Agenda PDF

Transcription

Agenda PDF

VAIL TOWN COUNCIL REGULAR MEETING
Evening Agenda
Town Council Chambers
75 South Frontage Road W., Vail, CO 81657
6:00 PM, July 5, 2016
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will
consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding town
services, policies or other matters of community concern, and any items that are not on the agenda. Please
attempt to keep comments to three minutes; time limits established are to provide efficiency in the conduct of the
meeting and to allow equal opportunity for everyone wishing to speak.
1.
Citizen Participation
2.
Consent Agenda
2.1. Town Council May 3, 2016 meeting minutes
2.2. Town Council May 17, 2016 meeting minutes
3.
Town Manager Report
3.1. Community Upcoming Events Updates
Bighorn Park Community Picnic, July 12, 11:30 a.m. - 1:00 p.m.
Donovan Pavilion Community Picnic, August 9, 11:30 a.m. - 1:00 p.m.
Neighborhood Evacuation Drill, August 9, 2016
50th Birthday Party, Donovan Pavilion, August 23, 4:00 p.m. - 6:00 p.m.
4.
5 min.
Presentations / Discussion
4.1. Public Comment on use of Lighted Pedestrian Crossing Safety Devices and 20 min.
Enhancements for Frontage Roads and Roundabouts
Public input is welcome on this topic.
Presenter(s): Greg Hall, Director of Public Works
Action Requested of Council: Listen to presentation and public input and
direct staff.
Background: At the June 7, 2016 Town Council meeting, the Pedestrian
Safety Enhancements (memo attached) were presented and discussed. It
was requested by Council to hold a public input session to gather
additional input and concerns regarding the use of lighted Pedestrian
Crossing Safety Devices.
July 5, 2016 - Page 1 of 68
5.
Action Items
5.1. Ordinance No. 15, Series 2016, First Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Tax Fund, Dispatch Services, Timber Ridge Enterprise
Fund, and Vail Marketing Fund.
Presenter(s): Carlie Smith, Budget Analyst
Action Requested of Council: Approve or approve with amendments
Ordinance No.15, Series 2016
Background: Please see attached memo
Staff Recommendation: Approve or approve with amendments Ordinance
No.15, Series 2016
6.
30 min.
Public Hearings
6.1. Ordinance No. 9, Series of 2016, Second Reading, An Ordinance
10 min.
Amending Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric
Assisted Bicycles and Allow Electric Assisted Bicycles on Bicycle and
Pedestrian Paths in Town
Presenter(s): Gregg Barrie, Senior Landscape Architect and Matt Mire,
Town Attorney
Action Requested of Council: Approve, approve with amendments or deny
Ordinance No. 9, Series of 2016 on second reading.
Background: The Town of Vail desires to promote the use of electric
assisted bicycles as an alternate mode of transportation and to encourage
more people to complete trips by environmentally-friendly modes of
transportation. Currently, the Vail Town Code does not permit electric
assisted bicycles to be operated on bicycle and pedestrian paths. This
ordinance will ensure the use of electric assisted bicycles as an alternate
mode of transportation is safe, prudent and in the best interest of all users.
Staff Recommendation: Approve, approve with amendments or deny
Ordinance No. 9, Series of 2016 on second reading.
6.2. Ordinance No. 12, Series of 2016, Second Reading, An Ordinance
5 min.
Amending Ordinance No. 14, Series of 2015, Adopting by Reference the
2015 Edition of the International Plumbing Code.
Presenter(s): George Ruther, Director of Community Development
Action Requested of Council: Approve, approve with modifications or deny
Ordinance No. 12, Series of 2016.
Background: The Vail Town Council adopted Ordinance No. 14, Series of
2015 in October of 2015. In doing so, the building codes of the Town of Vail
were updated to the most recent version of the codes at that time. Since
that time, the State of Colorado has adopted the 2015 Edition of
International Plumbing Code, more commonly referred to as the "Colorado
Plumbing Code". The purpose of this ordinance is to ensure the Town of
Vail is up to date on the adoption of the most recent building codes.
Staff Recommendation: The Community Development Department
recommends the Vail Town Council adopts Ordinance No. 12, Series of
2016, as read.
6.3. Ordinance No. 14, Series of 2016, An Ordinance Authorizing the Sale of
5 min.
Real Property Along Snowberry Drive, in Exchange for the Purchase of
Real Property Along Snowberry Drive
Presenter(s): Tom Kassmel, Town Engineer
Action Requested of Council: Approve, approve with amendments or
July 5, 2016 - Page 2 of 68
deny Ordinance No. 14, Series of 2016 on second reading.
Background: Request for a land swap of private property and town right of
way, exchanging excess right of way for private property which has
Snowberry Drive encroaching within it.
Staff Recommendation: Approve Ordinance No. 14, Series of 2016 on
second reading.
7.
Adjournment
7.1. Adjournment 7:20 p.m.
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by Public Access Television Channel 5 and
available for public viewing as the meeting is happening. The meeting videos are also posted to Channel 5 website
the week following meeting day, www.publicaccess5.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48
hour notification. Please call 970-479-2356, Telecommunication device for the deaf (TDD) for information.
July 5, 2016 - Page 3 of 68
VAIL TOWN COUNCIL AGENDA MEMO
ITEM/TOPIC: Town Council May 3, 2016 meeting minutes
ATTACHMENTS:
Description
Minutes from May 3, 2016 meeting
July 5, 2016 - Page 4 of 68
Vail Town Council Meeting Minutes
Tuesday, May 3, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Dave Chapin.
Members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kim Langmaid
Jen Mason
Greg Moffet
Absent:
Kevin Foley
Staff members present:
Stan Zemler, Town Manager
Matt Mire, Town Attorney
Patty McKenny, Town Clerk
____________________________________________________________________________
1.
Stephen Connolly, resident and candidate for Vail Recreation District board, commented on his
support of holding the election at the Grand View and related polling requirements related to
signage and 100 feet from polling entryway. He also commented on the town’s marketing
efforts and suggested a need for a Chief Marketing Officer.
Michael Cacioppo, candidate for Colorado State House representative, spoke about his run for
the state office commenting on several issues of state concern, including I -70 and toll lane.
Robin Birch, resident, expressed support of beautifying the area on North Frontage Road and
Booth Falls Road owned by VMS and CDOT. She requested town of Vail support of the project
as well and noted her efforts to design and raise funds for the project.
2.
Consent Agenda
2.1.
Minutes from April 5, 2016 meeting
Moffet moved to approved the April 5th minutes; Bruno seconded the motion. The motion
passed (6-0).
2.2.
Minutes from April 19, 2016 meeting
Moffet moved to April 19 minutes; Mason seconded the motion. The motion was amended to
include a change to Cleveland’s motion about the Vail Trail which would include revising the
word “possible to impossible” on page 5 of the draft minutes. The motion passed; Chapin
abstained (5-0).
3.
Town Manager Report
3.1.
Vail Community Picnics - Proposed Dates
The following dates were confirmed for the community picnics :
Town Council Meeting Minutes of May 3, 2016
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July 5, 2016 - Page 5 of 68
1) Bighorn Park - July 12
2) Donovan Park - August 9
4.
4.1
US Open Burton Snowboard Championships Event Recap
Presenter(s): Marc Murphy, Director of Partner Marketing
Background: Burton event promoters will provide a 2016 US Open Snowboarding
Championship event recap noting some of the community and economic benefits of the
event. Note the presentation will only be a portion of the slides included in the packet in
order to meet the 30 minute time limit.
Burton’s representatives presented highlights and a recap of the event as follows:
 RRC Survey Results & General USO
 Note from founders Jake & Donna
Findings
Burton
 Financial impacts
 Description of the two premium brands
 Community Contributions
& Burton’s mission and vision
 Media highlights : Webcast, TV, radio
 Goals & objectives
 Marketing
 US Open Highlights
 PR/Communications – highlights
 Event Strengths
 Events costs almost $5M
 Lessons Learned
 Sustainability Efforts
They expressed their hope for continued partnering with the Town of Vail and attracting and
retaining current and new sponsors for the event. Thank you’ s were expressed on behalf of
both participants, Burton and Town of Vail. Some feedback about the events included:
 Continue to seek out sustainability
 Families were uncomfortable at the
components for the event
concerts with some safety concerns in
 Engage youth with Burton owners
terms of areas they could stand and not
 Helpful recap
be impacted by the general crowed.
 Great event “vibe”, people love the
 Great execution, keep up the diligence
event
and work with the event
 Requested information about the per
person expenditure?
Chapin invited public input at this time. Stephen Connelly commented about the need for a
chief marketing officer, a position that would help evaluate the contributions and impacts of such
event.
5.
Action Items
5.1
Review and Adoption of Welcome Centers Host Program Operational Goals and Next
Steps
Presenter(s): Suzanne Silverthorn, Communications Director
Action Requested of Council:
1) Adopt and/or modify the10 partner-driven goals to be incorporated into future operations
of the Vail Village and Lionshead Welcome Centers and Community Host Program
beginning October 1, 2016.
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July 5, 2016 - Page 6 of 68
2) Direct staff to initiate a Request for Proposals process to direct future operations of the
Welcome Centers/Host Program according to the timetable presented.
3) Define the recommended role of the Town Council regarding operation of the Welcome
Centers/Host Program to include interviews of RFP finalists and a selection decision on
July 19, 2016.
Background: To prepare for future operation of the Vail Welcome Centers and Community
Host Program, the Town Council has directed staff to assess the Town’s stated vision,
mission and goals and to recommend updates and next steps
There was a presentation by staff who presented a review of the role of welcome centers in the
economic place of Vail, staff presented a guest services vision which was adopted in 2011, and
highlighted goals for future operation of the Welcome Centers/Host Program. Suggestions were
developed by the Town’s partner agencies. Zemler requested permission to proceed with the
RFP that would direct future operations of the centers and he then recommended a role for town
council in terms of interviewing the finalist; the following steps were proposed, as follows:
 May 17, 2016 – Request for Proposals issued
 May 17 to May 31, 2016 – Interested parties invited to schedule a tour of the facilities with
an opportunity to ask questions of the contract administrator and other Town personnel
 June 1, 2016 – Deadline for contractors to confirm participation in the proposal process
 July 1, 2016 – Submission deadline for proposals
 July 8, 2016 – Finalists notified of advancement to next phase
 July 19, 2016 – Finalists interviewed by Town Council with selection of contractor
 October 1, 2016 – Start date for new service contract
There were some council comments that addressed the need to:
 Understand the level of service commitment using “exceptional” as part of the description
 Define only one overarching objective of the centers
 Understand what the town is looking for in its proposals by simplifying the RFP scope
There was support to proceed with the proposed RFP process.
Mayor Chapin asked for public comment.
Michael Kurz, VEAC, commented about the need for centers representing the “brand front”
with the suggestion that the positions are permanent and highly professional representatives.
He suggested they make a paradigm shift to a “retail brand outlet” with a review of the mission
and look for a strategic partner that can help keep the customer instead of sending them
elsewhere for the information.
Stephen Connolly, supported a review of all town facilities operations, supported current
center operator, be realistic about the mission of the facilities.
Zemler suggested no action be taken at this time on the specific scope of the proposal so staff
could evaluate the input in order to make further revisions. Staff would return for final approval
of the scope and process at the next meeting.
5.2
Name Skatepark at Lionshead Parking Structure the "Zeke M. Pierce Skatepark"
Presenter(s): Todd Oppenheimer, Capital Projects Manager
Background: This request is being made in response to comments provided by Cameron
Chaney, the high school student who demonstrated a skatepark was possible in the
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July 5, 2016 - Page 7 of 68
Lionshead Parking Structure, to honor his friend and classmate, Zeke Pierce, who died in
2013.
A presentation was made by staff with a request for naming the skatepark in memory of Zeke M.
