1,291.67
-1,541.67
5.76
4,250.00
83.33
1,291.67
1,541.67
-7,172.43
7,172.43
Page 7
12:32 PM
05/20/16
Check Detail
April 2016
Type
Check
Num
680
Date
04/14/2016
Name
Account
1040100 · Cash 04
TOTAL
Check
681
04/14/2016
WELLS FARGO
TOTAL
682
04/15/2016
Bill
8848
04/14/2016
BEST FENCE COMPANY OF JACKSONVIL...
TOTAL
Bill Pmt -Check
683
04/15/2016
BRANDON GRUBOWSKI
49.08
-49.08
49.08
-808.94
-808.94
808.94
-808.94
808.94
-98.00
-98.00
98.00
-98.00
98.00
1040100 · Cash 04
TOTAL
0.00
0.00
Bill Pmt -Check
684
04/15/2016
Bill
5215696
04/14/2016
BUG OUT SERVICE
1040100 · Cash 04
5323480 · Pest Control
TOTAL
Bill Pmt -Check
685
04/15/2016
Bill
5880823-0
04/14/2016
CAPITAL OFFICE PRODUCTS
5315100 · Office Supplies-All Departments
Bill Pmt -Check
686
04/15/2016
Bill
03/16 MILEAGE
04/14/2016
CINDY HOWELL
-50.00
50.00
-50.00
50.00
-57.31
-57.31
57.31
-57.31
57.31
1040100 · Cash 04
5404000 · Mileage Reimbursement 40
0.00
-50.00
1040100 · Cash 04
TOTAL
TOTAL
-49.08
1040100 · Cash 04
5324606 · Sportsplex
Original Amount
-49.08
1040100 · Cash 04
Bill Pmt -Check
Paid Amount
-26.70
-26.70
26.70
-26.70
26.70
Page 8
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
687
04/15/2016
Bill
41977708
04/14/2016
Name
COMCAST BUSINESS
Account
1040100 · Cash 04
TOTAL
Bill Pmt -Check
688
04/15/2016
Bill
Bill
16-197-02
16-198-02
04/14/2016
04/14/2016
CUSTOM PUMP & CONTROLS, INC.
5324663 · Rec Center 322
5324663 · Rec Center 322
689
04/15/2016
Bill
03/16 MILEAGE
04/14/2016
DEBRA KINCAID
TOTAL
Bill Pmt -Check
690
04/15/2016
Bill
28226682373
04/14/2016
DIRECTV
691
04/15/2016
5324663 · Rec Center 322
Bill
5-374-77620
04/14/2016
FEDEX
692
04/15/2016
5314200 · Postage 311
Bill
3858541
04/14/2016
HAWKINS, INC.
693
04/15/2016
Bill
52726
04/14/2016
TOTAL
HOWARD SERVICES, INC.
611.26
-270.00
-135.00
-135.00
135.00
135.00
-270.00
270.00
-75.65
-75.65
75.65
-75.65
75.65
-113.64
-113.64
113.64
-113.64
113.64
-24.81
-24.81
24.81
-24.81
24.81
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-611.26
1040100 · Cash 04
TOTAL
Bill Pmt -Check
611.26
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-611.26
1040100 · Cash 04
5314000 · Mileage Reimbursement
-850.00
-850.00
850.00
-850.00
850.00
1040100 · Cash 04
5324607 · Rec Center 321
Original Amount
-611.26
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-936.04
-936.04
936.04
-936.04
936.04
Page 9
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
694
04/15/2016
Bill
03/16 MILEAGE
04/14/2016
Name
KYLE NELSON
Account
1040100 · Cash 04
5324000 · Mileage 32
TOTAL
Bill Pmt -Check
695
04/15/2016
Bill
89957847
04/14/2016
LOWE'S
5344700 · Equipment Purchase
696
04/15/2016
Bill
Bill
0285719022
0282024768
04/14/2016
04/14/2016
PUBLIX
TOTAL
Bill Pmt -Check
697
04/15/2016
Bill
Bill
14412
15355
04/14/2016
04/14/2016
SNIFFEN & SPELLMAN, P.A.
698
04/15/2016
5011352 · Special Counsel
5011352 · Special Counsel
Bill
17981
04/14/2016
SPOTLIGHT APPAREL
699
04/21/2016
Bill
5192384463
04/07/2016
HEAD/PENN RACQUET SPORTS
700
04/26/2016
-114.90
-114.90
114.90
-114.90
114.90
-45.41
-36.42
-8.99
36.42
8.99
-45.41
45.41
-894.00
-864.00
-30.00
864.00
30.00
-894.00
894.00
-234.00
-234.00
234.00
-234.00
234.00
-1,120.39
-1,120.39
1,120.39
-1,120.39
1,120.39
1040100 · Cash 04
TOTAL
258.19
1040100 · Cash 04
TOTAL
Check
-258.19
1040100 · Cash 04
TOTAL
Bill Pmt -Check
258.19
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-258.19
1040100 · Cash 04
Original Amount
-258.19
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-528.21
-528.21
528.21
-528.21
528.21
Page 10
12:32 PM
05/20/16
Check Detail
April 2016
Type
Check
Num
701
Date
04/26/2016
Name
WELLS FARGO
Account
1040100 · Cash 04
TOTAL
Bill Pmt -Check
702
04/26/2016
Bill
03262016.15
04/21/2016
BOUNCER, SLIDES, AND MORE INC.
703
04/26/2016
Bill
03/16 FITNESS
04/21/2016
CARLA HERNANDEZ
TOTAL
Bill Pmt -Check
704
04/26/2016
Bill
04/16 FITNESS
04/21/2016
CHRISTINE REMENTER
705
04/26/2016
Bill
29362
04/21/2016
CUSTOM PUMP & CONTROLS, INC.
706
04/26/2016
5324663 · Rec Center 322
Bill
Bill
Bill
7275
7273
7274
04/21/2016
04/21/2016
04/21/2016
DUVAL LANDSCAPE MAINTENANCE, LLC.
707
04/26/2016
5014623 · Irrigation Repair
5324623 · Irrigation
5324623 · Irrigation
Bill
0000001
04/21/2016
TOTAL
DWIGHT FAIRCLOTH
1,848.37
-200.00
-200.00
200.00
-200.00
200.00
-25.00
-25.00
25.00
-25.00
25.00
-25.00
-25.00
25.00
-25.00
25.00
-95.00
-95.00
95.00
-95.00
95.00
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-1,848.37
1040100 · Cash 04
TOTAL
Bill Pmt -Check
1,848.37
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-1,848.37
1040100 · Cash 04
-1,644.90
-543.55
-896.75
-204.60
543.55
896.75
204.60
-1,644.90
1,644.90
1040100 · Cash 04
Original Amount
-1,848.37
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-150.00
-150.00
150.00
-150.00
150.00
Page 11
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
708
04/26/2016
Bill
0181001
04/21/2016
Name
ENGLAND, THIMS & MILLER, INC.
Account
1040100 · Cash 04
5011311 · Engineering Fees
TOTAL
Bill Pmt -Check
709
04/26/2016
Bill
5-382-37678
04/21/2016
FEDEX
5314200 · Postage 311
710
04/26/2016
Bill
3004
04/21/2016
GATOR ELECTRICAL SERVICES, INC.
TOTAL
Bill Pmt -Check
711
04/26/2016
Bill
23452313
04/21/2016
GIDDENS SECURITY CORPORATION
712
04/26/2016
5323470 · Security Patrol
Bill
18563422
04/21/2016
GREATAMERICAN FINANCIAL SVCS.
713
04/26/2016
5314250 · Copying & Printing
Bill
Bill
3862718
3862717
04/21/2016
04/21/2016
HAWKINS, INC.
714
04/26/2016
Bill
Bill
1044169
6563331
04/21/2016
04/21/2016
TOTAL
HOME DEPOT CREDIT SERVICES
1,054.50
-12.13
-12.13
12.13
-12.13
12.13
-400.00
-400.00
400.00
-400.00
400.00
-2,470.65
-2,470.65
2,470.65
-2,470.65
2,470.65
-557.87
-557.87
557.87
-557.87
557.87
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-1,054.50
1040100 · Cash 04
TOTAL
Bill Pmt -Check
1,054.50
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-1,054.50
1040100 · Cash 04
5324607 · Rec Center 321
-1,037.50
-437.50
-600.00
437.50
600.00
-1,037.50
1,037.50
1040100 · Cash 04
5324607 · Rec Center 321
5324607 · Rec Center 321
Original Amount
-1,054.50
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-482.38
-180.85
-301.53
180.85
301.53
-482.38
482.38
Page 12
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
715
04/26/2016
Bill
Bill
Bill
87193
87194
87195
04/21/2016
04/21/2016
04/21/2016
Name
HOPPING GREEN & SAMS
Account
1040100 · Cash 04
5011350 · Attorneys Fees
5011350 · Attorneys Fees
5313150 · Attorney Fees
TOTAL
Bill Pmt -Check
716
04/26/2016
Bill
Bill
52264
49672
04/21/2016
04/21/2016
HOWARD SERVICES, INC.
5324663 · Rec Center 322
5324662 · Admin Bldg
717
04/26/2016
Bill
Bill
Bill
Bill
7611714200 04...
7611714200 02...
7611714200 03...
7611714200 01...
04/21/2016
04/21/2016
04/21/2016
04/21/2016
JEA
TOTAL
Bill Pmt -Check
718
04/26/2016
Bill
2016April
04/21/2016
JOSEPH GAINES
719
04/26/2016
Bill
89153237
04/21/2016
LOWE'S
720
04/26/2016
Bill
500757
04/21/2016
TOTAL
PINCH A PENNY 148
-12,957.74
12,957.74
-456.00
-220.00
-236.00
220.00
236.00
-456.00
456.00
-856.38
-156.04
-219.81
-192.11
-288.42
156.04
219.81
192.11
288.42
-856.38
856.38
-1,841.40
-1,841.40
1,841.40
-1,841.40
1,841.40
1040100 · Cash 04
TOTAL
Bill Pmt -Check
3,734.51
1,832.06
7,391.17
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-3,734.51
-1,832.06
-7,391.17
1040100 · Cash 04
5324302 · Aquatic Comp Racetrack Rd
-19.60
-19.60
21.77
-19.60
21.77
1040100 · Cash 04
Original Amount
-12,957.74
1040100 · Cash 04
TOTAL
Bill Pmt -Check
Paid Amount
-36.89
-36.89
36.89
-36.89
36.89
Page 13
12:32 PM
05/20/16
Check Detail
April 2016
Type
Bill Pmt -Check
Num
721
Date
04/26/2016
Name
SAWYER GAS
Account
1040100 · Cash 04
TOTAL
722
04/26/2016
Bill
04/16 FITNESS
04/21/2016
SOHL SPINNING, LLC.
1040100 · Cash 04
TOTAL
Bill Pmt -Check
723
04/26/2016
Bill
Bill
SUB00310430
SUB00310124
04/21/2016
04/21/2016
STAR2STAR COMMUNICATIONS, LLC.
TOTAL
Bill Pmt -Check
724
04/26/2016
Bill
Bill
29715685REV
29715771
04/25/2016
04/25/2016
THE NETWORK OPERATIONS COMPANY
TOTAL
Bill Pmt -Check
725
04/26/2016
Bill
INV-000118526
04/21/2016
YELLOWSTONE LANDSCAPE
726
04/26/2016
5026100 · Capital Reserves
Bill
3051138485 04...
04/21/2016
SAWYER GAS
727
04/26/2016
Bill
3051134565 04...
04/21/2016
SAWYER GAS
-50.00
50.00
-624.92
-160.47
-464.45
160.47
464.45
-624.92
624.92
-2,459.50
-2,382.00
-77.50
2,382.00
77.50
-2,459.50
2,459.50
-2,366.43
-2,366.43
2,366.43
-2,366.43
2,366.43
1040100 · Cash 04
TOTAL
Bill Pmt -Check
50.00
1040100 · Cash 04
TOTAL
Bill Pmt -Check
-50.00
1040100 · Cash 04
-1.88
-1.88
1.88
-1.88
1.88
1040100 · Cash 04
0.00
-50.00
1040100 · Cash 04
Original Amount
0.00
0.00
Bill Pmt -Check
TOTAL
Paid Amount
-1,019.38
-1,019.38
1,019.38
-1,019.38
1,019.38
Page 14
12:32 PM
05/20/16
Check Detail
April 2016
Type
Num
Date
Bill Pmt -Check
728
04/28/2016
Bill
72195352
04/28/2016
Bill
72195353
04/28/2016
Name
FLORIDA BLUE
Account
1040100 · Cash 04
TOTAL
Check
729
04/29/2016
TOTAL
730
04/29/2016
WELLS FARGO
TOTAL
Check
1371
04/05/2016
ANGI PALMIERI - PETTY CASH
TOTAL
1372
04/08/2016
COCO-COLA - PETTY CASH
TOTAL
1373
04/15/2016
DEBRA KINCAID - PETTY CASH
5,094.05
-772.65
-772.65
772.65
-772.65
772.65
-2,791.16
-2,791.16
2,791.16
-2,791.16
2,791.16
-49.08
-49.08
49.08
-49.08
49.08
-474.72
-474.72
474.72
-474.72
474.72
TOTAL
-5,094.05
5385250 · Merchandise For Resale 382
Check
606.45
606.45
1,728.38
796.80
796.81
559.16
Check
-606.45
-606.45
-1,728.38
-796.80
-796.81
-559.16
1040100 · Cash 04
Original Amount
-5,094.05
1040100 · Cash 04
Check
Paid Amount
-12.52
-12.52
12.52
-12.52
12.52
Page 15
12:32 PM
05/20/16
Check Detail
April 2016
Type
Check
Num
1374
Date
04/18/2016
Name
MUZZI'S MADHOUSE - PETTY CASH
Account
5311500 · Staff Appreciation/Recognition
TOTAL
Check
1375
04/18/2016
MUZZI'S MADHOUSE - PETTY CASH
TOTAL
1376
04/13/2016
DONNA CORBIT - PETTY CASH
TOTAL
Check
1377
04/25/2016
KYLE NELSON - PETTY CASH
TOTAL
1378
04/25/2016
ANGI PALMIERI - PETTY CASH
TOTAL
1379
04/28/2016
SCOTT MILLER - PETTY CASH
374.50
-77.04
-77.04
77.04
-77.04
77.04
-40.97
-40.97
40.97
-40.97
40.97
-321.11
-278.15
-42.96
278.15
42.96
-321.11
321.11
-64.00
-64.00
64.00
-64.00
64.00
5315100 · Office Supplies-All Departments
TOTAL
-374.50
Check
374.50
5315200 · Uniforms-All Depts.
5311500 · Staff Appreciation/Recognition
Check
-374.50
5311520 · Employee Training 31
Original Amount
-374.50
5365150 · Spring Break Camp Supplies
Check
Paid Amount
-154.07
-154.07
154.07
-154.07
154.07
Page 16
Lance Lahring/Good Food Company Reconciliation
As of May 10, 2016
Amounts Invoiced
Date
9/30/2015
9/30/2015
9/30/2015
9/30/2015
9/30/2015
10/14/2015
10/28/2015
2/29/2016
9/30/2015
9/30/2015
9/30/2015
11/4/2015
Memo
Amount
Cafe salary reimburse by Lance Lahring Foods - per Charlotte Deposited in BOA October
$ 2,042.82
MONIES DUE FROM CAFE - PAYROLL 07/20/15-08/02/15
$
947.62
$
803.28
$
797.87
$
760.62
$
700.01
$
871.36
$
625.04
Payroll Subtotal
$
$
131.95
$
204.00
$
485.95
$
662.00
Beer & Wine Subtotal
$
1,483.90
9/30/2015 MONIES DUE FROM CAFE - INV. #10715544, #10743200, #10725770 $ 1,483.50
Invoices Subtotal
$
1,483.50
10/1/2015
11/1/2015
12/1/2015
1/1/2016
2/1/2016
3/1/2016
MONIES DUE FROM CAFE - BEER & WINE
7,548.62
MONIES DUE FROM CAFE - 10/15 RENT
$
$
$
$
$
$
Rent Subtotal
Total Invoiced
Date
10/9/2015
12/14/2015
12/23/2015
1/22/2016
2/25/2016
2/25/2016
3/11/2016
100.00
100.00
100.00
100.00
100.00
100.00
$
600.00
$ 11,116.02
Amounts Received
Memo
Amount
Cafe salary reimburse by Lance Lahring Foods - per Charlotte Deposited in BOA October
$ (2,042.82)
Good Food Company - Lance Lahring Foods
$ (300.00)
$
(25.00)
$ (200.00)
Good Food Company - Lance Lahring Foods (JCP ck #465)
$ (264.75)
$ (1,320.00)
$ (435.16)
Total Amounts Received
$
(4,587.73)
Lance Lahring/Good Food Company Reconciliation
As of May 10, 2016
Additional Reductions
Date
9/30/2015
9/30/2015
10/1/2015
11/5/2015
Memo
Amount
$ (131.95)
$ (204.00)
$ (485.95)
$ (662.00)
Additional Reductions Subtotal
$
(1,483.90)
Legal Fees
Memo
Preparing, revising and following up on the DBPR
application for GFC.
Hours
Amount
12.2 $ 2,196.00
Total Amount Due
$
7,240.39
SCOPE OF SERVICES FOR MIDTOWN MIAMI OPERATIONS MANAGER POSITION
The following duties are normal for this position. The omission of a specified statement of the
duties does not exclude them from the classification if the work is similar, related or a logical
assignment for this classification. Other duties may be required and assigned.
Reports to District Manager and follows all directives.
Performs administrative tasks; provides budgetary input and assists in monitoring expenditures;
reviews invoices for accuracy, researches discrepancies, codes invoices per the District’s
Adopted Budget, and approves for payment; researches information as requested; makes
recommendations concerning projects or needs; assists in developing procedures relating to
projects/activities.
Supervises and assists in performing various tasks involving coordination of construction,
repairs, operation, and maintenance of District parking garages, common areas, streetscape,
street lighting, sidewalks, infrastructure, amenities, and facilities. Responsible for oversight,
implementation, and completion of District capital projects.
Supervises and assists in performing various tasks involving grounds maintenance or
landscaping projects; oversees projects performed in-house or contracted maintenance crew;
conducts site inspections of each project and identifies any deficiencies; oversees mowing and
edging activities; oversees plantings, maintenance, watering, and trimming of trees, shrubs,
flowers, and landscape areas; oversees removal of trees/limbs and grinding of stumps; oversees
aeration, seed application, sod installation, and spreading of mulch or other ground materials;
oversees application of fertilizers, herbicides, and pesticides; oversees raking, blowing, pickup,
and disposal of grass clippings, leaves, brush, debris, litter, or other materials.
Performs quality control inspections to ensure quality of work, products, or operations. Oversees
security services for parking garages and CDD infrastructure, amenities, facilities, and common
areas. Oversees parking garage operations and service providers and ensures adherence to
parking garage fee structures and policies as adopted by the Board of Supervisors. Oversees
janitorial contracts for parking garages, infrastructure, amenities, facilities, and common areas.
Responsible for the preparation for and administration of natural disasters and the post event
clean-up. Ensure proper documentation is maintained to be eligible for federal, state, and local
disaster funding/reimbursement.
Responds to complaints and questions related to activities, researches problems and provides
information; formulates and initiates plan of action to correct problems/issues.
Formulates special events, branding, and as necessary marketing initiatives to be presented to the
Board and District Manager for consideration and implementation.
Operates a personal computer and general office equipment as necessary to complete essential
functions, to include the use of word processing, spreadsheets, e-mails, internet, and other
computer programs.
Communicates with Board and District Manager, other departments, employees, contractors,
developers, engineers, utility companies, vendors/suppliers, public service agencies, the public,
community organizations, outside agencies, the media, and other individuals as needed to
coordinate work activities, review status of work, exchange information, resolve problems, or
give/receive advise/direction. Oversees and manages District employees.
Interfaces with District Manager and/or financial manager on annual budget preparation and
preparation of monthly financial results.
Must be familiar with all permit requirements and ensure that all of those requirements are met.
Serves as the operations liaison with the Board of Supervisors, including attending monthly
board meetings and the presentation of the monthly operational data. Provides transparent and
detailed management reports, which are to be included in monthly agenda packages distributed
to the Board and staff.
Communicate with the District Manager, Engineer, Attorney, and Board Chair on matters
requiring their attention.
Provides assistance to other employees or departments as needed.
Performs other duties as required.
Site Visit Memorandum Project: 14058 Julington Creek Plantation Family Pool Remarcite To: Kyle Nelson / Julington Creek Plantation CDD; Brad Correia / Crown Pools From: Jim LePetrie Site Visit No.: 1 Site Visit Date and Time: April 18, 2016, 8:30 pm A site visit was made to the Julington Creek Plantation Family Pool site at the time specified above. The following are observations made during the visit: 1. CRACKING: All of the existing plaster over the cracks identified during preliminary observations had been removed. An additional crack was identified by the contractor near where the zero entry portion of the pool meets the main body of the pool. The contractor cut grooves along some of the cracks in an attempt to determine whether the cracks extended into the pool shell. Some of the cracks were observed to have been manifested only in the plaster and did not continue into the concrete shell. For those that had, it was determined that these were very slight hairline cracks in the surface of the concrete. Following are steps to be taken for filling of the cracks, where present:  The proposed repair/coating product is Permakote WP by CL Industries (cut sheet attached).  Clean surface of cracks and remove any dust or other contaminants.  Coat over crack and any surface of bare concrete.  Provide surface to coating material per manufacturer’s recommendation to ensure adequate surface for application of new plaster. 2. GUTTER: Upon removal of the existing plaster on the gutter surfaces, it was observed that the concrete shell had not been built up to full elevation in isolated locations, leaving voids in the shell. The contractor has proposed to fill the voids with the same plaster product that will act as the pool finish. This will be acceptable if the material is proven to exhibit a strength of 4,000 psi minimum in accordance with the American Concrete Institute standards for aquatic components. The contractor must provide test results confirming the strength. 3. GUTTER FITTINGS: Several of the gutter fittings had been cut prior to installation by the original pool contractor. This occurs when the installer cuts the drain fitting in half and locates it as required per code, which may or may not be directly over the dropout piping. Then the fitting is grouted in. There is no physical, glued connection between the fitting and the dropout pipe. This is 4337 Pablo Oaks Court, Suite 101, Jacksonville, FL 32224 904‐223‐9773 ● 866‐832‐9236 FAX ● www.wetengineering.net sub‐standard construction. There is no feasible way to correct the issue besides jackhammering the pool beam around each fitting, exposing the dropout pipe, and properly installing the fitting. If, as in the case for the Family Pool, the gutter manifold was installed at too high of an elevation, there is not enough space to make the physical connection between the fitting and the dropout pipe. The contractor has proposed to install new fittings and grout around them as was originally done. Next, the interior of the fittings will be sealed with an appropriate waterproofing material that will ensure water is not lost at the plastic‐to‐grout interface. The contractor will provide a cut sheet for this material to the Engineer for approval. Please contact me with any questions or to discuss any of these items further. 4337 Pablo Oaks Court, Suite 101, Jacksonville, FL 32224 904‐223‐9773 ● 866‐832‐9236 FAX ● www.wetengineering.net Product Data Sheet
Permakote WP (Water-Proof)
DESCRIPTION:
Permakote WP (Water-Proof) is a highly modified, cement based coating specially designed to act as a
waterproofing and scratchcoat. Permakote WP provides a link between properly prepared substrates and
new pool plaster with the addition of water proofing where required (example would be Dam Walls etc).
Permkote WP is formulated with state-of-the-art dry admixes that eliminate cumbersome mixing with
touchy liquid admixes. Simply mix Permakote WP with potable water for a smooth easy to apply
application.
FEATURES AND BENEFITS:
1)Simple Mixing 2) Economical, no waste, one component Blend 3) Excellent Bond and water Proofing
properties 4) uniform suction for even drying 5) Virtually eliminates pop outs and delamination.
PACKAGING:
Permakote WP is packaged as a complete blend of cement, fine aggregates, and state-of –the-art admixes in
a convenient 80 lb. Bags Permakote WP requires only the addition of potable water at the jobsite.
SURFACE PREPARATION:
Thoroughly inspect for hollow spots and completely remove all loose or suspect materials.
Remove all mold, mildew, algae, fungus, rust etc by either Acid Washing and or sand/water blasting with
appropriate equipment. Any acid wash must be neutralized with Soda Ash or Soda Bicarbonate.
All cracks must be repaired per structural engineering recommendations. Special precautions must be made
for pools below the water table.
MIXING:
Note: State-of-the-art dry catalyzing resins have been scientifically blended in the factory and only need the
addition of the appropriate amount of potable water to activate their special qualities. The addition of any
jobsite additives will adversely affect the coverage and properties of the Permakote WP product.
Permkote requires 8 quarts of potable water per 80lb bag of dry mix. Partial bags of Permakote WP may be
mixed as long as the above ratio of water to dry mix is followed.
Pour water in the proportions mentioned above into a clean suitable mixing container (Flat Bottom). While
continuously mixing, add Permakote WP and continue to mix for 2-3 minutes. Do not over or under mix
the Permkote WP.
APPLICATION:
1)Use Permakote WP Promptly. Do not allow it to sand unused. 2) Coat all surfaces of the shell paying
close attention to any and all repaired cracks/crevices.3) All Surfaces of the shell must have a complete
coating left to an aggressive surface to allow for a suitable grip surface for the new pool plaster. Note:
Permakote may be re-tempered one time by a small addition of water and a re-mix. 4) Clean-up: Wash
tools promptly with water after use. Do not allow Permakote WP to dry on any unwanted surfaces such as
tile or mosaics.
CURING:
Permakote WP will reach a minimum cure in 6 Hours although cooler temperatures and low humidity
could extend the minimum to 12 hours. Plaster should be done preferably the next day.
C.L. Industries
