Wing Ding 38

Wing Ding 38
MetraPark
Billings, Montana
Aug. 31 - Sept. 3, 2016
Dear Wing Ding Exhibitor,
The Gold Wing Road Riders Association (GWRRA) is pleased to announce its 38th
annual International Wing Ding! “Blazin’ the Beartooths” will be held in Billings, Montana,
Aug. 31 - Sept. 3, 2016. There is an excitement every year when the trade show doors
open, offering the newest in motorcycle products and wares to all who attend the world’s
largest indoor trade show and family reunion; this year will be no exception. Hotels are
filling up quickly so be sure to visit www.wing-ding.org and follow the housing links
to book your room today!
The MetraPark is a one-stop-shop and will be able to host all of Wing Ding’s unique
needs with its Arena, Exhibition Hall, and ample parking! Previous Wing Dings in
Billings have always had great attendance numbers and for good reason! From the
striking natural beauty of the surrounding area, to the revitalized downtown, Billings has
much to offer! For more information on the area, go to www.visitbillings.com.
The information pertaining to exhibiting, sponsorship opportunities, seminars, program
advertising, and door prizes is included in this packet. Please complete the corresponding
paperwork and mail it with your signed exhibitor agreement and/or payment by the
specified dates.
We welcome our exhibitors, along with our attendees, to bring all makes and models of
their rides. Many exciting plans are being made to host the best Wing Ding celebration
ever! We invite you to join us for another outstanding trade show and convention.
Thank you for your support. See you in Billings!
CONTACT INFO:
Suzanne Montee, Tradeshow Manager
KKT Event Management, LLC
800.424.9519 x 201, 602.445.6930
[email protected]
April 14
April 28
June 30
August 1
August 29
August 31
Important Dates
— Seminar program form due
— ‘Spotlight’ advertising ad and information due
— Balance due
— Last chance to save on special rates for lodging
— Exhibitor move in opens
— Wing Ding is officially open
“6th Gear has participated as a Clothing Vendor for last 5 Years. In all aspects we have experienced awesome service provided by your team behind or on the show floor. As a Vendor, we
are very happy specially with GWRRA MEMBERS who participate and support there Vendors.
We look forward to seeing great success at Wing Ding, which of course is not possible with the
GWRRA Event Management team. Thanks again for managing and bringing such a great and
successful event to Motorcycle industry!”
- Namman Spall, 6th Gear Racing Apparel, Inc.
“Raci-Babi® Helmet liners has done many events over the years. I can truly say yours are
always the most anticipated by us and the attendees.You MAKE the event. Your professionalism
shines through in all aspects of the event, from the 1st impression upon arriving, to the friendly
checking on how everyone did. Any ‘spot’ is always good-as you ensure a good flow in traffic.
Attendees are excited to come every day as there are a variety of motorcycle related items”
- Raci-Babi and 2UpTouring.com
“Newbie vendor here...I have never attended a Wing Ding event, but wanted to chime-in. If you
are considering becoming a vendor at the event, I have two words for you...DO IT! We were
delighted at the organization and functionality of this rather large venue. The event staff were
top-notch. My rep was Suzanne and she gets an A+ from my company. Security was tight and
I was comfortable leaving my booth at the end of the night. The attendees were nice and clearly
they were there to have fun. (They were also there to buy). It was a win for us and we are
already looking forward to Billings, 2016. Thanks to the entire gang for a great event!!!
Ride Safe and Be Seen...”
- Judd Smith, Lightning Strike
This was Hi-Tech Rider’s first Wing-Ding event; it certainly will not be our last. It was by far and
away one of the best organized events we’ve had the pleasure to attend. The event is a product
vendor’s paradise, the Wing-Ding clientele are well informed and come ready to invest in products that offer enhancement to the riding experience. Can’t wait until next year’s events.
-Duane Thaxton, Owner Hi-Tech Riders, LLC
CONTACT INFO:
Suzanne Montee, Tradeshow Manager
KKT Event Management, LLC
800.424.9519 x 201, 602.445.6930
[email protected]
MetraPark
308 6th St. N.
Billings, MT 59101
Quick Glance Schedule
Mon, August 29, 2016
Large Rig Setup*
(* assigned times)
8:00 a.m. - 12:00 p.m.
Exhibitor Setup
12:00 p.m. - 5:00 p.m.
Tue, August 30, 2016
Exhibitor Setup
8:00 a.m. - 5:00 p.m.