Pierce (local resident who died in mountain bike accident in 2013 at age of 16) as suggested by
Cameron Chaney, the inspiration behind the idea of the park and friend of Pierce. Moffet
moved to officially name the skatepark after Zeke M. Pierce; Bruno seconded the motion. The
motion passed (6-0). There were some comments about placing a plaque recognizing
Chaney’s contributions to the park, and including Vail in the name as well.
6.
Public Hearings
6.1.
Design Review Board decision approving Booth Creek Park Redevelopment
A call up hearing pursuant to Section 12-3-3, Appeals, Vail Town Code, of the final decision
of the Town of Vail Design Review Board approving the Booth Creek Park redevelopment
(DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail
Village Filing 13 (DRB160048)
Presenter(s): Chris Neubecker, Planning Manager
Background: Town Council requested a call up hearing to review the conditional approval by
the Design Review Board of the Booth Creek Park redevelopment.
Mayor Chapin opened the public hearing at this time. There was a presentation by Chris
Neubecker, Community Development and Todd Oppenheimer, on behalf of Town of Vail as
applicant. There was discussion about the basis of the DRB decision and their noted concern
the roof would not be maintained properly, and staff’s recommendation that the living roof can
be approved if properly maintained per requirements outlined in Title 12 & 14 of the Code.
Public comment was invited and Robin Birch, neighborhood resident, spoke about her concerns
with the grass roof, i.e. the costs, plant failure on green roof, how many days of the year will this
be green and beautiful. There were no further comments and the public hearing was closed.
There were no further staff or council comments at this time.
Moffet moved to approve, with conditions, the application for Design Review for the Booth Creek
Park redevelopment (DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot
11, Block 1, Vail Village Filing 13, with the condition that “The grass roof on the restroom
building shall be changed to a flat membrane roof with gravel ballast.” There was not a second
to the motion.
Cleveland moved that the Town Council hereby modifies the decision of the Design Review
Board concerning the application for Design Review for the Booth Creek Park redevelopment
(DRB160048), located at 2900 Manns Ranch Road (Booth Creek Park)/Lot 11, Block 1, Vail
Village Filing 13, with removal of the condition of approval that “The grass roof on the restroom
building shall be changed to a flat membrane roof with gravel ballast”, and that the Vail Town
Council hereby approves the application for Design Review for the Booth Creek Park
redevelopment (DRB160048),as originally submitted by the Applicant to the Town of Vail,
including the living roof on the restroom building, with a new condition of approval to read as
follows:
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July 5, 2016 - Page 8 of 68
‘If at any time the living roof on the restroom building is not maintained with live grasses
and/or live forbs per the approved plans for a period greater that one (1) year, the applicant
shall replace the living roof system with a new roof material in compliance with the
requirements of Title 12 and Title 14 of the Vail Town Code.’”
Bruno seconded the motion. Chapin summarized the motion “to keep the grass roof only if it is
maintained.” Some members expressed concerns with this direction. There was a suggestion
to resubmit the application if this action did not meet expectations on the topic. The motion was
voted on and passed (4-2; Chapin and Moffet opposed).
There being no further business to come before the Council, Moffet moved to adjourn the
meeting and Bruno seconded the motion which passed (6-0) and the meeting adjourned at
8:15 p.m.
Respectfully Submitted,
Attest:
__________________________________
Dave Chapin, Mayor
___________________________________
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July 5, 2016 - Page 9 of 68
ITEM/TOPIC: Town Council May 17, 2016 meeting minutes
ATTACHMENTS:
Description
Minutes from May 17, 2016 meeting
July 5, 2016 - Page 10 of 68
Vail Town Council Meeting Minutes
Tuesday, May 17, 2016
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present:
Dave Chapin, Mayor
Jenn Bruno, Mayor Pro Tem
Dick Cleveland
Kevin Foley
Kim Langmaid
Jen Mason
Greg Moffet
Staff members present:
Stan Zemler, Town Manager
Matt Mire, Town Attorney
____________________________________________________________________________
1.
Michael Cacioppo, candidate for State House of Representatives District 26, expressed
support for affordable housing discussions with regional stakeholders, including USFS, to
build housing for resort employees.
Emily Tamborino, VVMC, communications manager, supported partnership with Starting
Hearts in their effort to purchase and place defibrillators around Vail and the region.
Alan Himelfarb, Starting Hearts, thanked Town of Vail for their support and spoke about the
launch of their partnership with Eagle County School District related to training programs they
will implement together.
Rick Arnold, Holy Cross Energy, presented their disbursement check ($193K) for the funding
of community enhancement projects implemented in local communities. He spoke briefly
about the outcomes of this program.
2.
2. Appointments for Boards and Commissions
2.1.
Vail Local Licensing Authority Board Appointments
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint members to Vail Local (Liquor) Housing Authority or
conduct final interview on June 7 and then make appointments.
The appointments were rescheduled to June 7 so that two candidates could be interviewed.
3.
Consent Agenda
3.1. Resolution No. 17, Series of 2016, A Resolution Approving an Intergovernmental
Agreement between the Eagle County Housing and Development Authority and the Town of
Vail for Certain Housing Administrative Services, and Setting Forth Details in Regard Thereto.
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July 5, 2016 - Page 11 of 68
Background: The Town of Vail is in need of certain housing administrative services. The Eagle
County Housing and Development Authority is willing and capable of providing housing
administrative services to the Town of Vail. An intergovernmental agreement is needed to
properly contract for the services to be completed. The proposed agreement outlines the terms
under which the work is to be completed. The agreement expires on its terms on December 31,
2016. The two parties may choose to enter into a new agreement in 2017 if determined to be
mutually beneficial.
Agreement Between the Town of Vail and USDA, Forest Service White River National Forest's
Eagle/Holy Cross Ranger District Regarding the Control and Eradication of Noxious Weed and
Invasive Plant Species; and Setting Forth Details in Regard Thereto
Background: In the March 2016 Supplemental Budget Request, the Town Council approved
$15,000 to partner with the U.S. Forest Service (USFS) to control the spread of noxious weeds.
Agreement Between the Town of Vail. Colorado and the Colorado Department of Transportation
Regarding Sediment Control Disposal Area on the North Side of Interstate 70 at Approximately
M.P. 178- 179; and Setting Forth Details in Regard Thereto Background: The Intergovernmental
Agreement defines roles and responsibilities for the Town and Colorado Department of
Transportation for the sand storage berm in East Vail.
Agreement Between the Town of Vail, USDA, Forest Service Eagle/Holy Cross Ranger District
Regarding the Town of Vail Hazardous Fuels Reduction Project; and Setting Forth Details in
Regard Thereto
Background: During the first budget supplemental of 2016 Council approved funding of phase
one of the Intermountain Fuels Reduction Project (also referred to as Town of Vail Hazardous
Fuels Reduction Project) in the amount of $63,700. This Intergovernmental Agreement sets
forth the conditions for the transfer of funds to the U.S. Forest Service to initiate this project.
3.5. Resolution No. 21, Series of 2016, A Resolution Approving any Intergovernmental
Agreement Between the Town of Vail and Other Colorado Governmental Agencies Regarding
Mutual Fire Aid; and Setting Forth Details in Regard Thereoto
3.6. Request to Award Construction Contract for Booth Creek Park Redevelopment and Golden
Peak Sport Courts Background: The purpose of this item is to request the Town Council direct
the Town Manager to enter into a construction contract with RA Nelson, LLC. in an amount not
to exceed $1,971,054.27 for the construction of improvements to Booth Creek Park and the
Golden Peak Sports Courts (Pickleball Courts).
Moffet moved to approve the consent agenda outlined above; Foley seconded the motion and it
passed (7-0).
4.
Town Manager Report
There were no items reported on at this time.
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July 5, 2016 - Page 12 of 68
5.
5.1. Vail Youth Recognition Award
Presenter(s): Scott O'Connell, Vail Valley Exchange
Action Requested of Council: Present local students with Vail Youth Recognition Award.
Background: The purpose of the award is to recognize and reinforce outstanding achievement
by youth of the Upper Eagle Valley, both for their individual achievements and as role models
for their peers. The Vail Town Council created this award to acknowledge and reward students
from our community schools.
O’Connell presented the awards on behalf of the Vail Valley Exchange and Town of Vail to
students Lydia Routolo who attends Battle Mountain High School and Lyle Shipp who attends
Vail Mountain School.
5.2. Update on KAABOO-Vail Music Experience August 18-20, 2017
Presenter(s): Mike Imhoff, Vail Valley Foundation, Bryan Gordon, KAABOO
Action Requested of Council: Feedback and input requested but no formal action requested
at this time. Will request formal approval by Council to proceed with this project at first
meeting in June 2016.
Background: VVF and our partner KAABOO have had a myriad of meetings since the last
council update (April 5) with all primary Vail community interested parties and groups that
may be impacted by our KAABOO-Vail project. As part of the materials, VVF has drafted a
detailed vision and plan with a 90 day action steps for council review. KAABOO Music
Experience is not a music festival, but an experience catering to a specific audience and
consumer over a three day weekend in Vail. The event offers fine dining, comedy, premium
spirits, craft breweries, VIP experiences, and live music.
Mason recused herself from the discussion of this item due to conflict of interest. Mike
Imhof, VVF, presented an overview of the music experience proposal and noted their
interest in hearing from the community. He noted their schedule to present to Vail
Recreation District, Betty Ford Alpine Garden and the Nature Center in the near future. Joe
Stiles, KAABOO, project manager & environmental designer, presented details about the
event, including a review of the site plans and design of the event. Chapin invited public
input at this time.
Bob Armour, expressed concern about impacts due to number of attendees, length of
festival, the impacts on the fields, and concern about multi year commitment to such an
event. Too big for Vail!
Margaret Rogers, resident, expressed several concerns about the event related to
displaced park users, the park should not be limited to just one event per the parks master
plan, too little time to review the proposal, and concern about multi year commitment. She
expressed that she loved the idea, but the Ford Park location is of great concern.
Chris Romer, Vail Valley Partnership, expressed support of the event which is aligned with
the mission of the Commission on Special Events and brand of Town of Vail, the target
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market, the drive for destination visitors, time of year. He also noted and understands the
concerns being expressed about impact on fields and Vail in general.
Rayla Kundolf, business owner and resident, expressed support for the event, thinks it is
the right target market, encouraged businesses get involved in the event, meets Vail’s
brand, need the iconic event, Vail has always worked through the challenges large events
bring.
Michael Staughton, Vail Business owner and Chamber member, expressed concern about
the timing for the decision is too short, concerned about displaced users, must take care of
Vail first.
Michael Cacioppo, expressed that he has not reached a final opinion until more public input
is received although is concerned that guidelines are not being followed.
Johannes Faessler, Sonnenalp Hotel, expressed support of the event from a business
perspective, likes the multi year commitment and potential that would bring to attract new
guests, encouraged the VVF to work with the town to host such an event.
Skip Thurnauer, VLMDAC member, and as a resident supports the event, the timing, the
market and it would be excellent to have this event to help with summer business.
Ross Cohen, resident and business owner, supports the event which would attract next
generation and would serve as an epic event but would want to ensure the event promoters
work with the local business owners to include them in the event.
Gwen Scapula, resident, concerned about Ford Park impacts with length of the event, the
displaced users, impacts on transportation, roads, parking, area resident, and the timing
placed on the decision.
Nicola Ripley, BFAG, requested adequate time to review the proposal, but sees many
challenges with the proposal.
Heidi Biele, resident, expressed support of the event which would create a great venue for
Vail in offering a music experience.
Doe Browning, resident and trustee of BFAG, expressed concerns about the music festival
and market that is attracted, would like to request support from the event producers to help
them offset the impacts to BFAG and its users.
Chapin noted no decision was being made at this time; there were several comments made
by Council as follows:
 There was support of the proposal but much work would need to be done to work
through the impacts and challenges
 There would need to be participation and decisions made by VRD and BFAG and
Nature Center before any final decision would be made
 This may serve as an iconic event for Vail
 Proposal deserves a thorough vetting identifying problems and potentials and most did
not support the need for a decision by June 10, requested an eight week delay
 Some concern about a multi year contract and commitment
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




The town should not take any financial risk with the event
Must be attention paid to the environment and sustainability and a zero waste event
Must be a thorough evaluation of the impacts on the turf
What is VVF role in the implementation of the event
Must understand the impacts on displaced users
Again, it was noted there would be more opportunities scheduled at public meetings for the
public to comment on the event proposal. Jen Mason returned to the meeting at this time.