Site Visit Memorandum Project: 14058 Julington Creek Plantation Family Pool Remarcite To: Kyle Nelson / Julington Creek Plantation CDD; Brad Correia / Crown Pools From: Jim LePetrie Site Visit No.: 2 Site Visit Date and Time: April 21, 2016, 4:00 pm A site visit was made to the Julington Creek Plantation Family Pool site at the time specified above. The visit was scheduled in order to observe the completely‐prepared pool shell, and assuming it was ready for plaster application. However, scarification of the shell had not yet begun as of the site visit. It was subsequently requested of the contractor to provide photo‐documentation of the properly prepared shell prior to bond coat installation. The following are photos provided: Properly prepared surface It is our opinion that, if the entire surface of the pool walls and floor have been properly scarified as is depicted in the photographs, a satisfactory substrate will be provided for bond coat and pool finish application. Please contact me with any questions or to discuss any of these items further. 4337 Pablo Oaks Court, Suite 101, Jacksonville, FL 32224 904‐223‐9773 ● 866‐832‐9236 FAX ● www.wetengineering.net Site Visit Memorandum Project: 14058 Julington Creek Plantation Family Pool Remarcite To: Kyle Nelson / Julington Creek Plantation CDD; Brad Correia / Crown Pools From: Jim LePetrie Site Visit No.: 3 Site Visit Date and Time: May 12, 2016, 4:00 pm A site visit was made to the Julington Creek Plantation Family Pool site at the time specified above. The visit was scheduled as a final inspection of the work proposed in the original bid documents. The following is a findings list based on the items included in the bid specs under Item I, “Family Pool Resurfacing and Additional Items.” 1) RESURFACING: Pool finish application was complete and the pool was full and in use. The finish application looked very good; no mottling or footprints were visible. Application of finish on the gutters looked good. As the pool was still being filled. water level in the pool was slightly below the gutter lip so it could not be determined whether the gutter lip was level. Non‐skid tile had been applied to the step and bench edges. The finishes on the pool side and ‘beach’ side of the zero entry trench looked good. It should be confirmed with the contractor that the required certification documentation for project completion has been filed with the St. Johns County Health Department in accordance with 64E‐9.005(2)(i). 2) CRACK REPAIR: None of the cracks originally observed in previous the pool finish were visible. These areas should be observed closely as time passes to determine whether the cracks re‐appear. 3) COPING PAVER EXPANSION JOINTS: The joints had been cut in and installed as per the detail included in the bid documents. Joints were installed at 10‐foot intervals as directed. 4) MAIN DRAIN GRATE REPLACEMENT: Grates had been replaced with VGB‐compliant grates as directed. 5) COPING REPLACEMENT: The coping pavers identified in the bid documents to be replaced had not been replaced. The contractor was aware of this requirement and will be making the replacement. 4337 Pablo Oaks Court, Suite 101, Jacksonville, FL 32224 904‐223‐9773 ● 866‐832‐9236 FAX ● www.wetengineering.net 6) UNDERWATER LIGHT REPLACEMENT: According to the General Manager, all lights had been replaced per the specs and were functioning properly. 7) PUMP REPAIR: Impellers for the recirculation pump and slide pump had been replaced and appeared to be functioning as required. 8) BONDING GRID TEST: According to the pool contractor verification of proper bonding had been performed by the electrical contractor. A certification letter was requested of the pool contractor to be kept on file by the Owner. The Competition Pool items were to be addressed soon. END OF MEMORANDUM Properly prepared surface Please contact me with any questions or to discuss any of these items further. 4337 Pablo Oaks Court, Suite 101, Jacksonville, FL 32224 904‐223‐9773 ● 866‐832‐9236 FAX ● www.wetengineering.net Julington Creek Plantation Community Development District
2300 Glades Road, Suite 410W●Boca Raton, Florida 33431
Phone: (561) 571-0010●Fax: (561) 571-0013●Toll-Free: (877) 276-0889
May 9, 2016
Via Email and Certified Mail
Jayson Thomas Cabutto
c/o Mr. / Mrs. Cabutto
612 Briarway Lane
St. Johns, Florida 33259
Re:
Julington Creek Plantation Community Development District – Suspension of
Amenity Center Privileges
I serve as District Manager to the Julington Creek Plantation Community Development
District (the “District”). The District recently became aware of your minor son’s intentional
destruction of District property, when he recklessly drove his vehicle onto District property,
destroying District ground covering and landscape and then lost control of the vehicle, when he
ended up in the District’s stormwater retention pond. Not only was District property destroyed
but the health, safety and welfare of District residents and the public were put at risk – the
sidewalk and park area were impacted by your minor son’s reckless behavior.
Jayson Thomas Cabutto violated the following adopted rules:
1.
2.
3.
4.
Exhibits unsatisfactory behavior;
Fails to abide by any District rules or policies (e.g., Amenity Rules);
Damages or destroys District property; and
Engages in conduct that is improper or likely to endanger the health, safety, or
welfare of the District, or its supervisors, staff, amenities management, contractors, or
other representatives, or other residents or Guests.
Accordingly, the purpose of this correspondence is to notify you of the District’s decision
to suspend your son, Jayson Cabutto from all District amenity center privileges for a period of
one (1) year, which suspension commenced on April 29, 2016. His privileges are suspended for
all of the recreational facilities owned and operated by the District, which includes, but is not
limited to, the facilities located at both 350 Plantation Club Parkway and 1140 Durbin Creek
Blvd.
Should you wish to appeal this suspension, you must submit a written request for
reconsideration to this office, care of the District Manager’s office, Wrathell, Hunt & Associates,
LLC, at 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431. The item will be placed on
the May 26, 2016 agenda. Questions can also be directed to the District Manager at (877) 2760889. Should you wish to present any material to the Board at such meeting, please forward a
copy of the same to me at least ten (10) days in advance of the May 26, 2016 meeting, so that
these items may be included in the District’s agenda package. The written request shall contain
Cabutto
Page 2
relevant facts related to the appeal and District staff shall review and consider the same and will
notify you in writing of its determination. Information should only be submitted if you are
requesting reconsideration.
Sincerely,
Howard McGaffney, District Manager
cc:
Angi Palmieri, General Manager
District Counsel
TO:
FROM:
Jennifer Kilinski
DATE:
May 11, 2016
RE:
Julington Creek Plantation Community Development District Towing Policy
The following is an explanation for Julington Creek Plantation Community Development
District (the “District”) to implement a towing policy to remove vehicles from certain areas of
District Property. As discussed at the April 28th Board Meeting, a recent amendment to Chapter
190 will take effect on July 1, 2016, that clarifies that community development districts may
contract with a towing operator to remove vehicles or vessels from district-owned facilities and
property. The District must follow the authorization, notice and procedural requirements of
section 715.07, Florida Statutes, as though the District was an owner or lessee of private
property. The District will need to establish tow-away zones, as explained further below, and
will then be able to contract with a towing company approved by the County. One advantage for
the District under the amendment is that the District will not have to go through the public
bidding process to enter into an agreement with the towing company.
The District previously adopted parking policies provided in the Julington Creek
Plantation Amenities Rules Handbook (“Amenity Center Policies”). The Amenity Center
Policies, General Usage Guidelines, Section 9, provides:
9) Vehicles. Vehicles must be parked in designated areas. Vehicles should not be
parked on grass lawns, or in any way which blocks the normal flow of traffic.
During special events, alternative parking arrangements may be authorized but
only as directed by District staff. Off-road bikes/vehicles (including ATV’s), and
motorized scooters are prohibited on all property owned, maintained, and
operated by the District or at any of the Amenities within District unless they are
owned by the District. Golf carts are permitted in certain areas of the Amenities if
properly licensed for on-road usage and permitted under applicable State and
local laws.
Additionally, the Amenity Center Policy for Pond Areas prohibits parking along the right
of way or on any grassed area near the ponds.
If the Board decides to move forward, the next step would be to identify specific towing
areas and adopt this policy by motion of the Board. Once the towing policy is adopted, the
District can contract with a towing company to enforce the tow-away zones and the District’s
parking policies.
Below is a summary of the notice and procedural requirements for the District to follow
to establish the tow-away zones.
Section 715.07(2)(a), Florida Statutes, requires strict compliance with the following
conditions and restrictions in pertinent part (numbering is sections from the statute):
1. Any towed or removed vehicle or vessel must be stored at a site within a 15-mile
radius of the point of removal in any county of less than 500,000 population. That site
must be open for the purpose of redemption of vehicles on any day that the person or
firm towing such vehicle or vessel is open for towing purposes, from 8:00 a.m. to
6:00 p.m., and, when closed, shall have prominently posted a sign indicating a
telephone number where the operator of the site can be reached at all times. Upon
receipt of a telephoned request to open the site to redeem a vehicle or vessel, the
operator shall return to the site within 1 hour or she or he will be in violation of this
section.
…..
5.
Except for property appurtenant to and obviously a part of a single-family
residence, and except for instances when notice is personally given to the owner
or other legally authorized person in control of the vehicle or vessel that the area
in which that vehicle or vessel is parked is reserved or otherwise unavailable for
unauthorized vehicles or vessels and that the vehicle or vessel is subject to being
removed at the owner's or operator's expense, any property owner or lessee, or
person authorized by the property owner or lessee, prior to towing or removing
any vehicle or vessel from private property without the consent of the owner or
other legally authorized person in control of that vehicle or vessel, must post a
notice meeting the following requirements:
a. The notice must be prominently placed at each driveway access or
curb cut allowing vehicular access to the property, within 5 feet from
the public right-of-way line. If there are no curbs or access barriers, the
signs must be posted not less than one sign for each 25 feet of lot
frontage.
b. The notice must clearly indicate, in not less than 2-inch high, lightreflective letters on a contrasting background, that unauthorized
vehicles will be towed away at the owner's expense. The words "towaway zone" must be included on the sign in not less than 4-inch high
letters.
c. The notice must also provide the name and current telephone number
of the person or firm towing or removing the vehicles or vessels.
d. The sign structure containing the required notices must be permanently
installed with the words "tow-away zone" not less than 3 feet and not
more than 6 feet above ground level and must be continuously
maintained on the property for not less than 24 hours prior to the
towing or removal of any vehicles or vessels.
e. The local government may require permitting and inspection of these
signs prior to any towing or removal of vehicles or vessels being
authorized.
f. A business with 20 or fewer parking spaces satisfies the notice
requirements of this subparagraph by prominently displaying a sign
stating "Reserved Parking for Customers Only Unauthorized Vehicles
or Vessels Will be Towed Away At the Owner's Expense" in not less
than 4-inch high, light-reflective letters on a contrasting background.
g. A property owner towing or removing vessels from real property must
post notice, consistent with the requirements in sub-subparagraphs a.f., which apply to vehicles, that unauthorized vehicles or vessels will
be towed away at the owner's expense.
A business owner or lessee may authorize the removal of a vehicle or vessel by a
towing company when the vehicle or vessel is parked in such a manner that
restricts the normal operation of business; and if a vehicle or vessel parked on a
public right-of-way obstructs access to a private driveway the owner, lessee, or
agent may have the vehicle or vessel removed by a towing company upon signing
an order that the vehicle or vessel be removed without a posted tow-away zone
sign.
If the District approves the towing policy, the District will be required to follow the
notice procedure for establishing the tow away zones, described above and depicted in Exhibit A
of the towing policy. The District will then contract with a towing company to tow vehicles in
accordance with the towing policy.
JULINGTON CREEK PLANTATION COMMUNITY DEVELOPMENT DISTRICT
POLICIES RELATING TO TOW-AWAY ZONES AND PARKING ENFORCEMENT
In accordance with Chapters 190 and 120 of the Florida Statutes, and on
____________, 2016 at a duly noticed public meeting and after a duly noticed public
hearing, the Board of Supervisors of the Julington Creek Plantation Community
Development District (“District”) adopted the following rules to govern tow-away zones
and parking enforcement. This rule repeals and supersedes all prior rules governing the
same subject matter.
SECTION 1. INTRODUCTION. The District finds that parked Vehicles and Vessels (hereinafter
defined) on unapproved parking areas are a nuisance and danger to the health, safety and welfare
of District residents, paid users and the public. This Rule is intended to provide the District with
the means to remove Vehicles and Vessels from Tow-Away Zones (hereinafter defined). This
Policy authorizes Tow-Away Zones in designated areas, which areas are identified in Exhibit A
attached hereto.
SECTION 2. DEFINITIONS.
A.
Vehicle. Any mobile item which normally uses wheels, whether motorized or
not.
B.
Vessel. Every description of watercraft, barge, or airboat used or capable of
being used as a means of transportation on water.
C.
Parked. A Vehicle or Vessel left unattended by its owner or user.
D.
Tow-Away Zones. District property in which parking is prohibited and in
which the District is authorized to initiate a towing and/or removal action.
SECTION 3. DESIGNATED PARKING AREAS. The laws and regulations related to authorized and
unauthorized parking of Vehicles or Vessels on District property can be found in Chapter 316,
Florida Statutes, St. Johns Code of Ordinances, and the Julington Creek Plantation Community
Development District Amenities Rules Handbook.
SECTION 4. ESTABLISHMENT OF TOW-AWAY ZONES. Vehicles or Vessels parked on the grass,
as identified in Exhibit A attached hereto, within the District are hereby declared Tow-Away
Zones.
SECTION 5. EXCEPTIONS.
A. OVERFLOW PARKING FOR DISTRICT EVENTS. The General Manager or his/her designee
may authorize parking in Tow-Away Zones after all available parking spots are filled.
Such use shall only be granted with the express authority of the General Manager or
his/her designee and in extenuating circumstances.
B. VENDORS/CONTRACTORS. The District Manager or his/her designee may authorize, in
writing, vendors/consultants to park company vehicles in order to facilitate District
business.
SECTION 6. TOWING/REMOVAL PROCEDURES.
A. SIGNAGE AND LANGUAGE REQUIREMENTS. Notice of the Tow-Away Zones shall be
approved by the District’s Board of Supervisors and shall be posted on District property
in the manner set forth in section 715.07, Florida Statutes. Such signage is to be placed
in conspicuous locations, in accordance with section 715.07, Florida Statutes.
B. TOWING/REMOVAL AUTHORITY. To effect towing/removal of a vehicle or vessel, the
General Manager or his/her designee must verify that the subject Vehicle or Vessel was
not authorized to park under this Policy and then must contact a firm authorized by
Florida law to tow/remove Vehicles and Vessels for the removal of such unauthorized
Vehicle or Vessel at the owner’s expense. The Vehicle or Vessel shall be towed/removed
by the firm in accordance with Florida law, specifically the provisions set forth in section
715.07, Florida Statutes.
C. AGREEMENT WITH AUTHORIZED TOWING SERVICE. The District’s Board of Supervisors
is hereby authorized to enter into and maintain an agreement with a firm authorized by
Florida law to tow/remove unauthorized vehicles and in accordance with Florida law and
with the policies set forth herein.
SECTION 7. PARKING AT YOUR OWN RISK. Vehicles or Vessels may be parked on District
property pursuant to this rule, provided however that the District assumes no liability for any
theft, vandalism and/ or damage that might occur to personal property and/or Vehicles or
Vessels.
EXHIBIT A – Map of Tow Away Zones
Specific Authority: §§ 120.54, 190.011(5), and 190.041, Fla. Stat.
Effective date: ___________, 2016
EXHIBIT A
MAP OF TOW-AWAY ZONES
.
D
LV
B
D
ON
P
IS
AV
D
D
U
R
B
IN
C
R
E
E
K
B
L
V
D
.
NO PARKING
AREAS
PROPOSED
"NO-PARKING"
AREAS
Recreation Fund Budget
Fiscal Year 2017
DESCRIPTION
GMS-UNAUDITED
ADOPTED
PROPOSED
FINANCIALS AS OF
BUDGET
BUDGET
September 30, 2015
F/Y 2016
F/Y 2017
TENNIS:
Revenues:
Tennis licensing/lease agreement
SJMSAA licensing/lease agreement
Tennis lessons³
Tennis clinics³
Tennis camps
Ball machine rental
Tennis court fees
Merchandise for Resale/Tennis
TOTAL TENNIS REVENUES
$
$
$
$
$
$
$
$
$
133,614.00
190,188.00
20,069.00
3,863.00
43,327.00
20,794.00
5,676.00
35,856.00
453,387.00
$138,000.00
$202,000.00
$ 28,080.00
$ 5,400.00
$ 40,010.00
$ 22,750.00
$ 6,812.00
$
$ 443,052.00
$ 13,911.24
$
950.00
$
500.00
$ 1,500.00
$
$ 3,500.00
$
$11,375.00
$
$
$ 31,736.24
$
$
$
$
$
$
$
$
$
$
$
$
$
$
93,000.00
264,440.00
26,407.00
20,596.00
4,170.00
2,323.00
23,738.00
61.00
2,832.00
3,358.00
705.00
210.00
-
$ 97,591.76
$ 271,994.00
$ 28,273.05
$ 17,000.00
$
4,907.00
$
680.00
$ 26,607.40
$
100.00
$
1,000.00
$
3,750.00
$
1,000.00
$
$
5,616.00
$
2,550.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ 461,069.21
$ 17,853.33
EXPENDITURES:
Salaries
Commissions
FICA Expense
Employee Benefits-Medical
Merchandise for Resale/Tennis
Teaching Supplies
Special Events
Camp Supplies
Repairs and replacement
Court Top Dressing
Court Supplies
Cell Phone Reimbursement
Capital Reserve -Clay Court Resurfacing
Insurance - Special Events
$
TOTAL TENNIS EXPENDITURES
TENNIS - CONTRIBUTION/EXCESS REVENUES
¹ This number represents the total when backing out the Non
Resident Fee of $35,856, including cost for Capital Reserve-Clay
Court Resurfacing of $5,616 and cost for Special Events Insurance
of $2,550.
² This number represents the actual change between the
budgeted deficit in F/Y 2016 and what is being proposed in
the Tennis Pro Agreement for F/Y 2017.
³ Non CDD Member children 17 years of age or younger lessons,
clinics and camps will be charged at a 10% premium above the
rates charged for Residents. This premium will be paid to the
District as a form of profit sharing by the Tennis Professional.
-
$
441,840.00
$
11,547.00
$
2,600.00
3,750.00
1,000.00
7,953.33
2,550.00
(32,475.00)
($32,475) ¹
$ (18,017.21)
$ 13,882.91
$
31,900.12
$31,900.12²
Terms of the Agreement:
The Tennis Pro Shall Provide:
 All the labor for court daily/weekly/monthly tennis court maintenance, including replacing nets, windscreens and straps, grooming and general
maintenance presumed necessary for keeping the courts hydrated and free of algae.
 All the labor for top dressing, replacing lines and minor resurfacing repairs to the courts.
 The Tennis Pro shall ensure that 2 courts are made available at all times for residents and their guests who want to sign up to use the courts, with the
only exception of time during League Play.
 Tennis Pro will set up a Tennis Social Club for Residents where courts will be set aside for the sole purpose of those who want to come and play socially.
Tennis pro will ensure those courts are made available for 2 hours on one weekday and 2 hours on Saturday.
 Will keep the current footprint
 Will run all kid’s camps, for members and residents only.
 Tennis lessons and clinics fees for nonmember youth (17 and younger) will be charged at 10% over the rate for a resident or member. 100% of this
nonmember fee will be paid to the District on a monthly basis as a profit share agreement.
 Other than the 10% increase for nonmember children, all other rates and fees will remain the same for 2 years/2 agreement years.
 Fees for clinics and lessons shall not increase more than the set rate of 1.5% annually unless brought before the Board for approval
 The lessons and clinics maximum nonmember threshold is 35 children (age 17 and younger). Camps are members only
 Payment of monthly fee is due the 15th of every month starting October 1, 2016 and can automatically renew for 2 additional 1 year terms upon the
annual review Board.
 Will coordinate and manage all league play ensuring release of liability is signed by nonresidents of the District or non-Annual Members. Prohibited
from creating more leagues
 Annual review of the agreement will occur each year in March. All extensions of the agreement beyond 1 year shall be at the approval of the District
Board of Supervisors annually.
 The Tennis Pro will split the actual costs for repairs or replacement of the Golf Cart 50/50 with the District.
 Will pay the Annual Fee for the use of the District's courts as set forth in the Methodology
 Carry the required insurance coverage set by the District, Auto coverage may be required if transporting players/kids
 Pro must comply with all District policies including new child safety policies, rules and regulations
 Tennis Pro, and all employees and volunteers must provide proof of successfully completing a background check (all volunteers, coaches and assistants
must be 18 years of age or older). The District may require an independent background check be performed at the cost of the Tennis Pro's company.
 Will abide by the Rules and Policies set by the District and Board of Supervisors
 All ball machine rentals must be paid for at the Front Desk and all revenues from such rentals belong to the District.
 The Tennis Pro and staff will provide excellent customer service to not only those who pay for lessons and clinics, but also the residents, their family and
daily guests. Setting up the ball machine is the responsibility of the Tennis Pro staff.
 The tennis reservations shall be made at the Front Desk. The Tennis Pro will provide a daily or weekly court hours and usage sheet to the General
Manager.
 The Tennis Pro will be responsible for reporting all incidents and injuries to the GM or Front Desk as they occur.
 Annual Fee Structure will be submitted to the GM during the Budgeting months leading up to the Public Hearing for Approval