Wed, August 31, 2016
Opening Ceremony
8:00 a.m. - 9:00 a.m.
Show Hours
9:00 a.m. - 5:00 p.m.
Thur-Fri, Sept 1-2, 2016
Show Hours
9:00 a.m. - 5:00 p.m.
Sat, September 3, 2016
Show Hours
9:00 a.m. - 3:00 p.m.
Closing Ceremonies
4:00 p.m. - 5:00 p.m.
Exhibitor Move Out
4:00 p.m. - 8:00 p.m.
SPONSOR OPPORTUNITIES
A great way to increase your exposure and maximize your potential at Wing Ding is through sponsorship. We have
designed several levels that offer your company additional visibility not available to others. We have tailored the programs
to offer sponsors an opportunity to gain increased exposure at a comfortable financial level. Sponsorship programs will be
on a first-come, first-served basis and will go quickly. We encourage you to make your selection now!
Sponsor Level
Cost
Limited Number Available
Diamond
Platinum
Gold
Silver
Bronze
$20,000 $10,000$5,000$2,500 $1,000
Exclusive
(3)
(5)
Complimentary exhibit space*
most prominent
prominent
prominent
less prominent
n/a
Company logo in event preview ‘Spotlight’ (43,000+)
most prominent
prominent
-
-
-
Company name in event preview ‘Spotlight’ (43,000+)
-
-
prominent
prominent
less prominent
Company logo and link on event website
most prominent
prominent
-
-
-
Company name and link on event website
-
-
prominent
prominent
less prominent
Company logo on special event banners (3)
most prominent
prominent
-
-
-
Compay name on special event banners (3)
-
-
prominent
Logo & link in event e-Newsletters (6 x 25,000)
most prominent
prominent
prominent
n/a
n/a
Company name and Link in event e-Newsletters
-
-
-
prominent
less prominent
Complimentary ad in souvenir Pocket Guide (7,000)
full page
1/2 page
1/4 page
n/a
n/a
Complimentary ad in web version of Pocket Guide
full page
1/2 page
1/4 page
n/a
n/a
Logo on front of event bags (7,000)
most prominent
prominent
n/a
n/a
n/a
Logo on back of event bags (7,000)
-
-
prominent
prominent
less prominent
yes
yes
yes
Exclusive sponsor of Evening Entertainment
yes
Speaking opportunity at Evening Entertainment
yes
Registration packet insert opportunity
yes
10% off additional ‘Spotlight’ advertising
yes
* space tailored to fit your needs (some limits/restrictions may apply)
5% off additional ‘Spotlight’ advertising
(10)
less prominent less prominent
yes
yes
information
package details8 call Suzanne6at (602)952-2050,
ext. 201
VIP Passes to dinner(For
prior to
EntertainmentorEvent
4
2
First right of refusal for sponsorship next event
yes
* Space tailored to fit your needs (some limits/restrictions apply)
(20)
yes
yes
yes
2
yes
‘SPOTLIGHT’ AD RATES
The Official Wing Ding Preview Section - ‘Spotlight’ is inserted in the August issue of Wing World magazine and
reaches over 43,000 households. Wing World magazine is the industry leader for information about the Gold Wing and
Valkyrie, as well as product evaluations, riders’ stories, technical information, beautiful photos, free classified ads, tours
and rallies calendar, and much, much more. Advertising in the ‘Spotlight’ is yet another way to increase your exposure
and maximize your potential at Wing Ding by expanding your company’s visibility and name recognition. Space is limited
and is filled on a first-come basis!
SIZE
BLACK & WHITE
4 COLOR
Full Page
1/2 Page
1/4 Page
Business Card Ad
$2095
$1295
$695
$395
$2995
$1595
$895
$445
DIMENSIONS: (WIDTH X HEIGHT)
Full Page
1/2 Page (horizontal)
1/2 Page (vertical)
1/4 Page (vertical) Business Card Size
7 5/16” x 10 1/4”
7 5/16” x 4 7/8”
3 1/2” x 10 1/4”
3 1/2” x 4 7/8”
3 1/2” x 2”
Full
page
Bus.
•
•
•
•
•
1/4
page
1/2
page
vert
GENERAL INFORMATION:
1/2 page
horizontal
Ads accepted in PDF format only.
Please email to [email protected]
Contact KKT Events staff for more information at 602.445.6930
or email [email protected]
•
•
•
•
•
•
•
The listed net rates are based on print
quality submissions.
Space reservation and prepayment deadline is April 28, 2016.