5.3. Slifer Square - Update
Presenter(s): Todd Oppenheimer, Capital Project Manager/Landscape Architect
Action Requested of Council: To provide feedback to in regards to Council's preferences for
change to Slifer Square and direct to staff to begin the process for procurement of design
services for the project.
Background: Staff will update the Town Council on the results from the public meeting held
on March 29, 2016.
Todd Oppenheimer, Landscape Project Architect, reported on the public meeting held for
the Slifer Square project. In summary, those attending asked that the natural character and
flow of the area be maintained but any improvements in functionality and aesthetics would
be welcomed. Council presented some feedback related to suggestions as follows:
 Bus stop area improvements both physically and operationally
 Water quality and infiltration improvements
 Maintain natural existing character of the area
 Maintain the ability to use the fountain area with improved areas for sitting around the
fountain
Oppenheimer noted that a project scheduled would be drafted based on this input, the design
work, and ability to begin construction either yet this year or next spring.
6.
Action Items
6.1. Welcome Centers/Host Program Request for Proposal (RFP)
Presenter(s): Stan Zemler, Town Manager and Suzanne Silverthorn, Director of
Communications
Action Requested of Council: Approve and/or modify a request for proposal (RFP) and
selection process for management of Vail’s Welcome Centers, the Volunteer Community Host
Program and Guest Welcome Services beginning October 1, 2016.
Background: To prepare for future operation of the Welcome Centers and Community Host
Program, the Town Council has directed staff to prepare a Request for Proposal in which
respondents will describe how best to use the town’s resources “to create a five-star customer
experience.”
Silverthorne reviewed the purpose of the discussion on the welcome centers/host programs
and offered the following goals:
1) Ideas for expansion of services offered in the welcome centers
2) Increased utilization of the facilities
3) 10 goal areas were identified
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4) It was requested to shorten the mission with a scaled back intent –
5) Issue the rfp but give the responder the opportunity to define the 5 star customer
experience
6) Drafted an rfp is in the packet w/ a timetable
The amended RFP document was reviewed and the town council would still serve as the
selection committee throughout the process. There were comments that the scope of the
RFP should allow the vendor to explain “what they will be doing for the town” and not what the
town wants the vendor to do. Moffet moved to approve the RFP amended document and
evaluation process to include Town Council as the selection committee. Bruno seconded the
motion and it passed (7-0).
6.2. Ordinance No. 10, Series of 2016, First Reading, An Ordinance Amending Chapter 7 of
Title 5 of the Vail Town Code Concerning the Liability for Costs Associated with the Town's
Provision of Fire Protection Services to Properties Located Outside Town Boundaries
Presenter(s): Mark Novak, Fire Chief
Action Requested of Council: Approve, amend or deny Ordinance No. 10, Series of 2016 on
first reading.
Background: This ordinance will amend existing Town Code to clarify specific issues related to
providing emergency services to parties outside the municipal limits of the Town of Vail.
Chief Novak noted the following changes to Chapter 7 of Title 5 of the Town of Vail Code
proposed in Ordinance No. 10 are:
 5-7-2 (A) Clarifies that requests for service in areas outside the municipal limits of the Town
of Vail do not necessarily originate with the Eagle County Sheriff
 5-7-2 (D) Clarifies billing procedures and liability for payment for response to properties
outside the municipal limits of the Town of Vail.
He also suggested staff would submit a separate resolution amending the current fee structure
for response to properties out of the municipal boundaries of the Town of Vail at the June 7,
2016 Town Council meeting. There was some discussion about the need to codify this topic,
the suggestion to change “shall to may” on the first page, 5-7-2 A, the liability section of the
ordinance, and the possibility of seeking funding from USFS since these homes are outside of
town boundaries.
Moffet moved to approve Ordinance No. 10, Series of 2016, First Reading, An Ordinance
Amending Chapter 7 of Title 5 of the Vail Town Code Concerning the Liability for Costs
Associated with the Town's Provision of Fire Protection Services to Properties Located
Outside Town Boundaries, with a revision to include “may” instead of “shall” in Section 5-7-2
A. Bruno seconded the motion and it passed (7-0). There was no public input.
6.3. The owner of the multi-use Vista Bahn Building, located at 298 Hanson Ranch Road,
requests permission to proceed through the Conditional Use Permit process for an outdoor
patio on Town of Vail property in the Commercial Core I (CC1) Zone District. The Vail Town
Code refers to outdoor dining/seating as "Outdoor Patio" in reference to permitted and
conditional uses in the Commercial Core I (CC1) Zone District.
Presenter(s): Jonathan Spence, Planner
Page 6
July 5, 2016 - Page 16 of 68
Action Requested of Council: The Community Development Department requests that the
Town Council evaluate the proposal to utilize Town of Vail property for the purposes of an
outdoor patio. This utilization of Town of Vail property would be subject to the terms of a
revocable ROW permit and lease agreement and could be discontinued and removed if
required to do so.
Background: The Vail Village Design Considerations recognize outdoor patios as a potential
positive contributing factor in the creation of a strong streetscape framework.
Chris Neubecker, Planning Manager, presented the business request on behalf of the property
owner. After some discussion about the process and likely outcome of a “lease agreement” with
the property owner, it was determined there have been these kinds of requests in the past and
there was support of the request. It was noted there would be ample room for emergency
personnel and equipment to access this area if turned into an extended patio space.
Moffet moved to direct staff to sign the application to proceed through the Conditional Use
Permit process for an outdoor patio on Town of Vail property in the Commercial Core I (CC1)
Zone District. The Vail Town Code refers to outdoor dining/seating as "Outdoor Patio" in
reference to permitted and conditional uses in the Commercial Core I (CC1) Zone District.
Foley seconded the motion and it passed (7-0). There was no public input.
7.
Public Hearings
7.1. The applicant Karja LLC, represented by Bill Nutkins, AIA, NDG Architects, Inc, requests an
appeal of the final decision of the Town of Vail Planning and Environmental Commission
denying a request for a variance to allow for the construction of a trash enclosure within the
front setback for the property located at 265 Forest Road
Presenter(s): Matt Panfil, Planner
Action Requested of Council: Uphold, uphold with modifications, or overturn the Planning and
Environmental Commission decision.
Background: Based on the existing topography of the site and the lack of a reasonable
alternative location for a trash enclosure, the applicant requests an appeal of the Planning and
Environment Commission decision.
The public hearing was opened by Chapin. Staff presented the application request for a trash
enclosure within the front setback of the property located at 265 Forest Road which was denied
by PEC. Rick Fields, landscape architect, and Bill Nutkins, architect, presented on behalf of the
property owner. There was some discussion about the owners preference to place the trash
cans in between the buttress areas of the wall and requested an appeal to the PEC decision.
Public comments were invited at this time; there were no comments. The public hearing for
public input was closed. There were no further comments from the representatives of the
appellate. There was some discussion about whether the applicant met the criteria established
when granting such a variance; there did not seem to be any hardship identified.
Moffet moved to uphold the decision of the Planning and Environmental Commission to deny
the application for a variance request for the construction of a trash enclosure within the front
setback located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1”, with the following
findings: “The Vail Town Code was properly applied in regard to the Planning and
Page 7
July 5, 2016 - Page 17 of 68
Environmental Commission denial of the requested variance associated with application
PEC16-0012, and located at 265 Forest Road / Lot 21, Block 7, Vail Village Filing 1.” Cleveland
seconded the motion and it passed (7-0).
There being no further business to come before the council, Moffet moved to adjourn the
meeting and Foley seconded the motion which passed (7-0) and the meeting adjourned at
7:45 p.m.
Respectfully Submitted,
Attest:
__________________________________
Dave Chapin, Mayor
___________________________________
Page 8
July 5, 2016 - Page 18 of 68
ITEM/TOPIC:
Community Upcoming Events Updates
Bighorn Park Community Picnic, July 12, 11:30 a.m. - 1:00 p.m.
Donovan Pavilion Community Picnic, August 9, 11:30 a.m. - 1:00 p.m.
Neighborhood Evacuation Drill, August 9, 2016
50th Birthday Party, Donovan Pavilion, August 23, 4:00 p.m. - 6:00 p.m.
July 5, 2016 - Page 19 of 68
ITEM/TOPIC:
Public Comment on use of Lighted Pedestrian Crossing Safety Devices and Enhancements for
Frontage Roads and Roundabouts
Public input is welcome on this topic.
PRESENTER(S): Greg Hall, Director of Public Works
ACTION REQUESTED OF COUNCIL: Listen to presentation and public input and direct staff.
BACKGROUND: At the June 7, 2016 Town Council meeting, the Pedestrian Safety
Enhancements (memo attached) were presented and discussed. It was requested by Council to
hold a public input session to gather additional input and concerns regarding the use of lighted
Pedestrian Crossing Safety Devices.
ATTACHMENTS:
Description
Lighted Pedestrian Crossing Safety Devices and Enhancements for Frontage Roads and Roundabouts
July 5, 2016 - Page 20 of 68
TO:
Vail Town Council
FROM:
Stan Zemler, Town Manager; Greg Hall, Director of Public Works and
Transportation; Town of Vail internal team
DATE:
July 5, 2016
SUBJECT:
Public Comment on use of Lighted Pedestrian Crossing Safety Devices and
Enhancements for Frontage Roads and Roundabouts
I.
PURPOSE
The purpose of this item is to:
 Conduct public input session on the use of Lighted Pedestrian Crossing Devices
 Provide direction to staff on how to proceed
 Based on Town Council direction, instruct staff to amend supplemental budget in
July 2016 to make necessary improvements
II.
BACKGROUND
At the June 7, 2016 Town Council work session on Pedestrian Safety Enhancements
(memo attached), it was requested by Council to hold a public input session to gather input
and concerns regarding the use of lighted Pedestrian Crossing Safety Devices.
III.
ACTION REQUESTED
Obtain public input regarding Lighted Pedestrian Crossing Safety Devices and based on
the input received, provide direction to the staff on the information presented and direct
staff to prepare a request for the second budget supplemental request of 2016 from the
recommended list of projects.
IV.
ATTACHMENTS
Town council memo of June 7, 2016
1
July 5, 2016 - Page 21 of 68
TO:
Vail Town Council
FROM:
Stan Zemler, Town Manager; Greg Hall, Director of Public Works and
Transportation; Town of Vail internal team
DATE:
June 7, 2016
SUBJECT:
Pedestrian Safety Enhancements for Frontage Roads and Roundabouts
I.
PURPOSE
The purpose of this item is to:
 Provide Town Council an update on work prepared by TOV team
 Propose project schedule
 Request Town Council direction regarding supplementing the budget in July 2016 to make
necessary improvements
II.
BACKGROUND
The Town Council, citizens and staff have identified improving pedestrian safety along the frontage
roads of Vail as a priority. Specifically the concerns have dealt with improving pedestrian safety on
the frontage road during overflow parking days. The summer of 2015 experienced 20 overflow
days and this last ski season there were 29 overflow days. Additional concerns were raised
regarding the existing designated crossings of the frontage road and roundabouts. The Town of
Vail staff established a large all-inclusive internal working group representing the police
department, fire department, community development department, as well as risk management,
transit, parking, streets, engineering, landscape architects, public information and participation of
the Town Manger and specific department directors. The purpose was to brainstorm ideas and
issues from all levels of the organization. A complete list of ideas and issues is attached as
background on continuing efforts with regard to pedestrian safety town wide.
III.