All special events and kid’s camps plans must be submitted to the GM for scheduling and notification purposes.
A maximum of 7 events and one nonprofit fundraiser event shall be part of the terms, consistent with the current footprint.
All signs and advertising must conform to the Districts advertising policies. Special Event signage may only be displayed the day of the event and must
be taken down at the end of the day when the event has concluded.
Trash Bags will be provided so that the Tennis Pro’s maintenance can keep the tennis courts free of trash and debris in and around the tennis court
facilities.
Use of the office space that is currently being used, will remain the same and electric, water, sewer and internet will be provided as part of the
agreement.
All Adult non-members will be required to purchase an annual amenity membership pass.
SPECIFIC EXCLUSIONS:
Painting, resurfacing, changing light bulbs, electrical or plumbing, repairs or maintenance of Amenity property otherwise not included in the terms.
Though the Tennis Pro will provide the necessary operational needs for running the Women's/Men's leagues, the Pro SHALL NOT at any time, let the
standing of the teams with the League fail or lapse. The League teams are not property or ownership of the Tennis Pro, rather the Pro is providing the
services required for maintaining the teams, scheduling, teaching and other procedures that are usual and customary with the current established
policies and procedures.
Tennis
RECREATION CENTER & TENNIS COURT
COST FACTORS
TOTAL ANNUAL
COST
Rent Office Space $33/ft.² x 528/3=$5808
Insurance for Special Events
Windscreens Replacement Cost
Ty Raps for Windscreens
Tennis Nets Replacement Cost ($200/ea)
Court Top Dressing
Court Resurfacing ($23,860) 3%CPI
$
$
$
$
$
$
$
5,808.00
2,550.00
6,875.00
100.00
600.00
3,750.00
7,953.33
10 hp Tennis well pump Rec Center
1000 w Metal Halide
11.5 Tennis ice/water machine Rec Center
ELECTRIC (JEA) acct#6998034200
WATER (JEA) acct#6611714200
SEWER (JEA) acct#6611714200
Housekeeping Budget $175,491
TOTAL
$
$
$
$
$
$
$
$
3,430.85
13,708.80
1,269.32
48,239.37
11,999.34
34,642.41
106,259.80
238,828.22
TENNIS PRO'S
COSTS BASED ON
HEAD COUNT
10.95%
$
$
$
$
$
$
$
-
$
$
$
$
$
$
$
$
5,282.21
1,313.93
3,793.34
11,635.45
22,024.93
TENNIS PRO'S
COSTS BASED ON
100%
$
$
$
$
$
$
$
$
$
$
$
5,808.00
2,550.00
6,875.00
100.00
600.00
3,750.00
7,953.33
Discounts 90.7%
$
-
TENNIS PRO'S
Total Charges
(after Discounts)
$
$
$
$
$
(6,235.63)
(90.70)
(544.20)
(3,401.25)
(7,213.67)
$
$
$
$
$
$
$
3,430.85 $
13,708.80 $
1,269.32 $
$
$
$
$
46,045.30 $
(3,111.78)
(12,433.88)
(1,151.27)
(4,790.97)
(1,191.73)
(3,440.56)
(10,553.35)
(54,158.99)
$
$
$
$
$
$
$
$
5,808.00
2,550.00
639.38
9.30
55.80
348.75
739.66
319.07
1,274.92
118.05
491.25
122.20
352.78
1,082.10
13,911.24
Monthly Fee
$
1,159.27
RECREATON CENTER TENNIS COURTS
Tennis Players
Other than Tennis Tennis Players %
Players
of Headcount
The total headcount of people who were in the Recreation Center
Jul-15
1791
22322
8.02%
The total headcount of people who were in the Recreation Center
Apr-15
2204
15892
13.87%
Tennis Players
Average % of
10.95%
Spring Season= March thru May
Tennis Hours M-F (7a.m .- 10p.m.=15 hrs.)
Tennis Hours Sat (8a.m.- 8p.m.=12 hrs.)
Tennis Hours Sun (8a.m. - 7p.m.=11 hrs.)
Total Hours
Summer Season= June thru August
Total Hours
Fall/Winter Season= September thru
February
Total Hours
Tennis Court Hours of Operation for all
seasons combined. Open 341 days a year.
(Closed 24 days for rain/holidays)
Total available tennis court hours/yr.
Tennis Hours
x (8) Courts
Ladies Team
Clinic Hours
Junior Clinic
Hours
Men's Clinic
Hours
Women's League
Play Hours
Men's
League Play
Private
Lessons
7920.00
1248.00
1144.00
10312.00
390.00
13.00
13.00
416.00
1118.00
0.00
0.00
1118.00
26.00
13.00
0.00
39.00
966.50
260.00
260.00
1486.50
0.00
331.50
0.00
331.50
916.50
97.50
78.00
1092.00
Tennis Hours
x (8) Courts
Ladies Team
Clinic Hours
Junior Clinic
Hours
Men's Clinic
Hours
Women's League
Play Hours
Men's
League Play
Private
Lessons
7920.00
1248.00
1144.00
10312.00
263.50
13.00
13.00
289.50
988.00
13.00
0.00
1001.00
26.00
0.00
0.00
26.00
232.00
0.00
0.00
232.00
97.50
0.00
0.00
97.50
708.50
156.00
78.00
942.50
Tennis Hours
x (8) Courts
Ladies Team
Clinic Hours
Junior Clinic
Hours
Men's Clinic
Hours
Women's League
Play Hours
Men's
League Play
Private
Lessons
15360.00
2496.00
2288.00
20144.00
936.00
26.00
26.00
988.00
1976.00
26.00
0.00
2002.00
52.00
0.00
0.00
52.00
1848.00
520.00
520.00
2888.00
0.00
520.00
520.00
1040.00
1404.00
312.00
208.00
1924.00
Tennis Hours
x (8) Courts
Ladies Team
Clinic Hours
Junior Clinic
Hours
Men's Clinic
Hours
Women's League
Play Hours
Men's
League Play
Private
Lessons
31200.00
4992.00
4576.00
40768.00
1589.50
52.00
52.00
1693.50
4082.00
39.00
0.00
4121.00
104.00
13.00
0.00
117.00
3046.50
780.00
780.00
4606.50
97.50
851.50
520.00
1469.00
3029.00
565.50
364.00
3958.50
Court
Maintenance
Hours
520.00
0.00
0.00
520.00
Court
Maintenance
Hours
520.00
0.00
0.00
520.00
Court
Maintenance
Hours
1040.00
0.00
0.00
1040.00
Court
Maintenance
Hours
2080.00
0.00
0.00
2080.00
Mixed League
Hours
156.00
0.00
0.00
156.00
Mixed League
Hours
0.00
0.00
0.00
0.00
Mixed League
Hours
312.00
0.00
0.00
312.00
Mixed League
Hours
468.00
0.00
0.00
468.00
Total Lesson,
Open Availability
Clinic and League
Hours
Hours
3573.00
3827.00
715.00
533.00
351.00
793.00
4639.00
5153.00
Total Lesson,
Open Availability
Clinic and League
Hours
Hours
2315.50
5084.50
182.00
1066.00
91.00
1053.00
2588.50
7203.50
Total Lesson,
Open Availability
Clinic and League
Hours
Hours
6528.00
7792.00
1404.00
1092.00
1274.00
1014.00
9206.00
9898.00
Total Lesson,
Open Availability
Clinic and League
Hours
Hours
12416.50
16703.50
2301.00
2691.00
1716.00
2860.00
16433.50
22254.50
Item
cost per hour
Kilowatt
Watts
10 hp Tennis well pump Rec Center
1000 w Metal Halide
7460
1000
7.4600 $
1.0000 $
11.5 Tennis ice/water machine Rec Center
1380
1.38 $
All Windscreens were being replaced Feb-2016: $6,875.00
Tyraps for windscreens 2014: $77.36
Tennis Net: $162.49 each x 8 = $1,299.92 + shipping
Annual cost of Clay: 2014 $ 3,357.88
Annual cost of Clay: 2015 $ 3,748.05
Budgeted Expense of Clay: 2016 $ 4750
Court resurfacing All courts 2012: $21,200.00
Golf Cart (estimate): $3,500 - $7500.00
Ball Machine (estimate): $2,700- $3,000 + Shipping
Number of
Number Total Cost
Tennis Court Cost Per Day
Year
of days
Hours
365.00 $ 3,430.85
9.40
12.00 $
0.78
340.00 $ 13,708.80
2.52
24.00 $
0.11
0.14
24.00 $
3.48
Notes
* 12 hours is Assumptive
* Assumptive: 8 courts x 3 hours=24
hours. Allows for 25 days where the
Amenities would be close for holidays
and weather related events.
365.00 $ 1,269.32 * 24 hours a day, 7 days a week, 365 days
a year
$ 18,408.98
COURT AVAILABLITY FOR SOCIAL
PLAY
LADIES TEAM CLINIC
Example of a week in the
Fall
JUNIOR CLINIC
MENS CLINIC
WOMENS LEAGUE PLAY
MENS LEAGUE PLAY
PRIVATE LESSONS
COURT MAINTENANCE
MIXED
LEAGUE
MONDAY
7a
m
1
2
3
4
5
6
8am
9am
10am
11a
m
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
7
8
TUESDAY
7a
m
8am
9am
10am
11a
m
12p
m
1pm
2pm
10am
11a
m
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
1
2
3
4
5
6
7
8
WEDNESDAY
7a
m
1
2
8am
9am
3
4
5
6
7
8
THURSDAY
7a
m
1
2
3
4
5
6
7
8
8am
9am
10am
11a
m
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
FRIDAY
7a
m
8am
9am
10am
11a
m
12p
m
10am
11a
m
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
1
2
3
4
5
6
7
8
Saturday
7a
m
1
2
3
4
5
8am
9am
1pm
2pm
6
7
8
SUNDAY
7a
m
1
2
3
4
5
6
7
8
8am
9am
10am
11a
m
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
COURT AVAILABLITY FOR SOCIAL PLAY
LADIES TEAM CLINIC
JUNIOR CLINIC
MENS CLINIC
WOMENS LEAGUE
PLAY
MENS LEAGUE PLAY
PRIVATE
LESSONS
SUMMER
CAMP
MAINTENANCE
Summer
MONDAY
7a
m
1
2
3
4
5
6
7
8
8am
9am
10am
11am
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
TUESDAY
7a
m
8am
9am
10am
11am
12p
m
11am
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
1
2
3
4
5
6
7
8
WEDNESDAY
7a
m
1
2
3
4
5
6
7
8am
9am
10am
1pm
2pm
8
THURSDAY
7a
m
8am
9am
10am
11am
12p
m
11am
12p
m
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
1
2
3
4
5
6
7
8
FRIDAY
7a
m
1
2
3
4
5
8am
9am
10am
1pm
2pm
6
7
8
Saturday
7a
m
8am
9am
10am
11am
12p
m
9am
10am
11am
12p
m
1pm
2pm
1pm
2pm
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
3pm
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
1
2
3
4
5
6
7
8
SUNDAY
7a
m
1
2
3
8am
4
5
6
7
8
COURT AVAILABLITY FOR SOCIAL PLAY
LADIES TEAM CLINIC
JUNIOR CLINIC
MENS CLINIC
WOMENS LEAGUE
PLAY
MENS LEAGUE PLAY
PRIVATE
LESSONS
COURT MAINTENANCE
MIXED LEAGUE
Spring
MONDAY
7a
m
1
2
3
4
8am
9am
10am
11am
12p
m
1pm
2pm
3p
m
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
5
6
7
8
TUESDAY
7a
m
8am
9am
10am
11am
12p
m
11am
12p
m
1pm
2pm
3p
m
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
2pm
3p
m
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
1
2
3
4
5
6
7
8
WEDNESDAY
7a
m
1
2
8am
9am
10am
1pm
3
4
5
6
7
8
THURSDAY
7a
m
8am
9am
10am
11am
12p
m
11am
12p
m
1pm
2pm
3p
m
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
2pm
3p
m
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
1
2
3
4
5
6
7
8
FRIDAY
7a
m
8am
9am
10am
1pm
1
2
3
4
5
6
7
8
Saturday
7a
m
1
2
3
4
5
6
7
8
8am
9am
10am
11am
12p
m
1pm
2pm
3p
m
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
SUNDAY
7a
m
1
2
3
4
5
6
7
8
8am
9am
10am
11am
12p
m
1pm
2pm
3p
m
4p
m
5p
m
6p
m
7p
m
8p
m
9p
m
From:
To:
Cc:
Subject:
Date:
Attachments:
Mac McGaffney
Daphne Gillyard
Craig Wrathell; Jennifer Kilinski ([email protected]); Cindy Cerbone
FW: User rates - SUPERVISORS PLEASE DO NOT REPLY ALL
Thursday, May 19, 2016 4:48:38 PM
User rate suggestions for 2016-2017 as of 5.9.16.xlsx
Daphne,
Here you go…Please include the email below as well.
Howard
Howard McGaffney
District Manager
North Florida Region
Wrathell, Hunt and Associates, LLC
Cell: 904-386-0186
www.whhassociates.com
Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request,
do not send electronic mail to this office. Instead, contact this office by phone or in writing.
From: Angi Palmieri [mailto:[email protected]]
Sent: Monday, May 9, 2016 2:01 PM
To: Dan Rogerson <[email protected]>; Natalie Page <[email protected]>; Pat Jacob
<[email protected]>; Tom Chambers <[email protected]>; Alison Golan <[email protected]>
Cc: Mac McGaffney <[email protected]>; Craig Wrathell
<[email protected]>; Jennifer Kilinski <[email protected]>; Donna Corbitt
<[email protected]>
Subject: User rates - SUPERVISORS PLEASE DO NOT REPLY ALL
Good Afternoon,
This is the “clean sheet” we worked on last month that I was referring to at the BOS meeting. Staff
put their input in on all of these and we have “suggestions” here for you to review. Please let me
know if you have any questions or comments. I have already changed the couple of things that were
recommended at the last meeting.
Remember, these are staff suggestions. I know that there were some comments from the BOS about
lowering the pricing on the room rentals and also decreasing the list of Kim’s fitness sessions, which
we tried to make less confusing by listing them all. However, I know it’s a long list. I will wait for the
BOS’s direction on these things.
However, I think we have consolidated quite a bit and are recommending removing a lot of these
prices so it should make it shorter overall.
Thanks everyone for taking the time to look these over.
I know we were asked for a comparison sheet as well, but I think this covers both. If not, I will work
on another spreadsheet.
Kind regards, Angi Palmieri, General Manager
904.438.2459 – PLEASE NOTE NEW OFFICE PHONE NUMBER
350 Plantation Club Parkway, St. Johns, FL 32259
PLEASE NOTE: Most written communication, regardless of the medium, to or from District
employees, staff and officials are public records available to the public and media upon request. Unless otherwise stated, rates are for JCP CDD members only
Non-Resident Membership Fees:
Item
Current Rates
Suspended/Active
Annual Family Pass – All Amenities
Annual Individual Pass – All Amenities
Annual Family Pass - Tennis Courts Only
Annual Individual Pass – Tennis Courts Only
Annual Youth Pass – Tennis Programs/Classes
Only
Seasonal Pass – Aquatic Complex Only
$2,100-$2,450
$1,300-$1,500
$1,200-$1,500
$800-$1,000
Active
Active
Suspended
Suspended
$150-$200
Suspended
$400-$500
Loggerheads Annual Registration
$200-$350
Annual Non-Member Pass – Swim Team Practice
$180-$225
Only
Suspended
Active Until March
2016
Active Until March
2016
Recreational Summer Swim Teams – Practice Only $271-$300
Suspended
Annual Family Pass – Group Fitness, classes only
Suspended
$1,020-$1,300
PROPOSED 2016
$
$
2,100.00
1,300.00
Annual Individual Pass – Group Fitness, classes
$540-$650
only
Suspended
Recreation Center - Individual Houseguest Pass
$40/7 visits
Active
$40/7 visits
Recreation Center - Family Houseguest Pass
$75/7 visits
Active
$75/7 visits
Aquatic Complex - Individual Houseguest Pass
$20/7 visits
Suspended
Aquatic Complex - Family Houseguest Pass
$50/7 visits
Suspended
Page 1 of 15
User rate suggestions for 2016-2017 as of 5.9.16
Unless otherwise stated, rates are for JCP CDD members only
Guest Daily Fees
Item
Current Rates
Recreation Center - 13 years old and over
NEW language would
read
"Recreation $10-$15/visit
Center/Aquatics Complex/SportsPlex"
Suspended/Active
PROPOSED 2016
Active
REMOVE
Recreation Center – 4 years and up
NEW
language would read "Recreation Center/Aquatics $5-$7.50/visit
Complex/SportsPlex"
Active
$10 - $15
Aquatic Complex – 13 years old and over
$5-$7.50/visit
Suspended
Aquatic Complex – 4-12 years old
$3-$4.50/visit
Suspended
Sports Plex – 4 years old and over
$5-$7.50/day
Suspended
Tennis
$10-$15/day
Suspended
Page 2 of 15
Group Programs/Classes/Camps
$10
Suspended
Current Rates
$5-$7.50/class,
$40-$50 unlimited
monthly
$10-$275
$10-175/person
Suspended/Active
Aquatics
Item
Aqua-Fitness/Challenge
Youth and Adult Swim Clinics
Discovery Scuba
Red Cross Swim Lessons (Residents Only $30-$315
Group/Private/Semi-Private)
Active
REMOVE
Active
Active
$10 - $275
CONTRACT - REMOVE
Active
CONTRACT - REMOVE
Red Cross Swim Lessons - Non-member
Additional $3-$5/day Suspended
Red Cross Lifeguard Training
$180-$200
Active
Red Cross Lifeguard Training - Non-member
$190-$225
Suspended
Red Cross Junior Lifeguard Training Camp
$75-95
Active
Red Cross Junior Lifeguard Training Camp - Non$85-100
member
Suspended
Red Cross Babysitting/CPR/Boot Camp
Active
Page 3 of 15
$40-$135
PROPOSED 2016
CONTRACT - REMOVE
CONTRACT - REMOVE
MOVED TO CHILD
WATCH
Red Cross Water Safety Instructor Training
$200-$225
Red Cross Water Safety Instructor Training – Non$210-$245
member
Lap Lane Rental-Non-Profit Swim Teams and
$24-$55/hour
Fitness Groups
Active
CONTRACT - REMOVE
Active
CONTRACT - REMOVE
Suspended
Tennis
Item
Current Rates
Court Fees – Singles
$4-$6/person for 1.5
Active
hours
Court Fees – Doubles
Private Lessons
Private Lessons Series
Team Clinic
Beginner Women/Men’s Clinic/Cardio
Adult Clinic
Junior Academy/Tournament Programs
Tiny Tots/Hot Shots/Future Stars
Ball Machine Rental – per hour
Ball Machine Rental – unlimited yearly
Junior Tennis Camp(s) – per week
Page 4 of 15
Suspended/Active
$2-$3.50/person for
2 hours
$35-$95
$157.50-$335
$48-95
$48-$125
$15-$22.50/hour
drop-in
$25-$225
$9-$125
$15-$25
$180-$225
$180-$235
PROPOSED 2016
SAME FOR THIS FISCAL
YEAR, BUT CONTRACT REMOVE IN 2016-2017
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Active
Junior Tennis Camps / Monthly Programs Sibling 20% Camps
Discount
25%Programs
Special Events
$15-$55
Special Events – Non-members
$20-$65
Racquet Rental – Per day
$5-$7.50
Racquet Rental – Per week
$15-$20
Active
Active
Suspended
Active
Active
Child Watch:
Item
Current Rates
Suspended/Active
Child Watch per child
$3-$5.50 (currently
charge $4/hour)
Active
$3 - $5.50/hour
Child Watch Per child
$35-$90
Active
REMOVE
Child Watch Punch Card - 12 1-HOUR VISITS
$45
WAS NOT FOUND
Holiday(s)/Summer Camp – Daily
$30-45
Active
Holiday(s)/Summer Camp – Weekly
$180-$245 (currently
Active
$192.50/child)
Before/after care
Camp - before/after Camp care
$6 - $35
$7.50 - $40
Camp - sibling discount
$185.00
Page 5 of 15
Active
Active
PROPOSED 2016
Please add at $45 - $60
$185 - $200
$15/hour
REMOVE
Camp Mini Adventure
$85 per
Week
Child/per
Safe Sitter Training Classes
$70 per Student
Swim Teams:
Item
Current Rates
Loggerheads Annual Registration
$200-$350
WAS NOT FOUND
Not offering this year, but
should keep it on the list
$70 - $90/session
PROPOSED 2016
Active through March
2016
Active through March
2016
Annual Non-Member Pass – Swim Team Practice
$180-$225
Only
Recreational Summer Swim Teams – Members and
$271-$300
Practice Only
REMOVE ALL
Active
Clinics/Jets/Masters & Monthly Loggerhead fee
$20 - $120
Adult Triathlon Club - Individual annual fee
Adult Triathlon Club - Family annual fee
Triathlon Clinic
Coaching Services
Swim Meets - Timed Final Meet
Swim Meets - Prelim/Final Meet
Final Meet Facility Fees
$35
$50
$250 - $900
$25 - $200
$3 - $5
$4 - $8
$7.50 per swimmer
Page 6 of 15
Active
Active (Loggerhead
fee active through
March 2016)
Active
Active
Active
Active
Active
Active
Active
Prelim Final Meet Facility Fees
Deck Entry
Processing Fee
Meet Program
Meet Program Advertising
Leaderboard Sponsorships - Primary Sponsor
$10 per swimmer
$10 per individual
$1 per swimmer
$3 - $10
$25 - $200
$2,500
Active
Active
Active
Active
Active
Active
Leaderboard Sponsorships - Secondary Sponsor