Material submission deadline is
April 28, 2016.
Premium position fee $250 (full page option only).
Premium ads include front inside cover, back inside
cover and back cover and should include 1/8 inch
bleed and live matter should be kept 1/4” from all
sides. (full page option only)
Ads should be submitted in high-resolution PDF
format only and can be emailed to
[email protected] or mailed in CD form.
(CD’s will not be returned)
Ads must be the correct size and copy edited.
Ads with spelling errors will be returned for correction.
Production charges may apply if ads need altered.
Positions are not guaranteed.
Availability is limited.
Deadline to submit artwork is April 28, 2016.
WING DING SPOTLIGHT RESERVATION DEADLINE - APRIL 28, 2016
DOOR PRIZE CERTIFICATES
Door prizes are another opportunity for your company to increase visibility, introduce products, and say “thank you” to
the Members of GWRRA for their support. Each registered GWRRA delegate receives a numbered armband making them
eligible for prizes. We encourage you to be part of this program; your involvement will be most appreciated. If door prize
certificates are received by April 28, 2016, donors’ company names will be included in the event preview ‘Spotlight’.
To register your door prize(s) or a gift certificate, please COMPLETE this form and RETURN WITH YOUR EXHIBITOR
AGREEMENT. Should you wish to give 3 or more prizes, please copy this form and complete one certificate per prize item.
On behalf of the winning members, we thank you!
WING DING DOOR PRIZE CERTIFICATE
Company Name
Address
Phone (________)____________________ Web Site _________________________________ Booth: ________
Door Prize(s): _______________________________________________________________ Value: $ _________
Authorized Signature
Certificate Expiration Date
To Redeem Certificate, contact company via booth or by telephone.
WING DING DOOR PRIZE CERTIFICATE
Company Name
Address
Phone (________)____________________ Web Site _________________________________ Booth: ________
Door Prize(s): _______________________________________________________________ Value: $ _________
Authorized Signature
Certificate Expiration Date
To Redeem Certificate, contact company via booth or by telephone.
SEMINAR FORM
SEMINAR REQUEST (Please note deadline is April 14, 2016)
As in the past, we expect a tremendous turnout. In the past several years, many of you have taken time to participate in our seminar programs. Your contributions have been greatly appreciated. Now it is time to consider your
participation in the 2016 Wing Ding Seminar Program. If you are interested, please take a moment to complete
and return this form prior to April 14, 2016. We will acknowledge your acceptance.
Title of Seminar: __________________________________________________________________
Name of Seminar Presenter: _________________________________________________________
Name of Company: ________________________________________________________________ Phone: _____________________ Evening: ____________________ Fax: ____________________
Brief Description:
Size of room desired (seating #)_________ Number of sessions you’d like to present: ____________(two max)
Preference for: _____Wednesday
Audio/Visual Equipment Needed:
_____ Thursday _____ Friday
(check all that apply)
_____ morning
_____ afternoon
(Equipment needs to be ordered at time of scheduling. All rooms are equipped with microphone/sound)
_____DVD/Monitor
_____ Screen
Other (may be at speaker’s expense) ________________
NOTE: Seminars are limited to 45 minutes in length.
Your cooperation in returning this form by
April 14, 2016 is greatly appreciated. GWRRA
reserves the right of final approval. If we can be
of further assistance, please call: 602.445.6930
or email: [email protected]
FAX, EMAIL or MAIL COMPLETED FORM TO:
KKT - WD seminar
15591 W. Yucatan Dr.
Surprise, AZ 85379
[email protected]
FAX: 602.445.6936
LICENSING REQUEST
Request for Non-Exclusive Limited License to
Use GWRRA/Wing Ding Marks during Wing Ding 38
Any exhibitor may apply for permission to use Wing Ding trademarks and/or logos for a limited period of time (see
terms below). The words GWRRA, WING DING or any WING DING logos cannot be reproduced without the
payment of fees and written consent of the Gold Wing Road Riders Association. Requests for licensing shall
include a sample of the item and a statement of quality assurance. Sales of unauthorized logo items will be
considered a violation of your Exhibitor Agreement and will constitute grounds for confiscation.
Terms: The licensing fee is $450.00 per product line to be sold by the exhibitor, payable by June 30, 2016.
Effective dates of the license are August 31 - September 30, 2016.