CURRENT PEDESTRIAN SAFETY ACTIVITIES
The outcome of the planning sessions regarding pedestrian safety resulted in three improvement
approaches. The first will be changes to operations during overflow parking days. This included, an
operations manual being prepared to ensure all team members are accountable for consistency
and improvement of safety. The operations manual will be written to address various levels of
overflow parking intensity. The operations review includes further collaborated planning and
anticipation of potential overflow incidents. One example of an operational change is in the use of
town variable message boards to include the message “Pedestrians Present Speed Limit 25”.
The second area of focus is a list of capital projects to be funded over time in making
improvements for pedestrians. A matrix is attached listing various levels of improvements. This
allows for further evaluation and phasing. The most significant initial installation is flashing
crosswalk signs at the major pedestrian crossings of the frontage road and roundabouts as well as
enhanced lighting at these crossings. The use of flashing signs is a shift in direction from past town
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July 5, 2016 - Page 22 of 68
councils. Attached is a map of the proposed locations, as well as photos of the proposed signs.
The staff has prioritized the locations with regard to phasing the improvements over two to three
years.
Another initial improvement requires approval from the Colorado Department of Transportation.
The town has had discussions with Colorado Department of Transportation traffic engineers
regarding the use of variable speed limits when overflow parking exists. In addition to the use of
variable speed limits, the town would implement portable (pole mounted) “your speed is” and
flashing warning signs to educate and warn traffic of the prudent speed during frontage road
overflow parking days. All of these policies and improvements will require CDOT final approval.
Additional staff work is required to address the list of concerns and issues regarding pedestrian
safety throughout town. This work will continue through this year and additional updates to the
Town Council will be provided.
IV.
PROJECT BUDGET
The proposed budgets for capital improvements are as follows:
Phase One
Municipal Crosswalk Signs and Lighting:
W Lionshead Cir Crosswalk Signs and Lighting:
West Vail Mall Crosswalk Signs and Pavement Marking:
Main Vail Roundabouts
 Crosswalk Signs
West Vail Roundabouts
 Crosswalk Signs
Total
Phase Two
Vail Valley Drive Crossing Crosswalk Signs and Lighting
Glen Lyon Office Building Crosswalk Sign and Lighting
Total
Future Lighting Phases
Main Vail Roundabouts*
 Enhanced Crossing Lighting
 Replace Entire Lighting System
West Vail Roundabouts*
 Enhanced Crossing Lighting
 Replace Entire Lighting System
$105,000
$ 65,000
$ 30,000
$135,000
$ 75,000
$410,000
$ 65,000
$ 75,000
$135,000
$200,000
$625,000
$150,000
$525,000
*These projects would be either one or the other and would be coordinated to work with CDOT and
schedule construction when CDOT replaces the interstate ramp lighting over the next five years.
In July, the council will be asked to fund the first phase of the pedestrian safety improvements for
installation this fall totaling $410,000. The staff will request additional funds through the 2107
budget process for the remaining phases. The additional improvements will be requested to be
phased over the next two to three years.
Funding
The staff recommends using Capital and VRA funds when eligible to fund the pedestrian safety
improvements. Staff will also seek possible grant funds from various CDOT funding sources for the
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July 5, 2016 - Page 23 of 68
outlying years. Construction of the frontage road improvements from the Municipal Building to
Lionshead will also provide a portion of the longer term improvements in this area.
V.
ACTION REQUESTED
Provide feedback to the staff on the information presented and direct staff to prepare a request for
the second budget supplemental request of 2016 from the recommended list of projects.
VI.
ATTACHMENTS
List of pedestrian and neighborhood traffic and safety issues
Matrix of possible improvements
Map of proposed improvements
3
July 5, 2016 - Page 24 of 68
Meeting Notes Intradepartmental Pedestrian and Frontage Road Meeting Why should the Town of Vail be concerned with this? 
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Sustainable Community Walkable Bike Friendly Various Livability Designations We now have other modes E‐bikes Cycle/Ped Conflicts Ped /Vehicle Conflicts in the Villages and Loading and Delivery Congested Pedestrian Roads 35 Bike incidents(accidents) over an 8 year period Aging Population Accessibility Standards population with many different abilities, young Children Frontage Roads and sidewalks at capacity Safety during Special Events Impression on Guests Dark Sky Community Designation Liability What are some specific issues, concerns or solutions 
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Central based Lighting Plan Top Deck Transportation Center Lighting to include better lighting and lighting controls based on circumstances Safe pedestrian crosswalks for all including hearing and visually impaired Over crowding Set a limit when are we at too much Awareness Education Multi‐cultural o Information of where to go as a car/pedestrian /bike enhanced Digital map complete o Perception verses Reality Meeting or exceeding expectations what is more the norm than what is Vail Some ideas may be very expensive to implement town wide Maintenance of snow free areas (heated) Consistency may be less safe in areas not snow melted even though cleared Model Traffic code 1977 vs 2010 Education Service o Hotel Shuttle, Courtesy Cars, Taxi, Limos, Ride Sharing Services (Uber) o Skier Drop Off Lighting beyond bus Stops and Cross walks Seeing Riders at stops and seeing pedestrians at night Issues Overflow parking o Uncontrolled crossings happens  E Lionshead circle similar Barriers o At busiest time most traffic highest rates for guests o Overflow vs. structure parking Frontage Road Sidewalk Median and lighting Plan July 5, 2016 - Page 25 of 68
Provide a continuous Frontage Road Sidewalk from Ford Park to Forest Road and eventually to Cascade with Simba underpass. Sidewalk on the wrong side. Cost of improved frontage road with sidewalk both sides verses cost of Structured parking At a minimum create an Incident Operations Plan for busy and overflow times Lower Speed Limit Flashing Lights and Crossings Use VMS more with regard to safety message Get users in structures after 3 PM instead of continuing to park of Frontage road when space is free and available Parking operations o Tools to pre warn, real time traffic Counts o Additional resources and roles  Community Safety Officers  Use of Lone Star CDOT  traffic control Flaggers Special Events I‐70 ramp backup’s Role of Underpass as a solution in 2017 o impacts of Underpass Construction before completed U‐Turns in median openings Small Interments Ramp Up and Ramp Down operations should be Tiered Safety First Should have Triggers Predictable everyone on the same page Temp Cross walks Signs Dobson Special Event Space, Solaris Special Event Look at reroutes of in town bus all the time busing time Additional lighting little 4‐way, Dobson, Soccer Field, Roundabouts Crossings Dobson not a world class special event venue Regarding entrance staging opportunities to remodel and improve Short Term present items for the supplemental budget Long term and longer term prepare for 2017 Capital Budget and beyond Variable Speed limits Day time and Night time Lionshead Parking Expansion which may include a special Event venue outdoor space Traffic Calming Speed studies in outlying areas , 85% of speed limits on residential roads between 22‐26 mph o
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Team will first address the following 
Work on Frontage Road Parking and other pedestrian issues including the roundabouts Next will be 
In town route safety improvements July 5, 2016 - Page 26 of 68
Matrix of Frontage Road Pedestrian Solutions
Crosswalk Safety Options
1 Improved Street Lighting
2 Simple Signs/Markings
3 LED Warning Signs
with Audible Warning
4 In‐Pavement Lighting
5 Advanced beacon warning
6 Raised Crosswalk
7 Medians
8 HAWK signal
Other
Muni Bldg
+
exists
+
+
+
‐
+
exists
‐
VR
+
exists
+
+
+
‐
+
exists
‐
W Vail Mall
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+
+
+
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+ Painted
‐
MV Roundabouts
+
+
+
+
‐
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exists
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WV Roundabouts
+
+
+
+
‐
‐
‐
exists
‐
move bus stops to downstream side of crosswalk FR Parking Pedestrian Safety Improvements
Improved Lighting ‐ potential to put on separate lighting control system so could activate only when pkg occurs
Advanced beacon warning
Lionshead‐medians to force pedestrians to walk to designated crosswalks
medians would need to be smaller width to allow room for peds to walk b/t traffic and parked cars
or install sidewalk b/t FR and I‐70 (only enough room b/t Vail International and Lion). significant impacts to snow operations both Town and CDOT (spray from I‐70)
unable to install medians along Village TRC‐too many driveways unless you convert to right in/right out movements
Ford Park‐ improved lighting on separate lighting control system
install sidewalk, would require shifting roadway CL 5‐7' south‐no more room b/t I‐70 and FR
park along south side and install sidewalk b/t WBFW and bus stop
E/o Ford Park‐improved lighting on separate lighting control system
*Install sidewalk along the south side of the FR from WLC to Ford Park and parking only on south side of road ~121 parking spaces
July 5, 2016 - Page 27 of 68
simple signs at lower volume legs
LED signs at higher volume legs
July 5, 2016 - Page 28 of 68
INSTALL PUSH BUTTON
ACTIVATED LED SIGNAGE
AND UPGRADED LIGHTING
Tue May 31 2016 12:09:02 PM.
July 5, 2016 - Page 29 of 68
INSTALL PUSH BUTTON
ACTIVATED LED SIGNAGE
Tue
May IMPROVED
31 2016 12:19:35 PM.
AND
LIGHTING
July 5, 2016 - Page 30 of 68
INSTALL CROSS WALK
SIGNAGE AND
PAVEMENT MARKINGS
Tue May 31 2016 12:13:15 PM.
July 5, 2016 - Page 31 of 68
INSTALL PUSH BUTTON
ACTIVATED LED SIGNS AND
IMPROVED LIGHTING
July 5, 2016 - Page 32 of 68
INSTALL PUSH BUTTON ACTIVATED
LED SIGNS AND IMPROVED
LIGHTING
July 5, 2016 - Page 33 of 68
2 double head 20' pole
Retrofit 2-40' south side
Power from existing adjacent lgts/signs
Photo-cell on top of lgts (more difficult
to trouble shoot issues)
Does not improve existing elec issues
at site
LIGHTING
July 5, 2016 - Page 34 of 68
2 double head 20' pole
Retrofit 2-40' north side
Power from existing adjacent lgts/signs
Photo-cell on top of lgts (more difficult
to trouble shoot issues)
Does not improve existing elec issues
at site
LIGHTING
July 5, 2016 - Page 35 of 68
INSTALL PUSH BUTTON
ACTIVATED LED SIGNS AND
Tue May 31 2016 12:16:43 PM.
IMPROVED LIGHTING
July 5, 2016 - Page 36 of 68
ITEM/TOPIC: Ordinance No. 15, Series 2016, First Reading, An Ordinance Making Adjustments
to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch
Services, Timber Ridge Enterprise Fund, and Vail Marketing Fund.
PRESENTER(S): Carlie Smith, Budget Analyst
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.15,
Series 2016
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No.15, Series
2016
ATTACHMENTS:
Description
Supp 2 First Reading 2016
July 5, 2016 - Page 37 of 68
TO:
Vail Town Council
FROM:
Finance Department
DATE:
July 5, 2016
SUBJECT:
2016 Budget Supplemental Appropriation
I.
SUMMARY
In Tuesday evening’s session, you will be asked to approve the first reading of Ordinance No.
15, Series 2016, a supplemental appropriation of the 2016 budget.
II.
DISCUSSION
Included in this supplemental discussion are requests for funding outside of the town’s normal
budget cycle, or “off-cycle contributions”. The purpose of this mid-year review is to provide an
opportunity for organizations that have newly identified projects or unforeseen changes to their
budgets to come forward all at the same time and for Council to provide consistent criteria and
evaluations. Staff recommendations for these requests are attached on page 4.
General Fund
Budgeted revenue will be adjusted by an increase of $20,784 directly offset by corresponding
expenditures of $9,000 of donations raised by the Friends of the Library that will be used
towards funding a media display in the Galleria and $11,784 of state funding for the Northwest
Incident Management Team training exercise that occurred May 4th-6th in Winterpark, CO.
An overall expenditure increase of $60,277 is requested with $20,784 of that relating to the
expenditures mentioned above. Other proposed expenditure adjustments include $5,000 for
employees to participate in the Sole Power program, a valley-wide “green community” program.