$1,500
Active
Swim Team Special Events
$15 - $45 per person Active
SportsPlex:
Item
Current Rates
Suspended/Active
Skate Clinics/Camps/Competitions
$5-$200
Active
$5 - $200
Skate Lessons Private/Buddy
$20-$235
Active
$35 - $225
Skate sibling Camp Discount
Skate Event Sponsorships
20%
$25 - $150
Active
Active
Basketball Clinics/Camps/Competitions
$25-$225
Active
$20 - $200
Basketball - Lessons Private/Buddy
$20-$235
Active
$20 - $200
Clinics/Competitions
$25 - $175
Page 7 of 15
PROPOSED 2016
REMOVE
SportsPlex Pavillion Rentals
Page 8 of 15
non-refundable $50
deposit; Plus $85 2-4 Active
hours
$85 - $120
Fitness:
Item
Fitness Classes
Current Rates
$3 - $10 per class
Suspended/Active
Active
Fitness Classes – Unlimited Monthly per person
$35-$50
Active
$35 - $50/month
Fitness Classes – Unlimited Monthly per family
$80-$100
Active
$75 - $100/month
$27-$35/session
Active
$30 - $40
$27-$35/session
Active
$145 - $155
$27-$35/session
Active
$280 - $290
$27-$35/session
Active
$325 - $335
$67-$95/session
Active
$60 - $70
$67-$95/session
Active
$290 - $300
$67-$95/session
Active
$530 - $540
$67-$95/session
Active
$620 - $630
Buddy Personal Training – 30 minutes, 1 session
$40-$55/session
Active
$45 - $55
Buddy Personal Training – 30 minutes, 5 sessions
$40-$55/session
Active
$220 - $230
Individual
session
Individual
sessions
Individual
sessions
Individual
sessions
Individual
session
Individual
sessions
Individual
session
Individual
sessions
Personal Training – 30 minutes, 1
Page 9 of 15
PROPOSED 2016
$3 - $10/class
Buddy Personal Training – 30 minutes, 10 sessions $40-$55/session
Active
$420 - $430
Buddy Personal Training – 30 minutes, 12 sessions $40-$55/session
Active
$481 - $491
Buddy Personal Training –60 minutes, 1 session
NEW
$80 - $90
Buddy Personal Training –60 minutes, 5 sessions
NEW
$395 - $405
NEW
$750 - $760
NEW
$812 - $822
Fitness Assessments
$21-$30/session
Active
Nutritional Assessments - 30 minutes
1 - 3 sessions $21 $25
Active as defined in
right hand column
Weight Loss per month
$40
Active
Fitness Seminars
$5 - $20 per person
Active
Specialty Programs - Wellness
$10-$200
Active
Specialty Programs - Biggest Loser
$10 - $25
Active
Specialty Programs - Kids
$5-$100
Active
Page 10 of 15
$25 - $35
$10 - $200
$5 - $110
Fitness/Aquatics Combination:
Item
Current Rates
Suspended/Active
Combination of Fitness and Aquatics Class
$60-$75
Active
PROPOSED 2016
REMOVE
Facility Rentals:
Item
Current Rates
$150-$200 for 2
hours,
$225-$275 for 4
Cypress Room – Members & Their Guests
hours,
$50-$75/hr over 4
hours
Add $30 to rates
Cypress Room - Plus pool usage for up to 50 guests
above
$175-$225 for 2
hours,
$325-$355 for 4
Magnolia Room – Members & Their Guests
hours,
$75-$100/hr over 4
hours
Magnolia Room-Plus pool usage for up to 50 Add $30 to rates
guests
above
Facility Rentals:
Item
Page 11 of 15
Current Rates
Suspended/Active
PROPOSED 2016
Active
$598 - $108/hour
Active
$35
Active
$65 - $115/hour
Active
$35
Suspended/Active
PROPOSED 2016
$300-$350 for 2
Cypress and Magnolia – Members & Their Guests hours,
$450-$500 for 4
Active
$113 - $138/hour
Cypress & Magnolia-Plus pool usage for up to 50 Add $30 to rates
guests
above
Active
$35
Non-member additional booking fee
Are we allowing nonmembers to rent our
facilities?
$20
REMOVE
20% off for two
consecutive rentals; Active
$30% off for three or
$1-$5 per person
active
$25 per hour
Active
REMOVE
REMOVE
$3 - $20 each
Active
REMOVE
Event Planning - additional after hours 9pm-11pm $25 per hour
Active
$25/hour
Event Planning - additional fee for staffing
$8 - $25
Active
REMOVE - the one above
this is the same thing
Café Pavilion
$85/2 hours ; $135/4
hours ; $30 each
Active
additional hour
Room Rental Discounts
Event Planning Fee - organizing catered event
Event Planning Fee - organizing entertainment
Event Planning Fee - Decorations
(linens/torches/vases)
Rec. Center Pool Deck with Café Pavilion – $500-$600 for 4
Members & Their Guests (off season only)
hours
Active
$500 - $600
Facility Rentals:
Page 12 of 15
Item
Current Rates
Rec. Center Pool Deck, Café Pavilion, Cypress and
$995-$1,200 for 4
Magnolia – Members & Their Guests (off season
hours
only)
Suspended/Active
PROPOSED 2016
Active
$995 - $1200/4 hours
Aquatics Complex Pool Pavilion (for 30-50 guests) $85-$180 for 4 hours Active
$85 - $150/4 hours
$275-$325 for 4
hours
Plantation Park Pavilion – Members & Their $15-$25 per hour, 4
Guests
hour max
Rec Center, Pool Pavilion, Single
$50 dep $35 rental
Aquatics Complex Pool & Pavilion 8-11pm
Active
$275 - $325/4 hours
Active
$15 - $25/hour
Active
$35/4 hours
Rec Center, Pool Pavilion, Double
$50 dep $100 rental
Active
$100/4 hours
Sports Plex Pavilion Rental
non-refundable $50
deposit; Plus $85 2-4 Active
hours
MOVED TO SPORTSPLEX
BUDGET
Admin. Bldg. Lobby – CDD or POA Community
No charge
Use
$11.50/hour for
Admin. Bldg. Lobby – Volunteer Organizations
security
$11.50/hour plus
$65 for 2 hrs, $125
for 4 hrs,
Admin. Bldg Lobby – Members & Their Guests
$50/hr over 4 hrs,
$800 max
Admin. Interior Office – CDD or POA Community
No charge
Use
Page 13 of 15
Active
REMOVE
Active
REMOVE
Active
REMOVE
Active
REMOVE
Admin. Interior Office – Volunteer Organizations
$11.50/hour
Board direction
needed
Current Rates
Suspended/Active
REMOVE
Facility Rentals:
Item
$11.50/hour plus
$40 for 2 hrs, $80 for
Active
Admin. Interior Office – Members & Their Guests 4 hrs,
$30/hr over 4 hrs,
$200 max
Admin. Small Office – CDD or POA Community
No charge
Active
Use
Board direction
Admin. Small Office – Volunteer Organizations
$11.50/hour
needed
$11.50/hour plus
$30 for 2 hrs, $60 for
Admin. Small Office – Members & Their Guests
4 hrs,
Active
$20/hr over 4 hrs,
$100 max
Special Events:
Item
Special Events– Events
Current Rates
$2-$150
Special Events – Vendor Booth Rental
$35-$250
Special Event Sponsorship
$25 - $8000
Page 14 of 15
Suspended/Active
Active
Active
Active
PROPOSED 2016
REMOVE
REMOVE
REMOVE
REMOVE
PROPOSED 2016
$2 - $150
$35 - $250
$25 - $8000
Family Day 5K:
5K
Fun Run
Page 15 of 15
Current Rates
$17 - $25
$3 - $5
Suspended/Active
PROPOSED 2016
Active
REMOVE - This can
technically be under "special
events category
Active
REMOVE - This can
technically be under "special
events category
RESOLUTION 2016-__
A RESOLUTION OF THE BOARD OF SUPERVISORS OF JULINGTON
CREEK PLANTATION COMMUNITY DEVELOPMENT DISTRICT
DESIGNATING THE DATE, TIME AND PLACE OF A PUBLIC HEARING
FOR THE PURPOSE OF ADOPTING POLICIES AND RATES REGARDING
DISTRICT AMENITY FACILITIES; PROVIDING AUTHORIZATION TO
PUBLISH NOTICE OF SUCH PUBLIC HEARING; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, Julington Creek Plantation Community Development District (hereinafter the
“District”) is a local unit of special-purpose government created and existing pursuant to Chapter
190, Florida Statutes, being situated entirely within St. Johns County, Florida; and
WHEREAS, the District Board of Supervisors (“Board”) is authorized by sections 190.011(5)
and 190.035, Florida Statutes, to adopt rules, orders, rates, fees and charges pursuant to Chapter 120,
Florida Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF JULINGTON CREEK PLANTATION COMMUNITY
DEVELOPMENT DISTRICT:
Section 1. A Public Hearing will be held to adopt rules and regulations related to the
utilization of the District recreation facilities on Thursday, July 28, 2016, at 6:00 PM at the Julington
Creek Plantation Club, 350 Plantation Club Parkway, St. Johns, Florida 32259. A copy of the
proposed rule is attached hereto as Exhibit A.
Section 2. The District Secretary is directed to publish notice of the hearing in accordance
with Section 120.54, Florida Statutes.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED THIS 26TH DAY OF MAY, 2016.
ATTEST:
_____________________________
Secretary/Assistant Secretary
____________________________________
Chairperson
Exhibit A: Proposed Rules and Rates
RESOLUTION 2016-5
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
JULINGTON CREEK PLANTATION COMMUNITY DEVELOPMENT
DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR
2016/2017 AND SETTING A PUBLIC HEARING THEREON PURSUANT
TO FLORIDA LAW AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the District Manager has heretofore prepared and submitted to the Board of
Supervisors of the Julington Creek Plantation Community Development District (“Board”) prior
to June 15, 2016, proposed budgets for Fiscal Year 2016/2017; and
WHEREAS, the Board considered the proposed budgets and desires to set the required
public hearing thereon.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE JULINGTON CREEK PLANTATION
COMMUNITY DEVELOPMENT DISTRICT:
1.
The budgets proposed by the District Manager for Fiscal Year 2016/2017 attached
hereto as Exhibit A are hereby approved as the basis for conducting a public
hearing to adopt said budgets.
2.
A public hearing on said approved budgets is hereby declared and set for the
following date, hour and location:
DATE:
August 25, 2016
HOUR:
6:00 P.M.
LOCATION:
Julington Creek Plantation
350 Plantation Club Parkway
St. Johns, Florida 32259
3.
The District Manager is hereby directed to submit a copy of the proposed budgets
to St. Johns County at least 60 days prior to the hearing set above.
4.
In accordance with Section 189.016, Florida Statutes, the District’s Secretary is
further directed to post the approved budgets on the District’s website at least two
days before the budget hearing date as set forth in Section 2.
5.
Notice of this public hearing shall be published in the manner prescribed in
Florida law.
6.
This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 26th DAY OF MAY, 2016.
ATTEST:
COMMUNITY DEVELOPMENT
DISTRICT
_____________________________
Secretary
By:___________________________
Its:____________________________
Exhibit A
PROPOSED BUDGET
FISCAL YEAR 2017
PREPARED MAY 20, 2016
TABLE OF CONTENTS
Description
Page Number(s)
Consolidated Budget
1
General Fund Budget
2
Definitions of General Fund Expenditures
3-4
Recreation Fund Budget
5 - 11
Definitions of Recreation Fund Expenditures
12 - 17
Capital Reserve (Special Revenue Fund Budget)
18
Exhibit A: Cash Flow Plan Summary (per the 2014-15 Reserve Study Update: excluding interest earnings)
19
Exhibit B: Cash Flow Plan Summary (per the 2014-15 Reserve Study Update)
20
Debt Service Fund Budget - Series 2006
21
Amortization Schedule - Series 2006
22
Debt Service Fund - Series 2012
23
Amortization Schedule - Series 2012
24
Assessment Summary
25
CONSOLIDATED BUDGET
FISCAL YEAR 2017
General
Fund
Revenues
Assessment levy - gross
Allowable discounts (4%)
On-roll assessment levy: net
Administration (less assessments)
Aquatics
Child watch
Fitness
Sportplex
Swim team program
Tennis
Expenditures
Administrative
Resident relations
Aquatics
Child watch
Fitness
Housekeeping
Property
Sportsplex
Swim team program
Tennis
Capital reserve (outlay)
Debt service
OTHER FINANCING SOURCES/(USES)
Transfers in
Transfers out
Recreation
Fund
358,836
(14,353)
344,483
344,483
2,664,363
(106,575)
2,557,788
92,662
39,400
58,215
91,500
121,000
49,240
76,936
443,052
3,529,793
344,483
344,483
697,587
190,910
361,716
123,581
256,675
181,045
748,486
80,990
13,500
461,069
3,115,559
Capital
Reserve
Fund
-
433,714
433,714
Debt
Debt
Service
Service
Fund
Fund
Series 2006 Series 2012
Total
724,873
(28,995)
695,878
695,878
1,248,126
(49,925)
1,198,201
1,198,201
4,996,198
(199,848)
4,796,350
92,662
39,400
58,215
91,500
121,000
49,240
76,936
443,052
5,768,355
695,878
695,878
1,198,201
1,198,201
1,042,070
190,910
361,716
123,581
256,675
181,045
748,486
80,990
13,500
461,069
433,714
1,894,079
5,787,835
-
414,234
(433,714)
-
-
(19,480)
-
(414,234)
(414,234)
419,850
419,850
-
-
419,850
(414,234)
5,616
40,963
40,963
1,223,314
1,223,314
(11,864)
1,605,550
1,593,686
202,727
202,727
802,209
802,209
(11,864)
3,874,763
3,862,899
1
PROPOSED BUDGET: GENERAL FUND
FISCAL YEAR 2017
Fiscal Year 2016
Actual
Projected
through
through
3/31/16
9/30/16
Adopted
Budget
FY 2016
REVENUES
Interest
Total revenues
EXPENDITURES
Administration
Engineering
Attorney
Audit
Arbitrage
Assessment roll
Dissemination
Trustee
Manager
Printing & binding
Legal advertising
Office supplies
Records request
Tax collector
Landscape replacement
Irrigation repairs
Mulch
Total expenditures
Unassigned
$
349,851
100
349,951
$
348,585
169
348,754
$
8,243
75
8,318
10,000
40,000
1,500
2,000
15,500
2,200
13,500
51,000
1,000
3,192
2,500
175
1,500
205,884
349,951
4,485
19,363
750
7,750
1,000
12,475
25,500
500
259
455
175
6,816
80,392
159,920
5,515
20,637
1,500
1,250
7,750
1,200
1,025
25,500
500
3,192
2,241
500
1,500
161
125,492
197,963
-
188,834
(189,645)
41,774
230,608
$
230,608
230,608
$
40,963
40,963
Total Actual
&
Projected
Proposed
Budget
FY 2017
$
356,828
244
357,072
$ 358,836
(14,353)
344,483
344,483
10,000
40,000
1,500
2,000
15,500
2,200
13,500
51,000
1,000
3,192
2,500
955
175
1,500
6,977
205,884
357,883
10,000
40,000
1,500
2,000
15,779
2,200
13,500
51,918
1,000
4,500
2,500
1,000
175
7,177
171,984
7,500
5,000
6,750
344,483
(811)
$
-
41,774
40,963
40,963
40,963
40,963
$ 40,963
2
DEFINITIONS OF GENERAL FUND EXPENDITURES
EXPENDITURES
Administration
Engineering
$ 10,000
The District's Engineer provides engineering, consulting and construction services to
the District while crafting solutions with sustainability for the long-term interests of the
community while recognizing the needs of government, the environment and
maintenance of the District's facilities.
Attorney
40,000
The District's Attorney provides on-going general counsel and legal representation.
These lawyers are confronted with issues relating to public finance, public bidding,
rulemaking, open meetings, public records, real property dedications, conveyances
and contracts. In this capacity, this firm provides services as "local government
lawyers" realizing that this type of local government is very limited in its scope –
providing infrastructure and services to developments.
Audit
1,500
The District is required to annually undertake an independent examination of its
books, records and accounting procedures. This audit is conducted pursuant to
Florida State Law and the Rules of the Auditor General.
Arbitrage
2,000
Generally, tax-exempt bond issues which were issued on or after September 1, 1986
are subject to the arbitrage rebate requirements. The arbitrage rebate requirements
require that any profit or "arbitrage" be "rebated" to the Federal Government.
Assessment roll
15,779
Includes preparing, maintaining and transmitting the annual lien roll with annual
special assessment amounts for capital and operating and maintenance
assessments.
Dissemination
2,200
Because the District has tax exempt bonds, there are certain disclosure requirements
that are mandated by the Securities and Exchange Commission. The Dissemination
Agent prepares the annual report and files it accordingly.
Trustee
13,500
An annual fee for the trustee of the bonds, according to the bond indenture.
Manager
51,918
Wrathell, Hunt and Associates, LLC specializes in managing community
development districts in the State of Florida by combining the knowledge, skills and
experiences of a team of professionals to ensure compliance with all governmental
requirements of the District, develop financing programs, administer the issuance of
tax exempt bond financings, and finally operate and maintain the assets of the
District.
Printing & binding
1,000
Letterhead, envelopes, copies, etc.
Legal advertising
4,500
The District advertises for monthly meetings, special meetings, public hearings,
bidding, etc.
2,500
Bank fees etc.
Office supplies
1,000
175
Annual fee paid to the Florida Department of Community Affairs.
3
DEFINITIONS OF GENERAL FUND EXPENDITURES
EXPENDITURES
Tax collector
7,177
Fees the tax collector's office charges for collecting the assessments.
171,984
The District entered into an agreement with Duval Landscape Maintenance, LLC.
effective dates March 1, 2016 through February 28, 2017 (can auto-renew up to 3
additional 1 year periods). Services specifically for the areas of SR 13 and Racetrack
road as well as other District property: mowing, edging, trimming, blowing, tree
pruning, fertilization, mulching. Rec Center and Aquatics Complex expenditures are
reflected in the Recreation Fund.
Total expenditures
$ 344,483
4
PROPOSED BUDGET: RECREATION FUND
FISCAL YEAR 2017
Actual
through
3/31/16
Consolidated
Revenues
Administration: assessments
Administration: fees & miscellaneous
Aquatics
Child watch
Fitness
Sportplex
Swim team program
Tennis
Total revenues
Expenditures
Administrative
Resident relations
Aquatics
Child watch
Catering & events
Fitness
Housekeeping
Property
Sportsplex
Swim team program
Tennis
Total expenditures
Interfund transfer (out)
$
Fiscal Year 2016
Projected
Total Actual
through
&
9/30/16
Projected
2,269,739
60,988
19,763
12,207
15,841
83,167
11,327
158,286
194,879
2,826,197
$
Adopted
Budget
FY 2016
Variance
(proposed
-Adopted)
Proposed
Budget
FY 2017
8,243
37,909
22,152
59,008
113,999
64,636
41,608
248,173
595,728
$ 2,277,982
98,897
41,915
71,215
129,840
147,803
52,935
158,286
443,052
3,421,925
388,816
91,359
86,531
45,076
3,687
122,163
69,935
319,075
27,220
156,805
216,666
1,527,333
263,806
22,152
231,552
89,348
137,431
105,556
408,249
31,296
2,666
249,059
1,541,115
652,622
113,511
318,083
134,424
3,687
259,594
175,491
727,324
58,516
159,471
465,725
3,068,448
563,867
176,340
309,384
135,724
259,094
175,491
723,518
52,286
163,772