PRODUCTION DESCRIPTION (sample enclosed) ________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Signature ______________________________________
Date ____________________________________
Printed Name ___________________________________
Printed Title of Signatory ____________________
Company Name _________________________________
Phone ( ) _______________________________
Address ______________________________________________________________________________________
City, State, Zip _________________________________________________________________________________
Once approved, a licensing certificate will be issued for each item.
All certificates must be visibly displayed in your Wing Ding 38 booth during show hours.
For further information call: GWRRA 623.581.2500, or Fax 877.348.9416
CONTACT INFO:
Suzanne Montee, Tradeshow Manager
KKT Event Management, LLC
800.424.9519 x 201, 602.445.6930
[email protected]
FACILITY LAYOUT
MetraPark
308 6th St. N.
Billings, MT 59101
CONTACT INFO:
Suzanne Montee, Tradeshow Manager
KKT Event Management, LLC
800.424.9519 x 201, 602.445.6930
[email protected]
Floorplan subject to change
Installation/Large Rig Area
Floorplan subject to change
Fire Exit
Wing Ding 38 Exhibitor Agreement
Billings, Montana, Aug. 31 - Sept. 3, 2016
In order to guarantee listing in the program, contracts must be submitted by April 30th, 2016,
5pm Arizona time! Booths are assigned on a first-come, first-served basis.
15591 W. Yucatan Drive, Surprise, AZ 85379
602.445.6930 Fax 602.445.6936
www.wing-ding.org
Communication information
Company Information
Company Name ___________________________________________________
Address _________________________________________________________
City/State/Zip _____________________________________________________
Phone _________________________Toll free___________________________
Contact Person ___________________________________
q Phone ____________________________ (if different from Company Information)
q E-mail ____________________________ (if different from Company Information)
Fax_____________________________________________________________
E-mail __________________________________________________________
Website _________________________________________________________
BASIC BOOTH PACKAGE
Each booth includes 8’ backdrape,
3’ sidedrapes, one skirted table, 2
Chairs, 1 Company Sign, 4 wristbands,
Standard listing in program, company
listing on website (if submitted prior
to deadline).
Electric, shipping or drayage not
included. See Exhibitor Service Kit for
order forms.
Order Options
Mailing address (if different) ________________________________
_________________________________________________
Qty
Cost
(Space is limited, rates subject to change after June 30, 2016)
Booth Selection q 10’wx10’d q 10’wx15’d
q 10’wx20’d
q Pinstriper q Outdoor Demo
Corner Premium (not guaranteed) see ‘Basic Booth’ chart on left
2015 Exhibitor discount - less 10%
Preference: q6’ table q8’ table
Total$
$150.00 per corner
Sub-Total Booth Costs
Customization Options
BASIC BOOTH RATES
width x depth
#
10’x10’10’x15’10’x20’
1
$665$890$1090
2$590 (ea.)$835 (ea.)$1035 (ea.)
Sponsor Opportunities
Promotional postcards
Call Us!
mYes!
50 or 100 (circle one) -while supplies last!
Weblink on Official Wing Ding website
Free!
$25.00
Color Ad in ‘Spotlight’, business card size, 3 1/2w” x 2h”
$445.00
4$555 (ea.)$780 (ea.)$980 (ea.)
Color Ad in ‘Spotlight’, 1/4 page-vertical, 3 1/2w” x 4 7/8h”
$895.00
5$540 (ea.)$760 (ea.)$960 (ea.)
Color Ad in ‘Spotlight’, 1/2 page-vertical, 3 1/2w” x 10 1/4h”
$1595.00
Color Ad in ‘Spotlight’, 1/2 page-horizontal, 7 5/16” x 4 7/8h”
$1595.00
Color Ad in ‘Spotlight’, full-page, 7 5/16w” x 10 1/4h”
$2995.00
Extra Exhibitor Wristbands (4 free for 1st booth, 2 each per add’l booth purchased)
$15/each
3$570 (ea.)$805 (ea.)$1005 (ea.)
6+$515 (ea.)$705 (ea.)$905 (ea.)
Pinstripers 20’wx20’d
$890
Outside Demo 100’wx30’d $4200
GRAND TOTAL
Payment:
q Visa q Mastercard q Amex q Disc. q check (to GWRRA)
Less 50% deposit (due upon signing)
Name on card ________________________________________________
Balance due by June 30, 2016
Number ____________________________________Exp. ________CVV2_______
Billing address (if different from above)
(3 digits on back)
____________________________________________________
Cardholder’s signature (required) ____________________Date________
q
Please charge balance shown on due date June 30, 2016
Note: Charge will appear from Gold Wing Road Riders Association
SHOW HOURS
Wed-Fri 9am-5pm
Sat 9am-3pm
PLEASE READ AND INITIAL WHERE INDICATED
Space and
availability is limited.