The dollars would be used for an employee incentive program ($0.25/mile bonus for green
commuting) to reach the TOV’s goal of 20,000 miles. The incentive is capped at $500 for
individuals. In addition, staff is requesting $23,493 for town’s portion of a special assessment by
Vail Village Inn’s homeowner association; and $10,000 for the Western Land Group (WLG) to
examine eleven Federal land parcels adjacent to the town and determine the feasibility of the
Town acquiring any of these parcels. This study is in response to Council’s priority to address
the need of affordable housing in the community. WLG will provide a report summarizing their
findings including recommendations, costs, and timetables. The report is scheduled to be
completed August 30th, 2016. Also requested is $11,700 to contract with Eagle County to
manage the town’s housing lottery and sales through The Valley Home Store. This service was
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July 5, 2016 - Page 38 of 68
previously managed by the town by a now vacant position. This expense will be directly offset
by salary savings from this position and will have no net impact to the General Fund.
The off-cycle contributions are included in this budget request based on staff recommendations
however no off-cycle funding requests are recommended at this time. Please see page 4 for
details of the contribution requests and staff recommendations.
These adjustments to the General Fund 2016 budget result in a net surplus of $16,773, with a
resulting fund balance of $23.6 million by the end of 2016, or 64% of annual revenues.
Capital Projects Fund
Staff is requesting to supplement 2016 expenditures by a total of $2,305,447. New projects and
increases requested include:
 $330,000 of previously approved funding for public art of the I-70 underpass to be
moved forward from the 2018 budget.
 $1,950,000 increase for the East Vail Fire Station renovation for a total project budget of
$3.6M based on Council’s approval on
 $25,447 increase of buy-down funds to be used to renovate the East Vail Fire Station
housing units. Renovation of the existing unit will total $227,094 and will be funded with
the current buy-down funds budget of $201,647 plus the additional $25,447
supplemental request. A new employee housing unit will also be constructed at an
estimated cost of $209,025, and will be funded by budgeted housing fee-in-lieu funds.
The total construction and renovation of the new and existing units will total $436,119
with a net budget effect of $25,447.
The proposed budget adjustments will result in an estimated fund balance of $16.3 million by
the end of 2016.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will increase by $6,000 to reflect a donation toward the Sole Power program
from Volvo ($5K) and First Bank ($1K) to be directly off set by corresponding expenditures to
fund the Sole Power program.
The proposed budget adjustments will result in an estimated fund balance of $4.6 million by the
end of 2016.
Dispatch Services
Revenue will be adjusted by a $9,085 reimbursement from Pitkin Country for corresponding
expenditures relating to an intergovernmental agreement to supply Vail Dispatch Services staff
while Pitkin County rebounds from a severe staffing shortage. There is no net impact to the
Dispatch Fund.
Timber Ridge Enterprise Fund
Staff is requesting $49,000 additional capital dollars for the renovation of the 18 units masterleased by Vail Resorts. Over a three year span, the town will invest just over $700,000 to
renovate all 54 master-leased units. The town will re-coup this capital investment over a five
year period through increased rental rates. The renovations include carpet/linoleum
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July 5, 2016 - Page 39 of 68
replacement, drywall repairs, interior paint, new front entry doors and trim, and remaining
bathroom remodels.
Vail Marketing Fund
Budgeted revenue will be adjusted by an increase of $46,000 for additional business license
collections relating to the new “Rental By Owner” ordinance requiring a business license. As a
result corresponding management fee expenditures paid to the General Fund will need to
increase by $2,300, 5% of the incremental change in business license revenue.
3
July 5, 2016 - Page 40 of 68
2016 Off-Cycle Contributions
A. Vail Centre
BACKGROUND INFORMATION: The Vail Centre is requesting $1,500,000 to finance the development of
a dedicated lifelong learning facility at the Treetops building in Lionshead.
STAFF RECOMMENDATION: Staff does not recommend funding based on the fact that the request is
outside council contributions policies for education and enrichment funding. Specifically, it is not within the
policy to fund capital assets but rather to fund programs and events. The only examples of the town
contributing to capital improvements of outside agencies is a $500K contribution to the Betty Ford Alpine
Gardens, which is located within Ford Park and on town land. The other example is a $500K contribution
for construction elements (not finishes or fixtures) of a major renovation of the Colorado Ski Museum.
The Ski Museum is improving a town-owned building. Both of those facilities would most likely be
operated by the town if the entities ever ceased to exist. Assisting with the purchase of a building, the
improvements or operations for an external entity is not appropriate for funding with taxpayer dollars.
B. Vail Valley Foundation
BACKGROUND INFORMATION: The Vail Valley Foundation is requesting $50,000 for the expansion of
the America’s Winter Opening Festival which would involve of the rollup of Snow Daze and the Birds of
Prey events under the America’s Winter Festival umbrella. The expended event would include beer tents,
awards/bib draws, athlete signings, legend focused events, and public participatory events such as snow
shoeing.
STAFF RECOMMENDATION: The town is currently contributing $40,000 and in-kind services to the
Snow Daze event; staff believes that a discussion between Council and the Vail Valley Foundation is
necessary in order to make a funding decision.
C. Vail Valley Foundation dba Vail International Dance Festival
BACKGROUND INFORMATION: The Vail Valley Foundation is requesting $15,000 to fund the new
Community Art Access Program launching summer 2016. The contribution would be used to provide
complimentary access to experience live preforming arts to community members who otherwise would not
have the opportunity.
STAFF RECOMMENDATION: Staff does not recommend funding with taxpayer dollars. Council is
currently funding the International Dance Festival at the appropriate level of $47,000 and hopes that a
portion of this funding can be used to contribute to the Community Arts Access Program.
D. Vail Valley Charitable Fund
BACKGROUND INFORMATION: Vail Valley Charitable Fund is requesting $25,000 for the Unveiled
Calendar Fundraising event to support their Direct Aid Grant Program.
STAFF RECOMMENDATION: While staff greatly respects this organization and the service they provide
to the community, it is not recommended for funding because it does not fit the criteria for Council
contributions. It has been Council’s policy to not support fundraising events in that it is not an appropriate
use of taxpayer dollars.
4
July 5, 2016 - Page 41 of 68
TOWN OF VAIL 2016 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2016
Original
Budget
Revenue
Local Taxes:
Sales Tax Split b/t Gen'l Fund & Capital Fund
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
1st
Supplemental
2016
Amended
Proposed
2016
Amended
2nd
Supplemental
Comments
$
25,588,000
62/38
$
25,588,000
$
25,588,000
$
15,865,000
4,913,000
4,728,000
1,181,159
1,594,254
$
15,865,000
4,913,000
4,728,000
1,181,159
1,594,254
$
15,865,000
4,913,000
4,728,000
1,181,159
1,594,254
Intergovernmental Revenue
1,882,916
1,882,916
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
4,225,000
1,001,236
250,942
160,000
990,556
4,225,000
1,001,236
250,942
160,000
990,556
182,000
182,000
9,000
191,000
-
36,974,063
20,784
36,994,847
(11,700)
-
16,890,516
6,236,674
23,127,190
Miscellaneous and Project Reimbursements
Total Revenue
36,974,063
Expenditures
Salaries
Benefits
Subtotal Compensation and Benefits
16,890,516
6,236,674
23,127,190
Contributions and Special Events
2,270,994
121,700
2,392,694
All Other Operating Expenses
7,773,781
74,331
7,848,112
196,031
2,221,467
618,120
663,214
36,870,797
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
2,221,467
618,120
663,214
36,674,766
Revenue Over (Under) Expenditures
299,297
Castle Peak Senior Care Facility
2015 World Alpine Ski Championships
Pro-cycling event
2015 Nation's Event
Transfer to Dipatch Services Fund
(50,000)
-
Surplus Net of Transfers & New Programs
249,297
Beginning Fund Balance
(196,031)
103,266
11,784
1,894,700
4,225,000
1,001,236
250,942
160,000
990,556
53,266
18,910,046
(11,700)
2,392,694
70,977
7,919,089
59,277
2,221,467
618,120
663,214
36,930,074
(38,493)
$
19,159,343
$
23,675,774
EHOP balance included in ending fund balance not spendable
$
705,382
$
705,382
Northwest Emergency Management Team Exercise $11,784; Media Display
in Library galleria $9,000; Vail Village special assessment $23,493; Employee
participation in Sole Power $5,000; Valley Home Store contract $11,700;
Western Land Group evaluation $10K
64,773
(50,000)
-
(38,493)
14,773
23,622,508
Ending Fund Balance
Friends of the library donation to be used for media display in galleria; see
corresponding expenditure below
16,878,816 Offset of Valley Home Store management contract with Eagle County
6,236,674
23,115,490
(50,000)
(196,031)
Northwest Emergency Incident Management Team exercise state
reimbursement; see corresponding expenditure below
23,622,508
$
23,637,281
64%
5
July 5, 2016 - Page 42 of 68
CAPITAL PROJECTS FUND
2016
Original
Budget
Revenue
Total Sales Tax Revenue:
Sales Tax Split between General Fund &
Capital Fund
Sales Tax - Capital Projects Fund
Use Tax
Federal Grant Revenue
Other State Revenue
Lease Revenue
Project Reimbursement
1st
Supplemental
2016
Amended
$ 25,588,000
$ 25,588,000
62/38
62/38
$
9,723,000
1,545,000
544,800
-
$
123,603
197,295
123,603
197,295
230,000
230,000
461,065
149,281
12,620,441
353,603
461,065
149,281
12,974,044
30,000
20,000
50,000
Parking Structures
675,000
28,000
703,000
Traffic Impact Fee and Transportation Master
Plan Updates
150,000
Facilities Capital Maintenance
319,125
Donovan Park Pavilion
Street Light Improvements
5,000
50,000
Capital Street Maintenance
TRAHC
Earnings on Investments and Other
Total Revenue
Bus Shelters
-
9,723,000
1,545,000
544,800
Proposed
2016
Amended
2nd
Supplemental
$ 25,588,000 2016 4.5% incr from 2015 amended
62/38
$
9,723,000 38% to CPF
1,545,000 2016 down from 2015;no new major developments assumed
544,800 2015-2016: Bridges at Nugget Lane and Bridge Rd
$77K State grant received for partial reimbursement of the Police E-Ticketing project;
123,603 $46.6K Colorado Division of Fire Prevention grant to be used towards a compressor;
2015: CDOT share of funding for I-70 Underpass Study
197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases
2015: $40K reimbursement from ERWSD for waterline work on the Covered Bridge;
230,000 $33,293 Holy Cross grant for Snowberry utility project, $230,000 revenue recognition for
underground utility project
461,065 Principal and interest on loans to Timber Ridge Fund
149,281 0.7% rate assumed on available fund balance
12,974,044
50,000 Annual maintenance.
Use of 2015 savings for parking gate cameras(16K) and upper deck street light poles
and fixtures (12K) budgeted in 2015 ; 2015: Various repairs including deck topping
703,000
replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural
repairs.
150,000
150,000 Update of Traffic Impact Fees: $130K; Transportation Master Plan: $20K
22,000
341,125
341,125
149,192
5,000
199,192
5,000
199,192
1,290,000
1,290,000
1,290,000
West Forest Bridge Repair
Kinnickinnick (West) Bridge Repair
350,000
350,000
350,000
350,000
350,000
350,000
Audio Visual Capital Maintenance
18,000
18,000
18,000
Town-wide camera system
22,000
22,000
Document Imaging
30,000
30,000
Software Licensing
Police Taser Replacement
51,000
31,849
51,000
31,849
Automated External Defibrillator
9,870
9,870
Public Safety ID Card Printer
8,740
8,740
Police Body Worn Cameras
69,585
69,585
150,000
150,000
1,000,000
1,000,000
Hardware Purchases
Data Center (Computer Rooms)
Comments
Fire Station 2 (Main Vail) ventilation($22K); General project covers repairs to town
buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors),
interior finishes (paint, carpet, etc.), and mechanical equipment (boilers, air handlers,
etc.).