461,069
3,020,545
133,720
14,570
52,332
(12,143)
(2,419)
5,554
24,968
28,704
(150,272)
95,014
697,587
190,910
361,716
123,581
256,675
181,045
748,486
80,990
13,500
461,069
3,115,559
1,298,864
(945,387)
353,477
370,619
43,615
414,234
-
(399,345)
(399,345)
(399,345)
(399,345)
(399,345)
(399,345)
(14,889)
(14,889)
(414,234)
(414,234)
1,298,864
1,269,182
2,568,046
(1,344,732)
2,568,046
1,223,314
(45,868)
1,269,182
1,223,314
(28,726)
28,726
Oct
$ 2,277,982 $ 279,806 $ 2,557,788 $
72,034
20,628
92,662
38,300
1,100
39,400
84,000
(25,785)
58,215
129,840
(38,340)
91,500
142,000
(21,000)
121,000
49,286
(46)
49,240
154,670
(77,734)
76,936
443,052
443,052
3,391,164
138,629
3,529,793
1,223,314
1,223,314
Fiscal Year 2017 Proposed Budget by Month
Feb
Mar
Apr
May
Nov
Dec
Jan
7,646
3,255
1,650
1,312
10,450
1,875
6,203
33,276
65,667
$ 706,973
7,620
3,405
3,550
3,412
9,950
1,910
6,203
35,431
778,454
$ 656,584
7,720
3,345
2,215
3,300
8,650
6,090
6,203
27,726
721,833
$ 1,005,466
7,720
2,630
850
1,912
10,950
2,810
6,203
32,776
1,071,317
169,274
14,676
14,000
8,908
26,489
12,781
62,520
6,182
1,192
44,331
360,353
55,827
14,676
14,000
6,054
20,347
12,671
59,510
6,430
1,027
36,725
227,267
54,379
16,176
14,000
7,399
20,847
12,681
72,321
7,188
4,175
30,091
239,257
64,106
15,626
15,243
6,124
19,447
12,671
66,631
6,462
2,713
35,669
244,692
43,755
15,576
15,500
6,619
18,347
12,671
65,069
6,475
2,387
32,358
218,757
45,470
16,526
15,532
10,246
27,427
19,472
66,916
7,277
2,006
40,535
251,407
47,604
15,526
15,600
6,535
19,847
15,943
63,285
6,794
36,164
227,298
44,205
17,026
50,248
11,938
18,847
15,943
57,927
6,783
37,217
260,134
45,155
17,026
50,248
22,140
19,047
15,953
61,612
6,966
33,920
272,067
44,255
16,776
50,248
21,773
18,347
15,953
59,030
6,934
35,870
269,186
42,205
16,525
50,248
8,181
21,294
19,472
56,602
7,083
58,601
280,211
41,352
14,775
56,849
7,664
26,389
14,834
57,063
6,416
39,591
264,933
(294,686)
551,187
482,576
826,625
(62,268)
(112,494)
(95,839)
(162,613)
(172,876)
(178,642)
(169,212)
(197,527)
-
-
-
551,187
928,628
1,479,816
482,576
1,479,816
1,962,392
826,625
1,962,392
2,789,017
(294,686)
1,223,314
928,628
$
89,778
7,720
2,820
1,150
6,262
11,150
1,925
6,203
29,481
156,489
(62,268)
2,789,017
2,726,749
$
57,039
7,720
3,005
5,630
7,250
11,550
5,090
6,203
35,426
138,913
(112,494)
2,726,749
2,614,256
$
41,948
7,820
3,305
9,750
13,612
10,250
3,840
6,203
34,731
131,459
(95,839)
2,614,256
2,518,417
$
Jun
7,720
3,250
11,600
15,912
9,450
2,840
6,203
40,546
97,521
(162,613)
2,518,417
2,355,804
$
Jul
7,720
3,840
12,860
15,412
9,450
6,890
6,203
36,816
99,191
(172,876)
2,355,804
2,182,928
$
Aug
7,720
4,065
5,750
14,800
9,050
6,990
6,203
35,966
90,544
(178,642)
2,182,928
2,004,286
$
Sep
7,720
3,425
1,960
7,200
9,350
7,540
8,703
65,101
110,999
(169,212)
2,004,286
1,835,075
$
7,816
3,055
1,250
1,116
10,750
1,440
6,203
35,776
67,406
(414,234)
(414,234)
(611,761)
1,835,075
1,223,314
5
FISCAL YEAR 2017
Actual
through
3/31/16
Administrative
Revenues
On-roll assessments
Café lease
Building lease
Building CAM
Non-CDD user fees
Non-resident fees - aquatics
Non-resident fees - swim team
Non-resident fees - skate park
Interest/miscellaneous
Total revenues
Expenditures
Payroll services (previously:Human resource)
Employee training
Supervisor fees
FICA
CDD employee support
Attorney
Audit
Adm. district management
Insurance
Legal advertising
Computer program/IT
Postage
Printing & copying
Automation & access reporting
Licenses/permits
Lease costs
Building CAM
Tax collector
Total administrative expenditures
Fiscal Year 2016
Projected
Total Actual
through
&
9/30/16
Projected
Adopted
Budget
FY 2016
Variance
(proposed
-Adopted)
Proposed
Budget
FY 2017
2,269,739
627
11,543
1,964
21,200
10,400
3
11,811
3,440
2,330,727
8,243
573
23,086
8,700
5,300
250
46,152
2,277,982
1,200
34,629
10,664
26,500
10,400
3
11,811
3,690
2,376,879
2,277,982
1,200
26,500
10,000
9,084
3,000
22,000
250
2,350,016
279,806
47,312
17,400
(10,000)
(9,084)
(3,000)
(22,000)
300,434
2,664,363
(106,575)
2,557,788
1,200
47,312
17,400
26,500
250
2,650,450
48,000
68,763
8,403
389
20,943
1,057
4,000
306
17,559
9,250
102,156
18,759
7,352
387
11,205
2,537
222
3,122
1,648
4,090
2,429
276
487
9,349
1,742
44,385
388,816
54,600
71,594
8,347
7,111
943
8,000
612
22,441
1,500
9,250
16,809
9,648
1,613
16,242
2,463
2,578
4,690
352
4,410
2,071
454
3,713
8,700
165
5,500
263,806
102,600
140,357
16,750
7,500
20,943
2,000
12,000
918
40,000
1,500
18,500
102,156
35,568
17,000
2,000
27,447
5,000
2,800
7,812
2,000
8,500
4,500
730
4,200
9,349
10,442
44,550
5,500
652,622
102,600
140,357
16,750
15,000
26,100
2,000
12,000
918
40,000
1,500
18,500
101,500
24,600
17,000
2,000
5,000
2,800
7,812
2,000
8,500
2,000
4,500
730
4,200
5,500
563,867
9,750
14,084
(1,750)
(7,500)
(8,700)
6
5,604
328
8,593
12,396
2,500
28,584
(1,050)
688
1,000
500
(2,000)
17,400
53,287
133,720
112,350
154,441
15,000
7,500
17,400
2,000
12,000
924
5,604
40,000
1,500
18,828
110,093
36,996
19,500
2,000
28,584
5,000
1,750
8,500
3,000
9,000
4,500
730
4,200
17,400
53,287
5,500
697,587
Oct
100
3,848
1,450
2,208
40
7,646
9,100
12,870
1,100
625
17,400
1,000
77
467
3,334
1,569
110,093
3,083
1,000
2,382
326
146
708
75
750
1,000
61
200
1,450
458
169,274
Nov
Dec
736,430
(29,457)
706,973
100
3,848
1,450
2,212
10
714,593
683,942
(27,358)
656,584
100
3,962
1,450
2,208
664,304
9,100
12,870
1,100
625
250
1,000
77
467
3,334
1,569
3,083
900
2,382
293
146
708
75
750
61
400
1,450
14,729
458
55,827
9,100
12,870
1,100
625
250
1,000
77
467
3,334
1,569
3,083
900
2,382
295
146
708
75
750
61
1,450
13,679
458
54,379
Jan
1,047,361
(41,895)
1,005,466
100
3,962
1,450
2,208
1,013,186
9,100
12,870
2,900
625
500
1,000
77
467
3,334
1,569
3,083
1,200
2,382
404
146
708
75
750
61
1,450
20,947
458
64,106
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
93,519
(3,741)
89,778
100
3,962
1,450
2,208
97,498
59,415
(2,377)
57,039
100
3,962
1,450
2,208
64,759
43,696
(1,748)
41,948
100
3,962
1,450
2,208
100
49,768
100
3,962
1,450
2,208
7,720
100
3,962
1,450
2,208
7,720
100
3,962
1,450
2,208
7,720
100
3,962
1,450
2,208
7,720
100
3,958
1,450
2,208
100
7,816
9,100
12,870
1,100
625
250
1,000
77
467
3,334
1,569
3,083
1,500
2,382
305
146
708
400
750
250
61
1,450
1,870
458
43,755
9,100
12,870
1,100
625
1,000
77
467
3,334
1,569
3,083
2,500
500
2,382
202
146
708
400
750
1,500
61
1,450
1,188
458
45,470
9,625
12,870
1,100
625
150
1,000
77
467
3,334
1,569
3,083
2,500
500
2,382
275
146
708
400
750
1,000
61
2,200
1,450
874
458
47,604
9,625
12,870
1,100
625
150
1,000
77
467
3,334
1,569
3,083
2,500
2,382
500
146
708
550
750
500
61
300
1,450
458
44,205
9,625
12,870
1,100
625
150
1,000
77
467
3,334
1,500
1,569
3,083
2,500
2,382
500
146
708
550
750
250
61
1,450
458
45,155
9,625
12,870
1,100
625
150
1,000
77
467
3,334
1,569
3,083
1,500
500
2,382
1,150
146
708
150
750
61
1,100
1,450
458
44,255
9,625
12,870
1,100
625
150
1,000
77
467
3,334
1,569
3,083
1,300
500
2,382
400
146
708
150
750
61
1,450
458
42,205
9,625
12,871
1,100
625
1,000
77
467
3,326
1,569
3,083
1,200
2,382
350
144
712
100
750
59
1,450
462
41,352
6
FISCAL YEAR 2017
Actual
through
3/31/16
Fiscal Year 2016
Projected
Total Actual
through
&
9/30/16
Projected
Adopted
Budget
FY 2016
Variance
(proposed
-Adopted)
Proposed
Budget
FY 2017
Oct
Nov
Dec
Feb
Mar
Apr
May
Jan
Jun
Jul
Aug
Sep
Resident Relations
Revenues
Multi-purpose rental
Special events
Daily guest
Weekly house guest pass
Park fees/rental
Replacement card fees
Total resident relations revenues
4,415
10,159
25
360
3,480
1,294
30
19,763
9,148
5,793
25
90
3,020
4,006
70
22,152
13,563
15,952
50
450
6,500
5,300
100
41,915
20,000
9,000
50
450
3,400
5,300
100
38,300
(6,500)
6,000
1,600
1,100
13,500
15,000
50
450
5,000
5,300
100
39,400
750
1,250
1,000
155
100
3,255
750
1,500
1,000
155
3,405
1,250
1,200
750
145
3,345
1,250
1,000
200
180
2,630
1,250
1,200
100
270
2,820
1,250
1,200
225
330
3,005
1,250
1,200
10
100
225
520
3,305
1,250
1,350
10
150
200
290
3,250
1,250
1,350
10
100
350
780
3,840
1,250
1,500
10
100
350
855
4,065
1,250
1,000
10
350
815
3,425
750
1,250
250
805
3,055
Expenditures
Special events
Marketing
Total resident relations exp
79,302
11,539
518
91,359
79,438
7,661
3,082
5,000
95,181
158,740
19,200
3,600
5,000
186,540
158,740
9,000
3,600
5,000
176,340
3,570
11,000
14,570
162,310
20,000
3,600
5,000
190,910
13,526
1,000
150
14,676
13,526
1,000
150
14,676
13,526
2,500
150
16,176
13,526
1,000
100
1,000
15,626
13,526
1,000
50
1,000
15,576
13,526
1,500
500
1,000
16,526
13,526
1,000
500
500
15,526
13,526
2,500
500
500
17,026
13,526
2,500
500
500
17,026
13,526
2,500
500
250
16,776
13,525
2,500
250
250
16,525
13,525
1,000
250
14,775
Net change: resident relations
(71,596)
(73,029)
(144,625)
(138,040)
(13,470)
(151,510)
(11,421)
(11,271)
(12,831)
(12,996)
(12,756)
(13,521)
(12,221)
(13,776)
(13,186)
(12,711)
(13,100)
(11,720)
Aquatics
Revenues
Swim lessons
Aqua aerobics
Pool party fees/rental
Scuba diving
Jr. lifeguard training
Lifeguard training
Total aquatics revenues
3,250
2,690
945
520
4,802
12,207
27,965
7,310
17,055
480
2,000
4,198
59,008
31,215
10,000
18,000
1,000
2,000
9,000
71,215
44,000
10,000
18,000
1,000
2,000
9,000
84,000
(12,785)
(1,000)
(1,000)
(2,000)
(9,000)
(25,785)
31,215
9,000
17,000
1,000
58,215
500
650
400
100
1,650
500
350
2,700
3,550
215
150
1,750
100
2,215
500
250
100
850
500
250
400
1,150
5,000
450
100
80
5,630
6,000
750
3,000
9,750
7,000
950
3,500
150
11,600
8,000
1,750
3,000
110
12,860
2,000
2,000
1,500
250
5,750
500
1,000
400
60
1,960
500
450
250
50
1,250
Expenditures
Management fee - lifeguards
Lifeguards/reimbursables
Management fee - swim lessons
Swim lessons/reimbursables
Profit sharing (swim lessons)
Salaries
FICA
Youth training equipment/supplies
Training certification/equipment
Swim lesson supplies
Total aquatics expenditures
79,112
5,843
741
835
86,531
9,500
184,940
2,000
15,075
15,548
1,189
300
2,800
50
100
50
231,552
9,500
184,940
2,000
15,075
94,660
7,032
300
3,541
50
100
885
318,083
279,600
21,554
1,130
5,500
200
400
1,000
309,384
14,312
324,683
3,013
11,712
6,596
(279,600)
(21,554)
(1,130)
(5,500)
(200)
52,332
14,312
324,683
3,013
11,712
6,596
400
1,000
361,716
1,193
12,000
251
440
33
83
14,000
1,193
12,000
251
440
33
83
14,000
1,193
12,000
251
440
33
83
14,000
1,193
13,243
251
440
33
83
15,243
1,193
13,500
251
440
33
83
15,500
1,193
13,500
251
472
33
83
15,532
1,193
13,500
251
540
33
83
15,600
1,193
46,988
251
1,700
33
83
50,248
1,193
46,988
251
1,700
33
83
50,248
1,193
46,988
251
1,700
33
83
50,248
1,193
46,988
251
1,700
33
83
50,248
1,189
46,988
252
1,700
6,596
37
87
56,849
(74,324)
(172,544)
(246,868)
(225,384)
(78,117)
(303,501)
(12,350)
(10,450)
(11,785)
(14,393)
(14,350)
(9,902)
(5,850)
(38,648)
(37,388)
(44,498)
(48,288)
(55,599)
Net change: aquatics
7
FISCAL YEAR 2017
Actual
through
3/31/16
Fiscal Year 2016
Projected
Total Actual
through
&
9/30/16
Projected
Adopted
Budget
FY 2016
Variance
(proposed
-Adopted)
Proposed
Budget
FY 2017
Oct
Nov
Dec
Feb
Mar
Apr
May
Jan
Jun
Jul
12,000
2,300
312
1,300
15,912
11,100
2,300
312
1,700
15,412
11,100
2,300
1,400
14,800
5,600
1,600
7,200
316
800
1,116
5,250
402
583
300
6,535
9,545
730
583
620
200
230
30
11,938
17,066
1,306
583
2,980
175
30
22,140
16,693
1,277
583
2,980
230
10
21,773
6,761
517
583
320
8,181
6,574
503
587
7,664
7,077
3,974
(6,728)
(6,973)
Child Watch
Revenues
Summer day camp
Summer mini camp
Spring break camp
Holiday camp(s)
Babysitting training
Child watch fees
Total child watch revenues
5,892
3,463
790
5,696
15,841
94,108
6,000
537
1,000
3,050
9,304
113,999
100,000
6,000
4,000
1,000
3,840
15,000
129,840
100,000
6,000
4,000
1,000
3,840
15,000
129,840
(43,300)
3,200
(500)
3,600
(1,340)
(38,340)
56,700
9,200
3,500
4,600
2,500
15,000
91,500
312
1,000
1,312
2,300
312
800
3,412
2,300
1,000
3,300
312
1,600
1,912
3,000
1,750
312
1,200
6,262
4,000
1,750
1,500
7,250
9,900
2,300
312
1,100
13,612
Expenditures
Salaries
FICA expense
Total child watch expenditures
37,104
2,778
4,386
364
73
359
12
45,076
72,208
5,584
2,114
7,436
200
277
300
1,141
88
89,348
109,312
8,362
6,500
7,800
200
350
300
1,500
100
134,424
109,312
8,362
6,500
9,100
200
350
300
1,500
100
135,724
(9,888)
(755)
500
(1,600)
(50)
(250)
(100)
(12,143)
99,424
7,607
7,000
7,500
150
100
200
1,500
100
123,581
7,724
591
583
10
8,908
4,859
372
583
230
10
6,054
5,969
457
583
150
230
10
7,399
5,147
394
583
6,124
5,352
409
583
100
175
6,619
8,484
649
583
300
230
10,246
(29,235)
24,651
(26,197)
(32,081)
(7,596)
(2,642)
(4,099)
(4,212)
(2,996)
Net change: child watch
Catering & Events
Expenditures
Salaries
FICA expense
Beer and wine cost
Creekside café credit processing
Total catering & events exp
(4,584)
(5,884)
(357)
Aug
Sep
(981)
(6,548)
2,809
215
662
1
3,687
-
2,809
215
662
1
3,687
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Net change: creekside café
(3,687)
-
(3,687)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Fitness
Revenues
Adult fitness classes
Non-CDD user group class
Youth fitness classes
Personal training
Total fitness revenues
35,279
1,620
17,303
28,965
83,167
35,721
6,380
1,500
21,035
64,636
71,000
8,000
18,803
50,000
147,803
71,000
8,000
13,000
50,000
142,000
(3,000)
(8,000)
(10,000)
(21,000)
68,000
3,000
50,000
121,000
5,700
250
4,500
10,450
5,000
250
4,700
9,950
4,700
250
3,700
8,650
6,000
250
4,700
10,950
6,700
250
4,200
11,150
5,800
250
5,500
11,550
6,300
250
3,700
10,250
5,500
250
3,700
9,450
5,700
250
3,500
9,450
5,200
250
3,600
9,050
5,400
250
3,700
9,350
6,000
250
4,500
10,750
Expenditures
Salaries
Salaries - hourly employees
Commissions
FICA expense
Cycling maintenance
Programs supplies/les mills
Equipment purchase
Total fitness expenditures
95,700
16,581
7,928
137
528
552
737
122,163
83,063
34,419
8,987
43
2,000
3,056
100
4,263
1,500
137,431
178,763
51,000
16,915
180
2,000
3,584
652
5,000
1,500
259,594
178,763
51,000
16,570
180
2,000
3,584
497
5,000
1,500
259,094
5,361
(9,000)
725
(108)
103
500
(2,419)
184,124
42,000
17,295
72
2,000
3,584
600
5,000
2,000
256,675
20,458
3,231
1,812
6
500
132
50
300
26,489
13,638
3,231
1,290
6
132
50
2,000
20,347
13,638
3,231
1,290
6
2,132
50
500
20,847
13,638
3,231
1,290
6
500
132
50
600
19,447
13,638
3,231
1,290
6
132
50
18,347
20,458
4,845
1,936
6
132
50
27,427
13,638
3,231
1,290
6
132
50
1,500
19,847
13,638
3,231
1,290
6
500
132
50
18,847
13,638
3,231
1,290
6
132
50
700
19,047
13,638
3,231
1,290
6
132
50
18,347
13,646
4,845
1,415
6
132
50
1,200
21,294
20,458
3,231
1,812
6
500
132
50
200
26,389
Net change: fitness
(38,996)
(72,795)
(111,791)
(117,094)
(18,581)
(135,675)
(16,039)
(10,397)
(12,197)
(8,497)
(7,197)
(15,877)
(9,597)
(9,397)
(9,597)
(9,297)
(11,944)
(15,639)
8
FISCAL YEAR 2017
Actual
through
3/31/16
Housekeeping
Expenditures
Salaries
FICA expense
Employee benefits
Total housekeeping expenditures
Fiscal Year 2016
Projected
Total Actual
through
&
9/30/16
Projected
Adopted
Budget
FY 2016
Variance
(proposed
-Adopted)
Proposed
Budget
FY 2017
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
56,437
4,314
37
8,902
125
120
69,935
84,595
6,475
33
14,098
175
180
105,556
141,032
10,789
70
23,000
300
300
175,491
141,032
10,789
70
23,000
300
300
175,491
4,229
323
2
1,000
5,554
145,261
11,112
72
24,000
300
300
181,045
10,144
776
6
1,800
25
30
12,781
10,144
776
6
1,700
25
20
12,671
10,144
776
6
1,700
25
30
12,681
10,144
776
6
1,700
25
20
12,671
10,144
776
6
1,700
25
20
12,671
15,988
1,223
6
2,200
25
30
19,472
12,719
973
6
2,200
25
20
15,943
12,719
973
6
2,200
25
20
15,943
12,719
973
6
2,200
25
30
15,953
12,719
973
6
2,200
25
30
15,953
15,988
1,223
6
2,200
25
30
19,472
11,689
894
6
2,200
25
20
14,834
40,776
3,416
9,995
8,295
33,991
25,979
11,366
25,228
675
750
1,273
1,229
17,666
200
1,193
9,485
16,335
60,176
51,047
319,075
63,024
4,525
6,811
5,880
36,009
39,203
8,634
34,272
645
750
7,227
1,771
22,334
400
3,307
27,515
15,165
84,324
46,453
408,249
103,800
7,941
16,806
14,175
70,000
65,182
20,000
59,500
1,320
1,500
8,500
3,000
40,000
600
4,500
37,000
31,500
144,500
97,500
727,324
103,800
7,941
13,000
14,175
70,000
65,182
20,000
59,500
1,320
1,500
8,500
3,000
40,000
600
4,500
37,000
31,500
144,500
97,500
723,518
2,700
202
(5,714)
4,185
(42,990)
(6,000)
42,996
2,000
5,000
20,500
2,089
24,968
106,500
8,143
7,286
18,360
70,000
22,192
14,000
42,996
61,500
1,320
1,500
8,500
3,000
40,000
600
4,500
42,000
31,500
165,000
99,589
748,486
8,875
679
607
1,530
8,000
1,188
3,583
5,000
1,320
125
1,000
2,500
50
375
3,500
2,000
13,750
8,438
62,520
8,875
679
607
1,530
6,300
1,188
3,583
5,000
125
800
580
4,750
50
375
3,500
300
13,750
7,518
59,510
8,875
679
607
1,530
8,400
1,188
3,500
3,583
5,950
125
700
5,500
50
375
3,500
7,500
13,750
6,509
72,321
8,875
679
607
1,530
7,125
1,188
3,583
5,950
125
700
3,750
50
375
3,500
7,750
13,750
7,094
66,631
8,875
679
607
1,530
5,600
1,188
3,583
4,950
125
750
4,500
50
375
3,500
7,750
13,750
7,257
65,069
8,875
679
607
1,530
5,050
3,500
3,500
3,583
4,950
125
750
585
3,500
50
375
3,500
4,750
13,750
7,257
66,916
8,875
679
607
1,530
6,700
6,000
3,583
4,950
125
800
3,500
50
375
3,500
200
13,750
8,061
63,285
8,875
679
607
1,530
6,150
2,000
3,583
4,950
125
800
2,750
50
375
3,500
550
13,750
7,653
57,927
8,875
679
607
1,530
6,075
1,188
3,500
3,583
4,950
125
800
250
2,750
50
375
3,500
250
13,750
8,775
61,612
8,875
679
607
1,530
3,600
1,188
3,583
4,950
125
800
585
2,750
50
375
3,500
250
13,750
11,833
59,030
8,875
679
607
1,530
3,100
1,188
3,583
4,950
125
400
2,250
50
375
3,500
13,750
11,640
56,602
8,875
674
609
1,530
3,900
1,188
3,500
3,583
4,950
125
200
1,000
1,500
50
375
3,500
200
13,750
7,554
57,063