Don’t miss out!
By signing and sending this form it becomes a legal binding contract. Once this form is received, payment will be processed immediately. The contracted company has 24 hours to cancel payment in
writing. After 24 hours the contracted company forfeits a percentage, up to 100% of fees paid. No alteration can be made to this contract. If you have any special needs please send separately in writing.
AGREEMENT: By signing this agreement, I hereby agree that I have read and understood this Exhibitor Agreement, the cancellation policy, regulations and repercussions, and its terms and conditions
hereof as described on the second page and further agree to abide by all rules and regulations for exhibitors, general release, and music licensing responsibility which are incorporated into this space
agreement. I understand my contract will not be processed unless I have returned this space agreement with a signature, appropriate fees, and order form by the stated contract deadline. This agreement
is not binding on GWRRA until accepted by GWRRA contingent upon availability of booth space. Your signature also indicates you will fully read and understand the Exhibitor Service Kit and be responsible
for any ancillary charges to our service providers should they apply. The final floor plan is contingent upon Fire Marshal approval.
Signature (required) _______________________________________ Date ________________Printed name _____________________________________________________
Please retain a copy for your records
NOTE: Manufacturer Demonstrations/Test rides are allowed only from the designated outdoor
demo areas. No demonstrations or test rides are permitted from the indoor exhibit area.
1. REFUND/CANCELLATION OF SPACE: All cancellations must be received in writing. Written cancellations received by May 16, 2016 will be refunded minus $100 processing fee. Any cancellations received
May 17, 2016 - July 18, 2016, will receive a refund equal to 50% of total booth costs. NO REFUNDS will
be honored for cacelling on or after July 19, 2016. In this case, contracted exhibitors are responsible for
full payment of contracted exhibit space.
2. REGULATIONS: Exhibitor agrees to abide by all pertinent City, State and Federal laws, ordinances, fire
and safety codes and by all pertinent regulations for the exhibit hall as specified by GWRRA.
3. APPROVAL OF EXHIBIT: GWRRA reserves the right to refuse any exhibit not in compliance with the
quality, dignity, safety and theme of the event, or which may be deemed unsuitable or objectionable.
Merchandise and displays are subject to GWRRA approval. Exhibitor agrees to adhere to generally
accepted standards of good taste and to maintain the dignity of the event. GWRRA reserves the right to
demand the alteration, restriction or deletion of any exhibit which it deems detrimental to the dignified image
or safety of the event. This reservation applies to person, conduct, things, noise, printed material or anything
that may be objectionable to the event as a whole.
4. EXHIBIT CONTENT: Exhibitor agrees to provide GWRRA with a written description of the
general exhibit content and agrees not to display products, represent services or display signs
which are not approved by GWRRA, and further agrees that only new or unused products
(as opposed to used equipment, for instance) will be displayed or offered for sale. Product
exclusivity is not granted to any exhibiting company unless approved in writing by GWRRA.
Selling or marketing outside of your designated booth space is strictly prohibited. Use of microphones/sound
amplification may constitute ‘selling outside of your booth’ and is at the discretion of show management.
5. EXHIBIT DESIGN: Exhibits must be designed, constructed and operated in good taste and in accordance
with the guidelines of the event, which GWRRA shall have the sole discretion to decide and approve.
GWRRA has the right to prohibit the installation or operation of any exhibit not meeting its standards of
quality, or which in its sole discretion, GWRRA deems not in the best interest of the Show. Prior written
approval from GWRRA must be issued for any variations to booth configuration guidelines.
6. EXHIBITOR MOVE-IN DEADLINE: In the event that booth(s) space is not set-up nor has the exhibitor
checked in at the GWRRA Exhibitor Counter by 4:00 p.m. prior to opening day, GWRRA shall assume
exhibitor does not intend to perform contract, and at its discretion may reassign or otherwise use the exhibit
space. Note: Exceptions require prior written approval by GWRRA by 2:00 p.m., the day preceding show
opening.
7. EXHIBIT READINESS: Exhibit will be set-up, complete and clean at least one hour prior to the opening of
each show day, and will be open during all published show hours, unless exhibit is approved by GWRRA as
a non-staffed exhibit. Exhibitor agrees to have personnel present during all published show hours.