$5K annual maintenance
Continuation street lights improvements and to refurbish residential lighting
On-going maintenance to roads and bridges including asphalt overlays, patching and
repairs; Cost increases based on recent pricing
Major Bridge Repair Projects based on bi-annual bridge inspection
Major Bridge Repair Projects based on bi-annual bridge inspection
$18K annual maintenance / replacement of audio-visual equipment in town buildings
such as Donovan, Municipal building, Grand View, LH Welcome Center
22,000 $22K per year for replacement of cameras and equipment;
Annual maintenance, software licensing, and replacement schedule for scanners and
30,000
servers. Includes $38K for software platform upgrade in 2015.
51,000 Annual renewal of software licenses
31,849 To replace outdated equipment purchased in 2007
Currently only a few police cars have this equipment; This request would outfit all police
9,870
cars
Requesting printer specific to the "Salamander" software shared with regional agencies;
8,740 would allow easy tracking of all resources on large events or incidents with the badges &
barcodes printed
For the purchase of 20 cameras for sworn officers, software licenses ($23.7K) plus
69,585
server hardware ($15K) for the purposes of storing data
2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube
150,000
nodes in 2015 and 2016 at a cost of $45K each
Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire
1,000,000
suppression ). Possible relocation into a combined room
6
July 5, 2016 - Page 43 of 68
2016
Original
Budget
1st
Supplemental
2016
Amended
Website and e-commerce
12,000
12,000
ArcGIS Systems
Fiber Optics in Buildings
15,000
15,000
Network upgrades
30,000
30,000
Public Safety System
50,000
50,000
Business Systems Replacement
-
44,079
44,079
Transit Center Generator
-
191,200
191,200
Police E-Ticketing system
-
151,024
151,024
2nd
Supplemental
Proposed
2016
Amended
Comments
Internet security & application interfaces; website redevelopment; includes $550/month
12,000
for web hosting svcs
Replacement of plotter/scanner/copier for GIS
15,000 Annual maintenance $15K;
Computer network systems replacements cycle every 3-5 years; 2015 included $109K
30,000 for an expansion of wireless service to West and East Vail (TOV equipment, not Crown
Castle); Replacement of switches and routers
Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt.
50,000 System"; includes patrol car and fire truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual Intergraph software maintenance
44,079 Completion of Community Development permitting software project
Replacement of generator at the Vail Village transit center; includes re-landscaping and
re-wiring; originally planned for 2014.
Continuation of electronic ticketing system to be completed in 2016; reduces data entry
151,024 done by officers to record physical tickets; will interface with Full Court system; offset by
state grant above
191,200
Generator for East Vail Fire Station
50,000
50,000
50,000 To replace outdated generator at Station 1
Portable vehicle lift
55,000
55,000
55,000 To service vehicles in fleet
Vehicle Expansion
145,000
145,000
Total Maintenance
4,967,169
605,495
5,572,664
145,000
-
2016: 4 flatbed pick up trucks for Streets crews, Electricians, Irrigation crew, and Wild
land Fire; Class 8 Dump
5,572,664
Enhancement of Town Assets
Guest Services Enhancements/Wayfinding
-
1,077,624
1,077,624
1,077,624
Energy Enhancements
-
92,900
92,900
92,900
Fire Equipment
16,000
16,000
Neighborhood Road Reconstruction
-
79,006
79,006
Neighborhood Bridge Reconstruction
-
503,412
503,412
-
46,603
Fire Breathing Apparatus
Colorado Ski Museum
East Vail Fire Department
Hybrid Bus Battery Replacement
Replace Buses
Bus Wash Equipment
Buzzard Park Window Replacement
Public Works Equipment Wash Down/WQ
Improvements
Resort App
Bus Camera System
Total Enhancements
500,000
1,500,000
3,524,000
250,000
175,000
16,000 2016: fire hose replacement
46,603
250,000
1,619,130
431,772
3,524,000
250,000
175,000
500,000 Proposed town contribution toward expansion and remodel of Colorado Ski Museum
1,950,000
250,000
6,215,000
65,000
54,358
2,469,805
65,000
54,358
8,684,805
5,000,000
1,475,770
6,475,770
Re-appropriate to complete Implementation of energy audit enhancements; includes
continuation of LED lighting project with shared cost of $170K from Holy Cross.
79,006 Continuation of shared project with ERWSD on Rockledge Rd;
Nugget Lane and Bridge design in 2015-2016 and construction in 2017-2018. Partial
503,412
Funding is from Federal grants
46,603 Purchase of breathing apparatus equipment, funded fully by grant listed above.
500,000
119,130
431,772
Continuation of signage project Guest Service / Wayfinding enhancements outside of
VRA district
1,950,000
Renovation of East Vail Fire Station
Replace 7 batteries originally budgeted in 2015; Estimated life of 6 years
2016: 8 buses scheduled for replacement ($440.5K per bus);
Interior equipment needs replacement;
Replace windows at town-owned employee housing
Exterior wash area for large trucks not safe in the winter; request also includes
250,000
improvement to how the waste water is disposed of
65,000 TOV "Resort App" mobile application
54,358 Continuation of Installation of software and cameras in buses
10,634,805
3,569,130
431,772
3,524,000
250,000
175,000
New Assets
Municipal Redevelopment
Planning money shifted to 2015/2016; 2016 is a placeholder for a significant remodel
6,475,770 should a complete reconstruction not occur. This cost is an estimate only, actual cost
will depend on the scope of the project.
7
July 5, 2016 - Page 44 of 68
Chamonix Housing Development
I-70 Underpass (VRA)
Public Art- Lionshead
2016
Original
Budget
1st
Supplemental
-
1,795,013
1,795,013
432,437
3,682,437
3,250,000
-
2016
Amended
-
East LH Circle pathway to Dobson (VRA)
100,000
100,000
Dobson Plaza (VRA)
100,000
100,000
2nd
Supplemental
330,000
Proposed
2016
Amended
100,000
25,447
Comments
1,795,013 Infrastructure, planning and design for future housing development
Re-appropriate 2015 unused for continuation of I-70 underpass $1.6M to cover total
3,682,437 amount of contract 2014 - 2016; CDOT reimbursements will span several years, with
2016 amount showed above
330,000 I-70 Underpass art project originally budgeted in 2018
Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14
push out one year pending Evergreen/VVMC projects; planning/design in 2016
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic
100,000 (concerts); planning/design in 2016; Per Council 9/16/14 push out one year pending
Evergreen/VVMC projects
227,094 Renovation of existing East Vail Fire housing unit
Buy-down Program
-
201,647
201,647
Buy-down Program Funded by Pay -in-Lieu
-
2,816,230
2,816,230
2,816,230
Underground Utility improvements
-
230,000
230,000
230,000
Total New Assets:
8,450,000
6,951,097
15,401,097
355,447
15,756,544
Total Expenditures
19,632,169
10,026,397
29,658,566
2,305,447
31,964,013
3,500,000
432,437
3,932,437
$209,025 to be used in 2016 for new housing at the East Vail Fire Station; Housing
funded directly by Pay-in-Lieu fees collected from developers
Underground utility improvements for Rockledge Road, $50K; I-70 Underpass (CDOT
$105 & Holy Cross $75K)
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
Transfer to RETT
(3,900,000)
(7,411,728)
3,900,000
20,930,692
31,339,419
Ending Fund Balance
13,518,964
18,587,334
-
3,932,437
(12,752,085)
(2,305,447)
I-70 underpass, Frontage Rd improvements; East LH and Dobson Plaza
improvements; annual LH parking structure maintenance $50K
Transfer to RETT for Golf Clubhouse project no longer necessary
(15,057,532)
31,339,419
(2,305,447)
16,281,887
8
July 5, 2016 - Page 45 of 68
REAL ESTATE TRANSFER TAX FUND
2016
Original
Budget
Real Estate Transfer Tax
Golf Course Lease
Intergovernmental Revenue
Project Reimbursements
Recreation Amenity Fees
Donations
Earnings on Investments and Other
Total Revenue
$
1st
Supplemental
6,500,000
$
137,347
20,000
-
2016
Amended
8,500
Proposed
2016
Amended
2nd
Supplemental
6,500,000
$
137,347
137,347
28,500
28,500
1,153,198
1,153,198
10,000
28,861
6,696,208
1,161,698
10,000
28,861
7,857,906
1,586,600
18,500
1,605,100
Comments
6,500,000 Increase based on recent activity; 5% increase in 2016
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account" (accompanying expenditure listed below)
$5K grant from Plan4Health and $3.5K grant for Public Works intern ; $20K Lottery
fund proceeds
$25K Reimbursement from Eagle County for E-Waste and recycling hauling rebate to
be offset by Zero Hero waste program expenditures; 6K bag free revenue recognition
1,153,198 to be offset by Hazardous Waste Collection Day expenditures; Vail Valley Foundation
repayment of loan taken for Amphitheater project- repayment originally due in 2018;
2015: Remainder of $1.15M VRD portion for Golf Course Clubhouse construction
6,000
6,000
10,000
6,000 Donations from First Bank($1K) and Volvo($5K) for Sole Power Program
28,861 0.7% rate assumed
7,863,906
Maintain Town Assets
Annual Park and Landscape Maintenance
Management Fee to General Fund (5%)
Tree Maintenance
Forest Health Management
Street Furniture Replacement
325,000
325,000
65,000
65,000
258,738
63,700
322,438
50,000
27,033
77,033
Rec. Path Capital Maint
104,000
Park / Playground Capital Maintenance
100,200
Alpine Garden Support
69,010
Eagle River Watershed Programs
45,000
Actively Green by 2015 Program
1,605,100
104,000
4,781
104,981
69,010
23,260
68,260
40,000
40,000
Public Art - Operating
104,132
104,132
Environmental Sustainability
385,500
41,000
426,500
6,000
3,133,180
178,274
3,311,454
6,000
Total Maintenance
$15K for weed program in coordination with US Forest Service; $3.5K for intern using
grant funding; Ongoing path, park and open space maintenance, project mgmt.
325,000 5% of RETT Collections - fee remitted to the General Fund for administration
Regular maintenance for tree health within the town (spraying, removing, new trees);
65,000 scale spraying on town-owned property at approx. $120 per tree; Initiating tree-planting
program for lost trees
$63,700 for Phase I of Intermountain Fuels Reduction Project- See attached memo;
Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures;
322,438
2016 added $5K for public education, $4K replacement of two radios, and an increase
in summer crew to 6 (from 5)
Re-appropriate for new recycling ordinance trash containers received in 2016 but
77,033 budgeted in 2015; also includes annual replacement or capital repairs, benches and
bike racks
104,000 Capital maintenance of the town's recreation path system.
Annual maintenance items include projects such as playground surface refurbishing,
104,981 replacing bear-proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance.
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per
69,010
year
Annual support of the Eagle River Watershed Council programs; assumes 2% increase
68,260
per year
Council Contribution for continuation of this town-wide recycling education and
40,000
certification program run by Walking Mountains;
104,132 Art in Public Places programming
$6K for town-wide Sole Power program funded by donations above; $10K for
recycling containers signage using 2015 savings, $25K for Zero Hero waste program
(see corresponding revenue from Eagle Country), $6K for Hazardous Waste Collection
432,500
Day(See corresponding reimbursement from bag fee collections; for public education
and recycling programs;; 2016 includes $64K for Global Sustainable Destination
certification initial year;
3,317,454
Enhancement of Town Assets
Chalet Road Sport Courts
1,050,000
(2,370)
1,047,630
Construction of Sport Courts on Chalet Road; Previously used 2016 budget to
1,047,630 supplement 2015, so deduction of $12.6K offset by savings of $10K. Total project
budget $1.05M
9
July 5, 2016 - Page 46 of 68
Donovan Park Improvements
Ford Park Landscape Enhancement
2016
Original
Budget
1st
Supplemental
-
375,661
200,000
2016
Amended
200,000
200,000 Ford Park landscaping improvements (in current areas - no net increase to size)
397,457
397,457
Library Recreation Path Reconstruction
-
10,000
10,000
Streambank/tract mitigation
-
780,561
780,561
1,000,000
1,000,000
50,000
50,000
50,000
50,000
Permanent Skate Park (VRA)
-
294,664
294,664
Ford Park Portal Improvements
-
510,000
510,000
Vail Trail
-
224,452
224,452
353,320
2,422,200
Booth Creek Playground
Silfer Plaza/ Fountain/Storm Sewer
Public Art - General program / art
Public Art - Winterfest
Total Enhancements
2,068,880
150,000
397,457 Re-appropriate for re-stabilization of Dowd Junction path
Re-appropriate to complete reconstruction of the recreation path from the Vail Library to
10,000 Lionshead, including 12 ft. wide concrete trail, repairs to eroded culverts at Middle
Creek and stream bank erosion repair (50 ft. section)
Re-appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates
for streambank repairs (from water to bank) and riparian repairs (from bank to land area
780,561
and revegetation).; mapping of water infrastructure, community education and
outreach.