Sportsplex
Revenues
Basketball clinic/competition
Skate park clinic/competition
Skate park daily guest fees
Rentals - sportsplex
Skate park parties
Vending machines
Total sportsplex revenues
50
9,201
549
27
1,500
11,327
13,745
21,690
473
500
1,600
3,600
41,608
13,795
30,891
549
500
500
3,100
3,600
52,935
13,795
30,891
500
500
3,600
49,286
(1,655)
2,109
(500)
(46)
12,140
33,000
500
3,600
49,240
120
1,355
-
740
870
-
2,120
3,670
-
240
2,170
-
240
1,385
-
1,740
2,950
-
1,240
2,300
-
640
1,900
-
1,440
5,150
-
1,440
5,150
-
1,940
5,300
-
240
800
-
100
300
1,875
300
1,910
300
6,090
100
300
2,810
300
1,925
100
300
5,090
300
3,840
300
2,840
300
6,890
100
300
6,990
300
7,540
100
300
1,440
Expenditures
Salaries
FICA expense
Vending machine
Total sportsplex expenditures
17,760
1,473
1,250
5,890
847
27,220
12,941
9,124
1,909
5,890
1,432
31,296
30,701
10,597
3,159
11,780
2,279
58,516
30,701
10,597
3,159
5,550
2,279
52,286
16,303
(2,141)
1,084
13,458
28,704
47,004
8,456
4,243
19,008
2,279
80,990
3,917
178
313
1,584
190
6,182
3,917
408
331
1,584
190
6,430
3,917
1,112
385
1,584
190
7,188
3,917
438
333
1,584
190
6,462
3,917
450
334
1,584
190
6,475
3,917
1,195
391
1,584
190
7,277
3,917
746
357
1,584
190
6,794
3,917
736
356
1,584
190
6,783
3,917
906
369
1,584
190
6,966
3,917
876
367
1,584
190
6,934
3,917
1,015
377
1,584
190
7,083
3,917
396
330
1,584
189
6,416
(15,893)
10,312
(5,581)
(3,000)
(28,750)
(31,750)
(4,307)
(4,520)
(1,098)
(3,652)
(4,550)
(2,187)
(2,954)
(3,943)
56
457
Property
Expenditures
Salaries
FICA expense
Refuse service
Grounds maintenance
Security system
Security patrol
Pest control
Lake maintenance
Pool maintenance
Pool heating cost
Electric
Water/wastewater
Total property expenditures
Net change: sportsplex
(76)
(4,976)
9
FISCAL YEAR 2017
Actual
through
3/31/16
Fiscal Year 2016
Projected
Total Actual
through
&
9/30/16
Projected
Swim Team Program
Revenues
Loggerheads
Porpoises
Piranhas
Swim team program
Annual registration fee
Team events/banquets/travel
Swim meets revenue
Coaching fees
Merchandise for resale/swim
License agreement
Total swim team revenues
105,749
5,727
2,305
10,399
16,922
14,919
1,015
1,250
158,286
Expenditures
Salaries
FICA expense
Team events/banquet/travel
Equipment & supplies
Travel coaches
Team unify website
USA swim club membership
Officials costs
Uniforms
CC & ACH processing
Merchandise for resale/swim team
Pool heating costs
Total swim team expenditures
76,293
5,672
10,471
13,372
10,717
22,248
379
1,099
300
6,154
1,198
2,581
6,321
156,805
4,244
324
(1,902)
2,666
1,481
(2,666)
Net change: swim team
-
Adopted
Budget
FY 2016
Variance
(proposed
-Adopted)
Proposed
Budget
FY 2017
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
105,749
5,727
2,305
10,399
16,922
14,919
1,015
1,250
158,286
78,900
15,500
13,440
9,592
18,747
3,200
2,083
2,708
10,500
154,670
74,436
1,000
1,000
500
(78,900)
(15,500)
(13,440)
(9,592)
(18,747)
(3,200)
(2,083)
(2,708)
(10,500)
(77,734)
74,436
1,000
1,000
500
76,936
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
6,203
1,000
1,000
500
8,703
6,203
6,203
80,537
5,996
8,569
13,372
10,717
22,248
379
1,099
300
6,154
1,198
2,581
6,321
159,471
77,655
5,941
10,207
13,440
9,790
18,747
750
5,000
1,100
300
384
500
2,833
2,375
1,250
13,500
163,772
(77,655)
(5,941)
(10,207)
(13,440)
(9,790)
(18,747)
(750)
(5,000)
(1,100)
(300)
(384)
(500)
(2,833)
(2,375)
(1,250)
(150,272)
13,500
13,500
1,192
1,192
1,027
1,027
4,175
4,175
2,713
2,713
2,387
2,387
2,006
2,006
-
-
-
-
-
-
72,538
63,436
5,011
5,176
2,028
3,490
3,816
4,197
6,203
6,203
6,203
6,203
8,703
6,203
(1,185)
(9,102)
10
FISCAL YEAR 2017
Actual
through
3/31/16
Fiscal Year 2016
Projected
Total Actual
through
&
9/30/16
Projected
Adopted
Budget
FY 2016
Variance
(proposed
-Adopted)
Proposed
Budget
FY 2017
Oct
Nov
Dec
Feb
Mar
Apr
May
Jan
Tennis
Revenues
Tennis lessons
Tennis clinics
Tennis camps
Ball machine rental
Tennis court fees
Total Tennis revenues
61,977
100,336
3,135
1,778
18,256
8,831
566
194,879
76,023
101,664
24,945
3,622
21,754
13,919
6,246
248,173
138,000
202,000
28,080
5,400
40,010
22,750
6,812
443,052
138,000
202,000
28,080
5,400
40,010
22,750
6,812
443,052
-
138,000
202,000
28,080
5,400
40,010
22,750
6,812
443,052
12,500
18,500
600
1,650
26
33,276
11,500
18,000
600
3,655
1,650
26
35,431
9,000
12,000
1,080
350
4,370
900
26
27,726
12,500
18,000
600
1,650
26
32,776
9,000
15,000
-
Expenditures
Salaries
Commissions
FICA expense
Teaching supplies
Special events
Camp supplies
Court top dressing
Court supplies
Total tennis expenditures
40,963
132,008
12,267
17,052
644
6,536
354
286
3,748
2,808
216,666
56,629
139,986
16,006
4,000
4,907
36
20,071
350
714
2
1,000
2,808
2,550
249,059
97,592
271,994
28,273
21,052
4,907
680
26,607
704
1,000
3,750
1,000
5,616
2,550
465,725
97,592
271,994
28,273
17,000
4,907
680
26,607
100
1,000
3,750
1,000
5,616
2,550
461,069
-
97,592
271,994
28,273
17,000
4,907
680
26,607
100
1,000
3,750
1,000
5,616
2,550
461,069
10,158
24,924
2,684
1,417
680
3,750
250
468
44,331
6,751
23,718
2,331
1,417
2,040
468
36,725
7,051
16,884
1,831
1,417
94
2,347
468
30,091
(22,673)
(18,017)
-
(18,017)
(11,055)
(1,294)
(2,365)
Net change: tennis
(21,787)
Total revenues
Total expenditures
2,826,197
1,527,333
(886)
564,967
1,541,115
3,421,925
3,068,448
3,391,164
3,020,545
138,629
95,014
3,529,793
3,115,559
1,298,864
(976,148)
353,477
370,619
43,615
414,234
-
(399,345)
(399,345)
(399,345)
(399,345)
(399,345)
(399,345)
(14,889)
(14,889)
(414,234)
(414,234)
(1,375,493)
(45,868)
2,568,046
1,269,182
$ 1,192,553 $ 1,223,314
(28,726)
28,726
Jun
Jul
Aug
Sep
3,655
1,800
26
29,481
12,000
19,500
1,080
400
420
2,000
26
35,426
12,000
17,000
400
3,655
1,650
26
34,731
12,500
17,000
4,320
550
4,600
1,550
26
40,546
11,500
14,500
8,640
400
1,750
26
36,816
10,500
14,500
8,640
550
1,750
26
35,966
12,500
19,000
4,320
400
19,655
3,700
5,526
65,101
12,500
19,000
550
2,700
1,026
35,776
6,751
24,400
2,383
1,417
250
468
35,669
6,751
19,200
1,985
1,417
2,037
500
468
32,358
10,459
25,200
2,728
1,417
263
468
40,535
6,751
23,200
2,291
1,417
2,037
468
36,164
6,751
23,600
2,322
1,417
64
2,346
250
468
37,217
8,401
20,800
2,234
1,417
100
500
468
33,920
9,201
20,000
2,234
1,417
468
2,550
35,870
8,408
25,200
2,571
1,417
4,750
15,537
250
468
58,601
10,159
24,868
2,679
1,417
468
39,591
(2,893)
(2,877)
(5,109)
(1,433)
3,329
2,896
96
6,500
(3,815)
65,667
360,353
778,454
227,267
721,833
239,257
1,071,317
244,692
(294,686)
551,187
482,576
826,625
-
-
-
551,187
928,628
1,479,816
482,576
1,479,816
1,962,392
826,625
1,962,392
2,789,017
156,489
218,757
138,913
251,407
131,459
227,298
97,521
260,134
99,191
272,067
90,544
269,186
110,999
280,211
67,406
264,933
(62,268)
(112,494)
(95,839)
(162,613)
(172,876)
(178,642)
(169,212)
(197,527)
OTHER FINANCING SOURCES/(USES
Interfund transfer (out): capital reserves*
$
1,298,864
1,269,182
2,568,046
1,223,314
1,223,314
(294,686)
1,223,314
928,628
(62,268)
2,789,017
2,726,749
(112,494)
2,726,749
2,614,256
(95,839)
2,614,256
2,518,417
(162,613)
2,518,417
2,355,804
(172,876)
2,355,804
2,182,928
(178,642)
2,182,928
2,004,286
(169,212)
2,004,286
1,835,075
(414,234)
(414,234)
(611,761)
1,835,075
1,223,314
*Note, there is an additional transfer out for additional capital reserves in the Tennis expenditure section (above).
11
DEFINITIONS OF RECREATION FUND EXPENDITURES
Administrative
Expenditures
$
The District has contracted with Elite Amenities, Inc. for providing direct oversight
and supervision of the day to day onsite operations of the District including, human
resources, staff evaluations and vendor/contractor relations. Also included in the
agreement but not limited to: the management of the recreation center, aquatics
complex and sportsplex departments and their related budgets. One year
agreement, may auto renew.
The District entered into an agreement with Elite Amenities, Inc. for providing all
recreation administrative services. This agreement includes the staffing of all
necessary personnel in the onsite amenity facilities.
Payroll services (previously:Human resource)
The District receives comprehensive Human Resource and benefits administration
services through Paycor.
Employee training
Cost of District's workers compensation insurance that provides medical and
disability coverage for employees who sustain job-related injuries.
Cost for recognizing outstanding staff.
Supervisor fees
The Florida Statutes allows each board member to receive $200 per meeting not to
exceed $4,800 in one year. The amount for the fiscal year is based upon all five
supervisors attending the estimated 12 annual meetings.
FICA
The District's portion of Supervisor FICA.
CDD employee support
10% of Sportsplex Director's base salary and benefits are allocated for
administrative support.
Attorney
The District entered into an agreement with Hopping Green & Sams P.A. for legal
counsel services. Effective date of updated fee structure: October 1, 2016.
Audit
Adm. district management
Wrathell, Hunt and Associates, LLC specializes in managing community
development districts in the State of Florida by combining the knowledge, skills and
experiences of a team of professionals to ensure compliance with all governmental
requirements of the District, develop financing programs, administer the issuance of
tax exempt bond financings, and finally operate and maintain the assets of the
District.
Insurance
The District's general liability, liquor liability, public officials liability insurance &
property insurance policy is with Florida Insurance Alliance, which specializes in
providing insurance coverage to governmental agencies.
Cost to provide telephone and internet.
Cost to provide Credit Card and Point of Sale Service.
112,350
154,441
15,000
7,500
17,400
2,000
12,000
924
5,604
40,000
1,500
18,828
110,093
36,996
19,500
12
Expenditures (continued)
Legal advertising
The District is required to advertise various notices for monthly board meetings,
public hearings, etc. in a newspaper of general circulation.
Computer program/IT
Computer Network: The District has contracted with Network Operations Company
"NOC", for network management and computer administrative services in the
monthly amount of $2,382. This includes monthly services managing and
monitoring the district's: computer assurance, firewalls, servers, cloud based
systems, switch devices, wireless network and appliances, backup systems,
computer hardware and software loss prevention.
Cost for all bank related fees and credit card processing fees.
Cost to background and drug test staff.
Any supplies that may need to be purchase during the Fiscal Year, i.e., paper,
pens, file folders, labels, paper clips, file cabinet etc.
Postage
Cost to provide postage for operations at all District facilities.
Printing & copying
Cost for maintenance, service, toner, etc. for all copying at all District facilities.
Represents cost for providing uniforms, if required.
Cost to reimburse eligible staff that use their personal vehicle to pick up, deliver or
transport for District business.
Licenses/permits
Cost of various occupational, pool and other licenses.
Building CAM
Leased building at 950 Davis Pond: Electric, refuse, sewer, water, pest control,
landscaping, security and property tax.
Tax collector
Unemployment claims thru the Florida Department of Revenue.
Resident Relations
The District has contracted with Elite Amenities, Inc. for the provision of resident
relation services. Such services include a recreation and resident relations director
along with front desk and special event staff.
Special events
Special events for residents throughout the recreation facility.
Cost for merchandise for resale.
Marketing
Promotional costs for special events and community awareness.
2,000
28,584
5,000
1,750
8,500
3,000
9,000
4,500
730
4,200
17,400
53,287
5,500
162,310
20,000
3,600
5,000
13
Aquatics
The District entered into an agreement with Elite Amenities Inc. effective May 1,
2016 through September 30th, 2016 for lifeguard and swim instruction services.
Management fee - lifeguards
Lifeguards/reimbursables
Management fee - swim lessons
Swim lessons/reimbursables
Profit sharing (swim lessons)
Calculated as 40% of swim lesson revenue less swim lesson management fee and
reimbursable.
Cost for aqua aerobic program supplies.
Cost for first aid supplies for all District facilities.
Child Watch
Salaries
FICA expense
The Employer's share of Social Security and Medicare taxes.
Cost to provide to Districts eligible employees, a portion of Medical insurance.
Cost for camp supplies and activities; such as arts & crafts, snacks and field trips.
Cost for Camp Supplies and activities; such as arts & crafts and snacks.
Cost for Spring Break Camp supplies; such as arts & crafts and snacks.
Cost for Mini Camp supplies; such as arts & crafts.
Cost for Child Watch supplies; such as cleaning supplies, games and toys.
Fitness
Salaries
Fitness director
Salary compensation for the full time District employee who manages the Fitness
Department.
Group fitness manager
Compensation for the District employee who lead group fitness programs.
Fitness floor staff
Compensation for the District employees who work at the desk and maintain the
day to day opening and closing of the fitness room.
Aerobic staff
Compensation for the District employees who lead aerobic exercise programs in
the Fitness Department.
Commissions
a percentage to compensation for personal trainers pay.
FICA expense
14,312
324,683
3,013
11,712
6,596
400
1,000
99,424
7,607
7,000
7,500
150
100
200
1,500
100
184,124
42,000
17,295
14
This is a vision plan
Cost for repair and replacement to fitness equipment.
Cycling maintenance
Programs supplies
Cost for aerobic class supplies and instructional usage.
Equipment purchase
Cost for a new equipment purchase.
Cost for maintenance on aerobic flooring.
Housekeeping
Salaries
FICA expense
Employee benefits
This is a vision plan.
Cost for cleaning and toiletry supplies for all district properties.
Cost to reimburse eligible staff for business cell phone usage.
Property
Salaries
Fixed compensation paid for regular work to Property staff. New property manager
at $82k, hourly employee ($15.45/hr x 30 x 52). Prior year included 50% of
Sportsplex Director, which is now split 90/10 between Sportsplex and
Administration.
FICA expense
Refuse service
Cost to repair and replace items for all District properties.
Grounds maintenance
This is for additional mulching, landscape replacement and irrigation repairs.
Security system
Security system for all District facilities.
The District entered into an agreement with Duval Landscape Maintenance, LLC.
effective dates March 1, 2016 through February 28, 2017 (can auto-renew up to 3
additional 1 year periods). Services include: mowing, edging, trimming, blowing,
tree pruning, fertilization, mulching for Recreation Center and Aquatics Complex.
Security patrol
On-site security monitoring for all District facilities.
Pest control
Lake maintenance
Monthly water management services for the lakes on District properties.
72
2,000
3,584
600
5,000
2,000
145,261
11,112
72
24,000
300
300
106,500
8,143
7,286
18,360
70,000
22,192
14,000
42,996
61,500
1,320
1,500
15
Routine repairs and supplies for all District facilities.
Service for general maintenance, inspection and repair.
Routine repairs and supplies for all District facilities.
Reimburse eligible staff for business cell phone usage.
Reimburse eligible staff that use their personal vehicle to pick up, deliver or
Pool maintenance
Pool cleaning, minor repairs, water testing, water treatment, checking chemicals
and back washing.
Pool heating cost
Heating competition pool at the Recreation Center during winter months.
Electric
The District currently has an account with Jacksonville Electric Authority for the
electric services for all District properties.
Water/wastewater
The District currently has several accounts with Jacksonville Electric Authority for
the electric services for all District properties.
Sportsplex
Salaries
Sportsplex manager
Base salary (split 90/10 between Sportsplex and Administration) for the full-time
District employee who manages the Sportsplex Department
Sportsplex staff
Compensation for the District employees who work in the Sportsplex Department
A percentage to compensate for the lessons and clinics taught at the Sportsplex.
FICA expense
Split 90/10 with Administration.
Vending machine
Vending machines throughout District facilities.
Swim Team Program
Pool heating costs
8,500
3,000
40,000
600
4,500
42,000
31,500
165,000
99,589
47,004
8,456
4,243
19,008
2,279
13,500
16
Tennis
Salaries
97,592
Fixed compensation paid for regular work to tennis staff as follows:
Tennis director salary
Salary compensation for the full-time District employee who manages the Tennis
Department.
Tennis head pro salary
The salary compensation portion of a salary base for the District employee who
teaches lessons and clinics in the Tennis Department.
Tennis camp staff
Compensation for District employees who work the summer camps in the Tennis
Department.
Shop staff
Compensation for District employees who work in the office taking reservations and
money handling for lessons and clinics sold in the Tennis Department.
Court maintenance
Compensation for District employees who perform the daily clay court maintenance
and grooming, as well as the preventative/planned maintenance in the Tennis
Department.
Commissions
271,994
A percentage to compensate professional instructor for teaching tennis lessons and