8. SIGNS: GWRRA will provide each Exhibitor with an attractive identification sign, bearing the name of the
contracted Exhibiting Company and booth number. GWRRA will have the right to cause removal of signs,
which in its sole discretion are deemed to detract from the dignity of the event.
9. CASH SALES/LICENSING: Exhibitor agrees that all cash sales made during the show hours will be
duly reported in accordance with the Sales Tax regulations of the State and City in which the show is held.
Exhibitor further agrees to obtain and maintain any and all licensing as may be required by the state, county
and/or city.
10. INSURANCE: Exhibitor and its contractor(s) shall maintain Comprehensive General Liability Insurance
and Personal Injury coverage at its sole cost and expense for all of its activities at the Show, and shall have
GWRRA/KKT and any party designated by GWRRA/KKT named as additional insureds on all such policies.
Policy limits shall be at least $1,000,000/$1,000,000 Bodily Injury and Property Damage combined. Exhibitor
and its contractor(s) shall also maintain, at its sole cost and expense, Workers Compensation Insurance for
employees/staff participating in the Show, as required by law. Exhibitor warrants that by signing this Contract
it has complied specifically with the insurance requirements of the Contract. Evidence of insurance coverage
in the form of a valid Certificate of Insurance specifying the above coverages, including activities at the Show
must be provided to GWRRA/KKT at its request.
11. SECURITY: GWRRA will exercise all reasonable diligence in protecting property of exhibitors, but
GWRRA will not be responsible for articles lost by fire, theft or mysterious disappearance. Exhibitor
armbands should not be given to attendees under any circumstance.
12. CREDENTIALS: Credentials will be issued to a limited number of qualified exhibit attendants. Misused
or transferred passes will be confiscated by GWRRA.
13. REMOVAL OF QUESTIONABLE PERSONS: GWRRA reserves the right to stop or remove from the
show any person or persons, including exhibitor personnel, who are in violation of the Terms And Conditions
of the event, or for the performance of any act or practice which, in the opinion of GWRRA, is detrimental to
the event. Expelled exhibitors shall not be entitled to any proration or refund of monies paid.
14. EXPULSION: Violation of the show rules, or failure to comply with the terms of this agreement, in the
sole discretion of GWRRA, may result in immediate expulsion from the show and GWRRA will not issue
any refunds.
15. CHILDREN NOT PERMITTED: For their safety, children under the age of 16 are not permitted on the
exhibit floor during move-in or move-out. Exhibitors failing to adhere to this policy will be removed from the
exhibit floor.
16. NO SMOKING POLICY: Exhibitor agrees to abide by the non-smoking policy. There will be no smoking
on the show floor or in other public areas inside the facility during move-in, show days or move-out.
17. SUBLETTING PROHIBITED: Booth sharing is not permitted unless a bonafide rep relationship is
established.
18. DAMAGES: Exhibitor agrees to be fully responsible for the payment of any damage charges assessed
by the facility operator and/or another exhibitor(s) for failure to observe the rules and regulations for exhibit
construction and operation.
19. MOVE-OUT: Is permitted through the dock doors ONLY. Further, GWRRA, and/or the facility will have
a lien upon any and all materials not removed from the exhibit hall within the time designated in show material and
will have the right to remove and store such material at the expense of Exhibitor and to sell such materials as are
unclaimed within thirty days with full payment of such expenses incurred for removal and storage.
20. SPACE ASSIGNMENT: GWRRA reserves the right to assign all space locations and to make such changes prior
to, and/or during show, as management may deem necessary. The number of booths and the amount of space utilized
by each exhibitor shall be determined by GWRRA in its sole discretion.
21. PAYMENTS (US Funds Only): Exhibitors with payments due will not be permitted to move-in to the exhibit hall
and failure to meet payment deadlines as set forth in this agreement will constitute breach of contract. Payments by
check must be received by GWRRA by deadline as noted in show material. Cash, cashiers check, certified check,
money order or credit card payable to GWRRA are the only forms of payment that will be accepted after the stated
deadline date.
22. FAILURE TO COMPLY: Should exhibitor fail to comply in any material respect with the terms of this agreement,
then all payments made prior to the time of breach shall be retained by GWRRA as liquidated damages, and GWRRA
shall have the right to reassign contracted space without further notice or make such use of space as GWRRA deems
to be in the best interests of GWRRA and Wing Ding.