2016 accompany repairs made with stream bank/tract mitigation for storm water and
1,000,000
culverts
50,000 East Vail Water Quality Improvements
50,000 2016 Landscaping design. Construction of the interchange in 2019: $1,089,760
Re-appropriate to complete permanent skate park construction for LH Parking
294,664
Structure "Atrium" site.
$260K utilization of 2015 savings from Ford Park Improvements Project to enhance
510,000 portal design; $250K re-appropriation TOV portion of improvements to six portals into
Ford Park; matching contribution from VVF; originally scheduled in 2014.
150,000
85,000
426,229
511,229
-
42,837
42,837
3,412,811
8,066,691
4,653,880
Comments
375,661 Continuation of 2015 safety improvements to playground / park (10-11 years old);
-
East Vail Water Quality TAPS
East Vail Interchange Improvements
Proposed
2016
Amended
375,661
Flood Incident Repairs
Water Quality / Storm Water
2nd
Supplemental
-
224,452 Placeholder for new Vail Trail near Golden Peak area
Redevelopment of entire park including tennis courts, covered areas and playground
2,422,200 structures; Tennis court ($262K) and playground ($385K) originally budgeted in 2014
will occur when overall park is reconstructed.
150,000 Repairs to Silfer Plaza fountain and storm sewers
To purchase sculptures, artwork, art programs and events; remainder is re511,229 appropriated each year to accumulate enough funds; $5K for Art Pass program offset
by revenue above
Carry over balance from 2015 ($39K) and recognize donations made for Winterfest
42,837
event ($3,500).
8,066,691
VRD-Managed Facility Projects
Recreation Enhancement Account
137,347
Golf Course - Other Improvements
551,822
Dobson Ice Arena
Ford Park / Tennis Center Improvements
Athletic Fields
Gymnastics Center
Nature Center
Total VRD-Managed Facility Projects
(137,347)
Re-appropriate REA funds from 2015 $(134,654) to be used in 2016. Use 2015 and
2016 REA funds toward Golf Clubhouse; Annual rent paid by Vail Recreation District to
be re-invested in asset maintenance;
Re-appropriate 2015 budget to Golf course clubhouse; 2016 golf maintenance building
551,822
repairs;
-
-
551,822
33,602
20,487
54,089
5,445
40,800
69,754
838,770
52,800
21,250
58,245
21,250
40,800
69,754
795,960
(42,810)
54,089 Pavers and concrete slab replacement; repair stucco concrete columns in main entry
-
58,245
21,250
40,800
69,754
795,960
Renovate Tennis Club Roof
Roof replacement for restrooms and athletic field
Cooling system Replacement
Replace exterior windows, doors, wood siding and slope roof
New Assets
10
July 5, 2016 - Page 47 of 68
2016
Original
Budget
Golf Clubhouse and Nordic Center (CCF)
3,900,000
Ford Park Improvements & Fields (CCF)
-
1st
Supplemental
2016
Amended
4,610,363
8,510,363
392,190
392,190
Proposed
2016
Amended
2nd
Supplemental
Utilization of 2015 cost savings for a lighting control system(97K), transformer
392,190 enclosure replacement(35K), a manual traffic gate(48K), and 100K contingency;
Continuation of 2015 Ford Park projects in 2016 ($112K)
Total New Assets:
3,900,000
5,002,553
8,902,553
-
8,902,553
Total Expenditures
12,525,830
8,550,828
21,076,658
6,000
21,082,658
3,900,000
(3,900,000)
Other Financing Sources (Uses)
Transfer to Capital Project Fund
Ending Fund Balance
-
(1,929,622)
(13,218,752)
3,887,675
$
1,958,053
-
4,578,766
Transfer from Capital Projects Fund for Golf Clubhouse project no longer necessary
(13,218,752)
17,797,518
$
Comments
2016: Re-appropriate to complete Golf course clubhouse ($7,859,122), use of 2015
and 2016 REA funds ($272,001), use of re-appropriation of 2015 Golf course- other
improvements ($100,783), and increase budget for additional costs to complete
8,510,363 clubhouse ($278,457); Total includes $1.15M reimbursement from VRD, allocation of
Recreation Enhancement Funds $765,440, Conference Center funds of $3.8M, current
RETT funds of $538,189 (Total project cost estimated at $13.8M, which includes
previously spent RETT funds of $705,571 from 2012 & 2013)
17,797,518
$
4,578,766
11
July 5, 2016 - Page 48 of 68
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2016
Original
Budget
Revenue
E911 Board Revenue
$
1st
Supplemental
742,627
2016
Amended
$
2nd
Supplemental
742,627
Interagency Charges
Town of Vail Interagency Charge
Total Revenue
1,175,653
1,175,653
663,214
6,275
2,587,769
Expenditures
Salaries & Benefits
Operating, Maintenance & Contracts
Total Expenditures
2,081,259
513,358
2,594,617
Proposed
2016
Amended
$
742,627
1,184,738
-
663,214
6,275
2,587,769
9,085
663,214
6,275
2,596,854
1,000
1,000
2,081,259
514,358
2,595,617
7,666
1,419
9,085
2,088,925 Overtime billed to Pitkin County for dispatch services
515,777 Travel billed to Pitkin County
2,604,702
(6,848)
(1,000)
(7,848)
-
(7,848)
Surplus Net of Transfers
(6,848)
(1,000)
(7,848)
-
(7,848)
Ending Fund Balance
895,969
$
889,121
Overtime and travel billed to Pitkin County; see
corresponding expenditures below
9,085
Comments
949,810
$
949,810
941,962
$
941,962
12
July 5, 2016 - Page 49 of 68
TOWN OF VAIL 2016 PROPOSED BUDGET
TIMBER RIDGE ENTERPRISE FUND
2016
Budget
Revenue
Rental Income
Other Income
Total Revenue
$
1,304,531
17,650
1,322,181
Proposed
2016
Amended
2nd
Supplemental
1,304,531
17,650
1,322,181
-
Expenditures
Operating, Maintenance & Contracts
510,588
Capital Outlay
236,000
49,000
285,000
Total Expenditures
746,588
49,000
795,588
Operating Income
575,593
(49,000)
526,593
Non-operating Revenues (Expenses)
Interest on Investments
Loan Principal Repayment to Capital Projects
Fund
Interest Payment to Capital Projects Fund
(356,423)
(133,142)
(133,142)
(49,000)
37,628
716,625
$
803,253
$49K for renovation of 18 (out of 54) master-leased
VR units
600
(356,423)
86,628
Ending Fund Balance
510,588
600
Comments
826,319
$
863,947
13
July 5, 2016 - Page 50 of 68
TOWN OF VAIL 2016 PROPOSED BUDGET
VAIL MARKETING FUND
2016
Budget
2nd
Supplemental
Proposed
2016
Amended
Comments
Revenue
Business Licenses
332,000
46,000
378,000
Total Revenue
1,500
333,500
46,000
1,500
379,500
Business license collections from vacation
rental by owner
Expenditures
Commission on Special Events / Grants
Collection Fee - General Fund
Total Expenditures
17,687
17,687
309,000
326,687
2,300
2,300
6,813
43,700
311,300 5% of additional business license revenue
328,987
50,513
213,157
203,263
Ending Fund Balance
219,970
253,776
14
July 5, 2016 - Page 51 of 68
ORDINANCE NO. 15
SERIES OF 2016
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICES FUND, VAIL MARKETING FUND, AND TIMBER RIDGE ENTERPRISE FUND OF
THE 2016 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE
SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2016 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
15, Series of 2015, adopting the 2016 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1.
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2016 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund
$
Capital Projects Fund
2,305,447
Real Estate Transfer Tax Fund
6,000
Dispatch Services Fund
9,085
Vail Marketing Fund
2,300
Timber Ridge Enterprise Fund
Total
2.
59,277
49,000
$
2,431,109
If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
Ordinance No. 15, Series of 2016
July 5, 2016 - Page 52 of 68
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3.
The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4.
The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5.
All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 5th day of July, 2016, and a public hearing shall be held on this Ordinance on
the 19th day of July, 2016, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
_______________________________
Dave Chapin, Mayor
ATTEST:
___________________________
July 5, 2016 - Page 53 of 68
ITEM/TOPIC: Ordinance No. 9, Series of 2016, Second Reading, An Ordinance Amending
Chapter 4 of Title 7 of the Vail Town Code to Regulate Electric Assisted Bicycles and Allow Electric
Assisted Bicycles on Bicycle and Pedestrian Paths in Town
PRESENTER(S): Gregg Barrie, Senior Landscape Architect and Matt Mire, Town Attorney
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance
No. 9, Series of 2016 on second reading.
BACKGROUND: The Town of Vail desires to promote the use of electric assisted bicycles as an
alternate mode of transportation and to encourage more people to complete trips by
environmentally-friendly modes of transportation. Currently, the Vail Town Code does not permit
electric assisted bicycles to be operated on bicycle and pedestrian paths. This ordinance will
ensure the use of electric assisted bicycles as an alternate mode of transportation is safe, prudent
and in the best interest of all users.
STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 9,
Series of 2016 on second reading.
ATTACHMENTS:
Description
Ordinance No. 9, Series 2016
July 5, 2016 - Page 54 of 68
ORDINANCE NO. 9
SERIES 2016
AN ORDINANCE AMENDING CHAPTER 4 OF TITLE 7 OF THE VAIL
TOWN CODE TO REGULATE ELECTRIC ASSISTED BICYCLES AND
ALLOW ELECTRIC ASSISTED BICYCLES ON BICYCLE AND
PEDESTRIAN PATHS IN THE TOWN
WHEREAS, the Town encourages alternative transportation modes that are
environmentally friendly and that reduce society’s dependence on fossil fuels;
WHEREAS, the Town desires to promote the use of electric assisted bicycles as
an alternate mode of transportation and to encourage more people to complete trips by
environmentally-friendly modes of transportation;
WHEREAS, currently, the Vail Town Code does not permit electric assisted
bicycles to be operated on bicycle and pedestrian paths; and
WHEREAS, the Town Council desires to safely integrate electric assisted
bicycles into the Town’s bicycle and pedestrian path system and to ensure that the use
of electric assisted bicycles as an alternate mode of transportation contemplated by this
ordinance is safe, prudent, and in the best interest of all users.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1.
Section 7-4-1 of the Vail Town Code is hereby amended to include
the following new definition:
ELECTRIC ASSISTED BICYCLE: A vehicle having two tandem wheels or
two parallel wheels and one forward wheel, fully operable pedals, an
electric motor not exceeding five hundred (500) watts of power rating, and
a top motor-powered speed of twenty (20) miles per hour.
Section 2.
The definition of "motor vehicle" contained in Section 7-4-1 of the
Vail Town Code is hereby amended to read as follows:
MOTOR VEHICLE: Any self-propelled vehicle, other than an electric
assisted bicycle or electronic personal assistive mobility device (EPAMD),
which is designed primarily for travel on the public streets and highways
and which is generally and commonly used to transport persons and
property over the public streets and highways.
Section 3.
Section 7-4-6.