clinics.
FICA expense
28,273
The employer's share of social security and Medicare taxes.
17,000
4,907
Teaching supplies
680
Special events
26,607
Costs associated with Tennis special events.
Camp supplies
100
Cost for camp program supplies.
1,000
Cost to repair and replace tennis court nets, windscreens, fencing and irrigation.
Court top dressing
3,750
Cost to replace clay top coat periodically/as-needed throughout the year due to
every day use.
Court supplies
1,000
Cost for program equipment.
5,616
Amount reserved for future court resurfacing, which is completed every 3-5 years.
This is a transfer from the Recreation Fund to the Capital Reserve Fund.
2,550
Liability insurance coverage for special events.
Total expenditures
$ 3,115,559
17
PROPOSED BUDGET: CAPITAL RESERVE (SPECIAL REVENUE FUND)
FISCAL YEAR 2017
Fiscal Year 2016
Actual
Projected
through
through
3/31/16
9/30/16
Adopted
Budget
FY 2016
REVENUES
Interest
Total revenues
EXPENDITURES
Capital reserves
Total expenditures
Transfers in (from Tennis for clay court resurfacing)
Transfers in
Assigned:
Future projects
FY 2021*
FY 2022*
FY 2025*
Unassigned
$
2,000
2,000
$
3,498
3,498
$
Total Actual
&
Projected
-
-
$
3,498
3,498
Proposed
Budget
FY 2017
$
2,000 **
2,000
300
760,215
760,515
196
56,585
56,781
433,485
433,485
196
490,070
490,266
400
433,314
433,714
(758,515)
(53,283)
(433,485)
(486,768)
(431,714)
5,616
399,345
404,961
2,808
2,808
2,808
399,345
402,153
5,616
399,345
404,961
5,616
414,234
419,850
(353,554)
(50,475)
(31,332)
(81,807)
(11,864)
1,687,357
1,636,882
1,687,357
1,605,550
1,636,882
$ 1,636,882
1,605,550
$ 1,605,550
1,605,550
$ 1,605,550
511,346
263,375
519,425
299,540
$ 1,593,686
*See Exhibit A
**The 2014-15 Reserve Study Update (Report No. 3468 Version 2) assumes Interest income of $32,138; however, based
upon the current market, that is unlikely in to occur in fiscal year 2017.
18
EXHIBIT A
CASH FLOW PLAN SUMMARY
PER THE 2014-15 RESERVE STUDY UPDATE
Report No: 3468 Version 2 ( Excluding Interest Earnings )
Transfers in
Estimated
Fiscal
from
Capital
Excess/
Ending
Year
Rec Fund
Expenditures
(Shortfall)
Balance
1,605,550
2016
2017
414,047
433,314
(19,267)
1,586,283
2018
425,944
151,024
274,920
1,861,203
2019
437,985
404,567
33,418
1,894,621
2020
450,367
168,155
282,212
2,176,833
2021
463,099
974,445
(511,346)
1,665,487
2022
476,191
739,566
(263,375)
1,402,112
2023
489,653
171,807
317,846
1,719,958
2024
503,495
497,131
6,364
1,726,322
2025
517,729
1,037,154
(519,425)
1,206,897
2026
532,365
455,317
77,048
1,283,945
2027
547,415
462,284
85,131
1,369,076
2028
562,890
124,403
438,487
1,807,563
2029
578,803
1,019,426
(440,623)
1,366,940
2030
595,166
700,774
(105,608)
1,261,332
2031
611,991
906,345
(294,354)
966,978
2032
629,292
213,638
415,654
1,382,632
2033
647,082
1,885,719 (1,238,637)
143,995
(470,213)
(326,218)
2034
665,375
1,135,588
2035
684,185
312,673
371,512
45,294
2036
703,527
258,071
445,456
490,750
2037
723,416
624,827
98,589
589,339
2038
743,867
543,136
200,731
790,070
2039
764,926
1,661,993
(897,067)
(106,997)
2040
786,581
904,505
(117,924)
(224,921)
2041
808,861
1,357,386
(548,525)
(773,446)
2042
831,760
587,681
244,079
(529,367)
2043
855,307
229,458
625,849
96,482
2044
879,521
789,604
89,917
186,399
17,330,840
18,749,991 (1,419,151)
The budgeted capital expenditures through fiscal year 2033 are
covered by existing fund balance and future transfers in (from the
Recreation Fund).
These shortfalls are covered by existing fund balance.
Assuming no material interest earnings, existing fund balance and
scheduled transfers in will be insufficient for approximately half of the
remaining ten fiscal years (2034, 2039, 2040, 2041 and 2042).
19
950 Davis Pond
St. Johns, FL 32259
Budget Year: 10/1/2014 - 9/30/2015
Report Date: 5/27/2014
Report No: 3468 Version 2
Cash Flow Plan Summary
Year
Beginning
Year
Balance
Annual
Reserve
Contribution
Annual
Increase
Planned
Special
Assessments
Expenses
Inflation
Rate
Earned
Interest
Interest
Rate
Ending
Year
Balance
1 2014-15
1,145,687
391,771
2.83%
0
142,702
2 2015-16
1,401,730
402,846
2.83%
0
194,705
3.00%
6,974
0.50%
1,401,730
3.00%
16,099
1.00%
1,625,970
3 2016-17
1,625,970
414,234
2.83%
0
433,314
3.00%
32,138
2.00%
1,639,028
4 2017-18
1,639,028
425,944
2.83%
0
151,024
3.00%
57,418
3.00%
1,971,366
5 2018-19
1,971,366
437,985
2.83%
0
404,567
3.00%
60,144
3.00%
2,064,928
6 2019-20
2,064,928
450,367
2.83%
0
168,155
3.00%
70,414
3.00%
2,417,554
7 2020-21
2,417,554
463,099
2.83%
0
974,445
3.00%
57,186
3.00%
1,963,394
8 2021-22
1,963,394
476,191
2.83%
0
739,566
3.00%
51,001
3.00%
1,751,020
9 2022-23
1,751,020
489,653
2.83%
0
171,807
3.00%
62,066
3.00%
2,130,932
10 2023-24
2,130,932
503,495
2.83%
0
497,131
3.00%
64,119
3.00%
2,201,415
11 2024-25
2,201,415
517,729
2.83%
0
1,037,154
3.00%
50,460
3.00%
1,732,450
12 2025-26
1,732,450
532,365
2.83%
0
455,317
3.00%
54,285
3.00%
1,863,783
13 2026-27
1,863,783
547,415
2.83%
0
462,284
3.00%
58,467
3.00%
2,007,381
14 2027-28
2,007,381
562,890
2.83%
0
124,403
3.00%
73,376
3.00%
2,519,244
15 2028-29
2,519,244
578,803
2.83%
0
1,019,426
3.00%
62,359
3.00%
2,140,980
16 2029-30
2,140,980
595,166
2.83%
0
700,774
3.00%
61,061
3.00%
2,096,433
17 2030-31
2,096,433
611,991
2.83%
0
906,345
3.00%
54,062
3.00%
1,856,141
18 2031-32
1,856,141
629,292
2.83%
0
213,638
3.00%
68,154
3.00%
2,339,949
19 2032-33
2,339,949
647,082
2.83%
0
1,885,719
3.00%
33,039
3.00%
1,134,351
20 2033-34
1,134,351
665,375
2.83%
0
1,135,588
3.00%
19,924
3.00%
684,062
21 2034-35
684,062
684,185
2.83%
0
312,673
3.00%
31,667
3.00%
1,087,241
22 2035-36
1,087,241
703,527
2.83%
0
258,071
3.00%
45,981
3.00%
1,578,678
23 2036-37
1,578,678
723,416
2.83%
0
624,827
3.00%
50,318
3.00%
1,727,585
24 2037-38
1,727,585
743,867
2.83%
0
543,136
3.00%
57,849
3.00%
1,986,165
25 2038-39
1,986,165
764,926
2.83%
0
1,661,993
3.00%
32,673
3.00%
1,121,771
26 2039-40
1,121,771
786,581
2.83%
0
904,505
3.00%
30,115
3.00%
1,033,962
27 2040-41
1,033,962
808,861
2.83%
0
1,357,386
3.00%
14,563
3.00%
500,000
28 2041-42
500,000
831,760
2.83%
0
587,681
3.00%
22,322
3.00%
766,401
29 2042-43
766,401
855,307
2.83%
0
229,458
3.00%
41,768
3.00%
1,434,018
30 2043-44
1,434,018
879,521
2.83%
0
789,604
3.00%
45,718
3.00%
1,569,653
0
19,087,398
No
Grand Total
Dreux Isaac & Associates, Inc.
18,125,644
Page 4 - 1
1,385,720
Reserve Study Update Report
20
PROPOSED BUDGET: DEBT SERVICE FUND SERIES 2006
FISCAL YEAR 2017
Fiscal Year 2016
Actual
Projected
through
through
3/31/16
9/30/16
Adopted
Budget
FY 2016
REVENUES
Interest
Total revenues
EXPENDITURES
Debt service
Principal
Interest
Tax collector
Total expenditures
Transfers in
Total Actual
&
Projected
Proposed
Budget
FY 2017
$
$
677,254
75
677,329
$
675,912
289
676,201
$
1,342
100
1,442
$ 677,254
389
677,643
724,873
(28,995)
695,878
695,878
270,000
406,176
676,176
5,000
202,998
13,216
221,214
270,000
105,000
202,547
26
577,573
270,000
110,000
405,545
13,242
798,787
1,153
454,987
(576,131)
(121,144)
-
-
-
106,202
106,202
106,202
106,202
-
1,153
454,987
(469,929)
(14,942)
-
$
217,669
672,656
Use of fund balance:
Debt service reserve account balance
Interest expense - November 1, 2017
Projected fund balance surplus/(deficit) as of September 30, 2017
$
672,656
202,727
290,000
391,381
14,497
695,878
217,669
$ 202,727
202,727
202,727
$
(189,891)
12,836
21
Community Development District
Series 2006
$14,510,000
Debt Service Schedule
Date
Principal
11/01/2016
05/01/2017
11/01/2017
05/01/2018
11/01/2018
05/01/2019
11/01/2019
05/01/2020
11/01/2020
05/01/2021
11/01/2021
05/01/2022
11/01/2022
05/01/2023
11/01/2023
05/01/2024
11/01/2024
05/01/2025
11/01/2025
05/01/2026
11/01/2026
05/01/2027
11/01/2027
05/01/2028
11/01/2028
05/01/2029
11/01/2029
05/01/2030
11/01/2030
05/01/2031
11/01/2031
05/01/2032
11/01/2032
05/01/2033
11/01/2033
05/01/2034
11/01/2034
05/01/2035
11/01/2035
05/01/2036
Total
290,000.00
300,000.00
310,000.00
325,000.00
340,000.00
355,000.00
370,000.00
385,000.00
405,000.00
420,000.00
440,000.00
460,000.00
480,000.00
505,000.00
525,000.00
550,000.00
575,000.00
600,000.00
630,000.00
660,000.00
$8,925,000.00
Coupon
4.000%
4.000%
4.000%
4.000%
4.000%
4.375%
4.375%
4.375%
4.375%
4.375%
4.500%
4.500%
4.500%
4.500%
4.500%
4.500%
4.500%
4.500%
4.500%
4.500%
Interest
Total P+I
195,690.63
195,690.63
189,890.63
189,890.63
183,890.63
183,890.63
177,690.63
177,690.63
171,190.63
171,190.63
164,390.63
164,390.63
156,625.00
156,625.00
148,531.25
148,531.25
140,109.38
140,109.38
131,250.00
131,250.00
122,062.50
122,062.50
112,162.50
112,162.50
101,812.50
101,812.50
91,012.50
91,012.50
79,650.00
79,650.00
67,837.50
67,837.50
55,462.50
55,462.50
42,525.00
42,525.00
29,025.00
29,025.00
14,850.00
14,850.00
$4,751,318.75
195,690.63
485,690.63
189,890.63
489,890.63
183,890.63
493,890.63
177,690.63
502,690.63
171,190.63
511,190.63
164,390.63
519,390.63
156,625.00
526,625.00
148,531.25
533,531.25
140,109.38
545,109.38
131,250.00
551,250.00
122,062.50
562,062.50
112,162.50
572,162.50
101,812.50
581,812.50
91,012.50
596,012.50
79,650.00
604,650.00
67,837.50
617,837.50
55,462.50
630,462.50
42,525.00
642,525.00
29,025.00
659,025.00
14,850.00
674,850.00
$13,676,318.75
22
BUDGET: DEBT SERVICE FUND SERIES 2012
FISCAL YEAR 2017
Fiscal Year 2016
Actual
Projected
through
through
3/31/16
9/30/16
Adopted
Budget
FY 2016
REVENUES
Interest
Total revenues
EXPENDITURES
Debt service
Principal
Interest
Property appraiser
Tax collector
Total expenditures
Transfers in
Transfers out
Proposed
Budget
FY 2017
2,304
100
2,404
$ 1,169,352
605
1,169,957
$ 1,248,126
(49,925)
1,198,201
1,198,201
805,000
85,000
377,162
22,825
1,289,987
$ 1,169,352
75
1,169,427
$ 1,167,048
505
1,167,553
805,000
377,162
1,182,162
188,581
22,820
211,401
805,000
85,000
188,581
5
1,078,586
956,152
(1,076,182)
(12,735)
(12,735)
$
Total Actual
&
Projected
956,152
922,239
$ 1,878,391
Use of fund balance:
Debt service reserve account balance
Interest expense - November 1, 2017
Projected fund balance surplus/(deficit) as of September 30, 2017
(120,030)
-
1,878,391
802,209
-
-
(1,076,182)
$
825,000
348,238
24,963
1,198,201
-
(120,030)
$
922,239
802,209
802,209
802,209
(160,713)
$ 641,496
23
Community Development District
Series 2012
$13,835,000
Debt Service Schedule
Date
11/01/2016
05/01/2017
11/01/2017
05/01/2018
11/01/2018
05/01/2019
11/01/2019
05/01/2020
11/01/2020
05/01/2021
11/01/2021
05/01/2022
11/01/2022
05/01/2023
11/01/2023
05/01/2024
11/01/2024
05/01/2025
11/01/2025
05/01/2026
11/01/2026
05/01/2027
Total
Principal
825,000.00
850,000.00
880,000.00
905,000.00
935,000.00
970,000.00
1,000,000.00
1,035,000.00
1,070,000.00
1,105,000.00
1,140,000.00
$10,715,000.00
Coupon
3.250%
3.250%
3.250%
3.250%
3.250%
3.250%
3.250%
3.250%
3.250%
3.250%
3.250%
Interest
Total P+I
174,118.75
174,118.75
160,712.50
160,712.50
146,900.00
146,900.00
132,600.00
132,600.00
117,893.75
117,893.75
102,700.00
102,700.00
86,937.50
86,937.50
70,687.50
70,687.50
53,868.75
53,868.75
36,481.25
36,481.25
18,525.00
18,525.00
$2,202,850.00
174,118.75
999,118.75
160,712.50
1,010,712.50
146,900.00
1,026,900.00
132,600.00
1,037,600.00
117,893.75
1,052,893.75
102,700.00
1,072,700.00
86,937.50
1,086,937.50
70,687.50
1,105,687.50
53,868.75
1,123,868.75
36,481.25
1,141,481.25
18,525.00
1,158,525.00
$12,917,850.00
24
PROJECTED ASSESSMENTS
GENERAL FUND AND DEBT SERVICE FUNDS
FISCAL YEAR 2017
Number
of Units
15
1
5,016
753
9.6
26.1
11.68
5.5
1
7
5,846
Unit Type
SF - Prepaid
SF - 2012 Prepaid
SF
TH
Church
Commercial 1
Commercial 2
Commercial 3
Utility 2
Golf
GF
$
487.34
487.34
487.34
189.93
628.03
10,539.33
11,217.56
10,539.33
790.12
1,958.66
Projected Fiscal Year 2017
Series 2006 Series 2012
DSF
DSF
$
$
109.47
109.47
176.57
79.54
212.52
151.21
265.74
2,520.62
4,412.11
2,685.22
4,599.54
2,520.52
4,340.24
1,321.36
471.75
828.40
GF & DSF
$ 487.34
596.81
773.37
482.00
1,044.98
17,472.06
18,502.31
17,400.09
2,111.48
3,258.81
FY 16
Assessment
$
441.96
550.75
726.71
463.09
984.65
16,459.86
17,425.30
16,388.14
2,033.35
3,070.65
25
RESOLUTION 2016-6
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE JULINGTON CREEK PLANTATION COMMUNITY
DEVELOPMENT DISTRICT FOR PLACING SPECIAL
DISTRICT CANDIDATES ON GENERAL ELECTION
BALLOT
WHEREAS,
the
JULINGTON
CREEK
PLANTATION
COMMUNITY
DEVELOPMENT DISTRICT was established by the Florida Legislature pursuant to Chapter 190
of the Florida Statutes; and:
WHEREAS, Florida Law provides for the election of members to specific terms for the
Board of Supervisors of the JULINGTON CREEK PLANTATION COMMUNITY
DEVELOPMENT DISTRICT and calls for the election of:
Seat Number
2
length of term
4
years
Seat Number
5
length of term
4
years
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE JULINGTON CREEK PLANTATION COMMUNITY DEVELOPMENT
DISTRICT:
SECTION ONE FS §100.031
There is hereby called an election in the county of St. John’s, State of Florida. Said
election is to be held on November 8, 2016 for the purpose of having all of the qualified electors
residing within the boundaries of said District to determine the members to serve as the Board of
Supervisors of the Julington Creek Plantation Community Development District.
SECTION TWO FS §99.061
The candidate-qualifying period for a candidate for the office of Supervisor to said
District shall be from Noon, June 20, 2016 through Noon, June 24, 2016. Candidates shall
qualify with the St. John’s County Supervisor of Elections for the office sought.
SECTION THREE FS §100.011 AND FS §101.151
Said election shall be conducted according to the requirements of general law and the
laws governing special district elections. The election shall be held at the polling places and
early voting sites designated by the Supervisor of Elections of St. John’s County, Florida. The
polls and early voting sites shall be open and closed as provided by law. The ballots to be used
in said election shall contain the names of the qualified candidates to be voted upon as provided
by law.
SECTION FOUR FS §100.021
FS §100.021 Notice of General Election - The Department of State shall, in any year in
which a general election is held, make out a notice stating the offices and vacancies within those
offices to be filled at the general election in the state, and in each county and district thereof.
During the 30 days prior to the beginning of qualifying, the Department of State shall have the
notice published two times in a newspaper of general circulation in each county; and, in counties
in which there is no newspaper of general circulation, it shall send to the sheriff a notice of the
offices and vacancies to be filled at such general election by the qualified voters of the sheriff’s
county or any district thereof, and the sheriff shall have at least five copies of the notice posted in
conspicuous places in the county.
SECTION FIVE FS §190.006(3)2.(b)
The District shall publish a notice of the candidate-qualifying period set by the St. John’s
County Supervisor of Elections for each election as least two weeks prior to the start of the
qualifying period.
SECTION SIX
THE FOREGOING RESOLUTION was offered by Supervisor
who moved its adoption. The motion was seconded by Supervisor
and upon being put to vote, the vote was as follows:
Supervisor
Supervisor
Supervisor
Supervisor
Supervisor
AYE
AYE
AYE
AYE
AYE
NAY
NAY
NAY
NAY
NAY
DULY PASSED AND ADOPTED this 26th day of May, 2016.
ATTEST:
BOARD OF SUPERVISORS OF
THE
JULINGTON
CREEK
PLANTATION
COMMUNITY
DEVELOPMENT DISTRICT
_____________________________
Secretary
By:___________________________
Its:
Additional Usage Guidelines (Waterslide)
1. Use of the slide is only permitted when the slide is officially open and lifeguards
are on duty.
2. Pregnant women and persons with heart conditions or back trouble should not ride
the slide.
3. Only 1 person may slide down the waterslide at any given time unless an adult is
sliding with a small child.
4. Children may not stand or climb on the waterslide and must always ride down feet
first.
5. Patrons and Guests must make sure the splash down area is clear before entering
the slide.
6. Diving into/off of, kneeling, changing positions, slowing down, stopping, forming
chains or sliding down head first is prohibited at all times.
7. No floats, rafts, balls or toys of any kind are permitted on the waterslide.
8. Guidelines not followed after an initial warning will result in a loss of slide
privileges for the remainder of the day, or other disciplinary action.
9. Waterslide riders must be at least 48” tall, based on measurement posted near
slide. Children 42” to 48” are permitted to ride the waterslide ONLY if they have
the ability to perform two skills: (1) pass a swim test, which requires the child to
be able to swim 25 yards, without stopping, using an efficient front crawl stroke;
and (2) observe all rules and display the ability to control their descent on the
waterslide. Parents or guardians of children under 48” using the waterslide will be
required to submit a waiver/release one time a year to allow such use. Swim tests
are administered only by Head Lifeguards.
Youth Program Safety Guidelines
Introduction
To help protect minors, the Julington Creek Plantation Community Development District has developed the
following list of guidelines. It is important that Contractor’s paid staff, volunteers, parents and athletes
understand and be educated on these guidelines and, to the extent practical, abide by these guidelines.
Purpose
These procedures are designed to reduce the risk of child sexual abuse in order to:

Provide a safe and secure environment for children, youth, adults, members, volunteers, visitors, and
Contractor and its paid staff.

Satisfy the concerns of parents and staff members with a screening process for Contractors and
volunteers overseeing youth programs at the District.

Provide a system to respond to alleged victims of sexual abuse and their families, as well as the
alleged perpetrator.

Reduce the possibility of false accusations of sexual abuse made against Contractor, it paid staff, and
volunteers.
Protection and Prevention
Volunteer and Employee Screening Procedures:
Screening procedures are to be used with paid staff and volunteers who are entrusted with the care and
supervision of minors or a person who directly oversees and/or exerts control or oversight over minors. These
may include an employment and volunteer application requiring submittal of personal references and criminal
history information. References should be checked. Criminal background checks shall be conducted on all
paid staff and volunteers who are entrusted with the care and supervision of minors or a person who directly
oversees and/or exerts control or oversight over minors. All criminal background checks will be updated
periodically. This does not apply to occasional meet or event volunteers (timers, runners, marshals, etc.) who
have only limited contact with athletes.
Supervision Procedures
Unless an extenuating situation exists, Contractor:

Will have adequate number of screened and trained paid staff or volunteers present at practices and
events involving minors. Supervision will increase in proportion to the risk of the activity.

Will monitor facilities during activities involving minors.

Will endeavor to release minors (here, minors is defined as children ages 15 and younger) only to a
parent, guardian, or provided list of emergency contacts consented to in writing by parent/guardian.

Will obtain written parental permission, including a signed medical treatment form and emergency
-1-
contacts, before taking minors on trips and should provide information regarding the trip.

Will use two screened staff or volunteers when transporting minors in vehicles unless the
parent(s)/guardian(s) sign a waiver allowing for a single screened staff or volunteer to transport
his/her minor.

Minors under five should be accompanied to the restroom and the paid staff or volunteer wait outside
the facility to escort the child back to the activity. Whenever possible, the escort will be the same sex
as the child.

Provide periodic monitoring of restroom facilities and encourage minors to report any inappropriate
behavior they may hear or witness to paid staff or volunteer.

Will encourage minors to use a "buddy system" whenever minors go on trips off of District property.

Will screen all paid staff and volunteers and approve those individuals in advance for any overnight
activities that include oversight and control of minors.

Will designate a "confidential counselor" to whom any minor can go at any time, without special
permission, to discuss any problems he or she is having.
Behavioral Guidelines for Paid Staff and Volunteer
All volunteers and paid staff will observe the following guidelines:

Do not provide alcoholic beverages, tobacco, drugs, contraband, or anything that is prohibited by law
to minors.

Whenever possible, at least two unrelated paid staff or volunteers will be in the room when minors are
present. Doors will be left fully open if one adult needs to leave the room temporarily and during
arrival to the practice or event before both adults are present. Speaking to a minor or minors one-onone should be done in public settings where staff or volunteers are in sight.

Avoid all inappropriate touching with minors. All touching shall be based on the needs of the
individual being touched, not on the needs of the volunteer or paid staff. In the event a minor initiates
physical contact and/or inappropriate touching, it is appropriate to inform the minor that such
touching is inappropriate.

Never engage in physical discipline of a minor. Volunteers and paid staff shall not abuse minors in
any way, including but not limited to physical abuse, verbal/mental abuse, emotional abuse, and
sexual abuse of any kind.

If you recognize an inappropriate relationship developing between a minor and adult, report such
suspicions immediately to the confidential counselor or other with supervisory authority.

Maintain clear professional boundaries with all minors and if you feel uncomfortable, refer the minor
to another individual with supervisory authority.

If one-on-one coaching or instruction is necessary, avoid meeting in isolated environments.

Anyone who observes abuse of a minor will take appropriate steps to immediately intervene and
provide assistance. Report any inappropriate conduct to the proper authorities and to the District,
through its counsel, immediately.

Provide clear expectations of behavior for both adult-athlete and athlete-athlete interactions for the
protection of all persons involved.

Use of audio or visual recording devices, including a cell phone camera, is not allowed in restrooms
or changing areas.
Disqualification
No person may be entrusted with the care and supervision of minors or may directly oversee and/or exert
control or oversight over minors who has been convicted of the offenses outlined below, been on a probated
sentence or received deferred adjudication for any offense outlined below, or has presently pending any
criminal charges for any offense outlined below until a determination of guilt or innocence has been made,
including any person who is presently on deferred adjudication. The following offenses disqualify a person
from care, supervision, control, or oversight of minors:

Any offense against minors as defined by state law.

A misdemeanor or felony offense as defined by state law that is classified as sexual assault, indecency
with a minor or adult, assault of a minor or adult, injury to a minor or adult, abandoning or
endangering a minor, sexual performance with a minor or adult, possession or promoting child
pornography, enticing a minor, bigamy, incest, drug-related offenses, or family violence.

A prior criminal history of an offense against minors.
-3-
OPEN ITEMS
A.
User Rates/Fees
B.
Tennis Program (update to be provided in May agenda)
i.
Commissions
ii.
Salaries
iii.
Warm-Up Fees
C.
Parking Overflow, Parking on the Grass
D.
Pool Resurfacing Project
E.
Future Café Operations
F.
Time Limit for Board Meetings
G.
Catering License
H.
General Manager discussions with the POA regarding additional camera system
I.
Duval Irrigation Upgrade Proposal (Kyle)
J.
Job Description for Facilities Operations Manager
K.
District Facilities Use Policy
i.
Tae Kwon Do
ii.
Firefighters
iii.
Scuba Diving

Refunding of Series 2006 Bonds

Transcription

Similar documents

I`m helping to end MS by participating in the 2016 Jayman BUILT MS

The Board of Directors of Qatar Fuel (WOQOD) is pleased to invite

5 `S` Training Program at ABV-IIITM, Gwalior on 21.07.2016

Porky Expo Flyer

The NeuLion Report

Sept 30-Oct 2, 2016 Nov 4-6, 2016 @Camp Tadmor

4 star ALOE HOTEL, PAPHOS

the Guidelines for the registration on

Ticket plus hotel packages for the Chelsea Flower Show 2016

loyola institute for ministry on-campus open house thursday, may 12