23. INDEMNIFICATION: Exhibitor agrees to indemnify, defend and protect GWRRA, KKT Event Management, LLC,
any event contractors, the host city, and the host facility against and hold said parties harmless from any and all claims,
demands, suits, liability, damages, loss or costs of whatever kind or nature which might result from any action or failure
to act of the exhibitor or any of his officers, agents, employees or other representatives, including but not limited
to claims of damage or loss, harm or injury to the persons or property of the exhibitor or any of its officers, agents,
employees, or other representatives.
24. SHOW CANCELLATION: Should acts of God, strikes, work stoppage, or any other cause not within the control
of GWRRA make it impossible for the event to be held or the particular exhibit area to be occupied by the exhibitor,
then, its officers and employees are jointly released from any and all claims which may arise in consequence thereof.
GWRRA shall determine and refund to exhibitor his proportionate share of applicable payments for exhibit space
received in accord with accountable expenses incurred. In no event shall GWRRA be liable for loss of profits, business
or any other damage to exhibitor through cancellation for such causes.
25. ALTERATION OF AGREEMENT: It is mutually agreed that no amendments, alterations or variations of this
agreement shall be valid unless made in writing and signed by both GWRRA and the exhibitor.
26. AUDIO VISUAL EQUIPMENT: The use of audio visual equipment shall be allowed only with prior written approval
of GWRRA.
27. GENERAL: GWRRA herein grants a revocable license to use the exhibit space assigned, subject to the terms
and conditions set forth below. GWRRA makes no representations or warranties except as expressly set forth herein.
28. POWER TO INTERPRET: GWRRA shall have the full power in interpretation and enforcement of all terms and
rules contained herein and such further rules and regulations as it shall consider necessary for the proper conduct
and safety of the show.
29. ATTORNEYS FEES: If any proceeding or action shall be brought to recover any amount due under this agreement,
or for or on account of any breach of or to enforce or interpret any of the terms, covenants or conditions of this
agreement, the prevailing party shall be entitled to recover from the other party, as part of prevailing party’s costs,
reasonable attorneys’ fees, the amount of which shall be fixed by the Court and shall be made a part of any judgment
rendered.
30. ISSUES NOT COVERED HEREIN: The parties agree that in the event any dispute, question or problem arises
during the show (including during the set-up and the move-out) which pertains to issues not specifically set forth in this
agreement or in the show rules, the Event Manager or the President of GWRRA shall rule upon any such matters or
issues and any such rulings, when made, shall be binding upon both the exhibitor and GWRRA.
31. GENERAL RELEASE: For valuable consideration received, I hereby give GWRRA the absolute and irrevocable
right and permission, with respect to photographs, motion picture film or videotape that they (or their assigned
representatives) have taken of me, or in which I may be included with others, or with respect to my property or products:
(a) to copyright the same in their own name or any other name that they may choose;
(b) to use, re-use, publish and re-publish the same in whole or part, individually or in
conjunction with other photographs, film or videotape, in any medium and for any purpose whatsoever, including (but
not by way of limitation) illustration, promotion and advertising and trade, and
(c) to use my name in connection therewith if they so choose.
I hereby release and discharge GWRRA from any and all claims and demands arising out of or in connection with the
use of the photographs, film or videotape, including any and all claims for libel. This authorization and release shall
also inure to the benefit of the legal representatives, licensees and assigns of GWRRA, as well as the persons for
whom they took the photographs, film or videotape. I am over the age of twenty-one, I have read the foregoing and
fully understand the contents thereof.
32.MUSIC LICENSING: GWRRA does not assume responsibility for exhibitor’s music licensing. Any music not part
of the public domain that is played in exhibitor’s booth space must be properly licensed. Obtaining appropriate music
licensing is the sole responsibility of the exhibitor.
33. ACKNOWLEDGMENT OF RISK: I fully realize that hazardous conditions may exist with temporary carpet and/
or other elements involved in the temporary conversion of a multi-use facility. I hereby voluntarily release, forever
discharge, and agree to hold harmless and indemnify GWRRA, KKT Event Management, any contracted service
providers, the host city and host facility, their agents or employees, and all other persons or entities from any and all
liability, claims, demands, actions or rights of action, which are related to, arise out of, or are in any way connected
with my participating in the event, including specifically but not limited to the negligent acts or omissions of GWRRA,
its agents or employees, and all other persons or entities, for any and all injury, death, illness or disease, and damage
to myself or to my property. IN SIGNING THIS DOCUMENT, I FULLY RECOGNIZE THAT IF ANYONE IS HURT OR
PROPERTY IS DAMAGED WHILE I AM ENGAGED IN THIS EVENT, I WILL HAVE NO RIGHT TO MAKE A CLAIM
OR FILE A LAWSUIT AGAINST GWRRA OR KKT EVENT MANAGEMENT, CONTRACTED SERVICE PROVIDERS,
HOST CITY AND/OR HOST FACILITY, OR THEIR OFFICERS, AGENTS OR EMPLOYEES, EVEN IF THEY OR ANY
OF THEM NEGLIGENTLY CAUSED THE BODILY INJURY OR PROPERTY DAMAGE.