Section 7-4-5 of the Vail Town Code is hereby renumbered as
Section 4.
with the following:
Former Section 7-4-5 of the Vail Town Code is hereby replaced
1
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E-BIKES-O062816 (2).DOC
July 5, 2016 - Page 55 of 68
7-4-5: ELECTRIC ASSISTED BICYCLES:
A.
Model Traffic Code:
1.
Except as otherwise provided in this Section, the operation
of electric assisted bicycles in the Town shall be exempt from the
Model Traffic Code adopted by the Town as well as such other
Town ordinances that regulate motorized vehicles in the Town.
2.
For purposes of operation, parking, and equipment, electric
assisted bicycles shall be considered bicycles and shall be subject
to the provisions and regulations concerning bicycles contained in
the Model Traffic Code adopted by the Town.
B.
Bicycle and Pedestrian Paths: A person may operate an electric
assisted bicycle, with the motor activated, on any bicycle and pedestrian
path in the Town, other than a bicycle and pedestrian path in any of the
prohibited areas set forth below.
C.
Prohibited Areas: It is unlawful for a person to operate an electric
assisted bicycle with the motor activated in or on the following:
1.
Vail Nature Center;
2.
Betty Ford Alpine Garden;
3.
Village Streamwalk;
4.
Children’s playgrounds;
5.
Turf areas;
6.
Natural/unimproved areas; or
7.
Sidewalks that are not part of a designated bicycle and
pedestrian path.
D.
Minimum Age: An electric assisted bicycle shall only be operated
by persons sixteen (16) years of age or older.
E.
Exception: The provisions of this Section limiting the use of electric
assisted bicycles shall not apply to a person with a mobility impairment
caused by physical disability that uses the device to enhance that person's
mobility.
F.
Equipment: All electric assisted bicycles operated in the Town shall
be equipped with audible warning devices.
2
6/30/2016
July 5, 2016 - Page 56 of 68
G.
Rules: To allow for safe integration of electric assisted bicycles on
bicycle and pedestrian paths, the Town Manager may prescribe, adopt,
promulgate and enforce reasonable rules that restrict or otherwise limit the
time, place or manner of operation or use of electric assisted bicycles;
Section 5.
Not later than 180 days after the effective date of this ordinance,
Town staff shall provide a report to the Town Council that evaluates whether use of
electric assisted bicycles on pedestrian paths is safe, prudent, and in the best interest of
all users of the Town’s bicycle and pedestrian path system, so that the Town Council
may determine whether this ordinance should be repealed.
Section 6.
If any part, section, subsection, sentence, clause or phrase of this
ordinance for any reason is held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares that it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of any one or more parts, sections, subsections,
sentences, clauses or phrases declared invalid.
Section 7.
The Town Council hereby finds, determines, and declares that this
ordinance is necessary and proper for the health, safety, and welfare of the Town and
the inhabitants thereof.
Section 8.
The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated herein.
Section 9.
All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of June, 2016 and a
public hearing for second reading of this Ordinance is set for the 5th day of July, 2016, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_______________________________
Dave Chapin, Mayor
ATTEST:
____________________________
3
6/30/2016
July 5, 2016 - Page 57 of 68
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 5 day of July, 2016.
th
_______________________________
Dave Chapin, Mayor
ATTEST:
___________________________
4
6/30/2016
July 5, 2016 - Page 58 of 68
ITEM/TOPIC: Ordinance No. 12, Series of 2016, Second Reading, An Ordinance Amending
Ordinance No. 14, Series of 2015, Adopting by Reference the 2015 Edition of the International
Plumbing Code.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance
No. 12, Series of 2016.
BACKGROUND: The Vail Town Council adopted Ordinance No. 14, Series of 2015 in October of
2015. In doing so, the building codes of the Town of Vail were updated to the most recent version
of the codes at that time. Since that time, the State of Colorado has adopted the 2015 Edition of
International Plumbing Code, more commonly referred to as the "Colorado Plumbing Code". The
purpose of this ordinance is to ensure the Town of Vail is up to date on the adoption of the most
recent building codes.
STAFF RECOMMENDATION: The Community Development Department recommends the Vail
Town Council adopts Ordinance No. 12, Series of 2016, as read.
ATTACHMENTS:
Description
Staff Memorandum
July 5, 2016 - Page 59 of 68
Memorandum
To:
Vail Town Council
From:
George Ruther, Director of Community Development
Date:
July 5, 2016
Subject:
Ordinance No. 12, Series of 2016 – Adoption of the 2015 Edition of the
International Plumbing Code.
____________________________________________________________________________
I.
Purpose of the Public Hearing
The purpose of this public hearing is to present Ordinance No. 12, Series of 2016, an Ordinance
amending Ordinance No. 14, Series of 2015, adopting by reference the 2015 Edition of the
International Plumbing Code, and setting forth details in regard thereto. No local amendments
to the International Plumbing Code are proposed.
The adoption of Ordinance No. 12, Series of 2016 helps the Vail Town Council achieves it
adopted goal of “growing a thriving and balanced community”.
II.
Background
In October of 2015, the Vail Town Council adopted Ordinance No. 14, Series of 2015. The
purpose of the ordinance was to update the Town’s building code by adopting the most recent
versions of the codes published at the time. At that time, the most recent published version of
the International Plumbing Code was the 2102 Edition. Since that time, however, the
International Code Council has published the 2015 Edition of the International Plumbing Code.
The newly published edition of the International Plumbing Code has been adopted by the State
of Colorado. This is more commonly referred to as the “Colorado Plumbing Code”. Plumbing
contractors and similar plumbing-related professionals are licensed by the State of Colorado. As
an obligation of their licensure, plumbing contractors are required to complete their work in
compliance with the Colorado Plumbing Code.
III.
Examples of Changes
The International Code Council (ICC) is responsible for the formulation of the International
Codes (i.e., plumbing code, building code, mechanical code, fuel gas code, etc.). Upon
publishing updated editions of the respective codes, ICC also publishes a reference document
entitled, “Significant Changes to the International Plumbing Code”. The purpose of this
document is to highlight the additions, modifications and clarifications to the code requirements.
1
July 5, 2016 - Page 60 of 68
In the case of the 2015 Edition of the International Plumbing Code, no significant changes exist,
and therefore, no local amendments are being proposed. Examples of changes include:
•
•
•
•
Floor drains are now considered waste receptors.
Water coolers or water dispensers are now substitutable for a drinking fountain.
Fat, Oil, and Grease Disposal Systems are now an additional form of grease interceptor
that can be used.
Required Public Toilet Facilities are no longer required for small businesses where quick
transactions, such as take out, pick up and drop off occurs.
In summary, the majority of the changes and modifications broaden or further expand the
means and methods whereby a plumbing contractor can comply with the requirements of the
code and makes the use of newly developed technology and plumbing materials permissible.
III.
Action Requested
The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 12,
Series of 2106 on second reading.
IV.
Staff Recommendation
The Community Development Department recommends the Vail Town Council approves
Ordinance No. 12, Series of 2016 as read.
2
July 5, 2016 - Page 61 of 68
ORDINANCE NO. 12
SERIES OF 2016
AN ORDINANCE AMENDING ORDINANCE NO. 14, SERIES OF 2015, ADOPTING
BY REFERENCE THE 2015 EDITION OF THE INTERNATIONAL PLUMBING CODE
AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the 2015 Edition of the International Plumbing Code as adopted by
the State of Colorado and more commonly referred to as the “Colorado Plumbing Code”
has been published; and
WHEREAS, the Vail Town Council finds that the adoption of the Colorado
Plumbing Code in this ordinance will promote the health, safety, and general welfare of
the Town and promote the coordinated and harmonious development of the Town in a
manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality.
TOWN OF VAIL, COLORADO, THAT:
Section 1. Chapter 1 of Title 10 of the Vail Town Code is hereby amended to
read as follows:
10-1-1: CODES ADOPTED BY REFERENCE:
E.
Plumbing Code: The International Plumbing Code, 2012 2015
Edition, published by the International Code Council, 4051 West
Flossmoor Road, Country Club Hills, Il 60478-5795.
10-1-6: AMENDMENTS TO INTERNATIONAL PLUMBING CODE:
The Town hereby adopts by reference all amendments to the International
Plumbing Code, 2012 2015 Edition, adopted by the State of Colorado and
referred to as the "Colorado Plumbing Code."
Section 2. The Code adopted by this Ordinance shall be effective for all
Building Permit Applications received by the Town's Community Development
Department, Building Safety and Inspection Services on or after July 6, 2016.
1
July 5, 2016 - Page 62 of 68
PUBLISHED ONCE IN FULL ON FIRST READING this 21st day of June, 2016 and a
public hearing and second reading of this Ordinance set for the 5th day of July, 2016, at
6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_______________________________
Dave Chapin, Mayor
ATTEST:
__________________________
INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING
AND ORDERED PUBLISHED IN FULL this 5th day of July, 2016.
_______________________________
Dave Chapin, Mayor
ATTEST:
________________________
2
July 5, 2016 - Page 63 of 68
ITEM/TOPIC: Ordinance No. 14, Series of 2016, An Ordinance Authorizing the Sale of Real
Property Along Snowberry Drive, in Exchange for the Purchase of Real Property Along Snowberry
Drive
PRESENTER(S): Tom Kassmel, Town Engineer
ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance
No. 14, Series of 2016 on second reading.
BACKGROUND: Request for a land swap of private property and town right of way, exchanging
excess right of way for private property which has Snowberry Drive encroaching within it.
STAFF RECOMMENDATION: Approve Ordinance No. 14, Series of 2016 on second reading.
ATTACHMENTS:
Description
July 5, 2016 - Page 64 of 68
ORDINANCE NO. 14
SERIES 2016
AN ORDINANCE AUTHORIZING THE SALE OF REAL PROPERTY
ALONG SNOWBERRY DRIVE, IN EXCHANGE FOR THE PURCHASE
OF REAL PROPERTY ALONG SNOWBERRY DRIVE
WHEREAS, the Town has discovered that a portion of Snowberry Drive
encroaches onto private property;
WHEREAS, to correct this issue, the Town and Gary P. and Jeane M.
Manchester, the owners of Lot 16, Block 9, Vail Intermountain Subdivision, have agreed
to a land exchange, subject to approval of the Town Council;
WHEREAS, Section 4.8 of the Vail Town Charter requires that the Town Council
authorize the sale of real property by ordinance;
WHEREAS, the Town Council finds and determines that the sale of a portion of
the real property shown as Tract C on Exhibit A, attached hereto and incorporated
herein by this reference to Gary P. and Jeane M. Manchester, in exchange for the
purchase of the real property shown as Tracts A and B in Exhibit A, attached hereto
and incorporated herein by this reference, is in the best interest of the public health,
safety and welfare; and
WHEREAS, based on information received from Town staff, the Town Council
finds and determines that the fair market value of Tract C is roughly equivalent to the
fair market value of Tracts A and B, and therefore, an even exchange is appropriate.
TOWN OF VAIL, COLORADO, THAT:
Section 1.
Pursuant to Section 4.8 of the Vail Town Charter, the Town Council
hereby authorizes the sale of Tract C to Gary P. and Jeane M. Manchester, in exchange
for the purchase by the Town of Tracts A and B, pursuant to the terms of a purchase
and sale agreement between the parties in a form approved by the Town Attorney. No
consideration other than the exchange of the two parcels of real property shall be
necessary.
Section 2.
If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 3.
The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
July 5, 2016 - Page 65 of 68
Section 4.
All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
PUBLISHED ONCE IN FULL ON FIRST READING this 21st day of June, 2016 and a
public hearing for second reading of this Ordinance set for the 5th day of July, 2016, in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
_____________________________
David Chapin, Mayor
ATTEST:
____________________________
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 5 day of July, 2016.
th
_____________________________
David Chapin, Mayor
ATTEST:
____________________________
July 5, 2016 - Page 66 of 68
July 5, 2016 - Page 67 of 68
ITEM/TOPIC:
Adjournment 7:20 p.m.
July 5, 2016 - Page 68 of 68

Agenda PDF

Transcription

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