34. INSUFFICIENT FUNDS: Any check that is returned to GWRRA with insufficient funds is subject to the current bank
fee. GWRRA does not re-deposit checks once they have been returned to GWRRA.
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WING DING - ORDER FORM
The completed contract package, including Exhibitor Agreement, Order Form and full
deposit must be returned by 5:00pm, April 30th, 2016, to be listed in the Program.
ALL CHANGES MUST BE SUBMITTED IN WRITING
COMPANY PRODUCT/SERVICE: Please provide a brief description of your company’s product(s) or service(s).
Company is contracting to offer only the products/services listed below: (Required)
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
Display requirements: Vehicles and/or trailers used as part of your exhibit must fit within your contracted space. This
includes awnings, trailer tongues, signs, banners, etc. All exhibits must adhere to Fire Marshal regulations. Final approval is
at the discretion of GWRRA and/or KKT Event Management, LLC.
BOOTH SELECTION CHOICES Please list your six preferred areas for space assignment. Please review the downloadable floorplan for booth selection.
If you are unsure or have questions regarding booth selection, please contact the KKT Event Management office. If your selections are unavailable, KKT will
attempt to contact you for more options or assign the best available space based on availability.
1. _________________________________ 2._________________________________ 3.________________________________
4. _________________________________ 5._________________________________ 6.________________________________
Please use the following space for additional comments or information that might assist us in assigning the best space available should your primary selections
not be available (specific areas, direction your booth should face, etc.)
________________________________________________________________________________________________________
EXHIBITOR WRISTBANDS Four (4) free wristbands with first booth and 2 for each additional booth purchased. Additional are $15.00 each. For security
reasons, exhibitor wristbands should not be given to attendees or non-employees to gain access to the show under any circumstance.
CREW WRISTBANDS Crew members that will be assisting in booth set-up or teardown will be given wristbands good for those days only. Crew wristbands
are not valid for entry on show days. Wristbands can be picked up at Exhibitor Services during move-in and move-out only.
SPOTLIGHT & EVENT POCKET GUIDE - STANDARD LISTING Please make sure your company name is accurate and legible on the top portion of your
Exhibitor Agreement. GWRRA and KKT Event Management, LLC cannot be held liable for errors or omissions.
‘SPOTLIGHT’ ADVERTISING
You can further increase your exposure and maximize your marketing opportunities by purchasing a color ad in the Wing Ding ‘Spotlight’
preview section in the August issue of Wing World magazine! Increase your brand recognition and make a lasting impression that customers
can reference long after the event is over! GWRRA does not typically create ads or make modifications to the required specifications. We will
insert your booth number into your ad, if requested. Ads will be kept on file for one year, after which if not re-used, they will be destroyed.
•
1/4
page
1/2
page
vert
•
Full
page
Bus.
1/2 page
horizontal
•
•
•
•
•
•
COLOR AD SIZES
Width
Height
Cost
Full Page
1/2 Page, horizontal
1/2 Page, vertical
1/4 Page
Business Card Size
7 5/16”
7 5/16”
3 1/2”
3 1/2”
3 1/2”
10 1/4”
4 7/8”
10 1/4”
4 7/8”
2”
$2995
$1595
$1595
$895
$445
Premium ads include front inside cover, back inside cover and back
cover and should include 1/8 inch bleed and live matter should be kept
1/4” from all sides. (full page option only)
Ads should be submitted in pdf format only and can be emailed to
[email protected] or mailed in CD form.
Ads must be the correct size and copy edited.
Ads with spelling errors will be returned for correction.
Production charges may apply if ads need altered.
Positions are not guaranteed.
Availability is limited.
Deadline to submit artwork is April 28, 2016.
Ads accepted in pdf format only.
Please email to [email protected]
Contact KKT Events staff for more information at
602.445.6930 or email [email protected]
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